HomeMy WebLinkAboutBellevue, City of - Fire Protection Services 2017-2027.pdfI-lID559-Oa�
FIRE PROTECTION SERVICES AGREEMENT
BETWEEN THE CITY OF BELLEVUE AND THE CITY OF MEDINA
THIS AGREEMENT FOR FIRE PROTECTION SERVICES ("Agreement') is made and entered into by and
between the CITY OF BELLEVUE, a municipal corporation of the State of Washington ("Bellevue"), and
CITY OF MEDINA, a municipal corporation of the State of Washington ("Contracting City"), jointly
referred to as the Parties.
WHEREAS, in accordance with RCW 39.34.030, both parties have the authority to provide fire
protection, emergency medical, hazardous materials response and emergency management services
within their respective corporate boundaries; and
WHEREAS, Bellevue has established and maintains a fire department, and is capable, within
reasonable limitations, of providing service to the geographical area of the Contracting City; and
WHEREAS, the parties have previously contracted with one another for the provision of fire
service by Bellevue to the Contracting City, and desire to extend the service relationship for an
additional ten years through December 31, 2027, for the purpose of enabling the Contracting City to
continue to utilize Bellevue's fire protection, emergency medical, emergency management services
capabilities, and hazardous materials response in the Contracting City, and thereby continue to avoid
unnecessary duplication of effort and expenditures of public funds; and
WHEREAS, substantial investigation and negotiation have occurred in an effort to determine a
service fee which is equitable to both parties now and in the future; and
WHEREAS, the service fee established for the Contracting City and the method by which future
service fees will be determined, as described herein, are acknowledged by both parties to be fair and
equitable; and
WHEREAS, this Agreement is specifically authorized by the Interlocal Cooperation Act set forth
in chapter 39.34 of the Revised Code of Washington.
NOW, THEREFORE, in consideration of the terms and provisions herein, the parties agree as
follows:
1. Service. Bellevue shall furnish fire protection, emergency medical, emergency
management, and fire prevention (the "Services"), which are further defined in Exhibit D, to the
Contracting City within the Contracting City's corporate limits. Services shall be provided at substantially
the same service level as those rendered to Bellevue. Bellevue shall furnish all materials, equipment,
personnel, training, supervision and facilities as necessary to provide the Services. Bellevue shall not
discontinue service to the Contracting City, except as provided under this Agreement, unless there are
circumstances beyond its control. Bellevue shall not be held liable by the Contracting City if Bellevue is
not reasonably able to provide such services in unavoidable circumstances such as natural and/or man-
made disasters.
2. Discretion Regarding Manner of Providing Services. In rendering the Services, Bellevue
shall have the sole discretion as to the personnel and equipment that will respond to each call for fire
protection, emergency medical, hazardous materials response, and emergency management services.
Bellevue shall have complete discretion as to the order of response to calls, and shall be the sole judge
as to the most expeditious, efficient and effective manner of handling and responding to calls for service
or the rendering thereof, provided that the Contracting City shall have equal priority with Bellevue.
3. Reporting. Bellevue shall provide the Contracting City with the following reports
regarding Services provided under this Agreement:
a. During or following major fires or major medical emergencies, Bellevue shall
make a reasonable effort to contact the Contracting City's Police Chief, Mayor, or other
designated responsible official (at home if necessary). During the meeting referenced in Section
7, the Contracting City shall provide the Bellevue Fire Chief with names and phone numbers for
this purpose, to be updated annually or more frequently if a change in the designated official
occurs,
b. By the first business day following a major fire or major medical emergency,
Bellevue shall provide the Contracting City with an oral and/or written report confirming the
time and location of the incident, the cause if known, and the general nature and extent of the
loss sustained and/or injuries suffered unless otherwise prohibited by law, or where such
disclosures could reasonably compromise an investigation or legal matter.
C. On a monthly basis and by the 1511 day of each month, Bellevue shall provide
the Contracting City with a written report showing the number and type of service calls and
average response times for the preceding month, cumulative year-to-date totals, and
comparative figures for the prior year.
d. At the end of each six-month period (i.e., June and December), Bellevue shall
provide the Contracting City with a written report on the results of fire inspection and new
construction activities.
4. Fees.
a. Service Fee. The Contracting City shall pay an annual Service Fee to Bellevue for
the Services, which shall be based upon Bellevue's Total Fire Service Cost of providing such
services in the preceding year (e.g. the 2018 Service Fee is based upon 2017 Bellevue budgeted
expenses and revenues as adjusted to calculate Bellevue's Total Fire Service Cost). The annual
Service Fee shall equal the Contracting City's pro rata share of the Total Fire Service Cost in
accordance with the following formula and as stipulated in the definitions set forth in Section 12
and in the exhibits to this Agreement:
Previous year Total Fire Service Cost x Weighted Community Factor
The calculation for the 2018 Service Fee is set forth in Exhibit A and the attachments thereto.
The fixed percentages for the Weighted Community Factor elements for each year are also set
forth in Exhibit A and the attachments thereto. The weighting of the three community factors
(Calls for Service, Population, and Assessed Valuation) used to determine the Weighted
Community Factor will remain constant throughout the term of this agreement.
Capital Improvement Program (CIP) costs included in the annual fee calculation are set forth in
Exhibit B.
b. LEOFF I Fee. The Contracting City shall pay an annual LEOFF 1 Fee, which shall be
based on the Contracting City's proportionate share of the Fire Department Share of LEOFF I
Retiree Medical Costs and Reserves, as calculated pursuant to Exhibit C (LEOFF I Fee Payment
Procedures and Administration).
C. New Construction Fire Review & Inspection Fees. Bellevue shall establish an
annual fee schedule for new construction fire review and inspection services and shall be
responsible for assessing and collecting such fees from Contracting City customers.
d. Basic Life Support (BLS) Transport Fee. Bellevue retains the option to establish
and collect fees for Basic Life Support Transport throughout the Service Area, including within
the Contracting City boundaries, Bellevue shall be responsible for assessing and collecting any
and all fees charged.
e. Contracting City shall adopt local legislation necessary to permit Bellevue to collect,
and for the jurisdiction to pay, any fees associated with this section 4.
S. Emergency Medical Services (EMS) Lew. In the event of a King County EMS Levy failure,
all contracting cities in the Extended Bellevue Fire Department Service Area and Bellevue shall meet
promptly to discuss how to fund emergency medical services in the future.
6. Payment Terms for Annual Fees.
a. Service Fee. The Service Fee shall be payable one-half on or before May 15 of
the service year, and one-half on or before November 15 of the service year. If payment is not
received within forty-five (45) days of billing, a second notice will be sent by certified mail. If
payment is not received within thirty (30) days of the date of the second notice, such payment
will be subject to an interest charge of ten (10) percent per annum, from the due date of the
payment. If payment is ninety (90) days delinquent, service may be withheld until payments,
including interest, have been made.
b. LEOFF I Fee. Contracting City shall have the option to pay the LEOFF I Fee by
either (1) drawing down upon their existing LEOFF I account balance, (2) paying the annual fee
as calculated by Bellevue, or (3) paying an amount of their choosing above the calculated annual
fee amount. Funds not needed to meet current LEOFF I obligations shall be maintained in the
Contract City's LEOFF I account and will be available to meet future obligations. Once
Contracting City's existing LEOFF I account balance is exhausted or insufficient to cover the
annual fee, Contracting City shall pay the LEOFF I Fee on an annual basis until the Contracting
City's total LEOFF I Liability is exhausted. Contracting City's total LEOFF I Liability shall be
calculated as set forth in Exhibit C. Contracting City must notify Bellevue by September 30 of its
preferred payment option for the following year. The Contracting City's obligation to pay its
share of the total LEOFF I liability shall survive termination or expiration of this Agreement. Suct
LEOFF I liability shall be based on the most recent actuarial report as of the date of termination
or expiration. The Contracting City shall have the option of either making a lump sum payment
or entering into a payment plan with Bellevue.
7. Notification to Contracting City Regarding Fees. By no later than August 1 of each year
after the initial service year of this Agreement, Bellevue shall provide the Contracting City with notice of
the Service Fee and LEOFF I Fee to be charged for the next service year (e.g., the Service Fee and LEOFF I
Fee for service year 2019 shall be confirmed by no later than August 1, 2018). Such notice shall include
copies of the fee calculation. The parties agree to meet promptly following receipt of the notice of the
Service Fee and LEOFF I Fee by Contracting City, for the purpose of reviewing the fee calculations and
discussing any significant changes from the prior year. Reasonable efforts shall be made to include
representatives of the other contracting cities within the Extended Bellevue Fire Department Service
Area at such meeting.
8. Procedure for Review of Extraordinary Increases. If for any service year, Bellevue
notifies the Contracting City that the Service Fee to be charged will exceed the preceding year's Service
Fee by more than 8% (eight percent), the Contracting City may request a meeting to discuss the
proposed increase. Such meeting shall be promptly held, and reasonable efforts shall be made to
include representative of the other contracting cities within the Extended Bellevue Fire Department
Service Area. The parties shall negotiate in good faith. If the parties are unable to reach agreement on
the Service Fee through negotiation, either party may request mediation and follow the procedures as
outline in Section 9 of this Agreement entitled Dispute Resolution. If the parties are unable to reach a
resolution after mediation, either Party will have the right to terminate this agreement and will be
released from any future obligations.
9. Dispute Resolution.
a. Process. The parties agree to make all reasonable efforts to resolve through
informal, good faith negotiations any disputes concerning the terms and conditions or
performance of this Agreement. In the event of a dispute, notice of the dispute shall be
provided in writing and shall be delivered in the manner set forth in the Section 14 of this
Agreement. The notice shall set forth with reasonable specificity the factual basis for the
claimed dispute. Both Parties shall jointly cooperate to informally resolve any disputes as
quickly and efficiently as possible, but in any event not more than sixty (60) calendar days from
the date of the notice unless extended by mutual written agreement of the parties.
b. Mediation. If a dispute cannot be resolved through direct discussions, either
party may request mediation. A mutually acceptable mediator shall be selected by the parties
for the purpose of facilitating the mediation process. The mediator shall be selected based on
his/her expertise with the nature of the matter in dispute and ability to facilitate settlement.
The parties agree to provide all documentation and information requested by the mediator and
in all other regards to cooperate fully with the mediator. The costs of mediation shall be shared
equally between the Parties.
C. Third Parties. In order for a third party to join in the mediation, such party must
be a city contracting with Bellevue under a contract substantially identical to this Agreement,
and must declare its intent to seek mediation of substantially the same issues as the Contracting
City, and must agree to share mediation costs in the manner prescribed herein.
d. Other Relief. In the event the dispute is not resolved in mediation or the Parties
do not agree to mediation, the Parties may pursue any other form of relief provided by law. At
all times prior to resolution of the dispute, the Parties shall continue to perform and make any
required payments under this Agreement in the same manner and under the same terms as
existed prior to the dispute.
10. Contract Renewal and Termination. The term of this Agreement shall be from January
1, 2018, through December 31, 2027. If the parties agree in writing prior to December 1, 2026, the term
of this Agreement maybe extended for an additional ten years, to December 31, 2037. Either party may
terminate this Agreement by providing written notice of its intent to terminate at least 30 days prior to
commencement of the final service year (e.g., December 1, 2026) for which the service is to be
provided. In the event such written notice is given, this Agreement shall terminate and be of no further
force and effect on December 31n of such final service year, provided that Sections 4(b) and 6(b) LEOFF I
Fee, and Section 11 Hold Harmless shall survive the expiration or termination of this Agreement.
11. Hold Harmless. In performing its obligations underthis Agreement, the Contracting City
shall protect, defend, indemnify and save Bellevue, its officers, employees and agents harmless from any
and all costs, claims, judgments or awards of damages, arising out of or in any way resulting from the
negligent acts or omissions of the Contracting City, its officers, employees or agents. In performing its
obligations under this Agreement, Bellevue shall protect, defend indemnify and save the Contracting
City its officers, employees and agents harmless from any and all costs, claims, judgments or awards of
damages, arising out of or in any way resulting from the negligent acts or omissions of Bellevue, its
officers, employees or agents. In the event of liability for damages arising out of bodily injury or death
to persons or damage to property caused by or resulting from the concurrent negligence of both parties,
each parry's liability hereunder shall be only to the extent of each parry's own negligence. Bellevue and
Contracting City each agree that its respective obligation under this section extends to any claim,
demand or cause of action brought by or on behalf of any of its employees. For this purpose, Bellevue
and Contracting City, by mutual negotiation, hereby waive, as respects the other party only, any
immunity that would otherwise be available against such claim, demand or cause of action under the
Industrial Insurance provisions of Title 51 RCW. The provisions of this section shall survive the
termination or expiration of this Agreement.
12. Definitions. The following definitions shall apply for purposes of this Agreement:
a. The 'Total Fire Service Cost" to be used in calculating the Service Fee payable by
the Contracting City for a particular service year shall equal the sum of the following calculation
based on the Bellevue Budget:
Fire Department Budget— Fire Department Budgeted Revenues+
Non General Fund Fire Department Costs
i. Fire Department Budget shall mean the budget for the Fire Department
administrative, operations, support services and emergency management divisions as
adjusted by the five-year average of the difference between budgeted and actual
expenditures including the Fire Department's share of internal service refunds.
ii. Fire Department Budgeted Revenues includes revenues for
intergovernmental emergency medical services (basic and advanced), BLS Transport
Fee, New Construction Fire Review & Inspection Fees as adjusted by the five-year
average of collections.
iii. Non General Fund Fire Department Costs include:
A. The "Fire Department Share of Support Service Costs" for a particular
service year means the Fire Department's share of budgeted general overhead
expenses, including, without limitation, those for the City Attorney's Office, City
Council, City Manager's Office, Finance, Information Services, Human Resources and
General Liability Self -Insurance Fund, as allocated to the Fire Department each year
as direct and indirect overhead charges for the Department in the Bellevue Budget,
provided, however, that such overhead expenses shall not exceed the agreed rate of
12.8 percent of all budgeted expenses included in the "Fire Department Budget" for
the year preceding that service year. This rate shall be reviewed and may be revised
by the City of Bellevue prior to any extension of the term of this Agreement. The
methodology and calculations used to determine the overhead expense rate may be
reviewed by the Contracting City.
B. The "Annual CIP Allocation" included in the annual fee calculation shall
be limited to the schedule set forth in Exhibit B.
iv. Grant expenditures and revenue will continue to be accounted for
separately in Bellevue's Operating Grants and Donations Fund. The expenses and
revenues associated with grants that benefit the Fire Department are excluded from this
calculation.
The total Fire Service Cost excludes the Fire Department Share of LEOFF I Retiree Medical Costs
and Reserves.
b. The "Bellevue Budget" used in calculating the Service Fee payable for particular
service year shall mean the official budget adopted by the City of Bellevue for the preceding
fiscal year including any Council -approved ordinance amendments to such budget or City budget
practice, duly enacted on or before the 3011 day of June of such budget year. In the event that
Bellevue changes the form or substance of the budget categories used in this Agreement, the
definitions, calculations, and formulas used in this Agreement shall be amended to achieve the
same substantive results.
C. The "Extended Bellevue Fire Department Service Area" shall mean that total
service area comprised of the following cities and towns for which Bellevue provides fire
protection services, as their boundaries presently exist or as such boundaries may hereafter be
modified by annexation, together with any additional areas Bellevue may elect to provide fire
protection services for in the future:
Bellevue
Beaux Arts
Clyde Hill
Hunts Point
Medina
Newcastle
Yarrow Point
It is the intent of the parties that the Contracting City shall benefit from the full fire
system resources of Bellevue, as they may be developed by Bellevue in its discretion pursuant to
Sections 1 and 2 of this Agreement. It is further the intent of the parties that if additional
territory is added to the Extended Bellevue Fire Department Service Area, it will be
accomplished in a manner which would be expected to provide benefit to the fire system
overall, including the Contracting City. Bellevue agrees to meet with the Contracting City to
explain any agreements for expansion of the Extended Bellevue Fire Department Service Area,
promptly upon reaching any such agreements, and their impact, if any, on future Service Fees.
d. "Weighted Community Factor" shall be based on each city or town's relative
portion of Population, Assessed Valuation, and Calls for Service when compared to the Extended
Bellevue Fire Department Service Area. The formula for determining each city or town's
"Weighted Community Factor" is the sum of:
a city or town's Population % X Weighting for Population (37.5%)+
a city or town's Assessed Valuation % X Weighting for Assessed Valuation (12.5%)+
a city or town's Calls for Service % X Weighting for Calls for Service (50.0%).
1. The "Population" of any incorporated city or town for purposes of calculating
the Service Fee due for a particular service year, shall mean its population as officially
certified the preceding service year by the Washington State Office of Financial
Management or its successor agency.
2. "Assessed Valuation" of any incorporated city or town for the purposes of
calculating the Service Fee due for any particular service year, shall mean its Assessed
Valuation (AV) of real and personal property for the preceding service year as calculated
and published by the King County Department of Assessments, or its successor agency,
in its Annual Statistical Reports.
3. "Calls for Service" of any incorporated city or town for the purposes of
calculating the Service Fee due for any particular service year, shall mean the average of
the preceding five years of the incidents reported and responded to by the Bellevue Fire
Department for each city or town as reported by the Bellevue Fire Department
e. The "Fire Department Share of LEOFF I Retiree Medical Costs and Reserves"
shall mean the estimated present value of all future medical and long-term care benefits to be
paid on behalf of current and retired LEOFF I firefighters based on the most recent actuarial
study, as further described in Exhibit C.
f. "Fire Department LEOFF I Retirees" shall mean those retired firefighters
formerly employed by the Bellevue Fire Department, eligible under state law to receive Law
Enforcement Officers and Fire Fighters I (LEOFF 1) retirement benefits from Bellevue. "Fire
Department LEOFF I Eligible Employees" shall mean the total number of Bellevue Fire
Department personnel, both currently employed and retired, that are or will be eligible for
LEOFF I benefits.
g. "LEOFF I Medical Fund" shall mean the Fund established by the City of Bellevue,
into which are deposited monies for the purpose of paying current and future police and fire
personnel LEOFF I retiree medical benefits, payable pursuant to RCW 41.26.150 et seq.
h. "LEOFF I Fee" shall mean the amount chargeable annually to Contracting City as
its proportionate share of the Fire Department Share of LEOFF 1 Retirees Medical Costs and
Reserves, as calculated annually pursuant to Exhibit C (LEOFF I Fee Payment Procedures and
Administration), hereby incorporated by reference as it fully set forth herein.
13. Agreement. This Agreement together with Exhibits A through D ( and attachments
thereto), which are hereby incorporated by reference as if fully set forth herein, represents the entire
and integrated Agreement between the parties hereto and supersedes all prior negotiations,
representations, or agreements, either written or oral. This Agreement may be amended, modified or
added to only by written instrument properly signed by the authorized representatives of both parties
hereto.
14. Notice. All notices required by this Agreement shall be in writing and shall be deemed
to have been given at the time of delivery if personally delivered, or three calendar days after the time
of mailing, if mailed by first class, postage pre -paid. All notices and other material to be delivered under
this Agreement shall be delivered or mailed to the following addresses:
a. Notice to the City shall be sent to:
City of Bellevue Fire Department
Attn: Fire Chief
PO BOX 90012
Bellevue, WA98009-9012
b. Notice to the Contracting City shall be sent to:
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15. Compliance with Laws. Bellevue and Contracting City shall comply with all applicable
state, federal and local laws in carrying out the terms of this Agreement.
16. Assignment. No assignment or other transfer of any right or obligation under this
Agreement shall be made by either party, and any attempt to so assign or transfer such right or
obligation shall be a breach of this Agreement and the assignment shall be of no effect.
17. Severability. If any provisions of this Agreement are held invalid by a court of
competent jurisdiction, the remainder of this Agreement shall not be affected thereby if such remainder
would then continue to serve the purposes and objectives originally contemplated.
18. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of
the State of Washington in effect on the date of execution of this Agreement.
19. Effective Date. Upon execution by both parties, this Agreement shall take effect on
January 1, 2018.
IN WITNESS whereof, the parties acting in their official capacities have herby executed this
Agreement by affixing thereto the signature of the proper officers on the dates below indicated.
CITY OF BELLEVUE
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By. BY
Its 0/ .a- Its -r^Vs cr
Date: - - — l Date: I (9 I D 2 17
R VED AS TO FO APPROVED AS TO FORM:
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LIST OF EXHIBITS
EXHIBIT A- Service Fee Calculation
EXHIBIT B- CIP Costs to Include in Annual Fee Calculation
EXHIBIT C- LEOFF I Fee Payment Procedures and Administration
EXHIBIT D - Fire Protection Services
EXHIBIT A
Service Fee Calculation
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EXHIBIT B
CIP Costs to Include in Annual Fee Calculation
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21 x
EXHIBIT C
LEOFF I FEE PAYMENT PROCEDURES AND ADMINISTRATION
The purpose of this Exhibit C is to set forth the manner of calculating the total LEOFF I Liability
and annual LEOFF I Fee and to establish procedures for administering such payments. The goal of the
LEOFF I Fee as set forth herein is to generally match the payment obligation attributable to costs for
LEOFF I eligible firefighters to those persons receiving benefit of the service of those firefighters, and to
set aside the necessary funds for this purpose in roughly equal annual amounts.
1. LEOFF I Fee Calculation Formula. The Contracting City's annual LEOFF I Fee shall be
based on the Fire Department Share of LEOFF I Retiree Medical Costs and Reserves, as determined by
Bellevue based on the most recent actuarial study approved by the Bellevue City Council, a
proportionate share of which shall be annually allocated and charged to the Contracting City in
accordance with the following formula:
Total LEOFF 1 Liability = (Population Factor x Base Service Years Component) + (Population Factor
x Post —1996 Service Years Component)
WHERE:
"Population Factor" = Population of Contracting City divided by Population of Extended
Bellevue Fire Department Service Area
"Base Service Years Component'_
for City of Newcastle: zero (0);
for any other Contracting City (or Bellevue): (1,588 divided by Total Estimated
LEOFF I Service Years) x Fire Department Share of LEOFF I Retiree Medical Costs
and Reserves
"Total Estimated LEOFF I Service Years" = In any year, the total number of years of
employment with the Bellevue Fire Department reasonably estimated to be served by
all LEOFF I eligible Bellevue Fire Department employees from the date of their
employment with Bellevue through the date of their retirement, as such number is
periodically updated by Bellevue to account for deaths, retirements, extended service
years, and similar factors over time. 1,588 is the number of service years served by
Bellevue Fire Department LEOFF I Eligible Employees prior to 1997 (e.g., through 1996).
"Post 1996 Service Years Component" _ [1 minus (1,588 divided by Total Estimated
LEOFF I Service Years) x Fire Department Share of LEOFF I Retiree Medical Casts and
Reserves]
The calculation for the 2012 LEOFF I Fee using this formula is set for the on Attachments 1, 2 and 3 to
this Exhibit C. "Fire department Shares of LEOFF I Retiree Medical Costs and Reserves," is defined in the
Agreement, and further described in this Exhibit C.
22
2. Accounting. Bellevue shall maintain a distinct line item within Bellevue's LEOFF I
Medical Reserve Fund for the Contracting City.
3. Bellevue Commitment to Contribute to LEOFF 1 Medical Reserve Fund: and to Maintain
Fund. Bellevue commits to deposit funds in the LEOFF I Medical Reserve Fund towards payment of the
Fire Department Share of LEOFF I Retiree Medical Costs and Reserves. Bellevue's LEOFF I Fee shall be
calculated using the LEOFF I Fee formula described herein. Bellevue shall have the same LEOFF I Fee
payment options as Contracting City, as set forth in Section 6(b) to this Agreement.
4. Investing and Ownership of Monies in LEOFF I Medical Reserve Fund. All funds
deposited in the "LEOFF I Medical Reserve Fund" and the line items therein shall be the property of
Bellevue. Bellevue shall be responsible for investing all funds held in Bellevue's "LEOFF I Medical
Reserve Fund" in accordance with Bellevue's investment policy, as that policy may be changed by
Bellevue From time to time. Bellevue shall provide Contracting City with a copy of Bellevue's investment
policy annually.
5. Administration of funds in LEOFF 1 Medical Reserve Fund. Bellevue shall maintain the
LEOFF I Medical Reserve Fund, until such time as all costs and expenses have been paid, or refunded
pursuant to Section 9 of this Exhibit C. Bellevue shall have sole authority to make payments out of the
LEOFF I Medical Reserve Fund, and shall apply funds deposited by the Contracting City and held therein
only for eligible LEOFF I Medical costs, insurance or other legally required or permitted LEOFF I benefits
or expenses. Bellevue shall have sole and complete discretion as to the administration of its LEOFF I
benefits program for police and fire employees, subject to requirements of state law. From time to time
as necessary, Bellevue shall (1) make direct payments or (ii) transfer funds from the LEOFF I Medical
Reserve Fund to another Bellevue Fund for the purpose paying for LEOFF I medical payments due in the
then current year for Fire Department LEOFF I Retirees and police department LEOFF I Retirees.
Amounts shall be withdrawn from the line item attributable to the Contracting City's payments only for
payment of Fire Department LEOFF I Retiree medical costs, insurance or other legally required or
permitted LEOFF I benefits or expenses, and shall be withdrawn in amounts corresponding to the ratio
of the Contracting City's LEOFF I Fee to the Fire Department Share of LEOFF I Retiree Medical Costs and
Reserves for that year. In the event amounts in the LEOFF I Medical Reserve Fund are not adequate to
pay current year expenses, such expenses shall be factored into the LEOFF I Fee calculation for the
following year and future actuarial updates.
6. Reporting. Within 90 days of the end of each calendar year quarter, Bellevue will
prepare and provide Contracting City with a written summary of the status of monies in the LEOFF I
Medical Reserve Fund, identifying the "project" line item for the Contracting City, including the balance
in, interest earnings on, and withdrawals from such "project" line item.
7. Review of LEOFF I Medical Reserve Fund. Each Contracting City shall have the right to
inspect the City's LEOFF I Medical Reserve Fund records, after providing reasonable advance notice to
Bellevue.
S. Actuarial Study Updates. Bellevue shall use a professional actuarial firm to periodically
estimate the total LEOFF I medical liability for police and fire personnel in order to have the most
accurate funding level of the LEOFF I Medical Reserve Fund. An actuarial study of the LEOFF I liability
will be conducted in accordance to the Government Accounting Standards Board (GASB)
recommendations. The actuarial firm will be directed to provide its "best estimate" rather than a "worst
23
case scenario" or "most optimistic scenario." Similarly, Bellevue shall use its "best estimate' rather than
a "worst case scenario" or "most optimistic scenario" in providing information for the actuary's use. The
actuary's estimate will be the basis for determining the Fire Department Share of LEOFF I Retiree
Medical Costs and Reserves. It is understood and agreed that this amount may increase or decrease as
new actuarial studies are conducted, and that the annual LEOFF I Reserve Fund payment will be
calculated based on the most actuarial study.
9. Refunds. it is the intent of the parties that the amount in the LEOFF I Medical Reserve
Fund over time be adequate to pay all LEOFF 1 medical costs payable by the City, with minimal balances
remaining after all such costs have been paid. In the event there are funds remaining after all expenses
have been paid (after the death of the last LEOFF I Eligible Employee), the amount remaining in the
Contracting City s "project" within the LEOFF I Medical Reserve Fund shall be promptly remitted to the
Contracting City. This obligation shall survive the expiration of this Agreement.
24
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EXHIBIT D
FIRE CONTRACT SERVICES
1. Fire Protection: Respond to all reported and confirmed fires and potentially hazardous
conditions.
a. Types of Fire Responses:
i. Fire— All types of fires, including building, vehicle, debris and vegetation
fires.
ii. Hazardous Conditions— Hazardous materials incidents including leaks
and spills that may threaten life and property. The Bellevue Fire
Department responds as part of the Eastside Hazardous Materials
Consortium.
iii. Service Call — Requests for assistance other than Fire or EMS, including
broken water pipes, people stuck in elevators, etc.
iv. Good Intent— Includes fire incidents dispatched but cancelled prior to
arriving on scene, incidents where steam or another gas is mistaken for
smoke, smoke from barbeques, etc.
V. False Alarms— All false alarms including accidental, malicious, and
system malfunctions.
vi. Weather Related Calls— Calls related to major weather events, including
wind and snow storms, flooding and earthquakes.
2. Emergency Medical: Respond to all medical emergencies after being triaged at
NORCOM that are either life threatening or non -life threatening as directed by the King County Medical
Program Director.
a. Types of EMS Responses:
i. Basic Life Support (BLS): Non -life threatening medical illness or
traumatic injuries. These include minor medical conditions that require
assessment and include injuries sustained as the result of a motor
vehicle collision, falls, and cuts. Both categories may or may not include
transport to a medical facility.
ii. Advance Life Support (ALS) Emergency Medical Services (Medic 1):
Reported life -threatening injury or illness. A BLS unit is also dispatched
to all ALS type emergencies.
iii. EMS Cancelled — EMS incident dispatched but cancelled prior to arriving
on scene.
3. Fire and Life Safety Services: Those services that are related to the prevention of fire
through education, plan review, inspection and public firework displays.
a. Fire Inspection: Conduct annual inspections in all commercial occupancies.
b. Fire Safety and Fire Prevention Education: Upon request fire education in
schools, residential communities, and commercial properties is provided.
C. Fireworks display: After approval at the State level, the Bellevue Fire
Department conducts inspection and standby for public fireworks displays in the communities.
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d. Plan Review: Plan review and field inspections are completed for new
development in the contract communities. Occupancy permits are issued by the local building
official.
e. Open Burning: There is no open burning in Bellevue or any of its contract
communities.
f. Knox Box Installations: After purchase by owner, Fire Prevention staff assists
with finalizing the Knox Box installations on gates to private residences and for commercial
buildings. Finalizing installation is defined as 'turning the key' on gate switches to verify it is
functioning properly, establishing an inventory of any keys in boxes, and informing the fire
companies through the computer aided dispatch (CAD) for response information. The Bellevue
Fire Department 'does not' purchase or install the Knox Box devices.
4. Emergency Management: Emergency Management services that may be provided are
limited. When resources are available, upon request the Department can provide: emergency
preparedness education materials; basic preparedness education for residents, businesses, and city
employees; Community Emergency Response Team (CERT) training to residents; coordination with
contract cities during EOC activations and incidents; and invitations to the Bellevue Office of Emergency
Management trainings, exercises, and activities.
01