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2015 Final Budget
CITY OF MEDINA 2015 ANNUAL BUDGET r.�► CITY OF MEDINA BUDGET 1 2015 CITY OF MEDINA, WASHINGTON ADOPTED BUDGET FOR THE FISCAL YEAR JANUARY 1, 2015 THROUGH DECEMBER 31, 2015 *It_"04111l -11'kqIIN I Position1 ...................................................................Curt Pryde Position 2................................................Deputy Mayor, David Lee Position 3............................................................................. John Maffei Position4..............................................................................Jay Decker Position 5...........................................................Mayor, Pat Boyd Position 6................................................................Michael Luis Position7............................................................................ Alex Morcos CITY OF MEDINA EXECUTIVE STAFF City Manager............................................................ Michael Sauerwein Chief of Police..................................................................... Steve Burns City Clerk.................................................................... Aimee Kellerman Director of Finance........................................................... Nancy Adams Director of Development Services .............................. Robert Grumbach Director of Public Works................................................................. Open City Attorney.......................................................................... Kari Sands CITY OF MEDINA BUDGET 1 2015 Table of Contents Memorandum from City Manager..................................................................................1 Calendar......................................................... . . . . ......................................13 Organizational Chart.................................................................... ......14 ......................... Basic Information and Statistics..................................................................................15 2015 Budget Summary — All Funds.............................................................................16 Historical Data — Fund Balances................................................................... 17 Ordinance 913, Adopting 2015 Budget.......................................................................18 Ordinance 912, Attachment A........................................................................20 Ordinance 920, Budget Amendment...............................................................21 Comparative Budget Summary by Fund ......................................... ....23 ........................ Comparative Line Item Budget General Fund Revenues....................................................................................24 General Fund Expenditures, by Department.....................................................26 Operating Transfers by Fund.............................................................................40 CityStreet Fund.................................................................................................41 TreeFund.........................................................................................................43 Capital Reserve Fund ........................................................ ........45 ........................ CapitalProjects Fund........................................................................................47 2015 1 CITY OF MEDINA BUDGET of M CITY OF MEDINA IWAIEW January 1, 2015 To: Mayor and City Council From: Michael Sauerwein, City Manager Re: 2015 Budget Message I am pleased to submit for review and adoption the City of Medina 2015 Budget. The Budget is consistent with direction City Staff received from the City Council at their September 29, 2014 Study Session and following the October 13, 2014 Public Hearing. The Budget is balanced and aligns anticipated revenues with anticipated expenditures. It meets the City Council's goals & policies and maintains overall City services. Background: The budget remains balanced, utilizing $35,468 of one time fund balance revenues for one time capital outlay in the General Fund. It is anticipated that 2015 revenue plus prior year surplus balances are sufficient to support budgeted General Fund Operating expenditure needs. While expenses (excluding the Post Office purchase) are anticipated to increase 2.3 percent in 2015, we anticipate a 1.6 percent revenue increase in 2015 over the budgeted revenues in 2014, The table below shows recent revenue history for property tax, sales tax and building revenue. Revenue Source: 2013 2014 2015 Property Tax $2,469,293 2,535,238 $2,623,149 Sales Tax $967,241 1,211,986 $1,132,000 Planning & Development (Permits) $1,267,704 $824,274 $816,500 Key 2015 Changes: GENERAL FUND: Revenue • Large revenue increase due to property tax, new construction, and sales tax. • Small revenue decrease due to Utility Tax decrease from 4% to 3%. • Small revenue decrease due to licenses & permits having less permit value. • Small revenue decrease due to end of Building Official services with Clyde Hill. CITY of MEDINA BUDGET 1 2015 Expenses • Expense decrease due to the end of the Executive Separation Agreement. • Expense increase due to IT Support and Services Costs. • Small decrease in legal -special counsel. • Large expense increase due to full staffing in Police, including filling officer vacancy. • Small increase in Fire & Medical Services. • Small decrease in development building inspector services and professional services. • Large increase in Parks. STREET FUND: Revenue • National Pollution Discharge Elimination (NPDES) Grant reimbursement Revenue was budgeted for in 2014, however grant reimbursement submissions were not made until 2015. The Revenue for NPDES was moved forward to 2015 through a 2015 Budget Amendment. Expense • Expense will be similar to 2014 CAPITAL PROJECT FUND: Revenue • Small increase in Real Estate Excise Tax. • Small increase in King County Grants. Expense • Large decrease due to PW Shop completion. • Increase in Capital Improvement Plan Projects. Summary of Key Financial Policies for 2015 Budget: ✓ Ensure a financial base that will sustain City services and adjust to changes in service requirements. ✓ Support the Strategic Goals and Municipal Service Levels of the City. ✓ Insure Consistency with state law. ✓ Provide for the design, construction, maintenance, and replacement of capital facilities and equipment to protect the capital investment. ✓ The General Fund operating balances will be maintained at a level of 25 percent of the total General Fund budgeted expenditures. ✓ Reserves will be maintained in the Capital Fund Reserve. 2015 1 CITY OF MEDINA BUDGET 2015 Budget Assumptions: GENERAL FUND: Revenue • Property Tax is budgeted at one percent increase, plus new construction. • Sales Tax revenue is similar to 2014 actual trends. • Utility Tax is budgeted at 3 percent. (The Utility Tax was 4 percent in 2014). • Permit and Development Fee revenues are budgeted at 4.4 percent lower than 2014 based on similar permit activity, but lower overall construction value. Expenses • Salary increases of 2.2 percent for Teamster's represented, Exempt and Hourly employees and 3 percent salary increase for Police Union represented employees. • Assumes a fully staffed Police Department. • 10 percent increase in Lifeguard Services to cover a wider swim area at Medina Beach Park. • Increase in expense for park projects. STREET FUND: Revenue • 2015 Revenue for the National Pollution Discharge Elimination Grant was moved from Pill] E9W,ZiyW Expense • Expense will be similar to 2014. CAPITAL PROJECT FUND, - Revenue • Small revenue increase in Real Estate Excise Tax based on 2014 levels. • Small revenue increase in King County Grant revenue. Expense • Expense reduction due to completion of the Public Works Shop Project • A Significant number of projects are included in the 2015 Capital Improvement Project List Capital Facilities: The City Council has taken a systematic approach to maintaining and improving the City's infrastructure. The City Hall and the Police Station remodeling project was completed in 2011. In 2012, the City Council authorized major improvements for traffic calming on 8411' Avenue N.E. and installment of Phase II of the Surveillance Camera Project. In 2013, the City Shop Improvement Project expanded the City Shop Building to provide additional storage and equipment maintenance facilities. In 2014 a number of sidewalk, street overlays, and park maintenance projects were completed. As outlined in the adopted 2015-2020 Six -year Capital Improvement Program, a number of street overlays, sidewalk repairs, building improvements, and park projects are included in the 2015 Budget. Examples of these include street overlays, sidewalk repairs and Overlake Drive East Bridge repair. CITY OF MEDINA BUDGET 1 2015 Revenues Property Tax Revenue The property tax rate for 2015 is based on the 2014 levy, plus new construction and a state authorized 1% increase. The state increase raised approximately $25,639 for the entire city and equals approximately $23 increase per household. Property tax provides 48% of Revenues, however only 10% of the total property taxes paid by Medina residents come back to the City of Medina. The remaining 90% of Property Tax Revenue goes to Local schools, State schools, King County, EMS, WA State Flood Control and the Port of Seattle. In Washington State, property tax collections are made using a "budget -based system", under which taxing districts are authorized to collect revenue based on last year's levy, plus 1 %. Each tax payer's share of that total is based on the valuation of individual properties. If voters approve a tax levy for schools, or if neighboring property assessments decrease more than yours, it is possible for appraised values to decrease even though the property tax increases. � f f f City 0f Medina King County 10% 16% f State Schools King County 26% Library 6% Bellevue Schools 34% In 2015, Medina will receive approximately $.083 per $1, 000 of assessed valuation from property owners located within the City limits. This equates to $2.4 million of income during the fiscal period. Property taxes are the City's largest revenue source. Detailed in the table below are historical collections of property taxes in Medina. Historical Medina Property Tax Collection Actual Budget 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Collection $ Change % Change 2,099,794 28,611 1.4% 2,119,789 19,995 0.9% 2,204,458 84,669 3.8% 2,247,183 2,263,257 42,725 16,074 1.9% 0.7% 2,411,928 148,671 6.5% 2,441,694 29,766 1.2% 2,469,293 27,599 1.1% 2,535,238 65,945 2.7% 2,623,149 87,911 1 3.5% 2D15 CITY OF MEDINA BUDGET Other Revenues Sales Tax Revenue Sales tax is a variable revenue resource and fluctuates depending on the economy and local purchases. The 2015 estimate was based on actual sales tax revenue for 2014. Sales tax is estimated to be 22% of the General Fund Revenue for 2015. Licenses and Permit Revenue License fees and permits have historically been the third largest source of revenue for the City after property and sales tax. The estimated License and Permit Revenue for 2015 is anticipated to bring in 15% of total revenues. Utility Tax and Franchise Fee Revenue State law allows cities to levy taxes on natural gas, electricity, telephone, solid waste, water, waste water and storm utilities up to 6%. For 2015, the City Council approved lowering the utility tax from 4% to 3% and extending the tax for one year. Franchise Fees are 4% and do not have a date limitation. Utility Tax and Franchise Fees represent 7% of the General Fund Revenue for 2015. Intergovernmental Revenue The City of Medina has a Police Contract with the City of Hunts Point to provide Police Services which are reimbursed based on Hunts Point resident population. For 2015, the estimated reimbursed is budgeted to be $226,552. CITY of MEDINA BUDGET 2015 Street Fund Revenue The City of Medina Street Fund will also receive State Grant Revenue (carried over from 2014) related to National Pollution Discharge Elimination funding of $50K and $60K in Motor Vehicle Fuel Taxes. Capital Fund Revenue Real Estate Excise Tax Revenue (REST) was expanded by the 2011 Legislature to allow cities to use up to $1 Million of REST revenue to pay for maintenance and operation of parks and other facilities. REET revenue is estimated to be $800K for 2015. $250K in REET capital has been allocated in the 2015 Budget to be transferred to the Street Fund. Other Capital revenue sources include $68K of King County Flood Control Grant Revenues and $18K for the 2015 Parks Levy. 2015 Budgeted Revenues All Funds Intergovemmental 5% teases, I nvestments 2°% Finaa Fnrlaiturna 1 0l 2015 1 CITY OF MEDINA BUDGET General Fund 2015 Expenditures by Department (includes Street Fund) Expenditures were developed conservatively with minimal service cuts for 2015. Line items were decreased where possible to balance expenditures with reduced revenue estimates. Police, Municipal Court, Jail, and Emergency Management costs for 2015 total $2,205,086, or 37% of the Operations Budget. Medina continues to contract with the City of Bellevue for Fire Protection and Emergency Medical Services at a cost of $651,304, which represents 11 % of the Operations Budget. The Medina Police Department provides police services under contract to the City of Hunts Point. The 2015 budget authorizes nine sworn police officers including one Sergeant, one Lieutenant, one Chief and two support staff. Expenditures for Development Services decreased due to lower consultant expenditures for 2015 compared to 2014. The total budget for Development staff and consultants is $878,976 representing 14% of the total City budget. The total budget for Parks and Public Works is $839,523, or 14% of the Operations Budget. The Parks and Public Works Department provides engineering, maintenance, small capital improvements, and contract management for construction projects for all parks, storm drainage, streets and public buildings. The remaining portion of the 2015 budget is allocated to Finance, Council, Legal, Insurance and General Administrative support costs, which total $1,448,685 and represent 24% of the Operations Budget. CITY OF MEDINA BUDGET 1 2015 Total Expenditures (All Funds) In addition to the General Operations Fund, the City of Medina also has a Street Fund, Tree Fund, Capital Projects Fund and a Capital Reserve Fund. The Street Fund Expenditure Budget for 2015 is $346,490. Street Fund (Public Works) Operations are funded by a transfer of $250,000 from the Capital Projects Fund. The Capital Revenue in this fund is originated by Real Estate Excise Tax Revenues. The Tree Fund Expenditure Budget for 2015 is $50,000 and will be spent at the direction of City Council. The Capital Projects Expenditure Budget for 2015 is $754,899 and represents 11 % of the total budget. The Capital Reserve Fund has a reserve balance of $1,882,431 and has $0 expenditures budgeted for 2015. The Total 2015 Budgeted Expenditures for all funds is $6,806,530. The chart below shows the percentage of the total budget for all funds for each department. 2015 Budgeted Expenditures - All Funds Parks & Public V'Jorks i 3°'a De Fire & Medical Aid 10% General Government 21% Public Safety, Court, & Emergency Prep Services 33% 2015 1 CITY of MEDINA BUDGET Medina City Council Strategic Goals Highway 520: Protect Medina's interests impacted by SR 520 construction project related to lid design, regional tolling, transit, park and ride lot, noise walls, 84th Ave., adjacent land use and partner with surrounding communities for common interests • Participate in the SR 520 Design/Build Project by attending coordination meetings, reviewing project submittals, processing permits, providing technical support and status information to the City Council, providing responses to WSDOT, coordinating with other agencies. • Condition permits to preserve City assets and infrastructure, limit disturbance to City residents, and require full restoration of all impacted areas. • Negotiate easements and future maintenance agreements to provide a benefit to the City with the least impact to City resources and budget. • Identify potential property turn -back areas to improve the areas adjoining the highway by creating buffers that will require minimal maintenance. • Coordination and Response to a variety of issues and resident complaints related to construction and traffic impacts. Local Traffic: Plan and implement strategies for traffic safety and calming, to discourage speeding and cut -through traffic, encourage safe pedestrian and bicycle access, and create visible entry points into the City • Complete road preservation projects to maintain the service life of local streets by overlaying 80th Ave NE (NE 241h Street to NE 28th Street) and crack sealing portions of Evergreen Point Road to prolong the life of the pavement surface. • Monitor traffic impacts related to freeway construction and the 84th Avenue NE on and off ramp to reduce waiting times and improve traffic movement while limiting neighborhood cut -through traffic. • Complete construction of a new sidewalk to replace the asphalt pathway along Evergreen Point Road from NE 8th Street to Medina Beach Park. Public Safety: Maintain a full complement of police staff and promote public safety through policies that support education, emergency preparedness and the effective and efficient use of technology in order to maintain a safe and secure community • Continue to recruit and screen for highly qualified police officer candidates. • Increase investigative effectiveness through additional investigative training and rotation of officers involved in the coalitions' major crimes task force. • Increase officer visibility through prioritized proactive patrols and vehicle stops, tracking house checks, and supervisor review of daily officer work reports. CITY OF MEDINA BUDGET 1 2015 • Focus on traffic safety through proactive, random and targeted traffic patrols in known problem areas. • Monitor traffic impacts related to freeway construction and on- and off -ramp traffic to improve traffic movement while limiting neighborhood cut -through traffic. • Attain Washington State Law Enforcement Accreditation • Continue crime prevention programs to increase citizen awareness of personal safety and protecting property. • Evaluate the MPD Training Program to ensure it meets required standards in high liability areas and then develop a multi -year training and career development plan based on priorities, officer's needs and department assignments. • The Emergency Preparedness Committee will continue ongoing support for neighborhood preparedness efforts. • Partner with community groups and individuals such as: officer interaction with schools, Shredder Day, and Block Watch. • Provide timely notification to citizens of crimes, trends and proactive crime prevention messages through effective use of E-lert system. Facilities and Infrastructure: Continue capital improvement planning that identifies needed projects and funding for maintenance and upkeep, shop facilities, park expansion, pedestrian walkways and trails, and storm water improvements • Complete the design and construction of the Public Works Shop Facility and Yard Improvements. • Provide staff support to the Park Board for the selection of a picnic shelter for installation in Medina Park. With Council approval, contract for the purchase and installation of the shelter. • Continue to implement the storm water management program, provide public education, and monitor new construction as required by NPDES Phase II permitting to limit contaminates in storm water and provide awareness of potential actions that can negatively impact surface water quality. Provide quarterly progress reports to Ecology and continue to search for potential funding for the program. • Develop a 6-year capital improvement plan that will identify needed improvements, prioritize them, and program them for implementation. Continue to apply for local, state, and federal grants to provide added financial support for needed improvements. • Update city aerial mapping and implementation of a GIS system. • Continue to Improve the Medina Park storm water ponds water quality program through sampling, evaluation of treatment options and implementation of low cost treatment options. • Provide staff support to City Council Facilities Committee. 2015 1 CITY OF MEDINA BUDGET Land Use: Ensure that Medina's Comprehensive Plan, building and zoning codes protects the natural suburban environment and the quality and character of the City through processes that are clear and serve both owners and neighbors • Continue implementing department improvements that make the review process more predictable. This includes updating forms, checklists and other information sources related to permits. • Continue promoting internal communications and coordination to ensure smooth and efficient review processes. • Continue work with the Planning Commission and City Council to update the Comprehensive Plan and zoning regulations towards creating a unified development code. • Conduct public participation outreach as appropriate, for new code development. • Conduct code enforcement through monitoring, research, investigations, and correspondence. • Monitor compliance with construction mitigation plans and respond timely to citizen's concerns about construction impacts. • Continue delivering ongoing plan review and building inspections Finance: Ensure a sustainable budget whereby ongoing revenues meet ongoing expenditures though the development and maintenance of sound financial policies to include but not limited to maintenance of appropriate fund balances • Complete required year-end closing to include payroll, accounts payable, journal entries, fund balance carryover and year-end cash balances. • Annual reporting to City Council and Departments; issue of employee W2 forms and non -employee 1099 forms. • Annual Report and Annual Audit Review - Washington State Auditor's office. • Monthly Payroll processing and maintenance for benefits, employee data and payroll component rate changes. • Accounts Payable processing and check runs. • Monthly and quarterly reporting for Departments and City Council, payroll and benefits filings, IRS, and State required quarterly filings. • Monthly and quarterly invoicing — Intergovernmental Revenue. • Monthly close and monthly cash and bank reconciliations. • Provide staff support to City Council Finance Committee. • Monitor ongoing revenue receipts from Real Estate Excise Tax, advanced development deposits, and grants. • Assist with cash receipts systems interface and proper booking of revenue. • Monitor fixed assets inventory schedules and property insurance updates. • Monitor compliance to Council priority financial policies. CITY OF MEDINA BUDGET 1 2015 • Develop and implement the 2014 budget plan, review and adoption process. • Evaluate and potentially implement twice monthly payroll processing, • Maintain guidelines for purchasing, credit cards, expenditures, approval authorization and petty cash. • Monitor development fees for cost recovery of services and possible adjustments. Communications and Support Services: Maximize public awareness and involvement in City business with continuous improvement of communication strategies and industry standards to deliver timely information regarding city services, programs, and events • Continue to provide an excellent and responsive public records program encompassing the sharing of public records through the online repository, replying to requests for and delivery of records to requestors, including proper statutory records preparation and disclosure responsibilities, public records training for staff and elected and appointed officials, and ensuring accurate records maintenance, retention and disposal obligations. • Provide an expansion of newsworthy information available on the City website, in its records repository, available by email subscription and other media, and to continue to improve upon ease of use and navigation of such. • Grow outreach tools to successfully and efficiently deliver information and engage community. • Provide delivery of ongoing public services including animal licensing, passports, notary public, public noticing, and agenda packets and minutes preparation. • Continue to provide key support to other City departments, city council, boards, commissions, volunteers, and the public. • Provide responsive and effective desktop and telephone support and related information technology services. • Continue to manage and build upon human resources services through evolvement of wellness program, offering quarterly training opportunities for all staff, implementation of staff recognition program, and instituting personnel guidelines. • Provide ongoing support for employee benefits, training, employee and labor relations, and claims. 2015 1 CITY OF MEDINA BUDGET `y of 9EOj 2015 Budget Calendar City of Medina, Washington Statutory Planned/Actual Dates Dates 2015 Budget Process July 31, 2014 July 14, 2014 Council holds Public Hearing on Capital Improvement Plan —July 31, 2014 July 14, 2014 Council approves Capital Improvement Plan Sept. 8, 2014 Aug. 8, 2014 Department Directors begin preparing 2015 Budget Requests. No legal Aug. 11, 2014 Council golds Preliminary Public Hearing to gather input requirement on 2015 Budget Sept. 22, 2014 Aug. 21, 2014 Department Directors 2015 Budget requests submitted to Finance Director/City Clerk. RCW 35.33.031 and RCW 35A.33.030. 2015 Preliminary Budget estimates are presented to the Oct. 1, 2014 Sept. 4, 2014 City Manager by Department for modification, revision or addition. RCW 35.33.031 and RCW 35A.33.030. Oct.6, 2014 Sept. 8, 2014 City Manager provides City Council with 2014 Revenue projections for the current year. City Manager provides a 2015 Preliminary Budget showing 2015 Revenue and Expenditures by Department. No legal Sept. 22, 2014 City Council holds a study session on 2015 Preliminary requirement Budget. Nov. 4, 2014 Oct. 13, 2014 City Manager files 2015 Updated Preliminary Budget & Budget Message with the City Clerk and the City Council. Prior to Oct. 13, 2014 City Council holds Public Hearing on 2015 Preliminary November 30, Budget 2014 No legal Oct. 27, 2014 Council holds a work session on 2015 Proposed Final requirement Budget No later than Nov. 1 through City Clerk publishes notice of filing of 2015 Preliminary Nov 1, though Nov. 15, 2014 Budget and publishes notice of public hearing on final Nov. 15, 2014 budget once a week for two consecutive weeks. Nov. 18, 2014 Nov. 10, 2014 Copies of 2015 proposed final budget are made available to the public at the Regular City Council meeting. Dec. 1, 2014 Nov. 10, 2014 Council holds final public hearing and sets the 2015 Property Tax Levy to certify property tax levy to King County Assessors Office Dec. 31, 2014 Nov. 10, 2014 Council adopts Final 2015 Budget at the Regular Monthly City Council meeting. After Adoption After Adoption Copies of 2015 Final Budget are filed with the Washington State Auditor's Office, MRSC and AWC. ww a z� oo� 41 Qj I co r3 c a 0 c m U QU w W t^ Qa, Q U w Lo V C U a �Q + v U' O v c � U(}LU � w� c � -v o �' U L alZi U U U V O tl0 �zW WCO Q O ,� ww Ln v a CU qq W u} U u u fi `ti a w 4 a�� U °' CO ' rti I-- LO C m (D r m 'It U!) h CD O O O O e- Ln qt M O N O M" C r T T r T O0 i-- Il_ LLB m CO r CO O 00 r r T r T o m m m m C oo (fl r N co m 0(D M r- CD Lo 0 m M 0 OD r O O r r _ _ cl� Efi ffl Ef'} e3 d3 6N4 ff3 EA 64 _ m C O 7 C53 N N N � j O a) O C C O o W T GO 2 d o r �- m N T O `t m N O V m N r O r O O O O O CD CDC C C C O O O O E N N N N N N N N N N X N N N N N D > (4 Z ¢0-6 F- 0 C� o � o; T a) Cu IA LL3 m Ln M CO N m co Ln O O O CDCO ~ Om M CD In .° r N N In CD C O M C C 6 (D CO m C � '# CO O co 2 a N CV N N m m N N CV ti r m coer Rt M � CID CCO N a O ° Ln CD CO U 3 ti N N N Ln n `m y a16 a � w U m a) 'Z w ro o cu E O O O O 'D O E N N N N CD C N L� C7 p E E E E C o v, O O d7 N +. M 4-m N r C O ¢ �} m N r_ O D ih .FM O Z O Z O Z O Z Q r O N r O N CD CD N CD CDC N r N Fv CD CD N CD CD N Y CD N O N C) O N >- LL d 2015 Budget Summary - All Funds Excluding Transfers REVENUES Beginning 2015: RevenuelFinance Resources: $5,956,756 General Fund Property Tax $2,623,149 Sales Tax $1,132,000 Criminal Justice $68,161 Utility Tax & Franchise Fees $406,417 Licenses and Permits $469,555 State Inter Gov Revenue $36,440 Hunts Point Police Revenue $226,552 Goods and Services Revenue $357,000 Fines, Court, Traffic Infraction $35,000 Investment Interest $4,500 Other Revenues $136,931 $6,495,705 Street Fund Motor Fuel Tax (unrestricted) $110,095 $110,095 Reserve Fund Interest $2,200 Capital Projects Fund Real Estate Excise Tax $800,000 KC Property Levy II, Flood, Conservation $86,799 $886,799 Subtotal 2015 Revenue: $6,494,799 Total 2015: RevenuelFinance Resources: $12,451,555 EXPENDITURES General Fund Legislative Services $26,600 Municipal Court $75,000 Executive Department $201,472 Finance & Insurance $519,889 Legal Services $150,000 Central Services $421,781 Information Technology $117,111 Police Department $2,081,096 Fire Service Contract $669,258 Emergency Management $42,950 Planning & Development $813,317 Lifeguard SupplieslTraining $37,200 Parks Maintenance & Dev $499,467 $5, 655,142 Street Fund Public Works Street Maintenance $346,490 Tree Fund $50,000 Capital Projects Fund Capital Projects $754,899 Total 2015 Expenditures: $6,806,530 Ending 2015: Fund Balances/Finance Resources: $5,645,024 ^W W U \V 1..1..1 c 3 , LL LO {U r L Q O N c L6 rN O V Q `1— N O rtrt�, `W U L O ON c: C N N C N r O O N OD C C N A O O N O C (N M M N h to (D mo v 0)m N M Lri U') h 0) o v w co M LI) M N G? 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CITY OF MEDINA ORDINANCE NO. 913 AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2015, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADOPTING THE 2015 SALARY SCHEDULE WHEREAS, State law requires the City to adopt a budget and provides procedures for the filing of a budget, deliberations, public hearings, and final fixing of the budget, and WHEREAS, a preliminary proposed budget for 2015 has been prepared and filed with the City Clerk, and WHEREAS, the City of Medina City Council held a public hearing on August 11, 2014 to gather input prior to starting the 2015 budget process, and another public hearing for the preliminary proposed budget on October 13, 2014 and two more public hearings on November 10, 2014 for the 2015 Property Tax Levy and the final 2015 proposed budget, and deliberated and considered the preliminary proposed budget, and WHEREAS, the preliminary proposed final budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Medina for the purposes and estimated expenditures set forth necessary to carry on the services and needs of the City of Medina for the calendar year 2015. NOW, THEREFORE, THE CITY COUNCIL OF THE GITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2015, is approved on the 10th day of November, 2014 after the notice of hearings and after the preliminary budget having been filed with the City Clerk as required by law. SECTION 2. Estimated resources for each separate fund of the City of Medina, and aggregate expenditures for all such funds for the year 2015 are set forth in a summary form below, and are hereby appropriated for expenditure at the fund level during the year 2015 as set forth in the 2015 Budget. Ordinance No. 913 Page 1 of 2 General Street Tree Capital Capital Total Fund Fund Fund Projects Fund Reserve All Funds Beginning Fund Balance $3,164,487 $ 88,835 $ 127.556 $ 805,697 Revenues $5,412,228 $ 60,095 $ 0 $ 886,799 Transfers In $ 0 $ 250,000 $ 0 $ 0 Total Resources $5,412,228 $ 310,095 $ 0 $ 886,799 Expenditures $5,509,895 $ 346,490 $ 50,000 $ 754,899 Transfers Out $ 0 $ 0 $ 250.000 Total Uses $5,509,895 $ 346,490 $ 50,000 $ 1,004,899 Ending Fund Balance $3,066 820 $ 52,440 $ 77,556 $ 687,597 $1,880,824 $6,067,399 $ 2,200 $6,361,322 $ 0 $ 250,000 $ 0 $6,611,322 $ 0 $6,661,284 $ 0 $ 250,000 $ 0 $6,911,264 1,883,024 SECTION 3. The 2015 Salary Schedule for authorized positions is attached as Attachment A and hereby adopted. SECTION 4. The City Cleric is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1 ST DAY OF JANUARY 2015. PASSED BY THE MEDINA CITY COU Approve as t Im: Kan Sand, City Attorney Kenyon Disend, PLLC Attest: Aimee Kellerman, City Clerk 4. Ordinance No. 913 Page 2 of 2 City of Medina Ordinance Number 912 Attachment A 2015 Salary Schedule The 2015 salary ranges for city employees shall be as follows: Exempt iEmplovees: FTE Minimum Midpoint Maximum Building Official 1 $6,653 $ 7,487 $ 8,318 City Clerk 1 $6,325 $ 7,115 $ 7,906 City Manager 1 $9,678 $10,887 $ 12,097 Dir of Development Services 1 $7,667 $ 8,625 $ 9,584 Dir of Public Works 1 $7,667 $ 8,625 $ 9,584 Finance Director 1 $7,667 $ 8,625 $ 9,584 Police Chief 1 $8,587 $ 9,660 $ 10,733 Police Lieutenant 1 $7,603 $ 8,553 $ 9,504 Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers: FTE Step A Step B Step C Step D Patrol Officer A 1 $5,515 $5,840 $6,164 $6,490 Patrol Officer B $5,580 $5,905 $6,229 $6,565 Patrol Officer C 1 $5,710 $6,035 $6,360 $6,684 Patrol Officer D 4 $5,840 $6,164 $6,490 $6,814 Police Sergeant A 1 $6,499 $6,854 $7,214 $7,584 Police Sergeant B $6,629 $6,982 $7,343 $7,714 Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 (Representing Public Works Em to ees FTE Step A Step B Step C Step D Maintenance Worker 3 $4,682 $4,881 $5,158 $5,441 Maintenance Supervisor 1 $5,698 $6,014 $6,336 $6,676 Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 Representing Office -Clerical Emplo veesh FTE Step A Step B Step C Step D Admin. Assistant -Deputy Clerk 1 $ 4,682 $ 4,881 $ 5,158 $ 5,441 Development Svcs Coordinator 1 $ 4,778 $ 4,922 $ 5,182 $ 5,455 Information Systems Coordinator 1 $ 4,682 $ 4,881 $ 5,158 $ 5,441 Police Administrative Specialist 1 $ 4,682 $ 4,881 $ 5,158 $ 5,441 Police Records Manager 1 $ 4,679 $ 4,954 $ 5,229 $ 5,512 CITY OF MEDINA ORDINANCE NO. 920 AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON AMENDING ORDINANCE NO. 912 2015 BUDGET WHEREAS, the Medina City Council enacted Ordinance 912 on November 10, 2014 approving the budget for 2015; and WHEREAS, it is necessary to increase General Fund Expenditures and Street Fund Revenues; and WHEREAS, this ordinance has been approved at least five days after its introduction as required by RCW 35A.33.090. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Ordinance No. 912 is hereby amended as summarized below FUND 2015 GENERAL FUND Revenue Revisions: 001.362.51.00.00 AMENDED REVENUE BUDCFL• BUDGET DESCRIPTION 2015 Adopted Budget 5 412 228 Ord. 912 Amended to Include: $ 83.477 Post Office Facility Lease Revenue Adopted Budget as of 4/13/2015 5 509 895 Expenditure Revisions: 001,594.21.64.50 $ 50.000 AMENDED EXPENSE BUDGET: WARM 2015 STREET FUND Revenue Revisions: 101.334.03.60.00 AMENDED REVENUE BUDGEL 2015 Adopted Budget Ord. 912 Amended to Include: Vehicle -Carryover from 2014 Adopted Budget as of 4/13/2015 2015 Adopted Buda_et 5 60.095 Ord. 912 Amended to Include: 50,000 Nat'l Pollution Discharge -Carryover Ordinance No. 920 Page 1 of 2 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. SECTION 3. The effective date of this ordinance shall be (5) days after its publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 13TH DAY OF APRIL, 2015, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13TH DAY OF APRIL, Approve as t rm' Kari Sand, City Attorney Kenyon Disend, PLLC Attest: Aimee Kellerman, City Clerk Ordinance No. 920 Page 2 of 2 2015 Comparative Summary by Fund Adopted 12/31/2014 Includes 2014 Budget Amendment 2014 2015 2012 2013 Adopted 2014 Preliminary DESCRIPTION Actual Actual Budget Actual Budget GENERAL FUND BEGINNING FUND BALANCE $ 1,771,945 $ 2,061,921 $ 2,736,012 $ 2,736,012 $ 3,056,633 REVENUES 5,345,499 5,708,443 6,671,775 6,886,929 5,495,705 OPERATING TRANSFERS -IN - - - - - 4,965:123 5,071,863 7,Oi8,126 6,566,308 5,655,142 EXPENDITURES OPERATING TRANSFERS -OUT 90000 - - - - $ 2,061,921 $ 2,736,012 $ 2,389,661 $ 3,056,633 $ 2,897,197 ENDING FUND BALANCE STREET FUND BEGINNING FUND BALANCE $ 88,334 $ 99,483 $ 47,129 $ 47,129 $ 31,568 REVENUES 90,447 190,536 113,000 63,055 110,095 OPERATING TRANSFERS -IN 290,000 110,000 270,000 270,000 250,000 369,298 352,890 355,448 348,615 346,490 EXPENDITURES OPERATING TRANSFERS -OUT - - - - - $ 99,483 $ 47,129 $ 74,681 $ 31,568 $ 45,173 ENDING FUND BALANCE TREE FUND BEGINNING FUND BALANCE $ 27,456 $ 35,856 $ 69,356 $ 69,356 $ 76,756 REVENUES 8,400 33,500 - 7,400 - OPERATING TRANSFERS -IN - - - - - - - - 50,000 EXPENDITURES OPERATING TRANSFERS -OUT - - - - - OTHER NON -EXPENDITURES ENDING FUND BALANCE $ 35,956 $ 69,356 $ 69,356 $ 76,756 $ 26,756 CAPITAL PROJECTS FUND BEGINNING FUND BALANCE $ 404,028 $ 146,232 $ 731,297 $ 731,297 $ 911,568 REVENUES 574,488 951,106 815,173 1,240,070 896,799 OPERATING TRANSFERS -IN - 200,000 - - - 632,284 456,041 1,068,173 789,799 754,899 EXPENDITURES OPERATING TRANSFERS -OUT 200,000 110,000 270,000 270,000 250,000 $ 146,232 $ 731,297 $ 208,297 $ 911,568 $ 793,468 ENDING FUND BALANCE CAPITAL FUND RESERVE BEGINNING FUND BALANCE $ 2,076,380 $ 2,076,380 $ 1,878,602 $ 1,878,602 $ 1,880,231 REVENUES $ - $ 2,222 $ - $ 1,629 $ 2,200 OPERATING TRANSFERS -IN $ - $ - $ - $ - $ - OPERATING TRANSFERS -OUT $ - $ 200,000 $ - $ - $ - $ 2,076,380 $ I,878,602 $ 1,878,602 $ 1,880,231 $ I,882,431 ENDING FUND BALANCE TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE $ 4,368,143 $ 4,419,872 $ 5,462,396 $ 5,462,396 $ 5,956,756 REVENUES 6,018,834 6,984,643 7,599,948 8,199,083 6,494,799 OPERATING TRANSFERS -IN 290,000 310,000 270,000 270,000 250,000 5,967,105 5,942,120 8,441,747 7,704,722 6,806,530 EXPENDITURES OPERATING TRANSFERS -OUT 290,000 310,000 270,000 270,000 250,000 $ 4,419,872 1 $ 5,462,396 1 $ 4,620,597 $ 5,956,756 F 5,645,024 ENDING FUND BALANCE vo w P v V O V ,D V m h 0 0 Ifs 0 0 CO h ' ' O e C SCR WM o Lq o ONi r O r M m m L'i I h Lq 7 JOi c00 m n v`f'i [p r W ry tCj o m M N 00 M N ti In (9 M M (D O [o di r r N CD co U')N 6S N M cD (o r N (o a0 V r M M c0 r O to Q 7 [O N N N 9 N W5 w r Qa � Nr M N 4 3 � m a -0 (D V' co V 'It ' h r co O (n V O m m Q r ' ' Lo ' O ' ' ' en m W N ClN' M M M (- m N co h O d' c7 M h (o (0 r LO (D N N I--f0 u) O CJ O N (f-- R m N Cl) N mco u7 W O O m 0 (D M M V' M M LO c0 cn r Ep (P (ti LO (o LO N O N m W m co m r (+) LO LO 4-j r N (n N h oc r r 1° r v a V h N Cl) N p u N r (+1 N a CD OO N O 0 m 00 ' 0000 V N CD Clr 0 0� m v O i(]OO 00 o 1f5 F 10 M w ' OO ' ' OOO ' N OOO 0 O O 0 0 VJ W N I+ 0 0 M V' 0 0 a W c!r 0 0 (O v e7 4] M Ca V m O cl' •Y e- W N (0 O O iN7 Iti CDo `G V N co O a Oc " M M-0 M 4n v M M m ((S O Ci O P- r M M (n Q (y 7 r N r r U, N M N m CO M CD v h h 0 0m(o v W m 0 m m Q co N O W 7 U) m 0 V � Lo 1+ r In LO i m' ' ' 10 ' O O M M co h' ' V W m a h m O O M d' O P.-N h N M Ot h h N r- v m M N N h 0 47 N act W O 0 C C LO 0 Ici Iq (D C N M CDr W h r r m N r h M M co co v m m v!r r 47 [V � N m W m r 7 o u N m N a V M to M N m' W N N m m 0 O m co W C. m CO ' ' ' ' o b o m uS m cc ' ' CD LLo I� m rnmo cRW v m I-ti W �((7 W h m W W (Dr M to r OO h Imo h mvvvv W 000c(°MN co hr h W U 000 Cq Lo m(D m(0O m N a W r r r N O m N v C14h (D N m W M N o M (�+ N N N N A r M N V N M a u, w m w E c LL p E r p _ x m w a CL E in H° U m Z U W c LL w U } m �mL m a U ca LL O u — m F F vlU U aw E U) `� c E -0. 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