HomeMy WebLinkAbout03-13-2023 - Agenda Packet
MEDINA CITY COUNCIL
Monday, March 13, 2023
5:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
1
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Monday, March 13, 2023 – 5:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston,
Bob Zook
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman
Virtual Meeting Participation
The Medina City Council has moved to hybrid meetings, offering both in-person and online
meeting participation. In accordance with the direction from Governor Inslee, masking and social
distancing will be optional for those participating in person. Individuals who are participating online
and wish to speak live must register their request with the City Clerk at 425.233.6411 or email
akellerman@medina-wa.gov and leave a message before 2PM on the day of the March 13th
Council meeting. Please reference Public Comments for March 13 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is your turn
to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you
reach the 3 minute limit. The city will also accept written comments. Any written comments must
be submitted by 2 PM on the day of the March 13th Council meeting to the City Clerk at
akellerman@medina-wa.gov.
Join Zoom Meeting
Meeting ID: 832 5227 3105
Passcode: 589036
One tap mobile
+12532158782,,83252273105# US (Tacoma)
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook
2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting will need to
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
wa.gov and leave a message before 2PM on the day of the March 13th Council meeting.
2
Please reference Public Comments for March 13 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is
your turn to speak. You will be allotted 3 minutes for your comment and will be asked to
stop when you reach the 3 minute limit.
4. PRESENTATIONS
4.1 Professional Excellence Award Presentation - Medina Police Department by Police Chief
Jeffrey R. Sass
Time Estimate: 10 minutes
4.2 SR-520 Noise Abatement Project Update by University of Washington Professor of
Mechanical Engineering by Per Reinhall, Washington State Department of
Transportation (WSDOT) Omar Jepperson and Evan Grimm
Time Estimate: 30 minutes
4.3 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Time Estimate: 10 minutes
5. CITY MANAGER'S REPORT
Time Estimate: 20 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
5.1a City Manager Monthly Report
5.1b Police Monthly Report
5.1c Development Services Monthly Report
5.1d Finance Monthly Report
5.1e Central Services Monthly Report
5.1f Public Works Monthly Report
6. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
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6.1 February 2023 - Check Register
Recommendation: Approve.
Staff Contact: Ryan Wagner, Finance Director
6.2 Planning Commission Meeting Minutes of January 24, 2023
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
6.3 Draft Meeting Minutes of:
a) February 13, 2023; and
b) February 27, 2023.
Recommendation: Adopt minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Comprehensive Plan Update
Recommendation: Discussion.
Staff Contact: Stephanie Keyser, Planning Manager
Time Estimate: 20 minutes
9.2 Overlake Golf and Country Club Update
Recommendation: Discussion item only.
Staff Contacts: Stephanie Keyser, Planning Manager and Emily Romanenko, Assistant
City Attorney
Time Estimate: 30 minutes
9.3 Gas-Powered Leaf Blowers Education and Outreach Update
Recommendation: Discussion and direction.
Staff Contact: Stephen R. Burns, City Manager
Time Estimate: 15 minutes
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
12. ADJOURNMENT
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Next regular City Council Meeting: March 27, 2023 at 5 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS
Monday, April 10, 2023 - City Council Meeting (5:00 PM)
Monday, April 24, 2023 - City Council Meeting (5:00 PM)
Monday, May 8, 2023 - City Council Meeting (5:00 PM)
Monday, May 22, 2023 - City Council Meeting (5:00 PM)
Monday, May 29, 2023 - Memorial Day - CITY HALL CLOSED
Monday, June 12, 2023 - City Council Meeting (5:00 PM)
Monday, June 26, 2023 - City Council Meeting (5:00 PM)
Tuesday, July 4, 2023 - Independence Day - City Hall Closed
Monday, July 10, 2023 - City Council Meeting (5:00 PM)
Monday, July 24, 2023 - City Council Meeting (5:00 PM)
Monday, August 14, 2023 - City Council Meeting - Dark No Meeting
Monday, August 28, 2023 - City Council Meeting - Dark No Meeting
Monday, September 4, 2023 - Labor Day - City Hall Closed
Monday, September 11, 2023 - City Council Meeting (5:00 PM)
Monday, September 25, 2023 - City Council Meeting (5:00 PM)
Monday, October 9, 2023 - City Council Meeting (5:00 PM)
Monday, October 23, 2023 - City Council Meeting (5:00 PM)
Friday, November 10, 2023 - Veterans Day - City Hall Closed
Monday, November 13, 2023 - City Council Meeting (5:00 PM)
Thursday, November 23, 2023 - Thanksgiving Holiday - City Hall Closed
Friday, November 24, 2023 - Day After Thanksgiving Holiday - City Hall Closed
Monday, November 27, 2023 - City Council Meeting (5:00 PM)
Monday, December 11, 2023 - City Council Meeting (5:00 PM)
Monday, December 25, 2023 - Christmas Day - City Hall Closed
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, March 13, 2023 Regular Meeting of the Medina City Council was posted
and available for review on March 10, 2023 at City Hall of the City of Medina, 501 Evergreen Point
Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-
wa.gov.
6
DESIGN AND TESTING OF MODULAR EXPANSION JOINT
NOISE MITIGATION STRATEGIES
1
Per Reinhall,Professor Sawyer Thomas,PhD Student
Jeff Lipton, Assistant Professor Waiel Elmadih, Research Scientist
Department of Mechanical Engineering
University of Washington
7
AGENDA ITEM 4.2
The SR 520 Bridge Expansion Joint
2
.Floating Bridge West Side
Expansion Joints
Pivot Pivot
East Side
Expansion joints needed because:
1)Changes in water level
2)Temperature expansion
3)Motion caused by wind
4)Motion caused by ground motion
Expansion joints for
thermal expansion
8
AGENDA ITEM 4.2
Background:
WA SR520 Bridge
3
9
AGENDA ITEM 4.2
Source of Noise
4
10
AGENDA ITEM 4.2
Proposed Solutions
5
11
AGENDA ITEM 4.2
Rolling Simulations
6
Unsupported Chevron support
(free bottom)
Chevron support
(fixed bottom)
Flat surface
12
AGENDA ITEM 4.2
Chevron Deformation
7
Free-bottom support
Fixed-bottom support
13
AGENDA ITEM 4.2
Static and High-Speed Physical Testing
8
14
AGENDA ITEM 4.2
Support Fabrication
9
15
AGENDA ITEM 4.2
Installation
10
16
AGENDA ITEM 4.2
Results
11
Average broadband noise reduction: 5.89 dB Average percent reduction compared to roadway
noise: 89.61 %
17
AGENDA ITEM 4.2
Results Over Time
12
18
AGENDA ITEM 4.2
Phase 2 Issues
•The 3D printed and molded urethane chevrons not
durable enough.
•Chevrons need to be flush with roadway to limit
compression.
•The design specification of the SR 520 bridge states that
the expansion joint should be able to close completely
(no gaps between the I-beams).
•Foam durability
13
19
AGENDA ITEM 4.2
Summary
•The polymer noise abatement system is acoustically
very effective. More than 85% of the noise from the
expansion joint is removed.
•The system is relatively easy to install and remove
•We believe that the treatment should be able to hold up
well with time if the material is changed to a mixture of
natural and synthetic rubber. The goal is a service life of
5 years.
•Further durability testing is necessary.
14
20
AGENDA ITEM 4.2
March, 13 2023
SR 520 Expansion Joint Noise
Mitigation Study –Phase 2
Opportunities for additional investigation
Evan Grimm, State Bridge & Structures Engineer
21
AGENDA ITEM 4.2
Phase 2 effort: Overview & questions
Overview Remaining Questions
•Developed an approach and
materials to reduce noise
generation
•Tested and validated the
approach in the laboratory
•Installed materials on the SR
520 bridge to confirm the
noise reduction
•How the system will perform
over time
•How the system will impact
the existing Mageba joint
components
•The “cost” (materials,
maintenance, staffing and
traffic impacts) of this system
22
AGENDA ITEM 4.2
How will the system perform over time?
•How long will the
materials last, and how
often will they need to be
replaced?
•What happens at extreme
temperatures?
•Do noise mitigation
properties drop off over
time?
23
AGENDA ITEM 4.2
How will the system impact the existing joint and bridge?
•The joint is a system. Adding a foreign material to the system may have
impacts:
o Leakage
o Need for frequent replacement
o Roadway drainage issues
•We can’t guarantee the noise mitigation material won’t adversely impact
performance or durability.
o If joint gaps are inhibited from closing during high temps, it may create
overstress elsewhere.
•The joint manufacturer (Mageba) hasn’t been consulted. Adding noise
mitigation may create warranty/support issues.
24
AGENDA ITEM 4.2
What are the costs?
•What are the short and long-term
costs to install and maintain this
system?
•What will it cost to keep the system
functional?
•What happens if the Mageba seals are
impacted?
25
AGENDA ITEM 4.2
Next steps –Phase 3
•Noise
•Long term durability
•Cost
•Compatibility
20
26
AGENDA ITEM 4.2
Phase 3 -Work Plan & Tasks
Budget ~ $800k
1)Development of a highly durable sound attenuation system
based on Phase 2.
2)Installation and monitoring of the system on the east expansion
joint of SR 520 bridge.
3)Analysis of the bridge at extreme levels of joint opening and
closing.
4)Development of tools for the installation, removal, and
maintenance of the system.
5)Cost analysis for sustained use of the noise attenuation system
21
27
AGENDA ITEM 4.2
Questions
22
28
AGENDA ITEM 4.2
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: March 13, 2023
To: Honorable Mayor and City Council
From: Stephen R. Burns, City Manager
Subject: City Manager Report
State Route 520 Expansion Joint - The University of Washington and WSDOT
will be presenting at the March 13 Medina Council Meeting. See presentation
slides in agenda item 4.2.
The City Council has identified six goals and priorities for staff to work on in 2023.
Below are the goals and status update.
o Create clear timeline and protocols for Council projects to include no new
code without an enforcement plan.
City staff is working on this with a tentative timeline to report back
to Council in the Fall of 2023.
o Strategy for creative revenue sources, relook at fine structure and
compare or calibrate with other cities.
Development Services Director Steve Wilcox provided an update
to City Council on February 27 covering short-term and long-term
budget outlook and stabilization for Development Services.
Looking forward, one item we will continue to monitor is the fee
schedule to ensure it accurately reflects cost recovery.
o Implement a full HR system that covers employee lifecycle.
Finance/HR Director Ryan Wagner is working to implement a
Human Resources program that will standardize Medina
employment requirements. City staff estimates that this will be
ready to come to Council in the Summer 2023.
o Add each department's business lines and service levels on the website.
Central Services Director Aimee Kellerman is working with staff to
include business lines and service levels to the city website. In
addition, city staff is working to improve the search capabilities to
the city website. We are still working on the timeline for completion.
o Research and develop a plan for undergrounding utilities; and
Public Works Director Ryan Osada will be providing an update to
the Council at the April 24 City Council Meeting.
o Research available options for reducing ghost homes. 29
AGENDA ITEM 5.1a
City Attorney Scott Missall is researching options and will be
providing a brief to Council in the Fall of 2023.
Gas-Powered Leaf Blower Education Plan – Following Council direction at the
January 9, City Council meeting, City staff created an education and resource
page on the city’s Engage Medina community engagement platform. This page
included an introduction to what Medina is looking into, FAQ’s and links to
other cities that have banned or are considering a ban on gas-powered leaf
blowers. The link to Engage Medina was provided to the City Council on
Thursday, March 9th for feedback and we will be discussing further on Monday,
March 13.
Bellevue Fire Report – Bellevue Fire Department is providing a list of calls they
respond to in the City of Medina. Attached is the list of the types of incidents
and the number of times they responded to Medina in February 2023.
30
AGENDA ITEM 5.1a
20180807 - Contract Cities Incident Types Date: Wednesday, March 8, 2023
Time: 8:50:59 AM
Incident Date between 2023-02-01 and 2023-03-01
City equal to Medina
Incident Type Group Incident Count
EMS 10
EMS Cancelled 1
False Alarm 3
Good Intent 1
Weather Related 1
Page 1.
31
AGENDA ITEM 5.1a
JANUARY 9, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
SR520 Build It Faster by Carl Stixrood
and John Hutchins - SR520 Working
Group - 15 Minutes Burns Completed
Consent Agenda December 2022, Check Register Approved
Consent Agenda DRAFT CC Minutes 12/12/2022 Adopted
Consent Agenda
Resolution Supporting Mercer Island
Marine Patrol Funding
Adopted Res. No.
429
Legislative Hearing
Ordinance Approving New
Solicitation and Permitting
Regulations Sass
Adopted Ord.
No.1018
Legal Notice in
Seattle Times
12/24/2022
Public Hearing
City Business
Comp Plan Update
Keyser Completed
City Business
Gas-Powered Leaf Blower Education
and Outreach Plan Burns Completed
City Business Park Use Permit Pilot Program Burns/Kellerman Approved
JANUARY 23, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
Public Hearing
City Business
City Arborist Presentation and
Discussion Wilcox
Discussion and
direction Completed
City Business
Tree Management Code
Amendments Wilcox Approve Approved
MEDINA CITY COUNCIL
2023 AGENDA/ACTION CALENDAR
Meetings scheduled for 5:00 pm, online (unless noticed otherwise).
32
AGENDA ITEM 5.1a
FEBRUARY 13, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
Professional Excellence Award
Presentations - Medina Police
Department Sass completed
Consent Agenda
January and 13th Month Check
Register approved
Consent Agenda PB Minutes 11/21/2022 received
Consent Agenda PC Minutes 11/15/2022 received
Consent Agenda CC Minutes 1/9/2023 , 1/23/2023 adopted
Consent Agenda
Flock Contract for License Plate
Reader Cameras - Tentative Sass approved
Consent Agenda
Legislative Hearing
Public Hearing
City Business
Comp Plan Public Participation
Resolution Keyser adopted
City Business Comp Plan Update Keyser completed
City Business
Ordinance Amending MMC Chapter
2.24 Parks and Recreation Board and
MMC Chapter 2.28 Planning
Commission to Allow for Hybrid
Meetings and Clarify the Number of
Parks and Recreation Board Meetings Osada/Nations adopted
Executive Session
RCW 42.30.110(1)(i) Potential
Litigation completed
FEBRUARY 27, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation None
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
Development Services Enterprise
Budget Discussion Wilcox Discussion/Direction completed
City Business Pending Legislative Session Bills Keyser Discussion/Direction completed
33
AGENDA ITEM 5.1a
MARCH 13, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
SR-520 Noise Abatement Project
Update by University of Washington
Professor of Mechanical Engineering,
Per Reinhall - 30 Minutes Burns
Presentation
Professional Excellence Award
Presentation - Medina Police
Department Sass
Consent Agenda February Check Register
Consent Agenda PC Minutes
Consent Agenda DRAFT CC Minutes
Legislative Hearing None
Public Hearing None
City Business Comp Plan Update Keyser
City Business OGCC Street Vacation Update Keyser/Romanenko
City Business Gas-Powered Leaf Blower Update Burns
MARCH 27, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
Public Hearing
City Business
City Business
City Business
APRIL 10, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
34
AGENDA ITEM 5.1a
Consent Agenda March Check Register
Consent Agenda PC Minutes
Consent Agenda DRAFT CC Minutes
Consent Agenda
Proclamation in Recognition of
Municipal Clerks Week - May 2-8
Consent Agenda
Resolution Setting Public Hearing -
OGCC Street Vacation - TENTATIVE Keyser
Consent Agenda
Consent Agenda
Consent Agenda
2023 ARCH Work Program and
Budget Burns
Legislative Hearing
OGCC Street Vacation Petition -
TENTATIVE Keyser
Public Hearing
Public Hearing
City Business Comp Plan Update Keyser
City Business Housing Action Plan Keyser
City Business Park Use Pilot Program Burns/Kellerman
APRIL 24, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
Public Hearing
City Business Undergrounding Utilities Osada
City Business
City Business
MAY 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
35
AGENDA ITEM 5.1a
Presentation
Presentation
Consent Agenda April Check Register
Consent Agenda PB Minutes
Consent Agenda PC Minutes
Consent Agenda DRAFT CC Minutes
Consent Agenda
National Police Week and Peace
Officer Day Proclamation
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
Public Hearing
City Business Comp Plan Update Keyser
City Business Housing Action Plan Keyser
City Business
MAY 22, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
Presentation
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
Public Hearing
City Business
City Business
City Business
JUNE 12, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
36
AGENDA ITEM 5.1a
Presentation
Presentation
Presentation
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing Housing Action Plan Keyser
Public Hearing
City Business Comp Plan Update Keyser
City Business
City Business
JUNE 26, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Presentation
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
Public Hearing
City Business
City Business
City Business
37
AGENDA ITEM 5.1a
MEDINA POLICE DEPARTMENT
DATE: March 13, 2023
TO: Stephen R. Burns, City Manager
FROM: Jeffrey R. Sass, Chief of Police
RE: Police Department Update – February 2023
The following is a summary highlighting some of the Medina Police Department activity in February 2023.
Follow up:
Nothing to report.
Snow:
February brought a mild dusting of snow but the roadways remained drivable and were clear by the afternoon.
Besides a minor, one-vehicle collision where the driver slid into the curb, there were no traffic issues
experienced in Medina or Hunts Point as a result of the snow.
38
AGENDA ITEM 5.1b
Medina Police Department
December 2022
Community Forum:
On Wednesday, February 8th a Community Forum was held at the Medina City Hall. This was an opportunity
for the community to not only receive information about safety, recent activity, and overall crime trends to be
aware of from police personnel but to also share their own concerns and ask questions. Upgrades to the
license plate reader camera system and the benefits and limitations of their use during a criminal investigation
was also highlighted during the forum.
39
AGENDA ITEM 5.1b
Medina Police Department
December 2022
Awards:
At the February 13th City Council meeting, Officer Brady Halverson was awarded the Medal of Courage for his
actions that stopped a very dangerous individual from committing more crime and mayhem in the area. The
Medal of Courage was the first medal awarded to a Medina Police Officer and is one of three medals that are
available to officers who go far above the call of duty.
Marine Patrol:
Nothing to report.
Save the Date:
The Medina Police Department will be hosting the first of two annual Shredder/Drug-Take-Back/E-recycle
events on Saturday, April 15th from 9a-12p at Medina Park.
40
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeff Sass, Chief of Police
MONTHLY SUMMARY
FEBRUARY 2023
FELONY CRIMES
MV Theft 2023-00000942 02/19/2023
An officer was dispatched to the 7600 block of NE 16th St. for a report of a motor vehicle
theft. The resident reported that their vehicle was taken from their garage which was left
open overnight and the keys left inside the vehicle. The vehicle was recovered several
days later and returned to the owners. Medina Police are still investigating and have
information on a possible suspect.
MISDEMEANOR CRIMES
Nothing to report.
OTHER
Warrant Arrest 2023-00000624 02/04/2023
An officer conducted a routine traffic stop in the 8600 block of Lake Washington Blvd.
NE. The driver had a misdemeanor warrant out of the City of Bothell and was taken into
custody.
Collision 2023-00000918 02/17/2023
An officer was dispatched to the 2700 block of 84th Ave NE for a report of a vehicle that
struck a streetlight while exiting from SR520 to 84th Ave NE. The driver had minor
injuries and was transported to the hospital for medical treatment. Impairment did not
appear to be a factor.
41
AGENDA ITEM 5.1b
CRIMES Current Month YTD 2023 YTD 2022 Year-End 2022
Burglary 01110
Vehicle Prowl 0134
Vehicle Theft 1237
Theft (mail & all other)03110
ID Theft/Fraud 00316
Malicious Mischief (Vandalism)2415
Domestic Violence/Violation of
No Contact Order 0115
Disturbance, Harassment & Non-DV Assault 12219
TOTAL CRIMES 4 14 15 76
COMMUNITY POLICING Current Month YTD 2023 YTD 2022 Year-End 2022
Drug Violations - Referrals to Treatment 0001
Community Assists 11 30 23 139
House Watch Checks 99 151 108 595
School Zone 14648216
Mental Health 36539
TOTAL ENFORCEMENT 114 233 184 990
TRAFFIC Current Month YTD 2023 YTD 2022 Year-End 2022
Collisions
Injury1102
Non-Injury3426
Non-Reportable0001
Traffic Stops
Citations/Infractions/Parking 16 31 51 250
Warnings 176 364 261 1426
TOTAL TRAFFIC 196 400 314 1685
CALLS FOR SERVICE Current Month YTD 2023 YTD 2022 Year-End 2022
Animal Complaints 46846
Residential Alarms 21 37 36 255
Missing Person 1115
Suspicious Activity/Area Check 24 26 34 219
Medical Call/Assist Fire Department 23429
Juvenile (underage party, substance use, etc.)0017
TOTAL SERVICE 52 73 84 561
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
City of Medina
February 2023 - Monthly Report
42
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeff Sass, Chief of Police
MONTHLY SUMMARY
FEBRUARY 2023
FELONY CRIMES
Nothing to report.
MISDEMEANOR CRIMES
Disturbance 2023-00000685 02/06/2023
A Police Officer was dispatched to the 8400 block of Hunts Point Lane for a report of a
disturbance. The officer arrived at the scene and determined that there was no
disturbance and completed a record check on one of the involved individuals which
returned with a misdemeanor warrant out of Kittitas for reckless driving. The subject
taken into custody and transported to jail.
OTHER
Warrant Arrest 2023-00000917 02/17/2023
A Police Officer conducted a traffic stop in the 2900 block of Hunts Point Rd. The driver
of the vehicle had a misdemeanor warrant out of King County for DUI. The driver was
taken into custody and transported to jail.
43
AGENDA ITEM 5.1b
CRIMES Current Month YTD 2023 YTD 2022 Year-End 2022
Burglary 0 0 0 1
Vehicle Prowl 0 0 0 0
Vehicle Theft 0 0 0 0
Theft (mail & all other)0 0 1 4
ID Theft/Fraud 0 1 0 2
Malicious Mischief (Vandalism)0 0 0 2Domestic Violence/Violation of No Contact
Order 0 1 0 1
Disturbance, Harassment & Non-DV Assault 1 1 2 5
TOTAL CRIMES 1 3 3 15
COMMUNITY POLICING Current Month YTD 2023 YTD 2022 Year-End 2022
Drug Violations - Referrals to Treatment 0 0 0 0
Community Assists 0 2 1 17
House Watch Checks 4 6 15 60
Mental Health 0 1 0 11
TOTAL ENFORCEMENT 4 9 16 88
TRAFFIC Current Month YTD 2023 YTD 2022 Year-End 2022
Collisions
Injury 0 0 0 0
Non-Injury 0 0 0 1
Non-Reportable 0 0 0 1
0
Traffic Stops 0
Citations/Infractions/Parking 7 21 10 82
Warnings 48 114 44 289
TOTAL TRAFFIC 55 135 54 373
CALLS FOR SERVICE Current Month YTD 2023 YTD 2022 Year-End 2022
Animal Complaints 1 2 1 4
Residential Alarms 3 4 8 32
Missing Persons 0 0 0 0
Suspicious Activity/Area Checks 0 1 4 23
Medical Call/Assist Fire Department 0 0 0 5
Juvenile (underage party, substance use, etc.)0 1 0 1
TOTAL CALLS FOR SERVICE 4 8 13 65
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
Town of Hunts Point
February 2023 - Monthly Report
44
AGENDA ITEM 5.1b
2023 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
45
AGENDA ITEM 5.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: March 13, 2023
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Permit Activity
Well, it is the same story, but different month. Applications, permit value, and most
important to service revenues are down again.
The “February 2023 Issued Permits” report provided shows Total Value of permits issued
down significantly when compared to 2022. You may recall that 2022 was down all year
compared to 2021. And, the larger valued permits issued in February 2023 came in as
applications in Fall of 2022.
This month we have 5-Construction Activity Permit Open Houses scheduled. All of these
open houses are associated with 2022 permit applications.
Planning Commission
By Stephanie Keyser
Planning Commission began discussing the draft Housing Action Plan (HAP) during their
February 28th meeting. The purpose of the HAP is to identify Medina’s housing needs,
analyze projected needs, and identify strategies and implementation actions that the city
may take to promote greater housing opportunities at all income levels. It is anticipated that
Planning Commission will hold a public hearing on the draft in March and Council will begin
to discuss it in April. The city received a grant from the Department of Commerce to do this
work and the HAP must be adopted by resolution by June 30, 2023.
King County Wastewater Pump Station Maintenance Project
We continue to work with King County staff on construction mitigations associated with their
July/August 2023 pump station maintenance project. A meeting this past week resulted in
an agreement for the County to provide a mailing notice for a 1,000 ft radius of their property.
This first notice will be sent out the week of March 20th – 24th.
Additional noticing will come in the form of Medina Matters, and in-person conversations
with residents. We intend on sending out 4-notices between late March and about 2-weeks
prior to the start of the work. The primary issue is work through one night and trucking
46
AGENDA ITEM 5.1c
2
during that time. Noticing to each resident along the truck route will also occur. The pump
station property will also be posted with project information.
Tree Code Enforcement
Our development project Arborist, Sean Dugan is working with the owner of 3444 and 3450
Evergreen Point Road regarding proposed tree removals. The report provided has details.
As always, we are working with the property owner to identify alternatives to the tree
removal. However, the applications appear to be code compliant. The result of the tree
removal will be a noticeable change in canopy along Evergreen Point Road.
We have drafts of code amendments associated with the six bullet points that Council
approved. Approval of these code amendments will add clarity to the Tree Management
Code and to a degree better tree protections. These are short-term fixes to issues identified
by our two new arborists. An in-depth review of the Medina Tree Management Code should
become a calendared Planning Commission item as time and budget allows.
Permit Tracking and Public Portal
As previously mentioned, we are exploring the possibility of replacing our permit tracking
software including our public portal.
Medina now has a seat on a 9-member steering committee which is managed by the City
of Bellevue. Bellevue has initiated a plan to add permit tracking software to their well -liked
public portal software. About 30-jurisdictions have shown interest in this project.
Over the next months the project will develop and more information will be provided to
Council. If this Bellevue project is something we wish to be a part of there will need to be a
budget discussion in 2024.
Development Services Fund
As discussed, the DS Fund is under review with several administration to be made, and
some fee amendments to be proposed.
The DS Fund was established in 2021 and implemented on January 1, 2022 with
transparency as the focus, but sustainability has become the most important matter to
address.
A significant part of how Development Services is funded is through cash deposits made by
permit applicants. These “Advanced Deposits” offset additional costs to the City for services
provided. Medina staff evaluate our consultant invoices each month and compare to permit
fees assessed to projects. As cost of service exceeds permit fees paid then money is drawn
from the associated advanced deposit.
Provided is the 2021 and 2022 tracking of advanced deposits for each our tree code
consultants, and our engineering consultant. The tables show the result of using the
advanced deposit process.
47
AGENDA ITEM 5.1c
3
As part of the DS Fund evaluation the advanced deposit process will need to be expanded
to include all of our professional consultants. This change will come to Council as a code
amendment.
48
AGENDA ITEM 5.1c
Page 1 of 1
Report run on: 11/01/2022 07:56 AM
Construction Value:February 2023 February 2022 2023 YTM 2022 YTM Difference
Accessory Structure ----$0.00
Addition / Alteration $700.00 $20,000.00 $4,120,700.00 $1,380,091.00 $2,740,609.00
Fence / Wall $22,960.00 $75,000.00 $32,960.00 $78,500.00 ($45,540.00)
New Construction -$4,745,306.00 $1,800,492.00 $7,645,306.00 ($5,844,814.00)
Repair / Replace ----$0.00
Wireless Comm. Facility ----$0.00
Total Value:$23,660.00 $4,840,306.00 $5,954,152.00 $9,103,897.00 ($3,149,745.00)
Permits Issued:February 2023 February 2022 2023 YTM 2022 YTM Difference
New Construction -2 1 3 (2)
Permit Extension 3 3 4 6 (2)
Accessory Structure ----0
Addition / Alteration 1 1 4 2 2
Construction Activity Permit 1 5 5 7 (2)
Demolition -2 1 3 (2)
Fence / Wall 2 2 3 3 0
Grading / Drainage 1 2 4 3 1
Mechanical 6 7 16 17 (1)
Other - Moving ----0
Plumbing / Gas 1 5 6 12 (6)
Repair / Replace ----0
Reroof ----0
Right of Way Use 4 6 10 12 (2)
Tree Mitigation 4 6 8 13 (5)
Wireless Comm. Facility ----0
Total Permits:23 41 62 81 (19)
Inspections:February 2023 February 2022 2023 YTM 2022 YTM Difference
Building 45 106 104 173 (69)
14 17 18 27 (9)
5 2 7 11 (4)
Tree 5 3 9 6 3
Total Inspections:69 128 138 217 (79)
Engineering/Other
February 2023 Issued Permits
49
AGENDA ITEM 5.1c
Permit Type Submitted Date Permit Number Total Valuation Address
B-ACCST 02/06/2023 B-23-006 $350,000.00 8845 OVERLAKE DR W
TOTAL B-ACCST:1 $350,000.00
B-ADD/ALT 02/02/2023 B-23-005 $300,000.00 3240 78TH PL NE
B-ADD/ALT 02/23/2023 B-23-011 $20,000.00 8224 OVERLAKE DR W
TOTAL B-ADD/ALT:2 $320,000.00
B-FENCE 02/14/2023 B-23-009 $10,000.00 2450 78TH AVE NE
B-FENCE 02/15/2023 B-23-010 $12,960.00 2626 78TH AVE NE
TOTAL B-FENCE:2 $22,960.00
B-GAS 02/06/2023 G-23-002 7617 NE 24TH ST
TOTAL B-GAS:1 $0.00
B-GATE 02/08/2023 B-23-007 $30,000.00 8297 OVERLAKE DR W
TOTAL B-GATE:1 $30,000.00
B-MECHANICAL 02/01/2023 M-23-007 3602 EVERGREEN POINT RD
B-MECHANICAL 02/03/2023 M-23-008 518 UPLAND RD
B-MECHANICAL 02/06/2023 M-23-009 7617 NE 24TH ST
B-MECHANICAL 02/16/2023 M-23-010 7742 OVERLAKE DR W
February 2023 Permit Applications Received
50
AGENDA ITEM 5.1c
B-MECHANICAL 02/24/2023 M-23-011 1034 Evergreen Point Road
B-MECHANICAL 02/26/2023 M-23-012 2839 EVERGREEN POINT RD
TOTAL B-MECHANICAL:6 $0.00
B-PIER 02/13/2023 B-23-008 $293,010.00 3440 EVERGREEN POINT RD
TOTAL B-PIER:1 $293,010.00
B-SFR 02/28/2023 B-23-012 $3,200,000.00 530 87TH AVE NE
TOTAL B-SFR:1 $3,200,000.00
CAP - CONSTRUCTION ACTIVITY
PERMIT 02/09/2023 CAP-23-003 3240 78TH PL NE
CAP - CONSTRUCTION ACTIVITY
PERMIT 02/26/2023 CAP-23-004 8224 OVERLAKE DR W
TOTAL CAP - CONSTRUCTION
ACTIVITY PERMIT:2 $0.00
ENG-GRADING/DRAINAGE 02/15/2023 ENG-GD-23-002 8000 NE 16TH ST
TOTAL ENG-GRADING/DRAINAGE:1 $0.00
PW-RIGHT OF WAY 02/09/2023 PW-ROW-22-042 2426 80TH AVE NE
PW-RIGHT OF WAY 02/28/2023 PW-ROW-23-012 7858 NE 14TH ST
PW-RIGHT OF WAY 02/09/2023 PW-ROW-23-009 1800 77TH AVE NE
PW-RIGHT OF WAY 02/09/2023 PW-ROW-23-008 OVERLAKE DR E
PW-RIGHT OF WAY 02/15/2023 PW-ROW-23-010 633 81st Avenue NE
51
AGENDA ITEM 5.1c
PW-RIGHT OF WAY 02/17/2023 PW-ROW-23-011 850 80TH AVE NE
TOTAL PW-RIGHT OF WAY:6 $0.00
TREE-HAZARD EVALUATION 02/02/2023 TREE-23-003 2230 EVERGREEN POINT RD
TOTAL TREE-HAZARD EVALUATION:1 $0.00
TREE-RESTORATION 02/21/2023 TREE-23-005 1000 82ND AVE NE
TREE-RESTORATION 02/05/2023 TREE-23-004 2230 EVERGREEN POINT RD
TOTAL TREE-RESTORATION:2 $0.00
Total # of Permits 27 $4,215,970.00
52
AGENDA ITEM 5.1c
Case Number Case Type Assigned To Case Text
CC-2023-053 TREE
INVESTIGATION
Andy Crossett 1849 77TH AVE NE Description: Observed 10"-12" diameter tree stump
leaning towards roadway. Tree appears to have fallen
during the recent winds and was then cut to remove it
from obstructing roadway.
Action Taken: Spoke to Public Works department and
determined the tree was removed by Public Works after
hours on 2/26/23. Provided photos and details to City
Arborist to document.
CC-2023-026 CITATION Rob Kilmer 1800 77TH AVE NE Description: Four construction related vehicles observed
parked along right-of-way
Action Taken: Notice of Citation issued to project Agent
CC-2023-027 TREE
INVESTIGATION
Rob Kilmer 7746 NE 6TH ST Description: Tree cutting work observed.
Action Taken: Investigated and determined that the
cutting matches an approved, issued tree permit (TREE-
22-084). No further action taken.
CC-2023-028 GENERAL Rob Kilmer 3616 Evergreen Pt. Rd.Description: Observed work vehicles parked along ROW
Action Taken: Determined that vehicles were related to
property maintenance only. No further action taken.
CC-2023-029 GENERAL Rob Kilmer 3602 Evergreen Pt. Rd.Description: Observed work vehicles parked along ROW
Action Taken: Determined that vehicles were related to
property maintenance only. No further action taken.
CC-2023-030 GENERAL Rob Kilmer 2839 Evergreen Pt. Rd.Description: Concern received regarding work in a shared
easement
Action Taken: Directed activity to be stopped until the
allowability of the work can be determined.
CC-2023-031 REFUSE BINS Rob Kilmer 3249 Evergreen Pt. Rd.Description: Two refuse bins observed in ROW
Action Taken: Notice placed on bins and letter sent to
property owner.
CC-2023-032 GENERAL Rob Kilmer 2425 80TH AVE NE Description: House modification work observed from
ROW
Action Taken: Spoke to person in charge of work and
determined that the scope does not require a building
permit (replacement of fascia board behind gutter).
Advised workers regarding parking rules and work hours.
Address
February Code Enforcement Report
Page 1 February Code Enforcement Report
53
AGENDA ITEM 5.1c
CC-2023-033 REFUSE BINS Rob Kilmer 3335 Evergreen Pt. Rd.Description: Refuses bins observed in ROW
Action Taken: Placed new notice on bins and mailed letter
to homeowner.
CC-2023-034 REFUSE BINS Rob Kilmer 925 80TH AVE NE Description: Refuse bins observed in ROW
Action Taken: Placed notices on bins.
CC-2023-035 REFUSE BINS Rob Kilmer 8048 NE 8TH ST Description: Refuse bins observed obstructing crosswalk
access in ROW
Action Taken: Moved bins out of crosswalk access,
placed notices on bins.
CC-2023-036 GENERAL Rob Kilmer 7545 NE 28TH PL Description: Observed the demolition of exterior
stonework of house. Observed several vehicles parked in
ROW.
Action Taken: Advised project Agent that a permit is
required if replacement material is to be stone or stucco.
Determined that vehicles were not construction related.
CC-2023-037 GENERAL Rob Kilmer 3240 Evergreen Pt. Rd.Description: Two work vehicles observed parked along
right-of-way.
Action Taken: Investigated and determined the vehicles
did not belong to the construction project at 3242 EPR,
but were related to maintenance at 3240 EPR. No further
action taken.
CC-2023-038 TREE
INVESTIGATION
Rob Kilmer 3430 Evergreen Point
Road
Description: Observed damaged tree adjacent to
construction site
Action Taken: Photographed damage and notified tree
consultant to investigate
CC-2023-039 SIGN VIOLATION Rob Kilmer 12th, 24th & Evergreen
Pt Rd
Description: Observed two commercial advertising signs
(Roof Moss Gone.com) displayed in the right-of-way.
Action Taken: Removed signs and contacted company to
inform them regarding the sign rules in Medina.
CC-2023-040 GENERAL Rob Kilmer 7630 NE 10TH ST Description: Observed concrete paving work to replace
driveway entry.
Action Taken: Investigated and determined that this work
was done as part of the restoration for the utility
replacement along 10th. No further action taken.
CC-2023-041 GENERAL Rob Kilmer 7619 NE 16TH ST Description: Report received of damage to the corner of
Evergreen Point Road and 7619 NE 16th Street. A truck
had cut the corner and knocked over a private sign.
Action Taken: Photographed area and observed that a
crew was onsite working to clean up the damage and
straighten the private sign. Follow up visits will be
performed to determine if further action is required.
Page 2 February Code Enforcement Report
54
AGENDA ITEM 5.1c
CC-2023-042 CITATION Rob Kilmer 3244 76TH AVE NE Description: Tree work performed that requires a permit
Action Taken: Notice of Citation issued. Permit Required
to be issued.
CC-2023-043 GENERAL Rob Kilmer 802 Evergreen Pt. Rd.Description: Observed construction of a planter box
adjacent to sidewalk
Action Taken: Started investigation into rules around this.
Requested more information from project Agent.
CC-2023-044 TREE
INVESTIGATION
Rob Kilmer 2407 79TH AVE NE Description: Received concern regarding a tree in the
right-of-way adjacent to private property
Action Taken: A tree inspection was performed by the City
Arborist. A letter with the Arborist's determination has
been sent to the owner of the adjacent property. A copy
of the letter was emailed to the property's representative.
CC-2023-045 GENERAL Rob Kilmer 7920 NE 26TH ST Description: Observed large branch obstructing north lane
of roadway.
Action Taken: Moved branch out of roadway to
unimproved shoulder of right-of-way.
CC-2023-046 REFUSE BINS Rob Kilmer 2436 Evergreen Pt. Rd.Description: Observed full yard waste bin on side of
roadway.
Action Taken: Placed tag on bin.
CC-2023-047 REFUSE BINS Rob Kilmer 2432 Evergreen Pt. Rd.Description: Observed full yard waste bin on side of
roadway.
Action Taken: Placed tag on bin.
CC-2023-048 REFUSE BINS Rob Kilmer 3340 Evergreen Pt. Rd.Description: Observed full refuse bin on side of roadway.
Action Taken: Placed tag on bin.
CC-2023-049 REFUSE BINS Rob Kilmer 7661 NE 14TH ST Description: Observed four bins on side of roadway
Action Taken: Attached notices to each bin.
CC-2023-051
CC-2023-055
SIGN VIOLATION Rob Kilmer 8th & Evergreen Pt. Rd.
12th & 84th Ave NE;
24th & 80th Ave NE
Description: Commercial advertising signs (House and
Office Cleaning) nailed to utility poles approximately 8 feet
high.
Action Taken: Requested Public Works Department to
take down sign. Attempted to contacted company to
inform them of sign rules in Medina. First phone number
does not answer, second phone number does not work.
Page 3 February Code Enforcement Report
55
AGENDA ITEM 5.1c
CC-2023-052 SIGN VIOLATION Rob Kilmer 8th, 10th, 12th and
Evergreen Pt. Rd.
Description: Advertising flyers (Window Cleaning) stapled
to utility poles along Evergreen Point Road.
Action Taken: Removed flyers and called company to
inform them of sign rules in Medina.
CC-2023-054 REFUSE BINS Rob Kilmer 7701 NE 28TH ST Description: Refuse bins observed in ROW
Action Taken: Placed notices on bins. Mailed formal letter
to property owners.
CC-2023-050 GENERAL Ryan Osada 14th Ave NE Description: Received concern regarding work taking
place during observed holiday 2/20/23
Action Taken: This work was determined to be related to
the roadway cutting/water service replacement project by
Bellevue Public Utilities. Ryan Osada notified the project's
inspector to address this issue with the work crews.
Page 4 February Code Enforcement Report
56
AGENDA ITEM 5.1c
57
AGENDA ITEM 5.1c
Development Project Tree Permit Activity Report
February 2023
By Sean Dugan
2420 76th Ave. NE. - Red arrows point to trees proposed to be removed. No replacement required. Cedar tree in
yellow ellipse currently proposed for preservation.
58
AGENDA ITEM 5.1c
Development Project - Pending
Plan sections from 3450 and 3444 Evergreen Point Road showing trees proposed for removal.
Photos taken from west of 3450 Evergreen point Road. The red arrows point to trees proposed for removal. The tree on
the left side is of legacy size, which has been deemed a hazard tree.
59
AGENDA ITEM 5.1c
Photo taken from the northwest of the property at 3450 Evergreen Point Road. Red arrows point to trees at 3450 and
3444 Evergreen Point Road proposed for removal.
60
AGENDA ITEM 5.1c
Photo taken west of 3444 Evergreen Point Road. Trees with red arrows are proposed for removal. The two trees on the
left are of legacy tree size.
61
AGENDA ITEM 5.1c
Non-Development Tree Permit Activity Report
February 2023
By Andy Crossett
2451 79th Ave NE – 1, 48” DBH Giant Sequoia
Non-Development Tree Permit Activity Report
Permit Type Address # Trees
Removed
Removed
Tree (Size)
Supplemental
Required Description
Restoration 1000 82nd Ave
NE
1 Lombardy
Poplar 24” 2 trees Tree was in poor condition
with a large basil wound.
ROW Tree
Assessment
2451 79th Ave
NE
1 Giant
Sequoia 40” N/A
ROW tree damaging water
meter. Working with
resident to reroute meter
and retain the tree. The tree
will not be removed. The
existing water meter and
service water line will be re-
routed around the tree
roots.
62
AGENDA ITEM 5.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: March 13th, 2023
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Wagner, Finance & HR Director
Subject: February 2023 Financial Report
The February 2023 Reporting includes:
February AP Check Register Activity Detail
Key Revenue and Expenditures in February 2023
Potential Budget Amendment Items for 2023
February 2023 Financial Report
February 2023 Cash Position Report
February 2023 REET Report
Key Revenue from February of 2023
- $144K in property tax revenue (will pick up in Q2)
- $154K in retail sales and use tax.
- $28K in investment earnings
- $6K Department of Ecology grant
- $400k in February REET (to be paid out in March, see attached report)
Key Expenditures from February of 2023
- $50K TIG - New servers and other assorted projects
- $47K Flock Safety – New traffic camera system for City of Medina
- $27K CREA Affiliates – 2024 Periodic Comp Plan Updates
Budget Amendment Items
- 20K for WCIA 2023 bill, good faith estimate was understated by Finance Director
Potential Amendment Items
- $10K for outgoing Council celebration and end of year banquet
- $25K for potential arborist fee study (already presented to council in Jan 23)
63
AGENDA ITEM 5.1d
- $40K for Body Cameras for our PD, potential Q4 expense
- $30K for a Development Services fee study, (Feb second meeting discussion)
- $50K for potential Overlay projects (high estimate per PW Director)
February 2023 Financial Report
64
AGENDA ITEM 5.1d
65
AGENDA ITEM 5.1d
Excise Tax
Number
Conveyance Doc Sale Date Taxable
Selling Price Address CIP 1 CIP 2 CIP 1 INT CIP 2 INT COUNTY Jurisdiction Tax Amount Tax
Exempt
3225698 WARRANTY DEED 02/08/2023 38,000,000.00 1221 Evergreen Point Rd, Medina, WA 98039 94,050.00 94,050.00 0.00 0.00 16,317.98 MEDINA 1,299,075.00 N
3225806 TRUSTEES DEED 02/09/2023 20,000,000.00 3667 Fairweather Lane 49,500.00 49,500.00 0.00 0.00 8,397.98 MEDINA 669,075.00 N
3226600 WARRANTY DEED 02/14/2023 6,900,000.00 2307 Evergreen Point Road, Medina, WA 98039 17,077.50 17,077.50 0.00 0.00 2,633.98 MEDINA 210,575.00 N
3227179 WARRANTY DEED 02/21/2023 3,450,000.00 8425 NE 12th St Medina WA 98039 8,538.75 8,538.75 0.00 0.00 1,115.98 MEDINA 89,825.00 N
3227743 WARRANTY DEED 02/27/2023 13,000,000.00 3603 Evergreen Point Rd, Medina, WA 98039 32,175.00 32,175.00 0.00 0.00 5,317.98 MEDINA 424,075.00 N
201,341.25 201,341.25 0.00 0.00 33,783.90
Count: 81,350,000.00 201,341.25 201,341.25 0.00 0.00 33,783.90
King County Recorder's Office
201 S. Jackson St., Ste 204
Seattle, WA 98104
(206) 477-6620
Monthly REET Distribution Report
From 2/1/2023 to 2/28/2023
Print Date: 3/1/2023 11:15 AM
Jurisdiction: MEDINA
Recorded
Date
Total Local
Jurisdiction: MEDINA
2/9/2023 204,417.98
Grantor: MEDINA VINEYARD TRUST, Grantee: ELCYCER SYAP LLC, Parcel ID: 2525049222 Instrument: 20230209000296
2/10/2023 107,397.98
Grantor: SUCKIN, STEVEN C Grantee: FAIRPOINT LLC, Parcel ID: 2425049158 Instrument: 20230210000150
2/17/2023 36,788.98
Grantor: 2247 EPR LLC, Grantee: EPR 2307 LLC, Parcel ID: 9208900006 Instrument: 20230217000175
2/23/2023 18,193.48
Grantor: GRUSHKOVSKIY, ALEKSANDR Grantee: NGUYEN, NHUHA Parcel ID: 2540700027 Instrument: 20230223000372
2/28/2023 69,667.98
Grantor: BRENNAN, CYNTHIA J Grantee: LINDSEY, PHYLLIS A Parcel ID: 2425049120 Instrument: 20230228000333
MEDINA Subtotal: 81,350,000.00 436,466.40 2,692,625.00
5 Report Totals: 436,466.40 2,692,625.00
66
AGENDA ITEM 5.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: March 13, 2023
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
MARCH AND APRIL PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Park Board Meeting Mar 20 5:00 pm In-Person/Online
City Council Meeting Mar 27 5:00 pm In-Person/Online
Planning Commission Meeting Mar 28 6:00 pm In-Person/Online
City Council Meeting Apr 10 5:00 pm In-Person/Online
Shredder/Drug Take-back/E-cycle Event Apr 15 9:00 am to
12:00 pm
Medina Park – 8301
NE 12th Street
City Council Meeting Apr 24 5:00 pm In-Person/Online
Planning Commission Meeting – CANCELLED Apr 25
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of February, the City issued 16 bulletins amounting to a total of
103,085 bulletins delivered to subscribers; approximately 18.9% were opened. See Attachment 1.
As of February 28, the city had 14,418 subscribers (change in total subscribers +259), with a combined
total of 130,769 subscriptions (change in total subscriptions +1,509).
RECORDS REQUESTS
As of February 28, 10 public records requests have been received by Central Services. See
Attachment 2.
67
AGENDA ITEM 5.1e
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
February, 2023 16 114,732 103,085 12,893 18.90%42,101
January, 2023 30 192,287 172,943 23,109 19.90%68,940
December, 2022 33 223,587 202,268 25,975 19.00%78,584
November, 2022 24 128,822 116,286 14,221 17.90%44,131
October, 2022 28 131,830 119,181 15,287 18.10%41,173
September, 2022 18 71,635 64,845 8,554 18.20%21,385
August, 2022 13 65,817 60,494 8,916 19.90%18,579
July, 2022 17 66,926 61,741 8,809 18,5%16,757
June, 2022 38 170,001 156,176 17,192 15.00%48,346
May, 2022 21 93,246 86,088 9,650 14,8%24,298
April, 2022 31 166,938 154,946 17,108 14.70%45,327
March, 2022 21 108,426 100,766 11,437 15.00%28,354
February, 2022 17 48,354 44,691 4,260 11.80%10,350
January, 2022 25 101,589 94,429 10,651 14.20%23,288
Date Sent Top 10 Most Read Bulletins During February Emails Opened
Email Open
Rate
02/01/2023 10:00 AM PST 1,567 18%
02/07/2023 11:00 AM PST 1,740 20%
02/08/2023 11:00 AM PST 1,668 20%
02/09/2023 11:00 AM PST 2,474 22%
02/09/2023 03:26 PM PST 2,034 20%
02/10/2023 11:00 AM PST 1,963 19%
02/22/2023 10:00 AM PST 1,880 19%
02/24/2023 11:18 AM PST 1,437 18%
02/24/2023 01:00 PM PST 1,942 20%
02/27/2023 02:40 PM PST 1,533 19%
Community Bulletin - Reminder & Updated Times - SR-520
Weekend Closure
Community Bulletin - Reminder & Updated Times - SR-520
Weekend Closure
Notice of Upcoming Work by the City of Bellevue - Utilities
Department in 2023-2025
Community Bulletin - Reminder - SR-520 Weekend Closure
King County Solid Waste Division Survey Information
E-lert - SAVE THE DATE - Shredder Day Saturday, April 15,
2023, from 9am to 12 Noon!
Comparisons:
Community Bulletin - Next Week - Community Forum -
February 8th
Community Bulletin - TOMORROW! - Community Forum -
February 8th
Community Bulletin - TODAY! - Community Forum - February
8th
Community Bulletin - SR-520 Weekend Closure
ATTACHMENT 1
68
AGENDA ITEM 5.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: March 13, 2023
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: February 2023, Public Records Request Tracking
In February 2023, Central Services staff received 10 new public records requests and 1
ongoing request. These requests required approximately 10 hours of Central Services
staff time and 0 hours of consulting time with the City Attorney. The overall February
cost, which includes staff hourly rate plus benefits and City Attorney fees is
approximately $810.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In February 2023,
the Police Department received 17 new records requests. These requests required
approximately 1.5 hours of staff time and 0 hours of consulting time with the City
Attorney. The overall February cost, which includes staff hourly rate plus benefits is
approximately $108. The requests are from outside law enforcement agencies,
insurance carriers, the public and persons involved in the incidents.
69
AGENDA ITEM 5.1e
Assigned Dept Request Type
Required
Completion
Date
Summary Public Record Desired Assigned Staff
Central Services Public Records
Request
2/16/2023 Public Records
Request
For 2426 80th Ave NE, Medina, Washington 98039 ,
I'd like everything available below: 1.
Architectural/house/building plan 2. Site Plan 3. Civil
plan set including clearing & grading plan 4. tree
removal plan
Dawn Nations
Central Services Public Records
Request
2/16/2023 Public Records
Request
Soil test report / geo-report for the property at : 2213
Evergreen Point Rd Medina, WA. It might be back in
1989 or 1990 when the existing house was built.
Dawn Nations
Central Services Public Records
Request
2/21/2023 Public Records
Request
Requesting a report of all issued and pending building
permits for residential & commercial properties from
01/01/2023 to 01/31/2023. Report to include if
possible: permit number, issue date, site addresses,
valuation of project, description of work, contractor
information and owner name. If a report is unavailable,
then copies of the original permits would be more than
adequate.
Dawn Nations
Central Services Public Records
Request
2/22/2023 Public Records
Request
Soil report/Geo- report of 2203 evergreen point road,
Medina WA 98039
Dawn Nations
Central Services Public Records
Request
2/22/2023 Public Records
Request
A list of all abandoned, derelict, and/or nuisance
properties. If no such list is available, please provide a
list of all properties with open code violations. If BOTH
lists are available, please provide both. For records
desired
Dawn Nations
Central Services Public Records
Request
3/2/2023 Public Records
Request
Permit for boring done by Chavez Landscaping and
any and all restrictions, provided information and
conditions of permit. All required information to obtain
the permit. Area of interest is 86th and NE 10th St.
500 feet east on the north side of the road.
Dawn Nations
Central Services Public Records
Request
3/6/2023 Public Records
Request
I would like to request the following record: 2022 solid
waste tonnage report including material collected (i.e.
garbage, recyclables and organics) and disposal site
for each material – i.e. organics > Cedar Grove.
Report should cover the following dates: 1/1/2022 –
12/31/2022. Thank you.
Dawn Nations
Create
Date Reference No Customer Full
Name
PRR - Type of
Records
Requested
February 2023 Monthly PRR Report
Run Date: 03/08/2023 1:19 PM
Jeff han Building
2/7/2023 P002656-
020723
2/7/2023 P002655-
020723
Braden Mineer Building
Jeff han Building
2/10/2023 P002657-
021023
Sally Osorio Building2/13/2023 P002662-
021323
Jeff han Building2/10/2023 P002660-
021023
Senior
Engineering
Technician
Richard Peckler
Development
Services
2/21/2023 P002670-
022123
2/21/2023 P002669-
022123
Director of Public
Affairs Karen
Dawson
Public Works
70
AGENDA ITEM 5.1e
Central Services Public Records
Request
3/22/2023 Public Records
Request
Dear Public Records Department: Please consider
this letter as a public records request as defined under
the laws applicable to your jurisdiction. We are
requesting: 1. A copy of the last property & casualty
insurance renewal summary for all lines of insurance
purchased by the city (general liability, auto, workers
comp, professional, directors and officers, etc.). This
document summarizes the insurance terms, limits,
deductibles, premium and exclusions. 2. A copy of the
last employee benefits insurance renewal summary for
health, dental and vision plans sponsored by the city.
This document shows plan options available to the
city's employees and the pricing for employee,
employee plus spouse, employee plus family. Please
respond with PDF versions of the requested
documents or any questions you may have to the
following email address;
publicrecords@alliumdata.com Thank you, Allium
Data
Dawn Nations
Central Services Public Records
Request
Public Records
Request
Inspection records for work done under permit
number, PW-ROW-20-042
Dawn Nations
Central Services Public Records
Request
3/9/2023 Public Records
Request
I am looking to request the tree removal permits from
Sept. 2022 through the end of Jan. 2023. I dont need
any resident details, just the addresses.
Dawn Nations
W002673-
022723
Allium Data Human
Resources
2/21/2023 P002671-
022123
Bogdan Apopei Building
Senior
Engineering
Technician
Richard Peckler
2/27/2023 P002674-
022723
2/27/2023
71
AGENDA ITEM 5.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: March 13, 2023
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. BELLEVUE AC WATERMAIN RESTORATION – Bellevue Water is currently replacing the AC Main
at 79th Place NE which is the last location for the FY2021 project. The contractor is also finalizing
restoration and asphalt patching along NE 14th Street and Evergreen Point Road. Bellevue’s
Transportation Department reached out regarding schedule to overlay the road surfaces this
summer.
72
AGENDA ITEM 5.1f
2. 2023 PHASE 2 AC WATERMAIN REPLACEMENT_BELLEVUE – As briefly discussed at a previous
council meeting, Bellevue Water is planning to replace the AC Watermain along NE 18th Street,
Rambling Lane and 73rd Ave NE. This corridor has several challenges for the contractor since
the street is narrow with several sharp turns. Bellevue Water and their contractor will need
to propose a viable plan to provide adequate ingress and egress for the residents and
emergency vehicles. This section is anticipated to take three months to complete.
73
AGENDA ITEM 5.1f
3. LAKE WASHINGTON LAKE LINE MANAGEMENT – Bellevue Sewer is in the early stages of
developing a Lake Line Management Plan. As stated in a recent meeting, the plan will help
minimize risk of failures, provide reliable service and identify potential improvement projects
or strategies. Bellevue’s project goals will include phasing future repairs and operations. The
final management plan is schedule for review early 2024.
74
AGENDA ITEM 5.1f
4. MAINTENANCE – For the last three years, the month of February has been the busiest in terms
of weather-related events. The Public Works Staff were on-call more in February than any of
the other months. In addition to the de-icing and plowing, we have also scheduled
improvements to the Post Office Floor. As the weather gets warmer, we will transition into
springtime tasks with more concentration in our beautiful parks.
75
AGENDA ITEM 5.1f
5. PROJECT UPDATES -
Upland Road Overlay – in design with KCDOT
86th Ave NE Overlay – in design with KCDOT
2023 Crack Seal – reviewing specs, go out for bid March
Medina Elementary Sidewalks_81st Ave NE – design
Medina Park Irrigation & Pathway Improvements_West – go out for bid March
2023 Upland Road Stormwater Improvements – in design
City Hall Carpet Replacement – soliciting bids
Post Office Floor Replacement – Public Works Staff in March
2023 Hazardous Tree Removal – summer
Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping.
We are currently working on scoping and mapping the storm infrastructure that is located on
several private properties.
NE 12th Street Sidewalk Improvements & Undergrounding – Final construction drawings are
complete. Waiting approval by Intolight, Lumen and Comcast. Scheduled to Bid May, construct
early summer.
2022 City Hall Repairs – Miscellaneous – Balcony – design
77TH Ave NE Sidewalk & Curb Ramp Imp. – reevaluating scope of work
2017 Medina Beach Park Tree Replanting – Phase III tree planting.
2015 Medina Park Stormwater Pond Imp. – Dredging is tentatively planned for summer of 2024
76
AGENDA ITEM 5.1f
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Description
8X8, Inc. 3717648 CH Phones $918.32 64439 2/15/2023 001-000-000-518-80-41-50 Technical Services, Software Services
$918.32
911 Supply Inc INV-2-26226 PD Uniforms/Supplies $111.36 64492 2/27/2023 001-000-000-521-20-22-00 Uniforms
$111.36
AT&T Mobility 287287975246X01272023 PD Patrol Car Connection $1,115.38 64440 2/15/2023 001-000-000-521-20-42-00 Communications (phone,Pagers)
AT&T MOBILITY 287290584494X01132023 PW Cell Phones $551.94 64441 2/15/2023 001-000-000-576-80-42-00 Telephone/postage
$1,667.32
Autonation Shared Service Center 546247 Car Maintenance $765.74 64442 2/15/2023 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
$765.74
Bellevue City Treasurer - Water Service from 10/20/2022 to 12/29/2022
(8401 O l k D W)
View Point Pk Irrigation $486.68 64443 2/15/2023 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water Service from 10/26/2022 to 1/4/2023 (100
84 h A NE)
View Pt PK Irrigation $68.93 64443 2/15/2023 001-000-000-576-80-47-00 Utilities
$555.61
BRC Acoustics & Audiovisual Design 27000 Sound Test Consultant $885.34 64444 2/15/2023 401-000-000-558-60-41-08 Sound Testing Consultant
$885.34
Buenavista Services, Inc 10415 Sanitorial Services at Park
R
$1,158.62 64445 2/15/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Buenavista Services, Inc 10416 Sanitorial Services at Post Office
dCH
$2,037.75 64445 2/15/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$3,196.37
Building Envelope Services LLC 2183 Wood for Benches and Tables $7,158.26 64446 2/15/2023 001-000-000-594-76-64-00 Parks Capital Outlay
$7,158.26
Car Wash Enterprises January 2023 PD Car Washes - January 2023 $12.00 64493 2/27/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$12.00
Centurylink Charges from Feb 7 to Mar 7, 2023 CH CC Terminal $179.35 64494 2/27/2023 001-000-000-518-10-42-00 Postage/Telephone
Centurylink Charges from Jan 17 to Feb 17, 2023 (PD) PD Phone/Fax $255.29 64447 2/15/2023 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink Charges from Feb 8 to Mar 8, 2023 PD Emergency Line $139.00 64494 2/27/2023 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink Charges from Jan 8 to Feb 8, 2023 (PW) PW Shop Alarm/Fireline $131.10 64447 2/15/2023 001-000-000-576-80-47-00 Utilities
$704.74
CivicPlus, LLC 254586 Website-Chatbox $1,796.80 64495 2/27/2023 001-000-000-518-10-41-00 Professional Services
$1,796.80
Comcast Services from Feb 7, 2023 to Mar 6, 2023
(700 L k W h Bl d NE)
700 LWB NE Camera $255.87 64448 2/15/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast Services from Feb 7, 2023 to Mar 6, 2023
(1000 L k W h Bl d NE)
1000 LWB NE Camera $245.36 64448 2/15/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast Services from Feb 16 to Mar 15, 2023 (8300
NE12hS)
NE 12th St Camera $245.36 64496 2/27/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast Services from Feb 16 to Mar 15, 2023 (8300
NE24hS)
NE 24th St Camera $245.36 64496 2/27/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast Services from Jan 25, 2023 to Feb 24, 2023
(1000 80 h A NE)
PW Internet Services $136.36 64448 2/15/2023 001-000-000-576-80-42-00 Telephone/postage
$1,128.31
CREA Affiliates, LLC WMD22107-004 2024 Periodic Comp Plan Update $27,001.65 64497 2/27/2023 401-000-000-558-60-41-01 Planning Consultant
$27,001.65
Crystal And Sierra Springs-Admin 11037150 012823 $76.89 64450 2/15/2023 001-000-000-518-10-31-00 Office And Operating Supplies
Crystal And Sierra Springs-Admin 11037150 123122 CH Drinking Water $117.39 64450 2/15/2023 001-000-000-518-10-31-00 Office And Operating Supplies
$194.28
Crystal And Sierra Springs-PW 5291929 012823 PW Drinking Water $90.00 64451 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
$90.00
CWA Consultants 23-011 Building Plan Review Services $330.00 64452 2/15/2023 401-000-000-558-60-41-00 Professional Services
CWA Consultants 23-010 Building Plan Review Services $3,080.00 64452 2/15/2023 401-000-000-558-60-41-00 Professional Services
CWA Consultants 23-008 Building Plan Review Services $1,100.00 64452 2/15/2023 401-000-000-558-60-41-00 Professional Services
CWA Consultants 23-009 Building Plan Review Services $660.00 64452 2/15/2023 401-000-000-558-60-41-00 Professional Services
$5,170.00
DocuSign, Inc. 111100076936 Electronic Signature Software $5,284.80 64453 2/15/2023 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$5,284.80
Eastside Public Safety Communications 11058 February 2023 Radio Access Fees $530.25 64498 2/27/2023 001-000-000-521-20-41-20 Dispatch-EPSCA
$530.25
FCI - Custom Police Vehicles 14871 Lease MPD Vehicle #26 $812.51 64499 2/27/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14868 Lease MPD Vehicle #28 $852.72 64499 2/27/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14867 Lease MPD Vehicle #27 $727.85 64499 2/27/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14869 Lease MPD Vehicle #29 $1,033.25 64499 2/27/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14870* Lease MPD Vehicle #30/#31 $1,827.97 64499 2/27/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14868 Interest PD Vehicle $228.36 64499 2/27/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14867 Interest PD Vehicle $211.27 64499 2/27/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
February 2023 Check Register
77
AGENDA ITEM 6.1
FCI - Custom Police Vehicles 14869 Interest PD Vehicle $335.71 64499 2/27/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14870* Interest PD Vehicle $876.83 64499 2/27/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14871 Interest PD Vehicle $181.21 64499 2/27/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$7,087.68
FileOnQ, Inc 10407 FileOnQ Annual Renewal $3,775.86 64438 2/10/2023 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
$3,775.86
Flock Safety INV-10101 Security Camera $47,067.75 64512 3/2/2023 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital
Ol$47,067.75
Granicus, LLC 161614 Engage Medina Annual Sub. $9,951.00 64500 2/27/2023 001-000-000-518-80-41-50 Technical Services, Software Services
$9,951.00
Gray & Osborne, Inc. 1/23464.00 NPDES Assistance - 2023 $1,336.15 64454 2/15/2023 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc. 15/20597.00 NPDES Compliance Services $189.18 64454 2/15/2023 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc. 1/23439.00 Crack Services 2023 $1,692.33 64454 2/15/2023 307-000-000-595-30-63-01 Street Improvements, Overlays
Gray & Osborne, Inc. 22/21441.00 2101-NE 12th St Pedestrian
I
$4,444.41 64454 2/15/2023 307-000-000-595-30-63-01 Street Improvements, Overlays
Gray & Osborne, Inc. 11/19412.67 Grading Engineer Services $67.86 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc. 1/23427.01 Grading Engineering Services $67.86 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc. 4/22427.22 Grading Engineering Services $219.17 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc. 18/20425.10 Grading Engineer Services $287.02 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc. 1/23427.00 Grading Engineering Services $407.13 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc. 1/22427.24 Grading Engineering Services $203.57 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc. 5/22427.07 Grading Engineering Services $491.67 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc. 8/22427.05 Grading Engineering Services $72.16 64454 2/15/2023 401-000-000-558-60-41-07 Engineering Consultant
$9,478.51
Hermanson Company, LLP 8035126 CH HVAC Maintenance $2,067.40 64455 2/15/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$2,067.40
Home Depot Credit Services Repair Post Office Facia at Loading Dock Repair Post Office Facia at Loading
Dk
$75.79 64456 2/15/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Home Depot Credit Services Shop Supplies Shop Supplies $46.72 64456 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services Saw Blade and Shop Supplies Saw Blade and Shop Supplies $125.93 64456 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services Screws for Park Benches Screws for Park Benches $144.48 64456 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services Epoxy for Bench Plaque Epoxy for Bench Plaque $10.11 64456 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
$403.03
Horizon 3M463810 Goose Repellent/Irrigation Controler $534.66 64457 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
$534.66
Horticultural Elements, Inc. 7266 February 2023 84th Ave NE Median
Mi
$4,943.49 64458 2/15/2023 101-000-000-542-30-41-00 Professional Services
$4,943.49
Jacob, Todd Todd Jacob Right of Way Permit PW-ROW-
21 070
Right of Way Permit PW-ROW-21-
070
$10,000.00 64488 2/15/2023 401-000-000-582-10-00-01 Refund of PGB/CMP Deposits (DS)
$10,000.00
Kamins Construction Inc 1882 Curb Repair $6,933.98 64459 2/15/2023 307-000-000-595-30-63-10 Sidewalk Improvements
$6,933.98
King County Municipal Clerks'
Aii
2023 Annual Membership Dues Annual Dues - CC/DCC $60.00 64460 2/15/2023 001-000-000-518-10-49-20 Dues, Subscriptions
$60.00
King County Treasury 2146752 2022 Voter Registration $11,547.02 64501 2/27/2023 001-000-000-514-40-40-00 Election Services-Voter Regist
King County Treasury 11013256 KCIT INET $375.00 64461 2/15/2023 001-000-000-518-80-41-50 Technical Services, Software Services
$11,922.02
Kirkland Municipal Court FEB23MED January 2023 Filing Fees $625.12 64502 2/27/2023 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf
$625.12
Konica Minolta Business Solutions 285100360 PW Shop Printers/Copier $9.61 64462 2/15/2023 001-000-000-518-10-31-00 Office And Operating Supplies
$9.61
Konica Minolta Premier Finance 78816189 PW Printer $96.36 EFT Payment 3/3/2023
92435AM 1
2/28/2023 001-000-000-518-10-31-00 Office And Operating Supplies
$96.36
Laserfiche 20230216COM Laserfiche Forms Prof and Import
C
$6,771.22 64503 2/27/2023 001-000-000-518-80-41-50 Technical Services, Software Services
$6,771.22
LexisNexis Risk Management - Account
1011660
1011660-20221231 Investigating Tool December 2022 $116.81 64463 2/15/2023 001-000-000-521-20-41-00 Professional Services
$116.81
Message Watcher, LLC 51182 Web/Email/SM Archiving $246.00 64464 2/15/2023 001-000-000-518-80-41-50 Technical Services, Software Services
$246.00
Michael's Fine Dry Cleaning 1352 Dry Cleaning $295.52 64465 2/15/2023 001-000-000-521-20-22-00 Uniforms
$295.52
Moberly & Roberts, PLLC 1083 City Prosecutor Service $4,000.00 64466 2/15/2023 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00
78
AGENDA ITEM 6.1
Navia Benefit Solutions 10552900 2023 Navia Fees $712.00 64467 2/15/2023 001-000-000-514-20-49-10 Miscellaneous
$712.00
Precision Turf Equipment, LLC 12088-53624 X-Mark Mower $8,915.65 64513 3/2/2023 001-000-000-594-76-64-00 Parks Capital Outlay
$8,915.65
Pro-shred 60602* CH Shredding $55.66 64468 2/15/2023 001-000-000-518-10-41-00 Professional Services
Pro-shred 61021 CH Shredding $55.66 64504 2/27/2023 001-000-000-518-10-41-00 Professional Services
$111.32
Puget Sound Energy Services from Dec 20 to Jan 20, 2023 (501
E P i Rd)
CH Utilities $1,757.61 64469 2/15/2023 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy Services from Dec 15 to Jan 17, 2023 (8300
NE24hS)
NE 24th SE Camera $27.65 64469 2/15/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy Services from Dec 20 to Jan 20, 2023 (1050
82 d A NE)
82nd Ave NE Camera $43.60 64469 2/15/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy Services from Dec 21 to Jan 23, 2023 (740
OlkDE)
ODE Camera $29.33 64469 2/15/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy Services from Dec 21 to Jan 23, 2023 (8670
NE10hS)
NE 10th St Camera $41.00 64469 2/15/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy Services from Jan 17 to Feb 14, 2023 (8300
NE24hS)
NE 24th St Camera $53.61 64505 2/27/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy Services from Dec 21 to Jan 23, 2023 (84th
AVE NE)
View Pt PK Power $16.80 64469 2/15/2023 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Services from Dec 20 to Jan 20, 2023 (1000
80 h A NE)
Medina Park and Shop Power $774.59 64469 2/15/2023 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Services from Dec 3 to Jan 3, 2023 (88th
A NE&LKWABl d)
Street Light Power $47.65 64469 2/15/2023 101-000-000-542-63-41-00 Street Light Utilities
$2,791.84
Republic Services, Inc. dba Rabanco,
Ld
0172-009153868 Dumpster $672.01 64470 2/15/2023 001-000-000-576-80-41-04 Professional Services-Misc
$672.01
Sanitary & Maintenance Supply 2304234 $149.11 64471 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
Sanitary & Maintenance Supply 2304089 Bathroom and Trash Can Supplies $509.99 64471 2/15/2023 001-000-000-576-80-31-00 Operating Supplies
$659.10
Seattle Times, The 33694 Legal Notices $62.44 64472 2/15/2023 001-000-000-518-10-44-00 Advertising
Seattle Times, The 33694 Planning Notices $173.94 64472 2/15/2023 401-000-000-558-60-42-00 Communications
$236.38
SHI International Corp B16468650 Azure Overages $649.53 64506 2/27/2023 001-000-000-518-80-41-50 Technical Services, Software Services
$649.53
Sound View Strategies, LLC 2854 SR520 Consultant $3,000.00 64473 2/15/2023 001-000-000-513-10-41-00 Professional Services
$3,000.00
Spot-On Print & Design 57982 Comp Plan/Vision Work Shop $110.10 64474 2/15/2023 001-000-000-518-10-49-30 Postcard, Public information
$110.10
Staples Business Advantage 3530668011 PD Office Supplies $176.69 64507 2/27/2023 001-000-000-521-20-31-00 Office Supplies
$176.69
Stewart MacNichols Harmell, Inc., PS December 2022 Public Defender Services Public Defender Services $575.00 64475 2/15/2023 001-000-000-515-91-40-00 Public Defender
Stewart MacNichols Harmell, Inc., PS January 2023 for Public Defender Services Public Defender Services $1,225.00 64508 2/27/2023 001-000-000-515-91-40-00 Public Defender
$1,800.00
TIG Technology Integration Group 61230 IT Managed Services $11,150.78 64476 2/15/2023 001-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 61569 IT Managed Services $11,353.36 64476 2/15/2023 001-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 5497641 DuoSoftware $26.42 64509 2/27/2023 001-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 5498200 Tablets for Police Department $2,239.43 64509 2/27/2023 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
TIG Technology Integration Group 5498143 New Servers - IT $20,596.41 64509 2/27/2023 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
TIG Technology Integration Group 61569 IT Services $2,054.78 64476 2/15/2023 401-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 61230 IT Services $2,054.78 64476 2/15/2023 401-000-000-518-80-41-50 Technical Services, Software Services
$49,475.96
Tiki Car Wash 2236* PD Car Washes December 2022 $101.61 64477 2/15/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$101.61
Tree Frog LLC 1634 Tree Code Services, Non-
Dl
$2,681.25 64478 2/15/2023 401-000-000-558-60-41-50 Landscape Consultant
$2,681.25
Tree Solutions, Inc. 35592 through 35608 Tree Code Consulting -
Dl Pj
$9,911.25 64479 2/15/2023 401-000-000-558-60-41-50 Landscape Consultant
$9,911.25
Turf Star Western 8075997-00 Toro Mower Maintenance $1,154.72 64480 2/15/2023 001-000-000-576-80-48-00 Repair & Maint Equipment
$1,154.72
US Bank February 2023 JE #2057 Bank Fees February 2023 Bank Fees $168.44 20100967-Feb 2023 Bank
F
2/28/2023 001-000-000-514-20-49-10 Miscellaneous
US Bank February 2023 JE #2057 Bank Fees February 2023 Bank Fees $2,752.33 20100967-Feb 2023 Bank
F
2/28/2023 401-000-000-558-60-49-10 Miscellaneous
US Bank February 2023 Nations CC Statement Drinks for Council Meeting $40.91 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-511-60-49-00 Miscellaneous
US Bank February 2023 Wagner CC Statement 1099 Tax Form $61.96 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-514-20-49-10 Miscellaneous
US Bank February 2023 Nations CC Statement Office Supplies - Name Plates for
CilChb
$40.74 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank February 2023 Nations CC Statement Drinks and Snacks for Comp Plan
Vi i W k h
$72.18 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank February 2023 Nations CC Statement Office Supplies - Sign for Front
D
$26.48 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank February 2023 Nations CC Statement Clerks Training Materials - Nations $13.25 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-518-10-43-00 Travel & Training
79
AGENDA ITEM 6.1
US Bank February 2023 Nations CC Statement Clerks Training - Nations $600.00 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-518-10-43-00 Travel & Training
US Bank February 2023 Nations CC Statement Lodging Deposit for Clerks Training -
Ni
$145.90 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-518-10-43-00 Travel & Training
US Bank February 2023 Gidlof CC Statement PD Uniforms $105.22 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-22-00 Uniforms
US Bank February 2023 Gidlof CC Statement Phone Accessories $389.93 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-00 Office Supplies
US Bank February 2023 Gidlof CC Statement Phone Accessories $26.06 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-00 Office Supplies
US Bank February 2023 Anderson CC Statement PD Office Supplies $11.00 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-00 Office Supplies
US Bank February 2023 Gidlof CC Statement Sanitizer Wipes $121.12 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-00 Office Supplies
US Bank February 2023 Gidlof CC Statement Phone Supplies $54.99 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-00 Office Supplies
US Bank February 2023 Gidlof CC Statement DELL Sound Bar $226.64 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
US Bank February 2023 Gidlof CC Statement Car Accessories $28.06 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-40 Police Operating Supplies
US Bank February 2023 Anderson CC Statement Washington Law Handbook $88.93 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-40 Police Operating Supplies
US Bank February 2023 Gidlof CC Statement Tablet Mount $44.03 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-40 Police Operating Supplies
US Bank February 2023 Anderson CC Statement PD Operating Supplies $13.50 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-40 Police Operating Supplies
US Bank February 2023 Gidlof CC Statement Car Accessories $32.36 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-31-40 Police Operating Supplies
US Bank February 2023 Gidlof CC Statement Name Tags $39.64 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-41-00 Professional Services
US Bank February 2023 Sass CC Statement Training - Sass $500.00 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-43-00 Travel & Training
US Bank February 2023 Gidlof CC Statement Training $18.91 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-43-00 Travel & Training
US Bank February 2023 Gidlof CC Statement Tasercon Training/Lodge $810.67 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-43-00 Travel & Training
US Bank February 2023 Anderson CC Statement Wellness Training - Martin $425.00 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-43-00 Travel & Training
US Bank February 2023 Anderson CC Statement Anderson Training $613.39 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-43-00 Travel & Training
US Bank February 2023 Gidlof CC Statement Training $3.00 EFT Payment 3/3/2023
93621AM 1
2/28/2023 001-000-000-521-20-43-00 Travel & Training
US Bank February 2023 Crickmore CC Statement Uniforms $285.17 EFT Payment 3/3/2023
93621AM 1
2/28/2023 101-000-000-542-30-22-00 Uniforms
US Bank February 2023 Crickmore CC Statement Snow Broom $47.33 EFT Payment 3/3/2023
93621AM 1
2/28/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank February 2023 Crickmore CC Statement Tie Down/Gas Tank Gap $78.90 EFT Payment 3/3/2023
93621AM 1
2/28/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank February 2023 Crickmore CC Statement Ratchet Tie Down Straps $125.30 EFT Payment 3/3/2023
93621AM 1
2/28/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank February 2023 Crickmore CC Statement 15 Guage Finish Nailer $341.60 EFT Payment 3/3/2023
93621AM 1
2/28/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank February 2023 Crickmore CC Statement Battery Load Tester $106.80 EFT Payment 3/3/2023
93621AM 1
2/28/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank February 2023 Crickmore CC Statement Sign Tape $295.40 EFT Payment 3/3/2023
93621AM 1
2/28/2023 101-000-000-542-64-41-00 Traffic Control Devices
US Bank February 2023 Wilcox CC Statement Repair and Maintenance of Builing
IiVhil(Th)
$1,922.67 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint.
US Bank February 2023 Wilcox CC Statement Development Services Coordinator
Tii
$125.00 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-43-00 Travel & Training
US Bank February 2023 Wilcox CC Statement Deputy Building Official Training $125.00 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-43-00 Travel & Training
US Bank February 2023 Wilcox CC Statement Regular and Certified Mail for Code
Ef
$7.85 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-49-10 Miscellaneous
US Bank February 2023 Wilcox CC Statement Regular and Certified Mail for Code
Ef
$8.13 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-49-10 Miscellaneous
US Bank February 2023 Wilcox CC Statement Regular and Certified Mail for Code
Ef
$8.13 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-49-10 Miscellaneous
US Bank February 2023 Wilcox CC Statement Regular and Certified Mail for Code
Ef
$7.85 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-49-10 Miscellaneous
US Bank February 2023 Wilcox CC Statement Regular and Certified Mail for Code
Ef
$8.13 EFT Payment 3/3/2023
93621AM 1
2/28/2023 401-000-000-558-60-49-10 Miscellaneous
$10,967.90
US Bank Voyager Fleet Sys. 8693624262306 January Activity PD Fuel $2,353.88 EFT Payment 3/3/2023
92616AM 1
2/28/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$2,353.88
Utilities Underground Location Ctr 3010181 Locate Services $54.18 64481 2/15/2023 101-000-000-542-30-47-00 Utility Services
$54.18
WA Assoc of Sheriffs & Police Chief DUES 2023-00365 WASPC Dues Anderson $75.00 64482 2/15/2023 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
WA Assoc of Sheriffs & Police Chief DUES 2023-00387 WASPC Dues PD - Sass and Gidlof $195.00 64510 2/27/2023 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
WA Assoc of Sheriffs & Police Chief DUES 2023-00390 WASPC Dues PD Command $195.00 64510 2/27/2023 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$465.00
WA ST Auditor's Office L152685 2021 Audit Fees $2,818.20 64483 2/15/2023 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors
$2,818.20
WA ST Dept of Enterprise Services 731120693 Office Supplies $653.53 64484 2/15/2023 001-000-000-521-20-31-00 Office Supplies
WA ST Dept of Enterprise Services 731120694 Office Supplies $655.80 64484 2/15/2023 001-000-000-521-20-31-00 Office Supplies
$1,309.33
WA ST Dept of Licensing February 2023 CPL Receipts February 2023 CPL Receipts $18.00 20100967-Feb 2023 CPL
Ri
2/28/2023 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
WA ST Dept of Licensing February 2023 CPL Receipts February 2023 CPL Receipts $36.00 20100967-Feb 2023 CPL
Ri
2/28/2023 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
WA ST Dept of Licensing February 2023 CPL Receipts February 2023 CPL Receipts $18.00 20100967-Feb 2023 CPL
Ri
2/28/2023 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
WA ST Dept of Licensing February 2023 CPL Receipts February 2023 CPL Receipts $18.00 20100967-Feb 2023 CPL
Ri
2/28/2023 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$90.00
WA ST Dept of Transportation FB91017007231 Building Inspections Vehicle $49.86 64485 2/15/2023 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint.
$49.86
Washington State Patrol I23003951 CPL Background Checks $100.50 64486 2/15/2023 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi
Washington State Patrol I23004095 CPL Background Checks $33.00 64486 2/15/2023 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi
$133.50
80
AGENDA ITEM 6.1
Watershed Company, The 2023-0290 Shoreline Master Program User
Gid
$292.50 64511 2/27/2023 401-000-000-558-60-41-55 Shoreline Consultant
$292.50
Willard's Pest Control 401089 Setup Beaver Traps $553.80 64487 2/15/2023 001-000-000-576-80-41-00 Professional Services
$553.80
$285,804.73 AP Total
Payroll February 2023 Payroll Payroll $20,445.77 Total
2/28/2023 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll February 2023 Payroll Payroll $21,247.00 Total
2/28/2023 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll February 2023 Payroll Payroll $36,900.28 Total
2/28/2023 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll February 2023 Payroll Payroll $231,782.08 Total
2/28/2023 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll February 2023 Payroll Payroll $37,285.02 Total
2/28/2023 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Payroll February 2023 Payroll Payroll $30,751.09 Total
2/28/2023 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll February 2023 Payroll Payroll $48,539.75 Total
2/28/2023 401-000-000-558-60-11-00 Salaries, Wages & Benefits
$426,950.99 Payroll Total
$712,755.72 Grand Total
81
AGENDA ITEM 6.1
MEDINA, WASHINGTON
PLANNING COMMISSION MEETING
Hybrid-Virtual/In Person
Tuesday, January 24, 2023 – 6:00 PM
MINUTES
COMMISSION CHAIR |
COMMISSION VICE-CHAIR |
COMMISSIONERS | Laura Bustamante, Li-Tan Hsu, David Langworthy, Mark Nelson, Laurel
Preston, Mike Raskin, Shawn Schubring
PLANNING MANAGER | Stephanie Keyser
1. CALL TO ORDER / ROLL CALL
Bennett called the meeting to order at 6:00pm
PRESENT
Commissioner Laura Bustamante
Commissioner Li-Tan Hsu at 6:07pm
Commissioner David Langworthy
Commissioner Mark Nelson
Commissioner Laurel Preston
Commissioner Mike Raskin
Commissioner Shawn Schubring
STAFF
Bennett, Burns, Keyser, Wilcox
2. ELECTIONS
2.1 2023 Chair and Vice Chair Elections
Bennett asked for nominations for Chair. There were 2 nominations for Commissioner
Bustamante. Bennett asked for additional nominations. None were heard. Bennett
closed nomination period.
ACTION: Voting for Commissioner Bustamante as Chair (Approved 7-0)
Voting Yea: Commissioner Bustamante, Commissioner Hsu, Commissioner Langworthy,
Commissioner Nelson, Commissioner Preston, Commissioner Raskin, Commissioner
Schubring
Chair Bustamante asked for nominations for Vice Chair. There were 3 nominations for
Commissioner Schubring. Chair Bustamante asked for additional nominations. None
were heard. Chair Bustamante closed nomination period.
82
AGENDA ITEM 6.2
ACTION: Voting for Commissioner Schubring as Vice Chair (Approved 7-0)
Voting Yea: Chair Bustamante, Commissioner Hsu, Commissioner Langworthy,
Commissioner Nelson, Commissioner Preston, Commissioner Raskin, Commissioner
Schubring
3. APPROVAL OF MEETING AGENDA
By consensus, Planning Commission approved the meeting agenda as presented.
4. APPROVAL OF MINUTES
4.1 Planning Commission Minutes of November 15, 2022
Recommendation: Approve Minutes.
Staff Contact: Rebecca Bennett, Development Services Coordinator
ACTION: Motion to approve minutes. (Approved 7-0)
Motion made by Commissioner Nelson, Seconded by Commissioner Preston.
Voting Yea: Chair Bustamante, Vice Chair Schubring, Commissioner Hsu,
Commissioner Langworthy, Commissioner Nelson, Commissioner Preston,
Commissioner Raskin
5. ANNOUNCEMENTS
5.1 Staff/Commissioners
Keyser asked that everyone take the Comp Plan Survey. Keyser announced that
Thursday, January 26th is the visioning workshop. Keyser stated that Council passed
the following during the study session with the tree consultants on January 23, 2030: 1)
A motion to direct Staff to prepare draft amendments to the tree code as suggested by
the tree consultants, and 2) A motion for staff to prepare and present to Council a plan
for a comprehensive review of the Tree Code.
6. AUDIENCE PARTICIPATION
There was no audience participation
7. DISCUSSION
7.1 Comprehensive Plan Update – Housing Element
Recommendation: N/A
Staff Contact(s): Stephanie Keyser, Planning Manager
Time Estimate: 120 minutes
Keyser gave PowerPoint presentation on reviewing existing housing element
goals/policies and reviewing GMA checklist mandatory elements. The commissioners
asked questions and staff responded.
8. ADJOURNMENT
83
AGENDA ITEM 6.2
Meeting adjourned at 7:36pm.
ACTION: Motion to adjourn
Motion made by Commissioner Nelson, Seconded by Commissioner Langworthy.
Voting Yea: Chair Bustamante, Vice Chair Schubring, Commissioner Hsu,
Commissioner Langworthy, Commissioner Nelson, Commissioner Preston,
Commissioner Raskin
Meeting Minutes taken by Rebecca Bennett, Development Services Coordinator
84
AGENDA ITEM 6.2
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Monday, February 27, 2023 – 5:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order in the Medina Council Chambers at
5:00 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Cynthia Adkins
Councilmember Jennifer Garone (online)
Councilmember Harini Gokul
Councilmember Bob Zook
ABSENT
Councilmember Mac Johnston
STAFF PRESENT
Burns, Missall, Wagner, Wilcox, Keyser, and Kellerman
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus the meeting agenda was approved as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, the public comment was closed.
4. PRESENTATIONS
None.
5. CITY MANAGER'S REPORT
None.
85
AGENDA ITEM 6.3
6. CONSENT AGENDA
None.
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Development Services Enterprise Budget Discussion
Recommendation: Discussion and direction.
Staff Contact: Steven R. Wilcox, Director of Development Services and Ryan Wagner,
Finance Director
Director of Development Services Steve Wilcox gave a presentation on the Development
Services Enterprise Budget. Council asked questions and staff responded.
ACTION: Discussion item only; no action taken.
9.2 Pending Legislative Session Bills
Recommendation: Discussion and direction.
Staff Contact: Stephanie Keyser, Planning Manager
Planning Manager Stephanie Keyser gave a brief summary of second substitute bill for
HB 1110 with additions and amendments that was passed out of the House Committee
on appropriations on Friday, February 24, 2023. Council asked questions and staff
responded.
ACTION: Discussion item only, no action taken.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
At this time (7:00 p.m.), Council took a brief recess.
The full Council reconvened and moved into Executive Session at 7:07 p.m. for an
estimated time of 45 minutes.
86
AGENDA ITEM 6.3
12. EXECUTIVE SESSION
RCW 42.30.110 (1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation
or potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
Council adjourned the Executive Session back into the regular meeting at 7:52 p.m.
ACTION: No action was taken following the Executive Session.
13. ADJOURNMENT
By consesus, Council adjourned the regular meeting at 7:52 p.m.
87
AGENDA ITEM 6.3
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Monday, February 13, 2023 – 5:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order in the Medina Council Chambers at
5:01 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Cynthia Adkins
Councilmember Jennifer Garone
Councilmember Mac Johnston
ABSENT
Councilmember Harini Gokul
Councilmember Bob Zook
STAFF
Burns, Wilcox, Sass, Wagner, Osada, Kellerman, Nations
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, the meeting agenda was approved as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, the public comment was closed.
4. PRESENTATIONS
4.1 Professional Excellence Award Presentations - Medina Police Department, by Chief
Jeffrey Sass
Police Chief Jeffrey Sass announced the police department has implemented 3 awards
to recognize superior performance or officers. Chief Sass presented Officer Brady
Halverson with the Medal of Courage for heroism while in the line of duty and detailed
the events. Officer Brady Halverson addressed the council, his family, follow officers and
members of the audience. Mayor Rossman, on behalf of the community, addressed
Officer Halverson, and thanked him for his actions and thanked his family. Mayor
88
AGENDA ITEM 6.3
Rossman also thanked the entire Medina Police Department for their service to the
community.
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Park Board Chair Sarah Gray gave an update on Park Board activities. She reported the
Park Board is requesting that their meeting dates be changed to every other month and
that the council would be hearing more about it at this meeting. She reported that the
annual Easter Egg Hunt will be on April 1, 2023, asked for candy donations and invited
council to assist. She reported the Ivy issues at Fairweather Park.
No Reports from Planning Commission, Emergency Preparedness, or City Council.
5. CITY MANAGER'S REPORT
Police Chief Jeff Sass reported the community forum went well. He discussed the training
simulator that the police department has for training for one month each year and
announced Shredder Day will be on April 15, 2023.
Director of Public Works Ryan Osada reported public works projects and gave brief update
on the NE12th sidewalk undergrounding project. He discussed the ivy at Fairweather Park
and plans to remove it and the maintenance involved. He gave an update on the City of
Bellevue AC watermain project.
Director of Finance and HR Ryan Wagner gave a brief update on the State Audit report
and discussed the informal recommendations received from the audit team. He discussed
year end financials and budget amendments.
Director of Development Services Steve Wilcox gave an update on activities in
Development Services. He announced that King County pump stations maintenance will
be done in July 2023 and will take approximately 2 to 4 weeks and discussed the scope
of the project. Mitigation is in process to give residents advance notice.
City Manager Steve Burns summarized his report. He reported that staff is working on
creating a gas leaf blower education page for the website and announced WSDOT will
be making a presentation at the March council meeting. He discussed the security door
will be added in the lobby at City Hall for staff safety.
6. CONSENT AGENDA
ACTION: Motion Reeves second Johnston and carried by a 5:0 vote; Council approved
the Consent Agenda as presented.
6.1 13th Month and January 2023 - Check Register
Recommendation: Approve.
Staff Contact: Ryan Wagner, Finance Director
6.2 Park Board Minutes of November 21, 2022
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
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AGENDA ITEM 6.3
6.3 Planning Commission Meeting Minutes of November 15, 2022
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
6.4 Draft Meeting Minutes of:
a) January 9, 2023; and
b) January 23, 2023.
Recommendation: Adopt minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
6.5 Contract Approval with Flock Group, Inc. for City-wide Camera Installation and Lease
Agreement
Recommendation: Approve.
Staff Contacts: Jeffrey R. Sass, Chief of Police
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Comprehensive Plan Public Participation Resolution
Recommendation: Adopt Resolution No. 430.
Staff Contact: Stephanie Keyser, Planning Manager
Planning Manager Stephanie Keyser briefly summarized the proposed Public Participation
Program Resolution. Council discussed, asked questions and staff responded.
ACTION: Motion Adkins second Garone to adopt Resolution No. 430 as presented and
carried by a 5:0 vote.
9.2 Comprehensive Plan Update
Recommendation: Discussion.
Staff Contact: Stephanie Keyser, Planning Manager
Planning Manager Stephanie Keyser gave a brief update on the visioning workshop and
survey results. She discussed the Growth Management Act (GMA) Checklist for the
Comprehensive plan and is working with the consultants to create a clear timeline.
Council discussed, asked questions and staff responded.
ACTION: Discussion only, no action taken.
9.3 Ordinance Amending MMC Chapter 2.24 Parks and Recreation Board and MMC
Chapter 2.28 Planning Commission to Allow for Hybrid Meetings and Clarify the Number
of Parks and Recreation Board Meetings
Recommendation: Adopt Ordinance No. 1019.
Staff Contacts: Ryan Osada, Director of Public Works and Dawn Nations, Deputy City
Clerk
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AGENDA ITEM 6.3
Public Works Director Ryan Osada briefly summarized the proposed Ordinance No.
1018 regarding amending the Parks and Recreation Board Meeting dates from 10
meetings per year to 6 meetings per year. He gave a brief explanation for these
proposed changes. No additional discussion by Council.
ACTION: Motion Johnston second Garone to adopt Ordinance No. 1018 as presented
and carried by a 5:0 vote.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
At this time (6:08 p.m.), Council took a brief recess.
The full Council reconvened and moved into Executive Session at 6:18 p.m. for an
estimated time of 90 minutes.
12. EXECUTIVE SESSION
RCW 42.30.110 (1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
Council adjourned the Executive Session back into the regular meeting at 7:52 PM p.m.
to extend the Executive Session for an additional 10 minutes.
Council adjourned the Executive Session back into the regular meeting at 8:05 p.m.
ACTION: No action was taken following the Executive Session.
13. ADJOURNMENT
By consensus, Council adjourned at 8:10 PM.
Meeting Minutes taken by Dawn Nations, Deputy City Clerk
91
AGENDA ITEM 6.3
MEDINA, WASHINGTON
AGENDA BILL
Monday, March 13, 2023
Subject: Comprehensive Plan Update
Category: Discussion
Staff Contact(s): Stephanie Keyser, Planning Manager
Summary
To complete the Comprehensive Plan on time, Staff is proposing the attached schedule for
chapter review.
Attachment(s)
A. Comp Plan Schedule Overview
Budget/Fiscal Impact: N/A
Recommendation: Discussion.
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 20 minutes
92
AGENDA ITEM 9.1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: March 13, 2023
TO: Medina City Council
FROM: Stephanie Keyser, AICP, Planning Manager
RE: Comprehensive Plan Update
SCHEDULE FOR COMP PLAN CHAPTER REVIEW
OVERVIEW
Medina City Council, Planning Commission, Park Board, Staff and Consultants will work toward
having a complete draft of the updated Comprehensive Plan available for public comment by the
end of May/beginning of June 2024. This will provide enough time for the regulatory reviews that
must be done (PRSC review, SEPA, 60-day notice to the Department of Commerce), and to ensure
the public will have ample opportunity to view and comment on the entire document.
The goal will be to adopt the update at the October 14, 2024 Medina City Council Meeting.
Planning on adoption prior to the December 31, 2024 deadline will build in a 2-month buffer that
we can utilize and still remain compliant.
Housing Chapter Clarification
The Housing Chapter was not included in the RFP for the Comp Plan consultant. At the time, the
City assumed the firm we contracted with to work on the Housing Action Plan (HAP) would also
write the Housing Chapter for the update. Due to staffing turnover and work capacity at the firm,
along with the significant legislative changes this session, the Housing Chapter will be 100% done
in-house by Planning Commission. They will begin working on it in May after the pending
legislation is finalized.
Please see the schedule for how Council will discuss each chapter to ensure the October 14th
adoption:
2023
Draft Deliverable by Planning Commission:
Housing: September 11, 2023 – Council will have a first in-depth discussion of the Housing
Chapter. Housing is anticipated to be the most controversial and time consuming and therefore is
93
AGENDA ITEM 9.1
being given the greatest number of meetings. Staff is anticipating 8 Council meetings with a
completion date of April 8, 2024.
Draft Deliverables from Consultant:
OCTOBER 2023
The City will receive the following chapter drafts:
Land Use
Parks and Open Space
Natural Element
Shoreline Management
Community Design
NOVEMBER 2023
The City will receive the following chapter drafts:
Transportation
Utilities
Capital Facilities
Process
Prior to Planning Commission discussing the drafts the Consultant has worked on, the drafts will
be included as attachments to the Comp Plan Update Council standing agenda item. This is
intended to give Council the opportunity to see what is being proposed prior to any Commission
or Board discussion and to provide comments and direction. It is anticipated that there will be a
back-and-forth of drafts between Council and Planning Commission. To ensure we stay on
schedule, it is suggested that drafts are only sent between bodies twice.
November 13, 2023 – The following drafts will be included as attachments in the Council packet:
Land Use, Parks and Open Space, Natural Element, Shoreline Management, and Community
Design.
DECEMBER 2023
December 11, 2023 – Council will have a first in-depth discussion of the following Chapters:
Shoreline, Community Design. Staff is anticipating 3 Council meetings to discuss the Shoreline
Chapter with a completion of February 12, 2024 and 3 Council meetings to discuss Community
Design with a completion of March 11, 2024.
2024
JANUARY 2024
January 8, 2024 – Council will have a first in-depth discussion of the following Chapters: Land
Use and Natural Element. Staff is anticipating 4 Council meetings to discuss Land Use with a
completion of April 8, 2024 and 3 Council meetings to discuss Natural Element with a completion
of March 11, 2024.
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AGENDA ITEM 9.1
FEBRUARY 2024
February 12, 2024 – Council will have a first in-depth discussion of the following Chapter:
Parks & Open Space. Staff is anticipating 3 Council meetings to discuss Parks & Open space
with a completion of April 8, 2024.
Council will complete the review of the Shoreline Element (the SMP was updated in 2019 and
it is anticipated the changes to the Comp Plan will be very minimal, which is why this Chapter
has the shorted proposed review time)
MARCH 2024
March 11, 2024 – Council will have a first in-depth discussion of the following Chapters:
Transportation, Utilities, Capital Facilities. Staff has allotted 3 Council meetings to discuss
Transportation, Utilities, and Capital Facilities with a completion of May 13, 2024.
Council will complete the review of Natural Element and Community Design
APRIL 2024
April 8, 2024 – Council will complete the review of Housing, Land Use, and Parks & Open
Space
MAY 2024
May 13, 2024 – Council will complete the review of Transportation, Utilities, and Capital
Facilities
JUNE 2024 – Full draft released for public comment
SEPTEMBER 2024
September 9, 2024 – Public Hearing on the Comp Plan
OCTOBER 2024
October 14, 2024 – Council Adoption
95
AGENDA ITEM 9.1
Overview
Housing Chapter
September 11, 2023: First Council Discussion
April 8, 2024: Deadline for completion
Shoreline
December 11, 2023: First Council Discussion
March 11, 2024: Deadline for completion
Community Design
December 11, 2023: First Council Discussion
March 11, 2024: Deadline for completion
Land Use Chapter
January 8, 2024: First Council Discussion
April 8, 2024: Deadline for completion
Parks & Open Space
February 12, 2024: First Council Discussion
April 8, 2024: Deadline for completion
Natural Element
January 8, 2024: First Council Discussion
April 8, 2024: Deadline for completion
Transportation
February 12, 2024: First Council Discussion
May 13, 2024: Deadline for completion
Utilities
February 12, 2024: First Council Discussion
May 13, 2024: Deadline for completion
Capital Facilities
February 12, 2024: First Council Discussion
May 13, 2024: Deadline for completion
Full Draft Available for Public Comment – June 2024
SEPA – July 2024
Notice to Commerce – July 2024
Council Public Hearing – September 9, 2024
Council Adoption – October 14, 2024
96
AGENDA ITEM 9.1
2023 2024 DEADLINE
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Housing
Planning Commission Working on Draft
Planning Commission Discussion 26-Sep 23-Oct
Council Discussion 11-Sep 9-Oct 13-Nov 11-Dec 8-Jan 12-Feb 11-Mar 8-Apr
Tentative Finish Apr
Land Use
Draft Received 9-Oct
Council Shown Draft Before Going to PC 13-Nov
PC Workshop 14-Nov
Planning Commission Discussion 23-Jan 27-Feb
Council Discussion 8-Jan 12-Feb 11-Mar 8-Apr
Tentative Finish Apr
Parks & Open Space
Draft Received 9-Oct
Council Shown Draft Before Going to PC and Park 13-Nov
PC Workshop 14-Nov
Park Board Discussion 16-Jan
Planning Commission Discussion 27-Feb
Council Discussion 12-Feb 11-Mar 8-Apr
Tentative Finish Apr
Natural Element
Draft Received 9-Oct
Council Shown Draft Before Going to PC 13-Nov
PC Workshop 14-Nov
Planning Commission Discussion 23-Jan 27-Feb
Council Discussion 8-Jan 12-Feb 11-Mar
Tentative Finish Mar
Shoreline
Draft Received 9-Oct
PC Workshop 14-Nov 23-Jan
Council Discussion 11-Dec 12-Feb
Tentative Finish Feb
Community Design
Draft Received 9-Oct
PC Workshop 14-Nov
Planning Commission Discussion 23-Jan 27-Feb
Council Discussion 11-Dec 12-Feb 11-Mar
Tentative Finish Mar
Transportation
Draft Received 13-Nov
Planning Commission Discussion 23-Jan 27-Feb 26-Mar
Council Discussion 11-Mar 8-Apr 13-May
Tentative Finish May
Utilities
Draft Received 13-Nov
Planning Commission Discussion 23-Jan 27-Feb 26-Mar
Council Discussion 11-Mar 8-Apr 13-May
Tentative Finish May
Capital Facilities
Draft Received 13-Nov
Planning Commission Discussion 23-Jan 27-Feb 26-Mar
Council Discussion 11-Mar 8-Apr 13-May
Tentative Finish May
Final Plan Documents & Adoption
Full Draft Available June
Send to PRSC June
SEPA
Commerce 60-Day Intent to Adopt
Community Open House
Council Public Hearing 9-Sep
Council Adoption 14-Oct
Deadline 31-Dec
97
AGENDA ITEM 9.1
Page 1 of 5
MEMORANDUM
DATE:
TO:
FROM:
RE:
March 13, 2023
Medina City Council
Stephanie Keyser, Planning Manager
Emily Miner, Assistant City Attorney
Staff Report – OGC Vacation Request
This memorandum summarizes City Staff’s analysis of Overlake Golf Course’s (“OCG”) vacation
petition to the City Council, requesting that the City vacate a portion of NE 16th St. and 80th Ave
NE.
A.Identity of Petitioner and Description of Proposed Vacation Area
1.In December 2022, the City received a petition requesting vacation of a portion of
NE 16th St. and 80th Ave NE. The petition was filed by OGC, the owner of the
property located at 8000 NE 16th Street, Medina, WA.
2.The location and boundaries of the proposed vacation area are depicted on the
attached survey submitted by OGC as part of their vacation petition. See Exhibit
A.
3.OGC submitted the application and petition using the approved format for
submittal.
4.To the City’s knowledge, no utilities have been installed above or below ground
on the portion of the ROW requested to be vacated; however, the Points Loop
Trail does follow the unopened ROW and is utilized by pedestrians and bikers. The
trail is currently routed around the edge of one of OGC’s parcels.
5.The proposed vacation area is currently developed with a parking lot and sport
courts owned and maintained by OGC and is not considered part of the improved
streetscape.
98
AGENDA ITEM 9.2
2
B. Property Ownership History
1. OGC owns five parcels within the City, comprising approximately 131 acres that is
used exclusively for a golf course. See Exhibit B. Four of the parcels (Nos.
2525049001, 2525049004, 2525049020, and 2525049003) are contiguous and
share common property lines. However, Parcel No. 3025300392 is separated from
the other four parcels by the portion of ROW OGC seeks to vacate (an L-shaped
unopened portion of ROW consisting of NE 16th Street and 80th Ave NE).
2. In 1981, OGC purchased the 5 parcels from Northwest Building Corporation (see
Exhibit C), subject to an option agreement reserved by Northwest Building
Corporation to exercise the option to buy back the parcels for a specified period
of time. See Exhibit D. The option agreement can only be exercised if OCG fails to
maintain the parcels as a private golf course. In other words, under this
agreement, OGC is required to maintain the parcels exclusively as a private golf
course. The option agreement explicitly prohibits the construction of office
buildings, residences, condominiums, apartments, and retail shops. The option
expires 21 years after the last grandchild of Norton Clapp dies.1
3. OGC continues to maintain the five parcels as a golf course with accessory uses
including sport courts, a swimming pool, a clubhouse, parking, and shop/garage.
C. Permitting History
1. In 1991, OGC submitted a request to demolish the existing clubhouse and pro
shop/storage building and construct a new clubhouse in the same location. The
demolition and re-build was approved via Special Use/Conditional Use Permit No.
148. See Exhibit E. An explicit requirement of CUP No. 148 was that the first phase
of construction must include the reconfiguration of the parking to organize and
maximize the parking spaces. Id. at Condition 9.
2. In 1993, OGC submitted a request to use the unopened portion of the public right-
of-way in conjunction with the rebuilding of the clubhouse permitted under CUP
No. 148. This request was reviewed and approved by the Medina Board of
Adjustments pursuant to Case No. 779, subject to certain conditions. See Exhibit
F.
3. In 2016, the City received a request from OGC to renovate the existing clubhouse.
This request was approved pursuant to permit numbers PL-16-006, PL-16-007,
CMP-16-004 2.
D. Applicable Zoning Regulations
1 Per section 8 of the Option Agreement, the youngest grandchild was born May 21, 1981.
2 These permits have not be included with the memorandum due to their size but are available upon request.
99
AGENDA ITEM 9.2
3
1. While the City is still waiting on confirmation from OGC verifying the
commencement of the golf course use on these five parcels, based on available
information, it appears that all five parcels have been in use as a golf course, and
accessory uses to the golf course, since 1952.
2. The parcels are zoned R-20. R-20 zoning is limited to single family residential uses.
However, because it appears the use of the parcels preceded all City zoning
regulations, the use of the parcels as a golf course was likely considered a legally
non-conforming use3 until 1992 when OGC applied for and received CUP No. 148,
which formally approved the use and associated structures4.
3. In September 2013, the City amended its development regulations to list public
and private clubhouses and golf courses in the Land Use Table 20.21.030 of the
Medina Municipal Code (“MMC”) as a special use in the R-20 zoning district. Ord.
No. 900 § 4 (Att. A), 2013. Applicability of the zoning regulations on the parcels is
addressed in the section below.
4. The code defines golf course as an “area with at least nine holes for playing golf,
including improved tees, greens, fairways, hazards, and a driving range. [The]
[f]acility may include a clubhouse with related pro-shop, restaurant/food, and
alcohol service.” MMC 16.10.080. Additionally, MMC 16.32.070 provides for
specific development regulations for golf courses in addition to the underlying
zoning regulations.
E. Applicability of Zoning Regulations on OGC Parcels if Vacation is Granted
1. Granting the vacation would have minimal impact to the four contiguous parcels.
Those four parcels would continue to be subject to the Golf Course development
criteria in MMC 16.32.070, as well as the underlying R-20 zoning regulations.
2. The most significant impact would be to the non-contiguous Parcel No.
3025300392 because it would become contiguous with the four other parcels,
thus making the uses on that parcel conform with the Golf Course development
criteria in MMC 16.32.070 in addition to the underlying R-20 zoning regulations.
Those regulations specifically include:
3 Pursuant to MMC 16.12.150, a nonconforming use means any activity, development, or condition that by the
zone in which it is located is not permitted outright or permitted as an accessory use, or is not permitted by a
conditional use permit or other special permitting process, but was lawfully created prior to the effective date of
the zone, or subsequent amendments thereto, and was continually maintained without abandonment as defined
in this chapter. A nonconforming use may or may not involve structures and may involve part of, or all of, a
structure or property.
4 As noted above, the City is waiting on OGC to provide verification of the commencement of the golf course and
associated accessory structures on the five parcels; however, available records indicate that the use began in 1952,
which is prior to the City’s incorporation in 1955, thus likely making the use legally non-conforming until 1992
when OCG applied for and received CUP No. 148.
100
AGENDA ITEM 9.2
4
• No building other than an open shelter could be constructed within 100
feet of the outer boundaries of the golf course adjoining properties
containing a residential use. (MMC 16.32.070.A.2).
• The underlying zoning regulations (which is R-20) would apply for height,
structural coverage, and impervious surface. (MMC 16.32.070.A.3).
• The maximum height of any new structure would be 25-feet from the
low point of original grade or 28-feet from the low point of finished grade
and whichever elevation produces the lower upper elevation is what is
used. (MMC Table 16.23.050.A).
• The maximum structural coverage would be 21% of the new lot and the
maximum impervious surface would be 52.5% of the new lot. (MMC
Table 16.23.020.B).
3. Additionally, any proposed project may also require additional land use permits
including Non-Administrative Special Use Permit (MMC 16.72.010), Site Plan
Review (MMC 16.72.040), SEPA (MMC Title 14), and/or a Non-Administrative
Variance (MMC 16.72.030).
F. Applicability of Zoning Regulations on OGC Parcels if Vacation is not Granted
1. If the vacation was not granted, the four contiguous parcels would continue to be
subject to the Golf Course development criteria in MMC 16.32.070, as well as the
underlying R-20 zoning regulations.
2. Additionally, if the vacation was not granted, this would mean Parcel No.
3025300392, the non-contiguous parcel containing the sport courts and parking,
would not be on the grounds of the golf course (MMC 16.32.070.E) and would
therefore remain subject to the existing 1992, 1993, and 2016 permits.
3. This means that if OGC wanted to modify the existing uses on Parcel No.
3025300392, they would need to apply for, and be granted, a new
nonadministrative conditional use permit or nonadministrative special use permit,
along with any other applicable land use permits. MMC 16.72.010.
The underlying zoning regulations (which is R-20) would continue to apply for
height, structural coverage, and impervious surface for any development on the
parcel. Specifically:
• The maximum height of any new structure would be 25-feet from the low
point of original grade or 28-feet from the low point of finished grade and
whichever elevation produces the lower upper elevation is what is used.
(MMC Table 16.23.050.A).
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AGENDA ITEM 9.2
5
• The maximum structural coverage would be 21% of the lot and the
maximum impervious surface would be 52.5% of the lot. (MMC Table
16.23.020.B).
• If the vacation is not granted, Parcel No. 3025300392 would technically
remain a corner lot which means it would have two fronts, one rear, and
one side yard setback. The setbacks for this lot would be: 30-feet each
front, 30-feet rear, and 20-feet from the side property line (MMC Table
16.22.030 and MMC Figure 16.22.030.B). Any deviation from the
development regulations would require a non-administrative variance.
Exhibits
1. Exhibit A – Survey of Requested Portion of ROW
2. Exhibit B – Parcel Map
3. Exhibit C – 1981 Statutory Warranty Deed
4. Exhibit D – 1981 Option Agreement
5. Exhibit E – February 25, 1992 Medina Planning Commission meeting minutes
6. Exhibit F – January 19, 1993 Medina Board of Adjustment meeting minutes
102
AGENDA ITEM 9.2
EXHIBIT A
103
AGENDA ITEM 9.2
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EXHIBIT B
105
AGENDA ITEM 9.2
Parcel No. 2525049001
Parcel No. 2525049004
Parcel No. 2525049003
Parcel No. 2525049020
Pa
r
c
e
l
N
o
.
30
2
5
3
0
0
3
9
2
106
AGENDA ITEM 9.2
EXHIBIT C
107
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108
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109
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EXHIBIT D
110
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111
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112
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114
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115
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EXHIBIT E
123
AGENDA ITEM 9.2
40,pg,o1 4izy)v .
Planning and Development Services
McConnell/Burke Incorporated
11000 N.E. 33rd Place Suite 101 Bellevue, Washington 98004 (206) 827-655 FAX: 889-0730
November 16, 1992
Overlake Golf and Country Club
8000 N.E. 16th Street N.E.
Bellevue, WA 98004
RE: Conditional Use Permit: Case No. 148
ATTN: Jerry Chichanski, Mithun Partners
Your Conditional Use Permit, Case No. 148, for the Overlake Golf and Country Club is hereby
issued based on the revised drawings submitted with the application and the eleven conditions
(attached) approved by the Medina Planning Commission February 25, 1992.
Sincerely,
41eN
Robert G. Burke
Planning Consultant
124
AGENDA ITEM 9.2
Planning Commission Minutes
February 25, 1992
Page 3
*31
Ci f
1 Burke stated that there are really two issues before them: 13 To
allow the relocation of an existing sewer line. 2) Approving the
specifics of the proposed mitigation plan.
Saad stated that the applicant is making definite efforts in
trying to resolve the parking/traffic situation. He stated that
he does not feel that more Planning Commission meetings on the
issue need to be held. He suggested using more signage giving
more directions on the parking be posted and he also suggested
notifying everyone living on the affected street which city
official to contact in case of a violation.
Taylor stated that he would still like to see more transient
parking on -site.
Discussion on the motion.
Saad moved to approve Subst. Dev. No. 91-9, subject to the City
Planner's recommendations which are: 1) Approval by the City of
Bellevue as to precise location of the main. 2) Preparation of a
utility easement that is acceptable to the City of Bellevue and
the City of Medina. 3) Use of appropriate erosion controls to
minimize runoff into the lake, to be approved by the City
Engineer and; the applicant will provide additional on -site
parking in conjunction with the sewer project that will be
maintained for the duration of the project and; the applicant
will provide adequate signage that will give directions on the
parking and; the applicant will send letters to the neighbors
with procedures for getting in touch with city officials should
there be any violations. Duzan seconded the motion and it was
approved unanimously,
Case No. 148 - Overlake Golf 8. Country Club - 8000 NE 16th St.
To allow demolition of existing clubhouse and pro-shop/storage
building, and construct a new clubhouse in the same location.
(Tabled from the January meeting)
Chairperson Taylor and Saad excused themselves from the hearing
of this case, due to a possible conflict of interest, since they
are social members of the Overlake Golf and Country Club.
Potts was asked to act as Chairperson in the absence of the
Chairperson and Vice-Chair.
Planner Burke reviewed that after the last meeting it was made
clear by much public testimony that several issues needed to be
addressed such as: 1) Increased traffic due to a potential
increase in use of the clubhouse facility. This issue is not so
much the amount of traffic generated, but rather the fact that
nearly 90% of it comes from outside Medina and is required to
utilize internal City streets to reach the facility. 2) Impact
of Club traffic on adjacent residential streets and the
desirability of a second entry. 3) Adequacy of on-site parking,
particularly in conjunction with special events. 4) Reduction of
the impacts of construction. 5) Impacts to site drainage. 6)
Site and right-of-way landscaping.
Burke stated that in the January staff report he had recommended
that this case be continued in order to complete the
environmental review and to gain additional information relative
to traffic impacts. He stated that after receiving that
information that he has issued a Mitigated Declaration of
Nonsignificance.
125
AGENDA ITEM 9.2
Planning Commission Minutes
February 25, 1992
Page 4
Burke stated that the submitted traffic study estimated traffic
generated by the golfcourse ranging from 240 vehicles a day for
an off-season weekday, to 580 vehicles a day for a peak season
weekend. These volumes were based on the current usage and
membership of 935. He stated that the Club has preliminarily
agreed to limit their maximum membership to 1035. This
represents about a 10% increase over current levels. He stated
that it was also indicated, by a resident at the last meeting,
that the Club had estimated an increase in food and beverage
sales of 40% and that this must translate into an increase in
traffic. He stated that he has been informed by the applicants
that this 40% figure related to an earlier proposal made to Club
members that included a much larger ballroom facility. This
element is not part of the current proposal, so the 40% increased
sales figure does not apply. He stated that it seems reasonable
to assume that a new facility is likely to result in some members
using the facility more often and that this would add to the
traffic volume. He stated that there will likely be an increase
of 15% in Club generated traffic over the existing levels.
Jerry Cichanski, Mithune Partners, was present to respond to some
comments that were made at the last meeting. He stated that
comments made by Bill Mundt, 7605 NE 14th, were unfair. He
stated that the petitions that Mr. Mundt had submitted had been
signed by people who had not been aware that the Club use will be
limited to use by members and their guests only and that the Club
does not want outside usage. He also noted that there would be
no change in the current functions of the Club. He submitted a
fact sheet into the record and then proceeded to discuss the
sheet. He also discussed the conditions that Burke had
recommended and that he had concerns over Condition No. 8 & 9.
He discussed the feasibility of an additional entry to the Club
and the reasons why he felt it would not be possible.
Discussion on the proposed parking and the addition of another
entry to the Club.
David Ivany, from Parametrix, discussed the submitted traffic
study. He discussed the possibility of an additional access on
12th, but stated that would have a definite negative impact on
the existing traffic and that an additional access on 24th would
also not be feasible.
Bill Squires, manager for the Overlake Golf and Country Club,
discussed the proposed maximum allowed membership and how it
related to the parking. He also stated that the Club would be
willing to notify the adjacent neighbors of any special events
that would be held at the Club. He stated that they would only
schedule activities that would not exceed the maximum number of
parking spaces.
Jerry Cichanski discussed again Burke's recommended Conditions
No. 8 & 9. He submitted drawings and photos and he discussed how
the present location is the only feasible location for the
clubhouse and that the present entry is the only feasible access
to the Club. He stated that the traffic study did not warrant
two accesses to the Club and he asked that Burke's Conditions No.
8 and 9 not be required. He also recommended that in Burke's
Condition No. 3 that after members that ", guests" should be
added.
Potts opened the Public Hearing.
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February 25, 1992
Page 5
Bill Mundt, 7605 NE 14th, was present to clarify some points that
he had brought up at the last meeting. He also submitted 7 more
signatures into the record that are against the proposal being
approved. He then discussed his submitted drawing and he
discussed possible additional entry alternatives. He also
discussed his concerns over the impact the increased traffic
would create.
Mark Mathewson, 1456 Evergreen Point Rd., also expressed his
concerns over the increase in traffic if this proposal were to be
approved.
Gordon Kuenster, 1603 Evergreen Point Rd., stated that he is in
agreement with Burke's recommendation and conditions and that he
is in support of the new facility.
Mike Moran, 7600 NE 16th, addressed his concerns over the traffic
and stated that he would like the Commission to explore the
feasibility of providing another access.
The following residents expressed their concerns regarding the
proposal:
Dennis Talaga, 1220 80th Ave. NE
Bill Stut, 7750 HE 16th
Patti Mathewson, 1456 Evergreen Point Rd.
Chet Potuzak, 1270 80th P1. NE
Porter Taylor, 1855 Evergreen Point Rd.
John Dern-Palmer, 1600 77th Ave. NE
John Garner, 7845 NE 14th
Dr. Rosegay, 2038 79th Ave. NE
Ralph Garhar, 1280 80th Ave. NE
Dennis Conrad, 7804 NE 14th
Henry Paulman, 1450 80th Ave. NE, stated that a large portion of
the parking/traffic problems are being addressed by the Club.
Discussion on the parking/traffic and discussion on an alternate
ingress/egress.
Potts closed the Public Hearing.
Krengel moved to approve Conditional Use No. 148 subject to:
1. Receipt of a variance to allow a portion of the roof to extend
four feet above the allowed height to conceal required mechanical
equipment.
2. The Country Club will prepare an agreement in a form
acceptable to the City stating their membership will be kept to a
maximum of 1,035.
3. The Country Club will prepare a statement in a form acceptable
to the City that the club facilities are for the exclusive use of
members, quests and their families and that at no time these
facilities will be used as a commercial enterprise.
4. A storm drainage and runoff analysis and plan will be prepared
based on a fifty year storm event and approved by the City
Engineer, to be submitted with the building plans.
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Planning Commission Minutes
February 25, 1992
Page 6
5. A construction activity mitigation plan will be prepared that
will address temporary erosion control; maintenance and repair or
replacement of affected streets; location of construction vehicle
and worker parking and construction vehicle access; provision of
fencing for security and safety; renovation of temporary worker
parking off 24th to be completed within 30 days after completion
of the Clubhouse; adequate buffering of ponds and wetlands; to be
approved by the Building Official and City Engineer. Overlake
must hire a construction mitigator to monitor the project.
6. Meet provisions of the Landscaping Requirements and Tree
Preservation Ordinance related to landscaping on adjacent rights-
of-way. Landscaping will be installed prior to issuance of any
occupancy permit. Submit landscape plan for approval by the City
Landscape Architect and City Planner with building plans.
7. Improvements to the golfcourse will include provisions of the
City's Sensitive Areas Ordinance (under consideration) such as:
delineation of wetlands and streams, 25 ft. buffers (proposed)
from wetlands and streams, and a management program related to
maintenance and fertilization that incorporates the best
management practices available in the vicinity of identified
sensitive areas.
8. There shall be notices sent by Overlake notifying neighbors in
the event of any large gatherings being held at the Club.
9. Either increase available parking and/or develop a program to;
1) utilize off-street spaces for employees during peak events
(e.g. schools or church) with shuttles, and/or employee car pool
programs with carpools given preference for on -site parking,
and/or Club subsidized transit pass programs; to be approved by
the City Engineer and City Planner. First phase of construction
must include the reconfiguration of the parking nearest the
clubhouse to organize/maximize the parking spaces.
10. 16th Ave. needs an evaluation by the City Engineer to make a
determination of ways to slow the traffic.
11. In the event that Overlake makes a golfcourse redesign, they
must add a second entrance.
Duzan seconded the motion. LaBelle voted "naye". The motion
passed.
The meeting was adjourned at 11:55 PM.
Ly W LibL.174ui4)
il Secretary elor, o the
Planning Commission
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AGENDA ITEM 9.2
EXHIBIT F
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AGENDA ITEM 9.2
MEDINA BOARD OF ADJUSTMENT
MINUTES
January 19, 1993
The meeting of the City of Medina Board of Adjustment was call
to order at 7:00 PM by Chairperson Shomler. The meeting was
recorded.
Members Present: Martin, Dineen, Stevenson and
Chairperson Shomler
Members Absent: Clise
Staff Present: Secretary Batchelor and Planner Burke
Stevenson moved to approve the minutes of the December 15,
meeting. Dineen seconded the motion and the minutes were
approved unanimously.
9
1. Case No. 770 - Wolf - 456 Overlake Dr. E. - To allow
construction of a new residence that would exceed the allowed
ft. height by 7 ft.; intrude 1 ft. into both required 10 ft.
sideyard setback; exceed allowed 17.5% lot coverage by approx
3.5% (RECONSIDERATION).
This case was continued to the next meeting.
ed
ape
2
36
2. Case No. 779 - Overlake Golf b Country Club - To allow the use
of unopened public right-of-way in conjunction with the
rebuilding of the clubhouse (Conditional Use No. 148) under the
provisions of Chapter 12.32, Medina Municipal Code.
Doug Leigh, of Mithun Partners, was present on behalf of the
Overlake Golf & Country Club. He stated that as a condition
the approval of the conditional use permit the Overlake Golf
Country Club received, they were required to go before the Bo rd
of Adjustment and obtain a variance for the reconfiguration a d
construction of the parking lot. He noted that the demolitio of
the old clubhouse was underway and that they planned to begin
construction on the new clubhouse in February. He discussed he
submitted drawings showing the proposed parking lot configura ion
and passed out photos of the current parking lot. He explain d
that the new configuration would allow for more parking space
than had previously existed and that they would be gravelling the
lot, not installing asphalt, in an effort to not increase the
impervious surface.
Mr. Leigh passed out drawings depicting the new proposed light
poles. There was some discussion on the proposed light poles.
Jerry Cichanski, Mithun Partners, was present to clarify that the
proposed plan that they were reviewing was the same plan that had
already been presented to the Planning Commission and the City
Council.
Susie Marglin, 2617 Evergreen Point Rd., was present to state
that the public pedestrian pathway in the city right-of-way be
prese•r•ved as per the Medina Comprehensive Plan. She emphasiZed
that this parking lot reconfiguration not effect this pedestrian
pathway.
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AGENDA ITEM 9.2
Board of Adjustment Page 2
Considerable discussion on the pedestrian pathway.
Henry Paulman, 1415 80th Ave. NE., was present to state that �e had some concerns regarding the drainage of the proposed park�ng
lot.
Discussion on the reconfiguration and construction of the proposed parking lot. j Planning Consultant Burke stated that under the provisions and conditions set forth in Conditional Use Permit No. 148, the 1· Overlake Golf and Country Club has been granted permission to. proceed with the construction of a new clubhouse facility and 1 accompanying improvements. One of the improvements, which is I also a Condition on Permit No. 148, is to provide expanded oni site parking facilities to reduce the overflow parking on surrounding neighborhood streets. The Country Club has proce�ded with the design of a new parking area that essentially expands available parking in generally the same location as the exist�ng lot.
Burke stated that he recommended approval subject to: 1. The lowering of the two light standards nearest the adjacent weatr property. 2. Paving of gravel parking area; and 3. Landscaping of parking adjacent to the south property line. He also stated that he would like to add to No. 2 of his recommendation that the i feasibility of the condition be reviewed again in a year and fhat he would also recommend and add another condition that a walkfng pathway be designated from 80th Ave. NE to NE 16th. He also 1_ recommended that the entrance from 80th be signed and enhance� and the landscaping plan be approved by the city landscape architect.
Chairperson Shomler read a letter from Carol Krer1gel, of the Planning Commission, in which she recommended approval of the variance request.
Dave Martin stated that he had made a site visit and that he r,adsome concerns relating to the proposed lighting, such as the 1 proposed height.
Discussion on the proposed light standards.
Martin moved to approve the variance request subject to: 1. Limit the maximum height of the light standards to 25 ft. 2. Revie� the feasibility of paving the gravel parking area in a year. 3.Require the landscaping of the parking area adjacent to th�south property line and have the landscaping plan approved byl thecity landscape architect. 4. Designate a pedestrian pathway a•per the Medina Comprehensive Plan. Dineen seconded the motion,passed.
DISCUSSION
Dineen moved that Robert Shomler be elected as Chairperson Clise be elected as Vice Chairperson. Martin seconded the motion, passed.
The meeting was adjourned at 8:35 PM.
Lr;;i'IAfh�l�ll:�o the Board of Adjustment
an� I I
Al
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AGENDA ITEM 9.2
NO ATTACHMENTS FOR AGENDA ITEM 9.3
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AGENDA ITEM 9.3