HomeMy WebLinkAbout05-22-2023 - Agenda Packet
MEDINA CITY COUNCIL
Monday, May 22, 2023
5:00 PM – JOINT CITY COUNCIL AND PLANNING
COMMISSION MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
JOINT CITY COUNCIL
AND PLANNING COMMISSION
MEETING
Hybrid - Virtual/In-Person
Monday, May 22, 2023 – 5:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston,
Bob Zook
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman
Virtual Meeting Participation
The Medina City Council has moved to hybrid meetings, offering both in-person and online
meeting participation. In accordance with the direction from Governor Inslee, masking and social
distancing will be optional for those participating in person. Individuals who are participating online
and wish to speak live (on-line) can register their request with the City Clerk at 425.233.6411 or
email akellerman@medina-wa.gov and leave a message before 2PM on the day of the May 22
Council meeting. Please reference Public Comments for May 22 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is your turn
to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you
reach the 3 minute limit. The city will also accept written comments. Any written comments must
be submitted by 2 PM on the day of the May 22 Council meeting to the City Clerk at
akellerman@medina-wa.gov.
Join Zoom Meeting
Meeting ID: 832 5227 3105
Passcode: 589036
One tap mobile
+12532158782,,83252273105# US (Tacoma)
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook
2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Hybrid/Virtual City Council meeting can
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
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wa.gov and leave a message before 2PM on the day of the May 22 Council meeting.
Please reference Public Comments for May 22 Council Meeting on your correspondence.
The City Clerk will call on you by name or telephone number (on-line) when it is your turn
to speak. You may also fill out a speaker card upon your arrival at City Hall; if you are
attending in-person. You will be allotted 3 minutes for your comment and will be asked to
stop when you reach the 3 minute limit.
4. PRESENTATIONS
4.1 None.
5. CITY MANAGER'S REPORT
None.
6. CONSENT AGENDA
None.
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Comprehensive Plan (Housing Element)
Recommendation: N/A
Staff Contact(s): Stephanie Keyser, Planning Manager
Time Estimate: 120 minutes
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
12. ADJOURNMENT
Next regular City Council Meeting: June 12, 2023 at 5 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS AND EVENTS
Wednesday, May 24, 2023 - Planning Commission Special Meeting (6:00 PM)
Monday, May 29, 2023 - Memorial Day – City Hall Closed
Monday, June 12, 2023 - City Council Meeting (5:00 PM)
Monday, June 26, 2023 - City Council Meeting (5:00 PM)
Tuesday, June 27, 2023 - Planning Commission Regular Meeting (6:00 PM)
Tuesday, July 4, 2023 - Independence Day - City Hall Closed
Monday, July 10, 2023 - City Council Meeting (5:00 PM)
Monday, July 17, 2023 - Park Board Meeting (5:00 PM)
Monday, July 24, 2023 - City Council Meeting (5:00 PM)
Tuesday, July 26, 2023 - Planning Commission Regular Meeting (6:00 PM)
Wednesday, August 9, 2023 – Emergency Preparedness Meeting (4:00 PM)
Monday, August 14, 2023 - City Council Meeting - Dark No Meeting
Monday, August 28, 2023 - City Council Meeting - Dark No Meeting
Monday, September 4, 2023 - Labor Day - City Hall Closed
Monday, September 11, 2023 - City Council Meeting (5:00 PM)
Monday, September 18, 2023 - Park Board Meeting (5:00 PM)
Monday, September 25, 2023 - City Council Meeting (5:00 PM)
Tuesday, September 26, 2023 - Planning Commission Regular Meeting (6:00 PM)
Monday, October 9, 2023 - City Council Meeting (5:00 PM)
Monday, October 23, 2023 - City Council Meeting (5:00 PM)
Tuesday, October 24, 2023 - Planning Commission Regular Meeting (6:00 PM)
Friday, November 10, 2023 - Veterans Day - City Hall Closed
Monday, November 13, 2023 - City Council Meeting (5:00 PM)
Monday, November 20, 2023 - Park Board Meeting (5:00 PM)
Thursday, November 23, 2023 - Thanksgiving Holiday - City Hall Closed
Friday, November 24, 2023 - Day After Thanksgiving Holiday - City Hall Closed
Monday, November 27, 2023 - City Council Meeting (5:00 PM)
Monday, December 11, 2023 - City Council Meeting (5:00 PM)
Wednesday, December 13, 2023 – Emergency Preparedness Meeting (4:00 PM)
Monday, December 25, 2023 - Christmas Day - City Hall Closed
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CERTIFICATION OF POSTING AGENDA
The agenda for Monday, May 22, 2023 Regular Meeting of the Medina City Council was posted
and available for review on Friday, May 19, 2023 at City Hall of the City of Medina, 501 Evergreen
Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-
wa.gov.
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MEDINA, WASHINGTON
AGENDA BILL
Monday, May 22, 2023
Subject: Comprehensive Plan (Housing Element)
Category: Discussion and Direction
Staff Contact(s): Stephanie Keyser, Planning Manager
Summary
Planning Commission will begin work on the Housing Element for the Comprehensive Plan update
next month. To set everyone up for success as we begin this endeavor, the following topics will
be discussed tonight:
a) New Housing Element Requirements (HB 1220), New Housing Legislation (HB 1110 and
HB 1337) Development Code Amendment Timeline
b) CC/PC Small Group Activity
c) Proactively Planning for the Future – direction is being asked.
Attachment(s) Comprehensive Plan (Housing Element) Memo
Budget/Fiscal Impact:
Recommendation: N/A
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 120 minutes
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AGENDA ITEM 9.1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: May 22, 2023
TO: Medina City Council and Planning Commission
FROM: Stephanie Keyser, AICP, Planning Manager
RE: Comprehensive Plan (Housing Element)
Although this year might have been the year of housing in the legislature with bills passing that will
require amendments to Medina’s development code, the 2021-2022 session changed the way
cities are required to plan for housing. HB 1220 amended the Growth Management Act (GMA)
housing goal and requires cities to plan for and accommodate housing affordable to all economic
segments. This doesn’t mean the City must act as a developer and build housing; rather, the
barriers in place via zoning and development regulations need to be identified and removed. The
Department of Commerce created a flow chart (Figure 1) that outline s the necessary steps for
updating the Housing Element under HB 1220. The old requirements are in grey, the new
requirements are in green, and the City’s responsibilities are circled in pink.
Figure 1. New GMA Framework for Update Housing Elements. Department of Commerce.
As a fully developed, land-locked city with extremely limited vacant land1, growth in Medina will
predominantly happen through redevelopment. By the Comprehensive Plan deadline (December
1 Available vacant land in Medina generally is the result of a resident owning two or more contiguous parcels
where one has not been developed. The vacant lot is then able to be sold and developed as is, without the need for
a Lot Line Adjustment (LLA). There have been a couple of new development projects over the past two years that
are the result of this situation. 7
AGENDA ITEM 9.1
31, 2024), Medina must demonstrate zoned or planned capacity to meet its 2044 target housing
growth of 19 new housing units, or a total of 1,151 housing units. It should be noted that missing
middle housing was already a requirement for cities to consider as part of this update so the
passing of HB 1110 doesn’t create more work in that respect.
HB 1110 and HB 1337 Development Code Timeline
The deadline for adopting the development regulations required under HB 1110 and HB 1337 is
six months after the Comprehensive Plan deadline, or June 30, 2025. The Department of
Commerce will provide guidance on the new legislation and model ordinances by the end of this
year. It is anticipated that work will begin on the new development regulations in 2024.
PROACTIVELY PLANNING FOR THE FUTURE
Higher Densities (to be completed by December 31, 2024)
We can reasonably expect more housing changes in the next legislative session. One of the bills
that failed this year but has a high probability of coming back centered around Transit Oriented
Development (TOD) or creating higher densities around transit stops. While this session’s bill (SB
5466) was pared down and, if passed, would not have included Medina, we can realistically
assume that at some point in the future, the State will require higher densities around the 520 LID.
We also know that 84th Avenue NE to NE 12th Street could, at some point, also be required to have
higher densities as they are minor arterial streets with frequent bus stops.
Direction asked:
As part of the Housing discussion, Staff would like Planning Commission to consider what higher
density would look like around the LID. At minimum, this would include land that could support
higher densities being identified on the future land use map. Even if Council doesn’t think rezoning
to higher densities right now is appropriate, just having the conversation and identifying where it
could make sense to support this kind of development is going to help future staff, Planning
Commissions, and City Councils.
Reconfigure some of R-16 (to be completed by December 31, 2024)
Medina’s current zoning districts were created in 1955 and haven’t changed since then. Best
practice during a comprehensive plan update is to review the zoning districts for consistency with
the prescribed standards and make adjustments (e.g. rezone) if necessary. R-16 is the largest
zoning district and has the largest variety of lots. One of the things that came up during the bulk
discussion a few years ago is that because these lots are so varied, it can make it difficult to provide
fair regulations; the issues that face the smaller inland R-16 lots are different from issues of R-16
lots along Overlake Drive East.
Direction asked:
As part of the Comprehensive Plan update, Staff would like Planning Commission to consider
creating a smaller zoning district and applying it to lots that more appropriately fit that standard.
This doesn’t mean new development regulations need to be created as the R-16 already accounts
for substandard lots. Doing this will allow the City greater nuance with zoning controls in the future
instead of the prescriptive blanket in place right now.
Look at decreasing impervious surface and structural coverage (to be completed by June
30, 2025)
Two more observations that came up during the bulk conversation a few years ago center around
structural coverage and impervious surface. A complaint that is often heard from residents is that
houses seem to be bigger than they used to be, which is correct. Over the years zoning changes
were made to grant smaller lots more structural coverage and for lots with easements on them to
include that area when calculating maximum allowed coverage (whereas prior, that area was 8
AGENDA ITEM 9.1
excluded which resulted in a smaller allowable footprint). Another concern is the amount of
impervious surface that is allowed (again, R-16 is granted the most at 55%). It has been correctly
observed that this allowance is in conflict with wanting to preserve and retain tree canopy.
Direction asked:
As part of the new development regulation work, consider if a reduction in impervious surface
(particularly in R-16) and structural coverage is appropriate.
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AGENDA ITEM 9.1