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HomeMy WebLinkAbout03-09-1992 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES March 9, 1992 Medina City Hall PM 501 Evergreen Point Rd 7 March . CALL TO ORDER: The regular meeting of the Medina City Council was called to order at 7:00 PM by Mayor Pro Tem Tom Hull. ROLL CALL: Present: Mayor Pro Tem Hull Councilmembers Anderson, Guyton, Kelly, Scholl and Zubko Absent: Mayor Ray Cory City Staff Present: City Clerk Davis, Public Works Supt. Beauclair, City Attorney Wines, City Engineer Hill and Planning Consultant Burke. Interim City Manager Larse. MINUTES OF PREVIOUS MEETINGS: Anderson moved to approve the minutes of February 10, 1992, seconded by Kelly, passed. Confirmation of Interim City Manager Mayor Pro Tem Hull stated there is an Agreement in place with Larry Larse which requires approval by the Council. Zubko moved to accept the Agreement as written to instate Larry Larse as Interim City Manager, seconded by Scholl, passed. Mayor Pro Tem Hull introduced Larry Larse and reviewed his extensive background. He stated that he has many years of experience working in Municipal Government. AUDIENCE PARTICIPATION Thornton Thomas, 3335 Evergreen Point Road, spoke on the deterioration of the walking paths and sidewalks along 24th to 28th on Evergreen Point Road. REPORTS & DISCUSSIONS Cellular One Appeal on the Planning Commission's Decision Mayor Pro Tem Hull excused himself from this portion of the meeting because of a conflict of interest. Councilmember Anderson chaired. The City Attorney reviewed the background on the Cellular One Appeal. Discussion followed. City Council Minutes March 9, 1992 Page Two Planning Consultant Burke stated Cellular One submitted a conditional use permit in November, 1991, to allow installation of a 50 ft. antenna tower and equipment vault on D.O. T. Right of Way on SR 520 adjacent to Bellevue Christian School. He stated the Planning Commission denied the request based on their findings that the facility would adversely impact the surrounding neighborhood; and the facility expanded a visually undesirable area which essentially is the "entry" to the City. Discussion followed. Scholl moved to schedule a public hearing on the Cellular One Appeal onto the Planning Commission's decision to the next Council meeting on April 13, 1992, seconded by Kelly, passed with Guyton abstaining. Scholl recommended the City Manager and City Attorney look into developing some language that allows for procedure of public meeting notices on these items in the future. Medina 4th Grade Elementary Class Community Service Program Scholl stated he was approached by the Bellevue School District Community Resource Department on behalf of one of the 4th grade classes of Medina Elementary School. The 4th grade class would like to do some type of community service project in the city such as tree planting, trash pick-up, etc., and receive some recognition for it. Discussion followed. Interim City Manager Larse recommended getting a written proposal with which the City can work. Interlocal Agreement with Clyde Hill for the 1992 Street Overlay Program Mayor Pro Tem Hull stated this is an agreement between Medina and Clyde Hill which provides for joint engineering and bidding for the 1992 street overlay work to be done in both cities. Public Works Supt. Beauclair gave an overall review of the proposed work to be accomplished on the overlay program on 84th Ave. NE. City Engineer Hill stated that the joint Clyde Hill/City of Medina overlay project would be put out to bid this week and that bids would be submitted and a recommendation for a contractor would be submitted at the next meeting. City Engineer Hill stated that Clyde Hill is the lead agent in this project. He also noted that bids for the NE 12th to Midland Road reconstruction project will also be submitted. These projects were bid together to take advantage of potential cost savings from bidders. City Engineer Hill went into more detail pertaining to the project. He stated that a general informational meeting will be held at City Hall on March 23, 1992 at 7:00 P.M., for residents to learn more about the project and to discuss any questions they might have. He also stated that letters will be going out to the property owners adjacent to the project site to inform them of the meeting. The boundary of notification was reviewed and approved by the Council. City Council Minutes March 9, 1992 Page Three City Engineer Hill stated that after the March 23, 1992 meeting, a better feel of who is interested in this project and who is not could be determined. He stated that he would get more information on the overhead wiring in the City from Puget Power, and also research the cost of providing crossings along 84th Ave. N.E., in lieu of undergrounding the utilities. The consensus of the Council was to go ahead with the Public Information Meeting to be held by staff and the Public Works Committee. Zubko moved to adopt the Interlocal Agreement with Clyde Hill for the 1992 St. Overlay Program, seconded by Guyton, passed. Civil Service Commission Openings Mayor Pro Tem Hull recommended postponing any appointment to the Civil Service Commission until the April meeting. He encouraged any resident who is interested in serving, or knows of anyone who would be interested, to let City staff know and an application will be sent to them. Indian Trail Plan Mayor Pro Tem Hull gave some background on this project. Discussion followed. Council agreed to have City Staff review the current plan for landscaping and any additional draining activities to be conducted on the Indian Trail and insure that they are optimized to balance all the different requirements we have along the trail such as: 1) Public use & enjoyment of the trail 2) Adjoining residents need for access to their homes 3) The need to comply with fire department regulations 4) The need for rights of way that are used to gain access to the homes at the trail head. 5) The need to maintain adequate drainage in the area and the need to do all this in the manner that is consistent with the budget limitations. Discussion followed. The consensus of the Council was to go ahead with the project as discussed. Susie Marglin, 2617 Evergreen Point Road, was present to voice her concerns about the Indian Trail. She stated that she had addressed a letter to the Mayor and Council, concerning a property owner adjoining Indian Trail. She stated it was a personal letter sent to the Council and should have been treated as confidential, however, one of the Councilmembers had a copy sent to the resident in question. Mayor Pro Tem Hull stated that any documents received by the Council are public information and citizens have a right to review them. Susie Marglin voiced her continuing concerns about the Indian Trail drainage and the adjoining property owners, the Milnes and the Danzs' licenses to use the city right of way. Lengthy discussion followed. City Council Minutes March 9, 1992 Page Four The Interim City Manager stated that after the staff does its review of the overall project, the Council may want to have a special meeting for this subject kand bring up all the issues and concerns at that time. The consensus of the Council was to direct the staff to review the plan. Mr. & Mrs. Danz, 2420 77th N.E., gave some background on the right of way license they obtained back in 1976. The public meeting on the Indian Trail was set for March 30, 1992, at 7:00 p.m. This will be a working session, with a presentation by City Staff of information and findings from their review of the trail. Mayor Pro Tem Hull recommended if any resident has any further information or input they wish to provide to the city, that they submit it in writing to the Interim City Manager. Request to Amend Right of Way License at 1200 Evergreen Point Rd. Daly The City Attorney stated the license was granted in 1991 and the license specifically stated that the fence not exceed 6 ft. in height, measured from the original grade. As the fence was constructed, it was noted that the fence did exceed the maximum allowed 6 ft. in height. The fence contractor installed the fence and there are places where the fence exceeds more than 6 ft., from original grade. He stated that the staff requested he either bring the fence into compliance or remove it. He stated the applicant/ owner determined instead to come before the Council and ask that the license be amended to allow the fence to exist as is, in its present configuration. Mr. Dave Reub, part owner of this property, was present on behalf of his request. He reviewed the background on the construction of the fence. Lengthy discussion followed. Guyton moved to require compliance within 30 days with the conditions of the right of way license as written, and proceed with the landscaping plans, seconded by Zubko, passed with Anderson and Scholl voting naye. The consensus of the Council was that the landscaping be completed in four months. Discussion followed. Proposed Revision to Planning Permit Fees Planning Consultant Burke spoke on his recommendation for increases in permit fees for 1992. He stated the current permit fees do not cover the consultant's costs. The consensus of the Council was to direct the Interim City Manager to implement the changes in permit fees and recommended the City Manager review the fees on a yearly basis. City Council Minutes March 9, 1992 Page Five Financial Reports & Claims Scholl moved to accept as paid claims warrant # 5133-5218 and correction 99-5129,totalling $85,319.91. Payroll Warrants 12174- 12215, totalling $75,190.48, seconded by Zubko, passed. Public Works Report Public Works Superintendent reported on the bid requests received for motor vehicle fuel and maintenance. The consensus of the Council was to allow City Staff to use Medina BP whenever possible and to allow the use of Exxon if necessary. Other Reports Intergovernmental Interim City Manager gave a brief report on the library system as discussed at the Mayor's meeting. Mayor Pro Tem Hull touched briefly on the following subjects: Library Systems, Fire Contract, Chemicals/Milfoil and Recycling Programs. Police Report Accepted as submitted City Manager's Report Interim City Manager stated Sgt. Elliott was injured in a car accident and will be off duty until released by her doctor. At the Sergeant's suggestion, he implemented a sharing arrangement with Clyde Hill, in that Lt. Archer and Chief Wehmeyer will be assisting Medina Police in police activities during her absence. Interim City Manager Larse stated there were thirty-nine applications to date for the City Manager position, with the closing date being March 16th. The Personnel Committee will be getting the first batch of applications to review by the end of the week, another batch early next week. He also stated that U.S. West made a request to locate an antenna in Medina Park, at Five Corners and he recommended coming to the Council with their request before filing any permit. Discussion followed. The consensus of the Council was not locating the antenna in the park at this time. ORDINANCES & RESOLUTIONS - FINAL ACTION Ord. No. 555 - An Ordinance adopting a revised Official Land Use and Circulation Map. Scholl moved to adopt Ordinance 555, seconded by Kelly, passed. City Council Minutes March 9, 1992 Page Six ORDINANCES & RESOLUTIONS - FIRST REVIEW Ord. No. 552 - An Ordinance establishing procedures for the disposal of surplus personal property of the City of Medina. Discussion Followed. Ord No. 554 - An Ordinance establishing an Advance Travel Expense Revolving Fund. Discussion Followed OTHER BUSINESS New Business City Attorney Wines recommended the Council not discuss the Cellular One application outside of this meeting, because of appearance of fairness concerns. Executive Session - Personnel The regular meeting adjourned to Executive Session at 11:05 PM. The Executive Session returned to regular meeting at 11:31 PM. ADJOURNMENT The meeting was adjourned at 11:32 PM. Tom Hull, Mayor Pro Tem rga t Davis, City Clerk