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HomeMy WebLinkAbout09-16-2024 - Agenda PacketMEDINA, WASHINGTON PARK BOARD MEETING Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Monday, September 16, 2024 — 5:00 PM AGENDA BOARD CHAIR I Barbara Moe BOARD VICE -CHAIR I Katie Surbeck BOARD MEMBERS I Dana Brekke, India Fitting -Koh, Michelle Lei, Collette McMullen, Mary Nelson, Gretchen Stengel EMERITUS MEMBER I Penny Martin STAFF LIAISON I Ryan Osada, Public Works Director Virtual Meeting Participation The Medina Park Board has moved to hybrid meetings, offering both in -person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the Park Board meeting. Please reference Public Comments for Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting https://medina-wa.zoom.us/j/85629535619?pwd=el IfygDfzALKkyiaB5gV4acX7pZ Meeting ID: 856 2953 5619 Passcode: 616790 Dial by your location +1 253 215 8782 US (Tacoma) 1. CALL TO ORDER / ROLL CALL 2. ANNOUNCEMENTS 2.1 Introduce New Park Board Member - Dana Brekke 3. APPROVAL OF PARK BOARD MINUTES IN Adopt Meeting Minutes of July 15, 2024 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk 4. PUBLIC COMMENT Individuals wishing to speak live during the Virtual Park Board meeting will need to register their request with the Deputy City Clerk at 425.233.6410 or email dnations(cr�medina- wa.gov and leave a message before 2PM on the day of the Park Board meeting. Please reference Public Comments for Park Board Meeting on your correspondence. The Deputy City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 5. PARK BOARD BUSINESS Park Board Work Plan Recommendation: Discussion and adopt work plan. Staff Contact: Stephen R. Burns, City Manager 5.2 Medina Days Pet Parade Recap 5.3 Fairweather Park - Goat Update Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director 5.4 Fall Clean-up and/or Bulb Planting Event - Date TBD 5.5 Christmas Ships Event Planning - Saturday, December 14, 2024 6. OTHER BUSINESS 7. PARK REPORTS Fairweather & Lid Points Loop Trail Lake Lane Medina Beach Park Medina Park Viewpoint Park 8. ADJOURNMENT Next Park Board Meeting: November 18, 2024 at 5:00 PM. ADDITIONAL INFORMATION Parks and Recreation Board meetings are held on the 3rd Monday of the following months (January , March, May, July, September, November) at 5 PM, unless otherwise specified. The agenda items are accessible on the City's website at www.medina-wa.gov on Fridays prior to the Regular Parks and Recreation Board Meeting. In compliance with the Americans with Disabilities Act, if you need a disability -related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk's Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS October 2024 - No Regular Meeting Fall Clean-up or Bulb Planting Event Date TBD Monday, November 18, 2024 - Regular Meeting (5:00 PM) Saturday, December 14, 2024 - Christmas Ships Event (Time TBD) December, 2024 - No Regular Meeting AGENDA ITEM 3.1 MEDINA, WASHINGTON PARK BOARD MEETING (M Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Monday, July 15, 2024 — 5:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL Chair Barbara Moe called the Park Board meeting to order at 5:00 PM. PRESENT Board Chair Barbara Moe Board Vice Chair Katie Surbeck Board Member Collette McMullen Board Member Gretchen Stengel Board Member India Fitting -Koh Board Member Michelle Lei Board Member Mary Nelson Emeritus Member Penny Martin ABSENT Board Member Dana Brekke STAFF Osada, Crickmore, Nations, Burns, Sass 2. ANNOUNCEMENTS 2.1 Introduce New Park Board Members Board Chair Barbara Moe welcomed the new board members Dana Brekke Position No. 2, Michelle Lei Position No. 6 and Mary Nelson Alternate No. 1. Chair Moe gave an overview of how this new position was created. The Personnel Committee along with Park Board Leadership presented an amendment to the Medina Municipal Code Section 2.24.020 related to the Parks and Recreation Board Membership, adding two alternate membership positions. Ordinance No. 1029 was adopted on July 8th. The additional alternate position will add to discussions and will become a voting member in the absence of a voting board member. We are excited to welcome our newest members. Unfortunately, Dana is out of the country and unable to attend tonight. Mary Nelson and Michelle Lei addressed the board about themselves and stated they are very excited to be part of the Park Board. AGENDA ITEM 3.1 3. APPROVAL OF PARK BOARD MINUTES 3.1 Adopt Meeting Minutes of May 20, 2024 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion Surbeck Second Stegal Vote carried 6-0. 4. PUBLIC COMMENT Chair Barbara Moe opened the public comment period. There were no speakers. Subsequently, the public comments was closed. 5. PARK BOARD BUSINESS 5.1 Christmas Ships- Contact Argosy Cruises for Date Chair Moe announced she spoke with Argosy Cruises and the Christmas Ships arrival date will be Saturday, December 14, 2024. Ships will be arriving at 5:35 PM. The board discussed inviting the St. Thomas Choir back to sing. Chair Moe will reach out to them and report back in September. The board discussed asking Kitchen and Market to participant again. Further planning will take place at the September meeting. 5.2 Medina Day Pet Parade Event Update Chair Moe discussed the Medina Days event that the board members chose; the Park Board community members will be hosting a Pet Parade after the main Medina Days parade and carnival on Saturday, August 10, 2024at Medina Park. Board members that can participant were asked to arrive at 9am to help with set-up. The theme is Pet Olympics and there will be an agility course set up. The Medina Police officers were asked to be judges for the event for community outreach. Chair Moe created a flyer for distribution and will work with public works to get sign boards distributed. 5.3 Park Project Updates by Ryan Osada, Public Works Director Public Works Direction Ryan Osada gave a brief update on Fairweather Nature Preserve. The city has hired a company that provides goats that will eat/remove invasive species (ivy, blackberries). This will be an ongoing maintenance project over 4 years. The goats will arrive on August 27th for 16 days. The goats will be in a controlled fenced area with a herder on -site. Board members asked questions and staff responded. Signage will go up regarding the details of this project. The Medina Pond restoration project is in the process of getting the permits from Department of Fish and Wildlife and then it will bid. PW is hoping this can be done this winter. 5.4 Park Board Work Plan Discussion Recommendation: Discussion and direction. Staff Contact: Stephen R. Burns, City Manager Board Chair Barbara Moe welcomed Mayor Jessica Rossman and Deputy Mayor Randy Reeves. Mayor Rosman addressed the Park Board members and thanked the board for their past contributions. She discussed the importance of the Park Board members and Parks in F AGENDA ITEM 3.1 Medina. A Park Board Work plan has been drafted to aide in this working relationship with staff, Park Board and City Council. This plan will allow the Park Board members to give their input on what projects and topics they would like to see addressed and for council to share their vision as well. Deputy Mayor Reeves addressed the board members regarding how the workplan can be an important tool and how the boards input is important part. As a medina resident Mr. Reeves spoke regarding the importance of being purposeful with addressing the invasive plants in Fairweather Nature Preserve to preserve the native species with the goat project. City Manager Steve Burns presented the draft Park Board work plan to the board members. He gave a brief overview of how the plan was drafted by city staff, council and Park Board leadership. Each of the 9 items on the work plan were discussed. Board Members asked questions/gave input and staff responded. It was discussed to make subcommittees for some of the work plan items to address concerns regarding certain topics. City Manager Burns discussed with the Board how they are an advisory board to the council and the board members input is greatly appreciated. The revised draft work plan will be brought back to the Park Board at the September 16, 2024, Park Board meeting for further discussion and/or adoption. 6. OTHER BUSINESS None. 7. PARK REPORTS Fairweather & Lid - Board member Stengel reported she has done weeding. Board member Martin reported more work needs to be done. Points Loop Trail Chair Moe reported there is a branch down. Board member Surbeck asked about the burn marks on the dock. Public Works Supervisor Pat Crickmore reported this has been repaired. Lake Lane — Board member McMullen reported abandoned bike that was removed from the lake. Medina Beach Park - Board member Martin reported looks great. Board Member Stengel reported the gardens look great. Medina Park - Board member Martin asked about the lily pads. Public Works Director Osada reported this will be addressed during the pond improvement project. Paths looks great. Board member Stengel reported there is graffiti in the west bathroom. Board member Moe asked about the tennis courts resurfacing. Public Works Director Osada reported this a capital improvement with park funds. This will be completed once it goes out for bid this year. Board member Stengel asked about bocce ball court. PW reported a resident donated funds to re -do the bocce ball court. PW staff has completed the improvements. Viewpoint Park — Board member Martin reported park looks great. 8. ADJOURNMENT The meeting was adjourned at 6:05 PM. F Draft Park Board Work Plan - Medina I AGENDA ITEM5.1 in Medina Park — • Dog owners not controlling dogs, breaking rules, causing damage. • Action — Park Board to work with City Staff to review and develop a policy for off -leash and on -leash areas. • Action - Have public works work with the police department on identifying high violation times for enforcement activity. • Periodically post an educational sandwich board sign to call 911 to report dangerous or irresponsible dog owners so the police can respond. • Action — Have the PD send out notice to residents to call 911 when they see violations for police to respond. Notices sent in April and October. • Action — Have City to send out reminders about dog responsibilities twice a year in January and July. 2. Trash in Medina Park • Weekend parties — can identify issues because of types of trash left behind. • Public Works crew comes in especially over summer weekends to remove trash. • Action - Work with public works to prepare a plan to identify high violation times. • Action — add additional trash cans during high -use seasons. 3. Medina Park 12t" Street parking lot used as a turn -around and overflow parking. • More of a problem during seasons when the park is heavily used. • That parking lot is used by small children for accessing the playground and is near the playground. • Limits comings & goings of park users • Action — Request Council to have staff investigate adding signs adding "NO EVENT/SCHOOL PARKING OR SCHOOL TURN AROUND" signs at entrance to parking lot. • Action — create a stakeholder group to address this issue. Include discussing the above "NO EVENT/SCHOOL PARKING OR SCHOOL TURN AROUND" option. 4. E-bikes are continuing to be used in Medina Park. • Action — have Public Works work with the Police Department on identifying high violation times for enforcement activity. • Action — Encourage residents to call 911 when they see violations for police to respond. • Periodically post an educational sandwich board sign to call 911 to report E-bike violators so the police can respond. • Action — have the City send out reminders about E-bike restrictions in parks in March and June. Draft Park Board Work Plan - Medina I AGENDA ITEM5.1 ,iesses and organizations using parks — General frequency is an issue but especially events like walk-a-thons, day camps use during the summer. • Group makes it hard for individual or small group visitors to enjoy park at same time (esp. in playground area & tennis courts) • Use of tennis courts for purposes other than tennis (not allowed by park rules) • People park on (or drive on) grass and cause ruts, even when there is open parking available farther up 12tn. • Action — request opinion from city attorney about public park use and restrictions. • Action - request Council to add to Council Workplan to update the Special Use Permit process to remove exemptions for fees on nonprofit organizations. MMC 9.40.050 — "All applications shall be accompanied by a nonrefundable application fee as set forth in the city fee schedule. Special event permit fees shall not be imposed when all of the following conditions are met: A. The activities are conducted by a nonprofit organization. " 6. Add FAQ or park rules that pertain to all parks to the City website. • Action - work with City staff to create FAQ for website. 7. Park Memorials Policy • Action - Work with city staff to prepare a policy to govern memorials in Medina Park (who can request, is there a limit on how many we want in park, how long staff will be expected to maintain plaques, etc.). 8. Post Office Pocket Park Action - Have staff prepare options for a "pocket park" on land used by United States Post Office. Action — have Council approve staff to investigate the following issues before bringing back to the Park Board. i. Issues to review: 1. Lease agreement for land 2. Zoning change 3. Post Office parking for park 4. Market analysis for changing land 5. Restrictions in selling property in changing property zoning 9. Park Ambassador — • Action — have staff research option for park ambassador program. i. Paid — public works seasonal help ii. Volunteers iii. Collective Bargaining Agreement concerns iv. Updated job description F Draft Park Board Work Plan - Medina I AGENDA ITEM5.1 v. Work with insurance carrier to ensure all liability issues are handled.