HomeMy WebLinkAbout06-10-2024 - Agenda Packet
MEDINA CITY COUNCIL
Monday, June 10, 2024
5:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, June 10, 2024 – 5:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Joseph Brazen, Jennifer Garone, Harini Gokul, Mac Johnston, Michael
Luis
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Jennifer S. Robertson
CITY CLERK | Aimee Kellerman
Hybrid Meeting Participation
The Medina City Council has moved to hybrid meetings, offering both in-person and online
meeting participation. In accordance with the direction from Governor Inslee, masking and social
distancing will be optional for those participating in person. Individuals who are participating online
and wish to speak live can register their request with the City Clerk at 425.233.6411 or
email akellerman@medina-wa.gov and leave a message before 2PM on the day of the Council
meeting. Please reference Public Comments for the Council Meeting on your correspondence.
The City Clerk will call on you by name or telephone number when it is your turn to speak. You
will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute
limit. The city will also accept written comments. Any written comments must be submitted by 2
PM on the day of the Council meeting to the City Clerk at akellerman@medina-wa.gov.
Join Zoom Meeting
https://medina-
wa.zoom.us/j/81961696176?pwd=WjRuK3ErVy9jdmttelAvek1VeHkzUT09
Meeting ID: 819 6169 6176
Passcode: 689036
One tap mobile
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1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Brazen, Garone, Gokul, Luis, Johnston, Reeves, Rossman
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2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting may register their
request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and
leave a message before 2PM on the day of the Council meeting. Please reference Public
Comments for the Council Meeting on your correspondence. The City Clerk will call on
you by name or telephone number when it is your turn to speak. You will be allotted 3
minutes for your comment and will be asked to stop when you reach the 3 minute limit.
4. PRESENTATIONS
4.1 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Time Estimate: 10 minutes
5. CITY MANAGER'S REPORT
Time Estimate: 30 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
5.1a City Manager Monthly Report
5.1b Police Monthly Report
5.1c Development Services Monthly Report
5.1d Finance Monthly Report
5.1e Central Services Monthly Report
5.1f Public Works Monthly Report
6. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
6.1 May 2024, Check Register
Recommendation: Approve.
Staff Contact: Ryan Wagner, Director of Finance and HR
6.2 Draft Regular City Council Meeting Minutes of May 13, 2024
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
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6.3 Confirmation of Appointment to the Medina Parks and Recreation Board and Planning
Commission
Recommendation: Confirm the following appointments:
Parks and Recreation Board
- Dana Brekke, Partial Term Position No. 2
Planning Commission
- Julie Barrett, Position No. 6 (reappointment)
Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee
6.4 Adoption of Amended Unified Fee Schedule
Recommendation: Adopt Resolution No. 445.
Staff Contact: Aimee Kellerman, CMC, City Clerk
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
8.1 DRAFT_2025-2030 Six Year CIP, TIP, Non-TIP
Recommendation: Conduct public hearing, receive public comments for discussion.
Staff Contact: Ryan Osada, Public Works Director
Time Estimate: 30 minutes
9. CITY BUSINESS
9.1 Middle Housing Engagement Plan
Recommendation: Review and adopt Resolution No. 444.
Staff Contacts: Jonathan Kesler, AICP, Planning Manager and Jennifer Robertson, City
Attorney
Time Estimate: 20 minutes
9.2 Public Works Project Communication Plan
Recommendation: Discussion and approval.
Staff Contacts: Ryan Osada, Public Works Director and Stephen R. Burns, City
Manager
Time Estimate: 15 minutes
9.3 SR-520 Communication Plan
Recommendation: Discussion and direction.
Staff Contact: Stephen R. Burns, City Manager
Time Estimate: 15 minutes
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
11. PUBLIC COMMENT
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Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
12. EXECUTIVE SESSION
ES-1 RCW 42.30.110 (1)(i)
Time Estimate: 45 minutes
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation
or potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
ES-2 RCW 42.30.110(1)(g)
Time Estimate: 15 minutes
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion
by a governing body of salaries, wages, and other conditions of employment to be
generally applied within the agency shall occur in a meeting open to the public, and
when a governing body elects to take final action hiring, setting the salary of an
individual employee or class of employees, or discharging or disciplining an employee,
that action shall be taken in a meeting open to the public.
Council may take action following one or both of the Executive Sessions.
13. ADJOURNMENT
Next special City Council Meeting: Monday, June 24, 2024 at 5 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS AND EVENTS
Wednesday, June 19, 2024 - Juneteenth - City Hall Closed
Monday, June 24, 2024 - City Council Special Meeting - RETREAT (5:00PM)
Thursday, July 4, 2024 - Independence Day - City Hall Closed
Monday, July 8, 2024 - City Council Meeting (5:00PM)
Monday, July 22, 2024 - City Council Meeting (5:00PM)
Monday, August 12, 2024 - City Council Meeting - Dark No Meeting
Monday, August 26, 2024 - City Council Meeting - Dark No Meeting
Monday, September 2, 2024 - Labor Day - City Hall Closed
Monday, September 9, 2024 - City Council Meeting (5:00PM)
Monday, September 23, 2024 - City Council Meeting (5:00PM)
Monday, October 14, 2024 - City Council Meeting (5:00PM)
Monday, October 28, 2024 - City Council Meeting (5:00PM)
Monday, November 11, 2024 - Veterans Day - City Hall Closed
Tuesday, November 12, 2024 - City Council Meeting (5:00PM)
Monday, November 25, 2024 - City Council Meeting (5:00PM)
Thursday, November 28, 2024 - Thanksgiving Holiday - City Hall Closed
Friday, November 29, 2024 - Day After Thanksgiving Holiday - City Hall Closed
Monday, December 9, 2024 - City Council Meeting (5:00PM)
Monday, December 23, 2024 - City Council Meeting (5:00PM)
Wednesday December 25, 2024 - Christmas Day - City Hall Closed
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, June 10, 2024 Regular Meeting of the Medina City Council was posted
and available for review on Friday, June 7, 2024 at City Hall of the City of Medina, 501 Evergreen
Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-
wa.gov.
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 10, 2024
To: Honorable Mayor and City Council
From: Stephen R. Burns, City Manager
Subject: City Manager Report
The City of Medina along with the Points Communities of Clyde Hill, Hunts
Point, and Yarrow Point are in mediation with WSDOT over maintenance of the
SR 520 Lids. The Points Communities have been in discussions with WSDOT
prior to the bridge re-opening in 2016 over maintenance responsibilities. The
Points Communities have hired Jack McCullough to represent us on this issue.
Both sides met on May 8 and 9 without a resolution. We have agreed to meet
again on June 27, 2024.
At the March 25 Council Meeting, the Council approved the 2024/2025 Council
Work Plan. The plan lays out Council priorities and projects through 2025 and
provides staff direction to ensure these get met. See attached for current
project status.
The City of Medina has been working with WSDOT and the legislature on ways
to reduce the noise coming from the expansion joints on SR 520. This has
been an ongoing issue for Medina since the opening of the new bridge in 2016.
Medina hired Sound View Strategies to assist with resolving the noise issue.
Progress has been made as WSDOT and the University of Washington have
funded a study to find a permanent fix. UW has posted a report on their
progress and is looking for State funding to move forward with “Phase 3”.
Medina and Sound View are working with state legislatures to fund Phase 3 of
the UW study in the next state legislative session.
Bellevue Fire Report – see attached.
2024 City Council Calendar – see attached.
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AGENDA ITEM 5.1a
Contract City Incident Summary (Medina)Jun 3, 2024 9:57:16 AM
Filter statement
Filters
1/2
Alarm Date Range Last Month Is Locked true Is Active true Location City MEDINA, Medina
Fire and EMS
Summary
Count of Total Incidents
Percentage of Incident Type (with count)
300 - Rescue & EMS300 - Rescue & EMS1313300 - Rescue & EMS13
500 - Service Call500 - Service Call11500 - Service Call1
600 - Good Intent Call600 - Good Intent Call11600 - Good Intent Call1
700 - False Alarm700 - False Alarm33700 - False Alarm3
72%6%
6%
17%
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AGENDA ITEM 5.1a
Contract City Incident Summary (Medina)Jun 3, 2024 9:57:16 AM
Filter statement
Filters
2/2
Alarm Date Range Last Month Is Locked true Is Active true Location City MEDINA, Medina
Count of Incidents by Type
Incident Type Group Incident Type Type Code Count
300 - Rescue & EMS EMS call, excluding vehicle accident with injury 321 2
EMS Call, Medical 3211 7
EMS Call, Other Accident/Trauma 3210 2
EMS Call, Unintentional Medical Alert Activation 3119 1
Watercraft rescue 365 1
300 - Rescue & EMS Total 13
500 - Service Call CARES 200 Series Units 5532 1
600 - Good Intent Call Dispatched & canceled en route 611 1
700 - False Alarm Alarm system activation, no fire - unintentional 745 2
Smoke detector activation, no fire - unintentional 743 1
700 - False Alarm Total 3
Count 18
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AGENDA ITEM 5.1a
CITY MANAGER
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Right-of-Way Policies (ROW)Street Vacation Code Update
12/11/2023 - Regular Meeting
Council directed staff to prepare a workplan as to issues and options for
right-of-way management for future Council review and discussion and
prepare a final workplan for review and adoption prior to April 23, 2024.
Council directed staff to take into consideration comments from resident
Rosalie Gann. (12/11/23 minutes). "On a process level, she suggested that
the City Council create requirements to increase transparency and timely
communications with neighbors. Residents should not have to submit a
public records request to find out about an issue that has the potential to
impact their neighborhood. She asked Council to consider a similar process
to construction proposals that are sent out via direct mail and placards
onsite. On a policy level, she requested that Council consider before selling
Medina-owned land, that Council seriously and meticulously anticipate
adverse, long-term, and unintended consequences of the city's sale of
collective land."
February 26, 2024 Council Meeting, City Attorney Jennifer Robertson
updated Council on moratorium.
Council directed staff to prepare a workplan and set the public hearing for
April 8.
Public Hearing and Workplan scheduled for April 8 Council Meeting.
April 8, 2024 City Council Meeting: Council extended moratorium to
October 8.
4/8/2024 - City Business
5/13/2024 - Work Plan
7/8/2024 - Work Plan Follow-up
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*SR-520 Lid: Discussions with
WSDOT SR-520 Lid Maintenance
Points Communities have retained Jack McCullough as our representative
for mediation with WSDOT. Mediator selection and scheduling are ongoing
in discussions between McCullough and WSDOT.
Mediation likely to occur in May 2023, considering mediator availability.
First mediation held May 8 and 9, 2024. On June 3 WSDOT did a
walkthrough of the Lids with Points Communities representatives to explain
maintenance requirements and process. A charette will be held between
the WSDOT and Points Communities representatives on June 27. Another
mediation date is trying to be set up in July.
Council updated on 3/11/24
Council updated on 5/13/24 - ES
Update 6/10/2024
SR-520 Joints Noise Mitigation
3/13/23 - Regular Meeting
Project update by UW prof Per Reinhall and WSDOT engineer Evan Grimm.
Positive technical progress reported.
State legislature did not fund continuation of joint noise mitigation study.
Project suspended pending funding source.
Working with State of Washington to get funding for the University of
Washington Phase 3 testing. Washington State 2024 Transportation
Budget did not include this funding. Staff is continuing to work with
lobbyists to identify other funding possibilities.
Council updated on 3/11/24
City Lobbyists from Soundview Stategies will give Council Updates
Quarterly.
5/13/24 - Presentation
Lobbyist Update
Communication
2/10/24 - City Council Retreat
Develop a plan on how to keep the community informed of status.
Communication Plan will be presented at June 10, 2024 Council Meeting.
CM to coordinate with lobbyist on city communication plan.
6/10/2024
Medina City Council 2024/2025 Work
Plan
* indicates task is over 1 year old
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AGENDA ITEM 5.1a
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Solid Waste Weekly Recycling and Compost
Pick-ups
11/13/23 - Regular Meeting
City Manager Steve Burns gave an update on moving to weekly recycling,
including composting. Staff will invite Wendy Weiker from Republic
Services to give a presentation to Council as well as work on a survey to
send out to the community the first quarter of 2024.
Working with Republic Services to get cost estimates for added service to
residents. A survey to go out to receive input from residents to gage the
level of importance for adding the service.
Survey set for April 1 through April 28, 2024
5/13/24 CC Meeting: Item is tabled and staff will conduct another survey
later this year or early 2025.
5/13/2024 - City Buisiness
On Hold
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Annual City Manager Review Wrap-Up of 2023 Review
Council directed only one specific action for follow-up by City Manager: "To
accelerate his learning of city management policy and process, we ask
Steve to create a learning plan that reflects this feedback and share it with
Council." (S Burns Annual Review, 11/14/23) "The Personnel Committee
will schedule some time to review this with you (Burns)."
Executive session meeting between S Burns and Gokul, Johnston, Reeves, &
Rossman expected to finalize and close out 2023 process
Personnel Committee to schedule meeting for wrap-up of 2023 review.
City Clerk is working with Personnel Committee to set wrap-up of 2023 CM
Review for May 2024. (3/25/24)
Personnel Committee met with CM on 5/30/24 and will give a report out to
Council on 6/10/24 in ES.
6/10/24 ES
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Resident Welcome Packet
Goals: to help new residents have comfortable transition to Medina; to
improve neighbor relations by establishing shared expectations; to improve
emergency preparedness; to market Medina's high quality residential
character and attract people drawn to it
Potential inclusions: # to call before cutting down a tree, garbage bin
rules, noise code quiet hours, construction and landscaping work times,
parking, housewatch program, emergency preparedness
committee/resources, etc.
2/10/24 - City Council Retreat
Council directed staff to look at Resident Welcome Packet and come to
Council with a plan.
City of Medina "Community" page New Residents - adding "Need to Know"
resource box to include # to call before cutting down a tree, garbage bin
rules, noise code quiet hours, construction and landscaping work times,
parking, housewatch program, emergency preparedness
committee/resources, etc. Page located at https://www.medina-
wa.gov/community/page/new-resident-resources.
Staff is preparing a letter from the City addressing Medina specific issues to
be aware of as well as contact resources. First Review for Council will be in
June 2024.
6/10/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Council Goals & Work Plan
Visible and Trackable Online,
including status, current
calendar expectations, and
links to relevant staff work
Tabled until Work Plan is adopted.
3/25/24 City Council Meeting - Work Plan accepted as presented and
leadership staff will track on monthly basis.
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AGENDA ITEM 5.1a
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Short-term Rentals
10/23/23 - Regular Meeting
Council requested that the City Attorney and staff look at… business
licenses for short term rentals. Council will continue their independent
research including in more detail the city of Leavenworth code as it
pertains to short term rentals."
Re vacant homes and issues regarding lack of maintenance and inability to
contact owners/managers when a problem is found, Council requested that
the City Attorney and staff look at current code, specifically right of way
cost recovery and the city's existing nuisance code…
There was also significant discussion regarding whether/how City could
require registration of an agent or other contact if a home is to be left
unoccupied for some period of time, in response to issues raised by Chief
Sass.
Staff to work with City Attorney to determine when to bring to Council.
Businesses Licenses moved to Finance/HR added at July 8, 2024
Presentation. (3/25/24 Meeting)
May 2025
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Vacant Houses
10/23/23 - Regular Meeting
Vacant homes and issues regarding lack of maintenance and inability to
contact owners/managers when a problem is found, Council requested that
the City Attorney and staff look at current code, specifically right of way
cost recovery and the city's existing nuisance code…
There was also significant discussion regarding whether/how City could
require registration of an agent or other contact if a home is to be left
unoccupied for some period of time, in response to issues raised by Chief
Sass.
Staff to work with City Attorney to determine when to bring to Council.May 2025
DEVELOPMENT
SERVICES
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Comprehensive Plan Community Design Element Council First Review on 11/27/23
Element has been drafted by the City. Ready for DSC Review in April 2024
Ready for PSRC and Commerce review.
Housing Element Council First Review on 1/22/24
Element has been drafted by the City. Ready to send to PSRC and
Commerce for Review.
3/25/2024 CC Meeting: Council forwarded to PC's 4/3/2024 Meeting for
their review and comments.
4/23/24 PC Meeting: Planning Commission Second Review and approved
amendments and forwarded to City Attorney and Council Review.
3/25/2024
5/13/2024 - Final Review
Utilities
Started 3/11/2024
3/11/2024 CC Meeting: Council approved to send to PSRC and DOC for
their review.
3/11/2024 - Final Review
Land Use
Started 3/11/2024 3/11/2024
4/8/2024
4/22/2024 - Second Review
5/13/2024 - Final Review
Natural Environment (with Shoreline
Sub-Element)
Estimated to start in April.4/8/2024
4/22/2024 - Second Review
5/13/2024 - Final Review
Transportation & Circulation
Estimated to start in April.4/8/2024
4/22/2024 - Second Review
5/13/2024 - Final Review
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AGENDA ITEM 5.1a
Parks and Open Spaces
Estimated to start in April.
Reviewed by Park Board on 4/15/2024
4/22/2024 CC Meeting: Council pulled for futher changes and discussion.
5/2/2024 DSC Meeting: DSC reviewed and forwarded to Council.
4/8/2024
4/22/2024
5/13/2024
5/28/2024 - Final Review
Capital Facilities
4/22/2024 CC Meeting: Council approved to send to PSRC and DOC for
their review.
3/25/2024
4/22/2024
Stormwater Management
Council & Planning Commission have been asked to consider implications
of increased impervious surface area as a result of development [Staff to
DSC]
Will go on Planning Commission's 2025 Work Plan to determine level of
priority at the November 2024 CC Meeting.
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Zoning Comp Plan
5/22/23 - Regular Meeting
As part of the Comprehensive Plan update, Council directed staff to work
with Planning Commission to look at reconfiguring parts of R-16, creating a
smaller zoning district and applying it to lots that more appropriately fit
that standard, allowing the City greater nuance with zoning controls in the
future.
DSC discussed and agreed on possible approach based on common
understandings within the city, which also included adjustments to
boundaries of adjoining zoning districts.
Planning Manager Jonathan Kesler to include in 2025 Planning Commission
Workplan to be presented to Council at the November 2024 Council
Meeting.
Council and staff to wait until the completion of Comp Plan to determine if
additional action or direction is needed. (3/25/24 Meeting)
11/12/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Lot Coverage
5/22/23 - Regular Meeting
Council also directed staff to work with Planning Commission to look at
decreasing impervious surface and structural coverage per staff
recommendation
Planning Manager Jonathan Kesler to include in the Planning Commission
Workplan to be presented at the November 12, 2024 Medina Council
Meeting.
11/12/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Grant Funding
9/11/23 - Regular Meeting
Council approved staff to apply for the middle housing grant in the amount
of $35,000 with help of Mayor & staff as needed.
Development Services Director Steve Wilcox to provide update to Council
on April 8 at City Manager/Department Directors Report.
4/8/2024 - DS Report
Council Consideration of Hiring
Specialized Experts
11/13/23 - Regular Meeting
Council directed staff to come back to Council at the December meeting
with… potential options, in addition of hiring a planner, to include the cost
savings or increase for use of a land use attorney and consultants.
Hired new Planning Manager, Jonathan Kesler
Hired new City Attorney, Jennifer Robertson
Hired new Planning Consultants, LDC
Completed
Education for Council and PC re: state
legislative requirements Initial planning discussions expected at DSC Q1 of 2024.City Attorney Jennifer Robertson will update Council at the June 24 Council
Meeting.
6/24/2024 - Retreat
Frontage Fees and Impact Fees
Council directed staff to add Undergrounding Utilities (frontage fees and
impact fees) to Middle Housing Work Plan. (2/10/24 Retreat)
Council directed to merge HB 1337 with HB 1110 and add frontage fees and
impact fees as a subpart of HB1110. (3/25/24 meeting)
6/24/2024 - Retreat
Middle Housing Public Engagement
and Communication Plan
5/28/2024
Middle Housing Consultant 5/28/2024
Implementation of HB 1110
Middle Housing and HB 1337
ADU/DADU
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AGENDA ITEM 5.1a
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Wireless Facility Regulations
In Spring 2023, Council discussions relating to T-Mobile proposal that was
unacceptable to community raised questions about whether current
wireless facility code is sufficiently protective of community interests and
character. When code was adopted, Council was assured that it was as
protective as could be within limitations of federal law. That's no longer
clear, given T-Mobile experience. Interest expressed in updating and
strengthening code with this experience in mind, to prevent recurrence as
best possible.
Telecom Law Firm can update Medina' Wireless Facility Regulation for a flat
rate of $12,350. They will prepare and deliver the Small Wireless Facilities
policy and Permit Application Form. Not included in 2024 budget - can
include in 2025 budget. Budget option for 2024 - use City Attorney
funding. Staff to present to Council for discussion and direction.
7/22/2024 - Budget Retreat
March 2025
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Nonadministrative Variances
Policy
2/10/24 - City Council Retreat
Council directed staff to review and amend the non-administrative variance
policy.
Staff to clarify with Council as task assigned during the Council Retreat
Follow-up in March 2024.
4/22/24 CC Meeting - Council forwarded proposed revisions to Planning
Commission for review and processing.
3/25/2024
4/22/2024 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
CAP Minor Code Amendment
Amendment to Construction Activity Permit to require sign for project
down private lane be visible to public, as consistent with sign's notice
purpose.
4/22/24 CC Meting - Council forward proposed revisions to Planning
Commission for review and processing.
4/22/2024 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Violations Section
7/10/23 - Regular Meeting
Council directed staff to include "special treatment for legacy and landmark
trees in the draft ordinance.
9/11/23 - Regular Meeting
Staff will send the proposed changes to the Department of Commerce for
review.
Following the Department of Commerce review, staff will bring an
ordinance to the Council at a future meeting for discussion, direction and
action.
Development Services Director Steve Wilcox to send proposed changes to
DSC for review and discussion at a future DSC Meeting. Placed on the June
24 Council Meeting for discussion and approval.
7/8/2024 - City Business
Updates
1/23/23 - Regular Meeting
Motion Reeves to direct city staff to prepare for Council consideration draft
amendments to the Medina Municipal Code Chapter 16.52 Tree
Management Code according to the six (6) "Short-term Solutions" bullet
points as presented at the 1/23/23 meeting by our tree code consultants.
This was seconded by Zook and carried by a 6:1 (Garone dissented) vote.
Motion Reeves to direct staff to prepare for Council consideration a plan
for a comprehensive review of the Medina Municipal Code Chapter 16.52
Tree Management Code. This was seconded by Johnston and carried by a
6:1 (Garone dissented) vote.
Wilcox to provide a status update at the April 8 Council Meeting during the
City Managers/Department Directors Report.
4/8/2024 - DS ReportTree Code
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AGENDA ITEM 5.1a
FINANCE/HR
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Property Tax Levy Planning Future Planning
Current levy lid lift was a 10 year plan, intended to provide financial
stability through at least 2029. According to the 2024 adopted budget
memo, "crossover to deficit spending is still on track for 2027 with the Levy
stabilization amount predicted to supplement the general fund until at
least 2031."
2/10/24 - City Council Retreat
Council moved Property Tax Levy Planning to the Budget Retreat in June of
2024.
Agenda item will be on the 2024 second quarter Finance Committee
Meeting.
7/22/24 - Budget Retreat
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
HR Lifecycle and Personnel
Manual Updates HR System
10/24/22 - City Council Retreat
Implement a full HR system that covers employee lifecycle" was identified
as one of "priorities for staff to work on in 2023
Finance/HR Director Wagner gave an update on the HR Manual at the
March 11 Council Meeting.
Personnel Committee will discuss at their Mar 26, 2024 Meeting
Revised & Updated Personnel
Manual
Staff reported intent to work with outside vendor to update and streamline
personnel policy manual, while keeping existing Medina-specific policies
intact. Council to review and approve new product after staff work
complete.
Finance/HR Director Wagner to give update on HR Manual at March 11
Council Meeting.
Will go to Personnel Committee for review in June, 2024.
7/8/2024 - Tentative
Adopt process for manual & HR
policy revisions that includes City
Manager and Council
Finance/HR Director Wagner to give update on HR Manual at March 11
Council Meeting.
Will be included as part of the Personnel Manual
Updated City Job Descriptions
Will refer to Personnel Committee to clarify what action Council wants
taken on this item.
In progress.
7/8/2024 - Tentative
Clear Process for Staff Departure
and Related Expectations
Staff needs further clarification from Council on this topic at Retreat Follow-
up Meeting. (Exit Interview???)
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Business License
The City is currently on the waiting list.Presention by Dept of Revenue July
8 Council Meeting
PUBLIC WORKS
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Right of Way Policies Privately Maintained ROW
12/11/23 - Regular Meeting
Council directed "staff to prepare a workplan as to issues and options for
right-of-way management for future Council review and discussion and
prepare a final workplan for review and adoption prior to April 23, 2024.
Based on discussion at the February 26 Council Meeting, Staff and City
Attorney propose to make this Phase 2 in handling the ROW polices. Phase
1 would be to address the Street Vacation Code Update in 2024 and then
handle Phase 2 of Privately Maintained ROW and City ROW Policies in
2025.
February, 2025
City ROW Policy
2/10/24 - City Council Retreat
Create Street ROW Policy to include large lots
Add clarity to "Allowable Parking" to ROW Policy
Staff recommends combining this with Privately Maintained ROW. Based
on discussion at the February 26 Council Meeting, Staff and City Attorney
propose to make this Phase 2 in handling the ROW polices. Phase 1 would
be to address the Street Vacation Code Update in 2024 and then handle
Phase 2 of Privately Maintained ROW and City ROW Policies in 2025.
February, 2025
15
AGENDA ITEM 5.1a
Hedge Reimbursement
Former City Manager Michael Sauerwein presented Council with a "Hedge
Trimming Policy" in September 2019 with the recommendation to create a
formal process to include billing property owners if the City does the work.
Council Action - Council directed staff to work with residents by providing
notice of hedge overgrowth and give them the option to trim themselves or
the city will trim and bill the resident for cost recovery.
No further action has been taken.
* Staff could work with the City Attorney to create an ordinance that allows
the City to be reimbursed for the cost of performing the work to clear the
right-of-way, either by Public Works or hiring an independent vendor to
perform the work.
April 2025
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Stormwater Management Infrastructure
3/28/22 - Regular Meeting
Council directed staff to create a roadmap with priorities tentatively by the
end of the year that will include maintenance as well as Capital projects.
Public Works will work in tandem with Development Services on major
construction projects to determine any impact fees or any up front
requirements for approvals.
11/14/22 - Regular Meeting
Council directed staff to include for future presentations and agenda items
to include… discussion of storm drainage….
Council is provided a yearly CIP that covers capital projects. Stormwater
projects are broadly listed. The Public Works Project List provides specific
projects for the current calendar year. Costs and details are covered during
the January Council Meeting. Storm water
projects are covered specifically in the Project List and are presented to
Council at the January Meeting. Project List will be
included in Public Works Director monthly report.
Updates to be provided twice
annually: January and June
Funding
4/24/23 - Regular Meeting
Council directed staff to move forward with funding stormwater
infrastructure using capital reserves.
CURRENTLY COMPLETED: BUDGETED ACCORDING TO THIS DIRECTION IN
2024. 2024 budget and 6-year CIP/TIP/non-TIP plans call for stormwater
infrastructure funding from REET.11/13/2023 Budget Adoption
In Connection with Comp Plan and
Housing - See Comp Plan under DS
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
77th Ave NE Sidewalk
10/10/22 - Regular Meeting
Council removed a construction plan & contract for the north end of the
77th sidewalk from the consent agenda and "directed staff to come back
with alternative new design options.
At January 2024 meeting, Council discussed new driveway and plantings
apparently permitted by city at the end of the paved sidewalk in the same
location. Council discussion tabled to future meeting after staff has had
further opportunity to consult & consider.
Staff will provide Council with options and take feedback from Council on
77th sidewalk at the March 25 Council Meeting.
Council directed staff to proceed with Option 2 from the March 25, 2024
City Council meeting. (3/25/24 CC Meeting)
In progress. Will mark complete when project is done.
3/25/2024 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Buildings/Facilities
Management Planning
3/13/23 - Regular Meeting
Council directed staff to report back to Council with a list of improvements
for both city hall and the post office. The list of improvements should be in
priority order and noted where in the budget they are funded.
Staff will present to the Council at the March 11 Council Meeting
addressing the priority list of improvements - this cover the two sections
below for City Hall and Post Office.
3/11/2024 - City Business
3/11/2024
16
AGENDA ITEM 5.1a
City Hall
10/9/23 - Regular Meeting
Council also requested that staff add a future agenda item to discuss City
Hall and how we are currently using the building and how we see using the
building in the future as a public resource.
Improvements per CIP/TIP:
2024: Repaint exterior, excluding trim
2025: Repaint interior
2026: Reroof building
Improvements expected per 2024 Capital Fund Preliminary Project List: City
Hall Carpet Replacement
Council also requested that staff add a future agenda item to discuss City
Hall and how we are currently using the building and how we see using the
building in the future as a public resource.
7/8/2024 - City Business
Post Office
Improvements expected per CIP/TIP:
2024: Repaint exterior
2025: Repaint interior
2027: Reroof building
Improvements expected per 2024 Capital Fund Preliminary Project List:
HVAC
Staff will present to the Council at the March 11 Council Meeting
addressing the priority list of improvements - this cover the two sections
below for City Hall and Post Office.
3/11/2024 - City Business
3/11/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Park Memorials Policy
Expected request from Department of Parks & Public Works for simple
policy to govern memorials in Medina Park (who can request, is there a
limit on how many we want in park, how long staff will be expected to
maintain plaques, etc.).
2/10/23 - City Council Retreat
Council referred to Park Board
Osada to work with Park Board on the policy.
On Park Board Agenda for discussion at their March 18, 2024 Meeting.
Osada to prepare draft policy to present at Park Board meeting on May 20,
2024
Added to Park Board Work Plan.
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Parks Management Tennis Courts
7/10/23 - Regular Meeting
Council directed staff to keep status quo, not to add pickleball striping on
existing tennis courts except to extent already done (at Fairweather), & not
to spend more time discussing.
REMOVE AS COMPLETED UPON CONFIRMATION that pickleball conversion
is no longer in CIP/TIP/non-TIP, city budget, or other workplan
Will be removed for approval at the adoption of the updated 6-year CIP/TIP
and Non-TIP in July.
6/10/2024 - CIP/TIP/Non-TIP
7/8/2024 - CIP/TIP/Non-TIP
Points Loop Trail
7/10/23 - Regular Meeting
Replacement signs in budget (2024 Capital Fund Preliminary Project List);
Ryan Osada reports intent to coordinate with other Points Communities for
consistency; Council wants updated map & make available on website.
Osada to report to Council at the June 10 Meeting about the status on the
signs.
6/10/2024 Director Report
Park Board
2/10/24 - City Council Retreat
Council would like Park Board to develop a Work Plan to include a policy for
off-leash and on-leash areas.
Staff will work with Park Board to develop draft work plan. An update will
be provided to Council at the July Council Meeting.
7/8/2024 - City Business
17
AGENDA ITEM 5.1a
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Undergrounding Power Lines
4/24/23 - Regular Meeting
Council requested that staff create an informational page on the city's
website with updated FAQs.
Direction followed presentation demonstrating costs of city-wide
undergrounding, including to individual homeowners with older homes.
Council discussed desires to inform residents and empower individual
neighborhoods to understand what undergrounding would entail for them
and consider Local Improvement Districts if desired.
Consider wrap-up report to confirm what action has been taken to comply
with Council's direction
Completed in 2023 - see https://www.medina-
wa.gov/publicworks/page/faq-utility-undergrounding-medina
12/1/2023
CENTRAL
SERVICES
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
POLICE
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
18
AGENDA ITEM 5.1a
2024/2025 Potential Council Workplan Agenda Dates
2024
March
March 25
a. 77th Ave Street ROW
b. *Comp Plan Elements:
Housing
Capital Facilities
April
April 8
a. Street Vacation Ext.
b. Grant Funding for
Middle Housing
c. Tree Code Updates
d. *Comp Plan Elements:
Land Use
Natural Environment
Transportation &
Circulation
Parks & Open Space
April 22
a. CAP Minor Code
Amendment
b. *Comp Plan
c. Nonadministrative
Variances Policy
May
May 13
a. Legislative Updates
b. Republic Services
Solid Waste Update
c. *Comp Plan Elements:
Natural Environment
Trans. & Circulation
Housing
Land Use
Parks & Open Space
May 28
a. Republic Services
Solid Waste-Tentative
b. *Comp Plan
c. Middle Housing
Consultant Discussion
d. Middle Housing
Engagement Plan
June
June 10
a. Communication Plan
for SR 520 Expansion
Joint Noise
b. Resident Welcome
Packet
c. Parks Management
Tennis Courts –
CIP/TIP
d. Parks Management
Points Trail – CIP/TIP
e. Public Works
Communication Plan
June 24 - Retreat
a. Education for CC/PC
re: state legislature
requirements
b. Transportation Impact
Fees
July
July 8
a. Street Vacation Work
Plan Follow-up
b. Buildings/Facilities
Management Planning
City Hall
c. Parks Management
Work Plan
d. Parks Management
Tennis Courts
e. Tree Code Violations
Section
f. HR Personnel Policy -
Tentative
g. Updated Job
Descriptions - Tentative
July 22 CC Mtg / Budget
Retreat
h. *Comp Plan
i. Wireless Facilities
Regulations
j. Property Tax Levy
Planning
k. Pro
August – No meetings
September
September 9
a. *Comp Plan
October
October 14
a. *Comp Plan
November
November 12
a. Lot Coverage
b. Zoning Comp Plan
December
NOTE – The items listed in this document do not reflect all agenda items for Council Meetings
19
AGENDA ITEM 5.1a
2024/2025 Potential Council Workplan Agenda Dates
2025
1. Short Term Rentals – May 2025
2. Vacant Houses – May 2025
3. Wireless Facility Regulations – March 2025
4. Hedge Reimbursement – April 2025
5. Right-of-Way Policies – February 2025
Highlights Colors Represent Department Lead :
1. City Manager
2. Development Services
3. Finance/HR
4. Public Works
20
AGENDA ITEM 5.1a
JANUARY 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation Oath of Office - New Councilmembers Kellerman
Presentation Election of Mayor/Deputy Mayor Kellerman
Consent Agenda December 2023, Check Register Approve.
Consent Agenda DRAFT CC Minutes Adopt minutes
Consent Agenda 2024 Salary Schedule Amendment Wagner Adopt Ord. NO. 1024
Legislative Hearing None
Public Hearing None
City Business
Executive Session RCW 42.30.110 (1)(i)
JANUARY 22, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Inslee Best Contract Approval for City
Attorney Services Burns
Legislative Hearing
Public Hearing
City Business
Introduction of New Planning Manager
and Comp Plan Update Wilcox/Kesler
City Business
Housing Comprehensive Plan Elements
and Update Kesler
City Business
Council Committee and Regional
Meetings Burns
FEBRUARY 12, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation Introduction of new City Attorney
Consent Agenda
Consent Agenda January and 13th Month Check Register
Consent Agenda Approved PC 11/20/2023 Minutes
Consent Agenda Approved PB 12/12/2023Minutes
MEDINA CITY COUNCIL
2024 AGENDA/ACTION CALENDAR
Meetings scheduled for 5:00 pm, online (unless noticed otherwise).
21
AGENDA ITEM 5.1a
Consent Agenda DRAFT CC 1/8, 1/11, 1/22 Minutes
Legislative Hearing None
Public Hearing None
City Business 2021 WA State Building Code Update Wilcox Update/Discussion Approved
City Business Comp Plan Update Kesler
FEBRUARY 26, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation None
Consent Agenda None
Legislative Hearing None
Public Hearing None
City Business
Moratorium on Applications for Right-of-
Way Vacation Burns/Robertson
Discussion and
direction
Public Hearing date
set April 8th
City Business
Medina Comprehensive Plan Update -
Revised Flow Chart for Comp Plan
Review Kesler Approved
City Business Comprehensive Plan Utility Element RevieKesler Direction Given
MARCH 11, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
January and February 2024, Check
Register
Consent Agenda PC minutes 1/23/24
Consent Agenda
Consent Agenda DRAFT CC Minutes
Consent Agenda
NE 12 Street Pedestrian Improvements
REBID Contract
Legislative Hearing None
Public Hearing None
City Business
Comp Plan Utilities Element Final
Review 30 minutes Kesler
Discussion and
approve.
City Business
Comp Plan Land Use Element Gap
Analysis - 60 minutes Kesler
Discussion and
direction.
City Business
Medina Facilities Improvements -
Priority List 15 minutes Osada/Burns
City Business
Human Resource Manual Update 20
minutes Wagner/Burns
22
AGENDA ITEM 5.1a
MARCH 25, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
King County Councilmember Claudia
Balducci - 30 minutes
Consent Agenda none
Consent Agenda none
Legislative Hearing none
Public Hearing none
City Business
Comprehensive Plan Elements:
*Housing
*Capital Facilities
- 60 Minutes Kesler
City Business 77th Street ROW 30 minutes Burns/Osada
City Business Retreat Work Plan Follow-up 45 Minutes Burns
APRIL 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation State Auditor Office - Exit Conference Wagner
Presentation ARCH Presentation
Consent Agenda March 2024, Check Register Approve
Consent Agenda Approved PB minutes Receive and file.
Consent Agenda Approved PC minutes Receive and file.
Consent Agenda DRAFT CC Minutes Adopt
Consent Agenda
Sexual Assault Awareness Month
Proclamation Approve
Consent Agenda
Proclamation Celebrating 55th Annual
Municipal Clerks Week Kellerman Approve
Consent Agenda
Ordinance Creating E-Vehicle Safety
Code Sass Adopt Ordinance
Consent Agenda ARCH Budget and Workplan Burns Approve
Consent Agenda
Repeal Adoption of the 2021 Wildland
Urban Interface Code Wilcox Adopt Ordinance
Public Hearing
Street Vacation Moratorium Extension
and Work Plan Burns/Robertson Approve
23
AGENDA ITEM 5.1a
City Business
Comp Plan Elements:
Land Use
Natural Environment
Transportation & Circulation
Parks & Open Space
- 60 Minutes Kesler
Executive Session RCW 42.30.110 (1)(i)
APRIL 22, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Legislative Hearing
Public Hearing
City Business
Comp Plan Elements:
Land Use - 2nd look
30 Minutes Kesler
Discussion and
direction
City Business
Comp Plan Elements:
Housing 2nd look
30 Minutes Kesler
Discussion and
direction
City Business
Comp Plan Elements:
Natural Enviroment Transportion
- 60 Minutes Kesler approve.
City Business
Comp Plan Elements:
Natural Environment - Final
Transportation & Circulation - Final
Parks & Open Space -Final TBD After PC
meeting on 4/18
Kesler approve.
City Business
Nonadministrative Variances Policy - 30
Minutes Wilcox
Discussion and
direction
City Business CAP Text Amendments - 20 minutes Wilcox Approval
Executive Session RCW 42.30.110 (1)(i)10 minutes
24
AGENDA ITEM 5.1a
MAY 13, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Legislative Update and Check-in by
Soundview Strategies Burns
Consent Agenda
Consent Agenda April 2024, Check Register Approved
Consent Agenda Approved PC Minutes Approved
Consent Agenda DRAFT CC Minutes Approved
Consent Agenda Fee Schedule Update Wilcox Approve Approved
Consent Agenda
2024 ADA Improvements & Overlay - TIB
UCE forms Osada
Consent Agenda
Proclamation in Recognition of National
Police Week and Peace Officer Day: May
15 - 21, 2024 Adopted
Consent Agenda
Proclamation in Recognition of National
Safe Boating Week: May 18-24, 2024 Adopted
Legislative Hearing None
Public Hearing None
City Business
Gas-Powered Leaf Blowers Discussion -
15 Minutes Burns
Discussion and
Direction
City Business
Republic Services Solid Waste Survey
Results - 15 Minutes Burns
Discussion and
Direction
City Business
City Business
Comp Plan Update: a) Natural
Environment
b) Transportation & Circulation
c) Housing
d) Land Use
- 60 Minutes Kesler
City Business
Comprehensive Plan Update - Review of
Parks and Open Spaces
Executive Session RCW 42.30.110 (1)(i) - 15 Minutes
25
AGENDA ITEM 5.1a
MAY 28, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation T-Mobile Presentation on Cell Tower Burns/Wilcox
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business Comp Plan Update - 60 Minutes Kesler
City Business
Middle Housing Consultant Discussion -
20 Minutes - TENTATIVE Burns/Wilcox
City Business
Middle Housing Engagement Plan - 15
Minutes - TENTATIVE Burns/Robertson
JUNE 10, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda May 2024, Check Register
Consent Agenda
Consent Agenda DRAFT CC Minutes
Consent Agenda PB and PC Appointment Confirmations Kellerman
Consent Agenda
Adoption of Resolution No. 445 - Fee
Schedule Update Kellerman
Consent Agenda
Legislative Hearing
Public Hearing
DRAFT Six-Year CIP/TIP/Non-TIP Plan -
30 Minutes Osada
City Business
Middle Housing Engagement Plan
Resolution No. 444 Kesler Adopt Resolution
City Business Public Works Communication Plan Osada
City Business
SR-520 Community Communication Plan
- 15 Minutes Burns
City Business
Executive Session RCW 42.30.110 (1)(i) Potential Litigation
Executive Session RCW 42.30.110 (1)(g)
26
AGENDA ITEM 5.1a
JUNE 24, City Council Retreat Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
Middle Housing Legislation Elements -
90 Minutes Robertson/Burns
City Business Transportion impact fees -Tentative Kesler
City Business
Education for CC/PC re: state legislature
requirements Robertson
JULY 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Introduction to City Business Licenses by
Department of Revenue Eric Jones Wagner
Consent Agenda
Consent Agenda June 2024, Check Register
Consent Agenda
Consent Agenda
Consent Agenda DRAFT CC Minutes
Consent Agenda Six-Year CIP/TIP/Non-TIP Plan Osada Adopt
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business Comp Plan Update - 60 Minutes Kesler
City Business
Tree Code Violations Code Amendment -
30 Miinutes Wilcox
Discussion and
Approval
City Business
City Hall Use and Public Resource - 15
Minutes Osada/Burns
City Business
Park Board DRAFT Work Plan Update -
TENTATIVE Osada
City Business HR Personnel Policy - Tentative Wagner
City Business Updated Job Descriptions - Tentative Wagner
27
AGENDA ITEM 5.1a
City Business Street Vacation Work Plan Follow-up Burns/Robertson
Executive Session
July 22, City Council Budget Retreat, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business Comp Plan Update - 60 Minutes Kesler
City Business Wireless Facilities Regulations Wilcox/Burns
City Business Property Tax Levy Planning Wagner/Burns
AUGUST 12, COUNCIL DARK - NO MEETING
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
August 26, COUNCIL DARK - NO MEETING
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
SEPTEMBER 9, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
28
AGENDA ITEM 5.1a
Presentation
Legislative Update and Check-in by
Soundview Strategies Burns
Consent Agenda
Consent Agenda July/August 2024, Check Register
Consent Agenda
Consent Agenda
Consent Agenda DRAFT CC Minutes
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing Preliminary 2025 Budget Wagner
City Business Comp Plan Kesler
City Business
City Business
City Business
City Business
Executive Session
SEPTEMBER 23, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business Preliminary 2025 Budget - Deep Dive Wagner
City Business
City Business
OCTOBER 14, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
29
AGENDA ITEM 5.1a
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing Preliminary 2025 Budget Wagner
City Business Comp Plan Kesler
City Business
City Business
City Business
City Business
Executive Session
OCTOBER 28, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
NOVEMBER 12, (TUESDAY) City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
30
AGENDA ITEM 5.1a
Consent Agenda
Legislative Hearing
Public Hearing Final 2025 Budget and Salary Schedule Wagner Adopt
Public Hearing 2025 Property Tax Resolution Wagner Adopt
City Business 2025 Planning Commission Work Plan Kesler
Discussion and
Approval
City Business Republic Services Update Burns
City Business
City Business
Executive Session
NOVEMBER 25, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
DECEMBER 9, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Legislative Update and Check-in by
Soundview Strategies Burns
Consent Agenda
Consent Agenda November 2024, Check Register
Consent Agenda
Consent Agenda
Consent Agenda Draft CC Minutes
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
31
AGENDA ITEM 5.1a
City Business
City Business
City Business
City Business
City Business
Executive Session
DECEMBER 23, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
Parking Lot Items:
Float Plane Moorage
Street Vacation Code Review
Airbnb Code Review
Code Enforcement Discussion
Cost vs Service Analysis and Advance Deposit
In Progress:
American Towers Franchise
Street Vacation Moratorium
32
AGENDA ITEM 5.1a
MEDINA POLICE DEPARTMENT
DATE: June 10, 2024
TO: Stephen R. Burns, City Manager
FROM: Jeffrey R. Sass, Chief of Police
RE: Police Department Update – May 2024
The following is a summary highlighting some of the Medina Police Department activity in May, 2024.
Follow up:
Nothing to report.
Medina Elementary School “Walk to School” Day:
The Medina Police Department walked with the children and parents of Medina Elementary as part of the
annual “Walk to School” day. The officers had a great time with the kids and parents!
Axon Taser Virtual Reality Training:
To stay on the cutting edge of law enforcement training and de-escalation techniques, officers participated in a
two-day training course provided by Axon (tasers, body cameras, evidence software, etc.) on the Medina Police
Department’s new virtual reality training program. The program offers officers opportunities to engage in
33
AGENDA ITEM 5.1b
lifelike scenarios and practice their skills in de-escalation, communication, less-lethal weapons and accuracy.
This two-day training was the training needed to make these officers the trainers for the rest of the agency
personnel. By having this technology at our disposal, officers will be able to train during the times in between
calls for service without having to put together a more robust training day.
Dignitary Visit:
President Biden visited a private residence for a fundraising event.
Marine Patrol:
Nothing to report.
34
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY SUMMARY
MAY 2024
FELONY CRIMES
Fraud 2024-00002411 05/22/2024
A resident from the 3600 block of Evergreen Point Road came to the police station to report that a credit card
was fraudulently opened in their name without their permission. A report was taken with no suspect information
available at this time.
Fraud 2024-00002489 05/28/2024
Officers were dispatched to the 2500 block of Medina Circle for a report of a fraudulent charge on a credit card.
The victim notified their bank and was subject to no monetary loss. A report was taken with no suspect
information available at this time.
Possession of Stolen Vehicle 2024-00002504 05/29/2024
Officers were alerted to a stolen vehicle that entered the city and triggered the city’s license plate reader camera
system. Officers were able to locate the stolen vehicle and apprehend the driver in the 7600 block of NE 10th
Street. The driver of the vehicle was booked into jail, charges were filed with the prosecuting attorney’s office
and the vehicle was impounded from the scene.
MISDEMEANOR CRIMES
Disturbance 2024-00002292 05/15/2024
Officers were dispatched to the 3200 block of Evergreen Point Road for a report of two males belligerently
knocking at the door to a residence and insisting they were supposed to get inside for a party. Officers arrived
quickly and detained both individuals. Charges were filed with the prosecuting attorney’s office.
Hit & Run, Theft, Trespass, MV Prowl 2024-00002420 05/23/2024
A vehicle that smashed into the front entrance to the Bellevue Porche dealership fled to Medina and ultimately
crashed into the garage door of a residence in the 1400 block of Evergreen Point Road. The driver fled the
scene, walked through several yards, checked door handles to vehicles and stole an e-bike before leaving the
area prior to officers being able to contain the area. Officers were able to ascertain that the subject driving was
the registered owner of the vehicle and obtained several surveillance camera images of him as he committed his
crimes. Officers contacted the local police department where the subject resides and were able to recover the
stolen e-bike and have it returned to the owners. Search warrants were served to strengthen the evidence against
the suspect and charges will be filed with the prosecutor’s office once the information requested in the search
warrants is received.
35
AGENDA ITEM 5.1b
Malicious Mischief 2024-00002459 05/26/2024
Officers were dispatched to the 1100 block of 84th Avenue NE for a report of a window having been smashed
out of a vehicle. Nothing was taken from inside the vehicle. Under investigation.
Order Violation 2024-00002477 05/27/2024
The nightshift officer conducted a traffic stop in the 2400 block of Evergreen Point Road and noticed that the
registered owner of the vehicle was the petitioner of a no contact order of which the passenger was the
respondent. The officer placed the passenger under arrest for violating the court order and forwarded charges
with the prosecuting attorney’s office for review.
Theft 2024-00002484 05/28/2024
Officers were dispatched to the 8300 block of NE 12th Street for a report of a stolen Apple Watch having been
activated on a map in this area after it was lost approximately a week prior. Report was taken with no further
investigatory information available.
OTHER
Traffic Collision 2024-00002082 05/02/2024
Officers were dispatched to the intersection of NE 24th Street at 78th Avenue NE for a report of a three-vehicle,
minor injury traffic collision. Failure to yield to the right of way was the likely cause of the collision.
36
AGENDA ITEM 5.1b
CRIMES Current Month YTD 2024 YTD 2023 Year-End 2023
Burglary 0 0 2 6
Vehicle Prowl 0 8 3 11
Vehicle Theft 0 0 2 4
Theft (mail & all other)3 16 14 22
ID Theft/Fraud 2 4 5 22
Malicious Mischief (Vandalism)1 7 9 13
Domestic Violence 1 3 4 10
Disturbance, Harassment & Non-DV Assault 2 6 4 28
TOTAL 9 44 43 116
COMMUNITY POLICING Current Month YTD 2024 YTD 2023 Year-End 2023
Drug Violations 0 1 0 0
Community Assists 2 131 69 197
Marine 1 3 2 7
House Watch Checks 57 326 365 1016
School Zone 24 149 97 206
Behavioral Health 0 2 12 46
TOTAL 84 612 545 1472
TRAFFIC Current Month YTD 2024 YTD 2023 Year-End 2023
Collisions
Injury 1 2 2 2
Non-Injury 0 1 8 14
Non-Reportable 0 1 0 0
TOTAL 1 4 10 16
Traffic Enforcement
Citations 4 17 4 12
Infractions 25 125 61 131
Warnings 127 810 813 1928
TOTAL 156 952 878 2071
LICENSE PLATE READER EVENTS Current Month YTD 2024 YTD 2023 Year-End 2023
LPR alerts that were recovered 2 6 --
LPR alerts that were not located 10 24 --
LPR alerts that were located, not apprehended 0 2 --
TOTAL 12 32 --
CALLS FOR SERVICE Current Month YTD 2024 YTD 2023 Year-End 2023
Animal 2 11 18 43
Residential Alarms 16 86 99 235
Missing Person 0 0 2 3
Suspicious Activity/Area Checks 77 307 302 804
TOTAL 95 404 421 1085
ADMINISTRATIVE Current Month YTD 2024 YTD 2023 Year-End 2023
Public Disclosure Requests Received 5 16 31 75
Concealed Pistol License Applications Processed 2 14 21 38
TOTAL 7 30 52 113
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY REPORT
MAY, 2024
37
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY SUMMARY
MAY, 2024
FELONY CRIMES
Nothing to report.
MISDEMEANOR CRIMES
DUI 2024-00002406 05/22/2024
The nightshift officer was patrolling the area of the SR-520 offramp and the Hunts Point
roundabout when he noticed a vehicle enter the roundabout and commit multiple traffic
violations. Upon further investigation following a traffic stop on the vehicle, the officer
arrested the driver for driving under the influence and forwarded charges to the
prosecuting attorney’s office for review.
Malicious Mischief 2024-00003403 05/26/2024
Officers were dispatched to the 3000 block of Hunts Point Road for a report of a vehicle
window having been smashed out overnight. Nothing was taken from inside the vehicle,
and no other vehicles were damaged in the area. Report taken with no suspect
information available at this time.
OTHER
Nothing to report.
38
AGENDA ITEM 5.1b
CRIMES Current Month YTD 2024 YTD 2023 Year-End 2023
Burglary 0 0 0 1
Vehicle Prowl 0 1 0 3
Vehicle Theft 0 0 0 0
Theft (mail & all other)0 0 1 1
ID Theft/Fraud 0 1 3 3
Malicious Mischief (Vandalism)1 1 1 1
Domestic Violence 2 4 1 3
Disturbance, Harassment & Non-DV Assault 1 2 1 6
TOTAL 4 9 7 18
COMMUNITY POLICING Current Month YTD 2024 YTD 2023 Year-End 2023
Drug Violations 0 0 0 0
Community Assists 6 22 8 21
Marine 0 0 0 2
House Watch Checks 2 13 20 53
Behavioral Health 0 1 1 5
TOTAL 8 36 29 81
TRAFFIC Current Month YTD 2024 YTD 2023 Year-End 2023
Collisions
Injury 0 0 0 0
Non-Injury 0 0 0 1
Non-Reportable 1 1 0 0
TOTAL 1 1 0 1
Traffic Enforcement
Citations 2 6 1 7
Infractions 7 25 27 49
Warnings 34 206 195 400
TOTAL 43 237 223 456
LICENSE PLATE READER EVENTS Current Month YTD 2024 YTD 2023 Year-End 2023
LPR alerts that were recovered 0 0 --
LPR alerts that were not located 1 1 --
LPR alerts that were located, not apprehended 0 0 --
TOTAL 1 1 --
CALLS FOR SERVICE Current Month YTD 2024 YTD 2023 Year-End 2023
Animal 1 5 2 5
Residential Alarms 3 29 13 27
Missing Person 0 1 0 1
Suspicious Activity/Area Checks 8 32 23 79
TOTAL 12 67 38 112
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY REPORT
MAY, 2024
39
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
BURGLARY & MOTOR VEHICLE PROWL
INCIDENT MAP
MAY, 2024 YEAR-TO-DATE
BURGLARIES
VEHICLE PROWLS
40
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
MONTHLY REPORTING STANDARDS
CATEGORY DETAILS
Burglary Includes:
• Burglary (all degrees)
• Residential Burglary
Vehicle Prowl All degrees of Motor Vehicle Prowl.
Vehicle Theft Includes:
• Motor vehicle theft
• Taking a motor vehicle without permission
• Car jacking
Theft Includes:
• Possession of stolen property
• Theft (all degrees)
• Theft of mail
ID Theft/Fraud Includes:
• Identity theft
• Fraud
Malicious Mischief Includes:
• Arson
• Malicious Mischief (vandalism)
Domestic Violence Includes:
• DV Assault (all degrees)
• Violation of Domestic Violence Court Order
• DV Harassment (all degrees)
• Custodial Interference
• Order Service
• DV Rape & Sex Offenses
Disturbance/Harassment
/Non-DV Assault
Includes:
• Disturbance
• Telephonic Harassment
• Harassment (all degrees)
• Assault (all degrees)
• Adult Protective Services (APS) investigations
• Child Protective Services (CPS) investigations
• Abuse investigations
• Extortion
• Kidnapping
• Non-DV Rape & Sex Offenses
• Robbery
Drug Violations Includes all Violations of the Uniformed Controlled Substances Act
Community Assists Includes:
• Civil matters
• Community Policing
• Non-suspicious Death Investigations
41
AGENDA ITEM 5.1b
• Assisting the Fire Department/EMS
• Found Child
• Found Property
• Special Events
Marine Includes all incidents within our jurisdiction on the waterways.
House Watch Checks Total number of visits to residences on house watch within the reporting period.
School Zone Total number of school zone patrols conducted at all three elementary schools
within the reporting period.
Behavioral Health Calls for service involving individuals experiencing a behavioral or mental health
episode. The call may have resulted in anything ranging from no police action
and an involuntary commitment to a medical facility for treatment.
Traffic Collisions Includes:
• Injury collisions involve medical treatment to at least one of the involved
parties, either by on-scene EMS evaluation/treatment and/or
transportation to a medical facility for treatment. These collisions require
a police case report by law.
• Non-injury collisions involve a collision in which there is property
damage amounting to at least $1,000 but no involved parties were injured.
These collisions require a police case report by law.
• Non-reportable collisions involve a collision under any of the following
circumstances:
o Collision on private property with no injuries.
o Collision on public right of way with no injuries and any property
damage did not amount to at least $1,000.
Traffic Enforcement Citations:
• Any criminal traffic citation, to include Driving With Suspended License,
Reckless Driving, DUI, etc.
Infractions:
• Any non-criminal traffic stop that resulted in the issuance of a civil
infraction (ticket) to the driver.
Warnings:
• Any traffic stop that resulted in a verbal warning to the driver.
License Plate Reader
(LPR) Events
Stolen license plates/vehicles that alerted the LPR system and were recovered.
Stolen license plates/vehicles that alerted the LPR system and were not located.
Stolen license plates/vehicles that alerted the LPR system and were located but
fled from law enforcement attempts to apprehend the vehicle.
Animal Includes:
• Found animal call for service
• Lost animal call for service
• Welfare check involving an animal
• Noise complaints or nuisance calls for service involving an animal
Residential Alarms House alarms that are triggered and the alarm company contacts 911 for a police
response. These calls for service do not include alarm calls that become a
burglary investigation upon police arrival.
Missing Person Calls for service where a missing person report is taken, or the assistance of law
enforcement is requested to search for a missing person. These calls include
adults as well as juveniles.
42
AGENDA ITEM 5.1b
Suspicious Activity/Area
Checks
Includes:
• Noise complaints
• Suspicious person/activity reports
• Field contacts made by officers on patrol
• Loud party calls, juveniles
• Reports of dangerous driving
• Weapons Complaints
• Soliciting
• Welfare Check
• Prowler
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an
overview of general calls for service within the specified reporting period.
43
AGENDA ITEM 5.1b
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 10, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Permit Activity and Financial
Please see the permits issued and permits received reports provided. Building permit
applications have continued to be slow, but still exceed this time last year.
Basic differences between 2023 permit activity and 2024 year to date are in the type and
volume of work. In 2023 we had more additions and alterations issued than the same
time this year. 2024 year to date new construction is more than double in volume and
valuation over the same time in 2023. Much of the 2024 permit volume and valuation is
based on an unusually busy third quarter of 2023 where permits were accepted and then
issued in 2024.
Permit valuation continues to be ahead of 2023 by a significant amount.
The actual condition of the Development Services Fund will be better known once the
June 2024 financial information becomes available in early July.
Tree Canopy Study and City Trees
In 2015 Medina contracted with The Watershed Company in Kirkland to produce a city-
wide tree canopy study. This study was a part of the Tree Management Code
amendments at that time. After 10-years the time is now appropriate for a comparison.
In the 2025 DS Fund budget request I will ask Council for money to produce a new tree
canopy study which parallels the approach of the 2015 edition. The Watershed Co. has
been purchased twice since 2015, but staff who produced the study for Medina still work
there. Details pending, I would anticipate having the same people re-produce the study.
I will additionally be asking Council under the 2025 budget to approve funds necessary to
perform a complete inventory and health assessment of all city owned trees. This would
include trees within the public right of way and public property such as parks.
With a tree canopy study which compares directly with the 2015 study, and knowing about
the location, health and type of trees the City controls, we will have the information
necessary to better manage our urban forest.
44
AGENDA ITEM 5.1c
Permit Type Submitted Date Permit Number Total Valuation Address
B-ADD/ALT 05/09/2024 B-24-029 $8,600.00 2532 Medina Cir
B-ADD/ALT 05/28/2024 B-24-034 $20,225.00 7617 NE 8TH ST
TOTAL B-ADD/ALT:2 $28,825.00
B-FENCE 05/21/2024 B-24-032 $24,497.00 8000 NE 16TH ST
B-FENCE 05/31/2024 B-24-037 $18,000.00 2643 Evergreen Point Road
TOTAL B-FENCE:2 $42,497.00
B-GAS 05/09/2024 G-24-010 3605 EVERGREEN POINT RD
B-GAS 05/20/2024 G-24-011 8458 NE 9TH ST
TOTAL B-GAS:2 $0.00
B-GATE 05/08/2024 B-24-028 $24,497.00 8000 NE 16TH ST
B-GATE 05/20/2024 B-24-031 $24,000.00 619 84th Ave NE
B-GATE 05/16/2024 B-24-030 $7,800.00 7652 NE 12th St.
B-GATE 05/29/2024 B-24-036 $24,000.00 2643 Evergreen Point Road
TOTAL B-GATE:4 $80,297.00
B-MECHANICAL 05/07/2024 M-24-050 8005 NE 28th St.
May 2024 Permit Applications Received
45
AGENDA ITEM 5.1c
B-MECHANICAL 05/16/2024 M-24-054 2057 Evergreen Pt Rd.
B-MECHANICAL 05/09/2024 M-24-051 $38,000.00 3605 Evergreen Pt Rd
B-MECHANICAL 05/13/2024 M-24-052 8116 Overlake Dr W.
B-MECHANICAL 05/24/2024 M-24-057 1034 Evergreen Point Road
B-MECHANICAL 05/22/2024 M-24-056 8458 NE 9th St.
B-MECHANICAL 05/15/2024 M-24-053 7813 NE 10th St.
B-MECHANICAL 05/20/2024 M-24-055 8443 NE 6th St.
B-MECHANICAL 05/30/2024 M-24-058 1617 73rd Ave NE
TOTAL B-MECHANICAL:9 $38,000.00
B-PIER 05/22/2024 B-24-033 $171,000.00 318 OVERLAKE DR E
TOTAL B-PIER:1 $171,000.00
B-PLUMBING 05/01/2024 P-24-022 3324 78TH PL NE
B-PLUMBING 05/31/2024 P-24-028 7409 Rambling Lane
TOTAL B-PLUMBING:2 $0.00
B-ROOF 05/29/2024 B-24-035 932 87TH AVE NE
TOTAL B-ROOF:1 $0.00
46
AGENDA ITEM 5.1c
CAP - CONSTRUCTION ACTIVITY PERMIT 05/07/2024 CAP-24-019 2532 MEDINA CIR
CAP - CONSTRUCTION ACTIVITY PERMIT 05/21/2024 CAP-24-021 8000 NE 16TH ST
CAP - CONSTRUCTION ACTIVITY PERMIT 05/20/2024 CAP-24-020 8000 NE 16TH ST
CAP - CONSTRUCTION ACTIVITY PERMIT 05/29/2024 CAP-24-022 7617 NE 8TH ST
TOTAL CAP - CONSTRUCTION ACTIVITY
PERMIT:4 $0.00
ENG-GRADING/DRAINAGE 05/30/2024 ENG-GD-24-008 $35,000.00 8457 MIDLAND RD
TOTAL ENG-GRADING/DRAINAGE:1 $35,000.00
P-CODE INTERP 05/20/2024 P-24-026 2643 Evergreen Point Road
TOTAL P-CODE INTERP:1 $0.00
P-NON ADMIN SUBSTANTIAL DEV 05/06/2024 P-24-024 7887 OVERLAKE DR W
TOTAL P-NON ADMIN SUBSTANTIAL
DEV:1 $0.00
P-SEPA THRESHOLD 05/06/2024 P-24-025 7887 OVERLAKE DR W
TOTAL P-SEPA THRESHOLD:1 $0.00
P-SHORELINE VARIANCE 05/22/2024 P-24-027 611 EVERGREEN POINT RD
TOTAL P-SHORELINE VARIANCE:1 $0.00
P-SUBSTANTIAL DEV PERMIT
EXEMPTION 05/03/2024 P-24-023 3603 Evergreen Point Road
TOTAL P-SUBSTANTIAL DEV PERMIT
EXEMPTION:1 $0.00
47
AGENDA ITEM 5.1c
PW-RIGHT OF WAY 05/03/2024 PW-ROW-24-040 7329 NE 18th St.
PW-RIGHT OF WAY 05/13/2024 PW-ROW-24-041 8637 NE 6th St
PW-RIGHT OF WAY 05/13/2024 PW-ROW-24-042 7816 NE 12th St.
PW-RIGHT OF WAY 05/13/2024 PW-ROW-24-043 2438 79th Ave NE
PW-RIGHT OF WAY 05/14/2024 PW-ROW-24-044 3265 Evergreen Point Road
PW-RIGHT OF WAY 05/19/2024 PW-ROW-24-045 8037 NE 28TH ST
PW-RIGHT OF WAY 05/20/2024 PW-ROW-24-046 8338 Overlake Dr W
PW-RIGHT OF WAY 05/30/2024 PW-ROW-24-047 111 84th Ave NE
TOTAL PW-RIGHT OF WAY:8 $0.00
TREE-NON ADMIN TREE ACTIVITY
PERMIT 05/28/2024 TREE-24-030 8626 NE 6TH ST
TOTAL TREE-NON ADMIN TREE
ACTIVITY PERMIT:1 $0.00
TREE-PERFORMANCE 05/29/2024 TREE-24-031 8812 OVERLAKE DR W
TREE-PERFORMANCE 05/30/2024 TREE-24-032 8626 NE 6TH ST
TOTAL TREE-PERFORMANCE:2 $0.00
TREE-RESTORATION 05/09/2024 TREE-24-028 1857 EVERGREEN POINT RD
TREE-RESTORATION 05/22/2024 TREE-24-029 3404 EVERGREEN POINT RD
48
AGENDA ITEM 5.1c
TOTAL TREE-RESTORATION:2 $0.00
TREE-WITH BUILDING/DEVELOPMENT 05/02/2024 TREE-24-027 7930 NE 32ND ST
TOTAL TREE-WITH
BUILDING/DEVELOPMENT:1 $0.00
Total # of Permits 47 $395,619.00
49
AGENDA ITEM 5.1c
Page 1 of 1
Report run on: 06/04/2024 09:16 AM
Construction Value:May 2024 May 2023 2024 YTM 2023 YTM Difference
Accessory Structure ----$0.00
Addition / Alteration $8,600.00 $444,500.00 $5,125,543.33 $10,222,875.53 ($5,097,332.20)
Fence / Wall $43,000.00 $110,000.00 $439,713.16 $229,259.00 $210,454.16
New Construction $6,394,509.00 $10,843,950.00 $27,982,775.00 $13,944,442.00 $14,038,333.00
Repair / Replace ----$0.00
Wireless Comm. Facility ----$0.00
Total Value:$6,446,109.00 $11,398,450.00 $33,548,031.49 $24,396,576.53 $9,151,454.96
Permits Issued:May 2024 May 2023 2024 YTM 2023 YTM Difference
New Construction 3 2 10 4 6
Permit Extension 1 1 19 19 0
Accessory Structure ----0
Addition / Alteration 1 4 11 14 (3)
Construction Activity Permit 6 7 23 16 7
Demolition 3 3 7 5 2
Fence / Wall 2 2 9 10 (1)
Grading / Drainage 4 6 15 13 2
Mechanical 9 5 51 34 17
Other - Moving ----0
Plumbing / Gas 4 3 26 19 7
Repair / Replace ----0
Reroof ----0
Right of Way Use 7 10 48 33 15
Tree Mitigation 5 7 26 22 4
Wireless Comm. Facility ----0
Total Permits:45 50 245 189 56
Inspections:May 2024 May 2023 2024 YTM 2023 YTM Difference
Building 78 88 450 334 116
15 17 86 76 10
2 6 13 21 (8)
Tree 5 5 21 42 (21)
Total Inspections:100 116 570 473 97
Engineering/Other
May 2024 Issued Permits
50
AGENDA ITEM 5.1c
Case Number Case Type Assigned To Address Case Text
CC-2024-044 STOP WORK
ORDER
Rob Kilmer 122 OVERLAKE DR E Description: Was made aware of a project
occurring prior to a Pre-Construction meeting
being held.
Action Taken: Issued Stop Work Order.
Estimated Penalty: Delay of project until Pre-
Construction meeting is held.
CC-2024-045 GENERAL Rob Kilmer 2420 76TH AVE NE Description: Observed worker vehicle parked
along right-of-way outside of construction site.
Action Taken: Investigated and determined that
the vehicle belonged to a maintenance worker
at neighboring house. Warned worker that this
spot created a hardship for the construction
project. No further action taken.
Estimated Penalty: N/A
CC-2024-046 INITIAL WARNING Rob Kilmer 122 OVERLAKE DR E Description: Observed workers parked at
gravel strip near jobsite.
Action Taken: Gave verbal warning that
construction workers are not permitted to be
parked along right-of-way. No further action
taken as a pre-construction meeting will be
held on 5/2/24 and the warning will be repeated
at that time.
Estimated Penalty: None at this time.
CC-2024-047 GENERAL Rob Kilmer 3311 78TH PL NE Description: Received concern regarding small
"sink hole" in gravel parking strip outside
private residence. Hole is approximately the
size of a tennis ball.
Action Taken: Assisted Public Works
Department to investigate the issue. Initial
opinion is that the buried stormwater drain pipe
has become cracked. Placed orange traffic
cone over hole. Public Works will continue to
address the issue.
Estimated Penalty: N/A
CC-2024-048 FORMAL, WRITTEN
WARNING
Rob Kilmer 530 87TH AVE NE Description: Observed two construction related
vehicles parked along right-of-way despite
repeated warnings.
Action Taken: Issued formal, written warning to
project Agent.
Estimated Penalty: None at this time.
CC-2024-049 SIGN VIOLATION Rob Kilmer 2401 82ND AVE NE Description: Observed commercial advertising
sign (FNH Cleaning Service LLC) displayed
along right-of-way
Action Taken: Removed sign and
communicated Medina sign rules to owner.
Estimated Penalty: None at this time.
May 2024 Code Enforcement Report
Page 1 May Code Enforcement Report
51
AGENDA ITEM 5.1c
CC-2024-050 SIGN VIOLATION Rob Kilmer Evergreen Point Road Description: Observed commercial advertising
sign (Phoenix Flooring LLC) displayed along
right-of-way
Action Taken: Removed sign and
communicated Medina sign rules to owner.
Estimated Penalty: None at this time.
CC-2024-051 GENERAL Rob Kilmer 3265 EVERGREEN
POINT RD
Description: Observed work vehicles parked
along right-of-way.
Action Taken: Investigated and determined the
vehicles were related to work not requiring a
building permit. No further action taken.
Estimated Penalty: N/A
.
CC-2024-052 GENERAL Rob Kilmer 3263 EVERGREEN
POINT RD
Description: Received concern that work was
occuring prior to issuance of an approved
permit.
Action Taken: Investigated and determined the
work was limited to only the scope approved
under the project's approved grading and
drainage permit.
Estimated Penalty: N/A
CC-2024-053 GENERAL Rob Kilmer 1864 77TH AVE NE Description: Received concern regarding
damage to this property's driveway apron/the
public sidewalk.
Action Taken: Investigated issue along with
Public Works Director. The damage affects the
public sidewalk, so will be repaired under the
sidewalk maintenance budget as there is a
tripping hazard. No evidence of who/what is
responsible for the damage is available.
Estimated Penalty: N/A
CC-2024-054 CITATION Rob Kilmer 530 87TH AVE NE Description: Observed two worker vehicles
parked along right of way despite previous
warnings.
Action Taken: Issued Notice of Citation
Estimated Penalty: $200.
.
Page 2 May Code Enforcement Report
52
AGENDA ITEM 5.1c
Tree Permit Activity Report
May 2024
By Andy Crossett
Development Tree Permit Activity Table
Picture
# Permit Type Address # Trees
Removed
Removed
Tree (Size)
Supplemental
Required Description
N/A REVISION - TREE-WITH
BUILDING/DEVELOPMENT
7535 NE 28th
Place
1 Western
redcedar 20” N/A
No supplemental
required.
However, the
applicant is
replacing.
N/A
TREE-WITH
BUILDING/DEVELOPMENT
7816 NE 12th
Street 16
12”, 22”,
18”, 24”,
12”, 8”, 6”,
10”, 20”, 8”,
16”, 20”,
18”, 8”, 6”,
6”
N/A
No supplemental
required. Site still
achieves minimum
retention
requirements.
Trees removed
include alders,
hawthorn, maple,
Douglas fir, and
pine.
Non-Development Tree Permit Activity Table
Picture # Permit Type Address # Trees
Removed
Removed
Tree (Size)
Supplemental
Required Description
1
TREE-
RESTORATION
3404
EVERGREEN
POINT RD
1 Western
redcedar
36” 3
Resident concerned
tree was no longer
stable.
2
TREE-
RESTORATION
1857
EVERGREEN
POINT RD
1 Bigleaf
Maple
18, 24, 24,
30”
(multi-
stemmed)
2 Partially failed hazard
tree on slope.
3
N/A
7622 NE 14th
Street
1 Western
hemlock 22” N/A Dead tree
53
AGENDA ITEM 5.1c
Picture 1. 3404 EVERGREEN POINT RD – Neighboring trees were removed due to development. The resident was
concerned the remaining tree on their property will no longer be stable.
54
AGENDA ITEM 5.1c
Picture 2. 1857 EVERGREEN POINT RD – Hazard maple .
55
AGENDA ITEM 5.1c
Picture 3. 7622 NE 14th Street – Dead and hazardous Western hemlock .
56
AGENDA ITEM 5.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 10th, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Wagner, Finance & HR Director
Subject: May 2024 Financial Report
May 2024 report includes:
May Key Revenue and Expenditure Numbers
Potential Budget Amendment Items
May Financial Summary
May Cash Statement
2025 Budget Calendar
May 2024 REET Report
May 2024 AP Check Register Activity Details
May 2024 Key Revenue Items
- $789K in Property Tax
- $158K in Sales Tax Revenue
- $161K in REET (To be paid in June)
- $89K Hunts Point Police Contract
- $57K in Investment Interest Earnings
- $40K Parks Levy (Grant)
- $14K Permit Revenue
May 2024 Key Expenditures
- $452K City of Bellevue – Q1 Fire and Medical Services
- $34K Axon Enterprise – Body Worn Cameras
- $27K LDC – April Planning Consultant
- $19K Lindberg Electrical – Solar Speed Signs
- $14K Inslee Best - Attorney Services April
57
AGENDA ITEM 5.1d
Budget Amendment Items
The city budgeted $70,000 in 2024 to finalize
the comprehensive plan, which aligns with what
was determined in 2022 to be the three-year
cost of the project. Based on actuals through
April of this year, plus estimates from staff and
our consultants, the city is over budget as of
April of this year. With this process running
through the end of the year, we expect currently
to be over budget by an estimated $91,000.
Staff will continue to provide updates monthly
as we track costs. Please see the attached chart
and graph for reference.
58
AGENDA ITEM 5.1d
May 2024 Financial Summary
59
AGENDA ITEM 5.1d
May 2024 Cash Position Report
60
AGENDA ITEM 5.1d
.
2025 Preliminary Budget Calendar
City of Medina, Washington
Statutory Planned/Actual
Dates Dates 2024 Budget Process
July 1,2024 June 10, 2024 Council holds Public Hearing on 6 year Capital
Improvement Plan (CIP/TIB/Non-TIB)
July 1, 2024 June 10, 2024 Council approves 6 year Capital Improvement
Plan, file w/ Sec of Transp. by 7/31
No legal
requirement
July 22, 2024 Staff and Council will participate in a budget retreat
to make sure community needs are heard prior to
the preliminary budget being put together.
Sept 11, 2024 July 23, 2024 Department Directors begin preparing 2024 Budget
Requests.
Sept 24, 2024
August 20, 2024
Department Directors 2025 Budget requests
submitted to Finance Director. RCW 35.33.031 and
RCW 35A.33.030.
Oct 2, 2024
August 27, 2024
2025 Preliminary Budget estimates are presented
to the City Manager by Finance Director for
modification, revision or addition. RCW 35.33.031
and RCW 35A.33.030.
No legal
requirement
September 9,
2024
Council holds Public Hearing to gather input on
2024 Preliminary Budget.
Oct 2, 2024
September 9,
2024
City Manager provides City Council with 2024
Revenue projections for the current year. City
Manager provides a 2025 Preliminary Budget
showing 2025 Revenue and Expenditures by
Department.
No legal
requirement
Sept 23, 2024
City Council holds a study session on 2025
Preliminary Budget. Balancing decisions made if
necessary.
Nov 2, 2024
October 14,
2024
City Manager files 2024 Updated Preliminary
Budget & Budget Message with the City Clerk and
the City Council.
Prior to November
25, 2024
October 14,
2024
City Council holds Preliminary Public Hearing on
2025 Budget & Revenue Sources (Property Tax
Levy)
No later than Nov 2,
through Nov 20,
2024
Dates as needed
prior to Nov 11th
meeting
City Clerk publishes notice of filing of 2025 Budget
and publishes notice of public hearing on final
budget once a week for two consecutive weeks.
Nov 21, 2024
Nov 11, 2024
Copies of 2025 proposed final budget are made
available to the public at the Regular City Council
meeting.
Nov 30, 2024 (KC
due date)
(Hearing due date
12/4/24)
Nov 11, 2024
Council holds Final Public Hearing and sets the
2025 Property Tax Levy to certify property tax levy
to King County Assessor's Office
61
AGENDA ITEM 5.1d
.
Dec. 31, 2024 Nov 11, 2024 Council adopts Final 2025 Budget at the Regular
Monthly City Council meeting.
After Adoption
After Adoption
Copies of 2025 Final Budget Ordinance are filed
with the Washington State Auditor’s Office, MRSC
and AWC.
62
AGENDA ITEM 5.1d
Excise Tax Number Conveyance Doc Sale Date Taxable
Selling Price
Address CIP 1 CIP 2 CIP 1 INT CIP 2 INT COUNTY Jurisdiction Tax Amount Tax
Exempt
3280116 WARRANTY DEED 04/09/2024 3,600,000.00 8606 NE 10th ST. 8,910.00 8,910.00 0.00 0.00 1,181.98 MEDINA 95,075.00 N
3280869 WARRANTY DEED 04/26/2024 4,160,000.00 7838 NE 14th St.10,296.00 10,296.00 0.00 0.00 1,428.38 MEDINA 114,675.00 N
3281516 WARRANTY DEED 05/09/2024 3,375,000.00 80th Ave NE.8,353.12 8,353.12 0.00 0.00 1,082.98 MEDINA 87,200.00 N
3281849 WARRANTY DEED 05/10/2024 6,750,000.00 328 Overlake Dr. E.16,706.25 16,706.25 0.00 0.00 2,567.98 MEDINA 205,325.00 N
3282359 WARRANTY DEED 05/16/2024 4,850,000.00 1636 73rd Ave NE 12,003.75 12,003.75 0.00 0.00 1,731.98 MEDINA 138,825.00 N
3282981 WARRANTY DEED 05/21/2024 3,200,000.00 309 Overlake Dr. E. 7,920.00 7,920.00 0.00 0.00 1,005.98 MEDINA 81,075.00 N
3283303 WARRANTY DEED 05/20/2024 3,930,000.00 7677 NE 14th St.9,726.75 9,726.75 0.00 0.00 1,327.18 MEDINA 106,625.00 N
3283358 WARRANTY DEED 05/23/2024 2,800,000.00 2405 80th Ave NE 6,930.00 6,930.00 0.00 0.00 837.29 MEDINA 67,637.50 N
80,845.87 80,845.87 0.00 0.00 11,163.75
Count: 32,665,000.00 80,845.87 80,845.87 0.00 0.00 11,163.75
896,437.50
8 Report Totals: 172,855.49 896,437.50
Grantor: XU, QIAOZHU Grantee: ZHU, WENTAO Parcel ID: 3262301467 Instrument: 20240524000341
MEDINA Subtotal: 32,665,000.00 172,855.49
Grantor: CANDOO, ROSS E Grantee: IVANOVA, OLGA Parcel ID: 3025300185 Instrument: 20240524000219
5/24/2024 14,697.29
Grantor: DEDERER, DAVID M Grantee: HEINE, JAN TILLMANN Parcel ID: 3835502566 Instrument: 20240522000742
5/24/2024 20,780.68
Grantor: MEDINA HILLSIDE LLC, Grantee: LI, JUNCAO Parcel ID: 4000500045 Instrument: 20240517000634
5/22/2024 16,845.98
Grantor: REILLY, D MICHAEL Grantee: HULIT, BARBARA Parcel ID: 3835502910 Instrument: 20240515000373
5/17/2024 25,739.48
Grantor: DICHARRY, DOUGLAS C Grantee: CHEN, YAN Parcel ID: 2525049140 Instrument: 20240513000509
5/15/2024 35,980.48
Grantor: GAO, JIANSHE Grantee: CAI, SHU Parcel ID: 3025300226 Instrument: 20240508000316
5/13/2024 17,789.22
Grantor: CHANG, CHING YUN Grantee: HUANGXU, YANWEN Parcel ID: 2540700166 Instrument: 20240502000267
5/8/2024 22,020.38
Recorded
Date
Total Local
Jurisdiction: MEDINA
5/2/2024 19,001.98
King County Recorder's Office
201 S. Jackson St., Ste 204
Seattle, WA 98104
(206) 477-6620
Monthly REET Distribution Report
From 5/1/2024 to 5/31/2024
Print Date: 6/5/2024 12:52 PM
Jurisdiction: MEDINA
63
AGENDA ITEM 5.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 10, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
JUNE AND JULY PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Juneteenth Holiday – City Hall Closed Jun 19
City Council Retreat Jun 24 5:00 pm In-Person Only
Independence Day Holiday – City Hall Closed Jul 4
City Council Meeting Jul 8 5:00 pm In-Person/Online
Parks and Recreation Board Meeting Jul 15 5:00 pm In-Person/Online
City Council Budget Retreat Jul 22 5:00 pm In-Person Only
Planning Commission Meeting Jun 23 6:00 pm In-Person/Online
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of May, the City issued 19 bulletins amounting to a total of 143,855
bulletins delivered to subscribers; approximately 14.2% were opened. See Attachment.
As of May 31, the city had 18,779 subscribers (change in total subscribers +414), with a combined total
of 168,635 subscriptions (change in total subscriptions +4,768).
RECORDS REQUESTS
During the month of May, 24 public records requests were received by Central Services. See
Attachment 2.
64
AGENDA ITEM 5.1e
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
May, 2024 19 160,753 143,855 13,815 14.20%56,413
April, 2024 33 272,560 244,326 22,981 14.00%97,242
March, 2024 26 155,690 136,634 15,275 16.30%52,425
February, 2024 20 95,632 84,205 9,221 15.80%31,340
January, 2024 11 34,035 29,587 3,241 14.90%9,635
December, 2023 25 169,934 150,140 15,915 16.10%61,797
November, 2023 18 139,016 122,638 11,849 15.10%53,171
October, 2023 18 136,961 121,422 13,953 17.70%51,134
September, 2023 15 90,510 80,034 9,313 17.70%33,166
August, 2023 15 149,675 133,378 16,453 19.70%59,515
July, 2023 15 96,258 85,325 10,578 19.40%36,793
June, 2023 10 76,477 68,422 8,528 19.40%29,336
May, 2023 28 159,825 142,208 14,563 16.00%61,919
April, 2023 32 213,523 191,506 20,444 16.60%81,637
Date Sent Top 10 Most Read Bulletins During May Emails Opened
Email Open
Rate
05/01/2024 09:24 AM PDT 1,502 13%
05/02/2024 07:42 AM PDT 1,323 12%
05/03/2024 09:00 AM PDT 1,804 15%
05/08/2024 02:46 PM PDT 2,413 17%
05/10/2024 11:00 AM PDT 2,081 15%
05/15/2024 09:52 AM PDT 1,983 16%
05/15/2024 01:07 PM PDT 1,532 13%
05/17/2024 09:00 AM PDT 1,731 14%
05/17/2024 03:09 PM PDT 1,827 16%
05/30/2024 01:25 PM PDT 1,526 15%
Community Bulletin - Reminder - SR-520 Weekend Closure
Proclamation - Professional Municipal Clerks Week - May 5
through May 11, 2024
Comparisons:
PSE Utility Pole Inspection Program
REMINDER - Upland Road Pavement Improvements Begins
May 6th
Community Bulletin - SR-520 Weekend Closure
NE 12th Street Pedestrian Improvement project will begin
Monday, May 20, 2024
Proclamation - National Safe Boating and Paddling Week:
May 18-24, 2024
Revised Proclamation - National Safe Boating and Paddling
Week: May 18-24, 2024
Notice of Public Hearing - 2025-2030 Six Year CIP/TIP & non-
TIP - June 10, 2024
Proclamation - Recognition of National Police Week and
Peace Officer Day: May 12-18, 2024
ATTACHMENT 2
65
AGENDA ITEM 5.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 FAX (425) 451-8197 www.medina-wa.gov
DATE: June 10, 2024
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: May 2024, Public Records Request Tracking
In May 2024, Central Services staff received 24 new public records requests. These
requests required approximately 8 hours of Central Services staff time and
0 hours of consulting time with the City Attorney. The overall May cost, which includes
staff hourly rate plus benefits and City Attorney fees is approximately $475.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In May 2024, the
Police Department received 6 new records requests. These requests required
approximately 2 hours of staff time and 0 hours of consulting time with the City
Attorney. The overall May cost, which includes staff hourly rate plus benefits, is
approximately $140. The requests are from outside law enforcement agencies,
insurance carriers, the public and persons involved in the incidents.
66
AGENDA ITEM 5.1e
Ref. #Public Records Request
Requester
Name
Request
Date Dept.Assigned Staff
24-108
HI City of Medina, May we request a copy of the mitigation plan for
parcel # 5425700020? Please let me know if you have any questions
regarding this request. My cell is 208.301.1375. Thank you. Ling
Ling Wang-
Staley 5/29/2024
Development
Services Dawn Nations
24-107 B-21-059 / 3430 Evergreen Pt Rd / Parcel 739730-0013
David
McCourt 5/28/2024
Development
Services Dawn Nations
24-106
RE: 3444 Evergreen Point Road. Medina We are doing some work
on our clients house and our structural engineer we are working with
has asked us to contact the City of Medina to see if there are any
structural as-builts in your archives. Is this something the city would
have? If so is there someone in particular I would contact to obtain a
copy?
James
Duncan 5/24/2024
Development
Services Dawn Nations
24-104
May I get the site map of my house at the address of 8700 NE 11th
St, Medina, WA 98039? Please also include the pervious ratio of the
site, if available. Many thanks for your help!Linhui Ge 5/21/2024
Development
Services Dawn Nations
24-101
Seeking the approved architectural plans for the project site at 7842
NE 14th Street in Medina, Washington.Joseph Wu 5/17/2024
Development
Services Dawn Nations
24-100
Please provide floorplan and architect drawings/plans for 3217 78th Pl
NE 5/17/2024
Development
Services Dawn Nations
24-99
Please provide floorplan/architect drawings of 3267 Evergreen Point
Rd 5/17/2024
Development
Services Dawn Nations
May 2024 Monthly PRR Report ATTACHMENT 2
67
AGENDA ITEM 5.1e
24-98
I recently purchased a home (1800 73rd AVE NE )in Medina and am
planning a limited remodeling project. To ensure compliance with all
regulations and to better understand the property's history, I would
like to request a copy of all public records associated with the house.
This includes (but is not limited to): Past Building permits Inspection
reports Survey records Any other relevant documentation Please let
me know the process for obtaining these records and any associated
fees. Thank you for your time and assistance.
Vivek
Bhatnagar 5/14/2024
Development
Services Dawn Nations
24-97
Hello I would like to get building plans for my residence that shows
structural beams, joists etc.Vlad Orlovskii 5/14/2024
Central
Services Dawn Nations
24-96
Hello! My name is Betsy Walker, I work with Lochwood-Lozier
Custom Homes. We have been hired to perform construction work at
a residential address in Medina, and I am writing to request Records
Access to view the plan sets, permits, and any related documentation
for the site; Parcel #: 5426800040, and Address: 1240 80th Pl NE,
Medina, WA 98039 I can be contacted at (425) 602-7223 or by email
betsy.walker@lochwoodlozier.com Please let me know if you need
any further information from me in order to complete this request.
Thank you in advance for your time!Betsy Walker 5/14/2024
Development
Services Dawn Nations
24-94
Please provide floorplan and permit details for 3267 Evergreen Point
Rd 5/13/2024
Development
Services Dawn Nations
24-93 Please provide floorplan and permit details for 3217 78th Pl NE 5/13/2024
Development
Services Dawn Nations
24-92
B-22-128 / 8637 NE 6th St B-23-012 / 530 Upland Rd B-20-009 /
438 Overlake Dr. E B-23-003 / 824 Evergreen Pt Rd
David
McCourt 5/10/2024
Development
Services Dawn Nations
ATTACHMENT 2
68
AGENDA ITEM 5.1e
24-91
Hello, I am requesting copies of or a report of ALL issued building
permits for Residential & Commercial properties from 4/1/2024 to
4/30/2024. Report to include (if available): Permit #, Issued and
applied dates, Site Addresses, Valuation of project, Description of
Work, Contractor & Owner Information. Thanks!
Braden
Mineer 5/10/2024
Development
Services Dawn Nations
24-90
Documents regarding determination of original grade for the new
development at 7842 NE 14th Street, Medina, WA 98039.Joseph Wu 5/9/2024
Development
Services Dawn Nations
24-89
B-22-109, 2420 Evergreen Pt. Rd. B-22-117, 2839 Evergreen Pt. Rd
Thanks! David
David
McCourt 5/9/2024
Development
Services Dawn Nations
24-86
Hello - we would like all permit copies and building inspections for
2621 78th Ave NE 98039 and 2627 78th Ave NE 98039. We'd like
to specifically also know more about the demolition of the existing
structures before the new construction. We'd also like to know who
the CESCL and erosion control lead was. King County Parcel #s:
3262300776 AND 3262300775 Sam Ralph 5/7/2024
Development
Services Dawn Nations
24-85
Please provide floorplan and permit details of 1525 79th Pl NE,
Medina, WA 98039 5/4/2024
Development
Services Dawn Nations
24-84
I would like to receive all floor plans and permit details for 3267
Evergreen Point Rd 5/4/2024
Development
Services Dawn Nations
24-83
B-21-062, 2643 76th Ave NE B-22-133, 3450 Evergreen Pt. Rd B-22-
011, 3234 78th Pl NE Thanks! David
David
McCourt 5/3/2024
Development
Services Dawn Nations
24-82
Building permit please for Jagan's proposed new construction to the
west of my property.
David Tieman
Doud 5/2/2024
Development
Services Dawn Nations
ATTACHMENT 2
69
AGENDA ITEM 5.1e
24-81
I am the home owner of 2639 82ND AVE NE, Medina where the
house was constructed in 1960. At that time the house had a furnace
oil tank in the yard near the house. The house furnace was later
fueled by natural gas. I am hiring an environmental firm to locate and
examine the tank to see it is not impacting the environment. I am
requesting a copy of the construction site plan for this home which
would show the location of the fuel oil tank at the time the house was
constructed Bruce Hand 5/2/2024
Development
Services Dawn Nations
24-80
Please send me the tree permit to cut down trees at 7863 NE 10th
Street Medina, WA.
Christie
Ritchie 5/1/2024
Development
Services Dawn Nations
24-79
what permits have been issued for 801 80th Ave NE Medina, WA
98039. Can you please forward a copy of the permits ie: construction,
tree, drainage, etc. Thank you.
Christie
Ritchie 5/1/2024
Development
Services Dawn Nations
ATTACHMENT 2
70
AGENDA ITEM 5.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 10, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. NE 12TH STREET PEDESTRIAN IMPROVEMENTS – Blackfish Civil Infrastructure was issued the
Notice to Proceed on May 20, 2024. The contractor had a relatively slow start and has been
ramping up over the last several days. On June 10, 2024, PSE’s tree contractor Asplund will be
performing the necessary trimming and tree removal for the anticipated pole relocation.
Asplund is expected to be onsite for two weeks.
71
AGENDA ITEM 5.1f
2. UPLAND ROAD OVERLAY – This project is a TIB funded partnership with King County Roads.
Lakeside Industries is the selected contractor and started in the second week of May. The
project includes grinding and overlaying Upland Road, NE 5th ST, NE 6th ST and 86th Ave NE.
They were able to complete most of the project in just one week including utility adjustments.
Currently, I am reviewing punch list items with King County Roads and plan
72
AGENDA ITEM 5.1f
3. 2024 TIB FUNDING WORKSHOP – Last month, TIB hosted their annual Funding Workshop
which is mandatory to receive grant funds. The Small Cities Programs have changed
throughout the years and offer four funding opportunities. Their emphasis for 2024 is the
Complete Streets Program which requires the adoption of a Complete Streets Ordinance.
Currently, Public Works is drafting the ordinance and plans to bring it for review this summer.
73
AGENDA ITEM 5.1f
4. MAINTENANCE – This summer we are fortunate to have two of our seasonal maintenance
workers from last year back in the field. Their help is essential in keeping up with the workload
this time of year. In addition to the park maintenance, there are more visitors and more
activities that require the Public Work staff. They also respond to requests for overgrown
vegetation along our roadsides which pose safety or sightline issues.
74
AGENDA ITEM 5.1f
5. PROJECT UPDATES -
Upland Road Stormwater Improvements – main contract & CO’s complete
TIB_Upland Road Overlay – paving complete, punch list items are pending
86th Ave NE Overlay_Ridge Rd, NE 5th St – paving is complete, punch list items are pending
2024 ADA Improvements & Overlay – scheduled for the end of June
NE 12th Street Pedestrian Improvements – in construction, scheduled to complete late July
Medina Park East Trail Rehab – June completion
75
AGENDA ITEM 5.1f
Medina Beach Park Tree Replanting – Phase III tree planting.
2024 Localized Stormwater Imp_NE 2nd Pl, 78th Ave NE, 82nd Ave NE, PO – design
SROF_Medina Park Stormwater Pond Imp. – bidding and permitting
Citywide Stormwater System Mapping & Evaluation – G&O has completed base mapping. Ongoing
CCTV and assessment for future improvements
2023 City Hall Balcony Repairs – ongoing
City Hall Carpet Replacement – completed
Post Office HVAC – completed
City Hall & Post Office Exterior Painting – reviewing bids
2024 Hazardous Tree Removal – as needed
77TH Ave NE Sidewalk & Curb Ramp Imp. – option 2 selected, tentative construction in June
Points Loop Trail Signs – currently making signs
76
AGENDA ITEM 5.1f
2024 PROPOSED PROJECT LIST START DATE DURATION GRANT FUNDS TOTAL COST CITY COST
STREETS:
Upland Road Overlay Apr-24 3 weeks 231,660.00$ 257,400.00$ 25,740.00$
86th Ave NE _ Ridge Rd, NE 5th, NE 6th Apr-24 1 week -$ 90,000.00$ 90,000.00$
SIDEWALK:
TIB 2024 ADA Improvements & Overlay Jun-24 8 weeks 467,402.00$ 564,722.16$ 97,320.16$
NE 12th Street Sidewalk Improvements May-24 12 weeks -$ 500,000.00$ 500,000.00$
PARKS:
Medina Park East Trail Rehab Jul-24 1 weeks 50,000.00$ 35,770.00$ -$
Medina Beach Park Tree Planting Apr-23 2 days -$ 5,000.00$ 5,000.00$
STORMWATER:
2024 Localized Improvements NE 2nd Pl, 78th Ave NE, 82nd, PO Jul-24 TBD -$ 350,000.00$ 350,000.00$
SROF Medina Park Stormwater Pond Improvements Aug-24 8 weeks 400,000.00$ 400,000.00$ -$
Citywide Stormwater System Mapping & Evaluation 2023 TBD -$ 150,000.00$ 150,000.00$
BUILDING:
City Hall Balcony Improvements Apr-24 4 weeks -$ 59,193.00$ 59,193.00$
City Hall Carpet Replacement Mar-24 2 weeks -$ 32,600.00$ 32,600.00$
Post Office HVAC Mar-24 1 week -$ 25,300.00$ 25,300.00$
City Hall & Post Office Exterior Painting Jun-24 3 weeks -$ 70,000.00$ 70,000.00$
OTHER:
Points Loop Trail Sign 2024 NA -$ 10,000.00$ 10,000.00$
2023 Solar Speed Signs *resident donation to police dept Jul-24 1 week 40,000.00$ 40,000.00$ -$
2024 Hazardous Tree Removal Program 2024 NA -$ 25,000.00$ 25,000.00$
*UPDATED 6/4/2024
TOTALS 1,189,062.00$ 2,614,985.16$ 1,440,153.16$
77
AGENDA ITEM 5.1f
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
8458 Dev LLC Advance Deposit Return for DEP00176 Advance Deposit Return for DEP00176 $1,532.16 65761 5/21/2024 401-000-000-582-10-00-02 Refund of DS Adv Deposits
$1,532.16
911 Supply Inc INV-2-38010 Uniform-Robles $159.73 65745 5/21/2024 001-000-000-521-20-22-00 Uniforms
911 Supply Inc INV-2-38050 Earphones-Gidlof $212.11 65745 5/21/2024 001-000-000-521-20-31-40 Police Operating Supplies
911 Supply Inc INV-2-38011 PD Equip Glenn $48.43 65745 5/21/2024 001-000-000-521-20-31-40 Police Operating Supplies
$420.27
ADP, Inc. 2702481 May 2024 ADP $2,349.55 EFT Payment 6/5/2024 11:11:33 AM - 1 5/31/2024 001-000-000-514-20-41-01 Professional Services
$2,349.55
AT&T Mobility Services from March 2-Apr 19 PD Patrol Cars $989.68 65715 5/8/2024 001-000-000-521-20-42-00 Communications (phone,Pagers)
$989.68
Axon Enterprise, Inc. INUS246160 Body Worn Cameras $33,859.32 65716 5/8/2024 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
$33,859.32
Bellevue City Treasurer - Water Services from 1/27/24 to 4/8/24 506 Evergreen Point Rd Beach Pk Irrigation $228.75 65717 5/8/2024 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water Services from 1/27/24 to 4/8/24 7801 NE 32nd St Fairweather Pk irrigation $135.22 65717 5/8/2024 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water Services from 1/27/24 to 4/8/24 501 Evergreen Point Rd CH & Beach Pk Water $814.30 65717 5/8/2024 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water Services from 1/16/24 to 3/26/24 1078 Lk Washington Blvd NE Services from 1/16/24 to 3/26/24 1078 Lk Washington Blvd NE $76.42 65717 5/8/2024 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water Services from 1/27/24 to 4/8/24 1000 80th Ave NE Medina Pk Irrigation $1,516.06 65717 5/8/2024 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water Services from 1/22/24 to 4/2/24 CNTR R W of 84th NE Services from 1/22/24 to 4/2/24 CNTR R W of 84th NE $149.26 65717 5/8/2024 101-000-000-542-70-40-00 Street Irrigation Utilities
$2,920.01
Bellevue, City of 49033 Q1 & Q2 Fire & Medical Services $452,142.50 EFT Payment 5/9/2024 11:31:11 AM - 1 5/9/2024 001-000-000-522-20-41-00 Fire Control Services
$452,142.50
Boccemon 291207 Reference Date Unpaid Sales Tax Amount Notes $2,215.02 65746 5/21/2024 307-000-000-594-76-63-20 Park Improvements
$2,215.02
Centurylink Services from 4/18/24 to 5/17/24 425-637-3933 PD/CH Emergency Lines $200.47 65718 5/8/2024 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink Services from 5/8/24 to 6/7/24 425-451-7838 CH CC Terminal $190.87 65747 5/21/2024 001-000-000-518-10-42-00 Postage/Telephone
$391.34
Comcast Services from 4/25/24 to 5/24/24 PW Internet $156.37 65719 5/8/2024 001-000-000-576-80-42-00 Telephone/postage
$156.37
Department of Licensing Firearms Online 5/1/24 Firearms Online 5/1/24 $18.00 20100979 5/31/2024 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
Department of Licensing Firearms Online 5/13/24 Firearms Online 5/13/24 $18.00 20100979 5/31/2024 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$36.00
Department of Licensing - Notary Public Program Notary Public Commission Application Notary License Fee $45.00 65748 5/21/2024 001-000-000-518-10-49-10 Miscellaneous
$45.00
Farallon Consulting 0051967 Shoreline Permit Review $1,713.90 65720 5/8/2024 401-000-000-558-50-41-55 Shoreline Consultant
Farallon Consulting 0052116 Critical Area Review $3,321.00 65749 5/21/2024 401-000-000-558-50-41-55 Shoreline Consultant
$5,034.90
FileOnQ, Inc 11903 Bar code printer/ink $848.19 65721 5/8/2024 001-000-000-521-20-31-00 Office Supplies
$848.19
Glenn, Tyler Glenn, Tyler Expense Reimbursement 5/8/24 WSU Spring 2024 Semester $2,744.00 EFT Payment 5/14/2024 3:00:13 PM - 1 5/14/2024 001-000-000-521-20-23-00 Tuition
$2,744.00
Gray & Osborne, Inc. Project no: 22427.30 Invoice no: 4 Project no: 22427.30 Invoice no: 4 $296.10 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 21427.14 Invoice no: 16 Project no: 21427.14 Invoice no: 16 $156.09 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.24 Invoice no: 4 Project no: 23427.24 Invoice no: 4 $1,258.36 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.18 Invoice no: 2 Project no: 23427.18 Invoice no: 2 $296.10 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.14 Invoice no: 7 Project no: 23427.14 Invoice no: 7 $304.14 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.15 Invoice no: 2 Project no: 23427.15 Invoice no: 2 $444.15 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.23 Invoice no: 3 Project no: 23427.23 Invoice no: 3 $188.81 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 22427.22 Invoice no: 6 Project no: 22427.22 Invoice no: 6 $230.12 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.25 Invoice no: 2 Project no: 23427.25 Invoice no: 2 $222.08 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 22427.25 Invoice no: 6 Project no: 22427.25 Invoice no: 6 $230.12 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 21427.11 Invoice no: 21 Project no: 21427.11 Invoice no: 21 $156.09 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 24427.00 Invoice no: 4 Project no: 24427.00 Invoice no: 4 $74.03 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.07 Invoice no: 2 Project no: 23427.07 Invoice no: 2 $296.10 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 23427.26 Invoice no: 1 Project no: 23427.26 Invoice no: 1 $518.18 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project no: 22427.03 Invoice no: 9 Project no: 22427.03 Invoice no: 9 $484.72 65722 5/8/2024 401-000-000-558-50-41-07 Engineering Consultant
$5,155.19
Home Depot Credit Services Wheels for Council Chambers Lecturn Wheels for Council Chambers Lecturn $64.71 EFT Payment 5/14/2024 12:30:09 PM - 1 5/8/2024 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$64.71
Horizon 3M573182 $146.72 65723 5/8/2024 001-000-000-576-80-31-00 Operating Supplies
$146.72
Horticultural Elements, Inc. 8785 May Median Maintance 84th $4,490.00 65724 5/8/2024 101-000-000-542-30-41-00 Professional Services
$4,490.00
Inslee Best Doezie & Ryder, P.S. 416752 City Attorney Services $14,434.17 65750 5/21/2024 001-000-000-515-41-40-00 City Attorney
$14,434.17
John Buchan Homes Advance Deposit Return for DEP00182 Advance Deposit Return for DEP00182 $458.36 65762 5/21/2024 401-000-000-582-10-00-02 Refund of DS Adv Deposits
$458.36
KC Dept of Water & Land Resources 133733 1st Trimester Shared Cost Water and Land Resources $1,102.66 65751 5/21/2024 001-000-000-553-10-40-00 Land & Water Conservation Resources-KC
$1,102.66
KC Office of Finance 11014642 KC INet $375.00 65753 5/21/2024 001-000-000-518-80-41-50 Technical Services, Software Services
KC Office of Finance 2154841 LIDAR mapping $2,070.00 65752 5/21/2024 307-000-000-595-30-63-01 Street Improvements, Overlays
$2,445.00
Kesler, Jonathan 4/24/24-4/26/24 Planning Association of Washington 4/24/24-4/26/24 Planning Association of Washington $534.79 EFT Payment 5/9/2024 11:31:52 AM - 1 5/31/2024 401-000-000-558-60-43-00 Travel & Training
$534.79
Konica Minolta Business Solutions 293524342 PW Printer $8.51 65754 5/21/2024 001-000-000-518-10-31-00 Office And Operating Supplies
May 2024 Check Register
78
AGENDA ITEM 6.1
$8.51
LDC Corp 34614 Current/Long range Planning $18,086.75 65755 5/21/2024 001-000-000-518-10-41-00 Professional Services
LDC Corp 34614 Current/Long range Planning $9,271.50 65755 5/21/2024 401-000-000-558-60-41-01 Planning Consultant
$27,358.25
Lindberg Electrical 2177 Solar speed signs-PH2 $18,687.22 65725 5/8/2024 307-000-000-595-30-63-01 Street Improvements, Overlays
$18,687.22
Message Watcher, LLC 56282 Email/web/SM/Archiving $317.60 65726 5/8/2024 001-000-000-518-80-41-50 Technical Services, Software Services
$317.60
MG Consulting Services LLC 200-15 Laserfiche/RM Consulting $1,275.00 65803 6/5/2024 001-000-000-518-10-41-00 Professional Services
$1,275.00
Michael's Fine Dry Cleaning 142 PD Dry Cleaning $128.70 65727 5/8/2024 001-000-000-521-20-22-00 Uniforms
$128.70
Moberly & Roberts, PLLC 1168A Prosecution Services $4,000.00 65728 5/8/2024 001-000-000-515-93-40-10 Prosecuting Attorney
$4,000.00
Navia Benefit Solutions 10849183 April Navia Invoice $200.00 65729 5/8/2024 001-000-000-514-20-49-10 Miscellaneous
$200.00
Ogden Murphy Wallace 8990501 City Attorney $360.00 65730 5/8/2024 001-000-000-515-41-40-00 City Attorney
$360.00
Pang, Ethan Refund Request for B-24-024 Refund Request for B-24-024 $356.32 20100976 5/14/2024 401-000-000-582-10-00-02 Refund of DS Adv Deposits
$356.32
Pro-shred 73646 CH Shredding Service $55.66 65731 5/8/2024 001-000-000-518-10-41-00 Professional Services
Pro-shred 73427 Community Shredder Day Event $1,854.00 65731 5/8/2024 001-000-000-521-20-49-60 Crime Prevention/Public Educ
Pro-shred 74040 CH Shredding Service $55.66 65756 5/21/2024 001-000-000-518-10-41-00 Professional Services
$1,965.32
Puget Sound Energy Services from 3/20/24 to 4/18/24 501 Evergreen Point $1,587.23 65732 5/8/2024 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Services from 3/21/24 to 4/19/24 84th Ave NE #PKNG View Pt Pwr $16.52 65732 5/8/2024 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Services from 3/20/24 to 4/18/24 1050 82nd Ave NE Five Corners Power $34.91 65732 5/8/2024 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Services from 3/20/24 to 4/18/24 1000 80th Ave NE PW Power $766.36 65732 5/8/2024 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Services from 4/2/24 to 4/30/24 TIB LED Conversion St Street Light Power $1,646.11 65757 5/21/2024 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy Services from 4/2/24 to 4/30/24 77th Ave NE & 79th Ave NE Takeover Street Lights- 77th Ave NE/79th Ave NE $123.28 65757 5/21/2024 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy Services from 4/2/24 to 4/30/24 80th Ave NE & NE 10th St $13.36 65757 5/21/2024 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy Services from 4/2/24 to 4/30/24 515 Evergreen Point Rd Street Lights - 515 EPR $32.67 65757 5/21/2024 101-000-000-542-63-41-00 Street Light Utilities
$4,220.44
Republic Services, Inc. dba Rabanco, Ltd. 0172-009598904 PW Debris Removal $516.49 65744 5/27/2024 001-000-000-576-80-41-04 Professional Services-Misc
$516.49
Rossman, Jessica May 2024 Parking Reimbursement Rossman Parking Reimbursement $32.00 65763 5/21/2024 001-000-000-511-60-43-00 Travel & Training
$32.00
Sound View Strategies, LLC 3186 Lobbyist Contract $3,000.00 65733 5/8/2024 001-000-000-513-10-41-00 Professional Services
$3,000.00
Staples Business Advantage 6001998031 Office Supplies/New Chair-Kellerman $143.24 65734 5/8/2024 001-000-000-518-10-31-00 Office And Operating Supplies
$143.24
Telecom Law Firm, PC 17484 Special Counsel $6,226.75 65735 5/8/2024 001-000-000-515-45-40-00 Special Counsel
$6,226.75
TIG Technology Integration Group 66394 Sophos Firewall $837.52 65736 5/8/2024 001-000-000-518-80-41-60 Software Services
TIG Technology Integration Group 5561724 Duo Subscription $39.67 65736 5/8/2024 001-000-000-518-80-41-60 Software Services
TIG Technology Integration Group 66393 IT Services $11,718.95 65758 5/21/2024 001-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 66393 IT Services $2,159.48 65758 5/21/2024 401-000-000-558-50-05-00 Technical Services, Software Services
$14,755.62
Tiki Car Wash 2294 PD Car Washes $110.85 65737 5/8/2024 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$110.85
Tree Frog LLC 1870a Arborist Services $2,415.00 65738 5/8/2024 401-000-000-558-50-41-50 Arborist
$2,415.00
US Bank May 2024 JE 2182 Merchant Fees $190.48 20100978 5/31/2024 001-000-000-514-20-49-10 Miscellaneous
US Bank May 2024 JE 2182 Merchant Fees $1,997.75 20100978 5/31/2024 401-000-000-558-60-49-10 Miscellaneous
US Bank May 2024 Osada Credit Card Small Works Roster Registration $135.00 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-511-60-41-01 Legislative Activities- Regional/Intergovt
US Bank May 2024 Nations Credit Card Office Supplies- cleaning supplies $43.68 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank May 2024 Nations Credit Card Office Supplies- monitor stand (Fischer) $32.11 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank May 2024 Nations Credit Card Office Supplies carpet cleaner and vacuum cleaner $77.34 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank May 2024 Nations Credit Card Office Supplies- Name plate for Dais $40.74 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank May 2024 Nations Credit Card Office Supplies- tape dispenser and stapler (Kellerman) $37.55 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank May 2024 Nations Credit Card Lodging for clerks training (Nations) $1,584.70 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-43-00 Travel & Training
US Bank May 2024 Kellerman Credit Card IIMC Annual Conference Room Deposit $202.85 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-43-00 Travel & Training
US Bank May 2024 Nations Credit Card Postage- certified letter $8.09 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-10-43-00 Travel & Training
US Bank May 2024 Kellerman Credit Card Public Storage $325.00 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-30-45-00 Facility Rental
US Bank May 2024 Kellerman Credit Card QR Code extension for Weekly Recycling Survey $1.95 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank May 2024 Kellerman Credit Card Web Services for Internet Logs $0.18 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank May 2024 Kellerman Credit Card Zoom Business One Licenses (Annual) $2,705.51 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank May 2024 Anderson Credit Card Uniform-Robles $548.35 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-22-00 Uniforms
US Bank May 2024 Anderson Credit Card Boots-Anderson $253.46 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-22-00 Uniforms
US Bank May 2024 Gidlof Credit Card Phone protector $7.67 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card Return bar code scanner ($199.18) EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card floor Sweeper $64.38 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card Property Impound Forms $112.58 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card Sharpie Marker $8.80 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card Hand Sanitizer Wipes $82.32 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card Key box $39.66 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card Badge holder Clips $16.52 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-00 Office Supplies
US Bank May 2024 Gidlof Credit Card All terrain rc $91.45 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-40 Police Operating Supplies
79
AGENDA ITEM 6.1
US Bank May 2024 Anderson Credit Card Shop towels $37.95 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-40 Police Operating Supplies
US Bank May 2024 Gidlof Credit Card Wet dry vac $154.27 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-40 Police Operating Supplies
US Bank May 2024 Anderson Credit Card Under cabinet lights $54.65 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-31-40 Police Operating Supplies
US Bank May 2024 Gidlof Credit Card Training-Marxer $279.00 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-43-00 Travel & Training
US Bank May 2024 Gidlof Credit Card Training-Glenn $150.00 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-43-00 Travel & Training
US Bank May 2024 Anderson Credit Card Oil change PD vehicle $120.86 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
US Bank May 2024 Gidlof Credit Card Lifeguard Act $164.02 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
US Bank May 2024 Crickmore Credit Card Soil for parks $110.75 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-576-80-31-00 Operating Supplies
US Bank May 2024 Crickmore Credit Card Uniforms $104.69 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-576-80-31-00 Operating Supplies
US Bank May 2024 Crickmore Credit Card Arbor day seedling pots $26.44 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-576-80-31-00 Operating Supplies
US Bank May 2024 Crickmore Credit Card Uniforms $196.16 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-576-80-31-00 Operating Supplies
US Bank May 2024 Osada Credit Card Tractor Repair $1,327.02 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 001-000-000-576-80-48-00 Repair & Maint Equipment
US Bank May 2024 Crickmore Credit Card Snow sander chain lube $76.96 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 101-000-000-542-30-35-00 Small Tools/minor Equipment
US Bank May 2024 Crickmore Credit Card Spray lubricant $121.21 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 101-000-000-542-30-35-00 Small Tools/minor Equipment
US Bank May 2024 Crickmore Credit Card 2024 Arbor Day Tree $192.68 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 103-000-000-558-60-49-10 Miscellaneous-Tree Replacement
US Bank May 2024 Crickmore Credit Card Lock nuts for Points Loop Trail signs $61.90 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 307-000-000-594-76-63-20 Park Improvements
US Bank May 2024 Crickmore Credit Card Washers for Points Loop Trail signs $31.20 EFT Payment 5/28/2024 11:00:09 AM - 1 5/23/2024 307-000-000-594-76-63-20 Park Improvements
$11,618.70
Voyager Systems 8693624262419 PD Fuel $2,570.67 EFT Payment 6/5/2024 4:26:59 PM - 1 5/27/2024 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$2,570.67
WA ST Auditor's Office L161111 2022 Audit Costs $1,669.20 65759 5/21/2024 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors
$1,669.20
WA ST Dept of Transportation RE *FB91017010241 PW Fuel $380.18 65760 5/21/2024 001-000-000-576-80-32-00 Vehicle Fuel & Lube
WA ST Dept of Transportation RE *FB91017010241 DS Fuel $194.74 65760 5/21/2024 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint.
$574.92
WA State Patrol I2406178 CPL Background $22.00 65739 5/8/2024 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi
$22.00
West Coast Signal, Inc. 4328 84/24th Accident Repairs $13,039.89 65741 5/8/2024 307-000-000-595-30-63-01 Street Improvements, Overlays
$13,039.89
Willard's Pest Control 432654 City Hall Pest Services $229.83 65742 5/8/2024 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$229.83
$650,318.43 AP TOTAL
Payroll May 2024 Payroll Payroll $21,669.63
5/31/2024 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll May 2024 Payroll Payroll $22,758.05
5/31/2024 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll May 2024 Payroll Payroll $38,495.08
5/31/2024 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll May 2024 Payroll Payroll $153,131.50
5/31/2024 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll May 2024 Payroll Payroll $37,708.28
5/31/2024 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Payroll May 2024 Payroll Payroll $31,252.74
5/31/2024 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll May 2024 Payroll Payroll $48,058.23
5/31/2024 401-000-000-558-60-11-00 Salaries, Wages & Benefits
$353,073.51 Payroll Total
$1,003,391.94 Grand Total
80
AGENDA ITEM 6.1
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, May 13, 2024 – 5:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order in the Medina Council Chambers at
5:03 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Joseph Brazen
Councilmember Jennifer Garone (out at 7:17 p.m.)
Councilmember Mac Johnston - online (offline at 8:36 p.m.)
Councilmember Michael Luis
ABSENT
Councilmember Harini Gokul
STAFF
Burns, Robertson, Osada, Wagner, Kesler, Sass, and Kellerman
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, the meeting agenda was approved as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. The following individual addressed
the Council:
Matt Russo, T-Mobile's Siting Advocacy Manager commented on the proposed
improvements of two existing T-Mobile towers in Medina.
With no further comments, Mayor Rossman closed the public comment period.
81
AGENDA ITEM 6.2
4. PRESENTATIONS
4.1 Legislative Update and Check-in by Soundview Strategies
City lobbyist Jennifer Ziegler with Sound View Strategies gave a general overview
presenation on the 2024 60-day legislative session. The Legislature adopted three
initiatives: I-2113 (vehicular pursuits), I-2081 (parental rights), and I-2111 (income tax).
Three additional initiatives will be on the November ballot: I-2109 (repeal of the capital
gains tax), I-2117 (repeal of the climate commitment act), and I-2124 (opt-out option for
Washington's long-term care program). Ziegler also reported that the following house
bills did not pass: HB 1245 (legislation requiring lot splitting), HB2160 (legislation
regarding transit-oriented development), and HB 2252 (legislation rearding
neighborhood cafe's or stores in residential areas).
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Director of Public Works Ryan Osada reported that the city received three applications
for the open Park Board position number 2 and another vacancy will be opening up at
the end of June with one more applicant to interview. The annual Arbor Day event was
successful with several first graders, staff, Councilmembers and Park Board Members in
attendance. Lastly, Park Board is working with a non-profit organization to sponsor a pet
parade for the upcoming Medina Days event.
Emergency Preparedness Chair Rosalee Gann reported there were no new updates for
Emergency Preparedness. The radio team continues their check-ins every Sunday
evening at 7:00 p.m.
5. CITY MANAGER'S REPORT
Police, Development Services, Finance, Central Services, Public Works, City Attorney
Police Chief Jeff Sass reported that the spring shredder/e-recycling and drug take-back
event was successful and gave an update on activities in the Police Department.
Public Works Director Ryan Osada gave an update on upcoming city Public Works
projects.
ACTION: By consensus, Council directed staff to work on a communication plan for
upcoming Public Works projects in the city. Staff is to consider in addition to the city's
regular electronic communication notices, consider the use of Variable Message Signs
(VMS) near the job site and onsite renderings.
Finance and HR Director Ryan Wagner gave an update on the city's finances.
City Manager Steve Burns reported that the next Council meeting falls on Memorial Day
holiday and the regular meeting has been moved to Tuesday, May 28th at 5:00 p.m.
Medina Elementary 3rd graders will be making their annual field trip to city hall on
Tuesday, June 4th. Staff will invite T-Mobile to the next Council meeting for a formal
presentation and discussion regarding the pole design upgrades in Medina. Lastly, Burns
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AGENDA ITEM 6.2
recognized Municipal Clerks Week and National Police Week and Peace Officer Day and
thanked staff their work and support while he was out of the office.
6. CONSENT AGENDA
ACTION: Motion Reeves to approve the Consent Agenda as presented with a typo
correction "Serge" to read "Surge" on Agenda Item 6.6 National Safe Boating and Paddling
Week. This was seconded by Garone and carried by a 6:0 vote; the Consent Agenda was
approved as amended.
6.1 April 2024, Check Register
Recommendation: Approve.
Staff Contact: Ryan Wagner, Finance and HR Director
6.2 Approved Planning Commission Special Meeting Minutes of:
a) April 3, 2024; and
b) April 18, 2024.
Recommendation: Receive and file.
Staff Contact: Rebecca Bennett, Development Services Coordinator
6.3 Draft City Council Meeting Minutes of:
a) April 8, 2024; and
b) April 22, 2024.
Recommendation: Adopt minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
6.4 TIB 2024 ADA Improvements & Overlay
Recommendation: Approve.
Staff Contact: Ryan Osada, Public Works Director
6.5 Adoption of Updated Fee Schedule, including for Body Worn Camera Fees for
Redaction Costs
Recommendation: Adopt Resolution No. 443.
Staff Contacts: Jennifer Robertson, City Attorney, Aimee Kellerman, City Clerk, and
Steven R. Wilcox, Development Services Director
6.6 Proclamation in Recognition of National Safe Boating and Paddling Week: May 18-24,
2024
Recommendation: Adopt Proclamation.
Staff Contact: Jeffrey R. Sass, Police Chief
6.7 Proclamation in Recognition of National Police Week and Peace Officer Day: May 12-18,
2024
Recommendation: Adopt Proclamation.
Staff Contact: Jeffrey R. Sass, Police Chief
7. LEGISLATIVE HEARING
None.
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AGENDA ITEM 6.2
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Comp Plan Update - Final Review (before sending to PSRC and Commerce)
a) Natural Environment Element
b) Transportation & Circulation Element
c) Housing Element
d) Land Use Element
Recommendation: Review and Approval.
Staff Contact: Jonathan Kesler, AICP, Planning Manager
Planning Manager Jonathan Kesler gave an introduction to the final review of Natural
Environment, Transportation and Circulation, Housing, and Land Use Elements of the
Comprehensive Plan. All four elements were reviewed, edited, and approved by the
Development Services Committee, Planning Commission, and the City Attorney. Council
asked questions and staff responded.
Council requested the following revisions:
2.1 redlines to be removed prior to going to PSRC and Department of Commerce
Natural Environment Element:
Council requested the following revision:
Correct NE-P5 second sentence and add "city" for sentence to read "The City"
ACTION: Motion Garone second Reeves to approve the revised Natural Environment with
additional changes as discussed and forward to PSRC and the Department of Commerce
for their review. Motion carried by a 6:0 (Gokul absent) vote.
Transportation and Circulation Element:
Council requested the following revisions:
Page 7 (Pedestrians and Bicycles)
Change last sentence to read ...,supporting the potential for enhancing the
walkability of Medina.
Page 3 (Street Classification) (Minor Arterial)
Revise last sentence to read "This street is the major pathway for traffic between
downtown Bellevue and SR-520 to and from Seattle."
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AGENDA ITEM 6.2
Page 12 (Goals)
Revise T-G2 sentence to read "To enhance and promote equitable pedestrian and
bicycle access throughout the city".
Revise T-G8 sentence to read "To enhance the safety and minimize the impacts
of school pickups, drop-offs and construction traffic on the transportation network".
Page 5 (Table 3. Average Weekday Traffic Volumes)
Correct typo on second table to read "NE 24th Street".
Page 6 second paragraph
Revise the last sentence to be inline with the intent of the Planning Commission
and consider removing reference to the 2021 traffic study or add context to it , that
it was during the pandemic and make the sentence forward looking.
ACTION: Motion Reeves to approve the revised Transportation Element of the
Comprehensive Plan and forward to PSRC and the Department of Commerce for their
review. This was seconded by Johnston. Motion carried by a 5:1 (Gokul absent) (Garone
dissented) vote.
Housing Element:
Policies:
Revise H-P1 to read "Ensure new development is consistent with citywide goals
and policies, including but not limited to sustainable site standards, landscaping
and tree retention requirements, and diversity of housing options, all while
maintaining a quiet, safe, and livable city.
Appendix A - Definitions
Sylvan: Consisting of, or associated with, wooded area. add "s" to area.
Revise to ensure alphabetical order.
ACTION: Motion Reeves to approve the revised Housing Element, including the Appendix
Definitions of the Comphrehensive Plan and forward to PSRC and the Department of
Commerce for their review. This was seconded by Johnston. Motion carried by 6:0 (Gokul
absent) vote.
Land Use Element:
Council directed the following revisions:
Page 16: Add the country club as a major employer.
Page 18: Add the SR-520 bridge maintenance facility to the SR-520 Corridor
Special Planning area.
Use legal definitions that are used by the state, such as SR-520 Bridge Regional
Trail under SR-520 Corridor Planning Area.
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AGENDA ITEM 6.2
Future Growth Trends
Page 15:
Revise the fourth sentence in the fifth paragraph, changing the word "reasonably"
to "potentially".
ADUs should include DADUs (Detached Accessory Dwelling Units), to read
ADUs/DADUs within the document.
ACTION: Motion Reeves to approve the revised Land Use Element of the Comprehensive
Plan and forward to PSRC and the Department of Commerce for their review. This
was seconded by Luis. Motion carried 5:0 (Garone and Gokul absent).
At this point the Council took a 15-minute recess.
9.2 Comprehensive Plan Update - Review of Parks and Open Space Element
Recommendation: Review and Approval.
Staff Contact: Jonathan Kesler, AICP, Planning Manager
Planning Manager Jonathan Kesler gave an introduction of the Parks and Open Space
Element of the Comprehensive Plan.
Council directed staff to:
List out all unopened or undeveloped right-of-way in the city or identify them with
highlights on the maps.
ACTION: Council provided comments and directed staff to ensure revisions from DSC are
incorporated into the new updated version and bring this back to Council at the next
meeting for a quick approval.
9.3 Gas-Powered Leaf Blower Discussion
Recommendation: Discussion and direction.
Staff Contact: Stephen R. Burns, City Manager
City Manager Steve Burns gave a brief timeline history of gas-powered leaf blowers for
the new Councilmembers. Council discussed, asked questions and staff responded.
ACTION: Discussion only, no action taken. Councilmembers Luis and Johnston will
come back to Council with a proposal focusing on Commercial landscaping companies
at the next Council or a June meeting.
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AGENDA ITEM 6.2
9.4 Republic Services Solid Waste Survey Results
Recommendation: Discussion and direction.
Staff Contact: Stephen R. Burns, City Manager
City Manager Steve Burns reviewed the Republic Services Solid Waste survey results.
The city received 540 responses to the survey with 71.9 % opposed the change to weekly
services. Council discussed, asked questions, and staff responded.
ACTION: Discussion only; no action taken. Staff will conduct another survey in the future
and see if the results change.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
Council asked Personnel Committee to reevaluate meeting in person for
interviews.
Council will hold a special meeting/retreat in lieu of the regular meeting on Monday,
June 24, 2024.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comments was closed.
12. EXECUTIVE SESSION
Council moved into Executive Session at 9:00 p.m. for an estimated time of 15 minutes
to discuss the following:
RCW 42.30.110(1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation
or potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
ACTION: No action taken following the executive session.
13. ADJOURNMENT
Without objections, Council adjourned the regular meeting at 9:15 p.m.
87
AGENDA ITEM 6.2
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 10, 2024
Subject: Confirmation of Appointment to the Medina Parks and Recreation Board and Planning
Commission
Category: Consent
Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee
Summary
Park Board Position No. 2, with a term of July 1, 2023 - June 30, 2027, is currently vacant.
Additionally, on June 30, 2024, the following terms will expire:
Park Board, Position 6
Planning Commission, Position 6
Council has confirmed two previous appointments: the first in September 2023, and the second
in December 2023. Neither worked out. After having a vacant position for nearly a year, the City
has now received strong interest from excellent and enthusiastic candidates.
On Thursday, April 25th, the Personnel Committee and Park Board Chair met online with
candidates for Position No. 2. Three candidates were interviewed: Dana Brekke, Rip Johnston,
and Mary Nelson. Each had valuable experience and insights to offer. All are longtime Medina
residents who raised families in the city, and all displayed tremendous energy for contributing to
Park Board's mission and dedication to re-building the Medina community in this time after the
pandemic. All would make excellent and productive additions to the Medina Park Board.
The Council Personnel Committee (Joseph Brazen, Mac Johnston and Jessica Rossman),
together with Park Board Chair Barb Moe, recommend Council appoint Dana Brekke to Park
Board Position No. 2.
Ms. Brekke brings directly applicable experience from helping to run her family's farm business,
from hands-on planting and gardening to event planning, publicity, and management. It would be
difficult to imagine a candidate with more on-point experience for the variety of tasks included in
Park Board's work. Ms. Brekke's commitment to Medina's parks also came through during her
interview. The Brekkes have lived in Medina Heights – a neighborhood under-represented on
Medina's Boards and Commissions – for more than twenty years, and Ms. Brekke has enjoyed
the bounty of the parks and open spaces in Medina in different ways over her time here, including
fond memories of her children playing in parks and participating in events. The Park Board is
looking for active participants, and Ms. Brekke came forward with a commitment to "rolling up
[her] sleeves" and doing whatever needs to be done for Medina's parks. When asked about her
superpower, she explained that she is a "camp counselor by nature," and loves to make
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AGENDA ITEM 6.3
interactions with nature more fun for everyone; over the years she has succeeded in introducing
many urban indoorsy people to the joys of the outdoors.
The Personnel Committee and Park Board Chair therefore request that Council confirm Ms.
Brekke to Position No. 2, effective immediately.
Please note that Position No. 6 will be vacated on June 30th. The two applicants interviewed on
April 25th are candidates for that position, and a third application for Position No. 6 was also
received. The third candidate has yet to be interviewed, so the Personnel Committee and Park
Board representative(s) will return to Council with additional recommendations after that interview
has been completed.
Lastly, Planning Commission Position No. 6 was vacated early with the departure of David
Langworthy in November 2023.
Council appointed Ms. Julie Barrett on March 25, 2024, following the Personnel Committee’s
recommendation. Mayor Rossman recommends the reappointment of Ms. Barrett for a full four-
year term, beginning July 1, 2024.
This meets and supports Council’s priority number 3.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character
Attachment
1. Application – Dana Brekke
2. Agenda Bill Appointment of Julie Barrett
Budget/Fiscal Impact: N/A
Recommendation: Confirm the following appointments:
Parks and Recreation Board
Dana Brekke, Partial Term Position No. 2
Planning Commission
Julie Barrett, Position No. 6 (reappointment)
City Manager Approval:
Proposed Council Motion: “I move to approve the Personnel Committee’s and Mayor’s
appointment recommendations as presented.”
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AGENDA ITEM 6.3
From:Medina Washington
To:Aimee Kellerman
Subject:Form submission from: Volunteer Application
Date:Monday, March 4, 2024 8:56:14 AM
Submitted on Monday, March 4, 2024 - 8:39am
Submitted by anonymous user: 204.195.10.43
Submitted values are:
CONTACT INFORMATION
You are a current resident of the City of Medina Yes, I am a full time resident.
First Name Dana
Last Name Brekke
APPLICANT INFORMATION
Please choose the Board/Committee you're applying for Parks & Recreation Board
Length of Residency 22 years
Appointment to a Board, Commission or Committee will require your consistent
attendance at regularly scheduled meetings. Are you available for:
Evening Meetings
Daytime Meetings
Occupational Background I am self employed working in space planning and interior
design.
Educational Background
Grew up on Dolan Creek Farm in Boring, OR. BS in communication from Portland State
University
Reason for Applying
I love our community, working outside, and doing projects with my good friend Katie
Surbeck. Both my girls are in college. I have more time and wold love to do some
volunteering.
Relevant Experience
I grew up at Dolan Creek Farm in Boring Oregon. I have worked outside my entire life.
For many years I have felt that I contain a "strange" set of skills that don't have a lot of
value in the city. I am not afraid of weather, mud, blackberries and hard work.
Community Involvement
Bellevue Christian School - classroom helper. The Bear Creek School - PTA, Jog-A-
thon, Eastlake Community Church - Sunday School helper, Bellevue LifeSpring circle
member.
The results of this submission may be viewed at:
90
AGENDA ITEM 6.3
MEDINA, WASHINGTON
AGENDA BILL
Monday, March 25, 2024
Subject: Planning Commission Appointment Confirmation
Category: Consent
Staff Contact: Aimee Kellerman, CMC, City Clerk on behalf of the Personnel Committee
Summary
Planning Commission Position No. 6 is currently vacant due to the resignation of Commissioner
David Langworthy, whose work commitments interfered with his ability to take on the extra
meetings necessary to complete the Comprehensive Plan. Many thanks to Mr. Langworthy for
his thoughtful contributions over the years.
The City received three applications to fill Position No. 6. All candidates were interviewed on
March 12th by Council Personnel Committee member Mac Johnston, Planning Commission Chair
Laura Bustamante, and Mayor Jessica Rossman. Also present were City Manager Steve Burns
and Planning Manager Jonathan Kesler, along with Deputy Clerk Dawn Nations. The applications
are attached.
The interview panel unanimously recommends appointment of Julie Barrett to Position No. 6 on
the Planning Commission.
This was an impressive applicant pool, and each candidate brought strengths that could benefit
Medina. What made Ms. Barrett stand out was her enthusiastic focus on community as a common
theme in how she thinks about a variety of city issues, the relevant work and neighborhood
conversations she has already begun, and her explanation of how her experience is currently
under-represented on Planning Commission (and Council).
Ms. Barrett is a retired teacher and school counselor who has lived in Medina for over 40 years,
and described feeling “very impacted” by the changes in Medina and the greater region. She
spoke extensively about the importance of rebuilding a sense of community, including that theme
in many of her responses to our questions. For example, when asked about her concerns for
Medina moving forward, her answer included that she would like to see future development
encourage connectedness and green spaces, ensuring there are places for people to come
together. Later in the interview, she talked about efforts she's made to collaborate with other
Medina residents and other members of St. Thomas Church to identify ways for people to stay in
their home communities despite rising costs; she would like to find more ways to collaborate and
problem-solve on that subject. The interview panel agrees with Ms. Barrett that potential
displacement is an important concern within the City, and deserves informed representation on
Planning Commission – especially as we specifically focus on housing issues. The panel also
appreciated that Ms. Barrett connected community with cost-of-living concerns.
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AGENDA ITEM 6.3
Ms. Barrett came to the interview having already researched and read about the state's recent
housing mandates, and she is enthusiastic about being involved in envisioning how things could
be. Ms. Barrett's genuine interest in learning about development codes and land use was
apparent, and her discussion was energetic.
Pursuant to RCW 35.63.020 and MMC 2.28.010 regarding processes for Planning Commission
appointments, and Council Guidelines 3.5.2 regarding criteria for appointments, the Mayor
requests Council's confirmation of Julie Barrett's appointment to Planning Commission Position
No. 6, effective immediately.
This meets and supports Council’s priorities 3 and 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachment
Application of Julie Barrett
Budget/Fiscal Impact: N/A
Recommendation: Approve.
City Manager Approval:
Proposed Council Motion: “I move to appoint Julie Barrett to Position No. 6 on the Medina
Planning Commission for the remainder of the term.”
92
AGENDA ITEM 6.3
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 10, 2024
Subject: Adoption of Amended Unified Fee Schedule
Category: Consent
Staff Contact: Aimee Kellerman, CMC, City Clerk
Summary
On May 13, 2024, the City Council adopted a Fee Schedule incorporating all three fee schedules
into one Unified Fee Schedule. The updated fee for passport acceptance was not captured in the
update. City staff is requesting to amend the Unified Fee Schedule to include the updated
passport application acceptance fee.
This Resolution Adopting a Unified Fee Schedule meets and supports Council’s priorities 1, 3 and
4.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachments
Resolution No. 445 with Exhibit A – Amended Fee Schedule
Budget/Fiscal Impact: By adopting fees for services, the City will collect appropriate fees to
reimburse the City’s costs.
Recommendation: Adopt Resolution No. 445.
City Manager Approval:
Proposed Council Motion: “I move adoption of Resolution No. 445, amending the unified fee
schedule to include the updated passport application acceptance fee”.
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AGENDA ITEM 6.4
Resolution No. 445 Page 1
10880309.1 - 371096 - 0007
CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 445
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, UPDATING THE CITY’S UNIFIED
FEE SCHEDULE FOR VARIOUS SERVICES, PERMITS
AND APPLICATIONS WITHIN THE CITY.
WHEREAS, the City has historically begun adopting all fees by resolution in order
to consolidate fees and keep them updated routinely; and
WHEREAS, the City has adopted Resolution No. 443 on May 13, 2024, adopting
a unified fee schedule and adopting findings to support the body worn camera policy; and
WHEREAS, the last update did not include the updated fee for passport application
acceptance; and
WHEREAS, the City wishes to amend the fee schedule to include the updated
passport acceptance fee in the Unified Fee Schedule and make it publicly available on its
website; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, RESOLVES
AS FOLLOWS:
Section 1. Preliminary Findings in Support of Resolution. The City Council
hereby adopts the foregoing recitals as its legislative findings in support of this Resolution.
Section 2. Adoption of Fee Schedule. The Fee Schedule attached to this
Resolution as Exhibit A is hereby adopted as the Fee Schedule for the City of Medina.
Section 3. Partial Repeal of Resolution No. 443. The Fee Schedule attached
to Resolution No. 443 as Exhibit B is hereby repealed and replaced by Exhibit A to this
Resolution No. 445. The findings regarding body worn cameras and Exhibit A to
Resolution No. 443 remain in full force and effect.
Section 4. Effective Date. This Resolution shall take effect immediately upon
passage by the Council and signature of the Mayor.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 10TH
DAY OF JUNE, 2024 BY A VOTE OF ____ FOR, ____ AGAINST, AND ____
ABSTAINING, AND SIGNED IN AUTHENTICATION THEREOF ON THE 10TH DAY OF
JUNE, 2024.
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AGENDA ITEM 6.4
Resolution No. 445 Page 2
10880309.1 - 371096 - 0007
_________________________
Jessica Rossman, Mayor
APPROVED AS TO FORM: ATTEST:
Inslee, Best, Doezie & Ryder, P.S.
________________________________ _____________________________
Jennifer S. Robertson, City Attorney Aimee Kellerman, City Clerk
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. 445
Attachment:
Exhibit A – Fee Schedule
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AGENDA ITEM 6.4
10863106.3 - 371096 - 0007
Exhibit “A”
CITY OF MEDINA MASTER FEE SCHEDULE
Resolution No. 445
Effective Date: June 10, 2024
FEE TYPE AMOUNT MMC SECTION
Chapter 1.15
Appeal of a Notice of Violation $1,000.00, refundable if NOV
reversed by hearing examiner Section 1.15.220
Chapter 2.72
Hearing Examiner Fee $2,500.00 Section 2.72.110
Reconsideration of a Hearing
Examiner Decision
$500.00 plus hourly fee for hearing
examiner Section 2.72.090
Chapter 3.76
Accident Reports/ Incident
Reports $0.15/page Section 3.76.010
Construction Blueprints and
Plan Copies Actual Vendor Cost Section 3.76.010
Copies $0.15 per page Section 3.76.010
City Maps
Black & White 18 X 38 Actual Vendor Cost Section 3.76.010
City Maps
Color 18 X 38 Actual Vendor Cost Section 3.76.010
Digital Storage Media or
Devices:
Thumb drive
Other
Actual Cost
Section 3.76.010
Electronic Files Uploaded
for Electronic Delivery
$.0.05 for each four (4) files or
attachments Section 3.76.010
Fingerprinting – Resident $15.00 first card and $5.00 for each
additional card Section 3.76.010
Fingerprinting – Non-
resident
$20.00 first card and $10.00 for each
additional card
Section 3.76.010
Paper Copies Scanned to
Electronic Format
$0.10 per page Section 3.76.010
(ref. WAC 44-14-070)
Photocopies, Printed
Copies
$0.15 per page Section 3.76.010
(ref. WAC 44-14-070)
Postage or Delivery
Charges
Actual Cost
Section 3.76.010
Records Transmitted in
Electronic Format $.0.10 / gigabyte Section 3.76.010
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AGENDA ITEM 6.4
10863106.3 - 371096 - 0007
FEE TYPE AMOUNT MMC SECTION
NOTES:
(1) The costs above may be combined to the extent that more than one charge applies to a request.
(2) Pursuant to RCW 42.56.120, the City may impose a customized service charge in addition to the
charges outlined above for responses requiring information technology expertise to prepare data
compilations or to provide customized access services.
(3) The City may charge a flat fee of up to $2.00 for a request as an alternative to the fees above if the
City reasonably estimates that the fees for the request under this fee schedule will exceed
$2.00.
(4) Copying and scanning of paper documents larger than 11” x 17” or other unusual documents requires
use of an off-site vendor. The City may also, in its discretion, use an outside vendor for large or
complex copying or scanning jobs when it would be more efficient to do so. When the City uses an off-
side vendor for copying or scanning, the City will charge the requestor the actual cost of the services
rendered. The City will pay the vendor directly and seek reimbursement from the requestor before
producing the requested copies;
(5) City shall not use a requestor’s digital storage device to copy records onto, the reason being that the
City wants to avoid contracting viruses and other types of malware that might be present on such
devices. The City will instead provide a new digital storage device and charge the requestor
accordingly.
(6) Any other item not specifically provided for in this list will be charged at a rate that will reimburse
City for its cost of duplicating the item.
Police Body-Worn Camera Recordings
Redaction Method Cost per Minute to
Redact
Minutes to Redact per
Minute of Raw Footage
Cost of
Redaction per
Minute of Raw
Footage
Targeted Video
Redaction with or
without Targeted Audio
Redaction
$0.85 per individual or
object redacted
10 per individual or
object redacted
$8.50 per
individual or
object redacted
Targeted Audio
Redaction Alone
$0.85 per minute 5 $4.25
Screen Blur or Screen
Blackout
$0.85 per minute 1 minute per segment $0.85 per
segment
The Medina Police Department will charge requestors redaction costs reflecting the actual time it
takes to redact a particular video calculated at the rate of $0.85 per minute.
Chapter 4.01
Case Filing $31.00 per case Section 4.01.120
Certifying any document on file $5.00 per document, plus $0.10 per
page for copies Section 4.01.120
Day Detention $10.00 per day, unless another
amount is set by Court order Section 4.01.120
Duplication of part or all of the
electronic tape of a proceeding $10.00 per tape Section 4.01.120
Electronic Home Detention
$25.00 set-up, plus $105.00 per
week, unless another amount is set
by Court order
Section 4.01.120
Failure to Respond $25.00 for parking cases
$52.00 for infraction cases Section 4.01.120
Juror Service Fee $10.00 per day, plus mileage in the
amount set by RCW 43.03.060 Section 4.01.110
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AGENDA ITEM 6.4
10863106.3 - 371096 - 0007
FEE TYPE AMOUNT MMC SECTION
Non-Sufficient Funds Fee for
Returned Checks $25.00 per check Section 4.01.120
Preparing the record of a case for
appeal to Superior Court
$40.00 per case, plus Superior Court
Filing Fee Section 4.01.120
Probation Fee $50.00 per month Section 4.01.120
Proof of Insurance
Card/Administrative Dismissal $25.00 per case Section 4.01.120
Stop Payment Fee for Court
Issued Checks $25.00 per check Section 4.01.120
Transcript of Judgment $6.00 per judgment Section 4.01.120
Vehicle Impound Hearing Fee $31.00 per case Section 4.01.120
Witness Fee
$10.00 per day, plus mileage in the
amount set by RCW 43.03.060.
Expert witnesses may be paid in
excess of this amount only upon
prior agreement between the City
and the Expert Witness.
Section 4.01.100
Work Release
$25.00 set-up, plus $20.00 per day,
unless another amount is set by
Court order
Section 4.01.120
Chapter 5.04
Cable Franchise Negotiated with Franchisee; $5,000
fee deposit to cover the costs of
negotiation and document drafting is
required
Section 5.08.060
Chapter 6.04
Animal Impound and Redemption
Fees
Fees as adopted by King County
Code Title 11 Section 6.04.030
Cat License (Lifetime)
spayed/neutered
$20.00 Section 6.04.040
Cat License (Lifetime)
unspayed/unneutered $36.00 Section 6.04.040
Senior Citizen: Cat License
(Lifetime)
spayed/neutered
$12.00
Section 6.04.040
Senior Citizen: Cat License
(Lifetime)
unspayed/unneutered
$25.00
Section 6.04.040
Dog License (Lifetime)
spayed/neutered $30.00 Section 6.04.040
Dog License (Lifetime)
unspayed/unnueutered $60.00 Section 6.04.040
Senior Citizen: Dog License
(Lifetime)
spayed/neutered
$20.00
Section 6.04.040
Senior Citizen: Dog License
(Lifetime)
unspayed/unneutered
$40.00
Section 6.04.040
Replacement Tag $5.00 Section 6.04.040
Service Animal License No Charge Section 6.04.040
Failure to Obtain License $25.00 Section 6.04.040
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FEE TYPE AMOUNT MMC SECTION
Chapter 8.06
Temporary Noise Variance $200.00 Section 8.06.500
Administrative Noise Variance $200.00 plus consultant fee Section 8.06.500
Nonadministrative Noise Variance $200.00 plus consultant fee Section 8.06.500
Chapter 8.12
False Alarm Response Fee
1st response – Free
2nd response - $50.00
3rd response - $100.00
4th response - $150.00
5th response - $200.00
6th & subseq - $250.00
Section 8.12.030
Chapter 8.16
Pyrotechnics Display License No charge Section 8.16.045
Chapter 9.40
Special Event Permit
$50.00 non-refundable, plus cost for
city personnel based on hourly rate
(wages and benefits)
Section 9.40.050
Chapter 10.40
Parking Permit for Designated
Parking Areas
No charge for residents
$75.00 for non-residents Section 10.40.060
Chapter 10.72
Construction Vehicle Parking
Permit
$150.00 Section 10.72.040
Oversized Vehicle Permit $500.00 Section 10.72.010
Overweight Vehicle Permit $500.00 Section 10.72.010
Tracked, spiked, cleated, lugged
vehicle permit $750.00 Section 10.72.020
Chapter 12.06
Excavation/Trench Cut Right-of-
way Permit $270.00 plus consultant fee Section 12.06.040
Chapter 12.08
Right-of-way Use Permit $270.00 plus consultant fee Section 12.08.010
Chapter 12.10
Building Moving Permit See Table A below Chapter 12.10
Chapter 12.32
Garage Sale Permit No charge Section 12.36.010
Chapter 13.12
Blanket Utility Permit $500.00, plus consultant fees Section 13.12.040
Chapter 14.04
Environmental Exemption (SEPA) $100.00 Section 14.04.030
Environmental Threshold
Determination (SEPA) $700.00 plus consultant fee Section 14.04.030
Environmental Impact Statement Staff hourly fee, plus consultant fee Section14.04.030
Chapter 16.50
Critical Areas Review $135.00 plus consultant costs Chapter 16.50
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FEE TYPE AMOUNT MMC SECTION
Public Agency and Utility
Exception $2,000.00 plus consultant fee Section 16.72.070
Reasonable Use Exception $2,000.00 plus consultant fee Section 16.72.060
Title 15
Telecommunication ROW Use
Authorization
$500.00 at submittal plus $2,500 if
accepted for negotiations Section 15.04.010
Telecommunication Franchise
Agreement
$500.00 at submittal plus $2,500 if
accepted for negotiations Section 15.06.040
Facilities Lease $500.00 at submittal plus $2,500 if
accepted for negotiations Section 15.08.020
Chapter 15.14
Small Wireless Facility Site Fee
for Locating on City Property
Up to $270 recurring site fee (per
year, per facility) for locating a SWF
or associated equipment on City
Property
Section 15.14.010
Small Wireless Facility Permit for
Existing Pole
$500 non-recurring fee per
application, which covers up to 5
small wireless communication
facilities (SWF), and $100 for each
additional SWF beyond 5
Section 15.14.010
Small Wireless Facility Permit for
New Pole
$1,000 non-recurring fee per
application for each new pole
proposed to support one or more
SWF
Section 15.14.010
Supplemental and/or third-party
review for franchise, lease, and
small wireless facility permit
applications
Actual cost or $125.00 per hour,
which is greater. Section 15.14.010
Title 16
Construction Permits
Building Permits See Table A below Section 16.40.040
Mechanical Permits See Table B below Section 16.40.040
Grading & Drainage Permits See Table C below Section 16.40.040
Plumbing Permits See Table D below Section 16.40.040
Assignment of Building Address $250.00 Section 16.42.010
Re-Roof Permit $175.00 Section 16.40.050
Temporary Occupancy Permit $400.00 plus consultant fees Section 16.40.100
Construction Activity Permit
Code of Conduct None Sections 20.70.030 &
15.20.010
Tailored Construction Mitigation
Plan – Level 1 $370.00 plus consultant fees Sections 20.71.040 &
15.20.010
Tailored Construction Mitigation
Plan – Level 2 $1,800 plus consultant fees Sections 20.72.080 &
15.20.010
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FEE TYPE AMOUNT MMC SECTION
Tailored Construction Mitigation
Plan - Revision
$370.00 plus consultant fees if
revision is staff approved; plus
$780 if revision is planning
commission approved
Section 15.20.060
Tree Activity Permits
Hazard Tree Evaluation $360.00 per tree Section 16.52.120
Administrative Tree Activity
Permit per MMC 16.52.110 $50.00 Section 16.52.160 &
16.70.050
Administrative Tree Activity
Permit per MMC 16.52.090
Consultant fee when no tree is
removed and a building permit is
associated with development
$300.00 plus consultant fees when a
tree is removed and a building permit
is associated with development
$500.00 when no building permit is
associated
Section 16.52.160 &
16.72.050
Administrative ROW Tree Activity
Permit $750.00 plus consultant fee Section 16.52.160 &
16.71.040
Non-administrative ROW Tree
Activity Permit
$1,500 plus consultant fee
Section 16.52.160 &
16.72.040 and
16.72.050
Zoning Permits
Zoning Code Interpretation $750.00 Section 16.10.050
Accessory Dwelling Unit
Registration Fee $175.00, plus consulting fees Section 16.70.060
Temporary Use Permit $500.00 plus consultant fee Section 16.70.050 &
Chapter 16.35
House Trailer Occupancy Permit $10.00 Section 16.31.030
Adult Family Home Permit No charge
Family Day Care Permit No charge
Minor Deviations $750.00 plus consultant fees Section 16.71.010
Administrative Variance Permit $750.00 plus consultant fees Section 16.71.020
Administrative Special Use
Permit $750.00 plus consultant fees Section 16.71.030
Non-administrative Conditional
Use Permit $2,000.00 plus consultant fee Section 16.72.010
Non-administrative Special Use
Permit $2,000.00 plus consultant fee Section 16.72.010
Historical Use Permit &
Amendments $2,000.00 plus consultant fees Section 16.72.020 &
Chapter 16.33
Non-administrative Variance $2,000.00 plus consultant fee Section 16.72.030
Site Plan Review $1,150.00 plus consultant fees Section 16.72.040
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FEE TYPE AMOUNT MMC SECTION
Site Plan Review Exemption
$750.00 plus consultant fees if
exemption approved;
$1,150 plus consultant fees if site
plan review is required
Section 16.72.040
Revision of Site Plan $500.00, plus consultant fees Section 16.72.040
Reclassification of Zoning District $2,200.00 plus consultant fees Section 16.72.050
Divisions of Land
Lot Line Adjustment $775.00 plus consultant fee Section 16.73.050
Short Subdivision/ Revision to an
approved Short Subdivision $2,100.00 plus consultant fee Section 16.73.050
Preliminary Subdivision/ Revision
to an approved Subdivision
$5,520 + 100 per lot plus consultant
fee Section 16.73.050
Final Subdivision $1,400 plus consultant fee Section 16.73.050
Shoreline Permits
Substantial Development Permit $2,200.00 plus consultant fee Section 16.72.100
Shoreline Conditional Use Permit $2,200.00 plus consultant fee Section 16.72.110
Shoreline Variance $2,200.00 plus consultant fee Section 16.72.120
Revision to a Shoreline Permit $500.00 plus consultant fee Section 16.72.110
Shoreline Exemption $200.00 Chapter 16.80
Shoreline Master Program
Interpretation $750.00 Chapter 16.80
Appeals
Administrative Appeal $1,200.00 Section 16.80.230
Legislative
Comprehensive Plan Amendment
Fee $4,000.00 Section 16.83.070
Other
Concealed Weapon Permit
$48.00 Original
$32.00 Renewal
$42.00 Late Renewal
$10.00 Replacement
RCW 9.41.070
Criminal History Request –
Certified Letter $20.00
Notary Service $10.00 per notarial act/stamp WAC-308-30-020
Passport Acceptance Fee $35.00 per application 22 USC 214
Permit Replacement $100.00 Section 3.76.010
Sign Impound Fee $25.00 Section 3.76.010
Sign Permit See Building Permit Fees and
Conditional Use Permit Fees
Permit Technology Fee for
Software $19.75 per each permit
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AGENDA ITEM 6.4
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FEE TYPE AMOUNT MMC SECTION
Credit Card Fee (applicable when
credit card used to pay any fee)
3 percent of total charge
Section 3.76.010
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AGENDA ITEM 6.4
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TABLE A – BUILDING PERMIT FEES
TOTAL VALUATION FEE
$1.00 TO $500.00 $33.50
$501.00 TO $2,000.00 $33.50 for the first $500.00, plus $4.25 for each additional
$100.00, or fraction thereof, to and including $2,000.00
$2,001.00 TO $25,000.00 $97.25 for the first $2,000.00 plus $19.55 for each additional
$1,000.00 or fraction thereof, to and including $25,000.00
$25,001.00 TO $50,000.00 $546.90 for the first $25,000.00 plus $14.60 for each additional
$1,000.00 or fraction thereof, to and including $50,000.00
$50,001.00 TO $100,000.00 $911.90 for the first $50,000.00 plus $9.94 for each additional
$1,000.00 or fraction thereof, to and including $100,000.00
$100,001.00 TO $500,000.00
$1,408.90 for the first $100,000.00 plus $7.95 for each
additional $1,000.00 or fraction thereof, to and including
$500,000.00
$500,001.00 TO $1,000,000.00
$4,588.90 for the first $500,000.00 plus $6.63 for each
additional $1,000.00 or fraction thereof, to and including
$1,000,000.00
$1,000,001.00 to $5,000,000.00 $7,903.90 for the first $1,000,000.00 plus $4.44 for each
additional $1,000.00 or fraction thereof
$5,000,001.00 AND over $25,663.90
DEMOLITION OF EXISTING
STRUCTURE…………………………………
$133.00 PLUS BUILDING OFFICIAL
HOURLY FEE
PERMIT EXTENSION PRIOR TO ISSUANCE…………………………….. $75.00 PER WRITTEN REQUEST
RELOCATE/ MOVE A BUILDING INTO
CITY……………………………… $133.00 PLUS BUILDING OFFICIAL
HOURLY FEE
INITIAL PLAN
REVIEW……………………………………………… 65% OF PERMIT FEE
ADDITIONAL REVIEW OF CORRECTIONS,
REVISIONS........................ BUILDING OFFICIAL HOURLY FEE
REVIEW OF DEFERRED ITEMS……………………………....................... BUILDING OFFICIAL HOURLY FEE
ONE INSPECTION & ONE RE-
INSPECTION……………………………… INCLUDED IN PERMIT FEE
ADDITIONAL RE-INSPECTIONS FOR
COMPLIANCE…………………… CONSULTANT AND/ OR BUILDING
OFFICIAL HOURLY FEE
WORK NOT READY FOR INSPECTION WHEN
SCHEDULED………….
CONSULTANT AND/ OR BUILDING
OFFICIAL HOURLY FEE
INSPECTIONS FOR WHICH NO FEE IS
SPECIFIED…………………….. CONSULTANT AND/ OR BUILDING
OFFICIAL HOURLY FEE
PERMIT RENEWAL FEE……………….. $100.00 OR 25% OF PERMIT FEE, WHICH
EVER IS GREATER
WORK STARTED WITHOUT A
PERMIT……………………………………. FEE IN THE AMOUNT OF PERMIT FEE,
BUT NOT LESS THAN $133.00
BUILDING OFFICIAL HOURLY RATE………………………………………. $71.16
STATE SURCHARGE
FEE…………………………………………………… RESIDENTIAL BUILDING PERMITS: $6.50
fee for each building permit, plus an
additional surcharge of $2.00 for each
residential unit after the first unit.
COMMERICAL BUILIDING PERMITS: $25.00
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AGENDA ITEM 6.4
10863106.3 - 371096 - 0007
for each building permit, plus an additional
surcharge of $2.00 for each residential unit
after the first unit.
A DEPOSIT FOR CONSULTANT COSTS MAY BE
REQUIRED PER CHAPTER 20.14 MMC……… To Be Determined
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AGENDA ITEM 6.4
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TABLE B - MECHANICAL PERMIT FEES
TYPE OF PERMIT FEE
BASE FEE
Issuance of each permit $43.00
Issuance of supplemental permit, for which original permit expired Same as new
Land use site review fee (where applicable) $100.00
Sound Testing fee (where applicable) $300.00
UNIT FEE SCHEDULE
Includes Installation and Relocation
Furnace/ Central
Heating System
150,000 BTU or less Forced air system $30.00 each
150,000 BTU or less re-circulating hot water system
(including vents and flues) $55.50 each
Greater than 150,000 BTU See Table A
Hot Water Heating System $ 30.00 each
Heat Pump/ Air conditioning $55.50 each
Suspended, recessed wall or floor-mounted heater unit/ fireplace, log lighter $30.00 each
Boilers and any other single unit or system with an input in excess of
150,000 BTU See Table A
Exhaust fan or appliance vent $30.00 each
Solar, geothermal, wind and similar mechanical systems See Table A
Other appliances, piece of equipment or system which is regulated by this
code but not set forth in this schedule , or for which no other fee is listed $30.00 each
OTHER FEES
Plan review See Table A
Additional re-inspections $30.00 per inspection
Additional review of corrections, revisions, or additions Building Official
hourly fee
Work not ready for inspection when scheduled $45.00
Fees above include final inspection and one final re-inspection
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AGENDA ITEM 6.4
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TABLE C – GRADING & DRAINAGE PERMIT
TOTAL YARDS FEE
25 TO 100 cubic yards $250.00 plus consultant costs
101 TO 2,000 cubic yards
$250.00 for the first 100 yards and $24.50 for each additional
100 cubic yards or fraction thereof, to and including 2,000 cubic
yards; plus consultant costs
2,001 cubic yards and up
$715.50 for the first 2,000 cubic yards and $25.00 for each
additional 100 cubic yards or fraction thereof; plus consultant
costs
FEES ABOVE INCLUDE FINAL INSPECTION AND ONE FINAL RE-INSPECTION
ADDITIONAL INSPECTIONS, INCLUDING WET SEASON TESC INSPECTIONS, ARE CHARGED
AT THE CONSULTANT COSTS
INSPECTIONS FOR WHICH NO FEE IS SPECIFICALLY INDICATED ARE CHARGED AT THE
CONSULTANT COSTS
A DEPOSIT FOR CONSULTANT COSTS IS REQUIRED PER CHAPTER 20.14 MMC
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AGENDA ITEM 6.4
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TABLE D - PLUMBING PERMIT FEES
TYPE OF PERMIT FEE
BASE FEE
Issuance of each permit $43.00
Issuance of supplemental permit, for which
original permit expired Same as new
FIXTURE FEE SCHEDULE
All plumbing fixtures $ 30.00 each fixture
OTHER FEES
Re-inspections $45.00 per inspection
Work not ready for inspection when scheduled $45.00
Fees above include rough-in inspection and final inspection
108
AGENDA ITEM 6.4
MEDINA, WASHINGTON
AGENDA BILL
June 10, 2024
Subject: DRAFT_2025-2030 Six Year CIP, TIP, Non-TIP
Category: Public Hearing
Staff Contact: Ryan Osada, Public Works Director
Summary
The Six-Year Capital Improvement Plans (CIP) and Transportation Improvement Plans (TIP) are
elements of the Comprehensive Plan. It serves as a planning and budgeting document for public
works projects. State law requires all municipalities to hold a public hearing to receive public
comments before adopting or amending a CIP/TIP. The city is required to provide the adopted
Six-Year TIP to the State Department of Transportation by July of each year. The TIP is used to
qualify for grant funding and requires each project for which funding is requested to appear in the
adopted TIP. Because of our size, Medina merges the CIP and TIP into one document for more
efficient overall fiscal planning.
The purpose of the hearing is to receive public testimony on the proposed plan. Following the
public hearing, the council may wish to discuss the document and provide further input.
The Proposed Six-Year CIP/TIP Plan for years 2025 through 2030 was developed from street
and right-of-way improvement condition assessment, storm drainage deficiencies, public facility
evaluations, and incorporates planned improvements such as street pavement overlays to restore
street surfaces, storm drainage projects, sidewalk repairs, and park improvements. The attached
2025 – 2030 CIP/TIP Project Summary lists the projects by year, project scope, budget, and
revenue source.
The proposed annual expenditure for the plan ranges from $665,000 to $740,000 per year.
This project meets and supports Council’s priorities 1-5:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character
Attachment(s)
2025-2030 Six Year CIP, TIP, Non-TIP
Budget/Fiscal Impact: $665,000 - $740,000
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AGENDA ITEM 8.1
Recommendation: Conduct public hearing, receive public comments for discussion.
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 30 minutes.
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AGENDA ITEM 8.1
CITY OF MEDINA Updated 5/21/2024
2025 - 2030 SIX YEAR CAPITAL IMPROVEMENT PLAN (CIP)Approved by: Medina City Council
2025 - 2030 SIX YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) Date: June 2024
2025 - 2030 SIX YEAR NON-TRANSPORTATION IMPROVEMENT PLAN (NON-TIP) Resolution Number:
DATE SUBMITTED: June 2024
LENGTH PAVEMENT PROJECT REVENUE
NO.YEAR STREET / LOCATION FROM / AT TO (mi)PROJECT SCOPE CONDITION BUDGET SOURCE
I. STREET IMPROVEMENT PROJECTS (ACP Overlays, Sidewalks, Storm Drainage, etc.)
I - 1 2025 87th Ave NE 86th Ave NE NE 10th Street 0.13 Asphalt Overlay 63 $100,000.00 REET Tax
I - 2 2026 78th Place NE NE 32nd Street Evergreen Pt Rd 0.24 Asphalt Overlay 68 $160,000.00 REET Tax
I - 3 2027 81st Ave NE Overlake Dr W NE 8th Street 0.09 Asphalt Overlay 68 $65,000.00 REET Tax
I - 4 2027 77th Ave NE NE 16th Street NE 22nd Street 0.4 Asphalt Overlay 64 $190,000.00 REET Tax
I - 5 2028 Parking Lot Medina Park NE 82nd Street Lot N/A Asphalt Overlay 71 $50,000.00 REET Tax
I - 6 2028 NE 12th Street 84th Ave NE Evergreen Pt Rd 0.5 Asphalt Overlay 69 $225,000.00 REET Tax
I - 7 2029 NE 8th Street Evergreen Pt Rd 82nd Ave NE 0.46 Asphalt Overlay 72 $200,000.00 REET Tax
I - 8 2030 78th Ave NE NE 21st Street NE 28th Street 0.47 Asphalt Overlay 72 $200,000.00 REET Tax
II. STORM DRAINAGE PROJECTS (Not including storm drainage improvements in conjunction with street or path projects)
II - 1 2025 87th Ave NE 86th Ave NE NE 10th Street Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 2 2026 78th Place NE NE 32nd Street Evergreen Pt Rd Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 3 2027 77th Ave NE NE 16th Street NE 22nd Street Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 4 2028 NE 12th Street 84th Ave NE 80th Ave NE Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 5 2029 NE 8th Street Evergreen Pt Rd 82nd Ave NE Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 6 2030 78th Ave NE NE 21st Street NE 28th Street Stormwater Infrastructure Improvements $250,000.00 REET Tax
Pavement Condition Legend for Part I. ACP Overlays:NOTES:
Based on a 100 point rating with 0 being the worst. 1) The above budget figures are to be considered preliminary project costs only.
Rating is generated by the TIB Performance Management Dashboard More precise budget figures will need to be determined once the final scope of each project is defined,
*Rating is outdated - field verified which will require more extensive research, survey, and scope definition prior to the particular year's budgeting.
2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.
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AGENDA ITEM 8.1
III. SIDEWALK / PATH PROJECTS (Including storm drainage improvements as needed)
III - 1 2025 Evergreen Point Rd NE 12th Street NE 16th Street 0.3 Pedestrian Improvements $200,000.00 REET Tax
III - 2 2026 Evergreen Point Rd NE 16th Street 2000 block 0.4 Pedestrian Improvements $200,000.00 REET Tax
III - 3 2027 77th Ave NE NE 22nd ST NE 16th St 0.6 Pedestrian Improvements $100,000.00 REET Tax
III - 4 2028 Evergreen Point Rd 2000 Block NE 22nd Street 0.2 Pedestrian Improvements $200,000.00 REET Tax
III - 5 2029 Evergreen Point Rd NE 22nd Street 0.1 Pedestrian Improvements $200,000.00 REET Tax
III - 6 2030 Evergreen Point Rd NE 24th Street 0.1 ADA Updates and Sidewalk Repairs $200,000.00 REET Tax
NON-TRANSPORTATION IMPROVEMENT PROJECTS:
IV. BUILDING RESTORATION AND IMPROVEMENTS
IV - 1 2025 City Hall Building Re-paint City Hall Interior $50,000.00 REET Tax
IV - 2 2025 Post Office Re-paint Interior $15,000.00 REET Tax
IV - 3 2026 Post Office Re-Roof Building $40,000.00 REET Tax
IV - 4 2027 City Hall Bldg Re-Roof Building $65,000.00 REET Tax
V. PARKS PROJECTS
V - 1 2025 Fairweather Nature Preserve N/A Invasive Species Removal $50,000.00 Park Levy
V - 2 2026 Medina Park & Fairweather Nature Preserve N/A Tennis Court Resurfacing (three courts)$50,000.00 Park Levy
V - 3 2027 Medina Park Playground N/A Turf Installation $170,000.00 REET Tax
V - 4 2029 Fairweather Park Playfield N/A Playfield Drainage Improvements $50,000.00 REET Tax
V - 5 2030 Post Office Park Park N/A Hardscaping & Landscaping $50,000.00 REET Tax
SUMMARY TOTAL PROJECTED BUDGET BY YEAR:NOTES:
2025 665,000.00$ 1) The above budget figures are to be considered preliminary project costs only.
2026 700,000.00$ More precise budget figures will need to be determined once the final scope of each project is defined,
2027 740,000.00$ which will require more extensive research, survey, and scope definition prior to the particular year's budgeting.
2028 725,000.00$
2029 700,000.00$ 2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.
2030 700,000.00$
TOTAL SIX YEAR C.I.P. 2025 - 2030 4,230,000.00$
112
AGENDA ITEM 8.1
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 10, 2024
Subject: Middle Housing Engagement Plan
Category: City Business
Staff Contacts: Jonathan Kesler, AICP, Planning Manager and Jennifer Robertson,
City Attorney
Summary:
1. General Overview. The Middle Housing Public Engagement and Communication
Plan is a working document that describes the goals, objectives, activities, and timeline
for community engagement conducted in support of the Department of Commerce Middle
Housing Grant. This includes the following elements:
Objectives of the Public Engagement and Communication Plan.
Key messages we want to convey to the public about middle housing and this
project.
Stakeholder groups to engage as part of the process, including details on the
information needs or engagement objectives for each group.
Strategies for engagement corresponding to the timeline in the project plan.
Timeline of the project and engagement activities.
Summary of previous engagement done by cities to create a shared understanding
of what the City of Medina has done to engage the community on housing issues,
including challenges.
Use of a Middle Housing webpage to keep the public informed as to the status of this
update. Note: This Plan will be amended as needed to ensure that there is broad public
engagement in the Middle Housing Land Use Code Update, in the run-up to the June 30,
2025 deadline for compliance.
Staff is requesting review and adoption of Resolution No. 444 in order to meet our
obligation for adoption of the work plan as required by our grant with the Dept. of
Commerce. In addition, this work will provide the initial scope for a middle housing
consultant who will assist with the implementation of this process.
2. Prior Review and Revisions. The City Council provided input on this Plan at its
May 28th Council meeting. Since that time, the Plan has been updated per Council input.
These revisions are shown in both redline and clean copy on the attached documents.
The changes are summarized below:
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AGENDA ITEM 9.1
Under “Objectives” a new Section 7 was added to require information be provided
to the public to understand legal mandates applicable to Medina regarding middle
housing and ADUs.
The heading “Key Messages” was changed to “Key Messages from the State
Department of Commerce”.
Under “Key Messages”, a new Section 2 was added regarding the applicable legal
mandates for middle housing and ADUs.
Under “About the Middle Housing Land Use Code Update Project”, a new Section
4 was added regarding the applicable legal mandates for middle housing and
ADUs.
Under “About the Middle Housing Land Use Code Update Project”, Section B, the
references to TV appearances, news articles, and radio announcements were
stricken.
Under “About the Middle Housing Land Use Code Update Project”, Section G, new
language was added about distributing notices by email and posting on the City’s
website.
This Middle Housing Public Engagement and Communication Plan meets and supports
Council’s priorities 2, 3 and 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character
Attachments:
Redline version of Public Engagement Plan; and
Resolution No. 444 with Clean version of Public Engagement Plan attached.
Budget/Fiscal Impact: Adoption of this plan is consistent with the City’s obligations under
the Commerce Middle Housing Grant. By meeting required milestones, the City will be able
to draw from the grant funds.
Recommendation: Review and adopt Resolution No. 444.
City Manager Approval:
Motion: I move to approve Resolution No. 444.
Time Estimate: 20 minutes
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AGENDA ITEM 9.1
1
10868620.8 ‐ 371096 ‐ 0012
Public Engagement Plan
City of Medina Middle Housing Project
Introduction
The Public Engagement and Communication Plan is a working document that describes the goals,
objectives, activities, and timeline for community engagement conducted in support of the
Department of Commerce Middle Housing Grant. This includes the following elements:
Objectives of the Public Engagement and Communication Plan.
Key messages we want to convey to the public about middle housing and this project.
Stakeholder groups to engage as part of the process, including details on the information needs
or engagement objectives for each group.
Strategies for engagement corresponding to the timeline in the project plan.
Timeline of the project and engagement activities.
Summary of previous engagement done by cities to create a shared understanding of what the
City of Medina has done to engage the community on housing issues, including challenges.
Use of a Middle Housing webpage to keep the public informed as to the status of this update.
This Plan will be amended as needed to ensure that there is broad public engagement in the Middle
Housing Land Use Code Update.
Objectives
The objectives for public engagement are:
1. Engage community members who have not reliably participated in previous community
planning efforts.
2. Identify racially disparate impacts, any previous displacement, and exclusion in housing in the
City of Medina, how these impacts are experienced day-to-day, and how might changes in
city policy impact the community.
3. Identify areas and communities at greater displacement risk.
4. Identify barriers to building middle housing in existing neighborhoods, including concerns of
residents of existing neighborhoods and barriers to developmental feasibility.
5. Lay the groundwork for successful Middle Housing Land Use Plan Update by disseminating
key messages and information (see key messages below) and addressing common concerns
about updating city policies and codes to allow for more diverse housing types.
6. Increase the community’s understanding of middle housing types and the benefits they can
bring the community.
7. Help the public and stakeholders understand state law requirements applicable to Medina in
terms of updating the land use code for the purposes of allowing middle housing and accessory
dwelling units.
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Key Messages from the State Department of Commerce
The following key messages will guide communications throughout all community engagement
efforts.
About Middle Housing
1. Middle housing refers to homes that are between single-family homes and larger apartment
buildings.
Middle Housing was commonly built throughout Washington communities until the rise in
popularity of single-family zones in the mid-twentieth century. Exhibit 1 illustrates types
of middle housing.
Middle Housing buildings can be at the same scale as single-family buildings.
2. Medina is mandated to comply with Washington requirements for middle housing and
accessory dwelling units (ADUs).
State law requires certain cities to allow middle housing and accessory dwelling units.
Medina is a “Tier 3 City” under the middle housing legislation and therefore must allow
an additional unit on every residential lot, with limited exceptions.
Medina also must allow for zero lot line subdivisions as part of the State middle housing
legislation.
2.3.Middle Housing includes diverse housing options such as townhouses, duplexes, triplexes,
fourplexes, courtyard buildings, cottage housing, and live/work lofts.
Common before 1940, these housing types were outlawed in planning practices due to the
rising popularity of exclusive single-family zones, which only permitted single detached
housing structures. Historic neighborhoods have utilized middle housing to create mixed-
use space.
The architectural style, scale, and density of middle housing can be similar to single-family
homes or different. Middle housing options are often compatible in neighborhoods with
primarily single-family buildings.
Middle housing can be rented or owned.
Middle housing serves housing needs not met by single-family homes or large-scale
multifamily development.
Middle housing offers housing that meets the needs of multigenerational households,
households that don't have the interest or capacity to maintain a larger home and yard,
single households, allow a worker to live near their workplace or clients, students, a young
family to be close to the support of relatives, someone experiencing hardship to stay near
friends, a young adult to remain in the neighborhood they grew up in, or an older adult to
age in place.
Middle Housing promotes more efficient use of existing infrastructure and more
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walkability in neighborhoods.
Middle Housing can allow for more affordable options.
Middle Housing options can offer homeownership opportunities, particularly entry-level
homeownership.
Middle Housing can prevent large portions of the community from being excluded from
areas of the community.
3.4.Changing zoning to allow for missing middle housing does not affect the property value of
existing homes.
Property values are based on the condition and size of your land and structure(s), as well
as market conditions.
Allowing missing middle housing is associated with potential land value increases on lots
that are suitable for redevelopment.
Reinvestment into existing neighborhoods can improve the infrastructure for everyone,
such as adding sidewalks, transportation improvements, and neighborhood-based services.
New investment into development and amenities will increase property values. Depending
on market conditions, these changes may not happen within the 30-year planning horizon.
4.5.Changing zoning to allow for middle housing does not affect property taxes of existing homes.
Future development and investment may impact future property values and thus taxes.
New investment in a neighborhood can increase the value of land and property, which may
increase the landowners’ property taxes. Depending on market conditions, these changes
may not happen within the 20-year planning horizon.
Washington State offers property tax relief programs to senior citizens, disabled persons,
households with limited income, widows, and widowers of veterans. A household at risk
of losing their home due to property tax increases may be eligible for property tax
exemptions or relief.
Cities who have legalized middle housing have seen incremental change in neighborhoods.
Cities that have legalized middle housing types have increased the variety of new housing,
though only modest upticks in the number of middle housing units. Most of the new
housing is still single- family or apartment units.
5.6.Why aren't we just building more affordable housing?
Our current housing challenges largely stem from not enough housing relative to job
growth and new household formation. The solution is more housing.
Local government does not build housing, it establishes rules on what can be built where.
Housing is primarily built by private homebuilders.
Current regulations, including restricting most of our residential areas to low numbers of
housing units, prevent homebuilders from innovating in response to market demand.
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All types of new housing are needed, including affordable housing and more expensive
housing. Housing prices tend to continue to appreciate when there is a variety of housing
options but at more manageable rates.
About the Middle Housing Land Use Code Update Project
1. This project is funded by a grant from the Washington State Department of Commerce.
2. This project is one of many efforts to address the housing affordability crisis in King
County, and more generally Washington State.
Housing costs have risen three times as fast as incomes over the past decade in King
County (2010-2021), creating challenges for both owner and renter households.
The cost to purchase an average home is only affordable to those with incomes more
than $569,131 which is 524% of HUD AMI and 268% of the City’s median income.
Even a bottom tier home requires a household income of $411,773, or 194% of HUD
AMI.
Renters spending more than 30% of their income on rent are considered cost-burdened.
About 30% of households are cost-burdened or severely cost-burdened in Medina,
which includes tenants and owners. Of these, 52% of renters in Medina are cost
burdened or severely cost burdened. Renter-occupied housing makes up only 14% of
households in Medina, compared to 43% for King County overall. Entry-level
homeownership is not possible without affordable rental options.
3. This project aims to identify unmet housing needs and policy options to meet those needs.
This project will seek to identify areas suitable for zoning to allow for middle housing.
This may be based on access to jobs, transit, infrastructure, or other factors. The City
will use this information to inform future changes to zoning and regulations to allow
more diverse housing types within the community.
Where middle housing is allowed, it must still meet City development standards.
Development standards regulate development on topics like parking requirements,
impervious surfaces, building height, setbacks, and architectural design.
4. This Project is required by state law as Medina is classified as a Tier 3 City under the state
middle housing legislation. As a result, Medina must update its land use code to allow
middle housing that increases density to two dwelling units for each single family, with
limited exceptions. In addition, Medina must allow for ADUs (which may be counted as
the middle housing) and zero lot line subdivisions.
4.5.This Middle Housing Land Use Update will inform future updates to local land use and
zoning regulations. Washington State is requiring all GMA planning cities to allow greater
housing diversity in existing neighborhoods.
Washington State Law requires all cities to update their comprehensive land use
policies and development regulations. The updates are required (RCW 36.70A.070(2))
to account for housing needs at all economic levels, include provisions for middle
housing options, and to identify and remedy existing policies that may have a
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discriminatory impact.
State law also requires cities (Tiers 1, 2, and 3) to allow a certain density of middle
housing and requires cities to allow accessory dwelling units. See RCW 36.70A.635 -
.638; RCW 36.70A.630; and RCW 36.70A.680 - .682.
The Growth Management Act requires that the City of Medina establish procedures providing for
early and continuous public participation in the development and amendment of comprehensive
land use plans and development regulations. The procedures described below for the City of
Medina Middle Housing Land Use Code Update Process will achieve the following:
A. Early and continuous participation
In addition to meeting the requirements set forth in Chapter 16.81 MMC, the City Council,
Planning Commission, or designee and city staff will ensure expansive and effective public
involvement by using methods that include surveys, information bulletins, and distribution lists
for all interested parties to receive regular notices, meeting advertisements, and updates. The
public will be well advised of the opportunities for involvement and particularly encouraged to
participate in the drafting and review of the proposed updates to the Medina Development
Regulations.
B. Communication and information programs
City staff will use all available and practical means to encourage participation at all levels, through
outreach and educational efforts, including television appearances, presence at public events, and
the city website. The primary method of communication will be via the City’s website.
A bulletin-type publication will be posted, and updated regularly, at City Hall and on the City’s
website with a copy sent to the Bellevue School District. This bulletin is designed to describe the
Medina Middle Housing Land Use Code Update process, outline opportunities for public
involvement, and provide contact information, including the website and email for public inquiry
and comment. Detailed information and progress reports may be available upon request for local
organizations and media outlets, such as local newsletters, news articles, and radio announcements.
C. Public meetings with adequate notice
All formal public meetings concerning the Middle Housing Land Use Code Update will be
advertised throughout the community. Formal public notices will be posted and published in
consistent locations including the City Hall office, Bellevue School District office, and in “The
Seattle Times” (local newspaper) as required. Interested parties will be further notified through a
notice distribution list, providing process updates and meeting details.
D. Provisions for open discussion
Open discussion will result from a fair and open process, with various opportunities for public
input. Public workshops will be advertised and made accessible to the broadest audience possible,
building on established venues whenever possible. The discussion will be ensured and encouraged
by designated time for facilitated discussion, public hearings before the adoption of amendments,
and well-noticed public comment periods.
E. Opportunity for written comments
Written comments will be accepted and encouraged at all public meeting venues and in various
forms, including email messages and facsimiles. Notice of public comment periods will encourage
written comments and provide contact information, especially on draft comprehensive plan
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updates. Comments should be addressed to Jonathan G. Kesler, AICP, Planning Manager, City of
Medina Planning Department at:
Medina City Hall, 501 Evergreen Point Rd, Medina, WA 98039
Email: jkesler@medina-wa.gov
Subject: Medina Middle Housing Land Use Code Update
(Website) https://www.medina-wa.gov/
Planning staff will provide public comment cards or online comment options at meetings and at
strategic locations throughout the City. Written comments will be presented to the Council during
official public meetings.
F. Consideration and “fair response” to public comments
All comments on draft proposals and alternatives will be accepted and brought to the attention of
the Planning Commission for their consideration. Written comments will also be kept on file for
public review. City Planning Staff will acknowledge the receipt of written comments by sending
a response with notification of opportunities for further involvement.
G. Broad dissemination of proposals and alternatives
Draft proposals and alternatives will be broadly disseminated throughout the community. A
bulletin-type publication, distributed by email, posted on the City website, and posted at various
locations to provide general information about the process, will direct the public to the city-wide
locations for reviewing the draft materials.
Locations for the review of draft proposals and alternatives include:
1. City Hall Office, 501 Evergreen Point Rd, Medina, WA 98039
2. City of Medina website, https://www.medina-wa.gov/.
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CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 444
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, ADOPTING A PUBLIC
ENGAGEMENT PROGRAM (PEP), FOR THE PURPOSES
OF CREATION OF THE MEDINA MIDDLE HOUSING
UPDATE; PURSUANT TO THE WASHINGTON STATE
GROWTH MANAGEMENT ACT CHAPTER 36.70A RCW.
WHEREAS, the City exercises comprehensive land use planning pursuant to the
W ashington's Growth Management Act (RCW Chapter 36.70A), and under that
authority, the City intends to complete the scope of work for the Middle Housing grant
by June 2025; and
WHEREAS, the State Legislature passed both Accessory Dwelling Unit legislation
(ESHB 1337) and Middle Housing legislation (HB 1110, as modified by ESSB 2321)
(codifed as RCW 36.70A.635 - .638; RCW 36.70A.630; and RCW 36.70A.680 - .682).
These laws require certain cities to allow accessory dwelling units on single family lots
subject to certain conditions, and require certain cities to allow changes to density on
single family lots, as well as requiring certain cities to allow zero-lot line subdivisions; and
WHEREAS, the deadline for cities to have land use code updates in compliance
with these laws is June 30, 2025 for King County cities; and
WHEREAS, RCW 36.70A.035 requires that reasonable public participation
efforts be conducted whenever housing or development regulations are amended;
and
WHEREAS, City staff has drafted a proposed Public Participation Plan, and the
City Council finds that the proposed Plan is reasonably calculated to provide notice to
property owners and other affected and interested individuals, government agencies,
businesses, school districts, and organizations, of the middle housing and
development regulations scope of work; and
WHEREAS, the City Council further finds that the proposed Plan is intended to
broadly disseminate information about the procedures employed to complete the
middle housing scope of work and provides for early and continuous opportunities for
the public to participate in the update process, consistent with RCW 36.70A. I 30(2)(a)
and .140; and
WHEREAS, the City Council additionally finds that the proposed Plan is
consistent with the intent and the procedures in the Medina Municipal Code which will
be used for completing the middle housing scope of work; and
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WHEREAS, the City Council concludes that the Plan should be adopted; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, RESOLVES
AS FOLLOWS:
Section 1. Findings. The recitals above are hereby adopted as findings of the
City Council in support of this resolution.
Section 2. Adoption of Public Participation Plan. The Public Participation Plan is
adopted in the form attached hereto as "Exhibit A", and such Plan shall guide public
participation efforts during the completion of the middle housing scope of work.
Section 3. Effective Date. This Resolution shall take effect immediately upon
passage by the Council and signature of the Mayor.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 10th DAY
OF JUNE, 2024 BY A VOTE OF ____ FOR, ____ AGAINST, AND ____ ABSTAINING,
AND SIGNED IN AUTHENTICATION THEREOF ON THE 10th DAY OF JUNE, 2024.
_________________________
Jessica Rossman, Mayor
APPROVED AS TO FORM: ATTEST:
Inslee, Best, Doezie & Ryder, P.S.
________________________________ ____________________________
Jennifer S. Robertson, City Attorney Aimee Kellerman, City Clerk
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. 444
Attachments:
Exhibit A – Public Participation Plan for Middle Housing
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Exhibit A
Public Participation Plan for Middle Housing
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Public Engagement Plan
City of Medina Middle Housing Project
Introduction
The Public Engagement and Communication Plan is a working document that describes the goals,
objectives, activities, and timeline for community engagement conducted in support of the
Department of Commerce Middle Housing Grant. This includes the following elements:
Objectives of the Public Engagement and Communication Plan.
Key messages we want to convey to the public about middle housing and this project.
Stakeholder groups to engage as part of the process, including details on the information needs
or engagement objectives for each group.
Strategies for engagement corresponding to the timeline in the project plan.
Timeline of the project and engagement activities.
Summary of previous engagement done by cities to create a shared understanding of what the
City of Medina has done to engage the community on housing issues, including challenges.
Use of a Middle Housing webpage to keep the public informed as to the status of this update.
This Plan will be amended as needed to ensure that there is broad public engagement in the Middle
Housing Land Use Code Update.
Objectives
The objectives for public engagement are:
1. Engage community members who have not reliably participated in previous community
planning efforts.
2. Identify racially disparate impacts, any previous displacement, and exclusion in housing in the
City of Medina, how these impacts are experienced day-to-day, and how might changes in
city policy impact the community.
3. Identify areas and communities at greater displacement risk.
4. Identify barriers to building middle housing in existing neighborhoods, including concerns of
residents of existing neighborhoods and barriers to developmental feasibility.
5. Lay the groundwork for successful Middle Housing Land Use Plan Update by disseminating
key messages and information (see key messages below) and addressing common concerns
about updating city policies and codes to allow for more diverse housing types.
6. Increase the community’s understanding of middle housing types and the benefits they can
bring the community.
7. Help the public and stakeholders understand state law requirements applicable to Medina in
terms of updating the land use code for the purposes of allowing middle housing and accessory
dwelling units.
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Key Messages from the State Department of Commerce
The following key messages will guide communications throughout all community engagement
efforts.
About Middle Housing
1. Middle housing refers to homes that are between single-family homes and larger apartment
buildings.
Middle Housing was commonly built throughout Washington communities until the rise in
popularity of single-family zones in the mid-twentieth century. Exhibit 1 illustrates types
of middle housing.
Middle Housing buildings can be at the same scale as single-family buildings.
2. Medina is mandated to comply with Washington requirements for middle housing and
accessory dwelling units (ADUs).
State law requires certain cities to allow middle housing and accessory dwelling units.
Medina is a “Tier 3 City” under the middle housing legislation and therefore must allow
an additional unit on every residential lot, with limited exceptions.
Medina also must allow for zero lot line subdivisions as part of the State middle housing
legislation.
3. Middle Housing includes diverse housing options such as townhouses, duplexes, triplexes,
fourplexes, courtyard buildings, cottage housing, and live/work lofts.
Common before 1940, these housing types were outlawed in planning practices due to the
rising popularity of exclusive single-family zones, which only permitted single detached
housing structures. Historic neighborhoods have utilized middle housing to create mixed-
use space.
The architectural style, scale, and density of middle housing can be similar to single-family
homes or different. Middle housing options are often compatible in neighborhoods with
primarily single-family buildings.
Middle housing can be rented or owned.
Middle housing serves housing needs not met by single-family homes or large-scale
multifamily development.
Middle housing offers housing that meets the needs of multigenerational households,
households that don't have the interest or capacity to maintain a larger home and yard,
single households, allow a worker to live near their workplace or clients, students, a young
family to be close to the support of relatives, someone experiencing hardship to stay near
friends, a young adult to remain in the neighborhood they grew up in, or an older adult to
age in place.
Middle Housing promotes more efficient use of existing infrastructure and more
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AGENDA ITEM 9.1
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walkability in neighborhoods.
Middle Housing can allow for more affordable options.
Middle Housing options can offer homeownership opportunities, particularly entry-level
homeownership.
Middle Housing can prevent large portions of the community from being excluded from
areas of the community.
4. Changing zoning to allow for missing middle housing does not affect the property value of
existing homes.
Property values are based on the condition and size of your land and structure(s), as well
as market conditions.
Allowing missing middle housing is associated with potential land value increases on lots
that are suitable for redevelopment.
Reinvestment into existing neighborhoods can improve the infrastructure for everyone,
such as adding sidewalks, transportation improvements, and neighborhood-based services.
New investment into development and amenities will increase property values. Depending
on market conditions, these changes may not happen within the 30-year planning horizon.
5. Changing zoning to allow for middle housing does not affect property taxes of existing homes.
Future development and investment may impact future property values and thus taxes.
New investment in a neighborhood can increase the value of land and property, which may
increase the landowners’ property taxes. Depending on market conditions, these changes
may not happen within the 20-year planning horizon.
Washington State offers property tax relief programs to senior citizens, disabled persons,
households with limited income, widows, and widowers of veterans. A household at risk
of losing their home due to property tax increases may be eligible for property tax
exemptions or relief.
Cities who have legalized middle housing have seen incremental change in neighborhoods.
Cities that have legalized middle housing types have increased the variety of new housing,
though only modest upticks in the number of middle housing units. Most of the new
housing is still single- family or apartment units.
6. Why aren't we just building more affordable housing?
Our current housing challenges largely stem from not enough housing relative to job
growth and new household formation. The solution is more housing.
Local government does not build housing, it establishes rules on what can be built where.
Housing is primarily built by private homebuilders.
Current regulations, including restricting most of our residential areas to low numbers of
housing units, prevent homebuilders from innovating in response to market demand.
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All types of new housing are needed, including affordable housing and more expensive
housing. Housing prices tend to continue to appreciate when there is a variety of housing
options but at more manageable rates.
About the Middle Housing Land Use Code Update Project
1. This project is funded by a grant from the Washington State Department of Commerce.
2. This project is one of many efforts to address the housing affordability crisis in King
County, and more generally Washington State.
Housing costs have risen three times as fast as incomes over the past decade in King
County (2010-2021), creating challenges for both owner and renter households.
The cost to purchase an average home is only affordable to those with incomes more
than $569,131 which is 524% of HUD AMI and 268% of the City’s median income.
Even a bottom tier home requires a household income of $411,773, or 194% of HUD
AMI.
Renters spending more than 30% of their income on rent are considered cost-burdened.
About 30% of households are cost-burdened or severely cost-burdened in Medina,
which includes tenants and owners. Of these, 52% of renters in Medina are cost
burdened or severely cost burdened. Renter-occupied housing makes up only 14% of
households in Medina, compared to 43% for King County overall. Entry-level
homeownership is not possible without affordable rental options.
3. This project aims to identify unmet housing needs and policy options to meet those needs.
This project will seek to identify areas suitable for zoning to allow for middle housing.
This may be based on access to jobs, transit, infrastructure, or other factors. The City
will use this information to inform future changes to zoning and regulations to allow
more diverse housing types within the community.
Where middle housing is allowed, it must still meet City development standards.
Development standards regulate development on topics like parking requirements,
impervious surfaces, building height, setbacks, and architectural design.
4. This Project is required by state law as Medina is classified as a Tier 3 City under the state
middle housing legislation. As a result, Medina must update its land use code to allow
middle housing that increases density to two dwelling units for each single family, with
limited exceptions. In addition, Medina must allow for ADUs (which may be counted as
the middle housing) and zero lot line subdivisions.
5. This Middle Housing Land Use Update will inform future updates to local land use and
zoning regulations. Washington State is requiring all GMA planning cities to allow greater
housing diversity in existing neighborhoods.
Washington State Law requires all cities to update their comprehensive land use
policies and development regulations. The updates are required (RCW 36.70A.070(2))
to account for housing needs at all economic levels, include provisions for middle
housing options, and to identify and remedy existing policies that may have a
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discriminatory impact.
State law also requires cities (Tiers 1, 2, and 3) to allow a certain density of middle
housing and requires cities to allow accessory dwelling units. See RCW 36.70A.635 -
.638; RCW 36.70A.630; and RCW 36.70A.680 - .682.
The Growth Management Act requires that the City of Medina establish procedures providing for
early and continuous public participation in the development and amendment of comprehensive
land use plans and development regulations. The procedures described below for the City of
Medina Middle Housing Land Use Code Update Process will achieve the following:
A. Early and continuous participation
In addition to meeting the requirements set forth in Chapter 16.81 MMC, the City Council,
Planning Commission, or designee and city staff will ensure expansive and effective public
involvement by using methods that include surveys, information bulletins, and distribution lists
for all interested parties to receive regular notices, meeting advertisements, and updates. The
public will be well advised of the opportunities for involvement and particularly encouraged to
participate in the drafting and review of the proposed updates to the Medina Development
Regulations.
B. Communication and information programs
City staff will use all available and practical means to encourage participation at all levels, through
outreach and educational efforts, presence at public events, and the city website. The primary
method of communication will be via the City’s website.
A bulletin-type publication will be posted, and updated regularly, at City Hall and on the City’s
website with a copy sent to the Bellevue School District. This bulletin is designed to describe the
Medina Middle Housing Land Use Code Update process, outline opportunities for public
involvement, and provide contact information, including the website and email for public inquiry
and comment. Detailed information and progress reports may be available upon request for local
organizations and media outlets, such as local newsletters.
C. Public meetings with adequate notice
All formal public meetings concerning the Middle Housing Land Use Code Update will be
advertised throughout the community. Formal public notices will be posted and published in
consistent locations including the City Hall office, Bellevue School District office, and in “The
Seattle Times” (local newspaper) as required. Interested parties will be further notified through a
notice distribution list, providing process updates and meeting details.
D. Provisions for open discussion
Open discussion will result from a fair and open process, with various opportunities for public
input. Public workshops will be advertised and made accessible to the broadest audience possible,
building on established venues whenever possible. The discussion will be ensured and encouraged
by designated time for facilitated discussion, public hearings before the adoption of amendments,
and well-noticed public comment periods.
E. Opportunity for written comments
Written comments will be accepted and encouraged at all public meeting venues and in various
forms, including email messages and facsimiles. Notice of public comment periods will encourage
written comments and provide contact information, especially on draft comprehensive plan
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updates. Comments should be addressed to Jonathan G. Kesler, AICP, Planning Manager, City of
Medina Planning Department at:
Medina City Hall, 501 Evergreen Point Rd, Medina, WA 98039
Email: jkesler@medina-wa.gov
Subject: Medina Middle Housing Land Use Code Update
(Website) https://www.medina-wa.gov/
Planning staff will provide public comment cards or online comment options at meetings and at
strategic locations throughout the City. Written comments will be presented to the Council during
official public meetings.
F. Consideration and “fair response” to public comments
All comments on draft proposals and alternatives will be accepted and brought to the attention of
the Planning Commission for their consideration. Written comments will also be kept on file for
public review. City Planning Staff will acknowledge the receipt of written comments by sending
a response with notification of opportunities for further involvement.
G. Broad dissemination of proposals and alternatives
Draft proposals and alternatives will be broadly disseminated throughout the community. A
bulletin-type publication, distributed by email, posted on the City website, and posted at various
locations to provide general information about the process, will direct the public to the city-wide
locations for reviewing the draft materials.
Locations for the review of draft proposals and alternatives include:
1. City Hall Office, 501 Evergreen Point Rd, Medina, WA 98039
2. City of Medina website, https://www.medina-wa.gov/.
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AGENDA ITEM 9.1
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 10, 2024
Subject: Public Works Project Communication Plan
Category: City Council Business
Staff Contacts: Ryan Osada, Public Works Director and Stephen R. Burns, City Manager
Summary
At the May 13 Medina Council Meeting, Council directed staff to create a communication plan to
educate residents of any upcoming Public Works projects.
Specifically, the Council requested – ” city staff to work on a communication plan for upcoming
Public Works projects with two main components: road closures and design renderings.”
Public Works projects that are highly visible or take place in highly traveled roadways of the City
of Medina, the following plan is proposed:
Public Works Communication Plan
1. City staff will create a Public Works Project page for large or impactful projects on the
city’s website. Include timeline, project specifics, cost, and renderings.
2. City staff will send out project details (messaging) to the community two weeks, one week,
and one day prior to start of project through the city’s electronic communications system
GovDelivery, as well as the city’s social media platforms (Facebook, X, and Nextdoor
Medina).
3. Public Works staff will post a Variable Message Sign (VMS) near job site one month prior
to project. The VMS should direct citizens to the city’s website for more information and
include the Public Works Director’s contact information. The VMS signs will be onsite
until completion of project.
The Public Works Project Communication Plan meets and supports Council priorities 1, 2, 3, and
4.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
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AGENDA ITEM 9.2
Attachment
None.
Budget/Fiscal Impact: - Renderings are approximately $500 per project using Capital Funds.
VMS signs to be added to vendor contract with the expected passthrough cost to the City of $1500
per month using Capital Funds
Recommendation: Discussion and approval.
City Manager Approval:
Proposed Council Motion: “I move to approve the proposed Public Works Project
Communication Plan as presented.”
Time Estimate: 15 minutes
131
AGENDA ITEM 9.2
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 10, 2024
Subject: SR-520 Communication Plan
Category: City Council Business
Staff Contact: Stephen R. Burns, City Manager
Summary
At the Medina City Council Retreat on February 10, staff was directed to keep the community
updated on the status of the City’s efforts to reduce the SR-520 expansion joint noise.
Specifically, the direction was “Develop a plan on how to keep the community informed of
status.”
In October 2016 the City signed an agreement with Sound View Strategies to work with the
legislature and other partners to identify a solution to the expansion joint noise on SR-520.
Working with Sound View Strategies, the City has developed the following communication plan:
1. At least quarterly, Sound View Strategies will coordinate with staff to provide an update
on the SR-520 expansion joint noise reduction progress, which will be sent out to Medina
residents via the city’s electronic communications system, GovDelivery and social media
platforms.
2. City staff will also create an SR-520 Expansion Joint Noise Update page on the city’s
website under the Executive Department. This will include a timeline history and any
updates going forward.
3. City staff will coordinate with Sound View Strategies on community messaging after any
significant or relevant information regarding SR-520 expansion joint occurs.
4. City staff will utilize the city’s website, GovDelivery, X, Facebook, and Medina Nextdoor
when appropriate information needs to be shared with the community.
5. The City Manager’s Monthly Report will be used to share monthly updates as needed.
The SR-520 Communication Plan meets and supports all the Council priorities.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
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AGENDA ITEM 9.3
Attachment
None.
Budget/Fiscal Impact: N/A
Recommendation: Discussion and direction.
City Manager Approval:
Proposed Council Motion: “TBD”
Time Estimate: 15 minutes
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AGENDA ITEM 9.3