HomeMy WebLinkAboutAdministrative Tree Activity Permit ApplicationComplete this form for the following:
• The property is designated as under development regardless of whether a tree is removed (MMC 20.52.100)
• Removal of any significant tree on private property having a 6-inch DBH and larger size, but less than 50 inches DBH
• Removal of any non -significant tree on private property within 200 feet of the shoreline having a 6-inch DBH and larger size
• Removal of a hazard tree from a city right-of-way
❑ New Application Staff Date Received: By: Permit No.
❑ Supplemental Only
Property Address: Check if tree is located:
❑ Within 200 feet of shoreline
Tax Parcel No. ❑ Within a critical area (Ch. 20.50/ 20.67 MMC)
Name:
Email:
Mailing Address: City State Zip Phone:
Name: Email:
Address: Phone:
Contractor Information Email & Phone:
Is the lot under development?
El Yes El No ❑Application is for tree performance standards (attach form T 01 a)
Does the lot meet the tree retention Check One:
requirements of MMC 20.52.110? 1 ❑ Application is for tree restoration standards (attach form T-01 b)
❑ Yes ❑ No
The following materials are required for a complete application:
Copies
Material to be submitted
Applicant
N/A
City
2
This form completed..........................................................................................
❑
❑
❑
1
Proof of ownership..............................................................................................
❑
❑
❑
1
Declaration of Agency.........................................................................................
❑
❑
❑
2
Completed T-01a form if performance standards apply (See MMC 20.52.130)................
❑
❑
❑
2
Completed T-01 b form if restoration standards apply (See MMC 20.52.150)...................
❑
❑
❑
2
Tree removal and planting plan (required for tree performance standards) .....................
❑
❑
❑
2
Tree protection measures (required for properties under development) .........................
❑
❑
❑
1
Critical Areas Report (if applicable)........................................................................
❑
❑
❑
1
City Hazard Tree Assessment (if applicable).............................................................
❑
❑
❑
I declare under penalty of perjury that I am the owner of the above property or the duly authorized agent of the owner(s) and that all applicable
information furnished in support of this application is true, correct and complete.
Print Name:
❑ Owner ❑ Agent (check one)
Si nature:
Date:
City Use Only
Application Fee: Check if issued same
Planning Approval:
El day as submittal
Tech Fee:
Tree Approval:
Advanced Deposit:
Final Inspection:
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Instructions: Complete and attach this form to T-01 for the following: File No.
• The property is designated as under development pursuant to MMC 20.52.100
• The applicant is using the tree performance standards in MMC 20.52.130 ❑ New
❑ Revision
STEP 1: Inventory existing tree
Conduct an inventory of all significant trees within the boundaries of the lot.
units
No.
Tree
DBH
No.
Tree
DBH
1
7
2
8
3
9
4
10
5
11
6
12
STEP 2: Calculate Existing
From Table 20.52.130(C): add together the number of significant trees in each range below and
Tree Units
multiply by the corresponding value to produce Existing Tree Units.
A.
Total number of trees at least 6 inches, but less than 10
X 0.75 =
D. TOTAL EXISTING TREE UNITS
inches DBH
(A + B + C)
B.
Total number of trees 10 inches DBH and larger
X 1.00 =
C.
Total number of conifer trees 50 inches DBH and larger
X 1.25 =
STEP 3:
Inventory removed
List the significant trees that are proposed for removal. This information will be used in Step 4 and 7
trees
(if applicable).
No.
Tree
DBH
No.
Tree
DBH
STEP 4:
Calculate Net Existing
To calculate Net Existing Tree Units, add together the number of significant trees in each range below
Tree Units
that are proposed for removal and multiply by the corresponding value. Then follow H and I.
E
Total number of trees removed at least 6 inches,
X 0.75 =
• ,
but less than 10 inches DBH
F.
Total number of trees removed 10 inches DBH
X 1.00
and larger
G.
Total number of conifer trees 50 inches DBH
X 1.25
and larger
STEP 5:
Calculate Required
To calculate Required Tree Units, perform the calculations
Tree Units
in J through M.
1
Lot Area (sq. ft.)
Divide J by 1,000
Tree Density Ratio (check on
- (round up)
❑ 0.35 (residential)
J.
K.
L.
❑ Table 20.52.130.B
Subtract the Tree Units in M from the Tree Units in I.
N.
Determine if
• If the difference is zero or a positive number - stop. No supplemental trees are
STEP 6:
Supplemental Trees
required.
are required
• If the difference is a negative number then go to Step 7.
See Page 2 for Step 7 and for additional inventory tables
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Tree Performance Worksheet Page 2
• Each replacement of a 24-inch DBH and larger tree requires two supplemental trees with each
supplemental tree having a Tree Unit value = 0.5.
• Each replacement of a less than 24-inch DBH tree & each tree that fills a gap requires one
supplemental tree with each supplemental tree having a Tree Unit value = 1.0
Calculate • Each replacement of a legacy tree requires mitigation pursuant to MMC 20.52.120. The total
STEP 7: Supplemental Trees mitigation for each legacy tree has a Tree Unit value = 1.0
• The total Tree Units of the supplemental trees must equal or be greater than the absolute value of
N.
• Tree Units are assigned first to those supplement trees replacing removed trees and in order of
largest to smallest tree.
When a permit is required
Chapter 20.52 of the Medina Municipal Code (MMC) requires a tree activity permit to be obtained
from the City for the following:
• When a property is designated as being under development pursuant to MMC 20.52.100;
• When removing a tree on private property and the tree has a diameter breast height of
6 inches or larger and is of a species found on List 1 of the City of Medina List of Suitable Tree
Species (Form T-05);
• When removing any tree from the city right-of-way and the tree has a diameter breast height of
6 inches or larger;
• When pruning a tree located on the city right-of-way that involves removing limbs larger than
3-inch diameter, removes more than 25 percent of the natural canopy of the tree; or endangers
the life of the tree; and
• When removing a tree located within 200 feet of the Lake Washington shoreline.
The following activities associated with trees are exempt from obtaining a tree activity permit:
• Normal and routine trimming, pruning and maintenance of trees that follows ANSI standards;
• Trees that are no longer alive, or are in an advanced state of decline (insufficient amount of
live tissue exists to sustain the tree), where the city determines that the tree died from naturally
occurring causes; and
• Emergency tree removals provided the city is notified within seven days of the removal, and
the tree removal qualifies as an emergency removal.
Types of Tree Activity Permit Applications
An application for a tree activity permit are categorized according to the following:
• Administrative Tree Activity Permits decided by the Director (See Form T-01).
• Administrative Right-of-way Tree Activity Permits decided by the Director (see Form T-02)
following public notice.
• Non -administrative Right-of-way Tree Activity Permits decided by the Hearing Examiner (see
Form T-03) following public notice and a public hearing.
• Non -administrative Tree Activity Permits decided by the Hearing Examiner (see Form T-04)
following public notice and a public hearing.
Tree Activity Permit Approval Process
ADMINISTRATIVE TREE ACTIVITY PERMIT:
An application for an administrative tree activity permit is a ministerial action requiring a simple
review that the tree mitigation complies with the municipal code. The City has two categories of
administrative tree activity permits: (1) requires an applicant to meet the restoration standards in
MMC 20.52.150 by planting one, two or three trees depending on size of the tree being removed;
and (2) requires an applicant to meet the performance standards in MMC 20.52.130 by having a
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minimum number of tree units on the property. City staff or the City's tree consultant will review the
application and will approve the application if the applicable standards are met.
Diagram of Process:
Receipt Review Decision/ Issue
ADMINISTRATIVE RIGHT-OF-WAY TREE ACTIVITY PERMIT:
An application for an Administrative Right-of-way Tree Activity Permit is an administrative
discretionary decision having a public noticing component. Staff makes a preliminary review to
verify information and identify if additional information is required. City staff or the City's tree
consultant will review the application for completeness and issue a notice within 28 days of receipt.
If the application is found to be complete, a Notice of Application will be sent to you and your
neighbors within a distance prescribed by the municipal code and a notice posted on the tree or
trees in question within 14 days after the application is determined complete. The Notice of
Application will contain a 14 to 30-day public comment period to allow for written comments to be
submitted on the application. Following the conclusion of the public comment period, the City will
review written comments received and, if comments are substantive, the proposal may be required
to be revised or conditions added. A decision is issued and following a 14 day appeal period, if no
appeal is filed, a permit can be issued. Appeals are to Medina Hearing Examiner.
The process can take up to 148 days to complete from the date the application is submitted to City
Hall. However, incomplete applications and requests for additional information will increase the
review time.
Diagram of Process:
Receipt -- Review Determine Notice of Decision Issue
Complete Application / Appeal
NON -ADMINISTRATIVE TREE ACTIVITY PERMITS & RIGHT-OF-WAY TREE ACTIVITY PERMITS:
An application for a Non -administrative Tree Activity Permit or a Non -administrative Right-of-way
Tree Activity permit is a quasi-judicial decision having the same procedural requirements as an
Administrative Right-of-way Tree Activity Permit, except a public hearing is added to the process.
Notice for the public hearing is sent at least 15 days before the hearing date to the same property
owners as the Notice of Application. Additionally, notice is sent to any party that provides a written
request to receive such notices and any party that comments on the Notice of Application who may
not have previously received notice.
At least one week prior to the public hearing, the staff report with recommendations will be
provided to the applicant and made available to the public. The public hearing is held by the
Medina Hearing Examiner. Hearing Examiner meetings are normally held the third Wednesday of
each month at Medina City Hall. The Hearing Examiner will issue a decision within 10 working
days of the conclusion of the hearing, unless a longer time is announced at the hearing. A copy of
the decision is transmitted to the applicant and any other parties of record.
If the Hearing Examiner grants approval, the City will issue a permit following conclusion of the
appeal period. The appeal period lasts 21 days and is to King County Superior Court.
Diagram of Process:
Receipt Review Determine Notice of Notice of Decision =Issue
Complete Application Hearing / Appeal
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Instructions
A tree removal and planting plan is required whenever an application for a tree activity permit involves the tree
performance standards in MMC 20.52.130. The Director of Development Services may modify the contents of a
tree removal and planting plan on a case -by -case basis. Please contact the City if you wish to request a
modification to the required content.
The following information shall be included on a tree removal and planting plan:
1. A survey plan prepared by a Washington state licensed surveyor that includes the following:
• The location, scientific name, species, common name, and diameter breast height of all significant trees
located within the boundaries of the property and within any adjoining City rights -of -way;
Topography of the site at a minimum two -foot contour intervals;
Critical areas as defined in chapter 18.12 MMC and chapter 20.67 MMC; and
• If existing trees that are less than six inches diameter breast height are to be counted as supplemental
trees, the location, scientific name, common name, and size of such tree.
2. A site plan drawing showing the following:
• Proposed improvements, alterations or adjustments to the subject property including, but not limited to,
buildings, driveways, walkways, patios, decks, utilities, and proposed grading contours;
• Existing structures, whether proposed to remain or proposed for removal; and
• The shoreline jurisdiction as defined in RCW 90.58.030, if applicable to the property.
3. A conceptual or construction tree -planting plan that includes:
• Identification of all trees having a six inches or larger diameter breast height to be retained and those to
be removed;
• Analysis of required tree units, existing tree units, and net tree units;
• If applicable, a list of supplemental trees to be planted, including the diameter breast height size,
scientific name, and common name;
• If right-of-way trees are proposed for removal, an analysis of the tree mitigation and a list of
replacement trees to be planted;
• A proposed planting plan that includes required tree plantings and other vegetation being planted, as
appropriate, for determining compliance with other provisions of the Medina Municipal Code (i.e.,
grading and drainage and shoreline master program regulations).
4. The drawing shall be an 11 inch X 17-inch sheet of paper or larger.
5. The scale of the drawing shall be one inch equals 30 feet (1:30) or larger (1:20, 1:10).
The tree removal and planting plan may be prepared as a stand-alone document or it may be combined with other
plans such as grading and drainage plans. Check with the City staff if you choose to combine the tree removal
and planting plan with another document.
Measuring Diameter Breast Height
• For standard trunk trees measurement is a vertical line
taken at the mid -slope of the surrounding ground
surface.
• For multi -trunk trees forking below the four -and -one-
half -foot mark, measure the diameter of the tree trunk
at the narrowest part of the main stem below the tree
fork.
Diameter Breast Height Diagrams
Standard trunk Multi -trunk with fork Trunk splittinq at qround level
DB
4'/z feet DBH a rb c
For multi -trunk trees splitting at ground level Mid -slope
measurement is taken by the square root of the sum of of tree
all squared stem caliper.
Narrowest
Point a2 +b2 + c2 = DBH
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