Loading...
HomeMy WebLinkAbout2021 Final Budget(e15�la �'� 202� Uetai1ui8a#e,t Presented by Julie Ketter, Finance Director Table of Contents Introduction...............................................................................................................................................1-2 Specificsabout the Levy Lid Lift................................................................................................................... 2 2021 Budget, Summary Information General Fund & Street Operations Revenue.....................................................................................2-4 General Fund & Street Operations Expense......................................................................................4-6 Capital Fund, Revenue & Expense....................................................................................................6-7 Tree Fund, Revenue & Expense........................................................................................................... 7 Year End Carryover Balances.............................................................................................................7-8 Comparative Summary by Fund...........................................................................................................8 2021 Budget, Detail Information GeneralFund Revenue.....................................................................................................................9-10 General Fund Expenses by Department ........................................................................................11-23 InterfundTransfers.............................................................................................................................24 StreetFund Revenue.......................................................................................................................... 25 StreetFund Expenses.......................................................................................................................... 26 TreeFund Revenue.............................................................................................................................27 TreeFund Expenses............................................................................................................................28 LevyStabilization Fund....................................................................................................................... 29 CapitalFund Revenue......................................................................................................................... 30 CapitalFund Expenses........................................................................................................................ 31 Supplementary Attachments EmployeeSalary Schedule.................................................................................................................. 32 2021-2026 Capital Improvement Plan...........................................................................................33-34 INTRODUCTION It is impossible to talk about the 2021 budget without talking about last year's ballot measure passing and providing the City additional funds with a property tax levy lid lift. The promises that were made to the voters, if they passed the measure, are the foundation this budget was built on. Why did we go to the ballot? Statewide Initiative 747, passed in 2001, limited what municipalities can increase their property tax levy total amount to 1% without a vote of the people. Small cities, like Medina, who are heavily reliant on property tax to fund services, quickly discovered with their main source of revenue held below inflation that overall revenues were not keeping up with rising costs. For nearly two decades Medina added smaller revenue sources, such as utility taxes, to fill the gap and trimmed expenses without noticeably reducing service levels. More recent years saw deficit spending and draining of reserves. 99% of all Medina's General Fund & Street Operations spending is for services that are state -mandated or essential support functions to the mandated services. However, the state doesn't dictate the level of which you provide it —for example, you must have law enforcement but they don't tell you staffing levels, how often they do neighborhood patrols or that public safety requires lifeguards if you have a beach. After nearly 20 years of budget trimming, Medina was facing the need to cut into service levels that would be noticeable in every area, including public safety. In 2018, City Council and staff started a 2-year process of long-term financial planning, exploring options and public engagement surrounding a levy lid lift measure. These promises were born from those conversations and must be kept: -Maintain the same LEVEL of services as before the levy lid lift. Remember, these were already trimmed service levels. This dictates a service level, status -quo budget. So, no additions or reductions from the 2019 picture. -Restore the City's measures of financial health: *Start each new year with the full General Fund required balance to cover first quarter expenses. This is something the State Auditor looks for, as well as creditors. It allows us to continue to pay the bills while waiting for our major source of funding (property taxes) that only get paid to the City in portions every 6 months. *Engaged Finance Committee. *Continual long-term financial planning, always looking ahead 10 years. *Contingency Fund rebuilt. *Develop community friendly financial statements. -Make the "bump" from the 6-year levy last at least 10-years. Levy year 1 (2020) filled the gap from the impact of deficit spending years as well as allowed services to continue without reduction. Years 2-6 (2021-25) will have budgeted transfers to a Levy Stabilization Fund in amounts that will build an operating reserve to draw on for at least another 4 years. 2021's budget reflects a $500K transfer into this fund. See illustration on following page. $10.000,000 = $9,000,000 • $8,000,000 - $7,00U00 $6,000,000 - - $5,00e,000 - S4,000,000 $3,000,000 $2.000,000 $1,000,000 6-year levy period, revenue exceed expenses Expenses exceed revenue 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 —Operating Revenues --Operating Expenditures SPECIFICS ABOUT THE LEVY The levy's structure was designed to have an initial increase of no more than $0.20 per $1000 assessed value (example $21VI AV home = additional $400/year). In 2020 this gave the City an additional 12% of revenue towards General Fund and Street Operations, $941,572. For the next five years (2021-2025) the City will be allowed to increase this amount by 5%, see projected table below. In 2026 the previous year's levy total will roll into the regular property taxes, which is limited to an annual increase of no more than 1%. Hour Much Extra Funds is the Levy Lid Lift Creating Each Year? Projected Revenues, 2020-2029 Amount of Increase Total 2020 $ 941.672 $ 941.572 Initial "bump" 2021 $ 47.079 $ 988.661 2022 $ 49.433 $ 1.038.083 2023 $ 61.904 $ 1.089.987 +!S% each year 2024 $ 64.499 $ 1.144.487 _ 2025 $ 67.224 $ 1.201.711 _ 2026 $ 12.017 $ 1.213.728 2027 $ 12.137 $ 1.225.866 each year 2028 $ 12.269 $ 1.238.124 2029 $ 12.381 $ 1.260.506 $ 11.332.713 10-}gear total 2021 Preliminary Budget, By Fund General Fund & Street Operations, 89.4% of Total City Budget While they are separate funds for accounting purposes, they are combined for budgeting presentations. Because the Street Fund has so few of its own dedicated sources of revenue, the General Fund provides nearly three-quarters of its funding through transfers. Anticipated Revenues, Where Does the Money Come From? Misc. Invest Facility Leases, Dispasitic ns 2% Criminal Just Amount bV Category and Year -Over -Year Comparisons: REVENUE: 2018 Aetuals 2019 Actuals 2020 Budget 2020 Year-end Projections 2021 Proposed Budget Increase/ (decrease) from 2020 Projected General Fund Pro e Tax $2 772 102 $2 833 287 $3 846 583 $3 846 583 $3 986 413 $139 830 3.6% Sales Tax $1165166 $1374390 $1277688 $1492504 $1522354 $29850 2.0% Criminal Justice $96 460 $101 857 $84 920 $90 080 $90 080 $0 0.121% B & O Tax: Utility & Franchise Fee $778 070 $890 461 $1 008 849 $880 258 $890 525 $10 267 1.2% Leasehold Excise Tax $941 $860 $741 $885 $800 $85 -9.6% Building Permits Planning &Development $049404 $1 069356 $973275 $813500 $890611 $77111 9.5% General Government includes Hunts Point $327 501 $345 390 $346 071 $431 500 $358 233 $73 267 -17.0% Passports, General Licenses & Permits $10 172 $18 912 $18 387 $4 953 $8 491 $3 538 71.4% Fines Penalties Traffic Infr_ $12 021 $30 614 $25 000 $59 000 $31 250 $27 75D -47.0% Misc_ Invest. Facility Leases $134 046 $150 803 $137 545 $129 314 $128 007 $1 307 -1.0% Other Revenue Dispositions $16 113 $599 $3 000 $12 495 $3 000 ($9,495) -76.0% General Fund Total $6,162,076 $6,816,529 $7,722,058 $7,761,072 $7,909,764 $148,692 1.9% Street Fund $111 909 $88 024 $95 957 $72 349 $139 092 $66,743 92.3% Street Fund Transfers In $323 42.6 $387 000 $370 000 $370 000 $377 i32 $7 132 1.9% Notes: -Development Service's 9.5% increase in fees will be offset with associated cost increases. The department is currently projected to be at 98% cost recovery rate. -General Government's 2020 projection reflects $80K of one-time Federal COVID (CARE Act) funds. Factoring that out, this source is in anticipating a 2% increase for 2021. -Passports, General Licenses & Permits are anticipating the reopening of City Hall in phase III by mid -year. 2020's projection is based on its actual receipts collected prior to the Stay Home, Stay Safe order from the Governor that closed City Hall to the public. -Fines reflect a large code enforcement collection in 2020. That was considered a one-time event; 2021 reflects a small increase over prior years' activity. -Misc. investment & facility leases reflects a full year of the newly renegotiated post office lease in 2021. Additional miscellaneous amount associated with City Hall reopening has also increased but we are not anticipating a repeat of 2020's donation, leaving the year -over -year total amount flat. -Other revenue & dispositions reflect a one-time insurance claim payment in 2020's projection. -The Street Fund's direct sources of revenues are anticipated to increase 92% ($67K) in 2021. Additional grant funds are expected from Dept. of Ecology but they will be offset by cost incurred. Budgeted Expenses, What Is the Money Spent On? 1� Amount by Department and Year -Over -Year Comparisons: EXPENDITURES: 2020 Budget 2020 Year-end Projections 2021 PRELIMINARY Increase! (decrease) from 2020 Projected General Fund Le Islative $24,800 $12,519 $39,600 $27,081 216.3% Municipal Court $70,000 $54,750 $57,000 $2,250 4.1% Executive $271,196 $267,361 $274,819 $7,458 2.8% Finance $476,494 $485,245 $524,983 $39,738 8.2% Le al $257,200 $457,256 $367,200 $90,056 -19.7% Central Services $793,132 $938,157 $941,639 $3,482 0.4% Palice 0 eratians $2,387,644 $2,275,079 $2,380,557 $105,478 4.6% Fire & Medical Aid $817,367 $817,368 $807,954 $9,414 -1.2% Public Housinq $18,476 $18,476 $18,476 $0 0.0% Environmental Services $11,889 $11,889 $11,878 $11 -0.1% Development & Planning $1.073,890 $775,858 $910,642 $134,784 17.4% Mental Health Services $850 $850 $884 $34 4.0% Recreational Services $44,044 $31,466 $44,820 $13,354 42.4% Parks $519,835 $486,349 $511,781 $25,432 5.2% General Fund Total $6,766,817 $6,632,623 $6,892,234 $259,511 3.9% Generai Funs! Transfers Out S37Q000 370.000 $877.132 $507,132 137.1 % Street Fund $460,091 $433,528 $516,112 $81,584 18.8% General Notes- -84% of General Fund and Street Operations spending is on labor. 67% of that is direct staff and 33% contracted. Contracted labor has seen overall rate increases recently but we are not anticipating increases for 2021. A notated version of the 2021 draft budget ordinance's attachment, representing the salary schedule detailed by position, is included at the end of this brief. Direct staff's COLA adjustments are based on the following: *Police Guild Contract (8 FTEs), +3% *Teamsters Clerical Contract (6 FTEs), +2% (budget placeholder pending completion of new contract negotiation) *Teamsters Public Works Contract (4 FTEs), +2% (budget placeholder pending completion of new contract negotiation) *Unrepresented Employees, including City Manager (7.7 FTEs), +1% based on June 301" CPI-W (Seattle -Tacoma -Bellevue) -Employee benefit rates have been finalized by AWC and are reflected in this budget. They had kept increases to nearly zero in the last couple of years but medical premiums will be increasing by 4% and dental/vision held to 0%. The City pays 90% of medical premiums for employees and their dependents plus 100% of dental, vision, employee only LTD/life insurance. -76% of General Fund and Street Operations budgeted spending is for State Mandated Services: Public Safety, City Manager, Development Services & Finance. 23% is spent on the Essential Services that support the need for delivering effective and efficient public service and a reliable public infrastructure such as IT, park & building maintenance and risk management. The remaining 1% is discretionary spending for quality of life and other Council initiatives. Department Specific Notes: -Legislative expects to return to pre-COVID spending in 2021 and also has included a one-time extra amount towards the summer celebration. -Municipal Court expects to return to pre-COVID spending in 2021. -Executive is re -appropriating 2020's unspent training budget in 2021. -35% of Finance's budget is WCIA insurance premiums which are expecting notable increases. -Legal is anticipating a slowing of expenses related to a complex issue that started in January 2020. -Central Services reduction from 2020 projection is due to one-time expenses related to COVID and $116K unbudgeted culvert repair which the State Auditor's Office directed us to charge to Central Services "jobbing". -Police's 5% increase over 2020 projections which were reduced from budget. 2021 reflects a return to full walk-in services as City Hall reopens. -Fire & Medical Aid contract with the City of Bellevue is reflecting a 1% decrease! At this time last year, they had an unsettled labor contract. In previous years when has happened, the following year there was a large retroactive increase to cover the contract cities portion of the new labor agreement, which we were expecting for 2021. However, this time they were able to hold down labor increases. Additionally, since the City's fees are calculated based mostly on population & calls for service ratio to overall count, Medina's numbers are stagnant while Bellevue's numbers have grown which gave us a smaller portion. Also, the County's EMS levy that passed last fall has given Bellevue an additional revenue source to offset their costs rather than pass it along to the contract cities. -Development activity is expected to return to pre-COVID, 2018 levels. As mentioned previously, the department is expected to cover 98% of their spending through fees. -Recreation (lifeguards) had a reduced season and staff in 2020 due to COVID. We are budgeting 2021 as a return to full operations. -Parks and Streets both receive a portion of Public Works salary, allocated 60% / 40%. They both had 2020 cost savings due COVID impacting the City's ability and need to hire a replacement crew member after a staff retirement in early spring. The position remained vacant for nearly 4 months and was filled at entry level. -Street Fund also has an additional one-time amount included in 2021 expenses related to the Dept. of Ecology's additional reimbursement grant funding mentioned previously. -General Fund's transfers out has increased by 137%. This is due to the new transfer to the Levy Stabilization Fund as mentioned previously. Our long term financial planning process determined a minimum of $350K was required to be transferred to the fund in 2021 as a first of 5 annual installments needed to fulfill our promise to the voters for passing the new levy, in order to make it last for at least 10-years. The City is anticipating being able to transfer up to $500K during the 2021 budget. Capital Fund, 10.1% of Total City Budget Capital Fund revenues come from five sources, each coming with restrictions of what it can be used for: Real Estate Excise Tax -REET (70% of total) is generated from the selling of real estate within the community. It is the most restrictive source as it can only be used for large capital improvement projects. The State strictly defines those projects and its use is audited thoroughly each year. Since the real estate market goes through boom -to -bust cycles over time, this revenue source mirrors it. Medina has been enjoying a robust local real estate period for a number of years but more recently, while still active, it is been heavily weighted towards small, older homes often on larger lots. 2021's anticipated REET revenue of $778K has been budgeted conservatively. It assumes there is a finite amount of developable inventory within the City as well as available local industry and customers with an appetite to take on the types of homes that we have seen built. Grant Funds (24% of total) can come from a variety of sources but in Medina they typically come from the State Transportation Improvement Board. The $266K budgeted for 2021 is funds that were initially granted for street overlays in 2020 but the City deferred the funds to 2021. Shortly before starting the project in 2020, Bellevue Utilities notified the City of their plans to dig up the grant related streets to replace piping after the paving was originally scheduled. While TIB has been generous with grants to Medina in the last 5-years, they have taken multiple blows to their revenue sources recently; the City should anticipate in future years a dwindling or even disappearance of these sort of grants. King County Parks Levy (4% of total) is the voter approved levy to improve parks county -wide. The $50K reflected in the capital budget is Medina's allocation from that levy that will be received each year, 2020-2025. Investment Earnings (2% of total) from the balance kept in this fund. The capital fund is projected to start 2021 with a fund balance of almost $2.9M. This balance has been built over the recent real estate boom in order to continue with needed projects once the market cools and REET receipts decline. Donations from the community for capital projects, especially park improvements are the fifth source of funding. The community has been generous over the years but this is not a source we include in budget planning. HOW MUCH WILL BE SPENT ON WHAT PROJECTS IN 2021? During the June 8th meeting the City Council was presented and approved the 6-year Capital Improvement Plan through 2026. A copy of that is attached to the end of this brief for reference. The budget reflects that list and also includes an additional amount for a potential adding of a park project. The total budgeted cost for 2021 is $840K. While this is lower than recent years it is still the same typical number of projects, just less costly ones. Tree Fund, 0.5% of Total City Budget Revenues to this fund come from fees collected under the tree code and can only be used on certain tree planting or canopy restoration. Each year the City anticipates minor fee collection but occasionally receives a single, large amount which keeps enough of a fund balance to support a larger project. 2021 anticipates $3075 in revenues and plans to use part of $113K fund balance towards $38K of hazardous tree removal and replanting. Year End Carryover Balances As is the case with a lot of smaller organizations, Medina does not use accrual accounting methods, instead it operates on a cash basis. Accrual accounting means revenue and expenses are recognized and recorded when they occur, while cash basis accounting means these line items aren't documented until cash exchanges hands. A result of this is that known future expense obligations are not reflected on financial reports. This distinction is important when it comes to viewing the City's year end carryover balances. Fund balances remaining at the end of each year, especially in the General Fund can be mistakenly assumed to be discretionary "reserves". In reality, it is similar to a personal checkbook balance that is needed to pay bills that will come due before you get paid again. Since the majority of Medina's funding for general day-to-day operations doesn't come in until the spring it is our policy, based on auditor & financial advisory organizations recommendations, that we start each year with a 25% carryover balance to cover those 1st quarter expenses. Because of 2020's projected additional sales tax receipts and general overall expense savings, the General Fund could exceed that mark by almost $140K. It will be staff's recommendation to Council to direct that amount into starting to rebuild the City's drained Contingency Fund. COMPARATIVE SUMMARY BY FUND 2018 2019 2020 2020 2021 Niiaimum Year-end Prelia inan_" DE5O'RPTION Actuals Actash et Pr "ecdems Buftet Fund SeerEmdCRn"u3erEnlnnces GIMRAL FUND 2ff11 EEGJN1d1NGFUND BALANCE S 1:055344 $ U-.-: .7• $ 1.181.753 $ 1:181.753 1:.:4D2U2 FbndSalance REVENUES 6:I&JD76 6816.529 7.22458 7.7611D?3 -909.764 Projected, Ewessi{5ho¢Na1TF 138�50 OPERATING TR 4NSFERS-IN b.432.595 S.766R17 6.632X3 15M 34 EXPENDITUMS 6.349598 OPERATING TRANSFERS -OUT 40A00 40.ODD 3-0.0m 3-O.mK 8 ?.132 25U Policy Minimum $ 1.181.753 1.766.994 1940202. 5 2.09D.601 Yearend parry awrhalame 1E7.622 $1,942,3d1 26.9% STRffi• FUND 2VoL-: GFbaiarresdo ,of ine2ude REGINDTINGFUND BALANCE $ 36-U9 $ 17.469 $ 16.031 $ 16JD31 $ 24M RR%WUHS 111909 S3,04.4 95,957 7234 139952 Deveioppwnt&rvices'euswnwr OPERATING TRANSFERS -IN M.426 3S7.ODD 3 4.09D 3-..Omx 377132 deposit; orSAO201.9directive 476.451 454.491 433522 515112 =ENDITUIM 454.105 jfduciQr}'"aizanrurts OPERATING TRANSFJ-0UT $ 16.031 $ 21.S9& j 24252 25S!r4 Kmrendcarryoverhiplame $ 17.469 TREEM D BHGIN1dINGFUND BALANCE $ 256,995 $ 139.{ $ 113:572 $ 1li572 $ 112.697 RE�TINUPS 135.45 3.950 5.000 I.M* 3.075 OPERATING TRANSFERS -IN - - - 3U.M7 40.OM 1675 38.OW =afDTI'CRU=.S 130.451 OPERATING TRANSFERS -OUT - - - OTHER NON-EKIIENDrITTES YearendcarryovErbirJame $ 139AW $ 113.5 2 $ 7J1.572 112A97 $ 77.772 D LEVY 5T BR.MAnDN FUND EDGJNNINGFUND BALANCE $ $ $ $ $ OPE.RATINGTRANSPE.RS-IN $ S S $ 500.OW OPERATING TRANSFERS -OUT $ $ $ $ $ $ $ 50D.OW Yearend parryoverhiplance $ G_4,PrrAL FROJIC17S FUND BEGD\MNGFUND BALANCE $ 2:121:919 $ 1.93D.333 $ 2JD49.772 Ir $ 2.049.772 $ 3.194.692 REVTNLTS 1.344.601 1.42D.455 1.164.020 1.754.044 1.113.016 Note_CPFba1aAcesdonotinciode OPERATING TRANSFERS -IN - 954.015 1A97.074 609.12a 3Q.0W EXTD�DIT ROES 1.34&AB7 can&acnxrren¢inageaodvht OPERATLNGTRA\SFERS-0UT 1ulm 347.00O - ¢nen�oots $ 1CL .?72 $ 2.116719 $ 3.194A92 $ 3.467.708 Yearendcarrymerbiplance $ 1.994333 CONTINGENCY FUND BHGINNTNGFUND BALANCE 93.426 $ $ RR%MTURS $ $ $ $ OPERATLYG TRANSF ERS-Iti $ $ OPERATI\GTRANSFFRS-OL"T 95.426 $ $ $ Yearend carryowrbiplame TOTAL ALI. F L D 5 EDGES BDGD�%I%GFUND BALANCE $ 3.575.723 $ 2925.313 $ 3361:126 $ 3361:126 $ 5272.443 REVENUES 7.6i1231 1328.957 8987.035 9599.4b1 9.164947 OPERATING TRANSFERS -IN M.426 38?.OD4 370.0M 3:0.4DO 8:7.132 8.7925.41 7.899.142 8363:iM 7.677.146 B.M 345 =ENDI URE.S OPERATINGTRANS=-O UT M.426 3Ji7.OD0 3'.D.000 3'T.OD0 8'r-7132 2.925313 $ 3.361.126 1$ 3994.182 $ 5.272.4-43 $ 6.152945 Kmrendcarryoverhiplame 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection GENERAL FUND - REVENUES PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 2,772,182 2,833,287 3,846,583 3,846,583 001 000 000 313 11 00 00 Local Retail Sales & Use Tax 1,165,166 1,374,390 1,277,688 1,492,504 001 000 000 313 71 00 00 Criminal Justice Funding 96,460 101,857 84,920 90,080 TOTAL PROPERTY & SALES TAX 4,033,808 4,309,534 5,209,191 5,429,167 BUSINESS & OCCUPATION -UTILITY TAX 001 000 000 316 41 00 00 Electric - Puget Sound Energy 225,198 219,411 212,827 223,536 001 000 000 316 42 00 00 Gas - Puget Sound Energy 127,146 99,667 212,827 111,245 001 000 000 316 43 00 00 Water & Sewer 171,163 185,184 195,406 001 000 000 316 45 00 00 Garbage, Solid Waste 4,504 72,272 36,008 41,741 001 000 000 316 46 00 00 Cable - Comcast 171,079 109,071 106,729 81,302 001 000 000 316 47 00 00 Telephone - Mobile & landline 85,932 54,286 97,861 42,464 001 000 000 317 20 00 00 Leasehold Excise Tax 941 860 741 885 BUSINESS LICENSE/PERMITS-FRANCHISE FEES 001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comca 164,211 164,591 157,413 184,564 TOTAL UTILITY TAX & FRANCHISE FEES 779,011 891,321 1,009,590 881,143 LICENSES & PERMITS 01 000 000 322 10 00 00 Building Permits 50,204 800,891 $605,000 605,000 001 000 000 322 11 00 00 Building Permit - Technology Fe 473 10,131 $8,500 8,500 001 000 000 322 30 00 00 Animal Licenses 980 470 408 408 001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits) 672 651 600 206 001 000 000 322 91 00 00 Special Permits -Events, Other 350 150 240 207 TOTAL LICENSES & PERMITS 560,679 812,293 $614,748 614,321 INTERGOVERNMENTAL 001 000 000 332 92 10 00 COVID-19 Non -Grant Assistane (CARE) 80,000 001 000 000 333 16 00 00 Dept of Justice- Federal Grant Bullet Proof Vest 844 557 492 001 000 000 334 03 10 00 DOE Grant. Shoreline Master Program 7,973 001 000 000 336 00 71 00 Multimodal Transportation - Cities 4,510 4,492 4,113 4,113 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 1,000 1,000 1,006 1,006 001 000 000 336 06 26 00 Criminal Justice -Special 3,359 3,500 3,634 3,634 001 000 000 336 06 51 00 DUI/Other Criminal Justice 474 452 342 001 000 000 336 06 94 00 Liquor Excise Tax 16,202 17,742 17,815 17,815 001 000 000 336 06 95 00 Liquor Control Board Profits 21,245 21,162 26,025 26,025 001 000 000 336 06 95 01 Liquor Control Board Profits -Public Safety Portion 5,311 5,290 4,000 001 000 000 342 11 00 00 Hunts Point Police Contract- Add'I Police Sery 274,556 283.22:' 293.478 294.073 TOTAL INTERGOVERNMENTAL 327,501 345,390 346,071 431,500 CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 8,170 17,641 17,139 4,132 001 000 000 345 81 00 00 Zoning & Subdivision Fees 97,062 75,184 $102,500 50,000 01 000 000 345 89 00 00 Other Planning & Development Fees 193,666 183,150 AL $257,275 150,000 TOTAL CHGS FOR GOODS/SERVICES 298,897 275,975 376,914 204,132 FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac 9,521 9,649 25,000 9,000 001 000 000 359 90 00 00 Misc. Fine, Penalties, Code 2,500 20,965 50,000 TOTAL FINES & FORFEITURES 12,021 30,6141 25,000 59,000 2021 Preliminary Green = DS cost recovery amounts Budget Comments from prior year, please update as needed: 3,986,413 Includes 1% all'd increase + new constrct/improvmnts +levy lid lift portion at +5% 1,522,354 +2% to 2020.08 ytd rolling 12 mos w/ Oct's "spike" removed 90,080 Flat to 2020.08 ytd rolling 12 mos 5,598,847 3.13% 227,336 Per PSE rate increase request granted 2020-Q3- +1.7% based on 2020.08 ytd rolling 12 mos 112,257 Per PSE rate increase request granted 2020-Q3- +0.91 % 197,360 Flat + 1% to 2020.07 ytd rolling 12 mos 42,158 Flat + 1% to 2020.07 ytd rolling 12 mos 82,115 Flat + 1% to 2020.08 ytd rolling 12 mos 42,888 Flat + 1% to 2020.08 ytd rolling 12 mos 800 186,410 Assumes 4% Franchise Fee per Ord 895 of 11/30/2012 , applied as above 891.325 11.16% $577,164 Based on 2018 with 4.9% CPI adjustment. This appears conservative for 2021 considering permit trends and COVID-19 $8,473 Based on 2018 which appears will be conservative for 2021 considering permitting trends ans COVID-19 699 Based on 2020.07 ytd annualized 353 Based on 2020.07 ytd annualized 355 Based on 2020.07 ytd annualized 2020 one-time, unbudgeted revenue Ely-161 Grant (Unbudgeted) 4,422 2021: MRSC estimated distribution of State Shared Revenue, available late July 1,089 2021: MRSC estimated distribution of State Shared Revenue, available late July 3,861 2021: MRSC estimated distribution of State Shared Revenue, available late July 18,678 2021: MRSC estimated distribution of State Shared Revenue, available late July 26,070 2021: MRSC estimated distribution of State Shared Revenue, available late July 2021: MRSC estimated distribution of State Shared Revenue, available late July 04,113 Based on FCS modeling 58,233-16.98% 7'083 2020.07 ytd annualized $101,818 Based on 2018 with 4.9% CPI adjustment. $203,156 Based on 2018 with 4.9% CPI adjustment. 312,057 52.87% 11,250 Hx ratio of court costs (75%) to revenue 20,000 31.250-47.03% FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 20,410 15,416 24,289 10,000 001 000 000 361 40 00 00 Sales Interest 1,608 2,496 1,608 2,197 001 000 000 362 00 00 10 Wireless Commun. Facility Leases 20,902 21,890 21,890 22,546 001 000 000 362 00 00 20 Post Office Facility Lease 84,480 91,520 86,494 86,494 001 000 000 367 11 00 00 Contributions/Donations 5,500 14,050 5,750 001 000 000 369 30 00 10 Confiscated Property -Auction 1,371 117 - 001 000 000 369 91 0000 Other 144 30 144 - 001 000 000 369 91 0005 Other -CC Convience fees 3,043 2,000 2,000 001 000 000 369 91 0010 Other -Copies 218 235 218 218 001 000 000 369 91 0015 Other -Fingerprinting 679 590 679 72 001 000 000 369 91 0035 Other -Notary 70 110 70 - 001 000 000 369 91 0045 Other -Reports 36 53 36 36 TOTAL MISCELLANEOUS REVENUES 134,046 150,803 137,545 129,314 DEBT PROCEEDS GENERAL OBLIGATION 001 000 000 391 10 00 00 Debt Proceeds General Obligation TOTAL DEBT PROCEEDS GENERAL OBLIGATION - - REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET) 001 000 000 382 10 00 01 Refundable Deposits - DS (CMP, PGB) 34,865 20,000 001 000 000 382 10 00 02 Refundable DS Adv Deposit 5,454 33,642 001 000 000 382 20 00 00 Refundable Retainage 4,918 40,319 58,560 DISPOSITION OF CAPITAL ASSETS 001 000 000 395 10 00 00 Proceeds From Sales of Capital Assets 4,113 60 3,000 001 000 000 398 10 00 00 Insurance Recoveries 12,000 539 12,495 TOTAL DISPOSITION OF CAPITAL ASSETS 16,113 599 3,000 12,495 OPERATING TRANSFERS 001 000 000 397 00 05 00 From Custodial (reclass in 2019 only) 267,365 001 000 000 397 00 10 00 From Capital Projects Fund 001 000 000 397 00 40 00 From Reserves Fund TOTAL OPERATING TRANSFERS 267,365 TOTAL GENERAL FUND REVENUE 6,162,076 7,124,213 $ 7,722,058 7,819,632 2021 Preliminary Green = DS cost recovery amounts Budget Comments from prior year, please update as needed: 10,274 Assumes LGIP and Bond Investments Interest, allocated between General Fund (25%) & Capital (75%)--- 2020.07 ytd annualized 2,496 Based on 2019 actual 22,546 2021 American Towers Corp. flat to 2020 88,508 1 Lease of $7375.67/mo 200 30 Based on 2019 actual 3,000 Based on 2019 actual 200 Based on 2019 actual 590 Based on 2019 actual 110 Based on 2019 actual 53 Based on 2019 actual 3,000 $ 7,909,764 01% FINAL 2021 Budget detail ACCOUNT NUMBER DESCRIPTION 2018 Actuals 2019 Actuals 2020 Budget 2020 Year-end projection GENERALFUND- EXPENDITURES LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 6,010 - 001 000 000 511 60 41 01 Legislative Activities -Regional Intergov 4,815 5,521 5,000 5,000 001 000 000 511 60 43 00 Travel & Training 145 225 1,800 6,615 001 000 000 511 60 49 00 Miscellaneous 8,089 3,993 2,000 904 001 000 000 511 60 49 10 iMedina Days 18,483 12,070 16,000 TOTAL LEGISLATIVE SERVICES 37,541 21,8091 24,800 1 12,519 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: Airport Noise Consultant incl attorney 5,600 AWC, PSRC, Eastside Transp., Sound Cities 6,000 AWC training, conferences, meals, and travel + CC retreat 2,000 Park Board, Planning Comm, Council misc meeting expenses 26,000 $10,000 Fireworks+ $5,000 barge, $1,000 sani-cans, $10,000 Medina's 66th Birthday 39,600 FINAL 2021 Budget detail 0 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 44,000 52,000 48,000 48,000 001 000 000 512 50 40 10 Municipal Court-Traffic/NonTrf 5,351 5,508 22,000 6,750 TOTAL MUNICIPAL COURT 49,351 57,508T 70,000 54,750 2021 Preliminary Budget Comments from prior year, please update as needed: Notes: 48,000 9,000 $4K per month x 12 months Required Service/Expenditure - Offset by Court Revenue 57,000 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 155,766 165,086 171,275 171,275 001 000 000 513 10 11 16 ICMA 457 Plan 7,111 7,179 7,200 7,200 TOTAL SALARIES & WAGES 162,877 172,265 178,475 178,475 PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 50,140 51,785 52,371 52,371 TOTAL PERSONNEL BENEFITS 50,140 51,785 52,371 52,371 OTHER SERVICES AND CHARGES 001 000 000 513 10 41 00 Professional Services 110,928 72,093 36,000 36,000 001 000 000 513 10 43 00 Travel & Training 2,666 - 4,000 200 001 000 000 513 10 49 01 Dues, Subscr. 340 383 350 315 TOTAL OTHER SERVICES & CHARG 113,933 72,476 40,350 36,515 TOTAL EXECUTIVE DEPARTMENT 326,951 296,527 271,196 267,361.00 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: FTE's: 1 172,675 CPI-W=1 % COLA-- See Salary Model for addl details 7,200 1 % 179,875 54,594 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 4% 54,594 36,000 SR520 Consultant 4,000 WCIA and other training 350 11 % 40,350 274,819 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 20 11 00 Salaries & Wages 148,066 168,418 172,282 190,987 001 000 000 514 20 11 16 ICMA 457 Plan 8,529 8,973 9,000 9,822 TOTAL SALARIES & WAGES 156,595 177,391 181,282 200,809 PERSONNEL BENEFITS 001 000 000 514 20 21 00 Personnel Benefits 39,767 40,383 43,877 46,355 001 000 000 514 20 21 17 Opt -Out Of Medical 9,787 13,289 12,826 14,483 TOTAL PERSONNEL BENEFITS 49,554 53,672 56,703 60,838 OTHER SERVICES & CHARGES 001 000 000 514 20 41 01 Professional Services 6,796 7,000 10,288 7,350 001 000 000 514 20 42 00 Intergvtml Prof Serv-Auditors 13,431 14,543 22,483 22,483 001 000 000 514 20 43 00 Travel & Training 833 233 2,000 311 001 000 000 514 20 46 00 Insurance (WCIA) 182,067 181,234 176,625 176,720 001 000 000 514 20 49 00 Misc-Dues,Subscriptions, HR job listir 175 75 250 25 001 000 000 514 20 49 10 Miscellaneous 8,612 11,246 14,700 8,750 001 000 000 514 40 40 00 Elections Serv-Voter Reg Costs 10,892 8,633 12,163 7,959 TOTAL OTHER SERVICES & CHARG 222,807 222,963 238,509 223,598 TOTAL FINANCE DEPARTMENT 428,956 454,026 476,494 485,245 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: FTE's: 1.7 0 199,948 CPI-W=1% COLA + step increase ---see salary model notes 10,200 Assumes full participation 5% 210,148 50,279 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 16,022 9% 66,301 10,300 Vision PS, Finance/Financial System Support + HR updates„ etc 23,000 Per 2019/2020 notice, rates should not increase for 2021. ---added 3K for overruns based on 2019 activity 2,000 PSFOA, Budgeting Workshop for DFD 185,734 Liability rate increase 4.3% per 8/1 WCIA notice. Property 9%; B&M 5%, Crime 5% & Auto 7.5% pending Oct BOD vote notice 500 WFOA, PSFOA, GFOA (Dues, Memberships), HR job listings 15,000 Merchant credit card fees (offset by Revenue), Flex Spend Admin, Microflex, Tax/AP Forms, L&I, 12,000 Election year costs (every other year is higher), 2021 keep to prior yr budget d/t potential for less KC cost share 11% 248,534 524,983 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection LEGAL DEPARTMENT 001 000 000 515 41 40 00 City Attorney 221,498 256,837 200,000 446,556 001 000 000 515 45 40 00 Special Counsel 82,979 16,173 50,000 3,500 001 000 000 515 91 40 00 Public Defender 5,650 6,600 7,200 7,200 TOTAL LEGAL DEPARTMENT 310.127 279.610 257.200 457.256 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: FTE's: NA, contracted 300,000 Per SM, hx avg of "routine legal service", "excluding itigation or highly contentious events- uE 60,000 HR and Labor Contract (3) Negotiation 7,200 Required Service/Expenditure 367,200 FINAL 2021 Budget detail 2018 2019 ;OUNT NUMBER DESCRIPTION Actuals Actuals 2020 Budget 2020 Year-end projection 2021 Preliminary Budget Comments from prior year, please update as needed: Notes: CENTRAL SERVICES FTE's: 3 SALARIES & WAGES 000 000 518 10 11 00 Salaries & Wages 233,737 242,335 253,494 251,650 257,765 CPI-W=1 % COLA 1 non -rep employee; 2 % CBA floor COLA 2 employee ----- see salary model notes 000 000 518 10 11 11 Longevity 4,107 4,365 4,455 4,446 4,544 000000518101114 Education 1,198 1,200 1,200 1,198 1,200 000 000 518 10 11 16 ICMA 457 Plan 8,232 5,997 12,000 5,985 12,000 Assumes participation full participation 000 000 518 10 11 17 Opt -Out of Medical 15,838 10,155 10,557 8,540 12,418 1 Employees participating in Opt -Out, same as 2019 000 000 518 10 12 00 Overtime - 000 000 518 10 21 00 Personnel Benefits EFITS 58,514 103,020 I 103,990 I 103,914 I I 108,461 IAWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 518 10 31 00 Office and Operating Supplies 15,516 10,768 22,000 21,664 22,000 City Hall Office and Operating Expenses, Konica Copier $5820, Pitney Bowes $3,000 001 000 000 518 10 41 00 Professional Services 33,052 15,654 12,500 12,262 17,500 Secure shredding, code publishing, Scanning services $10K 001 000 000 518 10 42 00 Postage/Telephone 15,814 11,978 10,000 9,606 11,000 Postage (City Hall printing/mailing services); Time Warner unbundled internet, saved $8,328-telephone only; fax & credit card lines 001 000 000 518 10 43 00 Travel & Training 6,043 813 11,000 1,595 11,000 Training for clerk, Deputy Clerk/Admin Asst 001 000 000 518 10 44 00 Advertising 9,046 8,757 6,000 8,191 5,000 DS, CS legal advertisements 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 19,041 21,453 21,500 20,569 21,000 Calculated using 8/16-7/17 rolling 12 mos + 4 % increase 001 000 000 518 10 48 00 Repairs & Maint-Equipment - - 500 - 500 office equipment repairs 001 000 000 518 10 49 10 Miscellaneous 5,023 7,145 2,500 7,000 2,800 Printer Svcs -Budget, $2,400 added for Employee/Volunteer Sweaters/Zip Hoodies per Michael 8/10 001 000 000 518 10 49 20 Dues, Subscriptions 1,666 730 800 800 600 City Clerk and Deputy Clerk 001 000 000 518 10 49 30 Postcard, public information 3,377 13,505 4,000 4,241 4,000 Community mailings placeholder, monthly postcard discontinued 001 000 000 518 10 49 40 Photocopies 193 338 1,000 100 1,000 Most expenditures reflect pass through costs related to public records 12% TOTAL OTHER SERVICES & CHARG 108,771 91,140 91,800 86,028 96,400 BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 8,015 7,734 8,000 8,400 8,748 1 Public Storage Units (increased from v1 d/t rent notice) $24k City Hall & PO cleaning Maint. $3000 Beach Bathroom cleaning, $10k HVAC Maint., Alarm/Fire Monitoring $2500, Police Carpet&Paint 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 46,960 49,331 35,500 64,000 51,000 $10k, fire inspt, misc cleaning, bug service etc. ---# provided by Ryan -17% TOTAL BUILDING MAINTENANCE 54,975 57,065 43,500 72,400 59,748 001 000 000 518 61 40 00 Judgements and Settlements 61,875 - - INFORMATION TECHNOLOGY ---TRANSFERRED BACK FROM FINANCE & PD NOT SHARING COSTS, 2018 001 000 000 518 80 31 00 IT HW, SW, Operating Supplies 88,999 5,343 7,5410 35,000 1,500 Replacement mouse, keyboards, etc IT Placeholder $134,020 for Maint, monitoring, helpdesk, incident support; $15K Email archive, GovDelivery Communication, Avenet Website 001 000 000 518 80 41 50 Technical Services, Software Services 202,643 178,226 177,619 184,814 149,0201hosting, Archive Social, BlueBeam, King County INET 001 000 000 518 80 48 00 ReDalrs & Maint: Annual Software Mair 2.171 12.187 20.000 20.000 40.991 a a in ma ov, i e , Avidex, Domain Name Renewal, Vision Application Suite, BlueBeam Maintenance, Dude Solutions DEBT SERVICE 001 000 000 591 18 71 00 LTGO Bond Loan Repayment - Princip, 001 000 000 592 18 83 00 LTGO Bond Loan Repayment - Interes 52,482 3,665 49,330 153 TOTAL DEBT SERVICE CAPITAL EXPENDITURES 001 000 000 594 14 64 00 City Hall - IT HW/SW >$5K Capital Out 56,147 - 49,482 70,713 - 66,977 - 48,235 TOTAL CAPITAL EXPENDITURES 70,713 66,977 48,235 TOTAL CENTRAL SERVICES 927,206 831,228 793,132 822,210 Post Office Year 3 Principal payment due 12/1/2019, per 1/2017 revised amtz schedule Post Office Year 3 Interest payment due 12/1/2019, per 1/2017 revised amtz schedule Annual SW Licensing $57,720 (SHI International (0365 G3, 0365 DLP, Azure Virtual Storage, iCompass AgendaPro/FilePro/Board Mgr, GovQA PRR/CRM/Invoicing, Vendor Remote Access Gateway, Digital Signature Software) Annual HW Licensing Dell VXRall Server Lease $27,752.04, HW Computer Replacements (11) $27,500, HW/SW Cloud -Based Phone Sytem (one time cost) $5,300 + $13,320 Annual Maintenance, SW 197,592 Records Management Placeholder $40,000, HW Dell Vx Rail 4th Node $26,000 197,592 310% FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actual Actuals Budget projection POLICE DEPARTMENT SALARIES & WAGES 001 000 000 52120 1100 Salaries & Wages 1,044,781 1,103,178 1,128,255 1,120,703 001 000 000 52120 11 11 Longevity 14,336 12,345 15,786 16,901 001 000 000 52120 11 14 Education 1,998 600 - 600 001 000 000 52120 11 16 ICMA 457 Plan 52,999 52,240 54,415 47,550 001-000-000-521-20-11-17 Opt Out Medical 18,425 20,322 18,881 37,650 001 000 000 521 2011 18 Night Shift Differential 9,771 10,118 14,152 10,403 001 000 000 52120 12 00 Overtime 76,332 64,777 110,000 93,000 001 000 000 521 20 12 01 Merit Pay 39,400 52,710 63,035 61,732 001 000 000 521 20 13 00 Holiday Pay 25,032 36,187 47,938 47,938 TOTAL SALARIES & WAGES 1,283,073 1,352,478 1,452,462 1,436,477 PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 400,843 433,003 443,002 370,942 001 000 000 521 2021 10 Personnel Benefits -Retirees 78,580 50,024 53,413 50,000 001 000 000 521 20 22 00 Uniforms 14,627 4,433 7,000 14,781 001 000 000 521 20 22 01 DOJ Bullet Proof Vest Program 1,722 1,307 900 (160) 001 000 000 521 20 23 00 Tuition 420 - 3,000 - TOTAL PERSONNEL BENEFITS 496,191 488,767 507,315 435,563 SUPPLIES 001 000 000 521 20 31 00 Office Supplies 7,038 4,900 9,000 16,500 001 000 000 521 20 31 01 Off Equip, IT HW, SW <$5K 11,237 754 10,000 126 001 000 000 521 20 31 40 Police Operating Supplies 5,440 4,528 6,500 10,000 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 10,780 6,839 8,500 1,300 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 20,827 23,134 26,000 18,430 001 000 000 521 20 35 20 Firearms (purchase & repair) 36 1,937 1,500 12,117 TOTAL SUPPLIES 55,359 42,092 61,500 58,473 OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 722 3,190 5,000 7,896 001 000 000 521 20 41 50 Recruitment -Background 1,874 790 2,000 3,232 001 000 000 521 20 42 00 Communications (Phone,Pagers) 13,485 13,163 17,500 12,046 001 000 000 521 20 43 00 Travel & Training 9,993 8,901 10,000 5,000 001 000 000 521 20 45 00 Equipment -Lease & Rentals 2,495 3,030 2,500 2,420 001 000 000 521 20 48 00 Repairs & Maint-Equipment 2,500 3,790 8,000 862 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 17,291 13,149 10,000 7,000 001 000 000 521 20 48 20 Repairs & Maint- SW, HW Maint 27,491 26,418 30,000 21,500 001 000 000 521 20 49 30 Animal Control - - 500 - 001 000 000 521 20 49 40 Dues, Subcriptions, Memberships 4,450 3,174 4,500 4,500 001 000 000 521 20 49 41 Lexipol Manuals (192) 7,374 3,850 3,850 001 000 000 521 20 49 60 Crime Prevention/Public Educ 2,546 2,725 5,000 2,000 001 000 000 521 20 49 90 Misc-Investigative Fund - TOTAL OTHER SERVICES & CHARGI 82,656 85,704 98,850 70,306 INTERGOVERNMENTAL SERVICES 001 000 000 521 2041 15 Dispatch Services-Norcom Trans 93,565 60,295 69,017 66,960 001 000 000 521 20 41 20 Dispatch-EPSCA 1,302 5,066 6,500 5,300 001 000 000 521 20 41 40 Marine Patrol Services 60,000 66,000 70,000 70,000 001 000 000 521 2041 55 Jail Service -Prisoner Board 1,705 19,435 17,500 8,000 001 000 000 521 2041 60 Prisoner Transport 700 - 500 - 001 000 000 521 2041 80 Domestic Violence -Kirkland 102 215 1,000 1,000 TOTAL INTERGOVERNMENTAL SER 157,374 151,011 164,517 151,260 SUBTOTAL POLICE 2,074,652 2,120,051 2,284,644 2,152,079 CAPITAL OUTLAY 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: FTE: 11 1,185,251 CPI-W=1 % COLA 1 non -rep employee; 2% CBA floor COLA 2 employee; 3 % CBA floor COLA 8 employees 23,025 600 55,506 Incl contr. at DRS rate 2 DRS ineligible (DRS ER rate reduced from previous yr) 40,977 14,868 Based on "average" week of coverage provided by Sergeant 70,000 Training, vacation leave, non -funded special events (Medina Days/SeaFair/Shredder Day, etc.) 54,140 Paid Q1 of 2021 on 2020 earnings (reg + OT). 5/7 eligible 50,200 ,494,567 4% 404,813 Payroll taxes, Medical, Dental benefits,etc, less DRS/ICMA replacement above. 43,852 LEOFF 1 Medical plus Unum (+4%) + 12 mos rolling reimb(+10%) 7,000 Uniform replacement 900 One vest replacements at $900 - DOJ replacement grant unknown 3,000 Anticipated that one employee to collect on tuition reimbursement 459,565 6% 9,000 Includes $2,000 for Emergency Preparedness 10,000 HW upgrades, normal operating costs 6,500 Taser cartridges, evidence processing equip, radio batteries, etc.; NARCAN replacement 8,500 Per ofc. contract and for training/firearms qualifications - increased ammo costs 26,000 Includes bridge tolls and vehicle tab renewals; increased fuel costs 1,500 61,500 5% 5,000 2,000 PST fees 17,500 Cell phones and service, EP info line, computer modems in patrol car, KC INET service. 10,000 Ongoing training requirements, evidence officer certification, updated firearms instructor course, mandatory CJTC training req. 2,500 Copy machine 8,000 Maintain serviceable fire extinguishers, radar, property room software yearly maintenance fee of $2500, copier quarterly maintenance fee. 8,500 30,000 Server Maintenance License, Camera monthly fees, camera maintenance, IT maintenance cameras, electrical to each intersection 500 Dangerous dogs case assistance 4,500 WSPC, IACP Professional Memberships 4,200 Yearly maintenance agreement per contract to Lexipol 5,000 Increased Shredder Day costs, victim resource & crime prevention brochures, school resource materials. 97,700 39% 61,225 Per 8/14 Norcom notice 6,500 Per contract - cost to maintain 800 Mhz police radio connectivity 70,000 Seattle PD Harbor Unit 17,500 King County Jail/SCORE/Kirkland Jail 500 Cost to shuttle prisoners from jail to court and back to jail 1,000 Mandated by court as resource to DV victims 56,725 4% 5% FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection 001 000 000 594 21 64 10 Surveillance Cameras 26,954 - 30,000 57,000 001 000 000 594 21 64 10 Police HW/SW, Equip >$5K Capital 4,040 7,000 001 000 000 594 21 70 00 Police Vehicle Leasing, Princ. Cost 24,088 30,024 66,000 56,100 001 000 000 594 21 80 00 Police Vehicle Leasing, Int. Cost 3,922 7,322 9,900 TOTAL CAPITAL OUTLAY 54,964 41,386 103,000 123,000 TOTAL POLICE DEPARTMENT 2,129,616 2,161,438 2,387,644 2,275,079 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: 30,000 Camera system replacement equipment 3,500 Mandated mobile platform requirements 77,000 Vehicle leasing costs - three leases expire in 2022 and three leases expire in 2024 110,500 -10% 2,380,557 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services 740,440 811,588 787,367 787,368 001 000 000 522 20 40 00 Fire Control Services (LEOFF1 Liab.) - 31,654 30,000 30,000 TOTAL INTERGOVERNMENTAL 740,440 843,242 817,367 817,368 TOTAL FIRE & MEDICAL DEPT 740,440 843,242 817,367 817,368 2021 Preliminary Budget Comments from prior year, please update as needed: Notes: 777,954 30,000 Updated 8/3/20 with COB notice received. LEOFF1 amt based on 4 rolling qtrs actual 807,954 807,954 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection SOCIAL & ENVIRONMENTAL SERVICES SOCIAL SERVICES 001 000 000 551 10 40 00 Public Housing Services - ARCH 16,417 16,561 18,476 18,476 TOTAL SOCIAL SERVICES 16,417 16,561 18,476 18,476 ENVIRONMENTAL SERVICES 001 000 000 553 10 40 00 Land & Water Conservation Resources -King County - - 1,925 1,925 001 000 000 553 70 40 00 Pollution Prevention -Puget Sound Clean Air Agency 9,786 9,835 9,964 9,964 TOTAL ENVIRONMENTAL SERVICES 9,786 9,835 11,889 11,889 MENTAL HEALTH SERVICES 001 000 000 564 60 40 00 Mental Health Services -KC Substance Abuse Fees 856 884 850 850 TOTAL SOCIAL & ENVIRONMENTAL SVCS 27,059 27,280 31,215 31,215 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: 18,476 Per MS, same as 2020 budget 18,476 1,925 9,953 Per notice rec'd 6.17.2020 11,878 884 31,238 FINAL 2021 Budget detail 2021 nd re mina Comm NUMBER DESCRIPTION Actuals Actuals I Budget I proiece n I I P BI dgetry Notes:ents from prior year, please update as needed: DEVELOPMENT SERVICES DEPT I I I I IFTE's: 4 SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages 291,035 342,525 388,180 346,228 403,613 CPI-W=1 % COLA 3 (2?) non -rep employee; 2% CBA floor COLA 1 (2?) employee ----- see salary model notes 001 000 000 558 60 11 11 Longevity 1,373 1,459 99,290 361 - 001 000 000 558 60 11 14 Education - - 765 1,200 001 000 000 558 60 11 16 ICMA 457 Plan 11,151 11,964 21,000 14,264 18,000 Assumes full participation 001 000 000 558 60 11 17 Opt -Out of Medical 11,283 12,194 8,778 1,492 363,110 16% TOTAL SALARIES & WAGES 314,841 368,142 517,248 422,813 PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits 88,505 128,802 140,842 126,466 145,629 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 558 60 23 00 Tuition Reimbursement 947 - - 126,466 Possible for 2022? 15% TOTAL PERSONNEL BENEFITS 89,451 128,802 140,842 145,629 SUPPLIES 001 000 000 558 60 31 00 Operating Supplies 2,336 1,902 4,000 2,000 3,000 Estimate 001 000 000 558 60 32 00 Vehicle Expenses - Gas, Oil, Maint. 15 327 800 300 2,300 2,000 Vehicle is getting older and may require repairs in addition to regular maintenance. 117% TOTAL SUPPLIES 2,351 2,229 4,800 5,000 OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Professional Services 41,293 79,192 97,250 48,000 80,000 $60,000 for building plan review consultant, $20,000 towards on -going permit portal development 001 000 000 558 60 41 01 Planning Consultant 120,976 52,377 50,000 - 50,000 Planning Manager support for Work Plan, development review, and special projects 001 000 000 558 60 41 02 Hearing Examiner 5,110 26,803 30,000 10,000 20,000 Reduced activity level anticipated from 2019. 001 000 000 558 60 41 06 Building Inspector Contract 34,935 34,625 28,500 35,900 7,000 Deputy Building Official hired in May 2020 now performs inspections. $7,000 is contingency, vacations, etc. to cover 2-months 001 000 000 558 60 41 07 Engineering Consultant 207,989 93,971 84,000 92,990 98,000 Inspections of existing work continue. Code enforcement and special projects. Most costs are reimbursed through deposts. 001 000 000 558 60 41 08 Sound Testing Consultant 15,313 $10,973 15,400 9,842 4,000 Sounds tests are paid through fees. Mechanical permits not affected by COVID-19 001 000 000 558 60 41 50 Landscape Consultant 59,000 78,666 84,900 78,800 60,000 Change in arborist consultant, new landscape consultant, and process changes. Permit volume not affected by COVID-19 001 000 000 558 60 41 55 Shoreline Consultant 3,975 10,000 - 5,000 Review by consulting shorelines specialist is needed on occasion 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 3,585 4,478 9,950 2,000 12,000 Four DS staff. $4000 each for Director and Planning Manager. $2000 each for Deputy Bldg. Off. and Dev. SVCS Coordinator 001 000 000 558 60 49 00 Dues, Subscriptions, Memberships 375 900 1,000 1,500 1,200 APA, AICP, WABO, ICC, WSPT, AWC Director. Anticipate and estimate cost increase 001 000 000 582 10 00 01 Refund of PGB/CMP Deposits (DS) - 41,865 001 000 000 582 1 00 02 Refund of DS Adv Deposits 13,355 21% TOTAL OTHER SERVICES & CHARG 488,575 441,180 411,000 279,032 337,200 ECONOMIC DEVELOPMENT 001 000 000 558 70 40 00 Economic Devel. Svcs-OMWBE, Other CAPITAL OUTLAY 001 000 000 594 58 64 00 Furniture & Equipment 4,950 001 000 000 594 58 64 00 Permit Software 4,950 775,858 TOTAL CAPITAL OUTLAY - - 1 - TOTAL DEVELOPMENT SERVICES 895,219 940,353 1,073,890 910,642 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection RECREATION SERVICES (LIFEGUARDS AND BOYS & GIRLS CLUB) SALARIES & WAGES 001 000 000 571 00 10 00 Salaries & Wages 23,227 22,511 28,500 20,546 001 000 000 571 00 11 00 Overtime - - 500 - TOTAL SALARIES & WAGES 23,227 22,511 29,000 20,546 PERSONNEL BENEFITS 001 000 000 571 00 20 00 Personnel Benefits 3,089 2,955 3,944 1,581 001 000 000 571 00 30 00 Uniforms 1,357 1,555 2,000 1,339 TOTAL PERSONNEL BENEFITS 4,446 4,510 5,944 2,920 SUPPLIES 001 000 000 571 00 31 00 Operating Supplies 500 1,207 1,500 5,000 001 000 000 571 00 32 00 Miscellaneous Lifeguard Expense 649 677 7,300 3,000 TOTAL SUPPLIES 1,149 1,884 8,800 8,000 OTHER SERVICES & CHARGES 001 000 000 571 00 40 00 Travel & Training 235 168 300 - 001 000 000 571 00 41 00 Recreation - Boys & Girls Club 20,000 - 0 TOTAL OTHER SERVICES & CHARG 20,235 168 300 - TOTAL RECREATION -LIFEGUARDS 49,058 29,073 44,044 31,466 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: 30,000 Guards only 500 48% 30,500 4,720 2,000 130% 6,720 7,300 Increase to reimburse for lifeguard certifications after hire -9% 7,300 300 B&GC didn't invoice in 2019, CC "delayed" budgeting for "final" pymt yr 2020 300 44,820 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 207,629 249,689 262,912 265,201 001 000 000 576 80 11 11 Longevity 9,585 10,776 11,297 9,271 001 000 000 576 80 11 14 Education 3,232 3,238 3,240 3,830 001 000 000 576 80 11 16 ICMA 457 Plan 10,769 10,789 10,800 10,169 001 000 000 576 80 11 17 Opt -Out of Medical 13,429 13,240 11,660 9,605 001 000 000 576 80 11 00 Salaries & Wages, SEASONAL WORKERS - 19,658 20,052 001 000 000 576 80 12 00 Overtime 1,951 4,679 3,236 2,951 TOTAL SALARIES & WAGES 246,594 312,069 323,197 301,027 PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 93,195 99,480 101,437 102,242 001 000 000 576 80 22 00 Uniforms 1,664 1,956 2,000 2,000 TOTAL PERSONNEL BENEFITS 94,859 101,436 103,437 17,242 SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 16,674 20,836 19,000 29,350 001 000 000 576 80 31 01 Maintenance Supplies 843 001 000 000 576 80 32 00 Vehicle Fuel & Lube 6,684 4,689 5,000 3,000 TOTAL SUPPLIES 24,201 25,525 24,000 32,350 OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 9,809 7,362 5,000 6,236 001 000 000 576 80 41 04 Professional Services-Misc - 349 5,000 - 001 000 000 576 80 42 00 Telephone/Postage 3,434 5,313 5,000 5,992 001 000 000 576 80 43 00 Travel & Training 1,878 1,322 4,000 328 001 000 000 576 80 47 00 Utilities 39,299 20,283 36,000 20,000 001 000 000 576 80 48 00 Repair & Maint Equipment 5,748 5,625 5,000 7,350 001 000 000 576 80 49 00 Miscellaneous, annual lease 435 511 1,000 500 001 000 000 576 80 49 01 Misc-Property Tax 175 192 200 324 TOTAL OTHER SERVICES & CHARGES 60,777 40,957 61,200 40,730 CAPITAL OUTLAY 001 000 000 594 76 30 00 Park Improvements 10,516 - 001 000 000 594 76 00 00 Furniture and Equipment: Replacement - 8,000 8,000 001 000 000 594 76 64 00 Parks Capital Outlay >$5K 1,644 TOTAL CAPITAL OUTLAY 1,644 10,516 8,000 8,000 TOTAL PARKS DEPARTMENT 428,075 490,504 519,835 486,349 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: FTE: 3 of 5 total allocated Public Works are split 60 % Parks and 40 % Streets 265,275 CPI-W=1 % COLA 1 non -rep employee; 2 % CBA floor COLA 4 employee ----- see salary model notes 8,798 4,680 10,800 Assumes full participation 11,034 20,453 Per RO: 2021: 2020 budget @ + 2 % , includes taxes, etc (fully loaded) 3,236 Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan + gross up 8% 324,276 103,805 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 2,000 1 105,805 19,000 Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer, light bulbs, paint, mower blades, irrigation parts, tennis court nets, gloves, ear plugs, eye protection 5,000 Public Works equipment & vehicles -26% 24,000 5,000 Arborist, irrigation repairs, engineeringBack-flow device testing, hazardous material disposal, fertilizing and spraying, 4,000 Debris disposal 6,500 mobile phones, alarm/fire monitoring line, internet 5,000 Pesticide training, flagger training, certifications, licenses, conferences, qtrly safety meetings, AE Training 22,000 Utilities for public works shop and park restrooms, irrigation water, pond power 7,000 Backhoe, mowers,workman 1,000 yearly lease for Shop Yard 200 KC Real Estate Tax (Noxious Weeds) 24% 50,700 "' see capital projects 7,000 Park Benches, Tables, Tennis Court Nets, Flags -13% 7,000 511,781 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection OPERATING TRANSFERS From General Fund to: 303 000 000 597 00 30 00 Levy Stabilization Fund 001 000 000 597 00 30 00 Street Fund 40,000 40,000 370,000 370,000 TOTAL TRANSFERS FROM GENERAL FUND 40,000 40,000 370,000 370,000 From Contingency Fund to: 302 000 000 597 00 01 02 Street Fund 95,426 TOTAL TRANSFERS FROM CAP RESERVE FUND 95,426 - - From Capital Projects Fund to: 307 000 000 597 00 00 10 General Fund 307 000 000 597 00 00 30 Street Fund 188,000 347,000 TOTAL TRANSFERS FROM CAPITAL FUND 188,000 347,000 - - TOTAL OPERATING TRANSFERS 323,426 387,000 370,000 370,000 2021 Preliminary Budget Comments from prior year, please update as needed: Notes: $ 500,000 377,132 Remaining balance, 2018 transfer 877,132 877,132 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection CITY STREET FUND REVENUE INTERGOVERNMENTAL REVENUE DOE Sweeping Grant 101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim 41,743 19,610 27,000 15,000 101 000 000 336 00 87 00 Motor Fuel Tax and MVA Transpo 70,166 68,413 68,957 57,349 TOTAL INTERGOVERNMENTAL 111,909 88,024 95,957 72,349 OPERATING TRANSFERS 101 000 000 397 00 20 00 From Capital Reserves (302) 95,426 101 000 000 397 00 10 00 From General Fund (001) 40,000 40,000 370,000 370,000 101 000 000 397 00 30 00 From Capital Projects Fund (307) 188,000 347,000 - TOTAL OPERATING TRANSFERS 323,426 387,000 370,000 370,000 TOTAL CITY STREET FUND 435,335 475,024 465,957 442,349 2021 Preliminary I Comments from prior year, please update as needed: Budget I Notes: 19,000 80% reimbursement 50,000 70,092 2021: MRSC estimated distribution 139,092 92% 377,132 516,224 red Revenue, available late July Transfer from Capital Fund to Street Fund, REET1 eligible + $5K unrestricted 2% FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 175,011 166,459 175,274 175,000 101 000 000 542 30 11 11 Longevity 6,390 7,184 7,532 6,180 101 000 000 542 30 11 14 Education 2,155 2,159 2,160 2,554 101 000 000 542 30 11 16 ICMA 457 Plan 7,179 7,192 7,200 6,779 101 000 000 542 30 11 17 Opt -Out of Medical 8,952 8,826 7,774 6,404 101 000 000 542 30 11 00 Salaries & Wages (Seasonal Workers; - 13,106 13,369 101 000 000 542 30 12 00 Overtime 1,300 3,119 2,157 1,967 TOTAL SALARIES & WAGES 200,988 208,045 215,466 198,884 PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 62,088 66,342 67,625 67,000 101 000 000 542 30 22 00 Uniforms 1,609 1,563 2,000 2,000 TOTAL PERSONNEL BENEFITS 63,697 67,905 69,625 69,000 ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating & Maintenance Supplies 4,864 6,258 5,000 2,500 101 000 000 542 30 35 00 Small Tools/Minor Equipment 3,784 4,686 4,000 2,000 101 000 000 542 30 41 00 Professional Services 40,841 49,441 40,000 45,000 101 000 000 542 30 41 03 Prof Svcs- NPDES Grant 64,425 33,993 25,000 50,000 101 000 000 542 30 41 10 Road & Street Maintenance (8,799) 124 10,000 10,444 101 000 000 542 30 45 00 Machine Rental - 603 1,000 101 000 000 542 30 47 00 Utility Services 687 857 1,000 700 101 000 000 542 30 48 00 Equipment Maintenance 3,940 7,285 6,000 3,000 101 000 000 542 40 41 00 Storm Drain Maintenance 39,269 37,326 15,000 7,000 101 000 000 542 63 41 00 Street Light Utilities 22,930 21,755 22,000 22,000 101 000 000 542 64 41 00 Traffic Control Devices 11,747 3,849 10,000 4,000 101 000 000 542 66 41 00 Snow & Ice Removal 140 160 1,000 - 101 000 000 542 67 41 00 Street Cleaning 5,593 15,320 35,000 10,000 101 000 000 542 70 40 00 Street Irrigation Utilities - 18,854 9,000 TOTAL ROAD & ST MAINTENANCE 189,421 200,511 175,000 165,644 CAPITAL OUTLAY 101 000 000 594 42 64 00 >$5,000 Equipment, HW & SW - TOTAL CITY STREET FUND 454,105 476,461 460,091 433,528 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: FTE: 2 of 5 total allocated Public Works are split 60% Parks and 40% Streets 0 176,850 CPI-W=1 % COLA 1 non -rep employee; 2% CBA floor COLA 4 employee ----- see salary model notes 5,865 3,120 7,200 Assumes full participation 7,080 13,636 Per RO: 2021: 2020 budget @ + 2% , includes taxes, etc (fully loaded) 2,157 Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan + gross up 9% 215,908 69,204 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 2,000 3% 71,204 5,000 Storm drain pipe, catch basin grates, marking paint, gravel, cement, bark, roadside plantings REET1 eligible 4,000 power tools, mower parts, Pole Saw, Weedeater 54,000 84th Median & 24th Roadside Maint, 24th traffic Signal (shared Clydehill # netted), WRIA $3092 REET1 eligible 50,000 NPDES Requirements Grant $50k 10,000 Pavement patching, pavement markings, sidewalk maintenance, curb repairs REET1 eligible 1,000 ditch witch, compactor, compressor, manlift 1,000 Utility locates 7,000 PW vehicle and power equip repairs 15,000 Catch Basin Vactoring, Storm Line jetting, root cutting, camera 22,000 PSE street light Power, REET1 eligible 10,000 Posts, reflective signs(Fed Req), barricades, cones 1,000 Sand, ice melt 25,000 Street sweeping contracted service (DOE Grant til July 2021) 23,000 38% 228,000 6,000 Asset Essentials Licensing 515,112 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection TREE FUND REVENUE MISCELLANEOUS REVENUE 103 000 000 345 89 00 00 Other -Tree Replacement 13,245 3,075 5,000 1,000 103 000 000 382 20 00 00 Refundable Retainage Deposits 875 TOTAL MISCELLANEOUS REVENUE 13,245 3,950 5,000 1,000 TOTAL TREE FUND 13,245 3,950 5,000 1,000 2021 Preliminary I Comments from prior year, please update as needed: Budget Notes: 3,075 1Expecting only minimum fines 3,075 3,075 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection TREEFUND OTHER SERVICES & CHARGES 103 000 000 558 60 41 50 Professional Services 18,034 6,496 10,000 1,000 103 000 000 558 60 49 10 Miscellaneous -Tree Replacement 112,418 23,572 30,000 875 TOTAL OTHER SERVICES & CHARG 130,451 30,067 40,000 1,875 TOTAL TREE FUND 130,451 30,067 40,000 1,875 2021 Preliminary Budget Comments from prior year, please update as needed: Notes: 8,000 30,000 Consultant Arborist Tree Plantings, Hazardous Tree Program 38,000 38,000 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget projection LEVY STABILIZATION FUND OPERATING TRANSFERS 303 000 000 397 00 30 00 From General Fund (001) - - - - TOTAL TRANSFER REVENUE - - TOTAL LEVY STABILZATION FUND - - - 2021 Preliminary I Comments from prior year, please update as needed: Budget Notes: 500,000 1 New Fund 500,000 FINAL 2021 Budget detail 2020 2018 2019 2020 Year-end ACCOUNT NUMBER DESCRIPTION Actual Actuals Budget projection CAPITAL PROJECTS FUND REVENUE TAXES 307 000 000 318 34 00 00 Real Estate Excise Tax 1 580,162 559,082 379939 728,980 307 000 000 318 35 00 00 Real Estate Excise Tax 2 580,162 559,082 379:939 728,980 TOTAL TAXES 1,160,325 1,118,165 759,878 1,457,960 307 000 000 334 03 80 00 State Transp Improv Board Grant - Sidewalks 203,932 228,950 307 000 000 334 06 91 02 Property II Levy 24,523 26,964 50,000 50,000 307 000 000 334 06 91 05 TIB-LED Streetlight Conversion Grants 118,315 TOTAL INTERGOVERNMENTAL 142,838 230,896 50,000 278,950 307 000 000 344 10 02 00 Roads Street CIP Improvements - 20,000 315,000 TOTAL TRANSPORTATION 20,000 315,000 - 307 000 000 361 11 00 00 Investment Interest Earnings 41,439 46,249 39,142 17,130 307 000 000 367 00 00 00 Capital Project Donations - Non -Gov - 5,145 307 000 000 382 20 00 00 Refundable Retainage Deposits 18,258 14,851 OPERATING TRANSFERS - IN 307 000 000 397 00 10 00 From General Fund to Capital 307 000 000 397 00 04 00 From Custodial (relcass 2019 only) 14,231 307 000 000 397 00 40 00 From Capital Reserve Fund to Capital - TOTAL TRANSFERS TOTAL CAPITAL PROJECTS FUND 1,344,601 1,452,943 1,164,020 1,768,891 2021 Preliminary Comments from prior year, please update as needed: Budget Notes: 388,968 388,968 2021- Assume rolling 12 mos (Oct 19-Sept 20, less July's large sale) with 15% reduction for potential market softening -47% KC Parks Levy, Nov 2019 went to ballot for renewal, passed, updated to reflect notice rec'd from KC of COM annual portion -82% Potential 84th Overlay Grant TIB (updated 11/14 with new project est) Assumes LGIP and Bond Investments Interest, allocated between General Fund (25%) & Capital (75%)--- 2020.07 ytd annualized 777,936 50,000 50,000 266,000 266,000 19,080 rl3,016 FINAL 2021 Budget detail ACCOUNT NUMBER DESCRIPTION 2018 Actual 2019 Actuals 2020 Budget 2020 Year-end projection CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 594 18 60 00 Building Improvements 96,186 79,484 10,000 10,000 307 000 000 594 76 63 20 Park Improvements 69,852 79,489 50,000 65,248 307 000 000 595 30 63 01 Street Improvement - Overlays 975,207 515,098 520,000 152,160 307.000 000 595 30 63 02 Storm Drainage Improvements 45 367,074 814 307 000 000 595 30 63 10 Sidewalk Improvements 8,609 279,899 150,000 380,898 Retired account codes: 307 000 000 595 30 05 00 Overlake Drive East 122,815 307 000 000 595 30 60 00 Poplar Tree Removal/Replacement 307 000 000 595 30 63 12 Walkable Medina Project 21,804 307 000 000 595 30 63 18 Medina Park Ponds (1,274) 307 000 000 595 90 11 00 Allocation of PW Director salary for project oversight 54,888 TOTAL IMPROVEMENTS 1,348,087 954,015 1,097,074 609,120 TOTAL CAPITAL PROJECTS 1,348,087 954,015 1,097,074 1 609,1 !0 Active Accounts, use category code for project # Ketamage release 22,494 Adjusted actual 631,614 2021 Preliminary 122mments from prior year, please update as needed: Budget Notes: 20,000 Post Office Flooring 150,000 KC Grant = $50K, +$100K REET for park playground improvements 340,000 86th Ave NE $45k, 84th Ave NE $295k --TIB grant to cover $266K 50,000 Citywide Mapping & Evaluation of Storm System part 2 280,000 NE 12th ST ADA & Sidewalk Repairs 840,000 840,000 * = 2 overlays delayed to 2021 * = Project delayed * = offset by grant revenue FINAL 2021 Budget detail City of Medina Ordinance Number 991 Attachment A 2021 Salary Schedule The 2021 salary ranges for full time city employees shall be as follows: Exempt Unrepresented Employees: COLA increase = CPI-VV. 11;, FTE Minimum Midpoint Maximum Building Official 0 $7,604 $8,557 $9,507 Planning Manager 1 $7,604 $8,557 $9,507 Department Directors 4 $8,763 $9,857 $10,953 Police Chief (+market adjustment of 10', 1 $10,795 $12,144 $13,491 City Manager 1 $11,060 $12,442 $14,385 Non Exempt Unrepresented Employees: COLA increase = DOF 1 i i Captain s,. FTE Minimum Midpoint Maximum Assistant Finance Director1 $5,816 $6,979 $8,141 Police Captain 1 $9,134 $10,275 $11,416 Collective 13aroalnilna Aareement between LAW of Medina and City of Medina Patrol Utticers: COLA per Cb- - - FTE Step A Step B Step C Step D Patrol Officer A $6,677 $7,070 $7,462 $7,857 Patrol Officer B $6,758 $7,151 $7,541 $7,937 Patrol Officer C 2 $6,914 $7,307 $7,700 $8,092 Patrol Officer D 4 $7,070 $7,462 $7,858 $8,250 Police Sergeant A 1 $7,868 $8,296 $8,735 $9,182 Police Sergeant B $8,024 $8,452 $8,891 $9,340 Public, Professional and Office -Clerical Employees Union, Local 763 (Representing Public Works Employees): CBA exp 12/31/20, 2 % as placeholder until negotiated FTE Step A Step B Step C Step D Maintenance Worker 3 $5,431 $5,661 $5,982 $6,311 Maintenance Supervisor 1 $6,742 $6,975 $7,349 $7,742 Public, Professional and Office -Clerical Employees Union, Local 763 (Representing Office -Clerical Employees): CBA exp 12/31/20, 2 % as placeholder until negotiate FTE Step A Step B Step C Step D Admin. Assistant -Deputy Clerk 1 $5,431 $5,661 $5,982 $6,311 Information Systems Coordinator 1 $5,431 $5,661 $5,982 $6,311 Police Administrative Specialist 1 $5,431 $5,661 $5,982 $6,311 Development Svcs Coordinator 1 $5,542 $5,709 $6,011 $6,328 Dpty Blding Official (rep pending negotiation) 1 $5,891 $6,676 $7,462 $8,246 Police Office Manager 1 $6,609 $5,975 $7,349 $7,742 = position currently filled with part-time employee with salary pro -rated at 0.7 FTE CITY OF MEDINA Updated 5/18/2020 2021 - 2026 SIX YEAR CAPITAL IMPROVEMENT PLAN (CIP) Approved by: Medina City Council 2021 - 2026 SIX YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) Date: July 2020 2021 -2026 SIX YEAR NON -TRANSPORTATION IMPROVEMENT PLAN (NON -TIP) Resolution Number: DATE SUBMITTED: July 2020 LENGTH PAVEMENT PROJECT REVENUE NO. YEAR STREET / LOCATION FROM / AT TO (mi) PROJECT SCOPE CONDITION BUDGET SOURCE I. STREET IMPROVEMENT PROJECTS (ACP Overlays, Sidewalks, Storm Drainage, etc.) 1-1 2021 84th Ave NE Overlake Dr West NE 12th Street 0.53 Asphalt overlay, drainage improvements 72 $295,000.00 REET Tax 1-2 2021 86th Ave NE NE 5th Street NE 6th Street 0.07 Asphalt overlay, drainage improvements 72 $45,000.00 REET Tax 1-3 2022 78th Place NE NE 32nd Street Evergreen Pt Rd 0.23 Asphalt overlay, drainage improvements 68 $100,000.00 REET Tax 1-4 2023 Parking Lot Medina Pk NE 82nd Asphalt overlay 77 $50,000.00 REET Tax 1-5 2023 77th Ave NE NE 16th St NE 22nd Street 0.4 Asphalt overlay, drainage improvements 62 $200,000.00 REET Tax 1-6 2023 NE 5th Street Ridge Road Upland Road 0.10 Asphalt overlay, drainage improvements 72 $65,000.00 REET Tax 1-7 2024 NE 10th Street 84th Ave NE Lake Wash Blvd 0.28 Asphalt overlay, drainage improvements 77 $155,000.00 REET Tax 1-8 2024 NE 10th Street Evergreen Pt Rd 80th Ave NE 0.26 Asphalt overlay, drainage improvements 63 $130,000.00 REET Tax 1-9 2025 NE 12th Street 84th Ave NE Evergreen Pt Rd 0.48 Asphalt overlay, drainage improvements 81 $225,000.00 REET Tax 1 - 10 2026 NE 7th Street 84th Ave NE Overlake Dr E 0.32 Asphalt overlay, drainage improvements 56 $180,000.00 REET Tax 1 - 11 2026 81 st Ave NE Overlake Dr W NE 8th Street 0.09 Asphalt overlay, drainage improvements 68 $60,000.00 REET Tax II. STORM DRAINAGE PROJECTS (Not including storm drainage improvements in conjunction with street or path projects) II - 1 1 2021 Storm Mapping 50% of the City Map and evaluate current City Stormwater System $50,000.00 REET Tax Pavement Condition Legend for Part I. ACP Overlays: NOTES: Based on a 100 point rating with 0 being the worst. 1) The above budget figures are to be considered preliminary project costs only. Rating is generated by the TIB Performance Management Dashboard More precise budget figures will need to be determined once the final scope of each project is defined, *Rating is outdated - field verified which will require more extensive research, survey, and scope definition prior to the particular year's budgeting. 2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list. III. SIDEWALK / PATH PROJECTS (Including storm drainage improvements as needed) Ill- 1 2021 NE 12th Street 80th Ave NE 84th Ave NE 0.2 ADA Updates and Sidewalk Repairs $280,000.00 REET Tax III - 2 2022 NE 12th Street Evergreen Pt Rd 80th Ave NE 0.28 ADA Updates and Sidewalk Repairs $390,000.00 REET Tax III - 3 2023 NE 10th St 84th Ave NE Lk Wash Blvd 0.28 ADA Updates and Sidewalk Repairs $115,000.00 REET Tax III - 4 2024 81 st Ave NE NE 8th St Overlake Dr W 0.09 Sidewalk Installation $200,000.00 REET Tax III - 5 2025 NE 24th Street Evergreen Pt Rd 84th Ave NE 0.48 ADA Updates and Sidewalk Repairs $300,000.00 REET Tax III - 6 2026 NE 28th Street Evergreen Pt Rd 80th Ave NE 0.25 ADA Updates and Sidewalk Repairs $150,000.00 REET Tax NON -TRANSPORTATION IMPROVEMENT PROJECTS: IV. BUILDING RESTORATION AND IMPROVEMENTS IV - 1 2021 Post Office Replace Flooring $20,000.00 REET Tax IV - 2 2022 Post Office Re -paint Building Exterior $20,000.00 REET Tax IV - 3 2023 City Hall Building Re -paint City Hall Building Exterior, excluding trim $50,000.00 REET Tax IV - 4 2025 Post Office Re -paint Interior $20,000.00 REET Tax IV - 5 2026 City Hall Building Re -paint City Hall Interior $90,000.00 REET Tax V. PARKS PROJECTS V - 1 2022 Medina Park East Section N/A Irrigation system, drainage & pathway improvements $50,000.00 REET Tax V - 2 2023 Medina Park West Section N/A Irrigation system, drainage & pathway improvements $50,000.00 REET Tax V - 3 2024 Fairweather Park Playfield N/A Playfield Drainage Improvements $40,000.00 REET Tax V - 4 2026 Post Office Park N/A Park Landscaping $50,000.00 REET Tax 2021 $ 690,000.00 2022 $ 560,000.00 2023 $ 530,000.00 2024 $ 525,000.00 2025 $ 545,000.00 2026 $ 530,000.00 TOTAL SIX YEAR C.I.P. 2021 - 2026 $ 3,380,000.00 1) The above budget figures are to be considered preliminary project costs only. More precise budget figures will need to be determined once the final scope of each project is defined, which will require more extensive research, survey, and scope definition prior to the particular year's budgeting. 2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.