HomeMy WebLinkAbout07-08-2024 - Agenda Packet
MEDINA CITY COUNCIL
Monday, July 08, 2024
5:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, July 08, 2024 – 5:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Joseph Brazen, Jennifer Garone, Harini Gokul, Mac
Johnston, Michael Luis
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Jennifer S. Robertson
CITY CLERK | Aimee Kellerman
Hybrid Meeting Participation
The Medina City Council has moved to hybrid meetings, offering both in-person and online
meeting participation. In accordance with the direction from Governor Inslee, masking and social
distancing will be optional for those participating in person. Individuals who are participating online
and wish to speak live can register their request with the City Clerk at 425.233.6411 or
email akellerman@medina-wa.gov and leave a message before 2PM on the day of the Council
meeting. Please reference Public Comments for the Council Meeting on your correspondence.
The City Clerk will call on you by name or telephone number when it is your turn to speak. You
will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute
limit. The city will also accept written comments. Any written comments must be submitted by 2
PM on the day of the Council meeting to the City Clerk at akellerman@medina-wa.gov.
Join Zoom Meeting
https://medina-
wa.zoom.us/j/81961696176?pwd=WjRuK3ErVy9jdmttelAvek1VeHkzUT09
Meeting ID: 819 6169 6176
Passcode: 689036
One tap mobile
+1 253 205 0468, 81961696176# US
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Brazen, Garone, Gokul, Luis, Johnston, Reeves, Rossman
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2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting may register their
request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and
leave a message before 2PM on the day of the Council meeting. Please reference Public
Comments for the Council Meeting on your correspondence. The City Clerk will call on
you by name or telephone number when it is your turn to speak. You will be allotted 3
minutes for your comment and will be asked to stop when you reach the 3 minute limit.
4. PRESENTATIONS
4.1 Introduction to City Business Licenses by Eric Jones, Management Analyst, Washington
State Department of Revenue.
Time Estimate: 30 minutes
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Time Estimate: 10 minutes
5. CITY MANAGER'S REPORT
Time Estimate: 45 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
5.1a City Manager Monthly Report
5.1b Police Monthly Report
5.1c Development Services Monthly Report
5.1d Finance Monthly Report
5.1e Central Services Monthly Report
5.1f Public Works Monthly Report
6. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
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6.1 June 2024, Check Register
Recommendation: Approve.
Staff Contact: Ryan Wagner, Director of Finance and HR
6.2 Approved Park Board Meeting Minutes of:
a) March 18, 2024 Regular Meeting; and
b) April 15, 2024 Special Meeting.
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
6.3 Approved Planning Commission Regular Meeting Minutes of:
a) April 23, 2024; and
b) May 29, 2024.
Recommendation: Receive and file.
Staff Contact: Rebecca Bennett, Development Services Coordinator
6.4 Draft City Council Meeting Minutes of May 28, 2024 Special Meeting
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
6.5 Ordinance Amending Special Events Permit Language
Recommendation: Adopt Ordinance No. 1028.
Staff Contacts: Stephen R. Burns, City Manager and Jennifer S. Robertson, City
Attorney
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Street Vacation Work Plan Follow-up
Recommendation: Discussion and direction.
Staff Contacts: Stephen R. Burns, City Manager and Jennifer S. Robertson, City
Attorney
Time Estimate: 20 minutes
9.2 2025-2030 Six Year CIP, TIP, Non-TIP
Recommendation: Approve.
Staff Contact: Ryan Osada, Public Works Director
Time Estimate: 5 minutes
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9.3 2024 Comprehensive Plan Update, review and approval of Section A: Preface, Section
B: Introduction and Section C: Background and Context
Recommendation: Approval.
Staff Contacts: Jonathan Kesler, AICP, Planning Manager and Dane Jepsen, Planner,
LDC Inc., Consultants
Time Estimate: 20 minutes
9.4 Ordinance Amending Section 2.24.020 of the Medina Municipal Code (MMC) Related to
the Parks and Recreation Board Membership
Recommendation: Adopt Ordinance No. 1029.
Staff Contacts: Aimee Kellerman, CMC, City Clerk and Jennifer S. Robertson, City
Attorney
Time Estimate: 10 minutes
9.5 Park Board Appointment Confirmations
Recommendation: Approve.
Staff Contact: Aimee Kellerman, CMC, City Clerk on behalf of the Personnel Committee
Time Estimate: 5 minutes
9.6 Medina Park Board Workplan
Recommendation: N/A
Staff Contacts: City Manager Steve Burns and Public Works Director Ryan Osada
Time Estimate: 15 minutes
9.7 City Hall Use and Public Resource Discussion
Recommendation: Discussion and direction.
Staff Contacts: Ryan Osada, Public Works Director and Stephen R. Burns, City
Manager
Time Estimate: 15 minutes
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
12. EXECUTIVE SESSION
Time Estimate: 15 minutes
RCW 42.30.110 (1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an
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official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
Council may take action following the Executive Session.
13. ADJOURNMENT
Next regular City Council Meeting: July 22, 2024 at 5 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS AND EVENTS
Monday, July 22, 2024 - City Council Meeting (5:00PM)
Monday, August 12, 2024 - City Council Meeting - Dark No Meeting
Monday, August 26, 2024 - City Council Meeting - Dark No Meeting
Monday, September 2, 2024 - Labor Day - City Hall Closed
Monday, September 9, 2024 - City Council Meeting (5:00PM)
Monday, September 23, 2024 - City Council Meeting (5:00PM)
Monday, October 14, 2024 - City Council Meeting (5:00PM)
Monday, October 28, 2024 - City Council Meeting (5:00PM)
Monday, November 11, 2024 - Veterans Day - City Hall Closed
Tuesday, November 12, 2024 - City Council Meeting (5:00PM)
Monday, November 25, 2024 - City Council Meeting (5:00PM)
Thursday, November 28, 2024 - Thanksgiving Holiday - City Hall Closed
Friday, November 29, 2024 - Day After Thanksgiving Holiday - City Hall Closed
Monday, December 9, 2024 - City Council Meeting (5:00PM)
Monday, December 23, 2024 - City Council Meeting (5:00PM)
Wednesday December 25, 2024 - Christmas Day - City Hall Closed
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, July 8, 2024 Regular Meeting of the Medina City Council was posted
and available for review on Wednesday, July 3, 2024 at City Hall of the City of Medina, 501
Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at
www.medina-wa.gov.
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City of Medina
Business Licensing Opportunity
dorblspartner@dor.wa.gov 360.705.6777
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AGENDA ITEM 4.1
2
Local partners
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AGENDA ITEM 4.1
•Intake applications & renewals
•Print & mail licenses
•Collect & distribute fees
•Offer reporting to support
compliance for partners
•Handle customer service
What Does BLS Provide?
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AGENDA ITEM 4.1
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City of Medina License
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AGENDA ITEM 4.1
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Overlake CC License
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AGENDA ITEM 4.1
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Fee Types
o Flat fee
o Employee fee range
o Head counts (FTE)
o Nonprofit
o Home occupation
o Non-resident (2 types)
o Fee exempt
o Rental units
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AGENDA ITEM 4.1
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City Code
•BLS review months before Go-live
•City attorney review
•Council approval
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AGENDA ITEM 4.1
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Contract
•Standard contract
•Approval by council
or city manager
•Final copy sent by
BLS to city
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AGENDA ITEM 4.1
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City Stakeholder Outreach
•City newsletter
•Website
•Direct mail, email
•Chamber of Commerce
and other groups
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AGENDA ITEM 4.1
10
City of Newcastle Business License page
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AGENDA ITEM 4.1
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Online Content & Forms
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AGENDA ITEM 4.1
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Training
•Online video training
o 1 or 2 weeks
before Go-live
•Webinar Training
o 1 week after Go-live
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AGENDA ITEM 4.1
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Questions?
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AGENDA ITEM 4.1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: July 8, 2024
To: Honorable Mayor and City Council
From: Stephen R. Burns, City Manager
Subject: City Manager Report
The City of Medina along with the Points Communities of Clyde Hill, Hunts
Point, and Yarrow Point are in mediation with WSDOT over maintenance of the
SR 520 Lids. The Points Communities have been in discussions with WSDOT
prior to the bridge re-opening in 2016 over maintenance responsibilities. The
Points Communities met with WSDOT at a “Design Charrette” on Thursday,
June 27. The charette allowed us to discuss and plan for the transportation
concerns the community has with the SR 520 lids.
At the March 25 Council Meeting, the Council approved the 2024/2025 Council
Work Plan. The plan lays out Council priorities and projects through 2025 and
provides staff direction to ensure these get met. See attached for current
project status.
The City of Medina has been working with WSDOT and the legislature on ways
to reduce the noise coming from the expansion joints on SR 520. This has
been an ongoing issue for Medina since the opening of the new bridge in 2016.
In June, the Council approved the “SR-520 Communication Plan” which
outlined consistent updates to the community about the status of the expansion
joint noise reduction. An update will be going out to the community in the
August Medina newsletter.
Bellevue Fire Report – see attached.
2024 City Council Calendar – see attached.
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AGENDA ITEM 5.1a
CITY MANAGER
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Right-of-Way Policies (ROW)Street Vacation Code Update
12/11/2023 - Regular Meeting
Council directed staff to prepare a workplan as to issues and options for
right-of-way management for future Council review and discussion and
prepare a final workplan for review and adoption prior to April 23, 2024.
Council directed staff to take into consideration comments from resident
Rosalie Gann. (12/11/23 minutes). "On a process level, she suggested that
the City Council create requirements to increase transparency and timely
communications with neighbors. Residents should not have to submit a
public records request to find out about an issue that has the potential to
impact their neighborhood. She asked Council to consider a similar process
to construction proposals that are sent out via direct mail and placards
onsite. On a policy level, she requested that Council consider before selling
Medina-owned land, that Council seriously and meticulously anticipate
adverse, long-term, and unintended consequences of the city's sale of
collective land."
February 26, 2024 Council Meeting, City Attorney Jennifer Robertson
updated Council on moratorium.
Council directed staff to prepare a workplan and set the public hearing for
April 8.
Public Hearing and Workplan scheduled for April 8 Council Meeting.
April 8, 2024 City Council Meeting: Council extended moratorium to
October 8.
4/8/2024 - City Business
5/13/2024 - Work Plan
7/8/2024 - Work Plan Follow-up
9/9/2024 - Consent TENTATIVE
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*SR-520 Lid: Discussions with
WSDOT SR-520 Lid Maintenance
Points Communities have retained Jack McCullough as our representative
for mediation with WSDOT. Mediator selection and scheduling are ongoing
in discussions between McCullough and WSDOT.
Mediation likely to occur in May 2023, considering mediator availability.
First mediation held May 8 and 9, 2024. On June 3 WSDOT did a
walkthrough of the Lids with Points Communities representatives to explain
maintenance requirements and process. A charette will be held between
the WSDOT and Points Communities representatives on June 27. Another
mediation date is trying to be set up in July.
Council updated on 3/11/24
Council updated on 5/13/24 - ES
Update 6/10/2024 - CM Report
Update 7/8/2024 - CM Report
SR-520 Joints Noise Mitigation
3/13/23 - Regular Meeting
Project update by UW prof Per Reinhall and WSDOT engineer Evan Grimm.
Positive technical progress reported.
State legislature did not fund continuation of joint noise mitigation study.
Project suspended pending funding source.
Working with State of Washington to get funding for the University of
Washington Phase 3 testing. Washington State 2024 Transportation
Budget did not include this funding. Staff is continuing to work with
lobbyists to identify other funding possibilities.
Council updated on 3/11/24
City Lobbyists from Soundview Stategies will give Council Updates
Quarterly.
6/10/2024 - Council approved the SR-520 Communication and staff will
send out communications quarterly.
5/13/24 - Presentation
Lobbyist Update
6/10/2024 - City Business
Medina City Council 2024/2025 Work
Plan
* indicates task is over 1 year old
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AGENDA ITEM 5.1a
Communication
2/10/24 - City Council Retreat
Develop a plan on how to keep the community informed of status.
Communication Plan will be presented at June 10, 2024 Council Meeting.
CM to coordinate with lobbyist on city communication plan.
6/10/2024 - Council approved the SR-520 Communication and staff will
send out communications quarterly.
6/10/2024 - City Business
6/10/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Solid Waste Weekly Recycling and Compost
Pick-ups
11/13/23 - Regular Meeting
City Manager Steve Burns gave an update on moving to weekly recycling,
including composting. Staff will invite Wendy Weiker from Republic
Services to give a presentation to Council as well as work on a survey to
send out to the community the first quarter of 2024.
Working with Republic Services to get cost estimates for added service to
residents. A survey to go out to receive input from residents to gage the
level of importance for adding the service.
Survey set for April 1 through April 28, 2024
5/13/24 CC Meeting: Item is tabled and staff will conduct another survey
later this year or early 2025.
5/13/2024 - City Buisiness
On Hold
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Annual City Manager Review Wrap-Up of 2023 Review
Council directed only one specific action for follow-up by City Manager: "To
accelerate his learning of city management policy and process, we ask
Steve to create a learning plan that reflects this feedback and share it with
Council." (S Burns Annual Review, 11/14/23) "The Personnel Committee
will schedule some time to review this with you (Burns)."
Executive session meeting between S Burns and Gokul, Johnston, Reeves, &
Rossman expected to finalize and close out 2023 process
Personnel Committee to schedule meeting for wrap-up of 2023 review.
City Clerk is working with Personnel Committee to set wrap-up of 2023 CM
Review for May 2024. (3/25/24)
Personnel Committee met with CM on 5/30/24 and will give a report out to
Council on 6/10/24 in ES.
6/10/24 ES
6/10/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Resident Welcome Packet
Goals: to help new residents have comfortable transition to Medina; to
improve neighbor relations by establishing shared expectations; to improve
emergency preparedness; to market Medina's high quality residential
character and attract people drawn to it
Potential inclusions: # to call before cutting down a tree, garbage bin
rules, noise code quiet hours, construction and landscaping work times,
parking, housewatch program, emergency preparedness
committee/resources, etc.
2/10/24 - City Council Retreat
Council directed staff to look at Resident Welcome Packet and come to
Council with a plan.
City of Medina "Community" page New Residents - adding "Need to Know"
resource box to include # to call before cutting down a tree, garbage bin
rules, noise code quiet hours, construction and landscaping work times,
parking, housewatch program, emergency preparedness
committee/resources, etc. Page located at https://www.medina-
wa.gov/community/page/new-resident-resources.
Staff is preparing a letter from the City addressing Medina specific issues to
be aware of as well as contact resources. First Review for Council will be in
June 2024.
6/24/2024 - City staff has developed a draft and will be sending to Council
for review and feedback TENTATIVELY on Friday, June 28, 2024.
7/8/2024 - CM Report
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Council Goals & Work Plan
Visible and Trackable Online,
including status, current
calendar expectations, and
links to relevant staff work
Tabled until Work Plan is adopted.
3/25/24 City Council Meeting - Work Plan accepted as presented and
leadership staff will track on monthly basis.
City staff is working on a City Council Work Plan page for the 2024/2025
City Council Work Plan under the City Council webpage and will update
after every meeting where changes are made.
Estimated Completion is 7/26/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
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AGENDA ITEM 5.1a
Short-term Rentals
10/23/23 - Regular Meeting
Council requested that the City Attorney and staff look at… business
licenses for short term rentals. Council will continue their independent
research including in more detail the city of Leavenworth code as it
pertains to short term rentals."
Re vacant homes and issues regarding lack of maintenance and inability to
contact owners/managers when a problem is found, Council requested that
the City Attorney and staff look at current code, specifically right of way
cost recovery and the city's existing nuisance code…
There was also significant discussion regarding whether/how City could
require registration of an agent or other contact if a home is to be left
unoccupied for some period of time, in response to issues raised by Chief
Sass.
Staff to work with City Attorney to determine when to bring to Council.
Businesses Licenses moved to Finance/HR added at July 8, 2024
Presentation. (3/25/24 Meeting)
May 2025
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Vacant Houses
10/23/23 - Regular Meeting
Vacant homes and issues regarding lack of maintenance and inability to
contact owners/managers when a problem is found, Council requested that
the City Attorney and staff look at current code, specifically right of way
cost recovery and the city's existing nuisance code…
There was also significant discussion regarding whether/how City could
require registration of an agent or other contact if a home is to be left
unoccupied for some period of time, in response to issues raised by Chief
Sass.
Staff to work with City Attorney to determine when to bring to Council.May 2025
DEVELOPMENT
SERVICES
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Comprehensive Plan Community Design Element Council First Review on 11/27/23
Element has been drafted by the City. Ready for DSC Review in April 2024
Ready for PSRC and Commerce review.
9/9/2024 Review After Commerce
Housing Element Council First Review on 1/22/24
Element has been drafted by the City. Ready to send to PSRC and
Commerce for Review.
3/25/2024 CC Meeting: Council forwarded to PC's 4/3/2024 Meeting for
their review and comments.
4/23/24 PC Meeting: Planning Commission Second Review and approved
amendments and forwarded to City Attorney and Council Review.
9/9/2024 Review After Commerce
Utilities
Started 3/11/2024
3/11/2024 CC Meeting: Council approved to send to PSRC and DOC for
their review.
9/9/2024 Review After Commerce
Land Use
Started 3/11/2024 9/9/2024 Review After Commerce
Natural Environment (with Shoreline
Sub-Element)
Estimated to start in April.9/9/2024 Review After Commerce
Transportation & Circulation
Estimated to start in April.9/9/2024 Review After Commerce
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AGENDA ITEM 5.1a
Parks and Open Spaces
Estimated to start in April.
Reviewed by Park Board on 4/15/2024
4/22/2024 CC Meeting: Council pulled for futher changes and discussion.
5/2/2024 DSC Meeting: DSC reviewed and forwarded to Council.
9/9/2024 Review After Commerce
Capital Facilities
4/22/2024 CC Meeting: Council approved to send to PSRC and DOC for
their review.
9/9/2024 Review After Commerce
Stormwater Management
Council & Planning Commission have been asked to consider implications
of increased impervious surface area as a result of development [Staff to
DSC]
Will go on Planning Commission's 2025 Work Plan to determine level of
priority at the November 2024 CC Meeting.
11/12/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Zoning Comp Plan
5/22/23 - Regular Meeting
As part of the Comprehensive Plan update, Council directed staff to work
with Planning Commission to look at reconfiguring parts of R-16, creating a
smaller zoning district and applying it to lots that more appropriately fit
that standard, allowing the City greater nuance with zoning controls in the
future.
DSC discussed and agreed on possible approach based on common
understandings within the city, which also included adjustments to
boundaries of adjoining zoning districts.
Planning Manager Jonathan Kesler to include in 2025 Planning Commission
Workplan to be presented to Council at the November 2024 Council
Meeting.
Council and staff to wait until the completion of Comp Plan to determine if
additional action or direction is needed. (3/25/24 Meeting)
11/12/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Lot Coverage
5/22/23 - Regular Meeting
Council also directed staff to work with Planning Commission to look at
decreasing impervious surface and structural coverage per staff
recommendation
Planning Manager Jonathan Kesler to include in the Planning Commission
Workplan to be presented at the November 12, 2024 Medina Council
Meeting.
11/12/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Grant Funding
9/11/23 - Regular Meeting
Council approved staff to apply for the middle housing grant in the amount
of $35,000 with help of Mayor & staff as needed.
Development Services Director Steve Wilcox to provide update to Council
on April 8 at City Manager/Department Directors Report.
6/10/2024 - As part of the Middle Housing Engagement Plan Council
Adopted Resolution No. 444 with the first deliverables going to Commerce
by June 30, 2024.
4/8/2024 - DS Report
6/10/2024 - City Business
6/10/2024
Council Consideration of Hiring
Specialized Experts
11/13/23 - Regular Meeting
Council directed staff to come back to Council at the December meeting
with… potential options, in addition of hiring a planner, to include the cost
savings or increase for use of a land use attorney and consultants.
Hired new Planning Manager, Jonathan Kesler
Hired new City Attorney, Jennifer Robertson
Hired new Planning Consultants, LDC
Completed
Education for Council and PC re: state
legislative requirements Initial planning discussions expected at DSC Q1 of 2024.City Attorney Jennifer Robertson will update Council at the June 24 Council
Meeting.
6/24/2024 - Retreat 6/10/2024
Frontage Fees and Impact Fees
Council directed staff to add Undergrounding Utilities (frontage fees and
impact fees) to Middle Housing Work Plan. (2/10/24 Retreat)
Council directed to merge HB 1337 with HB 1110 and add frontage fees and
impact fees as a subpart of HB1110. (3/25/24 meeting)
6/24/2024 - Retreat
Middle Housing Public Engagement
and Communication Plan
6/10/2024 - As part of the Middle Housing Engagement Plan Council
Adopted Resolution No. 444 with the first deliverables going to Commerce
by June 30, 2024.
5/28/2024
6/10/2024
6/10/2024
Middle Housing Consultant
Interviews scheduled for July 5/28/2024
7/8/2024 - DS Report
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Implementation of HB 1110
Middle Housing and HB 1337
ADU/DADU
25
AGENDA ITEM 5.1a
Wireless Facility Regulations
In Spring 2023, Council discussions relating to T-Mobile proposal that was
unacceptable to community raised questions about whether current
wireless facility code is sufficiently protective of community interests and
character. When code was adopted, Council was assured that it was as
protective as could be within limitations of federal law. That's no longer
clear, given T-Mobile experience. Interest expressed in updating and
strengthening code with this experience in mind, to prevent recurrence as
best possible.
Telecom Law Firm can update Medina' Wireless Facility Regulation for a flat
rate of $12,350. They will prepare and deliver the Small Wireless Facilities
policy and Permit Application Form. Not included in 2024 budget - can
include in 2025 budget. Budget option for 2024 - use City Attorney
funding. Staff to present to Council for discussion and direction.
7/22/2024 - Budget Retreat
March 2025
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Nonadministrative Variances
Policy
2/10/24 - City Council Retreat
Council directed staff to review and amend the non-administrative variance
policy.
Staff to clarify with Council as task assigned during the Council Retreat
Follow-up in March 2024.
4/22/24 CC Meeting - Council forwarded proposed revisions to Planning
Commission for review and processing.
On Planning Commission Agenda for Discussion in September 2024
3/25/2024
4/22/2024 - City Business
Next CC Meeting - TBD
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
CAP Minor Code Amendment
Amendment to Construction Activity Permit to require sign for project
down private lane be visible to public, as consistent with sign's notice
purpose.
4/22/24 CC Meting - Council forward proposed revisions to Planning
Commission for review and processing.
On Planning Commission Agenda for Discussion in September 2024
4/22/2024 - City Business
TBD
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Violations Section
7/10/23 - Regular Meeting
Council directed staff to include "special treatment for legacy and landmark
trees in the draft ordinance.
9/11/23 - Regular Meeting
Staff will send the proposed changes to the Department of Commerce for
review.
Following the Department of Commerce review, staff will bring an
ordinance to the Council at a future meeting for discussion, direction and
action.
Development Services Director Steve Wilcox to send proposed changes to
DSC for review and discussion at a future DSC Meeting.
Placed on the September Planning Commisssion Meeting for discussion
and approval.
10/14/2024 - City Business
Updates
1/23/23 - Regular Meeting
Motion Reeves to direct city staff to prepare for Council consideration draft
amendments to the Medina Municipal Code Chapter 16.52 Tree
Management Code according to the six (6) "Short-term Solutions" bullet
points as presented at the 1/23/23 meeting by our tree code consultants.
This was seconded by Zook and carried by a 6:1 (Garone dissented) vote.
Motion Reeves to direct staff to prepare for Council consideration a plan
for a comprehensive review of the Medina Municipal Code Chapter 16.52
Tree Management Code. This was seconded by Johnston and carried by a
6:1 (Garone dissented) vote.
Wilcox to provide a status update at the April 8 Council Meeting during the
City Managers/Department Directors Report.
4/8/2024 - DS Report
4/8/2024
FINANCE/HR
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Tree Code
26
AGENDA ITEM 5.1a
Property Tax Levy Planning Future Planning
Current levy lid lift was a 10 year plan, intended to provide financial
stability through at least 2029. According to the 2024 adopted budget
memo, "crossover to deficit spending is still on track for 2027 with the Levy
stabilization amount predicted to supplement the general fund until at
least 2031."
2/10/24 - City Council Retreat
Council moved Property Tax Levy Planning to the Budget Retreat in June of
2024.
Agenda item will be on the 2024 second quarter Finance Committee
Meeting.
7/22/24 - Budget Retreat
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
HR Lifecycle and Personnel
Manual Updates HR System
10/24/22 - City Council Retreat
Implement a full HR system that covers employee lifecycle" was identified
as one of "priorities for staff to work on in 2023
Finance/HR Director Wagner gave an update on the HR Manual at the
March 11 Council Meeting.
Personnel Committee will discuss at their Mar 26, 2024 Meeting
9/9/2024 - Finance Report
Revised & Updated Personnel
Manual
Staff reported intent to work with outside vendor to update and streamline
personnel policy manual, while keeping existing Medina-specific policies
intact. Council to review and approve new product after staff work
complete.
Finance/HR Director Wagner to give update on HR Manual at March 11
Council Meeting.
Will go to Personnel Committee for review in July 2024.
9/9/2024 - City Business
Adopt process for manual & HR
policy revisions that includes City
Manager and Council
Finance/HR Director Wagner to give update on HR Manual at March 11
Council Meeting.
Will be included as part of the Personnel Manual
9/9/2024 - City Business
Updated City Job Descriptions
Will refer to Personnel Committee to clarify what action Council wants
taken on this item.
In progress.
9/9/2024 - City Business
Clear Process for Staff Departure
and Related Expectations
Staff needs further clarification from Council on this topic at Retreat Follow-
up Meeting. (Exit Interview???)
In progress.
TBD
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Business License
The City is currently on the waiting list.Presentation by Dept of Revenue
July 8 Council Meeting
PUBLIC WORKS
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Right of Way Policies Privately Maintained ROW
12/11/23 - Regular Meeting
Council directed "staff to prepare a workplan as to issues and options for
right-of-way management for future Council review and discussion and
prepare a final workplan for review and adoption prior to April 23, 2024.
Based on discussion at the February 26 Council Meeting, Staff and City
Attorney propose to make this Phase 2 in handling the ROW polices. Phase
1 would be to address the Street Vacation Code Update in 2024 and then
handle Phase 2 of Privately Maintained ROW and City ROW Policies in
2025.
February, 2025
City ROW Policy
2/10/24 - City Council Retreat
Create Street ROW Policy to include large lots
Add clarity to "Allowable Parking" to ROW Policy
Staff recommends combining this with Privately Maintained ROW. Based
on discussion at the February 26 Council Meeting, Staff and City Attorney
propose to make this Phase 2 in handling the ROW polices. Phase 1 would
be to address the Street Vacation Code Update in 2024 and then handle
Phase 2 of Privately Maintained ROW and City ROW Policies in 2025.
February, 2025
27
AGENDA ITEM 5.1a
Hedge Reimbursement
Former City Manager Michael Sauerwein presented Council with a "Hedge
Trimming Policy" in September 2019 with the recommendation to create a
formal process to include billing property owners if the City does the work.
Council Action - Council directed staff to work with residents by providing
notice of hedge overgrowth and give them the option to trim themselves or
the city will trim and bill the resident for cost recovery.
No further action has been taken.
* Staff could work with the City Attorney to create an ordinance that allows
the City to be reimbursed for the cost of performing the work to clear the
right-of-way, either by Public Works or hiring an independent vendor to
perform the work.
April 2025
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Stormwater Management Infrastructure
3/28/22 - Regular Meeting
Council directed staff to create a roadmap with priorities tentatively by the
end of the year that will include maintenance as well as Capital projects.
Public Works will work in tandem with Development Services on major
construction projects to determine any impact fees or any up front
requirements for approvals.
11/14/22 - Regular Meeting
Council directed staff to include for future presentations and agenda items
to include… discussion of storm drainage….
Council is provided a yearly CIP that covers capital projects. Stormwater
projects are broadly listed. The Public Works Project List provides specific
projects for the current calendar year. Costs and details are covered during
the January Council Meeting. Storm water
projects are covered specifically in the Project List and are presented to
Council at the January Meeting. Project List will be
included in Public Works Director monthly report.
Updates to be provided twice
annually: January and June
Funding
4/24/23 - Regular Meeting
Council directed staff to move forward with funding stormwater
infrastructure using capital reserves.
CURRENTLY COMPLETED: BUDGETED ACCORDING TO THIS DIRECTION IN
2024. 2024 budget and 6-year CIP/TIP/non-TIP plans call for stormwater
infrastructure funding from REET.11/13/2023 Budget Adoption
In Connection with Comp Plan and
Housing - See Comp Plan under DS
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
77th Ave NE Sidewalk
10/10/22 - Regular Meeting
Council removed a construction plan & contract for the north end of the
77th sidewalk from the consent agenda and "directed staff to come back
with alternative new design options.
At January 2024 meeting, Council discussed new driveway and plantings
apparently permitted by city at the end of the paved sidewalk in the same
location. Council discussion tabled to future meeting after staff has had
further opportunity to consult & consider.
Staff will provide Council with options and take feedback from Council on
77th sidewalk at the March 25 Council Meeting.
Council directed staff to proceed with Option 2 from the March 25, 2024
City Council meeting. (3/25/24 CC Meeting)
In progress. Will mark complete when project is done.
3/25/2024 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Buildings/Facilities
Management Planning
3/13/23 - Regular Meeting
Council directed staff to report back to Council with a list of improvements
for both city hall and the post office. The list of improvements should be in
priority order and noted where in the budget they are funded.
Staff will present to the Council at the March 11 Council Meeting
addressing the priority list of improvements - this cover the two sections
below for City Hall and Post Office.
3/11/2024 - City Business
3/11/2024
28
AGENDA ITEM 5.1a
City Hall
10/9/23 - Regular Meeting
Council also requested that staff add a future agenda item to discuss City
Hall and how we are currently using the building and how we see using the
building in the future as a public resource.
Improvements per CIP/TIP:
2024: Repaint exterior, excluding trim
2025: Repaint interior
2026: Reroof building
Improvements expected per 2024 Capital Fund Preliminary Project List: City
Hall Carpet Replacement
Council also requested that staff add a future agenda item to discuss City
Hall and how we are currently using the building and how we see using the
building in the future as a public resource.
7/8/2024 - City Business
Post Office
Improvements expected per CIP/TIP:
2024: Repaint exterior
2025: Repaint interior
2027: Reroof building
Improvements expected per 2024 Capital Fund Preliminary Project List:
HVAC
Staff will present to the Council at the March 11 Council Meeting
addressing the priority list of improvements - this cover the two sections
below for City Hall and Post Office.
3/11/2024 - City Business
3/11/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Park Memorials Policy
Expected request from Department of Parks & Public Works for simple
policy to govern memorials in Medina Park (who can request, is there a
limit on how many we want in park, how long staff will be expected to
maintain plaques, etc.).
2/10/23 - City Council Retreat
Council referred to Park Board
Osada to work with Park Board on the policy.
On Park Board Agenda for discussion at their March 18, 2024 Meeting.
Osada to prepare draft policy to present at Park Board meeting on May 20,
2024
Added to Park Board Work Plan.
TBD
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Parks Management Tennis Courts
7/10/23 - Regular Meeting
Council directed staff to keep status quo, not to add pickleball striping on
existing tennis courts except to extent already done (at Fairweather), & not
to spend more time discussing.
REMOVE AS COMPLETED UPON CONFIRMATION that pickleball conversion
is no longer in CIP/TIP/non-TIP, city budget, or other workplan
Will be removed for approval at the adoption of the updated 6-year CIP/TIP
and Non-TIP in July.
6/10/2024 - CIP/TIP/Non-TIP
7/8/2024 - CIP/TIP/Non-TIP
Points Loop Trail
7/10/23 - Regular Meeting
Replacement signs in budget (2024 Capital Fund Preliminary Project List);
Ryan Osada reports intent to coordinate with other Points Communities for
consistency; Council wants updated map & make available on website.
Osada to report to Council at the June 10 Meeting about the status on the
signs.
6/10/2024 Director Report
Park Board
2/10/24 - City Council Retreat
Council would like Park Board to develop a Work Plan to include a policy for
off-leash and on-leash areas.
Staff will work with Park Board to develop draft work plan. An update will
be provided to Council at the July Council Meeting.
7/8/2024 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
29
AGENDA ITEM 5.1a
Undergrounding Power Lines
4/24/23 - Regular Meeting
Council requested that staff create an informational page on the city's
website with updated FAQs.
Direction followed presentation demonstrating costs of city-wide
undergrounding, including to individual homeowners with older homes.
Council discussed desires to inform residents and empower individual
neighborhoods to understand what undergrounding would entail for them
and consider Local Improvement Districts if desired.
Consider wrap-up report to confirm what action has been taken to comply
with Council's direction
Completed in 2023 - see https://www.medina-
wa.gov/publicworks/page/faq-utility-undergrounding-medina
12/1/2023
CENTRAL
SERVICES
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
POLICE
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
30
AGENDA ITEM 5.1a
Contract City Incident Summary (Medina)Jul 1, 2024 10:09:56 AM
Filter statement
Filters
1/2
Alarm Date Range Last Month Is Locked true Is Active true Location City MEDINA, Medina
Fire and EMS
Summary
Count of Total Incidents
Percentage of Incident Type (with count)
300 - Rescue & EMS300 - Rescue & EMS1010300 - Rescue & EMS10
400 - Hazardous Condition400 - Hazardous Condition33400 - Hazardous Condition3
600 - Good Intent Call600 - Good Intent Call22600 - Good Intent Call2
700 - False Alarm700 - False Alarm55700 - False Alarm5
50%
15%
10%
25%
31
AGENDA ITEM 5.1a
Contract City Incident Summary (Medina)Jul 1, 2024 10:09:56 AM
Filter statement
Filters
2/2
Alarm Date Range Last Month Is Locked true Is Active true Location City MEDINA, Medina
Count of Incidents by Type
Incident Type Group Incident Type Type Code Count
300 - Rescue & EMS EMS Call, Cancelled at Scene 3117 1
EMS call, excluding vehicle accident with injury 321 1
EMS Call, Medical 3211 7
Patient Assist 3111 1
300 - Rescue & EMS Total 10
400 - Hazardous Condition Gas leak (natural gas or LPG)412 2
Power line down 444 1
400 - Hazardous Condition Total 3
600 - Good Intent Call Dispatched & canceled en route 611 1
Dispatched & cancelled en route - EMS 6111 1
600 - Good Intent Call Total 2
700 - False Alarm Alarm system activation, no fire - unintentional 745 1
Detector activation, no fire - unintentional 744 1
False alarm or false call, other 700 2
Smoke detector activation, no fire - unintentional 743 1
700 - False Alarm Total 5
Count 20
32
AGENDA ITEM 5.1a
JANUARY 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation Oath of Office - New Councilmembers Kellerman
Presentation Election of Mayor/Deputy Mayor Kellerman
Consent Agenda December 2023, Check Register Approve.
Consent Agenda DRAFT CC Minutes Adopt minutes
Consent Agenda 2024 Salary Schedule Amendment Wagner Adopt Ord. NO. 1024
Legislative Hearing None
Public Hearing None
City Business
Executive Session RCW 42.30.110 (1)(i)
JANUARY 22, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Inslee Best Contract Approval for City
Attorney Services Burns
Legislative Hearing
Public Hearing
City Business
Introduction of New Planning Manager
and Comp Plan Update Wilcox/Kesler
City Business
Housing Comprehensive Plan Elements
and Update Kesler
City Business
Council Committee and Regional
Meetings Burns
FEBRUARY 12, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation Introduction of new City Attorney
Consent Agenda
Consent Agenda January and 13th Month Check Register
Consent Agenda Approved PC 11/20/2023 Minutes
MEDINA CITY COUNCIL
2024 AGENDA/ACTION CALENDAR
Meetings scheduled for 5:00 pm, online (unless noticed otherwise).
33
AGENDA ITEM 5.1a
Consent Agenda Approved PB 12/12/2023Minutes
Consent Agenda DRAFT CC 1/8, 1/11, 1/22 Minutes
Legislative Hearing None
Public Hearing None
City Business 2021 WA State Building Code Update Wilcox Update/Discussion Approved
City Business Comp Plan Update Kesler
FEBRUARY 26, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation None
Consent Agenda None
Legislative Hearing None
Public Hearing None
City Business
Moratorium on Applications for Right-of-
Way Vacation Burns/Robertson
Discussion and
direction
Public Hearing date
set April 8th
City Business
Medina Comprehensive Plan Update -
Revised Flow Chart for Comp Plan
Review Kesler Approved
City Business Comprehensive Plan Utility Element RevieKesler Direction Given
MARCH 11, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
January and February 2024, Check
Register
Consent Agenda PC minutes 1/23/24
Consent Agenda
Consent Agenda DRAFT CC Minutes
Consent Agenda
NE 12 Street Pedestrian Improvements
REBID Contract
Legislative Hearing None
Public Hearing None
City Business
Comp Plan Utilities Element Final Review
30 minutes Kesler
Discussion and
approve.
City Business
Comp Plan Land Use Element Gap
Analysis - 60 minutes Kesler
Discussion and
direction.
City Business
Medina Facilities Improvements -
Priority List 15 minutes Osada/Burns
34
AGENDA ITEM 5.1a
City Business
Human Resource Manual Update 20
minutes Wagner/Burns
MARCH 25, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
King County Councilmember Claudia
Balducci - 30 minutes
Consent Agenda none
Consent Agenda none
Legislative Hearing none
Public Hearing none
City Business
Comprehensive Plan Elements:
*Housing
*Capital Facilities
- 60 Minutes Kesler
City Business 77th Street ROW 30 minutes Burns/Osada
City Business Retreat Work Plan Follow-up 45 Minutes Burns
APRIL 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation State Auditor Office - Exit Conference Wagner
Presentation ARCH Presentation
Consent Agenda March 2024, Check Register Approve
Consent Agenda Approved PB minutes Receive and file.
Consent Agenda Approved PC minutes Receive and file.
Consent Agenda DRAFT CC Minutes Adopt
Consent Agenda
Sexual Assault Awareness Month
Proclamation Approve
Consent Agenda
Proclamation Celebrating 55th Annual
Municipal Clerks Week Kellerman Approve
Consent Agenda
Ordinance Creating E-Vehicle Safety
Code Sass Adopt Ordinance
Consent Agenda ARCH Budget and Workplan Burns Approve
Consent Agenda
Repeal Adoption of the 2021 Wildland
Urban Interface Code Wilcox Adopt Ordinance
Public Hearing
Street Vacation Moratorium Extension
and Work Plan Burns/Robertson Approve
35
AGENDA ITEM 5.1a
City Business
Comp Plan Elements:
Land Use
Natural Environment
Transportation & Circulation
Parks & Open Space
- 60 Minutes Kesler
Executive Session RCW 42.30.110 (1)(i)
APRIL 22, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Legislative Hearing
Public Hearing
City Business
Comp Plan Elements:
Land Use - 2nd look
30 Minutes Kesler
Discussion and
direction
City Business
Comp Plan Elements:
Housing 2nd look
30 Minutes Kesler
Discussion and
direction
City Business
Comp Plan Elements:
Natural Enviroment Transportion
- 60 Minutes Kesler approve.
City Business
Comp Plan Elements:
Natural Environment - Final
Transportation & Circulation - Final
Parks & Open Space -Final TBD After PC
meeting on 4/18
Kesler approve.
City Business
Nonadministrative Variances Policy - 30
Minutes Wilcox
Discussion and
direction
City Business CAP Text Amendments - 20 minutes Wilcox Approval
Executive Session RCW 42.30.110 (1)(i)10 minutes
36
AGENDA ITEM 5.1a
MAY 13, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Legislative Update and Check-in by
Soundview Strategies Burns
Consent Agenda
Consent Agenda April 2024, Check Register Approved
Consent Agenda Approved PC Minutes Approved
Consent Agenda DRAFT CC Minutes Approved
Consent Agenda Fee Schedule Update Wilcox Approve Approved
Consent Agenda
2024 ADA Improvements & Overlay - TIB
UCE forms Osada
Consent Agenda
Proclamation in Recognition of National
Police Week and Peace Officer Day: May
15 - 21, 2024 Adopted
Consent Agenda
Proclamation in Recognition of National
Safe Boating Week: May 18-24, 2024 Adopted
Legislative Hearing None
Public Hearing None
City Business
Gas-Powered Leaf Blowers Discussion -
15 Minutes Burns
Discussion and
Direction
City Business
Republic Services Solid Waste Survey
Results - 15 Minutes Burns
Discussion and
Direction
City Business
City Business
Comp Plan Update: a) Natural
Environment
b) Transportation & Circulation
c) Housing
d) Land Use
- 60 Minutes Kesler
City Business
Comprehensive Plan Update - Review of
Parks and Open Spaces
Executive Session RCW 42.30.110 (1)(i) - 15 Minutes
37
AGENDA ITEM 5.1a
MAY 28, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation T-Mobile Presentation on Cell Tower Burns/Wilcox
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business Comp Plan Update - 60 Minutes Kesler
City Business
Middle Housing Consultant Discussion -
20 Minutes - TENTATIVE Burns/Wilcox
City Business
Middle Housing Engagement Plan - 15
Minutes - TENTATIVE Burns/Robertson
JUNE 10, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda May 2024, Check Register Approve
Consent Agenda
Consent Agenda DRAFT CC Minutes Adoped
Consent Agenda PB and PC Appointment Confirmations Kellerman Approved
Consent Agenda
Adoption of Resolution No. 445 - Fee
Schedule Update Kellerman Adopted
Consent Agenda
Legislative Hearing
Public Hearing
DRAFT Six-Year CIP/TIP/Non-TIP Plan -
30 Minutes Osada Completed
City Business
Middle Housing Engagement Plan
Resolution No. 444 Kesler Adopt Resolution Adopted
City Business Public Works Communication Plan Osada Completed
City Business
SR-520 Community Communication Plan
- 15 Minutes Burns Completed
City Business
Executive Session RCW 42.30.110 (1)(i) Potential Litigation
Executive Session RCW 42.30.110 (1)(g)
38
AGENDA ITEM 5.1a
JUNE 24, City Council Retreat Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
Middle Housing Legislation Elements -
90 Minutes Robertson/Burns
City Business Transportion impact fees -Tentative Kesler
City Business
Education for CC/PC re: state legislature
requirements Robertson
JULY 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Introduction to City Business Licenses by
Department of Revenue Eric Jones - 30
Minutes Wagner
Consent Agenda June 2024, Check Register
Consent Agenda Approved PB Minutes 3-18 & 4-15
Consent Agenda Approved PC Minutes 4-23 & 5-29
Consent Agenda DRAFT CC Minutes
Consent Agenda
Ordinance Amending Special Events
Permit Language Burns
Legislative Hearing None
Public Hearing None
City Business
Street Vacation Work Plan Follow-up -
30 Minutes Burns/Robertson Approve
City Business Six-Year CIP/TIP/Non-TIP Plan Osada Adopt
City Business Comp Plan Update - 20 Minutes Kesler Update Only
City Business
Ordinance Amending Park Board
Membership - 10 Minutes Robertson Adopt Ordinance
City Business
Park Board Appointment Confirmations -
5 Minutes Kellerman Approve
39
AGENDA ITEM 5.1a
City Business
Medina Park Board Work Plan - 10
Minutes Burns/Osada Update Only
City Business
City Hall Use and Public Resource
Discussion - 15 Minutes Burns
Discussion and
Direction
City Business
Executive Session RCW 42.30.110 (1)(i)
July 22, City Council Budget Retreat, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Contract Approval for City Hall Deck
Project Osada Approve.
Consent Agenda
Contract Approval for Middle Housing
Engagement Consultant Kesler Approve.
Legislative Hearing
Public Hearing
City Business Wireless Facilities Regulations Wilcox/Burns
City Business Property Tax Levy Planning Wagner/Burns
AUGUST 12, COUNCIL DARK - NO MEETING
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
August 26, COUNCIL DARK - NO MEETING
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
40
AGENDA ITEM 5.1a
City Business
City Business
SEPTEMBER 9, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Legislative Update and Check-in by
Soundview Strategies Burns
Consent Agenda
Consent Agenda July/August 2024, Check Register
Consent Agenda
Consent Agenda
Consent Agenda DRAFT CC Minutes
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Street Vacation Code Amendment -
TENTATIVE Burns/Robertson
Legislative Hearing
Public Hearing Preliminary 2025 Budget Wagner
City Business Comp Plan Kesler
City Business Middle Housing - Tentative Robertson
City Business Viewpoint Park Parking Stall Discussion Burns and Sass
City Business Park Board Work Plan Osada/Burns
City Business
Updated Executive Team Job
Descriptions Wagner Approve.
City Business
HR Lifecycle and Personnel Policy
Updates Wagner Approve.
City Business
T-Mobile Franchise Agreement -
Tenative Burns/Wilcox
Executive Session
SEPTEMBER 23, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
41
AGENDA ITEM 5.1a
Consent Agenda
Legislative Hearing
Public Hearing
City Business Comp Plan Review Kesler
City Business Preliminary 2025 Budget - Deep Dive Wagner
City Business
OCTOBER 14, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing Preliminary 2025 Budget Wagner
City Business Comp Plan Kesler
City Business Middle Housing Kesler
City Business
Tree Code Violations Code Amendment -
30 Miinutes Wilcox
Discussion and
Approve
City Business
City Business
Executive Session
OCTOBER 28, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
42
AGENDA ITEM 5.1a
City Business Middle Housing Kesler
City Business
City Business
NOVEMBER 12, (TUESDAY) City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing Final 2025 Budget and Salary Schedule Wagner Adopt
Public Hearing 2025 Property Tax Resolution Wagner Adopt
City Business 2025 Planning Commission Work Plan Kesler
Discussion and
Approval
City Business Republic Services Update Burns
City Business Middle Housing Kesler
City Business
Executive Session
NOVEMBER 25, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business Middle Housing Kesler
City Business
City Business
43
AGENDA ITEM 5.1a
DECEMBER 9, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Legislative Update and Check-in by
Soundview Strategies Burns
Consent Agenda
Consent Agenda November 2024, Check Register
Consent Agenda
Consent Agenda
Consent Agenda Draft CC Minutes
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business Middle Housing Kesler
City Business
City Business
City Business
City Business
Executive Session
DECEMBER 23, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
44
AGENDA ITEM 5.1a
Parking Lot Items:
Float Plane Moorage
Street Vacation Code Review
Airbnb Code Review
Code Enforcement Discussion
Cost vs Service Analysis and Advance Deposit
In Progress:
American Towers Franchise
Street Vacation Moratorium
45
AGENDA ITEM 5.1a
MEDINA POLICE DEPARTMENT
DATE: July 8, 2024
TO: Stephen R. Burns, City Manager
FROM: Jeffrey R. Sass, Chief of Police
RE: Police Department Update – June, 2024
The following is a summary highlighting some of the Medina Police Department activity in June, 2024.
Follow up:
Nothing to report.
Bellevue Christian Elementary School Field Day:
On June 12th, the Medina Police Department was invited to participate in Bellevue Christian Elementary
School’s end-of-year field day. The officers had a great time with the kids and parents!
46
AGENDA ITEM 5.1b
Medina Elementary School 5th Grade Graduation Walk:
On June 12th, the Medina Police Department was invited to walk with the graduating 5th Grade students, parents
and teachers from Medina Elementary School to the Overlake Golf & Country Club for their graduation
ceremony!
Medina Police Welcome New Officer:
On June 13th, newest Medina Police Officer Luis Robles graduated from the 720-hour Basic Law Enforcement
Academy and was presented with his graduation certificate and Peace Officer Certification by Chief Sass!
Officer Robles grew up in the south Snohomish County area and earned an apprenticeship in the finishing
trades before embarking upon his career in law enforcement. Officer Robles is a welcomed addition to our
police family!
47
AGENDA ITEM 5.1b
Tour of Medina Police Department with St. Thomas School Auction Winners:
The Medina Police Department “donates” a tour of the Medina Police Department to St. Thomas School’s
auction event. The auction winners this year had a great time visiting the station, seeing all of the police
equipment and meeting two of our officers!
Marine Patrol:
From Sergeant Chad Schumacher, Mercer Island Police Marine Patrol:
For June, the Marine Patrol was focused on replacing our marker buoys throughout our jurisdictions. We are ¾
of the way through replacing the ones that we lost over the winter months and should have the remaining buoys
re-installed within the next week. The lake has started getting busier as the temperature continues to stay warm.
We'd like to remind boaters to make sure that they have all of their required safety equipment before they head
out. If anyone has questions about what is required, please contact the Marine Patrol Unit, and an Officer will
happily go over the required equipment for their particular vessel.
48
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY SUMMARY
JUNE 2024
FELONY CRIMES
Possession of Stolen Vehicle 2024-00003001 06/29/2024
Officers were alerted to a stolen vehicle entering the city by the license plate reader camera system and located
the vehicle in the 8800 block of Overlake Drive West. When officers attempted to stop the vehicle, the driver
eluded the officers and fled the area at a high rate of speed. One officer was able to successfully deploy spike
strips and deflate at least one of the vehicle’s tires before it left the area.
MISDEMEANOR CRIMES
Assault 2024-00002772 06/16/2024
Officers were dispatched to the 8000 block of NE 16th Street for a report of an assault. Upon further
investigation, it was determined that members of a landscaping crew shoved each other, prompting one to punch
the other. Investigation to continue with charges likely to be forwarded to the prosecuting attorney’s office for
review.
MV Prowl 2024-00003001 06/29/2024
Officers were dispatched to the 400 block of 86th Avenue NE for a report of a motor vehicle prowl and theft that
occurred overnight. The owner of the vehicle stated a shopping bag with approximately $300 worth of
merchandise was left visible overnight and taken from inside the vehicle. The owner insisted the vehicle was
locked, and there were no signs of forced entry. No leads at this time. Report taken with further investigation
pending.
MV Prowl 2024-00003014 06/30/2024
Officers were contacted regarding a motor vehicle prowl that occurred in the 200 block of Upland Road in the
early morning hours. The owner of the vehicle stated a set of golf clubs valued at approximately $1,200 was left
visible overnight and taken from inside the unlocked vehicle. Surveillance camera footage of a possible suspect
was obtained from a nearby residence. Investigation to continue.
OTHER
Domestic Violence 2024-00002893 06/02/2024
Officers were dispatched to the 3300 block of 78th Place NE for a report of a domestic violence incident.
Warrant Arrest 2024-00002607 06/06/2024
Officers were dispatched to the 3200 block of Evergreen Point Road for a report of a subject trespassing and
attempting to open the front door to a residence. The subject had a felony warrant out of the Department of
Corrections, was taken into custody and booked into jail.
APS Investigation 2024-00002811 06/18/2024
The Medina Police Department received a referral for an Adult Protective Services investigation into alleged
financial exploitation of a vulnerable adult. The police investigation determined that this did not rise to the level 49
AGENDA ITEM 5.1b
of criminal activity and the referral was sent back to the Department of Social and Health Services for further
review.
Marine Incident 2024-00002819 06/18/2024
Officers were dispatched to a report of a jet ski that had capsized near the 3600 block of Fairweather Lane. Both
riders were safely recovered from the water and pulled onto a nearby dock. The subjects were evaluated by the
fire department on scene and determined to have not sustained any injuries.
Missing Adult 2024-00002824 06/19/2024
Officers were dispatched to the 3600 block of Evergreen Point Road for a report of a missing person. The
individual later returned home safely.
Marine Incident 2024-00002893 06/23/2024
Officers were dispatched to a report of a jet ski rider that had fallen off the jet ski and was being carried away in
the water currents near the 100 block of Overlake Drive East. Both riders were safely recovered from the water
by Mercer Island Marine Patrol and transported to the Medina City Hall dock for medical evaluation. The
subjects were evaluated by the fire department on scene and determined to have not sustained any injuries.
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AGENDA ITEM 5.1b
CRIMES Current Month YTD 2024 YTD 2023 Year-End 2023
Burglary 0 0 4 6
Vehicle Prowl 2 10 4 11
Vehicle Theft 0 0 2 4
Theft (mail & all other)2 18 15 22
ID Theft/Fraud 1 5 6 22
Malicious Mischief (Vandalism)0 7 9 13
Domestic Violence 1 4 5 10
Disturbance, Harassment & Non-DV Assault 4 10 5 28
TOTAL 10 54 50 116
COMMUNITY POLICING Current Month YTD 2024 YTD 2023 Year-End 2023
Drug Violations 0 1 0 0
Community Assists 31 192 86 197
Marine 2 5 3 7
House Watch Checks 54 380 448 1016
School Zone 8 157 111 206
Behavioral Health 0 2 17 46
TOTAL 95 737 665 1472
TRAFFIC Current Month YTD 2024 YTD 2023 Year-End 2023
Collisions
Injury 0 2 2 2
Non-Injury 0 1 9 14
Non-Reportable 0 1 0 0
TOTAL 0 4 11 16
Traffic Enforcement
Citations 2 19 4 12
Infractions 41 166 67 131
Warnings 152 962 964 1928
TOTAL 195 1147 1035 2071
LICENSE PLATE READER EVENTS Current Month YTD 2024 YTD 2023 Year-End 2023
LPR alerts that were recovered 2 8 --
LPR alerts that were not located 5 29 --
LPR alerts that were located, not apprehended 1 3 --
TOTAL 8 40 --
CALLS FOR SERVICE Current Month YTD 2024 YTD 2023 Year-End 2023
Animal 2 13 29 43
Residential Alarms 23 109 118 235
Missing Person 1 1 2 3
Suspicious Activity/Area Checks 56 363 417 804
TOTAL 82 486 566 1085
ADMINISTRATIVE Current Month YTD 2024 YTD 2023 Year-End 2023
Public Disclosure Requests Received 8 24 36 75
Concealed Pistol License Applications Processed 1 15 23 38
TOTAL 9 39 59 113
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY REPORT
JUNE, 2024
51
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY SUMMARY
JUNE, 2024 (through 06/26/2024)
FELONY CRIMES
Fraud 2024-00002704 06/11/2024
Officers were dispatched to the 3000 block of Hunts Point Road for a report of a resident receiving a phone call
from someone claiming to be a member of the King County Sheriff’s Office and stating that citations were
issued to the resident for missing jury duty. Investigation showed that the numbers used by the suspects were
disconnected. Report taken with no suspect information available at this time.
MISDEMEANOR CRIMES
Assault 2024-00002599 06/05/2024
Officers were dispatched to an assault that occurred in the 3600 block of Hunts Point Road. Upon further
investigation, it appeared as though to members of a residential landscaping company became involved in a
verbal altercation, prompting one of the parties to assault the other with a string trimmer. Minor injuries were
sustained. The case is still under investigation and will be forwarded to the prosecuting attorney’s office for
review.
MV Prowl 2024-00002850 06/20/2024
Officers were dispatched to Hunts Point Town Hall for a report of a motor vehicle prowl and theft. The
reporting party left a backpack visible inside the locked vehicle that contained a wallet and a laptop, all of
which were taken after the suspect(s) smashed the vehicle’s window to gain entry. The laptop’s location began
showing in the 3000 block of Bellevue Way NE at an apartment complex with frequent criminal activity. Report
taken with no specific suspect information available at this time.
OTHER
Order Service 2024-00002587 06/04/2024
Officers conducted an order service in the 3000 block of Fairweather Place.
Order Service 2024-00002721 06/12/2024
Officers conducted an order service in the 3000 block of Fairweather Place.
Missing Juvenile 2024-00002794 06/17/2024
Officers were dispatched to the 8500 block of NE 28th Street for a report of a missing juvenile. The juvenile
returned home shortly after police arrival on scene.
Order Service 2024-00002923 06/25/2024
Officers conducted an order service in the 3000 block of Fairweather Place.
Order Service 2024-00002940 06/26/2024
Officers conducted an order service in the 3000 block of Fairweather Place.
52
AGENDA ITEM 5.1b
CRIMES Current Month YTD 2024 YTD 2023 Year-End 2023
Burglary 0 0 0 1
Vehicle Prowl 1 2 0 3
Vehicle Theft 0 0 0 0
Theft (mail & all other)0 0 1 1
ID Theft/Fraud 1 2 3 3
Malicious Mischief (Vandalism)0 1 1 1
Domestic Violence 4 8 1 3
Disturbance, Harassment & Non-DV Assault 1 3 1 6
TOTAL 7 16 7 18
COMMUNITY POLICING Current Month YTD 2024 YTD 2023 Year-End 2023
Drug Violations 0 0 0 0
Community Assists 3 25 8 21
Marine 0 0 0 2
House Watch Checks 2 15 28 53
Behavioral Health 0 1 1 5
TOTAL 5 41 37 81
TRAFFIC Current Month YTD 2024 YTD 2023 Year-End 2023
Collisions
Injury 0 0 0 0
Non-Injury 0 0 0 1
Non-Reportable 0 1 0 0
TOTAL 0 1 0 1
Traffic Enforcement
Citations 1 7 1 7
Infractions 10 35 30 49
Warnings 33 239 212 400
TOTAL 44 281 243 456
LICENSE PLATE READER EVENTS Current Month YTD 2024 YTD 2023 Year-End 2023
LPR alerts that were recovered 0 0 --
LPR alerts that were not located 0 1 --
LPR alerts that were located, not apprehended 0 0 --
TOTAL 0 1 --
CALLS FOR SERVICE Current Month YTD 2024 YTD 2023 Year-End 2023
Animal 1 6 2 5
Residential Alarms 3 32 13 27
Missing Person 1 2 0 1
Suspicious Activity/Area Checks 6 38 33 79
TOTAL 11 78 48 112
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY REPORT
JUNE, 2024 (through 06/26/2024)
53
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
BURGLARY & MOTOR VEHICLE PROWL
INCIDENT MAP
JUNE YEAR-TO-DATE
BURGLARIES
VEHICLE PROWLS
54
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
MONTHLY REPORTING STANDARDS
CATEGORY DETAILS
Burglary Includes:
• Burglary (all degrees)
• Residential Burglary
Vehicle Prowl All degrees of Motor Vehicle Prowl.
Vehicle Theft Includes:
• Motor vehicle theft
• Taking a motor vehicle without permission
• Car jacking
Theft Includes:
• Possession of stolen property
• Theft (all degrees)
• Theft of mail
ID Theft/Fraud Includes:
• Identity theft
• Fraud
Malicious Mischief Includes:
• Arson
• Malicious Mischief (vandalism)
Domestic Violence Includes:
• DV Assault (all degrees)
• Violation of Domestic Violence Court Order
• DV Harassment (all degrees)
• Custodial Interference
• Order Service
• DV Rape & Sex Offenses
Disturbance/Harassment
/Non-DV Assault
Includes:
• Disturbance
• Telephonic Harassment
• Harassment (all degrees)
• Assault (all degrees)
• Adult Protective Services (APS) investigations
• Child Protective Services (CPS) investigations
• Abuse investigations
• Extortion
• Kidnapping
• Non-DV Rape & Sex Offenses
• Robbery
Drug Violations Includes all Violations of the Uniformed Controlled Substances Act
Community Assists Includes:
• Civil matters
• Community Policing
• Non-suspicious Death Investigations
55
AGENDA ITEM 5.1b
• Assisting the Fire Department/EMS
• Found Child
• Found Property
• Special Events
Marine Includes all incidents within our jurisdiction on the waterways.
House Watch Checks Total number of visits to residences on house watch within the reporting period.
School Zone Total number of school zone patrols conducted at all three elementary schools
within the reporting period.
Behavioral Health Calls for service involving individuals experiencing a behavioral or mental health
episode. The call may have resulted in anything ranging from no police action
and an involuntary commitment to a medical facility for treatment.
Traffic Collisions Includes:
• Injury collisions involve medical treatment to at least one of the involved
parties, either by on-scene EMS evaluation/treatment and/or
transportation to a medical facility for treatment. These collisions require
a police case report by law.
• Non-injury collisions involve a collision in which there is property
damage amounting to at least $1,000 but no involved parties were injured.
These collisions require a police case report by law.
• Non-reportable collisions involve a collision under any of the following
circumstances:
o Collision on private property with no injuries.
o Collision on public right of way with no injuries and any property
damage did not amount to at least $1,000.
Traffic Enforcement Citations:
• Any criminal traffic citation, to include Driving With Suspended License,
Reckless Driving, DUI, etc.
Infractions:
• Any non-criminal traffic stop that resulted in the issuance of a civil
infraction (ticket) to the driver.
Warnings:
• Any traffic stop that resulted in a verbal warning to the driver.
License Plate Reader
(LPR) Events
Stolen license plates/vehicles that alerted the LPR system and were recovered.
Stolen license plates/vehicles that alerted the LPR system and were not located.
Stolen license plates/vehicles that alerted the LPR system and were located but
fled from law enforcement attempts to apprehend the vehicle.
Animal Includes:
• Found animal call for service
• Lost animal call for service
• Welfare check involving an animal
• Noise complaints or nuisance calls for service involving an animal
Residential Alarms House alarms that are triggered and the alarm company contacts 911 for a police
response. These calls for service do not include alarm calls that become a
burglary investigation upon police arrival.
Missing Person Calls for service where a missing person report is taken, or the assistance of law
enforcement is requested to search for a missing person. These calls include
adults as well as juveniles.
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AGENDA ITEM 5.1b
Suspicious Activity/Area
Checks
Includes:
• Noise complaints
• Suspicious person/activity reports
• Field contacts made by officers on patrol
• Loud party calls, juveniles
• Reports of dangerous driving
• Weapons Complaints
• Soliciting
• Welfare Check
• Prowler
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an
overview of general calls for service within the specified reporting period.
57
AGENDA ITEM 5.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: July 8, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Permit Activity and Financial
Please see the permits issued and permits received reports. These two Development
Services created reports, combined with data from our Finance Department, allow us to
better understand the current state of the Development Services Fund budget.
I received the June 2024 financial statement for Development Services. While I have not
yet had time to review the revenue and expenses statement in detail, I do have a
summary for you:
Through June 2024 we are at 44.10% of budgeted revenue, and 48.76% of budgeted
expenses.
This is actually very good considering the types and volume of activity we have had.
A conservative approach to the 2024 DS Fund revenue forecast seems to have been
correct, at least through June. 2023 permit activity looked much like 2024 to this point in
the year. 2023 became busy the second half of the year.
Since Covid, permit trends have changed.
T-Mobile Message
Included with this staff report is the full message from Matt Russo of T-Mobile dated June
28, 2024. The letter is addressed to Mayor Rossman and Council.
T-Mobile does not currently have a permit application with the City of Medina.
The text of the letter is self-explanatory and is a follow-up to the T-Mobile public
presentation to Council on May 28, 2024.
The reason I am including the T-Mobile letter in this report is that I have found that some
residents read these staff reports. I see this as one method of helping to inform residents
of issues that they have previously shown interest in, and cellular sites is one of those.
58
AGENDA ITEM 5.1c
2
Following the letter, I received a phone call from T-Mobile staff informing me that an
application would be submitted to Medina soon. I was told that this future permit
application submittal will include the monopine concealment option, and that this will be for
the existing cellular site adjacent to Evergreen Point Road near the transit station.
As I know more about a permit application from T-Mobile, I will keep you informed. For
now, there are no permit applications from T-Mobile, but I believe that one is imminent.
I will want to know more about how residents feel about the monopine concealment when
the time comes for that once we receive the permit application.
Wildland Urban Interface Code
I feel it is important to keep you informed about the Wildland Urban Interface Code
adoption process. As currently discussed, the Wildland Urban Interface Code.
The 2021 Wildland Urban Interface Code (WUI) was adopted, then immediately repealed
by Washington State. This was a mandated code that Medina adopted, then repealed
following the State’s action. Eventually, this code will be returning to Medina as a
mandate for adoption, but not likely for at least another year.
On June 10, 2024 a State House Local Government Committee met to hear a
presentation by the Department of Natural Resources regarding their current work on the
WUI code. I attended this meeting virtually. Testimony was allowed and there were three
Washington jurisdiction representatives who spoke in response to the DNR presentation.
A summary of this meeting is that Medina is not alone in our concerns regarding the
application of the WUI. The “Defensible Area” issue remains a primary concern. The WUI
will have a defensible area requirement in it. Defensible area will limit vegetation including
trees (outer edge of branches) from being near to buildings by some distance. This is a
fire protection matter. The potential impact on Medina is that the WUI could require that
new development projects, and certain remodels and additions remove trees, and limit
specific types of vegetation near buildings.
Local control of the WUI is a new discussion at the State. It is possible that
implementation of the WUI will be at the County level. Any changes that Medina, or other
jurisdictions may want to make to the WUI may only occur through approval by the
Washington State Building Code based on current discussion.
The WUI may become another pressure on private tree preservation efforts in Medina, as
well as private property landscaping. More to come on this as the WUI is re-created by
various agencies and interest groups involved. If I see an appropriate opportunity to voice
Medina’s opinions about the WUI I will do that, but I will want input first. Possibly a letter
followed by testimony.
Middle Housing
The first two Middle Housing deliverables with a deadline of June 28, 2024 were
completed and sent to the Department of Commerce. Our grant contract with DOC has a
Scope of Work and timeline. The timeline includes deliverables and their due dates. In
between deliverable due dates are various tasks with their own completion dates.
59
AGENDA ITEM 5.1c
3
I had been asked to find a consultant to assist with the Middle Housing project. The
closing date for the Middle Housing consultant RFQ is July 12th. The consultant will help
lead Medina through the Middle Housing project. My hope is that the consultant is under
contract by early August.
SB 5290 – Local Permit Review
Washington State is mandating new permit process be implemented in January 2025.
Please see the MRSC document provided titled “2023 Legislative Updates to Modernize
and Streamline Local Project Review”.
There will be the need for Planning Commission and Council involvement later this year
due to required code amendment(s) that our City Attorney is currently considering.
Here are essentials about the new law with potential impacts on Medina:
The new law will require Medina to meet new permit processing timelines.
Failure to meet permit timelines will result in returning portions of fees to
applicants.
Our permit fees may require adjustment.
There will be new procedures to draft and implement.
Our staff will need to track permit timing, and may need to submit annual reports to
the State.
As with all Washington jurisdictions, Medina has been under State mandated permit
timelines since the early 1990’s with rare if any issues. To me, SB 5290 is taking what we
already do and adding additional administration.
As more details associated with the impacts on Medina of SB 5290 are better defined I will
provide those to you.
There is a grant to establish electronic permitting which does not apply to Medina, but
otherwise this is a State unfunded mandate.
Planning Consultant
Medina contracted LDC Corp. at the beginning of 2024 with Kim Mahoney leading our
Comprehensive Plan Update. We contracted with LDC primarily because of Kim. Kim left
LDC in May and is now working in local government.
LDC has hired a replacement for Kim’s position. This new person is scheduled to start
with LDC on July 15th. I have asked for the new person’s resume and for definition on how
they will be used to fulfill the terms of our contract.
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AGENDA ITEM 5.1c
4
I will be meeting with LDC’s Senior Vice President next week and will keep you informed
as I know more.
Shoreline Permit Monitoring
Facet (formerly Watershed) is a company in Kirkland we contracted with in 2023 to
perform a Department of Ecology study for us. The study was fully funded by a grant.
The study looked at how Medina has been doing regarding enforcing shorelines “No net
loss” restoration laws. Facet sampled the past 10-years of Medina permits and found that
we could do better. In addition to the study, Facet created a template for tracking
shoreline restoration.
The study and template are based on anticipated Department of Ecology oversight of our
shoreline permits. It is expected that within the next few years we will be mandated by
DOE to follow new administrative process and the work Facet performed is intended to
help us prepare for this.
This is another State unfunded mandate which in itself is manageable, but these
compound.
Update: City Council 2024-2025 Development Services Workplan
This is a highlight rather than an in-depth update. If you would like more detail, I can
work on that at your request.
Comprehensive Plan
All Elements are now with Department of Commerce and Puget Sound Regional Council
for review. We expect to see the reviews completed by September and returned to
Medina. Next steps will be defined by our Planning Manager.
Middle Housing Consultant
RFQ closing 7/12/24. DSC meeting the week of July 15th to review submittals. Contract
completed by the second week in August.
Our grant agreement with the Department of Commerce outlines the schedule for
deliverables. I provided the DOC grant agreement to Council at their request.
Tree Management Code Violations Section
I did not get this onto the second June Planning Commission meeting. Unfortunately,
this will now need to wait until September for Planning Commission to see the draft of
the proposed new tree code violations.
Because this is an amendment to our development regulations, Council, Planning
Commission, SEPA, and Department of Commerce all have a part in this.
Non-Administrative Variance Policy and CAP Amendments
These are going to Planning Commission in September. Process is the same as the
tree code violations amendment.
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AGENDA ITEM 5.1c
Permit Type Submitted Date Permit Number Total Valuation Address
B-ADD/ALT 06/13/2024 B-24-040 $30,000.00 7675 NE 14th St.
B-ADD/ALT 06/14/2024 B-24-041 $1,277,785.00 8432 MIDLAND RD
TOTAL B-ADD/ALT:2 $1,307,785.00
B-FENCE 06/05/2024 B-24-038 $34,768.00 8000 NE 16TH ST
TOTAL B-FENCE:1 $34,768.00
B-GAS 06/17/2024 G-24-012 202 OVERLAKE DR E
B-GAS 06/25/2024 G-24-013 7409 Rambling Lane
TOTAL B-GAS:2 $0.00
B-MECHANICAL 06/03/2024 M-24-059 620 Evergreen Point Rd
B-MECHANICAL 06/05/2024 M-24-060 1625 Evergreen Pt. Rd.
B-MECHANICAL 06/06/2024 M-24-061 $70,000.00 1041 84th Ave NE
B-MECHANICAL 06/07/2024 M-24-062 2403 Evergreen Point Road
B-MECHANICAL 06/11/2024 M-24-063 7640 NE 8th St.
B-MECHANICAL 06/12/2024 M-24-064 8234 NE 8th St.
B-MECHANICAL 06/18/2024 M-24-067 8414 Overlake Dr. W.
June 2024 Permit Applications Received
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AGENDA ITEM 5.1c
B-MECHANICAL 06/17/2024 M-24-065 2060 79TH AVE NE
B-MECHANICAL 06/17/2024 M-24-066 8715 MIDLAND RD
B-MECHANICAL 06/28/2024 M-24-068 826 84th Ave NE
TOTAL B-MECHANICAL:10 $70,000.00
B-PIER 06/06/2024 B-24-039 $70,000.00 3619 EVERGREEN POINT RD
B-PIER 06/19/2024 B-24-042 $50,000.00 3210 78TH PL NE
TOTAL B-PIER:2 $120,000.00
B-PLUMBING 06/06/2024 P-24-029 2837 76TH AVE NE
B-PLUMBING 06/20/2024 P-24-030 8718 Overlake Dr W
B-PLUMBING 06/28/2024 P-24-031 2438 78TH AVE NE
TOTAL B-PLUMBING:3 $0.00
CAP - CONSTRUCTION ACTIVITY PERMIT 06/14/2024 CAP-24-023 7675 NE 14TH ST
CAP - CONSTRUCTION ACTIVITY PERMIT 06/14/2024 CAP-24-024 8432 MIDLAND RD
CAP - CONSTRUCTION ACTIVITY PERMIT 06/17/2024 CAP-24-025 3444 EVERGREEN POINT RD
TOTAL CAP - CONSTRUCTION ACTIVITY
PERMIT:3 $0.00
PW-RIGHT OF WAY 06/03/2024 PW-ROW-24-048 7611 NE 12th St.
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AGENDA ITEM 5.1c
PW-RIGHT OF WAY 06/03/2024 PW-ROW-24-049 202 Overlake Dr E.
PW-RIGHT OF WAY 06/03/2024 PW-ROW-24-050 8297 OVERLAKE DR W
PW-RIGHT OF WAY 06/03/2024 PW-ROW-24-051 8401 NE 7TH ST
PW-RIGHT OF WAY 06/03/2024 PW-ROW-24-052 3444 Evergreen Pt Rd.
PW-RIGHT OF WAY 06/05/2024 PW-ROW-24-053 450 110th AVE NE
PW-RIGHT OF WAY 06/10/2024 PW-ROW-24-054 116 Overlake Dr E.
PW-RIGHT OF WAY 06/11/2024 PW-ROW-24-055 7725 NE 8th St.
PW-RIGHT OF WAY 06/17/2024 PW-ROW-24-056 1041 84th Ave NE
PW-RIGHT OF WAY 06/19/2024 PW-ROW-24-057 2213 Evergreen Point Road
PW-RIGHT OF WAY 06/27/2024 PW-ROW-24-058 7800 NE 28TH ST
TOTAL PW-RIGHT OF WAY:11 $0.00
TREE-HAZARD EVALUATION 06/17/2024 TREE-24-036 3444 EVERGREEN POINT RD
TOTAL TREE-HAZARD EVALUATION:1 $0.00
TREE-NON ADMIN TREE ACTIVITY
PERMIT 06/05/2024 TREE-24-034 2432 78TH AVE NE
TOTAL TREE-NON ADMIN TREE
ACTIVITY PERMIT:1 $0.00
TREE-PERFORMANCE 06/28/2024 TREE-24-038 1687 77TH AVE NE
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AGENDA ITEM 5.1c
TOTAL TREE-PERFORMANCE:1 $0.00
TREE-RESTORATION 06/03/2024 TREE-24-033 1656 73RD AVE NE
TOTAL TREE-RESTORATION:1 $0.00
TREE-WITH BUILDING/DEVELOPMENT 06/06/2024 TREE-24-035 2432 78TH AVE NE
TREE-WITH BUILDING/DEVELOPMENT 06/21/2024 TREE-24-037 2626 EVERGREEN POINT RD
TOTAL TREE-WITH
BUILDING/DEVELOPMENT:2 $0.00
Total # of Permits 40 $1,532,553.00
65
AGENDA ITEM 5.1c
Page 1 of 1
Report run on: 07/01/2024 09:48 AM
Construction Value:June 2024 June 2023 2024 YTM 2023 YTM Difference
Accessory Structure ----$0.00
Addition / Alteration $20,225.00 $3,047,266.25 $5,145,768.33 $13,270,141.78 ($8,124,373.45)
Fence / Wall $100,000.00 $1,710,255.00 $539,713.16 $1,939,514.00 ($1,399,800.84)
New Construction $5,672,285.00 $2,753,450.00 $33,655,060.00 $16,697,892.00 $16,957,168.00
Repair / Replace ----$0.00
Wireless Comm. Facility ----$0.00
Total Value:$5,792,510.00 $7,510,971.25 $39,340,541.49 $31,907,547.78 $7,432,993.71
Permits Issued:June 2024 June 2023 2024 YTM 2023 YTM Difference
New Construction 3 1 13 5 8
Permit Extension 2 4 21 23 (2)
Accessory Structure ----0
Addition / Alteration 1 6 12 20 (8)
Construction Activity Permit 4 7 27 23 4
Demolition 3 1 10 6 4
Fence / Wall 1 1 10 11 (1)
Grading / Drainage 4 3 19 16 3
Mechanical 8 8 59 42 17
Other - Moving ----0
Plumbing / Gas 6 6 32 25 7
Repair / Replace ----0
Reroof ----0
Right of Way Use 11 4 59 37 22
Tree Mitigation 8 5 34 27 7
Wireless Comm. Facility ----0
Total Permits:51 46 296 235 61
Inspections:June 2024 June 2023 2024 YTM 2023 YTM Difference
Building 93 104 545 438 107
23 19 109 95 14
12 8 25 29 (4)
Tree 5 9 26 51 (25)
Total Inspections:133 140 705 613 92
Engineering/Other
June 2024 Issued Permits
66
AGENDA ITEM 5.1c
Case Number Case Type Assigned To Address Case Text
CC-2024-055 GENERAL Rob Kilmer 3265 EVERGREEN
POINT RD
Description: Observed work vehicles parked
along right-of-way
Action Taken: Investigated and determined that
the vehicles are not associated with
construction activity. No further action taken.
Estimated Penalty: N/A
CC-2024-056 GENERAL Rob Kilmer 1200 Evergreen Point Rd Description: Observed that the sidewalk along
Evergreen Point Road was obstructed by
branches.
Action Taken: Notified the Public Works
Department
Estimated Penalty: N/A
CC-2024-057 SIGN VIOLATION Rob Kilmer 8847 NE 2ND PL Description: Observed commercial advertising
sign (Johnny Tsunami) displayed along right-of-
way.
Action Taken: Removed sign and contacted
company to inform them of sign rules in
Medina.
Estimated Penalty: None at this time.
CC-2024-058 SIGN VIOLATION Rob Kilmer Along NE 8th and Along
NE 12th
Description: Observed multiple commercial
advertising signs (Writing Symphony)
displayed along right-of-way.
Action Taken: Removed signs and contacted
company to inform them of sign rules in
Medina.
Estimated Penalty: None at this time.
CC-2024-059 GENERAL Rob Kilmer 8315 OVERLAKE DR W Description: Observed tree work vehicle
obstructing lane of right-of-way.
Action Taken: Spoke with workers and
confirmed they were in the process relocating
out of the roadway.
Estimated Penalty: N/A
CC-2024-060 GENERAL Rob Kilmer 8032 NE 8TH ST Description: Received concern that right-of-way
work was obstructing traffic during the morning
school pick-up time.
Action Taken: Investigated and determined that
work is permitted and proper traffic control is in
place. Work is being done by Puget Sound
Energy. Talked with project manager and
workers to remind them that traffic must not be
obstructed 30 minutes before or after school
drop-of or pick-up times. Project manager
stated that work should be complete before the
afternoon pick-up time today 6/13/24.
Estimated Penalty: N/A
June 2024 Code Enforcement Report
Page 1 June Code Enforcement Report 67
AGENDA ITEM 5.1c
CC-2024-061 CAP VIOLATION Rob Kilmer 3607 EVERGREEN
POINT RD
Description: Jobsite conditions require
improvement
Action Taken: Issued Notice of Correction to
project Agent. A site meeting has been
required to be scheduled during the week of
6/17/24.
Estimated Penalty: None at this time
CC-2024-062 INITIAL WARNING Rob Kilmer 122 OVERLAKE DR E Description: Received complaint through the
SeeClickFix portal regarding construction
project work occurring during Memorial Day
holiday.
Action Taken: During an on-site meeting,
builders were reminded of the holiday
restrictions prohibiting construction work during
observed holidays. They were additionally
warned about the upcoming holidays on June
19 and July 4.
Estimated Penalty: None at this time.
CC-2024-063 GENERAL Rob Kilmer 1000 Evergreen Pt Rd. Description: Observed construction type
vehicles parked along Evergreen Point Road.
Action Taken: Investigated and determined the
vehicles belonged to property maintenance
workers. No further action taken.
Estimated Penalty: N/A
CC-2024-064 STOP WORK
ORDER
Rob Kilmer 3607 EVERGREEN
POINT RD
Description: Site conditions require correction.
Correction letter issued on 6/14 and one week
was given for a site meeting to be scheduled.
Action Taken: Stop Work Order issued due to
no action from project Owners to respond to
correction letter.
Estimated Penalty: Cost of delay to project.
.
CC-2024-065 TREE
INVESTIGATION
Rob Kilmer 2837 76TH AVE NE Description: Observed tree protection fencing
require replacement and jobsite materials
require removal.
Action Taken: Instructed project manager and
performed site visit with the City Arborist.
Second follow-up visit will be performed on
6/25/24 to confirm compliance.
Estimated Penalty: N/A
CC-2024-066 GENERAL Rob Kilmer 116 OVERLAKE DR E Description: Observed soil-hauling activities
and spoke with traffic control flagger to confirm
that loaded trucks were not heading north on
Overlake Drive East. Flagger was not clear on
the limitation.
Action Taken: Spoke with excavator and
confirmed that they are aware of the 5-ton limit
bridges and that they were directing trucks to
take Overlake Drive West to leave the City.
Estimated Penalty: N/A
Page 2 June Code Enforcement Report 68
AGENDA ITEM 5.1c
Tree Permit Activity Report
June 2024
By Andy Crossett
Non-Development Tree Permit Activity Table
Picture # Permit Type Address # Trees
Removed
Removed
Tree (Size)
Supplemental
Required Description
N/A
TREE-
PERFORMANCE
8626 NE 6TH ST
1 Redbud, 4
Sumac, 5
Red Pine
6, 6, 8, 8,
8, 9, 10,
11, 13,
15”
N/A
Various small trees. No
supplemental required
but applicant will be
replanting with 9 trees.
1
TREE-
PERFORMANCE
8812 OVERLAKE
DR W 1 Red pine 20” N/A No supplemental
required.
N/A
TREE-
PERFORMANCE
8809 NE 10TH
ST 8 Pine
11, 11, 12,
13, 14, 14,
15, 17”
N/A
The trees aren’t in very
good condition. No
supplemental required.
2
TREE-
RESTORATION
1656 73RD AVE
NE 1 Douglas fir 18” 1 Hazard ROW tree. Red
ring rot (fungus).
3 & 4
Revision - TREE-
RESTORATION
3434
EVERGREEN
POINT RD
1 Scouler’s
Willow, 2
WRC
17, 28,
29” 7
Willow crown dieback.
Cedar’s have thinning
crowns.
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AGENDA ITEM 5.1c
Development Tree Permit Activity Table
Picture
# Permit Type Address # Trees
Removed
Removed
Tree (Size)
Supplemental
Required Description
N/A
TREE-WITH
BUILDING/DEVELOPMENT
2432 78TH AVE
NE
1 Plum, 2
Alaskan
Cedars
14, 14, 6” 4
N/A
TREE-WITH
BUILDING/DEVELOPMENT
3655 EVERGREEN
POINT RD
2 Apple, 1
Magnolia,
1 WRC
6, 12, 12,
18” 4
N/A
REVISION - TREE-WITH
BUILDING/DEVELOPMENT
7630 NE 14th St. 1 Maple,
2 WRC 8, 12, 13” N/A No supplemental
required.
N/A
TREE-WITH
BUILDING/DEVELOPMENT
1013 84th Ave
NE
1 Cherry,
1 Alder 9, 10” 1
70
AGENDA ITEM 5.1c
Picture 1. 8812 OVERLAKE DR W – Red pine. No reason given for removal.
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Picture 2. 1656 73RD AVE NE – ROW Hazard Douglas fir. The tree was rapidly colonized by fungal disease “Red ring rot”.
72
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Picture 3. 3434 EVERGREEN POINT RD – Scouler’s willow with crown dieback.
73
AGENDA ITEM 5.1c
Picture 4. 3434 EVERGREEN POINT RD – Western redcedars with thinning crowns.
74
AGENDA ITEM 5.1c
12920 SE 38th Street, Bellevue, WA 98006
www.t-mobile.com
June 28, 2024
Mayor Rossman
City Councilmembers
City of Medina
501 Evergreen Point Road
Medina, WA 9039
VIA EMAIL - Council@medina-wa.gov, akellerman@medina-wa.gov
RE: Response to May 28, 2024, Council Meeting Comments
T-Mobile Coverage Improvements in the City of Medina
Dear Mayor Rossman and Councilmembers:
Thank you for providing T-Mobile with feedback on its plans to improve wireless coverage within the City
of Medina at the May 28th Council meeting. The purpose of this letter is to provide additional responses
and materials to address some of the questions and concerns raised by Councilmembers. Included with
this response are the following attachments:
• May 28th Presentation Materials
• Monopine Manufacturer Information:
o Solar Communications International, Inc (“SCI”) company profile
o SCI Website: www.RFTransparent.com
o Company Contact: Jennifer Smith, SCI President & CFO, (951) 698 -5985,
jsmith@rftransparent.com
• Overlake Golf Course Monopine Photosimulations
T-Mobile’s improvements are primarily intended to benefit City of Medina residents:
In summary, T-Mobile is proposing to substantially improve the coverage and capacity of T-Mobile’s
network by upgrading and collocating on existing wireless facilities, without the need to construct any new
towers.
The service improvements will provide several important benefits to the City, including:
• Improved coverage that will support reliable wireless services for Medina residents;
• Access to the latest wireless 5G technology;
• Substantial improvements to network capacity that enable home broadband internet service; and
• High-quality upgrades to existing infrastructure that are designed to blend into the surrounding
settings.
There were some questions from Councilmembers about whether the upgraded facilities would provide
coverage to communities outside of Medina, or represented more regional infrastructure that could be
accommodated outside of the City.
The “before” coverage maps presented on May 28th clearly show a gap in reliable service at multiple
frequency bands within City of Medina neighborhoods, particularly in the south, southwest and northwest
75
AGENDA ITEM 5.1c
12920 SE 38th Street, Bellevue, WA 98006
www.t-mobile.com
parts of the City that cannot be reached by existing facilities. The “after” maps demonstrate the increased
reach of reliable coverage within the City, as well as some limited coverage improvements in Hunts Point
and Clyde Hill. These coverage improvements outside the City are clearly incidental, as the primary
purpose of the improved service is to benefit the City of Medina. Notably, radio frequency transmissions
propagate based on the frequencies used, power levels, topography, “clutter” (vegetation and building
density) and other physical characteristics, and not constrained by political boundaries. Consistent with
this principle, a substantial portion of T-Mobile’s current coverage in Medina comes from facilities that are
outside of the City to the east, within Clyde Hill, Hunts Point, and Bellevue.
While SR 520 is a regional transportation corridor, the existing facility at Bellevue Christian School is not
a “regional facility.” This facility provides coverage to City of Medina residents north and south of SR 520,
along Evergreen Point Road, and homes that abut Medina’s shoreline. Th e Bellevue Christian School
facility also provides partial coverage to a portion of SR 520 that is within the City of Medina. There are
other T-Mobile facilities in Hunts Point and communities further east that provide coverage to the
stretches of SR520 that traverse their areas. More importantly, coverage of this portion of the City of
Medina cannot be replicated from outside of the City, particularly given the topography around Evergreen
Point Road (which is the crest of the hill that drops on either side, to the east and to the west).
Further, the collocations of T-Mobile’s facilities on the existing Distributed Antenna System (“DAS”)
network of utility poles (operated by American Tower) are located primarily on the south and west ends of
the City of Medina. The short facility heights limit the quality and extent of coverage each location can
provide. Improvements to coverage, like the upgrades planned to the existing tower locations, are
primarily to benefit City of Medina residents.
T-Mobile’s improvements are the least intrusive means of improving service within Medina:
One Councilmember asked why a DAS network or other technological solution should not be used to
improve service in Medina, instead of replacing the existing tower facilities.
In short, both DAS and tower improvements are needed to improve T-Mobile’s service in Medina.
T-Mobile is already working to collocate on the existing DAS network to improve service to the City of
Medina to the maximum extent feasible through that infrastructure. The replacement of the existing tower
at Bellevue Christian School is substantially the same height as the existing tower. The replacement of
the Overlake Golf Course tower, to the same height as what exists (and is proposed) at Bellevue
Christian School, is required because of the significant buildings/clutter that have been developed since
the original construction of the tower. Currently, both towers are extremely constrained physically, and
they must be replaced regardless for T-Mobile to provide the frequencies, technology, and services that it
is licensed and/or allowed to provide under federal law.
T-Mobile’s engineering team has determined that the existing DAS network alone cannot address the
coverage deficiencies within the City or provide the seamless coverage that T-Mobile’s customers within
the City expect. However, T-Mobile has sought to upgrade and collocate on existing sites within the City,
to minimize the disruption and concern over new tower locations that inevitably would be needed to
address coverage gaps if these existing facilities are underutilized.
Monopine design preferred at Bellevue Christian School tower location:
We understand from Council that the preference for the replacement tower at Bellevue Christian School is
the monopine design, instead of the enlarged 80” canister design. A Councilmember also requested
some additional information from the monopine manufacturer. A company profile and contact information
is included with this response.
One Councilmember suggested placing the new tower on the eastern end of the Bellevue Christian
School campus. This is technically infeasible to address the need for reliable service in the vicinity of
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AGENDA ITEM 5.1c
12920 SE 38th Street, Bellevue, WA 98006
www.t-mobile.com
Evergreen Point Road, to areas of the City north of SR 520 and homes along the Medina’s shoreline. As
noted above, Evergreen Point R oad extends along the crest of the hill, with topography dropping both to
the east and the west. The east end of the Bellevue Christian School campus is approximately 40 feet
lower in elevation than the existing tower location. The hill cresting on Evergreen Point R oad would create
a “shadow” for any relocated tower, even if it was 100 feet tall, which would reduce coverage currently
provided by the existing facility, much less extend and improve coverage to these areas.
Overlake Golf Course monopine is not readily visible from outside of the property:
Councilmembers expressed concern about the height of the replacement tower at Overlake Golf Course
and suggested T-Mobile study the visibility from nearby residences and offer additional landscaping to the
Golf Course to surround the tower.
T-Mobile completed a balloon test at the proposed height of the monopine at the Golf Course location and
created photosimulations from eight public viewpoints around the neighborhood. These photosimulations
(attached) show that the proposed tower is not visible from almost all viewpoints. This is due to the tower
being set back significantly from property lines, the dense perimeter of trees around the larger Golf
Course property, and the other trees nearby the tower that are of a similar height and obscure the tower
when viewed from a distance.
Based on feedback provided by Council, T-Mobile will approach Overlake Golf Course to offer funds for it
to install additional landscaping near the tower, outside of T-Mobile’s lease area and in an area that
Overlake Golf Course deems reasonably appropriate. Since the tower is not generally visible from off-site
locations, this landscaping is only expected to benefit the Golf Course.
Additional clarifications following the Council presentation:
After reviewing the recording of the Council meeting, we offer the following clarifications to our
presentation:
• T-Mobile does have a wireless facility collocated on the Clyde Hill Water Tank.
• The DAS system will have some of T-Mobile’s low-band frequencies. However, due to the low
height and power of these facilities, the coverage is limited and will not replace the coverage of
the upgrades proposed to the existing towers.
We appreciated the opportunity to present T-Mobile’s proposed coverage improvements to the City and
Council’s thoughtful feedback on T-Mobile’s build plan. We hope this additional information is helpful in
addressing some of the questions and concerns that were raised.
T-Mobile is planning to file applications for the tower upgrades in the next few weeks.
If you have any additional questions or comments, feel free to contact me at (408) 314 -1398 or
matt.russo4@t-mobile.com.
Sincerely,
Matt Russo
Siting Advocacy Manager, NW Area
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AGENDA ITEM 5.1c
CITY OF MEDINA
Improving T-Mobile’s network within the
City of Medina
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AGENDA ITEM 5.1c
COMMITMENT TO IMPROVE SERVICE IN THE CITY OF MEDINA
§T-Mobile’s network provides critical services to City of Medina residents
§Existing T-Mobile service is limited due to constraints on existing facilities, limited
opportunities to place new facilities
§Significant improvements can be made to T-Mobile’s service by upgrading and collocating on
existing facilities without the placement of new towers
§T-Mobile is flexible on design options for upgrading existing facilities that will accommodate
additional frequencies and technologies
§T-Mobile requests the City’s guidance on which design options are preferred
2
79
AGENDA ITEM 5.1c
IMPORTANCE OF T-MOBILE’S NETWORK IMPROVEMENTS
3
•Demand for wireless data is
expected to grow 20% per year
through 2028.
•97% of Americans have a cell
phone and 85% own a smartphone
•Over 72% of households rely on
wireless as their only means of
telephone communication.
•Over 81% of children live in
wireless-only households
240 million calls are made to
911 in the U.S. each year, and
in many areas 80% or more
are from wireless devices.
Source: National Emergency
Number Association (NENA)
https://www.ericsson.com/en/reports-and-papers/mobility-report/dataforecasts/mobile-traffic-forecast
https://www.pewresearch.org/internet/fact-sheet/mobile/
https://www.cdc.gov/nchs/data/nhis/earlyrelease/wireless202305.pdf
80
AGENDA ITEM 5.1c
QUALITY 5G SERVICE REQUIRES COMBINATION OF FREQUENCY BANDS
4
High Band
No Plans yet!
Wide bandwidth of spectrum provides vast capacity
Best suited for short range in building and urbanized systems
Mid Band
Provides blend of wide area coverage, capacity,
voice, and primary mobility layer for 5G
Ultra Capacity provides network speeds of up to
10X better than low bands
Low Band
Provides robust coverage
within buildings, but data
capacity limited
81
AGENDA ITEM 5.1c
EXISTING T-MOBILE SERVICE IN MEDINA
§T-Mobile has two facilities within the City limits
–Overlake Golf Course (adjacent to maintenance yard)
–Bellevue Christian School (adjacent to Park & Ride lot)
§Some T-Mobile coverage is provided by facilities located outside of the City
§T-Mobile has FCC Licenses for 7 frequency bands to provide service in Medina
§The existing facility designs are constrained, only support 2 out of 7 frequency bands
§Much of the City does not have reliable, in-building signal levels to support T-Mobile
Home Internet and other voice/data services
§Capacity is significantly limited, undermining network speeds and overall reliability of
T-Mobile service within the City
5
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AGENDA ITEM 5.1c
EXISTING T-MOBILE SERVICE IN MEDINA
6
Low band Ultra CapacityMid band
Existing T-Mobile Facilities
T-Mobile’s RF engineers used coverage propagation software systems
to predict the coverage provided by the proposed new WCF. The
software and T-Mobile’s RF engineers considered the general factors
outlined below, as well as more project-specific factors such as the
type of antenna, antenna tilt, etc. Within coverage areas, network
changes, traffic volume, outages, technical limitations, signal strength,
customer equipment, obstructions, weather and other conditions may
interfere with service quality and availability.83
AGENDA ITEM 5.1c
PROPOSED SERVICE IMPROVEMENTS
§No new tower locations
§Low Impact - Upgrades and collocations on existing sites only
–Collocation on eight (8) existing Distributed Antenna System node locations
–Replace existing towers to support new antennas/frequencies, future collocation
§Significant coverage improvements at all frequencies:
–Low Band (600 MHz, 700 MHz)
–Mid Band (1900 MHz, 2100 MHz)
–Mid Band – Ultra Capacity (2.5 GHz)
§Reliable voice/data service, additional capacity that may enable T-Mobile Home Internet
§Up to 10X improvement in network speeds (speeds vary due to network demands and
capacity)
7
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AGENDA ITEM 5.1c
PROPOSED SERVICE IMPROVEMENTS
8
Low band Ultra CapacityMid band
Existing T-Mobile Facilities
Collocation on existing
Distributed Antenna System
Upgrades to Existing Sites
Low band Ultra CapacityMid band
T-Mobile’s RF engineers used coverage propagation software systems
to predict the coverage provided by the proposed new WCF. The
software and T-Mobile’s RF engineers considered the general factors
outlined below, as well as more project-specific factors such as the
type of antenna, antenna tilt, etc. Within coverage areas, network
changes, traffic volume, outages, technical limitations, signal strength,
customer equipment, obstructions, weather and other conditions may
interfere with service quality and availability.85
AGENDA ITEM 5.1c
DESIGN OPTIONS
§Connection to existing DAS system (owned/operated by American Tower)
§Existing towers constrain T-Mobile’s coverage, frequency and technology improvements
–Overlake Golf Course – only supports 2100 MHz today
–Bellevue Christian School – only supports 700 MHz and 2100 MHz today
§T-Mobile is flexible on tower upgrade design options, provided that additional frequencies and
engineering requirements are met:
–Canister Option – Minimum 70” diameter canisters now required to accommodate large multi-band
antennas, mechanical tilt of antennas
–Flush-Mount Option – Antennas/equipment painted to match, tower required to be taller to
accommodate multiple elevations of antennas
–Stealth Tree Option – Antennas concealed within shape of tree, allows for future T-Mobile growth and
collocation by other carriers without visual change
9
86
AGENDA ITEM 5.1c
OVERLAKE GOLF COURSE – 70” CANISTER DESIGN OPTION
10 Visual renderings are approximate, actual results may vary 87
AGENDA ITEM 5.1c
OVERLAKE GOLF COURSE – FLUSH-MOUNTED ANTENNA DESIGN OPTION
11 Visual renderings are approximate, actual results may vary 88
AGENDA ITEM 5.1c
OVERLAKE GOLF COURSE – STEALTH TREE DESIGN OPTION
12
EXISTING
PROPOSED
VIEWPOINT 1
SE02618AOVERLAKE GOLF CLUB
8000 NE 16TH ST
MEDINA, WA 98039
NEW T-MOBILE ANTENNAS MOUNTED TO
NEW 55 FT. HIGH MONOPINE WITH BRANCHES
AT 60 FT. HIGH. ALL ANTENNAS PAINTED
GREEN AND COVERED IN CONCEALMENT SOCKS
TO BLEND IN WITH MONOPINE BRANCHES
Visual renderings are approximate, actual results may vary 89
AGENDA ITEM 5.1c
BELLEVUE CHRISTIAN SCHOOL – 80” CANISTER DESIGN OPTION
13
EXISTING
PROPOSED
VIEWPOINT 1
SE02481B
EVERGREEN PT PERM RELO
7800 NE 28TH ST
MEDINA, WA 98039
NEW T-MOBILE ANTENNAS INSIDE NEW
80” WIDE CANISTER ON NEW POLE.
TOTAL HEIGHT AT 65’-0”. NEW CANISTER
AND POLE PAINTED DARK GREEN
Visual renderings are approximate, actual results may vary 90
AGENDA ITEM 5.1c
BELLEVUE CHRISTIAN SCHOOL – STEALTH TREE DESIGN OPTION
14
EXISTING
PROPOSED
VIEWPOINT 1
SE02481B
EVERGREEN PT PERM RELO
7800 NE 28TH ST
MEDINA, WA 98039
NEW T-MOBILE ANTENNAS MOUNTED
TO NEW 65 FT. HIGH MONOPINE WITH
BRANCHES AT 70 FT HIGH. ALL ANTENNAS
PAINTED GREEN AND COVERED IN CONCEALMENT
SOCKS TO BLEND IN WITH MONOPINE BRANCHES
Visual renderings are approximate, actual results may vary 91
AGENDA ITEM 5.1c
PROPOSED MEDINA SCI MONOPINES
§Manufactured by Solar Communications
International (“SCI”)
§Up to 50% more expensive than monopines
from other manufacturers
§High branch density > 3 branches per foot
§SCI on-staff architect and crews will install
branching to ensure camouflage is effective
15
92
AGENDA ITEM 5.1c
PROPOSED SCI MONOPINE EXAMPLES
16
93
AGENDA ITEM 5.1c
THANK YOU!
94
AGENDA ITEM 5.1c
41745 Anza Road • Temecula, CA 92592 • Office: 951-698-5985
WWW.RFTRANSPARENT.COM
Company Profile
Founded in 1997, Solar Communications International, Inc., SCI, is a full service
company providing innovative concealment products for the deployment of wireless
communications systems. We are experienced providers of screening materials,
monotrees & monopoles, installation services, architecture and engineering services.
Our professional services and custom products meet the highest standards of
performance and efficiency.
SCI strives to create harmony between the needs of the carrier and the concerns of the
community. SCI understands that stricter ordinances and community demand for
aesthetics could make optimal sites unobtainable to the carrier. SCI works proactively to
overcome such barriers by creating an alliance among carriers, landlords and
communities with zoning packages & presentation materials—and, of course, beautiful
products.
RFTransparent™, our carrier and community friendly products, overcome potential site
deployment obstacles in sensitive jurisdictions by blending antennas and poles into the
existing environment. SCI’s RFTransparent™ screening materials are superior for
general and custom screening applications such as cupolas, parapet extensions, roof
tiles, shingles & siding, corrugated panels and a variety of architectural features
including chimneys, window boxes and cornices. Our RFTransparent™ materials are
the ideal solution for concealing sites and hastening zoning approval.
To further ensure that we meet the needs of the wireless industry, SCI manufactures top
quality monopalms, monopines, commercial signs, clock towers, water tank towers and
flagpoles, each of which provide the needed height without cluttering the panorama.
SCI welcomes all projects big or small, intricate or routine. Our in-house technical
experts will work directly from plans or assist your technical team with the design of
wireless sites & retrofits using SCI’s RFTransparent™ products.
Technology without Intrusion®
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: July 8th, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Wagner, Finance & HR Director
Subject: June 2024 Financial Report
June 2024 report includes:
June Key Revenue and Expenditure Numbers
Planning Consultant Overages
June Financial Summary
June Cash Statement
Mid-Year Financial Comparison 2023 Vs 2024
June 2024 AP Check Register Activity Details
June 2024 Key Revenue Items
- $156K in Sales Tax Revenue
- $66K Permit Revenue
- $54K in Property Tax
- $50K in Investment Interest Earnings
- $12K in Zoning Fees
June 2024 Key Expenditures
- $61K Blackfish Civil – NE 12th St. Improvements
- $44K McCullough Hill PLLC – Special Council on 520 (Shared with Points Communities)
- $38K Asphalt Patch Systems – Medina Park Pathway Rehab
- $20K LDC – May Planning Consultant
- $18K Inslee Best – May Attorney Services
110
AGENDA ITEM 5.1d
Planning Consultant Overages
The city budgeted $70,000 in 2024 to finalize
the comprehensive plan, which aligns with what
was determined in 2022 to be the three-year
cost of the project. Based on actuals through
April of this year, plus estimates from staff and
our consultants, the city is over budget as of
April of this year. With this process running
through the end of the year, we expect currently
to be over budget by an estimated $73,000.
Staff will continue to provide updates monthly
as we track costs. Please see the attached chart
and graph for reference.
111
AGENDA ITEM 5.1d
June 2024 Financial Summary
112
AGENDA ITEM 5.1d
June 2024 Cash Position Report
Midpoint Financial Comparison to 2023
The difference seen within the General Fund between 2023 and 2024 can be attributed to the
following,
- Q2 Hunts Point Contract will be paid in Q3 ($89K)
- 2024 Property tax revenue up to this point is about $95K less than this points last year. This
should mean we will see a higher allotment in Q4 2024.
113
AGENDA ITEM 5.1d
Looking at the Development Services Fund, the decrease is due to the following,
- Permit revenue is down from 2023, staff budgeted conservatively so we are on pace for what
was expected.
- How we account for advanced deposits has changed in 2024, and the money taken in by the
city is no longer reported as revenue after invoices have been paid on behalf of the projects.
- Please note that expenditure also follows permitting, and are under what was expected due
to lower revenue.
On the expenditure side, the General Fund is in line with expectations and in line with where the
City was in 2023. A few areas to watch as we examine spending in 2024, are as follows,
- Special Council – Potential to go over budget in 2024, with 520 negotiations and lobbying.
- Planning Consultant – Is over budget for 2024, more information provided on page two of
this report.
114
AGENDA ITEM 5.1d
The Capital Fund is on track with the project list for 2024. The major variance is due to projects in
2023 kicking off later in the year compared to 2024, and some project carrying over from 2023.
Year to date we have spent the following in Capital Improvement areas,
- $238K Storm Water Improvements
- $143K Sidewalk Improvements
- $72K Building Improvements
- $41K Park Improvements
115
AGENDA ITEM 5.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: July 8, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
JULY AND AUGUST PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Parks and Recreation Board Meeting Jul 15 5:00 pm In-Person/Online
City Council Meeting - Budget Retreat Jul 22 5:00 pm In-Person Only
Planning Commission Meeting - CANCELLED Jun 23
Seafair Weekend Aug 2-4 9:00 am –
6:00 pm
Lake Washington
Medina Days Aug 6-11 www.medina-wa.gov
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of June, the City issued 13 bulletins amounting to a total of 102,709
bulletins delivered to subscribers; approximately 14.2% were opened. See Attachment.
As of June 30, the city had 19,123 subscribers (change in total subscribers +344), with a combined total
of 174,170 subscriptions (change in total subscriptions +5,535).
RECORDS REQUESTS
During the month of June, 13 public records requests were received by Central Services. See
Attachment 2.
LASERFICHE AND RECORDS MANAGEMENT PROJECT
Central Services continues to work with our Consultant (MG Consulting Services) to develop and
implement our electronic Laserfiche repository. Recently, our consultant notified us that due to
our small population, we qualify for a significant reduction in our yearly software fees. This is not
something that is common knowledge amongst Laserfiche customers, but after inquiring about it
we have now been able to reduce our yearly Laserfiche costs to $4,215. What this means is that
now, not only will we be gaining cost savings of $28,913.66, but we also will be acquiring
additional services and products that have a total value of $148,761 with this new change. The
services that will now be added are:
116
AGENDA ITEM 5.1e
83 additional user accounts ($18,824 Value)
9 additional Quick Fields Document Importing Automation Tool ($49,339 Value)
Unlimited Public Portal User Access ($47,250 Value)
2 additional Forms Portals Process Automation Tool ($8,148 Value)
3 Sandbox/Test Environment ($25,200 Value)
Public Portal
Over the past few months, we have been making significant headway toward opening our Public
Portal! Our goal is to eventually have all documents that are not internal/working files, or that are
not confidential or need to be redacted in some way, available to the public via our Public Portal.
The Portal will be a page on our website, developed by staff, that directs the public to search specific
document types, or browse different document categories.
The search forms: can be utilized when you know what you are looking for and have a specific
search term you can enter, to find that document.
The browse function: can be used to allow a person to navigate to a folder location for a type of
document (i.e. Council Meeting Files) and then browse through different file types (i.e. Ordinances)
to see what is there. Typically, we see people use the browse function when they don’t know exactly
what they are looking for but know a few defining features like the year it was created, or the type
of document it is.
As of the date of this meeting, we have completed the import of all Resolutions and Ordinances, as
well as a large portion of Council Meeting Agendas and Minutes and should have the portal open
and live for those document types by the end of August!
117
AGENDA ITEM 5.1e
ATTACHMENT 1
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique
Email Opens
Unique
Email Open
Wireless
Recipients
June, 2024 13 114,839 102,709 9,751 14.20%40,902
May, 2024 19 160,753 143,855 13,815 14.20%56,413
April, 2024 33 272,560 244,326 22,981 14.00%97,242
March, 2024 26 155,690 136,634 15,275 16.30%52,425
February, 2024 20 95,632 84,205 9,221 15.80%31,340
January, 2024 11 34,035 29,587 3,241 14.90%9,635
December, 2023 25 169,934 150,140 15,915 16.10%61,797
November, 2023 18 139,016 122,638 11,849 15.10%53,171
October, 2023 18 136,961 121,422 13,953 17.70%51,134
September, 2023 15 90,510 80,034 9,313 17.70%33,166
August, 2023 15 149,675 133,378 16,453 19.70%59,515
July, 2023 15 96,258 85,325 10,578 19.40%36,793
June, 2023 10 76,477 68,422 8,528 19.40%29,336
May, 2023 28 159,825 142,208 14,563 16.00%61,919
Date Sent Top 10 Most Read Bulletins During June
Emails
Opened
Email Open
Rate
06/03/2024 10:28 AM PDT 2,055 16%
06/07/2024 11:58 AM PDT 416 17%
06/10/2024 01:00 PM PDT 404 16%
06/11/2024 10:38 AM PDT 1,347 13%
06/14/2024 10:09 AM PDT 1,963 15%
06/14/2024 03:17 PM PDT 1,553 15%
06/17/2024 02:01 PM PDT 1,367 13%
06/18/2024 02:58 PM PDT 1,284 13%
06/21/2024 12:52 PM PDT 299 13%
06/27/2024 01:36 PM PDT 1,844 15%
Community Bulletin - SR-520 Weekend Closure
Comparisons:
Community Bulletin - Power Outages & High Winds
Notice of Application - Determination of Non-
Significance - City of Medina
Notice of Hearing - Non-Administrative Substantial
Development 8315 ODW - June 26, 2024
NE 12th St Sidewalk Project - No Pedestrian Access
2024 Medina Comprehensive Plan Update
Medina Beach Closed June 17 - 19 for Aquatic
Vegetation Spraying
Medina City Hall Closed June 19th
June 25, 2024 Medina Planning Commission
Meeting/Public Comments Wanted!
Community Bulletin - Power Outages
118
AGENDA ITEM 5.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 FAX (425) 451-8197 www.medina-wa.gov
DATE: July 8, 2024
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: June 2024, Public Records Request Tracking
In June 2024, Central Services staff received 13 new public records requests. These
requests required approximately 3 hours of Central Services staff time and
0 hours of consulting time with the City Attorney. The overall June cost, which includes
staff hourly rate plus benefits and City Attorney fees is approximately $170.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In June 2024, the
Police Department received 9 new records requests. These requests required
approximately 3 hours of staff time and 0 hours of consulting time with the City
Attorney. The overall June cost, which includes staff hourly rate plus benefits, is
approximately $190. The requests are from outside law enforcement agencies,
insurance carriers, the public and persons involved in the incidents.
119
AGENDA ITEM 5.1e
Ref. #Public Records Request Requester Name
Request
Date Dept.Assigned Staff
24-132
Hi, I would like to request the geotechnical report and storm water
design information for 2426 80TH Ave NE, Medina-98039. Thanks,Narinder 6/30/2024
Development
Services Dawn Nations
24-131
Hi, The following are parcel and building permit numbers. If the
building projects are at foundation installation or beyond (or
docks/piers have started), I will need the plans. If you don’t have
access to that info or want me to contact somebody else, please let me
know! 242504 9125 B-23-024 926960 0060 B-23-075 383550
2325 B-17-017 644730 0241 B-22-130 926960 0030 B-23-017
644730 0305 B-23-015 938970 0015 B-23-031 383550 2725 B-
23-073 302530 0100 B-19-084 302530 0351 B-21-039 254070
0237 B-23-070 242504 9128 B-23-008/ P-22-051 938910
0040 B-20-009 400050 0075 B-18-052 938970 0005 B-23-051
644730 0205 B-21-119 644730 0062 B-23-080/ P-23-018
Thanks, Jill Jill Schmieder 6/28/2024
Development
Services Dawn Nations
24-129
Hello, I would like to request the building plan, geotechnical report and
storm water design information for 2426 80TH Ave NE, Medina-98039.
Thanks, Narinder Singh Narinder 6/23/2024
Development
Services Aimee Kellerman
24-126
Parcel 247000-0240 / B-23-068 / 2012 77th Ave NE Parcel 326230-
0930 / B-23-013 / 2438 78th Ave NE Parcel 326230-1424 / B-23-025 /
2438 79th Ave NE Thanks! David Assessments David McCourt 6/20/2024
Development
Services Dawn Nations
24-125
Good morning, Looking for the following building plans: Parcel
252504-9194 / B-22-095 / 1041 84th Ave NE Parcel 383550-2000 / B-
22-057 and B-22-065 / 550 Overlake Dr E Parcel 938970-0010 / B-23-
046 / 122 Overlake Dr E Thanks! David Assessments David McCourt 6/20/2024
Development
Services Dawn Nations
June 2024 Monthly PRR Report ATTACHMENT 2
120
AGENDA ITEM 5.1e
24-122
Request for all paid permit fees and associated review costs for the
following permits: P-23-007, P-23-008, P-23-018, P-21-037, P-21-057
& P-20-022. We only need to dollar values for each permit, we do
not require any scans or additional copies of any documents. Please
contact Mark if this request will generate an invoice or if you require
more info.Mark Kushino 6/12/2024
Development
Services Aimee Kellerman
24-120
Dear Aimee Kellerman or Custodian of Public Records, SmartProcure
is submitting a public records request to the City of Medina for any and
all purchasing records from 4/15/2024 to current. The request is limited
to readily available records without physically copying, scanning or
printing paper documents. Any editable electronic document is
acceptable. Please be advised that we are not seeking a list of
individuals. We are only looking for purchasing information. The
specific information requested from your record keeping system is: 1.
Purchase order number. If purchase orders are not used a comparable
substitute is acceptable, i.e., invoice, encumbrance, or check number
2. Purchase date 3. Line item details (Detailed description of the
purchase) 4. Line item quantity 5. Line item price 6. Vendor ID
number, name, address If you would like to let me know what type of
financial software you use, I may have report samples that help to
determine how, or if, you are able to respond. As an added security
and privacy measure, there will be a unique upload link for any new
requests moving forward, including this one. We appreciate your
assistance towards this request. You may also attach the information
to this email.
https://upload.smartprocure.com/?id=c2RqPWEyYlZQMDAwMDAwN1l
SWllBMiZzdD1XQSZvcmc9Q2l0eU9mTWVkaW5hJm9pZD0xMjI4Nw
%3D%3D If this request was misrouted, please forward to the correct
contact person and reply to this communication with the appropriate
contact information. If you have any questions, please feel free to
respond to this email or I can be reached at the phone number below
in my signature. Regards, Mariana Ribeiro Data Acquisition
Specialist SmartProcure Direct: (954) 333-8458 Email:
mribeiro@smartprocure.com Mariana Ribeiro 6/11/2024 City Manager Craig Fischer
ATTACHMENT 2
121
AGENDA ITEM 5.1e
24-119
Application materials for CAP -24-101, including plans and background
reports for a new single family residence at 7930 NE 32nd St Medina,
WA Elizabeth Johnson 6/10/2024
Development
Services Dawn Nations
24-118
Development Plans (including building height) for 3217 Evergreen
Point Road please David Tieman Doud 6/10/2024
Development
Services Dawn Nations
24-117
Requesting a report of all issued and pending building permits for
residential & commercial properties from 5/1/2024 to 5/31/2024.
Report to include if possible: permit number, issue date, site
addresses, valuation of project, description of work, contractor
information and owner name. If a report is unavailable, then copies of
the original permits would be more than adequate. Braden Mineer 6/10/2024 Dawn Nations
24-116
Hello, I would like to see the recently permitted plans for parcel #
9208900030.Chelsea Molnar 6/7/2024
Development
Services Dawn Nations
24-115
Hi, is it possible to get a record of anyone who has submitted public
records requests in the last year on 3263 Evergreen Pt Rd? Thank
you David Martin 6/6/2024
Development
Services Dawn Nations
24-111
Hello. I would like to request building permit drawings and relevant info
for 8604 NE 6th St, 98039 as the building was recently renovated in
the last couple years.Maria Hui 6/3/2024
Development
Services Aimee Kellerman
ATTACHMENT 2
122
AGENDA ITEM 5.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: July 8, 2024
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. NE 12TH STREET PEDESTRIAN IMPROVEMENTS_TREES – PSE’s tree contractor, Asplundh was
onsite for 11 working days to trim and remove trees necessary for the pole relocation.
Removal was less extensive than originally anticipated. More trimming may be needed by the
communication lines which are located lower than PSE’s power lines.
123
AGENDA ITEM 5.1f
2. MEDINA PARK EAST TRAIL REHAB – Asphalt Patch Systems was the low bidder for the trail
rehab project. They were able to complete the project in four short days which included
approximately 2,200 lineal feet of trail on the east side of Medina Park. The project included
scarifying the existing path and installing 3-4” of new crushed rock. The west side of the park
was completed last year by Core Infrastructure.
124
AGENDA ITEM 5.1f
3. MILFOIL TREATMENT – Last month, Aquatechnex was finally able to perform the Milfoil
treatment at the Beach Park, View Point and Lake Lane. Treatment has not been done in over
10 years. The city was able to finalize the herbicide permit application through Ecology and
secure a licensed and qualified contractor to perform the work. Going forward, we hope to
spray for milfoil every June.
125
AGENDA ITEM 5.1f
4. MAINTENANCE – The Public Works crew has been getting the beach and parks ready for the
thousands of visitors during the summer months. This time of year, Public Works has staff come
in on weekends to take care of garbage services and provide support for numerous summer
events. We also increase janitorial services in the park restrooms to seven days per week.
126
AGENDA ITEM 5.1f
5. PUBLIC WORKS PROJECTS COMMUNICATION PLAN -
1. City staff will create a Public Works Project page for large or impactful projects on the
city’s website. Include timeline, project specifics, cost, site plan, and cross section.
2. City staff will send out project details (messaging) to the community two weeks, one
week, and one day prior to start of project through the city’s electronic communications
system GovDelivery, as well as the city’s social media platforms (Facebook, X, and
Nextdoor Medina).
3. At the Director’s discretion, use either sandwich boards or in some cases VMS signs near
job site two weeks prior to project. The sign will direct citizens to the city’s website for
more information and include the Public Works Director’s contact information. Sandwich
boards will have a QR code for the City’s Public Works Project page. Currently, no projects
are using this plan.
127
AGENDA ITEM 5.1f
6. PROJECT UPDATES -
Upland Road Stormwater Improvements – main contract & CO’s complete
TIB_Upland Road Overlay – paving complete, punch list items are pending
86th Ave NE Overlay_Ridge Rd, NE 5th St – paving is complete, punch list items are pending
2024 ADA Improvements & Overlay – scheduled for the end of July
NE 12th Street Pedestrian Improvements – in construction, scheduled to complete late July
Medina Park East Trail Rehab – complete
Medina Beach Park Tree Replanting – Phase III tree planting.
2024 Localized Stormwater Imp_NE 2nd Pl, 78th Ave NE, 82nd Ave NE, PO – design
SROF_Medina Park Stormwater Pond Imp. – bidding and permitting
Citywide Stormwater System Mapping & Evaluation – G&O has completed base mapping. Ongoing
CCTV and assessment for future improvements
City Hall Deck Rehab – on consent for a new contract
City Hall Carpet Replacement – completed
Post Office HVAC – completed
City Hall & Post Office Exterior Painting – reviewing bids (pending
2024 Hazardous Tree Removal – as needed
77TH Ave NE Sidewalk & Curb Ramp Imp. – option 2 selected, tentative construction in June
Points Loop Trail Signs – currently making signs
128
AGENDA ITEM 5.1f
2024 PROPOSED PROJECT LIST START DATE DURATION GRANT FUNDS TOTAL COST CITY COST
STREETS:
Upland Road Overlay Apr-24 3 weeks 231,660.00$ 257,400.00$ 25,740.00$
86th Ave NE _ Ridge Rd, NE 5th, NE 6th Apr-24 1 week -$ 90,000.00$ 90,000.00$
SIDEWALK:
TIB 2024 ADA Improvements & Overlay Jun-24 8 weeks 467,402.00$ 564,722.16$ 97,320.16$
NE 12th Street Sidewalk Improvements May-24 12 weeks -$ 500,000.00$ 500,000.00$
PARKS:
Medina Park East Trail Rehab Jul-24 1 weeks 50,000.00$ 35,770.00$ -$
Medina Beach Park Tree Planting Apr-23 2 days -$ 5,000.00$ 5,000.00$
STORMWATER:
2024 Localized Improvements NE 2nd Pl, 78th Ave NE, 82nd, PO Jul-24 TBD -$ 350,000.00$ 350,000.00$
SROF Medina Park Stormwater Pond Improvements Aug-24 8 weeks 400,000.00$ 400,000.00$ -$
Citywide Stormwater System Mapping & Evaluation 2023 TBD -$ 150,000.00$ 150,000.00$
BUILDING:
City Hall Deck Rehab Jul-24 3 weeks -$ 150,000.00$ 150,000.00$
City Hall Carpet Replacement Mar-24 2 weeks -$ 32,600.00$ 32,600.00$
Post Office HVAC Mar-24 1 week -$ 25,300.00$ 25,300.00$
City Hall & Post Office Exterior Painting Jun-24 3 weeks -$ 30,000.00$ 30,000.00$
OTHER:
Points Loop Trail Sign 2024 NA -$ 10,000.00$ 10,000.00$
2023 Solar Speed Signs *resident donation to police dept Jul-24 1 week 40,000.00$ 40,000.00$ -$
2024 Hazardous Tree Removal Program 2024 NA -$ 25,000.00$ 25,000.00$
*UPDATED 6/27/2024
TOTALS 1,189,062.00$ 2,665,792.16$ 1,490,960.16$
129
AGENDA ITEM 5.1f
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
8X8, Inc. 4443115 CH Phones $919.46 65807 6/20/2024 001-000-000-518-80-41-50 Technical Services, Software Services
$919.46
911 Supply Inc INV-2-38642 Uniform-Glenn $207.16 65800 6/5/2024 001-000-000-521-20-22-00 Uniforms
911 Supply Inc INV-2-38641 Vest Gidlof $1,653.00 65800 6/5/2024 001-000-000-521-20-22-00 Uniforms
911 Supply Inc INV-2-38948 Tourniquet Pouch $50.91 65808 6/20/2024 001-000-000-521-20-31-40 Police Operating Supplies
$1,911.07
ADP, Inc. WA Cares Tax Correction May 2024 WA Cares Tax Correction May 2024 $407.80 EFT Payment 7/2/2024 11:13:11 AM - 1 6/30/2024 001-000-000-514-20-21-00 Personnel Benefits
ADP, Inc. 662618196 ADP Processing Fee $2,349.55 EFT Payment 7/2/2024 11:13:11 AM - 1 6/30/2024 001-000-000-518-10-41-00 Professional Services
$2,757.35
Alexander Gow Fire Equipment Co. 12474799 CH Fire Alarm Repairs $4,496.16 65801 6/5/2024 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$4,496.16
All Around Fence Company 2024-1256 Fairweather Regional Trail Fence $1,411.67 65802 6/5/2024 307-000-000-594-76-63-20 Park Improvements
$1,411.67
Asphalt Patch Systems Inc 55064 Retention, Medina Pk Rehab, Asphalt Patch Systems $320.00 65809 6/20/2024 307-000-000-382-20-00-00 Retainage Deposits
Asphalt Patch Systems Inc 55140 Retention on Medina Park, Asphalt Patch Systems $1,468.50 65809 6/20/2024 307-000-000-382-20-00-00 Retainage Deposits
Asphalt Patch Systems Inc 55140 Medina Park Rehab-Final $29,428.74 65809 6/20/2024 307-000-000-594-76-63-20 Park Improvements
Asphalt Patch Systems Inc 55064 Medina Pk Rehab CO#1 $6,412.80 65809 6/20/2024 307-000-000-594-76-63-20 Park Improvements
$37,630.04
AT&T Mobility 287287975246X05272024 PD Patrol Cars $990.76 65805 6/12/2024 001-000-000-521-20-42-00 Communications (phone,Pagers)
AT&T MOBILITY 287290584494X05132024 PW Cell Phones $357.82 65771 6/5/2024 001-000-000-576-80-42-00 Telephone/postage
$1,348.58
Axon Enterprise, Inc. INUS250318 Taser equip $1,740.56 65810 6/20/2024 001-000-000-521-20-31-40 Police Operating Supplies
Axon Enterprise, Inc. INUS252971 Taser holsters $360.35 65810 6/20/2024 001-000-000-521-20-31-40 Police Operating Supplies
Axon Enterprise, Inc. INUS250537 Evidence.com for BWC $558.71 65810 6/20/2024 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost
$2,659.62
Bellevue City Treasurer - Water Service from 2/26/24 to 4/23/24 8401 Overlake Dr View Point Irrigation $86.42 65772 6/5/2024 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water Service from 2/26/24 to 4/23/24 100 84th Ave NE Irrigation 100th/84th Ave NE $86.42 65772 6/5/2024 001-000-000-576-80-47-00 Utilities
$172.84
Blackfish Civil Infrastructure, Inc 2405*01 Blackfish Civil Infrastructure, Inc., Retention Inv 2405*01 ($3,231.00) 65804 6/5/2024 307-000-000-382-20-00-00 Retainage Deposits
Blackfish Civil Infrastructure, Inc 2405*01 NE 12th St Ped Imp.- Inv #1 $64,620.01 65804 6/5/2024 307-000-000-595-30-63-10 Sidewalk Improvements
$61,389.01
Buenavista Services, Inc 11635 Janitorial Services @ Post Office $1,852.50 65773 6/5/2024 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Buenavista Services, Inc 11634 Janitorial Services @ Parks $1,053.29 65773 6/5/2024 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$2,905.79
Car Wash Enterprises Apr24-59 PD Car Washes $12.00 65774 6/5/2024 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$12.00
Centurylink Services for May 18, 2024 to Jun 17, 2024 425-637-3933 PD/CH Emergency Lines $200.47 65775 6/5/2024 001-000-000-521-20-42-00 Communications (phone,Pagers)
$200.47
Comcast Service from 5/25/24 to 6/24/24 PW Internet $146.37 65776 6/5/2024 001-000-000-576-80-42-00 Telephone/postage
$146.37
Crystal And Sierra Springs-Admin 11037150 051824 CH Drinking Water $93.92 65777 6/5/2024 001-000-000-518-10-31-00 Office And Operating Supplies
$93.92
Crystal And Sierra Springs-PW 5291929 042024 PW Drinking Water $67.93 65778 6/5/2024 001-000-000-576-80-31-00 Operating Supplies
Crystal And Sierra Springs-PW 5291929 051824 PW Drinking Water $40.41 65778 6/5/2024 001-000-000-576-80-31-00 Operating Supplies
$108.34
Daily Journal of Commerce 3400466 Planning & Public Engagement RFQ $371.20 65812 6/20/2024 001-000-000-518-10-44-00 Advertising
$371.20
David J Harris & Associates 24-1018 Training-Scott $497.00 65779 6/5/2024 001-000-000-521-20-43-00 Travel & Training
$497.00
DCG/Watershed 0055080 SMP Permit Monitoring $5,056.00 65780 6/5/2024 401-000-000-558-50-41-55 Shoreline Consultant
$5,056.00
Department of Licensing Firearms Online 6/25/24 CPL Renewal $18.00 20100982 6/30/2024 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$18.00
Dynamic Language 27472 Translation Service/Spanish $148.00 65813 6/20/2024 001-000-000-521-20-41-00 Professional Services
$148.00
Farallon Consulting 0052547 Critical area review $2,633.00 65814 6/20/2024 401-000-000-558-50-41-55 Shoreline Consultant
$2,633.00
FCI - Custom Police Vehicles 15744 Lease MPD Car 27 $774.69 65781 6/5/2024 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost
FCI - Custom Police Vehicles 15747 Lease MPD Car 30 and 31 $1,969.97 65781 6/5/2024 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost
FCI - Custom Police Vehicles 15746 Lease MPD Car 29 $1,090.64 65781 6/5/2024 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost
FCI - Custom Police Vehicles 15748 Lease MPD Veh 26 $864.80 65781 6/5/2024 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost
FCI - Custom Police Vehicles 15745 Lease MPD Veh 28 $907.60 65781 6/5/2024 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost
FCI - Custom Police Vehicles 15744 Interest PD Vehicle $164.43 65781 6/5/2024 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost
FCI - Custom Police Vehicles 15748 Interest PD Veh $128.92 65781 6/5/2024 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost
June 2024 Check Register
130
AGENDA ITEM 6.1
FCI - Custom Police Vehicles 15747 Interest PD Car 30 and 31 $734.83 65781 6/5/2024 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost
FCI - Custom Police Vehicles 15745 Interest PD Veh $173.48 65781 6/5/2024 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost
FCI - Custom Police Vehicles 15746 Interest PD Veh $278.32 65781 6/5/2024 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost
$7,087.68
Gray & Osborne, Inc. Project No: 24437.00 Invoice No: 3 CH Deck Review $549.37 65782 6/5/2024 307-000-000-594-18-60-00 Building Improvements
Gray & Osborne, Inc. Project No: 24456.00 Invoice No: 2 Storm Improvements $403.02 65782 6/5/2024 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc. Project No: 24436.00 Invoice No: 4 2024 Overlay w/ ADA Proj. $2,384.84 65782 6/5/2024 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc. Project No: 24432.00 Invoice No: 4 NE 24th St ADA Upgrad $14,069.39 65782 6/5/2024 307-000-000-595-30-63-10 Sidewalk Improvements
Gray & Osborne, Inc. Project No: 24435.00 Invoice No: 4 NE 10th St ADA Upgrade $10,329.12 65782 6/5/2024 307-000-000-595-30-63-10 Sidewalk Improvements
Gray & Osborne, Inc. Project No: 21441.00 Invoice No: 37 NE 12th St Ped Imp $2,034.88 65782 6/5/2024 307-000-000-595-30-63-10 Sidewalk Improvements
Gray & Osborne, Inc. Project No: 23427.25 Invoice No: 3 Project No: 23427.25 Invoice No: 3 $74.03 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.10 Invoice No: 2 Project No: 23427.10 Invoice No: 2 $230.12 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 21427.15 Invoice No: 11 Project No: 21427.15 Invoice No: 11 $230.12 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.12 Invoice No: 9 Project No: 23427.12 Invoice No: 9 $156.09 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 22427.03 Invoice No: 10 Project No: 22427.03 Invoice No: 10 $238.16 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.22 Invoice No: 3 Project No: 23427.22 Invoice No: 3 $222.08 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.04 Invoice No: 8 Project No: 23427.04 Invoice No: 8 $230.12 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 24427.07 Invoice No: 1 Project No: 24427.07 Invoice No: 1 $222.08 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.13 Invoice No: 2 Project No: 23427.13 Invoice No: 2 $148.05 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 22427.25 Invoice No: 7 Reference Date Unpaid Sales Tax Amount Notes $813.91 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 22427.11 Invoice No: 12 Project No: 22427.11 Invoice No: 12 $242.66 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 24427.00 Invoice No: 5 Project No: 24427.00 Invoice No: 5 $320.78 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.16 Invoice No: 2 Project No: 23427.16 Invoice No: 2 $238.16 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.24 Invoice No: 5 Project No: 23427.24 Invoice No: 5 $296.10 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 23427.15 Invoice No: 3 Reference Date Unpaid Sales Tax Amount Notes $296.10 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
Gray & Osborne, Inc. Project No: 21427.14 Invoice No: 17 Project No: 21427.14 Invoice No: 17 $230.12 65782 6/5/2024 401-000-000-558-50-41-07 Engineering Consultant
$33,959.30
Gregory, Kelly Gregory, 5/7/24-5/10/24, WAHIA Conference Gregory, 5/7/24-5/10/24, WAHIA Conference $440.56 20100980 6/12/2024 001-000-000-521-20-43-00 Travel & Training
$440.56
Halverson, Brady Halverson 5/17/24-5/20/24 Performance Pistol & Rifle Halverson 5/17/24-5/20/24 Performance Pistol & Rifle $336.43 EFT Payment 6/12/2024 2:18:21 PM - 1 6/12/2024 001-000-000-521-20-43-00 Travel & Training
$336.43
Home Depot Credit Services 5/22/24 Irrigation Repair 5/22/24 Irrigation Repair $81.10 EFT Payment 7/1/2024 2:02:47 PM - 1 6/10/2024 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 5/22/24 Irrigation Repair Early Pay Discount ($1.47) EFT Payment 7/1/2024 2:02:47 PM - 1 6/10/2024 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 4/18/24 Plants for Traffic Island 4/18/24 Plants for Traffic Island $194.79 EFT Payment 7/1/2024 2:02:47 PM - 1 6/10/2024 001-000-000-576-80-31-00 Operating Supplies
$274.42
Horticultural Elements, Inc. 8863 84th Maintenance June $4,490.00 65783 6/5/2024 101-000-000-542-30-41-00 Professional Services
$4,490.00
Inslee Best Doezie & Ryder, P.S. 418576 City Attorney Services $18,223.95 65815 6/20/2024 001-000-000-515-41-40-00 City Attorney
$18,223.95
Kamins Construction Inc CO4 2023 Upland Rd Stream Drain Imp CO4 $11,000.00 65784 6/5/2024 307-000-000-595-30-63-02 Storm Sewer Improvements
$11,000.00
KC Finance-DCHS, Behavioral Health
& Recovery Division
2154969 Q1 Excise Tax Payment $215.90 65785 6/5/2024 001-000-000-564-60-40-00 Mental Health Services-KC Substance
Abuse
$215.90
KC Office of Finance 11014747 KC INET $375.00 65816 6/20/2024 001-000-000-518-80-41-50 Technical Services, Software Services
KC Office of Finance 133632 2023 Overlay Program-PE-Upland $10,937.24 65786 6/5/2024 307-000-000-595-30-63-01 Street Improvements, Overlays
$11,312.24
Kellerman, Aimee May 19-23, 2024 Kellerman Exp Reimbursement 2024 IIMC Annual Conference $173.65 EFT Payment 7/1/2024 2:02:01 PM - 1 6/30/2024 001-000-000-518-10-43-00 Travel & Training
$173.65
Kirkland Municipal Court MAY24MED April Filing Fees $2,864.32 65787 6/5/2024 001-000-000-512-52-40-10 Municipal Court-Traffic/NonTrf
$2,864.32
Kirkland, City of KPD2024-030 Inmate Housing $1,656.00 65788 6/5/2024 001-000-000-521-20-41-55 Jail Service-Prisoner Board
$1,656.00
Konica Minolta Premier Finance 82655912 PW Printer $96.36 EFT Payment 6/20/2024 9:16:47 AM - 1 6/20/2024 001-000-000-591-18-70-00 Central Services Lease Repayment
Konica Minolta Premier Finance 82718100 PD Copier May and June $493.92 EFT Payment 6/20/2024 9:16:47 AM - 1 6/20/2024 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost
$590.28
LDC Corp 34931A Comp Plan $9,756.00 65817 6/20/2024 001-000-000-518-10-41-00 Professional Services
LDC Corp 34931A Planning & Zoning Services $10,800.00 65817 6/20/2024 401-000-000-558-60-41-01 Planning Consultant
$20,556.00
LexisNexis Risk Management -
Account 1011660
1011660-2240430 Investigative Tool $124.03 65789 6/5/2024 001-000-000-521-20-41-00 Professional Services
$124.03
Lindberg Electrical 2194 Retention Solar Speed Sign, Lindberg Electrical $1,010.12 65818 6/20/2024 307-000-000-382-20-00-00 Retainage Deposits
Lindberg Electrical 2194 2023 Solar Speed Sign PN2 $21,252.96 65818 6/20/2024 307-000-000-595-30-63-01 Street Improvements, Overlays
$22,263.08
McCullough Hill PLLC 114551 Special Counsel-SR520 Maintenance $44,304.50 65790 6/5/2024 001-000-000-515-45-40-00 Special Counsel
$44,304.50
Message Watcher, LLC 56766 Email/Web/SM archiving $308.90 65791 6/5/2024 001-000-000-518-80-41-50 Technical Services, Software Services
$308.90
MG Consulting Services LLC 20016 Laserfiche/RM Consulting $1,050.00 65806 6/18/2024 001-000-000-518-10-41-00 Professional Services
$1,050.00
131
AGENDA ITEM 6.1
Michael's Fine Dry Cleaning 171 PD Dry Cleaning $160.28 65819 6/20/2024 001-000-000-521-20-22-00 Uniforms
$160.28
Moberly & Roberts, PLLC 1175 Prosecution Services $4,000.00 65792 6/5/2024 001-000-000-515-93-40-10 Prosecuting Attorney
$4,000.00
Norcom 1703 23 911 Dispatch Services $20,391.59 65793 6/5/2024 001-000-000-521-20-41-15 Dispatch Services-Norcom Trans
$20,391.59
Ogden Murphy Wallace 891704 City Attorney $1,285.50 65820 6/20/2024 001-000-000-515-41-40-00 City Attorney
$1,285.50
Pacific Topsoils, Inc. 2-O1125957-01 Bark Mulch for Parks $861.57 65794 6/5/2024 001-000-000-576-80-31-00 Operating Supplies
$861.57
Pro-shred 74478 CH Shredding Service $55.66 65795 6/5/2024 001-000-000-518-10-41-00 Professional Services
Pro-shred 74771 CH Shredding Service $55.66 65821 6/20/2024 001-000-000-518-10-41-00 Professional Services
$111.32
Puget Sound Energy Service from 4/19/24 to 5/20/24 501 Evergreen Point Rd CH Utilities $1,600.48 EFT Payment 6/5/2024 11:47:13 AM - 1 6/5/2024 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy Service from 4/20/24 to 5/21/24 84th Ave NE #PKNG View Point Park Power $16.66 65796 6/5/2024 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Serivce from 4/19/24 to 5/20/24 1000 80th Ave NE Medina Park Irrigation $765.97 65796 6/5/2024 001-000-000-576-80-47-00 Utilities
Puget Sound Energy Serivce from 4/19/24 to 5/20/24 1050 82nd Ave NE Street Lights 10th/82nd $37.59 65796 6/5/2024 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy Service from 4/2/24 to 4/30/24 City of Medina $27.94 65796 6/5/2024 101-000-000-542-63-41-00 Street Light Utilities
$2,448.64
Seattle Times, The 56031 Legal Notices $676.00 65822 6/20/2024 001-000-000-518-10-44-00 Advertising
$676.00
Sound View Strategies, LLC 3214 Lobbyist $3,000.00 65823 6/20/2024 001-000-000-513-10-41-00 Professional Services
$3,000.00
Staples Business Advantage 6003797768 Office Supplies $252.81 65824 6/20/2024 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 6003797764 PD Office Supplies $53.60 65824 6/20/2024 001-000-000-521-20-31-00 Office Supplies
$306.41
Telecom Law Firm, PC 17671 Special Counsel $271.25 65825 6/20/2024 001-000-000-515-45-40-00 Special Counsel
$271.25
TIG Technology Integration Group 66660 IT Services $11,718.95 65826 6/20/2024 001-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 5566648 Duo Subscription $39.67 65826 6/20/2024 001-000-000-518-80-41-60 Software Services
TIG Technology Integration Group 66661A Sophos $887.11 65826 6/20/2024 001-000-000-518-80-41-60 Software Services
TIG Technology Integration Group 66660 IT Services $2,159.48 65826 6/20/2024 401-000-000-558-50-05-00 Technical Services, Software Services
$14,805.21
Tree Frog LLC 1872A Arborist Services $3,630.00 65797 6/5/2024 401-000-000-558-50-41-50 Arborist
$3,630.00
US Bank JE #2188 Bank Fees Bank Fees $148.90 20100981 6/30/2024 001-000-000-514-20-49-10 Miscellaneous
US Bank JE #2188 Bank Fees Bank Fees $958.68 20100981 6/30/2024 401-000-000-558-60-49-10 Miscellaneous
US Bank June 2024 Nations Credit Card Office Supplies- Carpet Shampoo Machine $331.47 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank June 2024 Nations Credit Card Office Supplies- Air filters (Kellerman) $158.88 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank June 2024 Nations Credit Card Office Supplies- Office Chair (Kesler) $198.53 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank June 2024 Nations Credit Card Office Supplies- Notary supplies and bond (Nations) $201.85 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank June 2024 Kellerman Credit Card IIMC Annual Conference Room Stay- CC $836.92 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-10-43-00 Travel & Training
US Bank June 2024 Nations Credit Card Dues for WA Municipal Clerks Assoc $100.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-10-49-20 Dues, Subscriptions
US Bank June 2024 Kellerman Credit Card Public Storage $325.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-30-45-00 Facility Rental
US Bank June 2024 Kellerman Credit Card Public Storage $325.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-30-45-00 Facility Rental
US Bank June 2024 Kellerman Credit Card Zoom Business One Storage $40.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank June 2024 Kellerman Credit Card QR Code Creator Tool $28.95 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank June 2024 Kellerman Credit Card Business Scheduling Tool Licenses-Annual $537.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank June 2024 Anderson Credit Card Uniform-Pants $179.82 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-22-00 Uniforms
US Bank June 2024 Gidlof Credit Card Men's Uniform Socks $93.67 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-22-00 Uniforms
US Bank June 2024 Gidlof Credit Card Metal signs $311.22 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-00 Office Supplies
US Bank June 2024 Gidlof Credit Card Printer ribbon $71.09 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-00 Office Supplies
US Bank June 2024 Gidlof Credit Card Double sided tape $19.03 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-00 Office Supplies
US Bank June 2024 Anderson Credit Card Picture Frame $126.57 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-00 Office Supplies
US Bank June 2024 Gidlof Credit Card Label tape $53.31 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-00 Office Supplies
US Bank June 2024 Gidlof Credit Card OtterBox case $33.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-00 Office Supplies
US Bank June 2024 Gidlof Credit Card Motorola Programming Cable $71.60 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
US Bank June 2024 Gidlof Credit Card Taser Equipment $307.96 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-40 Police Operating Supplies
US Bank June 2024 Gidlof Credit Card Motorola Antennas $289.48 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-31-40 Police Operating Supplies
US Bank June 2024 Sass Credit Card WASPC Conference-Parking $239.80 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-43-00 Travel & Training
US Bank June 2024 Gidlof Credit Card Parking Seattle $10.89 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-43-00 Travel & Training
US Bank June 2024 Gidlof Credit Card Training Halverson $343.69 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-521-20-43-00 Travel & Training
US Bank June 2024 Gidlof Credit Card Lifeguard chair $815.48 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
US Bank June 2024 Gidlof Credit Card Lifeguard Hiring Post $93.57 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
US Bank June 2024 Crickmore Credit Card Uniforms $160.85 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-22-00 Uniforms
US Bank June 2024 Crickmore Credit Card Uniforms $115.71 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-22-00 Uniforms
US Bank June 2024 Crickmore Credit Card Uniforms $136.33 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-22-00 Uniforms
US Bank June 2024 Crickmore Credit Card Goose Scram/Goose Repelant $625.89 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-31-00 Operating Supplies
US Bank June 2024 Crickmore Credit Card Diesel Fuel $100.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-32-00 Vehicle Fuel & Lube
US Bank June 2024 Crickmore Credit Card Diesel Fuel $175.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-32-00 Vehicle Fuel & Lube
US Bank June 2024 Crickmore Credit Card Diesel Fuel $175.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-32-00 Vehicle Fuel & Lube
132
AGENDA ITEM 6.1
US Bank June 2024 Crickmore Credit Card Pressure Washer Starter Assembly $19.88 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 001-000-000-576-80-48-00 Repair & Maint Equipment
US Bank June 2024 Wilcox Credit Card Posting for MIddle Housing Consultant $50.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 401-000-000-558-60-42-00 Communications
US Bank June 2024 Wilcox Credit Card Training for Deputy Building Official $424.00 EFT Payment 7/1/2024 2:02:01 PM - 2 6/30/2024 401-000-000-558-60-43-00 Travel & Training
$9,234.02
Utilities Underground Location Ctr 4040182 Utilities Locate Services $79.20 65798 6/5/2024 101-000-000-542-30-47-00 Utility Services
$79.20
Valvoline, Inc. 96565 PD Oil Change $120.86 65827 6/20/2024 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
Valvoline, Inc. 96560 PD Oil Change $145.62 65827 6/20/2024 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$266.48
Voyager Systems 8693624262423 PD Fuel $2,873.35 EFT Payment 6/20/2024 9:16:47 AM - 2 6/20/2024 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$2,873.35
Washington State Patrol I2406349 Lifeguard Background checks $44.00 65799 6/5/2024 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
$44.00
Western Display Fireworks Fireworks Proposal 24-7518 2nd Installment Fireworks $6,250.00 65828 6/20/2024 001-000-000-511-60-49-10 Medina Days
$6,250.00
$378,811.95 AP Total
Payroll Jun 2024 Payroll Payroll $21,669.63
6/30/2024 001‐000‐000‐513‐10‐11‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $23,256.87
6/30/2024 001‐000‐000‐514‐20‐11‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $38,469.82
6/30/2024 001‐000‐000‐518‐10‐11‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $156,889.45
6/30/2024 001‐000‐000‐521‐20‐11‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $3,835.49
6/30/2024 001‐000‐000‐571‐00‐10‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $4,546.16
6/30/2024 001‐000‐000‐576‐80‐10‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $36,840.21
6/30/2024 001‐000‐000‐576‐80‐11‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $33,748.38
6/30/2024 101‐000‐000‐542‐30‐11‐00 Salaries, Wages & Benefits
Payroll Jun 2024 Payroll Payroll $48,111.91
6/30/2024 401‐000‐000‐558‐60‐11‐00 Salaries, Wages & Benefits
$367,367.92 Payroll Total
$746,179.87 Grand Total
133
AGENDA ITEM 6.1
MEDINA, WASHINGTON
PARK BOARD MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, March 18, 2024 – 5:00 PM
MINUTES
1. CALL TO ORDER / ROLL CALL
Meeting called to order at 5:00 PM by Chair Barbara Moe.
PRESENT
Board Member Barbara Moe
Board Member India Fitting-Koh (on-line)
Board Member Rebecca Johnston
Board Member Katie Surbeck
Youth Advisory Member Hayool Park
ABSENT
Board Member Collette McMullen
Board Member Gretchen Stengel
Emeritus Member Penny Martin
STAFF
Osada, Crickmore, Burns, Sass, Nations
2. ANNOUNCEMENTS
Public Works Director, Ryan Osada gave brief update on the draft Park Board
workplan. The City Leadership team is reviewing the draft work plan that came out of
the City Council retreat on February 10, 2024. Staff has additional ideas to add to the
plan and the draft plan will be presented to the Park Board at a later meeting.
Deputy City Clerk, Dawn Nations gave a brief update on the open Park Board
position. The City has 3 candidates and will be conducting interviews soon.
3. APPROVAL OF PARK BOARD MINUTES
3.1 Meeting Minutes of January 16, 2024
Recommendation: Adopt minutes.
Staff Contact: Dawn Nations, Deputy City Clerk
Action: Motion Surbeck Second Johnston vote carried 4-0
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AGENDA ITEM 6.2
4. PUBLIC COMMENT
None.
5. PARK BOARD BUSINESS
5.1 Spring Event Planning - Arbor Day - April 26, 2024
a) Contact Medina Elementary
b) Event Details - Medina Park at 10 AM
Recommendation: Discussion and direction.
Staff Contact: Ryan Osada, Public Works Director and Pat Crickmore, Public Works
Supervisor
Pat Crickmore, Public Works Supervisor updated the board they are waiting to order the
tree until nursery inventory improves. The planting location will be at Medina Park. Ryan
Osada, Public Works Director stated the tree seedlings have been ordered to hand out
to the participants. Board Member Rebecca Johnston will reach out to Medina
Elementary 1st grade classes to confirm their participation in the event. The event will be
April 26, 2024 at 10 AM.
5.2 Community Event Planning
Chair Barbara Moe gave a brief update on community event. She stated the Easter Egg
hunt event took a pause this year to reign it in and bring it back to a community only
event. Board members Moe, Surbeck and McMullen met to brainstorm ideas for other
community events to bring to the board for discussion. It was discussed to organize an
event during Medina Days. Board Member Katie Surbeck stated the goal of the event
would be youth and community focused. The board discussed different ideas. They will
reach out to Heija Nunn, organizer of Medina Days to coordinate with the event. The
event details will be discussed in more detail at the May 20, 2024 meeting.
6. OTHER BUSINESS
6.1 Medina Park Storm Water Pond Improvement Project
Recommendation: Discussion and direction.
Staff Contact: Ryan Osada, Public Works Director
Ryan Osada gave a brief update on the Medina Park storm water pond improvement
project. He explained the permit process and next steps. He is trying to get the project
done this year but it may be pushed to 2025. He will update the park board at the May
20, 2024 meeting. The board will work with Public Works on making an information
board to display at Medina Park to educate the community on the need and benefits of
this project.
7. PARK REPORTS
Fairweather & Lid - Crickmore reported there was tree removal of hazardous trees and
trees that came down in the storm. The PW crew will be cleaning up this area.
Points Loop Trail - Moe reported the pathway needs some additional gravel added.
Lake Lane - Moe reported it looks good. The dock repair looks great.
Medina Beach Park - Johnston reported looks good.
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AGENDA ITEM 6.2
Medina Park - Crickmore reported some beaver damage. PW is started the mowing
schedule now that the ground is drying out. Herons have moved from the park.
Viewpoint Park - Crickmore reported it is looking better.
8. ADJOURNMENT
Meeting adjourned at 5:43 PM.
Meeting minutes taken by: Dawn Nations, Deputy City Clerk
136
AGENDA ITEM 6.2
MEDINA, WASHINGTON
PARK BOARD SPECIAL MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, April 15, 2024 – 5:00 PM
MINUTES
1. CALL TO ORDER / ROLL CALL
Meeting called to order at 5:00PM by Acting Chair Collette McMullen.
PRESENT
Board Chair Barbara Moe (on-line)
Board Vice-Chair Katie Surbeck (on-line)
Board Member Rebecca Johnston (off-line at 5:45 PM)
Board Member – “Acting Chair” Collette McMullen
Board Member Gretchen Stengel
Emertitus Member Penny Martin
Youth Advisor Hayool Park
ABSENT
Board Member India Fitting-Koh
STAFF
Osada, Crickmore, Nations, Kesler, and Mahoney (consultant)
2. ANNOUNCEMENTS
Acting Chair Collette McMullen reminded the board of the Arbor Day celebration on
Friday, April 26, 2024, at 10:00 am at Medina Park.
3. APPROVAL OF PARK BOARD MINUTES
The March 18, 2024 meeting minutes will be adopted at the May 20, 2024 meeting.
4. PUBLIC COMMENT
None.
5. PARK BOARD BUSINESS
5.1 Presentation of Comprehensive Plan Parks and Open Space Element by Jonathan
Kesler, Planning Manager
Recommendation: Discussion item only.
Staff Contact: Jonathan Kesler, Planning Manager
137
AGENDA ITEM 6.2
Jonathan Kesler, Planning Manager and Kim Mahoney, Consultant gave a presentation
on the Parks and Open Space Element which is part of the Medina Comprehensive
Plan. They discussed the process, timeline, and overview of this element. They asked
the Park Board for input on this element from the 2015 Comp Plan. The board asked
questions and staff responded. The board members gave input and made
revisions/updates to reflect accurate information regarding all the Parks in Medina for the
2024 Comp Plan.
6. OTHER BUSINESS
Board member Stengel asked about the upcoming community event that was tentatively
scheduled for April 27th. Dawn Nations gave clarification that the board will be holding
the event on April 27th but will be joining the Medina Days events in August and
sponsoring a Dog Parage. Details will be discussed at the May 20, 2024, meeting. Board
Member Surbeck gave a brief overview of the event.
The board members asked regarding feedback on the canceled Easter Egg hunt. The
concerns and questions from residents were handled through the social median platform
by Board member Johnston.
7. PARK REPORTS
No reports.
8. ADJOURNMENT
The meeting was adjourned at 5:59 PM.
Meeting minutes taken by: Dawn Nations, Deputy City Clerk
138
AGENDA ITEM 6.2
MEDINA, WASHINGTON
PLANNING COMMISSION MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Tuesday, April 23, 2024 – 6:00 PM
MINUTES
COMMISSION CHAIR | Laura Bustamante
COMMISSION VICE-CHAIR | Shawn Schubring
COMMISSIONERS | Julie Barrett, Li-Tan Hsu, Evonne Lai, Mark Nelson, Brian Pao
PLANNING MANAGER | Jonathan Kesler
DEVELOPMENT SERVICES COORDINATOR | Rebecca Bennett
1. CALL TO ORDER / ROLL CALL
Chair Bustamante called the meeting to order at 6:02pm.
PRESENT
Chair Laura Bustamante
Vice Chair Shawn Schubring
Commissioner Julie Barrett
Commissioner Li-Tan Hsu (departed at 6:29pm)
Commissioner Mark Nelson
ABSENT
Commissioner Evonne Lai
Commissioner Brian Pao
STAFF PRESENT
Bennett, Kesler, Wilcox
2. APPROVAL OF MEETING AGENDA
Without objections, the meeting agenda was approved as presented.
3. APPROVAL OF MINUTES
3.1 Planning Commission Special Meeting Minutes of April 18, 2024
Recommendation: Adopt minutes.
Staff Contact: Rebecca Bennett, Development Services Coordinator
ACTION: Motion to approve minutes as amended. (Approved 5-0)
139
AGENDA ITEM 6.3
Motion made by Vice Chair Schubring, Seconded by Commissioner Barrett.
Voting Yea: Chair Bustamante, Vice Chair Schubring, Commissioner Barrett,
Commissioner Hsu, Commissioner Nelson
4. ANNOUNCEMENTS
4.1 Staff/Commissioners
Chair Bustamante recognized Mayor Rossman. Mayor Rossman thanked the
commission and staff for their work.
5. PUBLIC COMMENT PERIOD
There was no public comment.
6. DISCUSSION
6.1 Concerns of the Commission
Chair Bustamante asked Kesler what was left after this meeting.
6.2 2024 Comprehensive Plan Update, Second Review of the Housing Element
Recommendation: Discussion and recommendation
Staff Contact: Jonathan Kesler, AICP, Planning Manager; with Kim Mahoney, Principal,
LDC consultant
Time Estimate: 60 minutes
Kesler gave brief PowerPoint presentation and went through track changes.
Commissioners discussed and asked questions.
ACTION: Motion to approve as amended and send to City Attorney and City Council.
(Approved 4-0)
Motion made by Vice Chair Schubring, Seconded by Commissioner Nelson.
Voting Yea: Chair Bustamante, Vice Chair Schubring, Commissioner Barrett,
Commissioner Nelson
7. ADJOURNMENT
Meeting adjourned at 6:56pm.
ACTION: Motion to adjourn. (Approved 4-0)
Motion made by Commissioner Nelson, Seconded by Vice Chair Schubring.
Voting Yea: Chair Bustamante, Vice Chair Schubring, Commissioner Barrett,
Commissioner Nelson
Meeting minutes taken by: Rebecca Bennett, Development Services Coordinator
140
AGENDA ITEM 6.3
MEDINA, WASHINGTON
PLANNING COMMISSION MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Wednesday, May 29, 2024 – 6:00 PM
MINUTES
COMMISSION CHAIR | Laura Bustamante
COMMISSION VICE-CHAIR | Shawn Schubring
COMMISSIONERS | Julie Barrett, Li-Tan Hsu, Evonne Lai, Mark Nelson, Brian Pao
PLANNING MANAGER | Jonathan Kesler
DEVELOPMENT SERVICES COORDINATOR | Rebecca Bennett
1. CALL TO ORDER / ROLL CALL
Chair Bustamante called the meeting to order at 6:02pm.
PRESENT
Chair Laura Bustamante
Commissioner Li-Tan Hsu
Commissioner Evonne Lai
Commissioner Mark Nelson
Commissioner Brian Pao (arrival @ 6:06pm)
ABSENT
Vice Chair Shawn Schubring
Commissioner Barrett
STAFF/CONSULTANTS PRESENT
Bennett, Burns, Jepsen, Kesler, Mahoney, Osada,
2. APPROVAL OF MEETING AGENDA
Without objections, the meeting agenda was approved as presented.
3. APPROVAL OF MINUTES
3.1 Planning Commission Meeting Minutes of April 23, 2024
Recommendation: Adopt minutes.
Staff Contact: Rebecca Bennett, Development Services Coordinator
ACTION: Motion to approve minutes as presented. (Approved 4-0)
141
AGENDA ITEM 6.3
Motion made by Commissioner Hsu, Seconded by Commissioner Nelson.
Voting Yea: Chair Bustamante, Commissioner Hsu, Commissioner Lai, Commissioner
Nelson
4. ANNOUNCEMENTS
4.1 Staff/Commissioners
Burns and Kesler thanked commissioners for their work on the Comprehensive Plan.
Kesler announced that Mahoney will be leaving LDC and Jepsen will be taking her
place. Mahoney thanked the commissioners for working with her. Chair Bustamante
thanked Mahoney for her work and welcomed Jepsen.
5. PUBLIC COMMENT PERIOD
There was no public comment.
6. DISCUSSION
6.1 Concerns of the Commission
None were heard.
6.2 2024 Comprehensive Plan Update, 1st review of the Preface, Introduction and
Background and Context Sections
Recommendation: Discussion and direction
Staff Contact: Jonathan Kesler, AICP, Planning Manager; with Kim Mahoney, Principal
and Dane Jepsen, Associate Planner of LDC Consultants
Time Estimate: 45 minutes
Kesler gave brief PowerPoint Presentation on the first review of the preface, introduction
and background and context sections. Commissioners discussed and asked questions.
7. ADJOURNMENT
Meeting adjourned at 7:02pm.
ACTION: Motion to adjourn. (Approved 5-0)
Motion made by Commissioner Pao, Seconded by Commissioner Nelson.
Voting Yea: Chair Bustamante, Commissioner Hsu, Commissioner Lai, Commissioner
Nelson, Commissioner Pao
142
AGENDA ITEM 6.3
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Tuesday, May 28, 2024 – 5:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order in the Medina Council Chambers at
5:00 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Joseph Brazen
Councilmember Jennifer Garone
Councilmember Harini Gokul
Councilmember Michael Luis
ABSENT
Councilmember Mac Johnston
STAFF
Burns, Robertson, Osada, Wagner, Kesler, Sass, and Bennett
2. APPROVAL OF MEETING AGENDA
Mayor Rossman noted that the purpose of the T-Mobile presentation is to seek feedback
and following the presentation, Council will allow for public comments in addition to the
regular public comment period.
City Manager Steve Burns requested to swap Agenda Items 9.2 Middle Housing
Consultant Discussion and 9.3 Middle Housing Engagement Plan.
ACTION: Without objections, the meeting agenda was approved as amended.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. The following individuals addressed
the Council:
143
AGENDA ITEM 6.4
India Fitting-Koh commented on her experience with living in Medina and significant trees
being cut down over the past 20 years. She asked Council to consider a reduction in
construction work hours from, lower the allowable decibels, and consider increasing
setbacks and fines.
Heija Nunn commented in support of India Fitting-Koh's comment. She encouraged
Council to consider doing more to return to the small town feel and service. Lastly, she
expressed hopes for T-Mobile to have a more robust community communication plan for
their tower upgrades, for Council to bring back the parking space at ViewPoint Park,
preserve park space and view corridors.
4. PRESENTATIONS
4.1 T-Mobile Tower Upgrade Presentation by Ken Lyons, Senior Vice President -Jurisdiction
Relations and Matt Russo, Siting Advocacy Manager.
T-Mobile's Senior Vice President - Jurisdiction Relations, Ken Lyons and Siting Advocacy
Manager, Matt Russo gave a presentation on the two proposed tower upgrades in Medina.
The two towers proposed for upgrades are existing towers with one at Overlake Golf and
Country Club (adjacent to maintenance yard) and the other at Bellevue Christian School
(adjacent to the Park and Ride lot).
Council took a 5-minute recess during the presentation to resolve virtual attendance
technical difficulties.
Matt Russo continued the presentation walking Council through three design options that
include a canister option, flush mount option and stealth tree option. Council asked
questions and T-Mobile representatives responded.
Mayor Rossman opened the public comment period for this presentation. The following
individuals provided comments:
Heija Nunn requested that Council get an interim public process in place and pro vided
comments to T-Mobile. She noted that there was a failure to understand how cell
technology works. She also noted that T-Mobile has advanced technology rolling out and
in place in different parts of the world and feels that they are only putting a band-aid in
Medina to set the stage for future additional capacity.
Laura Bustamante thanked T-Mobile for coming and providing a solution for connectivity.
Mayor Rossman closed the public comment period on this presentation.
5. CITY MANAGER'S REPORT
None.
6. CONSENT AGENDA
None.
144
AGENDA ITEM 6.4
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 Comprehensive Plan Update – Parks and Open Space Element
Recommendation: Review and Approval.
Staff Contact: Jonathan Kesler, AICP, Planning Manager
Planning Manager Jonathan Kesler announced that Planning Consultant Kim Mahoney is
leaving LDC at the end of May and introduced Associate Planner with LDC, Dane Jepson,
who will be assisting the city with long range planning activities.
Kesler walked Council through a presentation highlighting the proposed changesto the
Parks and Open Space Element of the Comprehensive Plan from Planning Commission
and the Development Services Committee.
Council discussed, asked questions and staff responded.
ACTION: Council directed the following:
Page 7: Undeveloped Rights-of-Way (Community Trail System)
Trail System
Delete shaded text as proposed by the Planning Consultant.
Delete bullets under "IMPROVEMENTS" and add a reference to Figure 8.
Page 9:
Medina Park
Delete all the added shaded language starting with "children have been
observed..."
Medina Beach Park
Delete the second paragraph.
Map
Label Lake Lane
Potential Pathways - Remove NE 8th
145
AGENDA ITEM 6.4
ACTION: Motion Reeves to approve the Parks and Open Space Element of the
Comprehensive Plan Update so it can be sent to Puget Sound Regional Council and the
State Department of Commerce for their review with the proposed changes of the May 28,
2024, City Council meeting. This was seconded by Gokul and carried by a 6:0 (Johnston
absent) vote.
9.2 Middle Housing Engagement Plan
Recommendation: Review and adopt Resolution No. 444.
Staff Contact: Jonathan Kesler, AICP, Planning Manager and Jennifer Robertson, City
Attorney
Planning Manager Jonathan Kesler introduced the Middle Housing Engagement Plan.
Council discussed, asked questions, and staff responded.
Council requested the following changes:
Revise document and tailor to be more Medina specific.
Page 4: About the Middle Housing Land Use Code Update Project
Section B. Communication and information programs
Strike references to TV appearances, news articles, and radio announcements.
Consider removing example images.
Change the heading "Key Messages" to "Key Messages from the State Department of
Commerce".
Ensure language is added for the public to understand legal mandates applicable to
Medina regarding Middle Housing and ADUs.
ACTION: Staff will revise the Middle Housing Engagement Plan as discussed and bring
Resolution No. 444 to the June 10, 2024, City Council meeting for final review and
adoption.
9.3 Middle Housing Consultant Discussion
Recommendation: Discussion and direction.
Staff Contact: Jonathan Kesler, AICP, Planning Manager and Stephen R. Burns, City
Manager
Planning Manager Jonathan Kesler gave an introduction and overview of the Request for
Qualifications (RFQ) to find a Middle Housing Consultant. Council discussed, asked
questions, and staff responded.
ACTION: Motion Reeves to direct staff to obtain an RFQ (Request for Qualifications), first
publication on Friday, May 31, 2024 and second publication Wednesday, June 5, 2024.
This was seconded by Luis. Council discussed the motion.
ACTION: Motion Garone to amend the motion to direct staff to rewrite the RFQ to reflect
as described by the city attorney, that the consultant to be technical project support for the
Middle Housing Land Use Code Update project, help with public engagement and
146
AGENDA ITEM 6.4
presentations, and help meet milestones required by the Commerce grant. This was
seconded by Gokul and carried by a 6:0 (Johnston absent) vote.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. The following individual addressed
the Council:
Heija Nunn commented in support of having a resident task force for the Middle Housing
project.
With no further comments, public comments was closed.
12. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 8:03 p.m.
147
AGENDA ITEM 6.4
10879301.1 - 371096 - 0015
MEDINA, WASHINGTON
AGENDA BILL
Monday, July 8, 2024
Subject: Ordinance Amending Special Events Permit Language
Category: Consent
Staff Contact: Stephen R. Burns, City Manager and Jennifer S. Robertson, City Attorney
Summary
Every year the City of Medina participates in the Washington Cities Insurance Authority (WCIA)
Audit and Annual Review. In the 2023 audit it was determined that additional language was
required for the Medina Special Events Permit. The proposed language adds mandatory language
for insurance, hold harmless, and clarification of the activities’ intended purpose. WCIA has
recommended the items listed below in red be added to Medina Municipal Code Section 9.40.040.
9.40.040. - Application—Form—Required information.
Any person desiring to apply for a special event permit shall do so by filing a wr itten application
therefore with the city clerk. The application shall be made on forms provided by the city and shall
include, at a minimum, the following information:
A. The name, address and telephone number of the applicant;
B. The name, address and telephone number of the person who will be directly in charge of
and responsible for the special event;
C. A full and complete description of the special event sought to be held and the duration of
such special event;
D. The proposed location of the special event and the dimensions and plans for any structure
to be erected or constructed in connection with the special event;
E. Whether the special event will require the use of any city street or right-of-way and if so,
the location and dimensions of the proposed use, together with a statement as to the
dimensions of remaining unobstructed street or right-of-way;
F. The approximate number of spectators and persons who will or are expected to participate
in the special event and the number and kind of vehicles, equipment and anim als which
will be used;
G. If the permit sought is for the use of a city street not connected with a special event, a full
and complete description of the use sought to be made of the street by the applicant and
the duration of such use;
H. Plans for the assembly and dispersal of the special event, including times and locations
thereof including setup/takedown times;
I. If the event involves political or religious activity intended primarily for the communication
or expression of ideas;
J. Included in the application form:
1. The Applicant is required to procure and maintain for the duration of the use or
rental period insurance against claims for injuries to persons or damage to property
which may arise from or occur in connection with the use of the Facilities and the
148
AGENDA ITEM 6.5
10879301.1 - 371096 - 0015
activities of the Applicant and his or her guests, representatives, volunteers, and
employees. Accordingly, the Applicant shall provide proof of general liability
insurance, with minimum limits of $1,000,000 per occurrence and $2,000,0 00
aggregate, and name City of Medina as an additional insured by using ISO
endorsement CG 20 11 on said policy. The insurance policy shall contain, or be
endorsed to reflect, that the Applicant’s insurance coverage shall be primary
insurance as respects the City of Medina. Any insurance, self-insurance, or self-
insured pool coverage maintained by the City of Medina shall be excess of the
applicant’s insurance and shall not contribute with it. For athletic events, the
General Liability insurance shall include coverage for participant liability with limits
of not less than $1,000,000 per occurrence with a $2 million general aggregate.
2. The Applicant shall indemnify, defend and hold harmless the City of Medina, its
elected and appointed officials its employees, volunteers, and agents from and
against any and all claims, demands, suits, actions, payments and judgments as
a result of injury or death of any person or property damage sustained by applicant
or any other persons which arise from and in any manner grow out of any act or
mission on or about said Facility by Applicant, its agents, guests or employees in
the execution of this special event permit including any and all expenses, legal or
otherwise incurred by the City or its representatives in the defense of any suit or
claim. Such indemnity shall not include claims arising as a result of the sole
negligence of the City of Medina, its elected and appointed officials, its employees,
and agents.
K. Any additional information, which the city manager or city manag er’s designee shall find
reasonably necessary to a determination of the findings required by MMC 9.40.060.
Special Events Permit Updated Language meets and supports Council’s priority #1.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachment
1. Ordinance No. 1028 Amending MMC Section 9.40.040 Related to the Special Event
Permit Application Form.
Budget/Fiscal Impact: N/A
Recommendation: Adopt Ordinance No. 1028.
City Manager Approval:
Proposed Council Motion: “I move to adopt Ordinance No. 1028 to revise MMC 9.40.040. -
Application—Form—Required information in accordance with the WCIA audit.”
149
AGENDA ITEM 6.5
Ordinance No. 1028 Page 1 of 3
CITY OF MEDINA, WASHINGTON
Ordinance No. 1028
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, AMENDING MEDINA MUNICIPAL
CODE SECTION 9.40.040 RELATED TO THE SPECIAL EVENT
PERMIT APPLICATION FORM REQUIRED INFORMATION,
PROVIDING FOR SEVERABILITY AND CORRECTIONS, AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Medina wishes to update to include mandatory information in the
Special Event Permit Application; and
WHEREAS, in order to do so, revisions to Section 9.40.040 of the Medina Municipal
Code are required; and
WHEREAS, the City Council adopted this ordinance at a regular council meeting; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. Section 9.40.040 of the Medina Municipal Code is hereby amended to read
as follows:
9.40.040. - Application—Form—Required information.
Any person desiring to apply for a special event permit shall do so by filing a written
application therefore with the city clerk. The application shall be made on forms
provided by the city and shall include, at a minimum, the following information:
A. The name, address and telephone number of the applicant;
B. The name, address and telephone number of the person who will be
directly in charge of and responsible for the special event;
C. A full and complete description of the special event sought to be held and
the duration of such special event;
D. The proposed location of the special event and the dimensions and plans
for any structure to be erected or constructed in connection with the special
event;
E. Whether the special event will require the use of any city street or right -of-
way and if so, the location and dimensions of the proposed use, together
with a statement as to the dimensions of remaining unobstructed street or
right-of-way;
F. The approximate number of spectators and persons who will or are
expected to participate in the special event and the number and kind of
vehicles, equipment and animals which will be used;
G. If the permit sought is for the use of a city street not connected with a
special event, a full and complete description of the use sought to be made
of the street by the applicant and the duration of such use;
H. Plans for the assembly and dispersal of the special event, including times
and locations thereof including setup/takedown times;
150
AGENDA ITEM 6.5
Ordinance No. 1028 Page 2 of 3
I. If the event involves political or religious activity intended primarily for the
communication or expression of ideas.
J. Included in the application form:
1. The Applicant is required to procure and maintain for the duration
of the use or rental period insurance against claims for injuries to
persons or damage to property which may arise from or occur in
connection with the use of the Facilities and the activities of the
Applicant and his or her guests, representatives, volunteers, and
employees. Accordingly, the Applicant shall provide proof of
general liability insurance, with minimum limits of $1,000,000 per
occurrence and $2,000,000 aggregate, and name City of Medina
as an additional insured by using ISO endorsement CG 20 11 on
said policy. The insurance policy shall contain, or be endorsed to
reflect, that the Applicant’s insurance coverage shall be primary
insurance as respects the City of Medina. Any insurance, self-
insurance, or self-insured pool coverage maintained by the City of
Medina shall be excess of the applicant’s insurance and shall not
contribute with it. For athletic events, the General Liability insurance
shall include coverage for participant liability with limits of not less
than $1,000,000 per occurrence with a $2 million general
aggregate.
2. The Applicant shall indemnify, defend, and hold harmless the City
of Medina, its elected and appointed officials, its employees,
volunteers, and agents from and against any and all claims,
demands, suits, actions, payments and judgments as a result of
injury or death of any person or property damage sustained by
Applicant or any other persons which arise from and in any manner
grow out of any act or mission on or about said Facility by Applicant,
its agents, guests, or employees in the execution of this special
event permit including any and all expenses, legal or otherwise
incurred by the City or its representatives in the defense of any suit
or claim. Such indemnity shall not include claims arising as a result
of the sole negligence of the City of Medina, its elected and
appointed officials, its employees, and agents.
K. Any additional information, which the city manager or city manager ’s
designee shall find reasonably necessary to a determination of the findings
required by MMC 9.40.060.
Section 2. Severability. If any section, sentence, clause, or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of
this ordinance.
Section 3. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
Section 4. Corrections. Upon the approval of the city attorney, the city clerk, and/or the
code publisher is authorized to make any necessary technical corrections to this ordinance,
including but not limited to the correction of scrivener’s/clerical errors, references, ordinance
numbering, section/subsection numbers, and any reference thereto.
151
AGENDA ITEM 6.5
Ordinance No. 1028 Page 3 of 3
Section 5. Effective Date. This ordinance shall take effect five days after
publication as provided by law.
PASSED BY THE CITY COUNCIL ON THIS 8th DAY OF JULY 2024 BY A VOTE OF __
FOR, __ AGAINST, AND __ ABSTAINING, AND IS SIGNED IN AUTHENTICATION OF ITS
PASSAGE ON THE 8th DAY OF JULY 2024.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Inslee Best Doezie & Ryder, P.S.
________________________________ _____________________________
Jennifer S. Robertson, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
152
AGENDA ITEM 6.5
10891623.1 - 371096 - 0018
MEDINA, WASHINGTON
AGENDA BILL
Monday, July 8, 2024
Subject: Street Vacation Work Plan Follow-up
Category: Council Business – Discussion and Direction
Staff Contacts: Stephen R. Burns, City Manager and Jennifer S. Robertson, City Attorney
Summary
On October 23, 2023 the City Council adopted a moratorium on processing right of way vacation
petitions via adoption of Resolution No. 438 and extended the moratorium for additional six-month
period on April 8, 2024 via Resolution No. 442 which included adopting a work plan to study the
same desire to undertake the work described above without having disruptions or interruptions
that would be created by the filing of any ROW vacation petition. That work plan included review
of Chapter 12.44 MMC and consideration of adopting a policy regarding property vacations.
The City Attorney’s office has reviewed Chapter 12.44 MMC and proposed changes to incorporate
prior Council input. In addition, a proposed draft policy that may be issued by the City Manager is
also included in Council materials. Please note that the policy is written so that it can also be used
for vacating streets as well as for vacating utility property (which is not addressed in your code).
The attached ordinance includes the following revisions to Chapter 12.44 MMC:
Two new sections are added:
12.44.015: Specifically allows the City Manager to adopt policies to implement the Chapter.
12.44.025: Sets forth a general policy of the City Council which expresses how much the City
values its unopened rights of way and expresses the policy that the Council will
only vacate rights of way “either as a property exchange which provides greater
public benefit than existing facilities or if there is no potential future use of the
property foreseen.”
The following sections were changed:
12.44.050.D: This fixes a typo that the code revisor found where the word “days” was missing.
12.44.090: The change here allows the Council to hold extra meetings both before and after
setting the public hearing (and following the public hearing).
12.44.120.A: This change references the new policy at MMC 12.44.025 as a required
component in drafting the staff report.
12.44.130.B: The change here allows the Council to take additional time following the public
hearing to make a decision on the petition.
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12.44.140: This change references the new policy at MMC 12.44.025 as a required
component of the decision on the vacation.
12.44.180.A: This change confirms that the petitioner will pay all costs and fees of the vacation,
in addition to the appraisal amount.
Once this ordinance is adopted, it is appropriate to terminate the moratorium that was first adopted
under Resolution No. 438 and extended by Resolution No. 442. Therefore, Section 9 of the
ordinance terminates the moratorium.
Recommendation
Staff is looking for direction on the draft ordinance and policy. With Council concurrence, this will
be brought back on consent at the July 22, 2024, City Council meeting.
This meets and supports Council’s priorities 2 through 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachments
1. Ordinance No. 1030 Amending MMC Chapter 12.44 Related to Street Vacations
2. Draft Policy implementing Chapter 12.44 MMC
Budget/Fiscal Impact: N/A
Recommendation: Discussion and direction.
City Manager Approval:
Proposed Council Motion: “I move to direct staff to finalize Ordinance No. 1030 as directed and
to bring this back for action on consent on July 22, 2024.”
Time Estimate: 20 minutes
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AGENDA ITEM 9.1
Ordinance No. 1030 Page 1 of 5
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CITY OF MEDINA, WASHINGTON
Ordinance No. 1030
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, AMENDING CHAPTER 12.44 OF THE
MEDINA MUNICIPAL CODE, ADDING NEW SECTIONS
12.44.015 TO ALLOW ADOPTION OF POLICIES AND 12.44.025
TO EXPRESS THE COUNCIL POLICY REGARDING STREET
VACATIONS, AMENDING SECTION 12.44.050 FOR
HOUSEKEEPING PURPOSES, 12.44.090 TO CLARIFY THAT
COUNCIL MAY HOLD ADDITIONAL MEETINGS REGARDING A
PETITION FOR STREET VACATION, 12.44.120.A TO
INCORPORATE MMC 12.44.025, 12.44.130 TO CLARIFY
COUNCIL’S AUTHORITY TO DEFER ACTION, 12.44.180 TO
INCORPORATE PAYMENT OF COSTS AS A PREREQUISITE
TO THE EFFECTIVE DATE OF A STREET VACATION,
TERMINATING MORATORIUM ADOPTED UNDER
RESOLUTION NO. 438 AND EXTENDED UNDER RESOLUTION
NO. 442, PROVIDING FOR SEVERABILITY AND
CORRECTIONS, AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City's ROW are highly visible and are extremely important to the City’s
current and future transportation needs; and to the City's character, identity and development;
and comprise a significant and valuable public asset related to the City’s long term planning goals
and community vision; and
WHEREAS, the City received and processed three different ROW vacation petitions in
recent years, each of which presented unique issues and concerns; consumed significant City
resources, staff time and expenses to review and decide; and resulted in the subsequent
preparation, review and adoption of MMC modifications to better regulate and protect the City's
ROW and provide better guidance to the public, City and Council concerning the issues and
processes involved in such petitions; and
WHEREAS, in the process of reviewing and acting on those ROW vacation petitions the
City and Council became aware of the need for further changes in the MMC to address adequate
and timely public notice requirements, cost identification, limitation and recovery; and evaluation
of potential gift of public funds issues; and the establishment of long-term planning and use polices
which can be timely integrated into the City's ongoing 2024 Comprehensive Plan update; and
WHEREAS, on October 23, 2023 the City Council adopted a moratorium on processing
right of way vacation petitions via adoption of Resolution No. 438 and extended the moratorium
for additional six-month period on April 8, 2024 via Resolution No. 442 which included adopting a
work plan to study the same desire to undertake the work described above without having
disruptions or interruptions that would be created by the filing of any ROW vacation petition; and
WHEREAS, having undertaken the work, the City Council supports making additional
changes to Chapter 12.44 MMC in order to clarify its policy regarding unopened or partially
unopened rights of way and the process for considering vacation of the same; and
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WHEREAS, with the adoption of this ordinance, it is appropriate and timely to terminate
the moratorium that was first adopted under Resolution No. 438 and extended by Resolution No.
442; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. A new Section 12.44.015 is hereby added to the Medina Municipal Code to
read as follows:
12.44.015. Policies.
The city manager may adopt policies regarding processing of petitions for
street vacation consistent with this chapter.
Section 2. A new Section 12.44.025 is hereby added to the Medina Municipal Code to
read as follows:
12.44.025 General Policy on Street Vacations.
Medina is a small sylvan community with limited public space. The
residents of Medina value the ability to walk within the community and value the
trees, vegetation, and open space that exist within the city. Unopened or partially
unopened streets and rights of way often provide landscaping which beautifies the
city as well as providing trails and other recreational opportunities. These
unopened or partially unopened streets and rights of way also provide future
opportunities to add more public space for transportation, including walking and
bicycling, and provide opportunities for expanding recreational facilities. Therefore,
it is the policy of the Medina city council to only vacate unopened rights of way
either as a property exchange which provides greater public benefit than existing
facilities or if there is no potential future use of the property foreseen.
Section 3. Section 12.44.050.D of the Medina Municipal Code is hereby amended to
read as follows:
12.44.050. Petition by owners.
The owners of an interest in real estate abutting upon or underlying public ROW
may petition the city council for vacation thereof in accordance with the requirements
of this chapter.
* * * * *
D. Each petitioner shall be responsible to reimburse the city for the full
expenses and costs incurred by the city to process the petitioner's
requested vacation regardless of the outcome of the city's review and
decision thereon or petitioner's withdrawal of the petition. In addition to any
other provisions of the MMC or this chapter, the city manager or designee
shall keep account of all administrative time, costs and expenses incurred
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by city employees, contractors, consultants, legal counsel, appraisers,
appointed officers and other individuals acting on behalf of or for the benefit
of the city in the course of processing the petition. The city manager or
designee shall periodically compile such time, costs and expenses and
invoice the petitioner for payment thereof, which shall be made by the
petitioner not more than fifteen (15) [days] from the date of the invoice.
Upon the city's final decision to grant, deny or otherwise act on the petition,
the city manager or designee shall compile a final invoice for all remaining
unpaid time, costs and expenses and shall present such invoice to the
petitioner for prompt payment. No vacation shall become final nor be
recorded until all invoices have been paid in full by the petitioner. In the
event the petitioner does not make timely payment as set forth herein, the
city may suspend further review and processing of the petition.
Section 4. Section 12.44.090 of the Medina Municipal Code is hereby amended to read
as follows:
12.44.090. Date of public hearing.
Upon determining the application for vacation is complete, or upon passage of
a resolution by the city council seeking vacation, the council shall, by resolution, fix a
time when the city will hold a public hearing on the proposed vacation. The hearing
will be not more than 60 days nor less than 20 days after the date of passage of the
resolution scheduling the public hearing. Nothing in this section prohibits the council
from holding meetings about the petition for vacation prior to passing a resolution
setting the public hearing, prior to holding the public hearing, or following the date of
the public hearing.
Section 5. Section 12.44.120.A of the Medina Municipal Code is hereby amended to
read as follows:
12.44.120. Staff report.
A. The planning manager and/or public works director or their designee(s) shall
prepare a staff report which shall identify and address the requirements of this
section, the vacation criteria in MMC 12.44.140, the council policy set forth in
MMC 12.44.025, and all other pertinent issues raised by or resulting from the
vacation. The staff report shall be presented to the city council at the public
hearing and as otherwise requested, appropriate or necessary, and may be
supplemented as needed.
* * * * *
Section 6. Section 12.44.130 of the Medina Municipal Code is hereby amended to read
as follows:
12.44.130. Hearing.
A. At the day and time appointed for the hearing of the petition or city council
resolution, or at such other day and time as the same may be continued or
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adjourned to by the city council, the matter shall be considered and persons
desiring to speak for or against the vacation shall be heard in accordance with
the council's usual rules.
B. The city council may deliberate on the merits of the petition in accordance with
its usual rules, may adjourn from time to time and may recess to executive
session as needed, may require additional information and evaluation from any
petitioner or city staff, and may continue and resume the hearing as appropriate.
At the conclusion of the city council's deliberations, the city council may decide
the petition in accordance with MMC 12.44.170, or may defer action to a later
date.
Section 7. Section 12.44.140 of the Medina Municipal Code is hereby amended to read
as follows:
12.44.140. Vacation criteria.
A. In determining whether to vacate the subject property, the city council shall
consider, but shall not be limited to, the following criteria as well as the policy
set forth in MMC 12.44.025:
1. Whether a change of use or vacation of the subject property will provide a
benefit to the city as determined by the council, including but not limited to
any of the following examples: reduction of unnecessary ROW;
preservation of streetscape character; expanding the city's property tax roll;
addressing neighborhood requests related to traffic impacts; better
accommodation of pedestrians, bicyclists, motorists and/or emergency
responders; reservation of an easement will accommodate the city's
current or projected needs.
2. Whether the subject property is no longer required for public use or public.
3. Whether the substitution of a new and different public way would be more
or less useful to the city and/or the public.
4. Whether conditions may or could change in the future, creating or providing
a greater or different public use or need than presently exists.
5. Whether existing property access will be restricted or denied as a result of
the vacation.
6. Whether objections to the petition or proposed vacation are made by (i)
owners of private property (exclusive of petitioners) abutting or in proximity
to the subject property, (ii) governmental agencies, (iii) private users of the
subject property, and/or (iv) members of the general public.
Section 8. Section 12.44.180.A of the Medina Municipal Code is hereby amended to
read as follows:
12.44.180. Compensation for vacation.
A. Ordinances vacating any public ROW shall not be adopted by the city council
until the owners of the property abutting the subject property shall
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compensate the city in the amount required by this subsection and all costs
and fees have been reimbursed in accordance with MMC 12.44.050.D.
* * * * *
Section 9. Termination of Moratorium. The City Council hereby terminates the
moratorium imposed by Resolution No. 438 and extended by Resolution No. 442.
Section 10. Severability. If any section, sentence, clause, or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of
this ordinance.
Section 11. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
Section 12. Corrections. Upon the approval of the city attorney, the city clerk, and/or
the code publisher is authorized to make any necessary technical corrections to this ordinance,
including but not limited to the correction of scrivener’s/clerical errors, references, ordinance
numbering, section/subsection numbers, and any reference thereto.
Section 13. Effective Date. This ordinance shall take effect five days after
publication as provided by law.
PASSED BY THE CITY COUNCIL ON THIS 22nd DAY OF JULY 2024 BY A VOTE OF
__ FOR, __ AGAINST, AND __ ABSTAINING, AND IS SIGNED IN AUTHENTICATION OF ITS
PASSAGE ON THE 22nd DAY OF JULY 2024.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Inslee Best Doezie & Ryder, P.S.
________________________________ _____________________________
Jennifer S. Robertson, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
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AGENDA ITEM 9.1
Street and Utility Vacation Policy Page 1 of 6
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Administrative Policy and Procedure City of
Medina, Washington
Subject: Street or Utility Vacation Procedure
Policy No. XXXX Pages: 6
Effective Date: August 1, 2024
Developed by:
Jennifer Robertson, City
Attorney
Department Head Approval:
City Manager Approval:
1. Purpose. The purpose of this policy is to detail the procedure for a privately initiated street
or utility vacation requests. While utility easement vacations are not listed in Chapter 12.44
MMC, the same procedures will be used if a property owner seeks to vacate a utility
easement.
2. Organizations affected. Community Development Department, Public Works Department,
Clerk’s Department, Legal Department, and City Council.
3. References.
Chapter 35.79 RCW
Chapter 12.44 MMC
4. Definitions. None.
5. Responsibilities. It is the responsibility of the Public Works staff to administer this policy
and coordinate the various aspects of the street vacation process. Responsibilities for the street
vacation process are spread among various members of the Executive, Clerk’s Office, Public
works, Community Development/Planning, Fire, and Legal Departments, and outlined in the
statement of policy and procedure.
6. Statements of Policy and Procedures.
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6.1 Application / Review
6.1.1 Petitioner: Submits application packet including petition and legal description
of property to be vacated to City Clerk.
6.1.2 Clerk’s Office: Clerk routes to Public Works, Community Development and
Legal
6.1.3 Public Works: evaluates application and schedules meeting with
Community Development and Legal
6.1.4 Public Works: Routes copies of street vacation petition to Planning
Manager and Fire for review. Sets date for initial City Council study session
and projected date for public hearing.
6.1.5 Community Development and Fire: Reviews Street Vacation
request and provides written comments to Public Works within 2 weeks.
6.1.6 Public Works: Reviews request and comments from Community
Development and Fire. Drafts staff report for study session based on criteria
set forth in MMC 12.44.015 and 12.44.140. Routes to Planning and Fire for
review.
6.1.7 Community Development and Fire: Provide comments on staff
report within one week.
6.1.8 Public Works: Routes staff report, Agenda Bill and Resolution to
the City Attorney’s Office and City Manager for review.
6.1.9 Legal / City Manager: The City Attorney’s Office and City
Manager reviews and approves the staff report and supporting material,
including the draft legislation. The Agenda Packet is then compiled and
transmitted to the City Clerk by noon on the Thursday prior to a regular City
Council meeting. The City Council will hold a study session on the
application. The matter will then be scheduled for another Council meeting
to set a date for a public hearing.
6.2 Public Hearing
6.2.1 City Council: First there is a study session meeting, then the resolution is brought
to council on a subsequent date to set the public hearing. The City Council votes on
Resolution to set date for Public Hearing. The date of Public Hearing must be no more
than 60 and no less than 20 days after passage of resolution.
6.2.2 Public Works: Informs Clerk’s Office and Community Development of date for
Public Hearing.
6.2.3 Community Development: Drafts, issues and posts Notice of Public Hearing.
6.2.4 Legal: Drafts Vacation Ordinance and routes to Public Works to ensure legal
description, etc. is correct.
6.2.5 Public Works: Drafts Agenda Bill and revised Vacation Ordinance for Public
Hearing and submits to City Manager for review. It is then transmitted to the City
Clerk by noon on Thursday prior to Public Hearing date.
6.2.6 City Council: Conducts Public Hearing. Votes on Ordinance. Council may defer
action on the Ordinance if desired, in which case, the matter will be brought back for
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additional review.
6.3 Appraisal / Compensation
6.3.1 Public Works: If Ordinance passes, orders an appraisal of property to be
vacated. Informs Petitioner of compensation amount. Route to Clerk’s office for
inclusion of any unpaid fees.
6.3.2 Clerk’s Office: Calculates fees and costs and adds these to the appraisal
amount and informs Petitioner of compensation amount plus fees and costs,
including estimate for recording.
6.3.3 Petitioner: Pays compensation amount to Clerk’s Office.
6.3.4 Clerk’s Office: Ta kes in compensation amount along with fees and costs and
informs Public Works of payment.
6.4 Recording
6.4.1 Public Works: Informs City Clerk of completion of street vacation process.
6.4.2 City Clerk: Records Street Vacation ordinance with King County Auditor.
When evidence of recording is received, City Clerk informs Public Works,
Community Development and City Manger’s office.
6.4.3 Public Works: Informs petitioner of recording of Street Vacation ordinance.
7. Attachments. Street or Utility Vacation Application.
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PETITION FOR STREET OR UTILITY EASEMENT VACATION
(Chapter 35.79 RCW Street Vacation and RCW 35.94.040 for Utility Property)
The undersigned hereby petition to the City of Medina to vacate the following street(s) or
utility property or the following portions thereof:
EACH PERSON SIGNING THIS PETITION REPRESENTS:
A. That he or she owns an interest in real estate abutting one or more of the street(s) or utility
property proposed for vacation;
B. That he or she believes the street(s) or utility property proposed to be vacated are not and
are not to be expected to be needed or useful as part of the public street or utility system of
the City of Medina, and that the public will benefit by the vacation;
C. That he or she acknowledges the filing fee paid to process this petition is non-refundable
and agrees to pay any additional costs in excess of the filing fee for processing this petition,
regardless of outcome.
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SIGNATURES OF ALL OWNERS OF PROPERTY ABUTTING AND RECEIVING
PROPERTY RESULTING FROM THE PROPOSED VACATION
NOTE: Any entity owner requires proof of the person with signing authority and support for
signing this petition by the entity.
OWNERS SIGNATURE PARCEL NUMBER
OWNERS PRINTED NAME DATE
PARCEL ADDRESS
OWNERS SIGNATURE PARCEL NUMBER
OWNERS PRINTED NAME DATE
PARCEL ADDRESS
OWNERS SIGNATURE PARCEL NUMBER
OWNERS PRINTED NAME DATE
PARCEL ADDRESS
OWNERS SIGNATURE PARCEL NUMBER
OWNERS PRINTED NAME DATE
PARCEL ADDRESS
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OWNERS SIGNATURE PARCEL NUMBER
OWNERS PRINTED NAME DATE
PARCEL ADDRESS
OWNERS SIGNATURE PARCEL NUMBER
OWNERS PRINTED NAME DATE
PARCEL ADDRESS
For Official Use Only:
Date Received
Fee Paid: (Yes/
No):_________
Receipt No.
165
AGENDA ITEM 9.1
MEDINA, WASHINGTON
AGENDA BILL
Monday, July 8, 2024
Subject: 2025-2030 Six Year CIP, TIP, Non-TIP
Category: City Business
Staff Contact: Ryan Osada, Public Works Director
Summary
The Six-Year Capital Improvement Plans (CIP) and Transportation Improvement Plans (TIP) are
elements of the Comprehensive Plan. It serves as a planning and budgeting document for public
works projects. The city is required to provide the adopted Six-Year TIP to the State Department
of Transportation by July of each year. The TIP is used to qualify for grant funding and requires
each project for which funding is requested to appear in the adopted TIP. Because of our size,
Medina merges the CIP and TIP into one document for more efficient overall fiscal planning.
The Proposed Six-Year CIP/TIP Plan for the years 2025 through 2030 has been revised per
council direction at the June Public Hearing. The revision removes “Turf Installation” at the
Medina Park Playground and replace with wood chip surfacing.
The proposed annual expenditure for the plan ranges from $665,000 to $740,000 per year.
This project meets and supports Council’s priorities 1-5:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character
Attachment(s)
2025-2030 Six Year CIP, TIP, Non-TIP
Budget/Fiscal Impact: $590,000 - $740,000
Recommendation: Approve.
City Manager Approval:
Proposed Council Motion: I move to approve the 2025-2030 Six Year CIP, TIP, Non-TIP as
presented.
166
AGENDA ITEM 9.2
CITY OF MEDINA Updated 6/28/2024
2025 - 2030 SIX YEAR CAPITAL IMPROVEMENT PLAN (CIP)Approved by: Medina City Council
2025 - 2030 SIX YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP)Date: July 2024
2025 - 2030 SIX YEAR NON-TRANSPORTATION IMPROVEMENT PLAN (NON-TIP)Resolution Number:
DATE SUBMITTED: July 2024
LENGTH PAVEMENT PROJECT REVENUE
NO.YEAR STREET / LOCATION FROM / AT TO (mi)PROJECT SCOPE CONDITION BUDGET SOURCE
I. STREET IMPROVEMENT PROJECTS (ACP Overlays, Sidewalks, Storm Drainage, etc.)
I - 1 2025 87th Ave NE 86th Ave NE NE 10th Street 0.13 Asphalt Overlay 63 $100,000.00 REET Tax
I - 2 2026 78th Place NE NE 32nd Street Evergreen Pt Rd 0.24 Asphalt Overlay 68 $160,000.00 REET Tax
I - 3 2027 81st Ave NE Overlake Dr W NE 8th Street 0.09 Asphalt Overlay 68 $65,000.00 REET Tax
I - 4 2027 77th Ave NE NE 16th Street NE 22nd Street 0.4 Asphalt Overlay 64 $190,000.00 REET Tax
I - 5 2028 Parking Lot Medina Park NE 82nd Street Lot N/A Asphalt Overlay 71 $50,000.00 REET Tax
I - 6 2028 NE 12th Street 84th Ave NE Evergreen Pt Rd 0.5 Asphalt Overlay 69 $225,000.00 REET Tax
I - 7 2029 NE 8th Street Evergreen Pt Rd 82nd Ave NE 0.46 Asphalt Overlay 72 $200,000.00 REET Tax
I - 8 2030 78th Ave NE NE 21st Street NE 28th Street 0.47 Asphalt Overlay 72 $200,000.00 REET Tax
II. STORM DRAINAGE PROJECTS (Not including storm drainage improvements in conjunction with street or path projects)
II - 1 2025 87th Ave NE 86th Ave NE NE 10th Street Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 2 2026 78th Place NE NE 32nd Street Evergreen Pt Rd Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 3 2027 77th Ave NE NE 16th Street NE 22nd Street Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 4 2028 NE 12th Street 84th Ave NE 80th Ave NE Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 5 2029 NE 8th Street Evergreen Pt Rd 82nd Ave NE Stormwater Infrastructure Improvements $250,000.00 REET Tax
II - 6 2030 78th Ave NE NE 21st Street NE 28th Street Stormwater Infrastructure Improvements $250,000.00 REET Tax
Pavement Condition Legend for Part I. ACP Overlays:NOTES:
Based on a 100 point rating with 0 being the worst. 1) The above budget figures are to be considered preliminary project costs only.
Rating is generated by the TIB Performance Management Dashboard More precise budget figures will need to be determined once the final scope of each project is defined,
*Rating is outdated - field verified which will require more extensive research, survey, and scope definition prior to the particular year's budgeting.
2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.
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AGENDA ITEM 9.2
III. SIDEWALK / PATH PROJECTS (Including storm drainage improvements as needed)
III - 1 2025 Evergreen Point Rd NE 12th Street NE 16th Street 0.3 Pedestrian Improvements $200,000.00 REET Tax
III - 2 2026 Evergreen Point Rd NE 16th Street 2000 block 0.4 Pedestrian Improvements $200,000.00 REET Tax
III - 3 2027 77th Ave NE NE 22nd ST NE 16th St 0.6 Pedestrian Improvements $100,000.00 REET Tax
III - 4 2028 Evergreen Point Rd 2000 Block NE 22nd Street 0.2 Pedestrian Improvements $200,000.00 REET Tax
III - 5 2029 Evergreen Point Rd NE 22nd Street 0.1 Pedestrian Improvements $200,000.00 REET Tax
III - 6 2030 Evergreen Point Rd NE 24th Street 0.1 Pedestrian Improvements $200,000.00 REET Tax
NON-TRANSPORTATION IMPROVEMENT PROJECTS:
IV. BUILDING RESTORATION AND IMPROVEMENTS
IV - 1 2025 City Hall Building Re-paint City Hall Interior $50,000.00 REET Tax
IV - 2 2025 Post Office Re-paint Interior $15,000.00 REET Tax
IV - 3 2026 Post Office Re-Roof Building $40,000.00 REET Tax
IV - 4 2027 City Hall Bldg Re-Roof Building $65,000.00 REET Tax
V. PARKS PROJECTS
V - 1 2025 Fairweather Nature Preserve N/A Invasive Species Removal $50,000.00 Park Levy
V - 2 2026 Medina Park & Fairweather Nature Preserve N/A Tennis Court Resurfacing (three courts)$50,000.00 Park Levy
V - 3 2027 Medina Park Playground N/A Wood Chip Rehabilitaion $20,000.00 REET Tax
V - 4 2029 Fairweather Park Playfield N/A Playfield Drainage Improvements $50,000.00 REET Tax
V - 5 2030 Post Office Park Park N/A Hardscaping & Landscaping $50,000.00 REET Tax
SUMMARY TOTAL PROJECTED BUDGET BY YEAR:NOTES:
2025 665,000.00$ 1) The above budget figures are to be considered preliminary project costs only.
2026 700,000.00$ More precise budget figures will need to be determined once the final scope of each project is defined,
2027 590,000.00$ which will require more extensive research, survey, and scope definition prior to the particular year's budgeting.
2028 725,000.00$
2029 700,000.00$ 2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.
2030 700,000.00$
TOTAL SIX YEAR C.I.P. 2025 - 2030 4,080,000.00$
168
AGENDA ITEM 9.2
MEDINA, WASHINGTON
AGENDA BILL
Monday, July 8, 2024
Subject:
2024 Comprehensive Plan Update, review and approval of Section A: Preface,
Section B: Introduction and Section C: Background and Context
Category: City Business
Staff Contacts: Jonathan Kesler, AICP, Planning Manager and Dane Jepsen, Planner,
LDC Inc., Consultants
The hard work of reviewing the Comp Plan Elements is done and they were sent to the
Puget Sound Regional Council (PSRC) and the state Department of Commerce (DOC) a
month ago for their mandatory, approximately 60-day, review. While that is in process,
the Planning Commission (PC) did its first internal review of the Preface, Introduction
and Background and Context Sections of the Comp Plan at the May 29th regular meeting.
At the June 25th PC Meeting, these revisions were reviewed and a few more changes
made. After the Commission did this second review, it then voted unanimously to approve
the revised documents and move them on to Council for review and final approval.
These sections are not reviewed by any outside governmental body but are shaped by
Medina’s own governing bodies only. In the packet, you will find the revised “clean” copy
of the sections, along with the redlines that resulted from the two Planning Commission
reviews. Staff seeks Council review of the updates, input for any additional revisions, if
applicable and final approval of these sections so that they are ready when the Comp
Plan Elements return from outside review.
The 2024 Comprehensive Plan Update of Section A: Preface, Section B: Introduction and
Section C: Background and Context meets and supports Council’s priorities 2, 3 and 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character
Attachments:
Redline version of Section A: Preface, Section B: Introduction and Section C:
Background and Context.
Clean copy of Section A: Preface, Section B: Introduction and Section C:
Background and Context.
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AGENDA ITEM 9.3
Budget/Fiscal Impact: None
Recommendation: Approval.
City Manager Approval:
Motion: I move to approve Section A: Preface, Section B: Introduction and Section C:
Background and Context of the 2024 Comprehensive Plan Update.
Time Estimate: 20 minutes
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AGENDA ITEM 9.3
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A. PREFACE
This Plan represents the vision of Medina residents on the City’s development as a unique
residential community and as part of the Seattle/Bellevue metropolitan region. If the Plan
is carried out, the quality of life enjoyed by Medina's residents will be preserved for the
future.
The preparation of the original plan began with the Growth Management Joint Workshop
which was held in April 1991. Following the adoption of the Critical Areas Ordinance in 1992
and review of the City’s zoning ordinance in 1993, the City of Medina adopted its first
Comprehensive Plan in May 1994.
The Planning Commission has been responsible for assuring citizen involvement in updates
of this Plan by holding both regular and special meetings during all their review processes.
Community meetings and public hearings are typically posted in prominent locations in the
community and are published in the monthly City newsletter. After the public hearings, the
Planning Commission recommendations are sent to the City Council for review and
adoption.
Preparation of the original Plan was preceded by four related efforts:
1. Growth Management Joint Workshop held in April 1991 with Clyde Hill, Hunts
Point, and Yarrow Point;
2. Inventory of Critical Areas conducted in 1991 and the adoption of the Critical
Areas Ordinance in March 1992;
3. Joint workshop with Clyde Hill, Hunts Point, Yarrow Point, and King County
Officials on County Policies, September 1992; and
4. Review of the City's zoning ordinance by the Planning Commission with adoption
by the City Council in June 1993.
These efforts resulted in the identification of issues of a citywide nature to be addressed
in the Comprehensive Plan, and the adoption of the Medina Comprehensive Plan in May
1994. The Comprehensive Plan was later amended by Ordinance No. 660 in July 1999,
by Ordinance No. 886 in June 2012, by Ordinance No. 887 in July of 2012, by Ordinance
No. 906 in April 2014, and by Ordinance No. 783 in March 2005.
The Planning Commission has been responsible for assuring citizen involvement in
updates of this Plan by holding regular meetings and special community meetings during
all of their review processes. Community meetings and public hearings are typically
posted in prominent locations in the community, published in the monthly City newsletter,
and published in the Eastside Journal newspaper. After the public hearings, the Planning
Commission recommendations are sent to the City Council for review and adoption.
This Comprehensive Plan is supported by a number ofseveral documents. For detail on a
particular issue, reference is best made to the appropriate supporting document. These
include the Medina Municipal Code, the Shoreline Master Program (MMC Subtitle
16.620.6), Medina Tree Management Code (MMC Ch. 1620.52), Critical Areas
Commented [DJ1]: (05/29 PC) Replace this with a short
narrative description of the history of Comprehensive
Planning in Medina.
No need to mention the eastside journal.
Commented [DJ2R1]: Revised for 06/25 PC meeting
171
AGENDA ITEM 9.3
2
Regulations (MMC Ch. 1620.50 and 20.67), Comprehensive Stormwater Management
Plan (1993, updated 20192012), and the Six-Year Transportation Improvement Program
(updated annually).
This Plan is not intended to be static; it will be periodically reviewed and revised as
necessary. The Planning Commission will carry out a review of this Plan at least once
every ten eight years, in accordance with RCW 36.70A.130, as amended.
Commented [DJ3]: code references updated for 06/25 PC
meeting
Commented [DJ4]: (06/25 PC) Remove eight not every
Commented [DJ5R4]: Revised for 07/08 Council meeting
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B. INTRODUCTION
A comprehensive plan is a collective vision about how a community perceives itself and
a statement about the kind of place the residents want it to become. The plan is an
opportunity for articulating what needs to be preserved and enhanced and, conversely,
what the community wishes to avoid. It is a document that functions as a guide for
instituting land use regulations and making public decisions concerning individual
development proposals.
The comprehensive plan must periodically be updated in order to respond to changing
conditions and attitudes, both within and outside of the community. These updates reflect
the trend of the current times and the collective vision for the City’s future. Medina's
Comprehensive Plan had its first substantive update in April 1986. In 1990, the Plan was
amended to reflect recommendations from the Land and Tree Committee, which included
tree preservation requirements and design standards for City rights-of-way.This update
to the Comprehensive Plan incorporates local, regional, and state level priorities that
include new recent legislation on affordable and emergency housing, social equity and
health, and environmental resiliency and sustainability.
In 1990 and 1991, the state legislature passed two Acts regarding growth management.
The first, SHB (Senate House Bill) 2929, required that all communities within King County
must inventory critical areas, update their comprehensive plans to include a number of
specific elements, and adopt regulations to implement the plan. The second, HB (House
Bill) 1025, required that King County countywide planning policies (CPPs) be developed
and adopted to address issues of a regional nature. Each city and town within the county
must also respond to these issues within their comprehensive plan. Since that time,
Medina’s Comprehensive Plan has been updated seven times: in 1994, 1999, 2005, 2012
(twice), 2014, and 2015.
In 2021 and 2023, the state legislature passed several Acts impacting local planning and
development requirements for housing. HB 1220, passed in 2021, expanded
requirements for the provision of affordable housing and introduced new requirements for
the provision of emergency housing and restrictions on development-limiting regulations.
HB 1110, passed in 2023, introduced requirements for expanded housing options to
provide “middle housing” (such as townhomes and duplexes) in traditionally single-family
detached housing areas. Finally, HB 1337, passed in 2023, introduced requirements for
expanded development opportunities for ADUs and established restrictions on local
regulation of ADUs. HB 2321, passed in 2024, made future modifications to text drafted
in HB 1110 to clarify the application of this legislation at the local level. These recent
changes to state regulations impacted the 2023 comprehensive plan update; changes
were incorporated along with the consideration of local goals and attitudes.
STATE PLANNING GOALS
The Growth Management Act (GMA) sets out thirteen fifteen statutory goals. The GMA
legislation mandates inclusion of five basic plan elements and associated information
Commented [DJ6]: Inconsistent with the initial comp plan
adoption timeline outlined in section A
Commented [DJ7R6]: Removed for 06/25 PC meeting
Commented [DJ8]: (05/29 PC) describe the process of the
Comp Plan update and describe the things that informed it.
(sources)
"These updates reflect the trend of our current times" In
reference to affordable housing, racial equity, infrastructure
Commented [DJ9R8]: Revised for 06/25 PC Meeting
Commented [DJ10]: Section addressing current state law
changes added for 06/25 PC meeting
174
AGENDA ITEM 9.3
5
requirements that are to guide development of comprehensive plans. For a community's
plan to be valid, it must be consistent with the requirements of the GMA, which means
that a plan must not conflict with the state statutory goals or countywide policies.
The thirteen fifteen statutory state goals are as follows:
1. Guide urban growth to areas where urban services can be adequately provided;
2. Reduce urban sprawl;
3. Encourage efficient multimodal transportation systems;
4. Encourage the availability of affordable housing to all economic segments
of the population;
5. Encourage economic development throughout the state;
6. Assure private property is not taken for public use without just compensation;
7. Encourage predictable and timely permit processing;
8. Maintain and enhance natural resource-based industries;
Commented [DJ11]: (05/29 PC) Check for currency
Commented [DJ12R11]: Updated for 06/25 PC meeting.
Added goals 14 and 15.
175
AGENDA ITEM 9.3
6
9. Encourage retention of open space and development of recreational opportunities;
10. Protect the environment and enhance the quality of life for Washington residents;
11. Encourage the participation of citizens in the land use planning process;
12. Ensure adequate public facilities and services necessary to support development;
13. Identify and preserve lands and sites of historic and archaeological significance;.
14. Ensure that development regulations, plans, policies, and strategies adapt to and
mitigate effects of a changing climate1;
Shoreline Management2.
15.
Medina is a small, fully developed residential community with limited development
capacity. thatThe City strives to prioritizes the vitality and character of its neighborhoods
while meeting the goals and requirements of the Growth Management Act (GMA).
However, development capacity within the City is limited Like all communities, Medina
will grow and change to meet the needs of its residents and future generations; this is
represented in the City’s adopted housing target of 19 new housing units by the year
2044. . The City cannot increase its land area and tThe population will increase will be
progressively accommodated through development of remaining vacant lots and in-fill
development on redevelopable lots or developed lots, such as by adding only by the
amount represented by the few remaining vacant and/or redevelopable lots, changes in
family size, or the potential inclusion of accessory dwelling units (ADUs). City
Development Services Department project review will ensure aThe 2014 Buildable Lands
Report states that the City has capacity for about 46 additional residences. Adequate
urban facilities and services are in place to meet the needs of the City’s residentsmeet
the foreseeable needs of a stable population. There is no business district, and there is
no land for one to develop, nor do residents wish to see such development occur.
The City must comply with portions of the GMA relating to land use, housing, capital
facilities, utilities, transportation, and park and recreation. To comply with these, the City
has coordinated this comprehensive plan with state and regional jurisdictions, as well as
its city councilors, commissioners, and residents. There are few actions the City could
take that would be in conflict with the requirements of the Growth Management Act. In
Medina, there are no resource lands to protect and no real threat to individual property
rights. Since there are However, with little to no large tracts of undeveloped land, Medina
it would be difficult for the city to cannot contribute to additional urban growth, sprawl, or
inappropriate economic development., and there are no resource lands to protect and no
real threat to individual property rights. The City has historically imposed strict
environmental controls through the State Environmental Policy Act (SEPA), its Shoreline
Master Program, the grading and drainage permit process, and its Critical Areas
Regulations in MMC Ch.14.04., 16.60., and 16.70.Ch. 20.50 and 20.67.
1 Per RCW 36.70A.095, Medina is not required to adopt a climate change or resiliency element in it comprehensive
plan; climate change and resiliency concerns are addressed through policies in the existing elements.
2 Shoreline management is addressed in the City of Medina’s Shoreline Master Program as adopted in Municipal Code
Subtitle 16.6.
Commented [DJ13]: Numbering is normal in clean
version.
Footnotes added for 06/25 PC meeting
Commented [DJ14]: (05/29 PC) This paragraph reads
defensively (too closed off to “other” groups). The Housing
Element likely has good language that could be carried over
here in summary to describe the more
open/diverse/inclusive/receptive nature of the city today.
Commented [DJ15R14]: Revised for 06/25 PC meeting
Commented [DJ16]: Paragraph revised for 06/25 PC
meeting.
Rather than list what the City doesn’t have to plan for list
what the City does plan for.
Commented [DJ17]: (05/29 PC) Code references outdated
Commented [DJ18R17]: Updated for 06/25 PC meeting
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AGENDA ITEM 9.3
7
COUNTYWIDE PLANNING GOALS
The King County Ccountywide Pplanning Ppolicies (CPP), adopted in response to the
requirements of the Growth Management Actadopted by the Growth Management
Planning Commission (GMPC) and ratified by King County cities, are aimed at more
effective use of existing land through a policy framework prioritizing social equity and
health. Their The goal is to establish higher density centers within the County and promote
infill development to accommodate new growth so that remaining rural and resource lands
may be preserved.
In 202112, the CPPs were revised to address changes to the Growth Management
ActGMA and to specifically reflect the regional direction established in VISION 205040.
VISION 205040 was adopted in 202008 by the Puget Sound Regional Council (PSRC),
an association of cities, towns, ports, tribes, and state agencies that serves as a forum for
making decisions about regional growth management in the central Puget Sound region
of Washington. VISION 205040’s regional growth strategy outlines how the central Puget
Sound region should plan for additional population and employment growth. All
jurisdictions in King County have a role in accommodating this growth, and the 202112
CPPs provide direction for local comprehensive plans and regulations.
The 202112 CPPs are designed to achieve six overarching goals:
1. Restore and protect the quality of the natural environment for future generations;
2. Direct growth in a compact, centers-focused pattern that uses land and
infrastructure efficiently and that protects rural and resource lands;
3. Provide a full range of accessible and safe Meet the housing options to meet the
needs of all economic and demographic groups within all jurisdictions;
Commented [DJ19]: (06/25 PC) Capitalize
Commented [DJ20R19]: Revised for 07/08 Council
Meeting
Commented [DJ21]: (05/29 PC) Update to current CPPs
Commented [DJ22R21]: Revised for 06/25 PC Meeting
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AGENDA ITEM 9.3
8
4. For people throughout King County, provide opportunities that allow to
prosperity and enjoyment of a high quality of life through economic growth and
job creation;
5. Serve the region well with an integrated, multi-modal transportation system that
supports the regional vision for growth, efficiently moves people and goods, and
is environmentally and functionally sustainable over the long term; and
6. Provide access for residents in both urban and rural areas to the necessary
public services needed in order to advance public health and safety, protect the
environment, and carry out the rRegional gGrowth sStrategy.
The City’s Comprehensive Plan has been updated to address each of these policy areas,
including economic growth and job creation, housing, transportation, and the environment. The
plan has been updated based on residential and employment targets that align with VISION
205040. Through a development Land Ccapacity Aanalysis (LCA), the City determined that
additional measures were necessary, to support and enable the production or and preservation
of affordable housing, in order it has the land capacity and zoning in place to meet the City’s
assigned housing and employment targets for the year 204435.
Medina's size and lack of undeveloped land precludes it from becoming an urban or
manufacturing center and makes siting of major public capital facilities (other than SR 520) or
engaging in economic development an impossibility.
To help ensure that there are housing opportunities, the City allows development of undersized
lots and reasonable improvements of nonconforming structures. The City also allows for
accessory dwelling units ADUs and has taken steps to support and promote their development to
accommodate increased population demands. Additionally, Tthe City participates in ARCH, A
Regional Coalition for Housing, a program in which provides both rental and ownership
opportunities below market rate in order to bring affordable housing to the greater King County
community.
Medina does not contribute a significant amount of traffic to the regional transportation system
because there are no major employers or commercial districts and a relatively small population
size. Medina supports development of an improved regional transportation system and
encourages residents to utilize the public transit that is available to the community.
The Comprehensive Plan includes a Natural Environment element that contains policies to
restore, protect, preserve, and enhance the natural environment and high quality of life, for now
and future generations, including water quality and salmon habitat. The Natural Environment
element calls for coordination with other local, regional, state, and federal entities on
environmental issues.
Medina's land use pattern is consistent with that of its neighboring jurisdictions. There is a high
degree of cooperation and sharing of information between the City and its neighbors; this , which
is exemplified by the monthly meetings held between mayors and city manager/administrators of
Medina, Clyde Hill, Hunts Point, Yarrow Point, and Beaux Artseach jurisdiction's mayor and
city/town administrators.. This high level of communication ensures consistency between each
jurisdiction’s plans and capital projects. Medina recognizes its place in a larger regional
community where collective decisions are necessary to protect and enhance the quality of life we
all enjoy. The City will continue to involve itself in regional issues and, to the extent possible,
participate in their resolution.
Commented [DJ23]: References to employment growth
removed for 06/25 PC Meeting.
Commented [DJ24]: (05/29 PC) Update throughout
Commented [DJ25R24]: Revised throughout document
for 06/25 PC Meeting
Commented [DJ26]: (05/29 PC) Update throughout
Commented [DJ27R26]: Revised throughout document
for 06/25 PC Meeting
Commented [DJ28]: (05/29 PC) Remove
Commented [DJ29R28]: Revised throughout document
for 06/25 PC Meeting
Commented [DJ30]: (06/25 PC) Remove “in”
Commented [DJ31R30]: Revised for 07/08 Council
meeting
Commented [DJ32]: (05/29 PC) Need to revised to
expand on affordable housing efforts and include the
ownership of a portion of affordable housing
Commented [DJ33R32]: Revised for 06/25 PC Meeting.
Includes text from ARCH website
Commented [DJ34]: Does this meeting still occur?
Commented [DJ35R34]: (06/25 PC) this meeting still
happens. Revise to include city managers.
Commented [DJ36R34]: Revised for 07/08 Council
meeting to include participating Cities and Towns.
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C. BACKGROUND AND CONTEXT
And now the sturdy ferries no longer ply from Leschi to Medina; the axe
blade has given way to the bulldozer; nor do strawberries grow on the land.
Yet there is a spark, a feeling which unites today with yesterday - and
augurs well for tomorrow.
William Parks, Mayor 1955
HISTORY
Once inhabited by several Native American tribes, including the Duwamish, Snoqualmie,
and Suquamish; the place we call Medina today was first settled in the 1800s as Medina
was originally a collection of farms and orchards, including many farmers of Japanese
heritage on the shore of Lake Washington across from Seattle. During the late 1880s,
wealthy area residents land-owners began purchasing waterfront land from these
homesteaders. By the 1890s these lands had beenwere being converted into broad
lakefront estates. In 1913 the Medina ferry terminal was constructed, and in 1914 the
town was formally platted. Medina grew slowly until 19401, when the first floating bridge
was constructed. With the increased accessibility to Seattle, more people began to settle
permanently on the east side of the lake, and the residents of Medina began to feel the
pressures of growth.
Plans for a second floating bridge that would have the east terminus in Medina and bring
the town within minutes of Seattle’s population caused residents to begin considering
incorporation. Three alternatives were debated over several years: incorporation with
Bellevue, incorporation with the other "Points" communities, and separate incorporation.
Residents voted to incorporate separately in July 1955, and in August 1955 Medina
officially became a city of 1,525 people. In 1964 a perimeter portion of Medina Heights
was annexed to the City, with the remainder of this neighborhood added in 1967. From
1959 to 1971 Medina acquired and developed Fairweather Nature Preserve, Medina Park,
and Medina Beach Park. Another seven residential parcels located on the east side of
Lake Washington Boulevard adjacent to Clyde Hill were annexed in 1987.
With these acquisitions, the land use pattern and mix was established.
At the time of incorporation there were five major objectives:
1. To maintain the residential character of the area,
2. To place zoning and planning under local control,
3. To spend a greater share of taxes locally,
4. To institute a small government under full local control, and
5. To maintain the maximum freedom of choice for change.
SETTING AND CHARACTER
Medina occupies a large peninsula projecting into the central portion of Lake Washington
on the lake's east shore. The lake separates Medina from Seattle, with the SR 520 floating
bridge, which enters Medina at the base of Evergreen Point, bringing Seattle's downtown
to within nine miles of Medina. Medina is bordered on the northeast by the Town of Hunts
Commented [DJ37]: Revised for 06/25 PC meeting to
include references to tribal nations pre-existing
Commented [DJ38R37]: Revised for 07/08 Council
meeting to include mention of Japanese settlers and correct
the year of the first floating bridge.
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AGENDA ITEM 9.3
11
Point and on the east by the City of Clyde Hill, both all-single-family residential
communities. On the southeast, Medina is bordered by a relatively low-density, single-
family residential section of the City of Bellevue.
The downtown commercial center of Bellevue has grown rapidly and is approximately one
and
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AGENDA ITEM 9.3
12
one-half miles to the east. More industrial sections of Bellevue are located near Interstate
405, which runs north-south, intersecting SR 520 approximately three miles to the east of
Medina.
The commercial center of Bellevue provides Medina residents with ready access to a wide
variety of stores, restaurants, and other commercial establishments, including Bellevue
Square and Lincoln Square. Additionally, Bellevue has developed into a technological hub
that provides a high degree of skilled employment. Bellevue has zoned the areas abutting
the commercial core for high-density residential development, which allows apartments
and townhouses. Consequently, there is a full range of residential opportunities near
Medina available for people who choose this kind of environment and wish to live in close
proximity to commercial amenities.
Certain limited non-residential development exists in Medina, such as the Wells Medina
Nursery, gas station, Medina grocery store, the post office, Medina Elementary School,
St. Thomas Church, St. Thomas School, Bellevue Christian School, and City Hall, which
provide services to the City's residents. The City Hall building, which is the former ferry
terminal, and the Medina grocery store, which is the former telephone exchange, were
originally constructed when Medina was served by ferry from Seattle. At least six private
buildings remain from this era (houses, cottages, a barn, the telephone exchange, etc.).
Although these structures have been put to different uses, they continue to serve as
important reminders of the City's cultural past.
Medina finds itself in the center of an increasingly urban metropolitan area. The City is
attempting to maintain its identity in the face of exploding growth that has been occurring
all through King County. Medina’s unique character is due in part to its lake front location.
With approximately five miles of waterfront, the City is graced by premium single-family
residential development along the lakeshore, and a mixture of modest homes in the north-
central portion of the City, establishing the character of the City as a high-quality
residential community.
Medina also has a distinctive and sylvan quality informal natural setting that is typified by
semi-wooded and heavily landscaped lots that provide visual and acoustic privacy
between neighbors and abutting city streets. Many of the residences are situated in open
settings, which take advantage of the attractive lake and territorial views. Additional
contributing factors are elaborately landscaped lots as well as the large tracts of open
space, which can be seen from city streets. The more significant of these open spaces
are the City's two interior parks, Fairweather Nature Preserve and Medina Park, and the
Overlake Golf & Country Club. Overlake's golf course is an attractive, open green space
located in a shallow valley, which runs through the center of the City. The golf course
serves as a visual amenity for surrounding homes, passers-by who view it from city
streets, and residents of Clyde Hill.
It is the position of the community that development shouldThe City will encourage
development within the community that is compatible in scale with the surrounding
housing continue to, while meeting the requirements of the GMA, and progressing on its
adopted housing targets. in the form of single-family residences. Minimizing changes to
existing zoning and land use patterns and integrating development organically with the
surrounding community Maintaining overall densities and instituting controls to limit the
Commented [DJ39]: (05/29 PC) In discussion of
Bellevue, include that Bellevue is also now a tech hub, or
higher degree of skilled employment
Commented [DJ40R39]: Revised for 06/25 PC Meeting
Commented [DJ41]: (05/29 PC) Verify these references
Commented [DJ42R41]: There are publicly registered
historic structures in Medina, but they are not explicitly
“non-residential”. The sentence was revised to only refer to
the two non-residential historic uses mentioned.
Commented [DJ43R41]: (06/25 PC) Request input from
Mike Luis on accuracy/context
Commented [DJ44]: (05/29 PC) Add descriptive language
including “sylvan” or other such as elaborately landscaped
lots
Commented [DJ45R44]: Revised for 06/25 PC Meeting
Commented [DJ46]: (06/25 PC) remove apostraphe
Commented [DJ47R46]: Revised for 07/08 Council
Meeting
182
AGENDA ITEM 9.3
13
over-development of individual lots are seen as important to protecting the City's
character. It is felt that the City should take steps to preserve the natural amenities and
other characteristics, which contribute to the quality of life for the benefit of its citizens
residents of all ages, backgrounds, and and a wide range of income levels. Commented [DJ48]: (05/29 PC) Revise to not exclusively
reference single-family. Insert language from housing
element generally.
Provide for ALL income levels.
Commented [DJ49R48]: Revised for 06/25 PC Meeting.
Revisions reframe City’s priority about character and
growth.
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AGENDA ITEM 9.3
1
A. PREFACE
This Plan represents the vision of Medina residents on the City’s development as a unique
residential community and as part of the Seattle/Bellevue metropolitan region. If the Plan
is carried out, the quality of life enjoyed by Medina's residents will be preserved for the
future.
The preparation of the original plan began with the Growth Management Joint Workshop
which was held in April 1991. Following the adoption of the Critical Areas Ordinance in
1992 and review of the City’s zoning ordinance in 1993, the City of Medina adopted its
first Comprehensive Plan in May 1994.
The Planning Commission has been responsible for assuring citizen involvement in
updates of this Plan by holding both regular and special meetings during all their review
processes. Community meetings and public hearings are typically posted in prominent
locations in the community and are published in the monthly City newsletter. After the
public hearings, the Planning Commission recommendations are sent to the City Council
for review and adoption.
This Comprehensive Plan is supported by several documents. For details on a particular
issue, reference is best made to the appropriate supporting document. These include the
Medina Municipal Code, the Shoreline Master Program (MMC Subtitle 16.6), Medina Tree
Management Code (MMC Ch. 16.52), Critical Areas Regulations (MMC Ch. 16.50),
Comprehensive Stormwater Management Plan (1993, updated 2019), and the Six-Year
Transportation Improvement Program (updated annually).
This Plan is not intended to be static; it will be periodically reviewed and revised as
necessary. The Planning Commission will carry out a review of this Plan at least once
every ten years, in accordance with RCW 36.70A.130, as amended.
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B. INTRODUCTION
A comprehensive plan is a collective vision about how a community perceives itself and
a statement about the kind of place the residents want it to become. The plan is an
opportunity for articulating what needs to be preserved and enhanced and, conversely,
what the community wishes to avoid. It is a document that functions as a guide for
instituting land use regulations and making public decisions concerning individual
development proposals.
The comprehensive plan must periodically be updated to respond to changing conditions
and attitudes, both within and outside of the community. These updates reflect the trend
of the current times and the collective vision for the City’s future. This update to the
Comprehensive Plan incorporates local, regional, and state level priorities that include
new recent legislation on affordable and emergency housing, social equity and health,
and environmental resiliency and sustainability.
In 1990 and 1991, the state legislature passed two Acts regarding growth management.
The first, SHB (Senate House Bill) 2929, required that all communities within King County
must inventory critical areas, update their comprehensive plans to include a number of
specific elements, and adopt regulations to implement the plan. The second, HB (House
Bill) 1025, required that King County countywide planning policies (CPPs) be developed
and adopted to address issues of a regional nature. Each city and town within the county
must also respond to these issues within their comprehensive plan. Since that time,
Medina’s Comprehensive Plan has been updated seven times: in 1994, 1999, 2005, 2012
(twice), 2014, and 2015.
In 2021 and 2023, the state legislature passed several Acts impacting local planning and
development requirements for housing. HB 1220, passed in 2021, expanded
requirements for the provision of affordable housing and introduced new requirements for
the provision of emergency housing and restrictions on development-limiting regulations.
HB 1110, passed in 2023, introduced requirements for expanded housing options to
provide “middle housing” (such as townhomes and duplexes) in traditionally single-family
detached housing areas. Finally, HB 1337, passed in 2023, introduced requirements for
expanded development opportunities for ADUs and established restrictions on local
regulation of ADUs. HB 2321, passed in 2024, made future modifications to text drafted
in HB 1110 to clarify the application of this legislation at the local level. These recent
changes to state regulations impacted the 2023 comprehensive plan update; changes
were incorporated along with the consideration of local goals and attitudes.
STATE PLANNING GOALS
The Growth Management Act (GMA) sets out fifteen statutory goals. The GMA legislation
mandates inclusion of five basic plan elements and associated information requirements
that are to guide development of comprehensive plans. For a community's plan to be valid,
it must be consistent with the requirements of the GMA, which means that a plan must not
conflict with the state statutory goals or countywide policies.
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AGENDA ITEM 9.3
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The fifteen statutory state goals are as follows:
1. Guide urban growth to areas where urban services can be adequately provided;
2. Reduce urban sprawl;
3. Encourage efficient multimodal transportation systems;
4. Encourage the availability of affordable housing to all economic segments of the
population;
5. Encourage economic development throughout the state;
6. Assure private property is not taken for public use without just compensation;
7. Encourage predictable and timely permit processing;
8. Maintain and enhance natural resource-based industries;
9. Encourage retention of open space and development of recreational opportunities;
10. Protect the environment and enhance the quality of life for Washington residents;
11. Encourage the participation of citizens in the land use planning process;
12. Ensure adequate public facilities and services necessary to support development;
13. Identify and preserve lands and sites of historic and archaeological significance;
14. Ensure that development regulations, plans, policies, and strategies adapt to and
mitigate effects of a changing climate1;
15. Shoreline Management2.
Medina is a small residential community with limited development capacity. The City
strives to prioritize the vitality and character of its neighborhoods while meeting the goals
and requirements of the GMA. Like all communities, Medina will grow and change to meet
the needs of its residents and future generations; this is represented in the City’s adopted
housing target of 19 new housing units by the year 2044. The population increase will be
progressively accommodated through development of remaining vacant lots and in-fill
development on redevelopable lots or developed lots, such as by adding accessory
dwelling units (ADUs). City Development Services Department project review will ensure
adequate urban facilities and services are in place to meet the needs of the City’s
residents.
1 Per RCW 36.70A.095, Medina is not required to adopt a climate change or resiliency element in it
comprehensive plan; climate change and resiliency concerns are addressed through policies in the existing
elements.
2 Shoreline management is addressed in the City of Medina’s Shoreline Master Program as adopted in
Municipal Code Subtitle 16.6.
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AGENDA ITEM 9.3
5
The City must comply with portions of the GMA relating to land use, housing, capital
facilities, utilities, transportation, and park and recreation. To comply with these, the City
has coordinated this comprehensive plan with state and regional jurisdictions, as well as
its city councilors, commissioners, and residents.
COUNTYWIDE PLANNING GOALS
The King County Countywide Planning Policies (CPP), adopted by the Growth
Management Planning Commission (GMPC) and ratified by King County cities, are aimed
at more effective use of existing land through a policy framework prioritizing social equity
and health. The goal is to establish higher density centers within the County and promote
infill development to accommodate new growth so that remaining rural and resource lands
may be preserved.
In 2021, the CPPs were revised to address changes to the GMA and reflect the regional
direction established in VISION 2050. VISION 2050 was adopted in 2020 by the Puget
Sound Regional Council (PSRC), an association of cities, towns, ports, tribes, and state
agencies that serves as a forum for making decisions about regional growth management
in the central Puget Sound region of Washington. VISION 2050’s regional growth strategy
outlines how the central Puget Sound region should plan for additional population and
employment growth. All jurisdictions in King County have a role in accommodating this
growth, and the 2021 CPPs provide direction for local comprehensive plans and
regulations.
The 2021 CPPs are designed to achieve six overarching goals:
1. Restore and protect the quality of the natural environment for future generations;
2. Direct growth in a compact, centers-focused pattern that uses land and
infrastructure efficiently and that protects rural and resource lands;
3. Provide a full range of accessible and safe housing options to meet the needs of
all economic and demographic groups within all jurisdictions;
4. For people throughout King County, provide opportunities that allow prosperity and
enjoyment of a high quality of life through economic growth and job creation;
5. Serve the region well with an integrated, multi-modal transportation system that
supports the regional vision for growth, efficiently moves people and goods, and is
environmentally and functionally sustainable over the long term; and
6. Provide access for residents in both urban and rural areas to necessary public
services in order to advance public health and safety, protect the environment, and
carry out the Regional Growth Strategy.
The City’s Comprehensive Plan has been updated to address each of these policy areas,
including housing, transportation, and the environment. The plan has been updated based
on residential targets that align with VISION 2050. Through a Land Capacity Analysis
(LCA), the City determined that additional measures were necessary, to support and
enable the production and preservation of affordable housing, to meet the City’s assigned
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AGENDA ITEM 9.3
6
housing target for the year 2044.
To help ensure that there are housing opportunities, the City allows development of
undersized lots and reasonable improvements of nonconforming structures. The City also
allows ADUs and has taken steps to support and promote their development to
accommodate increased population demands. Additionally, the City participates in ARCH,
A Regional Coalition for Housing, a program which provides both rental and ownership
opportunities below market rate in order to bring affordable housing to the greater King
County community.
Medina does not contribute a significant amount of traffic to the regional transportation
system because there are no major employers or commercial districts and a rela tively
small population size. Medina supports development of an improved regional
transportation system and encourages residents to utilize the public transit that is
available to the community.
The Comprehensive Plan includes a Natural Environment element that contains policies
to restore, protect, preserve, and enhance the natural environment and high quality of life,
for now and future generations, including water quality and salmon habitat. The Natural
Environment element calls for coordination with other local, regional, state, and federal
entities on environmental issues.
Medina's land use pattern is consistent with that of its neighboring jurisdictions. There is
a high degree of cooperation and sharing of information between the City and its
neighbors; this is exemplified by the monthly meetings held between mayors and city
manager/administrators of Medina, Clyde Hill, Hunts Point, Yarrow Point, and Beaux Arts.
This high level of communication ensures consistency between each jurisdiction’s plans
and capital projects. Medina recognizes its place in a larger regional community where
collective decisions are necessary to protect and enhance the quality of life, we all enjoy.
The City will continue to involve itself in regional issues and, to the extent p ossible,
participate in their resolution.
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AGENDA ITEM 9.3
8
C. BACKGROUND AND CONTEXT
And now the sturdy ferries no longer ply from Leschi to Medina; the axe
blade has given way to the bulldozer; nor do strawberries grow on the land.
Yet there is a spark, a feeling which unites today with yesterday - and
augurs well for tomorrow.
William Parks, Mayor 1955
HISTORY
Once inhabited by several Native American tribes, including the Duwamish, Snoqualmie,
and Suquamish; the place we call Medina today was first settled in the 1800s as a
collection of farms and orchards, including many farmers of Japanese heritage. During
the late 1880s, wealthy area residents began purchasing waterfront land from these
homesteaders. By the 1890s these lands were being converted into broad lakefront
estates. In 1913 the Medina ferry terminal was constructed, and in 1914 the town was
formally platted. Medina grew slowly until 1940, when the first floating bridge was
constructed. With the increased accessibility to Seattle, more people began to settle
permanently on the east side of the lake, and the residents of Medina began to feel the
pressures of growth.
Plans for a second floating bridge that would have the east terminus in Medina and bring
the town within minutes of Seattle’s population caused residents to begin considering
incorporation. Three alternatives were debated over several years: incorporation with
Bellevue, incorporation with the other "Points" communities, and separate incorporation.
Residents voted to incorporate separately in July 1955, and in August 1955 Medina
officially became a city of 1,525 people. In 1964 a perimeter portion of Medina Heights
was annexed to the City, with the remainder of this neighborhood added in 1967. From
1959 to 1971 Medina acquired and developed Fairweather Nature Preserve, Medina
Park, and Medina Beach Park. Another seven residential parcels located on the east side
of Lake Washington Boulevard adjacent to Clyde Hill were annexed in 1987. With these
acquisitions, the land use pattern and mix were established.
At the time of incorporation there were five major objectives:
1. To maintain the residential character of the area,
2. To place zoning and planning under local control,
3. To spend a greater share of taxes locally,
4. To institute a small government under full local control, and
5. To maintain the maximum freedom of choice for change.
SETTING AND CHARACTER
Medina occupies a large peninsula projecting into the central portion of Lake Washington
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AGENDA ITEM 9.3
9
on the lake's east shore. The lake separates Medina from Seattle, with the SR 520 floating
bridge, which enters Medina at the base of Evergreen Point, bringing Seattle's downtown
to within nine miles of Medina. Medina is bordered on the northeast by the Town of Hunts
Point and on the east by the City of Clyde Hill, both all-residential communities. On the
southeast, Medina is bordered by a relatively low-density, residential section of the City
of Bellevue.
The downtown commercial center of Bellevue has grown rapidly and is approximately one
and one-half miles to the east. More industrial sections of Bellevue are located near Interstate
405, which runs north-south, intersecting SR 520 approximately three miles to the east of
Medina.
The commercial center of Bellevue provides Medina residents with ready access to a wide
variety of stores, restaurants, and other commercial establishments, including Bellevue
Square and Lincoln Square. Additionally, Bellevue has developed into a technological hub
that provides a high degree of skilled employment. Bellevue has zoned the areas abutting
the commercial core for high-density residential development, which allows apartments
and townhouses. Consequently, there is a full range of residential opportunities near
Medina available for people who choose this kind of environment and wish to live in close
proximity to commercial amenities.
Certain limited non-residential development exists in Medina, such as the Wells Medina
Nursery, gas station, Medina grocery store, the post office, Medina Elementary School,
St. Thomas Church, St. Thomas School, Bellevue Christian Scho ol, and City Hall, which
provide services to the City's residents. The City Hall building, which is the former ferry
terminal, and the Medina grocery store, which is the former telephone exchange, were
originally constructed when Medina was served by ferry from Seattle. Although these
structures have been put to different uses, they continue to serve as important reminders
of the City's cultural past.
Medina finds itself in the center of an increasingly urban metropolitan area. The City is
attempting to maintain its identity in the face of exploding growth that has been occurring
all through King County. Medina’s unique character is due in part to its lake front location.
With approximately five miles of waterfront, the City is graced by premium single -family
residential development along the lakeshore, and a mixture of modest homes in the north -
central portion of the City, establishing the character of the City as a high -quality
residential community.
Medina also has a distinctive and sylvan quality that is typified by semi-wooded and
heavily landscaped lots that provide visual and acoustic privacy between neighbors and
abutting city streets. Many of the residences are situated in open settings, which take
advantage of the attractive lake and territorial views. Additional contributing factors are
elaborately landscaped lots as well as the large tracts of open space, which can be seen
from city streets. The more significant of these open spaces are the City's two interior
parks, Fairweather Nature Preserve and Medina Park, and the Overlake Golf & Country
Club. Overlake's golf course is an attractive, open green space located in a shallow valley,
which runs through the center of the City. The golf course serves as a visual amenity for
surrounding homes, passers-by who view it from city streets, and residents of Clyde Hill.
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AGENDA ITEM 9.3
10
The City will encourage development within the community that is compatible in scale with
the surrounding housing, while meeting the requirements of the GMA, and progressing
on its adopted housing targets. Minimizing changes to existing zoning and land use
patterns and integrating development organically with the surrounding community are
seen as important to protecting the City's character. It is felt that the City should take steps
to preserve the natural amenities and other characteristics which contribute to the quality
of life for the benefit of its residents of all ages, backgrounds, and income level s.
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AGENDA ITEM 9.3
City Council Meeting
Monday, July 8th, 2024
Comp Plan Update -review and approval
of the Preface, Intro & Background &
Context Sections (Sections A, B, & C)
Dane Jepsen
Associate Planner
LDC, Inc.
1
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AGENDA ITEM 9.3
Comp Plan Update -review and approval
of Sections A, B, & C
The hard work of reviewing the Comp Plan Elements is done and they were
sent to the Puget Sound Regional Council (PSRC),the state Department of
Commerce (DOC),and King County Growth Management Planning Council
(KCGMPC)for their mandatory,approximately 60-day,review several weeks
ago.
While that is in process,the Planning Commission has reviewed and
directed revisions to the Preface,Introduction and Background,and Context
Sections of the Comp Plan at the following meetings:
May 29th –Preliminary review.Commission requested revisions.
Jun 25th –Review of revised sections.Commission approved with additional
revisions.
2
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AGENDA ITEM 9.3
3
Revisions to these sections were proposed during the two Planning
Commission meetings and the Planning Department’s internal review ;they
are approved by the Planning Commission and City Manager.
The current revisions include:
General revisions for consistency through-out:
Revise Vision 2040 to Vision 2050
Revise 2012 CPPs to 2021 CPPs
Revise 2035 growth targets to 2044 growth targets
Update municipal code references
Other miscellaneous requests from commissioners
Synthesize description of initial comp plan adoption and comp plan update
process (packet pages 158 &161)
Add description of recent state law changes (packet page 161)
Updated State and Countywide planning goals (packet pages 161-165)
Revisions to defensive and exclusive narrative text (packet pages 163,169-
170)
Revised historical context (packet pages 167 &168)
Planning Commission specifically requested input from councilor Luis on
accuracy/phrasing of historical context
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AGENDA ITEM 9.3
MEDINA, WASHINGTON
AGENDA BILL
Monday, July 8, 2024
Subject: Ordinance Amending Section 2.24.020 of the Medina Municipal Code (MMC) Related
to the Parks and Recreation Board Membership
Category: City Business
Staff Contacts: Aimee Kellerman, CMC, City Clerk and Jennifer S. Robertson, City Attorney
Summary
The Council personnel committee recommend that the Council consider adding two “alternate
member” positions to the Medina Parks Board. The basis for this is that there are sometimes not
enough voting members present for the Board to meet due to lack of a q uorum and sometimes,
even when a quorum exists, the full Board isn’t present. This inhibits the full “vetting” of ideas by
the volunteer board. Therefore, in order to fully process and create advisory recommendations to
the Council, ensuring that there is participation is beneficial.
The attached Ordinance amends Section 2.24.020 of the Medina Municipal Code by creating an
“alternate members” role whereby the Council may appoint up to two alternate members to serve
on the Board. The alternate members would be entitled to participate in all discussions and
meetings of the Board but would only vote if regular voting members are not present. In essence,
they “substitute in” for absent members. When regular board members are absent, the alternate
members would also count toward the quorum. The proposed code amendment would not allow
the alternate members to serve as chairperson or vice chairperson. Like the regular voting
members, the alternate members terms would be four years and expire on June 30th.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachment - Ordinance No. 1029, amending MMC Section 2.24.020.
Budget/Fiscal Impact: N/A
Recommendation: Adopt Ordinance No. 1029.
City Manager Approval:
Proposed Council Motion: “I move adoption of Ordinance No. 1029, amending Medina
Municipal Code Section 2.24.020 related to the parks and recreation board membership, adding
two alternate membership positions, providing for severability and corrections, and establishing
an effective date.”
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AGENDA ITEM 9.4
Ordinance No. 1029 Page 1 of 3
CITY OF MEDINA, WASHINGTON
Ordinance No. 1029
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, AMENDING MEDINA MUNICIPAL
CODE SECTION 2.24.020 RELATED TO THE PARKS AND
RECREATION BOARD MEMBERSHIP, ADDING TWO
ALTERNATE MEMBERSHIP POSITIONS, PROVIDING FOR
SEVERABILITY AND CORRECTIONS, AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Medina values the input of its Parks and Recreation Board on
parks and recreation issues; and
WHEREAS, sometimes there are not enough voting members present in order to fully
process and create advisory recommendations to the Council; and
WHEREAS, the Council desires to add two alternate member positions to increase
public participation in the Parks and Recreation Board and to create more certainty of having a
quorum present and able to vote on issues that come before the Board; and
WHEREAS, in order to do so, revisions to Section 2.24.020 of the Medina Municipal
Code are required; and
WHEREAS, the City Council adopted this ordinance at a regular council meeting; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. Section 2.24.020 of the Medina Municipal Code is hereby amended to read
as follows:
2.24.020. - Membership.
A. Type and number of members. The type and number of members of the parks
and recreation board shall be as follows:
1. Regular voting members. The parks and recreation board shall consist
of seven regular voting members, each of whom shall be appointed as set forth
in this chapter for a term of four years. Terms shall expire on June 30th.
2. Alternate members. The council may also appoint up to two alternate
members of the parks and recreation board as set forth in this chapter. The
alternate member(s) shall be entitled to participate in all discussions and
meetings of the parks and recreation board in an advisory capacity, but unless
there is a lack of a quorum of regular voting members present, the alternate
member(s) shall not vote or count toward the quorum. If there is a lack of quorum
of regular voting members present, then the alternate member(s) will be treated
as a regular voting member for that meeting and may count towards the quorum
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AGENDA ITEM 9.4
Ordinance No. 1029 Page 2 of 3
on vote on business before the parks and recreation board. No alternate member
may serve as chairperson or vice chairperson. The term of the alternate
member(s) shall be four years and shall expire on June 30th.
23. Optional emeritus member. An optional emeritus member may be
appointed to the parks and recreation board as set forth in this chapter. The
optional emeritus member shall be entitled to participate in all discussions and
meetings of the parks and recreation board in an advisory capacity, but shall not
vote, count toward the quorum, or serve as chairperson or vice chairperson. The
term of the optional emeritus member shall be four years and shall expire on
June 30th.
34. Optional youth members. Up to three optional youth members may be
appointed to the parks and recreation board as set forth in this chapter. Youth
members shall be between the ages of 15 and 18 and enrolled in high school.
The optional youth members shall be entitled to participate in all discussions an d
meetings of the parks and recreation board in an advisory capacity, but shall not
vote, count toward the quorum, or serve as chairperson or vice chairperson. The
term of the optional youth member shall be one year and shall expire on June
30th.
B. Appointment—Residence—Compensation. The council personnel committee
shall interview all candidates for membership and recommend appointment,
which shall require confirmation by the city council, for membership on the parks
and recreation board. Except for the op tional emeritus member, all voting ,
alternate, and youth members of the parks and recreation board must reside
within the city limits of Medina. Parks and recreation board members shall be
selected and serve without compensation.
C. Removal. Any member of the parks and recreation board may be removed at
any time by the mayor, with the prior consent of the city council, for neglect of
duty, conflict of interest, malfeasance in office or other just cause, or for
unexcused absence for more than three consecuti ve regular meetings. The
decision of the city council shall be final and there shall be no appeal.
D. Vacancies. Vacancies occurring other than through the expiration of term shall
be filled for the unexpired term in the same manner as for appointments as
provided by this chapter.
Section 2. Severability. If any section, sentence, clause, or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of
this ordinance.
Section 3. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
Section 4. Corrections. Upon the approval of the city attorney, the city clerk, and/or the
code publisher is authorized to make any necessary technical corrections to this ordinance,
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AGENDA ITEM 9.4
Ordinance No. 1029 Page 3 of 3
including but not limited to the correction of scrivener’s/clerical errors, references, ordinance
numbering, section/subsection numbers, and any reference thereto.
Section 5. Effective Date. This ordinance shall take effect five days after
publication as provided by law.
PASSED BY THE CITY COUNCIL ON THIS 8th DAY OF JULY 2024 BY A VOTE OF __
FOR, __ AGAINST, AND __ ABSTAINING, AND IS SIGNED IN AUTHENTICATION OF ITS
PASSAGE ON THE 8th DAY OF JULY 2024.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Inslee Best Doezie & Ryder, P.S.
________________________________ _____________________________
Jennifer S. Robertson, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
200
AGENDA ITEM 9.4
MEDINA, WASHINGTON
AGENDA BILL
Monday, July 8, 2024
Subject: Park Board Appointment Confirmations
Category: City Business
Staff Contact: Aimee Kellerman, CMC, City Clerk on behalf of the Personnel Committee
Summary
Park Board Position No. 6 opened on July 1, 2024, with the term expiration of Rebecca Johnston.
Ms. Johnston joined the Parks and Recreation Board in June of 2018, filling a partial term with
the early departure of another volunteer. She was reappointed in June 2020 for a four-year term.
Staff deeply appreciates her hard work and dedication to enhancing the enjoyment of Medina
parks for everyone.
On June 13th, the panel interviewed Michelle Lei. Michelle has a professional background in
technology and small business. She is an active community volunteer who has just wrapped up
her time as Co-President of the Medina Elementary School PTA and is looking for her next
projects. She brings both Board leadership experience and connections to local young families
from her years of volunteering at the neighborhood public school; she also mentioned her
connections within Medina's Asian community. She projected positive energy and engaged
interest throughout the interview, and she won the panel's admiration with her questions and her
repeated enthusiastic comments that she is interested in doing whatever needs to be done. The
panel unanimously recommends her appointment to Position No. 6.
Additionally, after a period of low interest – including a vacancy lasting almost a year and an
absence of Youth Advisor applications – the City received strong interest from excellent and
enthusiastic candidates.
On June 10th, Council confirmed Dana Brekke to Position No. 2. The other applicants for Position
No. 2, Mary Nelson and Rip Johnson, were also wonderful candidates, motivated and
energetic. Like Ms. Brekke, both raised families in Medina and would bring an understanding of
past park events and the strength of the Medina community, both spoke about their ability to draw
on those past experiences to help in rebuilding community carrying forward, and both emphasized
their commitment to be active participants in Park Board.
The fresh energy this group of proposed new members could bring, in combination with the
steadiness of experience and consistent dedication of returning Park Board members, could be
a major benefit to the City of Medina and the sense of community here, and to Medina's
Parks. The interview panel wanted to find a way to expand the Park Board to include them all.
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AGENDA ITEM 9.5
In collaboration with City Clerk Aimee Kellerman and City Attorney Jennifer Robertson, the
interview panel arrived at a recommendation to create Alternate positions on the Park Board. An
Alternate can fully participate in the committee but does not always vote; an Alternate sits as a
voting member only when necessary for the Park Board to achieve a quorum. Importantly, in this
proposal, the number of Park Board members needed to achieve quorum does not increase, but
there are more people who qualify to fill that required number of seats. Alternate positions can
therefore make it easier for the Park Board to expand its activities by making it easier to reach a
quorum – in addition to simply expanding the team.
Goals of the proposed change include:
growing the Park Board team so that it can better respond to pressures the City is
experiencing, such as:
o the identified need to rebuild Medina's sense of community,
o increased – and continually increasing -- use of Medina's Parks as the regional
population grows,
o many newer City residents who have not yet become part of the City's history of
community activities; and
o need for Park Board capacity for new Work Plan items in addition to re-thinking
and resuming traditional park events like the annual Egg Hunt;
bringing aboard enthusiastic and highly qualified volunteers at the right time; and
empowering the Park Board and affirming its importance to the City.
The interview panel (Personnel Committee members Mac Johnston and Jessica Rossman,
together with Park Board Chair Barb Moe) recommends the following:
1. Appoint Michelle Lei to Park Board Position No. 6 for the term of July 1, 2024 - June 30,
2028.
2. Appoint Mary Nelson to Alternate 1.
Alternate Position 2 will be vacant as the third applicant Rip Johnson, after careful consideration
declined the offer due to other projects and commitments.
This meets and supports Council’s priorities 3 and 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
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AGENDA ITEM 9.5
Attachments
Applications of Michelle Lei and Mary Nelson.
Budget/Fiscal Impact: N/A
Recommendation: Approve.
City Manager Approval:
Proposed Council Motion: “I move to appoint Michelle Lei to Position No. 6 and Mary Nelson to
Alternate No. 1 on the Medina Parks and Recreation Board for a four-year term.”
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AGENDA ITEM 9.5
From:Medina Washington
To:Dawn Nations
Subject:Form submission from: Volunteer Application
Date:Friday, April 19, 2024 11:15:00 AM
Submitted on Friday, April 19, 2024 - 10:57am
Submitted by anonymous user: 73.157.84.149
Submitted values are:
CONTACT INFORMATION
You are a current resident of the City of Medina Yes, I am a full time resident.
First Name Ying
Last Name Lei
APPLICANT INFORMATION
Please choose the Board/Committee you're applying for Parks & Recreation Board
Length of Residency 5.5 years
Appointment to a Board, Commission or Committee will require your consistent
attendance at regularly scheduled meetings. Are you available for:
Evening Meetings
Daytime Meetings
Occupational Background
I have been doing school volunteer more than 5 years at Medina Elementary School. I am
current PTA co-president. I worked at Accenture as Senior Analyst, S&P as business
analyst, and Chowbus as a Reginal Manager. I just ended my small business
HighGardenKitchen this January, and stay home take a break now.
Educational Background Master degree of Computer Science
Reason for Applying
Like to know Medina more and help maintain Medina to be a good place to live with.
Relevant Experience I am current PTA co-president of Medina Elementary School, and a
board member.
Community Involvement
I have been doing school volunteer more than 5 years at Medina Elementary School. I am
current PTA co-president, and a board member, and a Grade Parent for Eastside
Preparatory School. Also I am helping adopt street cats and dogs too.
The results of this submission may be viewed at:
https://www.medina-wa.gov/node/16985/submission/1349
204
AGENDA ITEM 9.5
From:Medina Washington
To:Dawn Nations
Subject:Form submission from: Volunteer Application
Date:Monday, February 26, 2024 4:30:17 PM
Submitted on Monday, February 26, 2024 - 4:10pm
Submitted by anonymous user: 73.42.160.159
Submitted values are:
CONTACT INFORMATION
You are a current resident of the City of Medina Yes, I am a full time resident.
First Name Mary
Last Name Nelson
APPLICANT INFORMATION
Please choose the Board/Committee you're applying for Parks & Recreation Board
Length of Residency 32 years
Appointment to a Board, Commission or Committee will require your consistent
attendance at regularly scheduled meetings. Are you available for:
Evening Meetings
Daytime Meetings
Occupational Background
Realogics Sotheby's International Realty 2011-2024: Real Estate Broker
Nelson Architecture: 1994-2024: Office Management
American Airlines 1998-2001: Marketing and Promotion
KIRO, Inc. 193-1987: Marketing and Management
Educational Background University of Washington
Reason for Applying
I've been a resident in Medina for 32 years! I want to offer my community knowledge of
the various parks and activities, and provide on-going communication with residents
about the park facilities and recreational programs. I am very interested in understanding
what the city is planning with regard to acquisition, development and operation of the
parks facilities and can help communicate and advocate for active community
involvement in events, and park board business. I'm a regular at the various parks in
Medina with our two golden retrievers, Grace and Nels. Our parks are the heart of our
city and It is time to volunteer my time and skills to the City I've raised my family, work
in, and live in!
Relevant Experience
I've been a very involved volunteer in Medina for 32 years. I volunteered at Medina
Elementary events including PTA, Room Mom and various activities while graduating
three kids from Kindergarten through 5th grade. I served on the PTA, Team Sponsorship,
Coaching, Mentoring, and served on the board of Bellevue Town Hall with St Thomas
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AGENDA ITEM 9.5
Church. I've been involved in a number of Medina Days, and Christmas Ship events for
several years. I have a background in marketing and promotion, and real estate, and an
understanding of the planning, development and operations of Medina through my work
in West Bellevue real estate and architecture.
Community Involvement
Medina Elementary, PTA and volunteer at Medina Elementary in the classrooms. annual
events, ski club, coaching and sponsoring the sport events, and many years volunteering
with Medina Days, and community events. Board member of Bellevue Town Hall, St.
Thomas Church, Active member of St Thomas Church. And a regular at the various parks
in Medina with our two golden retrievers, Grace and Nels!
The results of this submission may be viewed at:
https://www.medina-wa.gov/node/16985/submission/1281
206
AGENDA ITEM 9.5
MEDINA, WASHINGTON
AGENDA BILL
Monday, July 8, 2024
Subject: Medina Park Board Workplan
Category: City Council Business – Discussion
Staff Contacts: City Manager Steve Burns and Public Works Director Ryan Osada
Summary
At the February 10, 2024, Medina Council Retreat, Staff was directed to work with Park Board to
develop a work plan, specifically “Council would like Park Board to develop a Work Plan to include
a policy for off-leash and on-leash areas.”
Update
On July 2, 2024, City staff met with Park Board leadership to review and discuss the draft
workplan. The updated draft version will be presented at the July 15 Park Board for review,
comment, and possible adoption.
It is anticipated that the Park Board Workplan will be presented to the Council at the September
9 Council Meeting.
“Medina Park Board Workplan” meets and supports Council’s priorities 3, 4, and 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachment N/A
Budget/Fiscal Impact: N/A
Recommendation: N/A
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 15 minutes
207
AGENDA ITEM 9.6
MEDINA, WASHINGTON
AGENDA BILL
July 8, 2024
Subject: City Hall Use and Public Resource Discussion
Category: City Council Business – Discussion
Staff Contacts: Ryan Osada, Public Works Director and Stephen R. Burns, City Manager
Summary
City staff is seeking clarification from Council on this agenda topic. From the City Council Work
Plan, Council Notes: “Council also requested that staff add a future agenda item to discuss
City Hall and how we are currently using the building and how we see using the building
in the future as a public resource.”
History
Medina City Hall and the land known as Medina Beach Park were donated to the City in 1960 by
the Medina Improvement Club. This historic site is the former ferry terminal that connected Medina
with Seattle. City Hall was renovated and completed in 2011 with the main floor having five
working spaces and a conference room. The five workspaces were divided into three workspaces
separated by partitions and two working offices at the back. The basement of City Hall houses
the police department, and the third floor has four offices for the City Manager, City Clerk,
Finance/HR director, and Public Works director.
In 2017, the main floor went through another small renovation converting the conference room
into an office space in anticipation of hiring a Planning Manager. Additionally, a workspace was
added to the third-floor open space for an Assistant Finance Director.
Current Use
City Hall serves as the municipal center for the city. The City Council Chambers is located on the
main floor where the City Council, Planning Commission, Park Board, Emergency Preparedness
Committee, and other volunteer groups regularly meet. The main floor is open to the public where
Central Services and Development Services are available to assist the public. The top floor
consists of the City Manager, Finance Department, Public Works Director and City Clerk. The
police department is located on the bottom floor.
Discussion
The staff is looking for Council direction to guide them on researching this request.
1.What specific research is the Council looking for?
a.Identify ways to increase use of the Council Chambers as a meeting space for
volunteer groups?
208
AGENDA ITEM 9.7
b. Identify ways to rent out the Council Chambers to the public for private parties or
meeting space.
c. Other ideas?
2. Cost Considerations
a. How do we staff on weekends or after hours?
b. Scheduling.
c. Potential staffing cost issues and collective bargaining/change in work conditions.
d. Wear and tear of building.
3. Possible relocation of department to other City facilities to create open space for public
use.
a. Where?
b. Cost.
c. Renovation and cost consideration of relocation.
4. Additional Considerations:
a. Janitorial Services or cleanup crew.
b. Building maintenance.
c. Remodeling needs.
d. Parking Infrastructure.
e. Increased traffic into the city.
“Medina City Hall Future Use” meets and supports Council’s priority number 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachment
None.
Budget/Fiscal Impact:
Recommendation: Discussion and direction.
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 15 minutes
209
AGENDA ITEM 9.7