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Home My WebLink About10-18-2021 - Agenda Packet MEDINA, WASHINGTON PARK BOARD MEETING Virtual/Online Monday, October 18, 2021 – 5:00 PM AGENDA BOARD CHAIR | Sarah Gray BOARD VICE-CHAIR | Collette McMullen BOARD MEMBERS | Huan Bui, Rebecca Johnston, Barbara Moe, Gretchen Stengel, Katie Surbeck EMERITUS MEMBER | Penny Martin YOUTH ADVISORY MEMBER | Ben Johnston STAFF LIAISON | Ryan Osada Virtual Meeting Participation With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public. Park Board participation in this meeting will be by teleconference/online only. Members of the public may also participate by phone/online. Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the October 18 Park Board meeting. Please reference Public Comments for October 18 Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting https://us06web.zoom.us/j/82967334717?pwd=cDMrT1Y5RkdGSHpwUitYTEdCZkFQZz09 Meeting ID: 829 6733 4717 Passcode: 078893 Dial by your location +1 253 215 8782 US (Tacoma) 1. CALL TO ORDER / ROLL CALL 2. ANNOUNCEMENTS 3. APPROVAL OF PARK BOARD MINUTES 3.1 Park Board Meeting Minutes of September 20, 2021 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk 1 4. PUBLIC COMMENT Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina- wa.gov and leave a message before 2PM on the day of the October 18 Park Board meeting. Please reference Public Comments for October 18 Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 5. PARK BOARD BUSINESS 5.1 Fairweather Park Fall Cleanup and Planting - October 29, 2021 at 10 AM 5.2 Argosy Christmas Ship Event Planning - December 22, 2021 at 5:35 PM 5.3 Youth Advisor Position Outreach 6. OTHER BUSINESS 7. PARK REPORTS Fairweather & Lid Indian Trail Lake Lane Medina Beach Park Medina Park Viewpoint Park 8. ADJOURNMENT Next Park Board Meeting: November 15, 2021 at 5:00 PM. ADDITIONAL INFORMATION Parks and Recreation Board meetings are held on the 3rd Monday of the month at 5 PM, unless otherwise specified. The agenda items are accessible on the City’s website at www.medina- wa.gov on Fridays prior to the Regular Parks and Recreation Board Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Monday, November 15, 2021 - Regular Meeting (5:00 PM) December, 2021 - No Regular Meeting 2 MEDINA, WASHINGTON PARK BOARD MEETING Virtual/Online Monday, September 20, 2021 – 5:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL Chair Sarah Gray called the meeting to order at 4:00 PM. PRESENT Sarah Gray Collette McMullen Huan Bui Rebecca Johnston Gretchen Stengel Katie Surbeck Penny Martin, Emeritus Member ABSENT Barbara Moe Ben Johnston STAFF PRESENT Michael Sauerwein, Ryan Osada, Steve Burns, Pat Crickmore, Aimee Kellerman, Dawn Nations 2. ANNOUNCEMENTS None. 3. APPROVAL OF PARK BOARD MINUTES 3.1 Park Board Meeting Minutes of August 16, 2021 Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion made by McMullen, Seconded by Stengel carried 6-0 4. PUBLIC COMMENT None. 5. PARK BOARD BUSINESS 3 AGENDA ITEM 3.1 5.1 Medina Park Playground Install Update Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director Ryan Osada gave brief update on the install dates. The equipment shipping is delayed and tentatively scheduled for April/May 2022. 5.2 Fall Cleanup and Planting Update Fall clean up and planting date scheduled for October 29th at 10am. Meeting at Fairweather Park. Katie Surbeck will be ordering the bulbs. 5.3 Argosy Christmas Ship Update Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director The board announced the date of the Christmas Ship Event – December 22, 2021 at 5:35 PM. 5.4 Park Special Event Permits Recommendation: Discussion Staff Contact(s): Michael Sauerwein, City Manager, Ryan Osada, Public Works Director Michael Sauerwein gave a brief presentation regarding updating the Park Special event permit application process. He asked the Park board to give input on what potential changes could be made to the application process. The board discussed options and gave input. This will be a continued agenda topic. 6. OTHER BUSINESS Park Board asked the public works department to replace the missing swings at Medina Park. Public works will add this to their work plan. Ryan Osada announced that the parking lot at Medina Park would be closed on Saturday, September 25 from 7am to 2pm for restriping. 7. PARK REPORTS Fairweather & Lid – Stengel reported looks good. Indian Trail – McMullen reported looks great. Lake Lane – Martin asked to have trees along the path to be removed. Medina Beach Park – Chief Burns reported looks great. Geese problem was discussed. Medina Park – Gray reported looks great. Viewpoint Park – Gray reported looks great. 8. ADJOURNMENT Meeting adjourned at 5:56 PM. 4 AGENDA ITEM 3.1