HomeMy WebLinkAbout12-06-2023 - Agenda Packet
MEDINA, WASHINGTON
CIVIL SERVICE COMMISSION
Hybrid- In-Person/Online
Wednesday, December 06, 2023 – 10:00 AM
AGENDA
COMMISSION CHAIR | Lou Hillenbrand
COMMISSION VICE-CHAIR | Steven Wells
COMMISSIONER | Allison Frey
Hybrid/Virtual Meeting Participation
The Medina Civil Service Commission has moved to hybrid meetings, offering both in-person and
online meeting participation. In accordance with the direction from Governor Inslee, masking and
social distancing will be optional for those participating in person. Individuals wishing to speak live
during the Virtual Civil Service Commission meeting will need to register their request with the
Civil Service Secretary at 425.233.6410 or email dnations@medina-wa.gov and leave a message
before 8AM on the day of the December 6th Civil Service meeting. Please reference Public
Comments for December 6th Civil Service Meeting on your correspondence. The Civil Service
Secretary will call on you by name or telephone number when it is your turn to speak. You will be
allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit.
Join Zoom Meeting
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Meeting ID: 876 4578 8292
Passcode: 881895
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1. CALL TO ORDER / ROLL CALL
2. ANNOUNCEMENTS
3. PUBLIC COMMENT
If residents or the public have questions, concerns or comments of Civil Service
Commission business or issues, or the following Civil Service Commission agenda, kindly
submit comments via email to dnations@medina-wa.gov by
8:00 AM on Wednesday, December 6th, 2023 to be read aloud by the Civil Service
Secretary and included in the record.
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4. NEW BUSINESS
4.1 Civil Service Meeting Minutes of July 20, 2023
Recommendation: Adopt Minutes.
Staff Contact: Dawn Nations, Civil Service Secretary
4.2 Approval of Entry Level Police Officer Eligibility Register
Recommendation: Approve Eligibility Register.
Staff Contact: Dawn Nations, Civil Service Secretary
5. ADJOURNMENT
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MEDINA, WASHINGTON
CIVIL SERVICE COMMISSION
Hybrid In-Person/On-line
Thursday, July 20, 2023 – 10:30 AM
MINUTES
1. CALL TO ORDER / ROLL CALL
Meeting called to order by Commission Vice Chair Lou Hillenbrand and roll call was
taken by Civil Service Secretary Dawn Nations
Commissioners Present: Lou Hillenbrand, Allison Frey, Steven Wells
Staff Present: Jeff Sass, Stephen R. Burns, Dawn Nations
2. ANNOUNCEMENTS
Police Chief Jeff Sass announced the department had a new officer start. Kelly Gregory
is a lateral transfer, experienced officer. Chief Sass gave a brief update on the hiring
process and background of the new officer. Commissioners asked questions and staff
responded.
3. PUBLIC COMMENT
None.
4. NEW BUSINESS
4.1 Elections:
a) Vice Chair moves to Chair position
b) Election for Vice Chairperson
Civil Service Secretary Nations gave brief explanation on the elections process. Vice
Chair Lou Hillenbrand moved into the Chair position with the departure of the previous
Chair John Bell. Elections were held for Vice Chair position.
Action: Steven Wells was appointed to the Vice Chair position.
4.2 Approval of Civil Service Commission Annual Report for 2022
Recommendation: Approve.
Staff Contact: Dawn Nations, Civil Service Secretary
Civil Service Secretary Nations gave update on the annual report 2022.
Action: Motion to approve by Hillenbrand, second Frey. Approved by 3-0 vote.
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AGENDA ITEM 4.1
4.3 Approval of Civil Service Commission Meeting Minutes of May 30, 2023
Recommendation: Adopt Minutes.
Staff Contact: Dawn Nations, Civil Service Secretary
Action: Motion to adopt the minutes by Hillenbrand, Second Wells. Minutes adopted by
3-0 vote.
4.4 Approval of 1 year Extension of Police Sergeant Eligibility Register from August 3, 2022
Recommendation: Approve Extension to August 3, 2024
Staff Contact: Jeffrey Sass, Police Chief
Chief Sass gave a brief update on the reason to extend the Police Sergeant Eligibility
Register for an additional year to August 3, 2024. Commissioners asked questions and
staff responded. City Manager, Steve Burns and Chief Sass thanked the commissioners
for their service.
Action: Motion to approve by Hillenbrand, Second Frey. Police Sergeant Eligibility
Register extension to August 3, 2024, was approved by 3-0 vote.
5. ADJOURNMENT
Meeting adjourned at 10:28 AM.
Minutes taken by:
Dawn Nations, Civil Service Secretary
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AGENDA ITEM 4.1
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AGENDA ITEM 4.2
JOB ANNOUNCEMENT
CITY OF MEDINA
501 Evergreen Point Road | Medina, WA 98039
phone: 425-233-6400 |www.medina-wa.gov
MEDINA POLICE DEPARTMENT ENTRY LEVEL POLICE OFFICER
OPENING
POSITION: Police Officer
CLOSES: Applications will be reviewed upon receipt, so candidates are
encouraged to apply immediately. Open until filled.
SALARY: $7,432 - $7,869 per month, depending on education. Up to an
additional 5% after twenty-four (24) months of satisfactory service and
up to an additional 10% after thirty-six (36) months in Exemplary
Service Pay.
Holiday pay for 12 designated holidays. 4%-night shift differential and
2% longevity pay for every four years of service up to 6%.
JOB DESCRIPTION: Be a part of our team! We are actively recruiting for a police officer.
Our staff proudly serve the communities of Medina and Hunts Point
with the highest integrity and professionalism. The positive
relationship between the officers and the community provides a
unique opportunity to make our neighborhoods safer. Our officers
proactively patrol neighborhoods, visit schools and businesses,
participate in community, school, and emergency preparedness
functions. We work proactively and collaboratively with citizens and
other staff to meet the needs of the community. Please see Job
Description for more details.
BENEFITS: Uniforms, boots, firearms, and duty gear provided. Dry cleaning.
Medical, dental, vision and life insurance. Optional long-term
disability and/or EAP coverages. City match on deferred
compensation, LEOFF 2 pension plan.
MINIMUM QUALIFICATIONS: Entry-Level Police Officer applicants must test with Public
Safety Testing, they will conduct the written and physical
tests
and then send passing scores to the Medina Civil Service
Secretary.
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AGENDA ITEM 4.2
APPLICATION PROCESS: Qualified applicants must submit a City of Medina
Lateral/Entry Level Police Officer Application, cover letter
and a resume.
ORAL BOARD EXAM: Those candidates who pass the written exam will proceed
to the Oral Board. The Oral Board will be comprised of
Medina Police Department personnel.
ELIGIBILITY LIST: The Department anticipates certification of a Police Officer
Eligibility list shortly after the completion of the Oral Board
Exams.
TO APPLY: Please submit your completed Police Officer application along with your cover
letter and
resume via email to: dnations@medina-wa.gov or mail to: City of Medina Attn: Dawn Nations,
Civil Service
Secretary 501 Evergreen Point Road Medina, WA 98039. Please direct all questions to Dawn
Nations.
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AGENDA ITEM 4.2
Police Officer Job Description 04/19/2023 1
CITY OF MEDINA
CLASSIFICATION DESCRIPTION
POSITION: Police Officer
DEPARTMENT: Police Department
REPORTS TO: Police Chief
FLSA STATUS: Non‐Exempt
GENERAL FUNCTION
Under general supervision, performs patrol, investigation, traffic regulation and related law
enforcement activities in the enforcement of law and order, the protection of life and property, the
prevention and detection of crime and arrest of violators.
REPRESENTATIVE ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
This list is intended only to illustrate the various types of work that may be performed and may vary by
position. The omission of specific statements does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
1. Provides for public safety by maintaining order, responding to emergencies, protecting people
and property, enforcing motor vehicle and criminal laws, and promoting good community
relations.
2. Works an assigned shift using own judgment in deciding course of action; handles difficult and
emergency situations without assistance.
3. Monitors, notes, reports, and investigates suspicious persons and situations, safety hazards, and
unusual or illegal activity in patrol area. Maintains normal availability by radio or telephone for
consultation on major emergencies.
4. Patrols City streets, parks, commercial and residential areas to preserve the peace and enforce
the law, control vehicular traffic, prevent or detect and investigate misconduct or law violations
and to otherwise serve and protect.
5. Responds to emergency radio calls, investigates, and takes appropriate law enforcement action.
Evaluates complaint and emergency‐request information to determine proper response
requirements. Reviews facts of incidents to determine if criminal act or statute violations were
involved.
6. Investigates and renders assistance at scene of vehicular accidents. Preserves evidence. Issues
citations or arrests violators. Summons medical assistance and other law enforcement vehicles.
Photographs or draws diagrams of crime or accident scenes and interviews principals and
eyewitnesses.
7. Records facts to prepare reports that document incidents and activities. Prepares a variety of
reports and records.
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AGENDA ITEM 4.2
Police Officer Job Description 04/19/2023 2
8. Undertakes community‐oriented police work and assists citizens as appropriate. Informs citizens
of community services and recommends options to facilitate longer‐term problem resolution.
9. May conduct follow‐up investigations of crimes committed during assigned shift. Seeks out and
questions victims, witnesses, and suspects. Develops leads and tips. Searches scene of crimes for
clues. Analyzes and evaluates evidence and arrests offenders. Prepares cases and testifies in
court proceedings.
10. May be assigned to special emphasis area such as school recourses officer or traffic.
11. Coordinates activities with other officers or other City departments as needed, exchanges
information with officers in other law enforcement agencies, and obtains advice from the City
Attorney and supervisors regarding cases, policies, and procedures.
12. Maintains contact with lead or supervisory personnel to coordinate investigation activities.
13. Provides mutual assistance during emergency situations and provides general information about
Department activities.
Other Duties
1. Maintains departmental equipment, supplies and facilities.
2. Because of the small size of the city staff, each employee may be required to perform a wide
range of duties from time to time.
WORKING CONDITIONS
The physical activities and environmental factors described here are representative of those that must
be met by an employee to successfully perform the essential functions of this job. The rating scale used
in this section is: Occasionally 1 – 33% of work time, frequently 34 – 65% of work time and Continuously
66 – 100% of work time. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is continuously required to sit uninterrupted for
up to 3 hours – 6 hours per shift, grasp, use foot controls with both feet, drive, talk and hear. The
employee is frequently required to balance, bend, crouch and reach below and at the waist. The
employee must occasionally stand uninterrupted for up to 1½ hours – 4 hours per shift, walk
uninterrupted up to 1 hour – 1 per shift, climb, twist, and reach above the shoulder.
The employee must continuously wear an equipment belt weighing up to 25 pounds and must
occasionally lift, carry, or push and pull an average of 50 pounds up to more than 100 pounds. Specific
vision abilities required by this job include continuous near and far acuity and the ability to adjust focus.
While performing the duties of this job, the employee continuously works in outside weather conditions.
The employee is frequently exposed to excessive noise and vibration and is occasionally exposed to
radiation in using a radar gun.
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AGENDA ITEM 4.2
Police Officer Job Description 04/19/2023 3
The overall noise level in the work environment is usually moderate.
KNOWLEDGE AND SKILLS (requirements)
Knowledge of:
Modern law enforcement principles, procedures, techniques, trends and developments;
Basic laws, legal codes, court procedures, government regulations, and the democratic political
process;
Relevant equipment, policies, procedures, and strategies to promote effective local police
operations for the protection of people, data, property, and institutions;
Human behavior and performance; individual differences in ability, personality, and interests;
Group behavior and dynamics, societal trends and influences, ethnicity and cultures;
Computer operations and software applications relative to the position assignment;
The structure and content of the English language including the meaning and spelling of words, rules
of composition, and grammar.
Skill in:
Considering the relative costs, consequences and benefits of potential actions to choose the most
appropriate one;
Learning the applicable laws, ordinances, and department rules and regulations;
Performing work requiring good physical condition;
Giving full attention to what other people are saying, taking time to understand the points being
made, asking questions as appropriate, and not interrupting at inappropriate times;
Communicating effectively orally and in writing as appropriate for the needs of the audience;
Maintaining effective working relationships with general public, employees, and supervisors;
Being aware of others' reactions and understanding why they react as they do;
Defusing hostile or violent behavior;
Bringing others together and trying to reconcile differences;
Persuading others to change their minds or behavior;
Establishing effective working relationships with diverse groups and individuals;
Effective time management;
Following verbal and written instructions;
Learning the City's geography;
Operating a police vehicle, firearms, less than lethal weapons/restraints, radio communications
equipment, police traffic radar technology, mobile data computer and desktop computer with
applicable program applications and other required police equipment and office equipment.
MINIMUM QUALIFICATIONS
A valid Washington State driver’s license and successful completion of the Washington State Law
Enforcement Training Commission Academy or equivalent is required at the time of appointment or at a
time set by the City.
U.S. citizenship, attainment of the age of 21 years, a good driving record, submission to a thorough
employment reference and background investigation; submission to psychological and general medical
evaluations; submission to FBI record check and polygraph examination are all required prior to
appointment. A felony conviction disqualifies from employment.
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AGENDA ITEM 4.2
Police Officer Job Description 04/19/2023 4
LEGAL and REGULATORY EMPLOYMENT CONDITIONS
This classification description does not constitute an employment agreement between the city and
employee. It is subject to change by the city as the needs of the city and requirements change.
Fair Labor Standards Act (FLSA): Employees in this classification are non‐exempt under the FLSA.
Appointment and Removal Authority: The Police Chief is the appointing authority for the Police
Department with power of appointment and removal of employees in this classification.
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AGENDA ITEM 4.2