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HomeMy WebLinkAbout2016 Final Budgetof M -7 CITY OF MEDINA 2016 ANNUAL BUDGET CITY OF MEDINA BUDGET 1 2016 CITY OF MEDINA, WASHINGTON ADOPTED BUDGET FOR THE FISCAL YEAR JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 CITY COUNCIL Position1...................................................................Curt Pryde Position2....................................................................... David Lee Position 3............................................................................. John Maffei Position 4........................................................................Cynthia Adkins Position 5................................................................ Patrick Boyd Position 6.............................................Deputy Mayor, Sheree Wen Position 7.......................................................Mayor, Alex Morcos CITY OF MEDINA EXECUTIVE STAFF City Manager............................................................ Michael Sauerwein Chief of Police..................................................................... Steve Burns City Clerk .............................................. ...................... Aimee Kellerman Director of Finance........................................................... Nancy Adams Director of Development Services .............................. Robert Grumbach Director of Public Works ...................................................... Ryan Osada City Attorney............................................................... Kathleen Haggard 2016 I CITY OF MEDINA BUDGET --- This page left intentionally blank --- CITY OF MEDINA BUDGET l 2016 Table of Contents Memorandum from City Manager..................................................................................1 Calendar.....................................................................................................13 OrganizationalChart...................................................................................................14 Historical Data — Fund Balances................................................................... 15 Ordinance 928, Adopting 2016 Budget, Attachment A.....................................16-19 Comparative Budget Summary by Fund.....................................................................20 Comparative Line Item Budget by Department...............................................21-46 2016 1 CITY OF MEDINA BUDGET ---This page left intentionally blank CITY of MEDINA BUDGET I 2016 T CITY OF MEDINA November 9, 2015 To: Mayor and City Council From: Michael Sauerwein, City Manager Re: 2016 Budget Message am pleased to submit for review and adoption the City of Medina 2016 Budget. The Budget is consistent with direction City Staff received from the City Council at their September 28, 2015 Study Session and following the October 12, 2015 Public Hearing. The Budget is balanced and aligns anticipated revenues with anticipated expenditures. It meets the City Council's goals & policies and maintains overall City services. Background: The budget remains balanced, utilizing $113,531 of fund balance revenue in the General Fund. Fund balance revenue is being used to cover WCIA Insurance Liability premiums in 2016 that are 300% higher than neighboring cities similar in size. WCIA Liability premiums are expected to return to normal levels in 2018. In addition, the city incurred Post Office related General Obligation Debt in 2016 that does not have a 100% offsetting revenue funding source. It is anticipated that 2016 General Fund revenue plus prior year surplus revenue balances of $113,547, are sufficient to support 2016 Budgeted General Fund Operating expenditure needs. 2016 Budgeted expenditures are anticipated to increase 5.3 percent compared to the 2015 Budget. 2016 Budgeted revenues are anticipated to increase 4.6% per cent compared to the 2015 Budget. General Property Tax revenue is projected to be $2,592,487 in 2015 and $2,676,594 for 2016. Sales Tax revenue continues to stay relatively flat from a projected $1,138,857 in 2015 to $1,172,325 in 2016. Planning and Development Revenue will be lower from $809,900 in 2015 to a projected $749,000 in 2016. 2016 I CITY OF MEDINA BUDGET Key 2016 Changes: GENERAL FUND: Revenue • Revenue increase due to property tax, new construction, and sales tax. • Revenue increase due to Utility Tax increase from 3% to 4%. • Revenue decrease due to Planning and Development decrease in construction valuation. • Revenue increase due to Hunts Point share of Police increases. GENERAL FUND: Expenses • Expense increase of 2.2-3% for Bargaining Agreement Labor increases. • Expense increase due to election year costs. • Expense increase due to Central Services Professional fees for Public Records Requests, scanning, Building Maintenance. • Expense increase due to General Government Recreation Services. • Expense increase due to IT Support and Services Costs for City Hall and Police. • Expense increase in Fire & Medical Services. • Expense increase in Emergency Preparedness for training classes. • Expense decrease in Planning and Development for Professional Services. • Expense increase in Parks for Parks Projects. STREET FUND: • Revenue stays relatively flat for 2016. • Expense increases by 2.2% related to Labor increases. TREE FUND: • Revenue and Expense Budgets stay flat for 2016. CAPITAL PROJECTS FUND: Revenue • Revenue decrease in Real Estate Excise Tax. • Revenue increase State and County Grants. Expense • Expense increase for Capital Improvement Plan Projects. Summary of Key Financial Policies for 2016 Budget: ✓ Ensure a financial base that will sustain City services and adjust to changes in service requirements. ✓ Support the Strategic Goals and Municipal Service Levels of the City. ✓ Insure Consistency with Washington State Law. ✓ Provide for the design, construction, maintenance, and replacement of capital facilities and equipment to protect the capital investment. CITY of MEDINA BUDGET 1 2016 ✓ The General Fund operating balances maintained at a level of 25 percent of the total General Fund budgeted expenditures. ✓ Reserves will be maintained in the Capital Fund Reserve. 2016 Budget Assumptions: GENERAL FUND: Revenue • Property Tax is budgeted at one percent increase, plus new construction. • Sales Tax revenue is similar to 2015 actual trends. • Utility Tax is budgeted at 4 percent. (The Utility Tax was 3 percent in 2015). • Permit and Development Fee revenues are budgeted at 7.5 percent lower than 2015 based on a slight activity increase, but lower overall construction value. • Transfers of $92,000 from Capital Projects Fund to fund Parks Project and City Hall Building Maintenance. Expenses • Salary increases of 2.2 percent and 3.0% for represented employees. • Assumes a fully staffed Police Department, Marine Patrol and Norcom Dispatch Services. • Assumes continuation of Inter -local Agreement with City of Kirkland for IT Services. • Assumes continuation of General Obligation Loan Debt for Post Office, Note: If Post Office Loan is paid off in 2015, the City will save $95,246 in General Fund Expenditures in 2016. Assumes Recreational Services for Lifeguard Program and Bellevue Boys & Girls Club. Assumes an increase in expense for Park projects. STREET FUND: • Assumes no changes to Street Fund. TREE FUND: Expense • Assumes Urban Forestry Plan will be funded with Tree Fund balances. CAPITAL PROJECT FUND: Revenue • Assumes new State and County Grant funding. Expense • Assumes an increase in Capital CIP Projects over 2015. Capital Facilities: The City Council has taken a systematic approach to maintaining and improving the City's infrastructure. As outlined in the adopted 2016-2020 Six -year Capital Improvement Program, a number of street overlays, parking lot improvements, sidewalk repairs, building improvements, and park projects are included in the 2016 Budget. 2016 ( CITY OF MEDINA BUDGET Revenues Property Tax Revenue The property tax rate for 2016 is based on the 2015 levy, plus new construction and a state authorized 1% increase. The state increase raised approximately $26,136 for the entire city and equals approximately $22 increase per household. Property tax provides 48% of Revenues, however only 9% of the total property taxes paid by Medina residents come back to the City of Medina. The remaining 90% of Property Tax Revenue goes to Local schools, State schools, King County, EMS, WA State Flood Control and the Port of Seattle. How Your 2016 Property Taxes Are Distributed f Emereencv Medical Port of Seattle In 2016, Medina will receive approximately $.080 per $1,000 of assessed valuation from property owners located within the City limits. This equates to $2.6 million of income during the fiscal period. Property taxes are the City's largest revenue source. Detailed in the table below are historical collections of property taxes in Medina. Historical Medina Property Tax Collection 2007 2008 2009 2010 2011 2012 Collection 2,119,789 2,204,458 2,247,183 2,263,257 2,411,928 2,441,694 $ Change 19,995 84,669 42,725 16,074 148,671 29,766 % Change 0.9% 3.8% 1.9% 0.7% 6.5% 1.2% 2013 2014 2015 2016 2,469,293 2,535,238 2,623,149 2.676,594 27,599 65,945 87,911 53,445 1.1% 2.7% 3.5% 0,02% CITY OF MEDINA BUDGET I 2016 F- Other Revenues Sales Tax Revenue Sales tax is a variable revenue resource and fluctuates depending on the economy and local purchases. The 2016 estimate was based on actual sales tax revenue for 2015. Sales tax is estimated to be 20% of the General Fund Revenue for 2016. Licenses and Permit Revenue License fees and permits have historically been the third largest source of revenue for the City after property and sales tax. The estimated License and Permit Revenue for 2016 is anticipated to bring in 15% of total revenues. Utility Tax and Franchise Fee Revenue State law allows cities to levy taxes on natural gas, electricity, telephone, solid waste, water, waste water and storm utilities up to 6%. For 2016, the City Council approved increasing the utility tax from 3% to 4% and extending the tax for one year. Utility Tax and Franchise Fees represent 7% of the General Fund Revenue for 2016. Intergovernmental Revenue The City of Medina has a Police Contract with the City of Hunts Point to provide Police Services which are reimbursed based on Hunts Point resident population. For 2016, the estimated reimbursed is budgeted to be $282,425. 2016 Budgeted Revenues General and Street Fund Fines Forfeitures 1%1 (Leases, Investments2% Streets „ Intergovernmental 6% \ l Licenses&Permits 13% Utility Tax & Franchise Fees 9% Sales Tax 21% Property Taxes 46% 0 2016 1 CITY OF MEDINA BUDGET Street Fund Revenue The City of Medina Street Fund will also receive State Grant Revenue related to National Pollution Discharge Elimination funding of $50K and $62K in Motor Vehicle Fuel Taxes. Capital Fund Revenue Real Estate Excise Tax Revenue (REET) was expanded by the 2011 Legislature to allow cities to use up to $1 Million of REET revenue to pay for maintenance and operation of parks and other facilities. REET revenue is estimated to be $723K for 2016. $250K in REET capital has been allocated in the 2016 Budget to be transferred to the Street Fund and $92,000 has been allocated to be transferred to the General Fund. Other Capital revenue sources include $68K of King County Flood Control Grant Revenues and $18K for the 2015 Parks Levy. CITY OF MEDINA BUDGET 1 2016 General Fund 2016 Expenditures by Department (includes Street Fund) Expenditures were developed conservatively with minimal service cuts for 2016. Line items were decreased where possible to balance expenditures with reduced revenue estimates. Police, Municipal Court, Jail, and Emergency Management costs for 2016 total $2,337.999, or 37% of the Operations Budget. Medina continues to contract with the City of Bellevue for Fire Protection and Emergency Medical Services at a cost of $692,201, which represents 11 % of the Operations Budget. The Medina Police Department provides police services under contract to the City of Hunts Point. The 2016 budget authorizes nine sworn police officers including one Sergeant, one Lieutenant, one Chief and two support staff. Expenditures for Development Services decreased due to lower consultant expenditures for 2016 compared to 2015. The total budget for Development staff and consultants is $773,487 representing 12% of the total City budget. The total budget for Parks and Public Works is $899,787, or 14% of the Operations Budget. The Parks and Public Works Department provides engineering, maintenance, small capital improvements, and contract management for construction projects for all parks, storm drainage, streets and public buildings. The remaining portion of the 2016 budget is allocated to Finance, Council, Legal, insurance and General Administrative support costs, which total $1,610,384 and represent 25% of the Operations Budget. 2016 Budgeted Expense _._ - — -- Legal, Coun�, - Parks & Public Executive, Finance, Works Administrative Development 15% Services Services 25% 12% Fire & Medical Aid 11 % Police, Court, & Emergency Prep Services 37% 2016 1 CITY of MEDINA BUDGET Total Expenditures (All Funds) In addition to the General Operations Fund, the City of Medina also has a Street Fund, Tree Fund, Capital Projects Fund and a Capital Reserve Fund. The Street Fund Expenditure Budget for 2016 is $359,078. Street Fund (Public Works) Operations are funded by a transfer of $250,000 from the Capital Projects Fund. The Capital Revenue in this fund is originated by Real Estate Excise Tax Revenues. The Tree Fund Expenditure Budget for 2016 is $50,000 and will be spent at the direction of City Council. The Capital Projects Expenditure Budget for 2016 is $1,355,131 and represents 18% of the total budget. The Capital Reserve Fund has a reserve balance of $1,903,891 and has $0 expenditures budgeted for 2016. The Total 2016 Budgeted Expenditures for all funds is $7,718,989. The chart below shows the percentage of the total budget for all funds for each department. Please note: The 2016 Budget was updated by 2 significant Budget Amendments: 1) a $1.7M Legal Settlement in January 2016, and 2) to pay $1.1 M on the Debt Obligation incurred by the purchase of the Medina Post Office. 2016 Budgeted Expenditures - All Funds Parks & Public Works Development 11 % Services 10% Fire & Medical Aid 9% General Government 21% 0 Capital Projects 18% Public Safety, Court, & Emergency Prep Services 31% 4 CITY OF MEOINA BUDGET 1 2016 Medina City Council Strategic Goals Highway 520: Protect Medina's interests impacted by SR 520 construction project related to lid design, regional tolling, transit, park and ride lot, noise walls, 84th Ave., adjacent land use and partner with surrounding communities for common interests • Participate in the SR 520 Design/Build Project by attending coordination meetings, reviewing project submittals, processing permits, providing technical support and status information to the City Council, providing responses to WSDOT, coordinating with other agencies. • Condition permits to preserve City assets and infrastructure, limit disturbance to City residents, and require full restoration of all impacted areas. • Negotiate easements and future maintenance agreements to provide a benefit to the City with the least impact to City resources and budget. • Identify potential property turn -back areas to improve the areas adjoining the highway by creating buffers that will require minimal maintenance. • Coordination and Response to a variety of issues and resident complaints related to construction and traffic impacts. Local Traffic: Plan and implement strategies for traffic safety and calming, to discourage speeding and cut -through traffic, encourage safe pedestrian and bicycle access, and create visible entry points into the City • Complete road preservation projects to maintain the service life of local streets by overlaying 80th Ave NE (NE 24th Street to NE 28th Street) and crack sealing portions of Evergreen Point Road to prolong the life of the pavement surface. • Monitor traffic impacts related to freeway construction and the 84th Avenue NE on and off ramp to reduce waiting times and improve traffic movement while limiting neighborhood cut -through traffic. • Complete construction of a new sidewalk to replace the asphalt pathway along Evergreen Point Road from NE 8th Street to Medina Beach Park. Public Safety: Maintain a full complement of police staff and promote public safety through policies that support education, emergency preparedness and the effective and efficient use of technology in order to maintain a safe and secure community • Continue to recruit and screen for highly qualified police officer candidates. • Increase investigative effectiveness through additional investigative training and rotation of officers involved in the coalitions' major crimes task force. • Increase officer visibility through prioritized proactive patrols and vehicle stops, tracking house checks, and supervisor review of daily officer work reports. • Focus on traffic safety through proactive, random and targeted traffic patrols in known problem areas. 2016 l CITY OF MEDINA BUDGET • Monitor traffic impacts related to freeway construction and on- and off -ramp traffic to improve traffic movement while limiting neighborhood cut -through traffic. • Attain Washington State Law Enforcement Accreditation • Continue crime prevention programs to increase citizen awareness of personal safety and protecting property. • Evaluate the MPD Training Program to ensure it meets required standards in high liability areas and then develop a multi -year training and career development plan based on priorities, officer's needs and department assignments. • The Emergency Preparedness Committee will continue ongoing support for neighborhood preparedness efforts. • Partner with community groups and individuals such as: officer interaction with schools, Shredder Day, and Block Watch. • Provide timely notification to citizens of crimes, trends and proactive crime prevention messages through effective use of E-lert system. Facilities and Infrastructure: Continue capital improvement planning that identifies needed projects and funding for maintenance and upkeep, shop facilities, park expansion, pedestrian walkways and trails, and storm water improvements • Complete the design and construction of the Public Works Shop Facility and Yard Improvements. • Provide staff support to the Park Board for the selection of a picnic shelter for installation in Medina Park. With Council approval, contract for the purchase and installation of the shelter. • Continue to implement the storm water management program, provide public education, and monitor new construction as required by NPDES Phase II permitting to limit contaminates in storm water and provide awareness of potential actions that can negatively impact surface water quality. Provide quarterly progress reports to Ecology and continue to search for potential funding for the program. • Develop a 6-year capital improvement plan that will identify needed improvements, prioritize them, and program them for implementation. Continue to apply for local, state, and federal grants to provide added financial support for needed improvements. • Update city aerial mapping and implementation of a GIS system. • Continue to Improve the Medina Park storm water ponds water quality program through sampling, evaluation of treatment options and implementation of low cost treatment options. • Provide staff support to City Council Facilities Committee. Land Use: Ensure that Medina's Comprehensive Plan, building and zoning codes protects the natural suburban environment and the quality and character of the City through processes that are clear and serve both owners and neighbors • Continue implementing department improvements that make the review process more predictable. This includes updating forms, checklists and other information sources related to permits. CITY OF MEDINA BUDGET I 2016 • Continue promoting internal communications and coordination to ensure smooth and efficient review processes. • Continue work with the Planning Commission and City Council to update the Comprehensive Plan and zoning regulations towards creating a unified development code. • Conduct public participation outreach as appropriate, for new code development. • Conduct code enforcement through monitoring, research, investigations, and correspondence. • Monitor compliance with construction mitigation plans and respond timely to citizen's concerns about construction impacts. Continue delivering ongoing plan review and building inspections Finance: Ensure a sustainable budget whereby ongoing revenues meet ongoing expenditures though the development and maintenance of sound financial policies to include but not limited to maintenance of appropriate fund balances • Complete required year-end closing to include payroll, accounts payable, journal entries, fund balance carryover and year-end cash balances. • Annual reporting to City Council and Departments; issue of employee W2 forms and non -employee 1099 forms. • Annual Report and Annual Audit Review - Washington State Auditor's office. • Monthly Payroll processing and maintenance for benefits, employee data and payroll component rate changes. • Accounts Payable processing and check runs. • Monthly and quarterly reporting for Departments and City Council, payroll and benefits filings, IRS, and State required quarterly filings. • Monthly and quarterly invoicing — Intergovernmental Revenue. • Monthly close and monthly cash and bank reconciliations. • Provide staff support to City Council Finance Committee. • Monitor ongoing revenue receipts from Real Estate Excise Tax, advanced development deposits, and grants. • Assist with cash receipts systems interface and proper booking of revenue. • Monitor fixed assets inventory schedules and property insurance updates. • Monitor compliance to Council priority financial policies. • Develop and implement the 2014 budget plan, review and adoption process. • Evaluate and potentially implement twice monthly payroll processing. • Maintain guidelines for purchasing, credit cards, expenditures, approval authorization and petty cash. • Monitor development fees for cost recovery of services and possible adjustments. 2016 1 CITY OF MEDINA BUDGET Communications and Support Services: Maximize public awareness and involvement in City business with continuous improvement of communication strategies and industry standards to deliver timely information regarding city services, programs, and events • Continue to provide an excellent and responsive public records program encompassing the sharing of public records through the online repository, replying to requests for and delivery of records to requestors, including proper statutory records preparation and disclosure responsibilities, public records training for staff and elected and appointed officials, and ensuring accurate records maintenance, retention and disposal obligations. • Provide an expansion of newsworthy information available on the City website, in its records repository, available by email subscription and other media, and to continue to improve upon ease of use and navigation of such. • Grow outreach tools to successfully and efficiently deliver information and engage community. • Provide delivery of ongoing public services including animal licensing, passports, notary public, public noticing, and agenda packets and minutes preparation. • Continue to provide key support to other City departments, city council, boards, commissions, volunteers, and the public. • Provide responsive and effective desktop and telephone support and related information technology services. • Continue to manage and build upon human resources services through evolvement of wellness program, offering quarterly training opportunities for all staff, implementation of staff recognition program, and instituting personnel guidelines. • Provide ongoing support for employee benefits, training, employee and labor relations, and claims. CITY OF MEDINA BUDGET 2016 `�Z of MFpy 2016 Budget Calendar City of Medina, Washington Statutory Planned/Actual Dates Dates 2016 Budget Process July 31, 2015 July 13, 2015 Council holds Public Hearing on Capital Improvement Plan July 31, 2015 July 13, 2015 Council approves Capital Improvement Plan Sept. 14, 2015 Aug. 10, 2015 Department Directors begin preparing 2016 Budget Requests. No legal Aug. 10, 2015 Council holds Preliminary Public Hearing to gather input requirement on 2016 Budget Sept. 28, 2015 Aug. 21, 2015 Department Directors 2016 Budget requests submitted to Finance Director/City Clerk. RCW 35.33.031 and RCW 35A.33.030. 2016 Preliminary Budget estimates are presented to the Oct. 1, 2015 Sept. 14, 2015 City Manager by Department for modification, revision or addition. RCW 35.33.031 and RCW 35A.33.030, Oct.5, 2015 Sept. 14, 2015 City Manager provides City Council with 2016 Revenue projections for the current year. City Manager provides a 2016 Preliminary Budget showing 2016 Revenue and Expenditures by Department. No legal Sept. 21 st or City Council holds a study session on 2016 Preliminary requirement 28th, 2015 Budget. Nov. 2, 2015 Oct. 12, 2015 City Manager files 2016 Updated Preliminary Budget & Budget Message with the City Clerk and the City Council. Prior to Oct. 12, 2015 City Council holds Public Hearing on 2016 Preliminary November 28, Budget 2015 No legal Oct. 26, 2015 Council holds a work session on 2016 Proposed Final requirement Budget No later than Nov. 1 through City Clerk publishes notice of filing of 2016 Preliminary Nov 1, though Nov. 15, 2015 Budget and publishes notice of public hearing on final Nov. 15, 2015 budget once a week for two consecutive weeks. Nov. 16, 2015 Nov. 9, 2015 Copies of 2016 proposed final budget are made available to the public at the Regular City Council meeting. Dec. 7, 2015 Nov. 9, 2015 Council holds final public hearing and sets the 2016 Property Tax Levy to certify property tax levy to King County Assessor's Office Dec. 31, 2015 Nov. 9, 2015 Council adopts Final 2016 Budget at the Regular Monthly City Council meeting. After Adoption After Adoption Copies of 2016 Final Budget are filed with the Washington State Auditor's Office, MRSC and AWC. 2016 1 CITY OF MEDINA BUDGET [INSERT 2016 ORGANIZATIONAL CHART HERE] J U 0 U 0 +i � N U v a h 5 Q)w L zti C L c zCC oo �a oaC3o. w o �o Q) z~ o� Q 1 cc U 0 0° o W U CO V Z Q W U w ' Q oL z� wW x F CO v .ILI U Q v Q 00 w ww a� a�Q4° z� Wiz? 4 z E� c cz —i Q� 4 Q a tj 4O U w �co 0 Q v4'j oq 0 U U U U i z ti 3 CC Q U_ V W v z Wco U aj � z o ,a n`, Y COS., -�� o o w a 4 N V O r-O a w0 o .� e a o a U U U Q H tnj �n U CITY OF MEDINA BUDGET 1 2016 [Historical Fund Balance goes here] m .L O U) ON C7 C N h O N V CD O O M Ul) C> p O co 0m N 'A N O r- ' O_ u7 CO O N V W)' Tvrnu, o I0 1~ rn W N In N N v H! 69 d9 b9169� 61 O 07 C? N u1 �D CO ' If7 O m C. 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I1 .- c'J 1tc - N2 CN Q C 0, 1-) � ,-- N_ iD C7 CO � Q1 Lo to M m M GO m oc N LO V N tR EA 6'7 E9 w co m O O w h N V V N V M CD M r N V co C Lo V V m N LO C N V V N 6.4 U3 Era U1,14a d u 2016 1 CITY OF MEDINA BUDGET City of Medina [Budget Ordinance 928 goes here] 3 Pages f CITY OF MEDINA, WASHINGTON ORDINANCE NO. 928 AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2016, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADOPTING THE 2016 SALARY SCHEDULE WHEREAS, State law requires the City to adopt a budget and provides procedures for the filing of a budget, deliberations, public hearings, and final fixing of the budget, and WHEREAS, a preliminary proposed budget for 2016 has been prepared and filed with the City Clerk, and WHEREAS, the City of Medina City Council held a public hearing on August 10, 2015 to gather input prior to starting the 2016 budget process, and another public hearing for the preliminary proposed budget on October 12, 2015 and two more public hearings on November 9, 2015 for the 2016 Property Tax Levy and the final 2016 proposed budget, and deliberated and considered the preliminary proposed budget, and WHEREAS, the preliminary proposed final budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Medina for the purposes and estimated expenditures set forth necessary to carry on the services and needs of the City of Medina for the calendar year 2016. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2016, is approved on the 9th day of November, 2015 after the notice of hearings and after the preliminary budget having been filed with the City Clerk as required by law. SECTION 2. Estimated resources for each separate fund of the City of Medina, and aggregate expenditures for all such funds for the year 2016 are set forth in a summary form below, and are hereby appropriated for expenditure at the fund level during the year 2016 as set forth in the 2016 Budget. Ordinance No. 928 Page 1 of 3 General Street Tree Capital Capital Total Fund Fund Fund Projects Fund Reserve All Funds Beginning Fund Balance $2,498.854 $ 62,862 $ 68,081 $1,366,779 $1,883,957 $5,880,536 Revenues $5,749,249 $ 112,250 $ 0 $ 1,243,266 $ 19,292 $7,124,057 Transfers In $ 92,000 $ 250,000 $ 0 $ 0 $ 0 $ 342,000 Total Resources $5,841,249 $ 362,250 $ 0 $ 1.243,266 $ 19,292 $7,466,057 Expenditures $5.594.780 $ 359,078 $ 50,000 $ 1,355,131 $ 0 $7,718.989 Transfers Out 0 $ 0 $ 0 $ 342,000 $ 0 $ 342,000 Total Uses $5,954,780 $ 359,078 $ 50,000 $ 1,697,131 $ 0 $8,060,989 Ending Fund Balance $2,385,323 $ 66.034 $ 18,081 $ 912,914 SECTION 3. The 2016 Salary Schedule for authorized positions is attached as Attachment A and hereby adopted. SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1ST DAY OF JANUARY 2016, PASSED BY THE MEDINA CITY COUNCI E 0'TH O VEMBER 2015. P trick Boyd, ayor Approved as to form: Kathleen J. HaggarWlity Attorney Porter Foster Rorick, LLC Attest: Qkm22J lh 0 Usm m.n en Aimee Kellerman, City Clerk Page 2 of 3 SUMMARY OF ORDINANCE NO. 928 of the City of Medina, Washington On November 9, 2015 the City Council of the City of Medina, Washington, approved Ordinance No. 928, the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2016, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADOPTING THE 2016 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their regular meeting of November 9, 2015 Aimee Kellerman, City Clerk Page 3 of 3 City of Medina Ordinance Number 928 Attachment A 2016 Salary Schedule The 2016 salary ranges for full time city employees shall be as follows: Exempt EmDlorrees: FTE Minimum Midpoint Maximum Building Official 1 $6,799 $7,652 $8,501 City Clerk 1 $7,150 $8,043 $8,937 City Manager 1 $9,891 $11,127 $12,363 Dir of Development Services 1 $7,836 $8,815 $9,795 Dir of Public Works 1 $7,836 $8,815 $9,795 Dir of Finance 1 $7,836 $8,815 $9,795 Police Chief 1 $8,776 $9,873 $10,969 Police Lieutenant 1 $7,831 $8,810 $9,789 Collective Baraaimna Aareement between city of meama ana t ny or meama ratroi Umcers: FTE Step A Step B Step C Step D Patrol Officer A 1 $5,680 $6,033 $6,349 $6,685 Patrol Officer B $5,747 $6,082 $6,416 $6,752 Patrol Officer C 1 $5,881 $6,216 $6,551 $6,885 Patrol Officer D 4 $6,015 $6,349 $6,685 $7,018 Police Sergeant A 1 $6,694 $7,060 $7,430 $7,812 Police Sergeant B $6,828 $7,191 $7,563 $7,945 Public, Professional and Office -Clerical Employees Union, Local 763 (R?Mresenting Public Works Employees): FTE -Step A Step B Step C Step D Maintenance Worker 3 $4,785 $4,988 $5,271 $5,561 Maintenance Supervisor 1 $5,823 $6,146 $6,475 $6,823 Public, Professional and Office -Clerical Employees Union, Local 763 Renresentina Office -Clerical Employees): FTE Step A Step B Step C Step D Admin. Assistant -Deputy Clerk 1 $4,785 $4,988 $5,271 $5,561 Deve€opment Svcs Coordinator 1 $4,683 $5,030 $5,296 $5,575 Information Systems Coordinator 1 $4,785 $4,988 $5,271 $5,561 Police Administrative Specialist 1 $4,785 $4,988 $5,271 $5,561 Police Records Manager 1 $4,782 $5,063 $5,344 $5,633 0 CITY OF MEDINA BUDGET i 2016 2016 Comparative Budget Summary by Fund [2016 Budget Worksheets —Workbook is 27 pages (27 Excel Tabs)] 2016 Comparative Summary by Fund FINAL BUDGET Includes 2015 Final Actuals 2015 Final 2016 2013 2014 Adopted 2015 Adopted DESCRIPTION Actual Actual Budget Actual Budget GENERAL FUND BEGINNING FUND BALANCE $ 2,061,921 $ 2,736,012 $ 3,041,596 $ 3,041,596 $ 2,618,596 REVENUES 5,708,443 6,886,929 5,507,834 5,391,609 5,749,249 OPERATING TRANSFERS -IN - - - I - 1 92,000 5,914,609 I 5,954,780 EXPENDITURES 5,071,863 6,581,345 6,238,915 OPERATING TRANSFERS -OUT - - - - - ENDING FUND BALANCE $ 2,736,012 $ 3,041,596 $ 2,310,515 $ 2,618,596 $ 2,505,064 STREET FUND BEGINNING FUND BALANCE $ 99,483 $ 47,129 $ 31,568 $ 31,568 $ 83,347 REVENUES 190,536 63,055 110,095 128,648 112,250 OPERATING TRANSFERS -IN 110,000 270,000 250,000 250,000 250,000 326,870 359,078 EXPENDITURES 352,890 348,615 346,490 OPERATING TRANSFERS -OUT - - - - - ENDING FUND BALANCE $ 471129 $ 31,568 $ 45,173 $ 83,347 $ 86,519 TREE FUND BEGINNING FUND BALANCE $ 35,856 $ 69,356 $ 76,756 $ 76,756 $ 122,719 REVENUES 33,500 7,400 60,325 60,325 - OPERATING TRANSFERS -IN - - - - - 14,362 50,000 EXPENDITURES - - 69,000 OPERATING TRANSFERS -OUT - - - - - OTHER NON -EXPENDITURES ENDING FUND BALANCE $ 69,356 $ 76,756 $ 68,081 $ 122,719 $ 72,719 CAPITAL PROJECTS FUND BEGINNING FUND BALANCE $ 146,232 $ 731,297 $ 911,568 $ 911,568 $ 1,450,128 REVENUES 951,106 1,240,070 886,799 949,237 1,243,266 OPERATING TRANSFERS -IN 200,000 - - - - 160,677 1,355,131 EXPENDITURES 456,041 789,799 754,899 OPERATING TRANSFERS -OUT 110,000 270,000 250,000 250,000 342,000 $ 1,450,128 $ 996,263 ENDING FUND BALANCE $ 731,297 $ 911,568 $ 793,468 CAPITAL FUND RESERVE BEGINNING FUND BALANCE $ 2,076,380 $ 1,878,603 $ 1,880,232 $ 1,880,232 $ 1,884,599 REVENUES $ 2,222 $ 1,629 $ 2,200 $ 4,367 $ 19,292 OPERATING TRANSFERS -IN $ - $ - $ - $ - $ - OPERATING TRANSFERS -OUT $ 200,000 1 $ - $ - Is - $ - $ 1,884,599 $ 1,903,891 ENDING FUND BALANCE $ 1,878,603 $ 1,880,232 $ 1,882,431 TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE $ 4,419,872 $ 5,462,396 $ 5,941,721 $ 5,941,721 $ 6,159,389 REVENUES 6,984,643 8,199,083 6,567,253 6,534,185 7,124,057 OPERATING TRANSFERS -IN 310,000 270,000 250,000 250,000 342,000 6,316,518 7,718,989 EXPENDITURES 5,942,120 7,7I9,759 7,409,304 1 OPERATING TRANSFERS -OUT 310,000 270,000 250,000 250,000 342,000 $ 6,159,389 $ 5,564,457 ENDING FUND BALANCE 1 $ 5,462,396 $ 5,941,721 1 $ 5,099,670 1 12/31 /2015 V to N O N �o ' O O N L1 W C 1� O o C o 0 N 000 WP CD CD' ' ' O' O V N to CD' �0 O u'i (h V' W N O N f0 L) mCV N OOrO m L7 A C! 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