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Home My WebLink About11-21-2022 - Agenda Packet MEDINA, WASHINGTON PARK BOARD MEETING Hybrid - Virtual/In-Person Monday, November 21, 2022 – 5:00 PM AGENDA BOARD CHAIR | Sarah Gray BOARD VICE-CHAIR | Barbara Moe BOARD MEMBERS | Rebecca Johnston, India Fitting-Koh, Collette McMullen, Gretchen Stengel, Katie Surbeck EMERITUS MEMBER | Penny Martin YOUTH ADVISORY MEMBER | Will Reeves STAFF LIAISON | Ryan Osada, Public Works Director Virtual Meeting Participation The Medina Park Board has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the November 21 Park Board meeting. Please reference Public Comments for November 21 Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting https://us06web.zoom.us/j/83754603007?pwd=UmlacmM2d2plTXl1VE0wbGQxVEUwdz09 Meeting ID: 837 5460 3007 Passcode: 744213 Dial by your location +1 253 215 8782 US (Tacoma) 1. CALL TO ORDER / ROLL CALL 2. ANNOUNCEMENTS 2.1 Volunteer Appreciation Luncheon Date: December 8, 2022 Time: 12pm to 2pm Location: Overlake Golf and Country Club 2.2 Reminder - Voting of Chair and Vice Chair Positions - January 2023 meeting 1 3. APPROVAL OF PARK BOARD MINUTES 3.1 Park Board Meeting Minutes of September 19, 2022 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk 4. PUBLIC COMMENT Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina- wa.gov and leave a message before 2PM on the day of the November 21 Park Board meeting. Please reference Public Comments for November 21 Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 5. PARK BOARD BUSINESS 5.1 Christmas Ships Event - Finalize Details 5.2 Parks and Recreation Board Meeting Change Proposal Recommendation: Approve. Staff Contact: Ryan Osada, Public Works Director 5.3 Park Projects for 2023 Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director 5.4 Youth Advisory Position Recruitment 6. OTHER BUSINESS 7. PARK REPORTS Fairweather & Lid Indian Trail Lake Lane Medina Beach Park Medina Park Viewpoint Park 8. ADJOURNMENT Next Park Board Meeting: January 16, 2023 at 5:00 PM. ADDITIONAL INFORMATION Parks and Recreation Board meetings are held on the 3rd Monday of the month at 5 PM, unless otherwise specified. The agenda items are accessible on the City’s website at www.medina- wa.gov on Fridays prior to the Regular Parks and Recreation Board Meeting. 2 In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS December, 2022 - No Regular Meeting Monday, January 16, 2023 - Regular Meeting (5:00 PM) 3 MEDINA, WASHINGTON PARK BOARD MEETING Virtual/Online Monday, September 19, 2022 – 5:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL Meeting called to order at 5:00 PM by Chair Sarah Gray and roll call taken by Deputy City Clerk Dawn Nations. PRESENT Chair Sarah Gray Vice Chair Barbara Moe Board Member Collette McMullen Board Member Gretchen Stengel Board Member Rebecca Johnston Board Member India Fitting-Koh Youth Advisor Will Reeves (on-line 5:13 PM) ABSENT Board Member Katie Surbeck Emeritus Member Penny Martin STAFF PRESENT Ryan Osada, Pat Crickmore, Steve Burns, James Martin, Aimee Kellerman, Dawn Nations 2. ANNOUNCEMENTS None. 3. APPROVAL OF PARK BOARD MINUTES 3.1 Park Board Meeting Minutes of: a) May 16, 2022; and b) June 20, 2022. Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion made by McMullen, Seconded by Moe. Carried 6-0 4. PUBLIC COMMENT None. 5. PARK BOARD BUSINESS 5.1 Park Board Meeting Time Change Discussion 4 AGENDA ITEM 3.1 Chair Sarah Gray gave a brief update. The Board members agreed to keep the meeting time of 5pm that is stated in the bylaws. No vote was needed. 5.2 Fall Weeding and Planting Event The Board discussed the event and agreed to meet at Fairweather Park on November 7, 2022, at 10am. 5.3 Medina Park Playground Lighting Recommendation: Discussion and direction. Staff Contact: Ryan Osada, Public Works Director Ryan Osada gave a brief overview of adding lighting to the playground at Medina Park. This was suggested by a resident. The board members discussed. The board decided due to budget constraints and other issues associated with adding lightning to the park; this was not a project the City should pursue. 5.4 Christmas Ships Event Planning Date: Thursday, December 22, 2022 - Time TBD Sarah Gray gave brief update. The Board discussed the event and decided to purchase lighted necklaces to give out at the event. The event time will be updated at the next meeting. 5.5 Park Use Permit Update Recommendation: Update. Staff Contact: Steve Burns, City Manager Aimee Kellerman, City Clerk gave a brief update on the proposed changes to the Park Use Permit. The board members discussed and provided feedback. City Staff will continue to research and report back at a future meeting. 6. OTHER BUSINESS None. 7. PARK REPORTS Fairweather & Lid - Stengel reported looks great. Fitting-Koh reported the ivy is an issue. McMullen reported the weeding around the sign looks great. Indian Trail – Moe and McMullen reported looks good. Lake Lane - Moe reported looks great. McMullen reported bushes are coming over onto the dock. Medina Beach Park - Moe and Gray reported looks good. Medina Park - Gray reported looks good. Public Works discussed the pond dredging and reported they are researching options. Viewpoint Park - Moe reported looks good. 8. ADJOURNMENT Meeting adjourned at 6:19 PM. Minutes taken by: Dawn Nations, Deputy City Clerk 5 AGENDA ITEM 3.1 MEDINA, WASHINGTON AGENDA BILL Monday, November 21, 2022 Subject: Parks and Recreation Board Meeting Change Proposal Category: Park Board Business Staff Contact: Ryan Osada, Public Works Director Summary City staff has reviewed the Parks and Recreation Board meeting dates over a two-year period and has determined the park board could reduce the number of meetings per year from 10 meetings to 6 meetings per calendar year. The park board cancelled 3 meetings in 2022 due to lack of a Quorum or lack of Park Board business. This change would reduce board members and staff time but still allow for Park Board business and events to be done effectively and efficiently. The proposed meetings schedule would be January, March, May, July, September, and November. Park Board would keep with the current schedule of meeting on the 3rd Monday of the proposed meeting month at 5:00 p.m. Attachment 1. Proposed Meeting Calendar and Park Board Events for 2023 Budget/Fiscal Impact: None. Recommendation: Approve. Proposed Park Board Motion: “I move to add the Proposed Parks and Recreation Board meeting change to the January 16, 2023, agenda for further discussion and possible action.” or “I move to approve the proposed Parks and Recreation Board meeting date change from 10 meetings per year to 6 meetings per year starting in January 2023 and forward this recommendation to the City Council for a Code Amendment at the February 13, 2023, City Council meeting.” 6 AGENDA ITEM 5.2 JANUARY 16, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of November 21, 2022 Nations Adopt Park Board Business Elect Chair and Vice Chair positions Park Board Business Park Board Meeting Date Change Proposal Osada Approve Park Board Business 2024 Calendar and Events Planning Park Reports February 2023 - No Meeting March 20, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of January 16, 2022 Nations Adopt Park Board Business Easter Egg Hunt Event Discussion Park Board Business Easter Egg Stuffing Event - Tentative Dates March 28th or March 29th Park Board Business Arbor Day Event Discussion Park Board Business Spring Clean up Event Discussion Park Reports April 2023 - No Regular Meeting Events Easter Egg Hunt Event Tentative dates April 1st or April 8th Arbor Day Event Friday, April 28, 2023 at 10am May 15, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of March 20, 2022 Nations Adopt Park Board Business Easter Egg Hunt Recap Park Board Business Park Reports June 2023 - No Meeting July 17, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of May 15, 2022 Nations Adopt Park Board Minutes Christmas Ships - Contact Argosy Cruises for Date Park Reports August 2023 - Dark No Meeting MEDINA PARKS AND RECREATION BOARD 2023 AGENDA AND EVENT CALENDAR Meetings scheduled for 5:00 pm, Hybrid (in-person/virtual) 7 AGENDA ITEM 5.2 September 18, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of July 17, 2022 Nations Adopt Park Board Business Fall Bulb Planting Event -Tentative Dates November 6th or 9th Park Board Business Christmas Ships Event Planning Park Reports October 2023 - No Meeting November, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of September 18, 2022 Nations Adopt Park Board Business Fall Planting Recap Park Board Business Christmas Ships Event Finalize Details Park Reports December 2023 - Dark No Meeting Events Christmas Ships Event Date and Time TBD 8 AGENDA ITEM 5.2