HomeMy WebLinkAbout02-27-2024 - Agenda Packet
MEDINA, WASHINGTON
PLANNING COMMISSION MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Tuesday, February 27, 2024 – 6:00 PM
AGENDA
COMMISSION CHAIR | Laura Bustamante
COMMISSION VICE-CHAIR | Shawn Schubring
COMMISSIONERS | Li-Tan Hsu, Evonne Lai, Mark Nelson, Brian Pao
PLANNING MANAGER | Jonathan G. Kesler, AICP
DEVELOPMENT SERVICES DIRECTOR | Steve Wilcox
DEVELOPMENT SERVICES COORDINATOR | Rebecca Bennett
Hybrid Meeting Participation
The Medina Planning Commission has moved to hybrid meetings, offering both in-person and
online meeting participation. In accordance with the direction from Governor Inslee, masking and
social distancing will be optional for those participating in person. Individuals who are participating
online and wish to speak live can register their request with the Development Services
Coordinator at 425.233.6414 or email rbennett@medina-wa.gov and leave a message before
2PM on the day of the Planning Commission meeting. The Development Services Coordinator
will call on you by name or telephone number when it is your turn to speak. You will be allotted 3
minutes for your comments and will be asked to stop when you reach the 3 minute limit. The city
will also accept written comments. Any written comments must be submitted by 2 PM on the day
of the Planning Commission meeting to the Devleopment Services Coordinator
at rbennett@medina-wa.gov.
Join Zoom Meeting
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1. CALL TO ORDER / ROLL CALL
2. APPROVAL OF MEETING AGENDA
3. APPROVAL OF MINUTES
3.1 Planning Commission Special Meeting Minutes of February 15, 2024
Recommendation: Defer adoption to the Thursday, March 14th Special Meeting
Staff Contact: Rebecca Bennett, Development Services Coordinator
4. ANNOUNCEMENTS
4.1 Staff/Commissioners
5. AUDIENCE PARTICIPATION
Individuals wishing to speak live during the Virtual Planning Commission meeting will need
to register their request with the Development Services Coordinator, Rebecca Bennett,
via email (rbennett@medina-wa.gov) or by leaving a message at 425.233.6414 by 2pm
the day of the Planning Commission meeting. Please reference Public Comments for the
Planning Commission meeting on your correspondence. The Development Services
Coordinator will call on you by name or telephone number when it is your turn to speak.
You will be allotted 3 minutes for your comment and will be asked to stop when you reach
the 3-minute limit.
6. DISCUSSION
6.1 Concerns of the Commission
6.2 2024 Comprehensive Plan Update, Results of Council Review of the Revised Flow Chart
for Comp Plan
Recommendation: Discussion and update.
Staff Contact: Jonathan Kesler, AICP, Planning Manager, Kim Mahoney, Principal, LDC
Consultants
Time Estimate: 30 minutes
6.3 2024 Comprehensive Plan Update, Continued Review of the Utilities Element
Recommendation: Discussion and direction.
Staff Contacts: Jonathan Kesler, AICP, Planning Manager; Ryan Osada, Public Works
Director
Time Estimate: 60 minutes
7. ADJOURNMENT
Next meeting is the Special meeting of Thursday, March 14, 2024, at 6:00pm
ADDITIONAL INFORMATION
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Planning Commission meetings are held on the 4th Tuesday of the month at 6 PM, unless
otherwise specified.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS
Note: Bolded dates are the Special Meeting times approved by the Planning Commission
at its Special Meeting of Thursday, February 15, 2024.
Tuesday, February 27, 2024 - Regular Meeting (6:00 PM)
Thursday, March 14, 2024 - Special Meeting (6:00 PM)
Tuesday, March 26, 2024 - Regular Meeting (6:00 PM)
Wednesday, April 3, 2024 - Special Meeting (6:00 PM)
Tuesday, April 23, 2024 - Regular Meeting (6:00 PM)
Thursday, May 16 2024 - Special Meeting (6:00 PM)
Wednesday, May 29, 2024 - Special Meeting (6:00 PM)
Thursday, June 13, 2024 - Special Meeting (6:00 PM)
Tuesday, June 25, 2024 - Regular Meeting (6:00 PM)
Tuesday, July 9, 2024 - Special Meeting (6:00 PM)
Tuesday, July 23, 2024 - Regular Meeting (6:00 PM)
August 2024 - Dark, no meeting
Tuesday, September 24, 2024 - Regular Meeting (6:00 PM)
Tuesday, October 22, 2024 - Regular Meeting (6:00 PM)
Tuesday, November 2024 - Regular Meeting cancelled - Special Meeting Date TBD
Tuesday, December 2024 - Regular Meeting cancelled - Special Meeting Date TBD
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: February 27, 2024
TO: Medina Planning Commission
FROM: Jonathan Kesler, AICP, Planning Manager
RE: 2024 Comprehensive Plan – Revised Flow Chart for Comp Plan Review
Each city and county under the Washington State Growth Management Act
(originally adopted in 1991) is required to periodically review and, if needed, revise
its comprehensive plan to ensure compliance with the Act. The last time that Medina
completed a Comprehensive Plan update was in 2015. The current comprehensive
plan periodic update cycle requires that Medina complete its review and revision by
December 31, 2024.
A timeline to accomplish this was presented to City Council at its Monday, February
15, 2024, meeting. However, feedback suggested some modifications should be
made to the proposed timeline. Namely, that the DSC and or the full City Council
should review elements after the Planning Commission has reviewed them and
before they go to PSRC and the Dept. of Commerce. These proposed revisions to
the flow chart were discussed at a DSC Meeting held on February 20, 2024.
After a lengthy discussion with the DSC at that meeting, Comp Plan Consultant LDC
prepared a revised flowchart reflecting the requested changes. This revised option
specifies the deliverable that would be considered at each phase of the process , as
well. The number of instances where Council will need to be involved in the review
of each element is in the attached flowchart, also. City staff and the consultants seek
to have transparency, inclusion and clear communication in the Comp Plan Update
review process and this proposal reflects that.
The City Council will review this revised flow chart (attached) at its Monday,
February 26th regular meeting. Staff has requested approval of it, if the changes are
satisfactory, to enable the Planning Commission to proceed with continued review
of new (unreviewed) Comp Plan Elements at future meetings.
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AGENDA ITEM 6.2
Revised Path to Comp Plan Adoption
Comp Plan
Element
Staff
Incorporatio
n of Council
Direction
Council
Initial
Review &
Direction
Planning
Commission
Review,
Direction,
Auth. to
ProceedDeliverable
•Gap Analysis
(compares
current
Medina
Goals/Policie
s against
PSRC Vision
2050
Multicounty
Planning
Policies
[MPPs] and
King County
Planning
Policies
[CPPs])
Staff
Incorporatio
n of PC
Direction
Council Review of
Draft revised CP
Element &
Direction/Auth. to
Proceed
Deliverable
•Draft
revised
Comp Plan
Element
incorporat
ing
revised/ne
w goals
and
policies
to
incorporat
e MPPs and
CPPs
DSC Ad Hoc
(as
applicable
per Element)
City
Attorney
Review of
Draft
revised CP
Element
5
AGENDA ITEM 6.2
Revised Path to Comp Plan Adoption
Staff
Incorpora
te PSRC
Feedback
of Draft
CP
Element
Planning
Commission
Review of
Draft
Element &
Direction/A
uth to
Proceed to
Council
Council Review of
Draft Element &
Auth to Proceed to
PSRC with all
other draft
elements for full
Draft Revised CP,
30-Day PSRC Review
Commerce 60-
Day Review
of full
Draft
Revised CP
Council Review
of
PSRC/Commerce
Feedback &
Public Comment
Staff
Incorporation
of Council
Final Feedback
Approval of
full Draft
Revised CP by
Council,
final
approval by
PSRC &
Commerce
DSC Ad Hoc
(as
applicable
per Element)
City
Attorney
Review of
Draft
revised CP
Element (as
needed
based on
extent of
PSRC
feedback)
PSRC
preemptive
review of
single
Draft
revised CP
Element…
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AGENDA ITEM 6.2
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: February 27, 2024
TO: Medina Planning Commission
FROM: Jonathan Kesler, AICP, Planning Manager
RE: Comprehensive Plan Update – Continued Review of the Utilities
Element
As a reminder, each city and county under the Washington State Growth Management Act
(originally adopted in 1991) is required to periodically review and, if needed, revise its
comprehensive plan to ensure compliance with the Act. The last time that Medina completed
a Comprehensive Plan update was in 2015. In 2022, the eight-year comprehensive plan
periodic cycle was extended to a 10-year cycle which will begin after this current cycle. The
current comprehensive plan periodic update cycle requires that Medina complete its review and
revision by December 31, 2024.
On January 23, 2024, this Commission did an extensive review of the Utilities Element of the
Comp Plan Update. This element returns to Council to receive direction on Monday, February
26, since the Planning Commission (PC) will be reviewing it again at its February 27th Meeting.
Any direction given by Council on February 26th will be conveyed to the Planning
Commission at the February 27th meeting. In the meantime, that document is attached with
strikeouts for deletions and underlines for additions in red. The changes are based on the
previous PC discussion. The DSC has seen this revised document.
Staff has invited Public Works Director Ryan Osada to t his PC Meeting to give additional input
on this element. LDC Consultants will be in attendance with the Planning Manager, as well.
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AGENDA ITEM 6.3
Medina Comprehensive Plan
Proposed 2024 Updates
Section 8 - UTILITIES ELEMENT
INTRODUCTION
The Growth Management Act (GMA) requires the utility element of the comprehensive
plan to consist of “the general location, proposed location, and capacity of all existing and
proposed utilities, including, but not limited to, electrical lines, telecommunication lines,
and natural gas lines.”
EXISTING CONDITIONS
There are four utilities that provide services to Medina: electricity, natural gas,
telecommunications, and garbage and recyclables collection. The majority of electrical,
gas and telephone lines are located along or within public rights -of-way.
Medina receives utility service from several providers. Electrical and natural gas services
are both supplied power is supplied by Puget Sound Energy, Inc (PSE). It is estimated
that the average residential customer uses 11,539 kilowatt hours per year. Puget Sound
Energy, Inc. PSE maintains two sub-stations in Medina: one adjacent to Wells-Medina
Nursery on 84th Avenue NE and the other at the corner of NE 10th Street and 80th
Avenue NE adjacent to Medina Park. As much larger homes have replaced demolished
smaller ones on numerous parcel in Medica since the beginning of the century, electric
line capacity has been maxed-out in certain parts of the City.
Natural gas is provided by Puget Sound Energy. And cable television is provided under a
franchise agreement with Comcast.
Numerous companies provide cell phone, land-line telephone and Internet service to
Medina. Small wireless facilities, as regulated by Section 16.38 of the Medina City Code
(MCC) provide cell coverage throughout the City. Comcast/Infinity provides traditional
cable TV service, in addition to high-speed Internet connections to local residential
customers. Fiber optic cable is not available in Medina.
Telephone service is provided to Medina by CenturyLink. The telecommunications
industry is in the midst of significant advances in technology. Cellular and optical fiber
technologies are transforming the way service is delivered, and the physical barriers that
separate voice, data and video communications are rapidly disappearing. New
technologies relating to wireless communications have increased the community’s
demand for wireless communication services. In order to better meet this demand, in
2010 the City revised its telecommunications regulations. The updated regulations are
intended to encourage improved delivery of wireless technologies throughout the City.
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AGENDA ITEM 6.3
In 2010, the City entered into a nonexclusive telecommunications franchise agreement
with ATC Outdoor DAS, LLC (ATC) to upgrade existing wireless communication facilities
in Medina. The distributed antenna system subsequently installed by ATC conforms to
the City’s updated telecommunication regulations, and is designed to meet projected
capacity needs for at least five years.
Solid waste and recycling for Medina is handled under a UTP franchise agreement with
Republic Services. There is currently no household hazardous waste transfer stations
repository in the City, though Medina is proportionately funding Bellevue's recycling
activities to allow its residents the opportunity to utilize hazardous waste programs there.
All of the above services are provided to Medina customers on an individual basis, and it
is the providers' responsibility to maintain equipment and handle service problems and
inquiries. With the exception of the two PSE Puget Sound Energy, Inc. electrical
substations, two cell phone towers and numerous small-cell and the distributed antenna
systems, there are no other major facilities operated by these providers within the City
limits.
UTILITIES PLAN
Utilities services will likely continue to be provided by the companies previously indicated.
Given the minimal population growth, growth related impacts on system capacities are
not likely to occur very rapidly. Presently, there do not appear to be any pr oblems related
to system capacity. While Medina’s population is not expected to grow rapidly in the next
ten years, the utility demand, particularly for electrical power, will. The trend of buying
properties to tear down existing dwellings and build new ho mes that are two, three, four
and more times larger than the demolished homes will spur this increased demand, along
with accompanying new technologies, like residential electric vehicle (EV) charging
stations. Yet, while existing utility lines should be sufficient to meet the City's present
needs, overtime repairs and Upgrades to the existing system may will be necessary to
maintain and/or improve efficiency, reliability and/or capacity. Additional gas, Internet,
telephone and electrical hook-ups will be made on an individual, as needed basis. There
are no plans by any of the Providers will need to review their plans and may need to
locate major/minor new facilities in the City, based on their future projections.
The City actively encourages future undergrounding of remaining above ground service
utility lines, as well as distribution lines, where feasible. The financial constraints of the
prohibitive costs of any additional undergrounding of utilities is recognized by the City.
Alternative sources of electrical power, such as solar, will be encouraged, while protecting
Medina’s tree canopy as well. in conjunction with street projects. Although
undergrounding has been required for new construction for some time, there are a
number of areas of the City that are still served by aerial lines. Above - ground installations
are aesthetically problematic and subject to weather-related damage. The replacement
of aerial wiring has been and should remain the primary responsibility of homeowners.
However, the City can provide leadership to encourage progress on undergrounding.
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AGENDA ITEM 6.3
Household waste reduction and recycling of waste materials will continue to be
encouraged. In addition, the City will continue to work with Bellevue to provide special
and hazardous waste programs.
GOALS
UT-G1 To maintain and upgrade utility services sufficient to serve the City’s projected
housing-size growth and other needs over the next ten years.
UT-G2 To minimize the negative aesthetic and environmental impacts caused by utility
services by undergrounding service and distribution type electric lines, along with any
other applicable remediation, where feasible.
UT-G3 To underground all remaining overhead utilities.
POLICIES
UT-P1 The City shall coordinate with applicable electric, gas, landline telephone, cell
telephone and Internet service providers to seek repairs and upgrades to existing utility
facilities as necessary to maintain and/or improve efficiency, reliability, and/or capacity.
UT-P2 The City shall provide leadership and seek to develop a plan to underground
remaining above-ground service and distribution power utility lines.
UT-P3 The City shall continue to encourage household waste reduction and recycling of
waste materials continue work and maintain a working relationship with Bellevue to jointly
fund the current encourage special and hazardous waste programs.
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AGENDA ITEM 6.3