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07-10-2023 - Agenda Packet
MEDINA CITY COUNCIL Monday, July 10, 2023 5:00 PM – REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina. 1 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, July 10, 2023 – 5:00 PM AGENDA MAYOR | Jessica Rossman DEPUTY MAYOR | Randy Reeves COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston, Bob Zook CITY MANAGER | Stephen R. Burns CITY ATTORNEY | Scott Missall CITY CLERK | Aimee Kellerman Virtual Meeting Participation The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals who are participating online and wish to speak live can register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the July 10 Council meeting. Please reference Public Comments for July 10 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. The city will also accept written comments. Any written comments must be submitted by 2 PM on the day of the July 10 Council meeting to the City Clerk at akellerman@medina-wa.gov. Join Zoom Meeting Meeting ID: 832 5227 3105 Passcode: 589036 One tap mobile +12532158782,,83252273105# US (Tacoma) 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook 2. APPROVAL OF MEETING AGENDA 3. PUBLIC COMMENT PERIOD Individuals wishing to speak live during the Virtual City Council meeting may register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the July 10 Council meeting. Please reference 2 Public Comments for July 10 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 4. PRESENTATIONS 4.1 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Time Estimate: 10 minutes 4.2 Recognition of Outgoing Planning Commissioner Laurel Preston by Mayor Jessica Rossman. Time Estimate: 5 minutes 5. CITY MANAGER'S REPORT Time Estimate: 20 minutes Police, Development Services, Finance, Central Services, Public Works, City Attorney 5.1a City Manager Monthly Report 5.1b Police Monthly Report 5.1c Development Services Monthly Report 5.1d Finance Monthly Report 5.1e Central Services Monthly Report 5.1f Public Works Monthly Report 6. CONSENT AGENDA Time Estimate: 5 minutes Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. 6.1 June 2023, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Director of Finance and HR 6.2 Draft Meeting Minutes of: a) May 8, 2023 City Council Meeting; and b) June 12, 2023 City Council Meeting. Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 3 6.3 Confirmation of Appointment to the Medina Parks and Recreation Board Recommendation: Confirm the following appointments: Parks and Recreation Board Viji Raman, Position 2 India Fitting-Koh, Position 5 Collette McMullen, Position 7 Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee 6.4 Ordinance Amending Chapter 5.10 of the Medina Municipal Code Regarding Peddler and Solicitation Activities Recommendation: Approve Staff Contacts: Jeff Sass, Chief of Police and Scott M. Missall, City Attorney 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING None. 9. CITY BUSINESS 9.1 Comprehensive Plan Update Recommendation: Update only; no action needed. Staff Contact: Stephanie Keyser, AICP, Planning Manager Time Estimate: 5 minutes 9.2 Draft Tree Code Fines Recommendation: Discussion and direction. Staff Contact: Steve Wilcox, Development Services Director Time Estimate: 20 minutes 9.3 Gas-powered Leaf Blower Update Recommendation: Discussion, direction and possible action. Staff Contact: Stephen R. Burns, City Manager Time Estimate: 20 minutes 9.4 Financial Policy Update Recommendation: Direct staff to bring back a resolution for adoption at the next Council Meeting. Staff Contact: Ryan Wagner, Director of Finance and HR Time Estimate: 15 minutes 9.5 City Manager Review Recommendation: Discussion and direction. Staff Contacts: Stephen R. Burns, City Manager and Jessica Rossman, Mayor 4 Time Estimate: 5 minutes 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 11. PUBLIC COMMENT Comment period is limited to 10 minutes. Speaker comments limited to one minute per person. 12. EXECUTIVE SESSION Time Estimate: 15 minutes RCW 42.30.110 (1)(c) To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. Council may take action following the Executive Session. 13. ADJOURNMENT Next regular City Council Meeting: July 24, 2022 at 5 PM. 5 ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS AND EVENTS Wednesday, July 12, 2023 - Emergency Preparedness Meeting (4:00 PM) Monday, July 17, 2023 - Park Board Meeting (5:00 PM) Monday, July 24, 2023 - City Council Meeting (5:00 PM) Tuesday, July 26, 2023 - Planning Commission Regular Meeting (6:00 PM) Monday, August 14, 2023 - City Council Meeting - Dark No Meeting Monday, August 28, 2023 - City Council Meeting - Dark No Meeting Monday, September 4, 2023 - Labor Day - City Hall Closed Monday, September 11, 2023 - City Council Meeting (5:00 PM) Monday, September 18, 2023 - Park Board Meeting (5:00 PM) Monday, September 25, 2023 - City Council Meeting (5:00 PM) Tuesday, September 26, 2023 - Planning Commission Regular Meeting (6:00 PM) Monday, October 9, 2023 - City Council Meeting (5:00 PM) Wednesday, October 11, 2023 - Emergency Preparedness Meeting (4:00 PM) Monday, October 23, 2023 - City Council Meeting (5:00 PM) Tuesday, October 24, 2023 - Planning Commission Regular Meeting (6:00 PM) Friday, November 10, 2023 - Veterans Day - City Hall Closed Monday, November 13, 2023 - City Council Meeting (5:00 PM) Monday, November 20, 2023 - Park Board Meeting (5:00 PM) Thursday, November 23, 2023 - Thanksgiving Holiday - City Hall Closed Friday, November 24, 2023 - Day After Thanksgiving Holiday - City Hall Closed Monday, November 27, 2023 - City Council Meeting (5:00 PM) Monday, December 11, 2023 - City Council Meeting (5:00 PM) Wednesday, December 13, 2023 – Emergency Preparedness Meeting (4:00 PM) Monday, December 25, 2023 - Christmas Day - City Hall Closed CERTIFICATION OF POSTING AGENDA The agenda for Monday, July 10, 2023 Regular Meeting of the Medina City Council was posted and available for review on Friday, July 7, 2023 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina- wa.gov. 6 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: July 10, 2023 To: Honorable Mayor and City Council From: Stephen R. Burns, City Manager Subject: City Manager Report The City Council has identified six goals and priorities for staff to work on in 2023. Below are the goals and status update. o Create a clear timeline and protocols for Council projects to include no new code without an enforcement plan. City staff is working on this with a tentative timeline to report back to Council in the Fall of 2023. o Strategy for creative revenue sources, relook at fine structure and compare or calibrate with other cities. Development Services Director Steve Wilcox provided an update to the City Council on February 27 covering short-term and long- term budget outlook and stabilization for Development Services. Looking forward, one item we will continue to monitor is the fee schedule to ensure it accurately reflects cost recovery. o Implement a full HR system that covers employee lifecycle. Finance/HR Director Ryan Wagner has implemented the first phase of implementing a full-service Human Resources program that will standardize Medina employment requirements. The first phase was moving the city staff from paper timesheets to a fully automated payroll software solution through ADP. The city went live with this solution on May 1, 2023. The Finance department will continue the buildout of phase 2 for the Human Resources piece that includes hiring, onboarding, and managing HR compliance. City staff estimates that this will be ready to come to Council in the Fall 2023. o Add each department's business lines and service levels on the website. In the first week of June, Central Services Director Aimee Kellerman, working with staff, has included business lines and service levels on the city website – under “Know Your Government” - Check Out Your Local Government and the Services We Provide | Medina Washington (medina-wa.gov). Complete. 7 AGENDA ITEM 5.1a o Research and develop a plan for undergrounding utilities. Public Works Director Ryan Osada provided an update to the Council at the April 24 City Council Meeting. Staff is finalizing a web page about undergrounding utilities with updated FAQ’s as directed by Council. This page is expected to be live by the end of July. o Research available options for reducing ghost homes. City Attorney Scott Missall is researching options and will be providing a brief to the Council at the October 9, 2023, Medina City Council meeting. Gas-Powered Leaf Blower Update – City staff has created an education and resource page on the city’s website. This page includes an introduction to what Medina is looking into, FAQs, and links to other cities that have banned or are considering a ban on gas-powered leaf blowers. This is part of the education and outreach regarding gas-powered leaf blowers that the Council directed to staff. City staff held an Open House at City Hall on May 11, 2023, from 5pm to 6:30pm – 15 residents attended and provided input and feedback to City Staff. A survey, which went out city wide, received comments and suggestions from residents about gas-powered leaf blower restrictions. Final survey information, Open House follow-up, and general comments will be covered during City Business at the July 10, 2023, Medina City Council Meeting. Bellevue Fire Report – See Attached. 2023 City Council Calendar – See Attached. 8 AGENDA ITEM 5.1a 20180807 - Contract Cities Incident Types Date: Monday, July 3, 2023 Time: 8:31:04 AM Incident Date between 2023-06-01 and 2023-06-30 City equal to Medina Incident Type Group Incident Count EMS 18 False Alarm 5 Fire 1 Good Intent 2 Service Call 3 Page 1. 9 AGENDA ITEM 5.1a JANUARY 9, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation SR520 Build It Faster by Carl Stixrood and John Hutchins - SR520 Working Group - 15 Minutes Burns Completed Consent Agenda December 2022, Check Register Approved Consent Agenda DRAFT CC Minutes 12/12/2022 Adopted Consent Agenda Resolution Supporting Mercer Island Marine Patrol Funding Adopted Res. No. 429 Legislative Hearing Ordinance Approving New Solicitation and Permitting Regulations Sass Adopted Ord. No.1018 Legal Notice in Seattle Times 12/24/2022 Public Hearing City Business Comp Plan Update Keyser Completed City Business Gas-Powered Leaf Blower Education and Outreach Plan Burns Completed City Business Park Use Permit Pilot Program Burns/Kellerman Approved JANUARY 23, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business City Arborist Presentation and Discussion Wilcox Discussion and direction Completed City Business Tree Management Code Amendments Wilcox Approve Approved MEDINA CITY COUNCIL 2023 AGENDA/ACTION CALENDAR Meetings scheduled for 5:00 pm, online (unless noticed otherwise). 10 AGENDA ITEM 5.1a FEBRUARY 13, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Professional Excellence Award Presentations - Medina Police Department Sass completed Consent Agenda January and 13th Month Check Register approved Consent Agenda PB Minutes 11/21/2022 received Consent Agenda PC Minutes 11/15/2022 received Consent Agenda CC Minutes 1/9/2023 , 1/23/2023 adopted Consent Agenda Flock Contract for License Plate Reader Cameras - Tentative Sass approved Consent Agenda Legislative Hearing Public Hearing City Business Comp Plan Public Participation Resolution Keyser adopted City Business Comp Plan Update Keyser completed City Business Ordinance Amending MMC Chapter 2.24 Parks and Recreation Board and MMC Chapter 2.28 Planning Commission to Allow for Hybrid Meetings and Clarify the Number of Parks and Recreation Board Meetings Osada/Nations adopted Executive Session RCW 42.30.110(1)(i) Potential Litigation completed FEBRUARY 27, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None Consent Agenda None Consent Agenda None Legislative Hearing None Public Hearing None City Business Development Services Enterprise Budget Discussion Wilcox Discussion/Direction completed City Business Pending Legislative Session Bills Keyser Discussion/Direction completed 11 AGENDA ITEM 5.1a MARCH 13, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation SR-520 Noise Abatement Project Update by University of Washington Professor of Mechanical Engineering, Per Reinhall - 30 Minutes Burns N/A Presentation Professional Excellence Award Presentation - Medina Police Department Sass Moved to 5/8 Consent Agenda February Check Register Approved Consent Agenda PC Minutes Approved Consent Agenda DRAFT CC Minutes Approved Legislative Hearing None N/A Public Hearing None N/A City Business Comp Plan Update Keyser None City Business OGCC Street Vacation Update Keyser/Romanenko Moved to 4/10 City Business Gas-Powered Leaf Blower Update Burns Moved to 4/10 MARCH 27, City Council Regular Meeting, 5:00 pm - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice APRIL 10, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None None Consent Agenda March Check Register Approve Approved Consent Agenda PB Minutes - January 23 Approved Consent Agenda PC Minutes Approve Approved Consent Agenda DRAFT CC Minutes Approve Approved Consent Agenda Proclamation in Recognition of Municipal Clerks Week - Apr 30 - May 6 Approve Approved Consent Agenda 2023 ARCH Work Program and Budget Burns Approve Approved Consent Agenda Contract Approval with BVC, Inc., for city-wide crack seal project Osada Approve Approved Legislative Hearing None None Public Hearing None None 12 AGENDA ITEM 5.1a City Business Comp Plan Update Keyser None None City Business Housing Action Plan Keyser None City Business OGCC Street Vacation Update Keyser/Romanenko Legislative hearing scheduled for 6/12/2023 City Business Gas-Powered Leaf Blower Update Burns None City Business Park Use Pilot Program Burns/Kellerman Approve Moved to 5/8 Executive Session Potential Litigation 42.30.110(1)(i) APRIL 24, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None None Consent Agenda None None Legislative Hearing None None Public Hearing None None City Business Undergrounding Utilities Presentation Osada Discussion/Direction None City Business Funding Stormwater Replacement Options Wagner Discussion/Direction Moving Forward City Business Resolution Setting Public Hearing - OGCC Street Vacation Keyser/Missall Adopt Resolution Approved MAY 8, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Consent Agenda April Check Register Approve Approved Consent Agenda DRAFT CC Minutes of 4/10 & 4/24 Adopt Adopted Consent Agenda National Police Week and Peace Officer Day Proclamation Approve Approved Legislative Hearing None Public Hearing None City Business Comp Plan Update Keyser Discussion only Completed City Business New Housing Legislation Keyser Discussion only Completed City Business Park Use Pilot Program Burns/Kellerman Approve Moved to a later date City Business Small Wireless Facility Permit Process Romanenko Discussion only Completed 13 AGENDA ITEM 5.1a MAY 22, Joint City Council and Planning Commission Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None Consent Agenda None Legislative Hearing None Public Hearing None City Business Comprehensive Plan (Housing Element)Keyser Completed JUNE 12, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Professional Excellence Award Presentation - Medina Police Department Sass Presentation Volunteer Certificates Rossman Consent Agenda May 2023 Check Register Approve Consent Agenda Approved PB 3/20 Minutes Receive and file Consent Agenda Approved PC 3/28 & 5/2 Minutes Receive and file Consent Agenda DRAFT CC Minutes 5/8 & 5/22 Adopt Consent Agenda PB and PC Appointment Confirmations Kellerman Approve Approved Consent Agenda King County Interlocal Cooperation Agreement Renewal for 2024-2026 Burns Approve Approved Consent Agenda Medina Elementary Side Walk Phase 1 Contract Osada Approve Approved Consent Agenda Street Vacation Moratorium Burns/Missall Adopt Approved Legislative Hearing none none Public Hearing Housing Action Plan Keyser Approve Approved 5/25/2023 Public Hearing Six-Year CIP/TIP-Non-TIP Osada Discusssion and direction Approved 5/22/2023 City Business Comp Plan Update Keyser Discussion item only; no action needed.Complete City Business OGCC Street Vacation Petition Update Burns/Missall Update only Complete 5/22/2023 City Business 12th Street Sidewalk and Undergrounding Contract Osada Discusssion and direction Complete City Business Electric Bike Park Restriction Sass Discusssion and direction Executive Session RCW 42.30.110 (1)(i) and RCW 42.30.110 (1) © 14 AGENDA ITEM 5.1a JUNE 26, City Council Regular Meeting, 5:00 pm - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Legislative Hearing Public Hearing City Business City Business City Business JULY 10, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Recognition of Outgoing Volunteer Laurel Preston by Mayor Rossman Presentation Consent Agenda June 2023, Check Register Consent Agenda Draft CC 5/8 and 6/12 Minutes Consent Agenda PB Appoointment Confirmation Consent Agenda Peddler Ordinace Update Sass/Missall Consent Agenda Legislative Hearing None Public Hearing None City Business Comp Plan Update Keyser City Business DRAFT Tree Code Fines Wilcox City Business Gas-Powered Leaf Blowers Update Burns City Business Financial Policy Update Wagner City Business City Manager Review - TENTATIVE Burns/Rossman City Business Executive Session RCW 42.30.110 (1)(c) JULY 24, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Consent Agenda Consent Agenda Consent Agenda 15 AGENDA ITEM 5.1a Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business Existing Conditions Report - TENTATIVE Keyser City Business City Manager Review - TENTATIVE City Business AUGUST 14, City Council DARK - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Presentation Presentation Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business City Business City Business AUGUST 28, City Council DARK - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Presentation Presentation Consent Agenda Consent Agenda 16 AGENDA ITEM 5.1a Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business City Business City Business SEPTEMBER 11, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Presentation Presentation Consent Agenda July/August Check Register Wagner Consent Agenda Approved PB Minutes Nations Consent Agenda Approved PC Minutes Keyser Consent Agenda Draft 7/10 and 7/24 CC Minutes Kellerman Consent Agenda Gas-Powered Leaf Blower Resolution Burns Consent Agenda Consent Agenda Legislative Hearing Public Hearing 2024 Preliminary Budget Proposal Wagner Public Hearing City Business Comp Plan Update Keyser City Business City Business Personnel Committee Discussion Burns/Rossman City Business Street Vacation Code Update Discussion Burns/Missall SEPTEMBER 25, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation 17 AGENDA ITEM 5.1a Presentation Presentation Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business Preliminary 2024 Budget Discussion Wagner City Business City Business OCTOBER 9, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda September 2023, Check Register Wagner Consent Agenda Draft 9/11 and 9/25 CC Minutes Kellerman Consent Agenda Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Preliminary 2024 Budget Proposal Wagner Public Hearing City Business Comp Plan Update Keyser City Business Ghost House/Long-term Rental Presentation and Discussion Burns/Missall City Business Park Use Reservation Discussion Kellerman City Business Street Vacation Code Update Discussion - Tentative Burns/Missall OCTOBER 23, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice 18 AGENDA ITEM 5.1a Presentation Presentation Presentation Presentation Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business City Business City Business NOVEMBER 13, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Presentation Presentation Consent Agenda October 2023, Check Register Wagner Consent Agenda Approved PB Minutes Nations Consent Agenda Approved PC Minutes Keyser Consent Agenda Draft 10/9 CC Minutes Kellerman Consent Agenda Consent Agenda 2021 WA State Building Code Update - TENTATIVE Wilcox Legislative Hearing Public Hearing Final 2024 Budget and Salary Schedule Wagner Public Hearing 2024 Property Tax Resolution Wagner City Business Comp Plan Update Keyser City Business Council Projects - Timeline and Protocols Burns City Business 19 AGENDA ITEM 5.1a DECEMBER 11, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Presentation Presentation Consent Agenda November 2023, Check Register Wagner Consent Agenda Draft 11/13 CC Minutes Kellerman Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business Comp Plan Update Keyser City Business City Business DECEMBER 25, City Council Regular Meeting, 5:00 pm - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Legislative Hearing Public Hearing City Business 20 AGENDA ITEM 5.1a MEDINA POLICE DEPARTMENT DATE: July 10, 2023 TO: Stephen R. Burns, City Manager FROM: Jeffrey R. Sass, Chief of Police RE: Police Department Update – June 2023 The following is a summary highlighting some of the Medina Police Department activity in June 2023. Follow up: Nothing to report. Award: At the June 12th City Council meeting, Captain Austin Gidlof was awarded the Life Saving Award for his actions that helped save the life of an individual who was in cardiac arrest. The Life Saving Award is one of three medals that are available to officers who go far above the call of duty. Medina Elementary Fifth Graders: On June 7th, Officer Halverson assisted with escorting the fifth graders on their walk from medina Elementary to Overlake Golf Course for their fifth-grade graduation party. 21 AGENDA ITEM 5.1b Medina Police Department June 2023 Three Points Elementary Field Day: Medina Police Officers participated in the Three Points Elementary School Field Day on June 14th. Officers used the radar unit to record the speed of student’s pitches. All of the kids, parents and officers had fun. Medina Elementary School Visit: On Thursday, June 15th, Medina Elementary 3rd graders visited Medina City Hall. The Medina Police gave a presentation on fingerprinting, discussed all the equipment an officer has on his uniform and in the police car and had the kids use the radar unit. 22 AGENDA ITEM 5.1b Medina Police Department June 2023 Medina Elementary Field Day: On June 16th, Officer Halverson attended Field Day at Medina Elementary and used the radar unit to measure the speed of the baseball as students practiced their pitching skills. Medina Lifeguards: On Monday, June 26th, the 2023 Medina Lifeguards started working at Medina Beach Park. Thirteen local college and high school age lifeguards were hired and trained to watch the water and help swimmers stay safe. There are eight guards returning from previous summers and five new faces that have been added to the team. The summer schedule for lifeguards is 12:00pm – 6:00pm daily (weather dependent) from June 26th through August 27th. Marine Patrol: Sergeant Chad Schumacher with the Mercer Island Marine Patrol Unit advised that June was an interesting month on Lake Washington. There was a mix of good and poor weather conditions on the water. When the weather cooperated, they saw high volumes of boaters out enjoying the lake. There were a few surface water rescues during the month and thankfully no injuries or sunken vessels to report. The Mercer Island Marine Patrol Unit is focusing on vessel safety inspections at the beginning of the season and making contacts with boaters out on the water and at boat ramps. They continue to remind human powered watercrafts that they are required to have a lifejacket with them out on the water. Overall, a large majority of the vessels that were inspected have had all of their necessary safety equipment onboard. This has been really appreciated. A note for boaters is to remember to renew their vehicle registration. All vessels in Washington expire on June 30th of each year, and by July 1st, you need to have your 2024 sticker on your vessel. Sergeant Schumacher also advised that the marine patrol has maintained their slow patrols of the shoreline that the residents have requested throughout all jurisdictions. 23 AGENDA ITEM 5.1b MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police MONTHLY SUMMARY June 2023 FELONY CRIMES Burglary 2023-00002897 06/17/2023 A Police Officer was dispatched to a reported burglary in the 8900 Block of Groat Point Drive. Entrance was made by breaking a window on the side of the house. Approximately $2000 worth of jewelry was taken from the residence. Under investigation. Fraud 2023-00002986 06/21/2023 A resident contacted the Police Department to report fraudulent activity on their bank account. The victim noticed that $45,000 had been taken from their account over the past few weeks. The victim is working with their bank to recover the loss. No suspects at this time. Possession of Stolen Property 2023-00002985 06/21/2023 A Police Officer received an alert from the License Plate Reader (LPR) Camera System that a stolen vehicle out of New Mexico had entered the City of Medina. The Police Officer located the vehicle in the 2400 Block of 82nd Ave Ne. The driver was placed into custody and booked into the King County Jail. Possession of Stolen Property 2023-00002999 06/22/2023 A Police Officer received an alert from the License Plate Reader (LPR) Camera System that a stolen vehicle out of King County had entered the City of Medina. The Police Officer located the vehicle and initiated a traffic stop in the 2300 Block of Evergreen Point Road. The driver was placed into custody and booked into the King County Jail. Burglary 2023-00003147 6/28/2023 A Police Officer was dispatched to the 7600 Block of NE 16th St for a reported burglary. Entrance was made into the residence by breaking a back window. Approximately $20,000 worth of jewelry and various items were taken from the residence. Under investigation. MISDEMEANOR CRIMES Trespass 2023-00002655 06/05/2023 A Police Officer was dispatched to the 8000 Block of NE 8th St. for a report of a subject trespassing on the property. The subject was contacted, and a Notice of Trespass letter was issued to the subject. 24 AGENDA ITEM 5.1b DUI 2023-00002807 06/13/2023 A Police Officer observed a single vehicle collision in the 8200 Block of NE 24th St. The officer contacted the driver who appeared to be impaired. There were no injuries to the driver. The driver was arrested for DUI and charges were forwarded to the Prosecutor’s Office. Motor Vehicle Prowl 2023-00002847 06/15/2023 A Police Officer was dispatched to the 8200 Block of Overlake Drive W for a report of a vehicle prowl. The vehicle was unlocked, and approximately $4000 worth of items was stolen from inside the vehicle. Under investigation. Trespass 2023-00003036 6/23/2023 A Police Officer was dispatched to the 1800 Block of 73rd Ave NE for a report of a subject trespassing on the property. The officer contacted the individual, which resulted in the arrest of the subject for a felony warrant out of Seattle. The subject was taken into custody and booked into jail. Domestic 2023-00002908 6/18/2023 A Police Officer responded to a reported domestic violence call. OTHER Warrant Arrest 2023-00002770 06/06/2023 A Police Officer conducted a traffic stop in the 800 Block of Lake Washington Blvd. NE which resulted in the arrest of the driver for a misdemeanor warrant out of Lewis County. The driver was taken into custody and booked into jail. Warrant Arrest 2023-00002891 06/16/2023 A Police Officer contacted a subject walking in the 7800 Block of Ne 12th St which resulted in the arrest of the subject for several misdemeanor warrants out of Issaquah. The subject was taken into custody and booked into jail. Recovered Property 2023-00003048 06/23/2023. A Police Officer initiated a traffic stop in the 2400 Block of 84th Ave NE on a vehicle bearing a stolen plate. The stolen plate was reported on our License Plate Reader (LPR) Camera System. The driver of the vehicle was unaware that their license plate had been removed and replaced with a stolen license plate. The property was recovered, and the driver’s local police jurisdiction was notified. 25 AGENDA ITEM 5.1b CRIMES Current Month YTD 2023 YTD 2022 Year-End 2022 Burglary 2 4 5 10 Vehicle Prowl 1 4 4 4 Vehicle Theft 0 2 3 7 Theft (mail & all other)1 15 5 10 ID Theft/Fraud 1 6 6 16 Malicious Mischief (Vandalism)0 9 4 5 Domestic Violence/Violation of No Contact Order 1 5 4 5 Disturbance, Harassment & Non-DV Assault 1 5 5 19 TOTAL CRIMES 7 50 36 76 COMMUNITY POLICING Drug Violations - Referrals to Treatment 0 0 0 1 Community Assists 17 86 62 139 House Watch Checks 83 448 301 595 School Zone 14 111 126 216 Mental Health 5 17 12 39 TOTAL ENFORCEMENT 119 662 501 990 TRAFFIC Collisions Injury 0 2 0 2 Non-Injury 1 9 4 6 Non-Reportable 0 0 0 1 Traffic Stops Citations/Infractions/Parking 14 106 161 250 Warnings 151 964 767 1426 TOTAL TRAFFIC 166 1081 932 1685 CALLS FOR SERVICE Animal Complaints 11 29 29 46 Residential Alarms 19 118 132 255 Missing Person 0 2 1 5 Suspicious Activity/Area Check 63 178 112 219 Medical Call/Assist Fire Department 1 5 20 29 Juvenile (underage party, substance use, etc.)0 0 2 7 TOTAL SERVICE 94 332 296 561 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police City of Medina June 2023 - Monthly Report 26 AGENDA ITEM 5.1b MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police MONTHLY SUMMARY June 2023 FELONY CRIMES Nothing to report. MISDEMEANOR CRIMES Nothing to report. OTHER 27 AGENDA ITEM 5.1b CRIMES Current Month YTD 2023 YTD 2022 Year-End 2022 Burglary 0 0 0 1 Vehicle Prowl 0 0 0 0 Vehicle Theft 0 0 0 0 Theft (mail & all other)0 1 2 4 ID Theft/Fraud 0 3 1 2 Malicious Mischief (Vandalism)0 1 2 2 Domestic Violence/Violation of No Contact Order 0 1 1 1 Disturbance, Harassment & Non-DV Assault 0 1 3 5 TOTAL CRIMES 0 7 9 15 COMMUNITY POLICING Current Month YTD 2023 YTD 2022 Year-End 2022 Drug Violations - Referrals to Treatment 0 0 0 0 Community Assists 0 8 8 17 House Watch Checks 8 28 33 60 Mental Health 0 1 3 11 TOTAL ENFORCEMENT 8 37 44 88 TRAFFIC Current Month YTD 2023 YTD 2022 Year-End 2022 Collisions Injury 0 0 0 0 Non-Injury 0 0 0 1 Non-Reportable 0 0 0 1 0 Traffic Stops 0 Citations/Infractions/Parking 3 33 47 82 Warnings 17 212 121 289 TOTAL TRAFFIC 20 245 169 373 CALLS FOR SERVICE Current Month YTD 2023 YTD 2022 Year-End 2022 Animal Complaints 0 2 1 4 Residential Alarms 0 13 18 32 Missing Person 0 0 0 0 Suspicious Activity/Area Check 3 6 7 23 Medical Call/Assist Fire Department 0 0 3 5 Juvenile (underage party, substance use, etc.)0 1 0 1 TOTAL SERVICE 3 22 29 65 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police Town of Hunts Point June 2023 - Monthly Report 28 AGENDA ITEM 5.1b 2023 Burglaries & Vehicle Prowls Medina & Hunts Point Prior Month(s) Burglaries Current Month Vehicle Prowls 29 AGENDA ITEM 5.1b 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: July 10, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Steven R. Wilcox. Development Services Department Director Subject: Development Services Department Monthly Report Permit Activity Please see the two permit reports provided. During June we conducted 7 Construction Activity Permit open houses. CAP open houses are associated with projects of $500,00 and greater. For comparison in 2023: January – 0 open houses February - 0 open houses March – 5 open houses April – 1 open house May – 4 open houses June - 7 open houses Normally we would expect the first 3-months of a year to be busy with open houses and then again in late spring to early summer. Our Deputy Building Official has now taken over the Construction Activity Permit process including facilitating open houses. The June 2023 Issued Permits report shows that our YTM permit valuation exceeds the same time last year. This is good news because permit valuation is directly associated with Fund revenue. Note that the new construction value is down this year compared to 2022, but the alteration numbers in both quantity and value are up significantly in 2023. This seems to confirm the idea that we are in a period where the comfort level in spending the resources to build a new home is less than in the recent past. But, residents still want to improve their property. Municipal Code Amendments Provided for Council discussion is a proposal for amendments to our Municipal Code regarding Tree Management Code violations. Fines have been unchanged for many years and have fallen far behind other local; jurisdictions. This is a proposal to comprehensively consider our fines, fees, and reimbursements associated with non-permitted tree removals. 30 AGENDA ITEM 5.1c 2 Along with an Agenda Bill are two exhibits which provide a comparison of fines in addition to a proposal for a change in fines, fees, and reimbursements. Washington State Building Code Update The 2021 Washington State Building Code was scheduled for implementation by all jurisdictions including Medina on July 1, 2023. In early May the State Building Code Council extended the implementation date for an additional 120-days. I expect we will know in September whether the code will be implemented in November, or if there are changes being made that further delay. In any case we need to wait to hear what the state is doing prior to adoption of this mandatory set of documents. King County Wastewater Pump Station Maintenance Project Although we have been very cooperative and attempted to facilitate pump station work, King County has failed to notice us of the dates of their work. I had been asking on a regular basis for several months and was told that because a general contractor had not been hired to do the work that the County did not have a schedule beyond simply “July- August 2023”. This was understandable. In mid-June King County sent me a draft notice for Medina residents which added a project to the scope we had been discussing, and was announcing the closure of 81st. I called a meeting to discuss this, get a change in the notice and talk about how our jurisdictions can work better together. Because of complications due to a City of Medina project on 81st which could conflict with the County pump station work, our Public Works Director, Ryan Osada will now be working King County staff to coordinate these two projects. The pump station work is exempt from Medina issued building and construction mitigation permits, but not exempt from a right of way use permit. We have been controlling the public noticing, construction parking, lane closures, work hours, and trucking through the ROW permitting. Almost unbelievably, we still do not have a schedule for start of work or the one- night of work that the County needs for it’s pump station work. And, the county now needs to close 81st as well which was not previously disclosed. I do know that because of the Medina project on 81st that the County now must wait to start their pump station work. Tree Code Enforcement Please see the two tree permit activity reports provided. One report reflects development projects and the other non-development activity. The property at the SE corner of NE 8th and Evergreen Point Road applied for a permit to remove 4-trees. An application to remove more trees had originally been submitted, but it was discovered through a boundary survey that some of the trees along the north property boundary adjacent to NE 8th are joint owned with Medina. The trees under permit application for removal do not require supplemental replacement. 31 AGENDA ITEM 5.1c 3 Permit Tracking, Public Portal and Webpage We continue to participate in exploring a new permit tracking and public portal system. The City of Bellevue is leading this effort with over 30-local jurisdictions participating. Medina is on a 10 members Steering Committee with voting rights. Depending upon the outcome, Council may see a request for budget to replace our current permit tracking and portal. At this point it may not be until 2025 budgeting. Our staff are working to create a tab on our Development Services webpage which will have currently active tree removal permits. The concept is that with a simple site notice that is already required by our Municipal Code and with the current notice time period of 10-days we could provide more advanced information to the public about tree removals. The site notice could include a property contact information, QR Code and webpage address which would show the tree removal permit and the site plan with the trees to be removed. As mentioned recently by a Council Member, notice without a comment period may have little value. Our Municipal Code does already have some provisions for both tree removal notice site posting and a 10-day waiting period so we are not creating something new. What we are doing is enhancing the current existing system to do something it has not which is to easily provide public information. We may find that code amendments are needed, but for now we can move forward through administrative changes. Arborist Unfortunately, we will be losing Sean Dugan and his company Tree Solutions as our development project arborist. We may be able to retain Sean in a different capacity and have proposed a scope of work. My hope is that we can retain Sean and Tree Solutions to assist us with the Comprehensive plan update, general Tree Management Code development, and other tree code work involving the Planning Commission. Andy Crossett who has been working as our non-development arborist will be taking over all tree code enforcement under a new professional services contract. Advanced Deposits vs. Net Budget Impact Please see then attached tables for 2021, 2022, and 2023 to date. Cash deposits (AKA Advanced Deposits) are collected for most projects with Grading and Drainage and Tree Activity Permits. Advanced Deposits (AD) are used to pay for consultant costs above permit fees collected. One relevant thing to consider is that when you view the Development Services Fund you will see large budget numbers for “Landscape Consultant” (AKA arborist) and “Engineering 32 AGENDA ITEM 5.1c 4 Consultant” (AKA Grading and Drainage consultant). The financial actuals compared to these two accounts can be deceiving. The attached is what we use to track AD collected vs invoices. A purpose for this tracking is to help when the time comes to decide if fees need to be adjusted, if AD needs to be adjusted, or if AD use needs to be expanded. I am sharing my data which I find interesting to review. The footnotes will help understand the table use. One thing you will no doubt observe is the difference between the net amounts in Tree Code Consultant AD and the Engineering Consultant AD. This difference is caused by factors such as differences in consultant cost and permit fees. If most of an invoice is covered by AD, then the permit fee may be too low. For budgeting the percentage may be more important than the actual costs. Coming Up Here is a list of some of the things Development Services is working on that you may not have heard about. A substantially revised Professional Services contract. WSDOT -520 Administrative Noise Variance. Work in 2024 T-Mobile request for information about Small Wireless Facility permits for several nodes. This may be something T-Mobile is considering as a option to the 84th and Midland pole in whole or in part. Solicit/search for a new hearing examiner. 5-professional services contracts are expiring with need to renew or entirely new contracts. Code amendment(s) associated with using the public right of way “plantable area”. 2021 Fire Code adoption. Reviewing Bellevue’s Fire Code and State Fire Code. Working with the Bellevue Fire Prevention Office (“Fire Marshal’s Office”). On-going garbage and other “bin” enforcement. Significant public right of way code enforcement action on Upland road associated with tree removal. Problematic excavation at a permitted site on 84th Ave NE and NE 12th St. Working on draft amendments for the Small Wireless Facility code chapter. Several minor Tree Management Code amendments as previously discussed with Council with some potential modifications. Several changes to propose the Development Services Fund as part of the 2023 budget process. Working with OMW regarding details of permitting for a large Medina property. Working with OMW on closing old cash deposits that the city has, but does not own. About $600k collected over about 12 years. 33 AGENDA ITEM 5.1c Permit Type Submitted Date Permit Number Total Valuation Address B-ADD/ALT 06/05/2023 B-23-048 $285,000.00 2403 Evergreen Point Road B-ADD/ALT 06/06/2023 B-23-049 $48,990.00 1449 Evergreen Point Road B-ADD/ALT 06/07/2023 B-23-050 $7,000.00 632 Evergreen Point Road TOTAL B-ADD/ALT:3 $340,990.00 B-GAS 06/14/2023 G-23-006 8467 MIDLAND RD B-GAS 06/15/2023 G-23-007 8024 NE 8TH ST TOTAL B-GAS:2 $0.00 B-MECHANICAL 06/01/2023 M-23-033 8847 NE 2nd Place B-MECHANICAL 06/04/2023 M-23-034 8417 NE 12TH ST B-MECHANICAL 06/08/2023 M-23-035 2550 Medina Cir B-MECHANICAL 06/14/2023 M-23-037 $20,000.00 8467 Midland Road B-MECHANICAL 06/13/2023 M-23-036 2522 Medina Cir B-MECHANICAL 06/18/2023 M-23-038 $46,000.00 7611 NE 12TH ST B-MECHANICAL 06/28/2023 M-23-040 2450 78TH AVE NE B-MECHANICAL 06/26/2023 M-23-039 2403 Evergreen Point Road June 2023 Permit Applications Received 34 AGENDA ITEM 5.1c B-MECHANICAL 06/30/2023 M-23-044 2005 EVERGREEN POINT RD B-MECHANICAL 06/28/2023 M-23-041 632 EVERGREEN POINT RD B-MECHANICAL 06/30/2023 M-23-042 $118,000.00 8024 NE 8TH ST B-MECHANICAL 06/30/2023 M-23-043 300 OVERLAKE DR E TOTAL B-MECHANICAL:12 $184,000.00 B-PIER 06/13/2023 B-23-051 $110,380.00 130 OVERLAKE DR E TOTAL B-PIER:1 $110,380.00 B-PLUMBING 06/12/2023 P-23-027 8417 NE 12TH ST B-PLUMBING 06/07/2023 P-23-025 2403 Evergreen Point Road B-PLUMBING 06/07/2023 P-23-026 522 86TH AVE NE B-PLUMBING 06/25/2023 P-23-029 550 OVERLAKE DR E TOTAL B-PLUMBING:4 $0.00 CAP - CONSTRUCTION ACTIVITY PERMIT 06/06/2023 CAP-23-025 1449 EVERGREEN POINT RD CAP - CONSTRUCTION ACTIVITY PERMIT 06/07/2023 CAP-23-026 2403 76TH AVE NE CAP - CONSTRUCTION ACTIVITY PERMIT 06/07/2023 CAP-23-027 1885 77TH AVE NE CAP - CONSTRUCTION ACTIVITY PERMIT 06/08/2023 CAP-23-028 632 EVERGREEN POINT RD 35 AGENDA ITEM 5.1c TOTAL CAP - CONSTRUCTION ACTIVITY PERMIT:4 $0.00 P-SEPA/SUBSTANTIAL DEV 06/22/2023 P-23-028 1455 EVERGREEN POINT RD TOTAL P-SEPA/SUBSTANTIAL DEV:1 $0.00 PW-RIGHT OF WAY 06/07/2023 PW-ROW-23-035 3450 EVERGREEN POINT RD PW-RIGHT OF WAY 06/07/2023 PW-ROW-23-036 1885 77th Ave NE PW-RIGHT OF WAY 06/08/2023 PW-ROW-23-037 3242 Evergreen Point RD PW-RIGHT OF WAY 06/09/2023 PW-ROW-23-038 8467 Midland Road PW-RIGHT OF WAY 06/12/2023 PW-ROW-23-039 633 81ST AVE NE TOTAL PW-RIGHT OF WAY:5 $0.00 TREE-HAZARD EVALUATION 06/22/2023 TREE-23-031 7887 OVERLAKE DR W TOTAL TREE-HAZARD EVALUATION:1 $0.00 TREE-PERFORMANCE 06/08/2023 TREE-23-030 632 EVERGREEN POINT RD TOTAL TREE-PERFORMANCE:1 $0.00 Total # of Permits 34 $635,370.00 36 AGENDA ITEM 5.1c Page 1 of 1 Report run on: 07/04/2023 03:36 PM Construction Value:June 2023 June 2022 2023 YTM 2022 YTM Difference Accessory Structure ---$70,000.00 ($70,000.00) Addition / Alteration $1,797,266.25 $355,589.97 $11,195,141.78 $3,024,597.59 $8,170,544.19 Fence / Wall $1,710,255.00 $31,200.00 $1,939,514.00 $139,900.00 $1,799,614.00 New Construction $2,753,450.00 -$16,327,892.00 $20,117,837.00 ($3,789,945.00) Repair / Replace ----$0.00 Wireless Comm. Facility ---$70,000.00 ($70,000.00) Total Value:$6,260,971.25 $386,789.97 $29,462,547.78 $23,422,334.59 $6,040,213.19 Permits Issued:June 2023 June 2022 2023 YTM 2022 YTM Difference New Construction 1 -5 10 (5) Permit Extension 4 3 23 23 0 Accessory Structure ---1 (1) Addition / Alteration 5 1 19 13 6 Construction Activity Permit 7 2 22 15 7 Demolition 1 -6 6 0 Fence / Wall 1 2 11 8 3 Grading / Drainage 3 2 16 12 4 Mechanical 8 8 42 59 (17) Other - Moving ----0 Plumbing / Gas 6 10 25 37 (12) Repair / Replace ----0 Reroof ----0 Right of Way Use 4 7 37 44 (7) Tree Mitigation 5 4 27 30 (3) Wireless Comm. Facility ---1 (1) Total Permits:45 39 233 259 (26) Inspections:June 2023 June 2022 2023 YTM 2022 YTM Difference Building 104 98 437 582 (145) 21 22 98 123 (25) 8 7 29 47 (18) Tree 9 8 49 35 14 Total Inspections:142 135 613 787 (174) Engineering/Other June 2023 Issued Permits 37 AGENDA ITEM 5.1c Case Number Case Type Assigned To Case Text CC-2023-110 GENERAL Rob Kilmer 1312 76TH AVE NE Description: Received report of a structure built in violation of the code. Action Taken: Spoke with property owner and determined that the structure requires a building permit. Issued Stop Work Order and Notice of Violation to homeowner. CC-2023-106 TREE INVESTIGATION Andy Crossett 2042 77TH AVE NE Description: Observed significant tree to have been removed Action Taken: Opened investigation, notified City Arborist. Further action pending. Tree was 100% dead. Attached photograph of the dead tree. CC-2023-105 STOP WORK ORDER Rob Kilmer 1686 77TH AVE NE Description: Workers observed arriving at construction site prior to 7:00 am Action Taken: Issued Stop Work Order CC-2023-108 GENERAL Rob Kilmer 2230 EVERGREEN POINT RD Description: Received concern regarding bushes planted along right-of-way Action Taken: Visited site, opened investigation into code language and how it applies to right-of-way plantings. CC-2023-109 GENERAL Rob Kilmer 1001 82nd Ave NE Description: Observed large delivery vehicle obstructing school vehicle traffic. Action Taken: Performed traffic control to manage traffic until situation was resolved. CC-2023-111 ROW VIOLATION Rob Kilmer 8024 NE 8TH ST Description: Complaint received about construction related vehicles parking along fire lane on NE 8th Street. Action Taken: Warning given to Project Manager. Situation will be monitored. CC-2023-112 CITATION Rob Kilmer 1686 77TH AVE NE Description: Notice of Citation in conjunction with Stop Work Order issued on 6-16-23. Action Taken: Mailed NOC to project Agent on 6-20-23 CC-2023-113 GENERAL Rob Kilmer 3438 78TH PL NE Description: Received report of work vehicles parked along right-of-way Action Taken: Visited site and determined that the vehicles are not related to work requiring a permit. Spoke with project manager about parking rules. Informed caller that the police department should be notified if the vehicles create an issue. No further action taken. Address June Code Enforcement Report Page 1 June Code Enforcement Report 38 AGENDA ITEM 5.1c CC-2023-114 GENERAL Rob Kilmer 8240 NE 25TH ST Description: Received complaint regarding property. Action Taken: Visited property to talk with occupant. Left business card as house appeared empty. Brought empty garbage cans out of right-of-way and into driveway. Will return at a later date. CC-2023-115 CAP VIOLATION Rob Kilmer 2643 Evergreen Pt Rd. Description: Observed construction related vehicle parked on grass between site parking and roadway. Action Taken: Left warning notice on windshield. CC-2023-116 GENERAL Rob Kilmer 8420 NE 10TH ST Description: Report of work being performed without a permit. Action Taken: Visited site to investigate. Determined that work does not trigger permit. No further action Taken. CC-2023-117 GENERAL Rob Kilmer 2837 76TH AVE NE Description: Received complaint regarding worksite noise, specifically music being played too loud. Action Taken: Visited worksite and observed that the music was being played at a reasonable level (source of music was the speaker of a mobile phone only). However, the workers agreed to turn the music off to keep peace in the neighborhood. CC-2023-118 SIGN VIOLATION Rob Kilmer 8th & EPR Description: Observed commercial advertising flyer (Evergreen Services) attached to utility pole. Action Taken: Removed flyer and informed company regarding sign rules in Medina CC-2023-119 GENERAL Rob Kilmer 226 OVERLAKE DR E Description: Observed work vehicle partially blocking roadway. Action Taken: Spoke with workers and determined that the vehicle was being moved out of roadway and onto private property. No further action taken. CC-2023-120 GENERAL Rob Kilmer 824 76TH AVE NE Description: Observed construction dumpster placed in right-of-way parking strip. Action Taken: Investigated and determined that the project site's filled dumpster was being removed and the empty dumpster was being put in its place. No further action taken. CC-2023-107 GENERAL Steve Wilcox 2548 MEDINA CIR Description: Complaint received regarding use of neighboring property Action Taken: Saved copy of complaint to this CE record. Investigation ongoing. Page 2 June Code Enforcement Report 39 AGENDA ITEM 5.1c Development Project Tree Permit Activity Report June 2023 By Sean Dugan 2438 79th Ave NE. – Two of the three trees on site will be removed including a mature maple tree in the rear property (yellow oval). An additional small tree will be removed (red arrow) 40 AGENDA ITEM 5.1c 8718 Overlake Dr. W. Douglas-fir tree in right-of-way will be removed to gain access to the adjacent property. 41 AGENDA ITEM 5.1c Non-Development Tree Permit Activity Report June 2023 By Andy Crossett Non-Development Tree Permit Activity Report Permit Type Address # Trees Removed Removed Tree (Size) Supplemental Required Description Tree Performance 632 EPR 1 Black Pine, 3 x Deodar Cedar 20”, 12”, 26”, 18” N/A No replacement tree necessary. Site meets minimum requirements. Dead Trees 2548 Medina Cir 1 Pine 12” N/A Dead tree confirmation. Dead Trees 8080 NE 24th Street 1 Pine 12” N/A Dead tree confirmation. Hazard Tree Assessment 1857 Evergreen Point Road 1 Bigleaf Maple 50” + N/A The tree partially failed along slope. Requested hazard tree assessment of remaining tree. 42 AGENDA ITEM 5.1c 632 EPR – Tree Performance 43 AGENDA ITEM 5.1c 8080 NE 24th Street – Dead tree. 44 AGENDA ITEM 5.1c 2548 Medina Cir – Dead tree. 45 AGENDA ITEM 5.1c 1857 Evergreen Point Road – Hazard tree assessment. Likely caused by fungal disease Kretzchmaria duesta. 46 AGENDA ITEM 5.1c 47 AGENDA ITEM 5.1c 48 AGENDA ITEM 5.1c 49 AGENDA ITEM 5.1c CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: July 10, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Ryan Wagner, Finance & HR Director Subject: June 2023 Financial Report The June 2023 Reporting includes: June AP Check Register Activity Detail Key Revenue and Expenditures in June 2023 Potential Budget Amendment Items for 2023 June 2023 Cash Position Report June 2023 Financial Report with Mid-Year Update June 2023 REET Report Key Revenue from June of 2023 - $70K in property tax revenue - $164K in retail sales and use tax. - $46K in investment earnings - $34K in Grant Funding - $52K in June REET (paid out in July) please see attached report Key Expenditures from June of 2023 - $24K Ogden Murphy Wallace – May legal services - $11K CREA – Comprehensive Plan - $14K TIG – IT managed services New Payroll and Human Resources Platform I am excited to announce the city now uses ADP’s workforce now platform for payroll and human resources. The first month with the new system was in May, getting rid of paper timecards and manual calculations by staff. This allows for more transparency and accuracy for our employees, while increasing the efficiency of the payroll process. 50 AGENDA ITEM 5.1d On the human resources side, the comprehensive services package will assist staff in keeping compliant with the latest workplace legislation at both the state and federal level. An updated employee handbook and lifeguard manual are in the works as well. Lastly, open enrollment and benefits for employees will be handled through the new platform, cutting down on paper and providing our staff with an easy to access system for all their payroll/HR needs. Budget Amendment Items - 20K for WCIA 2023 bill, good faith estimate was understated by Finance Director Potential Amendment Items - $10K for outgoing Council celebration and end of year banquet - $25K for potential arborist fee study (already presented to council in Jan 23) - $40K for Body Cameras for our PD, potential Q4 expense - $30K for a Development Services fee study, (Feb second meeting discussion) - $50K for potential Overlay projects (high estimate per PW Director) June 2023 Cash Position Report 51 AGENDA ITEM 5.1d June 2023 Financial Summary 52 AGENDA ITEM 5.1d 6% 36% 48% 71% 33% 45%46%48% 70% 5% 46% 0% 10% 20% 30% 40% 50% 60% 70% 80% General Fund Summary 2023 Mid-Year Highlights General Fund Revenue - Property Taxes are at 59% of annual total, the majority of the remaining deposits are expected in Q4 2023. - Sales Tax revenue at 49% of budgeted annual total, compared to 46% at this time last year. - Investment interest revenue is at 197% of what was budgeted, with more than $92K going to the general fund. At the same time in 2022, we had $14K in investment revenue making up 69% of what was budgeted in 2022. General Fund Expenditures Finance - WCIA Insurance payment made in January, makes up 42% of total budget for 2023. Public Housing, and Environmental Services - ARCH payment of $29K in Q2, makes up 70% of total budget for 2023. Overall, the general fund revenue is up 7.5% from last year. This can be attributed to the increase in property taxes aligned with the levy lift, along with the increase in Investment earnings in 2023. On the expenditures side, halfway through the fiscal year, the city is at 47% of the general fund budget. Compared to 49.82% at midyear 2022, staff is working hard to keep within budget. 53 AGENDA ITEM 5.1d $493,557.14 $691,439.40 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Development Services Revenue Comparison 2022 2023 Capital Fund - Revenue is currently at over $822K for 2023, which is 65.62% of the annual budget. This includes $684K in REET, and $138K in investment earnings. - REET is up from $632K from 2022 through June, while investment earning this time last year sat at $20K. - The city also expects additional unbudgeted grant funding, awarded to the city though applications from Public Works Director Ryan Osada. - With most capital projects breaking ground in Q3, most of the expenditures come in the second half of the year. Development Services - Through June of 2023, building permits have generated $492K for the DS Fund. This is up from $345K from this time last year. - Overall, Development Services is at 68.63% of their expected annual revenue for 2023, putting the fund in a good position entering the second half. - With an increase in permitting, expenditures rise as well. Currently, the city is at 56.39% of what was budgeted for the year. - We see this particularly within consulting, as professional services, the arborist, and the shoreline consultant are on pace to exceed what was budgeted this year. - Lastly, the planning consultant line item includes comp plan work. Additional dollars were allocated in Central Services, and a portion will be covered by a grant. However, the consulting work is expected to be heavier than anticipated in 2023, not evenly spread out through 2024 as what was budgeted for. 54 AGENDA ITEM 5.1d Excise Tax Number Conveyance Doc Sale Date Taxable Selling Price Address CIP 1 CIP 2 CIP 1 INT CIP 2 INT COUNTY Jurisdiction Tax Amount Tax Exempt 3240477 WARRANTY DEED 05/24/2023 3,500,000.00 2060 79th Ave NE 8,662.50 8,662.50 0.00 0.00 1,137.98 MEDINA 91,575.00 N 3242058 WARRANTY DEED 06/16/2023 3,050,000.00 7836 NE 14th St 7,548.75 7,548.75 0.00 0.00 939.98 MEDINA 75,825.00 N 3244147 WARRANTY DEED 06/29/2023 3,995,000.00 2039 77th Ave NE 9,887.62 9,887.62 0.00 0.00 1,355.78 MEDINA 108,900.00 N 26,098.87 26,098.87 0.00 0.00 3,433.74 Count:10,545,000.00 26,098.87 26,098.87 0.00 0.00 3,433.74 276,300.00 3 Report Totals:55,631.48 276,300.00 Grantor: 520 PROPERTIES LLC, Grantee: YUAN, XIAOLIN Parcel ID: 3262300385 Instrument: 20230630001094 MEDINA Subtotal: 10,545,000.00 55,631.48 Grantor: PI INVESTMENT CO LLC, Grantee: GRYPHON DEVELOPMENT LLC, Parcel ID: 3025300225 Instrument: 20230616000809 6/30/2023 21,131.02 Grantor: YU, YAO KUANG Grantee: REBRKOV, ALEKSANDR Parcel ID: 2470100140 Instrument: 20230607000281 6/16/2023 16,037.48 Recorded Date Total Local Jurisdiction: MEDINA 6/7/2023 18,462.98 King County Recorder's Office 201 S. Jackson St., Ste 204 Seattle, WA 98104 (206) 477-6620 Monthly REET Distribution Report From 6/1/2023 to 6/30/2023 Print Date: 7/5/2023 11:39 AM Jurisdiction: MEDINA 55 AGENDA ITEM 5.1d CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: July 10, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report JULY AND AUGUST PUBLIC MEETINGS AND EVENTS Event Date Time Location Emergency Preparedness Meeting Jul 12 4:00 pm In-Person/Online Park Board Meeting Jul 17 5:00 pm In-Person/Online City Council Meeting Jul 24 5:00 pm In-Person/Online Planning Commission Meeting Jul 25 6:00 pm In-Person/Online Seafair Weekend Aug 4-6 Medina Days Aug 8-13 City of Medina City Council Meeting - Dark No Meeting Aug 14 Planning Commission Meeting - Cancelled Aug 22 City Council Meeting - Dark No Meeting Aug 28 Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of June, the City issued 10 bulletins amounting to a total of 68,422 bulletins delivered to subscribers; approximately 19.4% were opened. See Attachment. As of June 30, the city had 15,119 subscribers (change in total subscribers +91), with a combined total of 136,985 subscriptions (change in total subscriptions +436). RECORDS REQUESTS During the month of June, 9 public records requests have been received by Central Services. See Attachment 2. 56 AGENDA ITEM 5.1e ATTACHMENT 1 Bulletins Developed Total Recipients Total Delivered Unique Email Opens Unique Email Open Wireless Recipients June, 2023 10 76,477 68,422 8,528 19.40%29,336 May, 2023 28 159,825 142,208 14,563 16.00%61,919 April, 2023 32 213,523 191,506 20,444 16.60%81,637 March, 2023 21 129,439 115,951 11,878 15.90%49,669 January, 2023 30 192,287 172,943 23,109 19.90%68,940 December, 2022 33 223,587 202,268 25,975 19.00%78,584 November, 2022 24 128,822 116,286 14,221 17.90%44,131 October, 2022 28 131,830 119,181 15,287 18.10%41,173 September, 2022 18 71,635 64,845 8,554 18.20%21,385 August, 2022 13 65,817 60,494 8,916 19.90%18,579 July, 2022 17 66,926 61,741 8,809 18,5%16,757 June, 2022 38 170,001 156,176 17,192 15.00%48,346 May, 2022 21 93,246 86,088 9,650 14,8%24,298 April, 2022 31 166,938 154,946 17,108 14.70%45,327 Date Sent Top 10 Most Read Bulletins During June Emails Opened Email Open Rate 06/07/2023 04:04 PM PDT 2,424 22% 06/08/2023 03:38 PM PDT 245 13% 06/08/2023 03:39 PM PDT 273 14% 06/12/2023 04:02 PM PDT 337 14% 06/15/2023 11:00 AM PDT 2,237 22% 06/27/2023 03:56 PM PDT 694 25% 06/27/2023 05:10 PM PDT 1,374 17% 06/28/2023 04:47 PM PDT 1,996 20% 06/29/2023 02:16 PM PDT 2,868 21% 06/30/2023 03:27 PM PDT 1,118 15% Community Bulletin - Fourth of July Safety Information Comparisons: Community Bulletin - Solicitor Information Potential Quorum Notice - Park Board Weeding Event June 12, 2023 June 12, 2023 Medina Council Meeting Agenda Packet Vote for Your Favorite Logo - Medina Comp Plan 2044 Emergency Preparedness Meeting (Wed 12th July) - AGENDA & JOINING INSTRUCTIONS Road Closure - 81st Avenue NE, Eastside of Medina Elementary will be closed on June 29, 2023 Community Bulletin - Fourth of July Safety Information Community Bulletin - Recent Burglary & Suspicious Activity City Hall Closed July 4, 2023 - In Observance of Independence Day 57 AGENDA ITEM 5.1e A ATTACHMENT 2 AT 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov DATE: July 10, 2023 TO: Mayor and City Council From: Aimee Kellerman, City Clerk Subject: June 2023, Public Records Request Tracking In June 2023, Central Services staff received 9 new public records requests and 1 ongoing request. These requests required approximately 17.5 hours of Central Services staff time and 0 hours of consulting time with the City Attorney. The overall June cost, which includes staff hourly rate plus benefits and City Attorney fees is approximately $1,465. In addition, the police department receives public records requests specific to police business that require records research and information distribution. In June 2023, the Police Department received 13 new records requests. These requests required approximately 0 hours of staff time and 2 hours of consulting time with the City Attorney. The overall June cost, which includes staff hourly rate plus benefits, is approximately $145. The requests are from outside law enforcement agencies, insurance carriers, the public and persons involved in the incidents. 58 AGENDA ITEM 5.1e Assigned Dept Request Type Required Completion Date Summary Public Record Desired Central Services Public Records Request 7/7/2023 Public Records Request Hello, I would like to request GIS data for stormwater pipes. We are primarily looking for date of construction, so if additional datasets may contain that information, that would be great to have as well. Central Services Police Records Request 6/19/2023 Police Records Request B-19-031, 2436 82nd Ave NE, Parcel 542570- 0020 B-22-033, 8458 NE 9th St, Parcel 931390-0005 B-21-027, 830 84th Ave NE, Parcel 221050-0016 B-22-134, 2005 Evergreen Pt. Rd, Parcel 920890-0057 I also need to verify the status of the following permits: B-22-021, 8905 Groat Pt. Rd, Parcel 781940-0020 B-22-063, 8835 Overlake Dr. W, Parcel 644730-0045 B-19-063, 2254 Evergreen Pt. Rd, Parcel 326230-0205 B-21- 073, 7914 NE 26th St, Parcel 326230-1556 Thanks! David Assessments Central Services Public Records Request 6/21/2023 Public Records Request Requesting a report of all issued and pending building permits for residential & commercial properties from 5/1/2023 to 5/31/2023. Report to include if possible: permit number, issue date, site addresses, valuation of project, description of work, contractor information and owner name. If a report is unavailable, then copies of the original permits would be more than adequate. Central Services Public Records Request 6/21/2023 Public Records Request Building Plan and Site Plan for our house: 3421 Evergreen Point Road. Thank you! June 2023 Monthly PRR Report Run Date: 07/05/2023 1:34 PM Create Date Reference No Customer Full Name PRR - Type of Records Requested Assigned Staff 6/2/2023 W002804-060223 6/1/2023 P002803-060123 David McCourt Dawn Nations Rebecca Stebbing Public Works Aimee Kellerman Aimee Kellerman Braden Mineer Building Aimee Kellerman 6/12/2023 P002808-061223 6/10/2023 P002807-061023 Cherry Ching Building ATTACHMENT 2 59 AGENDA ITEM 5.1e Central Services Public Records Request 7/14/2023 Public Records Request Pursuant to the Public Records Act, this is a request for a copy of the following records: An electronic file (ie Excel, PDF, Word) of any and all employees including part-time, temporary, seasonal employees and elected officials for year of 2022 (fiscal or calendar year). Each employee record should contain the year of compensation, first name, middle initial, last name, hire date (mm-dd-yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title. Central Services Public Records Request 7/14/2023 Public Records Request Pursuant to the Public Records Act, this is a request for a copy of the following records: An electronic copy of all accounts payable vendor payee payments (excluding payroll and payroll related benefits) for the year 2022. This could be considered one of the following reports: Vendor Payment Checkbook Report, Checkbook Register, Expenditure Data, Transactional Detail Payments, Online Checkbook, or Disbursements. Production shall include the vendor’s name, Check Date, Check Number, and Check Amount. Central Services Public Records Request 7/3/2023 Public Records Request House plans and information for 2438 80th Ave NE, Medina, WA Central Services Public Records Request 7/4/2023 Public Records Request B-22-016 / 2426 80th Ave NE / Parcel 542630-0035 Thanks! David Assessments Central Services Public Records Request 7/7/2023 Public Records Request All records 6/20/2023 P002815-062023 6/20/2023 P002814-062023 Justin Kramer Finance Dawn Nations Justin Kramer Human Resources Dawn Nations Dawn Nations Max Rombakh Building Dawn Nations 6/23/2023 P002819-062323 6/22/2023 P002818-062223 David McCourt Building Dawn Nations 6/26/2023 P002820-062623 Olivia Chang Development Services ATTACHMENT 2 60 AGENDA ITEM 5.1e CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: July 10, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Ryan Osada, Public Works Director Subject: Public Works Monthly Report 1. TIB_UPLAND STORM IMPROVEMENTS – Pro-Vac has been cleaning and scoping the storm pipes on Upland Road so we can develop plans to improve the drainage corridor. Currently the overlay project for Upland Road is scheduled for late summer. Prior to any overlay project, Public Works evaluates the stormwater conditions and makes necessary improvements to the system. 61 AGENDA ITEM 5.1f 2. TIB FUNDING WORKSHOP – I recently attended the annual Transportation Improvement Board Funding Workshop for updated information regarding current opportunities. Over the last 8 years, they have been a valuable partner in Medina’s Infrastructure Improvements. This year TIB announced that the available funds for this region have significantly increased from previous years. The City of Medina will plan to submit multiple applications in August. 62 AGENDA ITEM 5.1f 3. MEDINA ELEMENTARY KIDS TOUR – On June 15th Medina City Hall hosted the third graders from Medina Elementary School. This event had been hosted yearly prior to COVID. Public Works set up equipment at the beach and gave them details regarding the maintenance of the public right-of-way. Overall, it was an enjoyable day for Medina City Staff and for the students, parents, and school staff. 63 AGENDA ITEM 5.1f 4. MAINTENANCE – Our seasonal worker advertisement went out in May, and we were able to hire a new seasonal maintenance worker for this summer. Public Works re-hired one seasonal worker from last year which is helpful to our crew because it requires less training. They have been busy with managing the vegetation along the main roadways. 64 AGENDA ITEM 5.1f 5. PROJECT UPDATES - Upland Road Overlay – King County has selected a contractor 86th Ave NE Overlay – same as the Upland Road contractor 2023 Crack Seal – complete Medina Elementary Sidewalks_81st Ave NE – Start in July Medina Park Irrigation & Pathway Improvements_West – go out for bid 2023 Upland Road Stormwater Improvements – in design City Hall Carpet Replacement – deferred til 2024 Post Office Floor Replacement – complete 2023 Hazardous Tree Removal – summer Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping. We are currently working on scoping and mapping the storm infrastructure that is located on several private properties. NE 12th Street Sidewalk Improvements & Undergrounding – back out for bid without undergrounding 2022 City Hall Repairs – Miscellaneous – Balcony – design 77TH Ave NE Sidewalk & Curb Ramp Imp. – reevaluating scope of work 2017 Medina Beach Park Tree Replanting – Phase III tree planting. 2015 Medina Park Stormwater Pond Imp. – Dredging is tentatively planned for summer of 2024 65 AGENDA ITEM 5.1f Vendor Name Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description 8X8, Inc. 3878945 CH Phones $913.82 64751 6/19/2023 001-000-000-518-80-41-50 Technical Services, Software Si$913.82 911 Supply Inc INV-2-29570 PD Supplies/Uniform $97.45 64752 6/19/2023 001-000-000-521-20-22-00 Uniforms 911 Supply Inc INV-2-29982 PD Supplies/Uniform B. Halverson $35.23 64789 6/30/2023 001-000-000-521-20-22-00 Uniforms 911 Supply Inc INV-2-29887 PD Supplies/Uniforms (Medals) $537.29 64789 6/30/2023 001-000-000-521-20-22-00 Uniforms 911 Supply Inc INV-2-30263 BPV - Anderson $1,919.91 64789 6/30/2023 001-000-000-521-20-22-01 DOJ Bullet Proof Vest Program 911 Supply Inc INV-2-30261 SVP - Martin $1,895.93 64789 6/30/2023 001-000-000-521-20-22-01 DOJ Bullet Proof Vest Program $4,485.81 Adam Leland Homes Leland Advance Deposit Return f DEP00076 Advance Deposit Return for DEP00076 $858.21 64812 6/30/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $858.21 ADP, Inc. June 2023 ADP Tax Adjustment SUI recalculation - Underpayment $4.40 20100967-June 2023 ADP Tax Adj t t U d t 6/30/2023 001-000-000-514-20-41-01 Professional Services ADP, Inc. June 2023 ADP Processing Ch June 2023 ADP Processing Ch $2,150.10 20100967-June 2023 ADP PiCh 6/30/2023 001-000-000-514-20-41-01 Professional Services $2,154.50 AT&T Mobility 287287975246X06272023 PD Patrol Car Connection $1,028.76 64790 6/30/2023 001-000-000-521-20-42-00 Communications (phone,Pagers) $1,028.76 Avidex 107446 Council Chambers Annual M i t A t/S t $4,351.15 64791 6/30/2023 001-000-000-518-80-48-00 Repairs & Maint., Annual Software Mit$4,351.15 Bellevue City Treasurer - Water Service from 3/1/2023 to 4/26/2023 (100 84th A NE) Irrigation at 100 84th Ave NE $72.99 64792 6/30/2023 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water Service from 3/1/2023 to 4/13/2023 (8401 O l k D W) Viewpoint Water Irrigation $72.99 64792 6/30/2023 001-000-000-576-80-47-00 Utilities $145.98 Blueline Group LLC, The 26186 Zoning Code Review $3,862.50 64753 6/19/2023 401-000-000-558-60-41-01 Planning Consultant Blueline Group LLC, The 26178 Housing Action Plan $625.00 64753 6/19/2023 401-000-000-558-60-41-01 Planning Consultant $4,487.50 BRC Acoustics & Audiovisual Di 27118 Sound Test Consultant $1,286.53 64754 6/19/2023 401-000-000-558-60-41-08 Sound Testing Consultant $1,286.53 Car Wash Enterprises May 2023 PD Car Wash $30.00 64793 6/30/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $30.00 Centurylink Charges from Jun 07 to Jul 07 CH CC Terminal $177.33 64755 6/19/2023 001-000-000-518-10-42-00 Postage/Telephone Centurylink Charges from Jun 17 to Jul 17, 2023 PD Phone/Fax $254.80 64794 6/30/2023 001-000-000-521-20-42-00 Communications (phone,Pagers) Centurylink Charges from May 8 to Jun 8, 2023 PW Shop/Fire Alarm $270.80 64794 6/30/2023 001-000-000-576-80-42-00 Telephone/postage $702.93 City of Issaquah June 2023 Lifeguard Training Waterfront Training - Lifeguards $1,000.00 64795 6/30/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards $1,000.00 Comcast Services from Jun 07 to Jul 06, 2023 (1000 L k W h Bl d NE) 1000 LWB NE Camera $245.36 64756 6/19/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CComcast Services from Jun 07 to Jul 06, 2023 (700 L k W h Bl d NE) 700 LWB NE Camera $265.87 64756 6/19/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CComcast Services from Jun 19 to Jul 18, 2023 (700 L k W h Bl d NE) 700 LWB NE Camera $103.84 64796 6/30/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CComcast Services from Jun 19 to Jul 18, 2023 (1000 L k W h Bl d NE) 1000 LWB NE Camera $89.99 64796 6/30/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CComcast Services from May 25 to Jun 24, 2023 Internet Services PW Shop $302.72 64796 6/30/2023 001-000-000-576-80-42-00 Telephone/postage $1,007.78 Cooper, David K Cooper Advance Deposit Return f DEP00070 Advance Deposit Return for DEP00070 $29.00 64779 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $29.00 CREA Affiliates, LLC WMD22107-007 April and May 2023 ChiPlUdt $10,964.55 64797 6/30/2023 001-000-000-518-10-41-00 Professional Services $10,964.55 CWA Consultants 23-167 Building Permit Code R i /S i $440.00 64798 6/30/2023 401-000-000-558-60-41-00 Professional Services $440.00 Dayang Real Estate Investment Fd1 Dayang Advance Deposit Return f DEP00055 Advance Deposit Return for DEP00055 $3,780.07 64780 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $3,780.07 Eastside Public Safety Citi 11174 June 2023 Radio Access Fees $530.25 64799 6/30/2023 001-000-000-521-20-41-20 Dispatch-EPSCA $530.25 Evergreen Point Properties Evergreen Advance Deposit R t f DEP00051 Advance Deposit Return for DEP00051 $2,408.30 64781 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $2,408.30 FCI - Custom Police Vehicles 15073 Lease MPD Car #27 $740.05 64800 6/30/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal CtFCI - Custom Police Vehicles 15077* Lease MPD Car #26 $167.58 64800 6/30/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal CtFCI - Custom Police Vehicles 15074 Lease MPD Car #28 $867.02 64800 6/30/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal CtFCI - Custom Police Vehicles 15075 Lease MPD Car #29 $1,050.58 64800 6/30/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal CtFCI - Custom Police Vehicles 15076 Lease MPD Car #30 and #31 $1,864.81 64800 6/30/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Ct June 2023 Check Register 66 AGENDA ITEM 6.1 FCI - Custom Police Vehicles 15075 Interest PD Car #29 $318.38 64800 6/30/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15074 Interest MPD Car #28 $214.06 64800 6/30/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15073 Interest MPD Car #27 $199.07 64800 6/30/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15077* Interest MPD Car #26 $826.14 64800 6/30/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15076 Interest MPD Car #30 and #31 $839.99 64800 6/30/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost $7,087.68 Gray & Osborne, Inc. Project No: 22427.23/Invoice No: 4 Grading and Drainage Services $203.57 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.09/Invoice No: 2 Grading and Drainage Services $135.71 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.20/Invoice No: 2 Grading and Drainage Services $474.99 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.28/Invoice No: 4 Grading and Drainage Services $428.59 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.26/Invoice No: 2 Grading and Drainage Services $407.13 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.11/Invoice No: 2 Grading and Drainage Services $135.71 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.01/Invoice No: 7 Grading and Drainage Services $211.37 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21417.06/Invoice No: 9 Grading and Drainage Services $143.51 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 20425.12/Invoice No: 14 Grading and Drainage Services $658.17 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.02/Invoice No: 3 Grading and Drainage Services $230.79 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.29/Invoice No: 3 Grading and Drainage Services $716.91 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.00/Invoice No: 6 Grading and Drainage Services $623.05 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.11/Invoice No: 14 Grading and Drainage Services $211.37 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.04/Invoice No: 1 Grading and Drainage Services $542.84 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.11/Invoice No: 4 Grading and Drainage Services $287.02 64801 6/30/2023 401-000-000-558-60-41-07 Engineering Consultant $5,410.73 Huang, Wei Huang Advance Deposit Return f DEP00075 Advance Deposit Return for DEP00075 $1,122.00 64813 6/30/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,122.00 ID Card Group INV7096844 PD Office Supplies $4,077.00 64802 6/30/2023 001-000-000-521-20-31-40 Police Operating Supplies ID Card Group INV7094811 PD Office Supplies $730.00 64802 6/30/2023 001-000-000-521-20-31-40 Police Operating Supplies $4,807.00 JR Mailing Services, Inc. 23875 GP Survey Mailing $1,889.83 64757 6/19/2023 001-000-000-518-10-49-30 Postcard, Public information $1,889.83 KC Dept of Water & Land R 126655 First Payment WRIA $1,055.00 64758 6/19/2023 101-000-000-542-30-41-00 Professional Services $1,055.00 KC Office of Finance 11013662 MCINET $375.00 64759 6/19/2023 001-000-000-518-80-41-50 Technical Services, Software Si$375.00 Konica Minolta Business Solutions 287360317 PW Printer $12.27 64760 6/19/2023 001-000-000-518-10-31-00 Office And Operating Supplies $12.27 Konica Minolta Premier Finance 80190530 CH Copier $1,751.89 EFT Payment 7/3/2023 3:05:54 PM 1 6/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies Konica Minolta Premier Finance 80180828 PW Printer $101.18 EFT Payment 7/3/2023 3:05:54 PM 1 6/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies Konica Minolta Premier Finance 79897863 PW Shop Printer/Copier $96.36 EFT Payment 7/3/2023 3:05:54 PM 1 6/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies Konica Minolta Premier Finance 79789325 PD Copier $253.51 EFT Payment 6/19/2023 1:22:32 PM 1 6/19/2023 001-000-000-521-20-45-00 Equipment-Lease & Rentals Konica Minolta Premier Finance 80121578 PD Copier $254.37 EFT Payment 7/3/2023 3:05:54 PM 1 6/30/2023 001-000-000-521-20-45-00 Equipment-Lease & Rentals $2,457.31 Lake View Medina LLC Lake View Advance Deposit R t f DEP00072 Advance Deposit Return for DEP00072 $1,326.31 64814 6/30/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,326.31 LexisNexis Risk Management - A t 1011660 1011660-20230531 Investigative Tool $116.81 64803 6/30/2023 001-000-000-521-20-41-00 Professional Services $116.81 Liu, Li Wei Liu Advance Deposit Return for DEP00059 Advance Deposit Return for DEP00059 $1,057.79 64782 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,057.79 LZL Construction INC - James M LZL Advance Deposit Return for DEP00073 Advance Deposit Return for DEP00073 $1,259.00 64815 6/30/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,259.00 Maron, Mary R Maron Advance Deposit Return for DEP00057 Advance Deposit Return for DEP00057 $760.77 64783 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $760.77 Medina Vineyard Trust Medina Vineyard Advance Deposit R t f DEP00053 Advance Deposit Return for DEP00053 $1,638.76 64784 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,638.76 Message Watcher, LLC 52596 Web/Email/SM Archiving $243.10 64761 6/19/2023 001-000-000-518-80-41-50 Technical Services, Software Si$243.10 Michael's Fine Dry Cleaning 15 PD Dry Cleaning $255.45 64804 6/30/2023 001-000-000-521-20-22-00 Uniforms $255.45 Mike's Tree Care, Inc May 2023 Tree Removal & Stump Gi di Tree Removal & Stump Grinding $6,275.70 64762 6/19/2023 103-000-000-558-60-41-50 Professional Services/Landscape Cltt$6,275.70 67 AGENDA ITEM 6.1 Moberly & Roberts, PLLC 1105 Prosecution Services $4,000.00 64763 6/19/2023 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $4,000.00 Morshedzadeh, Elham Morshedzadeh Advance Deposit R t f DEP00056 Advance Deposit Return for DEP00056 $1,226.76 64785 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,226.76 Navia Benefit Solutions 10713665 Navia Benefits June 2023 $100.00 64805 6/30/2023 001-000-000-514-20-49-10 Miscellaneous $100.00 Ogden Murphy Wallace 877008 City Attorney $168.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877009 City Attorney $112.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877011 City Attorney $5,733.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877013 City Attorney $370.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877017 City Attorney $6,684.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877014 City Attorney $1,260.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877015 City Attorney $140.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877016 City Attorney $84.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877018 $148.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877012 City Attorney $3,861.50 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 877010 City Attorney $5,869.00 64764 6/19/2023 001-000-000-515-41-40-00 City Attorney $24,429.50 Olson Kundig Architects Olson Advance Deposit Return for DEP00071 Advance Deposit Return for DEP00071 $76.04 64816 6/30/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $76.04 Original Watermen, Inc. S83239 Uuniform - Lifeguards $1,435.98 64806 6/30/2023 001-000-000-571-00-30-00 Uniforms - Lifeguards $1,435.98 Pacific Topsoils, Inc. 360394 Bark for Viewpoint Park $111.53 64765 6/19/2023 001-000-000-576-80-31-00 Operating Supplies $111.53 Pro-shred 64182 CH Shredding Services $55.66 64766 6/19/2023 001-000-000-518-10-31-00 Office And Operating Supplies Pro-shred 63839 CH Shredding Services $55.66 64766 6/19/2023 001-000-000-518-10-41-00 Professional Services $111.32 Puget Sound Energy Services from 4/20/2023 to 5/19/2023 (501 E P i t CH Utilities $1,490.26 64767 6/19/2023 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy Services from 5/16/2023 to 5/19/2023 (8300 NE 24th St) NE 24th St Camera $63.90 64767 6/19/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CPuget Sound Energy Services from 4/21/2023 to 5/19/2023 (8670 NE 10th St) NE 10th St Camera $31.08 64767 6/19/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CPuget Sound Energy Services from 4/20/2023 to 5/19/2023 (1050 82 d A NE) 82nd Ave NE Camera $32.96 64767 6/19/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CPuget Sound Energy Services from 4/21/2023 to 5/19/2023 (740 O l k D E) ODE Camera $22.83 64767 6/19/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint CPuget Sound Energy Service for 4/20 through 5/19 (1000 80th A NE) Medina Pk Irrigation $254.02 64807 6/30/2023 001-000-000-576-80-47-00 Utilities Puget Sound Energy Service for 4/21 through 5/22 (84th A NE) View Point Pk $15.33 64807 6/30/2023 001-000-000-576-80-47-00 Utilities Puget Sound Energy Service for 4/4 through 5/2 (77th A NE) Street Lights 77th and 79th $118.86 64807 6/30/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy Service for 4/4 through 5/2 (TIB LED C i ) Street Lights $1,814.16 64807 6/30/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy Service for 4/4 through 5/2 (88th A NE) Gateway Lighting Power $6.06 64807 6/30/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy Service for 4/4 through 5/2 (80th A NE) Street Lights 80th and 10th $12.89 64807 6/30/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy Service for 4/4 through 5/2 (515 E PitRd) Street Lights 515 EPR $31.94 64807 6/30/2023 101-000-000-542-63-41-00 Street Light Utilities $3,894.29 SAFEbuilt, LLC 0094925-IN Building Inspection Services (2022 E) $300.00 64808 6/30/2023 401-000-000-558-60-41-06 Building Inspector Contract $300.00 Scheid's Metal Fabrication & D i LLC 187 Updated Workman Cab Installation $3,318.00 64809 6/30/2023 001-000-000-576-80-48-00 Repair & Maint Equipment $3,318.00 Seattle Times, The 3904 Legal Notices/Public Hearing $1,061.48 64768 6/19/2023 001-000-000-518-10-44-00 Advertising Seattle Times, The 3904 $247.53 64768 6/19/2023 401-000-000-558-60-42-00 Communications $1,309.01 Sound View Strategies, LLC 2938 SR520 Consultant $3,000.00 64769 6/19/2023 001-000-000-513-10-41-00 Professional Services $3,000.00 Staples Business Advantage 3539592218 Office Supplies $184.48 64770 6/19/2023 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3540469323 Office Supplies $145.97 64810 6/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3539592217 Office Supplies $104.78 64770 6/19/2023 001-000-000-521-20-31-00 Office Supplies $435.23 Steven D Smith Construction, Inc Smith Advance Deposit Return for DEP00052 Advance Deposit Return for DEP00052 $167.15 64786 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $167.15 STS Landscaping and C t ti B T l STS Advance Deposit Return for DEP00069 Advance Deposit Return for DEP00070 $392.00 64787 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $392.00 TIG Technology Integration Group 5516039 Duo Subscription $42.94 64771 6/19/2023 001-000-000-518-80-41-50 Technical Services, Software SiTIG Technology Integration Group 62965 IT Services $11,848.04 64771 6/19/2023 001-000-000-518-80-41-50 Technical Services, Software Si 68 AGENDA ITEM 6.1 TIG Technology Integration Group 62965 IT Services $2,183.27 64771 6/19/2023 401-000-000-518-80-41-50 Technical Services, Software Si$14,074.25 Toth Construction Inc. Toth Advance Deposit Return for DEP00067 Advance Deposit Return for DEP00067 $252.50 64788 6/19/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $252.50 Tree Solutions, Inc. 36023 through 36009 Arborist - Development Project Si $6,658.75 64772 6/19/2023 401-000-000-558-60-41-50 Landscape Consultant $6,658.75 U.S. Postal Service June 2023 USPS PO Box Renewal PO Box Renewal $230.00 64773 6/19/2023 001-000-000-518-10-31-00 Office And Operating Supplies $230.00 US Bank 4049275 2023 Bank Fees $1,589.88 64774 6/19/2023 001-000-000-514-20-49-10 Miscellaneous US Bank June 2023 JE #2097 Bank Fees June 2023 Bank Fees $182.21 20100967-June 2023 JE #2097 BkF 6/30/2023 001-000-000-514-20-49-10 Miscellaneous US Bank June 2023 JE #2097 Bank Fees June 2023 Bank Fees $2,506.92 20100967-June 2023 JE #2097 BkF 6/30/2023 401-000-000-558-60-49-10 Miscellaneous US Bank June 2023 Nations CC Statement Drinks for Council Meeting $34.31 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-511-60-49-00 Miscellaneous US Bank June 2023 Nations CC Statement Drinks for Council Meeting $65.80 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-511-60-49-00 Miscellaneous US Bank June 2023 Nations CC Statement Office Supplies $12.78 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies US Bank June 2023 Nations CC Statement Office Supplies - Cooling Fan for CFi h $13.25 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies US Bank June 2023 Nations CC Statement Office Supplies $15.74 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies US Bank June 2023 Nations CC Statement Clerks Training Lodging - Pf i lD l t2 $1,526.60 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-518-10-43-00 Travel & Training US Bank June 2023 Kellerman CC St t t Public Storage $947.00 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-518-30-45-00 Facility Rental US Bank June 2023 Kellerman CC St t t Web Services for Internet Logs $0.30 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-518-80-41-50 Technical Services, Software SiUS Bank June 2023 Kellerman CC St t t Zoom Storage $18.46 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-518-80-41-50 Technical Services, Software SiUS Bank June 2023 Gidlof CC Statement Waterbury Uniform $100.10 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-22-00 Uniforms US Bank June 2023 Anderson CC St t t Duty Belt $104.53 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-22-00 Uniforms US Bank June 2023 Gidlof CC Statement Glade Plug Ins $13.20 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank June 2023 Gidlof CC Statement Air Purifier $330.27 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank June 2023 Gidlof CC Statement Coyote Decoy $88.07 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank June 2023 Gidlof CC Statement Display Case $1,530.39 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank June 2023 Gidlof CC Statement Coyote Urine $27.53 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank June 2023 Gidlof CC Statement Waterproof in-use cover $16.78 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank June 2023 Gidlof CC Statement Mini bulb $9.29 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank June 2023 Gidlof CC Statement Mini bulb - Return ($9.29) EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank June 2023 Gidlof CC Statement Tackform Extension Arm $16.50 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank June 2023 Anderson CC St t t Powerstrip $22.16 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank June 2023 Gidlof CC Statement Cosco Handtruck $189.52 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank June 2023 Anderson CC St t t Firearm Supplies $7.70 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-35-20 Firearms (Purchase & Repair) US Bank June 2023 Sass CC Statement June 2023 Sass CC Statement $670.68 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-521-20-43-00 Travel & Training US Bank June 2023 Crickmore CC St t t Broom Handles $61.13 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank June 2023 Crickmore CC St t t Nail Brushes $24.19 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank June 2023 Crickmore CC St t t Electrical Tape $62.06 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank June 2023 Crickmore CC St t t Bucket Handles $89.19 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank June 2023 Crickmore CC St t t Liquid IV Hydration Multiplier $43.98 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank June 2023 Crickmore CC St t t Hand Cleaner $79.04 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank June 2023 Crickmore CC St t t Fountain Parts $129.40 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank June 2023 Crickmore CC St t t Hydration Drink $66.16 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank June 2023 Crickmore CC St t t Truck Ratchet Staps/Respirators $130.66 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 101-000-000-542-30-35-00 Small Tools/minor Equipment US Bank June 2023 Crickmore CC St t t Catch Basin Wrenches $33.67 EFT Payment 7/5/2023 1:10:07 PM 1 6/30/2023 101-000-000-542-30-35-00 Small Tools/minor Equipment $10,750.16 US Bank Voyager Fleet Sys. June 2023 Voyager Fleet June 2023 PD Fuel $2,731.79 EFT Payment 6/19/2023 1:23:33 PM 1 6/19/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $2,731.79 Vision Municipal Solutions, LLC 09-12716 Vision Receipt Forms $711.40 64775 6/19/2023 001-000-000-518-10-31-00 Office And Operating Supplies $711.40 WA Assoc of Sheriffs & Police Chi f INV031251 Fall Conference 2023 - Sass $375.00 64811 6/30/2023 001-000-000-521-20-43-00 Travel & Training $375.00 WA ST Dept of Licensing June 2023 CPL Receipts June 2023 CPL Receipts $18.00 20100967-June 2023 CPL Receipt 6/30/2023 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit $18.00 WA ST Dept of Transportation FB91017011231 Building Inspections Vehicle $54.64 64776 6/19/2023 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Mit$54.64 Washington State Patrol I23005556 Background Check $11.00 64777 6/19/2023 001-000-000-521-20-41-50 Recruitment-Background Washington State Patrol I23006682 Background Checks/CPL Bk d $111.00 64777 6/19/2023 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi $122.00 69 AGENDA ITEM 6.1 Watershed Company, The 2023-0918 Shoreline Master Program User Gid $157.50 64778 6/19/2023 401-000-000-558-60-41-55 Shoreline Consultant $157.50 $158,198.45 AP Total Payroll June 2023 Payroll Payroll $20,215.31 Total 6/30/2023 001-000-000-513-10-11-00 Salaries, Wages & Benefits Payroll June 2023 Payroll Payroll $22,068.91 Total 6/30/2023 001-000-000-514-20-11-00 Salaries, Wages & Benefits Payroll June 2023 Payroll Payroll $36,549.42 Total 6/30/2023 001-000-000-518-10-11-00 Salaries, Wages & Benefits Payroll June 2023 Payroll Payroll $148,717.45 Total 6/30/2023 001-000-000-521-20-11-00 Salaries, Wages & Benefits Payroll June 2023 Payroll Payroll $42,494.39 Total 6/30/2023 001-000-000-576-80-11-00 Salaries, Wages & Benefits Payroll June 2023 Payroll Payroll $33,881.07 Total 6/30/2023 101-000-000-542-30-11-00 Salaries, Wages & Benefits Payroll June 2023 Payroll Payroll $48,313.75 Total 6/30/2023 401-000-000-558-60-11-00 Salaries, Wages & Benefits $352,240.30 Payroll Total $510,438.75 Grand Total Payroll May 2023 Payroll Payroll $20,192.82 Total 6/30/2023 001-000-000-513-10-11-00 Salaries, Wages & Benefits Payroll May 2023 Payroll Payroll $22,014.33 Total 6/30/2023 001-000-000-514-20-11-00 Salaries, Wages & Benefits Payroll May 2023 Payroll Payroll $36,454.85 Total 6/30/2023 001-000-000-518-10-11-00 Salaries, Wages & Benefits Payroll May 2023 Payroll Payroll $146,172.83 Total 6/30/2023 001-000-000-521-20-11-00 Salaries, Wages & Benefits Payroll May 2023 Payroll Payroll $34,096.54 Total 6/30/2023 001-000-000-576-80-11-00 Salaries, Wages & Benefits Payroll May 2023 Payroll Payroll $36,992.42 Total 6/30/2023 101-000-000-542-30-11-00 Salaries, Wages & Benefits Payroll May 2023 Payroll Payroll $48,033.57 Total 6/30/2023 401-000-000-558-60-11-00 Salaries, Wages & Benefits May Payroll $343,957.36 Grand Total 70 AGENDA ITEM 6.1 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, May 08, 2023 – 5:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting to order in the Medina Council Chambers at 5:02 p.m. PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves Councilmember Cynthia Adkins Councilmember Mac Johnston Councilmember Bob Zook ABSENT Councilmember Jennifer Garone Councilmember Harini Gokul ACTION: Motion Reeves to excuse the absence Councilmembers Gokul and Garone. This was seconded by Zook and carried by a 5:0 vote. STAFF Burns, Missall, Romanenko, Sass, Wagner, Keyser, Osada, Wilcox, and Kellerman 2. APPROVAL OF MEETING AGENDA Mayor Rossman proposed amending the meeting agenda to pull Agenda Item 9.1 and refer the Park Use Pilot Program to the Park Board for further deliberation and move 9.4 Small Wireless Facility Permit Process up to Agenda Item 9.1. ACTION: By consensus the meeting agenda was approved as amended. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. The following individuals addressed the Council: Paul Saad commented in opposition of the proposed T-Mobile wireless facilities permit. 71 AGENDA ITEM 6.2 John Ebel commented in opposition of the proposed T-Mobile wireless facilities permit. Ken Pyle commented in opposition of the proposed T-Mobile wireless facilities permit. Mike Eberhard commented in opposition of the proposed T-Mobile wireless facilities permit. Ed Freedman commented in opposition of the proposed T-Mobile wireless facilities permit. Heija Nunn commented on the proposed T-Mobile wireless facilities permit. 4. PRESENTATIONS 4.1 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Park Board Chair Sarah Gray reported on the success of the annual Easter Egg Hunt and Arbor Day. She also reported that she will be resigning from the Park Board on Monday, May 15. Planning Commission Chair Laura Bustamante reported that Planning Commission has been working on the Housing Action Plan and will be moving forward with a recommendation to Council at their June meeting. 5. CITY MANAGER'S REPORT Police, Development Services, Finance, Central Services, Public Works, City Attorney Police Chief Jeff Sass reported on activities in the police department. Director of Development Services Steve Wilcox reported that the 2021 State Building Code will be coming to Council for adoption at their June meeting. Director of Finance and HR Ryan Wagner reported on the city's finances. Director of Public Works Ryan Osada reported on upcoming Capital Projects in the city. City Manager Steve Burns reported on the SR 520 funding for the noise mitig ation. He reported that the funding did not make in the Transportation Budget at the state legislature and staff will continue to push for it to be included in 2024. The gas-powered leaf blowers open house is scheduled for this Thursday here at city hall from 5:00 pm to 6:30 pm. 6. CONSENT AGENDA ACTION: Motion Zook second Reeves and carried by a 5:0 (Garone and Gokul absent) vote; Council approved the Consent agenda as presented. 6.1 April 2023 - Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Finance Director 72 AGENDA ITEM 6.2 6.2 Draft Meeting Minutes of: a) April 10, 2023; and b) April 24, 2023. Recommendation: Adopt minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.3 Proclamation recognizing “National Police Week” and Peace Officer Memorial Day” Recommendation: Approve. Staff Contact: Jeffrey R. Sass, Chief of Police 6.4 Public Defender Contract for Court Recommendation: Approve. Staff Contact: Jeffrey R. Sass, Chief of Police 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING None. 9. CITY BUSINESS 9.1 Comprehensive Plan Update Recommendation: Discussion item only; no action needed. Staff Contact: Stephanie Keyser, Planning Manager Planning Manager Stephanie Keyser gave a brief update on the Comprehensive Plan. ACTION: Update only; no action taken. 9.2 New Housing Legislation Recommendation: N/A Staff Contact: Stephanie Keyser, Planning Manager Planning Manager Stephanie Keyser gave an update on the new housing legislation. Council asked questions and staff responded. ACTION: Discussion item only, no action taken. The council took a brief 10-minute recess. (6:05 p.m. to 6:15 p.m.) 9.3 Small Wireless Facility Permit Process Recommendation: Discussion item only; no action needed. Staff Contact(s): Emily Romanenko, Assistant City Attorney and Steve Wilcox, Development Services Director Assistant City Attorney Emily Romanenko gave a presentation on the small wireless facility permit process and the current status of the pending T-Mobile Small Wireless Facility Application. Council discussed, asked questions and staff responded. 73 AGENDA ITEM 6.2 Council requested that staff approach and demonstrate we are pro-community mindset, when feasible, interpret laws in favor of the community, request that T-Mobile assign their A-team, look for locations least intrusive as well as aesthetics. Lastly, schedule a community forum with T-Mobile after the upcoming meeting. ACTION: Council directed staff to retain an expert if needed. 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE None. 11. PUBLIC COMMENT Mayor Rossman opened the public comment period. The following individual addressed the Council: Heija Nunn commented on the T-Mobile wireless facilities permit application. With no further comments, Mayor Rossman closed the public comment period. 12. EXECUTIVE SESSION RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Council moved into Executive Session at 7:19 p.m. for an estimated time of 30 minutes. Council adjourned the Executive Session back into the Regular meeting at 7:45 p.m. ACTION: No action was taken following the Executive Session. 13. ADJOURNMENT By consensus, Council adjourned the regular meeting at 7:45 p.m. ______________________ Jessica Rossman, Mayor Attest: _________________________ Aimee Kellerman, City Clerk 74 AGENDA ITEM 6.2 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, June 12, 2023 – 5:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting order in the Medina Council Chambers at 5:03 p.m. PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves Councilmember Cynthia Adkins Councilmember Jennifer Garone (online, out at 7:15 p.m.) Councilmember Harini Gokul (in person, left at 6:55 p.m., then online at 7:22 p.m.) Councilmember Mac Johnston (online, out at 6:28 p.m.) Councilmember Bob Zook ABSENT None STAFF Burns, Missall, Sass, Wagner, Keyser, Gidlof, Osada, Wilcox, and Kellerman 2. APPROVAL OF MEETING AGENDA ACTION: By consensus, Council approved the meeting agenda as presented. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comments was closed. 4. PRESENTATIONS 4.1 Professional Excellence Award Presentation - Medina Police Department by Police Chief Jeffrey R. Sass. Medina Police Chief Jeffrey Sass presented Captain Austin Gidlof with a Professional Excellence Award. 75 AGENDA ITEM 6.2 4.2 Recognize Boards and Commission Volunteers by Mayor Jessica Rossman and Stephen R. Burns, City Manager Mayor Rossman recognized outgoing city volunteer Sarah Gray for all her years of service and leadership on the Medina Parks and Recreation Board. 4.3 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Planning Commission Chair Laura Bustamante reported that at the last meeting, the Commission considered the Housing Action Plan which is on the Council agenda for approval under Public Hearing. If approved by Council, it will be the topic of discussion for the Planning Commissions next two meetings. Emergency Preparedness Chair Rosalie Gann reported that the next Emergency Prep meeting is scheduled for Wednesday, July 12, 2023 at 4:00 p.m. 5. CITY MANAGER'S REPORT Police, Development Services, Finance, Central Services, Public Works, City Attorney Director of Finance and HR, Ryan Wagner reported that the city's annual audit was submitted and the city is waiting for the results which will be provided to Council at a future meeting. Police Chief Jeffrey Sass gave an update on the city's new license plate reader software. Director of Development Services Steve Wilcox gave an update on construction activities in Medina. He also noted that the building code update has been 120 days. Director of Public Works, Ryan Osada gave an update on upcoming Public Works projects in the city. City Manager Steve Burns gave a brief update on the gas-powered leaf blowers survey. The results will be presented to the Council at the July meeting. 6. CONSENT AGENDA Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. City Clerk, Aimee Kellerman requested to remove the May 8, 2023 City Council meeting Minutes from the agenda for corrections. The Minutes will be brought back for adoption at the first July City Council meeting. ACTION: Motion Reeves second Gokul to adopt the Consent Agenda as amended. Motion carried by a 7:0 vote. 76 AGENDA ITEM 6.2 6.1 May 2023 - Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Finance Director 6.2 Park Board Meeting Minutes of March 20, 2023 Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 6.3 Planning Commission Meeting Minutes of: a) March 28, 2023; and b) May 2, 2023. Recommendation: Receive and file. Staff Contact: Stephanie Keyser, AICP, Planning Manager 6.4 Draft Meeting Minutes of: a) City Council Meeting May 8, 2023; and b) Joint City Council and Planning Commission Meeting May 22, 2023. Recommendation: Adopt minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.5 Confirmation of Appointment to the Medina Planning Commission Recommendation: Confirm the following appointments: Planning Commission Laura Bustamante, Position 2 Evonne Lai, Position 4 Brian Pao, Position 1 (effective August 1, 2023) Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee 6.6 TIB Medina Elementary Sidewalk Phase 1 Recommendation: Approve. Staff Contact: Ryan Osada, Public Works Director 6.7 Interlocal Cooperation Agreement Renewal 2024-2026 Recommendation: Approve. Staff Contact: Stephen R. Burns, City Manager 6.8 Moratorium Resolution – Street Vacations Recommendation: Adopt Resolution No. 434. Staff Contact: Stephen R. Burns, City Manager 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING 8.1 Housing Action Plan Recommendation: Adopt Staff Contact(s): Stephanie Keyser, Planning Manager Time Estimate: 15 minutes 77 AGENDA ITEM 6.2 Planning Manager Stephanie Keyser gave a presentation on the proposed Housing Action Plan (HAP). Council discussed, asked questions, and staff responded. Mayor Rossman opened the public hearing period. The following individual addressed the Council: Miles Adam commented on the state legislators recently adopted legislation and commented on items that the state requires us to do in Medina. Mark Nelson commented on the Housing Action Plan (HAP) and noted that it is a document to receive the grant from the Department of Ecology (DOE). Mayor Rossman closed the public hearing period. ACTION: Motion Adkins second Zook to adopt the report as presented. ACTION: Motion Adkins amend the motion to adopt Resolution No. 433 as presented. This was seconded by Zook. Further discussion ensued. ACTION: Motion Reeves to amend the motion to remove the sentence "The sample group who responded to this survey was older, whiter, and owned more homes than the median population". This was seconded by Adkins and carried by a 5:0 (Gokul and Johnston absent) vote. ACTION: Motion Adkins second Zook to amend the motion to adopt Resolution No. 433 as presented. Motion carried 4:1 (Garone dissented) (Gokul and Johnston absent) vote. Council took a 10-minute recess at 5:15 p.m. 8.2 2024-2029 Six Year CIP, TIP, Non-TIP Plan Recommendation: Discussion and direction. Staff Contact: Ryan Osada, Public Works Director Director of Public Works Ryan Osada gave a brief presentation on the proposed 2024- 2029 Six-Year CIP/TIP/Non-TIP Plan. Council discussed, asked questions, and staff responded. Mayor Rossman opened the public hearing period. There were no speakers. Subsequently, the public hearing period. ACTION: Motion Adkins to approve the 2024-2029 Six-Year CIP/TIP/Non-TIP plan as presented. Motio carried 5:0 (Garone and Johnston absent) vote. 78 AGENDA ITEM 6.2 9. CITY BUSINESS 9.1 Comprehensive Plan Update Recommendation: Discussion item only; no action needed. Staff Contact: Stephanie Keyser, Planning Manager Planning Manager Stephanie Keyser gave a brief update on the Medina Comprehensive Plan. 9.2 Overlake Golf and Country Club Street Vacation Petition Recommendation: Update only; no action needed. Staff Contact: Stephen R. Burns, City Manager City Manager Steve Burns reported that Overlake Golf and Country Club rescinded their street vacation petition and the city considers the matter closed. ACTION: Update only; no action taken. 9.3 E-Bike Restrictions in Medina Park Recommendation: Discussion and direction. Staff Contact: Jeff Sass, Police Chief Medina Police Chief Jeffrey Sass gave a brief update to Council on e-bike restrictions in Medina's parks. Council discussed, asked questions, and staff responded. ACTION: Council directed staff to look into different options for regulating e-bikes in parks, adding bike racks and include budget allocations. Another proposal for a safety plan will come to Council at a future meeting. 9.4 NE 12th Street Pedestrian Improvements Recommendation: Discussion and direction. Staff Contact: Ryan Osada, Public Works Director Director of Public Works, Ryan Osada gave a brief update on the NE 12th Street Pedestrian Improvements project. He noted that the bids came back at over one million dollars to underground utilities in conjuction with sidewalk improvements, about 33 percent over than the engineer's estimate which was estimated at $700,000.00. Council discussed, asked questions, and staff responded. ACTION: Motion Zook to direct staff to go back to the contractor and come back with a proposal that does not include undergrounding and come back to Council. This was seconded by Reeves and carried by a 5:0 vote (Garone and Johnston absent). 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE Council directed staff to add a discussion on short-term housing as a future agenda item. 11. PUBLIC COMMENT Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comments was closed. 79 AGENDA ITEM 6.2 12. EXECUTIVE SESSION Council moved into Executive Session for an estimated time of 20 minutes at 8:50 p.m. RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding th e discussion is likely to result in an adverse legal or financial consequence to the agency; and RCW 42.30.110 (1)(c) To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. Council moved back into the regular meeting at 9:10 p.m. ACTION: No action taken following the executive session. 13. ADJOURNMENT By consensus, Council adjourned the regular meeting at 9:10 p.m. 80 AGENDA ITEM 6.2 MEDINA, WASHINGTON AGENDA BILL Monday, July 10, 2023 Subject: Confirmation of Appointment to the Medina Parks and Recreation Board Category: Consent Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee Summary On June 30, 2023, the following terms expired for the Medina Parks and Recreation Board: Parks and Recreation Board, Position 2 Parks and Recreation Board, Position 5 Parks and Recreation Board, Position 7 Parks and Recreation Board, Youth Advisor Volunteers in these positions were notified of expiring terms and encouraged to reapply. On April 10, 2023, recruitment notices were posted on City notice boards, on the City’s website, and delivered through the City’s e-notice program. During the open filing period, the city received five applications, including the youth advisor. Two of the three incumbents reapplied, and we received two new applications for the open vacancies. The Personnel Committee held interviews on June 21, 2023. The Council Personnel Committee (Mayor Rossman and Councilmember Johnston) recommends the reappointment of India Fitting-Koh to Position 5 and Collette McMullen to Position 7, and they recommend the appointment of Viji Raman Position 2 on the Medina Parks and Recreation Board. The Personnel Committee is in the process of interviewing for the open youth advisor position and a recommendation will come to Council in September. This meets and supports Council’s priority number 3. Council Priorities: 1. Financial Stability and Accountability 2. Quality Infrastructure 3. Efficient and Effective Government 4. Public Safety and Health 5. Neighborhood Character Attachment None. 81 AGENDA ITEM 6.3 Budget/Fiscal Impact: N/A Recommendation: Confirm the following appointments: Parks and Recreation Board Viji Raman, Position 2 India Fitting-Koh, Position 5 Collette McMullen, Position 7 City Manager Approval: Proposed Council Motion: “I move to approve the Personnel Committee’s appointment recommendations as presented.” 82 AGENDA ITEM 6.3 MEDINA, WASHINGTON AGENDA BILL Monday, July 10, 2023 Subject: Ordinance Amending Chapter 5.10 of the Medina Municipal Code Regarding Peddler and Solicitation Activities Category: Consent Staff Contacts: Jeff Sass, Chief of Police and Scott M. Missall, City Attorney Summary On January 9, 2023, Council adopted Ordinance No. 1018 adding Chapter 5.10 in the Medina Municipal Code approving new solicitation and permitting regulations. Council also directed staff with a limited amendment to address the concerns of resident children (lemonade stands, etc.) and come back to Council for review and approval. Attached is a proposed amendment to chapter 5.10 of the Medina municipal code regarding peddler and solicitation activities, including additional exclusions and making textual changes. This meets and supports Council’s priority number 4. Council Priorities: 1. Financial Stability and Accountability 2. Quality Infrastructure 3. Efficient and Effective Government 4. Public Safety and Health 5. Neighborhood Character Attachments Ordinance No. 1020, amending Chapter 5.10 of the Medina Municipal Code regarding peddler and solicitation activities, including Exhibit A. Budget/Fiscal Impact: None Recommendation: Approve City Manager Approval: Proposed Council Motion:” I move to adopt Ordinance No. 1020, amending Chapter 5.10 of the Medina Municipal Code regarding peddler and solicitation activities; including additional exclusions and making textual changes.” 83 AGENDA ITEM 6.4 Ordinance No. 1020 Page 1 of 2 Ordinance No. 1020 MEDINA CITY COUNCIL AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING CHAPTER 5.10 OF THE MEDINA MUNICIPAL CODE REGARDING PEDDLER AND SOLICITATION ACTIVITES; INCOPORATING ADDITIONAL EXCLUSIONS AND MAKING TEXTUAL CHANGES TO CLARIFY THE APPLICATION OF SAID CHAPTER; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Medina Municipal Code (MMC) Chapter 5.10 was adopted in January of 2023; and WHEREAS, at the time MMC Chapter 5.10 was adopted the Medina City Council requested that children's summertime lemonade stands be subsequently excluded from the scope of those regulations; and WHEREAS, having enforced MMC Chapter 5.10 since that time, the Medina Police Department (MPD) has identified other appropriate and necessary changes that will enhance the application of the chapter and improve uniformity of the text; and WHEREAS, the foregoing changes are depicted and proposed for adoption by the MPD, all as set forth on Exhibit A to this Ordinance; and WHEREAS, the City Council has duly considered Exhibit A to this Ordinance and finds that the changes therein will better address and enhance the ability of the MPD to manage and respond to peddler and solicitation activities in Medina, benefitting the City and its residents; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. Findings. The foregoing recitals are adopted as findings of fact in support of this Ordinance. Section 2. Amendments Adopted. MMC Chapter 5.10 is hereby amended as set forth in attached Exhibit A, incorporated in full by this reference. Section 3. Corrections. The City Clerk and codifiers of this Ordinance are authorized to make necessary corrections to this Ordinance, including but not limited to the correction of scrivener and clerical errors, references, ordinance numbering, section/subsection numbering and any references thereto. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity shall not affect the validity or effectiveness of the remaining portions of this Ordinance. Section 5. Effective Date. This Ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City and shall take effect and be in full force five (5) days after such publication. 84 AGENDA ITEM 6.4 Ordinance No. 1020 Page 2 of 2 APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 10TH DAY OF JULY, 2023 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 10TH DAY OF JULY, 2023. _____________________________ Jessica Rossman, Mayor Approved as to form: Attest: Ogden Murphy Wallace, PLLC _____________________________ _____________________________ Scott M. Missall, City Attorney Aimee Kellerman, City Clerk PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: 85 AGENDA ITEM 6.4 Orig. Adopted 1.9.2023 Ord. 1018 Final Lemonade and Form/Style Edits (6.21.23) {SXM2839599.DOCX;3/05708.000004/ } Page 1 of 6 EXHIBIT A Medina Municipal Code Chapter 5.10 Peddler and Solicitation Activities Sections: 5.10.010 Definition of peddler and solicitor. 5.10.020 Permit required – Exemptions. 5.10.030 Permit – Application. 5.10.040 Investigation of applicant – Issuance and denial of permit. 5.10.050 Permit – Display. 5.10.060 Permit – Expiration. 5.10.070 Permit – Revocation. 5.10.080 Right of appeal. 5.10.090 Loud noises or speaking devices. 5.10.100 Use of streets. 5.10.110 Hours and notice. 5.10.120 Records. 5.10.130 Unlawful to peddle or solicit on posted premises. 5.10.140 Violation – Penalty. *** *** *** *** *** 5.10.010 Definition of peddler and solicitor. (1) A peddler and/or solicitor are interchangeable labels under this chapter and each is defined as follows: (a) All persons, both principals and agents, as well as employers and employees, who shall sell, offer for, or expose for sale, or who shall trade, deal or traffic in any personal property or services in the City by going from house to house or from place to place or by indiscriminately approaching individuals. (b) Sales by sample or for future delivery, and executory contracts of sale by solicitors or peddlers are embraced within subsection (1) of this section; provided, however, that this chapter is not applicable to any salesperson or canvasser who solicits trade from wholesale or retail dealers in the City. (c) Any person, both principals and agents, as well as employers and employees, who, while selling or offering for sale, any goods, wares, merchandise, or anything of value, stands in a doorway or on any unenclosed vacant lot, parcel of land, or in any other place not used by such person as a permanent place of business. (2) Minor children, including legal minor wards, of City residents (collectively "children") may operate a traditional lemonade stand without falling within the definition of peddler or solicitor set forth above provided each of the following criteria are met: 86 AGENDA ITEM 6.4 Orig. Adopted 1.9.2023 Ord. 1018 Final Lemonade and Form/Style Edits (6.21.23) {SXM2839599.DOCX;3/05708.000004/ } Page 2 of 6 (a) The lemonade stand is located on the children's residential property and is near or immediately adjacent to public right-of-way; (b) The lemonade stand is a temporary assemblage (desks, cardboard, etc.) which may be quickly and easily assembled and removed without causing damage to or resulting in any permanent change to the adjacent land, landscaping, structures, streets, roads, or sidewalks; (c) The lemonade stand is not operated for longer than 5 consecutive hours; (d) The lemonade stand is under adult supervision; (e) The lemonade stand does not interfere with or cause dangerous conditions affecting pedestrians or the public rights-of-way, sidewalks, roads and streets. The intent of this section is to enable traditional family lemonade stands to be operated during the summer time for family fun and teaching purposes and without the application of the City's peddler and solicitor regulations. 5.10.020 Peddler Permit required – Exemptions. (1) No person, corporation, partnership, or other organization ("entity" or "entities") shall engage in the business or activity of peddler within the City limits without first obtaining a permit as provided in this chapter. If an individual is acting as an agent for or employed by an individual, corporation, partnership, or other organization, both the individual and the employer or principal for whom the individual is peddling must obtain a permit as provided in this chapter. (2) The following persons and entities are eligible for an exemption to the permit and/or fee provisions of this chapter as stated below. Exemptions must be claimed using the form provided by the Medina Police Department. (a) Farmers who peddle agricultural, horticultural or farm products which they have actually grown, harvested or produced. (b) Any person who is specifically requested to call upon another for the purpose of displaying goods, literature or giving information about any article, service or product. (c) Charitable, religious, or nonprofit organizations or corporations which have received tax exempt status under Section 26 USC 501(c)(3). (d) Newspaper carriers. Upon determination by the Medina Police Department that such carrier is exempt from the permit requirements of this chapter, an exemption letter shall be issued which must be carried by the carrier at all times the carrier is engaging in newspaper carrier activities in the City. (e) Bona fide candidates, campaign workers, and political committees campaigning on behalf of bona fide candidates or ballot issues; and persons soliciting signatures of registered voters on petitions to be submitted to any governmental agency. (f) Every honorably discharged soldier, sailor or marine of the military or naval service of the United States who is a resident of this state shall not be required to pay a fee for the permit issued under this chapter provided they comply with RCW 73.04.050 and RCW 73.04.060. 5.10.030 Peddler Permit – Application. (1) Each person or entity required to obtain a permit under this chapter shall file with the Medina Police Department a sworn application in writing using the application form to be furnished by the Medina Police Department. 87 AGENDA ITEM 6.4 Orig. Adopted 1.9.2023 Ord. 1018 Final Lemonade and Form/Style Edits (6.21.23) {SXM2839599.DOCX;3/05708.000004/ } Page 3 of 6 (2) Individuals who are employed by or acting as an agent for another individual, corporation, partnership, or other organization shall provide the following information on the application: (a) Name, date of birth and description of the applicant. (b) Address and telephone number of the applicant. (c) A brief description of the nature of the business and the goods or services to be peddled or sold. (d) If employed or acting as an agent, the name and address of the employer or principal, together with a description of the exact relationship with the employer or principal. (e) If a vehicle is to be used, a description of the same, including the license number. (f) A photograph of the applicant taken within 60 days immediately prior to the date of filing the application, which photograph shall be two inches by two inches in size and shall show the head and shoulders of the applicant in a clear and distinguishing manner. (g) A statement as to whether or not the applicant has been convicted of any crime within the past 10 years, including misdemeanors or violations of any municipal ordinance, the nature of the offense, and the punishment or penalty assessed therefor. (h) Such other information as may be required by the Medina Police Department. (3) Any individual, corporation, partnership, or other organization which acts as the principal or employer to, of, or for one or more individual peddlers shall provide the following information on the application: (a) The applicant’s name, address and telephone number, and the names and addresses of all individuals who are employed by or acting as an agent for the applicant in the City. (b) If a corporation, the names, addresses and telephone numbers of the corporation’s board of directors, principal officers, and registered agent; provided that the Medina Police Department may waive any portion of this requirement when disclosure would be unduly burdensome. (c) If a partnership, the names, addresses and telephone numbers of the partners thereof. (d) A list of all criminal convictions during the past 10 years for the applicant, all owners of the business, and if a corporation, its board of directors and officers. (e) The name, address, and telephone numbers (business and home) of the individual(s) acting as the manager of or for the applicant. (f) A list of all other cities, towns, and counties where the applicant has obtained (or has been denied) a peddler permit or similar permit within the past five years. (g) Such other information as may be required by the Medina Police Department. 5.10.040 Investigation of applicant – Issuance and denial of permit. (1) The Medina Police Department shall determine the accuracy of the information contained in the application and conduct a criminal history background investigation of the applicant. 88 AGENDA ITEM 6.4 Orig. Adopted 1.9.2023 Ord. 1018 Final Lemonade and Form/Style Edits (6.21.23) {SXM2839599.DOCX;3/05708.000004/ } Page 4 of 6 (2) If, as a result of the investigation, the character and business responsibility of the applicant are found to be satisfactory, the Medina Police Department shall issue the permit to the applicant. The Medina Police Department shall deny a requested permit if the applicant has: (a) Committed any act consisting of fraud or misrepresentation; (b) Committed any act which, if committed by a permit holder, would be grounds for suspension or revocation of a permit; (c) Within the previous 10 years, been convicted of a misdemeanor or felony directly relating to the occupation of peddler, including but not limited to those misdemeanors and felonies involving moral turpitude, fraud or misrepresentation; (d) Been previously refused a permit under the provisions of this chapter; provided that any applicant denied a permit under the provisions of this chapter may reapply if and when the reasons for denial no longer exist or are no longer applicable; or (e) Made any false or misleading statement in the application. (3) The denial or revocation of a permit to an individual, corporation, partnership or other organization which serves as the employer or principal of or for individual peddlers shall be a sufficient basis to deny or revoke a permit to the individual applicants who are employed by or acting as an agent for the applicant. 5.10.050 Permit – Display. Peddlers are required to exhibit their permit at the request of any citizen or police officer. 5.10.060 Permit – Expiration. All permits issued pursuant to this chapter are nontransferable and shall be valid only for the duration requested by the applicant, which duration shall not exceed two weeks. At the termination of every permit, the applicant must reapply for an additional, separate permit via the process outlined in this chapter if continuation of peddler activities within the City is desired. 5.10.070 Permit – Revocation. (1) Permits issued pursuant to this chapter may be revoked by the Medina Police Department after notice and hearing for any of the following causes: (a) Fraud, misrepresentation, or false statement contained in the application for permit. (b) Fraud, misrepresentation, or false statement made in the course of carrying on the business activities as peddler. (c) A violation of this chapter. (d) After submitting the application for a peddler’s permit, the applicant is convicted of a felony or misdemeanor directly relating to the occupation or activities of peddler, including but not limited to felonies ir misdemeanors involving moral turpitude, fraud, or misrepresentation. (e) Conducting the business or activities of peddling in any unlawful manner; or in such a manner as to constitute a breach of the peace; or in such a manner as to constitute a menace to the health, safety, and general welfare of the public. (2) The revocation of any permit held by an individual, corporation, partnership or other organization which serves as the employer or principal for individual peddlers shall constitute a 89 AGENDA ITEM 6.4 Orig. Adopted 1.9.2023 Ord. 1018 Final Lemonade and Form/Style Edits (6.21.23) {SXM2839599.DOCX;3/05708.000004/ } Page 5 of 6 basis for revoking the permits issued to individual applicants who are employed by or acting as agents for such individual, corporation, partnership, or organization. (3) The revocation of a permit for three or more persons who are employees or agents of an individual, corporation, partnership or organization shall constitute a basis for revoking the permit issued to the employer or principal, as well as the permits issued to all other employees or agents of that employer or principal. (4) Notice of the hearing for revocation of a permit shall be given in writing, shall set forth specific grounds of the complaint or alleged violation, shall state the time and place of hearing, and shall state that the peddler’s permit shall be suspended pending the outcome of said hearing. Such notice shall be mailed, postage prepaid, to the permit holder at his or her last known address at least 10 days prior to the date set for hearing. If the permit holder is an individual, corporation, partnership or organization which employs or serves as the principal for individual permit holders, the notice shall also name and be mailed to the individual permit holders thereof. 5.10.080 Right of appeal. Any person or entity aggrieved by the action of the Medina Police Department in the denial of an application for permit or in the decision to revoke a permit as provided in this chapter shall have the right to appeal to the City hearing examiner in accordance with the procedures set out in MMC Chapter 2.72. 5.10.090 Loud noises or speaking devices. No peddler, nor any person on the peddler’s behalf, shall shout, make any outcry, blow a horn, ring a bell or use any sound device, including any loud-speaking radio or sound-amplifying system, upon any of the streets, alleys, parks or other public places of the City or upon any private premises in the City where sound of sufficient volume is emitted or produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks or other public places for the purpose of attracting attention to any goods, wares or merchandise which such peddler proposes to sell. 5.10.100 Use of streets. No peddler shall have any exclusive right to any location in the public streets, rights-of-way or public places, nor be permitted a stationary location, nor be permitted to operate in any congested area where operations might impede or inconvenience the public. For the purpose of this section, the judgment of a police officer exercised in good faith shall be conclusive as to whether the area is congested or the public impeded or inconvenienced. 5.10.110 Hours and notice. (1) All peddlers shall notify the Medina Police Department at least two hours before any peddling activities are to be conducted. If peddling activities will take place on a Friday, Saturday, or Sunday the peddler shall notify the Medina Police Department of such activities prior to the close of business on the preceding Thursday. (2) No person shall engage in the business of peddler during the following hours: (a) October 1st through April 30th, between 6:00 p.m. and 10:00 a.m. of any day. (b) May 1st through September 30th, between 8:00 p.m. and 10:00 a.m. of any day. 5.10.120 Records. 90 AGENDA ITEM 6.4 Orig. Adopted 1.9.2023 Ord. 1018 Final Lemonade and Form/Style Edits (6.21.23) {SXM2839599.DOCX;3/05708.000004/ } Page 6 of 6 The Medina Police Department shall maintain a record for each permit issued and record all reports of violations therein. 5.10.130 Unlawful to peddle or solicit on posted premises. It is unlawful for any uninvited peddler to (i) ring the bell, or (ii) knock on the door, or (iii) otherwise attempt to gain admittance for the purpose of peddling at any residence or dwelling at which a sign bearing the words “No Peddlers or Solicitors” (or bearing words of similar import) is painted, affixed, or otherwise exposed to public view. 5.10.140 Violation – Penalty. (1) Criminal Penalties. Violation of any of the provisions of this chapter or failure to comply with any of the provisions of this chapter shall constitute a misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment not to exceed 90 days, or by both. Any such violation of any provision of this chapter shall also be grounds for revocation of a permit previously approved. (2) Civil Penalties. Any person who fails to comply with the provisions of this chapter is, in lieu of or in addition to any criminal penalties, subject to a maximum civil penalty of $500.00 for each day or portion of the day that the violation continues. (3) Other Legal Remedies. Nothing in this chapter limits the right of the Medina Police Department to pursue other lawful, criminal, civil or equitable remedies to abate, discontinue, correct, or discourage unlawful acts under or in violation of this chapter. *** *** *** *** *** 91 AGENDA ITEM 6.4 Page 1 of 6 EXHIBIT A Medina Municipal Code Chapter 5.10 Peddler and Solicitation Activities Sections: 5.10.010 Definition of peddler and solicitor. 5.10.020 Permit required – Exemptions. 5.10.030 Permit – Application. 5.10.040 Investigation of applicant – Issuance and denial of permit. 5.10.050 Permit – Display. 5.10.060 Permit – Expiration. 5.10.070 Permit – Revocation. 5.10.080 Right of appeal. 5.10.090 Loud noises or speaking devices. 5.10.100 Use of streets. 5.10.110 Hours and notice. 5.10.120 Records. 5.10.130 Unlawful to peddle or solicit on posted premises. 5.10.140 Violation – Penalty. *** *** *** *** *** 5.10.010 Definition of peddler and solicitor. (1) A peddler and/or solicitor are interchangeable labels under this chapter and each is defined as follows: (a) All persons, both principals and agents, as well as employers and employees, who shall sell, offer for, or expose for sale, or who shall trade, deal or traffic in any personal property or services in the City by going from house to house or from place to place or by indiscriminately approaching individuals. (b) Sales by sample or for future delivery, and executory contracts of sale by solicitors or peddlers are embraced within subsection (1) of this section; provided, however, that this chapter is not applicable to any salesperson or canvasser who solicits trade from wholesale or retail dealers in the City. (c) Any person, both principals and agents, as well as employers and employees, who, while selling or offering for sale, any goods, wares, merchandise, or anything of value, stands in a doorway or on any unenclosed vacant lot, parcel of land, or in any other place not used by such person as a permanent place of business. (2) Minor children, including legal minor wards, of City residents (collectively "children") may operate a traditional lemonade stand without falling within the definition of peddler or solicitor set forth above provided each of the following criteria are met: (a) The lemonade stand is located on the children's residential property and is near or immediately adjacent to public right-of-way; 92 AGENDA ITEM 6.4 Page 2 of 6 (b) The lemonade stand is a temporary assemblage (desks, cardboard, etc.) which may be quickly and easily assembled and removed without causing damage to or resulting in any permanent change to the adjacent land, landscaping, structures, streets, roads, or sidewalks; (c) The lemonade stand is not operated for longer than 5 consecutive hours; (d) The lemonade stand is under adult supervision; (e) The lemonade stand does not interfere with or cause dangerous conditions affecting pedestrians or the public rights-of-way, sidewalks, roads and streets. The intent of this section is to enable traditional family lemonade stands to be operated during the summer time for family fun and teaching purposes and without the application of the City's peddler and solicitor regulations. 5.10.020 Peddler Permit required – Exemptions. (1) No person, corporation, partnership, or other organization ("entity" or "entities") shall engage in the business or activity of peddler within the City limits without first obtaining a permit as provided in this chapter. If an individual is acting as an agent for or employed by an individual, corporation, partnership, or other organization, both the individual and the employer or principal for whom the individual is peddling must obtain a permit as provided in this chapter. (2) The following persons and entities are eligible for an exemption to the permit and/or fee provisions of this chapter as stated below. Exemptions must be claimed using the form provided by the Medina Police Department. (a) Farmers who peddle agricultural, horticultural or farm products which they have actually grown, harvested or produced. (b) Any person who is specifically requested to call upon another for the purpose of displaying goods, literature or giving information about any article, service or product. (c) Charitable, religious, or nonprofit organizations or corporations which have received tax exempt status under Section 26 USC 501(c)(3). (d) Newspaper carriers. Upon determination by the Medina Police Department that such carrier is exempt from the permit requirements of this chapter, an exemption letter shall be issued which must be carried by the carrier at all times the carrier is engaging in newspaper carrier activities in the City. (e) Bona fide candidates, campaign workers, and political committees campaigning on behalf of bona fide candidates or ballot issues; and persons soliciting signatures of registered voters on petitions to be submitted to any governmental agency. (f) Every honorably discharged soldier, sailor or marine of the military or naval service of the United States who is a resident of this state shall not be required to pay a fee for the permit issued under this chapter provided they comply with RCW 73.04.050 and RCW 73.04.060. 5.10.030 Peddler Permit – Application. (1) Each person or entity required to obtain a permit under this chapter shall file with the Medina Police Department a sworn application in writing using the application form to be furnished by the Medina Police Department. (2) Individuals who are employed by or acting as an agent for another individual, corporation, partnership, or other organization shall provide the following information on the application: (a) Name, date of birth and description of the applicant. 93 AGENDA ITEM 6.4 Page 3 of 6 (b) Address and telephone number of the applicant. (c) A brief description of the nature of the business and the goods or services to be peddled or sold. (d) If employed or acting as an agent, the name and address of the employer or principal, together with a description of the exact relationship with the employer or principal. (e) If a vehicle is to be used, a description of the same, including the license number. (f) A photograph of the applicant taken within 60 days immediately prior to the date of filing the application, which photograph shall be two inches by two inches in size and shall show the head and shoulders of the applicant in a clear and distinguishing manner. (g) A statement as to whether or not the applicant has been convicted of any crime within the past 10 years, including misdemeanors or violations of any municipal ordinance, the nature of the offense, and the punishment or penalty assessed therefor. (h) Such other information as may be required by the Medina Police Department. (3) Any individual, corporation, partnership, or other organization which acts as the principal or employer to, of, or for one or more individual peddlers shall provide the following information on the application: (a) The applicant’s name, address and telephone number, and the names and addresses of all individuals who are employed by or acting as an agent for the applicant in the City. (b) If a corporation, the names, addresses and telephone numbers of the corporation’s board of directors, principal officers, and registered agent; provided that the Medina Police Department may waive any portion of this requirement when disclosure would be unduly burdensome. (c) If a partnership, the names, addresses and telephone numbers of the partners thereof. (d) A list of all criminal convictions during the past 10 years for the applicant, all owners of the business, and if a corporation, its board of directors and officers. (e) The name, address, and telephone numbers (business and home) of the individual(s) acting as the manager of or for the applicant. (f) A list of all other cities, towns, and counties where the applicant has obtained (or has been denied) a peddler permit or similar permit within the past five years. (g) Such other information as may be required by the Medina Police Department. 5.10.040 Investigation of applicant – Issuance and denial of permit. (1) The Medina Police Department shall determine the accuracy of the information contained in the application and conduct a criminal history background investigation of the applicant. (2) If, as a result of the investigation, the character and business responsibility of the applicant are found to be satisfactory, the Medina Police Department shall issue the permit to the applicant. The Medina Police Department shall deny a requested permit if the applicant has: (a) Committed any act consisting of fraud or misrepresentation; (b) Committed any act which, if committed by a permit holder, would be grounds for suspension or revocation of a permit; 94 AGENDA ITEM 6.4 Page 4 of 6 (c) Within the previous 10 years, been convicted of a misdemeanor or felony directly relating to the occupation of peddler, including but not limited to those misdemeanors and felonies involving moral turpitude, fraud or misrepresentation; (d) Been previously refused a permit under the provisions of this chapter; provided that any applicant denied a permit under the provisions of this chapter may reapply if and when the reasons for denial no longer exist or are no longer applicable; or (e) Made any false or misleading statement in the application. (3) The denial or revocation of a permit to an individual, corporation, partnership or other organization which serves as the employer or principal of or for individual peddlers shall be a sufficient basis to deny or revoke a permit to the individual applicants who are employed by or acting as an agent for the applicant. 5.10.050 Permit – Display. Peddlers are required to exhibit their permit at the request of any citizen or police officer. 5.10.060 Permit – Expiration. All permits issued pursuant to this chapter are nontransferable and shall be valid only for the duration requested by the applicant, which duration shall not exceed two weeks. At the termination of every permit, the applicant must reapply for an additional, separate permit via the process outlined in this chapter if continuation of peddler activities within the City is desired. 5.10.070 Permit – Revocation. (1) Permits issued pursuant to this chapter may be revoked by the Medina Police Department after notice and hearing for any of the following causes: (a) Fraud, misrepresentation, or false statement contained in the application for permit. (b) Fraud, misrepresentation, or false statement made in the course of carrying on the business activities as peddler. (c) A violation of this chapter. (d) After submitting the application for a peddler’s permit, the applicant is convicted of a felony or misdemeanor directly relating to the occupation or activities of peddler, including but not limited to felonies ir misdemeanors involving moral turpitude, fraud, or misrepresentation. (e) Conducting the business or activities of peddling in any unlawful manner; or in such a manner as to constitute a breach of the peace; or in such a manner as to constitute a menace to the health, safety, and general welfare of the public. (2) The revocation of any permit held by an individual, corporation, partnership or other organization which serves as the employer or principal for individual peddlers shall constitute a basis for revoking the permits issued to individual applicants who are employed by or acting as agents for such individual, corporation, partnership, or organization. (3) The revocation of a permit for three or more persons who are employees or agents of an individual, corporation, partnership or organization shall constitute a basis for revoking the permit issued to the employer or principal, as well as the permits issued to all other employees or agents of that employer or principal. 95 AGENDA ITEM 6.4 Page 5 of 6 (4) Notice of the hearing for revocation of a permit shall be given in writing, shall set forth specific grounds of the complaint or alleged violation, shall state the time and place of hearing, and shall state that the peddler’s permit shall be suspended pending the outcome of said hearing. Such notice shall be mailed, postage prepaid, to the permit holder at his or her last known address at least 10 days prior to the date set for hearing. If the permit holder is an individual, corporation, partnership or organization which employs or serves as the principal for individual permit holders, the notice shall also name and be mailed to the individual permit holders thereof. 5.10.080 Right of appeal. Any person or entity aggrieved by the action of the Medina Police Department in the denial of an application for permit or in the decision to revoke a permit as provided in this chapter shall have the right to appeal to the City hearing examiner in accordance with the procedures set out in MMC Chapter 2.72. 5.10.090 Loud noises or speaking devices. No peddler, nor any person on the peddler’s behalf, shall shout, make any outcry, blow a horn, ring a bell or use any sound device, including any loud-speaking radio or sound-amplifying system, upon any of the streets, alleys, parks or other public places of the City or upon any private premises in the City where sound of sufficient volume is emitted or produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks or other public places for the purpose of attracting attention to any goods, wares or merchandise which such peddler proposes to sell. 5.10.100 Use of streets. No peddler shall have any exclusive right to any location in the public streets, rights-of-way or public places, nor be permitted a stationary location, nor be permitted to operate in any congested area where operations might impede or inconvenience the public. For the purpose of this section, the judgment of a police officer exercised in good faith shall be conclusive as to whether the area is congested or the public impeded or inconvenienced. 5.10.110 Hours and notice. (1) All peddlers shall notify the Medina Police Department at least two hours before any peddling activities are to be conducted. If peddling activities will take place on a Friday, Saturday, or Sunday the peddler shall notify the Medina Police Department of such activities prior to the close of business on the preceding Thursday. (2) No person shall engage in the business of peddler during the following hours: (a) October 1st through April 30th, between 6:00 p.m. and 10:00 a.m. of any day. (b) May 1st through September 30th, between 8:00 p.m. and 10:00 a.m. of any day. 5.10.120 Records. The Medina Police Department shall maintain a record for each permit issued and record all reports of violations therein. 5.10.130 Unlawful to peddle or solicit on posted premises. It is unlawful for any uninvited peddler to (i) ring the bell, or (ii) knock on the door, or (iii) otherwise attempt to gain admittance for the purpose of peddling at any residence or dwelling at which a sign bearing the words “No Peddlers or Solicitors” (or bearing words of similar import) is painted, affixed, or otherwise exposed to public view. 96 AGENDA ITEM 6.4 Page 6 of 6 5.10.140 Violation – Penalty. (1) Criminal Penalties. Violation of any of the provisions of this chapter or failure to comply with any of the provisions of this chapter shall constitute a misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment not to exceed 90 days, or by both. Any such violation of any provision of this chapter shall also be grounds for revocation of a permit previously approved. (2) Civil Penalties. Any person who fails to comply with the provisions of this chapter is, in lieu of or in addition to any criminal penalties, subject to a maximum civil penalty of $500.00 for each day or portion of the day that the violation continues. (3) Other Legal Remedies. Nothing in this chapter limits the right of the Medina Police Department to pursue other lawful, criminal, civil or equitable remedies to abate, discontinue, correct, or discourage unlawful acts under or in violation of this chapter. *** *** *** *** *** 97 AGENDA ITEM 6.4 Comprehensive Plan Update NO ATTACHMENTS FOR AGENDA ITEM 9.1 98 AGENDA ITEM 9.1 1 MEDINA, WASHINGTON AGENDA BILL Monday July 10, 2023 Subject: Draft Tree Code Fines Category: City Busines Staff Contact: Steve Wilcox, Development Services Director Summary This proposal for amendments to the Medina Municipal is associated with private property and public right of way tree removals which occur without required permits. This proposal is intended to solicit Council comment. A goal for this discussion is for staff to be given direction to produce a draft ordinance which may be presented to Council as early as the September 11, 2023 meeting. This draft proposal meets and supports Council priorities 1, 3, and 5. Council Priorities: 1. Financial Stability and Accountability 2. Quality Infrastructure 3. Efficient and Effective Government 4. Public Safety and Health 5. Neighborhood Character Please see Exhibits 1 and 2. Exhibit 1 – Comparison of Fines Eight jurisdictions’ tree removal fines were reviewed for comparison. An example 31” Douglas Fir on private property was used. This 31” tree has a calculated value of $24,100. Medina is listed twice in the Exhibit 1 table. The first listing shows the current tree removal fines. The second Medina listing shows the tree removal fines as proposed. Exhibit 2 – Fines, Fees and Reimbursement Again, this uses a 31” Douglas Fir removed without permit as the example. The Town of Hunts Point tree removal fines were used as a basis to work from. This proposal views private property tree removals differently than public right of way tree removal. Both private and ROW tree removal fines are proposed as $1,000 per tree and $1,000 per inch of diameter with a $25,000 maximum per tree. Fines are proposed to be doubled in environmentally critical areas and within the public right of way. 99 AGENDA ITEM 9.2 2 A one-time exemption is proposed for a single tree removal on private property per King County listed ownership. This exemption would not apply to Landmark or Legacy tree removals. The concept behind the exemption is that a Medina resident who removes a tree on their property would better be educated about the Tree Management Code, than heavily fined. Additionally, a resident may have planted the tree they removed and thought it okay to do so. Other fees, and reimbursements may apply although fines for the removal may be determined exempt. Trees proven to have been hazardous would not involve a fine for removal. Other fees, and reimbursements may apply. Permit fees which would have been charged under a permit application are still due even though the work is completed. This proposal doubles the tree removal permit fees for work occurring prior to the permit issuance. This doubling of fees is common for work performed without permit. Reimbursement is necessary to avoid the general population of Medina from paying any of the tree removal code enforcement action costs. The goal is to balance the costs of the enforcement vs. the expenditures associated with staff consultant time both actual and estimated in the future, and all costs of tree replacement. A contribution to the Medina Tree Fund for tree removals in the public right of way is currently required at $25 per inch of diameter. If a public ROW tree was removed without a permit then the contribution is currently tripled. The Municipal Code refers to the public benefit lost due to the removal of city trees. This proposal includes the increase in this Medina Tree Fund contribution to 6-times $25/inch due to the lost public benefit associated with a non-permitted public tree removal. Attachment(s) Exhibit 1. Tree Removal Without Permits – Comparison of Fines Exhibit 2. Tree Removal Without Permits – Fines, Fees and Reimbursement Budget/Fiscal Impact: Fines collected directed into the General Fund Fees collected directed into Development Services Fund and Public Works Budget Right of way tree public benefit contribution to the Medina Tree Fund Cost recovery distributed as appropriate to funds and budgets Recommendation: Discussion and direction. City Manager Approval: 100 AGENDA ITEM 9.2 3 Proposed Council Motion: I move to authorize the Development Services Director to produce for Council a draft ordnance amending the Medina Municipal Code to incorporate fines, fees, and reimbursements associated with tree code violation enforcement. Time Estimate: 20 minutes 101 AGENDA ITEM 9.2 EXHIBIT 1 Tree Removal Without Permit Comparison of Fines Example: Removal of one 31” dia. Doug. Fir Private Property Value = $24,100.00 Fines only. Fees and reimbursements additional Jurisdiction Note (1) 31” Doug Fir Clyde Hill No permit needed for private tree removal $0 Private $250 ROW Medina $300 1st, $500 2nd and each after $300 ROW or private Redmond Up to $3,000/tree $3,000 ROW or private Aspen CO $2,650/tree. X2 for no permit $5,300 ROW or private Kirkland $30,000 if in a Critical Area or native growth protection easement $20,000 ROW or private $30,000 Sensitive Area Mercer Island Fine based on tree value “up to” 3x for ROW removals $24,100 ROW $24,100 - $72,300 Seattle Fine based on tree value “may be” 3x for ROW removals $24,100 ROW $24,100 - $72,300 Hunts Point $1,000/tree + $1,000/inch. $25,000 maximum per tree. $25,000 ROW or private Yarrow Point $10,000/tree + $1,000/inch over 18” to $25k max./tree $25,000 $5,000 ROW Medina As proposed for MMC Amendment. $1,000/tree + $1,000/inch. $25,000 maximum per tree. 2x for ROW/Critical Areas w/no limit $25,000 Private Property $63,000 ROW, Critical area 102 AGENDA ITEM 9.2 EXHIBIT 2 Tree Removal Without Permit Fines, Fees and Reimbursement 1 FINES 1. Private property Basic fine: $1,000/tree + $1,000/inch, up to $25,000 maximum/tree. 2. Designated critical area A. Double the basic fine with no maximum per tree for removal in designated critical areas including steep slopes, shorelines, and wetlands. Note: This addresses the most egregious non-permitted tree removals we have seen in recent years which typically involve multiple tree removals for view improvement. Critical areas are most impacted by tree removals. View improvement associated tree removals often occur in critical areas. 3. Public Right of Way A. Double the basic fine listed above with no maximum per tree. 4. Exemption for non-development related tree removal A. Applies to private property owners. This is a one-time fine exemption for a single tree removal that occurred without obtaining a permit. The intention is to exempt a Medina resident who may have removed a tree on their property. Residents occasionally remove trees that they planted without considering permitting. B. Medina Municipal Code Section16.52.080 Landmark and Legacy trees are not given the one-time, one-tree exemption. C. Tree removals either private or public determined by our City Arborist to have involved a hazardous tree will not be fined. Other applicable fees and cost reimbursements will apply. Note: Fines collected should be directed to the Medina General Fund. FEES 1. All applicable permit fees that would have been due should be retroactively charged for non-permitted tree removals. 2. Double fees for work performed without permit. 103 AGENDA ITEM 9.2 EXHIBIT 2 Tree Removal Without Permit Fines, Fees and Reimbursement 2 REIMBURSEMENT All costs incurred by the City of Medina associated with the non-permitted tree removal should be fully reimbursed. 1. Private Property B. Actual Costs Consultants including city attorney, arborist, engineers, tree and stump removal, replanting, etc. Actual Medina staff time. C. Estimated Costs Consultant time involved in assuring health and viability of replacement trees over 5-year period. 2. Public ROW A. Medina Municipal Code Section 16.52.200 E. 3 refers to the “public benefit” lost due to the removal of a city tree and requires contribution to the Medina Tree Fund. This contribution is in addition to the requirement for replacement trees. Contribution under permit is $25.00 per inch. Current contribution for ROW removals without permit is 3X $25.00 per inch or $75.00 per inch. Due to the loss of the public benefit of a ROW tree removed without permit this proposal is to increase the contribution to the Medina Tree Fund to 6X $25.00 per inch or $150.00 per inch. B. Replacement Trees No proposed change from existing Medina Municipal Code minimum quantity and size requirements. MMC Section 16.52.200 E 2. Propose to add Development Services Director discretion to require larger trees than the minimums of MMC Section 16.52.200 E 2. 104 AGENDA ITEM 9.2 EXHIBIT 2 Tree Removal Without Permit Fines, Fees and Reimbursement 3 C. Actual Costs Consultants including city attorney, arborist, engineers, tree and stump removal, replanting, etc. Actual Medina staff time. D. Estimated Costs Cost of assuring health and viability of replacement trees. Typically, 3 -years of watering. 5-years total monitoring time. E. Financial Guarantee Bond or cash guarantee to assure the replacement trees remain healthy and viable for a total of 5-years. 100% of the estimated tree replacement cost. APPEALS No change. Code enforcement actions may be appealed to the Medina Hearing Examiner. EXAMPLES – includes estimates 1-31” diameter Douglas Fir A. Private Property Tree Removal (excludes proposed exemption) Fine $1,000 + $1,000/inch = $32,000 Permit Fee $50.00 for typical residential $300.00 when associated with development project Use $50.00 for this example Consultant Costs Arborist = $200 Estimated Costs 5-Year health/viability confirmation including project tracking: $300 Estimated Total $32,550.00 105 AGENDA ITEM 9.2 EXHIBIT 2 Tree Removal Without Permit Fines, Fees and Reimbursement 4 B. ROW Tree Removal Fine $32,000 x 2 = $64,000 Permit Fees Tree Removal $750 x 2 = $1,500 ROW Permit = $270 Replacement Tree = $650 Delivery = $250 Installation = $650 Total = $1,550 “Public Benefit” Contribution to the Medina Tree Fund $25/inch x 31” x 6 = $4,650 Staff and Consultant CE Costs $500 Estimated consultant and staff maintenance tree costs Associated CE,3-years maintenance + 2 additional years monitoring. $1,500 Cost of (1) stump removal and restoration for replanting $2,000 Estimated Total $75,970.00 106 AGENDA ITEM 9.2 MEDINA, WASHINGTON AGENDA BILL Monday, July 10, 2023 Subject: Gas-powered Leaf Blower Update Category: City Business Staff Contact: Stephen R. Burns, City Manager Summary The Medina City Council provided City Staff with direction to provide residents with educational material regarding the hazards of gas-powered leaf blowers while soliciting feedback from residents about possible restrictions on gas-powered leaf blowers. This brief is an update to the Council regarding this topic. Education In March 2023, City Staff created an education page on Engage Medina to provide information to residents about the hazards of gas-powered leaf blowers. The page is located at https://engagemedina.com/gas-powered-leaf-blowers. Open House The City hosted an Open House on Thursday, May 11, 2023, to solicit feedback from residents and professional landscapers about possible restrictions for gas-powered leaf blowers. Over 15 people showed up and spoke to staff about their concerns. Most filled out comment cards which are included at the end of this brief. Written Feedback/Input During this process, City staff received several written recommendations and comments from residents and businesses. These have been included in this report. Survey A citywide survey was sent out in June to solicit additional feedback from residents regarding gas- powered leaf blowers. The survey was sent out both electronically and through the United States Postal Service. This meets and supports Council’s priority number 4. Council Priorities: 1. Financial Stability and Accountability 2. Quality Infrastructure 3. Efficient and Effective Government 4. Public Safety and Health 5. Neighborhood Character 107 AGENDA ITEM 9.3 Attachments: Memo to City Council Open House Comment Cards Written feedback, input, and comments Resolutions from the City of Seattle and City of Kirkland Budget/Fiscal Impact: N/A Recommendation: Discussion, direction and possible action. City Manager Approval: Proposed Council Motion: See potential actions in memo 108 AGENDA ITEM 9.3 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: July 3, 2023 To: Honorable Mayor and City Council From: Stephen R. Burns, City Manager Subject: Gas-Powered Leaf Blower The Medina City Council provided City Staff with direction to provide residents with educational material regarding the hazards of gas-powered leaf blowers while soliciting feedback from residents about possible restrictions on gas- powered leaf blowers. This brief is an update to the Council regarding this topic. CITY STAFF ACTIONS Education In March 2023, City Staff created an education page on Engage Medina to provide information to residents about the hazards of gas-powered leaf blowers. The page is located at https://engagemedina.com/gas-powered-leaf-blowers. Open House The City hosted an Open House on Thursday, May 11, 2023, to solicit feedback from residents and professional landscapers about possible restrictions for gas- powered leaf blowers. Over 15 people showed up and spoke to staff about their concerns. Most filled out comment cards which are included at the end of this brief. Written Feedback/Input During this process, City staff received several written recommendations and comments from residents and businesses. These have been included in this report. Survey A citywide survey was sent out in June to solicit additional feedback from residents regarding gas-powered leaf blowers. The survey was sent out both electronically and through the United States Postal Service. 109 AGENDA ITEM 9.3 2 With sincere appreciation to Councilmember Gokul for her help in putting together the survey, the questions that were asked include: 1. Gas-powered leaf blowers cause both noise and air pollution. What aspect of leaf blowers most concerns you? a. Noise b. Pollution c. Nothing d. Other, please specify. 2. If you had to select a gas-powered or electric leaf blower, what would you pick? a. Gas-Powered b. Electric c. None 3. Medina Municipal Code reads that “professional yard maintenance and landscaping may take place only between 7:00 a.m. and 7:00 p.m. on weekdays. On Saturdays, professional yard maintenance and landscaping may occur between 9:00 a.m. and 5:00 p.m. No such work is allowed on Sundays or legal holidays.” Do you find the code to be effective? a. Yes b. No c. If no, why? 4. Would you favor further restrictions on hours of operation for leaf blowers? a. Yes b. No 110 AGENDA ITEM 9.3 3 Gas-Powered Leaf Blowers Survey Results 214 mailed in postcards received. 1. Gas-powered leaf blowers cause both noise and air pollution. What aspect of leaf blowers most concerns you? Noise Pollution Nothing Other 122 70 67 Length of time they blow. Frequency. Health hazard. What professional landscapers rely on. Blows away debris – Not picked up and removed. Hours and duration. 2. If you had to select a gas-powered or electric leaf blower, what would you pick? Gas-Powered Electric None 54 142 17 3. Medina Municipal Code reads that “professional yard maintenance and landscaping may take place only between 7:00 a.m. and 7:00 p.m. on weekdays. On Saturdays, professional yard maintenance and landscaping may occur between 9:00 a.m. and 5:00 p.m. No such work is allowed on Sundays or legal holidays.” Do you find the code to be effective? Yes No If no, why? 127 81 Yard work and construction takes place 7 days a week. Should be no noise on Saturdays. Yard work on holidays. Work is done on Sundays. Could we amend to only allow quiet work before 8 AM? People don’t follow the code. Code should also apply to homeowners. Too much noise. Why can’t professional yard works use a brush or rake? Too much noise. Minimize hours of use. Not enforced. People don’t know about it. 111 AGENDA ITEM 9.3 4 No enforcement mechanism other than calling the police. 7 AM is too early. Never on Sunday. Window is too long. Commercial should be limited to weekdays. Too early for gas blowers. No Sundays is remnant on the past. Some work longer. Golf course maintenance begins at 6 AM. No enforcement. People violate it. Could shorten hours. Needs enforcement on weekends. Ignored by landscapers. 4. Would you favor further restrictions on hours of operation for leaf blowers? Yes No 104 96 Additional comments: Please enforce decibel code. Favor banning leaf blowers. There should be no noise on Saturdays. Sunday ban harms Medina residents. Impacts climate change. Ban on Saturdays too. Limit noise 9:00 am to 5 pm six days a week. Wait a couple of years for electric to improve – not yet as capable as gas. Add weed whacker. Change code from 7 AM to 8 AM. Any work with noisy machines should be between 9 AM and 5 PM, not on weekends. Sundays are noisy with homeowners using gas blowers. Only favor restriction on hours if against the homeowners, not the contractors. There should be strict enforcement 8 AM – 5 PM except Sun and holidays. Gas-powered for landscapers and electric for homeowners. Ban blowing into the street. Isn’t it a hardship for landscapers to require them to buy new equipment? Yard crews keep our neighborhoods beautiful. We should not make their jobs harder. 7:00 am is too early. 8:00 am is more tolerable. Medina homeowners should have the right to work on their yards on Sunday. Focus attention on other matters. 112 AGENDA ITEM 9.3 5 End hours during the week by 6 PM. Maintenance professionals need gas blowers. NOTE: Council can review each individual survey response at City Hall, if requested. 113 AGENDA ITEM 9.3 6 COUNCIL OPTIONS There are several options for Council to consider on gas-powered leaf blowers. Below are a few options to consider: Option 1: Council could not act and wait until either King County or the State of Washington pass legislation banning gas-powered leaf blowers. Option 2: Council could refer to the Planning Commission by providing specific guidance to review and provide recommendations regarding gas-powered leaf blowers. Option 3: Council could direct staff to prepare a resolution like other jurisdictions which could include the following items: o Recommend or require Medina City Public Works to replace gas-powered leaf blowers with electric or battery operated within a time period or when phasing out old equipment. o Encourage residents and businesses to voluntarily replace gas-powered equipment with electric or battery operated. Option 4: Council could reduce the hours of leaf blower use through updating the code. Option 5: Council could pass an ordinance to ban gas-powered leaf blowers. Existing Medina Code Sections As a reference, the current MMC language regarding landscaping hours for professional and residential use. 8.06.160. - Work hours for commercial construction and development activities and professional yard maintenance and landscaping. A. General. Commercial construction and development activities and professional yard maintenance and landscaping may take place only between 7:00 a.m. and 7:00 p.m. on weekdays. On Saturdays, commercial construction and development activities m ay occur between 8:00 a.m. and 5:00 p.m. and professional yard maintenance and landscaping may occur between 9:00 a.m. and 5:00 p.m. No such work is allowed on Sundays or legal holidays set forth in RCW 1.16.050(1). 8.06.140. - Exemptions—Sounds exempt during daylight hours. 114 AGENDA ITEM 9.3 7 The following sounds are exempt from this chapter between 7:00 a.m. and 10:00 p.m. on weekdays, and between 9:00 a.m. and 10:00 p.m. on weekends, unless different hours are specified: A. Sounds created by bells, chimes, or carillons not operating for more than five minutes during any one-hour time frame; B. Sounds created by blasting, provided their operations are between 8:00 a.m. and 4:30 p.m. on weekdays, and between 9:00 a.m. and 2:00 p.m. on Saturday. C. Sounds originating from lawful pickets, marches, parades, rallies, and other similar public events. D. Sounds created by powered equipment when used by a resident or by the Overlake Golf and Country Club for the temporary or periodic maintenance or repair of their property or its appurtenances , including lawnmowers, leaf blowers, powered hand tools, and snow-removal equipment, provided such use is between 7:00 a.m. and 7:00 p.m. on weekdays and between 9:00 a.m. and 7:00 p.m. on weekends. E. Sounds originating from the required testing of emergenc y equipment such as generators. Attachments: 1. Open House Comment Cards 2. Written feedback, input, and comments 3. Gas-powered Leaf Blower Resolutions from the City of Seattle and the City of Kirkland 115 AGENDA ITEM 9.3 116 AGENDA ITEM 9.3 117 AGENDA ITEM 9.3 118 AGENDA ITEM 9.3 119 AGENDA ITEM 9.3 120 AGENDA ITEM 9.3 121 AGENDA ITEM 9.3 122 AGENDA ITEM 9.3 123 AGENDA ITEM 9.3 124 AGENDA ITEM 9.3 125 AGENDA ITEM 9.3 126 AGENDA ITEM 9.3 127 AGENDA ITEM 9.3 128 AGENDA ITEM 9.3 129 AGENDA ITEM 9.3 130 AGENDA ITEM 9.3 131 AGENDA ITEM 9.3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 RESOLUTION R-5585 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KIRKLAND AUTHORIZING THE CITY MANAGER TO IMPLEMENT AN ELECTRIC LEAF BLOWER INITIATIVE TO TRANSITION THE CITY'S GAS-POWERED HAND-HELD AND BACKPACK LEAF BLOWERS TO ELECTRIC, ADMINISTER FINANCIAL INCENTIVES TO SUPPORT PRIVATE SECTOR AND RESIDENT EQUIPMENT CONVERSION, AND EXPLORE LEGISLATION TO PROHIBIT USE OF GAS-POWERED LEAF BLOWERS IN THE CITY OF KIRKLAND BY DECEMBER 31, 2025. WHEREAS, the Kirkland City Council has prioritized preserving the environment by adopting the 2023-2024 Council Sustainable Environment goal to "Protect our natural environment through sustainable goals and practices to meet the needs of community members for a healthy environment and clean energy without compromising the needs of future generations"; and WHEREAS, on December 8,2020 the Council adopted Resolution R-5457 approving Kirkiand's Sustainabiiity Master Plan which establishes environmental goals for the City and 200 actions including SG-1.10, "the City will explore [the] reduction of or elimination of gas-powered landscaping equipment in City operations"; and WHEREAS, on February 21,2023 the Council adopted Resolution R-5578, adopting the 2023-2024 City Work Program, including a work plan item to "prioritize and continue to fund Sustainabiiity Master Plan actions to further equity, energy efficiency, public health, and a clean energy economy that promotes a sustainable and resilient environment to further the Sustainable Environment goal"; and WHEREAS, since the beginning of the COVID-19 pandemic in 2020, the City has received a high volume of noise complaints about leaf blowers, and responding to these complaints was a key factor prompting exploration of this initiative; and WHEREAS, the Council included $500,000 in American Rescue Plan Act Funds in the adopted 2023-2024 budget to support transitioning the City's equipment to all electric leaf blowers and incentives for private sector and resident conversion; and WHEREAS, initial research shows that current electric leaf blower models produce similar noise levels to gas powered leaf blowers, but that electric motors have more potential to reduce noise pollution and electric leaf blower technology is anticipated to improve in the coming years; and WHEREAS, research also shows gas-powered equipment has negative health impacts on operators and negative environmental impacts from extracting natural resources and burning fossil fuels that contribute to climate change; and 132 AGENDA ITEM 9.3 R-5585 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 WHEREAS, this Initiative would impact landscaping businesses who are often small operations owned by culturally diverse members of the community and who are also disproportionately exposed to emissions at a higher rate than other community members; and WHEREAS, providing financial incentives to support Kirkland businesses through the transition will be important to maximizing the benefit of offering an electric landscaping service to Kirkland clients and reduce any associated burdens, especially on small businesses; and WHEREAS, similar financial incentives may be strategic to encourage adoption of electric equipment among Kirkland residents and support community members that may be experiencing economic constraints in making the transition; and WHEREAS, research also shows an environmental trade-off by converting to electric equipment, where the mining, extraction, production, and recycling processes for batteries also causes significant environmental harm; and WHEREAS, acknowledging this complexity, policymakers around the country are still choosing to act to reduce emissions, and potentially noise pollution, in their communities and protect health and safety of users by sunsetting gas-powered equipment including in Washington D.C., California, Multnomah County, Seattle, and other cities in the Puget Sound region; and WHEREAS, the Washington State Legislature has considered legislation in the past to incentivize purchase of electric equipment through financial incentives and although the bills presented did not pass out of the legislature, Kirkland's legislative delegation has expressed that future action is likely; and WHEREAS, the Electric Leaf Blower Initiative positions Kirkland to be proactive and effective in anticipation of potential future State decisions to sunset gas-powered equipment, in addition to reducing emissions in Kirkland and protecting health of users; and WHEREAS, the City's Parks and Community Services and Public Works Departments have already purchased and use a combined total of 18 electric leaf blowers and actively consider electric options when the nearly 70 gas-powered leaf blowers in the fleet reach the end of their useful life; and WHEREAS, in early 2023 the City Manager met with staff from the City's Parks and Community Services and Public Works Departments and hosted a focus group with Kirkland landscaping businesses to learn What impacts a transition to ail electric equipment would have and how to work together to make this initiative a success; and WHEREAS, City staff met with staff from the Kirkland Congressional delegation to discuss opportunities for funding and partnerships and there was expressed support for the initiative and interest in identifying collaboration opportunities in the future; and 133 AGENDA ITEM 9.3 R-5585 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 WHEREAS/ staff gathered key insights from the stakeholder engagement and incorporated the opportunities and key challenges into the proposed Electric Leaf Blower Initiative three-phased approach, including key milestones set forth in this Resoiution. NOW, THEREFORE, be it resolved by the City Council of the City of Kirkland as follows: Section 1. The City Manager is hereby authorized and directed to implement an electric leaf blower initiative that would achieve the following goais: a. Sunset the use of gas-powered hand-held and backpack leaf blowers in Kirkiand by a target date of December 31, 2025 b. Reduce negative health impacts caused by emissions from gas- powered leaf blowers c. Ensure a responsive transition to electric leaf blowers that reduces the burden and maximizes the potential benefit to Kirkland landscaping businesses and residents d. Be proactive in anticipation of potential State decisions to sunset gas-powered equipment e. Develop mechanisms to effectively improve enforcement of existing city noise regulations (KMC 11.84A.070 and KZC 115.95) on all uses of gas- and electric-powered landscaping equipment to provide relief to residents prior to conversion or technological improvements Section 2. The initiative shall develop strategies to address challenges identified throughout initial stakeholder engagement, including, but not iimited to, the following: a. Electric equipment is heavier than gas-powered equipment and with extended use, may create an ergonomics concern for users b. Limited availability of powerful, commercial-grade electric equipment currently available on the market. c. The potential Impact of less powerful equipment on length of operations and service levels and the potential increase in costs to businesses and customers. d. Ethical disposal process for functioning gas-powered equipment. e. Ensuring sufficient charging infrastructure and exploration of alternative energy sources to charge equipment. f. Noise pollution produced by electric leaf blowers. g. Batter related challenges such as high acquisition cost for the quantity needed per day, concerns around the disposal/recyciing process, less reliability in cold temperatures, and need for mobile recharging options that do not rely on gas-powered generators. h. Consideration of expanding the scope of the initiative or identify opportunities for future initiatives to address other gas-powered landscaping equipment or gas-powered equipment more broadly, should stakeholder and regional engagement and other learnings suggest opportunity for pragmatic scope expansion. i. Effectiveness and equity concerns with enforcement of a potential ordinance sunsetting gas-powered equipment, including enforcement plan options for future Council consideration. j. Minimize potential disruption to equipment replacement cycles for businesses and the City. 134 AGENDA ITEM 9.3 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 m. n. 0. R-5585 Providing financial incentives to support of the transition of landscaping operations. Providing financial incentives, especially for low- and moderate- income residents, to support the transition of household equipment. Explore potential regional collaboration for the transition. Consider supporting County or State-wide action to transition to electric leaf blowers as part of the City of Kirkland legislative agenda. Evaluate any potential City budget implications that may result from changing service levels by using electric equipment. Section 3. The City Manager is further authorized and directed to deploy a three-phased approach with key target milestones to accomplish the Initiative's goals. The City Manager may propose changes to these milestones based on new information, learnings, and opportunities: a. 2023: City pilots, evaluates, develops, and begins implementing a transition plan for the City's equipment; engages federal and state officials in support of the initiative; and initiates outreach to regional partners and key stakeholders in the community including, but not limited to, the Lake Washington Institute for Technology Horticulture Program, Quiet Clean Kirkland, the Washington State Nursery and Landscaping Association, and the Lake Washington School District; and deploys any Council approved improved enforcement of noise regulations to provide immediate relief to residents. b. 2024: City implements financial incentive programs to support private sector and resident transition to electric equipment; continues City transition and stakeholder engagement; and deploys an educational and information campaign for Kirkland residential households and businesses. c. 2025: Propose an ordinance for Council consideration sunsetting hand-held and backpack gas-powered equipment city-wide while continuing City, business, and resident transitions. Passed by majority vote of the Kirkland City Council in open meeting this 18th day of April, 2023. Signed in authentication thereof this 18th day of April, 2023. Penny Swe^Ji^ayor Attest: gjbMu (athi )^ders(^. City Clerk 135 AGENDA ITEM 9.3 136 AGENDA ITEM 9.3 137 AGENDA ITEM 9.3 138 AGENDA ITEM 9.3 139 AGENDA ITEM 9.3 140 AGENDA ITEM 9.3 141 AGENDA ITEM 9.3 142 AGENDA ITEM 9.3 MEDINA, WASHINGTON AGENDA BILL Monday, July 10, 2023 Subject: Financial Policy Update Category: City Business Staff Contact: Ryan Wagner, Director of Finance and HR Summary The City Council of the City of Medina adopted Financial Management Policies by motion on October 10, 2011. Periodically, policies will need revisions to match updated regulations or amendments. Since the original adoption, the Financial Management Policies have been amended by resolution as follows: April 13, 2015, Resolution No. 377 November 14, 2016, Resolution No. 387 July 13, 2020, Resolution No. 407 December 14, 2020, Resolution No. 414 June 14, 2021, Resolution No. 418 November 8, 2021, Resolution No. 421 The proposed changes today, are recommendations from the 2021 Financial/Accountability Audits completed on the 23rd of January 2023. The proposed changes to our policies include accounts payable, and authorizing an Audit Officer for the City, and to issue warrants prior to Council approval. This will allow Medina to be compliant with RCW 42.24.180 This meets and supports Council’s priorities numbers 1 and 3. Council Priorities: 1. Financial Stability and Accountability 2. Quality Infrastructure 3. Efficient and Effective Government 4. Public Safety and Health 5. Neighborhood Character Attachment Financial Management Policies, purchasing policy and electronic transfers sections (Exhibit A, starting page 4). 143 AGENDA ITEM 9.4 Budget/Fiscal Impact: None Recommendation: Direct staff to bring back a resolution for adoption at the next Council Meeting. City Manager Approval: Proposed Council Motion: “I move to direct staff to establish a resolution to amend the Financial Policy of the City of Medina, as proposed.” Time Estimate: 15 minutes 144 AGENDA ITEM 9.4 Updates to Purchasing Policy Purchasing Policies a. The City will follow state laws, adopted resolutions, ordinances and policies regarding procurement. b. The Director of Finance shall develop detailed procedures for purchasing, credit card usage, petty cash, expenditure authorization and/or contract management activities. c. Federal Funds or Grants: When procurement involves the expenditure of federal, state or county government, or private, funds or grants, the purchase shall be conducted in accordance with any applicable federal/grant laws or regulations and must be approved by the Director of Finance and the City Manager or their designee. When purchasing items to be funded by others or reimbursed by a grant, the purchaser will perform the due diligence required to ensure that the purchase meets the criteria of the specific grant prior to initiating the purchase and requesting a release of City funds for the purchase. d. Emergency Procurement: The City Manager or designee may make or authorize others to make emergency procurements of materials, supplies or equipment or services when a threat to public health, welfare or safety exists. State laws relating to emergency declaration and emergency purchases will be followed. Responsibilities of Accounts Payable a. Accounts Payable shall make sure that all supporting documentation is attached to any payment request and that the original documentation is retained. Before the Auditing Officer’s review, Accounts Payable shall make sure that all appropriate accompanying material is included for each bill, verify the math relating to the bill is correct, check for double payment and make sure that a responsible department head has stamped and signed the request for payment. b. Invoices will be reviewed by Accounts Payable to help prevent any wrongful or double payment. All claims and supporting documentation must be organized by Accounts Payable to allow for easy identification and retrieval. c. In order to review all claims against the City, Accounts Payable shall compile a list of the bills for the month that will be presented to the Audit Officer and the City Council for their approval. 145 AGENDA ITEM 9.4 d. To be included on the list for payment, the claim, with all appropriate documentation, shall be presented as early as possible to Accounts Payable but no later than the last business day of the prior month before the regularly scheduled City Council meeting on the second Monday of the month. Management's Review & Certification a. All claims against the City will be reviewed, pre-audited and certified by the Finance Director or the City Manager prior to their payment. The Finance Manager and the City Manager shall act as the City's Auditing Officer and shall be appropriately bonded as provided in RCW 42.24.180. b. The Audit Officer shall review and certify the need for these claims prior to presenting these claims to the City Council. No claim shall be paid without such authentication and certification by the Audit Officer. c. Prior to the payment of any claim, the Audit Officer shall clearly indicate the specific claims and payroll checks certified for payment on an approval list. d. The certification must be signed and dated by the Audit Officer and must include the following language: "The undersigned does hereby certify under penalty of perjury that the claim is a just, due and unpaid obligation against the City of Medina, and that I am authorized to authenticate and certify to said claim." Payment of Claims After the review and certification of a claim by the Audit Officer, a claim may be paid. Even though the claim was paid, the City Council has the responsibility to review and approve each claim and ensure that the system of auditing and certifying claims is operating in a manner that provides the greatest possible protection to the City. City Council Review & Approval The City Council shall review and approve the claims paid at its next regularly scheduled public meeting. To indicate the Council's approval for payment of claims and payroll, the following shall be entered into the minutes of the meeting: "Claims audited and certified by the City's Auditing Officer as required by RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090 have been recorded on a listing which has been made available to the Council. 146 AGENDA ITEM 9.4 As of this date, (DATE), the Council does approve for payment those claims included in the above-mentioned list and further described as follows: Claim Checks #_______ through #_______ in the total amount of $__________. Payroll Checks #_______ through #_______ in the total amount of $__________. Voided Check numbers and record of deposit documents shall also be noted on this report.” Claim Disapproval If the Council disapproves a claim or claims, the City Manager and Finance Director must recognize these claims as receivables of the city and pursue collection diligently until the amounts are either collected or the Council is satisfied and approves the claims. Check Guarantors Operational claims checks require two signatures and can be signed and paid after certification by the Auditing Officer of the city. A list of checks from this account, clearly showing the claims for that month, will be made part of the monthly Council approval list even though these checks could have already been distributed. Periodically it will also be necessary for the city to either authorize a deposit or withdrawal to take place relative to this account. The following people shall have authority to be the signatories on this account: Primary Signature: Stephen Burns – City Manager Primary Signature: Ryan Wagner – Finance Director Secondary Signature: Aimee Kellerman – City Clerk Secondary Signature: Jeffery Sass – Chief of Police EFT (Electronic Fund Transfer) CONTROL PROCEDURES To promote the safety of City funds in the electronic funds transfer environment, the following procedures will be adhered to: 1. The procedure to initiate, approve, and record an EFT payment is subject to the same financial policies, procedures, and controls that govern disbursements made by any other means. 147 AGENDA ITEM 9.4 Review of transfer by Finance Director or her/his designee who will not be entering or initiating the transfer. Two approval signatures from authorized check signers. Reconciliation of bank activity to the General Ledger will be performed in a timely manner with all exceptions resolved. 2. EFT transactions will not be made without proper authorization of affected parties in accordance with federal and state statutes and accepted business practices. 3. All EFT payments should be initiated by secure computer-based systems: US Bank SinglePoint (designated administrator, dual control & time-limited token generated PIN) Known payroll benefit providers’ portals, such as IRS, AWC, DRS. Reoccurring payments through vendor portals, for utilities and Voyager (Through US Bank) 4. The City Finance Director shall serve as primary administrator to manage and control access to the systems used to process EFT transactions. The administrator shall ensure that adequate separation of duties exists in accordance with accepted internal control standards. In addition, the administrator shall ensure approval and maintenance of user system IDs, user permissions, including authorized representatives and their associated transfer limits. The City Manager has authority serve as back up administrator. 5. Because EFT transfers between City bank accounts have reduced risk, the Finance Office may use EFTs on a routine basis to concentrate funds for payment and investment purposes. Although the risks are minimal for transfers between City accounts, reasonable controls should exist with regard to authorization, reconciliation, and review of these transactions. 6. EFT payments are limited to transfers between City bank accounts, employee expense reimbursement, payroll and payroll benefits, and a limited list of approved vendors. 7. Employees must submit hard copy of completed Direct Deposit Agreement Form to the Finance Director. No electronic signatures will be accepted. Any change to banking information will require a newly completed form. Employee signatures will be verified against signature on file. If an employee submits a change request without enough time for authorization prior to payroll, payment will be made by check until such time as the information can be verified. 148 AGENDA ITEM 9.4 City Manager Review NO ATTACHMENTS FOR AGENDA ITEM 9.5 149 AGENDA ITEM 9.5