HomeMy WebLinkAbout09-25-2023 - Agenda Packet
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Monday, September 25, 2023 – 5:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order in the Medina Council Chambers at
5:02 PM.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Cynthia Adkins
Councilmember Bob Zook
ABSENT
Councilmember Jennifer Garone
Councilmember Harini Gokul
Councilmember Mac Johnston
STAFF
Burns, Missall, Wagner, Osada, Sass, Wilcox, and Nations
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, the meeting agenda was approved as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
4. PRESENTATIONS
None.
5. CITY MANAGER'S REPORT
None.
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6. CONSENT AGENDA
6.1 Resolution No. 436 Amending Financial Policies, Adding Accounts Payable and
Expanding EFT Policy.
Recommendation: Adopt Resolution No. 436.
Staff Contact: Ryan Wagner, Finance & HR Director
ACTION: Motion Zook second Adkins and carried by a 4:0 vote (Gokul, Garone and
Johnston absent); Council approved the Consent Agenda as presented. Resolution
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Preliminary 2024 Budget Discussion
Recommendation: Discussion and direction.
Staff Contact: Ryan Wagner, Finance and HR Director
Director of Finance and HR Ryan Wagner gave an overview of the proposed 2024
budget. Council asked questions and staff responded.
ACTION: Council directed staff to provide the following:
Insurance Carriers comparisons - Wagner will do research and bring back to Council.
IT Services/Software Services (Licenses) cost breakout for each item based on in-house
vs. outsourced. Provide per unit cost of computers and servers.
Park signage added to Capital as a Park Improvement Project.
Provide clarification on where the Development Services fines can be allocated and if it
be allocated into unrestricted General Fund.
Provide clarification on how the Tree Code Funds can be used.
Levy Stabilization Fund Policy - the Finance Director and the City Attorney will review
the policy language and confirm the annual amount to be allocated into the fund.
Levy Lid Campaign historical records (Maintain Medina) to be added and referenced on
the City Website.
City staff to consider an EV Vehicle and leasing options for the Development Services
replacement vehicle.
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NE 12th Street Pedestrian Improvements - Council directed the Public Works Director to
bring additional information to Council regarding this project.
ACTION: Motion Reeves to purchase a new plow truck as described in the budget..
This was seconded by Zook.
Rossman clarified that the motion includes modifying or amending the 2023 Budget as
needed for whatever upfront deposit is required and then to amend the proposed 2024
budget accordingly. This includes the accessories, and everything needed to make the
truck functional. Motion carried by a 4:0 (Garone, Gokul and Johnston absent) vote.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
12. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 7:00 PM.
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MEDINA, WASHINGTON
AGENDA BILL
Monday, September 25, 2023
Subject: Resolution No. 436 Amending Financial Policies, Adding Accounts Payable and
Expanding EFT Policy.
Category: Consent
Staff Contact: Ryan Wagner, Finance & HR Director
Summary
January 2023 the State Auditor’s Office completed the City of Medina’s 2021 annual audit. As
in previous years, the auditor provided management with exit recommendations for updates to
our policies and procedures. These do not affect the “clean audit” report status but need to be
addressed before the next audit cycle.
State policy RCW 42.24.180 requires that the payment of claims prior to Council approval must
be written into City policy. The City’s authorized signers must also be in writing and be approved
by the City Manager.
Expansion of the City’s ability to pay claims from an approved list of vendors by EFT. This list
includes utilities and bank US Bank related portals such as US Bank Voyager.
Any changes to the Financial Policies must be approved by Council via a resolution. The
attached Exhibit A describes the existing procedures and controls. Upon Council approval, it
will be inserted into the Financial Policy manual.
Attachment(s)
Resolution 436, including Exhibit A
Budget/Fiscal Impact: None
Staff Recommendation: Adopt Resolution No. 436.
City Manager Approval:
Proposed Council Motion: “I move to Adopt Resolution No. 436 Amending Financial
Management Policies as recommended by the State Auditor’s Office.”
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AGENDA ITEM 6.1
Resolution No. 436 Page 1 of 1
CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 436
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, ADOPTING AN AMENDMENT TO
FINANCIAL POLICIES TO UPDATE THE ACCOUNTS
PAYABLE PROCESS AND EXPAND EFT PAYMENTS.
WHEREAS, State policy RCW 42.24.180 requires that the payment of claims prior to
Council approval must be written into City policy. The City’s authorized signers must also be in
writing and be approved by the City Manager.
WHEREAS, by recommendation given during the 2021 Financial and Accountability
Audit, for compliance of RCW 42.24.180.
WHEREAS, to expand EFT payments to include additional approved vendors, to
improve timely payment in a safer and more cost-efficient way.
WHEREAS, the approved changes provide greater transparency into the policies and
procedures of the Finance Department for the City of Medina.
WHEREAS, this action requires an amendment to the City’s Financial Management
Policies;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, RESOLVES AS FOLLOWS:
Section 1. Adopt Financial Management Policies as Amended, attached hereto as
Exhibit A.
Section 2. Effective Date. This Resolution shall be effective upon its adoption by
the City Council.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON SEPTEMBER 25,
2023 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON SEPTEMBER 25, 2023.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
FILED WITH THE CITY CLERK: XX
PASSED BY THE CITY COUNCIL: XX
RESOLUTION NO. 436
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AGENDA ITEM 6.1
EXHIBIT A
City of Medina, Washington
Financial Management Policies
General Financial Goals:
Ensure a financial base that is sufficient to sustain City of Medina Municipal Services, able to
withstand local and regional economic challenges, able to adjust to changes in service
requirements, and maintain sound fiscal policies in support of these goals.
Financial Management Policies:
The Financial Management Policies assemble all of the City’s financial policies in one document.
They are the tools to ensure that the City is financially able to meet its immediate and long-term
service objectives. The individual policies contained herein serve as guidelines for both the
financial planning and the internal financial management operations of the City.
The City of Medina is accountable to its citizens for the use of public dollars. Municipal resources
must be used wisely to ensure adequate funding for the services, public facilities, and
infrastructure necessary to meet the community’s present and future needs. These policies
safeguard the fiscal stability required to achieve the City’s goals and objectives.
The City of Medina’s Financial Management Policies, and any amendments thereto, shall be
adopted by resolution of the City Council.
Policy Objectives:
The Financial Management Policies have the following objectives for the City’s fiscal performance:
Guide City Council and Management Policy decisions.
Establish operating principles that minimize the cost of government and financial risk.
Maintain revenue policies that ensure adequate funding for desired programs, currently, as
well as in the future.
Promote sound financial management by providing accurate and timely reporting
information on the financial condition of the City.
Protect the City’s credit rating and provide for adequate resources to meet the provision of
any debt incurred by the City.
Ensure the legal use of financial resources through an effective system of internal controls.
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AGENDA ITEM 6.1
Promote cooperation and coordination with other governments and the private sector in the
financing and delivery of services with the goal of obtaining the best value for the tax dollar.
Budget Policies
a. The annual budget will be designed in support of the Strategic Goals of the City and will
focus on continual evaluation of the City’s success at achieving the goals and policies it has
set for itself. The operating budget is the City’s comprehensive annual financial plan which
provides for City services based on City priorities.
b. The annual budget shall be developed consistent with state law and in a manner which
encourages early involvement with the public and City Council.
c. The City Council will establish municipal service levels and priorities for the ensuing year
prior to and during the development of the preliminary budget.
d. The City will maintain a balanced budget. The use of existing fund balances to achieve a
balanced budget (while generally accepted as a practice in Washington Cities), is not
sustainable for the long term. The City prefers to adopt an operating budget where current
revenues meet or exceed current budgeted expenditures.
e. The Finance Department will maintain a system for monitoring the City’s financial
performance. The system will provide the City Council with monthly and/or quarterly
information in a timely manner at the fund level, by revenue resources and department level
expenditures.
f. Under the provisions of state law and the City’s operating procedures, the budget is
adopted at the fund level. Adjustments or reallocations of existing appropriations within the
fund level, which do not change the bottom line of the fund, may be done administratively
and do not require Council action. Additions to, or reductions of fund level appropriations,
which change the bottom line of the fund, require an amendment of the budget and City
Council action by Ordinance.
g. Supplemental budget appropriations (appropriations requested after the original budget is
adopted) will be submitted in the form of a Budget Amendment and will be considered as a
result of the availability of new revenues.
h. The annual budget will provide for the design, construction, maintenance and replacement
of the City’s Capital, facilities and equipment consistent with the Capital Projects Plan/
Comprehensive Plan/ Capital Improvement Plan, including the associated costs for
operating the facilities.
i. The City will maintain all assets at such a level that it protects the City’s capital investment
and minimizes future maintenance and replacement costs.
j. The City will develop an equipment replacement and maintenance needs list by department
for the life cycle of the equipment and will utilize this list during the annual budget
development process.
k. Fixed assets: inventories of larger physical fixed assets costing more than $5,000 and
having a useful life of more than one year, will be maintained on a Fixed Asset Schedule
and will be updated as the property is added, retired or sold.
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AGENDA ITEM 6.1
Fund Policies
Adequate fund levels are a necessary component of the City’s overall financial management
strategy and a key factor in external agencies’ measurement of the City’s financial strength.
General Fund Operating Balance: Minimum 25% Fund Balance
The City will strive to maintain General Fund Operating Balances at a minimum level of 25% of
the total General Fund Budgeted Expenditures.
The General Fund Operating Balance shall be created and maintained to provide sufficient cash
flow to meet the needs of daily financial operations.
In general, the City shall endeavor to support ongoing operations with ongoing revenues, but may
use General Fund Operations Balances on a limited basis to support City services pending the
development of a longer-term financial solution.
The General Fund Operating Balance shall not be used in a manner that puts the City in danger of
being unable to sustain future operations. If the General Fund Operating Balance falls below the
policy level stated above, it will be important for the City to create a long-term plan to replenish the
fund balance level.
Budget surpluses in the General Fund Operations Balance may be used on a limited basis to fund
operations and to fund reserve accounts if:
a) There are surplus balances remaining after all current expenditure obligations are met.
b) The City has decided that revenues for the ensuing budget year are sufficient to
support budgeted General Fund Operating needs.
A surplus is defined as the difference between the actual beginning fund balance and budgeted
beginning fund balance. It consists of “under-expenditures” and/or “excess revenues” over and
above the amounts included in the following year’s annual budget.
Reserve Account Policies
The City maintains Reserve Accounts for a Levy Stabilization Fund Account, a Contingency Fund
Account, a Capital Projects Fund Account, and an Equipment Replacement Account. The priority
or sequence for allocating reserves to these accounts is:
1. The Levy Stabilization Fund account up to the annual targeted amount identified in the
Levy.
2. The Contingency Fund account up to 25% of the annual general fund budgeted
expenditures.
3. Any remaining reserves allocated to the Capital Projects Fund, the Equipment
Replacement Account and/or the Levy Stabilization Fund as recommended by the City
Manager and/or Finance Director.
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AGENDA ITEM 6.1
Levy Stabilization Fund
On the November 2019 ballot, Medina voters approved a 6-year increase to their City property
tax levy, starting in 2020, in order to maintain then-existing levels of service for the next 10 years.
A promise was made to the voters that these additional funds would be managed in such a way
as to keep those service levels in place for at least 10 years. The purpose of the Levy Stabilization
Fund is to hold excess amounts resulting from the levy increase during 2020-2025 and to draw
from the Levy Stabilization Fund to cover General Fund and Street Operations funding gaps
during 2026 to 2029 (or longer, if feasible).
Contingency Fund
The Contingency Fund may be used for the following:
a) To sustain City services in the event of a catastrophic event such as a natural/manmade
disaster (e.g. earthquake, windstorm, flood, terrorist attack) or a major downturn in the
economy.
b) To address temporary, short-term (less than one year) economic downturns and
temporary gaps in cash flow. Conditions, such as expense reductions and/or restrictions
may be imposed.
c) Amounts held in the Contingency Fund in excess of its limit (25% of the annual general fund
budgeted expenditures) may be used to fund the Capital Improvement Plan.
d) To pay down debts expeditiously when financially advisable, consistent with expert
recommendations and with consideration of the City’s overall financial status.
All expenditures transferred into and out of the Continency Fund, must be authorized by the City
Council.
Capital Projects Fund
The Capital Projects Fund may be used for Capital Improvement Plan projects. See Capital
Investment Policies section for further details.
Equipment Replacement Account:
The City may elect to maintain an Equipment Replacement Account for the purpose of funding fleet
maintenance (police and public works) or a capital equipment reserve for the purpose of capital
asset replacement.
Development Services Fund:
The City provides Development Services to the community. Prior to 2022 this was done as a
department within the General Fund, charging fees directly to individual property owners who wish to
develop their private property. These revenue sources exist to offset the expense the City incurs on
the individual property owners’ behalf.
The City desired greater transparency of Development Services’ financial activities as well as a more
focused and streamlined accounting structure to evaluate its cost recovery rate. The Government
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AGENDA ITEM 6.1
Accounting and Standards Board (GASB) has pronounced that if any service or program’s principal
revenue source has a pricing policy that fees and charg es be set to recover cost meets the criteria to
be reported as a separate “Enterprise Fund”. The City desired to extract the Development Services
Department’s related revenues, expenses (direct and allocated) and customer deposits from the
General Fund and place them in a newly created Development Services Fund, starting with Budget
Year 2022.
Revenue Policies
a. The City will strive to maintain a diversified and stable revenue system in order to
maintain the City’s ability to handle fluctuations in individual revenue sources.
b. Revenue forecasts should be realistically estimated and based on the best information
available. The City will take into consideration that revenues are subject to local and
regional economic activities.
c. If long-term (greater than one year) revenue downturns are expected, the City will review
and as appropriate revise its revenue forecasts. The City will also consider reducing
expenses or increasing revenue in order to respond to and help stabilize the long-term
impacts.
d. When evaluating potential grants, the City must consider and communicate to
management and, where applicable, Council, the near- and long-term financial impact of
the grant on the City, including any requirements for local matching funds or for
continuation of program with local funds after grant funds are exhausted, as well as any
future expenditure impacts (e.g., on-going repairs and maintenance). A grant may be
rejected if its impacts on City finances cannot be justified.
e. The City will strive to set fee schedules at levels sufficient to cover the entire cost of service
delivery. The City will systematically review user fees and consider adjustments as necessary
to consider the effects of additional service costs and inflation.
f. With respect to revenue-generating contracts and leases to be entered into by the City,
the City shall review and, as applicable, present to Council for approval, the contract or
lease on a timely basis in order to help ensure prompt approval by Council (where
applicable) and generation of the related revenue streams. The City must undertake due
diligence for any possible real or apparent conflicts of interest and recommend how to
manage them. Any contracts or leases with real or apparent conflicts of interest must be
approved by City Council, and the conflict and conflict-management information must be
fully disclosed to the City Council prior to the presentation of the contract or lease to City
Council for approval.
Expenditure Policies
a. The City budget will provide for sustainable levels of service.
b. The City will propose only those operating expenditures that can be supported from on-
going operating revenues.
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AGENDA ITEM 6.1
c. The City’s operating budget will not rely on one-time revenues to fund ongoing
expenditures. Before the City undertakes any agreements that would create fixed on-going
expenses, the cost implications of such agreements will be fully determined for current and
future years. Capital expenditures may be funded from one-time revenues, but the
operating budget expenditure impacts of capital expenditures will be reviewed for
compliance with this policy provision.
d. Department heads are responsible for managing their budgets within the total appropriation
for their department.
e. The City will maintain expenditure categories according to state statute and administrative
regulation.
f. All compensation planning and collective bargaining will focus on the total cost of
compensation, which includes direct salary, health care benefits, pension contributions,
education, training allowance, and other benefits of a non-salary nature, which are a cost to
the City.
Purchasing Policies
a. The City will follow state laws, and the City’s adopted resolutions, ordinances and
policies regarding procurement.
b. The Director of Finance will develop detailed procedures for purchasing, credit card
usage, petty cash, expenditure authorization and contract management activities.
c. Federal Funds or Grants: When procurement involves the expenditure of federal, state or
county funds, or private, funds or grants, the purchase will be conducted in accordance
with any applicable federal, state and county grant laws or regulations and will be
approved by the Director of Finance and the City Manager or their designee. When
purchasing items to be funded by others or reimbursed by a grant, the purchaser will
perform the due diligence required to ensure that the purchase meets the criteria of the
specific grant prior to initiating the purchase and requesting a release of City funds for the
purchase.
d. Emergency Procurement: The City Manager or designee may make or authorize others to
make emergency expenditures and procurements of materials, supplies, equipment, or
services when a threat to public health, welfare or safety exists. Applicable state laws
relating to emergency declarations, expenditures and purchases will be followed.
Definitions for Purchasing Policies
a. Accounts Payable – is the obligations incurred by the City during its operations that
remain due and must be paid in the short term.
b. Accounts Receivable – is the funds or obligations owed to the City by customers who
were provided services.
c. Audit Officer – The Finance Director and the City Manager will serve as the City’s
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AGENDA ITEM 6.1
Auditing Officer and will comply with the bonding and other provisions of RCW 42.24.180
and the requirements herein.
d. Claim - a bill, invoice or written request for payment provided to the City by a vendor or
owed party.
Responsibilities of Accounts Payable
a. Accounts Payable is one of the primary role responsibilities of the Assistant Finance
Director. If the Assistant Finance Director is unable to perform these duties, the Finance
Director will assume the role of Accounts Payable. In this case, the only acting Audit
Officer for the City would be the City Manager.
b. Accounts Payable will ensure that all supporting documentation is attached to any
payment request and that the original documentation is retained. Before the Auditing
Officer’s review, Accounts Payable will ensure that all appropriate accompanying
material is included for each claim, verify the math relating to the bill is correct, check for
double payment and ensure that a responsible department head has stamped and
signed the claim for payment.
c. Invoices will be reviewed by Accounts Payable to help prevent any errors, omissions,
inconsistencies and wrongful or double payment. All claims and supporting
documentation will be organized by Accounts Payable to allow for easy identification and
retrieval.
d. In order to ensure timely review of all claims against the City, Accounts Payable will
compile a list of the claims for the month that will be presented to the Audit Officer and
the City Council for their approval.
e. To be included on the list for payment, each claim, with all appropriate documentation, will
be presented as early as possible to Accounts Payable but no later than the last
business day of the month prior to the next regularly scheduled City Council meeting on
the second Monday of the month.
Management's Review & Certification
a. All claims submitted to the City will be reviewed, pre-audited and certified by the City’s
Auditing Officer prior to payment. With a dual signature process, both the Finance
Director and City Manager will certify each claim.
b. The Audit Officer will review and certify the payment status of all claims
prior to presenting such claims to the City Council for approval. No claim will
be paid without such authentication and certification by the Audit Officer.
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AGENDA ITEM 6.1
c. Prior to the payment of any claim, the Audit Officer will clearly identify the
specific claims and payroll checks certified for payment on an approval list.
d. The certification will be signed and dated by the Audit Officer and will include the
following statement:
"The undersigned Audit Officer does hereby certify under penalty of perjury that the
forgoing claims are just, due and unpaid obligation of the City of Medina, and that the
undersigned hereby authenticates and certifies said claims.”
Payment of Claims
After review and certification of a claim by the Audit Officer, a claim may be
paid. When payment occurs prior to formal City Council approval of a claim, the City
Council must still exercise its responsibility to review and approve all claims presented for
payment and ensure that the audit and certification system is accurate and operating in a
manner that provides the greatest possible protection to the City.
City Council Review & Approval of Claims
The City Council will review and may approve the claims paid or to be paid at its next regularly
scheduled public meeting. Upon the Council's approval for payment of claims and payroll, the
following will be entered into the minutes of the meeting:
"Claims audited and certified by the City's Auditing Officer as required by RCW
42.24.080 and those expense reimbursement claims certified as required by RCW
42.24.090 have been recorded on a listing which has been made available to the
Council.
As of this date, (DATE), the Council does approve for payment those
claims included in the above-mentioned list and further described as follows:
Claim Checks #_______ through #_______ in the total amount of $__________.
Payroll Checks #_______ through #_______ in the total amount of $__________.
Voided Check numbers and record of deposit documents will also be noted on this
report.”
Claim Disapproval
If the Council disapproves a claim or claims, the City Manager and Finance Director must
recognize these claims as disapproved and receivables of the city and pursue collection
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AGENDA ITEM 6.1
diligently until the amounts that have been disapproved are either collected or the Council
is satisfied and approves the appropriate resolution of the claims.
Check Requirements
All City checks require two signatures for payment, and can be signed and paid only after
certification by the Auditing Officer. If the Finance Director is acting as Accounts Payable for a
claim, then a secondary check signature will be required in lieu of the Finance Director. A list
of checks from this City’s checking account, clearly showing the claims for that month, will be
made part of a regular monthly Council approval list even though these such checks could
already have been distributed in accordance with these policies.
Check Signers
Each city check must be signed by two different Director level staff, each with the given
authority to do so by the Medina City Council. The following are authorized to be the
signatories on this account:
Primary Signature: City Manager
Primary Signature: Finance Director
Secondary Signature: City Clerk
Secondary Signature: Chief of Police
EFT (Electronic Fund Transfer) CONTROL PROCEDURES
To promote the safety of City funds in the electronic funds transfer environment, the following
procedures will be adhered to:
1. The procedure to initiate, approve, and record an EFT payment is subject to the same financial
policies, procedures, and controls that govern disbursements made by any other means.
Review of transfer by Finance Director or her/his designee who will not be entering or initiating
the transfer.
Two approval signatures from authorized check signers.
Reconciliation of bank activity to the General Ledger will be performed in a timely manner with
all exceptions resolved.
2. EFT transactions will not be made without proper authorization of affected parties in accordance
with federal and state statutes and accepted business practices.
3. All EFT payments should be initiated by secure computer-based systems:
US Bank SinglePoint (designated administrator, dual control & time-limited token generated
PIN)
Known payroll benefit providers’ portals, such as IRS, AWC, DRS, ADP.
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AGENDA ITEM 6.1
Reoccurring payments through vendor portals, such as utilities and Voyager (Through US
Bank)
4. The City Finance Director will serve as primary administrator to manage and control access to the
systems used to process EFT transactions. The administrator shall ensure that adequate separation
of duties exists in accordance with accepted internal control standards. In addition, the administrator
will ensure approval and maintenance of user system IDs, user permissions, including authorized
representatives and their associated transfer limits. The City Manager has authority serve as back
up administrator.
5. Because EFT transfers between City bank accounts have reduced risk, the Finance Office may
use EFTs on a routine basis to concentrate funds for payment and investment purposes. Although
the risks are minimal for transfers between City accounts, reasonable controls should exist with
regard to authorization, reconciliation, and review of these transactions.
6. EFT payments are limited to transfers between City bank accounts, employee expense
reimbursement, payroll and payroll benefits, and a limited list of approved vendors provided below.
Vendor List for EFT Payments
US Bank Voyager
Puget Sound Energy
Bellevue Utilities
Republic Services
Century Link
Comcast
Home Depot Credit Card Services
Konica Minolta
Capital Investment Policies
a. The City will make capital improvements in accordance with an adopted Capital
Improvement Plan.
b. It is the policy of the City to maintain a Capital Projects Fund to provide funding for future
projects including debt repayment. The use of any funds within the Capital Projects Fund
must be recommended by the City Manager or their designee and approved by City
Council.
c. The Capital Improvement Plan and the base budget will be reviewed at the same time to
ensure that the City’s capital and operating needs are funded and that the Capital
Improvement Plan is aligned with the City’s other long-range plans.
d. The City will identify the estimated costs and potential funding sources for each capital
project proposal before it is submitted to Council for approval.
e. The City will comply with state and local laws regarding use of Real Estate Excise Tax
(REET) Revenue.
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AGENDA ITEM 6.1
Accounting, Auditing and Financial Reporting
The City will maintain a system of financial monitoring, control, and reporting for all operations and
funds in order to provide effective means of ensuring that overall City goals and objectives are met.
Accounting Records and Reporting: The City will maintain its accounting records in accordance
with state and federal regulations. Budgeting, accounting and reporting will conform to Budgeting,
Accounting and Reporting System (BARS) for Governments as prescribed by the Washington
State Auditor’s Office. Regular monthly and annual financial reports will present a summary of
financial activity by fund type and will be provided to the City Council.
Auditing: The City shall prepare and submit in a timely manner, the Annual Financial Report to the
Washington State Auditor’s Office in accordance with the standards established for the Annual
Financial Report. The Washington State Auditor’s Office will perform the City’s financial and
compliance audits on an annual basis. Results of the audit will be provided to the City Council in a
timely manner.
The Finance Department will develop, maintain, and consistently seek to improve cash
management systems and processes which will ensure the accurate and timely accounting,
investment and security of all cash assets. Cash received will be deposited in a timely manner and
monies will be safeguarded (e.g. kept in a safe) until they are deposited.
The City will establish a Petty Cash Fund in the amount of $200. The Petty Cash Fund is to be
used solely for the purpose of making payment and/or small reimbursements for City related
purchases.
Investment Policy
1.0 Policy:
It is the policy of the City of Medina to invest public funds in a manner which will provide the
maximum security of the principal; meet the daily cash flow demands of the City; provide the
City with the highest investment return and conform to all Washington statutes governing the
investment of public funds.
2.0 Objective:
The City's investments will follow all statutes governing the eligible investments for public
funds in the State of Washington, in accordance with the Revised Code of Washington (RCW )
35A.40.050.
The primary objectives, in priority order, of the City’s investment activities shall be:
a) Safety: Safety of principal is the foremost objective of the City of Medina. Investments
of the City shall be undertaken in such a manner that seeks to ensure the preservation of
capital in the overall portfolio. To attain this objective, diversification is required in order
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AGENDA ITEM 6.1
that potential losses on individual securities do not exceed the income generated from the
remainder of the portfolio.
b) Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the City
to meet all operating requirements, which might be reasonably anticipated.
c) Return on Investment: The City's investment portfolio shall be designed with the
objective of attaining a market rate of return considering the City's risk constraints and the
cash flow requirements.
The Finance Director shall be responsible for all transactions undertaken and shall establish a
system of controls to regulate all investment activities, and report promptly to the Council any
adverse development with any investment.
3.0 Ethics and Conflicts of Interest:
Anyone involved in the investment process shall refrain from personal business activity that
could conflict with proper execution of the investment program, or which could impair their
ability to make impartial investment decisions. Employees and Council Member officials shall
disclose to the City Manager and the City Council any material financial interests in financial
institutions that conduct business with the City, and she/he shall further disclose any personal
financial/investment positions that could be related to the performance of the City's portfolio.
Employees and Council Member officials shall subordinate their personal investment
transactions to those of the City, particularly with regard to the time of purchases and sales.
4.0 Authorized Financial Dealers/Institutions:
Authorized broker/dealers and financial institutions will be limited to those that are approved
by the Finance Committee and meet one or more of the following:
a) Financial institutions approved by the Washington Public Deposit Protection
Commission (RCW 39.58); or,
b) Primary dealers recognized by the Federal Reserve Bank; or,
c) Non-primary dealers qualified under the U.S. Securities and Exchange
Commission Rule 15c3-1, the Uniform Net Capital Rule, and a certified member of
the National Association of Securities Dealers.
At the request of the City, financial institutions, brokers and dealers performing investment
services for the City shall provide their most recent financial statements or Consolidated
Report of Condition (“call report”) for review.
5.0 Authorized Investments:
The City may invest in any of the securities identified as eligible investments as defined by
RCW 35A.40.050. In general, these consist of:
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AGENDA ITEM 6.1
a) Investment deposits (certificates of deposits) with qualified public depositories as
defined in Chapter 39.58 RCW.
b) Certificates, notes or bonds of the United States, or other obligations of the United
States or its agencies, or of any corporation wholly owned by the government of
the United States (such as the Government National Mortgage Association).
c) Obligations of government-sponsored corporations which are eligible as collateral
for advances to member banks as determined by the Board of Governors of the
Federal Reserve System. (These include but are not limited to, Federal Home
Loan Bank notes and bonds; Federal Farm Credit Bank consolidated notes and
bonds, and Federal National Mortgage Association notes, bonds and guaranteed
certificates of participation.)
d) Bankers' acceptances purchased on the secondary market.
e) Bonds of the State of Washington and any local government in the State of
Washington which have, at the time of investment, one of the three highest credit
ratings of a nationally recognized rating agency.
f) Repurchase agreements for securities listed in 2, 3 and 4 above, provided that the
transaction is structured so that the City of Medina obtains control over the
underlying securities and a Master Repurchase Agreement has been signed with
the bank or dealer.
g) The State of Washington Local Government Investment Pool.
h) For a complete list of eligible investments for public funds in the state of
Washington, visit: http://www.tre.wa.gov/documents/inv_elig.pdf
6.0 Safekeeping and C ustody
All securities transactions entered into by the City of Medina shall be conducted on a
delivery versus-payment (DVP) basis. Securities will be held by a third -party
financial institution designated by the Finance Director as custodian on the City’s
behalf. All securities purchased by the City of Medina shall be properly designated
as an asset of the City and no withdrawal of such securities, in whole or in part, shall
be made from safekeeping except by the Finance Director as authorized herein, or by
the Director’s designee.
7.0 Reporting:
The Finance Director will determine what investment information will be included in the
monthly financial report.
Debt Policy
The City will maintain adequate available debt capacity for specific priority projects.
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AGENDA ITEM 6.1
The objectives of the City’s Debt Management Policy will be to minimize the need for debt by
maintaining strong revenue sources which meet or exceed expenditures.
Debt may be utilized to address short-term cash flow needs and/or to finance significant capital or
other obligations. Debt will not be used to fund long-term revenue shortages. City Council
approval is required to approve the issuance of debt.
Current Operations will not be financed with long term debt. In the event that the need for long
term debt arises, the term of the long-term debt will not exceed the life of the projects financed.
When evaluating the use of non-voted Councilmanic Debt and the associated debt service
obligations, an analysis shall be performed to determine the City’s ability to make debt service
payments, considering revenue fluctuations associated with periodic economic cycles. Debt
may be considered where the Director of Finance can demonstrate that there is sufficient
projected discretionary revenue to service the debt without disrupting the City’s existing service
delivery or programs.
Voted and non-voted Councilmanic Debt will be used prudently in a manner to avoid an adverse
impact on the City’s credit rating or ability to issue subsequent or additional debt.
Upon the issuance of any debt, the Director of Finance will establish the appropriate procedures to
assure compliance with bond/debt covenants and applicable federal, state and local laws, policies
and regulations.
In the event that the use of debt is required, the City will raise capital at the lowest cost, consistent
with the need to borrow. This will be accomplished by keeping a high credit rating, and maintaining
a good reputation in the credit markets by managing the annual budget responsibly.
Small and Attractive Asset Policy
It is the policy of the City to maintain accountability over all tangible items that may have the
likelihood of disappearing without being noticed.
A small and attractive item is an item that is easily concealed and carried off, priced between $500
- $4999, and has a life expectancy of more than one year. This item also is not likely to be missed
immediately upon disappearance. Examples include without limitation laptops, cellphones,
cameras, projectors, shop tools, guns, etc.
Each department head, or their designee, will prepare an Inventory List annually of their small and
attractive items. If an item from the previous year is deleted, the department head will note the
reason and/or means of disposal. This inventory list will be provided to the Finance Director by
June 30th each year for monitoring. The Finance Director or designee will do a physical inventory
based on random selection representing approximately 10-25% of items not previously selected
in the prior 2 years.
The asset list will contain the serial number, model or other identifying information. Whenever
feasible, each piece of property will be engraved or marked with the city’s name. Such markings will
19
AGENDA ITEM 6.1
be removed or obliterated only when the item is sold, scrapped, cannibalized, or otherwise disposed
of.
The City may acquire property via purchase, construction, donation, or lease. Regardless of how it
is acquired, when the property is received, the department head or their designee will add it to their
Small & Attractive Assets Inventory List and mark the item with the City’s name.
Items missing without adequate or feasible explanation may require additional reports to the Police
Department, City Manager and/or Insurance Company. Deletions brought about as a result of
natural disasters or theft would require reporting to the insurance provider for an eventual
reimbursement claim.
20
AGENDA ITEM 6.1
.
City of Medina
2024 Preliminary Budget Memo
21
AGENDA ITEM 9.1
.
2024 Budget Calendar
City of Medina, Washington
Statutory Planned/Actual
Dates Dates 2024 Budget Process
No legal requirement September 11,
2023
Council holds Public Hearing to gather input on
2024 Preliminary Budget.
Oct 2, 2023
September 11,
2023
City Manager provides City Council with 2024
Revenue projections for the current year. City
Manager provides a 2024 Preliminary Budget
showing 2022 Revenue and Expenditures by
Department.
No legal requirement
Sept 25, 2023
City Council holds a study session on 2024
Preliminary Budget. Balancing decisions made if
necessary.
Nov 2, 2023
October 9, 2023
City Manager files 2024 Updated Preliminary Budget
& Budget Message with the City Clerk and the City
Council.
Prior to November
25, 2023
October 9, 2023 City Council holds Preliminary Public Hearing on
2024 Budget & Revenue Sources (Property Tax
Levy)
No later than Nov 2,
through Nov 20,
2023
Dates as needed
prior to Nov 8th
meeting
City Clerk publishes notice of filing of 2024 Budget
and publishes notice of public hearing on final
budget once a week for two consecutive weeks.
Nov 21, 2023
Nov 13, 2023
Copies of 2024 proposed final budget are made
available to the public at the Regular City Council
meeting.
Nov 30, 2023 (KC
due date)
(Hearing due date
12/4/23)
Nov 13, 2023
Council holds Final Public Hearing and sets the
2024 Property Tax Levy to certify property tax levy to
King County Assessor's Office
Dec. 31, 2023 Nov 13, 2023 Council adopts Final 2022 Budget at the Regular
Monthly City Council meeting.
After Adoption
After Adoption
Copies of 2024 Final Budget Ordinance are filed
with the Washington State Auditor’s Office, MRSC
and AWC.
22
AGENDA ITEM 9.1
.
To the Community and Council of the City of Medina, staff is proud to
present the 2024 preliminary budget memo. Please note a more comprehensive
overview will be provided alongside the budget workbook prior to the deep dive
at the second September Council meeting.
Included with the memo is an overview of the 2019 passed property tax levy lid
lift, with an updated financial forecast through 2031.
Lastly, the overall preliminary summary of the 2024 budget, along with a brief
description and highlights for visibility before the deep dive.
2019 Property Tax Levy Lid Lift
The promises that were made to the voters, if they passed the measure, are the
foundation this budget was built on.
Why did we go to the ballot? The City was at a financial crossroads. Rising costs
were making it difficult for the City to provide the level of services our community
has come to expect. Until 2019, the City had been able to balance the budget
through aggressive cost-savings measures, identifying additional revenue sources
and dipping into reserves. But in looking long-term, the City determined it could
no longer find efficiencies without impacting service delivery.
The 1% rule: While property values continue to rise, the City’s tax revenues don’t
rise in tandem. This is because the City’s tax revenues are not based on a
percentage of Medina property value; instead, the City is authorized to collect a
predetermined amount of property tax each year, and each homeowner pays a
proportional share of that predetermined amount. Since 2001, local governments
(like Medina) are not allowed to raise their portion of the property tax levy
beyond one percent (1%) a year without a vote of the public. For context: In 2019,
the City’s total 2019 property tax income was set by state law at $2.8 million in
total, and a 1% increase would only yield an additional $28,000 for the City in
2020, not nearly enough to cover the rising cost of services. (Fire services alone
increased by nearly double that amount in 2019.)
Asking the voters to decide: In the fall of 2019, the question of how to maintain
Medina went to voters. Because the levy lid lift was approved, the City has funds
to continue current service levels without significant cuts.
23
AGENDA ITEM 9.1
.
99% of all Medina’s General Fund & Street Operations spending is for services
that are state-mandated or essential support functions to the mandated services.
However, the state doesn’t dictate the level of services to be provided. For
example, a city must provide law enforcement, but the state doesn’t dictate
staffing levels, how often patrols are scheduled, or whether lifeguards are
required for public beaches. After nearly 20 years of budget trimming, Medina
was facing the need to cut into service levels that would be noticeable in every
area, including public safety. In 2018, City Council and staff started a 2-year
process of long-term financial planning, exploring options and public engagement
surrounding a levy lid lift measure. These promises were born from those
conversations and must be kept:
-Maintain the same LEVEL of services as before the levy lid lift. Remember,
these were already trimmed service levels. This dictates a service level, status-
quo budget. So, no additions or reductions from the promises made in 2019.
-Restore the City’s measures of financial health:
Start each new year with the full General Fund required balance to cover
first quarter expenses. This is something the State Auditor looks for, as well
as creditors. It allows us to continue to pay the bills while waiting for our
major source of funding (property taxes) that only get paid to the City in
portions every 6 months.
Engaged Finance Committee.
Continual long-term financial planning, always looking ahead 10 years.
Contingency Fund rebuilt.
*Develop community friendly financial statements.
-Make the “bump” from the 6-year levy last at least 10-years.
Levy year 1 (2020) filled the gap and allowed services to continue without
reduction. Years 2-6 (2021-25) will have budgeted transfers to a Levy Stabilization
Fund in amounts that will build a minimum operating reserve of $2M to draw on
for at least another 4 years. 2023’s budget reflects a $500K transfer into this
fund. See illustration below.
24
AGENDA ITEM 9.1
.
SPECIFICS ABOUT THE LEVY
The levy’s structure was designed to have an initial increase of no more than
$0.20 per $1000 assessed value (example $2M AV home = additional $400/year).
In 2020 this gave the City an additional 12% of revenue towards General Fund and
Street Operations, $941,572. For the next five years (2021-2025) the City will be
allowed to increase this amount by 5%, see projected table below. In 2026 the
previous year’s levy total will roll into the regular property taxes, which is limited
to subsequent annual increases of no more than 1% (unless another levy lid lift is
approved by voters).
25
AGENDA ITEM 9.1
.
Forecasting for the Future
After the Levy passed, former Finance Director Julie Ketter prepared the following
report to compare forecasted operating revenues to expenditures over the life of
the Levy and beyond. She predicted a crossover point of 2027, where
expenditures would surpass revenue and the City would then have to dip into the
stabilization fund.
Now that we are preparing for the 2024 Budget, a new forecast is imperative to
track the financial stability of the City and to prepare for the future. When the
prior model was created, there was no way to predict the impact that the COVID
19 pandemic would have on the City and its finances. With a halt to projects and a
stay-at-home order in effect, the City saw a decrease in expected expenditures in
2020 and 2021 while subsequently seeing an increase in sales tax revenue. This
would not last however as 2022 and 2023 have seen an inflationary increase
across the board, only somewhat mitigated by the increase in investment interest
revenue. These increases are expected to impact the 2024 budget, before a
predicted gradual return to pre-pandemic levels within 2-5 years.
26
AGENDA ITEM 9.1
.
The below graph shows that while revenue and expenditure numbers differ from
the 2020 model, the crossover to deficit spending is still on track for 2027 with
the Levy stabilization amount predicted to supplement the general fund until at
least 2031.
2024 Preliminary Budget Summary
With high inflation raising prices across the board for almost every department, I
must thank staff for their conservative approach, to allow us to bring a balanced
preliminary budget to both Council and the community. First an overview of the
total preliminary numbers across the board for 2024, followed by key items by
department and fund. Please note that this is a working document, and all
numbers are subject to change as additional information and feedback is given.
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
Revenue Compared to Expenditure Forecast
Operating Revenue Operating Expenditures
"Gap Years", 2027 - 2031 will be
subsidized by Levy Stabilization and
Contingency Funds Established 2021 -
2025.
27
AGENDA ITEM 9.1
.
28
AGENDA ITEM 9.1
.
2024 General and Street Fund, ($8,197,891), 75% of Total City Budget
From a financial standpoint, the General Fund makes up the largest portion of the
City’s budget. The General Fund includes the Police Department, Central Services,
Finance, Parks, Fire Services, and more (Green Tabs on Workbook). Please note
while the Street Fund is separate on the accounting side, it has been included as
over 75% of the fund’s revenue consists of transfers from the General Fund.
Revenue Notes:
-Property tax revenue increase of 3.5% per the Levy Lid Lift and legacy portions.
-Sales tax budgeted at a 2% increase from 2023 predicted with a rise in inflation.
-Intergovernmental income estimated by MRSC, expected to drop as Medina’s
population fell from 2022 to 2023.
-With the increase in interest rates, interest earning income in 2024 is predicted
to increase substantially over what was budgeted for in 2023.
29
AGENDA ITEM 9.1
.
Employee Salary and Benefits
- With the CPI above the max COLA increase, employee salaries will increase by 4% with a
4.6% increase for law enforcement.
- Medical benefits are predicted to increase by 4-5% for 2024 with Dental and Vision
staying flat. While still waiting on some additional rates, a conservative 6% total
increase will act as a placeholder.
- The additional cost of adding Juneteenth as a recognized Holiday for the City has been
added to the budget, awaiting Council discussion and direction.
Fixed Cost Increases for 2024
- ARCH, the City’s portion to support transitional and low-income housing will increase in
2024 to cover the admin costs ($8.5K increase).
- With a heavy increase in employee compensation and the new Station 10 being built,
Bellevue Fire has increased their service cost by 13.35% for 2024.
- For the second year in a row, WCIA has increased their insurance cost significantly to
replenish their fund drained by heavy payouts by other jurisdictions. Medina’s portion
has risen by 29% for 2024.
- Our IT managed services are expected to increase by 10% for 2024.
30
AGENDA ITEM 9.1
.
Highlighted Department Notes and Asks for 2024
- Transfers
o 19% increase to Street fund to cover rising costs and the replacement plow.
o $315K allocated to the Contingency Fund.
- Legal
o $20K increase to Special Counsel, to cover legal fees associated with WSDOT lid
discussions and new Teamsters Labor Contracts.
- Police Department
o Body worn cameras and tasers, both would be leased and set at a fixed annual
cost of $32K.
o Increased costs for 2024 include replacement uniforms, and inflationary
increases to vehicle repairs, Shredder Day, educational brochures, and NORCOM.
- Finance
o Increased cost of financial software and first full year of new HR/Payroll system,
conservatively budgeting for $10K more for software.
- Central Services
o Cut Public Storage costs by 2/3rds as staff works to streamline public records.
o Reduction in building maintenance and capital outlay, as projects moved to
Capital Fund.
- Public Works
o A replacement plow truck, fitted with a sprayer to allow for better coverage and
service to the community during winter storms. The truck with the necessary
attachments would cost an estimated $100K.
o This replacement truck is split between both the Park and Street Funds cost
wise.
o Various increases of supplies and utility costs due to inflation.
2024 Development Services Fund ($1,114,936), 10% of Total City Budget
2022 was the first year of the Development Services Enterprise Fund.
Unfortunately, this coincided with a reduction of residential work within the city,
which saw permitting revenue fall under what was forecasted. So far in 2023, we
have seen a return to expected work within the city, keeping the city’s
Development staff busy. Please note that an increase in permitting work does
lead to an increase in expenditure. However, some of the costs can be passed
through to residents and contractors though the advanced deposit process.
31
AGENDA ITEM 9.1
.
Notes for 2024
o Based on 2023 actuals, staff are forecasting an 11% increase in revenue from
permitting for next year.
o 10% increase in building plan review consultant rates for 2024, similar workload to
2023. This directly corelates with building permit revenue.
o Increase in postal expenses for code enforcement with staff more active in
community over violations.
o $45K budgeted for fuel efficient replacement vehicle for Building Official, to visit job
sites without use of personal vehicle.
2024 Capital and Tree Funds ($1,590,000), 15% of Total City Budget
Capital Fund revenues come from five sources, each coming with restrictions of
what it can be used for:
Real Estate Excise Tax -REET ($1,125,000 or 86% of total) is generated from the
selling of real estate within the community. It is the most restrictive source as it
can only be used for large capital improvement projects. The State strictly defines
those projects, and its use is audited thoroughly each year. Since the real estate
market goes through boom-to-bust cycles over time, this revenue source mirrors
it. Medina has been enjoying a robust local real estate period for several years
but more recently, while still active, it has been heavily weighted towards small,
older homes often on larger lots. 2024’s anticipated REET revenue of $1.125M
has been budgeted conservatively. It assumes there is a finite amount of
developable inventory within the city as well as available local industry and
customers with an appetite to take on the types of homes that we have seen
built.
Grant Funds/Intergovernmental (0% of total) Grants can come from a variety of
sources. In Medina they typically come from the State Transportation
Improvement Board. While nothing is expected from TIB in 2024, city staff will
continue to look at options for federal funding going forward.
32
AGENDA ITEM 9.1
.
King County Parks Levy ($50,000 or 4% of total) is the voter approved levy to
improve parks county-wide. Medina’s allocation from that levy that will be
received each year, 2020-2025;
Investment Earnings ($125,000 or 10% of total) from the balance kept in this
fund. The capital fund is projected to start 2023 with a fund balance of almost
$5.2M. This balance has been built over the recent real estate boom to continue
with needed projects once the market cools and REET receipts decline.
Donations from the community for capital projects, especially park
improvements, are the fifth source of funding. The community has been
generous over the years, but this is not a source we include in budget planning.
2024 Projects
- $105K for 88th Ave NE Overlay.
- $830K for NE 12th and NE 10th repairs and Improvements.
- $150K for City Hall and Post Office Maintenance and Improvements.
- $200K for NE 2nd Place and 78th Ave NE Stormwater Improvements.
- -$30K set aside for tree planting and potential hazardous tree removal.
33
AGENDA ITEM 9.1
.
Year End Carryover Balances
As is the case with a lot of smaller organizations, Medina does not use accrual
accounting methods, instead it operates on a cash basis. Accrual accounting
means revenue and expenses are recognized and recorded when they occur,
while cash basis accounting means these line items aren't documented until cash
exchanges hands. A result of this is that known future expense obligations are
not reflected on financial reports. This distinction is important when it comes to
viewing the City’s year end carryover balances. Fund balances remaining at the
end of each year, especially in the General Fund can be mistakenly assumed to be
discretionary “reserves”. In reality, it is similar to a personal checkbook balance
that is needed to pay bills that will come due before you get paid again. Since the
majority of Medina’s funding for general day-to-day operations doesn’t come in
until the spring it is our policy, based on auditor & financial advisory organizations
recommendations, that we start each year with a 25% carryover balance to cover
those 1st quarter expenses. When unexpected General Fund revenues or cost
savings happen, it will be staff’s recommendation to Council--based on Finance
Committee’s set policy--to direct that amount into rebuilding the City’s drained
Contingency Fund. The first transfer of this kind was made in 2021 from 2020’s
ending fund balance carryover excess. Additional funds are planned to be
transferred in 2024.
34
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Comments:
GENERAL FUND - REVENUES
PROPERTY & SALES TAX
001 000 000 311 10 00 00 General Property Taxes 4,318,656 4,469,809 ▲3.50%Includes 1% all'd increase + new constrct/improvmnts +levy lid lift portion at +5%, Waiting on KC worksheet
001 000 000 313 11 00 00 Local Retail Sales & Use Tax 1,870,785 1,904,941 ▲1.83%2023.07 ytd rolling 12 mos (+ passthru ARCH cont. from SHB1406, COM ord 985, $10,000 est)
001 000 000 313 71 00 00 Criminal Justice Funding 98,782 98,782 ▲0.00%Flat to 2023.07 ytd rolling 12 mos
TOTAL PROPERTY & SALES TAX 6,288,223 6,473,531 ▲2.95%
BUSINESS & OCCUPATION-UTILITY TAX Util Tax 6% and Franchise Fees 4%
001 000 000 316 41 00 00 Electric - Puget Sound Energy 232,783 237,439 ▲2.00%
001 000 000 316 42 00 00 Gas - Puget Sound Energy 125,000 127,500 ▲2.00%
001 000 000 316 43 00 00 Water & Sewer 200,000 204,000 ▲2.00%
001 000 000 316 45 00 00 Garbage, Solid Waste 40,000 40,800 ▲2.00%
001 000 000 316 46 00 00 Cable - Comcast 82,000 83,640 ▲2.00%
001 000 000 316 47 00 00 Telephone - Mobile & landline 37,854 38,611 ▲2.00%
001 000 000 317 20 00 00 Leasehold Excise Tax 6,589 6,589 ▲0.00%
BUSINESS LICENSE/PERMITS-FRANCHISE FEES
001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comcast 180,000 180,000 ▲0.00%Assumes 4% Franchise Fee per Ord 895 of 11/30/2012 , applied as above
TOTAL UTILITY TAX & FRANCHISE FEES 904,226 918,579 ▲1.59%
LICENSES & PERMITS
001 000 000 322 30 00 00 Animal Licenses 400 400 ▲0.00%Based on 2023.07 ytd annualized
001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits) 650 600 ▼7.69%Based on 2023.07 ytd annualized
001 000 000 322 91 00 00 Special Permits-Events, Other Based on 2023.07 ytd annualized
TOTAL LICENSES & PERMITS 1,050 1,000 ▼4.76%
INTERGOVERNMENTAL
001 000 000 332 92 10 00 COVID-19 Non-Grant Assistane (CARE)
001 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA) 56,000 28,000 ▼50.00%Allocate $28K x 3 yrs to COB CARES program, see PD expense. Remaining ARPA in Capital.
001 000 000 333 16 00 00 Dept of Justice- Federal Grant Based on one budgeted vest replacement, see PD exp
S/B in street Multimodal Transportation - Cities 2024: MRSC estimated distribution of State Shared Revenue, available late July
001 000 000 336 06 21 00 MVET-Criminal Justice-Pop. 1,049 1,112 ▲6.01%2024: MRSC estimated distribution of State Shared Revenue, available late July
001 000 000 336 06 26 00 Criminal Justice-Special 3,702 3,949 ▲6.67%2024: MRSC estimated distribution of State Shared Revenue, available late July
001 000 000 336 06 51 00 DUI/Other Criminal Justice
001 000 000 336 06 94 00 Liquor Excise Tax 19,997 21,148 ▲5.76%2024: MRSC estimated distribution of State Shared Revenue, available late July
001 000 000 336 06 95 00 Liquor Control Board Profits 22,300 22,084 ▼0.97%2024: MRSC estimated distribution of State Shared Revenue, available late July
001 000 000 336 06 95 01 Liquor Control Board Profits-Public Safety Portion
001 000 000 342 11 00 00 Hunts Point Police Contract- Add'l Police Serv 338,353 350,000 ▲3.44%Based on 13.1% avg previous years of expense subtotal line
TOTAL INTERGOVERNMENTAL 441,401 426,293 ▼3.42%
CHGS FOR GOODS AND SERVICES
001 000 000 341 99 00 00 Passport & Naturalization Fees 5,000 5,000 ▲0.00%Flat to 2023
TOTAL CHGS FOR GOODS/SERVICES 5,000 5,000 ▲0.00%
FINES & FORFEITURES
001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 18,000 18,000 ▲0.00%Hx ratio of court costs (75%) to revenue
TOTAL FINES & FORFEITURES 18,000 18,000 ▲0.00%
MISCELLANEOUS REVENUE
001 000 000 361 11 00 00 Investment Interest 46,800 125,000 ▲167.09%Assumes LGIP and Bond Investments Interest, allocated between General Fund (50%) & Capital (50%)--- 2023.07 ytd annualized
001 000 000 361 40 00 00 Sales Interest 1,200 2,000 ▲66.67%Based on 2023 actual annualized 7.23
001 000 000 362 00 00 10 Wireless Commun. Facility Leases 23,223 27,000 ▲16.26%2024 American Towers Corp. Increased in 2023
001 000 000 362 00 00 20 Post Office Facility Lease 88,508 88,508 ▲0.00%Lease of $7375.67/mo
001 000 000 367 11 00 00 Contributions/Donations - - In 2024 we are not planning on asking for Community Donations
001 000 000 369 30 00 10 Confiscated Property-Auction
001 000 000 369 91 00 00 Other 150 1,000 ▲566.67%Based on 2023 Revenue, Misc Revenue coded here
001 000 000 369 91 00 10 Other-Copies 235 235 ▲0.00%Based on 2022 Budget
001 000 000 369 91 00 15 Other-Fingerprinting 590 590 ▲0.00%Based on 2022 Budget
001 000 000 369 91 00 35 Other-Notary 110 110 ▲0.00%Based on 2022 Budget
001 000 000 369 91 00 45 Other-Reports 53 53 ▲0.00%Based on 2022 Budget
TOTAL MISCELLANEOUS REVENUES 160,869 244,496 ▲51.98%
REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET)
001 000 000 382 20 00 00 Refundable Retainage
DISPOSITION OF CAPITAL ASSETS
001 000 000 395 10 00 00 Proceeds From Sales of Capital Assets
TOTAL DISPOSITION OF CAPITAL ASSETS - -
TOTAL GENERAL FUND REVENUE 7,818,769$ 8,086,899$ ▲3.43%
GENERAL FUND REVENUE
Based on 2023.07 ytd rolling 12 mos, + 2% for Inflation
2024 Medina Preliminary Budget Workbook
35
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
OPERATING TRANSFERS
From General Fund to:
001 000 000 597 00 30 00 Levy Stabilization Fund 500,000$ -$ Planned to be hit required amt by EOY 2023
001 000 000 597 00 00 03 Street Fund 440,000$ 525,000$ ▲19.32%
001 000 000 597 00 01 00 Contingency Fund 315,000$ Contingency Fund used to show additonal saved funds
TOTAL TRANSFERS FROM GENERAL FUND 940,000 840,000 ▼10.64%
From Capital Projects Fund to:
307 000 000 597 00 00 30 Street Fund 75,000 75,000 Transfer from Capital Fund to Street Fund or REET1 eligible or unrestricted Capital
TOTAL TRANSFERS FROM CAPITAL FUND 75,000 75,000
TOTAL OPERATING TRANSFERS 1,015,000 915,000 ▼9.85%
FUND TRANSFERS OUT
2024 Medina Preliminary Budget Workbook 36
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
GENERAL FUND - EXPENDITURES
LEGISLATIVE SERVICES
001 000 000 511 60 41 00 Professional Services
001 000 000 511 60 41 01 Legislative Activities-Regional Intergovt 6,500 6,500 ▲0.00%AWC ($1900), PSRC ($700), Eastside Transp.(?), Sound Cities ($2,202)
001 000 000 511 60 43 00 Travel & Training 10,000 10,000 ▲0.00%AWC training, conferences, meals, and travel + CC retreat, End of year banquet
001 000 000 511 60 49 00 Miscellaneous 2,000 2,000 ▲0.00%Park Board, Planning Comm, Council misc meeting expenses
001 000 000 511 60 49 10 Medina Days 52,000 52,000 ▲0.00%$35,000 Fireworks+ $15,000 barge, $2,000 sani-cans (Finance Committee reccomendation, promissed with Levy Lift)
TOTAL LEGISLATIVE SERVICES 70,500 70,500 ▲0.00%
LEGISLATIVE SERVICES
2024 Medina Preliminary Budget Workbook
37
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION DESCRIPTION Budget Budget Notes:
LEGAL DEPARTMENT FTE's: NA, contracted
001 000 000 515 41 40 00 City Attorney 256,837 300,000 300,000 ▲0.00%Per SM, hx avg of "routine legal service", "excluding itigation or highly contentious events"= $250K. SB added $75K for "contentious", less $25K to DS budget
001 000 000 515 45 40 00 Special Counsel 16,173 20,000 40,000 ▲100.00%$20K WSDOT, $10K T Mobile Tower, $10K Start to 2025 Labor Negotiations
001 000 000 515 91 40 00 Public Defender 6,600 7,200 7,200 ▲0.00%Required Service/Expenditure
TOTAL LEGAL DEPARTMENT 279,610 327,200 347,200 ▲6.11%
LEGAL
38
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
SOCIAL & ENVIRONMENTAL SERVICES
SOCIAL SERVICES
001 000 000 551 10 40 00 Public Housing Services - ARCH 27,476 38,066 ▲38.54%Including Admin Fees and GF plus $11K passthrough
TOTAL SOCIAL SERVICES 27,476 38,066 ▲38.54%
ENVIRONMENTAL SERVICES
001 000 000 553 10 40 00 Land & Water Conservation Resources-King County 4,000 4,000 ▲0.00%
001 000 000 553 70 40 00 Pollution Prevention-Puget Sound Clean Air Agency 9,582 9,582 ▲0.00%
TOTAL ENVIRONMENTAL SERVICES 13,582 13,582 ▲0.00%
MENTAL HEALTH SERVICES
001 000 000 564 60 40 00 Mental Health Services-KC Substance Abuse Fees 1,000 1,000 ▲0.00%
TOTAL SOCIAL & ENVIRONMENTAL SVCS 42,058 52,648 ▲25.18%
SOCIAL AND ENVIRONMENTAL SERVICES
39
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
MUNICIPAL COURT
001 000 000 512 50 41 10 Prosecuting Attorney 48,000 48,000 ▲0.00%$4K per month x 12 months
001 000 000 512 50 40 10 Municipal Court-Traffic/NonTrf 14,000 14,000 ▲0.00%Required Service/Expenditure - Offset by Court Revenue
TOTAL MUNICIPAL COURT 62,000 62,000 ▲0.00%
MUNICIPAL COURT
40
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
Kept Same Budget as 2023
RECREATION SERVICES
(LIFEGUARDS AND BOYS & GIRLS CLUB)
SALARIES & WAGES
001 000 000 571 00 10 00 Salaries & Wages 35,000 35,000 ▲0.00%
001 000 000 571 00 11 00 Overtime
TOTAL SALARIES & WAGES 35,000 35,000 ▲0.00%
PERSONNEL BENEFITS
001 000 000 571 00 20 00 Personnel Benefits 4,200 4,200 ▲0.00%
001 000 000 571 00 30 00 Uniforms 2,000 2,000 ▲0.00%
TOTAL PERSONNEL BENEFITS 6,200 6,200 ▲0.00%
SUPPLIES
001 000 000 571 00 31 00 Operating Supplies
001 000 000 571 00 32 00 Miscellaneous Lifeguard Expense 7,300 7,300 ▲0.00%
TOTAL SUPPLIES 7,300 7,300 ▲0.00%
OTHER SERVICES & CHARGES
001 000 000 571 00 40 00 Travel & Training
001 000 000 571 00 41 00 Recreation - Boys & Girls Club
TOTAL OTHER SERVICES & CHARGES - -
TOTAL RECREATION-LIFEGUARDS 48,500 48,500 ▲0.00%
RECREATIONAL - LIFEGUARD
2024 Medina Preliminary Budget Workbook 41
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
FIRE & MEDICAL AID DEPARTMENT
INTERGOVERNMENTAL SERVICES %13.3% Increase due to station 10 and high Cola
001 000 000 522 20 41 00 Fire Control Services 797,788 904,285 ▲13.35%
001 000 000 522 20 41 00 Fire Control Services (LEOFF1 Liab.)30,000 30,000 ▲0.00%
TOTAL INTERGOVERNMENTAL 827,788 934,285 ▲12.87%
TOTAL FIRE & MEDICAL DEPT 827,788 934,285 ▲12.87%
Updated 7/29/23 with COB notice received. LEOFF1 contract obligation
FIRE AND MEDICAL
42
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
POLICE DEPARTMENT FTE: 11
SALARIES & WAGES
001 000 000 521 20 11 00 Salaries & Wages 1,242,191 1,299,332 ▲4.60%CPI-W=4.6% COLA 2 non-rep employee; 4% CBA Clerical; 5% CBA PD est ceiling COLA 7 employees
001 000 000 521 20 11 11 Longevity 25,026 25,777 ▲3.00%
001 000 000 521 20 11 14 Education 1,800 1,800 ▲0.00%
001 000 000 521 20 11 16 ICMA 457 Plan 50,000 54,000 ▲8.00%
001-000-000-521-20-11-17 Opt Out Medical 35,166 36,573 ▲4.00%
001 000 000 521 20 11 18 Night Shift Differential 16,378 17,132 ▲4.60%Based on "average" week of coverage provided by Sergeant
001 000 000 521 20 11 19 Physical Fitness Incentive 15,800 16,527 ▲4.60%All officers utilizing
001 000 000 521 20 12 00 Overtime 120,000 120,000 ▲0.00%Training, vacation leave, non-funded special events (Medina Days/SeaFair/Shredder Day, etc.)+ summer emphasis patrols
001 000 000 521 20 12 01 Merit Pay 75,000 75,000 ▲0.00%
001 000 000 521 20 13 00 Holiday Pay 52,000 65,000 ▲25.00%Increase due to potential additonal of Juneteenth
TOTAL SALARIES & WAGES 1,633,361 1,711,140 ▲4.76%
PERSONNEL BENEFITS
001 000 000 521 20 21 00 Personnel Benefits 437,211 463,444 ▲6.00%Payroll taxes, Medical, Dental benefits,etc, less DRS/ICMA replacement above.
001 000 000 521 20 21 10 Personnel Benefits-Retirees 24,750 25,740 ▲4.00%LEOFF 1 Medical plus Unum (+4%) + 12 mos rolling reimb(+10%)
001 000 000 521 20 22 00 Uniforms 8,500 13,000 ▲52.94%Uniform replacement
001 000 000 521 20 22 01 DOJ Bullet Proof Vest Program 4,000 3,000 ▼25.00%Two vest replacements - external vest and covers during 2024
001 000 000 521 20 23 00 Tuition 9,000 8,000 ▼11.11%Two officers collecting on tuition reimbursement
TOTAL PERSONNEL BENEFITS 483,461 513,184 ▲6.15%
SUPPLIES
001 000 000 521 20 31 00 Office Supplies 15,000 15,000 ▲0.00%Includes $3,000 for Emergency Preparedness
001 000 000 521 20 31 01 Off Equip, IT HW, SW <$5K 7,000 7,000 ▲0.00%Upgrades, normal operating costs
001 000 000 521 20 31 40 Police Operating Supplies 15,000 14,000 ▼6.67%Taser cartridges, evidence processing equip, radio batteries, etc.; NARCAN replacement (deployment of new radio system)
001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 12,000 12,500 ▲4.17%Per ofc. contract and for training/firearms qualifications - ammo costs
001 000 000 521 20 32 00 Vehicle Expenses-gas, car wash 30,000 32,000 ▲6.67%Includes bridge tolls,fuel costs
001 000 000 521 20 35 20 Firearms (purchase & repair)2,000 2,000 ▲0.00%
TOTAL SUPPLIES 81,000 82,500 ▲1.85%
OTHER SERVICES & CHARGES
001 000 000 521 20 41 00 Professional Services 4,000 4,500 ▲12.50%
001 000 000 521 20 41 50 Recruitment-Background 5,000 5,000 ▲0.00%Public Safety Testing fees
001 000 000 521 20 42 00 Communications (Phone,Pagers) 16,000 18,000 ▲12.50%Cell phones and service, computer modems in patrol car, KC INET service.
001 000 000 521 20 43 00 Travel & Training 14,000 14,000 ▲0.00% Ongoing training requirements, large mandatory CJTC training requirements increase, new officers
001 000 000 521 20 45 00 Equipment-Lease & Rentals 2,000 2,000 ▲0.00%Copy machine
001 000 000 521 20 48 00 Repairs & Maint-Equipment 18,000 16,000 ▼11.11% $8,000 for maintain serviceable fire extinguishers, radar, property room software yearly maintenance fee of $2500, copier quarterly maintenance
001 000 000 521 20 48 10 Repairs & Maint-Automobiles 8,500 10,000 ▲17.65%
001 000 000 521 20 48 20 Repairs & Maint- SW, HW Maint 30,000 30,000 ▲0.00%Camera fees, camera maintenance
001 000 000 521 20 49 30 Animal Control
001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 7,000 7,000 ▲0.00%WSPC, IACP Professional Memberships
001 000 000 521 20 49 41 Lexipol Manuals 8,000 8,000 ▲0.00%Yearly maintenance agreement per contract to Lexipol. PowerDMS needed for WASPC Accredidation Requirements
001 000 000 521 20 49 60 Crime Prevention/Public Educ 6,500 7,500 ▲15.38%Increased Shredder Day costs, victim resource & crime prevention brochures, school resource materials.
001 000 000 521 20 49 90 Misc-Investigative Fund
TOTAL OTHER SERVICES & CHARGES 119,000 122,000 ▲2.52%
INTERGOVERNMENTAL SERVICES
001 000 000 521 20 41 15 Dispatch Services-Norcom Trans 81,567 81,567 ▲0.00% NORCOM - Projected cost for 2024
001 000 000 521 20 41 20 Dispatch-EPSCA 6,500 8,000 ▲23.08%Per contract - cost to maintain 800 Mhz police radio connectivity
001 000 000 521 20 41 40 Marine Patrol Services 97,000 103,000 ▲6.19% Anticipated cost with Mercer Island
001 000 000 521 20 41 41 Bellevue CARE program 28,000 20,000 ▼28.57%2022-2024 program offset by ARPA
001 000 000 521 20 41 55 Jail Service-Prisoner Board 14,000 14,000 ▲0.00%King County Jail/SCORE/Kirkland Jail
001 000 000 521 20 41 60 Prisoner Transport 500 500 ▲0.00%Cost to shuttle prisoners from jail to court and back to jail
001 000 000 521 20 41 80 Domestic Violence-Kirkland 1,000 - ▼100.00%Mandated by court as resource to DV victims
TOTAL INTERGOVERNMENTAL SERV.228,567 227,067 ▼0.66%
SUBTOTAL POLICE 2,545,389 2,655,890 ▲4.34%
CAPITAL OUTLAY
001 000 000 594 21 64 10 Surveillance Cameras and Body Cameras 30,000 62,000 ▲106.67%$30K allocated for additional Maintanance of New Cameras System, $32K for body camera and tasers
001 000 000 594 21 64 10 Police HW/SW, Equip >$5K Capital 4,500 4,500 ▲0.00%Mandated mobile platform requirements
001 000 000 594 21 70 00 Police Vehicle Leasing, Princ. Cost 90,000 90,000 ▲0.00%Vehicle leasing costs - 6 vehicles
001 000 000 594 21 80 00 Police Vehicle Leasing, Int. Cost
TOTAL CAPITAL OUTLAY 124,500 156,500 ▲25.70%
TOTAL POLICE DEPARTMENT 2,669,889 2,812,390 ▲5.34%
LAW ENFORCEMENT
2024 Medina Preliminary Budget Workbook
43
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
EXECUTIVE FTE's: 1
SALARIES & WAGES
001 000 000 513 10 11 00 Salaries & Wages 187,200 194,688 ▲4.00%CPI-W=4% COLA-- See Salary Model for addl details
001 000 000 513 10 21 50 Auto Allowance 6,000 6,000 ▲0.00%
001 000 000 513 10 11 17 Medical Opt Out 13,731 14,417 ▲5.00%
001 000 000 513 10 11 16 ICMA 457 Plan 13,269 17,583 ▲32.51%
TOTAL SALARIES & WAGES 220,200 232,688 ▲5.67%
PERSONNEL BENEFITS
001 000 000 513 10 21 00 Personnel Benefits 20,635 21,460 ▲4.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes
TOTAL PERSONNEL BENEFITS 20,635 21,460 ▲4.00%
OTHER SERVICES AND CHARGES
001 000 000 513 10 41 00 Professional Services 36,000 36,000 ▲0.00%SR520 Consultant
001 000 000 513 10 43 00 Travel & Training 4,000 3,000 ▼25.00%WCIA and other training
001 000 000 513 10 49 01 Dues, Subscr.350 350 ▲0.00%
TOTAL OTHER SERVICES & CHARGES 40,350 39,350 ▼2.48%
TOTAL EXECUTIVE DEPARTMENT 281,185 293,498 ▲4.38%
EXECUTIVE
2024 Medina Preliminary Budget Workbook
44
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBERDESCRIPTION Budget Budget Notes:
FINANCE DEPARTMENT FTE's: 1.7
SALARIES & WAGES
001 000 000 514 20 11 00Salaries & Wages 192,000 205,680 ▲7.13%CPI-W=4% COLA---see salary model notes
001 000 000 514 20 11 16ICMA 457 Plan 9,000 9,000 ▲0.00%Assumes full participation
TOTAL SALARIES & WAGES 201,000 214,680 ▲6.81%
PERSONNEL BENEFITS
001 000 000 514 20 21 00Personnel Benefits 51,196 54,268 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes
001 000 000 514 20 21 17Opt-Out Of Medical 11,797 12,505 ▲6.00%
TOTAL PERSONNEL BENEFITS 62,993 66,772 ▲6.00%
OTHER SERVICES & CHARGES
001 000 000 514 20 41 01Professional Services 30,000 40,000 ▲33.33%Vision PS, Finance/Financial System Support + ADP Payroll and HR Platform
001 000 000 514 20 42 00Intergvtml Prof Serv-Auditors 25,000 25,000 ▲0.00%Hybrid model utilized, $139 per hour but will save on travel expenses
001 000 000 514 20 43 00Travel & Training 3,000 1,500 ▼50.00%PSFOA, Budgeting Workshop for DFD
001 000 000 514 20 46 00Insurance (WCIA) 218,886 308,206 ▲40.81%Liability rate increase per 7/28 WCIA notice. Property 25%; B&M 5-10%, Crime 5-10% & Auto 25% pending Oct BOD vote notice
less 15.56% alloc to DS (Budget amendment in 2023 to correct 2023 amt)
001 000 000 514 20 49 00Misc-Dues,Subscriptions 1,000 1,000 ▲0.00%WFOA, PSFOA, GFOA (Dues, Memberships),
001 000 000 514 20 49 10Miscellaneous 15,000 15,000 ▲0.00%Non DS Merchant credit card fees (offset by Revenue), Flex Spend Admin, Microflex, Tax/AP Forms, L&I,
001 000 000 514 40 40 00Elections Serv-Voter Reg Costs 12,000 12,000 ▲0.00%Election year costs (every other year is higher), 2023 keep to prior yr budget d/t potential for less KC cost share
TOTAL OTHER SERVICES & CHARGES 304,886 402,706 ▲32.08%
TOTAL FINANCE DEPARTMENT 568,879 684,159 ▲20.26%
45%of expense due to insurance
2023 budget FCS Group for financial wellness eval & LTFP updated, mid-levy cycle
FINANCE AND HUMAN RESOURCES
2024 Medina Preliminary Budget Workbook
45
AGENDA ITEM 9.1
2023 2024
Final Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
CENTRAL SERVICES FTE's: 3
SALARIES & WAGES
001 000 000 518 10 11 00 Salaries & Wages 302,965 315,084 ▲4.00%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 3 employees--see salary model notes for details
001 000 000 518 10 11 11 Longevity 6,489 6,749 ▲4.00%
001 000 000 518 10 11 14 Education 1,800 1,800 ▲0.00%
001 000 000 518 10 11 16 ICMA 457 Plan 12,000 12,000 ▲0.00%Assumes participation full participation
001 000 000 518 10 11 17 Opt-Out of Medical 9,458 10,025 ▲6.00%1 Employee participating in Opt-Out, same as 2023
001 000 000 518 10 12 00 Overtime
TOTAL SALARIES & WAGES 332,712 345,657 ▲3.89%
PERSONNEL BENEFITS
001 000 000 518 10 21 00 Personnel Benefits 115,106 122,012 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes
TOTAL PERSONNEL BENEFITS 115,106 122,012 ▲6.00%
001 000 000 518 10 31 00 Office and Operating Supplies 30,000 30,000 ▲0.00%City Hall Office and Operating Expenses, Konica Copier, Pitney Bowes
001 000 000 518 10 41 00 Professional Services 145,500 155,500 ▲6.87%Proshred, Municode Codification Updates, $70,000 Comp Plan, $70,000 LaserFiche/Records Management Consulting and Scanning Services
001 000 000 518 10 42 00 Postage/Telephone 13,000 13,000 ▲0.00%Postage (City Hall printing/mailing services); fax & credit card lines
001 000 000 518 10 43 00 Travel & Training 11,000 11,000 ▲0.00%Training for clerk, Deputy Clerk/Admin Asst, ISC
001 000 000 518 10 44 00 Advertising 7,500 7,500 ▲0.00%DS, CS legal advertisements
001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 32,000 32,000 ▲0.00%Calculated using current year YTD, annualized
001 000 000 518 10 48 00 Repairs & Maint-Equipment 500 500 ▲0.00%office equipment repairs - Printer Svcs-Budget
001 000 000 518 10 49 10 Miscellaneous 3,200 4,000 ▲25.00%City Staff and Volunteers End of Year Gifts/Appreciation Lunch
001 000 000 518 10 49 20 Dues, Subscriptions 600 600 ▲0.00%City Clerk and Deputy Clerk
001 000 000 518 10 49 30 Postcard, public information 10,500 12,000 ▲14.29%Community mailings placeholder, monthly postcard discontinued
001 000 000 518 10 49 40 Photocopies 500 500 ▲0.00%Most expenditures reflect pass through costs related to public records
TOTAL OTHER SERVICES & CHARGES 254,300 266,600 ▲4.84%
BUILDING MAINTENANCE
001 000 000 518 30 45 00 Facility Rental
12,000 4,000 ▼66.67%1 Public Storage Unit
001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg
97,500 57,500 ▼41.03%
$10k City Hall & PO cleaning Maint. $5k Beach/Park Bathroom cleaning, $10k HVAC Maint., Alarm/Fire Monitoring $2,500, fire inspt, misc
cleaning, bug service etc.
TOTAL BUILDING MAINTENANCE 109,500 61,500 ▼43.84%
001 000 000 518 61 40 00 Judgements, settlements & jobbing
001 000 000 518 80 31 00 IT HW, SW, Operating Supplies 2,500 1,500 ▼40.00%Replacement mouse, keyboards, Data Center replacement battery, etc
001 000 000 518 80 41 50 Technical Services, Software Services 275,100 305,100 ▲10.91%
IT Managed Services (less 15.56%= $25,207 for TIG DS allocation) for Maint, monitoring, helpdesk, incident support; EmailSocial Media
archive, GoGov CRM/Communications, GovDelivery, Municode Website hosting and Agenda Management, King County INET, DUO Access,
Azure Storage, O365 Licenses, Phones/Meetings Software Subscription, NextRequest PRA Software, Blue Beam Electronic Plan Review, PW
Asset Management, Laserfiche, Bang the Table Engagement Platform
001 000 000 518 80 48 00 Repairs & Maint: Annual Software Maint.15,000 16,500 ▲10.00%VEEAM,Cisco SmartNet, Avidex, Domain Name Renewal, Vision Application Suite, Cisco FirePower, Cisco Umbrella
TOTAL INFORMATION TECHNOLOGY 292,600 323,100 ▲10.42%
SUBTOTAL CENTRAL SERVICES 1,104,218 1,118,870 ▲1.33%
CAPITAL EXPENDITURES
001 000 000 594 14 64 00 City Hall - IT HW/SW >$5K Capital Outlay 157,000 105,000 ▼33.12%HW: Computer Replacements (6) $21,000; Dell Servers (4) 79,0000 over 3 years; SW: Meraki Access Points $5,000
TOTAL CAPITAL EXPENDITURES 157,000 105,000 ▼33.12%
TOTAL CENTRAL SERVICES 1,261,218 1,223,870 ▼2.96%
CENTRAL SERVICES
2024 Medina Preliminary Budget Workbook
46
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
FTE: 3 of 5 total allocated
PARKS DEPARTMENT Public Works are split 60% Parks and 40% Streets
SALARIES & WAGES
001 000 000 576 80 11 00 Salaries & Wages 296,997 311,997 ▲5.05%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 4 employees ---see salary model notes for details
001 000 000 576 80 11 11 Longevity 6,502 6,762 ▲4.00%
001 000 000 576 80 11 14 Education 3,240 3,240 ▲0.00%
001 000 000 576 80 11 16 ICMA 457 Plan 10,800 10,800 ▲0.00%Assumes full participation
001 000 000 576 80 11 17 Opt-Out of Medical 10,612 10,612 ▲0.00%
001 000 000 576 80 10 00 Salaries & Wages, SEASONAL WORKERS 20,453 22,089 ▲8.00%Seasonal Help
001 000 000 576 80 12 00 Overtime 8,000 8,000 ▲0.00%Special Events:Medina Days, Seafair, Parkboard, Snow Plowing
TOTAL SALARIES & WAGES 356,604 373,500 ▲4.74%
PERSONNEL BENEFITS
001 000 000 576 80 21 00 Personnel Benefits 111,806 118,515 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes
001 000 000 576 80 22 00 Uniforms 2,300 2,500 ▲8.70%
TOTAL PERSONNEL BENEFITS 114,106 121,015 ▲6.05%
SUPPLIES
001 000 000 576 80 31 00 Operating Supplies 37,000 37,000 ▲0.00%Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer, light bulbs, paint, mower blades, irrigation parts, tennis court nets, gloves, ear
plugs, eye protection.
001 000 000 576 80 32 00 Vehicle Fuel & Lube 5,000 5,000 ▲0.00%Public Works equipment & vehicles
TOTAL SUPPLIES 42,000 42,000 ▲0.00%
OTHER SERVICES & CHARGES
001 000 000 576 80 41 00 Professional Services 15,000 15,000 ▲0.00%Arborist, irrigation repairs, engineeringBack-flow device testing, hazardous material disposal, fertilizing and spraying, $5K added 9/22 d/t WCIA audit compliance (electrician)
001 000 000 576 80 41 04 Professional Services-Misc 5,000 5,000 ▲0.00%Debris disposal
001 000 000 576 80 42 00 Telephone/Postage 7,000 7,000 ▲0.00%mobile phones, alarm/fire monitoring line, internet
001 000 000 576 80 43 00 Travel & Training 3,000 3,000 ▲0.00%Pesticide training, flagger training, certifications, licenses, conferences, qtrly safety meetings, AE Training
001 000 000 576 80 47 00 Utilities 22,000 24,000 ▲9.09%Utilities for public works shop and park restrooms, irrigation water, pond power
001 000 000 576 80 48 00 Repair & Maint Equipment 7,000 8,000 ▲14.29%Backhoe, Mowers, UTV
001 000 000 576 80 49 00 Miscellaneous, annual lease 600 600 ▲0.00%yearly lease for Shop Yard
001 000 000 576 80 49 01 Misc-Property Tax 300 300 ▲0.00%KC Real Estate Tax (Noxious Weeds)
TOTAL OTHER SERVICES & CHARGES 59,900 62,900 ▲5.01%
CAPITAL OUTLAY
001 000 000 594 76 30 00 Park Improvements
001 000 000 594 76 00 00 Furniture and Equipment: Replacement - 9,000 Park Benches & Tables, Flags, Tennis Court Accessories
001 000 000 594 76 64 00 Parks Capital Outlay >$5K 33,000 25,000 ▼24.24%New Plow Truck $25k
TOTAL CAPITAL OUTLAY 33,000 34,000 ▲3.03%4
TOTAL PARKS DEPARTMENT 605,610 633,415 ▲4.59%
PARKS
2024 Medina Preliminary Budget Workbook
47
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
CITY STREET FUND REVENUE
INTERGOVERNMENTAL REVENUE
DOE Sweeping Grant
101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim 75,000 65,000 ▼13.33%NPDES DOE Grant
101 000 000 336 00 71 00 Multimodal Transportation - Cities 3,790 3,744 ▼1.21%
101 000 000 336 00 87 00 Motor Fuel Tax and MVA Transpo 56,376 53,352 ▼5.36%2024: MRSC estimated distribution of State Shared Revenue, available late July
TOTAL INTERGOVERNMENTAL 135,166 122,096 ▼9.67%
OPERATING TRANSFERS
101 000 000 397 00 20 00 From Capital Reserves (302)
101 000 000 397 00 10 00 From General Fund (001)440,000 525,000 ▲19.32%
101 000 000 397 00 30 00 From Capital Projects Fund (307)75,000 75,000 ▲0.00%Transfer from Capital Fund to Street Fund or REET1 eligible or unrestricted Capital
TOTAL OPERATING TRANSFERS 515,000 600,000 ▲16.50%
TOTAL CITY STREET FUND 650,166 722,096 ▲11.06%
STREET FUND REVENUE
2024 Medina Preliminary Budget Workbook
48
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
FTE: 2 of 5 total allocated, .5 From DS
CITY STREET FUND Public Works are split 60% Parks and 40% Streets
Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW)
SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada
101 000 000 542 30 11 00 Salaries & Wages 250,963 263,082 ▲4.83%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA employees---see salary model notes for remaining staff
101 000 000 542 30 11 11 Longevity 4,335 4,508 ▲4.00%
101 000 000 542 30 11 14 Education 2,760 2,760 ▲0.00%
101 000 000 542 30 11 16 ICMA 457 Plan 8,700 8,700 ▲0.00%Assumes full participation
101 000 000 542 30 11 17 Opt-Out of Medical 7,073 7,639 ▲8.00%
101 000 000 542 30 10 00 Salaries & Wages (Seasonal Workers) 13,636 13,800 ▲1.20%Seasonal Help
101 000 000 542 30 12 00 Overtime 5,000 6,000 ▲20.00%Special Events:Medina Days, Seafair, Parkboard, Snow plowing
TOTAL SALARIES & WAGES 292,467 306,489 ▲4.79%
PERSONNEL BENEFITS
101 000 000 542 30 21 00 Personnel Benefits 90,036 95,438 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes
101 000 000 542 30 22 00 Uniforms 2,300 2,500 ▲8.70%
TOTAL PERSONNEL BENEFITS 92,336 97,938 ▲6.07%
ROAD & STREET MAINTENANCE
101 000 000 542 30 31 00 Operating & Maintenance Supplies 5,000 6,000 ▲20.00%Storm drain pipe, catch basin grates, marking paint, gravel, cement, bark, roadside plantings REET1 eligible
101 000 000 542 30 35 00 Small Tools/Minor Equipment 6,000 6,000 ▲0.00%power tools, mower parts, Pole Saw, Weedeater
101 000 000 542 30 41 00 Professional Services 54,000 54,000 ▲0.00%84th Median & 24th Roadside Maint, 24th traffic Signal (shared Clydehill # netted), WRIA $2941 (7/27 notice) REET1 eligible
101 000 000 542 30 41 03 Prof Svcs- NPDES Grant 50,000 50,000 ▲0.00%NPDES Requirements Grant $50k
101 000 000 542 30 41 10 Road & Street Maintenance 11,000 11,000 ▲0.00%Pavement patching, pavement markings, sidewalk maintenance, curb repairs REET1 eligible
101 000 000 542 30 45 00 Machine Rental 4,000 4,000 ▲0.00%ditch witch, compactor, compressor, manlift
101 000 000 542 30 47 00 Utility Services 1,000 Utility locates
101 000 000 542 30 48 00 Equipment Maintenance 7,000 7,000 ▲0.00%PW vehicle and power equip repairs
101 000 000 542 40 41 00 Storm Drain Maintenance 15,000 15,000 ▲0.00%Catch Basin Vactoring, Storm Line jetting, root cutting, camera
101 000 000 542 63 41 00 Street Light Utilities 22,000 22,000 ▲0.00%PSE street light Power, REET1 eligible
101 000 000 542 64 41 00 Traffic Control Devices 10,000 10,000 ▲0.00%Posts, reflective signs(Fed Req), barricades, cones
101 000 000 542 66 41 00 Snow & Ice Removal 1,000 2,000 ▲100.00%Sand, ice melt
101 000 000 542 67 41 00 Street Cleaning 25,000 25,000 ▲0.00%Street sweeping
101 000 000 542 70 40 00 Street Irrigation Utilities 23,000 23,000 ▲0.00%
TOTAL ROAD & ST MAINTENANCE 233,000 236,000 ▲1.29%
CAPITAL OUTLAY
101 000 000 594 42 64 00 >$5,000 Equipment, HW & SW 25,000 80,000 ▲220.00% Asset Essentials Licensing $5k, New Plow Truck $75k
TOTAL CITY STREET FUND 642,803 720,427 ▲12.08%
STREET FUND
2024 Medina Preliminary Budget Workbook
49
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
DEVELOPMENT SERV. ENT. FUND,
Transfer from Gen. Rev tab:Revenue forcasts, from 2023 actuals YTD
401 000 000 322 10 00 00 Building Permits 621,128$ 800,000$ ▲28.80%
401 000 000 322 11 00 00 Building Permit - Technology Fee 11,065$ 8,000$ ▼27.70%
401 000 000 334 03 10 00 DOE Grant. Shoreline Master Program 135,550$ 75,000$ ▼44.67%
401 000 000 334 04 20 00 DOC Grant
401 000 000 332 92 10 01 Zoning 38,243$ 34,000$ ▼11.09%
401 000 000 333 16 00 00 Planning 180,921$ 181,000$ ▲0.04%
401 000 000 359 00 00 00 Misc. Fine, Penalties, Code 5,000$ 5,000$ ▲0.00%
401 000 000 369 91 00 05 Other-CC Convenience Fees 15,631 18,500 ▲18.35%
401 000 000 395 10 00 00 Proceeds From Sales of Capital Assets
REVENUES 1,007,538$ 1,121,500$ ▲11.31%
TOTAL DEV. SERV. ENT. FUND 1,007,538 1,121,500 ▲11.31%
Revenue 2023 2024
Budget Budget
401 000 000 382 10 00 02 Refundable DS Adv Deposit 25,000.00$ 25,000.00$ ▲0.00%Money taken in for this deposit goes here until used for Consulting Fees
401 000 000 382 10 00 03 Advanced Deposits Used for Consulting Fees 135,000.00$ 101,000.00$ ▼25.19%All Money that is paid to consulting via Advanced Deposit Goes to this Account
Total Advanced Deposit $ Brought In:160,000.00$ 126,000.00$ ▼21.25%
Advanced Deposits
Permitting Fees
DEVELOPMENT SERVICES REVENUE
2024 Medina Preliminary Budget Workbook
50
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Notes:
DEVELOPMENT SERVICES DEPT FTE's: 3.5
Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW)
SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada
401 000 000 558 60 11 00 Salaries & Wages 414,095 430,659 ▲4.00%CPI-W=4% COLA 2 non-rep employees; 4% CBA est COLA 2 employees-----see salary model notes for step increase info
401 000 000 558 60 12 00 Overtime 1,300 3,000 ▲130.77%Staff now conduct after-hours CAP open houses. Staff has the option of overtime or comp time.
401 000 000 558 60 11 11 Longevity
401 000 000 558 60 11 14 Education 3,000 3,000 ▲0.00%
401 000 000 558 60 11 16 ICMA 457 Plan 16,500 16,500 ▲0.00%Assumes full participation
401 000 000 558 60 11 17 Opt-Out of Medical 5,276 5,593 ▲6.00%
TOTAL SALARIES & WAGES 440,171 458,751 ▲4.22%
PERSONNEL BENEFITS
401 000 000 558 60 21 00 Personnel Benefits 138,530 146,842 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes
401 000 000 558 60 23 00 Tuition Reimbursement
TOTAL PERSONNEL BENEFITS 138,530 146,842 ▲6.00%
SUPPLIES
401 000 000 558 50 31 00 Operating Supplies 2,500 2,000 ▼20.00%Development site signs, business cards, etc.
401 000 000 558 50 32 00 Vehicle Expenses - Gas, Oil, Maint. 3,500 2,500 ▼28.57%Aging vehicle. May require increasing repairs in addition to regular maintenance.
TOTAL SUPPLIES 6,000 4,500 ▼25.00%
OTHER SERVICES & CHARGES
401 000 000 558 50 03 00 Insurance (WCIA) 40,335 56,794 ▲40.81%Liability rate increase per 7/28 WCIA notice. Property 25%; B&M 5-10%, Crime 5-10% & Auto 25% pending Oct BOD vote notice less 15.56% alloc to DS
401 000 000 558 50 04 00 City Attorney, Dev. Serv.25,000 25,000 ▲0.00%Estimate based upon 2023 DS activity.
401 000 000 558 50 05 00 Technical Services, Software Services 25,207 26,719 ▲6.00%IT - TIG DS allocation of 15.56% of total from CS for Maint, monitoring, helpdesk, incident support
401 000 000 558 50 41 00 Professional Services 40,000 84,000 ▲110.00%Building plan review consultant with activity assumed similar to 2023. Increase of 10% consultant cost in 2024.
401 000 000 558 60 41 01 Planning Consultant 50,000 50,000 ▲0.00%Similar activity to 2023. Increased consultant cost of 10%. Increased use of consultant for building permit review and planning support.
401 000 000 558 60 41 02 Hearing Examiner 25,000 20,000 ▼20.00%Estimate. New services contract will have an effect on the costs. Cost recovery is through fee.
401 000 000 558 50 41 06 Building Inspector Contract 6,000 6,000 ▲0.00%Deputy Building Official performs inspections. $6,000 is contingency, vacations, medical leave, etc.
401 000 000 558 60 42 00 Communications 3,000 3,000 ▲0.00%Estimate based upon prior years activities.
401 000 000 558 60 43 00 Travel & Training 5,000 5,000 ▲0.00%Four DS staff. Budget considers minimum staff training requirements, updated state building code adoption
401 000 000 558 60 49 00 Dues, Subscriptions, Memberships 7,000 2,500 ▼64.29%APA, AICP, WABO, ICC, WSPT, AWC Director. Est. cost increase included. Adjusted 2023 minus cost of 2021 code purchase.
401 000 000 558 60 49 10 Miscellaneous 15,631 29,000 ▲85.53%Bank fees for permits paid by CC which are reimbursed with customer fees, postal expenses for code enforcment, etc. Based on 2023.
401 000 000 558 50 41 08 Sound Testing Consultant 18,000 12,600 ▼30.00%Most of this expense is recovered through fees. New contract and new consultant will cause cost increase. Est. Increase of 20%
401 000 000 558 50 41 55 Shoreline Consultant 3,000 5,000 ▲66.67%Consulting shorelines specialist. Budget est. based upon 2023 activity. Est. + 20% for new consultant and new contract in 2024
Non-budget item
TOTAL OTHER SERVICES & CHARGES 263,173 325,613 ▲23.73%
CAPITAL OUTLAY
401 000 000 594 XX 64 00 Furniture & Equipment
401 000 000 594 60 64 05 Vehicle 45,000 Vehicle for daily DS use and for general city staff use. This replaces one Tahoe. Inspector Tahoe replacement will be requested for 2025.
401 000 000 594 60 64 00 DS- IT HW/SW >$5K Capital Outlay $27,955 $33,230 ▲18.87%Brightly (E-permitting, public portal) $16,500; BlueBeam (License, Maintenance) $2,730, Replacement of three computers $14,000.
TOTAL CAPITAL OUTLAY 27,955 78,230 ▲179.84%
TOTAL DEVELOPMENT SERVICES 875,829 1,013,936 ▲15.77%
-
Expenses 2023 2024
Adopted Preliminary
DESCRIPTION Budget Budget Notes:
401 000 000 558 50 41 07 Engineering Consultant 75,000.00$ 56,000.00$ ▼25.33%Grading & drainage Svcs similar to 2023 + 10% est. increase. 84% of 2023 of service costs have been recovered through Adv. Dep.
401 000 000 558 50 41 50 Arborist 60,000.00$ 45,000.00$ ▼25.00%Arborist. More favorable contract in 2024. 51% of the 2023 invoiced service costs,recovered through Adv. Deposit.
401 000 000 582 10 00 02 Refund of DS Adv Deposits 25,000 25,000 ▲0.00%Money returned to Payer upon completion of project
Total Consulting Expenses:160,000.00$ 126,000.00$ ▼21.25%
Paid For By Advanced Deposits
DEVELOPMENT SERVICES FUND
Paid For By Permitting Fees
2024 Medina Preliminary Budget Workbook
51
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Comments:
CONTINGENCY FUND
302 000 000 397 00 01 00 From General Fund - 315,000 Contingency Fund used to show additonal saved funds
TOTAL RESERVE FUND 250,000 565,000
2023 2024
Adopted Preliminary
ACCOUNT NUMBER DESCRIPTION Budget Budget Comments:
LEVY STABLIZATION FUND
303 000 000 397 00 30 00 From General Fund 500,000 - Planning to put another $500K into the
Fund Via Budget Amendment in 2023
TOTAL RESERVE FUND 1,500,000 -
LEVY AND CONTINGENCY FUNDS
52
AGENDA ITEM 9.1
2023 2024
Adopted Preliminary
ACCOUNT NUMBERDESCRIPTION Budget Budget Notes:
CAPITAL PROJECTS FUND REVENUE
TAXES
307 000 000 318 34 00 00Real Estate Excise Tax 1 566,532 562,500 ▼0.71%2023- YTD Annualized Through AUG23, minus 10% per predicted market cool down
307 000 000 318 35 00 00Real Estate Excise Tax 2 566,532 562,500 ▼0.71%
TOTAL TAXES 1,133,065 1,125,000 ▼0.71%
307 000 000 332 92 10 01Coronavirus Local Fis. Rec. (ARPA)
307 000 000 334 03 80 00 State Transp Improv Board Grant - Sidewalks
307 000 000 334 06 91 02Property II Levy 50,000 50,000 ▲0.00%KC Parks Levy, Nov 2019 went to ballot for renewal, passed, updated to reflect notice rec'd from KC of COM annual portion
307 000 000 334 06 91 05TIB-LED Streetlight Conversion Grants
TOTAL INTERGOVERNMENTAL 50,000 50,000 ▲0.00%
307 000 000 344 10 02 00 Roads Street CIP Improvements
TOTAL TRANSPORTATION - -
307 000 000 361 11 00 00 Investment Interest Earnings 70,200 125,000 ▲78.06%Assumes LGIP and Bond Investments Interest, allocated between General Fund (50%) & Capital (50%)
307 000 000 367 00 00 00 Capital Project Donations - Non-Gov
307 000 000 382 20 00 00Refundable Retainage Deposits
OPERATING TRANSFERS - IN
307 000 000 397 00 10 00From General Fund to Capital
307 000 000 397 00 04 00From Custodial (relcass 2019 only)
307 000 000 397 00 40 00From Capital Reserve Fund to Capital - -
TOTAL TRANSFERS - -
TOTAL CAPITAL PROJECTS FUND 1,253,265 1,300,000 ▲3.73%
2023 2024
Adopted Preliminary
ACCOUNT NUMBERDESCRIPTION Budget Budget Notes:
TREE FUND REVENUE
MISCELLANEOUS REVENUE
103 000 000 345 89 00 00Other -Tree Replacement 3075 3,075 ▲0.00%Expecting only minimum fines
103 000 000 382 20 00 00Refundable Retainage Deposits
TOTAL MISCELLANEOUS REVENUE 3075 3,075 ▲0.00%
TOTAL TREE FUND 3075 3,075 ▲0.00%
CAPITAL FUND REVENUE
2024 Medina Preliminary Budget Workbook
53
AGENDA ITEM 9.1
Account Code 2024 Budget 2024 Budget Breakdown 2024 PROPOSED PROJECT LIST
START DATE DURATION GRANT FUNDS TOTAL COST CITY COST
CAPITAL STREETS: STREETS:
105,000.00$ 88th Ave NE Overlay
CAPITAL SIDEWALK: SIDEWALK:
700,000.00$ NE 12t Street Pedestrian Improvements (rollover)
130,000.00$ NE 10th Street ADA Updates and Sidewalk Repairs
CAPITAL PARKS: PARKS:
50,000.00$ East Trail Improvements
CAPITAL STORMWATER: STORMWATER:
200,000.00$ NE 2nd Pl, 78th Ave NE
150,000.00$ Mapping and Easement assessment
CAPITAL BUILDING: BUILDING:
50,000.00$ City Hall Exterior Painting
50,000.00$ City Hall Carpet
20,000.00$ Post Office Painting
30,000.00$ Post Office HVAC
TRANSFERS: OTHER:
307 000 000 597 00 30 00 75,000.00$ 75,000.00$ 75,000.00$ Transfer to Street Fund for Road Maintence
TOTALS 1,165,000.00$ 1,560,000.00$ 1,560,000.00$ TOTALS -$ -$ -$
TREE FUND: OTHER:
103 000 000 558 60 49 10 30,000.00$ 30,000.00$ Tree Planting and Hazardous Tree Removal
2024 Capital Fund Preliminary Project List
120,000.00$
520,000.00$
50,000.00$
200,000.00$
307 000 000 595 30 63 01 105,000.00$
307 000 000 595 30 63 10 830,000.00$
307.000 000 595 30 63 02
200,000.00$
350,000.00$
307 000 000 594 18 60 00 150,000.00$
307 000 000 594 76 63 20 50,000.00$
54
AGENDA ITEM 9.1