Loading...
HomeMy WebLinkAbout05-12-1986 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES May 12, 1986 8:00 p.m. Medina City Hall 501 Evergreen Pt. Rd. CALL TO ORDER: Mayor King presiding, the regular meeting was called to order. The meeting was tape recorded. ROLL CALL: Present: Councilmembers Dietrich, Goldstein, Messmer, Reagan, Vall-Spinosa, Yoler, and Mayor King. Absent: Goldstein MINUTES OF PREVIOUS MEETING: The minutes of the April 12th meeting were accepted as corrected except for the third paragraph on Page 4 with re - to Ordinance No. 425, on a motion by Vall-Spinosa, seconded by Reagan. Motion carried with Messmer abstaining. REGULAR MEETING Replat of Lot 1, Groat Point Estates, David Smith, 8905 Groat Pt. Dr. - Request to subdivide a 1.14 acre lot 49,658± sq. ft.) into 2 lots. (Cont'd from April) Planning Consultant Burke presented his answers to specific questions that had been raised at the previous hearing and recommended approval of the subdivision per his report. (On file with the City Clerk) Councilmembers and the City Attorney discussed whether this replat should be considered under the old ordinances or the new ones, setback, and lot configuration. Gerald Buck, Triad Assoc., 11415 N.E. 128th St., Kirkland, representing David Smith, spoke regarding changing the configuration of the lots. He stated the effect of in- creasing the setback on the east side of the lot would essentially be a trade-off. Vassos Demetriou, 205 Lake St. S., Kirkland, Architect for David Smith, stated he is representing Mr. Smith but, also has a personal interest. Pending approval, he hopes to build a home for his family on this lot. He requested consideration of a compromise of a 25' setback to allow for some overhangs. David Smith, Lot 1, 8905 Groat Pt. Dr., explained he bought the lot in good faith. One of his reasons was because the lot was 50,000 sq. ft., approximately, which made it a divisable lot under the regulations at that time. He instructed his architect to conform to all the requirements in effect when his house was constructed. He stated that he had put in a lot of time, effort, and money to see that the cul- de-sac was put in properly and described his frustrations in dealing with the previous developers. He pointed out that the front lot would be a burden to him and a main- tenance problem for the easement if it were not developed. Harold Olsen, 8875 Overlake Dr. W., the owner of the easement and next -door neighbor, stated if under the City's ordinances and regulations there is a building site, then Mr. Smith is entitled to it. He said the basic decision is one for the Council as to whether this is a proper subdivision. Messmer moved to amend the motion from the previous Council Meeting for preliminary and final plat approval: That our approval be conditioned upon applying a 30' set- back along the entire frontage of Lot 7 Groat Pt. Dr.; and, further, that we note in the record under the entire circumstances that the Council specifically finds that the frontage of remaining Lot 1 be deemed not significantly less than that required under the ordinance. Reagan seconded. On a roll call vote, Messmer, Reagan, Yoler voted in favor; Vall-Spinosa and Dietrich voted opposed. Motion carried. The replat was granted as amended. ORDINANCE NO. 430 - BOND ANTICIPATION NOTES City Manager Dodge presented his recommendations as contained in his memorandum to the Council. (On file with City Clerk) Peoples Bank offered a rate of 5.25% today on the telephone. Several other calls were made with one bank offering 6/100 of a percent lower. He would like the record to show that Peoples Bank's service has been outstanding. He recommended accepting the proposal from Peoples Bank who financed our previous note. City Council Minutes, May 12, 1986 Page 2 Mayor King explained we do not have a firm figure for issues -- notably what the cost of drainage would be suit with Overlake Golf and Country Club. There are One is the Ruth Hyatt line. A discussion followed on notes. settlement of one of the with resolution of the law - also some critical items. timing of the sale of the Jim Greenfield; Preston, Thorgrimson, Ellis, and Holman, Bond Counsel on this issue, pointed out that they had modified the ordinance under RCW 39.50 to permit the Council to delegate to the City Manager the authority to set the amount of the bonds and the dates of issuance, allowing some flexibility. This Bond Ordinance sets the rate at 5.25%. He suggested Council might also wish to delegate to the City Manager the authority to set the rate if we anticipate going past the 30th before issuing all the bonds. This could also be done under this Ordinance, giving a little more flexibility. Greenfield said it would be necessary to sign an arbitrage certificate which would state that the amount needed is what you reasonably expect to spend. He explained under the present law, there is a three-year temporary period in which to construct the project. A special convenant regarding tax exempt status, Sec- tion 14, requires a promise not to do anything to make the bonds taxable under either the House of Representatives proposal HR 3838 or the most recent version that passed out of the Senate committee. Under these bills, you still have enough time to invest the money you are not using, but that you reasonable expect to use to build the project. After a discussion, Greenfield advised not to issue more bonds than you know you need and, for maximum flexibility, to modify this ordinance to give the City Manager authority to negotiate the rate as well. Subjects discussed were whether construction could start this summer, rolling the Bond Anticipation Note over, Optional Local Real Estate Taxes as the mechanism for funding, and what our obligation would be. Greenfield called attention to Section 2.of the Ordinance where you are authorizing two additional projects in addition to the one you authorized last year."`'Greenfield continued, "A4tho_ri7in-Tp9 the bonne dopq nn+ moan YOU have ode the pr�,$i-ect- -���_ rl 4z49—the prefer+ noc not mo QlitiIHF-Z � raJ e A-g - t hg � -bands, i n s em a —=aces , might —mea4+ �- � a� -i o- dc� t k�ce -�r� j eel- � i tier. '` For tax purposes, arbitrage analysis, you must reasonably expect to build the project when you issue the notes. If you are ready to do the improvement, then you should go ahead. You must issue refunding bonds or notes to roll over the notes that are due on the 30th. You have promised the note holder that you would do that. As to the rest of this, you have to decide whether you are ready to do it or not." Another subject of discussion was the possibility that the funds might not be used by us for construction but be disbursed by the City in settlement with the condition that they be used for construction by someone else. The City Attorney advised that he had researched this and one basis you can issue a Councilmatic Bond is to settle a legal dispute. Greenfield stated that if you settle and as a result of that settlement decided to add to your system of sewerage as defined in Section 1. on Page 4 then that would be a legitimate purpose under this ordinance. A discussion ensued on the cost of the projects included in the ordinance. Some contingency funds have been included for bond counsel, design, and legal fees. Messmer stated there is no question we have to refinance the notes that are coming due, and that he had no problem with the Hyatt project; but he was not convinced it made sense to go forward at this time with dredging the two ponds. He wondered if it could be done in two stages. It was agreed that it would be easy to combine the two ponds at either end of town into one bond issue at a later date. There was further discussion on scaling down the bond issue. The City Engineer was consulted on costs and location of the drainage pipe at the Hyatt project. He recommended going around the property. He estimated the cost at not more than $40,000. Mayor King suggested that the two attornies modify the ordinance and come back in about 20 minutes with enough modifications to pass it at the $150,000 level. Or- dinance No. 430 tabled. RECLASSIFICATION OF POLICE CHIEF TO PUBLIC SAFETY DIRECTOR - Ordinance No. 431 City Manager Dodge asked permission to change the position of Police Chief to Public Safety Director which adknowledges what he already does. (See memorandum on file with the City Clerk) This change would allow him to retire from the LEOFF Retirement System so he could receive an additional income from the retirement system at no cost (1) Discussion followed regarding whether Section 2 of the proposed project obligated the City to complete the initial project. City Council minutes, May 12, 1986 Page 3 to the City. Elimination of the Police Chief position was discussed. Messmer moved adoption of proposed Ordinance No. 431, with the addition in Section III. following the title of a new sentence to read "The position of Police Chief is hereby eliminated." Dietrich seconded, motion carried. ALTERNATE RETIREMENT SYSTERM City Manager Dodge requested that both he and Anglin be allowed to select another retirement system and that the City agree to contribute the same amount as they would under the State plan. Vall-Spinosa moved that we allow the City Manager and the Public Safety Director to select an alternate retirement system at no extra cost to the City. Reagan seconded, motion carried. ORDINANCE NO. 430 - BOND ANTICIPATION NOTES - Continued Greenfield reported that he and Wines had revised the ordinance as follows: Principal amount of $146,000. Require that the bonds be issued May 30th, so they have taken out the date flexibility. Taken out the amount flexibility. Delegated to the City Manager the authority to fix, sell and deliver the bonds, and to fix the interest rates which you can do under RCW 39.50 Greenfield said essentially you will not accept the offer of Peoples National Bank to purchase $430,000 of your bonds; instead you will renegotiate, and you will set the maximum interest rate at 7% in this version of the Ordinance. Vall-Spinosa moved adoption of Ordinance No. 430, Yoler seconded. Messmer stated for the record that "I understand that the ordinance we are moving to adopt is that just described by Counsel." Motion carried. DISCUSSION REVIEW OF N.E. loth PROJECT - JAUHOLA Jauhola described the meeting tonight with the property owners as going very well. He showed them the alignment and displayed and explained design plans. There were some options discussed of possibly having a curb and gutter on the other side. But to stay within budget, we have a thickened edge similar to our other arterials. The property owners had two concerns. One was the existing drainage which to out towards 12th through private property and the drainage that comes to 84th goes southerly back around Overlake Dr. The other concern was the feasibility and the cost of going to skid resistant type pavement coming down to 84th. Jauhola con- tinued by discussing problems with using pavement when the rest of the street is asphalt and the difficulty of stopping in time on slippery pavement. Dodge sug- gested the street could be barricaded during periods of snow for purposes of public safety. Jauhola displayed sketches illustrating where the grading will be done and where the catch basins will be located. He said we need to replace most of the storm drainage along loth. 84TH AVENUE N.E. - VALL-SPINOSA Vall-Spinosa reported that we are in agreement with Clyde Hill and in the same posi- tion with respect to financing such a project. They are equally concerned. The idea is to have a bike lane, 2 lanes for traffic, and a median strip in the middle. Bellevue has every intention of going right down 8th St. with a 4 lane road within the next 5 to 10 years. A discussion of real estate values along 84th, and the necessity for us to keep moving to keep a residential character followed. Anglin reported that the 4-way stop will be going in at 28th and 84th. He met with the Highway Dept. and they are going to donate double flashing heads for each lane; also, they are putting in the stop signs. The Highway Dept. will put in new poles for running the span of flashing lights and hooking in. Our only costs will be some manpower with Clyde Hill and Hunts Point doing their share. ORDINANCE NO. 429 - SIGN ORDINANCE Postponed to a later date. Dietrich commented that he would propose to shorten it substantially. FIRE PROTECTION & EMS - DIETRICH Dietrich reported that they have had 2 meetings. There is a meeting this Thursday. Another meeting is scheduled for May 22nd. Dwayne Richards is staying on as task leader. Our goal is to finish the negotiations by September so we don't have to pay the additional 12% next year. City Council Minutes, May 12, 1986 Page 4 1986 GOAL PLANNING (RETREAT) - DODGE City Manager Dodge said he thinks the Council needs to go through goal -setting session on issues or problems coming up. He noted the City has a lot of things going on now. Once we establish goals, it is important to discuss exactly how to get there. We need a major discussion on budgeting and financing. The City Council needs to use their political sense to determine what may be acceptable in the community. Having a 2 day retreat was discussed but the majority of the Council was in favor of an all -day session lasting into the evening. Saturday, June 28th seems to be the most acceptable date. CITY MANAGER'S REPORT Dodge said he will get the process started for the N.E. 7th rockery. He had a proposal for leasing instead of purchasing patrol cars from Chief Anglin. Police Chief Anglin described the proposal to lease two new patrol cars instead of purchasing a new car. (Report on file with City Clerk) A discussion followed. City Manager Dodge explained that, using Anglin's records, the cost is a wash and we get 2 cars instead of 1. POLICE CHIEF'S REPORT Chief Anglin reported an excellent month again. (Report on file with City Clerk) CITY TREASURER'S REPORT Accepted as presented. A Budget Report was also distributed. Messmer offered to work with Dodge in developing a new format. (on file with City Clerk) OTHER BUSINESS APPOINTMENTS TO BOARDS AND COMMISSIONS Mayor King stated he would like to make the following appointments to boards and commissions subject to Council confirmation: Design Board: Shirley Winton to 4/1/90 Terry Gerrard to 4/1/90 Planning Commission: Jackie Griffiths to 6/1/90 Mike Zubko to 6/1/90 Park Board: Barbara Quinn to 6/1/90 Board of Adjustment: Dick Marshall 60 7/l/89(unexpired term) Reagan moved to approve the appointments as recommended, Messmer seconded, motion carried. NEW BUSINESS Chief Anglin said his wife has had experience publishing magazines and has offered to review our newsletter. Mayor King said he understood that Reliance Richetts would like to get back to it in the Fall. Mayor King read a petition about problems at the Park & Ride. Council asked the Director of Public Safety for recommendations. CLAIMS WARRANTS Vall-Spinosa moved for approval of Claims Warrants #4002 through #4114, Dietrich seconded, motion carried. ADJOURNMENT Vall-Spinosa moved to adjourn at 11:00 p.m., Messmer seconded, motion carried. ATTEST: Arthur Dietrich, Mayor Pro Tem Della M. Wyatt, City Clerk