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HomeMy WebLinkAbout05-11-1992 - MinutesMEDINA !`.ITY COUNCIL REGULAR MEETING MINUTES May 11, 1992 Medina City Hall 7•00 PM 501 Evergreen Point Rd. CALL TO ORDER: The regular meeting of the Medina City Council was called to order at 7:00 PM by Mayor Cory. The meeting was tape recorded. ROLL CALL: Present: Mayor Cory, Mayor Pro Tem Hull Counci.lmembers Anderson, Guyton, Kelly, Scholl and Zubko City Staff Present: Deputy Clerk Batchelor, Interim City Manager Larse, Public Works Supt. Beauclair, City Engineer Hill, City Attorney Wines and Planning Consultant Largen MINUTES OF PREVIOUS MEETINGS: April 13, 1992 Null moved to approve the minutes of the April 13, 1992 meeting, seconded by Scholl, passed. April 21, 1992 Amendment to pg. 1, last paragraph, add the following: 1. Receipt of a variance to allow a portion of the roof to extend four feet above the allowed height to conceal required mechanical equipment. 2. The Country Club will prepare an agreement in a form acceptable to the City stating their membership will be kept to a maximum of 1,035. 3. The Country Club will prepare a statement in a form acceptable to the City that the club facilities are for the exclusive use of members, quests and their families and that at no time these facilities will be used as a commercial enterprise. 4. A storm drainage and runoff analysis and plan will be prepared based on a fifty year storm event and approved by the City Engineer, to be submitted with the building plans. 5. A construction activity mitigation plan will be prepared that will address temporary erosion control; maintenance and repair or replacement of affected streets; location of construction vehicle and worker parking and construction vehicle access; provision of fencing for security and safety; renovation of temporary worker parking off 24th to be completed within 30 days after completion of the Clubhouse; adequate buffering of ponds and wetlands; to be approved by the Building Official and City Engineer. Overlake must hire a construction mitigator to monitor the project. 6. Meet provisions of the Landscaping Requirements and Tree Preservation Ordinance related to landscaping on adjacent rights - of -way. Landscaping will be installed prior to issuance of any occupancy permit. Submit landscape play, for approval by the City Landscape Architect and City Planner with building plans. 7. Improvements to the golfcourse will include provisions of the City's Sensitive Areas Ordinance (under consideration) such as: delineation of wetlands and streams, 25 ft. buffers (proposed) from wetlands and streams, and a management program related to maintenance and fertilization that incorporates the best management practices available in the vicinity of identified sensitive areas. 8. There shall be notices sent by Overlake notifying neighbors in the event of any large gatherings being held at the Club. 9. Either increase available parking and/or develop a program to; 1) utilize off --street spaces for employees during peak events (e.g. schools or church) with shuttles, and/or employee car pool programs with carpools given preference for on -site parking, and/or Club subsidized transit pass programs; to be approved by the City Engineer and City Planner. First phase of construction must include the reconfiguration of the parking nearest the clubhouse to organize/maximize the parking spaces. City Council Minutes May 11, 1992 Page Two 10. 16th Ave. needs an evaluation by the City Engineer to make a determination of ways to slow the traffic. 11. In the event that Overlake makes a golfcourse redesign, they must add a second entrance. AUDIENCE PARTICIPATION Hearing none, the meeting continued. DISCUSSION Request by Overlake Golf & CclurltrY Club for Reconsideration the Council's Decision Mayor Cory excused himself from the hearing of the reconsideration due to a conflict of interest. Councilmember Scholl chaired this portion of the meeting. Hull wanted it noted for the record that, although he had not attended the City Council meeting on April 21, 1992 regarding hearing of the appeal of Overlake Golf & Country Club, he has subsequently reviewed all the written materials and tapes from that meeting and is prepared to hear the request for reconsideration. City Attorney Wines gave a -review of the background on Overlake Golf & Country Club's conditional use, appeal and request for reconsideration. Tayloe Washburn, attorney, Foster Pepper & Shefelman, was present to represent the Overlake Golf & Country Club in their request for reconsideration. He stated that the reconsideration should be based on the following considerations: 1) The limited impacts of the Overlake proposal do not merit the second entrance condition imposed by the Council. 2) The Council exceeded its authority by imposing a condition which is not reasonably capable of being performed. 3) Popular opposition to the proposal does not justify the Council's action. 4) The Council's consideration of the appeal was procedurally flawed. Linda Youngs, attorney, Hanson, Baker, Ludlow and Drumheller, was present on behalf of a group of adjacent property owners to Overlake Golf & Country Club that are in opposition of the reconsideration. Ms. Youngs stated that the Council must abide by Roberts Rules of Order in processing the request for -reconsideration of the decision. She stated that if a motion of reconsideration is granted, the Council must base its decision upon the evidence in the record. A reopening of the public hearing would require public notice, which she stated has not been given. City Attorney Wines noted that Roberts Rules of Order are not adapted to quasi-judicial proceedings. Discussion on the reconsideration and on whether Overlake Golf & Country Club had actually made a thorough enough effort in trying to find an alternative ingress/egress. He also discussed the safety of the proposed alternate routes. Planning Consultant La-rgen discussed the identified wetlands in Medina. He stated that although the ponds at the south end of the golfcourse were riot officially identified as wetlands, that they may impose some constraints in constructing an access in that area. Hull stated that he would like the City and the Overlake Golf & Country Club to work together to come up with a feasible alternate ingress/egress. Discussion followed. Guyton moved to deny the request for reconsideration, Belly seconded the motion. Discussion on the motion. City Council Minutes May 11, 1992 Page Three Mr. Washburn requested that if the reconsideration is not granted, that the Council indicate that this is not the final decision and that they are willing to work with the City to come up with a solution. Anderson moved to amend the motion to state that the motion for reconsideration be denied subject to the Council revisiting the reconsideration within 90 days from today's date (May 11, 1992). Hull seconded the motion. Zubko voted aye. Kelly and Guyton voted naye, Scholl abstained. The motion passed. The City Manager was requested to have the City Planner be available to respond to questions and technical issues that are brought to the City by Overlake Golf & Country Club. AuDointments to the Civil Service Commission d�JLU✓L= ( i. L..t . t .Z�Caz.: ! i7....-r -c .. ,. _q a.... i.__e c -;j- f Hull idoved to appoint Paul Demitriades and John Dern-Palmer to the Civil Service Commission, Scholl seconded the motion, passed. Library Board Cory gave the background on the function of the newly formed Library Board. He stated that the board would be Medina's voice to the King County Library Service. The following citizens were appointed to serve on the Library Board, effective immediately: Hull moved to appoint Yates Hickey and Sharon Reams to four year terms; and Dan Becker, Jill Quinn and Lynne Swoope to five year terms, as established by ordinance no. 557. Seconded by Zubko, passed. Award of Drainage Project Bid City Engineer Hill reported that a contract was awarded for the Overlake Drive Subsurface Drainage Project. The bid was awarded to James A. Guess Construction Inc., for the amount of $25,869. This project was budgeted last year for 1992 construction. The project is being completed under the C:ity's small works roster program. Four local contractors were invited to bid, three responded to the invitation. The bid was slightly less than the engineer's estimate. REPORTS AND DISCUSSIONS Financial Reports and Claims Zubko moved to accept as paid Claims Warrant No. 5327-5397 totalling $97,459.88 and Payroll Warrants No. 1225G--1231G totalling $51, 762. 33. Seconded by Scholl, passed. Public Works Don Beaulcair reported on the painting of Medina City Hall, the poor condition of some of the sidewalks in Medina that may be potential safety hazards, the repair of the bridge at Fairweather Park and the removal of some trees on Evergreen Point Road that may also be potential safety hazards. Scholl moved to approve the painting of Medina City Hall, the repair of the bridge but wait on the repair of the sidewalks until the City receives more bids, seconded by Hull, passed. Other Reports Intergovernmental Larry Larse stated that they are still working with the City of Bellevue on the Fire Contract and the Disaster Management Program. He stated that Medina and the five point communities are considering tieing in with the City of Bellevue's recycling program. He discussed the police interaction between Medina and Clyde Hill and stated that in the future there may be a possible consolidation of the police departments. Contractual Interim City Manager Larry Larse stated that effective May 12, 1992 the water restrictions will be imposed by the City of Bellevue. He stated that these restrictions included the prohibiting of any lawn watering. City Council Minutes May 11, 1992 Page Four Police Resort - Accepted as submitted. City Manager's Report - Larse discussed the landscaping requirements. He discussed allowing the issuance of the certificate of occupancy if the applicant submits a bond to the city which will be returned after the landscaping requirements are met. This procedure will. be in effect until the water restrictions are lifted by the City of Bellevue. Larse turned his keys over to the new city manager, Joyce Papke. He noted that he would be submitting a final report to the City Council in the coming weeks. ORDINANCESIRESOLUTIONS FINAL ACTION Ordinance 556- Employee Conflict of Interest Scholl moved to adopt Ord. No. 556 as amended, seconded by Hull, passed. Ord. No. 560 - Ident.ifies and Provides Regulations for Environmentally Sensitive Areas It was the consensus of City Council to hold a Public Hearing on this issue at the next City Council meeting. ORDINANCES/RESOLUTIONS - FIRST REVIEW Ord. No. 557 - Creating a Library Board Ord. No. 558 - Park Board Procedures The concensus of the Council was to send this issue back to the Park Board and they suggested making these proposed changes as part of their park board procedures. Ord. No. 559 - Personnel Ordinance OTHER BUSINESS New Business It was decided by the Council to hold an Open House for Medina's new city manager on June 1, 1992, from 4:00 PM to 8:00 PM. It was also decided that a special mailing would go out with an invitation to all Medina residents inviting them to the event. ADJOURNMENT The meeting was adjourned at 9:55 PM. Ray Cory Mayor De City Clerk, J. Lynn Batchelor