The URL can be used to link to this page

Home My WebLink About01-25-2022 - Agenda Packet MEDINA, WASHINGTON PLANNING COMMISSION MEETING Virtual/Online Tuesday, January 25, 2022 – 4:00 PM AGENDA COMMISSION CHAIR | COMMISSION VICE-CHAIR | COMMISSIONERS | Laura Bustamante, David Langworthy, Mark Nelson, Laurel Preston, Mike Raskin, Shawn Schubring PLANNING MANAGER | Stephanie Keyser Virtual Meeting Participation With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public. Planning Commission participation in this meeting will be by teleconference/online only. Members of the public may also participate by phone/online. Individuals wishing to speak live during the Virtual Planning Commission meeting will need to register their request with the Development Services Coordinator at 425.233.6414 or email rbennett@medina-wa.gov and leave a message before 12PM on the day of the January 25 Planning Commission meeting. Please reference Public Comments for January 25 Planning Commission Meeting on your correspondence. The Development Services Coordinator will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3-minute limit. Join Zoom Meeting https://us06web.zoom.us/j/89675748314?pwd=Q280SzF2WGFnWXl6dU8yNE44S3ZWUT09 Meeting ID: 896 7574 8314 Passcode: 229360 One tap mobile +12532158782,,89675748314#,,,,*229360# US (Tacoma) 1. CALL TO ORDER / ROLL CALL 2. ELECTIONS 2.1 Election of the 2022 Chair and Vice Chair 3. APPROVAL OF MEETING AGENDA 4. APPROVAL OF MINUTES 4.1 Planning Commission Minutes of December 14, 2021 Recommendation: Approve Minutes Staff Contact: Rebecca Bennett, Development Services Coordinator 1 5. ANNOUNCEMENTS 5.1 Staff/Commissioners 6. AUDIENCE PARTICIPATION Individuals wishing to speak live during the Virtual Planning Commission meeting will need to register their request with the Development Services Coordinator, Rebecca Bennett, via email (rbennett@medina-wa.gov) or by leaving a message at 425.233.6414 before 12pm the day of the Planning Commission meeting. Please reference Public Comments for the January 25 Planning Commission meeting on your correspondence. The Development Services Coordinator will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3-minute limit. 7. DISCUSSION 7.1 2022 Planning Commission Update Recommendation: Discussion Staff Contact(s): Stephanie Keyser, Planning Manager Time Estimate: 30 minutes 8. ADJOURNMENT ADDITIONAL INFORMATION Planning Commission meetings are held on the 4th Tuesday of the month at 4 PM, unless otherwise specified. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Tuesday, February 22, 2022 – Special Meeting at 4:00 PM Tuesday, March 22, 2022 – Special Meeting at 4:00 PM Tuesday, April 26, 2022 - Joint PC/CC Meeting at 4:00 PM Tuesday, May 24, 2022 - Special Meeting at 4:00 PM Tuesday, June 28, 2022 - Special Meeting at 4:00 PM Tuesday, July 26, 2022 - Special Meeting at 4:00 PM Tuesday, August 23, 2022 – No PC Meeting Tuesday, September 27, 2022 - Special Meeting at 4:00 PM Tuesday, October 25, 2022 - Special Meeting at 4:00 PM Tuesday, November 22, 2022 - Regular Meeting Cancelled November 2022 - Meeting Date TBD Tuesday, December 27, 2022 - Regular Meeting Cancelled December 2022 - Meeting Date TBD 2 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov MEMORANDUM DATE: January 25, 2022 TO: Medina Planning Commission FROM: Stephanie Keyser, AICP, Planning Manager RE: Opening the Meeting and Electing the 2022 Chair and Vice Chair Every January, the Planning Commission elects a chair to preside over the meeting and a vice chair to preside over the meeting in the absence of the chair. Staff recommends using the process set forth below, which is based on parliamentary procedural rules. Opening the Meeting Development Services Coordinator, Rebecca Bennett, will call the Planning Commission meeting to order as the neutral party. Roll Call and Call for Nominations Ms. Bennett will follow with roll call and call for nominations for the Chair. Any Commissioner may nominate him or herself or a fellow Commissioner. No second is required. Commissioners may decline their nomination if desired. When all nominations have been received, the nomination period shall be closed. If there is more than one nominee, nominees and nominators may make a brief statement in support of their nominations before the period is closed. Nominees will be voted on in the order in which they were nominated. Once a nominee has received a majority vote, they will be declared the Chair. Once elected, the new Chair will move into his/her new (virtual) seat. Election of Vice Chair The newly elected Chair will take over the call for nominations for Vice Chair. Any Commissioner may nominate him or herself or a fellow Commissioner. No second is required. Commissioners may decline their nomination if desired. When all nominations have been received, the Chair shall close the nomination period. If there is more than one nominee, nominees and nominators may make a brief statement in support of their nominations before the period is closed. The Chair will call for a vote beginning with the first nominee. Once a nominee has received a majority vote, they will be declared the Vice Chair. 3 AGENDA ITEM 2.1 Once elected, the new Vice Chair will move into his/her new (virtual) seat. 4 AGENDA ITEM 2.1 MEDINA, WASHINGTON PLANNING COMMISSION SPECIAL MEETING Virtual/Online Tuesday, December 14, 2021 – 4:00 PM MINUTES COMMISSION CHAIR | Laurel Preston COMMISSION VICE-CHAIR | Shawn Schubring COMMISSIONERS | Laura Bustamante, David Langworthy, Mark Nelson, Mike Raskin, Randy Reeves PLANNING MANAGER | Stephanie Keyser 1. CALL TO ORDER / ROLL CALL Chair Laurel Preston called the meeting to order at 4:05pm PRESENT Chair Laurel Preston Vice Chair Shawn Schubring Commissioner Laura Bustamante Commissioner David Langworthy Commissioner Mark Nelson Commissioner Mike Raskin Commissioner Randy Reeves STAFF Bennett, Keyser, Minor, Wilcox 2. APPROVAL OF MEETING AGENDA Action: By consensus, Planning Commission approved the meeting agenda as presented. 3. APPROVAL OF MINUTES 3.1 Planning Commission Minutes of November 16, 2021 Recommendation: Approve Minutes Staff Contact: Rebecca Bennett, Development Services Coordinator Action: Motion to approve minutes. (Approved 7-0) 5 AGENDA ITEM 4.1 Motion made by Commissioner Nelson, Seconded by Commissioner Bustamante. Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante, Commissioner Langworthy, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves 4. ANNOUNCEMENTS 4.1 Staff/Commissioners Keyser announced City Manager Mike Sauerwein’s last day is January 3rd – Chief Steve Burns has been appointed by Council to be the Interim City Manager. Tom Early has left to go work for King County – Ben Schneider of Otak is a landscape architect who is going to review the tree permit applications; the city has put out an RFP for an arborist. Jackets are available to be picked up at City Hall. The second tree code public hearing has been pushed to next year. Chair Preston thanked commissioner Reeves for his time as a commissioner. Commissioner Nelson announced Mason from Gray & Osborne is no longer with us. 5. AUDIENCE PARTICIPATION Individuals wishing to speak live during the Virtual Planning Commission meeting will need to register their request with the Development Services Coordinator, Rebecca Bennett, via email (rbennett@medina-wa.gov) or by leaving a message at 425.233.6414 before 12pm the day of the Planning Commission meeting. Please reference Public Comments for the December 14 Planning Commission meeting on your correspondence. The Development Services Coordinator will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3-minute limit. No public was in attendance to speak during the audience participation. 6. PUBLIC HEARING 6.1 Permanent Supportive and Transitional Housing Recommendation: Approve Staff Contact(s): Stephanie Keyser, Planning Manager Time Estimate: 30 minutes Keyser presented PowerPoint presentation. Action: Motion to amend proposed code 16.31.040 subsection B to limit to a maximum residents to 8 instead of 10 (Approved 7-0) Motion made by Vice Chair Schubring, Seconded by Commissioner Raskin. Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante, 6 AGENDA ITEM 4.1 Commissioner Langworthy, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves Action: Motion to amend 16.31.040 to add a subsection that creates a minimum length of stay of 72 hours. (Approved 6-1) Motion made by Vice Chair Schubring, Seconded by Commissioner Langworthy. Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante, Commissioner Langworthy, Commissioner Raskin, Commissioner Reeves Voting Nay: Commissioner Nelson Action: Motion to adopt proposed code as commissioners amended it in prior motions (Approved 7-0) Motion made by Commissioner Nelson, Seconded by Commissioner Langworthy. Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante, Commissioner Langworthy, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves 7. DISCUSSION None. 8. ADJOURNMENT Motion made by Commissioner Langworthy, Seconded by Commissioner Nelson. Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante, Commissioner Langworthy, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves 7 AGENDA ITEM 4.1 MEDINA, WASHINGTON AGENDA BILL Tuesday, January 25, 2022 Subject: 2022 Planning Commission Update Category: Discussion Staff Contact(s): Stephanie Keyser, Planning Manager Summary 2022 Planning Commission Update. Attachment(s) 2022 Update Memo 2022-2023 Work Plan (updated with completed actions removed) Budget/Fiscal Impact: N/A Recommendation: Discussion Proposed Commission Motion: N/A Time Estimate: 30 minutes 8 AGENDA ITEM 7.1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov MEMORANDUM DATE: January 25, 2022 TO: Medina Planning Commission FROM: Stephanie Keyser, AICP, Planning Manager RE: 2022 Planning Commission Update This year we will begin the Comprehensive Plan update. For cities located within King County, the updates must be adopted no later than June 30, 2024. Whenever there’s a state mandated update (Comp Plan, Shoreline Master Program, Critical Areas, etc.), the Department of Commerce issues a checklist that: 1) identifies the elements that must be updated and 2) highlights the new required/mandatory pieces. Commerce will not be releasing the checklists until this summer , but that does not put us at a disadvantage or behind schedule. In 2022, we will focus on analyzing the existing plan, the visioning process, and public outreach. In 2023, we will focus on drafting the elements and in 2024 we will focus on finalizing the document and getting it adopted. The general work for the next 2 ½ years will be broken out as follows: 2022 Prep-work year: Analysis, Visioning, & Public Outreach % Accomplished 1. Review relevant plans and regulations 35 2. Begin public outreach (outreach will continue throughout) 3. Review strengths and weakness of 2015 plan 4. Identify opportunities and constraints for 2024 plan 5. Community identity and visioning 6. Housing Action Plan 2023 Drafting year: Draft Plan and Update Development Code 50 1. Update Land Use and Housing Elements 2. Draft remaining elements 3. Review and update development regulations affected by code 4. Continue public outreach 2024 Finalizing year: Updates, Adoptions, and Certifications 15 1. Finnish updates to all elements and chapters 2. Finalize review and update of development code 3. Provide notice to Dept. of Commerce 4. SEPA 5. Plan Certification by Puget Sound Regional Council 6. Initiate Implementation 9 AGENDA ITEM 7.1 As of the writing of this staff report, the City has not yet chosen a consultant to assist with the update. Once this decision is made and the contract has been approved by Council, a detailed schedule will be provided. Tree Code Enforcement Update The enforcement piece of the tree code update is currently on hold until a Joint Planning Commission/City Council meeting can be scheduled. Due to scheduling conflicts and Council’s retreat in March, Staff has tentatively scheduled a joint meeting during our April 26th regular meeting. Work Plan In October 2021, Council adopted the 2021-2023 Planning Commission work plan (updated plan is attached). With the tree code enforcement piece being on hold and permanent supportive and transitional housing being completed, the next task to consider is alternatives to origi nal grade. This is a topic that was discussed as part of the bulk conversations in 2020. In February, staff will bring back proposed code and site examples. 10 AGENDA ITEM 7.1 TASK ORIGIN/RANKING % Complete Start Due/End Date FUTURE POLICIES, PLANS & REGULATIONS Shoreline Master Program (SMP) periodic review - Mandatory Staff/Begin 2026 2026 Next update due 2028 ENVIRONMENTAL/SUSTAINABILITY Tree Code Enforcement - re: survival of supplemental trees PC, CC/1 On Hold Summer 2021 Dec-21 POLICIES, PLANS & REGULATIONS Comprehensive Plan Periodic Review - Mandatory Staff, CC/2 2022 June 30 2024 BULK REGULATIONS Alternatives to Original Grade Staff, PC/3 Early 2022 2022 Analysis and strategic review of commuter parking Staff, CC/4 2023 2023 11 AGENDA ITEM 7.1 Item Description Requests to Staff Outside experts/ consultants needed Deliverable Timing and budget notes Shoreline Master Program Period Review This task involves updating the Shoreline Master Program (SMP), which manages shoreline resources and development in Medina, to comply with the Shoreline Management Act, State Shoreline Master Program Guidelines and best practices for shoreline protection. Update to ensure consistency between the SMP and the rest of Medina's Code. Anticipated start should be no later than 2026 to meet 2028 deadline. Yes Update SMP to be compliant with changes in the laws, rules and applicable updated guidance that has been adopted since 2019. Next mandated upate is due in 2028. Suggested start no later than 2026. ENVIRONMENT Tree Code Regulations 1. Review the enforcement part of the tree code, specifically as it relates to the survival of supplemental trees Although the tree code requires supplemental trees to survive for five years after planting, there is currently not a process that oversees this. Coupled with homeowner turnover, supplemental trees are often unknowningly cut down (due to their small size) or left to die. This task would consider ways to ensure the survival and/or tracking of supplemental trees by examining what other cities do and ensuring that whatever is proposed can be funded (if applicable) and enforced. Staff: The first step will be to examine how surrounding cities utilize tree code enforcement. We will be utilizing our existing consultants to help with this The initial deliverable from PC to CC would be a high-level recommendation regarding implementing tree code enforcement for supplemental trees. On hold pending joint PC/CC meeting WA LAW / MANDATORY Periodic Review (Mandatory) 2. Comprehensive Plan 2024 Periodic Review This will be a total update of the existing Comprehensive Plan and will require coordination between Council, Planning Commission, Park Board, and residents. The process will include on-going public participation opportunities and outreach with the goal of hearing from as many stakeholders as possible. Comp Plan updates are a lengthy process which is why we will be starting early. Staff: This will involve broad reaching public participation that includes Medina's residential and non- residential stakeholders as well as coordination between Council, Planning Commission, and Park Board. Yes The deliverable will be a user-friendly document that will include a community vision statement and serve as a roadmap for development in the city over the next twenty years (there are periodic updates mandated to the Comp Plan every 8 years). Comp Plan grants are anticipated to open up in the summer of 2022. In the meantime, the city has applied for a Housing Action Plan which will cover a portion of the requirements of the Comp Plan Housing Element. The Comp Plan is due by June 30, 2024 MISCELLANEOUS Future Tasks - Mandatory Deadline Current Working Tasks 12 AGENDA ITEM 7.1 3. Alternatives to Original Grade Medina measures height from original grade. This is an imperfect process that requires a Geotech to take samples of the earth and analyze them to determine where on the lot original grade is. Because this is an imperfect science, different experts can reach different determinations of original grade. Over the years the conversation of finding an alternative to original grade has been discussed, most recently while Planning Commission was discussing bulk. This work plan item would be a study of the methods surrounding cities use to measure height by taking previously submitted applications from lots of varying topographies throughout the city and determining what the maximum height would be. Staff: This would be a study of the methods surrounding cities use to measure height. The analysis will include taking previously submitted applications from lots of varying topographies throughout the city and determining what the maximum height would be under these alternative methods. We will utilize our existing consultants to help with this The deliverable will be a suggested update to the method for measuring height. Begin early 2022 4. Analysis and strategic review of commuter parking This would be a review of the impacts that commuter parking (both to utilize the 520 park-n-ride and to park-and-bike) has on surrounding neighborhoods; specifically going block-by- block to analyze the impacts the increased vehicle traffic is having on the neighborhoods. Staff: This analysis would involve establishing an impacted buffer and conducting the analysis inside of that buffer over multiple days/weeks and multiple times of day The study itself would be 100% consultant driven; proposed amendments to the code once the study was fnished would be done by Planning Commission The initial deliverable would be a study/report outlining the impacts that commuter parking has on the surrounding neighborhoods. Begin 2023 pending available funding 13 AGENDA ITEM 7.1