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Home My WebLink About01-17-2023 - Agenda Packet MEDINA, WASHINGTON PARK BOARD MEETING Hybrid - Virtual/In-Person Tuesday, January 17, 2023 – 5:00 PM AGENDA BOARD CHAIR | BOARD VICE-CHAIR | BOARD MEMBERS | Sarah Gray, Rebecca Johnston, India Fitting-Koh, Collette McMullen, Barbara Moe, Gretchen Stengel, Katie Surbeck EMERITUS MEMBER | Penny Martin YOUTH ADVISORY MEMBER | Will Reeves STAFF LIAISON | Ryan Osada, Public Works Director Virtual Meeting Participation The Medina Park Board has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the January 17 Park Board meeting. Please reference Public Comments for January 17 Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting https://us06web.zoom.us/j/88039367958?pwd=VUpnbUh6N0NVbUQzQ3dvWDhFRmZvUT09 Meeting ID: 880 3936 7958 Passcode: 938751 One tap mobile +12532158782,,88039367958#,,,,*938751# US (Tacoma) 1. CALL TO ORDER / ROLL CALL 2. ELECTIONS 2.1 Elections of Officers: a) Chair b) Vice Chair 3. ANNOUNCEMENTS 4. APPROVAL OF PARK BOARD MINUTES 1 4.1 November 21, 2022 Meeting Minutes Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Deputy City Clerk 5. PUBLIC COMMENT Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina- wa.gov and leave a message before 2PM on the day of the January 17 Park Board meeting. Please reference Public Comments for January 17 Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 6. PARK BOARD BUSINESS 6.1 Christmas Ships Event Recap by Sarah Gray 6.2 Parks and Recreation Board Meeting Change Proposal Recommendation: Approve. Staff Contact: Ryan Osada, Public Works Director 6.3 2024 Meeting Calendar and Event Planning Recommendation: Discussion and direction. Staff Contact: Dawn Nations, Deputy City Clerk 6.4 Youth Advisory Recruitment Update by Will Reeves, Youth Advisor 7. OTHER BUSINESS 8. PARK REPORTS Fairweather & Lid Indian Trail Lake Lane Medina Beach Park Medina Park Viewpoint Park 9. ADJOURNMENT Next Park Board Meeting: Date TBD at 5 PM. ADDITIONAL INFORMATION Parks and Recreation Board meetings are held on the 3rd Monday of the month at 5 PM, unless otherwise specified. The agenda items are accessible on the City’s website at www.medina- wa.gov on Fridays prior to the Regular Parks and Recreation Board Meeting. 2 In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Meeting Schedule will be announced after the January 17, 2023 meeting. 3 MEDINA, WASHINGTON PARK BOARD MEETING Hybrid - Virtual/In-Person Monday, November 21, 2022 – 5:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL PRESENT Chair Sarah Gray Vice Chair Barbara Moe Board Member Gretchen Stengel Board Member Katie Surbeck Board Member India Fitting-Koh Youth Advisor Will Reeves Emeritus Member Penny Martin ABSENT Board Member Collette McMullen Board Member Rebecca Johnston Staff Present Ryan Osada, Pat Crickmore, Jeff Sass, Aimee Kellerman, Dawn Nations 2. ANNOUNCEMENTS 2.1 Volunteer Appreciation Luncheon Date: December 8, 2022, Time: 12pm to 2pm Location: Overlake Golf and Country Club 2.2 Reminder - Voting of Chair and Vice Chair Positions - January 2023 meeting 3. APPROVAL OF PARK BOARD MINUTES 3.1 Park Board Meeting Minutes of September 19, 2022 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion Gray, Second Stengel Carried 5-0 4. PUBLIC COMMENT None. 5. PARK BOARD BUSINESS 4 AGENDA ITEM 4.1 5.1 Christmas Ships Event - Finalize Details The Park Board members finalized the details for the event. The lighted necklaces will be picked up by Chair Gray. If weather permits public works will put a canopy over one of picnic tables. Board members checking into getting a fire pit. 5.2 Parks and Recreation Board Meeting Change Proposal Recommendation: Approve. Staff Contact: Ryan Osada, Public Works Director Nations gave overview of the proposed changes and background on why the changes are being proposed. The Park Board members discussed changes and moved the vote to the the January 17, 2023 meeting. ACTION: Motion Moe Second Gray Carried 5-0 5.3 Park Projects for 2023 Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director Osada and Crickmore gave a brief update on potential projects at Medina Park and Fairweather Nature Preserve for 2023. Fitting-Koh asked about the Ivy issues at Fairweather. Osada is looking into grant funding. Crickmore gave brief update on the Ivy. 5.4 Youth Advisory Position Recruitment Gray gave brief update and the Board asked Youth Advisor Reeves to bring ideas on how to promote the Youth Advisor position to other Medina Youth. Reeves will present ideas at the January 17, 2023 Meeting. 6. OTHER BUSINESS None. 7. PARK REPORTS Fairweather & Lid - Surbeck reported the bulbs were planted. Moe gave update on the bulb planting. Stengel and Fitting-Koh reported looks good and reported the ivy issues. Suggested a work party to address the Ivy. Indian Trail - Moe reported looks great. PW reported branch was removed. Lake Lane - Martin reported looks great. Medina Beach Park - Bulbs were planted by the sign and PW is working on the weeding. Crickmore gave update. Medina Park - Board members are excited for the pathway improvements at the Park. Chief Sass gave brief update on the E-bike issues and will bring suggestions to the Park Board for advisement at a future meeting. The Park Board will then present recommendations to the City Council. Viewpoint Park - Gray reports looks good. PW reported cleanup/mowing was done recently. Chief Sass gave brief update regarding the issues at the park. There is signage that a resident is posting per the City each weekend stating the park is closed during specific hours. The signage is helping reduce the calls to the police for violations. PW 5 AGENDA ITEM 4.1 suggested the Park Board members to go to the park to review the parking issues for the 2 upper parking spots and give their recommendations on options on how to eliminate problems. Further discussion will continue at a future meeting. 8. ADJOURNMENT Meeting adjourned at 6:05 PM. Minutes taken by Dawn Nations, Deputy City Clerk. 6 AGENDA ITEM 4.1 MEDINA, WASHINGTON AGENDA BILL Tuesday, January 17, 2023 Subject: Parks and Recreation Board Meeting Change Proposal Category: Park Board Business Staff Contact: Ryan Osada, Public Works Director Summary City staff has reviewed the Parks and Recreation Board meeting dates over a two-year period and has determined the park board could reduce the number of meetings per year from 10 meetings to 6 meetings per calendar year. The park board cancelled 3 meetings in 2022 due to lack of a Quorum or lack of Park Board business. This change would reduce board members and staff time but still allow for Park Board business and events to be done effectively and efficiently. The proposed meetings schedule would be January, March, May, July, September, and November. Park Board would keep with the current schedule of meeting on the 3rd Monday of the proposed meeting month at 5:00 p.m. Attachment 1. Proposed Meeting Calendar and Park Board Events for 2023 Budget/Fiscal Impact: None. Recommendation: Approve. Proposed Park Board Motion: “I move to approve the proposed Parks and Recreation Board meeting date change from 10 meetings per year to 6 meetings per year starting in January 2023 and forward this recommendation to the City Council for a Code Amendment at the February 13, 2023, City Council meeting.” 7 AGENDA ITEM 6.2 JANUARY 17, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of November 21, 2022 Nations Adopt Park Board Business Elect Chair and Vice Chair positions Park Board Business Park Board Meeting Date Change Proposal Osada Approve Park Board Business 2024 Calendar and Events Planning Park Board Business Youth Advisory Recruitment Update Park Reports February 2023 - No Meeting March 20, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of January 16, 2022 Nations Adopt Park Board Business Easter Egg Hunt Event Discussion Park Board Business Easter Egg Stuffing Event - Tentative Dates March 28th or March 29th Park Board Business Arbor Day Event Discussion Park Board Business Spring Clean up Event Discussion Park Reports April 2023 - No Regular Meeting Events Easter Egg Hunt Event Tentative dates April 1st or April 8th Arbor Day Event Friday, April 28, 2023 at 10am May 15, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of March 20, 2022 Nations Adopt Park Board Business Easter Egg Hunt Recap Park Board Business Park Reports June 2023 - No Meeting July 17, 2023 - Park Board Regular Meeting, 5:00 pm MEDINA PARKS AND RECREATION BOARD 2023 AGENDA AND EVENT CALENDAR Meetings scheduled for 5:00 pm, Hybrid (in-person/virtual) 8 AGENDA ITEM 6.2 Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of May 15, 2022 Nations Adopt Park Board Minutes Christmas Ships - Contact Argosy Cruises for Date Park Reports August 2023 - Dark No Meeting 9 AGENDA ITEM 6.2 September 18, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of July 17, 2022 Nations Adopt Park Board Business Fall Bulb Planting Event -Tentative Dates November 6th or 9th Park Board Business Christmas Ships Event Planning Park Reports October 2023 - No Meeting November, 2023 - Park Board Regular Meeting, 5:00 pm Item Type Topic Staff Contact Recommendation Park Board Minutes Adopt Meeting minutes of September 18, 2022 Nations Adopt Park Board Business Fall Planting Recap Park Board Business Christmas Ships Event Finalize Details Park Reports December 2023 - Dark No Meeting Events Christmas Ships Event Date and Time TBD 10 AGENDA ITEM 6.2 Park Board Events Egg Stuffing Event Tuesday, March 28, 2023 Wednesday, March 29, 2023 Easter Egg Hunt Saturday, April 1, 2023 Saturday, April 8, 2023 Easter April 9th Arbor Day Friday, April 28, 2023 Spring Cleanup Day Date TBD Fall Planting Event Monday, November 6, 2023 Thursday, November 9, 2023 Christmas Ships Event December - Date TBD Proposed Parks and Recreation Board Events for 2023 Possible Dates 11 AGENDA ITEM 6.3