HomeMy WebLinkAbout07-20-2023 - Agenda Packet
MEDINA, WASHINGTON
CIVIL SERVICE COMMISSION
Hybrid In-Person/On-line
Thursday, July 20, 2023 – 10:30 AM
AGENDA
COMMISSION CHAIR |
COMMISSION VICE-CHAIR | Lou Hillenbrand
COMMISSIONERS | Alison Frey, Steven Wells
Hybrid/Virtual Meeting Participation
The Medina Civil Service Commission has moved to hybrid meetings, offering both in-person and
online meeting participation. In accordance with the direction from Governor Inslee, masking and
social distancing will be optional for those participating in person. Individuals wishing to speak live
during the Virtual Civil Service Commission meeting will need to register their request with the
Civil Service Secretary at 425.233.6410 or email dnations@medina-wa.gov and leave a message
before 8AM on the day of the July 20th Civil Service meeting. Please reference Public Comments
for July 20th Civil Service Meeting on your correspondence. The Civil Service Secretary will call
on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes
for your comment and will be asked to stop when you reach the 3 minute limit.
Join Zoom Meeting
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Meeting ID: 853 1388 1758
Passcode: 199893
Dial by your location
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1. CALL TO ORDER / ROLL CALL
2. ANNOUNCEMENTS
3. PUBLIC COMMENT
Individuals wishing to speak live during the Hybrid Civil Service Commission meeting may
register their request with the Civil Service Secretary at 425.233.6410 or email
dnations@medina-wa.gov and leave a message before 8 AM on the day of the July 20th
Civil Service Commission meeting. Please reference Public Comments for July 20th Civil
Service Commission meeting on your correspondence. The Civil Service Secretary will
call on you by name or telephone number when it is your turn to speak. You will be allotted
3 minutes for your comment and will be asked to stop when you reach the 3 minute limit.
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If residents or the public have questions, concerns or comments of Civil Service
Commission business or issues, or the following Civil Service Commission agenda, kindly
submit comments via email to dnations@medina-wa.gov by
8:00 AM on July 20, 2023 to be read aloud by the Civil Service Secretary and included in
the record.
4. NEW BUSINESS
4.1 Elections:
a) Vice Chair moves to Chair position
b) Election for Vice Chairperson
4.2 Approval of Civil Service Commission Annual Report for 2022
Recommendation: Approve.
Staff Contact: Dawn Nations, Civil Service Secretary
4.3 Approval of Civil Service Commission Meeting Minutes of May 30, 2023
Recommendation: Adopt Minutes.
Staff Contact: Dawn Nations, Civil Service Secretary
4.4 Approval of 1 year Extension of Police Sergeant Eligibility Register from August 3, 2022
Recommendation: Approve Extension to August 3, 2024
Staff Contact: Jeffrey Sass, Police Chief
5. ADJOURNMENT
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
To: Medina City Council
From: Medina Civil Service Commission (CSC)
Date: July 20, 2023
Re: 2022 Annual Report
In 2022 the Civil Service Commission met three times on February 10, 2022, June 29,
2022, and August 3, 2022.
The Commission approved the Annual report for 2021, approved the 1-year extension of
the Lateral Police Captain Eligibility register, and certified the Police Officer Eligibility
Register on February 10, 2022. On June 29, 2022, the commissioners approved the hiring
process for the Police Sergeant Testing Process. On August 3, 2022, the commissioners
certified the Police Sergeant Eligibility Register.
____________________________
Lou Hillenbrand – Vice Chair
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AGENDA ITEM 4.2
MEDINA, WASHINGTON
CIVIL SERVICE COMMISSION
Virtual/Online
Tuesday, May 30, 2023 – 10:00 AM
MINUTES
1. CALL TO ORDER / ROLL CALL
Chair John Bell called the meeting to order of the Medina Civil Service Commission on
May 30, 2023, at 10 AM.
COMMISSIONERS PRESENT
Chair John Bell
Vice Chair Lou Hillenbrand
Commissioner Dan Becker
STAFF PRESENT
Steve Burns, Dawn Nations
2. ANNOUNCEMENTS
Commissioner John Bell announced he will be leaving the Civil Service Commission. He
gave a brief statement that he enjoyed his time on the commission and wanted to let
other residents to have an opportunity to serve.
Civil Service Secretary Dawn Nations gave an brief overview of the new meeting format.
City Council, the Boards and Commissions have moved to the Hybrid meeting format.
The new format will be in-person meetings in the council chambers and if someone
cannot attend in person they have the option to be on-line via Zoom meeting.
3. PUBLIC COMMENT
No public comments.
4. NEW BUSINESS
4.1 Approval of Civil Service Meeting Minutes of August 22, 2022
Recommendation: Adopt minutes.
Staff Contact: Dawn Nations, Civil Service Secretary
Action: Motion Becker, Second Hillenbrand, by consensus the meeting minutes were
approved.
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AGENDA ITEM 4.3
4.2 Approval of Lateral Officer Eligibility Register
Recommendation: Approve.
Staff Contact: Dawn Nations, Civil Service Secretary
City Manager Steve Burns gave a brief overview of the hiring process. He announced
we have an officer leaving creating an open position. He explained why the Lateral
Officer hiring process was chosen. The Commissioners reviewed the Eligibility Register
and approved the register for the applicants to move onto the Chief’s interviews.
Action: Motion to approve Hillenbrand Second Becker. By consensus, the eligibility
register was certified.
City Manager Steve Burns also thanked John Bell for his service on the Commission. He
also explained the importance of have the Commission and thanked all the
commissioners for their service.
5. ADJOURNMENT
By consensus the meeting was adjourned at 10:09 AM.
Meeting Minutes taken by:
Dawn Nations, Civil Service Secretary
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AGENDA ITEM 4.3
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
To: Medina Civil Service Commission (CSC)
From: Jeffrey R. Sass, Police Chief
Date: July 20, 2023
Re: Extension of Police Sergeant Eligibility Register
We are requesting to extend the Approved Police Sergeant Eligibility Register dated
August 3, 2022 - August 3, 2023. Extension date – August 3, 2023 - August 3, 2024.
Per City of Medina Civil Service Rule 9.09 located on page 30 of Civil Service Rules.
9.09 DURATION OF ELIGIBLE REGISTERS.
a. If an applicant is permitted a delayed administration of an examination, and is
successful in such examination, that applicant’s eligibility shall expire with that of other
eligibles from the same examination.
b. In no event shall a register remain in force for longer than 12 months, unless
specifically retired or extended by the Commission, but in any event no longer than 24
months.
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AGENDA ITEM 4.4