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Home My WebLink About04-13-1992 - MinutesMEDINA CITY COUNCIL Regular Meeting MINUTES April 13, 1992 Medina City Hall 7.00 PM 501 Evergreen Point Rd. CALL TO ORDER: The regular meeting of the Medina City Council was called to order at 7:00 PM by Mayor Cory. The meeting was tape -recorded. ROLL CALL: Present: Councilmembers Anderson, Guyton, Hull, Kelly, Scholl, Zubko and Mayor Cory City Staff Present: Interim City Manager Larse, City Clerk Davis and Public Works Supt. Don Beauclair, City Attorney Wines, City Engineer Hill and Planning Consultants Burke and Largen MINUTES OF PREVIOUS MEETINGS: March 1, 1992 Minutes Amendment to 1st page, "Cory present" should read "absent". Hull moved to approve the minutes of March 1, 1992 as amended, seconded by Guyton, passed. March 9, 1992 Hull moved to approve the minutes of March 9, 1992, seconded by Guyton, passed. PUBLIC HEARING REPORTS AND DISSCUSSION Request for Overlake Golf & Country Club Appeal on the Planning Commission's Decision Mayor Cory excused himself from this portion of the meeting because of a conflict of interest. Mayor Pro Tem Hull chaired. City Attorney Wines stated this item will not be heard at this time. It was noted on the agenda that a date will be set by the Council for a special meeting. The Interim City Manager explained the appeal process for the audience. Mayor Pro Tem Hull stated the preliminary date set for the meeting was April 21, 1992 at 7:00 PM to decide: 1) whether to uphold the Planning Commission's decision 2) decide what kind of process to use to review the decision, if the appeal is upheld. Discussion followed. Guyton moved to have a full rehearing of the Overlake Golf and Country Club Appeal on the 21st of April, seconded by Anderson, passed. Mayor Pro Tem Hull stated a complete set of information from past hearings will be provided to members of the council for review prior to the hearing. Mayor returned to the meeting. Cellular One Appeal on the Planning Commission's Decision Hull excused himself from this portion of the meeting for a possibility of a conflict of interest. Ross Baker, Land Use Manager, representing Cellular One, gave an overall review of his request for the site chosen to construct a cellular antenna facility, consisting of a SO -foot cellular telephone pole, four cellular antennas, and an associated equipment shelter at the former toll plaza site on Highway 520 next to Bellevue Christian School site. -1- Carol Rhode, site coordinator for Cellular One, referred to photos that were presented to show the visible impact as she further explained her proposal. Mr. Baker also stated that trees would be planted for minimal visual impact on the immediate neighbors. Discussion followed. Planning Consultant Burke reported on this proposal. He referred to his memo that was included in the Council's packet. (Attached) A number of residents were present and spoke in opposition to this appeal. A lengthy discussion followed. Zubko moved to uphold the decision of the Planning Commission, seconded by Kelly, passed. Recycling Coordinator Status Report Sarah Chandler, Recycling Coordinator, reported on the progress of recycling to date. She stated there is funding available for the education of Local Hazardous Waste Management Plan and Medina's allocation is $5,370. She would like to apply for the Grant if the Council agreed. Guyton moved that the recycling coordinator go ahead and apply for the Grant to promote better management of household waste and gardening hazards, seconded by Kelly, passed. Civil Service Appointments Appointments were tabled until the May meeting. Indian Trail Interim City Manager Larse reported on the project and recommended the Council direct the staff to move ahead based upon the alternative design that was submitted. Discussion followed. Anderson moved to accept the proposed plan as submitted, seconded by Zubko. Scholl moved to amend the motion that the City Manager proceed with the plan as developed for the southerly 240 feet of the Indian Trail from the Danz's driveway and providing for maximum safety. Under the current plan the basketball hoop will be removed along with trees to improve the sight lines for safety, those required to complete the Indian Trail. The City Manager will explore with the city's landscape architect the removal of the row of trees in the right of way north of the Danzes property. The Interim City Manager will put the Danzes and Milnes on notice that there will be no additional improvements except for those allowed or required under the terms of the existing licenses, that the existing improvements and that all required side agreements, hold harmless agreements and insurance policies be filed with the city at once. The Milnes must comply with and complete all of the terms of their license: ie, fees, costs, plans and applicable Medina codes (private lanes etc.) Guyton seconded the amendment. Discussion followed. Zubko proposed an amendment to the amendment to add the provision that the expense involved with the trees be borne by the City. More discussion. Mr. & Mrs. Danz and Mr. Milne were present and spoke on behalf of their licenses. They stated they would like to see this matter -resolved once and for all. The third amendment was passed with Guyton and Kelly voting naye. 2nd amendment was passed. The motion with the second and third amendment as part of that motion passed. -2- Bid Approval for 84th Ave. N. E. , N.E. 12th to N.E. 28th, Joint Project with the Town of Clyde Hill. The Interim City Manager stated this action was in conformance with the Interlocal Agreement between the Town of Clyde Hill and the City of Medina for joint bidding on overlay type projects. In addition to that agreement this project also includes the overlay of 79th N. E. , from N.E. 22nd to N.E. 24th and N.E. 22nd Place. The Interlocal Agreement with Clyde Hill provides for Clyde Hill to administer the contracts which require Medina City Council's approval of the bids. Interim City Manager also stated the City received very favorable bids for the asphalt overlay work. City of Medina's share of the project would be $55,000 and the amount of $1210 000 was budgeted. Striping of 84th was not included in that figure so $5,000 would be added to the total for striping. The Interim City Manager recommended the Council approve the bids and also to direct the staff to add other projects that are on the 6-year street program that were considered in 1992 but were dropped because of wanting to include 64th in conjunction with Clyde Hill. Zubko moved to add the four additional projects: N.E. 22nd St. from 78th to Evergreen Pt. Rd., 78th Ave. N.E. from N.E. 22nd to N.E. 24th, Upland Rd. from Ridge Rd. to Over -lake Dr. and Ridge Rd. from Upland Rd. to Overlake Dr. Seconded by Hull, passed. Discussion followed. Contract Award, 84th Ave. N.E., Midland Rd. to N.E. 12th The City Engineer recommended awarding the bid of all items on the contract to Virginia Seitz Construction Co. for the contract amount of $141,300. The City Engineer stated he also needs direction on the following items: 1. Awarding of the bid 2. Installation of crossings for the future of undergrounding utilities along the project site in anticipation of under - grounding the overhead power lines and, 3. Allow continuing work with residents along 84th Ave. on the assumption, that there will be an L.I.D. for that project. Zubko moved to award the contract to Virginia Seitz Constr. Co., seconded by Hull. passed. Zubko moved to proceed with the project for undergrounding bid items No. 4, 15, 16 and 17 (attached) that break out the costs for installing future crossings for the possible undergrounding of the overhead utility lines along the project. An estimated cost of $5, 894, seconded by Scholl, passed. Discussion followed. Financial Reports & Claims Zubko moved to accept as paid Claims #5219-5326 in the amount of $92,412.02 and Payroll Warrants # 12216-12255 in the amount of $47, 540. 25, seconded by Scholl, passed. Other Reports Personnel Hull gave an update report on the search for the city manager's position. Guyton gave an update report on the airplane traffic over Medina. Police Report Accepted as submitted. City Manager Report The Interim City Manager reported on the summer recreation program and Medina Days. He also recommended the Council consider having a second meeting a month, being a work session. -3- ORDINANCES - FINAL ACTION Odinance No. 552 - An Ordinance Establishing Procedures for the Disposal of Surplus Personal Property of the City of Medina Zubko moved to adopt Ord. No. 522, seconded by Scholl, passed. Ordinance No. 554 - An Ordinance Establishing an Advance Travel Expense Revolving Fund Guyton moved to adopt Ord. No. 554, seconded by Scholl, passed. ORDINANCE - FIRST REVIEW Ordinance No. 556 - An Ordinance Providing Guidance for Public Employees Concerning Potential Conflicts of Interest Executive Session The regular meeting adjourned to executive session at 10:45 P.M. The executive session returned to regular session at 11:05 P.M. Adjournment The meeting adjourned at 11:06 P.M. City Clerk, Margaret Davis - 4 - J r. Ray Cory, Mayor