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Home My WebLink About07-15-2024 - Agenda PacketMEDINA, WASHINGTON PARK BOARD MEETING Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Monday, July 15, 2024 — 5:00 PM AGENDA BOARD CHAIR I Barbara Moe BOARD VICE -CHAIR I Katie Surbeck BOARD MEMBERS I Dana Brekke, India Fitting -Koh, Michelle Lei, Collette McMullen, Mary Nelson, Gretchen Stengel EMERITUS MEMBER I Penny Martin STAFF LIAISON I Ryan Osada, Public Works Director Virtual Meeting Participation The Medina Park Board has moved to hybrid meetings, offering both in -person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the Park Board meeting. Please reference Public Comments for Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting https://medina-wa.zoom.us/i/82760491651?pwd=G8V700n2dXO76kaPaDbu56xhgdaotS.1 Meeting ID: 827 6049 1651 Passcode: 051011 Dial by your location +1 253 215 8782 US (Tacoma) CALL TO ORDER / ROLL CALL 2. ANNOUNCEMENTS 2.1 Introduce New Park Board Members IN 3. APPROVAL OF PARK BOARD MINUTES Adopt Meeting Minutes of May 20, 2024 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk 4. PUBLIC COMMENT Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations(o-)-medina- wa.gov and leave a message before 2PM on the day of the Park Board meeting. Please reference Public Comments for Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 5. PARK BOARD BUSINESS 5.1 Christmas Ships- Contact Argosy Cruises for Date 5_2 Medina Day Pet Parade Event Update 5.3 Park Project Updates by Ryan Osada, Public Works Director 5.4 Park Board Work Plan Discussion Recommendation: Discussion and direction. Staff Contact: Stephen R. Burns, City Manager 6. OTHER BUSINESS 7. PARK REPORTS Fairweather & Lid Points Loop Trail Lake Lane Medina Beach Park Medina Park Viewpoint Park 8. ADJOURNMENT Next Park Board Meeting: Monday, September 16, 2024 at 5:00 PM. ADDITIONAL INFORMATION Parks and Recreation Board meetings are held on the 3rd Monday of the following months (January , March, May, July, September, November) at 5 PM, unless otherwise specified. The agenda items are accessible on the City's website at www.medina-wa.gov on Fridays prior to the Regular Parks and Recreation Board Meeting. In compliance with the Americans with Disabilities Act, if you need a disability -related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk's Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS August 2024 - No Regular Meeting August 10, 2024 - Medina Days Pet Parade - TBD Monday, September 16, 2024 - Regular Meeting (5:00 PM) October 2024 - No Regular Meeting Monday, November 18, 2024 - Regular Meeting (5:00 PM) December, 2024 - No Regular Meeting December 2024 - Christmas Ships Event - TBD 0 AGENDA ITEM 3.1 MEDINA, WASHINGTON PARK BOARD MEETING (M Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Monday, May 20, 2024 — 5:00 PM MINUTES CALL TO ORDER / ROLL CALL Chair Barbara Moe called the meeting to order at 5:00 PM. PRESENT Board Chair Barbara Moe Board Member India Fitting -Koh (on-line) Board Member Collette McMullen Board Member Gretchen Stengel Emeritus Member Penny Martin ABSENT Board Vice -Chair Katie Surbeck Youth Advisory Member Hayool Park STAFF Osada, Crickmore, Nations, Burns, Scott 2. ANNOUNCEMENTS Dawn Nations, Deputy City Clerk made a brief announcement regarding the open Park Board positions. There are 2 open positions. The interview process is taking place; following the interviews the personnel committee will make their recommendations to council for appointment. 3. APPROVAL OF PARK BOARD MINUTES 3.1 Meeting Minutes of: a) March 18, 2024 Regular Meeting; and b) April 15, 2024 Special Meeting. Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion McMullen Second Stengel Vote carried 4:0. 4. PUBLIC COMMENT None 5. PARK BOARD BUSINESS 5.1 Arbor Day Recap AGENDA ITEM 3.1 Board Chair Moe reported the Arbor Day was successful, no rain. A Crape Myrtle - Red Rocket Variety tree was planted at Medina Park. The Medina Elementary 1 st graders assisted in planting the tree. 5.2 Medina Day Event - Pet Parade Planning Chair Moe and Vice Chair Vice Chair met with Heija Nunn the Medina Days event coordinator. They are meeting with a potential sponsor for the event. The event will be on Saturday, August 10, 2024. Time TBD. More details will be shared at the July meeting. 5.3 Medina Park North Pond Improvement Project Ryan Osada, Public Works Director and Pat Crickmore, Public Works Supervisor gave a brief update on the project. The City is in the process of getting the permit from Department of Fish and Wildlife. After the permit is obtained they will go out for bid. The potential contractors are suggesting winter time to complete the project. Moe presented a draft flyer to post at Medina Park to inform residents of the scope and benefits of this project. The project will be funded by a grant. 6. OTHER BUSINESS Chair Moe and Vice -Chair Surbeck met with Mayor Rossman and discussed posting the Park Board Calendar. This will be another way to keep Council and residents informed of Park Board Events. We will start posting calendar in the Park Board Agenda Packet. The events are also posted on the City's Website under the events section and notices are sent out through the City's noticing platform (GovDelivery). 7. PARK REPORTS Fairweather & Lid - McMullen reported it looks great. The board members thanked PW for spreading the mulch. The new plantings are doing great. More wood chips will be added as time allows. Board members asked about the hedge that was cut back; staff responded there were complaints regarding safety issues. PW cut the hedge and the homeowner thanked them. Points Loop Trail - Crickmore reported it was mowed and when the summer help starts gravel will be added to the path. Lake Lane - McMullen reported looks great. The parking spot issues will be addressed during the Park Board Plan discussion. Medina Beach Park - Crickmore reported new sand was added to the beach, the beds are being weeded and irrigation is being repaired. Medina Park - Reported it looks great. Crickmore reported the herons moved into the wetlands. Viewpoint Park - Reported it looks great. 8. ADJOURNMENT The meeting was adjourned at 5:24 PM. Meeting minutes taken by: Dawn Nations, Deputy City Clerk F AGENDA ITEM 5.2 MEDINA PARKS AND RECREATION BOARD 2024 AGENDA AND EVENT CALENDAR Meetings scheduled for 5:00 pm, Hybrid (in-person/virtual) JANUARY 16, 2024 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of November 20, 2023 Nations Adopt Park Board Business Elect Chair and Vice Chair positions Park Board Business 2024 Calendar and Events Planning Park Board Business Spring Event Discussion Other Business Medina Park Pond Dredging Project Osada discussion Park Reports Report on the parks February 2024 - No Meeting March 18, 2024 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Presentation Comp Plan- Parks and Open Space Element Kesler Park Board Minutes Adopt Meeting minutes of January 16, 2024 Nations Adopt Park Board Business Arbor Day Event Discussion - Event April 26, 2024 Crickmore Park Board Business Spring Clean up Event Discussion Park Reports Report on the parks April 2024 -""--`'-- Events Arbor Day Event Friday, April 26, 2024 at 10am May 20, 2024 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Adopt Meeting minutes of March 18 and April Park Board Minutes 15, 2024 Nations Adopt Park Board Business Arbor Day Recap Park Board Business Medina Day Event - Pet Parade Park Reports Report on the parks June 2024 - No Meeting July 15, 2024 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Announcements Introduce New Park Board Members Park Board Minutes Adopt Meeting minutes of May 20, 2024 Nations Adopt Park Board Business Christmas Ships - Contact Argosy Cruises for Date Park Board Business Park Projects Update Osada Park Board Business Medina Day Event - Pet Parade Park Board Business Park Board Work Plan Discussion Burns Park Reports Report on the parks FE AGENDA ITEM 5.2 August 2024 - Event Medina Days Pet Parade August 10, 2024 September 16, 2024 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of July 15, 2024 Nations Adopt Park Board Business Fall Bulb Planting Event -TBD Park Board Business Christmas Ships Event Planning Other Business Tree Code Informational Discussion Park Reports Report on the parks October 2024 - No Meeting November 18, 2024 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of September 16, 2024 Nations Adopt Park Board Business Fall Planting Recap Park Board Business Christmas Ships Event Finalize Details Park Reports Report on the parks December 2024 - Dark No Meeting Events Christmas Ships Event Date and Time TBD Draft Park Board Work Plan - Medina AGENDA ITEM5.4 in Medina Park — • Dog owners not controlling dogs, breaking rules, causing damage. • Action — Park Board to work with City Staff to review and develop a policy for off -leash and on -leash areas. • Have public works work with the police department on identifying high violation times for enforcement activity. • Action — Have the PD send out notice to residents to call 911 when they see violations for police to respond. Notices sent in April and October. • Action — Have City to send out reminders about dog responsibilities twice a year in January and July. 2. Trash in Medina Park • Weekend parties — can identify issues because of types of trash left behind. • PW crew comes in especially over summer weekends to remove trash. • Action - Work with public works to prepare a plan to identify high violation times. • Action — add additional trash cans during high -use seasons. 3. Medina Park 12t" Street parking lot used as a turn -around and overflow parking. • More of a problem during seasons when the park is heavily used. • That parking lot is used by small children for accessing the playground and is near the playground. • Limits comings & goings of park users • Action — Request Council to have staff investigate adding signs adding "NO EVENT/SCHOOL PARKING OR SCHOOL TURN AROUND" signs at entrance to parking lot. 4. E-bikes are continuing to be used in Medina Park. • Action —have Public Works work with the Police Department on identifying high violation times for enforcement activity. • Action — Encourage residents to call 911 when they see violations for police to respond. EFPP"FF Draft Park Board Work Plan - Medina AGENDAITEM5.4 • Action — have the City send out reminders about E-bike restrictions in parks in March and June. 4. Businesses and organizations using parks— • General frequency is an issue but especially events like walk-a-thons, day camps use during the summer. • Group makes it hard for individual or small group visitors to enjoy park at same time (esp. in playground area & tennis courts) • Use of tennis courts for purposes other than tennis (not allowed by park rules) • People park on (or drive on) grass and cause ruts, even when there is open parking available farther up 12" • Action — request opinion from city attorney about public park use and restrictions. • Action - request Council to add to Council Workplan to update the Special Use Permit process to remove exemptions for fees on nonprofit organizations. MMC 9.40.050 — "All applications shall be accompanied by a nonrefundable application fee as set forth in the city fee schedule. Special event permit fees shall not be imposed when all of the following conditions are met: A. The activities are conducted by a nonprofit organization." 5. Add FAQ or park rules that pertain to all parks to the City website. • Action - work with City staff to create FAQ for website. 6. Park Memorials Policy • Action - Work with city staff to prepare a policy to govern memorials in Medina Park (who can request, is there a limit on how many we want in park, how long staff will be expected to maintain plaques, etc.). 7. Post Office Pocket Park • Action - Have staff prepare options for a "pocket park" on land used by United States Post Office. i. Issues to review: 1. Lease agreement for land F Draft Park Board Work Plan - Medina AGENDA ITEM 5.4 F 2. Zoning change 3. Post Office parking for park 4. Market analysis for changing land 5. Restrictions in selling property in changing property zoning 8. Park Ambassador — • Action — have staff research option for park ambassador program. i. Paid — public works seasonal help ii. Volunteers iii. Collective Bargaining Agreement concerns iv. Updated job description