The URL can be used to link to this page

Home My WebLink About03-18-2024 - Agenda Packeti-N Ar MEDINA, WASHINGTON PARK BOARD MEETING Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Monday, March 18, 2024 — 5:00 PM AGENDA BOARD CHAIR I Barbara Moe BOARD VICE -CHAIR I Katie Surbeck BOARD MEMBERS I Rebecca Johnston, India Fitting -Koh, Collette McMullen, Gretchen Stengel EMERITUS MEMBER I Penny Martin YOUTH ADVISORY MEMBER I Hayool Park STAFF LIAISON I Ryan Osada, Public Works Director Virtual Meeting Participation The Medina Park Board has moved to hybrid meetings, offering both in -person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the Park Board meeting. Please reference Public Comments for Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting https:Hmedina-wa.zoom.us/j/84611714627?pwd=7hh9EjY97plH7n7eAN3 ihB2auUiTIo.1 Meeting ID: 846 1171 4627 Passcode: 481477 Dial by your location 1 253 215 8782 US (Tacoma) CALL TO ORDER / ROLL CALL 2. ANNOUNCEMENTS In- 3. APPROVAL OF PARK BOARD MINUTES Meeting Minutes of January 16, 2024 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk 4. PUBLIC COMMENT Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations(o-)-medina- wa.gov and leave a message before 2PM on the day of the Park Board meeting. Please reference Public Comments for Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 5. PARK BOARD BUSINESS 5.1 Spring Event Planning - Arbor Day - April 26, 2024 a) Contact Medina Elementary b) Event Details - Medina Park at 10 AM Recommendation: Discussion and direction. Staff Contact: Ryan Osada, Public Works Director and Pat Crickmore, Public Works Supervisor 5.2 Community Event Planning 6. OTHER BUSINESS 6.1 Medina Park Storm Water Pond Improvement Project Recommendation: Discussion and direction. Staff Contact: Ryan Osada, Public Works Director 7. PARK REPORTS Fairweather & Lid Points Loop Trail Lake Lane Medina Beach Park Medina Park Viewpoint Park 8. ADJOURNMENT Next Park Board Meeting: May 20, 2024 at 5:00 PM. ADDITIONAL INFORMATION Parks and Recreation Board meetings are held on the 3rd Monday of the following months (January , March, May, July, September, November) at 5 PM, unless otherwise specified. The agenda items are accessible on the City's website at www.medina-wa.gov on Fridays prior to the Regular Parks and Recreation Board Meeting. In compliance with the Americans with Disabilities Act, if you need a disability -related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk's Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS T April 2024 - No Regular MeetingApril 26, 2024 - Arbor Day Event at Medina Park (10:00 AM) Monday, May 20, 2024 - Regular Meeting (5:00 PM) June 2024 - No Regular Meeting Monday, July 15, 2024 - Regular Meeting (5:00 PM) August 2024 - No Regular Meeting Monday, September 16, 2024 - Regular Meeting (5:00 PM) October 2024 - No Regular Meeting Monday, November 18, 2024 - Regular Meeting (5:00 PM) December, 2024 - No Regular Meeting AGENDA ITEM 3.1 MEDINA, WASHINGTON PARK BOARD MEETING (M Hybrid - Virtual/In-Person Tuesday, January 16, 2024 — 5:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL Meeting called to order at 5:00 PM by Deputy City Clerk Dawn Nations PRESENT Board Member Collette McMullen Board Member Barbara Moe Board Member India Fitting -Koh Board Member Gretchen Stengel Board Member Rebecca Johnston Board Member Katie Surbeck Emeritus Member Penny Martin ABSENT Youth Advisor Hayool Park STAFF Osada, Crickmore, Burns, Sass, Nations 2. ELECTIONS 2.1 Elections of Officers: a) Chair b) Vice Chair The Deputy City Clerk opened the nominations for the Chair position. Action: Board member Surbeck nominated Barbara Moe, Second Stengel. Barbara Moe spoke to her nomination and is excited to lead the Park Board. There were no other nominations for the chair position. Deputy City Clerk Nations called for the vote. Vote carried 6-0 to elect Barbara Moe as the Chair. Nations congratulated Moe and turned the meeting over to her. Chair Moe opened the nominations for the Vice Chair position. Action: Board member Johnston nominated Katie Surbeck, Second McMullen. There were no other nominations. Chair Moe called for a vote; vote carried 6-0 to elect Katie Surbeck as Vice Chair. 0 AGENDA ITEM 3.1 3. ANNOUNCEMENTS Dawn Nations gave a brief update on the open position and announced we have a possible new board member. 4. APPROVAL OF PARK BOARD MINUTES 4.1 Meeting Minutes of November 20, 2023 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk Action: Motion McMullen Second Surbeck vote carried 6-0. 5. PUBLIC COMMENT None. 6. PARK BOARD BUSINESS 6.1 Christmas Ships Event Recap by Barbara Moe Chair Barbara Moe gave a brief recap of the event. She reported it was a great event and there was a large attendance. The lighted necklaces were much appreciated by attendees. It was suggested to order more necklaces next year. Medina Kitchen and Market provided refreshments. St. Thomas choir performed after the Christmas ships passed by. The fire pit was a nice addition. Thank you to all who volunteered for this event. 6.2 2024 Meeting Calendar and Event Planning The board discussed the spring events and provided ideas for future community events. The Easter Egg hunt was discussed, and feedback was provided by board members from previous years' experiences. After this discussion the board decided to take a year off from the Easter Egg Hunt. The scope of the egg hunt and attendance level was a concern to the Park Board members. There were safety concerns due to the large attendance. Chief Sass gave a brief update regarding the safety issues that were witnessed. Chief Sass reported that participants were coming from all directions and were in the street. The purpose of this annual event is to celebrate the season and provide a fun event for the Medina residents. The event was attended by many non- residents, safety concerns, how to manage the large numbers and provide enough eggs for the kids were all discussed by the board members. This discussion led to the board deciding not to hold the event this year and focus on another community event. The board will reevaluate the logistics of the egg hunt event and how to improve it for future years. 6.3 Spring Event Planning The Board discussed past Spring Events and brainstormed ideas for future events. F AGENDA ITEM 3.1 7. OTHER BUSINESS 7.1 Medina Park Pond Dredging Project Ryan Osada, Public Works director gave an overview of this project. He showed the areas that would be impacted. The project window would be July 1 through October 1, 2024. Osada asked the Park Board to assist with community outreach and information for this project. The project is going out for bid and Osada will provide the board with an update at the March 18, 2024, meeting. 8. PARK REPORTS Fairweather & Lid — McMullen reported looks good. The salal shrubs were planted and looks great. Points Loop Trail — Surbeck reported looks good. Public Works reported the new signage has been ordered. Lake Lane — Public Works reported looks good. New signage out for parking rules. Medina Beach Park — Looks great. Medina Park — Public Works reported the beaver is back and they are working on taking care of this issue. Viewpoint Park — Public works reported the homeowner trimmed the hedge and looks good. 9. ADJOURNMENT The meeting was adjourned at 5:50 PM Meeting Minutes taken by Dawn Nations, Deputy City Clerk F