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10-09-2023 - Agenda Packet
MEDINA CITY COUNCIL Monday, October 09, 2023 5:00 PM – REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina. 1 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, October 09, 2023 – 5:00 PM AGENDA MAYOR | Jessica Rossman DEPUTY MAYOR | Randy Reeves COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston, Bob Zook CITY MANAGER | Stephen R. Burns CITY ATTORNEY | Scott Missall CITY CLERK | Aimee Kellerman Virtual Meeting Participation The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals who are participating online and wish to speak live can register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the October 9 Council meeting. Please reference Public Comments for October 9 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. The city will also accept written comments. Any written comments must be submitted by 2 PM on the day of the October 9 Council meeting to the City Clerk at akellerman@medina-wa.gov. Join Zoom Meeting https://medina-wa.zoom.us/j/81961696176?pwd=WjRuK3ErVy9jdmttelAvek1VeHkzUT09 Meeting ID: 819 6169 6176 Passcode: 689036 One tap mobile +1 253 205 0468, 81961696176# US 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook 2. APPROVAL OF MEETING AGENDA 3. PUBLIC COMMENT PERIOD 2 Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina- wa.gov and leave a message before 2PM on the day of the October 9 Council meeting. Please reference Public Comments for October 9 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 4. PRESENTATIONS 4.1 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Time Estimate: 10 minutes 5. CITY MANAGER'S REPORT Time Estimate: 15 minutes Police, Development Services, Finance, Central Services, Public Works, City Attorney 5.1a City Manager Monthly Report 5.1b Police Monthly Report 5.1c Development Services Monthly Report 5.1d Finance Monthly Report 5.1e Central Services Monthly Report 5.1f Public Works Monthly Report 6. CONSENT AGENDA Time Estimate: 5 minutes Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. 6.1 September 2023, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner Director of Finance and HR 6.2 Park Board Meeting Minutes of July 17, 2023 Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 3 6.3 Planning Commission Meeting Minutes July 25, 2023 Recommendation: Receive and file. Staff Contact: Stephanie Keyser, AICP, Planning Manager 6.4 Draft City Council Meeting Minutes of: a) September 11, 2023; and b) September 25, 2023. Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.5 Resolution Accepting Donation - FLIRs (Forward Looking Infrared) for PD Patrol Cars Recommendation: Adopt Resolution No. 437. Staff Contact: Jeff Sass, Chief of Police 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING 8.1 2024 Preliminary Budget Recommendation: Discussion and direction. Staff Contact: Ryan Wagner, Director of Finance and HR Time Estimate: 30 minutes 9. CITY BUSINESS 9.1 Comprehensive Plan Update Recommendation: Discussion and direction. Staff Contact: Stephanie Keyser, Planning Manager Time Estimate: 30 minutes 9.2 NE 12th Street Project Update Recommendation: Update only; no action needed. Staff Contact: Ryan Osada, Public Works Director Time Estimate: 15 minutes 9.3 City Manager Review Recommendation: Status Update. Staff Contact(s): Scott Missall, City Attorney and Jessica Rossman, Mayor Time Estimate: 10 minutes 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 11. PUBLIC COMMENT 4 Comment period is limited to 10 minutes. Speaker comments limited to one minute per person. 12. ADJOURNMENT Next regular City Council Meeting: October 23, 2023 at 5 PM. 5 ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS AND EVENTS Wednesday, October 11, 2023 - Emergency Preparedness Meeting (4:00 PM) Monday, October 23, 2023 - City Council Meeting (5:00 PM) Tuesday, October 24, 2023 - Planning Commission Regular Meeting (6:00 PM) Friday, November 10, 2023 - Veterans Day - City Hall Closed Monday, November 13, 2023 - City Council Meeting (5:00 PM) Monday, November 20, 2023 - Park Board Meeting (5:00 PM) Thursday, November 23, 2023 - Thanksgiving Holiday - City Hall Closed Friday, November 24, 2023 - Day After Thanksgiving Holiday - City Hall Closed Monday, November 27, 2023 - City Council Meeting (5:00 PM) Monday, December 11, 2023 - City Council Meeting (5:00 PM) Wednesday, December 13, 2023 – Emergency Preparedness Meeting (4:00 PM) Monday, December 25, 2023 - Christmas Day - City Hall Closed CERTIFICATION OF POSTING AGENDA The agenda for Monday, October 9, 2023 Regular Meeting of the Medina City Council was posted and available for review on Friday, October 6, 2023 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov. 6 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 9, 2023 To: Honorable Mayor and City Council From: Stephen R. Burns, City Manager Subject: City Manager Report At the September 11, 2023 Medina Council Meeting, the noise ordinance was changed to push back the start time for commercial landscapers from 7am to 9am. City staff have attempted to contact all companies by either mail and/or email to notify them of the change. We will continue to educate our landscapers and residents about the change. The City Council has identified six goals and priorities for staff to work on in 2023. Below are the goals and status update. o Create a clear timeline and protocols for Council projects to include no new code without an enforcement plan. City staff are working on this with a tentative timeline to report back to Council in the Fall of 2023. o Strategy for creative revenue sources, relook at fine structure and compare or calibrate with other cities. Development Services Director Steve Wilcox provided an update to the City Council on February 27 covering short-term and long- term budget outlook and stabilization for Development Services. Looking forward, one item we will continue to monitor is the fee schedule to ensure it accurately reflects cost recovery. o Implement a full HR system that covers employee lifecycle. Finance/HR Director Ryan Wagner has implemented the first phase of implementing a full-service Human Resources program that will standardize Medina employment requirements. The first phase was moving the city staff from paper timesheets to a fully automated payroll software solution through ADP. The city went live with solution on May 1, 2023. The Finance Department will continue the buildout of phase 2 for the Human Resources piece that includes hiring, onboarding, and managing HR compliance. City staff estimates that this will be ready to come to Council in the Fall 2023. 7 AGENDA ITEM 5.1a o Add each department's business lines and service levels on the website. In the first week of June, Central Services Director Aimee Kellerman, working with staff, has included business lines and service levels on the city website – under “Know Your Government” - Check Out Your Local Government and the Services We Provide | Medina Washington (medina-wa.gov). o Research and develop a plan for undergrounding utilities; and Public Works Director Ryan Osada provided an update to the Council at the April 24 City Council Meeting. Staff are finalizing a web page about undergrounding utilities with updated FAQ’s as directed by Council. This page is expected to be live by the end of July. o Research available options for reducing ghost homes. City Attorney Scott Missall is researching options and will be providing a brief to the Council at the October 23, 2023, Medina City Council meeting. Bellevue Fire Report – See Attached. 2023 City Council Calendar – See Attached. 8 AGENDA ITEM 5.1a 20180807 - Contract Cities Incident Types Date: Monday, October 2, 2023 Time: 11:22:52 AM Incident Date between 2023-09-01 and 2023-09-30 City equal to Medina Incident Type Group Incident Count EMS 9 False Alarm 2 Good Intent 3 Service Call 2 Page 1. 9 AGENDA ITEM 5.1a JANUARY 9, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation SR520 Build It Faster by Carl Stixrood and John Hutchins - SR520 Working Group - 15 Minutes Burns Completed Consent Agenda December 2022, Check Register Approved Consent Agenda DRAFT CC Minutes 12/12/2022 Adopted Consent Agenda Resolution Supporting Mercer Island Marine Patrol Funding Adopted Res. No. 429 Legislative Hearing Ordinance Approving New Solicitation and Permitting Regulations Sass Adopted Ord. No.1018 Legal Notice in Seattle Times 12/24/2022 Public Hearing City Business Comp Plan Update Keyser Completed City Business Gas-Powered Leaf Blower Education and Outreach Plan Burns Completed City Business Park Use Permit Pilot Program Burns/Kellerman Approved JANUARY 23, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Consent Agenda Consent Agenda Legislative Hearing Public Hearing Public Hearing City Business City Arborist Presentation and Discussion Wilcox Discussion and direction Completed City Business Tree Management Code Amendments Wilcox Approve Approved MEDINA CITY COUNCIL 2023 AGENDA/ACTION CALENDAR Meetings scheduled for 5:00 pm, online (unless noticed otherwise). ATTACHMENT 2 10 AGENDA ITEM 5.1a FEBRUARY 13, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Professional Excellence Award Presentations - Medina Police Department Sass completed Consent Agenda January and 13th Month Check Register approved Consent Agenda PB Minutes 11/21/2022 received Consent Agenda PC Minutes 11/15/2022 received Consent Agenda CC Minutes 1/9/2023 , 1/23/2023 adopted Consent Agenda Flock Contract for License Plate Reader Cameras - Tentative Sass approved Consent Agenda Legislative Hearing Public Hearing City Business Comp Plan Public Participation Resolution Keyser adopted City Business Comp Plan Update Keyser completed City Business Ordinance Amending MMC Chapter 2.24 Parks and Recreation Board and MMC Chapter 2.28 Planning Commission to Allow for Hybrid Meetings and Clarify the Number of Parks and Recreation Board Meetings Osada/Nations adopted Executive Session RCW 42.30.110(1)(i) Potential Litigation completed FEBRUARY 27, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None Consent Agenda None Consent Agenda None Legislative Hearing None Public Hearing None City Business Development Services Enterprise Budget Discussion Wilcox Discussion/Direction completed City Business Pending Legislative Session Bills Keyser Discussion/Direction completed ATTACHMENT 2 11 AGENDA ITEM 5.1a MARCH 13, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation SR-520 Noise Abatement Project Update by University of Washington Professor of Mechanical Engineering, Per Reinhall - 30 Minutes Burns N/A Presentation Professional Excellence Award Presentation - Medina Police Department Sass Moved to 5/8 Consent Agenda February Check Register Approved Consent Agenda PC Minutes Approved Consent Agenda DRAFT CC Minutes Approved Legislative Hearing None N/A Public Hearing None N/A City Business Comp Plan Update Keyser None City Business OGCC Street Vacation Update Keyser/Romanenko Moved to 4/10 City Business Gas-Powered Leaf Blower Update Burns Moved to 4/10 MARCH 27, City Council Regular Meeting, 5:00 pm - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice APRIL 10, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None None Consent Agenda March Check Register Approve Approved Consent Agenda PB Minutes - January 23 Approved Consent Agenda PC Minutes Approve Approved Consent Agenda DRAFT CC Minutes Approve Approved Consent Agenda Proclamation in Recognition of Municipal Clerks Week - Apr 30 - May 6 Approve Approved Consent Agenda 2023 ARCH Work Program and Budget Burns Approve Approved Consent Agenda Contract Approval with BVC, Inc., for city-wide crack seal project Osada Approve Approved Legislative Hearing None None Public Hearing None None ATTACHMENT 2 12 AGENDA ITEM 5.1a City Business Comp Plan Update Keyser None None City Business Housing Action Plan Keyser None City Business OGCC Street Vacation Update Keyser/Romanenko Legislative hearing scheduled for 6/12/2023 City Business Gas-Powered Leaf Blower Update Burns None City Business Park Use Pilot Program Burns/Kellerman Approve Moved to 5/8 Executive Session Potential Litigation 42.30.110(1)(i) APRIL 24, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None None Consent Agenda None None Legislative Hearing None None Public Hearing None None City Business Undergrounding Utilities Presentation Osada Discussion/Direction None City Business Funding Stormwater Replacement Options Wagner Discussion/Direction Moving Forward City Business Resolution Setting Public Hearing - OGCC Street Vacation Keyser/Missall Adopt Resolution Approved MAY 8, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Consent Agenda April Check Register Approve Approved Consent Agenda DRAFT CC Minutes of 4/10 & 4/24 Adopt Adopted Consent Agenda National Police Week and Peace Officer Day Proclamation Approve Approved Legislative Hearing None Public Hearing None City Business Comp Plan Update Keyser Discussion only Completed City Business New Housing Legislation Keyser Discussion only Completed City Business Park Use Pilot Program Burns/Kellerman Approve Moved to a later date City Business Small Wireless Facility Permit Process Romanenko Discussion only Completed ATTACHMENT 2 13 AGENDA ITEM 5.1a MAY 22, Joint City Council and Planning Commission Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation None Consent Agenda None Legislative Hearing None Public Hearing None City Business Comprehensive Plan (Housing Element)Keyser Completed JUNE 12, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Professional Excellence Award Presentation - Medina Police Department Sass Presentation Volunteer Certificates Rossman Consent Agenda May 2023 Check Register Approve Consent Agenda Approved PB 3/20 Minutes Receive and file Consent Agenda Approved PC 3/28 & 5/2 Minutes Receive and file Consent Agenda DRAFT CC Minutes 5/8 & 5/22 Adopt Consent Agenda PB and PC Appointment Confirmations Kellerman Approve Approved Consent Agenda King County Interlocal Cooperation Agreement Renewal for 2024-2026 Burns Approve Approved Consent Agenda Medina Elementary Side Walk Phase 1 Contract Osada Approve Approved Consent Agenda Street Vacation Moratorium Burns/Missall Adopt Approved Legislative Hearing none none Public Hearing Housing Action Plan Keyser Approve Approved 5/25/2023 Public Hearing Six-Year CIP/TIP-Non-TIP Osada Discusssion and direction Approved 5/22/2023 City Business Comp Plan Update Keyser Discussion item only; no action needed.Complete City Business OGCC Street Vacation Petition Update Burns/Missall Update only Complete 5/22/2023 City Business 12th Street Sidewalk and Undergrounding Contract Osada Discusssion and direction Complete City Business Electric Bike Park Restriction Sass Discusssion and direction Executive Session RCW 42.30.110 (1)(i) and RCW 42.30.110 (1) © ATTACHMENT 2 14 AGENDA ITEM 5.1a JUNE 26, City Council Regular Meeting, 5:00 pm - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Legislative Hearing Public Hearing City Business City Business City Business JULY 10, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Recognition of Outgoing Volunteer Laurel Preston by Mayor Rossman Presentation Consent Agenda June 2023, Check Register Approved Consent Agenda Draft CC 5/8 and 6/12 Minutes Adopted Consent Agenda PB Appointment Confirmation Approved Consent Agenda Peddler Ordinace Update Sass/Missall Consent Agenda Legislative Hearing None Public Hearing None City Business Comp Plan Update Keyser pulled City Business DRAFT Tree Code Fines Wilcox City Business Gas-Powered Leaf Blowers Update Burns City Business Financial Policy Update Wagner City Business City Manager Review - TENTATIVE Burns/Rossman completed City Business Executive Session RCW 42.30.110 (1)(c) JULY 24, City Council Regular Meeting, CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Consent Agenda Consent Agenda Legislative Hearing Public Hearing City Business ATTACHMENT 2 15 AGENDA ITEM 5.1a AUGUST 14, City Council DARK - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Legislative Hearing Public Hearing City Business AUGUST 28, City Council DARK - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Legislative Hearing Public Hearing City Business SEPTEMBER 11, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Consent Agenda July/August Check Register Wagner Consent Agenda Approved PB 5/15 Minutes Nations Consent Agenda Approved PC 5/24 & 6/27 Minutes Keyser Consent Agenda Draft 6/12 & 7/10 CC Minutes Kellerman Consent Agenda Civil Service Commission Annual Report 2022 Nations Consent Agenda Gas-Powered Leaf Blower Resolution Burns Consent Agenda Contract Approving Upland Road Stormwater Improvements Osada Consent Agenda Contract Approving Upland Road Overlay Osada Consent Agenda PB Appointment Confirmation Kellerman Consent Agenda Financial Policies Update Resolution No. 436 Wagner ATTACHMENT 2 16 AGENDA ITEM 5.1a Consent Agenda Ordinance Amending Section 8.04.160 of the Medina Municipal Code Regarding Work Hours for Professional Yard Maintenance and Landscaping Burns Legislative Hearing None Public Hearing 2024 Preliminary Budget Proposal Wagner City Business Comp Plan Update Keyser City Business Existing Conditions Report Keyser City Business City Manager Review Rossman City Business Tree Code Violations Text Wilcox Discussion and direction City Business E-Vehicle Helmet Law Discussion sass Discussion and direction Executive Session RCW 42.30.110(1)(i) SEPTEMBER 25, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Consent Agenda Consent Agenda Resolution No. 436 - Financial Policies Wagner adopted Legislative Hearing Public Hearing City Business Preliminary 2024 Budget Discussion Wagner complete City Business City Business OCTOBER 9, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Consent Agenda September 2023, Check Register Wagner approve Consent Agenda Approved PB 7/17 Minutes Nations receive and file Consent Agenda Approved PC 7/25 Minutes Keyser receive and file Consent Agenda Draft 9/11 and 9/25 CC Minutes Kellerman adopt Consent Agenda Resolution Accepting Donation - FLIRs (Forward Looking Infrared) for PD Patrol Cars Sass adopt ATTACHMENT 2 17 AGENDA ITEM 5.1a Public Hearing Preliminary 2024 Budget Proposal Wagner discussion and direction published 9/18/23 City Business Comp Plan Update Keyser discussion and direction City Business 12th Street Project Discussion Osada City Business Confirmation of City Manager Evaluation Process Rossman/Missall approve OCTOBER 23, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Consent Agenda Legislative Hearing Public Hearing City Business Street Vacation Code Update Burns/Missall discussion and direction City Business Ghost House/Long-term Rental Presentation and Discussion Burns/Missall City Business Zoning Review Memo - Tentative Burns/MIssall NOVEMBER 13, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda October 2023, Check Register Wagner Consent Agenda Approved PB Minutes Nations Consent Agenda Approved PC Minutes Keyser Consent Agenda Draft 10/9 CC Minutes Kellerman Consent Agenda Resolution Accepting Donation - Adding Two Additional Speed Signs for the City Sass adopt Consent Agenda Legislative Hearing Public Hearing Final 2024 Budget and Salary Schedule Wagner Public Hearing 2024 Property Tax Resolution Wagner City Business Comp Plan Update Keyser City Business Council Projects - Timeline and Protocols Burns City Business Personnel Committee Discussion Burns/Rossman ATTACHMENT 2 18 AGENDA ITEM 5.1a DECEMBER 11, City Council Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda November 2023, Check Register Wagner Consent Agenda Draft 11/13 CC Minutes Kellerman Consent Agenda Consent Agenda Legislative Hearing Public Hearing City Business Comp Plan Update Keyser City Business Street Vacation Code Update Burns/Missall Discussion and direction 45 minutes City Business DECEMBER 25, City Council Regular Meeting, 5:00 pm - CANCELLED Item Type Topic Staff Contact Recommendation Council Action Legal Notice Presentation Presentation Consent Agenda Legislative Hearing Public Hearing City Business ATTACHMENT 2 19 AGENDA ITEM 5.1a MEDINA POLICE DEPARTMENT DATE: October 9, 2023 TO: Stephen R. Burns, City Manager FROM: Jeffrey R. Sass, Chief of Police RE: Police Department Update – September 2023 The following is a summary highlighting some of the Medina Police Department activity in September 2023. Follow up: Nothing to report. Farwell to Medina Police Administrative Specialist Sunita Hall: September 8th was Police Administrative Specialist Sunita Hall’s last day with the City of Medina. Sunita was hired in July 2015 as the Deputy City Clerk and took over as the Police Administrative Specialist in September 2018. Sunita took on a position as the new Zone One Liaison with the King County Office of Emergency Management. 20 AGENDA ITEM 5.1b Medina Police Department September 2023 Annual Rwanda Girls Initiative 5K Fun Run: On September 10th, the annual Rwanda Girls Initiative Fun Run was held for the 5th year in a row. This tradition was started by local student Sophie Sharp and is being continued by two students that live in Clyde Hill. The Fun Run helps raise awareness and funding to benefit Rwanda Girls Initiative (RGI). The money raised goes directly to support high school education at the Gashora Girls Academy in Rwanda. 21 AGENDA ITEM 5.1b Medina Police Department September 2023 St. Thomas School First Grade Classroom Visit: On September 19th, Officer Brady Halverson visited the first-grade students at St. Thomas School to talk about how to stay safe and the responsibilities of a Police Officer. Sergeant Chad Schumacher with the Mercer Island Marine Patrol Unit: The 2023 boating season has come to a close and we’ve had another successful and safe year. The month of September was pretty slow with low vessel numbers due to poor weather conditions and school being back in session. We did get called out for one rescue of two males on a jet ski off of Medina. They ended up breaking down and needed a tow back to the boat launch. We were called to the Newport Marina for a sinking vessel, and we successfully pumped all of the water out, found the source of the water, and Vessel Assist towed it to a boat yard for repairs. The final call of note was a sailboat anchored in Cozy Cove that some residents were concerned over. We attempted multiple times to reach the owner, but ultimately had to leave a Notice of Impound on the vessel for violating City Ordinances of Anchoring Blocking a Channel and Violation of a Live Aboard Vessel. My understanding is that the vessel has found a different location to anchor. As we head into the fall and winter months, the Marine Patrol would like to remind the community to secure their valuables that have been on their docks during the summer. Unsecured items are easy targets for thieves and are also subject to being blown away by the strong winds our area receives with the winter storms. Adding a sticker with owner information is also an easy way for the Marine Patrol to bring back items that may get lost or stolen. The Marine Patrol can provide a sticker for paddle boards, canoes, and kayaks. Please email Chad.Schumacher@mercergov.org and I can mail you one while our supply lasts. This is also a great time to make sure that any vessel on a lift has a secondary secure point to the dock. It is not uncommon for vessels to be knocked off their lifts by wind or waves during winter storms or to have their lifts fail. A bow or stern line between the vessel and dock is a great way to keep your vessel in its home location should a vessel lift fail. Have a great and safe fall and winter. 22 AGENDA ITEM 5.1b Medina Police Department September 2023 Save the Date: Important event coming up in October. Emergency Preparedness Committee meeting – Wednesday, October 11th, 4pm – 5:30pm at Medina City Hall Shredder/Drug-Take-Back/E-recycle event – Saturday, October 21st, 9am - 12pm at Medina Park. 23 AGENDA ITEM 5.1b MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police MONTHLY SUMMARY September 2023 FELONY CRIMES Fraud 2023-00004419 09/05/2023 A resident contacted the Police Department for a report of fraud. The victim stated that a loan had been fraudulently opened in their name as well as a second account associated. There was no monetary loss and no available leads. Fraud 2023-00004474 09/08/2023 A resident contacted the Police Department for a report of fraud. The victim was having computer issues and attempted to contact a computer support company to help with their issue. The victim gave remote access to their computer and the suspect stated that they needed the victim to purchase $4,000 in gift cards. The victim’s financial institution refunded $2,000, but the victim incurred a monetary loss of $2,000. No available leads. Motor Vehicle Theft 2023-00004510 09/11/2023 A Police Officer was dispatched to the 500 block of 86th Ave NE for a report of a theft of an enclosed construction trailer. The trailer was locked and contained construction equipment. The trailer was located and recovered later that day. The trailer had been opened and construction equipment and a laptop were stolen. The approximate value of items stolen is $25,000. Under investigation. MISDEMEANOR CRIMES Theft 2023-00004505 09/10/2023 A Police Officer was dispatched to the 7500 block of NE 28th Pl for a report of theft. Approximately $117 worth of gasoline had been stolen from the victim’s vehicle. There was no damage to the vehicle and no available suspect information. Trespass 2023-00004624 09/18/2023 A Police Officer was dispatched to the 800 block of Evergreen Point Road for a report of a person acting suspiciously. The subject was contacted and issued a trespass warning letter and transported off the property. Motor Vehicle Prowl 2023-00004789 09/26/2023 A Police Officer was dispatched to the 2800 block of Evergreen Point Road for a report of vehicle prowl. The victim stated that their catalytic converter was stolen while their vehicle was parked at the park and ride. The catalytic converter was valued at approximately $500. No available leads. 24 AGENDA ITEM 5.1b Trespass 2023-00004805 09/27/2023 A Police Officer was dispatched to the 1800 block of 73rd Ave NE for a report of trespass. The subject was taken into custody for criminal trespass second degree and booked into Kirkland Jail. Trespass 2023-00004828 09/28/2023 A Police Officer was dispatched to the 1800 block of 73rd Ave NE for a report of trespass. The subject had been previously issued a trespass notice on September 27th and had returned. The subject was taken into custody for violation of the trespass warning letter, arrested for criminal trespass 2nd degree and booked into the King County Jail. OTHER Warrant Arrest 2023-00004430 09/05/2023 A Police Officer conducted a traffic stop in the 2400 block of 78th Ave NE which resulted in the arrest of the driver for two misdemeanor warrants out of Bothell. The driver was taken into custody and released to the Bothell Police Department. Stolen Plate Recovery 2023-00004440 09/06/2023 A Police Officer conducted a traffic stop on a vehicle with a plate that was flagged by the Flock Camera System. Upon further investigation, it was discovered that the vehicle had been previously stolen and returned to the owner, but the plates had not been properly documented as having already been recovered by the initial law enforcement agency. The plate was seized for destruction and the driver was released without incident. 25 AGENDA ITEM 5.1b CRIMES Current Month YTD 2023 YTD 2022 Year-End 2022 Burglary 0 5 8 10 Vehicle Prowl 1 8 4 4 Vehicle Theft 1 3 6 7 Theft (mail & all other)1 20 7 10 ID Theft/Fraud 4 14 14 16 Malicious Mischief (Vandalism)1 10 5 5 Domestic Violence/Violation of No Contact Order 2 10 5 5 Disturbance, Harassment & Non-DV Assault 2 24 12 19 TOTAL CRIMES 12 94 61 76 COMMUNITY POLICING Drug Violations - Referrals to Treatment 0 0 1 1 Community Assists 14 129 102 139 House Watch Checks 79 720 450 595 School Zone 28 139 170 216 Mental Health 5 36 33 39 TOTAL ENFORCEMENT 126 1024 756 990 TRAFFIC Collisions Injury 0 2 2 2 Non-Injury 0 12 5 6 Non-Reportable 0 0 0 1 0 Traffic Stops 0 Citations/Infractions/Parking 14 193 225 250 Warnings 135 1456 1052 1426 0 TOTAL TRAFFIC 149 1663 1284 1685 CALLS FOR SERVICE Animal Complaints 2 33 43 46 Residential Alarms 15 178 182 255 Missing Person 0 3 4 5 Suspicious Activity/Area Check 17 223 177 219 Medical Call/Assist Fire Department 1 10 25 29 Juvenile (underage party, substance use, etc.)0 4 6 7 TOTAL SERVICE 35 451 437 561 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police City of Medina September 2023 - Monthly Report 26 AGENDA ITEM 5.1b MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police MONTHLY SUMMARY September 2023 FELONY CRIMES Nothing to report. MISDEMEANOR CRIMES Domestic Violence 2023-00004788 09/26/2023 Police Officer’s responded to a reported domestic violence call. 27 AGENDA ITEM 5.1b CRIMES Current Month YTD 2023 YTD 2022 Year-End 2022 Burglary 0 0 0 1 Vehicle Prowl 0 3 0 0 Vehicle Theft 0 0 0 0 Theft (mail & all other)0 1 3 4 ID Theft/Fraud 0 3 2 2 Malicious Mischief (Vandalism)0 1 2 2 Domestic Violence/Violation of No Contact Order 1 2 1 1 Disturbance, Harassment & Non-DV Assault 1 3 3 5 TOTAL CRIMES 2 13 11 15 COMMUNITY POLICING Current Month YTD 2023 YTD 2022 Year-End 2022 Drug Violations - Referrals to Treatment 0 0 0 0 Community Assists 1 14 10 17 House Watch Checks 2 39 42 60 Mental Health 1 2 10 11 TOTAL ENFORCEMENT 4 55 62 88 TRAFFIC Current Month YTD 2023 YTD 2022 Year-End 2022 Collisions Injury 0 0 0 0 Non-Injury 0 0 0 1 Non-Reportable 0 0 0 1 Traffic Stops Citations/Infractions/Parking 5 44 63 82 Warnings 37 294 165 289 0 TOTAL TRAFFIC 42 338 228 373 CALLS FOR SERVICE Current Month YTD 2023 YTD 2022 Year-End 2022 Animal Complaints 0 2 3 4 Residential Alarms 3 21 23 32 Missing Person 0 1 0 0 Suspicious Activity/Area Check 2 13 14 23 Medical Call/Assist Fire Department 1 1 4 5 Juvenile (underage party, substance use, etc.)0 1 0 1 TOTAL SERVICE 6 39 44 65 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police Town of Hunts Point September 2023 - Monthly Report 28 AGENDA ITEM 5.1b 2023 Burglaries & Vehicle Prowls Medina & Hunts Point Prior Month(s) Burglaries Current Month Vehicle Prowls 29 AGENDA ITEM 5.1b 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 9, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Steven R. Wilcox. Development Services Department Director Subject: Development Services Department Monthly Report Permit Activity and Budgeting Please see the two permit reports provided. Permit value for year to date through September 2023 is now more than double that of the same time in 2022. We have actually had less overall volume than last year, the same number of new construction projects, and more alterations and additions this year over last. Budgeting for 2023 was conservative and based on what was slow permit activity in 2022. The 2024 Development Services Fund budget considers 2023 activity level through August, but with a conservative view of the remainder of the year. Basically, I am assuming that work will slow in the Fall through the end of the year, although September continued to be busy. During September we conducted 2 Construction Activity Permit open houses. CAP open houses are associated with projects of $500,000 and greater. The relevance of this information is that it shows the variations in monthly activity level and size of projects from a different perspective. Open houses more closely follow permit application dates as opposed to issuance timing. For comparison in 2023: January – 0 open houses February - 0 open houses March – 5 open houses April – 1 open house May – 4 open houses June - 7 open houses July – 2 open houses August – 2 open houses September - 2 open houses I hope to soon have a new graph which compares all CAP open houses from the beginning in 2019 through current. The more information we have to understand our activity levels and trend, the better our annual budget forecasting will be. 30 AGENDA ITEM 5.1c 2 Proposed Violations Section to MMC 16.52 – Tree Management Code The proposed new tree removal violations code section that was presented to you in September is now with the Washington State Department of Commerce for a 60-day review. We have considerable work to complete in amending our Municipal Code for concurrency with the proposed new violations section. My goal is to have the concurrency work completed in October. Following the September 11th Council presentation, I received two requests to revise the proposal to lessen the potential financial impact of fines on Medina residents. There certainly is merit to the suggestions. There is already a significant dif ference within the proposal between city tree removal and private resident tree removal violations. There was effort within the proposal to limit financial impact on Medina residents who violate the Tree Management Code. Here is how the new MMC 16.52 Violations section proposal currently mitigates impacts of fines on Medina residents: Exempts all fines for a one-time, one-tree removal. Limits the maximum fine per tree to $25,000. Provides a hardship petition provision for the hearing examiner to consider potential reduction in fines to 25% of those calculated. Fines, fees, possible remediation, cost for the hearing examiner, and code enforcement cost reimbursement will be expensive even with the mitigations listed above. I would like to propose an amendment to the draft violations section to allow the hearing examiner to potentially reduce the fines to 10% of those calculated under a hardship petition. This would change the 25% currently proposed to a minimum of 10% which means a potential reduction of fines per tree to $2,500 as may be determined by the hearing examiner under certain criteria. A resident made an excellent observation and suggestion. I would like for Council to consider the addition of an amendment to the proposal regarding private property trees removed by others. There have been occasions when a tree is removed from private property by a neighbor without consent. Development Services must issue a violation against the property owner where the tree was removed, not against the actual person who removed the tree. I would like to consult our city attorney and possibly amend the proposed violations section proposal to clarify whom the city action is addressed to. Additionally, I would like to consider further softening of potential financial impacts on Medina residents who violate the code. Private property tree removal violations require a permit after the fact. This permit is for use in determining if there are supplemental trees required and may help with any location issues through a boundary survey for example. A suggested amendment is that if it is discovered through the after the fact permit review that there are no supplemental trees required, then there should be no fine. Exemptions to this however should include, as already stated in the proposal, legacy and landmark tree removals, and tree removal occurring within a critical area. On October 2nd a hearing was conducted regarding the two trees removed within the public ROW adjacent to 227 Upland Road. The hearing remains open pending additional submissions to the hearing examiner. Based upon this hearing there may need to be additional amendments to the proposed violations section. 31 AGENDA ITEM 5.1c 3 To help with what I wrote above regarding amendments that I would like for Council to consider, I am providing a summary: Under a hardship petition to the hearing examiner, the examiner may reduce the fine per tree to 10% of the total calculated. The proposal currently says the hearing examiner may reduce the fines to 25% of the total fine assessment under certain conditions. Add a section which clarifies that code enforcement action for trees removed from private property without permission of the property owner will have the city action directed at the person who actually performed the removal. Fines will be exempt for private property tree removal if it is found under permit application that there are no supplemental trees required. This would have conditions associated with tree removals in critical areas, and landmark/legacy tree removals as already drafted into the proposal. Drafting an ordinance comprehensively without need for later amendment is difficult, and in particular with a complex new proposed ordinance such as this one. Consistency is critical, but there needs to be some level of discretion involved due to the various conditions that cannot all be addressed in code language. Based on what the results of the 227 Upland hearing there may be amendments needed to the city tree removal portions of the proposed violations section, and there may need to be inclusion of some level of Director discretion in city tree removal violations. Washington State Building Code Update The 2021 Washington State Building Code was scheduled for implementation by all jurisdictions including Medina on July 1, 2023. In early May the State Building Code Council (SBCC) extended the implementation date for an additional 120-days. There has been a conflict regarding the Energy Code which is being resolved. As expected, the SBCC again extended the implementation date for the 2021 Washington State Building Code. The 2021 code is now scheduled for implementation on March 15, 2023. King County Wastewater Pump Station Maintenance Project The wastewater pump station work to replace the aging pumps is on-going. The nightwork originally planned to be one night turned into one night and half of one night for practice. Then, the work did not get completed so another night of work is required. King County worked through a portion of the night on October 5-6. We have required that King County provide new noticing to affected residents each time they work at night. Tree Code Enforcement On October 2nd a hearing was held regarding the two trees that were removed from the public right of way adjacent to 227 Upland Road without permit to do so. 32 AGENDA ITEM 5.1c 4 The hearing was not closed pending the submittal of additional documents to the hearing examiner. The decision should be made and available for me to inform Council in my November staff report. Considering the proposed tree code violations section there is much to be learned from the experience with the 227 Upland ROW tree removal. Process changes, and staff training will be needed to assure that code enforcement actions in these complex matters can be successful. Permit Tracking – My Building Permit We have been involved with about 30-local jurisdictions for nearly a year discussing the possibility of jointly creating and owning new permitting software. Our Development Services Coordinator Rebecca Bennett has been on a 10-member steering committee. Several options were evaluated and on October 4th a vote was taken. The steering committee voted 8/2 to move forward with recommendation to the My Building Permit Executive Committee for the creation of a new permit tracking and public portal system. What this means is that the existing My Building Permit organization, which was created by, and is operated through the City of Bellevue will now lead the creation of an entirely new and comprehensive permitting system. Medina has not committed to joining this yet and would eventually require Council approval due to the costs involved. Our existing permit system called SmartGov is owned by a company named Brightly. Medina has owned SmartGov since 2011. SmartGov has been sold two times in the past several years. We started with using the permit tracking portion of SmartGov then added the public portal and ability to process permits electronically in 2020. We are now fully transitioned from paper permitting and we have a public portal on-line. Medina is not dissimilar from other jurisdictions in that we have technical and support issues with our permit system. Lack of control and increasing costs without added benefit became so acute that the effort was started to look into a new system. My Building Permit has been successful and well-liked by public users and government owners for over 20-years. My Building Permit has only been a permit tracking system to date without ability to process permits on-line. The new system through My Building Permit would be complete tracking and electronic processing. Medina did not join My Building Permit in the past because it was not a complete system. Costs of the new system are anticipated to be proportional to the jurisdictional population. Early estimates show that annual maintenance costs to Medina would be similar to what we have paid to SmartGov. There will be costs to establish the system, and at some point in the near future Medina will be asked to contribute. There is no money in the 2024 Development Services Fund designated for this project. The need to seriously consider funding the project was not known until October 4th and the amount will not be known for some time. 33 AGENDA ITEM 5.1c 5 2024 WSDOT 520 Bridge Maintenance Project We had another meeting with WSDOT staff in September regarding their work to seal the bridge concrete and soffits. An administrative noise variance is required for the work due to the need to work through the night on the bridge in the areas within Medina city limits. The variance asks for 10-nights between March 1st and December 31st with probability that only 4-nights will actually be needed and those may be in the summer of 2024. We came to an agreement regarding conditions for the noise variance. Our Municipal Code allows for the Development Services Director to apply conditions to administrative noise variances. Basically, excessive noises will be limited through the conditions. Workers will not be allowed to park vehicles outside of the Evergreen Point lid, there will be non-vehicle back-up warning sounds, no vehicle idling, no congregating workers and talk or other noises in the Medina work area, no portable toilets in the Medina work area, and an agreement about the operation process itself. A noise study by WSDOT showed that the noises made, as heard by Medina residents, during the night work should not exceed the ambient nighttime traffic noise. With conditions addressing noise spikes the project impacts should be minimal on Medina residents. I continue to work with WSDOT on discovery of the methods of applying the concrete sealant spray that they will be allowing their general contractor to use on the bridge. The material is known, and the generally accepted methods of application are also known. What is not known is the agreement between WSDOT and their general contractor with the project specifications which detail the work. WSDOT has been reluctant to provide me with the agreement template. I have told WSDOT that if they do not produce the template or the actual agreement that I will file a records request with the state. I have also told WSDOT that while the sealant material and its application on the 520 bridge may be nationally accepted, without my being given the contract documents this is beginning to appear as if they are hiding something. WSDOT has stated that they agree to provide me with the contractor’s specifications by early to mid-October. The sealant questions are not a part of the noise variance or the conditions the Development Services Director may apply. The sealant questions I am asking are in the interest of Medina residents and not something I have authority over through the Medina Municipal Code, however I will continue to pursue answers. 34 AGENDA ITEM 5.1c Permit Type Submitted Date Permit Number Total Valuation Address B-ADD/ALT 09/21/2023 B-23-068 $700,000.00 2012 77th Ave NE B-ADD/ALT 09/05/2023 B-23-062 $175,000.00 3607 Evergreen Point Rd. B-ADD/ALT 09/12/2023 B-23-065 $200,000.00 816 82nd Ave NE B-ADD/ALT 09/12/2023 B-23-067 $300,004.00 2042 77TH AVE NE B-ADD/ALT 09/25/2023 B-23-069 $217,751.44 801 80TH AVE NE TOTAL B-ADD/ALT:5 $1,592,755.44 B-DEM 09/21/2023 D-23-014 2432 78TH AVE NE TOTAL B-DEM:1 $0.00 B-GAS 09/05/2023 G-23-010 824 Evergreen Point Road B-GAS 09/12/2023 G-23-011 3450 Evergreen Point Road TOTAL B-GAS:2 $0.00 B-MECHANICAL 09/08/2023 M-23-060 830 84TH AVE NE TOTAL B-MECHANICAL:1 $0.00 B-PIER 09/11/2023 B-23-064 $405,530.00 8845 OVERLAKE DR W TOTAL B-PIER:1 $405,530.00 B-ROOF 09/12/2023 B-23-066 1015 EVERGREEN POINT RD September 2023 Permit Applications Received 35 AGENDA ITEM 5.1c TOTAL B-ROOF:1 $0.00 B-SFR 09/07/2023 B-23-063 $2,772,886.00 8845 OVERLAKE DR W TOTAL B-SFR:1 $2,772,886.00 CAP - CONSTRUCTION ACTIVITY PERMIT 09/11/2023 CAP-23-033 3607 EVERGREEN POINT RD CAP - CONSTRUCTION ACTIVITY PERMIT 09/12/2023 CAP-23-034 7660 NE 14TH ST CAP - CONSTRUCTION ACTIVITY PERMIT 09/12/2023 CAP-23-035 816 82nd Ave NE CAP - CONSTRUCTION ACTIVITY PERMIT 09/13/2023 CAP-23-036 2042 77TH AVE NE CAP - CONSTRUCTION ACTIVITY PERMIT 09/21/2023 CAP-23-037 2012 77th Ave NE CAP - CONSTRUCTION ACTIVITY PERMIT 09/21/2023 CAP-23-038 2432 78TH AVE NE CAP - CONSTRUCTION ACTIVITY PERMIT 09/25/2023 CAP-23-039 1018 84TH AVE NE CAP - CONSTRUCTION ACTIVITY PERMIT 09/26/2023 CAP-23-040 801 80TH AVE NE TOTAL CAP - CONSTRUCTION ACTIVITY PERMIT:8 $0.00 ENG-GRADING/DRAINAGE 09/22/2023 ENG-GD-23-018 2432 78TH AVE NE TOTAL ENG-GRADING/DRAINAGE:1 $0.00 P-ADMIN SPECIAL USE 09/26/2023 P-23-052 3309 EVERGREEN POINT RD TOTAL P-ADMIN SPECIAL USE:1 $0.00 P-CRITICAL AREAS REVIEW 09/07/2023 P-23-051 2643 76TH AVE NE 36 AGENDA ITEM 5.1c TOTAL P-CRITICAL AREAS REVIEW:1 $0.00 P-NON ADMIN SUBSTANTIAL DEV 09/07/2023 P-23-049 2643 76TH AVE NE TOTAL P-NON ADMIN SUBSTANTIAL DEV:1 $0.00 P-SEPA THRESHOLD 09/07/2023 P-23-050 2643 76TH AVE NE TOTAL P-SEPA THRESHOLD:1 $0.00 PW-RIGHT OF WAY 09/01/2023 PW-ROW-23-059 8426 OVERLAKE DR W PW-RIGHT OF WAY 09/05/2023 PW-ROW-23-060 3242 Evergreen Point RD PW-RIGHT OF WAY 09/08/2023 PW-ROW-23-061 7721 NE 24TH ST PW-RIGHT OF WAY 09/08/2023 PW-ROW-23-062 501 EVERGREEN POINT RD PW-RIGHT OF WAY 09/19/2023 PW-ROW-23-063 3242 Evergreen Point Rd. PW-RIGHT OF WAY 09/19/2023 PW-ROW-23-064 3450 Evergreen Point Road PW-RIGHT OF WAY 09/20/2023 PW-ROW-23-065 3245 Evergreen Point Road TOTAL PW-RIGHT OF WAY:7 $0.00 TREE-HAZARD EVALUATION 09/19/2023 TREE-23-047 450 OVERLAKE DR E TOTAL TREE-HAZARD EVALUATION:1 $0.00 TREE-PERFORMANCE 09/19/2023 TREE-23-048 7800 NE 28TH ST TREE-PERFORMANCE 09/06/2023 TREE-23-045 8297 OVERLAKE DR W 37 AGENDA ITEM 5.1c TOTAL TREE-PERFORMANCE:2 $0.00 TREE-WITH BUILDING/DEVELOPMENT 09/21/2023 TREE-23-049 2012 77th Ave NE TREE-WITH BUILDING/DEVELOPMENT 09/07/2023 TREE-23-046 2643 76TH AVE NE TOTAL TREE-WITH BUILDING/DEVELOPMENT:2 $0.00 Total # of Permits 37 $4,771,171.44 38 AGENDA ITEM 5.1c Page 1 of 1 Report run on: 09/28/2032 07:52 AM Construction Value:September 2023 September 2022 2023 YTM 2022 YTM Difference Accessory Structure ---$70,000.00 ($70,000.00) Addition / Alteration -$49,380.45 $13,050,141.78 $3,202,241.04 $9,847,900.74 Fence / Wall -$32,000.00 $1,942,514.00 $279,036.00 $1,663,478.00 New Construction $9,478,677.00 -$46,878,764.00 $25,774,845.40 $21,103,918.60 Repair / Replace ----$0.00 Wireless Comm. Facility ---$70,000.00 ($70,000.00) Total Value:$9,478,677.00 $81,380.45 $61,871,419.78 $29,396,122.44 $32,475,297.34 Permits Issued:September 2023 September 2022 2023 YTM 2022 YTM Difference New Construction 4 -14 14 0 Permit Extension 9 8 39 41 (2) Accessory Structure ---1 (1) Addition / Alteration -1 22 17 5 Construction Activity Permit 3 1 34 20 14 Demolition 3 -14 10 4 Fence / Wall -3 12 15 (3) Grading / Drainage 3 1 24 19 5 Mechanical 1 7 61 77 (16) Other - Moving ----0 Plumbing / Gas 2 10 38 58 (20) Repair / Replace ----0 Reroof ----0 Right of Way Use 7 8 59 70 (11) Tree Mitigation 6 4 42 47 (5) Wireless Comm. Facility ---1 (1) Total Permits:38 43 359 390 (31) Inspections:September 2023 September 2022 2023 YTM 2022 YTM Difference Building 76 95 705 818 (113) 23 16 168 169 (1) 11 6 65 56 9 Tree 8 6 79 50 29 Engineering/Other September 2023 Issued Permits 39 AGENDA ITEM 5.1c Total Inspections:118 123 1,017 1,093 (76) 40 AGENDA ITEM 5.1c Case Number Case Type Assigned To Case Text TREE INVESTIGATION Andy Crossett 7800 NE 28TH ST Description: Received report of significant tree being removed. Action Taken: Visited site and determined that a tree permit was likely needed. Spoke to site worker & school administrators. They will be providing information that I will then give to the City Arborist. City Arborist will visit site to determine next steps. Estimated Penalty: To be determined following investigation. CC-2023-140 TREE INVESTIGATION Rob Kilmer 2403 76TH AVE NE Description: Report of tree cut down without permit. Action Taken: Opened investigation to determine the nature of the violation. Estimated Penalty: To be determined. CC-2023-136 TREE INVESTIGATION Rob Kilmer 8050 NE 27TH ST Description: Received call regarding a fallen tree. Action Taken: Walked area and spoke with neighbors. Determined where the tree was located and which property the tree appeared to belong to. Communicated this information back to the affected neighbors. Estimated Fine: N/A CC-2023-137 NOTICE OF VIOLATION Rob Kilmer 7648 NE 12TH ST Description: City surveys for utility work has determined that the location of a fence is within the City right-of-way. Action Taken: Notice of Violation issued directing property owner to move fence within the private property boundary / remove fence from City right-of-way. Estimated Penalty: Homeowner has agreed to move the fence. CC-2023-138 CAP VIOLATION Rob Kilmer 3242 Evergreen Point RD Description: Large pile of construction debris observed from right-of-way. Action Taken: Spoke with Project Manager and determined that the pile was gathered so that it could be hauled away. Construction dumpster to arrive 9/8/23. Estimated Penalty: N/A CC-2023-139 SIGN VIOLATION Rob Kilmer 8001 NE 8TH ST Description: Observed commercial advertising sign (Emerald Ballet Academy) placed along right-of-way. Action Taken: Removed sign, contacted company to inform them of sign rules in Medina. Estimated Penalty: None at this time. Address September Code Enforcement Report Page 1 September Code Enforcement Report 41 AGENDA ITEM 5.1c CC-2023-141 NOTICE OF VIOLATION Rob Kilmer 1641 EVERGREEN POINT RD Description: Observed lights (6) on top of fence columns that exceed the height limit. Action Taken: Drafted Notice of Violation, Mailed to Property 9/25/23 Estimated Penalty: To be determined based upon date of compliance per MMC 1.15.330 B. CC-2023-142 SIGN VIOLATION Rob Kilmer 8443 NE 7TH ST Description: Observed commercial advertising sign (Elite Roofing) displayed to right-of-way. Action Taken: Removed sign and informed workers of sign rules in Medina. Estimated Penalty: None at this time CC-2023-143 SIGN VIOLATION Rob Kilmer 84th Ave NE Description: Observed commercial advertising sign (Pressure Washing) displayed to right-of-way. Action Taken: Removed sign and called phone number to inform them of sign rules in Medina. Estimated Penalty: None at this time CC-2023-144 SIGN VIOLATION Rob Kilmer 8001 NE 8TH ST Description: Observed commercial advertising sign (Emerald Ballet Acdemy) displayed to right-of-way. Action Taken: Removed sign and called phone number to inform them of sign rules in Medina. Estimated Penalty: None at this time CC-2023-145 SIGN VIOLATION Rob Kilmer 8645 NE 7TH ST Description: Commercial advertising sign (All Covered Painting) observed displayed to right-of-way. Action Taken: Removed sign and attempted to contact business. Phone number is apparently no longer in service. Estimated Penalty: None at this time. CC-2023-146 SIGN VIOLATION Rob Kilmer Evergreen Point Road at 12th and 16th Description: Commercial advertising sign (Roof cleaning) observed displayed along right-of-way. Action Taken: Removed signs (2), attempted to contact business. Voicemail box is full. Estimated Penalty: None at this time. CC-2023-147 GENERAL Rob Kilmer 8637 NE 6TH ST Description: Received concern regarding sight-line visibility around corner of worksite. Action Taken: Set up site meeting with project manager and agreed upon changes to fix the situation. The visibility- barrier fences will be moved to the interior side the lot corner. The gate will be adjusted to be further into the driveway. Estimated Penalty: None. Contractor resolved the issue by end of day. Page 2 September Code Enforcement Report 42 AGENDA ITEM 5.1c 43 AGENDA ITEM 5.1c 44 AGENDA ITEM 5.1c 45 AGENDA ITEM 5.1c 46 AGENDA ITEM 5.1c Permit Type TREE-PERFORMANCE TREE-WITH BUILDING/DEVELOPMENT Development Tree Permit Activity Report September 2023 By Andy Crossett f81'-Development Tree Permit Activity Report Address # Trees Removed Supplemental Removed Tree (Size) Required 8297 OVERLAKE 1 Hawthorn, 6", 24", 10", DRW 5 Oregon Ash 19", 23", Not required 19" 438 OVERLAKE 1 Western DR E Redcedar 16" Not required Description Trees are in poor condition and unlikely to recover. Applicant added an additional tree to be removed. 47 AGENDA ITEM 5.1c CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 9th, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Ryan Wagner, Finance & HR Director Subject: September 2023 Financial Report The September 2023 Reporting includes: September AP Check Register Activity Detail Key Revenue and Expenditures in September 2023 Potential Budget Amendment Items for 2023 September 2023 Cash Position Report September 2023 Financial Report Key Revenue from September of 2023 - $217K in Grant Funding, from Transportation Improvement Board and Dept of Ecology - $138K in retail sales and use tax. - $72K in property tax revenue - $44K in SEPT REET (paid out in Oct) please see attached report. - $39K in investment earnings Key Expenditures from September of 2023 - $181K Kamins Construction - Medina Elementary Sidewalk Part 1 - $54K BCV Inc. – 2023 Crack Sealing/Retention - $44K Ogden Murphy Wallace – August Attorney Services - $28K Core Infrastructures – Medina Park West Trail Rehab - $22K CWA Consultants – Building Plan Review - $20K Norcom – Police Dispatch Services Budget Amendment Items - 20K for WCIA 2023 bill, good faith estimate was understated by Finance Director - $100K replacement plow and spray truck, approved during September Deep Dive 48 AGENDA ITEM 5.1d Potential Amendment Items - $10K for outgoing Council celebration and end of year banquet - $100K replacement plow and spray truck - $40K for Body Cameras for our PD, potential Q4 expense - $50K for potential Overlay projects (high estimate per PW Director) September 2023 Cash Position Report 49 AGENDA ITEM 5.1d September 2023 Financial Summary 50 AGENDA ITEM 5.1d Excise Tax Number Recorded Date Conveyance Doc Sale Date Taxable Selling Price CIP 1 CIP 2 CIP 1 INT CIP 2 INT COUNTY Total Local Jurisdiction Tax Amount Tax Exempt Jurisdiction: MEDINA 3254136 9/19/2023 WARRANTY DEED 09/16/2023 5,800,000.00 14,355.00 14,355.00 0.00 0.00 2,149.98 30,859.98 MEDINA 172,075.00 N Grantor: PIGOTT, JOHN M Grantee: WANG, YUTAO Parcel ID: 5424700225 Instrument: 20230919000369 3254729 9/22/2023 WARRANTY DEED 09/22/2023 3,118,500.00 7,718.29 7,718.29 0.00 0.00 970.11 16,406.69 MEDINA 78,222.50 N Grantor: CLYNE, JAMES W JR Grantee: GOLOBORODKO, VALERIY Parcel ID: 2425049195 Instrument: 20230922000674 MEDINA Subtotal:8,918,500.00 22,073.29 22,073.29 0.00 0.00 3,120.09 47,266.67 250,297.50 Count:2 Report Totals:8,918,500.00 22,073.29 22,073.29 0.00 0.00 3,120.09 47,266.67 250,297.50 King County Recorder's Office 201 S. Jackson St., Ste 204 Seattle, WA 98104 (206) 477-6620 Monthly REET Distribution Report From 9/1/2023 to 9/30/2023 Print Date: 10/3/2023 3:27 PM Jurisdiction: MEDINA 51 AGENDA ITEM 5.1d CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 9, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report OCTOBER AND NOVEMBER PUBLIC MEETINGS AND EVENTS Event Date Time Location Emergency Preparedness Meeting Oct 11 4:00 pm In-Person/Online Hearing Examiner Meeting Oct 12 10:00 am In-Person/Online Shredder/Drug Take-Back/E-Cycling Event Oct 21 9:00 am – 12:00 pm Medina Park – 8301 NE 12th Street City Council Meeting Oct 23 5:00 pm In-Person/Online Planning Commission Meeting Oct 24 6:00 pm In-Person/Online Veterans Day Observed – City Hall Closed Nov 10 City Council Meeting Nov 13 5:00 pm In-Person/Online Planning Commission Special Meeting Nov 14 6:00 pm In-Person/Online Celebration Honoring Outgoing Council and Volunteers Nov 16 5:00 pm – 7:30 pm Overlake Golf and Country Club Park Board Meeting Nov 20 5:00 pm In-Person/Online Thanksgiving and Day-After Thanksgiving Holiday – City Hall Closed Nov 23-24 City Council Meeting Nov 27 5:00 pm In-Person/Online Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of September, the City issued 15 bulletins amounting to a total of 80,034 bulletins delivered to subscribers; approximately 17.7% were opened. See Attachment. As of September 30, the city had 15,927 subscribers (change in total subscribers +188), with a combined total of 145,175 subscriptions (change in total subscriptions +1,228). RECORDS REQUESTS During the month of September, 9 public records requests were received by Central Services. See Attachment 2. 52 AGENDA ITEM 5.1e LASERFICHE AND RECORDS MANAGEMENT PROJECT PAPER RECORDS MANAGEMENT – 50% Complete We have made a lot of headway in destroying records that are duplicative or no longer needed. The overall goal is to completely eliminate the need of off-site storage, have a clear and comprehensive understanding of where to find print documents, and have continued easy access to permanent/archival/long term files through the digitization of any records that fit those qualifications. LASERFICHE PROJECT – 30% Complete I. Phase 1: Central Services/Finance/HR - 70% complete II. Phase 2: Public Portal Development - Beginning October 9, 2023 Central Services staff will work with MG Consulting to identify Central Services, Finance, and HR documents that should be publicly available. As we continue to develop these folders and forms in the growth of our LF portal; public access will be a larger priority and will drive how future departments are on-boarded to LF public portal. III. Phase 3: Police - Beginning on October 11, 2023 MG Consulting and Central Services staff will meet with PD staff to start the planning process and development of folder structure for PD files. IV. Laserfiche Project Phase 4: Development Services - Beginning on October 24, 2023 MG Consulting and Central Services staff will meet with Development Services staff to start the planning process and development of folder structure for DS files. V. Laserfiche Project Phase 5: Public Works - TBD – 2024 53 AGENDA ITEM 5.1e Bulletins Developed Total Recipients Total Delivered Unique Email Opens Unique Email Open Wireless Recipients September, 2023 15 90,510 80,034 9,313 17.70%33,166 August, 2023 15 149,675 133,378 16,453 19.70%59,515 July, 2023 15 96,258 85,325 10,578 19.40%36,793 June, 2023 10 76,477 68,422 8,528 19.40%29,336 May, 2023 28 159,825 142,208 14,563 16.00%61,919 April, 2023 32 213,523 191,506 20,444 16.60%81,637 March, 2023 21 129,439 115,951 11,878 15.90%49,669 January, 2023 30 192,287 172,943 23,109 19.90%68,940 December, 2022 33 223,587 202,268 25,975 19.00%78,584 November, 2022 24 128,822 116,286 14,221 17.90%44,131 October, 2022 28 131,830 119,181 15,287 18.10%41,173 September, 2022 18 71,635 64,845 8,554 18.20%21,385 August, 2022 13 65,817 60,494 8,916 19.90%18,579 July, 2022 17 66,926 61,741 8,809 18,5%16,757 Date Sent Top 10 Most Read Bulletins During September Emails Opened Email Open Rate 09/08/2023 02:58 PM PDT 2,258 20% 09/12/2023 10:40 AM PDT 555 20% 09/12/2023 03:19 PM PDT 457 20% 09/14/2023 10:56 AM PDT 2,061 19% 09/18/2023 03:12 PM PDT 504 21% 09/21/2023 01:18 PM PDT 1,512 17% 09/22/2023 08:49 AM PDT 294 14% 09/26/2023 11:31 AM PDT 1,278 15% 09/27/2023 05:12 PM PDT 2,267 20% 09/28/2023 02:56 PM PDT 2,028 19% Hearing Examiner - Remote Code Enforcement Public Hearing - Oct. 2, 2023 at 9:00 AM Comparisons: Community Bulletin - Emergency Preparedness News & Information Notice of Application - P-23-043 - Administrative Noise Variance SR 520 Floating Bridge Notice of Hearing - P-23-040 - Non- Administrative Variance -1312 Evergreen Point Road Community Bulletin - Save the Date - Shredder Day with Electronics Recycling & Drug Take-back Notice of Public Hearing - 2024 Preliminary Annual Budget October 9, 2023 September 25, 2023 Medina Council Meeting Agenda Packet Potential Quorum Notice - Park Board Weeding Event - September 30, 2023 Community Bulletin - SR-520 Weekend Closure Community Bulletin - Emergency Preparedness Meeting (Wed Oct 11th) - AGENDA & JOINING INSTRUCTIONS ATTACHMENT 1 54 AGENDA ITEM 5.1e A ATTACHMENT 2 AT 501 EVERGREEN POINT ROAD P.O. BOX 144 MEDINA, WA 98039-0144 TELEPHONE (425) 233-6400 FAX (425) 451-8197 www.medina-wa.gov DATE: October 9, 2023 TO: Mayor and City Council From: Aimee Kellerman, City Clerk Subject: September 2023, Public Records Request Tracking In September 2023, Central Services staff received 9 new public records requests. These requests required approximately 9 hours of Central Services staff time and 0 hours of consulting time with the City Attorney. The overall September cost, which includes staff hourly rate plus benefits and City Attorney fees is approximately $485. In addition, the police department receives public records requests specific to police business that require records research and information distribution. In September 2023, the Police Department received 12 new records requests. These requests required approximately 6.5 hours of staff time and 0 hours of consulting time with the City Attorney. The overall September cost, which includes staff hourly rate plus benefits, is approximately $303. The requests are from outside law enforcement agencies, insurance carriers, the public and persons involved in the incidents. 55 AGENDA ITEM 5.1e Reference ID Public Records Request Requester Name Request Date Departments Assigned Staff 23-23 The homeowner had instructed me to make a formal request for a survey of thier property 3615 Evergreen Point Rd. Justin Houle 9/20/2023 Development Services Aimee Kellerman 23-21 I work for a local home builder and am doing research. I would be grateful for the opportunity to come in and review recently submitted single family residential home plans and/or plans currently under review by the Building Department. I spoke with Rob Kilmer this morning and he advised I submit this form in order to review the public information. Thank you. Keenan Bennett 9/19/2023 Development Services Dawn Nations 23-20 1) All permits and related records including all applications, drawings, diagrams, plans, drafts, notes, notices, memos, evaluations, assessments, photographs, videos, e-mails, text messages, letters, analyses, invoices, receipts, tickets (including Ticket #22120108), logs, and other documents concerning work performed by Chavez Landscaping, LLC and/or Verizon Wireless Services, LLC in or about March 2022 at and adjacent to NE 10th Street and the public right of way in Medina, Washington. 2) All records related to Permit #PW-ROW-22-059 issued on June 15, 2022 including but not limited to all applications, drawings, diagrams, plans, drafts, notes, notices, memos, evaluations, assessments, photographs, videos, e-mails, text messages, letters, analyses, invoices, receipts, tickets (including Ticket #22120108), logs, and other documents concerning Permit #PW-ROW-22-059. Nikki Bucsit 9/19/2023 Aimee Kellerman September 2023 Monthly PRR Report ATTACHMENT 2 56 AGENDA ITEM 5.1e Reference ID Public Records Request Requester Name Request Date Departments Assigned Staff 23-19 Looking for As-Built records in preparation to demolish.Jennifer Bush 9/14/2023 Dawn Nations 23-18 Hello, I need the house floor plans for the address below. The previous request did not release the floor plans for the house constructed at the address below 2438 80th AV NE Medina, WA - 98039 Hitesh Raigandhi 9/14/2023 Development Services Craig Fischer 23-17 Building Permits/Plans for 2438 80th Ave NE Hitesh Raigandhi 9/13/2023 Central Services Dawn Nations 23-16 I would like to request any building plans and permit records for a residence built in 1986 at 8443 Northeast 6th Street, Medina, Washington 98039 (King County Assessor No. 5424700225). Thank you. Bradford Untereker 9/12/2023 Development Services Aimee Kellerman 23-13 Requesting approved permit plans for home built in 2015/2016 at 801 80th Ave NE Medina, WA 98039 Sarah Chamberlain 9/11/2023 Development Services Dawn Nations 23-12 Stormwater, sewer, and water maps, plans, cards and information for these three properties. Easement information for above if available. Tax Parcel Nos.:2425049241, 2425049243, 2425049208, 2425049103. Nick Bossoff 9/11/2023 Public Works Craig Fischer ATTACHMENT 2 57 AGENDA ITEM 5.1e CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 9, 2023 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Ryan Osada, Public Works Director Subject: Public Works Monthly Report 1. NE 12TH STREET PEDESTRIAN IMPROVEMENTS – Public Works in partnership with PSE redesigned the project to remove undergrounding the existing overhead lines. There were several meetings with PSE’s team of engineers and arborist to determine the feasibility and impact of moving the poles behind the sidewalk. The final plans are currently being drafted and will be brought to council for approval in the November meeting. 58 AGENDA ITEM 5.1f 2. LAKE WASHINGTON LAKE LINE MANAGEMENT PLAN – During the month of September, the City of Bellevue had several pop-ups in the local communities to offer information and gain feedback regarding the management plan. There are three options that are being discussed in the management plan to replace the existing in-water lake line. It is important to note that these three options depend on the area and could vary with each property. 59 AGENDA ITEM 5.1f 3. BELLEVUE AC WATERMAIN RESTORATION PROJECT – According to Bellevue’s Inspectors, the contractor has been delayed due to the weather. Currently, they are finishing up catch basin and valve box adjustments. Some of the items that still need to be completed include asphalt berm installations, landscape restoration, joint-sealing and finally new striping. Prior to sign- off this project requires a final inspection. Public Works will continue to monitor their progress. 60 AGENDA ITEM 5.1f 4. MAINTENANCE – Over the last month, the Public Works staff have concentrated their efforts on roadside vegetation overgrowth. Trimming notices went out to the community via email and door pamphlets. Public Works typically trims each area individually however, boom mowing is an effective method to cover more area. Lately, we have been utilizing the boom mower more often because of the increasing abundance of overgrowth in the right-of-way. 61 AGENDA ITEM 5.1f 5. PROJECT UPDATES - Upland Road Overlay – King County’s Overlay Program is scheduled for late October 86th Ave NE Overlay – same as the Upland Road contractor 2023 Crack Seal – complete Medina Elementary Sidewalks_81st Ave NE – complete Medina Park Trail Rehabilitation_West – complete 2023 Upland Road Stormwater Improvements – started Oct 2nd City Hall Carpet Replacement – deferred to 2024 Post Office Floor Replacement – complete 2023 Hazardous Tree Removal – TBD Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping. Ongoing CCTV and assessment for future improvements NE 12th Street Pedestrian Improvements – redesigned and postponed until Spring 2024 2023 City Hall Balcony Repairs – contractor selected 77TH Ave NE Sidewalk & Curb Ramp Imp. – reevaluating scope of work 2017 Medina Beach Park Tree Replanting – Phase III tree planting. 2015 Medina Park Stormwater Pond Imp. – Dredging is tentatively planned for summer of 2024 62 AGENDA ITEM 5.1f Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description 1407 M & N LLC September 2023 1407 M&N LLC Advance Deposit Return for DEP00118 Advance Deposit Return for DEP00118 $688.66 65075 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $688.66 8X8, Inc. 4015573 CH Phones $914.99 64992 9/12/2023 001-000-000-518-80-41-50 Technical Services, Software Services $914.99 911 Supply Inc INV-2-31523 PD Supplies/Uniform $202.56 64954 9/1/2023 001-000-000-521-20-22-00 Uniforms 911 Supply Inc INV-2-32127 Police Gear Gidlof $256.17 65039 9/28/2023 001-000-000-521-20-31-40 Police Operating Supplies $458.73 ADP, Inc. September 2023 ADP Processing Charges September 2023 ADP Processing Charges $2,731.78 EFT Payment 10/3/2023 9:42:00 AM - 1 9/30/2023 001-000-000-514-20-41-01 Professional Services $2,731.78 ADT Commercial LLC 152003517 PW Shop Fire Monitoring $566.97 64993 9/12/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $566.97 Alexander Gow Fire Equipment Co. 12469545 Fire Alarm Replacement $5,262.78 65040 9/28/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $5,262.78 AM Homes - Glenn Montero September 2023 AM Homes Advance Deposit Return for DEP00109 Advance Deposit Return for DEP00109 $481.22 65076 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $481.22 AM Test Inc 135068 Water Testing Medina Beach $60.00 64955 9/1/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards AM Test Inc 135137 Water Testing Medina Beach $60.00 64955 9/1/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards AM Test Inc 135067 Water Testing Medina Beach $60.00 64955 9/1/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards AM Test Inc 135288 Water Testing Medina Beach $60.00 64994 9/12/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards AM Test Inc 135218 Water Testing Medina Beach $60.00 64994 9/12/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards $300.00 Arim, Robert M. September 2023 Arim Advance Deposit Return for DEP00097 Advance Deposit Return for DEP00097 $1,261.16 65029 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,261.16 AT&T Mobility 287287975246X08272023 PD Patrol Cars $986.40 64995 9/12/2023 001-000-000-521-20-42-00 Communications (phone,Pagers) $986.40 Atwell, LLC 0314195 Planning Management Support $2,328.00 64996 9/12/2023 401-000-000-558-60-41-01 Planning Consultant $2,328.00 B Investment LLC September 2023 B Investment Advance Deposit Return for DEP00113 Advance Deposit Return for DEP00113 $289.43 65077 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $289.43 BCV Inc 2313* 2023 Crack Sealing/Retention ($6,040.00) 64956 9/1/2023 307-000-000-382-20-00-00 Retainage Deposits BCV Inc 2313* 2023 Crack Sealing/Retention $60,400.00 64956 9/1/2023 307-000-000-595-30-63-01 Street Improvements, Overlays $54,360.00 Bellevue City Treasurer - Water Service from 5/29/2023 to 7/24/2023 (7801 NE 32nd St) Fairweather Park Irrigation $142.57 64957 9/1/2023 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water Service from 6/9/2023 to 7/24/2023 (1000 80th Ave NE) Medina Park Irrigation $7,313.45 64957 9/1/2023 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water Service from 6/6/2023 to 7/24/2023 (506 Evergreen Point Rd) Medina Beach Park Irrigation $1,774.12 64957 9/1/2023 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water Service from 5/31/2023 to 7/25/2023 (1078 Lake WA Blvd NE) Irrigation LW Blvd Islands $82.99 64957 9/1/2023 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water Service from 6/6/2023 to 7/2/2023 (501 Evergreen Point Rd) CH Utilities - Water $1,582.55 64997 9/12/2023 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water Service from 6/22/2023 to 8/17/2023 (8401 Overlake Dr W) View Point Park Irrigation $804.64 65041 9/28/2023 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water Service from 5/30/2023 to 7/17/2023 (Cntr R W of 84th NE) 84th/24th St Irrigation $4,313.28 64957 9/1/2023 101-000-000-542-70-40-00 Street Irrigation Utilities $16,013.60 BRC Acoustics & Audiovisual Design 27224 Sound Test Consultant $2,635.51 65042 9/28/2023 401-000-000-558-60-41-08 Sound Testing Consultant $2,635.51 Buchan, William Buchan Advance Deposit Return for DEP00087 Advance Deposit Return for DEP00087 $1,907.26 64983 9/1/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,907.26 Buenavista Services, Inc 10897 Janitorial Services at CH and Post Office $2,037.75 64958 9/1/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 10896 Janitorial Services at Parks Restrooms $1,158.62 64958 9/1/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 10987 Janitorial Services at Post Office $2,037.75 65043 9/28/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 10986 Janitorial Services at Parks Restroom $1,158.62 65043 9/28/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $6,392.74 Car Wash Enterprises July 2023 PD Car Wash $30.00 64959 9/1/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash Car Wash Enterprises May 2022 PD Car Washes May 2022 $44.00 65044 9/28/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash Car Wash Enterprises August 2023 PD Car Washes August 2023 $36.00 65044 9/28/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash Car Wash Enterprises September 2022 PD Car Washes September 2022 $28.00 65044 9/28/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash Car Wash Enterprises June 2022 PD Car Washes June 2022 $20.00 65044 9/28/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $158.00 Carquest Auto Parts Stores 2417-542110 Trailer Wire Connector $5.74 65045 9/28/2023 101-000-000-542-30-48-00 Equipment Maintenance $5.74 Cecil Contracting LLC September 2023 Cecil Advance Deposit Return for DEP00090 Advance Deposit Return for DEP00090 $769.57 65030 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $769.57 Centurylink Charges from Sep 7 to Oct 7, 2023 CH CC Terminal $171.65 65046 9/28/2023 001-000-000-518-10-42-00 Postage/Telephone Centurylink Charges from Aug 17 to Sep 17, 2023 PD Phone/Fax $181.07 64998 9/12/2023 001-000-000-521-20-42-00 Communications (phone,Pagers) Centurylink Charges from Sep 17 to Oct 17, 2023 Emergency Lines $181.07 65046 9/28/2023 001-000-000-521-20-42-00 Communications (phone,Pagers) $533.79 Certified Laboratories 8335850 PW Shop Supplies $247.12 64960 9/1/2023 001-000-000-576-80-31-00 Operating Supplies $247.12 September 2023 Check Register 63 AGENDA ITEM 6.1 CivicPlus, LLC 272432 Muni Meetings Agenda Mgmt. $3,743.40 64999 9/12/2023 001-000-000-518-80-41-50 Technical Services, Software Services $3,743.40 Clyde Hill, City of 2023-15 Signal Maintenance $875.00 65047 9/28/2023 101-000-000-542-30-41-00 Professional Services Clyde Hill, City of 2023-15 84th Median Irrigation $8,024.41 65047 9/28/2023 101-000-000-542-70-40-00 Street Irrigation Utilities $8,899.41 Core Infrastructure Services 1171 Project Name: Medina Park West Trail Rehab ($3,136.00) 64961 9/1/2023 307-000-000-382-20-00-00 Retainage Deposits Core Infrastructure Services 1171 Project Name: Medina Park West Trail Rehab $31,074.62 64961 9/1/2023 307-000-000-594-76-63-20 Park Improvements Core Infrastructure Services 1171* Medina Park West Trail Rehab $3,136.00 65048 9/28/2023 307-000-000-594-76-63-20 Park Improvements $31,074.62 Crystal And Sierra Springs-Admin 11037150 090923 CH Drinking Water $225.22 65049 9/28/2023 001-000-000-518-10-31-00 Office And Operating Supplies $225.22 Crystal And Sierra Springs-PW 5291929 081223 PW Drinking Water $35.30 64962 9/1/2023 001-000-000-576-80-31-00 Operating Supplies Crystal And Sierra Springs-PW 5291929 090923 PW Drinking Water $204.55 65050 9/28/2023 001-000-000-576-80-31-00 Operating Supplies $239.85 CWA Consultants 22-237 through 23-251 Building Permit Code Review Services $22,110.00 65000 9/12/2023 401-000-000-558-60-41-00 Professional Services CWA Consultants 22-508 Building Permit Code Review $110.00 65000 9/12/2023 401-000-000-558-60-41-00 Professional Services CWA Consultants 22-507 Building Permit Code Review $440.00 65000 9/12/2023 401-000-000-558-60-41-00 Professional Services CWA Consultants 22-509 Building Permit Code Review $110.00 65000 9/12/2023 401-000-000-558-60-41-00 Professional Services $22,770.00 Deere & Company 117513159 PW UTV $2,000.00 65051 9/28/2023 001-000-000-594-76-64-00 Parks Capital Outlay Deere & Company 117513159 PW UTV $29,410.06 65051 9/28/2023 101-000-000-594-42-64-00 Street Capital Equipment $31,410.06 Douvia, Donovan and Michelle September 2023 Advance Deposit Return for DEP00130 Advance Deposit Return for DEP00130 $506.77 65078 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $506.77 Eastside Public Safety Communications 11261 September 2023 Radio Access Fees $530.25 65001 9/12/2023 001-000-000-521-20-41-20 Dispatch-EPSCA $530.25 Employment Security Dept September 2023 ESD Q2 2023 Late Fees ESD Q2 2023 Late Fees $99.65 EFT Payment 10/3/2023 1:04:39 PM - 1 9/30/2023 001-000-000-514-20-49-10 Miscellaneous $99.65 EVGP3267 September 2023 EVGP3267 Advance Deposit Return for DEP00050 Advance Deposit Return for DEP00050 $1,500.00 65079 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,500.00 FCI - Custom Police Vehicles 15186 Lease Car #29 $1,059.35 64963 9/1/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15188 Lease Car #26 $833.04 64963 9/1/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15185 Lease Car #28 $874.26 64963 9/1/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15187 Lease Car #30 and #31 $1,883.50 64963 9/1/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15184 Lease Car #27 $746.23 64963 9/1/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15243 Lease MPD Car #30 and #31 $1,893.64 65052 9/28/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15242 Lease MPD Car #29 $1,063.76 65052 9/28/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15241 Lease MPD Car #28 $877.90 65052 9/28/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15244 Lease MDP Car #26 $836.50 65052 9/28/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15240 Lease MPD Car #27 $749.34 65052 9/28/2023 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 15185 PD Interest Vehicle $206.82 64963 9/1/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15187 PD Interest Vehicle $821.30 64963 9/1/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15184 PD Interest Vehicle $192.89 64963 9/1/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15188 PD Interest Vehicle $160.68 64963 9/1/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15186 PD Interest Vehicle $309.61 64963 9/1/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15244 Interest PD Vehicle $157.22 65052 9/28/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15241 Interest PD Vehcile $203.18 65052 9/28/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15240 Interest PD Vehicle $189.78 65052 9/28/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15243 Interest PD Vehicle $811.16 65052 9/28/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 15242 Interest PD Vehicle $305.20 65052 9/28/2023 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost $14,175.36 Gaspar's Construction September 2023 Gaspar Advance Deposit Return for DEP00020 Advance Deposit Return for DEP00020 $2,787.50 65080 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $2,787.50 Gores, Thomas September 2023 Gores Advance Deposit Return for DEP00023 Advance Deposit Return for DEP00023 $496.00 65081 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $496.00 Gray & Osborne, Inc. Project No: 23449.00/Invoice No: 5 Medina Elementary Sidewalk Phase 1 - TIB $66.03 64964 9/1/2023 307-000-000-595-30-63-01 Street Improvements, Overlays Gray & Osborne, Inc. Project No: 21441.00/Invoice No: 29 NE 12th St Ped Improvements $691.72 64964 9/1/2023 307-000-000-595-30-63-01 Street Improvements, Overlays Gray & Osborne, Inc. Project No: 21441.00/Invoice No: 30 NE 12th St Pedestrian Improvements $1,628.83 65053 9/28/2023 307-000-000-595-30-63-01 Street Improvements, Overlays Gray & Osborne, Inc. Project No: 23439.00/Invoice No: 6 CH Deck Repair $606.59 65053 9/28/2023 307-000-000-595-30-63-01 Street Improvements, Overlays Gray & Osborne, Inc. Project No: 23449.00/Invoice No: 6 Medina Elementary Sidewalk - Phase 1 $97.07 65053 9/28/2023 307-000-000-595-30-63-01 Street Improvements, Overlays Gray & Osborne, Inc. Project No: 23480.00/Invoice No: 5 Upland Road Drainage Improvements $2,339.98 64964 9/1/2023 307-000-000-595-30-63-02 Storm Sewer Improvements Gray & Osborne, Inc. Project No: 23480.00/Invoice No: 6 Upland Road Drainage Improvements $302.27 65053 9/28/2023 307-000-000-595-30-63-02 Storm Sewer Improvements Gray & Osborne, Inc. Project No: 22427.11/Invoice No: 5 Grading & Drainage Services $174.79 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.00/Invoice No: 8 Grading & Drainage Services $370.13 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.15/Invoice No: 9 Grading & Drainage Services $311.70 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 20425.20/Invoice No: 11 Grading & Drainage Services $237.68 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.29/Invoice No: 4 Grading & Drainage Services $57.58 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.22/Invoice No: 9 Grading & Drainage Services $57.58 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant 64 AGENDA ITEM 6.1 Gray & Osborne, Inc. Project No: 22427.23/Invoice No: 5 Grading & Drainage Services $155.85 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.05/Invoice No: 12 Grading & Drainage Services $475.35 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 19412.71/Invoice No: 18 Grading & Drainage Services $100.76 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.31/Invoice No: 3 Grading & Drainage Services $57.58 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.26/Invoice No: 4 Grading & Drainage Services $245.25 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.12/Invoice No: 1 Grading & Drainage Services $583.98 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.06/Invoice No: 3 Grading & Drainage Services $155.85 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.09/Invoice No: 4 Grading & Drainage Services $304.33 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.10/Invoice No: 1 Grading & Drainage Services $518.18 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.04/Invoice No: 2 Grading & Drainage Services $296.10 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.27/Invoice No: 7 Grading & Drainage Services $100.76 64964 9/1/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.08/Invoice No: 2 Grading and Drainage Services $57.58 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.15/Invoice No: 10 Grading and Drainage Services $179.88 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.13/Invoice No: 6 Grading and Drainage Services $229.88 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.12/Invoice No: 2 Grading and Drainage Services $222.08 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.15/Invoice No: 1 Grading and Drainage Services $592.20 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.14/Invoice No: 12 Grading and Drainage Services $1,001.96 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.11/Invoice No: 6 Grading and Drainage Services $237.68 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.00/Invoice No: 9 Grading/Drainage Services $148.05 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 19412.71/Invoice No: 19 Grading and Drainage Services $295.03 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.06/Invoice No: 4 Grading and Drainage Services $237.45 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.05/Invoice No: 4 Grading and Drainage Services $237.68 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.29/Invoice No: 5 Grading and Drainage Services $416.68 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.01/Invoice No: 3 Grading and Drainage Services $301.53 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.25/Invoice No: 3 Grading and Drainage Services $370.13 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.04/Invoice No: 3 Grading and Drainage Services $444.15 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 21427.27/Invoice No: 8 Grading and Drainage Services $237.45 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 22427.31/Invoice No: 4 Grading and Drainage Services $179.88 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. Project No: 23427.11/Invoice No: 15 Grading and Drainage Services $359.75 65053 9/28/2023 401-000-000-558-60-41-07 Engineering Consultant $15,684.98 Griffith, Michael V - Trustee September 2023 Griffith Advance Deposit Return for DEP00061 Advance Deposit Return for DEP00061 $68.00 65082 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $68.00 Guo, Tian Hai September 2023 Guo Advance Deposit Return for DEP00143 Advance Deposit Return for DEP00143 $1,230.69 65083 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,230.69 Halverson, Brady September 2023 Halverson Expense Reimbursement Taser Instructor Recertification $175.54 EFT Payment 9/12/2023 11:03:53 AM - 1 9/12/2023 001-000-000-521-20-43-00 Travel & Training $175.54 Hanson, Kelley John September 2023 Hanson Advance Deposit Return for DEP00098 Advance Deposit Return for DEP00098 $3.91 65031 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $3.91 Hembree, Bridget September 2023 Hembree Advance Deposit Return for DEP00135 Advance Deposit Return for DEP00135 $536.69 65084 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $536.69 Hermanson Company, LLP 9796 Condensate Line or Pump Repair $537.77 65054 9/28/2023 307-000-000-594-18-60-00 Building Improvements $537.77 Home Depot Credit Services September 2023 Wall Anchor and City Hall Lights Wall Anchor and City Hall Lights $62.43 EFT Payment 10/3/2023 9:57:33 AM - 1 9/30/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Home Depot Credit Services September 2023 Flowers for Post Office Flowers for Post Office $59.26 EFT Payment 10/3/2023 9:57:33 AM - 1 9/30/2023 001-000-000-576-80-31-00 Operating Supplies Home Depot Credit Services September 2023 Early Bird Payment Discount September 2023 Early Bird Payment Discount ($1.92) EFT Payment 10/3/2023 9:57:33 AM - 1 9/30/2023 001-000-000-576-80-31-00 Operating Supplies Home Depot Credit Services September 2023 Shop Supplies Shop Supplies $46.07 EFT Payment 10/3/2023 9:57:33 AM - 1 9/30/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies $165.84 Honey Bucket 0553636332 Honey Bucket Seafair/Medina Days $540.00 64965 9/1/2023 001-000-000-511-60-49-10 Medina Days Honey Bucket 0553648896 Medina Days Honey Bucket $411.50 65002 9/12/2023 001-000-000-511-60-49-10 Medina Days Honey Bucket 0553653931 Portable Toilets for Medina Days $275.00 65055 9/28/2023 001-000-000-511-60-49-10 Medina Days $1,226.50 Horticultural Elements, Inc. 7930 84th Ave NE Median August 2023 $4,943.49 64966 9/1/2023 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc. 7579 84/24th Landscape Maintenance $4,943.49 65003 9/12/2023 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc. 8057 84th Median September 2023 Maintenance Installment $4,943.49 65056 9/28/2023 101-000-000-542-30-41-00 Professional Services $14,830.47 Instrument Technologies Inc. W230801 Evidence Scale Calibration Annual $130.00 64967 9/1/2023 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW $130.00 Issaquah Honda Kubota 138810I Repair Kubota Tractor $1,589.99 65057 9/28/2023 001-000-000-576-80-49-00 Miscellaneous, annual lease $1,589.99 Jacob, Todd September 2023 Jacob Advance Deposit Return for DEP00141 Advance Deposit Return for DEP00141 $1,153.61 65085 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,153.61 John Buchan Homes September 2023 Advance Deposit Return for DEP00028 Advance Deposit Return for DEP00028 $1,947.14 65086 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits John Buchan Homes Dosch Advance Deposit Return for DEP00086 Advance Deposit Return for DEP00086 $1,506.56 65037 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $3,453.70 Johnson, Kevin and June Johnson Advance Deposit Return for DEP00082 Advance Deposit Return for DEP00082 $676.30 64985 9/1/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $676.30 Jordan, Bret and Patty Jordan Right of Way Permit PW-ROW-23-020 $10,000.00 65087 9/28/2023 001-000-000-582-10-00-01 Refund of Deposits - Dev. Srvs. $10,000.00 65 AGENDA ITEM 6.1 Kaiser Permanente 73652494 Employee Background Checks $692.00 65004 9/12/2023 001-000-000-521-20-41-00 Professional Services $692.00 Kamins Construction Inc 8800 $16,515.00 64968 9/1/2023 307-000-000-594-18-60-00 Building Improvements Kamins Construction Inc PE 1 (Medina Elementary) Medina Elementary Sidewalk Part 1 $164,731.16 64968 9/1/2023 307-000-000-595-30-63-10 Sidewalk Improvements $181,246.16 KC Finance-DCHS, Behavioral Health & Recovery Division 2150294 Q1 2023 Liquor Excise Tax $219.16 65058 9/28/2023 001-000-000-564-60-40-00 Mental Health Services-KC Substance AbuseKC Finance-DCHS, Behavioral Health & Recovery Division 2150234 Q3 2023 Liquor Excise Tax $209.82 65058 9/28/2023 001-000-000-564-60-40-00 Mental Health Services-KC Substance AbuseKC Finance-DCHS, Behavioral Health & Recovery Division 2150328 Q2 2023 Liquor Excise Tax $219.66 65058 9/28/2023 001-000-000-564-60-40-00 Mental Health Services-KC Substance Abuse$648.64 KC Office of Finance 11013834 KC INET $375.00 64969 9/1/2023 001-000-000-518-80-41-50 Technical Services, Software Services KC Office of Finance 11013940 KC INET $375.00 65060 9/28/2023 001-000-000-518-80-41-50 Technical Services, Software Services KC Office of Finance 126889-126889* Annual Bridge Inspection $406.26 65059 9/28/2023 101-000-000-542-30-41-00 Professional Services $1,156.26 Kilmer, Rob September 2023 Kilmer Expense Reimbursement $100.00 EFT Payment 10/3/2023 9:57:51 AM - 1 9/30/2023 401-000-000-558-60-43-00 Travel & Training $100.00 Kirkland Municipal Court SEPT23MED August 2023 Filing Fees $2,572.00 65061 9/28/2023 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $2,572.00 Kirkland, City of KPD2023-041 Jul 2023 Inmate Billing $138.00 65062 9/28/2023 001-000-000-521-20-41-55 Jail Service-Prisoner Board $138.00 Konica Minolta Business Solutions 289052715 PW Printer $16.05 65005 9/12/2023 001-000-000-518-10-31-00 Office And Operating Supplies Konica Minolta Business Solutions 288488907 PW Copier Use $6.53 64970 9/1/2023 001-000-000-576-80-41-04 Professional Services-Misc $22.58 Konica Minolta Premier Finance 80913632 PD Copier $358.54 EFT Payment 10/3/2023 9:42:36 AM - 1 9/30/2023 001-000-000-521-20-45-00 Equipment-Lease & Rentals $358.54 Lake View Medina LLC Lake View Advance Deposit Return for DEP00072 Advance Deposit Return for DEP00072 $1,326.31 65032 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,326.31 Large, Ken September 2023 Large Advance Deposit Return for DEP00128 Advance Deposit Return for DEP00128 $1,747.55 65088 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,747.55 LexisNexis Risk Management - Account 1011660 1011660-20230731 Investigative Tool $3.50 64972 9/1/2023 001-000-000-521-20-41-00 Professional Services LexisNexis Risk Management - Account 1011660 1011660-20230831 Investigative Tool $123.81 65063 9/28/2023 001-000-000-521-20-41-00 Professional Services $127.31 Lowe, Jack Lowe Advance Deposit Return for DEP00085 Advance Deposit Return for DEP00085 $2,500.00 64986 9/1/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $2,500.00 Lulia Codoban September 2023 Codoban Advance Deposit Return for DEP00134 Advance Deposit Return for DEP00134 $2,219.57 65089 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $2,219.57 Lyu, Joyce September 2023 Lyu Advance Deposit Return for DEP00133 Advance Deposit Return for DEP00133 $2,000.00 65090 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $2,000.00 Message Watcher, LLC 53641 Email/Web/SM Archiving $240.20 65006 9/12/2023 001-000-000-518-80-41-50 Technical Services, Software Services Message Watcher, LLC 53921 Email/Web/SM Archiving $243.10 65064 9/28/2023 001-000-000-518-80-41-50 Technical Services, Software Services $483.30 MG Consulting Services LLC 200-02 Laserfiche/RM Consulting $1,650.00 65038 9/27/2023 001-000-000-518-10-41-00 Professional Services $1,650.00 Michael's Fine Dry Cleaning 34 PD Dry Cleaning $477.87 64973 9/1/2023 001-000-000-521-20-22-00 Uniforms $477.87 Mike's Tree Care, Inc August 2023 Mike's Tree Care Roadside Tree Pruning for Paving $5,505.00 65007 9/12/2023 103-000-000-558-60-41-50 Professional Services/Landscape Consultant$5,505.00 Moberly & Roberts, PLLC 1121 August 2023 Prosecution Services $4,000.00 65008 9/12/2023 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $4,000.00 Mutt Mitt 568815 Mutt Mitts $8,799.20 65009 9/12/2023 001-000-000-576-80-31-00 Operating Supplies $8,799.20 Navia Benefit Solutions 10739715 August 2023 Navia Fees $100.00 64974 9/1/2023 001-000-000-514-20-49-10 Miscellaneous $100.00 NextRequest, LLC 30498* Public Records Portal $4,398.50 65010 9/12/2023 001-000-000-518-80-41-50 Technical Services, Software Services $4,398.50 Norcom 0001496 911 Dispatch Services $20,391.59 65011 9/12/2023 001-000-000-521-20-41-15 Dispatch Services-Norcom Trans $20,391.59 Ogden Murphy Wallace 881952 City Attorney $1,406.00 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 881948 City Attorney $2,854.00 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 881951 City Attorney $28,504.63 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 881955 City Attorney $370.00 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 881953 City Attorney $5,294.50 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 881950 City Attorney $2,506.00 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 881949 City Attorney $2,509.00 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 881954 City Attorney $74.00 65065 9/28/2023 001-000-000-515-41-40-00 City Attorney $43,518.13 Olson, Matt September 2023 Olson Advance Deposit Return for DEP00156 Advance Deposit Return for DEP00156 $1,751.20 65091 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,751.20 Overlake Golf & Country Club September 2023 Overlake Advance Deposit Return for DEP00089 Advance Deposit Return for DEP00089 $293.00 65033 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits 66 AGENDA ITEM 6.1 $293.00 P.H.L.H. September 2023 PHLH Advance Deposit Return for DEP00132 Advance Deposit Return for DEP00132 $1,358.92 65092 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,358.92 Pro-shred 65800 CH Shredding Services $55.66 64975 9/1/2023 001-000-000-518-10-41-00 Professional Services Pro-shred 66531 CH Shredding Services $242.66 65012 9/12/2023 001-000-000-518-10-41-00 Professional Services Pro-shred 66190 CH Shredding Services $55.66 65012 9/12/2023 001-000-000-518-10-41-00 Professional Services Pro-shred 67003 CH Shredding Service $66.66 65066 9/28/2023 001-000-000-518-10-41-00 Professional Services $420.64 Pro-Vac LLC 188979 Street Sweeper $3,106.83 64976 9/1/2023 101-000-000-542-67-41-00 Street Cleaning Pro-Vac LLC 139588333 Storm Assessment and Mapping $7,885.26 64976 9/1/2023 307-000-000-595-30-63-02 Storm Sewer Improvements Pro-Vac LLC 133869163 $9,551.29 64976 9/1/2023 307-000-000-595-30-63-02 Storm Sewer Improvements Pro-Vac LLC 139125330 Stormwater CCTV for Mapping $8,154.12 64976 9/1/2023 307-000-000-595-30-63-02 Storm Sewer Improvements $28,697.50 Puget Sound Energy For Service 7/21/2023 - 8/21/2023 (501 Evergreen Point Rd) CH Utilities $3,109.79 65013 9/12/2023 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy For service 8/22 - 9/20/2023 (501 Evergreen Point Rd) CH Utilities $1,473.98 65067 9/28/2023 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy 740 Overlake Dr E CAB - Final Request* ODE Camera $22.83 65013 9/12/2023 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy For service 7/20 to 8/21/2023 (1000 80th Ave NE) Medina Park Power $528.42 64977 9/1/2023 001-000-000-576-80-47-00 Utilities Puget Sound Energy For service 7/21 to 8/22/2023 (84th Ave NE) View Point Park Power $29.56 64977 9/1/2023 001-000-000-576-80-47-00 Utilities Puget Sound Energy For service 6/21 to 7/21/2023 (84th Ave NE) View Point Park Power $14.78 64977 9/1/2023 001-000-000-576-80-47-00 Utilities Puget Sound Energy For service 6/20 to 7/20/2023 (1000 8th Ave NE) Medina Pk Irrigation $267.06 64977 9/1/2023 001-000-000-576-80-47-00 Utilities Puget Sound Energy For service 7/20 to 8/21/2023 (1050 82nd Ave NE) 82nd Ave NE Power/Medina Park $72.01 64977 9/1/2023 001-000-000-576-80-47-00 Utilities Puget Sound Energy For service 7/1 to 8/1/2023 (88th Ave NE) Street Light Power $47.26 64977 9/1/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 7/1 to 8/1/2023 (80th Ave NE) Street Lights PW Shop $12.94 64977 9/1/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 7/1 to 8/1/2023 (77th Ave NE) Street Light Power 77th/79th $118.16 64977 9/1/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 6/27 to 7/20/2023 (1050 82nd Ave NE) Street Lights 10th/82nd St) $35.13 64977 9/1/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 7/1 to 8/1/2023 (TIB LED Conversion) Street Lights $1,627.93 64977 9/1/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For Service 6/2-6/30/2013 (88th Ave NE & LK WA Blvd)* Gateway Lighting $26.66 65013 9/12/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 8/2 - 8/31/2023 (88th Ave NE & LK WA Blvd) Street Light Power $26.66 65067 9/28/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 8/2 - 8/31/2023 (TIB LED Convversion) Stree Lights $1,627.93 65067 9/28/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 8/2 - 8/31/2023 (77th Ave NE & 79th Ave NE) Street Lights 77th/74th $118.16 65067 9/28/2023 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For service 8/2 - 8/31/2023 (80th Ave NE & NE 10th St) Street Lights 80th/10th $12.94 65067 9/28/2023 101-000-000-542-63-41-00 Street Light Utilities $9,172.20 Ragan Kim and Bill Bradfield September 2023 Kim/Bradfield Advance Deposit Return for DEP00106 Advance Deposit Return for DEP00106 $131.64 65093 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $131.64 Republic Services, Inc. dba Rabanco, Ltd. 0172-009384160 PW Debris Disposal $923.12 65014 9/12/2023 001-000-000-576-80-41-04 Professional Services-Misc $923.12 Russinovich, Mark and Carl Andre September 2023 Russinovich Advance Deposit Return for DEP00125 Advance Deposit Return for DEP00125 $2,500.00 65094 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $2,500.00 SAFEbuilt, LLC 0104027-IN Building Inspection Vehicle $1,300.00 65015 9/12/2023 401-000-000-558-60-41-06 Building Inspector Contract $1,300.00 Sander Groves Landscaping Sander Groves Advance Deposit Return for DEP00088 Advance Deposit Return for DEP00088 $1,495.24 64987 9/1/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,495.24 Sanitary & Maintenance Supply 2306606 Janitorial Supplies $1,299.88 64978 9/1/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Sanitary & Maintenance Supply 2306735 City Hall Janitorial Supplies $176.91 65016 9/12/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Sanitary & Maintenance Supply 2306734 City Hall Janitorial Supplies $290.41 65016 9/12/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Sanitary & Maintenance Supply 2306647 City Hall Janitorial Supplies $595.30 65016 9/12/2023 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $2,362.50 Schademan, Kim September 2023 Schademan Advance Deposit Return for DEP00117 Advance Deposit Return for DEP00117 $289.43 65095 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $289.43 Schafer, Nicholas A. September 2023 Schafer Advance Deposit Return for DEP00111 Advance Deposit Return for DEP00111 $379.87 65096 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $379.87 Seaborn Pile Driving Co. 21550 Medina Days Fireworks $11,010.00 64979 9/1/2023 001-000-000-511-60-49-10 Medina Days $11,010.00 Seattle Times, The 43782 Legal Notice $142.72 65017 9/12/2023 001-000-000-518-10-44-00 Advertising $142.72 Secretary of State, Office of September 2023 Trademark Renewal Filing Fee September 2023 Trademark Renewal Filing Fee $50.00 65018 9/12/2023 001-000-000-521-20-49-60 Crime Prevention/Public Educ $50.00 Shaolin Deng September 2023 Deng Advance Deposit Return for DEP00095 Advance Deposit Return for DEP00095 $371.64 65034 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $371.64 Sheng, Yuanjing - Home Tech Yuanjing Sheng Advance Deposit Return for DEP00007 Advance Deposit Return for DEP00007 $1,414.43 65035 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,414.43 SHI International Corp B17259360 Azure Storage Overages $649.17 65019 9/12/2023 001-000-000-518-80-41-50 Technical Services, Software Services SHI International Corp B17333644 Azure Storage Overages $655.60 65068 9/28/2023 001-000-000-518-80-41-50 Technical Services, Software Services $1,304.77 Simonyi, Charles September 2023 Simonyi Advance Deposit Return for DEP00026 Advance Deposit Return for DEP00026 $3,346.50 65097 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits Simonyi, Charles September 2023 Simonyi Advance Deposit Return for DEP00101 Advance Deposit Return for DEP00101 $1,607.48 65036 9/12/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $4,953.98 Sound View Strategies, LLC 3002* SR520 Consultant $3,000.00 65020 9/12/2023 001-000-000-513-10-41-00 Professional Services 67 AGENDA ITEM 6.1 $3,000.00 Spot 2019 LLC September 2023 Spot Advance Deposit Return for DEP00121 Advance Deposit Return for DEP00121 $511.34 65098 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $511.34 Spot-On Print & Design 58920 Office Supplies - Envelopes $410.61 65021 9/12/2023 001-000-000-518-10-31-00 Office And Operating Supplies $410.61 Staples Business Advantage 3545038388 Office Supplies $279.25 64980 9/1/2023 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3546684037 Office Supplies $143.20 65022 9/12/2023 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3547551624 PD Office Supplies $169.52 65069 9/28/2023 001-000-000-521-20-31-00 Office Supplies $591.97 Sullivan, Susan September 2023 Sullivan Advance Deposit Return for DEP00018 Advance Deposit Return for DEP00018 $1,740.50 65099 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $1,740.50 TIG Technology Integration Group 5526891 Duo Subscription $49.55 65023 9/12/2023 001-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group 5530543 Duo Subscription $49.55 65070 9/28/2023 001-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group 64016 IT Services $11,871.28 65070 9/28/2023 001-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group 64016 IT Services (Development Services Dept) $2,187.55 65070 9/28/2023 401-000-000-518-80-41-50 Technical Services, Software Services $14,157.93 Tiki Car Wash 2265* August 2023 PD Car Washes $166.27 65071 9/28/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $166.27 Tree Frog LLC 1744 Arborist Services $1,127.50 65024 9/12/2023 401-000-000-558-60-41-50 Landscape Consultant $1,127.50 Tree Solutions, Inc. 36327-36334 Arborist-Development Projects $1,160.00 65025 9/12/2023 401-000-000-558-60-41-50 Landscape Consultant $1,160.00 Turf Star Western 7287257-00 Mower Parts $845.05 64981 9/1/2023 001-000-000-576-80-48-00 Repair & Maint Equipment Turf Star Western 7287257-01 Replacement Turn Signal for Toro Workman $317.71 65072 9/28/2023 101-000-000-542-30-48-00 Equipment Maintenance $1,162.76 Upper, Gary September 2023 Upper Advance Deposit Return for DEP00105 Advance Deposit Return for DEP00105 $541.33 65100 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $541.33 US Bank September 2023 JE #2125 US Bank Fees September 2023 Bank Fees $171.30 EFT Payment 10/3/2023 1:05:00 PM - 1 9/30/2023 001-000-000-514-20-49-10 Miscellaneous US Bank September 2023 JE #2125 US Bank Fees September 2023 Bank Fees $3,174.53 EFT Payment 10/3/2023 1:05:00 PM - 1 9/30/2023 401-000-000-558-60-49-10 Miscellaneous US Bank September 2023 Nations CC Statement Office Supplies - City Hall Logo Tablecloth $119.98 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-10-31-00 Office And Operating Supplies US Bank September 2023 Wilcox CC Statement Kids Hardhats for Medina Elementary Tour $16.50 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-10-49-10 Miscellaneous US Bank September 2023 Nations CC Statement Light Wands for Medina Days $146.95 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-10-49-10 Miscellaneous US Bank September 2023 Nations CC Statement Dues for Washington Clerks Association - Nations $125.00 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-10-49-20 Dues, Subscriptions US Bank September 2023 Kellerman CC Statement Public Storage $947.00 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-30-45-00 Facility Rental US Bank September 2023 Kellerman CC Statement Public Storage $346.01 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-30-45-00 Facility Rental US Bank September 2023 Kellerman CC Statement Web Services for Internet Logs $0.32 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-80-41-50 Technical Services, Software Services US Bank September 2023 Kellerman CC Statement Zoom Storage $44.04 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-80-41-50 Technical Services, Software Services US Bank September 2023 Kellerman CC Statement Municode MuniPro Annual Subscription $495.00 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-518-80-41-50 Technical Services, Software Services US Bank September 2023 Anderson CC Statement Black GTX Boots $242.22 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-22-00 Uniforms US Bank September 2023 Anderson CC Statement Black GTX Boots $253.23 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-22-00 Uniforms US Bank September 2023 Anderson CC Statement Black GTX Boots $242.22 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-22-00 Uniforms US Bank September 2023 Anderson CC Statement Return of Boots ($242.22) EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-22-00 Uniforms US Bank September 2023 Anderson CC Statement Kaha 2 GTX Boots $264.24 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-22-00 Uniforms US Bank September 2023 Gidlof CC Statement Microfiber Cleaning Cloths $32.80 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement Self-Inking Stamp $25.26 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Anderson CC Statement Postage - Return of Flir Unit $9.95 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement 3-5 Gallons Water Containers $23.09 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement Screen Protector $9.74 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement Pelican Shield Kevlar - Iphone/Phone Holster $38.47 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Anderson CC Statement Wooden Shelf f/ Evidence Room $58.88 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement Phone Holster w/ Chip $18.71 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement OtterBox Iphone Case $32.11 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Anderson CC Statement Phone Holder $44.04 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement OtterBox Iphone Case $33.80 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-00 Office Supplies US Bank September 2023 Gidlof CC Statement Return of Steel Bench ($181.02) EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank September 2023 Gidlof CC Statement Meguiar's Tire Coating $129.90 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank September 2023 Gidlof CC Statement Stainless Steel Bench $227.29 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-31-40 Police Operating Supplies US Bank September 2023 Gidlof CC Statement Training - Glenn $150.00 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-521-20-43-00 Travel & Training US Bank September 2023 Gidlof CC Statement Watch Dog - Goose Patrol $74.25 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards US Bank September 2023 Gidlof CC Statement Parts for LG Tent $53.17 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards US Bank September 2023 Gidlof CC Statement Watch Dog Return ($74.25) EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards US Bank September 2023 Gidlof CC Statement Coyote Urine f/Beach $28.57 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards US Bank September 2023 Gidlof CC Statement Geese Deterrents f/Medina Beach $1,257.00 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-571-00-32-00 Miscellaneous - Lifeguards US Bank September 2023 Crickmore CC Statement Uniforms $192.64 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-576-80-22-00 Uniforms US Bank September 2023 Crickmore CC Statement Electrical Tape $66.05 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank September 2023 Osada CC Statement Geese Detergent Strobe Lights $1,267.00 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank September 2023 Crickmore CC Statement Spring Clams and Hand Pruners $102.15 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-576-80-31-00 Operating Supplies US Bank September 2023 Gidlof CC Statement Dome Security Cameras - City Hall $4,293.89 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay 68 AGENDA ITEM 6.1 US Bank September 2023 Crickmore CC Statement Screws, Washers and Electrical Tape $18.71 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank September 2023 Crickmore CC Statement Screws, Washers and Electrical Tape $113.46 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank September 2023 Crickmore CC Statement Screws, Washers and Electrical Tape $9.19 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank September 2023 Crickmore CC Statement Screws $17.33 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank September 2023 Crickmore CC Statement Bollards $229.01 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank September 2023 Crickmore CC Statement Shop Tools Impact Wrench and Drill $190.12 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 101-000-000-542-30-35-00 Small Tools/minor Equipment US Bank September 2023 Wilcox CC Statement Book for Training Course $58.96 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 401-000-000-558-60-43-00 Travel & Training US Bank September 2023 Wilcox CC Statement Development Services Coordinator Training $50.00 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 401-000-000-558-60-43-00 Travel & Training US Bank September 2023 Wilcox CC Statement Regular and Certified Mail for Code Enforcement $34.24 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 401-000-000-558-60-49-10 Miscellaneous US Bank September 2023 Wilcox CC Statement Regular and Certified Mail for Code Enforcement $8.56 EFT Payment 10/3/2023 11:12:14 AM - 1 9/30/2023 401-000-000-558-60-49-10 Miscellaneous $14,989.39 US Bank Voyager Fleet Sys. September 2023 Voyager Fleet September 2023 Voyager Fleet $3,310.91 EFT Payment 10/3/2023 9:58:01 AM - 1 9/30/2023 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $3,310.91 Utilities Underground Location Ctr 3080184 Locate Services August 2023 $42.57 65073 9/28/2023 101-000-000-542-30-47-00 Utility Services $42.57 Vision Municipal Solutions, LLC 09-13080 Staffing Training - Fischer Vision Conference $475.00 65026 9/12/2023 001-000-000-518-10-43-00 Travel & Training $475.00 WA ST Dept of Ecology 24-WAR045527-1 Stormwater Monitoring $3,000.00 64982 9/1/2023 101-000-000-542-30-41-03 NPDES Grant $3,000.00 WA ST Dept of Licensing September 2023 CPL Receipts September 2023 CPL Receipts $36.00 EFT Payment 10/3/2023 9:50:09 AM - 1 9/30/2023 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit $36.00 WA ST Dept of Transportation FB91017002241 PW Fuel $431.55 65027 9/12/2023 001-000-000-576-80-32-00 Vehicle Fuel & Lube WA ST Dept of Transportation FB91017002241 Building Inspection Vehicle $92.02 65027 9/12/2023 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint. $523.57 Washington State Patrol I2401111 CPL Background $22.00 65028 9/12/2023 001-000-000-521-20-41-50 Recruitment-Background Washington State Patrol I2400705 CPL Background $66.25 65028 9/12/2023 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi $88.25 Watershed Company, The 2023-1513 Shoreline Maser Program $1,830.00 65074 9/28/2023 401-000-000-558-60-41-55 Shoreline Consultant $1,830.00 Westhaven Trust September 2023 Westhaven Advance Deposit Return for DEP00054 Advance Deposit Return for DEP00054 $312.00 65101 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $312.00 Woodliff, Ann S Woodliff Advance Deposit Return for DEP00083 Advance Deposit Return for DEP00083 $3,806.15 64988 9/1/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $3,806.15 Woody, Micah September 2023 Woody Advance Deposit Return for DEP00123 Advance Deposit Return for DEP00123 $3,799.71 65102 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $3,799.71 Yu, Bangxi September 2023 Yu Advance Deposit Return for DEP00142 Advance Deposit Return for DEP00142 $386.03 65103 9/28/2023 401-000-000-582-10-00-02 Refund of DS Adv Deposits $386.03 $682,886.63 AP Total Payroll September 2023 Payroll Payroll $19,751.04 Total 9/30/2023 001-000-000-513-10-11-00 Salaries, Wages & Benefits Payroll September 2023 Payroll Payroll $21,699.38 Total 9/30/2023 001-000-000-514-20-11-00 Salaries, Wages & Benefits Payroll September 2023 Payroll Payroll $36,118.76 Total 9/30/2023 001-000-000-518-10-11-00 Salaries, Wages & Benefits Payroll September 2023 Payroll Payroll $150,319.35 Total 9/30/2023 001-000-000-521-20-11-00 Salaries, Wages & Benefits Payroll September 2023 Payroll Payroll $39,587.66 Total 9/30/2023 001-000-000-576-80-11-00 Salaries, Wages & Benefits Payroll September 2023 Payroll Payroll $32,662.22 Total 9/30/2023 101-000-000-542-30-11-00 Salaries, Wages & Benefits Payroll September 2023 Payroll Payroll $46,940.93 Total 9/30/2023 401-000-000-558-60-11-00 Salaries, Wages & Benefits $347,079.34 Payroll Total $1,029,965.97 Grand Total 69 AGENDA ITEM 6.1 MEDINA, WASHINGTON PARK BOARD MEETING Hybrid Meeting - In-person/On-Line Monday, July 17, 2023 – 5:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL PRESENT Board Member Collette McMullen Board Member Viji Raman Board Member Gretchen Stengel Board Member Rebecca Johnston Emeritus Member Penny Martin Vice Chair Katie Surbeck Chair Barbara Moe ABSENT Board Member India Fitting-Koh STAFF Osada, Crickmore, Burns, Sass, Nations 2. ANNOUNCEMENTS 2.1 Welcome New Board Member by Barbara Moe, Park Board Chairperson Chair Barbara Moe welcomed the new Park Board member Viji Raman. Board Member Raman gave a brief introduction and stated she is looking forward to this new adventure on the Board. 2.2 Youth Advisor Position Update by Dawn Nations, Deputy City Clerk Deputy City Clerk Dawn Nations gave a brief update on the youth advisor position. We had one applicant apply for the position and the interview was completed. The appointment recommendation will go to Council at the September 11, 2023, meeting. Nations stated the new youth advisor will be starting in September and they are very excited about the position. 2.3 Medina Days Schedule by Steve Burns, City Manager City Manager Steve Burns gave a brief update regarding the Medina Days schedule of events. Board Member Rebecca Johnston gave a brief update regarding the Medina Day parade details and parade route. She asked board members to spread the word to get participants/residents to attend. 70 AGENDA ITEM 6.2 3. APPROVAL OF PARK BOARD MINUTES 3.1 Meeting Minutes of May 15, 2023 Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion made by Board Member Johnston, Seconded by Board Member McMullen and with no objections; Park Board approved the May 15, 2023, meeting minutes. 4. PUBLIC COMMENT Chair Barbara Moe opened the public comment period. There were no speakers. Subsequently, the public comment was closed. 5. PARK BOARD BUSINESS 5.1 Vice Chair Appointment Deputy City Clerk Dawn Nations gave a brief update regarding the Chair and Vice Chair positions with the departure of the previous Chair Sarah Gray on June 30, 2023. Vice Chair Moe moved into the Chair position and Board Member Katie Surbeck volunteered to fill the Vice Chair position. This was discussed at the May 15, 2023, Park Board Meeting. Chair Barbara Moe asked for a nomination for Katie Surbeck to take the Vice Chair Position. This will be the official nomination and voting period. ACTION: Motion made by Board Member Johnston, Seconded by Board Member McMullen and with no objections; the members voted Katie Surbeck as the Vice Chair. 5.2 Fairweather Park Ivy Removal Update Ryan Osada, Public Works Director gave a brief update on the status of using goats to remove the ivy. The company he contacted does not have availability at this time. The Board Members and staff discussed having a work party to continue on the removal process. Board Member Rebecca Johnston will contact a youth group for availability of members and report back to members at a later date. 5.3 E-Bike Update Police Chief Jeff Sass gave an update regarding on E-Bikes and reported they are considered as motorized vehicles. The Public Works department put up the signage stating no E-Bikes are allowed in the city parks. The Police Department has been out educating riders of the rules and will begin enforcement. Board Members asked questions regarding helmet requirements and staff responded. Chief Sass is working on the helmet concerns and will present recommendations to the City Council at the September Council meeting. Chief Sass stated the city will be adding a bike rack at Medina Beach Park to accommodate the parking of the E-Bikes. 71 AGENDA ITEM 6.2 5.4 Trail Signage Project Public Works Supervisor Pat Crickmore presented information and examples of new trail signage and mounting poles. The Board Members discussed the options and gave recommendations on the signage design and type of poles to be used. Board Members suggestions are to use the Medina Logo, reflective colors, arrows showing the direction of the trail, metal poles with vinyl coating and to add a QR code to show the trail map for the parks. Board Members and staff discussed the trail names. The new signage will be updated add the Points Loop trail and the other trail names. Staff will present the Park Board recommendations to the City Council at a future council meeting. 6. OTHER BUSINESS None. 7. PARK REPORTS Park Board members reported back on conditions of their assigned parks. Board members discussed the condition of the Lid and staff responded with an update regarding the maintenance. During the park reports we experienced a technical difficulty. The board paused the discussion until the audio was restored. Public Works Supervisor, Pat Crickmore gave a brief update regarding adding benches and picnic tables at Fairweather Park. Staff asked the board members for recommendations; the board members recommended adding two permanent tables. Crickmore reported they are adding a new pet waste station at Indian Trail (name will be changing to Point Loop Trail) and reported on the irrigation at the parks during the hot weather. Additional trees will be added to Medina Beach Park in the fall. Staff responded to the question about the smell at Medina Park and the status of the fountain repair. This is a retention pond and is not a clean pond. Staff is looking at dredging the ponds to reduce the smell and remove the lily pads; this is an ongoing research project for staff due to the cost involved. The parking spots at Viewpoint Park will be removed and the spot will be used for maintenance/emergency vehicles only. There a no handicap parking spots. 8. ADJOURNMENT By consensus the Park Board adjourned the regular meeting at 6:00 PM. Minutes taken by: Dawn Nations 72 AGENDA ITEM 6.2 MEDINA, WASHINGTON PLANNING COMMISSION MEETING Hybrid-Virtual/In Person Tuesday, July 25, 2023 – 6:00 PM MINUTES COMMISSION CHAIR | Laura Bustamante COMMISSION VICE-CHAIR | Shawn Schubring COMMISSIONERS | Li-Tan Hsu, Evonne Lai, David Langworthy, Mark Nelson, Laurel Preston PLANNING MANAGER | Stephanie Keyser 1. CALL TO ORDER / ROLL CALL Chair Bustamante called the meeting to order at 6:03pm. PRESENT Chair Laura Bustamante Vice Chair Shawn Schubring (joined at 6:15pm) Commissioner Evonne Lai Commissioner Mark Nelson Commissioner Laurel Preston ABSENT Commissioner David Langworthy Commissioner Li-Tan Hsu STAFF Bennett, Burns, Keyser, Wilcox 2. APPROVAL OF MEETING AGENDA By consensus, Planning Commission approved the meeting agenda as presented. 3. APPROVAL OF MINUTES 3.1 Planning Commission Meeting Minutes of June 27, 2023 Recommendation: Approve Minutes. Staff Contact: Rebecca Bennett, Development Services Coordinator ACTION: Motion to approve minutes. (Approved 4-0) Motion made by Commissioner Nelson, Seconded by Commissioner Preston. Voting Yea: Chair Bustamante, Commissioner Lai, Commissioner Nelson, 73 AGENDA ITEM 6.3 Commissioner Preston 4. ANNOUNCEMENTS 4.1 Staff/Commissioners Keyser welcomed Commissioner Lai to her first meeting. Keyser announced that the city gave notice of termination to our comp plan consultant. Keyser announced that it is Commissioner Preston's last meeting. 5. AUDIENCE PARTICIPATION There was no live audience participation. David Yee provided written comment. 6. DISCUSSION 6.1 Community Design Element Recommendation: N/A Staff Contact(s): Stephanie Keyser, Planning Manager Time Estimate: 60 minutes Keyser gave brief overview on Community Design Element. Commissioners discussed their comments. 6.2 Housing Element Recommendation: N/A Staff Contact(s): Stephanie Keyser, Planning Manager Time Estimate: 30 minutes Commissioners made comments one by one and discussed suggestions to the housing element. 7. Public Comment Brian Pao gave suggestions on Community Design Element and Housing Element. 8. ADJOURNMENT Meeting adjourned at 7:55pm. ACTION: Motion to adjourn. (Approved 5-0) Motion made by Commissioner Nelson, Seconded by Commissioner Preston. Voting Yea: Chair Bustamante, Vice Chair Schubring, Commissioner Lai, Commissioner Nelson, Commissioner Preston Minutes taken by: Rebecca Bennett 74 AGENDA ITEM 6.3 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, September 11, 2023 – 5:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called to order the City Council meeting in the Medina Council Chambers at 5:02 p.m. Mayor Rossman also recognized that it was September 11 and in memory of the 9/11 events, she thanked first responders, rescue and recovery workers, emergency prep workers, and all those who put their lives on the line for the rest of us. PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves Councilmember Cynthia Adkins - Online Councilmember Jennifer Garone - Online (Offline at 7:00 p.m.) Councilmember Harini Gokul - Online at 6:50 p.m. Councilmember Mac Johnston Councilmember Bob Zook ABSENT None STAFF Burns, Missall, Sass, Wagner, Osada, Wilcox, Keyser, Nations and Kellerman 2. APPROVAL OF MEETING AGENDA ACTION: City Manager Steve Burns requested to pull Agenda Item 6.11 Resolution No. 436 Amending Financial Policies from the Consent Agenda for further review and changes by staff. ACTION: By consensus, the meeting agenda was approved as amended. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comments was closed. 75 AGENDA ITEM 6.4 4. PRESENTATIONS 4.1 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Emergency Preparedness Chair Rosalie Gann thanked the police department for disseminating educational pamphlets and small emergency kits for children at both Seafair and Medina Days. She noted that September is National Emergency Preparedness Month. The next Emergency Preparedness meeting is scheduled for Wednesday, October 11 from 4:00 to 5:30 p.m. at City Hall and online. Mayor Rossman recognized and thanked all the volunteers and staff that made Medina Days 2023 successful. 5. CITY MANAGER'S REPORT Director of Development Services Steve Wilcox gave an update on permitting activities in Development Services. Wilcox reported that he will be bringing the mandatory 2021 State Building Code update to Council for adoption, once the State’s updates are final. The State’s updates were initially supposed to be finalized earlier this year and go into effect on July 1, 2023; however, it was delayed by the State due to some controversy regarding the energy code. Police Chief Jeffrey Sass reported that Seafair and Medina Days was a great success. He noted that there are two possible donations to be made to the city to fund specific equipment for the police department. One is for $9,000 for two FLIRs (Forward Looking Infrared) for the patrol cars. This would allow officers to detect images better at night, such as looking into the woods or in a body of water without any light since it detects heat. The second donation would be about $40,000 for two additional speed signs for the city. ACTION: Without objection Council directed staff to proceed with the two donations on the understanding that Council intends to approve a budget amendment to spend the money on the purposes on which the donors intend. Director of Public Works Ryan Osada gave an update on Public Works projects in Medina. He reported that the city received five proposals for the city hall balcony replacements and that the city would be going out for a rebid, due to the fact that the contractors didn't understand the project. The city will be sending the project out to bid the week of September 18 with new plan designs. Director of Finance and HR Ryan Wagner gave a brief update on the city's finances. City Manager Steve Burns reported that T-Mobile pulled their application to install a small wireless facility in Medina Heights. T-Mobile has submitted a different application. To help support the city by properly managing and processing this and other applications that may be submitted in the future, City Manager Steve Burns and Director of Development Services Steve Wilcox researched possible professional advisors for the city. Telecom Law Firm out of California has submitted a proposal to staff for review and staff will report back to the Council at a future meeting. 76 AGENDA ITEM 6.4 As part of the Records Management project Central Services is working on, Mayor Rossman asked what process city staff was following in deciding what to shred and what to keep. Her question came in two parts: what are the legal minimum requirements and does city staff have a policy that we layer on top of the minimum requirements? City Clerk, Aimee Kellerman responded that the city does not have a different policy outside of the Washington State Archives CORE retention schedule for local governments. However, city staff is working with MG Consulting to develop a process to keep historical records. She also assured the Council that staff is double checking all boxes that are set for destruction to ensure that historical records are being preserved. 6. CONSENT AGENDA ACTION: Motion Reeves second Johnston and carried by a 6:0 (Gokul absent) vote; Council approved the Consent Agenda except for Agenda Item 6.11, Resolution No. 436 Financial Policies Update, which was pulled for further review and changes. 6.1 July 2023, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Director of Finance and HR 6.2 August 2023, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Director of Finance and HR 6.3 Park Board Meeting Minutes of May 15, 2023 Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 6.4 Planning Commission Meeting Minutes of: a) May 24, 2023; and b) June 27, 2023. Recommendation: Receive and file. Staff Contact: Stephanie Keyser, AICP, Planning Manager 6.5 Draft City Council Meeting Minutes of: a) June 12, 2023; and b) July 10, 2023. Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.6 Civil Service Commission 2022 Annual Report Recommendation: Approve. Staff Contact: Dawn Nations, Civil Service Secretary 6.7 Gas-Powered Leaf Blower Resolution Recommendation: Adopt Resolution No. 435. Staff Contacts: Stephen R. Burns, City Manager and Scott Missall, City Attorney 6.8 Upland Road Drainage Improvements Recommendation: Approve. Staff Contact: Ryan Osada, Public Works Director 77 AGENDA ITEM 6.4 6.9 Upland Road Overlay Recommendation: Approve. Staff Contact: Ryan Osada, Public Works Director 6.10 Confirmation of Appointment to the Medina Parks and Recreation Board Recommendation: Confirm the appointment of Hayool Park as the Youth Advisor on the Medina Parks and Recreation Board. Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee 6.11 Resolution No. 436 Amending Financial Policies, Adding Accounts Payable and Expanding EFT Policy. Recommendation: Adopt Resolution No. 436. Staff Contact: Ryan Wagner, Finance & HR Director 6.12 Ordinance Amending Section 8.04.160 of the Medina Municipal Code Regarding Work Hours for Professional Yard Maintenance and Landscaping Recommendation: Adopt Ordinance No. 1021. Staff Contacts: Stephen R. Burns, City Manager and Scott Missall, City Attorney 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING 8.1 2024 Preliminary Budget Proposal Recommendation: Discussion item only. Staff Contact: Ryan Wagner, Director of Finance and HR Director of Finance and HR Ryan Wagner gave a presentation on the preliminary 2024 budget. His update included the status of the 2019 levy lid lift (10-year long term financial plan for the city), 2024 budget summary, including anticipated revenue and expenditures. There are three key items that are requested for 2024, body worn cameras and leased tasers for the police department, plow truck and sprayer for Public Works, and a fuel-efficient vehicle for Development Services. Council and staff will hold a study session and budget deep dive on Monday, September 25th at 5:00 p.m. Council asked questions and staff responded. Mayor Rossman opened the public hearing period. There were no speakers. Mayor Rossman closed the public hearing period. ACTION: Discussion item only; no action taken. 9. CITY BUSINESS 9.1 Comprehensive Plan Update and Existing Conditions Report Recommendation: Update only; no action needed. Staff Contact: Stephanie Keyser, AICP, Planning Manger Planning Manager Stephanie Keyser gave an update on the Comprehensive Plan. She assured Council that with the termination of the Crea contract, that the city will not fall 78 AGENDA ITEM 6.4 behind on updating the Comprehensive Plan. She also reported that the city is eligible for a $100,000.00 grant to do climate planning, that's associated with the Comprehensive Plan. The focus would have to be climate to resiliency. She will provide additional details at an upcoming Council meeting and will then request that Council direct staff apply for the grant which is due in October. She also reported that the city is eligible to apply for a $35,000.00 grant for middle housing, which is due Friday, September 15. This grant is to help cities implement HB 1110 to support the development of middle housing by amending Comp Plans and developing regulations. To apply for the grant, Keyser requested a letter of commitment by the Mayor to be included with the grant application by the application deadline. Council discussed, asked questions, and staff responded. ACTION: Without objections, Council approved for staff to apply for the middle housing grant in the amount of $35,000.00 with the help of the Mayor and staff as needed. ACTION: Without objections, Council amended the agenda to move Agenda Item 9.3 City Manager Review as 9.2 and Tree Code Violations was moved to 9.3. 9.2 City Manager Review Recommendation: Discussion and direction. Staff Contact(s): Scott Missall, City Attorney and Jessica Rossman, Mayor City Attorney Scott Missall gave a summary on the personnel committee's proposed changes to the review process for the City Manager review, which allows for more flexibility. The committee is working to streamline the review process and as the 2023 review process gets underway, the Personnel Committee, City Manager, and City Attorney may find that Resolution No. 411 needs further updates or modifications. If so, those changes will be brought back to the Council for further discussion and direction. ACTION: Update only, no action taken. 9.3 E-Vehicle Helmet Law Discussion Recommendation: Discussion and direction. Staff Contact: Jeff Sass, Chief of Police City Manager Steve Burns gave an update on the proposed e-vehicle helmet law. He noted three recommendations of changes as requested from public comment write-ins: 1) Clarify in 3(a) that riding on SR-520 trail is fine; 2) Remove 5(a) hours of operation; and 3) remove 6(a) mufflers. Council discussed, asked questions and staff responded. ACTION: Discussion and direction. Council requested that staff consider changes in number 3 - Use in Certain Areas, that trails be more defined, and revise the title of the ordinance encompass more than helmets, to include e-vehicles as well as define helmets. ACTION: Without objections, Council amended the agenda to move Agenda Item 9.4 E- Vehicle Helmet Law Discussion as Agenda Item 9.3 and Tree Code Violations Text Amendment was moved to 9.4. 79 AGENDA ITEM 6.4 9.4 Proposed Tree Management Code Violations Section – Text Amendment Recommendation: Discussion and direction. Staff Contact: Steve Wilcox, Development Services Director Director of Development Services Steve Wilcox gave a presentation on a proposal for tree removal violations. His proposal includes private and public property violations. Wilcox provided examples of the proposed violation costs. Council discussed, asked questions and staff responded. The proposed next steps include sending the proposed changes to the Department of Commerce for a review which could take from 30 to 60 days. Following the Department of Commerce review, staff will bring an ordinance to the Council at a future meeting for discussion, direction and action. ACTION: Discussion item only; no action taken. Staff will send the proposed changes to the Department of Commerce for review. 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE Councilmember Johnston requested that vacant homes be added to a future meeting. City Manager Burns reported that ghost homes is on Council’s meeting calendar for the second meeting in October. 11. PUBLIC COMMENT Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comment was closed. 12. EXECUTIVE SESSION Council moved into Executive Session at 7:45 p.m. for an estimated time of 25 minutes. RCW 42.30.110(1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. The City Council moved back into the regular meeting at 8:08 p.m. ACTION: No action was taken following the Executive Session. 13. ADJOURNMENT By consensus, Council adjourned the regular meeting at 8:08 p.m. 80 AGENDA ITEM 6.4 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, September 25, 2023 – 5:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting to order in the Medina Council Chambers at 5:02 PM. PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves Councilmember Cynthia Adkins Councilmember Bob Zook ABSENT Councilmember Jennifer Garone Councilmember Harini Gokul Councilmember Mac Johnston STAFF Burns, Missall, Wagner, Osada, Sass, Wilcox, and Nations 2. APPROVAL OF MEETING AGENDA ACTION: By consensus, the meeting agenda was approved as presented. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comment was closed. 4. PRESENTATIONS None. 5. CITY MANAGER'S REPORT None. 81 AGENDA ITEM 6.4 6. CONSENT AGENDA 6.1 Resolution No. 436 Amending Financial Policies, Adding Accounts Payable and Expanding EFT Policy. Recommendation: Adopt Resolution No. 436. Staff Contact: Ryan Wagner, Finance & HR Director ACTION: Motion Zook second Adkins and carried by a 4:0 vote (Gokul, Garone and Johnston absent); Council approved the Consent Agenda as presented. Resolution 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING None. 9. CITY BUSINESS 9.1 Preliminary 2024 Budget Discussion Recommendation: Discussion and direction. Staff Contact: Ryan Wagner, Finance and HR Director Director of Finance and HR Ryan Wagner gave an overview of the proposed 2024 budget. Council asked questions and staff responded. ACTION: Council directed staff to provide the following: Insurance Carriers comparisons - Wagner will do research and bring back to Council. IT Services/Software Services (Licenses) cost breakout for each item based on in-house vs. outsourced. Provide per unit cost of computers and servers. Park signage added to Capital as a Park Improvement Project. Provide clarification on where the Development Services fines can be allocated and if it be allocated into unrestricted General Fund. Provide clarification on how the Tree Code Funds can be used. Levy Stabilization Fund Policy - the Finance Director and the City Attorney will review the policy language and confirm the annual amount to be allocated into the fund. Levy Lid Campaign historical records (Maintain Medina) to be added and referenced on the City Website. City staff to consider an EV Vehicle and leasing options for the Development Services replacement vehicle. 82 AGENDA ITEM 6.4 NE 12th Street Pedestrian Improvements - Council directed the Public Works Director to bring additional information to Council regarding this project. ACTION: Motion Reeves to purchase a new plow truck as described in the budget.. This was seconded by Zook. Rossman clarified that the motion includes modifying or amending the 2023 Budget as needed for whatever upfront deposit is required and then to amend the proposed 2024 budget accordingly. This includes the accessories, and everything needed to make the truck functional. Motion carried by a 4:0 (Garone, Gokul and Johnston absent) vote. 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE None. 11. PUBLIC COMMENT Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comment was closed. 12. ADJOURNMENT By consensus, Council adjourned the regular meeting at 7:00 PM. 83 AGENDA ITEM 6.4 MEDINA, WASHINGTON AGENDA BILL Monday, October 9, 2023 Subject:Resolution Accepting Donation – FLIR (Forward Looking Infrared) for PD Patrol Cars Category: Consent Staff Contact: Jeff Sass, Chief of Police Summary Amending chapter 5.10 of the Medina municipal code regarding peddler and solicitation activities: including additional exclusions and making textual changes. Attachment(s) Resolution Budget/Fiscal Impact: None Recommendation: Adopt Resolution No. XXX City Manager Approval: Proposed Council Motion: Approve. 84 AGENDA ITEM 6.5 Resolution No. 437 Page 1 of 2 CITY OF MEDINA, WASHINGTON RESOLUTION NO. 437 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, ACCEPTING THE DONATION OF $8,783.89 FROM A RESIDENT FOR THE PURCHASE OF TWO THERMAL MONOCULAR HANDHELD UNITS WHICH WILL PROVIDE NIGHTVISION FOR THE MEDINA POLICE DEPARTMENT WHEREAS, the City of Medina (“City”) has the authority to adopt policies to protect and promote public health, safety, and welfare; and WHEREAS, the cities of Medina and Hunts Point have multiple parks and wooded areas that have little to no lights in the evening hours; and WHEREAS, the cities of Medina and Hunts Point have large amounts of waterfront properties that are very dark at night; and WHEREAS, many of the residential lots in Medina and Hunts Point are large in size and do not have sufficient light for officers to see clearly at night; and WHEREAS, thermal monocular handheld units (TMHU) can provide police officers with the ability to see people and animals in unlit areas and during the hours of darkness; and WHEREAS, the TMHU technology is used by aircraft and marine patrols to find and recover individuals and/or animals in low or no light situations; and WHEREAS, the Medina Police Department does not currently have the TMHU technology available to it; and WHEREAS, having the TMHU technology available to the Department would provide its officers the capability to keep residents of Medina and Hunts Point safer in their communities and would enhance the Department's ability to better serve the City's needs and meet its public safety mission; and WHEREAS, a resident of the cities served by the Department has offered to pay for the acquisition of TMHU technology for the Department so that it can better perform its duties and better protect the communities and residents it serves. NOW, THEREFORE, BE IT RESOLVED, that the City of Medina gratefully accepts the donation of funds in the amount of $8,783.89 for the purchase of two thermal monocular units to be used for the purposes described herein and extends its sincere thanks to Mr. Bruce McCaw on behalf of the entire community and the Police Department for his generosity. 85 AGENDA ITEM 6.5 Resolution No. 437 Page 2 of 2 PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON OCTOBER 9, 2023 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE OCTOBER 9, 2023. _________________________ Jessica Rossman, Mayor Approved as to form: Attest: Ogden Murphy Wallace, PLLC ________________________________ _____________________________ Scott M. Missall, City Attorney Aimee Kellerman, City Clerk FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 437 86 AGENDA ITEM 6.5 . City of Medina 2024 Preliminary Budget Memo 87 AGENDA ITEM 8.1 . 2024 Budget Calendar City of Medina, Washington Statutory Planned/Actual Dates Dates 2024 Budget Process No legal requirement September 11, 2023 Council holds Public Hearing to gather input on 2024 Preliminary Budget. Oct 2, 2023 September 11, 2023 City Manager provides City Council with 2024 Revenue projections for the current year. City Manager provides a 2024 Preliminary Budget showing 2022 Revenue and Expenditures by Department. No legal requirement Sept 25, 2023 City Council holds a study session on 2024 Preliminary Budget. Balancing decisions made if necessary. Nov 2, 2023 October 9, 2023 City Manager files 2024 Updated Preliminary Budget & Budget Message with the City Clerk and the City Council. Prior to November 25, 2023 October 9, 2023 City Council holds Preliminary Public Hearing on 2024 Budget & Revenue Sources (Property Tax Levy) No later than Nov 2, through Nov 20, 2023 Dates as needed prior to Nov 8th meeting City Clerk publishes notice of filing of 2024 Budget and publishes notice of public hearing on final budget once a week for two consecutive weeks. Nov 21, 2023 Nov 13, 2023 Copies of 2024 proposed final budget are made available to the public at the Regular City Council meeting. Nov 30, 2023 (KC due date) (Hearing due date 12/4/23) Nov 13, 2023 Council holds Final Public Hearing and sets the 2024 Property Tax Levy to certify property tax levy to King County Assessor's Office Dec. 31, 2023 Nov 13, 2023 Council adopts Final 2022 Budget at the Regular Monthly City Council meeting. After Adoption After Adoption Copies of 2024 Final Budget Ordinance are filed with the Washington State Auditor’s Office, MRSC and AWC. 88 AGENDA ITEM 8.1 . To the Community and Council of the City of Medina, staff is proud to present the 2024 preliminary budget memo. Please note a more comprehensive overview will be provided alongside the budget workbook prior to the deep dive at the second September Council meeting. Included with the memo is an overview of the 2019 passed property tax levy lid lift, with an updated financial forecast through 2031. Lastly, the overall preliminary summary of the 2024 budget, along with a brief description and highlights for visibility before the deep dive. 2019 Property Tax Levy Lid Lift The promises that were made to the voters, if they passed the measure, are the foundation this budget was built on. Why did we go to the ballot? The City was at a financial crossroads. Rising costs were making it difficult for the City to provide the level of services our community has come to expect. Until 2019, the City had been able to balance the budget through aggressive cost-savings measures, identifying additional revenue sources and dipping into reserves. But in looking long-term, the City determined it could no longer find efficiencies without impacting service delivery. The 1% rule: While property values continue to rise, the City’s tax revenues don’t rise in tandem. This is because the City’s tax revenues are not based on a percentage of Medina property value; instead, the City is authorized to collect a predetermined amount of property tax each year, and each homeowner pays a proportional share of that predetermined amount. Since 2001, local governments (like Medina) are not allowed to raise their portion of the property tax levy beyond one percent (1%) a year without a vote of the public. For context: In 2019, the City’s total 2019 property tax income was set by state law at $2.8 million in total, and a 1% increase would only yield an additional $28,000 for the City in 2020, not nearly enough to cover the rising cost of services. (Fire services alone increased by nearly double that amount in 2019.) Asking the voters to decide: In the fall of 2019, the question of how to maintain Medina went to voters. Because the levy lid lift was approved, the City has funds to continue current service levels without significant cuts. 89 AGENDA ITEM 8.1 . 99% of all Medina’s General Fund & Street Operations spending is for services that are state-mandated or essential support functions to the mandated services. However, the state doesn’t dictate the level of services to be provided. For example, a city must provide law enforcement, but the state doesn’t dictate staffing levels, how often patrols are scheduled, or whether lifeguards are required for public beaches. After nearly 20 years of budget trimming, Medina was facing the need to cut into service levels that would be noticeable in every area, including public safety. In 2018, City Council and staff started a 2-year process of long-term financial planning, exploring options and public engagement surrounding a levy lid lift measure. These promises were born from those conversations and must be kept: -Maintain the same LEVEL of services as before the levy lid lift. Remember, these were already trimmed service levels. This dictates a service level, status- quo budget. So, no additions or reductions from the promises made in 2019. -Restore the City’s measures of financial health: Start each new year with the full General Fund required balance to cover first quarter expenses. This is something the State Auditor looks for, as well as creditors. It allows us to continue to pay the bills while waiting for our major source of funding (property taxes) that only get paid to the City in portions every 6 months. Engaged Finance Committee. Continual long-term financial planning, always looking ahead 10 years. Contingency Fund rebuilt. *Develop community friendly financial statements. -Make the “bump” from the 6-year levy last at least 10-years. Levy year 1 (2020) filled the gap and allowed services to continue without reduction. Years 2-6 (2021-25) will have budgeted transfers to a Levy Stabilization Fund in amounts that will build a minimum operating reserve of $2M to draw on for at least another 4 years. 2023’s budget reflects a $500K transfer into this fund. See illustration below. 90 AGENDA ITEM 8.1 . SPECIFICS ABOUT THE LEVY The levy’s structure was designed to have an initial increase of no more than $0.20 per $1000 assessed value (example $2M AV home = additional $400/year). In 2020 this gave the City an additional 12% of revenue towards General Fund and Street Operations, $941,572. For the next five years (2021-2025) the City will be allowed to increase this amount by 5%, see projected table below. In 2026 the previous year’s levy total will roll into the regular property taxes, which is limited to subsequent annual increases of no more than 1% (unless another levy lid lift is approved by voters). 91 AGENDA ITEM 8.1 . Forecasting for the Future After the Levy passed, former Finance Director Julie Ketter prepared the following report to compare forecasted operating revenues to expenditures over the life of the Levy and beyond. She predicted a crossover point of 2027, where expenditures would surpass revenue and the City would then have to dip into the stabilization fund. Now that we are preparing for the 2024 Budget, a new forecast is imperative to track the financial stability of the City and to prepare for the future. When the prior model was created, there was no way to predict the impact that the COVID 19 pandemic would have on the City and its finances. With a halt to projects and a stay-at-home order in effect, the City saw a decrease in expected expenditures in 2020 and 2021 while subsequently seeing an increase in sales tax revenue. This would not last however as 2022 and 2023 have seen an inflationary increase across the board, only somewhat mitigated by the increase in investment interest revenue. These increases are expected to impact the 2024 budget, before a predicted gradual return to pre-pandemic levels within 2-5 years. 92 AGENDA ITEM 8.1 . The below graph shows that while revenue and expenditure numbers differ from the 2020 model, the crossover to deficit spending is still on track for 2027 with the Levy stabilization amount predicted to supplement the general fund until at least 2031. 2024 Preliminary Budget Summary With high inflation raising prices across the board for almost every department, I must thank staff for their conservative approach, to allow us to bring a balanced preliminary budget to both Council and the community. First an overview of the total preliminary numbers across the board for 2024, followed by key items by department and fund. Please note that this is a working document, and all numbers are subject to change as additional information and feedback is given. $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Revenue Compared to Expenditure Forecast Operating Revenue Operating Expenditures "Gap Years", 2027 - 2031 will be subsidized by Levy Stabilization and Contingency Funds Established 2021 - 2025. 93 AGENDA ITEM 8.1 . 94 AGENDA ITEM 8.1 . 2024 General and Street Fund, ($8,227,745), 76% of Total City Budget From a financial standpoint, the General Fund makes up the largest portion of the City’s budget. The General Fund includes the Police Department, Central Services, Finance, Parks, Fire Services, and more (Green Tabs on Workbook). Please note while the Street Fund is separate on the accounting side, it has been included as over 75% of the fund’s revenue consists of transfers from the General Fund. Revenue Notes: -Property tax revenue increase of 3.3% per the Levy Lid Lift and legacy portions. -Sales tax budgeted at a 2% increase from 2023 predicted with a rise in inflation. -Intergovernmental income estimated by MRSC, expected to drop as Medina’s population fell from 2022 to 2023. -With the increase in interest rates, interest earning income in 2024 is predicted to increase substantially over what was budgeted for in 2023. 95 AGENDA ITEM 8.1 . Employee Salary and Benefits - With the CPI above the max COLA increase, employee salaries will increase by 4% with a 4.6% increase for law enforcement. - Medical benefits are predicted to increase by 4.1% for 2024 with Dental and Vision staying flat. While still waiting on some additional rates, a conservative 5% total increase will act as a placeholder. - The additional cost of adding Juneteenth as a recognized Holiday for the City has been added to the budget, awaiting Council discussion and direction. Fixed Cost Increases for 2024 - ARCH, the City’s portion to support transitional and low-income housing will increase in 2024 to cover the admin costs ($8.5K increase). - With a heavy increase in employee compensation and the new Station 10 being built, Bellevue Fire has increased their service cost by 13.35% for 2024. - For the second year in a row, WCIA has increased their insurance cost significantly to replenish their fund drained by heavy payouts by other jurisdictions. Medina’s portion has risen by 29% for 2024. - Our IT managed services are expected to increase by 10% for 2024. 96 AGENDA ITEM 8.1 . Highlighted Department Notes and Asks for 2024 - Transfers o 4.6% increase to Street fund to cover rising costs and the replacement plow. o $400K allocated to the Levy Stabilization Fund per Council direction. - Legal o $20K increase to Special Counsel, to cover legal fees associated with WSDOT lid discussions and new Teamsters Labor Contracts. - Police Department o Body worn cameras and tasers, both would be leased and set at a fixed annual cost of $32K. o Increased costs for 2024 include replacement uniforms, and inflationary increases to vehicle repairs, Shredder Day, educational brochures, and NORCOM. - Finance o Increased cost of financial software and first full year of new HR/Payroll system, conservatively budgeting for $10K more for software. - Central Services o Cut Public Storage costs by 2/3rds as staff works to streamline public records. o Reduction in building maintenance and capital outlay, as projects moved to Capital Fund. o $20K carried over from 2023 for consulting on Laserfische and public records. - Public Works o Replacement plow truck moved to 2023 item providing availability for this winter. o Various increases of supplies and utility costs due to inflation. 2024 Development Services Fund ($1,114,936), 10% of Total City Budget 2022 was the first year of the Development Services Enterprise Fund. Unfortunately, this coincided with a reduction of residential work within the city, which saw permitting revenue fall under what was forecasted. So far in 2023, we have seen a return to expected work within the city, keeping the city’s Development staff busy. Please note that an increase in permitting work does lead to an increase in expenditure. However, some of the costs can be passed through to residents and contractors though the advanced deposit process. 97 AGENDA ITEM 8.1 . Notes for 2024 o Based on 2023 actuals, staff are forecasting an 11% increase in revenue from permitting for next year. o 10% increase in building plan review consultant rates for 2024, similar workload to 2023. This directly corelates with building permit revenue. o Increase in postal expenses for code enforcement with staff more active in community over violations. o $45K budgeted for fuel efficient replacement vehicle for Building Official, to visit job sites without use of personal vehicle. 2024 Capital and Tree Funds ($1,600,000), 14% of Total City Budget Capital Fund revenues come from five sources, each coming with restrictions of what it can be used for: Real Estate Excise Tax -REET ($1,125,000 or 86% of total) is generated from the selling of real estate within the community. It is the most restrictive source as it can only be used for large capital improvement projects. The State strictly defines those projects, and its use is audited thoroughly each year. Since the real estate market goes through boom-to-bust cycles over time, this revenue source mirrors it. Medina has been enjoying a robust local real estate period for several years but more recently, while still active, it has been heavily weighted towards small, older homes often on larger lots. 2024’s anticipated REET revenue of $1.125M has been budgeted conservatively. It assumes there is a finite amount of developable inventory within the city as well as available local industry and customers with an appetite to take on the types of homes that we have seen built. Grant Funds/Intergovernmental (0% of total) Grants can come from a variety of sources. In Medina they typically come from the State Transportation Improvement Board. While nothing is expected from TIB in 2024, city staff will continue to look at options for federal funding going forward. 98 AGENDA ITEM 8.1 . King County Parks Levy ($50,000 or 4% of total) is the voter approved levy to improve parks county-wide. Medina’s allocation from that levy that will be received each year, 2020-2025; Investment Earnings ($125,000 or 10% of total) from the balance kept in this fund. The capital fund is projected to start 2023 with a fund balance of almost $5.2M. This balance has been built over the recent real estate boom to continue with needed projects once the market cools and REET receipts decline. Donations from the community for capital projects, especially park improvements, are the fifth source of funding. The community has been generous over the years, but this is not a source we include in budget planning. 2024 Projects - $105K for 88th Ave NE Overlay. - $830K for NE 12th and NE 10th repairs and Improvements. - $150K for City Hall and Post Office Maintenance and Improvements. - $200K for NE 2nd Place and 78th Ave NE Stormwater Improvements. - -$30K set aside for tree planting and potential hazardous tree removal. 99 AGENDA ITEM 8.1 . Year End Carryover Balances As is the case with a lot of smaller organizations, Medina does not use accrual accounting methods, instead it operates on a cash basis. Accrual accounting means revenue and expenses are recognized and recorded when they occur, while cash basis accounting means these line items aren't documented until cash exchanges hands. A result of this is that known future expense obligations are not reflected on financial reports. This distinction is important when it comes to viewing the City’s year end carryover balances. Fund balances remaining at the end of each year, especially in the General Fund can be mistakenly assumed to be discretionary “reserves”. In reality, it is similar to a personal checkbook balance that is needed to pay bills that will come due before you get paid again. Since the majority of Medina’s funding for general day-to-day operations doesn’t come in until the spring it is our policy, based on auditor & financial advisory organizations recommendations, that we start each year with a 25% carryover balance to cover those 1st quarter expenses. When unexpected General Fund revenues or cost savings happen, it will be staff’s recommendation to Council--based on Finance Committee’s set policy--to direct that amount into rebuilding the City’s drained Contingency Fund. The first transfer of this kind was made in 2021 from 2020’s ending fund balance carryover excess. Additional funds are planned to be transferred in 2024. 100 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Comments: GENERAL FUND - REVENUES PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 4,318,656 4,461,149 ▲3.30%Includes 1% all'd increase + new constrct/improvmnts +levy lid lift portion at +5%, Waiting on KC worksheet 001 000 000 313 11 00 00 Local Retail Sales & Use Tax 1,870,785 1,904,941 ▲1.83%2023.07 ytd rolling 12 mos (+ passthru ARCH cont. from SHB1406, COM ord 985, $10,000 est) 001 000 000 313 71 00 00 Criminal Justice Funding 98,782 107,863 ▲9.19%Flat to 2023.07 ytd rolling 12 mos TOTAL PROPERTY & SALES TAX 6,288,223 6,473,953 ▲2.95% BUSINESS & OCCUPATION-UTILITY TAX Util Tax 6% and Franchise Fees 4% 001 000 000 316 41 00 00 Electric - Puget Sound Energy 232,783 255,000 ▲9.54% 001 000 000 316 42 00 00 Gas - Puget Sound Energy 125,000 132,600 ▲6.08% 001 000 000 316 43 00 00 Water & Sewer 200,000 204,000 ▲2.00% 001 000 000 316 45 00 00 Garbage, Solid Waste 40,000 42,840 ▲7.10% 001 000 000 316 46 00 00 Cable - Comcast 82,000 83,640 ▲2.00% 001 000 000 316 47 00 00 Telephone - Mobile & landline 37,854 36,720 ▼3.00% 001 000 000 317 20 00 00 Leasehold Excise Tax 6,589 6,589 ▲0.00% BUSINESS LICENSE/PERMITS-FRANCHISE FEES 001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comcast 180,000 183,600 ▲2.00%Assumes 4% Franchise Fee per Ord 895 of 11/30/2012 , applied as above TOTAL UTILITY TAX & FRANCHISE FEES 904,226 944,989 ▲4.51% LICENSES & PERMITS 001 000 000 322 30 00 00 Animal Licenses 400 400 ▲0.00%Based on 2023.07 ytd annualized 001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits)650 600 ▼7.69%Based on 2023.07 ytd annualized 001 000 000 322 91 00 00 Special Permits-Events, Other Based on 2023.07 ytd annualized TOTAL LICENSES & PERMITS 1,050 1,000 ▼4.76% INTERGOVERNMENTAL 001 000 000 332 92 10 00 COVID-19 Non-Grant Assistane (CARE) 001 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA)56,000 28,000 ▼50.00%Allocate $28K x 3 yrs to COB CARES program, see PD expense. Remaining ARPA in Capital. 001 000 000 333 16 00 00 Dept of Justice- Federal Grant Based on one budgeted vest replacement, see PD exp S/B in street Multimodal Transportation - Cities 2024: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 21 00 MVET-Criminal Justice-Pop.1,049 1,112 ▲6.01%2024: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 26 00 Criminal Justice-Special 3,702 3,949 ▲6.67%2024: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 19,997 21,148 ▲5.76%2024: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 00 Liquor Control Board Profits 22,300 22,084 ▼0.97%2024: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 01 Liquor Control Board Profits-Public Safety Portion 001 000 000 342 11 00 00 Hunts Point Police Contract- Add'l Police Serv 338,353 357,227 ▲5.58%Based on 13.1% avg previous years of expense subtotal line TOTAL INTERGOVERNMENTAL 441,401 433,520 ▼1.79% CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 5,000 5,000 ▲0.00%Flat to 2023 TOTAL CHGS FOR GOODS/SERVICES 5,000 5,000 ▲0.00% FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 18,000 18,000 ▲0.00%Hx ratio of court costs (75%) to revenue TOTAL FINES & FORFEITURES 18,000 18,000 ▲0.00% MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 46,800 125,000 ▲167.09%Assumes LGIP and Bond Investments Interest, allocated between General Fund (50%) & Capital (50%)--- 2023.07 ytd annualized 001 000 000 361 40 00 00 Sales Interest 1,200 2,000 ▲66.67%Based on 2023 actual annualized 7.23 001 000 000 362 00 00 10 Wireless Commun. Facility Leases 23,223 27,000 ▲16.26%2024 American Towers Corp. Increased in 2023 001 000 000 362 00 00 20 Post Office Facility Lease 88,508 88,508 ▲0.00%Lease of $7375.67/mo 001 000 000 367 11 00 00 Contributions/Donations - - In 2024 we are not planning on asking for Community Donations 001 000 000 369 30 00 10 Confiscated Property-Auction 001 000 000 369 91 00 00 Other 150 1,000 ▲566.67%Based on 2023 Revenue, Misc Revenue coded here 001 000 000 369 91 00 10 Other-Copies 235 235 ▲0.00%Based on 2022 Budget 001 000 000 369 91 00 15 Other-Fingerprinting 590 590 ▲0.00%Based on 2022 Budget 001 000 000 369 91 00 35 Other-Notary 110 110 ▲0.00%Based on 2022 Budget 001 000 000 369 91 00 45 Other-Reports 53 53 ▲0.00%Based on 2022 Budget TOTAL MISCELLANEOUS REVENUES 160,869 244,496 ▲51.98% REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET) 001 000 000 382 20 00 00 Refundable Retainage DISPOSITION OF CAPITAL ASSETS 001 000 000 395 10 00 00 Proceeds From Sales of Capital Assets TOTAL DISPOSITION OF CAPITAL ASSETS - - TOTAL GENERAL FUND REVENUE 7,818,769$ 8,120,957$ ▲3.86% Based on 2023.07 ytd rolling 12 mos, + 2% for Inflation 2024 Medina Preliminary Budget Workbook V2 101 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: OPERATING TRANSFERS From General Fund to: 001 000 000 597 00 30 00 Levy Stabilization Fund 500,000$ 400,000$ Planned to be hit required amt by EOY 2023 001 000 000 597 00 00 03 Street Fund 440,000$ 460,000$ ▲4.55% 001 000 000 597 00 01 00 Contingency Fund Contingency Fund used to show additonal saved funds TOTAL TRANSFERS FROM GENERAL FUND 940,000 860,000 ▼8.51% From Capital Projects Fund to: 307 000 000 597 00 00 30 Street Fund 75,000 75,000 Transfer from Capital Fund to Street Fund or REET1 eligible or unrestricted Capital TOTAL TRANSFERS FROM CAPITAL FUND 75,000 75,000 TOTAL OPERATING TRANSFERS 1,015,000 935,000 ▼7.88% FUND TRANSFERS OUT 2024 Medina Preliminary Budget Workbook V2 102 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: GENERAL FUND - EXPENDITURES LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 41 01 Legislative Activities-Regional Intergovt 6,500 6,500 ▲0.00%AWC ($1900), PSRC ($700), Eastside Transp.(?), Sound Cities ($2,202) 001 000 000 511 60 43 00 Travel & Training 10,000 10,000 ▲0.00%AWC training, conferences, meals, and travel + CC retreat, End of year banquet 001 000 000 511 60 49 00 Miscellaneous 2,000 2,000 ▲0.00%Park Board, Planning Comm, Council misc meeting expenses 001 000 000 511 60 49 10 Medina Days 52,000 52,000 ▲0.00%$35,000 Fireworks+ $15,000 barge, $2,000 sani-cans (Finance Committee reccomendation, promissed with Levy Lift) TOTAL LEGISLATIVE SERVICES 70,500 70,500 ▲0.00% LEGISLATIVE SERVICES 2024 Medina Preliminary Budget Workbook V2 103 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION DESCRIPTION Budget Budget Notes: LEGAL DEPARTMENT FTE's: NA, contracted 001 000 000 515 41 40 00 City Attorney 256,837 300,000 300,000 ▲0.00%Per SM, hx avg of "routine legal service", "excluding itigation or highly contentious events"= $250K. SB added $75K for "contentious", less $25K to DS budget 001 000 000 515 45 40 00 Special Counsel 16,173 20,000 40,000 ▲100.00%$20K WSDOT, $10K T Mobile Tower, $10K Start to 2025 Labor Negotiations 001 000 000 515 91 40 00 Public Defender 6,600 7,200 7,200 ▲0.00%Required Service/Expenditure TOTAL LEGAL DEPARTMENT 279,610 327,200 347,200 ▲6.11% LEGAL 104 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: SOCIAL & ENVIRONMENTAL SERVICES SOCIAL SERVICES 001 000 000 551 10 40 00 Public Housing Services - ARCH 27,476 38,066 ▲38.54%Including Admin Fees and GF plus $11K passthrough TOTAL SOCIAL SERVICES 27,476 38,066 ▲38.54% ENVIRONMENTAL SERVICES 001 000 000 553 10 40 00 Land & Water Conservation Resources-King County 4,000 4,000 ▲0.00% 001 000 000 553 70 40 00 Pollution Prevention-Puget Sound Clean Air Agency 9,582 9,582 ▲0.00% TOTAL ENVIRONMENTAL SERVICES 13,582 13,582 ▲0.00% MENTAL HEALTH SERVICES 001 000 000 564 60 40 00 Mental Health Services-KC Substance Abuse Fees 1,000 1,000 ▲0.00% TOTAL SOCIAL & ENVIRONMENTAL SVCS 42,058 52,648 ▲25.18% SOCIAL AND ENVIRONMENTAL SERVICES 105 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 48,000 48,000 ▲0.00%$4K per month x 12 months 001 000 000 512 50 40 10 Municipal Court-Traffic/NonTrf 14,000 14,000 ▲0.00%Required Service/Expenditure - Offset by Court Revenue TOTAL MUNICIPAL COURT 62,000 62,000 ▲0.00% MUNICIPAL COURT 106 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: Kept Same Budget as 2023 RECREATION SERVICES (LIFEGUARDS AND BOYS & GIRLS CLUB) SALARIES & WAGES 001 000 000 571 00 10 00 Salaries & Wages 35,000 35,000 ▲0.00% 001 000 000 571 00 11 00 Overtime TOTAL SALARIES & WAGES 35,000 35,000 ▲0.00% PERSONNEL BENEFITS 001 000 000 571 00 20 00 Personnel Benefits 4,200 4,200 ▲0.00% 001 000 000 571 00 30 00 Uniforms 2,000 2,000 ▲0.00% TOTAL PERSONNEL BENEFITS 6,200 6,200 ▲0.00% SUPPLIES 001 000 000 571 00 31 00 Operating Supplies 001 000 000 571 00 32 00 Miscellaneous Lifeguard Expense 7,300 7,300 ▲0.00% TOTAL SUPPLIES 7,300 7,300 ▲0.00% OTHER SERVICES & CHARGES 001 000 000 571 00 40 00 Travel & Training 001 000 000 571 00 41 00 Recreation - Boys & Girls Club TOTAL OTHER SERVICES & CHARGES - - TOTAL RECREATION-LIFEGUARDS 48,500 48,500 ▲0.00% RECREATIONAL - LIFEGUARD 2024 Medina Preliminary Budget Workbook V2 107 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES %13.3% Increase due to station 10 and high Cola 001 000 000 522 20 41 00 Fire Control Services 797,788 904,285 ▲13.35% 001 000 000 522 20 41 00 Fire Control Services (LEOFF1 Liab.)30,000 30,000 ▲0.00% TOTAL INTERGOVERNMENTAL 827,788 934,285 ▲12.87% TOTAL FIRE & MEDICAL DEPT 827,788 934,285 ▲12.87% Updated 7/29/23 with COB notice received. LEOFF1 contract obligation FIRE AND MEDICAL 108 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: POLICE DEPARTMENT FTE: 11 SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 1,242,191 1,309,410 ▲5.41%CPI-W=4.6% COLA 2 non-rep employee; 4% CBA Clerical; 5% CBA PD est ceiling COLA 7 employees 001 000 000 521 20 11 11 Longevity 25,026 26,500 ▲5.89% 001 000 000 521 20 11 14 Education 1,800 1,800 ▲0.00% 001 000 000 521 20 11 16 ICMA 457 Plan 50,000 49,000 ▼2.00% 001-000-000-521-20-11-17 Opt Out Medical 35,166 35,166 ▲0.00% 001 000 000 521 20 11 18 Night Shift Differential 16,378 19,500 ▲19.06%Based on "average" week of coverage provided by Sergeant 001 000 000 521 20 11 19 Physical Fitness Incentive 15,800 16,527 ▲4.60%All officers utilizing 001 000 000 521 20 12 00 Overtime 120,000 120,000 ▲0.00%Training, vacation leave, non-funded special events (Medina Days/SeaFair/Shredder Day, etc.)+ summer emphasis patrols 001 000 000 521 20 12 01 Merit Pay 75,000 75,000 ▲0.00% 001 000 000 521 20 13 00 Holiday Pay 52,000 60,000 ▲15.38%Increase due to potential additonal of Juneteenth TOTAL SALARIES & WAGES 1,633,361 1,712,903 ▲4.87% PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 437,211 455,000 ▲4.07%Payroll taxes, Medical, Dental benefits,etc, less DRS/ICMA replacement above. 001 000 000 521 20 21 10 Personnel Benefits-Retirees 24,750 25,765 ▲4.10%LEOFF 1 Medical plus Unum (+4%) + 12 mos rolling reimb(+10%) 001 000 000 521 20 22 00 Uniforms 8,500 13,000 ▲52.94%Uniform replacement 001 000 000 521 20 22 01 DOJ Bullet Proof Vest Program 4,000 3,000 ▼25.00%Two vest replacements - external vest and covers during 2024 001 000 000 521 20 23 00 Tuition 9,000 8,000 ▼11.11%Two officers collecting on tuition reimbursement TOTAL PERSONNEL BENEFITS 483,461 504,765 ▲4.41% SUPPLIES 001 000 000 521 20 31 00 Office Supplies 15,000 15,000 ▲0.00%Includes $3,000 for Emergency Preparedness 001 000 000 521 20 31 01 Off Equip, IT HW, SW <$5K 7,000 7,000 ▲0.00%Upgrades, normal operating costs 001 000 000 521 20 31 40 Police Operating Supplies 15,000 14,000 ▼6.67%Taser cartridges, evidence processing equip, radio batteries, etc.; NARCAN replacement (deployment of new radio system) 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 12,000 12,500 ▲4.17%Per ofc. contract and for training/firearms qualifications - ammo costs 001 000 000 521 20 32 00 Vehicle Expenses-gas, car wash 30,000 32,000 ▲6.67%Includes bridge tolls,fuel costs 001 000 000 521 20 35 20 Firearms (purchase & repair)2,000 2,000 ▲0.00% TOTAL SUPPLIES 81,000 82,500 ▲1.85% OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 4,000 4,500 ▲12.50% 001 000 000 521 20 41 50 Recruitment-Background 5,000 5,000 ▲0.00%Public Safety Testing fees 001 000 000 521 20 42 00 Communications (Phone,Pagers) 16,000 18,000 ▲12.50%Cell phones and service, computer modems in patrol car, KC INET service. 001 000 000 521 20 43 00 Travel & Training 14,000 14,000 ▲0.00% Ongoing training requirements, large mandatory CJTC training requirements increase, new officers 001 000 000 521 20 45 00 Equipment-Lease & Rentals 2,000 2,000 ▲0.00%Copy machine 001 000 000 521 20 48 00 Repairs & Maint-Equipment 18,000 16,000 ▼11.11% $8,000 for maintain serviceable fire extinguishers, radar, property room software yearly maintenance fee of $2500, copier quarterly maintenance 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 8,500 10,000 ▲17.65% 001 000 000 521 20 48 20 Repairs & Maint- SW, HW Maint 30,000 30,000 ▲0.00%Camera fees, camera maintenance 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 7,000 7,000 ▲0.00%WSPC, IACP Professional Memberships 001 000 000 521 20 49 41 Lexipol Manuals 8,000 8,000 ▲0.00%Yearly maintenance agreement per contract to Lexipol. PowerDMS needed for WASPC Accredidation Requirements 001 000 000 521 20 49 60 Crime Prevention/Public Educ 6,500 7,500 ▲15.38%Increased Shredder Day costs, victim resource & crime prevention brochures, school resource materials. 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES 119,000 122,000 ▲2.52% INTERGOVERNMENTAL SERVICES 001 000 000 521 20 41 15 Dispatch Services-Norcom Trans 81,567 81,567 ▲0.00% NORCOM - Projected cost for 2024 001 000 000 521 20 41 20 Dispatch-EPSCA 6,500 8,000 ▲23.08%Per contract - cost to maintain 800 Mhz police radio connectivity 001 000 000 521 20 41 40 Marine Patrol Services 97,000 103,000 ▲6.19% Anticipated cost with Mercer Island 001 000 000 521 20 41 41 Bellevue CARE program 28,000 20,000 ▼28.57%2022-2024 program offset by ARPA 001 000 000 521 20 41 55 Jail Service-Prisoner Board 14,000 14,000 ▲0.00%King County Jail/SCORE/Kirkland Jail 001 000 000 521 20 41 60 Prisoner Transport 500 500 ▲0.00%Cost to shuttle prisoners from jail to court and back to jail 001 000 000 521 20 41 80 Domestic Violence-Kirkland 1,000 - ▼100.00%Mandated by court as resource to DV victims TOTAL INTERGOVERNMENTAL SERV.228,567 227,067 ▼0.66% SUBTOTAL POLICE 2,545,389 2,649,235 ▲4.08% CAPITAL OUTLAY 001 000 000 594 21 64 10 Surveillance Cameras and Body Cameras 30,000 62,000 ▲106.67%$30K allocated for additional Maintanance of New Cameras System, $32K for body camera and tasers 001 000 000 594 21 64 10 Police HW/SW, Equip >$5K Capital 4,500 4,500 ▲0.00%Mandated mobile platform requirements 001 000 000 594 21 70 00 Police Vehicle Leasing, Princ. Cost 90,000 90,000 ▲0.00%Vehicle leasing costs - 6 vehicles 001 000 000 594 21 80 00 Police Vehicle Leasing, Int. Cost TOTAL CAPITAL OUTLAY 124,500 156,500 ▲25.70% TOTAL POLICE DEPARTMENT 2,669,889 2,805,735 ▲5.09% LAW ENFORCEMENT 2024 Medina Preliminary Budget Workbook V2 109 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: EXECUTIVE FTE's: 1 SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 187,200 194,688 ▲4.00%CPI-W=4% COLA-- See Salary Model for addl details 001 000 000 513 10 21 50 Auto Allowance 6,000 6,000 ▲0.00% 001 000 000 513 10 11 17 Medical Opt Out 13,731 14,294 ▲4.10% 001 000 000 513 10 11 16 ICMA 457 Plan 13,269 16,706 ▲25.90% TOTAL SALARIES & WAGES 220,200 231,688 ▲5.22% PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 20,635 21,932 ▲6.29%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 20,635 21,932 ▲6.29% OTHER SERVICES AND CHARGES 001 000 000 513 10 41 00 Professional Services 36,000 36,000 ▲0.00%SR520 Consultant 001 000 000 513 10 43 00 Travel & Training 4,000 3,000 ▼25.00%WCIA and other training 001 000 000 513 10 49 01 Dues, Subscr.350 350 ▲0.00% TOTAL OTHER SERVICES & CHARGES 40,350 39,350 ▼2.48% TOTAL EXECUTIVE DEPARTMENT 281,185 292,970 ▲4.19% EXECUTIVE 2024 Medina Preliminary Budget Workbook V2 110 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: FINANCE DEPARTMENT FTE's: 1.7 SALARIES & WAGES 001 000 000 514 20 11 00 Salaries & Wages 192,000 205,680 ▲7.13%CPI-W=4% COLA---see salary model notes 001 000 000 514 20 11 16 ICMA 457 Plan 9,000 9,000 ▲0.00%Assumes full participation TOTAL SALARIES & WAGES 201,000 214,680 ▲6.81% PERSONNEL BENEFITS 001 000 000 514 20 21 00 Personnel Benefits 51,196 53,756 ▲5.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 514 20 21 17 Opt-Out Of Medical 11,797 12,280 ▲4.10% TOTAL PERSONNEL BENEFITS 62,993 66,036 ▲4.83% OTHER SERVICES & CHARGES 001 000 000 514 20 41 01 Professional Services 30,000 40,000 ▲33.33%Vision PS, Finance/Financial System Support + ADP Payroll and HR Platform 001 000 000 514 20 42 00 Intergvtml Prof Serv-Auditors 25,000 25,000 ▲0.00%Hybrid model utilized, $139 per hour but will save on travel expenses 001 000 000 514 20 43 00 Travel & Training 3,000 1,500 ▼50.00%PSFOA, Budgeting Workshop for DFD 001 000 000 514 20 46 00 Insurance (WCIA) 218,886 308,206 ▲40.81%Liability rate increase per 7/28 WCIA notice. Property 25%; B&M 5-10%, Crime 5-10% & Auto 25% pending Oct BOD vote notice less 15.56% alloc to DS (Budget amendment in 2023 to correct 2023 amt) 001 000 000 514 20 49 00 Misc-Dues,Subscriptions 1,000 1,000 ▲0.00%WFOA, PSFOA, GFOA (Dues, Memberships), 001 000 000 514 20 49 10 Miscellaneous 15,000 15,000 ▲0.00%Non DS Merchant credit card fees (offset by Revenue), Flex Spend Admin, Microflex, Tax/AP Forms, L&I, 001 000 000 514 40 40 00 Elections Serv-Voter Reg Costs 12,000 12,000 ▲0.00%Election year costs (every other year is higher), 2023 keep to prior yr budget d/t potential for less KC cost share TOTAL OTHER SERVICES & CHARGES 304,886 402,706 ▲32.08% TOTAL FINANCE DEPARTMENT 568,879 683,422 ▲20.13% 45%of expense due to insurance FINANCE AND HUMAN RESOURCES 2024 Medina Preliminary Budget Workbook V2 111 AGENDA ITEM 8.1 2023 2024 Final Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: CENTRAL SERVICES FTE's: 3 SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 302,965 315,084 ▲4.00%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 3 employees--see salary model notes for details 001 000 000 518 10 11 11 Longevity 6,489 6,749 ▲4.00% 001 000 000 518 10 11 14 Education 1,800 1,800 ▲0.00% 001 000 000 518 10 11 16 ICMA 457 Plan 12,000 12,000 ▲0.00%Assumes participation full participation 001 000 000 518 10 11 17 Opt-Out of Medical 9,458 10,025 ▲6.00%1 Employee participating in Opt-Out, same as 2023 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES 332,712 345,657 ▲3.89% PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 115,106 120,286 ▲4.50%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 115,106 120,286 ▲4.50% 001 000 000 518 10 31 00 Office and Operating Supplies 30,000 30,000 ▲0.00%City Hall Office and Operating Expenses, Konica Copier, Pitney Bowes 001 000 000 518 10 41 00 Professional Services 145,500 175,500 ▲20.62% Proshred, Municode Codification Updates, $70,000 Comp Plan, $90,000 LaserFiche/Records Management Consulting and Scanning Services (Includes unused rollover for consulting from 2023) 001 000 000 518 10 42 00 Postage/Telephone 13,000 13,000 ▲0.00%Postage (City Hall printing/mailing services); fax & credit card lines 001 000 000 518 10 43 00 Travel & Training 11,000 11,000 ▲0.00%Training for clerk, Deputy Clerk/Admin Asst, ISC 001 000 000 518 10 44 00 Advertising 7,500 7,500 ▲0.00%DS, CS legal advertisements 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 32,000 32,000 ▲0.00%Calculated using current year YTD, annualized 001 000 000 518 10 48 00 Repairs & Maint-Equipment 500 500 ▲0.00%office equipment repairs - Printer Svcs-Budget 001 000 000 518 10 49 10 Miscellaneous 3,200 4,000 ▲25.00%City Staff and Volunteers End of Year Gifts/Appreciation Lunch 001 000 000 518 10 49 20 Dues, Subscriptions 600 600 ▲0.00%City Clerk and Deputy Clerk 001 000 000 518 10 49 30 Postcard, public information 10,500 12,000 ▲14.29%Community mailings placeholder, monthly postcard discontinued 001 000 000 518 10 49 40 Photocopies 500 500 ▲0.00%Most expenditures reflect pass through costs related to public records TOTAL OTHER SERVICES & CHARGES 254,300 286,600 ▲12.70% BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 12,000 4,000 ▼66.67%1 Public Storage Unit 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 97,500 57,500 ▼41.03% $10k City Hall & PO cleaning Maint. $5k Beach/Park Bathroom cleaning, $10k HVAC Maint., Alarm/Fire Monitoring $2,500, fire inspt, misc cleaning, bug service etc. TOTAL BUILDING MAINTENANCE 109,500 61,500 ▼43.84% 001 000 000 518 61 40 00 Judgements, settlements & jobbing 001 000 000 518 80 31 00 IT HW, SW, Operating Supplies 2,500 1,500 ▼40.00%Replacement mouse, keyboards, Data Center replacement battery, etc 001 000 000 518 80 41 50 Technical Services, IT 275,100 175,000 ▼36.39%IT Managed Services (less 15.56%= $25,207 for TIG DS allocation) for Maint, monitoring, helpdesk, incident support; 001 000 000 518 80 41 60 Software Services 144,600 EmailSocial Media archive, GoGov CRM/Communications, GovDelivery, Municode Website hosting and Agenda Management, King County INET, DUO Access, Azure Storage, O365 Licenses, Phones/Meetings Software Subscription, NextRequest PRA Software, Blue Beam Electronic Plan Review, PW Asset Management, Laserfiche, Bang the Table Engagement Platform, Sophos 001 000 000 518 80 48 00 Repairs & Maint: Annual Software Maint.15,000 16,500 ▲10.00%VEEAM,Cisco SmartNet, Avidex, Domain Name Renewal, Vision Application Suite, Cisco FirePower, Cisco Umbrella TOTAL INFORMATION TECHNOLOGY 292,600 337,600 ▲15.38% SUBTOTAL CENTRAL SERVICES 1,104,218 1,151,643 ▲4.29% CAPITAL EXPENDITURES 001 000 000 594 14 64 00 City Hall - IT HW/SW >$5K Capital Outlay 157,000 105,000 ▼33.12%HW: Computer Replacements (6) $21,000; Dell Servers (4) 79,0000 over 3 years; SW: Meraki Access Points $5,000 TOTAL CAPITAL EXPENDITURES 157,000 105,000 ▼33.12% TOTAL CENTRAL SERVICES 1,261,218 1,256,643 ▼0.36% CENTRAL SERVICES 2024 Medina Preliminary Budget Workbook V2 112 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: FTE: 3 of 5 total allocated PARKS DEPARTMENT Public Works are split 60% Parks and 40% Streets SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 296,997 311,997 ▲5.05%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 4 employees ---see salary model notes for details 001 000 000 576 80 11 11 Longevity 6,502 6,762 ▲4.00% 001 000 000 576 80 11 14 Education 3,240 3,240 ▲0.00% 001 000 000 576 80 11 16 ICMA 457 Plan 10,800 10,800 ▲0.00%Assumes full participation 001 000 000 576 80 11 17 Opt-Out of Medical 10,612 10,612 ▲0.00% 001 000 000 576 80 10 00 Salaries & Wages, SEASONAL WORKERS 20,453 22,089 ▲8.00%Seasonal Help 001 000 000 576 80 12 00 Overtime 8,000 8,000 ▲0.00%Special Events:Medina Days, Seafair, Parkboard, Snow Plowing TOTAL SALARIES & WAGES 356,604 373,500 ▲4.74% PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 111,806 118,515 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 576 80 22 00 Uniforms 2,300 2,500 ▲8.70% TOTAL PERSONNEL BENEFITS 114,106 121,015 ▲6.05% SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 37,000 37,000 ▲0.00%Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer, light bulbs, paint, mower blades, irrigation parts, tennis court nets, gloves, ear plugs, eye protection. 001 000 000 576 80 32 00 Vehicle Fuel & Lube 5,000 5,000 ▲0.00%Public Works equipment & vehicles TOTAL SUPPLIES 42,000 42,000 ▲0.00% OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 15,000 15,000 ▲0.00%Arborist, irrigation repairs, engineeringBack-flow device testing, hazardous material disposal, fertilizing and spraying, $5K added 9/22 d/t WCIA audit compliance (electrician) 001 000 000 576 80 41 04 Professional Services-Misc 5,000 5,000 ▲0.00%Debris disposal 001 000 000 576 80 42 00 Telephone/Postage 7,000 7,000 ▲0.00%mobile phones, alarm/fire monitoring line, internet 001 000 000 576 80 43 00 Travel & Training 3,000 3,000 ▲0.00%Pesticide training, flagger training, certifications, licenses, conferences, qtrly safety meetings, AE Training 001 000 000 576 80 47 00 Utilities 22,000 24,000 ▲9.09%Utilities for public works shop and park restrooms, irrigation water, pond power 001 000 000 576 80 48 00 Repair & Maint Equipment 7,000 8,000 ▲14.29%Backhoe, Mowers, UTV 001 000 000 576 80 49 00 Miscellaneous, annual lease 600 600 ▲0.00%yearly lease for Shop Yard 001 000 000 576 80 49 01 Misc-Property Tax 300 300 ▲0.00%KC Real Estate Tax (Noxious Weeds) TOTAL OTHER SERVICES & CHARGES 59,900 62,900 ▲5.01% CAPITAL OUTLAY 001 000 000 594 76 30 00 Park Improvements 001 000 000 594 76 00 00 Furniture and Equipment: Replacement - 9,000 Park Benches & Tables, Flags, Tennis Court Accessories 001 000 000 594 76 64 00 Parks Capital Outlay >$5K 33,000 - ▼100.00%New Plow Truck $25k TOTAL CAPITAL OUTLAY 33,000 9,000 ▼72.73% TOTAL PARKS DEPARTMENT 605,610 608,415 ▲0.46% PARKS 2024 Medina Preliminary Budget Workbook V2 113 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: CITY STREET FUND REVENUE INTERGOVERNMENTAL REVENUE DOE Sweeping Grant 101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim 75,000 65,000 ▼13.33%NPDES DOE Grant 101 000 000 336 00 71 00 Multimodal Transportation - Cities 3,790 3,744 ▼1.21% 101 000 000 336 00 87 00 Motor Fuel Tax and MVA Transpo 56,376 53,352 ▼5.36%2024: MRSC estimated distribution of State Shared Revenue, available late July TOTAL INTERGOVERNMENTAL 135,166 122,096 ▼9.67% OPERATING TRANSFERS 101 000 000 397 00 20 00 From Capital Reserves (302) 101 000 000 397 00 10 00 From General Fund (001) 440,000 460,000 ▲4.55% 101 000 000 397 00 30 00 From Capital Projects Fund (307)75,000 75,000 ▲0.00%Transfer from Capital Fund to Street Fund or REET1 eligible or unrestricted Capital TOTAL OPERATING TRANSFERS 515,000 535,000 ▲3.88% TOTAL CITY STREET FUND 650,166 657,096 ▲1.07% STREET FUND REVENUE 2024 Medina Preliminary Budget Workbook V2 114 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: FTE: 2 of 5 total allocated, .5 From DS CITY STREET FUND Public Works are split 60% Parks and 40% Streets Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW) SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada 101 000 000 542 30 11 00 Salaries & Wages 250,963 263,082 ▲4.83%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA employees---see salary model notes for remaining staff 101 000 000 542 30 11 11 Longevity 4,335 4,508 ▲4.00% 101 000 000 542 30 11 14 Education 2,760 2,760 ▲0.00% 101 000 000 542 30 11 16 ICMA 457 Plan 8,700 8,700 ▲0.00%Assumes full participation 101 000 000 542 30 11 17 Opt-Out of Medical 7,073 7,639 ▲8.00% 101 000 000 542 30 10 00 Salaries & Wages (Seasonal Workers) 13,636 13,800 ▲1.20%Seasonal Help 101 000 000 542 30 12 00 Overtime 5,000 6,000 ▲20.00%Special Events:Medina Days, Seafair, Parkboard, Snow plowing TOTAL SALARIES & WAGES 292,467 306,489 ▲4.79% PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 90,036 95,438 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 101 000 000 542 30 22 00 Uniforms 2,300 2,500 ▲8.70% TOTAL PERSONNEL BENEFITS 92,336 97,938 ▲6.07% ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating & Maintenance Supplies 5,000 6,000 ▲20.00%Storm drain pipe, catch basin grates, marking paint, gravel, cement, bark, roadside plantings REET1 eligible 101 000 000 542 30 35 00 Small Tools/Minor Equipment 6,000 6,000 ▲0.00%power tools, mower parts, Pole Saw, Weedeater 101 000 000 542 30 41 00 Professional Services 54,000 54,000 ▲0.00%84th Median & 24th Roadside Maint, 24th traffic Signal (shared Clydehill # netted), WRIA $2941 (7/27 notice) REET1 eligible 101 000 000 542 30 41 03 Prof Svcs- NPDES Grant 50,000 50,000 ▲0.00%NPDES Requirements Grant $50k 101 000 000 542 30 41 10 Road & Street Maintenance 11,000 11,000 ▲0.00%Pavement patching, pavement markings, sidewalk maintenance, curb repairs REET1 eligible 101 000 000 542 30 45 00 Machine Rental 4,000 4,000 ▲0.00%ditch witch, compactor, compressor, manlift 101 000 000 542 30 47 00 Utility Services 1,000 Utility locates 101 000 000 542 30 48 00 Equipment Maintenance 7,000 7,000 ▲0.00%PW vehicle and power equip repairs 101 000 000 542 40 41 00 Storm Drain Maintenance 15,000 15,000 ▲0.00%Catch Basin Vactoring, Storm Line jetting, root cutting, camera 101 000 000 542 63 41 00 Street Light Utilities 22,000 22,000 ▲0.00%PSE street light Power, REET1 eligible 101 000 000 542 64 41 00 Traffic Control Devices 10,000 10,000 ▲0.00%Posts, reflective signs(Fed Req), barricades, cones 101 000 000 542 66 41 00 Snow & Ice Removal 1,000 2,000 ▲100.00%Sand, ice melt 101 000 000 542 67 41 00 Street Cleaning 25,000 25,000 ▲0.00%Street sweeping 101 000 000 542 70 40 00 Street Irrigation Utilities 23,000 23,000 ▲0.00% TOTAL ROAD & ST MAINTENANCE 233,000 236,000 ▲1.29% CAPITAL OUTLAY 101 000 000 594 42 64 00 >$5,000 Equipment, HW & SW 25,000 5,000 ▼80.00% Asset Essentials Licensing $5k, New Plow Truck $75k TOTAL CITY STREET FUND 642,803 645,427 ▲0.41% STREET FUND 2024 Medina Preliminary Budget Workbook V2 115 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: DEVELOPMENT SERV. ENT. FUND, Transfer from Gen. Rev tab: Revenue forcasts, from 2023 actuals YTD 401 000 000 322 10 00 00 Building Permits 621,128$ 800,000$ ▲28.80% 401 000 000 322 11 00 00 Building Permit - Technology Fee 11,065$ 8,000$ ▼27.70% 401 000 000 334 03 10 00 DOE Grant. Shoreline Master Program 135,550$ 75,000$ ▼44.67% 401 000 000 334 04 20 00 DOC Grant 401 000 000 345 81 00 00 Zoning 38,243$ 34,000$ ▼11.09% 401 000 000 345 89 00 00 Planning 180,921$ 181,000$ ▲0.04% 401 000 000 359 00 00 00 Misc. Fine, Penalties, Code 5,000$ 5,000$ ▲0.00% 401 000 000 369 91 00 05 Other-CC Convenience Fees 15,631 18,500 ▲18.35% 401 000 000 395 10 00 00 Proceeds From Sales of Capital Assets REVENUES 1,007,538$ 1,121,500$ ▲11.31% TOTAL DEV. SERV. ENT. FUND 1,007,538 1,121,500 ▲11.31% Revenue 2023 2024 Budget Budget 401 000 000 382 10 00 02 Refundable DS Adv Deposit 25,000.00$ 25,000.00$ ▲0.00%Money taken in for this deposit goes here until used for Consulting Fees 401 000 000 382 10 00 03 Advanced Deposits Used for Consulting Fees 135,000.00$ 101,000.00$ ▼25.19%All Money that is paid to consulting via Advanced Deposit Goes to this Account Total Advanced Deposit $ Brought In:160,000.00$ 126,000.00$ ▼21.25% Advanced Deposits Permitting Fees DEVELOPMENT SERVICES REVENUE 2024 Medina Preliminary Budget Workbook V2 116 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: DEVELOPMENT SERVICES DEPT FTE's: 3.5 Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW) SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada 401 000 000 558 60 11 00 Salaries & Wages 414,095 430,659 ▲4.00%CPI-W=4% COLA 2 non-rep employees; 4% CBA est COLA 2 employees-----see salary model notes for step increase info 401 000 000 558 60 12 00 Overtime 1,300 3,000 ▲130.77%Staff now conduct after-hours CAP open houses. Staff has the option of overtime or comp time. 401 000 000 558 60 11 11 Longevity 401 000 000 558 60 11 14 Education 3,000 3,000 ▲0.00% 401 000 000 558 60 11 16 ICMA 457 Plan 16,500 16,500 ▲0.00%Assumes full participation 401 000 000 558 60 11 17 Opt-Out of Medical 5,276 5,593 ▲6.00% TOTAL SALARIES & WAGES 440,171 458,751 ▲4.22% PERSONNEL BENEFITS 401 000 000 558 60 21 00 Personnel Benefits 138,530 146,842 ▲6.00%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 401 000 000 558 60 23 00 Tuition Reimbursement TOTAL PERSONNEL BENEFITS 138,530 146,842 ▲6.00% SUPPLIES 401 000 000 558 50 31 00 Operating Supplies 2,500 2,000 ▼20.00%Development site signs, business cards, etc. 401 000 000 558 50 32 00 Vehicle Expenses - Gas, Oil, Maint. 3,500 2,500 ▼28.57%Aging vehicle. May require increasing repairs in addition to regular maintenance. TOTAL SUPPLIES 6,000 4,500 ▼25.00% OTHER SERVICES & CHARGES 401 000 000 558 50 03 00 Insurance (WCIA) 40,335 56,794 ▲40.81%Liability rate increase per 7/28 WCIA notice. Property 25%; B&M 5-10%, Crime 5-10% & Auto 25% pending Oct BOD vote notice less 15.56% alloc to DS 401 000 000 558 50 04 00 City Attorney, Dev. Serv.25,000 25,000 ▲0.00%Estimate based upon 2023 DS activity. 401 000 000 558 50 05 00 Technical Services, Software Services 25,207 26,719 ▲6.00%IT - TIG DS allocation of 15.56% of total from CS for Maint, monitoring, helpdesk, incident support 401 000 000 558 50 41 00 Professional Services 40,000 84,000 ▲110.00%Building plan review consultant with activity assumed similar to 2023. Increase of 10% consultant cost in 2024. 401 000 000 558 60 41 01 Planning Consultant 50,000 50,000 ▲0.00%Similar activity to 2023. Increased consultant cost of 10%. Increased use of consultant for building permit review and planning support. 401 000 000 558 60 41 02 Hearing Examiner 25,000 20,000 ▼20.00%Estimate. New services contract will have an effect on the costs. Cost recovery is through fee. 401 000 000 558 50 41 06 Building Inspector Contract 6,000 6,000 ▲0.00%Deputy Building Official performs inspections. $6,000 is contingency, vacations, medical leave, etc. 401 000 000 558 60 42 00 Communications 3,000 3,000 ▲0.00%Estimate based upon prior years activities. 401 000 000 558 60 43 00 Travel & Training 5,000 5,000 ▲0.00%Four DS staff. Budget considers minimum staff training requirements, updated state building code adoption 401 000 000 558 60 49 00 Dues, Subscriptions, Memberships 7,000 2,500 ▼64.29%APA, AICP, WABO, ICC, WSPT, AWC Director. Est. cost increase included. Adjusted 2023 minus cost of 2021 code purchase. 401 000 000 558 60 49 10 Miscellaneous 15,631 29,000 ▲85.53%Bank fees for permits paid by CC which are reimbursed with customer fees, postal expenses for code enforcment, etc. Based on 2023. 401 000 000 558 50 41 08 Sound Testing Consultant 18,000 12,600 ▼30.00%Most of this expense is recovered through fees. New contract and new consultant will cause cost increase. Est. Increase of 20% 401 000 000 558 50 41 55 Shoreline Consultant 3,000 5,000 ▲66.67%Consulting shorelines specialist. Budget est. based upon 2023 activity. Est. + 20% for new consultant and new contract in 2024 Non-budget item TOTAL OTHER SERVICES & CHARGES 263,173 325,613 ▲23.73% CAPITAL OUTLAY 401 000 000 594 XX 64 00 Furniture & Equipment 401 000 000 594 60 64 05 Vehicle 45,000 Vehicle for daily DS use and for general city staff use. This replaces one Tahoe. Inspector Tahoe replacement will be requested for 2025. 401 000 000 594 60 64 00 DS- IT HW/SW >$5K Capital Outlay $27,955 $33,230 ▲18.87%Brightly (E-permitting, public portal) $16,500; BlueBeam (License, Maintenance) $2,730, Replacement of three computers $14,000. TOTAL CAPITAL OUTLAY 27,955 78,230 ▲179.84% TOTAL DEVELOPMENT SERVICES 875,829 1,013,936 ▲15.77% ############################################################################################################################# Expenses 2023 2024 Adopted Preliminary DESCRIPTION Budget Budget Notes: 401 000 000 558 50 41 07 Engineering Consultant 75,000.00$ 56,000.00$ ▼25.33%Grading & drainage Svcs similar to 2023 + 10% est. increase. 84% of 2023 of service costs have been recovered through Adv. Dep. 401 000 000 558 50 41 50 Arborist 60,000.00$ 45,000.00$ ▼25.00%Arborist. More favorable contract in 2024. 51% of the 2023 invoiced service costs,recovered through Adv. Deposit. 401 000 000 582 10 00 02 Refund of DS Adv Deposits 25,000 25,000 ▲0.00%Money returned to Payer upon completion of project Total Consulting Expenses:160,000.00$ 126,000.00$ ▼21.25% Paid For By Advanced Deposits DEVELOPMENT SERVICES FUND Paid For By Permitting Fees 2024 Medina Preliminary Budget Workbook V2 117 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Comments: LEVY STABLIZATION FUND 303 000 000 397 00 30 00 From General Fund 500,000 400,000 Planning to put another $500K into the Fund Via Budget Amendment in 2023 TOTAL RESERVE FUND 1,500,000 1,900,000 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Comments: CONTINGENCY FUND 302 000 000 397 00 01 00 From General Fund - Contingency Fund used to show additonal saved funds TOTAL RESERVE FUND 250,000 250,000 LEVY STABILIZATION FUND CONTINGENCY FUND 118 AGENDA ITEM 8.1 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: CAPITAL PROJECTS FUND REVENUE TAXES 307 000 000 318 34 00 00 Real Estate Excise Tax 1 566,532 562,500 ▼0.71%2023- YTD Annualized Through AUG23, minus 10% per predicted market cool down 307 000 000 318 35 00 00 Real Estate Excise Tax 2 566,532 562,500 ▼0.71% TOTAL TAXES 1,133,065 1,125,000 ▼0.71% 307 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA) 307 000 000 334 03 80 00 State Transp Improv Board Grant - Sidewalks 307 000 000 334 06 91 02 Property II Levy 50,000 50,000 ▲0.00%KC Parks Levy, Nov 2019 went to ballot for renewal, passed, updated to reflect notice rec'd from KC of COM annual portion 307 000 000 334 06 91 05 TIB-LED Streetlight Conversion Grants TOTAL INTERGOVERNMENTAL 50,000 50,000 ▲0.00% 307 000 000 344 10 02 00 Roads Street CIP Improvements TOTAL TRANSPORTATION - - 307 000 000 361 11 00 00 Investment Interest Earnings 70,200 125,000 ▲78.06%Assumes LGIP and Bond Investments Interest, allocated between General Fund (50%) & Capital (50%) 307 000 000 367 00 00 00 Capital Project Donations - Non-Gov 307 000 000 382 20 00 00 Refundable Retainage Deposits OPERATING TRANSFERS - IN 307 000 000 397 00 10 00 From General Fund to Capital 307 000 000 397 00 04 00 From Custodial (relcass 2019 only) 307 000 000 397 00 40 00 From Capital Reserve Fund to Capital - - TOTAL TRANSFERS - - TOTAL CAPITAL PROJECTS FUND 1,253,265 1,300,000 ▲3.73% 2023 2024 Adopted Preliminary ACCOUNT NUMBER DESCRIPTION Budget Budget Notes: TREE FUND REVENUE MISCELLANEOUS REVENUE 103 000 000 345 89 00 00 Other -Tree Replacement 3075 3,075 ▲0.00%Expecting only minimum fines 103 000 000 382 20 00 00 Refundable Retainage Deposits TOTAL MISCELLANEOUS REVENUE 3075 3,075 ▲0.00% TOTAL TREE FUND 3075 3,075 ▲0.00% CAPITAL FUND REVENUE 2024 Medina Preliminary Budget Workbook V2 119 AGENDA ITEM 8.1 Account Code 2024 Budget 2024 Budget Breakdown 2024 PROPOSED PROJECT LIST START DATE DURATION GRANT FUNDS TOTAL COST CITY COST CAPITAL STREETS: STREETS: 105,000.00$ 88th Ave NE Overlay CAPITAL SIDEWALK: SIDEWALK: 700,000.00$ NE 12t Street Pedestrian Improvements (rollover) 130,000.00$ NE 10th Street ADA Updates and Sidewalk Repairs CAPITAL PARKS: PARKS: 50,000.00$ East Trail Improvements 10,000.00$ Points Trail Signage CAPITAL STORMWATER: STORMWATER: 200,000.00$ NE 2nd Pl, 78th Ave NE 150,000.00$ Mapping and Easement assessment CAPITAL BUILDING: BUILDING: 50,000.00$ City Hall Exterior Painting 50,000.00$ City Hall Carpet 20,000.00$ Post Office Painting 30,000.00$ Post Office HVAC TRANSFERS: OTHER: 307 000 000 597 00 30 00 75,000.00$ 75,000.00$ 75,000.00$ Transfer to Street Fund for Road Maintence TOTALS 1,165,000.00$ 1,570,000.00$ 1,570,000.00$ TOTALS -$ -$ -$ TREE FUND: OTHER: 103 000 000 558 60 49 10 30,000.00$ 30,000.00$ Tree Planting and Hazardous Tree Removal 2024 Capital Fund Preliminary Project List 120,000.00$ 520,000.00$ 50,000.00$ 200,000.00$ 307 000 000 595 30 63 01 105,000.00$ 307 000 000 595 30 63 10 830,000.00$ 307.000 000 595 30 63 02 200,000.00$ 350,000.00$ 307 000 000 594 18 60 00 150,000.00$ 307 000 000 594 76 63 20 60,000.00$ 120 AGENDA ITEM 8.1 MEDINA, WASHINGTON AGENDA BILL Monday, October 9, 2023 Subject: Comprehensive Plan Update Category: City Business Staff Contact(s): Stephanie Keyser, Planning Manager Summary Planning Commission has discussed the Housing Element over three meetings and the Community Design Element over two. During the September 26th Planning Commission meeting, it was agreed that the Commission feels both are at a point where Council feedback/direction is warranted. As a reminder, the entire comprehensive plan won’t be voted on until next year. If reading the redlined drafts, if something is red that means it’s existing text that has been moved. If it’s red and underlined, that means that it’s new. Attachment(s) Community Design Element – redlined and clean Housing Element – redlined and clean Budget/Fiscal Impact: N/A Recommendation: N/A – Discussion and direction City Manager Approval: Proposed Commission Motion: N/A Time Estimate: 30 minutes 121 AGENDA ITEM 9.1 1 COMMUNITY DESIGN ELEMENT INTRODUCTION King County countywide planning policies (CPP) direct jurisdictions to encourage growth that improves local neighborhoods and landscapes, and builds a strong sense of place. Thoughtful community design can enhance the quality of life for residents by increasing privacy, encouraging interaction in public spaces, and creating a cohesive sense of place. The Community Design Element provides a framework for community development along with guidelines for construction and street improvements to ensure the protection of the City’s natural and built features. The quality of Medina's neighborhood development is distinct and enhanced by a combination of natural and built features, including the proximity of the lake shore, views, narrow streets with extensive mature landscaping, and large tracts of public and private open space which can be seen from residential lots and City streets. Proximity to urban centers has reduced the pressure to permit higher intensity commercial activities in the city, thereby allowing Medina to maintain its small-town residential character. Street Design and Treatment The design and treatment of Medina’s streets is a major element in the City's appearance. The character and quality of the landscaping of these streets is fundamental are extremely important in maintaining the City's natural, informal character. Over-development of these streets could result in the As Washington cities continue to face pressure to accommodate more growth, thoughtful transportation planning will ensure Medina’s streets can accommodate increased traffic without significant loss of trees and other vegetation, without compromiseing pedestrian safety and enjoyment, and without adding visual clutter to Medina's neighborhoods. Vehicular Surfaces and Parking All collector streets should be maintained as narrow, two-lane roadways except for 84th Avenue NE (from NE 12th Street to the SR 520 bridge/interchange) and the corner of 84th Ave NE and NE 24th Street , which requires additional lanes for turning at intersections. Along collectors, parking is discouraged and the rights-of-way should not be improved for parking except in designated areas. Street rights-of-way in neighborhood areas and private lanes have historically been used to supplement on-site parking. Where practicable, these uses should be minimized and new construction and major remodeling should make provisions for the on-site parking of cars. All long term parking for recreational vehicles, commercial trucks, trailers, and boats should be screened from the public right-of-way, and parking in front yard setbacks should be minimized and screened. The number and width of driveways and private lanes accessing arterial streets should be minimized to reduce potential traffic conflicts and to retain the continuity of landscape, while still meeting fire department requirements. Medina Landscape Plan Trees and vegetation help reduce the impact of development, by providing significant aesthetic and environmental benefits. Trees and other forms of landscaping improve air quality, water 122 AGENDA ITEM 9.1 2 quality, and soil stability. They provide limited wildlife habitat and reduce stress associated with urban life by providing visual and noise barriers between the City's streets and private property and between neighboring properties. They also have great aesthetic value and significant landscaping, including mature trees, is always associated with well-designed communities. It is important that citizens be sensitive to the impact that altering or placing trees may have on neighboring properties. Trees can disrupt existing and potential views and access to sun. Residents are urged required to consult with the City and urged to consult with their neighbors on both removal and replacement of trees and tree groupings. This will help to protect views and to prevent potential problems (e.g., removal of an important tree or planting a living fence). Clear cutting should not be permitted on a property prior to development. The Medina Landscape Plan lists provides planting options landscaping alternatives to perpetuate the informal, natural appearance of Medina's street rights-of-way, public areas, and the adjacent portions of private property. The Landscape Plan provides the overall framework for the improvement goals in these areas and should be reviewed periodically and updated where appropriate. This plan should be used to create landscaping arrangements, which meet the following The goals include: provide a diversity of plant species; screen development from City streets and from neighboring properties; respect the scale and nature of plantings in the immediate vicinity; recognize restrictions imposed by overhead wires, sidewalks, and street intersections; recognize “historical” view corridors; and maintain the City's informal, natural appearance. The Medina Landscape Plan consists of three items: 1. A map diagramming the Landscape Plan for streets and neighborhoods. 2. A chart, “Key to Medina Landscape Plan,” which relates the street and neighborhood designations to appropriate trees, shrubs, and groundcover. 3. A Preferred Landscaping List of Suitable Tree Species List (separate document). That portion of the City' s highly visible street (formally designated as arterials) right-of-way not utilized for the paved roadway, driveways, and sidewalks is to be landscaped as specified in the Medina Landscape Plan, using species from the Preferred Landscaping List of Suitable Tree Species List. This list has been developed to provide a selection of landscape alternatives options applicable to the various City streets and neighborhoods, as indicated on the Landscape Plan. Property owners are encouraged to use the list when selecting landscaping for other areas of their properties. The City's design objective is to maintain the City's natural, low-density, and informal appearance. The City's arterial street rights-of-way should be heavily landscaped with predomi- nantly native trees and shrubs arranged in an informal manner. Fences along the right-of-way should be screened with vegetation so they are not generally visible from the street. The historic 123 AGENDA ITEM 9.1 3 landscaping along the perimeter of the golf course should be retained and/or replaced with suitable trees, approved by the City Arborist. In addition, special design and landscaping consideration should be given to the five entry points to the City. Standards recommended by the Parks Board should be considered. The five entry points are: SR 520 off-ramp at 84th Avenue NE, NE 24th Street at 84th Avenue NE, NE 12th Street at 84th Avenue NE, NE 10th Street at Lake Washington Boulevard, and Overlake Drive East at the City limits. 124 AGENDA ITEM 9.1 4 125 AGENDA ITEM 9.1 5 Street Landscaping Planting strips between a sidewalk and the street should be planted with trees and shrubs from the City's Preferred Landscaping List of Suitable Tree Species List. Grass within street rights-of- way should be limited to those areas noted on the Medina Landscape Plan. Rocks and other barriers shall not be placed within the planting strip without consulting the Public Works Department and obtaining a permit . In historical view corridors, view preservation should be maintained by the selection of appropriate species, and periodic trimming and limb removal of such species. Views which are framed by vegetation or interrupted periodically by trees located along property lines are preferable and more consistent with the City's character than views maintained by clear cutting or topping. If the desire is to preserve or augment views, limb removal and pruning should be employed rather than topping. Consideration should also be given to the removal of taller trees and replacement with shorter species (see Preferred Landscaping Species List) rather than repeated topping. A number of existing streets have drainage ditches adjacent to the roadway. As adjacent properties are developed, or redeveloped, and/or as street improvements are made, the City may require these drainage ways to be placed in pipes and filled, or otherwise improved, and landscaped to City standards. Any resulting area should be landscaped to screen properties from the street. Where natural drainage courses exist, provision should be made to preserve adjacent natural vegetation. The impact of SR 520 on adjacent public and residential properties should also be minimized by landscaping the highway corridor, including the Park & Ride lot, in a manner consistent with the Medina Landscape Plan. Additionally, such landscaping that may impair the visibility of pedestrians, cyclists, and/or vehicles should be discouraged. Property owners are to maintain the rights-of-way landscaping adjacent to their property including mowing, weeding, and preserving safe site lines. 126 AGENDA ITEM 9.1 6 The Landscape Plan isn’t codified. 127 AGENDA ITEM 9.1 7 Public Spaces The City's large open spaces, Fairweather Nature Preserve, Medina Park, and the Overlake Golf & Country Club, are defining elements of Medina's community character. Medina Beach Park, the two schools, and St. Thomas Church and School also contribute to the City's neighborhood character. This isn’t codified. The lists aren’t reflected in the current list of suitable trees. 128 AGENDA ITEM 9.1 8 The distinctive landscaping along the perimeter of the golf course is an important visual feature long identified with Medina. In particular, the long stand of poplars Bowhall Maples along 84th Avenue NE has become a historic visual landmark and is the first thing one sees when entering the City. It is the intent of the City to maintain this landmark. As the existing poplars Bowhall Maples reach the end of their useful life they will need to be replaced with a species that is visually similar, since poplars Bowhall Maples are not on the Preferred Landscaping List of Suitable Tree Species List. The City is working with the Country Club to secure a landscaping plan that maintains the integrity of this historic visual feature. Fairweather Nature Preserve and Medina Park both have a significant area that has been left in a natural state. Fairweather Nature Preserve has a dense stand of trees and understory, and Medina Park has a large wetland. Non-native landscaping has been minimized in both parks, with the exception of a landscaped portion of Medina Park at the corner of NE 12th Street and 82nd Avenue NE. The natural areas and wildlife of these parks should be left undisturbed. If some maintenance activity is required due to severe winds or other destructive forces, these areas should be restored with native species. Landscaping in other areas of these parks should be consistent with the overall natural setting found in the parks. City Hall and Medina Beach Park are located on the site of the former ferry terminal that connected Medina with Seattle. Landscaping in the park has been primarily hedges along the parking area and north property line and maintenance of a number of shade trees. These grounds are used extensively by City residents during the summer months, so landscaping must leave much of the park open. A long-term landscaping, and maintenance, and clearing plan should be developed to maintain this historic site in a manner that is consistent with and enhances public use. GOALS CD-G1 To Rretain Medina’s distinctive and informal neighborhood development pattern. CD-G2 To Mmaintain the informal, natural appearance and safety of the Medina’s street rights-of-way and public areas. POLICIES Citywide Character CD-P1 Preserve and enhance trees as a component of Medina’s distinctive sylvan character. CD-P2 Foster and value the preservation of open space and trails as integral elements to the City. CD-P3 Create a safe, attractive, and connected pedestrian environment for all ages and abilities throughout the city. CD-P4 Support the efforts of individual neighborhoods to maintain and enhance their character and appearance. CD-P5 Establish and maintain iconic gateways at the entry points into the city. 129 AGENDA ITEM 9.1 9 CD-P6 Encourage infill and redevelopment in a manner that is compatible with the existing neighborhood scale. Street Corridors CD-P71 The City shall Mmaintain and implement the Street Design Standards and the Landscaping Plan, including landscaping of arterial street rights-of-way. CD-P82 The City should Rrefine and update the Street Design Standards and Landscaping Plan as needed based on community input. CD-P93 The City's design objective is to maintain the City's natural, lower-density, and informal appearance. Medina’s highly visible streets as identified in the Landscaping Plan should be heavily landscaped with native trees and shrubs arranged in an informal manner. Fences should be screened with vegetation so they are not generally visible from the street. The historic landscaping along the perimeter of the golf course is an iconic part of Medina's character and should be retained and/or replaced in the future with an appropriate selection of trees. Equally as important with this perimeter area is maintaining view corridors into the golf course which contributes a sense of added open space in the heart of the community. CD-P104 Special design and landscaping consideration should be given to the entry points to the City. CD-P11 Consider alternative street and sidewalk designs that enhance walkability, and minimize environmental impacts, including permeable surfaces where feasible and appropriate. CD-P12 Consider opportunities for adding street lighting in areas that are supported by the surrounding neighborhood. CD-P13 Maintain and implement street designs that enable effective traffic calming throughout the city. Open Space CD-P14 Preserve, encourage, and enhance open space as a key element of the community’s character through parks, trails, and other significant properties that provide public benefit. CD-P15 Utilize landscape buffers between different uses to provide natural transition, noise reduction, and delineation of space. CD-P16 Encourage artwork, arts, and community activities in public places, such as parks and public buildings. CD-P17 Where appropriate and feasible, provide landscaping, seating, Dark Sky compliant lighting, and other amenities for sidewalks, walkways, and trails. 130 AGENDA ITEM 9.1 10 Vegetation and Landscaping CD-P185 Residents shall are urged to consult with the City and with their neighbors on both removal and replacement of trees and tree groupings to help to protect views and to prevent potential problems (e.g., removal of an important tree or planting a living fence). CD-P196 Clear cutting is should not be permitted on property prior to, or during, development. CD-P20 Preserve vegetation with special consideration given to the protection of groups of trees and associated undergrowth, specimen trees, and evergreen trees. CD-P21 Promote water conservation in landscape and irrigation system designs. CD-P22 Use Low Impact Development techniques, unless determined to be unfeasible, within the right-of-way. CD-P23 Minimize the removal of existing vegetation when improving streets or developing property unless hazardous or arborist recommended. CD-P24 Encourage and protect systems of green infrastructure, such as urban forests, parks, green roofs, and natural drainage systems, in order to reduce climate-altering pollution and increase resilience to climate change impacts. CD-P25 Encourage concentrated seasonal planting in highly visible, public, and semi-public areas. CD-P26 Encourage landscaping that screens the view of houses from the street. CD-P27 Consider creating a voluntary program to inventory the cities trees to access tree canopy loss. Historic Preservation CD-P28 Consider creating a voluntary program to inventory the city’s historic resources prior to redevelopment. CD-P29 Consider the designation of historic landmark sites and structures to recognize their part in Medina’s history. 131 AGENDA ITEM 9.1 1 COMMUNITY DESIGN ELEMENT INTRODUCTION Thoughtful community design can enhance the quality of life for residents by increasing privacy, encouraging interaction in public spaces, and creating a cohesive sense of place. The Community Design Element provides a framework for community development along with guidelines for construction and street improvements to ensure the protection of the City’s natural and built features. Medina's neighborhood development is distinct and enhanced by the proximity of the lake shore, views, narrow streets with extensive mature landscaping, and large tracts of public and private open space. Proximity to urban centers has reduced the pressure to permit higher intensity commercial activities in the city, thereby allowing Medina to maintain its small-town residential character. Street Design The design of Medina’s streets is a major element in the City's appearance. The character and quality of the landscaping of these streets is fundamental in maintaining the City's natural, informal character. As Washington cities continue to face pressure to accommodate more growth, thoughtful transportation planning will ensure Medina’s streets can accommodate increased traffic without significant loss of trees and other vegetation, without compromising pedestrian safety and enjoyment, and without adding visual clutter to Medina's neighborhoods. Vehicular Surfaces and Parking All collector streets should be maintained as narrow, two-lane roadways except for 84th Avenue NE (from NE 12th Street to the SR 520 bridge/interchange) and the corner of 84th Ave NE and NE 24th Street , which requires additional lanes for turning at intersections. Along collectors, parking is discouraged and the rights-of-way should not be improved for parking except in designated areas. Street rights-of-way in neighborhood areas and private lanes have historically been used to supplement on-site parking. Where practicable, these uses should be minimized and new construction and major remodeling should make provisions for the on-site parking of cars. All long term parking for recreational vehicles, commercial trucks, trailers, and boats should be screened from the public right-of-way, and parking in front yard setbacks should be minimized and screened. The number and width of driveways and private lanes accessing arterial streets should be minimized to reduce potential traffic conflicts and to retain the continuity of landscape, while still meeting fire department requirements. Medina Landscape Plan Trees and vegetation help reduce the impact of development, by providing significant aesthetic and environmental benefits. Trees and other forms of landscaping improve air quality, water quality, and soil stability. They provide limited wildlife habitat and reduce stress associated with 132 AGENDA ITEM 9.1 2 urban life by providing visual and noise barriers between the City's streets and private property and between neighboring properties. They also have great aesthetic value and significant landscaping, including mature trees, is always associated with well-designed communities. It is important that citizens be sensitive to the impact that altering or placing trees may have on neighboring properties. Trees can disrupt existing and potential views and access to sun. Residents are required to consult with the City and urged to consult with their neighbors on both removal and replacement of trees and tree groupings. This will help to protect views and to prevent potential problems (e.g., removal of an important tree or planting a living fence). Clear cutting should not be permitted on a property prior to development. The Medina Landscape Plan provides planting options to perpetuate the informal, natural appearance of Medina's street rights-of-way, public areas, and the adjacent portions of private property. The Landscape Plan provides the overall framework for the improvement goals in these areas and should be reviewed periodically and updated where appropriate. The goals include: provide a diversity of plant species; screen development from City streets and from neighboring properties; respect the scale and nature of plantings in the immediate vicinity; recognize restrictions imposed by overhead wires, sidewalks, and street intersections; recognize “historical” view corridors; and maintain the City's informal, natural appearance. The Medina Landscape Plan consists of three items: 1. A map diagramming the Landscape Plan for streets and neighborhoods. 2. A chart, “Key to Medina Landscape Plan,” which relates the street and neighborhood designations to appropriate trees, shrubs, and groundcover. 3. A Preferred Landscaping List of Suitable Tree Species List (separate document). That portion of the City' s highly visible street (formally designated as arterials) right-of-way not utilized for the paved roadway, driveways, and sidewalks is to be landscaped as specified in the Medina Landscape Plan, using species from the List of Suitable Tree Species. This list has been developed to provide a selection of landscape options applicable to the various City streets and neighborhoods, as indicated on the Landscape Plan. Property owners are encouraged to use the list when selecting landscaping for other areas of their properties. The City's design objective is to maintain the City's natural, low-density, and informal appearance. The City's arterial street rights-of-way should be heavily landscaped with predomi- nantly native trees and shrubs arranged in an informal manner. Fences along the right-of-way should be screened with vegetation so they are not generally visible from the street. The historic landscaping along the perimeter of the golf course should be retained and/or replaced with suitable trees, approved by the City Arborist. 133 AGENDA ITEM 9.1 3 In addition, special design and landscaping consideration should be given to the five entry points to the City. Standards recommended by the Parks Board should be considered. The five entry points are: SR 520 off-ramp at 84th Avenue NE, NE 24th Street at 84th Avenue NE, NE 12th Street at 84th Avenue NE, NE 10th Street at Lake Washington Boulevard, and Overlake Drive East at the City limits. 134 AGENDA ITEM 9.1 4 135 AGENDA ITEM 9.1 5 Planting strips between a sidewalk and the street should be planted with trees and shrubs from the City's List of Suitable Tree Species. Rocks and other barriers shall not be placed within the planting strip without consulting the Public Works Department and obtaining a permit . In historical view corridors, view preservation should be maintained by the selection of appropriate species, and periodic trimming and limb removal of such species. Views which are framed by vegetation or interrupted periodically by trees located along property lines are preferable and more consistent with the City's character than views maintained by clear cutting or topping. If the desire is to preserve or augment views, limb removal and pruning should be employed rather than topping. A number of existing streets have drainage ditches adjacent to the roadway. As adjacent properties are developed, or redeveloped, and/or as street improvements are made, the City may require these drainage ways to be placed in pipes and filled, or otherwise improved, and landscaped to City standards. Any resulting area should be landscaped to screen properties from the street. Where natural drainage courses exist, provision should be made to preserve adjacent natural vegetation. Additionally, such landscaping that may impair the visibility of pedestrians, cyclists, and/or vehicles should be discouraged. Property owners are to maintain the rights-of-way landscaping adjacent to their property including mowing, weeding, and preserving safe site lines. 136 AGENDA ITEM 9.1 6 137 AGENDA ITEM 9.1 7 138 AGENDA ITEM 9.1 8 Public Spaces The City's large open spaces, Fairweather Nature Preserve, Medina Park, and the Overlake Golf & Country Club, are defining elements of Medina's community character. Medina Beach Park, the two schools, and St. Thomas Church and School also contribute to the City's neighborhood character. The distinctive landscaping along the perimeter of the golf course is an important visual feature long identified with Medina. In particular, the long stand of Bowhall Maples along 84th Avenue NE has become a historic visual landmark and is the first thing one sees when entering the City. It is the intent of the City to maintain this landmark. As the existing Bowhall Maples reach the end of their useful life they will need to be replaced with a species that is visually similar, since Bowhall Maples are not on the List of Suitable Tree Species. Fairweather Nature Preserve and Medina Park both have a significant area that has been left in a natural state. Fairweather Nature Preserve has a dense stand of trees and understory, and Medina Park has a large wetland. Non-native landscaping has been minimized in both parks, with the exception of a landscaped portion of Medina Park at the corner of NE 12th Street and 82nd Avenue NE. The natural areas and wildlife of these parks should be left undisturbed. If some maintenance activity is required due to severe winds or other destructive forces, these areas should be restored with native species. Landscaping in other areas of these parks should be consistent with the overall natural setting found in the parks. City Hall and Medina Beach Park are located on the site of the former ferry terminal that connected Medina with Seattle. Landscaping in the park has been primarily hedges along the parking area and north property line and maintenance of a number of shade trees. These grounds are used extensively by City residents during the summer months, so landscaping must leave much of the park open. A long-term landscaping, maintenance and clearing plan should be developed to maintain this historic site in a manner that is consistent with and enhances public use. GOALS CD-G1 Retain Medina’s distinctive and informal neighborhood development pattern. CD-G2 Maintain the informal, natural appearance and safety of the Medina’s street rights- of-way and public areas. POLICIES Citywide Character CD-P1 Preserve and enhance trees as a component of Medina’s distinctive sylvan character. CD-P2 Foster and value the preservation of open space and trails as integral elements to the City. 139 AGENDA ITEM 9.1 9 CD-P3 Create a safe, attractive, and connected pedestrian environment for all ages and abilities throughout the city. CD-P4 Support the efforts of individual neighborhoods to maintain and enhance their character and appearance. CD-P5 Establish and maintain iconic gateways at the entry points into the city. CD-P6 Encourage infill and redevelopment in a manner that is compatible with the existing neighborhood scale. Street Corridors CD-P7 Maintain and implement the Street Design Standards and the Landscaping Plan, including landscaping of arterial street rights-of-way. CD-P8 Refine and update the Street Design Standards and Landscaping Plan as needed based on community input. CD-P9 The City's design objective is to maintain the City's natural, lower-density, and informal appearance. Medina’s highly visible streets as identified in the Landscaping Plan should be heavily landscaped with native trees and shrubs arranged in an informal manner. Fences should be screened with vegetation so they are not generally visible from the street. The historic landscaping along the perimeter of the golf course is an iconic part of Medina's character and should be retained and/or replaced in the future with an appropriate selection of trees. Equally as important with this perimeter area is maintaining view corridors into the golf course which contributes a sense of added open space in the heart of the community. CD-P10 Special design and landscaping consideration should be given to the entry points to the City. CD-P11 Consider alternative street and sidewalk designs that enhance walkability, and minimize environmental impacts, including permeable surfaces where feasible and appropriate. CD-P12 Consider opportunities for adding street lighting in areas that are supported by the surrounding neighborhood. CD-P13 Maintain and implement street designs that enable effective traffic calming throughout the city. Open Space CD-P14 Preserve, encourage, and enhance open space as a key element of the community’s character through parks, trails, and other significant properties that provide public benefit. CD-P15 Utilize landscape buffers between different uses to provide natural transition, noise reduction, and delineation of space. 140 AGENDA ITEM 9.1 10 CD-P16 Encourage artwork, arts, and community activities in public places, such as parks and public buildings. CD-P17 Where appropriate and feasible, provide landscaping, seating, Dark Sky compliant lighting, and other amenities for sidewalks, walkways, and trails. Vegetation and Landscaping CD-P18 Residents shall consult with the City and with their neighbors on both removal and replacement of trees and tree groupings to help to protect views and to prevent potential problems (e.g., removal of an important tree or planting a living fence). CD-P19 Clear cutting is not permitted on property prior to, or during, development. CD-P20 Preserve vegetation with special consideration given to the protection of groups of trees and associated undergrowth, specimen trees, and evergreen trees. CD-P21 Promote water conservation in landscape and irrigation system designs. CD-P22 Use Low Impact Development techniques, unless determined to be unfeasible, within the right-of-way. CD-P23 Minimize the removal of existing vegetation when improving streets or developing property unless hazardous or arborist recommended. CD-P24 Encourage and protect systems of green infrastructure, such as urban forests, parks, green roofs, and natural drainage systems, in order to reduce climate-altering pollution and increase resilience to climate change impacts. CD-P25 Encourage concentrated seasonal planting in highly visible, public, and semi-public areas. CD-P26 Encourage landscaping that screens the view of houses from the street. CD-P27 Consider creating a voluntary program to inventory the cities trees to access tree canopy loss. Historic Preservation CD-P28 Consider creating a voluntary program to inventory the city’s historic resources prior to redevelopment. CD-P29 Consider the designation of historic landmark sites and structures to recognize their part in Medina’s history. 141 AGENDA ITEM 9.1 1 HOUSING ELEMENT INTRODUCTION Medina’s Housing Element describes the community’s vision for ensuring the vitality and character of its neighborhoods while meeting the goals and requirements of tThe Growth Management Act (GMA) requires a housing element that ensures the vitality and character of established neighborhoods and King County’s Countywide Planning Policies (CPP). This element includes: The GMA requires local Housing Elements to include an inventory and analysis of existing and projected housing needs for all economic segments of the community. Medina’s Housing Needs Assessment (HNA) is an addendum to the Housing Element. Through its adopted plans and policies, the city pursues opportunities to: Preserve the quiet, sylvan neighborhood character. Encourage residential development compatible in scale with the surrounding housing. Promote and encourage green building practices. 1. An inventory and analysis of existing and projected housing needs; 2. A statement of goals, policies and objectives, and mandatory provisions for the preservation, improvement, and development of housing, including single-family residences; 3. Identification of sufficient land for housing, including, but not limited to, government assisted housing, housing for low-income families, manufactured housing, multifamily housing, and group homes and foster care facilities; and 4. Adequate provisions for existing and projected needs of all economic segments of the community. In addition, King County countywide planning policies (CPP) require that each jurisdiction take actions that will collectively meet the expected growth in, and make housing available to, all economic segments of the county population. Medina's ability to participate at this level is limited by a lack of available and suitable building sites and the realities of the real estate market. However, the City participates in region-wide planning efforts to address affordable housing and homelessness through ARCH, A Regional Coalition for Housing, described further below. This Housing Element works in conjunction with land use, transportation, capital facilities, and utilities elements in this Comprehensive Plan. For instance, the infrastructure and services required for housing are described in the Capital Facilities and Utilities Elements. Consideration of denser housing along transit corridors supports the city’s transportation objectives. A full understanding of Medina’s housing goals and policies should include an examination of these other Comprehensive Plan elements. 142 AGENDA ITEM 9.1 EXISTING CONDITIONS While Medina is an incorporated city, its character and function are more like that of a mature residential neighborhood within a larger community. According to the 20210 U.S. Census of Population and Housing, there are 1,11632 total housing units in the City. Housing units are in the form of detached single-family units on individual lots. There are no multiple-family structures and current zoning does not allow such development. Medina is an established residential community that abuts single-family residential areas of Hunts Point, Clyde Hill, and Bellevue. Medina maintains a high percentage of owner- occupied units (819.51%) and a vacancy rate of 58.037% percent. Since 201050, the percentage of owner-occupied units has decreased from 898.17% percent, while the vacancy rate has decreased increased from 84.76% percent. Medina's development pattern is consistent with that of neighboring communities. Table 12. Medina Housing Statistics Housing Measure Value Housing units 1,113 Vacant housing units 59 (5.03%) Occupied housing units (households) 1,054 - Owner occupied 859 (81.5%) - Renter occupied 195 (18.5 %) Persons per household 2.8 Source: 2021 U.S. Census Although the number of total housing units in Medina has decreased since the last Comprehensive Plan update, down approximately 4.2% from 1,162 units in 2015 to 1,113 in 2021, the number of larger households has increased. Larger households, composed of 4-or-more people, make up the greatest proportion of Medina’s households at 38.5% (406), followed by 2-person households at 35.5% (374), 1-person households at 17% (178), and finally 3-person households at 9% (96) (Table 2). When the occupancy is separated into homeowners and renters (Table 3), 2-person households make up the largest proportion of owner-occupied units at 39.5% (339), followed by 4-or-more person households at 36.8% (316). 4-or-more person households make up the largest proportion of renter-occupied households at 46.2% (90), followed by 1-person households at 26.7% (52). Table 2. Medina Household Size Household Size Value 1-person 178 (17%) 2-person 374 (35.5%) 3-person 96 (9%) 4-or-more people 406 (38.5%) Total Households 1,054 Source: 2021 U.S. Census 143 AGENDA ITEM 9.1 3 Table 3. Medina Household Size by Occupancy Type Household Size Owner Renter 1-person 126 (14.7%) 52 (26.7%) 2-person 339 (39.5%) 35 (17.9%) 3-person 78 (9.1%) 18 (9.2%) 4-or-more people 316 (36.8%) 90 (46.2%) Total Households 859 195 Source: 2021 U.S. Census This larger household size correlates with more children living in the city. 44% (462) of households in Medina have children and of those, 74% (340) are between the age of 6 to 17 years. In general, Medina has a higher percentage of children under the age of 18 (26.2%) than both King County (20.2%) and the state of Washington (22.1%). This, along with the general population increase in the surrounding jurisdictions, could be a factor in the uptick of bike and park usage that has been noted over the past few years. Consistent with regional and national trends, the proportion of Medina’s population over the age of 65 continues to increase. Residents 65 and older account for 19% of Medina’s population with 39% of those seniors being over the age of 75. 34% of households have one or more people 65 years of age or older and of those, 10.6% are living alone. As a historically single-family residential city, it is this aging population that are most at risk for displacement due to a number of factors that are both within (e.g., encouraging the development of smaller houses, ADU’s, and reducing permit fees) and beyond (e.g., property taxes) the city’s control. PROJECTED HOUSING TARGET NEEDS A housing target, as defined in the GMA, is based on regional forecasts and allocations in Puget Sound Regional Council’s (PSRC) VISION 2050 and sets the minimum expectation for the amount of housing that Medina will need to plan for in the Comprehensive Plan Update for 2024. The City of Medina has a 2019-2044 housing unit target of 19 units as adopted in King County’s Countywide Planning Policies (CPP’s), or 1,132 units by 2044. As part of the Comprehensive Plan update, jurisdictions must demonstrate zoned or planned capacity for their growth target. As a fully buil t-out community with no adjacent land to annex, Medina has an existing buildable net capacity of 8 units which means there is a capacity deficit of 11 units. The predominant development pattern in Medina happens through redevelopment where an older home is demolished and replaced by a new one. With the 2023 passage of missing middle legislation (HB 1110 and HB 1337) by the Washington State Legislature, denser, neighborhood-scale housing such as duplexes will be allowed in every zoning district except for those parcels with a critical area (e.g., the Shoreline Jurisdiction, steep slopes, etc.). Although a deficit of 11 units might initially seem to be an insurmountable goal, the city has always exceeded the growth target set by King County. The middle housing land use change will create an opportunity for Medina to organically and easily meet its growth target through redevelopment. 144 AGENDA ITEM 9.1 According to PSRC’s 2013 Land Use Targets dataset, Medina is expected to accommodate 81 additional households by the year 2035. Given the projected population increase of 46 persons, this increase in households would occur through a gradual reduction of the current average household s ize from 2.80 persons per household to 2.64 persons per household, which is consistent with anticipated demographic changes (see discussion of Future Growth Issues in Land Use Element). The adopted growth target for Medina is an additional 27 housing units by the year 2035. Therefore, the majority of the projected additional households would be accommodated through existing housing stock, increasing Medina’s occupancy rate to approximately 96 percent by the year 2035. For a thorough study of Medina’s existing and projected housing needs, including housing affordable across a range of income levels, please refer to the East King County Housing Analysis (ARCH 2013). AFFORDABLE HOUSING PLAN A major challenge for all Eastside communities is to provide affordable housing opportunities for all economic segments of the community. The Growth Management Act (GMA) affirms the city’s responsibility to meet this challenge in its goal to: Plan for and accommodate housing that is affordable to all economic segments, includ ing emergency and permanent supportive housing; and plan for housing units necessary to meet statewide projections for moderate, low, very low, and extremely low-income households. Medina has several mechanisms to assist in the provision of affordable housing. These are as follows: Adult Family Homes Special Housing Needs such as foster homes, adult daycares, permanent supportive housing, and transitional housing are all permitted within existing households as a home occupation the city. This provides housing opportunities for a segment of the population that often has difficulty obtaining reasonably priced, quality housing. Current regulations allow domestic employees to reside in separate units on the properties where they work. Additional detached units are allowed to be constructed on properties where there is sufficient lot size to meet the underlying, minimum zoning. Accessory dwelling units are permitted in all residential zoning districts subject to the requirements of the Medina Municipal Code. The City makes contributions to ARCH (A Regional Coalition for Housing), to support regional affordable housing. ARCH staff advises the City on addressing existing and projected housing needs, and administers Medina’s affordable housing programs. The ARCH trust fund helps create affordable housing for low- 145 AGENDA ITEM 9.1 5 and very low-income households and people who have special needs or are homeless. Beyond these mechanisms, the City may actively explore other reasonable means to address affordable housing issues. One consideration is to broaden the definition of accessory dwelling units to allow them to be built as separate structures on the same lot, but subject to other existing requirements. This would allow a measure of affordability without significantly changing the City's character, provided that other existing requirements of MMC Section 23.34.020 are met. Medina is part of the U.S. Department of Housing and Urban Development’s (HUD) Seattle-Bellevue Metro Area, which includes all of King County. In 2021, the area median income for the Seattle-Bellevue Metro area was $115,700 while Medina’s median household income was over $250,000 for owner-occupied housing units, $160,856 for renters, and $208,500 across all households. It is important to note that although Medina’s median household income is higher than the AMI, and therefore more households are less likely to face housing affordability challenges than the typical residents of the HUD Seattle- Bellevue Metro Area, Medina does have residents whose incomes fall below. Approximately 18.9% of all Medina households earn less than 80% of the AMI with a higher percentage of renters (33.4%) compared to homeowners (16.5%) earning less than 80% AMI. Renters, who are more likely to be families with children, tend to spend a greater proportion of their income on housing compared to homeowners. More homeowners are persons on fixed incomes, including elderly residents. Policy H-1 of the 2021 King County Countywide Planning Policies (CPP’s) establishes a countywide need for housing in 2044 by percentage of AMI. Table 5 demonstrates the allocation of projected housing units by income level, as established by the CPP’s. To meet the 19 new housing units, King County has allocated 8 units between 0 -30% AMI, 3 units between 31-50% AMI, and 8 units between 51-80% AMI. Medina has an abundance of housing units affordable to an AMI of 81% and greater which is why there are no units allocated in those AMI brackets. This is not to indicate that market rate housing cannot be built, but rather that Medina must plan for and accommodate in a manner that seeks to increase housing choice. Success will primarily be defined by whether Medina has adopted and implemented policies and plan(s) that, taken together and in light of available resources, can reasonably be expected to support and enable the production or preservation of units needed at each affordability level. Table 5. Allocation of Projected Housing Units by Income Level Percentage of Area Median Income (AMI) Units 0-30% 8 31-50% 3 51-80% 8 81-100% 0 101-120% 0 Above 120% 0 146 AGENDA ITEM 9.1 Source: King County Countywide Planning Policies, 2022. Jurisdictions are also required to plan for and accommodate emergency housing and permanent supportive housing. King County has allocated 3 permanent supportive housing units and 4 emergency housing units. Table 6 shows the 2044 projected housing units that include emergency housing and permanent supportive housing units. Table 6. Allocation of Projected Housing Units Including Permanent Supportive and Emergency Housing 0 to ≤30% Emergency Housing Needs Total Non- PSH PSH >30 to ≤50% >50 to ≤80% >80 to ≤100% >100 to ≤120% >120% Net New Need 2019- 2044 5 3 3 8 - - - 4 Source: King County Countywide Planning Policies, 2022. 147 AGENDA ITEM 9.1 7 GOALS H-G1 The City shall Ppreserve and foster the development of a variety of housing types, sizes, and densities development consistent with to accommodate the diverse needs of all members of the community while maintaining Medina’s high-quality residential setting. H-G2 The City shall explore affordable housing opportunities. POLICIES H-P1 The City shall minimize changes to existing zoning designations except as to meet above goals when deemed necessary by citizens. This is a land use policy, not housing. H-P4 When a home is constructed such that it may potentially have no feasible resale market as a single family residence, the owners should be aware that this would not set the stage for a future conversion to a nonresidential use. This is a land use policy, not housing. H-P12 To reduce the loss of households, the City should discourage lot aggregation that impacts the scale and character of the neighborhood. This is a land use policy not housing and one that isn’t reflected in the code. Community Values and Quality Neighborhoods H-P1. Ensure new development is consistent with citywide goals and policies, including but not limited to sustainable site standards, landscaping and tree retention requirements, and diversity of housing options. H-P23. The City shall seek to Mmaintain the informal single family residential character of its neighborhoods including preventing intrusion of non- residential activities. H-P3. Support and encourage through the use of appropriate incentives ways to meet Medina’s housing needs, including a need for a variety of household sizes, incomes, and types. H-P4. Promote fair and equal access to housing for all persons and prohibit any activity that results in discrimination in housing. Development Standards H-P5. Craft regulations and procedures to provide a high degree of certainty and predictability to applicants and the community-at-large to minimize unnecessary time delays in the review of permit applications, while still maintaining opportunities for public involvement and review. 148 AGENDA ITEM 9.1 H-P62. The City shall consider ways to Rrestrict the size and scale of new and remodeled homes in order to retain the informal, sylvan character of the community. H-7. Consider encouraging Dark Sky lighting with new development. H-8. Support and promote the development of accessory dwelling units (ADUs) within new and existing residential developments. Affordable Housing HP-96. The City should Ccontinue participation in regional and inter-jurisdictional organizations, such as King County, A Regional Coalition for Housing (ARCH), and other Eastside jurisdictions to assess the need for and to assist in the provision of affordable housing on the Eastside. H-P10. City shall Ccontinue to make contributions to agencies that support affordable housing. H-P11. Support the construction of housing types that are available to very low, low, and moderate income households. The City shall explore affordable housing opportunities. H-P128. The City shall explore additional Encourage affordable housing options that are compatible with the City’s high-quality residential setting.; including the preservation and rehabilitation of older housing stock to create affordable housing. H-P135. The City should Continue to work with cities and community representatives on countywide, or subregional, state and federal funding sources for housing development, preservation, and related services . H-P14. Limit short-term rentals as they can limit the availability of housing for full- time residents. H-P15 Consider incentives that will encourage the construction of more affordable housing. Special Housing Needs H-P169. Ensure development regulations allow for and have suitable provisions to accommodate housing opportunities for special needs populations. The City shall not discriminate between a residential structure occupied by persons with handicaps and a similar residential structure occupied by a family or other unrelated individuals. H-P170. Provide reasonable accommodation for special housing needs throughout the city, while protecting residential neighborhoods from potential adverse impacts. The City shall assure that zoning does not unduly restrict group homes or other housing options for persons with special needs by making reasonable accommodations in its rules, policies, practices, and services, 149 AGENDA ITEM 9.1 9 when such accommodations may be necessary, to afford persons with disabilities equal opportunity to use or enjoy a dwelling. H-P181. Encourage a range of housing types for seniors that are affordable at a variety of incomes. The City shall permit group living situations that meet the definition of “family status”, including where residents receive such supportive services as counseling, foster care, or medical supervision, within a single family house. H-P19. Encourage and support accessible design and housing strategies that provide seniors the opportunity to remain in their own community as their housing needs change. 150 AGENDA ITEM 9.1 1 HOUSING ELEMENT INTRODUCTION Medina’s Housing Element describes the community’s vision for ensuring the vitality and character of its neighborhoods while meeting the goals and requirements of tThe Growth Management Act (GMA) and King County’s Countywide Planning Policies (CPP). The GMA requires local Housing Elements to include an inventory and analysis of existing and projected housing needs for all economic segments of the community. Medina’s Housing Needs Assessment (HNA) is an addendum to the Housing Element. Through its adopted plans and policies, the city pursues opportunities to: Preserve the quiet, sylvan neighborhood character. Encourage residential development compatible in scale with the surrounding housing. Promote and encourage green building practices. This Housing Element works in conjunction with land use, transportation, capital facilities, and utilities elements in this Comprehensive Plan. For instance, the infrastructure and services required for housing are described in the Capital Facilities and Utilities Elements. Consideration of denser housing along transit corridors supports the city’s transportation objectives. A full understanding of Medina’s housing goals and policies should include an examination of these other Comprehensive Plan elements. EXISTING CONDITIONS While Medina is an incorporated city, its character and function are more like that of a mature residential neighborhood within a larger community. According to the 2021 U.S. Census of Population and Housing, there are 1,113 total housing units in the City. Medina is an established residential community that abuts residential areas of Hunts Point, Clyde Hill, and Bellevue. Medina maintains a high percentage of owner-occupied units (81.5%) and a vacancy rate of 5.03%. Since 2015, the percentage of owner- occupied units has decreased from 89.1%, while the vacancy rate has decreased from 84.7%. Medina's development pattern is consistent with that of neighboring communities. Table 1. Medina Housing Statistics Housing Measure Value Housing units 1,113 Vacant housing units 59 (5.03%) Occupied housing units (households) 1,054 - Owner occupied 859 (81.5%) - Renter occupied 195 (18.5 %) 151 AGENDA ITEM 9.1 Persons per household 2.8 Source: 2021 U.S. Census Although the number of total housing units in Medina has decreased since the last Comprehensive Plan update, down approximately 4.2% from 1,162 units in 2015 to 1,113 in 2021, the number of larger households has increased. Larger households, composed of 4-or-more people, make up the greatest proportion of Medina’s households at 38.5% (406), followed by 2-person households at 35.5% (374), 1-person households at 17% (178), and finally 3-person households at 9% (96) (Table 2). When the occupancy is separated into homeowners and renters (Table 3), 2-person households make up the largest proportion of owner-occupied units at 39.5% (339), followed by 4-or-more person households at 36.8% (316). 4-or-more person households make up the largest proportion of renter-occupied households at 46.2% (90), followed by 1-person households at 26.7% (52). Table 2. Medina Household Size Household Size Value 1-person 178 (17%) 2-person 374 (35.5%) 3-person 96 (9%) 4-or-more people 406 (38.5%) Total Households 1,054 Source: 2021 U.S. Census Table 3. Medina Household Size by Occupancy Type Household Size Owner Renter 1-person 126 (14.7%) 52 (26.7%) 2-person 339 (39.5%) 35 (17.9%) 3-person 78 (9.1%) 18 (9.2%) 4-or-more people 316 (36.8%) 90 (46.2%) Total Households 859 195 Source: 2021 U.S. Census This larger household size correlates with more children living in the city. 44% (462) of households in Medina have children and of those, 74% (340) are between the age of 6 to 17 years. In general, Medina has a higher percentage of children under the age of 18 (26.2%) than both King County (20.2%) and the state of Washington (22.1%). This, along with the general population increase in the surrounding jurisdictions, could be a factor in the uptick of bike and park usage that has been noted over the past few years. Consistent with regional and national trends, the proportion of Medina’s population over the age of 65 continues to increase. Residents 65 and older account for 19% of Medina’s population with 39% of those seniors being over the age of 75. 34% of households have one or more people 65 years of age or older and of those, 10.6% are living alone. As a historically single-family residential city, it is this aging population that are most at risk for 152 AGENDA ITEM 9.1 3 displacement due to a number of factors that are both within (e.g., encouraging the development of smaller houses, ADU’s, and reducing permit fees) and beyond (e.g., property taxes) the city’s control. HOUSING TARGET A housing target, as defined in the GMA, is based on regional forecasts and allocations in Puget Sound Regional Council’s (PSRC) VISION 2050 and sets the minimum expectation for the amount of housing that Medina will need to plan for in the Comprehensive Plan Update for 2024. The City of Medina has a 2019-2044 housing unit target of 19 units as adopted in King County’s Countywide Planning Policies (CPP’s), or 1,132 units by 2044. As part of the Comprehensive Plan update, jurisdictions must demonstrate zoned or planned capacity for their growth target. As a fully built -out community with no adjacent land to annex, Medina has an existing buildable net capacity of 8 units which means there is a capacity deficit of 11 units. The predominant development pattern in Medina happens through redevelopment where an older home is demolished and replaced by a new one. With the 2023 passage of missing middle legislation (HB 1110 and HB 1337) by the Washington State Legislature, denser, neighborhood-scale housing such as duplexes will be allowed in every zoning district except for those parcels with a critical area (e.g., the Shoreline Jurisdiction, steep slopes, etc.). Although a deficit of 11 units might initially seem to be an insurmountable goal, the city has always exceeded the growth target set by King County. The middle housing land use change will create an opportunity for Medina to organically and easily meet its growth target through redevelopment. AFFORDABLE HOUSING A major challenge for all Eastside communities is to provide affordable housing opportunities for all economic segments of the community. The Growth Management Act (GMA) affirms the city’s responsibility to meet this challenge in its goal to: Plan for and accommodate housing that is affordable to all economic segments, including emergency and permanent supportive housing; and plan for housing units necessary to meet statewide projections for moderate, low, very low, and extremely low-income households. Medina has several mechanisms to assist in the provision of affordable housing. These are as follows: Special Housing Needs such as foster homes, adult daycares, permanent supportive housing, and transitional housing are all permitted within the city. This provides housing opportunities for a segment of the population that often has difficulty obtaining reasonably priced, quality housing. Current regulations allow domestic employees to reside in separate units on the properties where they work. Additional detached units are allowed to be constructed on properties where there is sufficient lot size to meet the underlying, minimum zoning. 153 AGENDA ITEM 9.1 Accessory dwelling units are permitted in all residential zoning districts subject to the requirements of the Medina Municipal Code. The City makes contributions to ARCH (A Regional Coalition for Housing), to support regional affordable housing. ARCH staff advises the City on addressing existing and projected housing needs, and administers Medina’s affordable housing programs. The ARCH trust fund helps create affordable housing for low- and very low-income households and people who have special needs or are homeless. Medina is part of the U.S. Department of Housing and Urban Dev elopment’s (HUD) Seattle-Bellevue Metro Area, which includes all of King County. In 2021, the area median income for the Seattle-Bellevue Metro area was $115,700 while Medina’s median household income was over $250,000 for owner-occupied housing units, $160,856 for renters, and $208,500 across all households. It is important to note that although Medina’s median household income is higher than the AMI, and therefore more households are less likely to face housing affordability challenges than the typical residents of the HUD Seattle- Bellevue Metro Area, Medina does have residents whose incomes fall below. Approximately 18.9% of all Medina households earn less than 80% of the AMI with a higher percentage of renters (33.4%) compared to homeowners (16.5%) earn ing less than 80% AMI. Renters, who are more likely to be families with children, tend to spend a greater proportion of their income on housing compared to homeowners. More homeowners are persons on fixed incomes, including elderly residents. Policy H-1 of the 2021 King County Countywide Planning Policies (CPP’s) establishes a countywide need for housing in 2044 by percentage of AMI. Table 5 demonstrates the allocation of projected housing units by income level, as established by the CPP’s. To meet the 19 new housing units, King County has allocated 8 units between 0 -30% AMI, 3 units between 31-50% AMI, and 8 units between 51-80% AMI. Medina has an abundance of housing units affordable to an AMI of 81% and greater which is why there are no units allocated in those AMI brackets. This is not to indicate that market rate housing cannot be built, but rather that Medina must plan for and accommodate in a manner that seeks to increase housing choice. Success will primarily be defined by whether Medina has adopted and implemented policies and plan(s) that, taken together and in light of available resources, can reasonably be expected to support and enable the production or preservation of units needed at each affordability level. Table 5. Allocation of Projected Housing Units by Income Level Percentage of Area Median Income (AMI) Units 0-30% 8 31-50% 3 51-80% 8 81-100% 0 101-120% 0 Above 120% 0 Source: King County Countywide Planning Policies, 2022. 154 AGENDA ITEM 9.1 5 Jurisdictions are also required to plan for and accommodate emergency housing and permanent supportive housing. King County has allocated 3 permanent supportive housing units and 4 emergency housing units. Table 6 shows the 2044 projected housing units that include emergency housing and permanent supportive housing units. Table 6. Allocation of Projected Housing Units Including Permanent Supportive and Emergency Housing 0 to ≤30% Emergency Housing Needs Total Non- PSH PSH >30 to ≤50% >50 to ≤80% >80 to ≤100% >100 to ≤120% >120% Net New Need 2019- 2044 5 3 3 8 - - - 4 Source: King County Countywide Planning Policies, 2022. 155 AGENDA ITEM 9.1 GOAL Preserve and foster the development of a variety of housing types, sizes, and densities to accommodate the diverse needs of all members of the community while maintaining Medina’s high-quality residential setting. POLICIES Community Values and Quality Neighborhoods H-P1. Ensure new development is consistent with citywide goals and policies, including but not limited to sustainable site standards, landscaping and tree retention requirements, and diversity of housing options. H-P2. Maintain the informal residential character of neighborhoods. H-P3. Support and encourage through the use of app ropriate incentives ways to meet Medina’s housing needs, including a need for a variety of household sizes, incomes, and types. H-P4. Promote fair and equal access to housing for all persons and prohibit any activity that results in discrimination in housing. Development Standards H-P5. Craft regulations and procedures to provide a high degree of certainty and predictability to applicants and the community-at-large to minimize unnecessary time delays in the review of permit applications, while still maintaining opportunities for public involvement and review. H-P6. Restrict the size and scale of new and remodeled homes in order to retain the informal, sylvan character of the community. H-7. Consider encouraging Dark Sky lighting with new development. H-8. Support and promote the development of accessory dwelling units (ADUs) within new and existing residential developments. Affordable Housing HP-9. Continue participation in regional and inter-jurisdictional organizations, such as King County, A Regional Coalition for Housing (ARCH), and other Eastside jurisdictions to assess the need for and to assist in the provision of affordable housing on the Eastside. H-P10. Continue to make contributions to agencies that support affordable housing. H-P11. Support the construction of housing types that are available to very low, low, and moderate income households. 156 AGENDA ITEM 9.1 7 H-P12. Encourage affordable housing options that are compatible with the City’s high-quality residential setting including the preservation and rehabilitation of older housing stock to create affordable housing. H-P13. Continue to work with cities and community representatives on countywide, or subregional, state and federal funding sources for housing development, preservation, and related services. H-P14. Limit short-term rentals as they can limit the availability of housing for full- time residents. H-P15 Consider incentives that will encourage the construction of more affordable housing. Special Housing Needs H-P16. Ensure development regulations allow for and have suitable provisions to accommodate housing opportunities for special needs populations. H-P17. Provide reasonable accommodation for special housing needs throughout the city, while protecting residential neighborhoods from potential adverse impacts. H-P18. Encourage a range of housing types for seniors that are affordable at a variety of incomes. H-P19. Encourage and support accessible design and housing strategies that provide seniors the opportunity to remain in their own community as their housing needs change. 157 AGENDA ITEM 9.1 MEDINA, WASHINGTON AGENDA BILL Monday, October 9, 2023 Subject: NE 12th Street Project Update Category: City Council Business Staff Contact: Ryan Osada, Public Works Director Summary The NE 12th Street project originally started as an ADA Sidewalk project. In 2021, Council suggested undergrounding the overhead lines as part of the project. We finalized the plans and specifications early in 2023 and went out for bid. Unfortunately, the bids came in approximately 40% over budget. At the June council meeting, there was direction to throw-out all bids and revise the project to remove undergrounding. This discussion will be to review the impact of moving the six (6) of the existing poles behind the new sidewalk. Attachment(s) Power Point Plans Budget/Fiscal Impact: 2024 Budget $700,000.00 Recommendation: Update only; no action needed. City Manager Approval: Proposed Council Motion: N/A Time Estimate: 15 minutes 158 AGENDA ITEM 9.2 N Vicinity Map 10 1 1 6 4 1 6 9 FOREMAN (CHECK BOX WHEN COMPLETED) PSE Equipment LOCKED/SECURED & Work Area left in CLEAN/SAFE Condition. Grid, Cable, and Switch numbers INSTALLED & VERIFIED. Field Changes RED-LINED on As-built. Indicate correct FUSE SIZE on As-built & VERIFY proper PHASE. Foreman's Signature _______________________________________________ Print Name ___________________________________ Date ______________ Material VERIFIED and CHANGES noted on Paperwork. Total PRIMARY Cable noted on As-built. Company ID#'s RECORDED in correct location on As-built. Deviations noted on the As-built and their reason. I certify that the work performed meets PSE's standards and procedures and that all quality requirements are met. No No No Yes Yes Yes "Flagging Required" "Outages Required" "Locates Required" Owner / Developer Contact Info officeATTN: CITY OF MEDINA N/A N/A RYAN OSADA 425-233-6439 PHONE CABLE TV 11946828 101164169 N/A 108148215 PROJECT PHASE PWR NOTIF#ORDER# Superior UG Expense Removal OH Expense N/A N/A UG Expense OH Expense E-Mail: Cell Phone: Project Manager Contact Information: Manager:LANCE DAVENPORT 206-450-9844 LANCE.DAVENPORT@PSE.COM UTILITIES CONTACT PHONE# COUNTY 1/4 SEC U-MAP NO (POWER) OP MAP Emer Sect Gas Wk Ctr POWER WK CTR PLAT MAP JOINT FACILITIES ARRANGEMENTS DRAWN BY CHECKED BY APPROVED BY FOREMAN #1 FOREMAN #2 MAPPING INCIDENT MAOP Gas Order Elect Order SCALE PAGE ENGR - POWER ENGR - GAS FUNCTION PROJECT MGR PERMITREAL ESTATE/EASEMENT 2 1 REV# 3 DATE DESCRIPTIONBY CONTACT PHONE NO DATE OH CKT MAP CIRCUIT NOUG CKT MAP LANCE DAVENPORT 206-450-9844 3/28/22 KATIE COSTLEY 425-272-7075 3/28/22 N/A N/A N/A KATIE COSTLEY 425-272-7075 3/28/22 RW-124945 MEDINA NE 12TH ST Pedestrian Improvement PRIMARY POLE RELOCATE 7608 NE 12TH ST MEDINA, WA 98039 N/A N/A N/A 101164169 AS NOTED 1 / 5 KING N/A N/A CSPFEPI 25SE-T25N-R05E N/A N/A 2504E100 2505E124 2504E100 OVE-13 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A THIS SKETCH NOT TO BE RELIED UPON FOR EXACT LOCATION OF EXISTING FACILITIES CALL 811 TWO BUSINESS DAYS BEFORE YOU DIG For contacts below dial 1-888-CALL PSE (225-5773) LEGEND CONDUIT RISER OVERHEAD TRANSFORMER JUNCTION VAULT/JUNCTION BOX NEW CONDUCTOR AND OR TRENCH LINE DISCONNECT - FUSED PULL VAULT OR SPLICE VAULT EXISTING POLE DOWN GUY DISCONNECT - UNFUSED NEW POLE PADMOUNT TRANSFORMER SECONDARY HANDHOLE EXISTING CONDUCTOR TO BE REMOVED OR ABANDONED STREET LIGHT TOTAL UNDERGROUND TRANSFORMER ENERGY CUSTOMER DEMAND POINT OR OR OR OVERHEAD JUMPER CONNECTION OVERHEAD CIRCUIT MAP (2505E124) SCALE: NTS SCALE: NTS UNDERGROUND CIRCUIT MAP (2505E100) NE 12TH ST PEDESTRIAN IMPROVEMENT PRIMARY POLE RELOCATE PSE CAPITAL PROJECT GENERAL SPECIFICATIONS Scope of Work PSE project limits : OH Relocation along the NE12th St corridor in Medina General -All work is to be completed per PSE Standards & Practices. Copies of all PSE Standards are available upon request. -Work sites shall be kept clear of debris and all construction materials; equipment and packing shall be removed daily. -Return all unused and removed poles, transformers and hardware to PSE, storeroom. All copper shall be coiled and returned the day it is removed from the poles. Remove all unused pins and insulators. -Return all streetlights, area lights and floodlights to Sumner yard. Preconstruction - Notify appropriate city, County or DOT authorities 48 to 72 hours, or as required by permitting agency, in advance of starting work in Right-of-way involving a Permit. - All system switching shall be approved by System Operations (425-882-4652) a minimum of 48 hours in advance. - Notify customers of all outages 48 hours in advance. Work Drawings & Documents - Field design changes shall be approved by PSE Project Manager or Engineer. - Mark all field changes, equipment ID numbers and Underground cable information in red on Foreman's copy of worksketch. - Return one Foreman's copy of worksketch to Project Manager at completion of job. - When permits are required, a copy shall be available on work site at all times. Safety - Refer to PSE standards 6275.3000 and 6275.6000 for system ground requirements. - Refer to PSE standards 6275.9050 for personal protective grounding requirements. - Refer to PSE standards 6275.9150 for vehicle grounding and barricading requirements. - Proper line clearances shall be taken at the beginning, and released at the end, of each work day, or as otherwise instructed by the System Operator. - Provide signs, barricades, and traffic control in conformance with permit regulations. - Utilize flagging and other vehicle traffic control as necessary and in conformance with local traffic regulations. - Maintain traffic flow as required by permitting agency. Erosion & Sediment Control - Refer to PSE standards 0150.3200 for minimum requirements. - Comply with all requirements of permitting agency. - Installed erosion & sediment devices shall be maintained until vegetation has been re-established or disturbed soil has been otherwise permanently stabilized. Joint Facilities - Coordinate with Communication Companies for transfers. OVERHEAD CONSTRUCTION Poles & Structures - Poles are to be installed or relocated as staked. Unless otherwise noted, all pole location measurements are from the center of the pole. - All new poles set shall be the class indicated on the sketch, or better. Do not set a lower class pole than specified. - Install ground plate assembly on all new poles. Install Switch Ground Assembly per standard specification 6014.1000 at new gang operated switch locations. - Install grid numbers on all new and existing poles as shown on sketch. - Straighten existing poles as indicated or as necessary. - Treat all field-drilled poles with copper napthenate wood preservative. - Remove old poles after communication companies have transferred off and return to PSE storeroom. Fill and crown pole holes and restore area similar to adjacent landscaping. Conductors & Equipment -Transfer all overhead and underground primary, secondary and service conductors and guys to new poles set, unless otherwise indicated on this sketch. -Transfer existing transformers to new poles unless otherwise indicated on this sketch. -Use stirrups to connect all overhead and underground primary taps, and all transformers. Install at all sites being worked within the scope of the project where they are currently missing. -Use 397 AAC and Ampact connectors for all bare conductor feeder jumpers and 600 amp switch jumpers. Install tree wire conductor for jumpers on all poles that are double deadended with tree wire. -Apply grit inhibitor on all Ampact, stirrup, and dead-end connections. -Connect primary taps and transformers to same phase as existing unless otherwise shown on the drawing. -All neutral connections to be made with solid compression connectors. Connect all pole grounds to common neutral. -Use Load-interrupter cutouts (with arc shields) on all primary overhead and underground taps with fused protection above 40T. -Install Wildlife Protectors on all transformers. UNDERGROUND CONSTRUCTION Excavation - Trenching outside of the Right-of-way shall be of sufficient depth to provide a minimum of 36” of cover for primary conductors and 24” of cover for secondary conductors. - Road crossings and all trenches within the Right-of-way shall be of sufficient depth to provide a minimum of 36” of cover for all conductors or as required by the permitting Agency. - All conductors/conduits shall have a minimum of 3” of bed and 3” of clean sand cover. - No rocks larger than 6” shall be included in backfill. - Backfill in road crossings and within the Right-of-way shall be compacted to 95% density or as required by the permitting Agency. - Restore all excavated areas to original condition. - If four or more six inch conduits are installed in a trench, fluidized thermal backfill (FTB) shall be installed around the conduits to a depth of six inches above and to the sides of the conduit, and two inches underneath, per PSE Standard 6790.0140. Vaults & Handholes - Refer to PSE standard 6775.0040 “Vault and Handhole Installation” - Vaults shall be placed level and 2” above final grade in landscaped areas and flush with final grade when placed in hard surface areas. - A minimum 6” bed of 5/8” crushed rock shall be placed under all vaults. - All conduit entrances shall be grouted. Conductors & Conduit - Refer to PSE standard 6800.6000 “PVC Conduit Installation”. - Unless splices are called for, or otherwise noted or approved, conduit risers shall be plumbed directly to road crossing conduits. - Install insulating caps on all unused primary bushings. - All “spare” conduits shall be capped at each end. JOB SITE JOB SITE JOB SITE POLTECO N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 159 AGENDA ITEM 9.2 S S G G G G G G G G W W W W W W W G G W W W W W W W W W W W W W W W W W W W W W W S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S W W W W W W W W W W W W E E E E G G G G G G G G G G G G G G G G G G G G G GG G G G G G G G G G G G G G G G D D D D D D D D D D D D D D D D D D D D G G 8" A C 6" A C 8" P V C 8" PVC 8" CON 4" S T W 2" S T W 4" STW 4" STW 5/ 8 " P E 5/ 8 " M P E 3/ 4 " S T W 5/ 8 " M P E I 5/ 8 " M P E I 5/ 8 " P E 1- 1 / 4 " P E 1- 1 / 8 " M P E I 10" AC 10" AC 10" AC 13 . 2 ' 13 . 0 ' 20.0' 20.0'20.0' 6. 0 ' 20 . 0 ' 13 . 0 ' 16.0' 13 . 0 ' 13 . 1 ' 0+00 1+00 2+00 3+00 Proposed Planter Strip Proposed Planter Strip D D D D D D D D "1200""7608""7620" "1150" "7611" "7629" "7635" "7620" "1200" "7629" "7611""7615" "7635" "7634" NE 12TH ST EV E R G R E E N P O I N T R D #6CUB 33 6 . 4 M C M T W - C A 33 6 . 4 M C M T W - B ABC ABC #6CUB B #6CU B TRANSFER 33 6 . 4 M C M T W - C A 33 6 . 4 M C M T W - B "7608" TRANSFER TRANSFER TRANSFER TRANSFER TRANSFER TRANSFER TRANSFER TRANSFER #6CU A NE 12TH ST SITE PLAN 10 1 1 6 4 1 6 9 SCALE: 1" = 20' UTILITIES CONTACT PHONE# COUNTY 1/4 SEC U-MAP NO (POWER) OP MAP Emer Sect Gas Wk Ctr POWER WK CTR PLAT MAP JOINT FACILITIES ARRANGEMENTS DRAWN BY CHECKED BY APPROVED BY FOREMAN #1 FOREMAN #2 MAPPING INCIDENT MAOP Gas Order Elect Order SCALE PAGE ENGR - POWER ENGR - GAS FUNCTION PROJECT MGR PERMITREAL ESTATE/EASEMENT 2 1 REV# 3 DATE DESCRIPTIONBY CONTACT PHONE NO DATE OH CKT MAP CIRCUIT NOUG CKT MAP LANCE DAVENPORT 206-450-9844 3/28/22 KATIE COSTLEY 425-272-7075 3/28/22 N/A N/A N/A KATIE COSTLEY 425-272-7075 3/28/22 RW-124945 MEDINA NE 12TH ST Pedestrian Improvement PRIMARY POLE RELOCATE 7608 NE 12TH ST MEDINA, WA 98039 N/A N/A N/A 101164169 AS NOTED 2 / 5 KING N/A N/A CSPFEPI 25SE-T25N-R05E N/A N/A 2504E100 2505E124 2504E100 OVE-13 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A POLE RETIREMENT TABLE TEMP TRANSFERS ST. LIGHT TRANSFERS SITE # POLE DATA POLE TEL TV FIBER TRAN RMVD ID NUMBER GRID #HEIGHT CLASS YEAR TOPPED RMVD P03 222972-165413 40 2 1977 P05 222972-165427 45 4 1977 P06 222967-165425 30 UNK 1955 SITE NOTES AT P03 -EXISTING POLE TO BE RELOCATED -INSTALL NEW CLASS 1 - 45' POLE (PD451) 6010.1000 -DEEP SET POLE +1' REQUIRED FOR CROSSWIND -INSTALL 1Ø SINGLE WINGARM (TAW115) 6031.4010 (E/W) -INSTALL (3) INS 4" RIGID CLEVIS (INDNRC) 6015.1000 (N, W, & S) -TRANSFER EXISTING #6CU PRIMARY (E/W) -TRANSFER EXISTING OH SECONDARY (W) -TRANSFER EXISTING 37.5kVA TRANSFORMER -TRANSFER OH SVC'S FROM HSE "7608", "7611", "7615" & "7620" -INSTALL 3" SECONDARY RISER ON NEW S/O BRACKETS (RIS3CSS) 6042.1000 -INSTALL GRID# (222972-165413) AT P05 -EXISTING POLE TO BE RELOCATED -INSTALL NEW CLASS 1 - 45' POLE (PD451) 6010.1000 -INSTALL 1Ø SINGLE WINGARM (TAW115) 6031.4010 (E/W) -INSTALL 1Ø SLACK SPAN DEADEND NORTH (SSDD112) 6031.5010 (N) -TRANSFER EXISTING #6CU PRIMARY (E/W) -TRANSFER EXISTING #2ACSR PRIMARY (N) -TRANSFER EXISTING 25kVA TRANSFORMER -TRANSFER EXISTING 25T FUSE -INSTALL 3" SECONDARY RISER ON NEW S/O BRACKETS (RIS3CSS) 6042.1000 -INSTALL GRID# (222972-165427) AT P07 -EXISTING POLE TO REMAIN -REMOVE EX 1Ø POLE TOP PIN -INSTALL 1Ø SLACK SPAN DEADEND (SSDD112) 6031.5010 (S) -INSTALL 1Ø #2ACSR DEADEND (DE2115) 6031.1040 (N) -INSTALL 3/8" DOWN GUY @ PRIMARY (GYD3SA) 6013.0100 -INSTALL 3/8" DOWN GUY @ NEUTRAL (GYD3SAN) 6013.0100 -INSTALL SINGLE HELIX ANCHOR (ANDH1) 6012.1000 W/ ± 13FT LEAD (S) AT SP1 -LOCATE & INTERCEPT EXISTING TPX SVC TO "1200" -SPLICE ON NEW SECONDARY AND REROUTE TO P03 PER SECONDARY TABLE ON PG 5 AT SP2 -LOCATE & INTERCEPT EXISTING TPX SVC TO "7629" -SPLICE ON NEW SECONDARY AND REROUTE TO P05 PER SECONDARY TABLE ON PG 5 P02 TO P03 -ROLL NEUTRAL FROM COMMON TO PRIMARY POSITION MA T C H L I N E SE E P A G E 3 A A POLE TABLE (NEW) Site # Pole Data Grid #Height Class Year Remarks / Location Ref. P03 222972-165413 45 1 2023 PSE Equip # P05 222982-165404 45 1 2023 PSE Equip # Removed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER REMOVAL Company ID#: Primary phase connected to: Tested Secondary Voltage P03 222972-165413 37.5kVA Removed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER REMOVAL Company ID#: Primary phase connected to: Tested Secondary Voltage P05 222972-165427 25kVA SERVICE RELOCATIONS AND CONVERSIONS NAME AND ADDRESS Meter Number Old Point of Delivery New Point of Delivery Service Notes SHREYA LIU 1200 EVERGREEN POINT RD X144390596 P03 P03 UG SVC TO REMAIN DAVID GEARY 7608 NE 12TH ST X144444634 P03 P03 OH SVC TO BE TRANSFERRED DON E SJOBOEN II 7611 NE 12TH ST X144433661 P03 P03 OH SVC TO BE TRANSFERRED BAOGANG YAO 7615 NE 12TH ST X144433662 P03 P03 OH SVC TO BE TRANSFERRED STEPHANIE WALLACH 7620 NE 12TH ST X144469302 P03 P03 OH SVC TO BE TRANSFERRED DANIEL MILLER 7629 NE 12TH ST X144433681 P05 P05 UG SVC TO REMAIN Installed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER INSTALLATION Company ID#: Primary phase connected to: Tested Secondary Voltage Material ID#: P03 222972-165413 37.5kVA EXISTING Installed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER INSTALLATION Company ID#: Primary phase connected to: Tested Secondary Voltage Material ID#: P05 222972-165472 25kVA EXISTING Standoff Bracket 15" Min Length Conduit Clamp Conduit Field Face Quadrant Climbing Space Road Face Quadrant Climbing Space 5" Min CL LC Direction of Vehicular Traffic NOT TO SCALE CONDUIT RISER PLACEMENT DETAIL TOP VIEW 6" to 12" Under Normal Conditions 40" Min for Single Helix 65" Min for Triple Helix Not To Scale ANCHOR DETAIL - SINGLE HELIX JOINT TRENCH DETAIL Primary Dirt Pile Final Grade 24" Min 36" Min Cover Over Power 48" Max Depth Final Backfill Gas 4" Sand Bedding Property Line intercept (depth varies). SidewalkCurb Location of roof drain 48" Typical Width may vary per Number of Utilities and Conduits 6" or 12" Min Sand Shading Over Gas after Compaction 12" Min R/W or Excavated 12" Typical Power Secondary Power TV & TEL NOTES: 1. If the final backfill contains rocks greater than 8 inches in diameter , install 12 inches compacted sand shading across the full width of the trench. * If the final backfill contains rocks 8 inches in diameter or smaller , install 6 inches compacted sand shading across the full width of the trench. * 2. Rocks greater than 10 inches diameter are not permitted in the final backfill. 3. Sand bedding is required under PSE gas pipe. Bedding is not required for the full width of the trench; it shall extend from the side of the trench nearest to where the gas main/service is installed to a minimum of 6 inches on the opposite side of the gas line. 4. Utilities shall not be stacked over the gas line in the trench. 5. If wet utilities will be included in the trench, please contact PSE or local power company directly for clearance requirements. 6. Reduced clearance of 4 inches between power and communication, must have approval of the communications companies. * Alternatives to full-width trench shading require PSE approval. 12" Min 12" Min Separation 4,5 1,2 1 3 6 6" or 12" Min Sand Shading Over Power after Compaction1 Primary & Secondary-Mainline Gas & Communications (NTS) Utility Pole Erosion Control UTILITY POLE EROSION CONTROL DETAIL NOT TO SCALE Drainage ditches or Dry vegetated sites TOP VIEW DRY DRAINAGE DITCH or DRY VEGETATED SITE SLOPE Place gravel bags for Sediment Trap Place straw mulch on disturbed areaExcavated or Augered Hole Pole SLOPE 160 AGENDA ITEM 9.2 S T T T T T T G G x x W W W W W W W W W W W W W W W W W W W W W W W W W S S S S S S S S S S S S S S S S S S S S S S S S S W S S S S S S S S S S S S S S S S W W W W W W W W W W W W W W W W W W W W W E E E E E T T T T T T G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D 8" CON 4" STW 4" STW1- 1 / 8 " M P E I 1/ 2 " S T W 1- 1 / 8 " P E G G G 1- 1 / 8 " M P E 5/ 8 " P E 1" S T W 1/ 2 " S T W 1-1 / 8 " M P E 10" AC 10" AC 10" AC 13 . 0 ' 13 . 1 ' 19 . 9 ' 19 . 9 ' 20.0' 16.0' 16.0' 16.0' 6. 0 ' 6. 0 ' 13 . 0 ' 13 . 0 ' 4+00 5+00 6+00 7+00 Proposed Planter Strip D D D D D D D D D D D D D D D D "7634""7648""7652""7658" "7804" "7808" "7641" "7641" "7648" "7652" "7715" "7801" "7805" "7803" "7807" "7804" "7658" "7801" "7805" "7809" "7808" "7804" NE 12TH ST NE 12TH ST NE 12TH ST #6CU B B #6CU #6CU #6CU B TRANSFER TRANSFER TRANSFER TRANSFER EX. DB CABLE BØ9345 1/0 AL EX. DB CABLE BØM1411 TRANSFER TRANSFERTRANSFER TRANSFER TRANSFER TRANSFER TRANSFER SITE PLAN 10 1 1 6 4 1 6 9 SCALE: 1" = 20' UTILITIES CONTACT PHONE# COUNTY 1/4 SEC U-MAP NO (POWER) OP MAP Emer Sect Gas Wk Ctr POWER WK CTR PLAT MAP JOINT FACILITIES ARRANGEMENTS DRAWN BY CHECKED BY APPROVED BY FOREMAN #1 FOREMAN #2 MAPPING INCIDENT MAOP Gas Order Elect Order SCALE PAGE ENGR - POWER ENGR - GAS FUNCTION PROJECT MGR PERMITREAL ESTATE/EASEMENT 2 1 REV# 3 DATE DESCRIPTIONBY CONTACT PHONE NO DATE OH CKT MAP CIRCUIT NOUG CKT MAP LANCE DAVENPORT 206-450-9844 3/28/22 KATIE COSTLEY 425-272-7075 3/28/22 N/A N/A N/A KATIE COSTLEY 425-272-7075 3/28/22 RW-124945 MEDINA NE 12TH ST Pedestrian Improvement PRIMARY POLE RELOCATE 7608 NE 12TH ST MEDINA, WA 98039 N/A N/A N/A 101164169 AS NOTED 3 / 5 KING N/A N/A CSPFEPI 25SE-T25N-R05E N/A N/A 2504E100 2505E124 2504E100 OVE-13 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A POLE RETIREMENT TABLE TEMP TRANSFERS ST. LIGHT TRANSFERS SITE # POLE DATA POLE TEL TV FIBER TRAN RMVD ID NUMBER GRID #HEIGHT CLASS YEAR TOPPED RMVD P08 222971-165442 40 2 1977 P09 222971-165456 40 UNK 1972 P10 222992-165458 30 UNK 1972 MA T C H L I N E SE E P A G E 4 B B MA T C H L I N E SE E P A G E 2 A A POLE TABLE (NEW) Site # Pole Data Grid #Height Class Year Remarks / Location Ref. P08 222971-165442 45 1 2023 PSE Equip # P09 222980-165438 45 3 2023 PSE Equip # P10 222992-165458 30 3 2023 PSE Equip # Removed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER REMOVAL Company ID#: Primary phase connected to: Tested Secondary Voltage P08 222971-165442 50kVA SECONDARY HH TABLE Site Vault Size & Cover Type & Size Equipment in Vault Number of Postions Required REMARKS HH1 Existing Existing 1 SERVICE RELOCATIONS AND CONVERSIONS NAME AND ADDRESS Meter Number Old Point of Delivery New Point of Delivery Service Notes DAVIS AMLAND 7658 NE 12TH ST X144444631 P09 P09 OH SVC TO BE TRANSFERRED JEFFREY SPENGLER 7804 NE 12TH ST X144444632 P10 P10 OH SVC TO BE TRANSFERRED JEFFREY SPENGLER 7804 NE 12TH ST X144444635 P10 P10 OH SVC TO BE TRANSFERRED Installed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER INSTALLATION Company ID#: Primary phase connected to: Tested Secondary Voltage Material ID#: P08 222971-165442 50kVA EXISTING SITE NOTES AT P08 -EXISTING POLE TO BE RELOCATED -INSTALL NEW 45' CL 1 POLE AS STAKED (PD451) 6010.1000 -INSTALL 1Ø SINGLE WINGARM (TAW115) 6031.4010 (E/W) -INSTALL INS 4" RIGID CLEVIS (INDNRC) 6015.1000 (E) -TRANSFER EXISTING #6CU PRIMARY (E/W) -TRANSFER EXISTING OH SECONDARY (E) -TRANSFER EXISTING 50kVA TRANSFORMER -TRANSFER EXISTING 25T FUSE -INSTALL 2" PRIMARY RISER ON NEW S/O BRACKETS (RIS2CSS) 6042.1000 -INSTALL 3" SECONDARY RISER ON NEW S/O BRACKETS (RIS3CSS) 6042.1000 -INSTALL GRID# (222971-165442) AT P09 -EXISTING POLE TO BE RELOCATED -INSTALL NEW 45' CL 3 POLE AS STAKED (PD453) 6010.1000 -INSTALL 1Ø SINGLE WINGARM (TAW115) 6031.4010 (E/W) -INSTALL (2) INS 4" RIGID CLEVIS (INDNRC) 6015.1000 (N & W) -TRANSFER EXISTING #6CU PRIMARY (E/W) -TRANSFER EXISTING OH SECONDARY (N & W) -TRANSFER OH SVC FROM HSE "7658" -INSTALL 2" PRIMARY RISER ON NEW S/O BRACKETS (RIS2CSS) 6042.1000 -INSTALL GRID# (222971-165456) AT P10 -INSTALL NEW 30' CL 3 POLE AS STAKED (PD303) 6010.1000 -INSTALL (2) INS 4" RIGID CLEVIS (INDNRC) 6015.1000 -TRANSFER EXISTING OH SECONDARY -TRANSFER OH SVC'S FROM HSE "7804" -INSTALL GRID# (222992-165458) AT SP3 -LOCATE & INTERCEPT EXISTING 1Ø PRIMARY (BØM1411) TO V01 -SPLICE ON NEW PRIMARY AND REROUTE TO P08 PER PRIMARY TABLE ON PG 5 (SPL10J) 6041.2000 AT SP4 -LOCATE & INTERCEPT EXISTING 1Ø PRIMARY (BØ9345) TO V02 -SPLICE ON NEW PRIMARY AND REROUTE TO P09 PER PRIMARY TABLE ON PG 5 (SPL10J) 6041.2000 AT V02 -EXCAVATE 12" AROUND AND 2" BELOW VAULT -REMOVE EXISTING GRATE LID AND REPLACE WITH NEW STD PLATE LID (7656400) AT HH1 -REMOVE EXISTING SECONDARY FROM P08 TO HH1 -INSTALL NEW SECONDARY FROM NEW POLE AT P08 PER SECONDARY TABLE ON PG 5 Vault & Equipment Table Site Approximate Station & Offset From Vlt Center Grid Number Vault Size & Cover Type & Size Equipment In Vault Install Primary Bushings Transformer ID Numbers (Company ID) ASBUILT INFORMATION Foreman-Complete LB ELB10J Per STD 6041.1000 DC MID 7630600 V02 EXISTING 222975 165473 EXISTING 504 Cover w/3' Sq Std Plate Door (7656400)EXISTING -- 6"1,300 - 1,365 lbs NOT TO SCALE AT V02 504 STD PLATE LID 504 Cover w/3' Sq Std Plate Door 4'-8"4'-8" 161 AGENDA ITEM 9.2 D S G W W W W W W W W W W W W W W W W W W W W W W W W W W W W S S S S S S S S S S S S S S S S S S S S S S S S S S S S S W W W S S S S S S S S S S S S S W W W W W W W W W W W W W W W W E E E E E E E E E E E E E E E E E E E T T T T T T T T G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D 6" P V C 8" CON 6" A C 4" STW 4" STW 5/ 8 " P E 5/ 8 " M P E I 5/ 8 " M P E 5/ 8 " M P E 1 1 / 4 " M P E 10" AC 10" AC 13 . 0 ' 19 . 9 ' 16.0' 16.0' 16.0' 6. 0 ' 6. 0 ' 13 . 0 ' 13 . 1 ' 8+00 9+00 10+00 11+00 12+00 13 . 0 ' 13 . 2 ' Proposed Planter Strip Proposed Planter Strip D D D D "7816""7826""7830" N/A "7809""7815" "7815" "7809" "7826" "7830" "7831" "7831" "7816" "7808" NE 12TH ST NE 12TH ST NE 12TH ST 8 0 T H P L N E #6CU #6CU #6CU B B B EX. DB CABLE BØ2981 #2 CU EX. BØABA794 EX.BØH811 EX. BØH812 EX BØG824 TRANSFER TRANSFER TRANSFER TRANSFER TRANSFER TRANSFER TRANSFER SITE PLAN 10 1 1 6 4 1 6 9 SCALE: 1" = 20' UTILITIES CONTACT PHONE# COUNTY 1/4 SEC U-MAP NO (POWER) OP MAP Emer Sect Gas Wk Ctr POWER WK CTR PLAT MAP JOINT FACILITIES ARRANGEMENTS DRAWN BY CHECKED BY APPROVED BY FOREMAN #1 FOREMAN #2 MAPPING INCIDENT MAOP Gas Order Elect Order SCALE PAGE ENGR - POWER ENGR - GAS FUNCTION PROJECT MGR PERMITREAL ESTATE/EASEMENT 2 1 REV# 3 DATE DESCRIPTIONBY CONTACT PHONE NO DATE OH CKT MAP CIRCUIT NOUG CKT MAP LANCE DAVENPORT 206-450-9844 3/28/22 KATIE COSTLEY 425-272-7075 3/28/22 N/A N/A N/A KATIE COSTLEY 425-272-7075 3/28/22 RW-124945 MEDINA NE 12TH ST Pedestrian Improvement PRIMARY POLE RELOCATE 7608 NE 12TH ST MEDINA, WA 98039 N/A N/A N/A 101164169 AS NOTED 4 / 5 KING N/A N/A CSPFEPI 25SE-T25N-R05E N/A N/A 2504E100 2505E124 2504E100 OVE-13 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A POLE RETIREMENT TABLE TEMP TRANSFERS ST. LIGHT TRANSFERS SITE # POLE DATA POLE TEL TV FIBER TRAN RMVD ID NUMBER GRID #HEIGHT CLASS YEAR TOPPED RMVD P11 222971-165468 45 UNK 1972 FOREIGN POLE P12 222971-165482 45 UNK 1972 FOREIGN POLE MA T C H L I N E SE E P A G E 3 B B Removed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER REMOVAL Company ID#: Primary phase connected to: Tested Secondary Voltage P11 222971-165468 37.5kVA Removed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER REMOVAL Company ID#: Primary phase connected to: Tested Secondary Voltage P12 222971-165482 25kVA SERVICE RELOCATIONS AND CONVERSIONS NAME AND ADDRESS Meter Number Old Point of Delivery New Point of Delivery Service Notes TAOHONG ZHENG 7808 NE 12TH ST X144444630 P11 P11 UG SVC TO REMAIN GRACE WANG 7809 NE 12TH ST X144433727 P11 P11 OH SVC TO BE TRANSFERRED ROBERT LONDO 7816 NE 12TH ST X144444629 P11 P11 OH SVC TO BE TRANSFERRED SHIRLEY CRAWFORD 7826 NE 12TH ST X144444636 P12 P12 OH SVC TO BE TRANSFERRED LOUISE HALL-REIDER 7830 NE 12TH ST X144444633 P12 P12 OH SVC TO BE TRANSFERRED Installed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER INSTALLATION Company ID#: Primary phase connected to: Tested Secondary Voltage Material ID#: P11 222971-165468 37.5kVA EXISTING Installed at site: Grid Number: kVA Rating: Foreman to redline the following information TRANSFORMER INSTALLATION Company ID#: Primary phase connected to: Tested Secondary Voltage Material ID#: P12 222971-165482 25kVA EXISTING POLE TABLE (NEW) Site # Pole Data Grid #Height Class Year Remarks / Location Ref. P11 222971-165468 45 3 2023 PSE Equip # P12 222971-165482 45 3 2023 PSE Equip # SITE NOTES AT P11 -EXISTING POLE TO BE RELOCATED -INSTALL NEW 45' CL 3 POLE AS STAKED (PD453) 6010.1000 -INSTALL 1Ø SINGLE WINGARM (TAW115) 6031.4010 (E/W) -INSTALL (2) INS 4" RIGID CLEVIS (INDNRC) 6015.1000 (N & S) -TRANSFER EXISTING #6CU PRIMARY (E/W) -TRANSFER EXISTING 37.5kVA TRANSFORMER -TRANSFER EXISTING 25T FUSE -TRANSFER OH SVC'S FROM HSE "7809" & "7816" -INSTALL 2" PRIMARY RISER ON NEW S/O BRACKETS (RIS2CSS) 6042.1000 -INSTALL 3" SECONDARY RISER ON NEW S/O BRACKETS (RIS3CSS) 6042.1000 -INSTALL GRID# (222971-165468) AT P12 -EXISTING POLE TO BE RELOCATED -INSTALL NEW 45' CL 3 POLE AS STAKED (PD453) 6010.1000 -INSTALL 1Ø SINGLE WINGARM (TAW115) 6031.4010 (E/W) -INSTALL INS 4" RIGID CLEVIS (INDNRC) 6015.1000 (N) -TRANSFER EXISTING #6CU PRIMARY (E/W) -TRANSFER EXISTING 25kVA TRANSFORMER -TRANSFER OH SVC'S FROM HSE "7826" & "7830" -INSTALL GRID# (222971-165482) AT P13 -EXISTING POLE TO REMAIN -REMOVE EXISTING GUY AND ANCHOR -INSTALL 3/8" DOWN GUY @ PRIMARY (GYD3SA) 6013.0100 -INSTALL 3/8" DOWN GUY @ NEUTRAL (GYD3SAN) 6013.0100 -INSTALL SINGLE HELIX ANCHOR (ANDH1) 6012.1000 W/ ± 13FT LEAD (E) AT SP5 -LOCATE & INTERCEPT EXISTING TPX SVC TO "7808" -SPLICE ON NEW SECONDARY AS NEEDED AND REROUTE TO P11 PER SECONDARY TABLE ON PG 5 AT SP6 -LOCATE & INTERCEPT EXISTING 1Ø PRIMARY (BØ2981) TO V03 -SPLICE ON NEW PRIMARY AND REROUTE TO P11 PER PRIMARY TABLE ON PG 5 (SPL10J) 6041.2000 AT V04 -REMOVE EXISTING GRID# -INSTALL NEW GRID# (222961-165471) P12 TO P13 -ROLL NEUTRAL FROM PRIMARY TO COMMON POSITION 162 AGENDA ITEM 9.2 NEW 1/0 RE-USE EX TAG BØM1411 NEW 1/0 RE-USE EX TAG BØ2981 NEW 1/0 RE-USE EX TAG BØ9345 EV E R G R E E N P O I N T R D 80 T H P L N E NEW 350 TPX NE 12TH ST "1200" "7629" "7808" RE-ROUTE EX UG SVC TO P05 RE-ROUTE EX UG SVC TO P03 RE-ROUTE EX UG SVC TO P11 EV E R G R E E N P O I N T R D 80 T H P L N E NE 12TH ST "1200" "7629" "7808" NEW (1) 3" NEW (1) 3" NEW (1) 3" NEW (1) 3" NEW (1) 2"NEW (1) 2" NEW (1) 2" CABLE DIAGRAM 10 1 1 6 4 1 6 9 SCALE: NONE UTILITIES CONTACT PHONE# COUNTY 1/4 SEC U-MAP NO (POWER) OP MAP Emer Sect Gas Wk Ctr POWER WK CTR PLAT MAP JOINT FACILITIES ARRANGEMENTS DRAWN BY CHECKED BY APPROVED BY FOREMAN #1 FOREMAN #2 MAPPING INCIDENT MAOP Gas Order Elect Order SCALE PAGE ENGR - POWER ENGR - GAS FUNCTION PROJECT MGR PERMITREAL ESTATE/EASEMENT 2 1 REV# 3 DATE DESCRIPTIONBY CONTACT PHONE NO DATE OH CKT MAP CIRCUIT NOUG CKT MAP LANCE DAVENPORT 206-450-9844 3/28/22 KATIE COSTLEY 425-272-7075 3/28/22 N/A N/A N/A KATIE COSTLEY 425-272-7075 3/28/22 RW-124945 MEDINA NE 12TH ST Pedestrian Improvement PRIMARY POLE RELOCATE 7608 NE 12TH ST MEDINA, WA 98039 N/A N/A N/A 101164169 AS NOTED 5 / 5 KING N/A N/A CSPFEPI 25SE-T25N-R05E N/A N/A 2504E100 2505E124 2504E100 OVE-13 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A CONDUIT DIAGRAM SCALE: NONE SECONDARY CABLE & CONDUIT TABLE LOCATION CABLE CONDUIT ASBUILT INFORMATION SIZE LENGTH Design (ft) SIZE LENGTH Design (ft) BENDS Foreman - Complete FROM TO (1/0,4/0,350)(in)90°45°22°11°Actual Amount Installed (Conduit & Cable) SP1 P03 350 TPX 15 3 15 1 SP2 P05 350 TPX 25 3 25 1 1 P08 HH1 350 TPX 20 3 15 2 1 SP5 P11 350 TPX 15 3 15 1 1 PRIMARY CABLE & CONDUIT TABLE LOCATION CONDUIT PRIMARY CABLE ASBUILT INFORMATION SIZE Qty LENGTH Design (ft) BENDS PULL PULL Cable LENGTH Design (ft) Cable Numbers Please Record Foreman - Complete FROM TO (in)90°45°22°11°(lbs)Rev (lbs)Size A B C Manufacturer Compound Year Actual Amount Installed (Conduit & Cable) SP3 P08 2 1 25 1 1 1/0 AL JKT 25 M1411 SP4 P09 2 1 25 2 1/0 AL JKT 25 9345 SP6 P11 2 1 15 1 1 1/0 AL JKT 15 2981 TOTALS CONDUIT PRIMARY CABLE SIZE LENGTH Design (ft) BENDS Cable LENGTH Design (ft)(in)90°45°22°11°Size 3 75 4 4 350 TPX 70 2 65 4 2 1/0 JKT - 1Ø 65 163 AGENDA ITEM 9.2 1200 Evergreen Pt Rd Significantly trim Cherry Tree or removal 164 AGENDA ITEM 9.2 7608 NE 12th ST Remove hedge 165 AGENDA ITEM 9.2 7620/7634 NE 12th ST Remove tree and ground cover vegetation 166 AGENDA ITEM 9.2 7615 NE 12th ST Across the street from 7620/7634, delete tensioner pole 167 AGENDA ITEM 9.2 7648 NE 12th ST •Remove two trees. Existing fence is in the ROW. Notice of violation has been sent. 168 AGENDA ITEM 9.2 7658/7804 NE 12th ST •Remove portion of hedge and section of white fence in the ROW 169 AGENDA ITEM 9.2 7808/7816 NE 12th ST •Trim tree behind pole and along frontage •7816 is being redeveloped, possibly removing frontage trees. 170 AGENDA ITEM 9.2 7826/7830 NE 12th ST •Trim maple behind pole and trim along frontage 171 AGENDA ITEM 9.2 MEDINA, WASHINGTON AGENDA BILL Monday, October 9, 2023 Subject: City Manager Review Category: City Business; Update Staff Contact(s): Scott Missall, City Attorney and Jessica Rossman, Mayor Summary The Council is responsible to supervise and annually review the performance of the City Manager. This agenda item reports the current status of the City Manager's Review and upcoming schedule. Current Status The City Council's annual City Manager review process is underway and on schedule. No schedule changes are currently anticipated. Following the last update presented to Council at its September 25 meeting, the following tasks are in process: * The Council Personnel Committee (JR; HG; MJ) finalized and circulated 360 Feedback Surveys to all Councilmembers and all Director/Departmental Manager employees on September 28. The 360 Surveys seek anonymous assessments and comments concerning the City Manager's current-year performance. * The 360 Surveys are expected to be completed and returned to Councilmember Johnston on or before October 9. All 5 staff reviews have already been completed and returned' Councilmember Johnston will compile the information received into a report for presentation to the Council. * The Council will review and discuss the 360 Survey information in executive session per RCW 42.30.110(g) at the Council's October 23 meeting. Upcoming Schedule Pursuant to the Medina Personnel Manual, Chapter 8.04, and Council Resolution No. 411, the next steps in the City Manager review process are currently scheduled as follows: * Oct Mtg #2: Personnel Committee presents preliminary report to Council for discussion and review (open and/or ex. session as may applicable). * Nov Mtg #1: Confidential Council discussion and review in ex. session; Council discussion with City Manager in ex. session; Council provides direction to Personnel Committee to prepare draft final evaluation. * Nov. Mtg #2: Council considers Planning Committee draft final evaluation in ex. session; Council discussion with City Manager in ex. session; Council provides direction to Personnel Committee to prepare final evaluation. 172 AGENDA ITEM 9.3 * Dec Mtg #1: Council takes final action on City Manager evaluation and sets next year compensation in open session. Attachment None Budget/Fiscal Impact: None. Recommendation: Status Update. City Manager Approval: Proposed Council Motion: N/A Time Estimate: 10 minutes 173 AGENDA ITEM 9.3