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HomeMy WebLinkAbout10-10-2024 - Agenda Packeti-N Ar MEDINA, WASHINGTON CIVIL SERVICE COMMISSION Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Thursday, October 10, 2024 — 10:00 AM AGENDA COMMISSION CHAIR I Lou Hillenbrand COMMISSION VICE -CHAIR I Steven Wells COMMISSIONER I Allison Frey CIVIL SERVICE SECRETARY I Dawn Nations Hybrid/Virtual Meeting Participation The Medina Civil Service Commission has moved to hybrid meetings, offering both in -person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals wishing to speak live during the Virtual Civil Service Commission meeting will need to register their request with the Civil Service Secretary at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 8AM on the day of the October 10, 2024 Civil Service meeting. Please reference Public Comments for October 10, 2024 Civil Service Meeting on your correspondence. The Civil Service Secretary will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting https://medina-wa.zoom.us/j/82881022489?pwd=i2lr6WhdkFOJf7RSHI4eRZQcpbCOws.l Meeting ID: 828 8102 2489 Passcode: 334139 Dial by your location • +1 253 215 8782 US (Tacoma) 1. CALL TO ORDER / ROLL CALL 2. ANNOUNCEMENTS 3. PUBLIC COMMENT Due to remote conferencing there will be no contemporaneous public comments at the Civil Service Commission meeting. If residents or the public have questions, concerns or comments of Civil Service Commission business or issues, or the following Civil Service Commission agenda, kindly a submit comments via email to dnations(a�medina-wa.gov by 8:00 AM on October 10, 2024 to be read aloud by the Civil Service Secretary and included in the record. 4. NEW BUSINESS Approval of Civil Service Commission Annual Report for 2023 Recommendation: Approve. Staff Contact: Dawn Nations, Civil Service Secretary Civil Service Meeting Minutes of December 6, 2023 Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Civil Service Secretary Approval of Police Officer Eligibility Register Recommendation: Approve Eligibility Register. Staff Contact: Dawn Nations, Civil Service Secretary 5. ADJOURNMENT AGENDA ITEM 4.1 CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov Date: October 10, 2024 To: Medina City Council From: Civil Service Commission (CSC) RE: Civil Service Commission Annual Report 2023 In 2023 the Civil Service Commission met three times on March 30, July 20, and December 6, 2023. The Commission approved the Lateral Police Eligibility register on March 30, 2023, held board elections, approved the annual report for 2022, approved the 1-year extension of the Police Sergeant Eligibility register on July 20, 2023, and certified the Entry Level Police Officer register on December 6, 2023. Lou Hillenbrand, Commission Chair Dawn Nations, Civil Service Secretary 1 AGENDA ITEM 4.2 MEDINA, WASHINGTON CIVIL SERVICE COMMISSION (M Hybrid- In-Person/Online 501 Evergreen Point Road, Medina, WA Wednesday, December 06, 2023 —10:00 AM MINUTES CALL TO ORDER / ROLL CALL Commission Chair Lou Hillenbrand called the Medina Civil Service meeting to order at 10:00 AM. Present COMMISSION CHAIR Lou Hillenbrand COMMISSION VICE -CHAIR Steven Wells (on-line) COMMISSIONER Allison Frey Staff Sass, Nations 2. ANNOUNCEMENTS None. 3. PUBLIC COMMENT None. 4. NEW BUSINESS 4.1 Civil Service Meeting Minutes of July 20, 2023 Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Civil Service Secretary ACTION: Motion to adopt the minutes by Hillenbrand, Second Fray. Minutes carried by 3-0 vote. 4.2 Approval of Entry Level Police Officer Eligibility Register Recommendation: Approve Eligibility Register. Staff Contact: Dawn Nations, Civil Service Secretary Civil Service Secretary Dawn Nations gave a brief overview of the recruitment process and timeline. Chief Sass gave a brief overview of how the applicants are recruited and how the department is going to expand the recruitment tools. Nations explained the F 4 AGENDA ITEM 4.2 process of how applicants can apply for a position. She explained how the applications are reviewed and scored to move onto the Oral Boards. Chief Sass updated the Commissioners on why we have an open position in the department. The Commissioners asked questions and staff responded. The Commissioners reviewed the Eligibility Register and approved the register for the applicants to move onto the Chief's interviews. ACTION: Motion to approve Hillenbrand Second Wells. By consensus, the eligibility register was certified. 5. ADJOURNMENT Meeting Adjourned at 10:24 AM. Meeting Minutes taken by Dawn Nations, Civil Service Secretary F AGENDA ITEM 4.3 CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov Date: October 10, 2024 To: Civil Service Commissioners From: Dawn Nations, Civil Service Secretary cc: Chief Sass, Captain Gidlof RE: Recruitment process for Police Officer Vacancy Dear Commissioners, This memo sets before the Commission for approval, the proposed recruitment process for the Police Officer vacancy. The vacancy was posted in accordance with the Civil Service rules (page 22). The Notice of the vacancy was published in the City's official newspaper, the Seattle Times. The next steps are listed below: • Notice of vacancy in the City's Official Newspaper (Seattle Times) — July 30, 2024 • Job announced both internally and externally via the City's Official Bulletin, websites & notice boards — August 2, 2024 • Posting on indeed (Chief Sass posted) July 2024 • Closing date (30 days required by Civil Service Rules) — August 28, 2024 • Oral Boards with eligible candidates — October 9, 2024 • Formulate Eligibility Register — October 9, 2024 • Civil Service Meeting to Approve Eligibility Register — October 10, 2024 • Candidate Interview(s) with Police Chief — Anticipated October 2024 Attachments • Job Announcement • Job Description 1 AGENDA ITEM 4.3 MEDINA POLICE DEPARTMENT LATERAL POLICE OFFICER OPENING The City of Medina Police Department is establishing an eligibility list for a Lateral Police Officer. Salary: AA degree or 90 college credits- range $7,695 - $9,006 per month, BA, or BS degree - range $7,869 - $9,182 per month. Uniforms, boots, firearms, and duty gear provided. Dry cleaning. medical, dental, vision and life insurance. Optional long-term disability and/or EAP coverages. City match on deferred compensation, LEOFF 2 pension plan. Applicants with at least three (3) years of prior fully commissioned experience are eligible for an additional 10% exemplary pay after successful completion of the twelve (12) month probationary period. Lateral applicants must have a current Washington State Peace Officer Certification or meet the requirements for Peace Officer Certification. A minimum of twenty-four (24) months of the last thirty-six (36) months of full-time paid service as a sworn police officer in a civilian governmental jurisdiction. Qualified applicants must submit a City of Medina Lateral Police Officer Application, cover letter and resume. Applications will be reviewed upon receipt, so candidates are encouraged to apply immediately. Open until filled. App/detailed description at www.medina-wa.gov, or email dnations(a-_)medina-wa.gov. AGENDA ITEM 4.3 MEDINA POLICE DEPARTMENT POLICE OFFICER OPENING The City of Medina Police Department is establishing an eligibility list for a Police Officer. Salary: $7,432 - $7,869 per month, depending on education. Uniforms, boots, firearms, and duty gear provided. Dry cleaning. medical, dental, vision and life insurance. Optional long-term disability and/or EAP coverages. City match on deferred compensation, LEOFF 2 pension plan. Entry -Level Police Officer applicants must test with Public Safety Testing, they will conduct the written and physical tests and then send passing scores to the Medina Civil Service Secretary. Qualified applicants must submit a City of Medina Lateral/Entry Level Police Officer Application, cover letter and resume. Applications will be reviewed upon receipt, so candidates are encouraged to apply immediately. Open until filled. App/detailed description at www.medina-wa.gov, or email dnations(@rnedina-wa.gov. F AGENDA ITEM 4.3 V0f MEDINA -� WAS HINGTON JOB ANNOUNCEMENT CITY OF MEDINA 501 Evergreen Point Road I Medina, VViA 98039 phone: 425-233-6400 I www. m e d i n a -wa. g ov MEDINA POLICE DEPARTMENT LATERAL POLICE OFFICER OPENING POSITION: Lateral Police Officer CLOSES: Applications will be reviewed upon receipt, so candidates are encouraged to apply immediately. Open until filled. SALARY: AA degree or 90 college credits- range $7,695 - $9,006 per month, BA, or BS degree — range $7,869 - $9,182 per month. Applicants with at least three (3) years of prior fully commissioned experience are eligible for an additional 10% exemplary pay after successful completion of the twelve (12) month probationary period. Holiday pay for 12 designated holidays, 4%-night shift differential, 2% longevity pay for every 4 years service (at Medina), up to 8%. JOB DESCRIPTION: Be a part of our team! We are actively recruiting for an experienced police officer. Our staff proudly serve the communities of Medina and Hunts Point with the highest integrity and professionalism. The positive relationship between the officers and the community provides for a unique opportunity to make our neighborhoods safer. Our officers proactively patrol neighborhoods, visit schools and businesses, participate in community, school, and emergency preparedness functions. We work proactively and collaboratively with citizens and other staff to meet the needs of the community. Please see Job Description for more details. BENEFITS: Uniforms, boots, firearms, and duty gear provided. Dry cleaning. medical, dental, vision and life insurance. Optional long-term disability and/or EAP coverages. City match on deferred compensation, LEOFF 2 pension plan. IN AGENDA ITEM 4.3 MINIMUM QUALIFICATIONS: Lateral applicants must have a current Washington State Peace Officer Certification or meet the requirements for Peace Officer Certification. A minimum of twenty-four (24) months of the last thirty-six (36) months of full-time paid service as a sworn police officer in a civilian governmental jurisdiction. See job description for more details. APPLICATION PROCESS: Qualified applicants must submit a City of Medina Lateral/Entry Level Police Officer Application, cover letter and a resume. THE FORMAT USED TO ESTABLISH A CIVIL SERVICE ELIGIBILITY LIST FOR THE LATERAL POLICE OFFICER POSITION WILL BE THROUGH ADMINISTRATION OF THE BELOW LISTED WRITTEN EXAM AND THE ORAL BOARD EXAM. WRITTEN EXAM: Minimum passing score on the written exam is 75% and is subject to certification by the Medina Civil Service Commission. The written test will consist of a completed City of Medina Lateral/Entry Police Officer Application, resume and cover letter and based on the following criteria: • Commissioned Experience • Diversified Experience • Advance Training • Writing Ability • Education • Disciplinary History • Accomplishments • Awards ORAL BOARD EXAM: Those candidates who pass the written exam will proceed to the Oral Board. The Oral Board will be comprised of Medina Police Department personnel. ELIGIBILITY LIST: The Department anticipates certification of a Lateral Police Officer Eligibility list shortly after the completion of the Oral Board Exams. TO APPLY: Please submit your completed Police Officer application along with your cover letter and resume via email to: dnations(ab_medina-wa.gov or mail to: City of Medina Attn: Dawn Nations — Civil Service Secretary 1501 Evergreen Point Road IMedina, WA 98039. Please direct all questions to Dawn Nations email. a - AGENDA ITEM 4.3 4EDINA -� WASHINGTON JOB ANNOUNCEMENT CITY OF MEDINA 501 Evergreen Point Road I Medina, WA 98039 phone: 425-233-6400 Iwww. medi na-wa.gov MEDINA POLICE DEPARTMENT ENTRY LEVEL POLICE OFFICER OPENING POSITION: Police Officer CLOSES: Applications will be reviewed upon receipt, so candidates are encouraged to apply immediately. Open until filled. SALARY: $7,432 - $7,869 per month, depending on education. Up to an additional 5% after twenty-four (24) months of satisfactory service and up to an additional 10% after thirty-six (36) months in Exemplary Service Pay. Holiday pay for 12 designated holidays. 4%-night shift differential and 2% longevity pay for every four years of service up to 6%. JOB DESCRIPTION: Be a part of our team! We are actively recruiting for a police officer. Our staff proudly serve the communities of Medina and Hunts Point with the highest integrity and professionalism. The positive relationship between the officers and the community provides a unique opportunity to make our neighborhoods safer. Our officers proactively patrol neighborhoods, visit schools and businesses, participate in community, school, and emergency preparedness functions. We work proactively and collaboratively with citizens and other staff to meet the needs of the community. Please see Job Description for more details. BENEFITS: Uniforms, boots, firearms, and duty gear provided. Dry cleaning. Medical, dental, vision and life insurance. Optional long-term disability and/or EAP coverages. City match on deferred compensation, LEOFF 2 pension plan. MINIMUM QUALIFICATIONS: Entry -Level Police Officer applicants must test with Public Safety Testing, they will conduct the written and physical tests and then send passing scores to the Medina Civil Service Secretary. APPLICATION PROCESS: Qualified applicants must submit a City of Medina Lateral/Entry Level Police Officer Application, cover letter and a resume. ORAL BOARD EXAM: Those candidates who pass the written exam will proceed to the Oral Board. The Oral Board will be comprised of Medina Police Department personnel. ELIGIBILITY LIST: The Department anticipates certification of a Police Officer Eligibility list shortly after the completion of the Oral Board Exams. TO APPLY: Please submit your completed Police Officer application along with your cover letter and resume via email to: dnations(a-)medina-wa.gov or mail to: City of Medina Attn: Dawn Nations, Civil Service Secretary 501 Evergreen Point Road Medina, WA 98039. Please direct all questions to Dawn Nations.