HomeMy WebLinkAboutContractAgreement between
The City of Medina and the University of Washington Police Department
For Law Enforcement Services
This Agreement between the City of Medina (the "City") and the University of Washington Police Department
("UWPD"), together the "Parties," for Law Enforcement Services is for services that will be provided by the
Medina Police Department ("MPD").
WHEREAS, UWPD has requested MPD law enforcement services and officer presence in and around the
University of Washington (UW), during UW home sporting events;
WHEREAS, MPD desires to provide such law enforcement services and officer presence, and is qualified to do
so;
NOW THEREFORE, the City and UWPD hereby agree:
1. Duration: This Agreement is effective upon signature by all parties and shall extend through June 30,
2025. Thereafter, this Agreement may be extended for one-year periods beginning July 1 of each year,
by fulfilling the Annual Renewal Requirements below.
2. Annual Renewal Requirements: UWPD and MPD will work together to review and update the Scope of
Services as listed below by June 30 each year, for the following year's services.
3. Scope of Services to be performed by MPD:
a. General Terms:
Contract Period:
Upon signature to June 30, 2025
Service Type full- or part-time):
Overtime law enforcement officer services
Compensation Rate:
Each officer's actual overtime rate plus benefits
Date of Exhibit Update:
July 1, 2024
b. Dates and staffing:
Dates
T'
Staffin need estimate
UW Home Football Games for
The specific times and
Provided by MPD:
the 2023 Season
number of hours requested
for each home football game
Washington State certified and
is still to be determined.
commissioned police officers
However, UWPD is
providing policing services. The
estimating roughly eight (8)
number of staff requested will be
hours of work per officer
determined 7 days prior to each
per game.
game.
Other Special Events as agreed
Other Special Events TBD
upon by both parties
Agreement between City of Medina and University of Washington Police Department
for LawEnjoreement Services Page 1 of 5
b. BILLING- the City will bill the UWPD monthly for hours worked, according to the below
general schedule:
Month overtime worked
Month bill sent to U"D
Se )tember
November
October
December
November
Janu
December
February
January
March
FebruM
Aril
March
May
April
June
May
Jul
June
August
July
September
August
October
c. PAYMENT- Payment is due to the City 30 days after receipt of invoice and sent to the attention
of The City of Medina at:
City of Medina
501 Evergreen Point Road
Medina, WA 98039
6. Personnel:
a. The City is acting hereunder as an independent contractor so that control of personnel, standards
of performance, discipline and all other aspects of performance shall be governed entirely by the
City.
b. All persons rendering service hereunder shall be for all purposes employees of the City.
7. Indemnification:
a. UWPD shall defend, Indemnify, and hold the City of Medina, its officers, officials, employees,
agents, and volunteers harmless from any and all claims, injuries, damages, losses, or suits,
including all legal costs and attorney fees, arising out of or in connection with MPD's
performance of this Agreement, except for that portion of the injuries and damages caused by the
sole negligence of MPD or its officers or employees. In executing this Agreement, the City does
not assume liability or responsibility for or in any way release UWPD from any liability or
responsibility which arises in whole or in part from the existence or effect of UWPD policies,
procedures, rules, or regulations. If any cause, claim, suit, action, or administrative proceeding is
commenced in which the enforceability and/or validity of any such UWPD policy, procedure,
rule, or regulation is principally at issue, UWPD shall defend the same at its sole expense and if
judgment is entered or damages are awarded against UWPD, MPD or both, UWPD shall satisfy
the same, including all Chargeable Costs and attorney's fees.
b. The Parties understands that pursuant to the legal doctrine in Washington called the "public duty
doctrine," the City, and its police officers, owe a general duty to the public and not a specific
duty of protection or care to the UWPD. The Parties understand that by entering into this
Agreement between City of Medina and University of Washington Police Department
for Law Enforcement Services Page 3 of 5
Stephen R. Burns, City Manager
.,
CITY OF MEDINA
-- 20 ZL-1
Date
UNIVERSITY OF WASHINGTON
Digitally signed by Aleksondra
Aleksondra Jordan Jordan
Date: 2024.08.06 10:28:36-07'00'
Signature & Title
Contract Specialist
Title
Agreement between City of Medina and University of Washington Police Department
fir Law Enforcement Services
Date
Printed Name
Date
Page 5 of 5
UNIVERSITY of
WASHINGTON
University of Washington
4300 Roosevelt Way NE. 3rd Floor
Box 354967
SEATTLE, WA 98195-4967
United States of America
Instructions
Attention supplier: We are partnering with GHX to convert emailed and paper invoices into
electronic 810 to facilitate processing into Workday. If you are not an Integrated GHX
supplier sending us electronic EDI 810 invoices already, we ask that you email your PDF
invoices to: uwashington@ghxinvoicing.com as a default delivery method , or send paper
invoices to: PO Box: PO BOX 31327, Salt Lake City, UT 84131.
Do not send invoices to our Bill -to street address. Invoices sent to our Bill -to street
address may have delay in payment processing.
CITY OF MEDINA
501 EVERGREEN POINT RD
MEDINA, WA 98039-4704
United States of America
SPL-032735
Comments:
Staffing Contact: Chris Jaross - cjaross@uw.edu
Billing Contact: Luisa Townes - Itownes@uw.edu
Purchase Order
Purchase Order Number
PO-0100090906
Purchase Order Date
816/24
Requested DelivM Date
Payment Terms
Net 30
Buyer
Jordan, Aleksondra
Phone Number
+1 (206) 6850215
Email
jordanar@uw.edu
Requested By
Townes, Luisa
Requester Email
Itownes@uw.edu
Requester Phone
Ship To:
University of Washington
UW Police Department
3939 15th Ave NE
Seattle, WA 98105
United States of America
Townes, Luisa;
Deliver To: 100A UW Police Department Floor 01
BIII
UW1861 University of Washington
4300 Roosevelt Way NE. 3rd Floor
Box 354967
SEATTLE, WA 98195-4967
United States of America
uwashington@ghxinvoicing.com
206-543-4500
Currency
Total Lines Amount
Total Tax Amount
Freight Amount
Other Char es
Total PO Amount
USD
25,000.00
0.00
0.00
0.00
25,000.00
Shi in Terms
Shi in Instruction
FOB Destination
Service Lines
Line tem Description Start Date I End Date [ Due Date I Line Amount i Tax I Gross Amount
1 Supplemental Staffing for Special Events and 07/01/24 06/30/25 25,000.00 0.00 25,000.00
Athletic Events
Line Memo: Supplemental Staffing for Special Events and Athletic Events
Deliver to: 100A UW Police Department Floor 01
Messages
This Purchase Order is subject to University of Washington General Terms and Conditions available at:
https:/Mnanee.uw.edu/ps/suppiiers/terms-conditions
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