HomeMy WebLinkAbout06-14-2021 Regular Meeting
MEDINA CITY COUNCIL
Monday, June 14, 2021
4:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Virtual/Online
Monday, June 14, 2021 – 4:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Cythnia F. Adkins
COUNCIL MEMBERS | Roger Frey, Jennifer Garone, Harini Gokul, Alex Morcos, Bob Zook
CITY MANAGER | Michael Sauerwein
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman
Join Microsoft Teams Meeting
+1 360-302-2562 United States, Seattle (Toll)
Conference ID: 647 612 757#
Virtual Meeting Participation
With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public.
Council participation in this meeting will be by teleconference/online only. Members of the public
may also participate by phone/online. Individuals wishing to speak live during the Virtual City
Council meeting will need to register their request with the City Clerk at 425.233.6411 or email
akellerman@medina-wa.gov and leave a message before 2PM on the day of the June 14 Council
meeting. Please reference Public Comments for June 14 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is your turn
to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you
reach the 3 minute limit.
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook
2. EXECUTIVE SESSION
Time Estimate: 30 minutes
RCW 42.30.11.(1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
3. APPROVAL OF MEETING AGENDA
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4. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting will need to
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
wa.gov and leave a message before 2PM on the day of the June 14 Council meeting.
Please reference Public Comments for June 14 Council Meeting on your correspondence.
The City Clerk will call on you by name or telephone number when it is your turn to speak.
You will be allotted 3 minutes for your comment and will be asked to stop when you reach
the 3 minute limit.
5. PRESENTATIONS
5.1 Time Estimate: 30 minutes
Medina Traffic Calming Presentation by Chief of Police, Steve Burns
5.2 Time Estimate: 20 minutes
Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
6. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
6.1 Check Register, May 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Director of Finance and HR
6.2 Approved April 19, 2021 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
6.3 Approved April 27, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, Planning Manager
6.4 Draft May 10, 2021 City Council Regular Meeting Minutes
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
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8.1 Ordinance Adopting Minor Code Amendments
Recommendation: Adopt Ordinance No. 1001.
Staff Contact: Stephanie Keyser, Planning Manager
Time Estimate: 15 minutes
8.2 Ordinance Adopting Bulk Regulations
Recommendation: Adopt Ordinance No. 1002.
Staff Contact: Stephanie Keyser, Planning Manager
Time Estimate: 15 minutes
8.3 2022 - 2027 Six-Year CIP/TIP and Non-TIP
Recommendation: Approve.
Staff Contact: Ryan Osada, Director of Public Works
Time Estimate: 15 minutes
9. CITY BUSINESS
9.1 Medina Park Playground Replacement Project Update
Recommendation: Approve.
Staff Contacts: Ryan Osada, Director of Public Works and Michael Sauerwein, City
Manager
Time Estimate: 30 minutes
9.2 Street Vacation Regulations
Recommendation: Staff recommends Council set and conduct a legislative hearing on
the Attachment at the Council’s first meeting in July, followed by action thereon.
Staff Contacts: Michael Sauerwein, City Manager, Steve Wilcox, Director of
Development Services, Ryan Osada, Director of Public Works, Scott Missall, City
Attorney
Time Estimate: 30 minutes
9.3 Medina Personnel Policy Updates, Financial Policy Update, and Public Works
Purchasing Code Amendment
a) Resolution No. 418 Amending Financial Policies, adding EFT (Electronic Fund
Transfer) Control Procedures
b) Ordinance No. 999 Amending MMC Chapter 2.64 Public Works Purchasing Policies
c) Approval of Medina Personnel Policies update, Section 7.02 Vacation Accruals
Recommendation: Adopt Resolution No. 418, Adopt Ordinance No. 999 and Approve
Medina Personnel Policies update, Section 7.02 Vacation Accruals.
Staff Contact: Julie Ketter, Director of Finance and HR
Time Estimate: 10 minutes
10. CITY MANAGER'S REPORT
Time Estimate: 15 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
10.1a CM Monthly Report
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10.1b Police Monthly Report
10.1c DS Monthly Report
10.1d Finance Monthly Report
10.1e CS Monthly Report
10.1f PW Monthly Report
11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
12. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
13. ADJOURNMENT
Next regular City Council Meeting: Monday, July 12, 2021 at 4 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS
Monday, June 28, 2021 - City Council Meeting - Cancelled
Monday, July 5, 2021 - Independence Day - City Hall Closed
Monday, July 12, 2021 - City Council Meeting (4:00 PM)
Monday, July 26, 2021 - City Council Meeting – Cancelled
Monday, August 9, 2021 - City Council Meeting - Dark No Meeting
Monday, August 23, 2021 - City Council Meeting - Dark No Meeting
Monday, September 6, 2021 - Labor Day - City Hall Closed
Monday, September 13, 2021 - City Council Meeting (4:00 PM)
Monday, September 27, 2021 - City Council Meeting (4:00 PM)
Monday, October 11, 2021 - City Council Meeting (4:00 PM)
Monday, October 25, 2021 - City Council Meeting (4:00 PM)
Monday, November 8, 2021 - City Council Meeting (4:00 PM)
Monday, November 22, 2021 - City Council Meeting (4:00 PM)
Thursday, November 25, 2021 - Thanksgiving Holiday - City Hall Closed
Friday, November 26, 2021 - Day After Thanksgiving Holiday - City Hall Closed
Monday, December 13, 2021 - City Council Meeting (4:00 PM)
Monday, December 27, 2021 - City Council Meeting (4:00 PM)
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, June 14, 2021 Regular Meeting of the Medina City Council was posted
and available for review on Friday, June 11, 2021 at City Hall of the City of Medina, 501 Evergreen
Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-
wa.gov.
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Medina Traffic Calming
Phase 1
June 2021
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AGENDA ITEM 5.1
Medina Park Parking Lot
Digital Speed Signs
Speed Limit Pavement Markings
Additional Speed Limit Signs
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AGENDA ITEM 5.1
9
AGENDA ITEM 5.1
Before the Fix
10
AGENDA ITEM 5.1
Digital Speed Signs –
1.W/B 24th west of 84th
2.E/B NE 24th between 79th
and 80th
3.E/B NE 12th in the center
island at 8500 block
4.W/B NE 12th across from
Medina Park
11
AGENDA ITEM 5.1
W/B west of 84th E/B between 79th & 80th
12
AGENDA ITEM 5.1
E/B east of 84th W/B across from Medina Park
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AGENDA ITEM 5.1
MPH
25
E/B NE 12th east of EPR
MPH
25
W/B NE 12th west of Medina Park
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AGENDA ITEM 5.1
MPH
25
W/B Overlake Drive
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AGENDA ITEM 5.1
Pavement Locations:
1. W/B OLD E entering the City
2. E/B OLD W just before 84th
3. 84th just south of the 5-way
4. W/B NE 12th near the park at the
base of the hill
5. E/B 12th near 7800 block
6. W/B NE 24th between 82nd and
80th
7.E/B NE 24th near 78th
8.N/B EPR just north of NE 12th
9.S/B EPR near 22nd
10.N/B EPR north of 24th
11.S/B EPR south of NE 28th
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AGENDA ITEM 5.1
Addition Speed Limit Signs
Evergreen Point Road
NE 24th
Overlake Drive
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AGENDA ITEM 5.1
Digital Signs –
Each sign -$19,790
Overall cost for purchase and installation -$89,077
Speed Limit Pavement Markings
Each marking -$550
Eleven markings = $6,050
Additional Speed Limit Signs
Ten Signs -$85/sign = $850
Mobile Speed Measuring Survey Device -$6,000
Approximate Total Cost -$101,977
REET -“Road Improvement Project for Traffic Safety”
REET Funds available –no impact to any other projects
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AGENDA ITEM 5.1
19
AGENDA ITEM 5.1
Off -Leash Dogs in Medina Park
MEDINA CITY COUNCIL
JUNE 14, 2021
1
20
AGENDA ITEM 5.2
Tonight’s Presentation
Park Board and City Staff Goals.
Issues addressed by the Park Board and City Staff. What
problem were we trying to solve?
Outreach and Public Discussion.
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21
AGENDA ITEM 5.2
Park Board and City Staff Goals
1.Create an environment in Medina Park that is welcoming
and safe for all by balancing park users needs and
priorities.
2.Establish a set of clear, concise, and easily enforced rules
for off-leash dogs in Medina Park.
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22
AGENDA ITEM 5.2
Goals Continued…
1.Create an environment in Medina Park that is welcoming and safe for all by balancing park users needs and priorities.
Medina Park is not a “dog park.”
Medina Park is a multi-use city park. Playground, tennis courts, open space, with an off-leash area where dogs must be under owner’s voice command.
Fairweather Park and Fairweather Nature Preserve also have off-leash areas.
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23
AGENDA ITEM 5.2
Goals Continued…
2.Establish a set of clear, concise, and easily enforced rules for off-leash dogs in Medina Park.
When we reached out to Park users with off-leash dogs…
Found rules confusing.
Requested consistent year-round rules.
Preferred location-based rules.
Some people did not want to encounter off-leash dogs. (People with older or small dogs…or young children).
63% of the parcels in Medina have changed ownership since 2014.
What about making the whole Park off-leash until 9:00 AM? The more complicated the rules, the more difficult they are to enforce.
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24
AGENDA ITEM 5.2
Issues Addressed by the Park Board and City Staff. What problem were we trying to solve?
Complaints from Park Users about off-leash dogs.
Dogs running through the playground.
Dogs doing their business in the playground and on surfaces where children play.
Inattentive dog handlers. Not cleaning up after their dogs.
Collisions with people. Especially small children.
Chasing/attacking wildlife.
Interfering with peace/quiet/visit to park.
Park Maintenance Issues caused by off-leash dogs.
Digging holes in park.
Chewing wood benches and tables.
Damage to shrubs and trees
Interfering with Public Works mowers, trimmers, vehicles.
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25
AGENDA ITEM 5.2
Outreach and Public Discussion
Park Board Discussion
Discussed through 2019 and 2020. Adopted updated rules
October 2020.
Meeting Notices are posted City Hall, Post Office, and
Medina Park (adding notice board at 82nd Ave parking lot).
Website and Social Media.
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26
AGENDA ITEM 5.2
Park Board Chair, Sarah Gray
“It was brought to our attention that the city manager was going to
address the petition about the on-leash changes at the medina park. As
stated before the Park Board had several meeting regarding the park
rule amendment and how to resolve the multiple dog issues occurring
at Medina park. We unanimously approved the changes in the rules.
The medina park is for the entire community to enjoy and this new
rule ensures that it is a welcoming park for everyone.”
Park Board Chair, Sarah Gray
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27
AGENDA ITEM 5.2
Questions???
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28
AGENDA ITEM 5.2
Check Register
May 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
AT&T MOBILITY 287290584494X04132021 PW cell phones $45.92 62752 5/7/2021 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
AT&T MOBILITY 287290584494X04132021 PW cell phones $215.00 62752 5/7/2021 001-000-000-576-80-42-00 Telephone/postage
$260.92 62752 Total
Bellevue City Treasurer - Water 05065006 2/4-4/9/21 CH water/waste water $642.67 62753 5/7/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Bellevue City Treasurer - Water 07522006 2/2-4/9/21 Fairweather pk irrig.$117.83 62753 5/7/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 05172008 2/5-4/14/21 Medina pk irrig.$1,077.23 62753 5/7/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 05066001 2/4/4/8/21 Beach pk irrig.$199.33 62753 5/7/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 90108897 1/21-3/27/21 Street planter irrig.$124.72 62753 5/7/2021 101-000-000-542-70-40-00 Street Irrigation Utilities
Bellevue City Treasurer - Water 14971001 1/22-4/6/21 84th/24th irrig.$117.83 62753 5/7/2021 101-000-000-542-70-40-00 Street Irrigation Utilities
$2,279.61 62753 Total
Buenavista Services, Inc 8710 Janitorial supplies $2,694.64 62754 5/7/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Buenavista Services, Inc 8652 CH&PO janitorial svcs, Apr'21 $2,037.75 62754 5/7/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Buenavista Services, Inc 8651 Janitorial svcs-pk restrooms $1,158.62 62754 5/7/2021 001-000-000-576-80-41-00 Professional Services
$5,891.01 62754 Total
Centurylink 425-637-3989 759B 4/17-5/17/21 PD phone/fax $237.43 62755 5/7/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 425-454-2095 384B 4/8-5/8/21 PD emergency line $124.61 62755 5/7/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 425-454-2095 384B 3/8-4/7/21 PD emergency line $124.36 62755 5/7/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 425-454-8183 070B 4/8-5/8/21 PW alarm/fire line $129.80 62755 5/7/2021 001-000-000-576-80-42-00 Telephone/postage
$616.20 62755 Total
Comcast 8498330130193323 3/16-4/15/21 NE 24th camera $241.36 62756 5/7/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193323 4/16-5/16/21 NE 24th camera $251.36 62756 5/7/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193587 4/25-5/24/21 PW internet svc $146.36 62756 5/7/2021 001-000-000-576-80-42-00 Telephone/postage
$639.08 62756 Total
Crystal And Sierra Springs-Admin 11037150 042421 CH drinking water $28.60 62757 5/7/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$28.60 62757 Total
Crystal And Sierra Springs-Police 5296969 042421 PD office water $86.90 62758 5/7/2021 001-000-000-521-20-31-00 Office Supplies
$86.90 62758 Total
Crystal And Sierra Springs-PW 5291929 042421 PW drinking water $40.39 62759 5/7/2021 001-000-000-576-80-31-00 Operating Supplies
$40.39 62759 Total
FCI - Custom Police Vehicles 17193 PD veh repair & maint.$741.20 62760 5/7/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
FCI - Custom Police Vehicles 13816 Veh lease, May'21 $661.46 62760 5/7/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13808.Veh lease, 3 cars, Apr'21 $2,582.21 62760 5/7/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13817 Veh lease, May'21 $774.95 62760 5/7/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13818 Veh lease, May'21 $738.41 62760 5/7/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13764 Veh lease, 3 cars, Mar'21 $2,573.63 62760 5/7/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13817 Veh lease, May'21 $306.13 62760 5/7/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13816 Veh lease, May'21 $277.66 62760 5/7/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13808.Veh lease, 3 cars, Apr'21 $529.99 62760 5/7/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13764 Veh lease, 3 cars, Mar'21 $538.57 62760 5/7/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13818 Veh lease, May'21 $255.31 62760 5/7/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$9,979.52 62760 Total
Gray & Osborne, Inc.20414.00-6 Fairweather creek culvert $78.88 62761 5/7/2021 001-000-000-518-62-40-00 Jobbing & Contract Work
Gray & Osborne, Inc.21416.00-4 NPDES assistance $628.40 62761 5/7/2021 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.20487.00-11 Storm sys. mapping $2,739.21 62761 5/7/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21441.00-4 Engineering svcs $7,906.04 62761 5/7/2021 307-000-000-595-30-63-10 Sidewalk Improvements
$11,352.53 62761 Total
Horticultural Elements, Inc.5218 84th/24th landscape svc,May'21 $4,490.00 62762 5/7/2021 101-000-000-542-30-41-00 Professional Services
$4,490.00 62762 Total
1 of 6
29
AGENDA ITEM 6.1
Check Register
May 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
IAPE M21-C594391 IAPE membership, Hall $50.00 62763 5/7/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$50.00 62763 Total
Johnston, Willard Max REIMB 4/27/21 LEOFF1 exp reimb.$218.00 62764 5/7/2021 001-000-000-521-20-21-10 Personnel Benefits-Retirees
$218.00 62764 Total
LEIRA 633 LEIRA membership, Hall $50.00 62765 5/7/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$50.00 62765 Total
LexisNexis Risk Mgmt 1011660-20210331 Investigative tool, Mar'21 $113.40 62766 5/7/2021 001-000-000-521-20-41-00 Professional Services
LexisNexis Risk Mgmt 1011660-20210228 Investigative tool, Feb'21 $113.40 62766 5/7/2021 001-000-000-521-20-41-00 Professional Services
$226.80 62766 Total
Message Watcher, LLC 43987 Email archiving, Apr'21 $136.30 62767 5/7/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$136.30 62767 Total
Navia Benefit Solutions 10344844 Flex fee, Apr'21 $50.00 62768 5/7/2021 001-000-000-514-20-49-00 Misc-Dues,Subscriptions
$50.00 62768 Total
Pro-shred 44714 CH shredding svc $53.00 62769 5/7/2021 001-000-000-518-10-41-00 Professional Services
$53.00 62769 Total
PST Investigations PSTI21-76 Background check, Sass $2,739.00 62770 5/7/2021 001-000-000-521-20-41-50 Recruitment-Background
$2,739.00 62770 Total
Public Safety Psychological Services 1354 Background check, Sass $400.00 62771 5/7/2021 001-000-000-521-20-41-50 Recruitment-Background
$400.00 62771 Total
Puget Sound Energy 200004850133 3/18-4/14/21 NE 24th camera $11.29 62772 5/7/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 3/23-4/21/21 NE 10th SE camera $32.00 62772 5/7/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200024956076 3/22-4/20/21 82nd NE camera $34.96 62772 5/7/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844466 3/23-4/21/21 View pt pk pwr $15.26 62772 5/7/2021 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 200012316424 3/20-4/20/21 PW shop pwr $540.41 62772 5/7/2021 001-000-000-576-80-47-00 Utilities
$633.92 62772 Total
Summit Law Group 124056 Legal svcs, gen labor $4,221.00 62773 5/7/2021 001-000-000-515-45-40-00 Special Counsel
$4,221.00 62773 Total
Tiki Car Wash 2021-0331 PD car washes $95.48 62774 5/7/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$95.48 62774 Total
US Bank Voyager Fleet Sys.8693624262115 PD fuel $1,369.16 62775 5/7/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$1,369.16 62775 Total
Utilities Underground Location Ctr 1040177 Utility locate svcs $99.33 62776 5/7/2021 101-000-000-542-30-47-00 Utility Services
$99.33 62776 Total
WA ST Patrol l21006039 Background check CPL $39.75 62777 5/7/2021 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi
$39.75 62777 Total
Zumar Industries, Inc.35889 Sign material $480.16 62778 5/7/2021 101-000-000-542-64-41-00 Traffic Control Devices
$480.16 62778 Total
Anglin, Albert REIMB 4/27/2021 LEOFF1 exp reimb.$3,255.22 62780 5/18/2021 001-000-000-521-20-21-10 Personnel Benefits-Retirees
$3,255.22 62780 Total
8X8, Inc.3003579 CH phones, Apr'21 $912.14 62781 5/21/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$912.14 62781 Total
Arrow Concrete & Asphalt Spec.20480 Tennis court resurfacing $10,107.18 62782 5/21/2021 307-000-000-594-76-63-20 Park Improvements
$10,107.18 62782 Total
AT&T Mobility 287287975246X04272021 PD cell phones $809.17 62783 5/21/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
$809.17 62783 Total
AT&T MOBILITY 287290584494X05132021 PW & DS cell phones $45.92 62784 5/21/2021 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
AT&T MOBILITY 287290584494X05132021 PW & DS cell phones $215.12 62784 5/21/2021 001-000-000-576-80-42-00 Telephone/postage
$261.04 62784 Total
2 of 6
30
AGENDA ITEM 6.1
Check Register
May 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Bellevue City Treasurer - Water 02623004 2/19-4/23/21 View pt pk irrig.$66.60 62785 5/21/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 90107027 2/19-4/23/21 View pt pk irrig.$66.60 62785 5/21/2021 001-000-000-576-80-47-00 Utilities
$133.20 62785 Total
Blueline Group LLC, The 21196 Planning support svc $1,221.00 62786 5/21/2021 001-000-000-558-60-41-01 Planning Consultant
$1,221.00 62786 Total
BRC Acoustics&Audiovisual Design 26346 Sound test svc $1,995.28 62787 5/21/2021 001-000-000-558-60-41-08 Sound Testing Consultant
$1,995.28 62787 Total
Cedar Grove Composting Inc 0000601392 Planting soil $107.34 62788 5/21/2021 001-000-000-576-80-31-00 Operating Supplies
$107.34 62788 Total
Centurylink 425-451-7838 049B 4/7-5/7/21 CC terminal $162.87 62789 5/21/2021 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 425-451-7838 049B 5/7-6/7/21 CC terminal $163.22 62789 5/21/2021 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 425-454-8183 070B 5/8-6/8/21 PW shop alarm/line $129.80 62789 5/21/2021 001-000-000-576-80-42-00 Telephone/postage
$455.89 62789 Total
Comcast 8498330081741723 5/7-6/6/21 700 LWB NE camera $255.22 62790 5/21/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 5/7-6/6/21 1000 LWB NE camera $251.36 62790 5/21/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$506.58 62790 Total
CWA Consultants 21-143 Bldg plan review svc $440.00 62791 5/21/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-138 Bldg plan review svc $440.00 62791 5/21/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-162 Bldg plan review svc $1,100.00 62791 5/21/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-145 Bldg plan review svc $1,540.00 62791 5/21/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-146 Bldg plan review svc $1,980.00 62791 5/21/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-137 Bldg plan review svc $440.00 62791 5/21/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-144 Bldg plan review svc $330.00 62791 5/21/2021 001-000-000-558-60-41-00 Prof Services
$6,270.00 62791 Total
Eastside Public Safety Communicat'n 10413 Radio fees, May'21 $495.39 62792 5/21/2021 001-000-000-521-20-41-20 Dispatch-EPSCA
$495.39 62792 Total
Esri Inc 94020022 GIS license renewal $1,981.80 62793 5/21/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$1,981.80 62793 Total
Gray & Osborne, Inc.19412. 03 - 21427.09 3/28-4/24/21 Grading and drainage svc $9,763.37 62794 5/21/2021 001-000-000-558-60-41-07 Engineering Consultant
$9,763.37 62794 Total
Home Depot Credit Services 4613539 Soap dispensers batteries $64.87 62795 5/21/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Home Depot Credit Services 4613538 Gate latch, tennis courts $8.61 62795 5/21/2021 001-000-000-576-80-31-00 Operating Supplies
$73.48 62795 Total
JR Mailing Services, Inc.23456 Medina playground mailing $687.93 62796 5/21/2021 001-000-000-518-10-49-30 Postcard, Public information
$687.93 62796 Total
KC Office of Finance 11010130 KC Inet, Apr'21 $375.00 62797 5/21/2021 001-000-000-518-80-41-50 Technical Services, Software Services
KC Office of Finance 11010035 KC INet, Mar'21 $375.00 62797 5/21/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$750.00 62797 Total
Kirkland Municipal Court APR21MED Filing fees, Mar'21 $369.16 62798 5/21/2021 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf
$369.16 62798 Total
Konica Minolta Premier Finance 37738025 CH copier lease $675.49 62799 5/21/2021 001-000-000-518-10-31-00 Office And Operating Supplies
Konica Minolta Premier Finance 37551975 CH copier lease $533.61 62799 5/21/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$1,209.10 62799 Total
Level 3 Communications, LLC 221397289 CH phones $490.98 62800 5/21/2021 001-000-000-518-10-42-00 Postage/Telephone
$490.98 62800 Total
Michael & JJ , LLC 986 Stmt 4/1-4/30/21 PD dry cleaning $149.48 62801 5/21/2021 001-000-000-521-20-22-00 Uniforms
$149.48 62801 Total
Mike's Tree Care, Inc 4/26/2021 Medina pk & EPR tree remvl $5,060.00 62802 5/21/2021 103-000-000-558-60-41-50 Professional Services/Landscape Consultant
$5,060.00 62802 Total
3 of 6
31
AGENDA ITEM 6.1
Check Register
May 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Moberly & Roberts, PLLC 964 Prosecution svc,Apr'21 $4,000.00 62803 5/21/2021 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 62803 Total
Ogden Murphy Wallace 851056-851061 Legal svcs, CC $4,735.00 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, Comcast franch $260.00 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, DS St vac ord $1,966.25 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, DS-Animals $5,930.75 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, DS-general $2,917.50 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, Exec.$67.50 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, Fairweather/PCHB $6,622.50 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, PW St vac ord $1,357.50 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, PW-DOE $645.00 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 851056-851061 Legal svcs, T-Mobile $2,632.50 62804 5/21/2021 001-000-000-515-41-40-00 City Attorney
$27,134.50 62804 Total
Pacific Topsoils, Inc.22-T1192039 Dump brush & mulch $159.14 62805 5/21/2021 001-000-000-576-80-31-00 Operating Supplies
Pacific Topsoils, Inc.22-T1197911 Dump brush & mulch $160.01 62805 5/21/2021 001-000-000-576-80-31-00 Operating Supplies
Pacific Topsoils, Inc.22-T1192039 Dump brush & mulch $170.40 62805 5/21/2021 001-000-000-576-80-41-00 Professional Services
Pacific Topsoils, Inc.22-T1197911 Dump brush & mulch $171.20 62805 5/21/2021 001-000-000-576-80-41-00 Professional Services
$660.75 62805 Total
Pro-shred 45021 CH shredding svc $53.00 62806 5/21/2021 001-000-000-518-10-41-00 Professional Services
Pro-shred 42310 CH shredding svc $53.00 62806 5/21/2021 001-000-000-518-10-41-00 Professional Services
Pro-shred 5.11.21 redit CH shredding, credit bal.($20.50)62806 5/21/2021 001-000-000-518-10-41-00 Professional Services
Pro-shred 41894 CH shredding svc $53.00 62806 5/21/2021 001-000-000-518-10-41-00 Professional Services
$138.50 62806 Total
Puget Sound Energy 200018418620 3/20-4/20/21 CH gas/electric $1,516.63 62807 5/21/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 220014371946 4/1-4/30/21 Street light power $102.90 62807 5/21/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013672732 4/1-4/30/21 Street light power $28.76 62807 5/21/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013665165 4/1-4/30/21 Street light power $12.42 62807 5/21/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 300000000087 4/1-4/30/21 Street light power $22.97 62807 5/21/2021 101-000-000-542-63-41-00 Street Light Utilities
$1,683.68 62807 Total
Robert Half Int'l Inc. dba Office Team 57685989 Temp DS coord.5/10-5/14 $1,768.40 62808 5/21/2021 001-000-000-558-60-41-00 Prof Services
Robert Half Int'l Inc. dba Office Team 57561730 Temp DS coord.4/19-4/23 $1,326.30 62808 5/21/2021 001-000-000-558-60-41-00 Prof Services
Robert Half Int'l Inc. dba Office Team 57661822 Temp DS coord. 5/3-5/7 $1,768.40 62808 5/21/2021 001-000-000-558-60-41-00 Prof Services
Robert Half Int'l Inc. dba Office Team 57602066 Temp DS coord.4/26-4/30 $1,679.98 62808 5/21/2021 001-000-000-558-60-41-00 Prof Services
$6,543.08 62808 Total
Seattle Times, The 6322.Legal notice $859.62 62809 5/21/2021 001-000-000-518-10-44-00 Advertising
$859.62 62809 Total
Sound Law Center 2581 Hearing examiner, Apr'21 $1,530.00 62810 5/21/2021 001-000-000-558-60-41-02 Hearing Examiner
$1,530.00 62810 Total
Sound View Strategies, LLC 2423 SR520 consulting, Apr'21 $3,000.00 62812 5/21/2021 001-000-000-513-10-41-00 Professional Services
$3,000.00 62812 Total
Spot-On Print & Design 55025 Medina pk postcards $394.00 62813 5/21/2021 001-000-000-518-10-49-30 Postcard, Public information
Spot-On Print & Design 55035 Medina playground poster $165.00 62813 5/21/2021 001-000-000-518-10-49-30 Postcard, Public information
$559.00 62813 Total
Staples Business Advantage 3472194763 PD office supplies $53.48 62814 5/21/2021 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3476261776 PD office supplies $121.16 62814 5/21/2021 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3472194762 PD office supplies $27.47 62814 5/21/2021 001-000-000-521-20-31-00 Office Supplies
$202.11 62814 Total
Stewart MacNichols Harmell, Inc.April 2021 Public defender, Apr'21 $250.00 62815 5/21/2021 001-000-000-515-91-40-00 Public Defender
$250.00 62815 Total
4 of 6
32
AGENDA ITEM 6.1
Check Register
May 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
TIG Technology Integration Group 18041 IT support svcs, May'21 $10,255.82 62816 5/21/2021 001-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 5404626 VMWARE renewal $3,368.80 62816 5/21/2021 001-000-000-518-80-48-00 Repairs & Maint., Annual Software Maint.
$13,624.62 62816 Total
Tiki Car Wash 2020-197 Reissue PD car washes $47.70 62817 5/21/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$47.70 62817 Total
US Bank 4033150 Analysis fees, Feb'21 $1,317.33 62818 5/21/2021 001-000-000-514-20-49-10 Miscellaneous
$1,317.33 62818 Total
WA ST Criminal Justice 201135113 CJJ training, Glenn $200.00 62819 5/21/2021 001-000-000-521-20-43-00 Travel & Training
$200.00 62819 Total
WA ST Dept of Enterprise Services 15119434 Balistic vest, Sass $813.20 62820 5/21/2021 001-000-000-521-20-22-01 DOJ Bullet Proof Vest Program
$813.20 62820 Total
WA ST Dept of Transportation *FB91017010211 Veh. fuel $38.87 62821 5/21/2021 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint
$38.87 62821 Total
Willard's Pest Control 359188 PO rodent svcs $83.68 62822 5/21/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$83.68 62822 Total
Wood Envir.& Infrstr. Sltns, Inc.S51702742 Geotech review svc $324.50 62823 5/21/2021 001-000-000-558-60-41-07 Engineering Consultant
Wood Envir.& Infrstr. Sltns, Inc.S51702743 Geotech review svc $252.50 62823 5/21/2021 001-000-000-558-60-41-07 Engineering Consultant
$577.00 62823 Total
US Bank CRICKMORE 4/2-5/3/21 Arbor Day tree $159.65 ACH Payment 5/21/2021 103-000-000-558-60-49-10 Miscellaneous-Tree Replacement
US Bank BURNS 4/2-5/3/21 Boots, Sass $143.06 ACH Payment 5/21/2021 001-000-000-521-20-22-00 Uniforms
US Bank BURNS 4/2-5/3/21 Car accessories $78.75 ACH Payment 5/21/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
US Bank CRICKMORE 4/2-5/3/21 CH boot scrapers $88.06 ACH Payment 5/21/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
US Bank CRICKMORE 4/2-5/3/21 Fuel filters & diesel $538.81 ACH Payment 5/21/2021 001-000-000-576-80-32-00 Vehicle Fuel & Lube
US Bank KELLERMAN 4/2-5/3/21 Internet logs $0.26 ACH Payment 5/21/2021 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank MARXER 4/2-5/3/21 Lifeguard hiring ads $33.45 ACH Payment 5/21/2021 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
US Bank CRICKMORE 4/2-5/3/21 New Backhoe tire $234.39 ACH Payment 5/21/2021 101-000-000-542-30-48-00 Equipment Maintenance
US Bank KELLERMAN 4/2-5/3/21 Offsite storage, Apr & May $1,458.00 ACH Payment 5/21/2021 001-000-000-518-30-45-00 Facility Rental
US Bank BURNS 4/2-5/3/21 PD officee supplies $303.21 ACH Payment 5/21/2021 001-000-000-521-20-31-00 Office Supplies
US Bank WILCOX 4/2-5/3/21 Planning mgr training $325.00 ACH Payment 5/21/2021 001-000-000-558-60-43-00 Travel & Training
US Bank OSADA 4/2-5/3/21 Small Works registry $135.00 ACH Payment 5/21/2021 101-000-000-542-30-41-00 Professional Services
US Bank WILCOX 4/2-5/3/21 Tahoe car washes $17.60 ACH Payment 5/21/2021 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint
US Bank KELLERMAN 4/2-5/3/21 Training new commissioner $59.46 ACH Payment 5/21/2021 001-000-000-511-60-43-00 Travel & Training
US Bank BURNS 4/2-5/3/21 Training, Gidlof $375.00 ACH Payment 5/21/2021 001-000-000-521-20-43-00 Travel & Training
US Bank KELLERMAN 4/2-5/3/21 WMCA dues, CC $75.00 ACH Payment 5/21/2021 001-000-000-518-10-49-20 Dues, Subscriptions
US Bank SASS 4/2-5/3/21 CC purchases $158.72 ACH Payment 5/21/2021 001-000-000-521-20-22-00 Uniforms
$4,183.42 ACH Payment Total
Pro-shred VOID CHECK#59770 Shredding svc, check lost ($53.00)VOID CHECK#59770 5/14/2021 001-000-000-518-10-41-00 Professional Services
($53.00)VOID CHECK#59770 Total
R&T Hood And Duct Services, Inc VOID CHECK#59900 Fire exting. svc, check lost ($484.83)VOID CHECK#59900 5/14/2021 001-000-000-576-80-41-00 Professional Services
($484.83)VOID CHECK#59900 Total
FirstNet VOID CHECK#61398 DBO Cell, check lost ($219.99)VOID CHECK#61398 5/14/2021 001-000-000-558-60-31-00 Operating Supplies
($219.99)VOID CHECK#61398 Total
Tiki Car Wash VOID CHECK#62401 Check lost ($47.70)VOID CHECK#62401 5/14/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
($47.70)VOID CHECK#62401 Total
Gray & Osborne, Inc.VOID CHECK#62656 Grad & drainage svc-dupl.($11,010.90)VOID CHECK#62656 5/14/2021 001-000-000-558-60-41-07 Engineering Consultant
($11,010.90)VOID CHECK#62656 Total
US Bank ACH, Bank Fees $2,837.01 ACH, Bank Fees 5/31/2021 001-000-000-514-20-49-10 Miscellaneous
$2,837.01 ACH, Bank Fees Total
WA ST Dept of Licensing ACH, CPL Fees $54.00 ACH, CPL Fees 5/31/2021 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$54.00 ACH, CPL Fees Total
$152,113.04 AP Grand Total
5 of 6
33
AGENDA ITEM 6.1
Check Register
May 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Payroll May 2021 Payroll Payroll 20,249.68$ Total 5/31/2021 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll May 2021 Payroll Payroll 22,372.95 Total 5/31/2021 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll May 2021 Payroll Payroll 31,606.44 Total 5/31/2021 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll May 2021 Payroll Payroll 146,298.92 Total 5/31/2021 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll May 2021 Payroll Payroll 18,144.01 Total 5/31/2021 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll May 2021 Payroll Payroll 43,487.00 Total 5/31/2021 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll May 2021 Payroll Payroll 27,215.81 Total 5/31/2021 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Total 309,374.81$ Payroll Total
$461,487.85 Period Grand Total
6 of 6
34
AGENDA ITEM 6.1
MEDINA, WASHINGTON
www.medina-wa.gov
PARK BOARD MEETING MINUTES
Virtual/Online
Monday, April 19, 2021
4:00 PM
MINUTES
1. CALL TO ORDER / ROLL CALL
Chair Sarah Gray called the meeting to order at 4:00 PM.
Board Present via Zoom: Bui, Dickmann, Gray, Johnston, McMullen, Moe, Stengel,
Schubring, Martin
Staff Present via Zoom: Osada, Crickmore, Nations, Sauerwein, Kellerman,
Chief Burns, Captain Sass
2. ANNOUNCEMENTS
Chair Sarah Gray gave update from the City Council meeting regarding council
direction to notify the public regarding the new playground improvements. Gray
suggested they discuss options.
Chief Burns made the announcement and introduced the new Police Captain Jeff
Sass. Captain Sass addressed the board and introduced himself. The Board
welcomed Captain Sass.
3. APPROVAL OF PARK BOARD MINUTES
ACTION: Motion McMullen second Moe and carried by a 7-0 vote.
1. Park Board Meeting Minutes of March 15, 2021
Recommendation: Adopt Minutes.
Staff Contact: Dawn Nations, Deputy City Clerk
4. PUBLIC COMMENT
None.
5. PARK BOARD BUSINESS
1. Playground Equipment Design Update and Approval
Recommendation: Discussion and Approve Playground Equipment Design.
Staff Contact: Ryan Osada, Public Works Director
35
AGENDA ITEM 6.2
Page
Gray gave update regarding the Cliff Rider feature concerns. Michael Sauerwein gave
update regarding insurance company feedback regarding the Cliff Rider feature. The
recommendation was to look at alternate options.
Ryan Osada gave presentation with alternate features. Alternate features were
presented and discussed. Osada will be in contact with Kompan to make the
adjustments to the design layout.
ACTION: Motion to McMullen second Stengel and carried by a 7-0 vote.
Motion was made to remove the cliff rider tower and add in its place the
Jacobs ladder.
2. Arbor Day Event - April 30, 2021 at 10 AM.
Staff Contact: Ryan Osada, Public Works Director
Osada and Crickmore discussed the tree and location. A notice will be sent out with
meeting location and City Council members will be invited to attend.
6. OTHER BUSINESS
Pat Crickmore gave update that all the new Pet/Park Rules signage has been installed
at Medina Park. The Park Board and PW thanked Barbara Moe for her assistance with
the new signage.
Osada gave update regarding proposed date of May 13th for an Open House to present
the new playground improvement project to the community. The Park board and staff
discussed the community outreach components to present at the Open House. Barbara
Moe volunteered to make the signage for the information boards and postcards. The
Park Board will evaluate the feedback from the public forum at the next meeting on
May 17th. The new layout is proposed to be taken to Council at the June 14th meeting
for final approval.
7. PARK REPORTS
Fairweather & Lid Gray reported looks nice, Stengel and Dickmann watered new
plantings and ask for weeding to be done.
Indian Trail Stengel reported looks fine.
Lake Lane Martin reported looks beautiful.
Medina Beach Park Dickmann reported looks good but flower beds need attention.
Medina Park Dickmann reported looks really nice and asked when Bocce
Court would be done. PW reported it is on the list to be done.
Viewpoint Park Moe reported weeding needs to be done.
8. ADJOURNMENT
Meeting Adjourned at 5:16 PM
Meeting Minutes taken by:
Dawn Nations
36
AGENDA ITEM 6.2
MEDINA, WASHINGTON
PLANNING COMMISSION
SPECIAL MEETING MINUTES
ZOOM
Tuesday, April 27, 2021
2:00 PM
MINUTES
1. CALL TO ORDER/ROLL CALL
The Planning Commission Special Meeting of April 27, 2021 was called to order at
2:01 p.m. by Chair Preston.
Commissioners Present: Nelson, Raskin, Reeves, Schubring and Preston.
Commissioners Absent: Langworthy
Staff Present: Kellerman, Keyser, Minor, Wilcox, and Sauerwein
2. EXECUTIVE SESSION
Planning Commission moved into Executive Session at 4:02 PM for an estimated time of
thirty minutes.
RCW 42.30.110(1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation
or potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
ACTION: No action was taken following Executive Session.
3. ANNOUNCEMENTS
Keyser made the following announcements:
1. Council confirmed new Planning Commissioner Laura Bustamante who will start in
May.
2. Development Services Coordinator, Amber Taylor, is out on maternity leave for the
next few months.
4. APPROVAL OF MINUTES
Minutes from March 23, 2021 Special Planning Commission Meeting.
ACTION: Motion Nelson Second Schubring Approved: 5-0
37
AGENDA ITEM 6.3
5. AUDIENCE PARTICIPATION
None.
6. PRESENTATIONS
1. Public Hearing Process – Planning Commission roles and responsibilities
Assistant City Attorney Emily Minor discussed the role of the Planning
Commissioners during public hearings.
The Commissioners asked questions.
Minor responded.
7. DISCUSSION
1. Subject: Tree Code Retention and Replacement Requirements
Keyser discussed staff report.
Commissioners discussed and asked questions.
Staff responded.
Nelson calls to motion to reduce legacy trees from 50 inches to 36 inches.
ACTION: Motion Nelson Second Reeves
Commissioners discussed adjusting legacy tree mitigation to index for lot size and native
tree species.
Nelson withdraws motion to reduce legacy trees from 50 inches to 36 inches.
ACTION: Motion Nelson Second Schubring
Approved 4-1 (Reeves)
Nelson calls to motion to instruct staff to analyze legacy tree size and mitigation
requirements.
ACTION: Motion Nelson Second Schubring
Approved: 5-0
Nelson calls to motion to approve fee-in-lieu section as presented in the staff report.
ACTION: Motion Nelson Second Reeves
Approved: 3-2 (Raskin, Schubring)
38
AGENDA ITEM 6.3
2. Subject: Minor Code Amendments
Keyser discussed Minor Code Amendments.
Commissioners asked questions.
Keyser responded.
ACTION: Planning Commission will hold a public hearing on minor code amendments at
the May 25th meeting.
8. ADJOURNMENT
Motion Nelson Second Raskin; The Special Planning Commission Meeting adjourned at
4:00 PM
Minutes taken by:
Stephanie Keyser
39
AGENDA ITEM 6.3
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Virtual/Online
Monday, May 10, 2021
4:00 PM
MAYOR
JESSICA ROSSMAN
DEPUTY MAYOR
CYNTHIA F. ADKINS
COUNCIL MEMBERS
ROGER FREY
JENNIFER GARONE
HARINI GOKUL
ALEX MORCOS
BOB ZOOK
CITY MANAGER
MICHAEL SAUERWEIN
CITY ATTORNEY
SCOTT MISSALL
CITY CLERK
AIMEE KELLERMAN
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order at 4:00 p.m. via MS Teams.
City Council Present via MS Teams:
Adkins, Garone, Gokul (online at 4:50 pm), Frey,
Morcos, Zook and Mayor Rossman
Council Members Absent: None
Staff Present via MS Teams: Sauerwein, Missall, Burns, Sass, Osada, Ketter,
Keyser, Nations, Wilcox and Kellerman
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, the meeting agenda was approved as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
40
AGENDA ITEM 6.4
4. PRESENTATIONS
4.1 Senator Patty Kuderer to address the Council regarding Phase 2 520 Joint Noise
abatement and updates on major bills that were passed.
Senator Pattu Kuderer provided an update on bills passed through the State Legislature.
She reported that the noise abatement study funding for phase 2 was included in the
transportation budget earlier this year plus an additional $406,000. There may be an
upcoming special session to vote on the transportation budget. She also reported on
the Capital Gains tax, noting that Washington State was rated last in terms of tax
fairness. She clarified that the tax is not a tax on income you earn, but a tax on a sale
of an asset you own.
4.2 ARCH (A Regional Coalition of Housing) Presentation by Executive Manager, Lindsay
Masters
ARCH Executive Manager, Lindsay Masters provided an update on low-income housing
projects in King County.
4.3 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Park Board Chair Sarah Gray reported that Park Board is presenting a final design for
the new playground equipment at Medina Park at the June 14 City Council meeting.
Planning Commission Chair Laurel Preston reported on upcoming discussions for
Planning Commission meetings.
4.4 Presentation on National Safe Boating and Paddling Week by Dale Vodicka, Staff
Officer Public Affairs Division 2, District 13, United States Coast Guard Auxilliary.
Debra Alderman with the Public Affairs Division 2, District 13, United States Coast
Guard Auxiliary thanked the City Council for issuing a proclamation in recognition of
National Safe Boating and Paddling week.
5. CONSENT AGENDA
ACTION: Motion Adkins second Garone and carried by a 6:0 (Gokul absent) vote; Council
approved the Consent Agenda.
5.1 Check Register, April 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
5.2 Approved Park Board Minutes of March 15, 2021
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
41
AGENDA ITEM 6.4
5.3 Approved Planning Commission Meeting Minutes of:
a) February 23, 2021; and
b) March 23, 2021.
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
5.4 Draft City Council Meeting Minutes of:
a) April 12, 2021; and
b) April 26, 2021.
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
5.5 Proclamation in Recognition of National Safe Boating and Paddling Week 2021
Recommendation: Adopt Proclamation.
Staff Contact: Aimee Kellerman, CMC, City Clerk
5.6 Proclamation in Recognition of National Police Week and Peace Officer Memorial Day
2021
Recommendation: Adopt Proclamation.
Staff Contact: Stephen Burns, Chief of Police
5.7 Approval of 2021 Stormwater Management Plan (SWMP)
Recommendation: Approve.
Staff Contact: Ryan Osada, Public Works Director
5.8 Confirmation of Appointment to the Medina Park and Recreation Board and Planning
Commission
Recommendation: Approve.
Staff Contact: Aimee Kellerman, CMC, City Clerk
5.9 Ordinance No. 998 - Comcast Franchise Agreement
Recommendation: Adopt Ordinance No. 998 - Franchise Agreement.
Staff Contact: Emily Miner, Assistant City Attorney
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
None.
8. CITY BUSINESS
8.1 2021 City Manager’s Goals and Objectives: Central Services and City Clerk’s Office
Service Level Agreement
42
AGENDA ITEM 6.4
Recommendation: Discussion item only; no action needed.
Staff Contact: Michael Sauerwein, City Manager, Aimee Kellerman, CMC, City Clerk
City Clerk Aimee Kellerman gave a presentation on the 2021 City Manager’s Goals and
Objectives on a proposed service level agreement. The presentation included
developing standards for responses and acknowledgements for all inquiries to the city.
The City Clerk also noted that Central Services staff is in the process of redesigning the
City’s website, cleaning up the City’s Municipal Code and upgrading the City’s agenda
management software. These changes will provide better service and ease of use for
patrons visiting our website and quickly finding what they need.
The updated and cleaned up version of the Medina Municipal Code will be brought back
to Council at a future meeting for adoption.
ACTION: Discussion item only; no action taken.
8.2 Minor Code Amendments Presentation
Recommendation: Discussion item and possible direction.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
Planning Manager Stephanie Keyser gave a presentation on the Minor Code
Amendments. The small code amendments are intended to clean-up and clarify the
existing code, streamline process for both staff and applicants and incorporate new
direction from legislature. The proposed amendments will come to Council at the June
14 City Council meeting for public hearing and adoption. Council asked questions and
staff responded.
ACTION: Discussion item only; no action taken.
8.3 Street Vacation Policy
Recommendation: Discussion and direction.
Staff Contact: Scott Missall, City Attorney, Stephanie Keyser, AICP, Planning
Manager
Planning Manager Stephanie Keyser gave a presentation on the proposed street
vacation policy. The proposal is to add chapter 12.44 to the Medina Municipal Code,
establishing procedures and criteria that the city will use to review and decide the
vacation of public streets, alleys, sidewalks, trails, and any other public grants. Council
discussed the proposed Options A and B, asked questions and staff responded.
ACTION: Motion Adkins that city staff look at Option A and removing the “tangible and
demonstrable” words in 12.44.140 and in their discretion, either include or exclude
examples. This was seconded by Gokul. Motion carried 6:0 (Morcos Offline)
8.4 Animal Control Regulations
Recommendation: Discussion and direction.
Staff Contact: Michael Sauerwein, City Manager, Steve Wilcox, Development
Services Director, Scott Missall, City Attorney
43
AGENDA ITEM 6.4
City Attorney Scott Missall reported that staff reviewed and discussed animal control
regulations and included discussion of large lot exemptions for farm animals. He
suggested that Council hold an Executive Session at the next City Council meeting for
further discussions.
ACTION: Discussion item only; no action taken.
9. CITY MANAGER'S REPORT
# - # 9.1 Police, Development Services, Finance, Central Services, Public Works, City Attorney
Police Chief Steve Burns gave an update on activities in the police department.
Director of Development Services Steve Wilcox gave an update on activities in
Development Services.
Director of Public Works Ryan Osada gave an update on projects in Public Works.
Director of Finance and HR Julie Ketter gave an update on the city’s finances.
City Manager Michael Sauerwein provided a summary of his report and provided a
follow up to the after-action report from the last City Council meeting.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
12. ADJOURNMENT
By consensus, the Council adjourned the regular meeting at 7:15 p.m.
_______________________
Jessica Rossman, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
44
AGENDA ITEM 6.4
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 14, 2021
Subject: Minor Code Amendments
Category: Ordinance/Public Hearing
Staff Contact: Stephanie Keyser, AICP, Planning Manager
Summary
The attached proposed amendments are intended to1) clean-up and clarify the existing code 2)
streamline process for both staff and applicants 3) and incorporate new direction from the
legislature. The proposed amendments were sent out via GovDelivery and have been available
on the city’s website since April 1, 2021. Staff hosted a virtual open house on April 15th and has
met with one resident virtually to answer questions on the proposal. Planning Commission held a
public hearing on May 25th and voted unanimously (4-0) to recommended approval of the
proposed amendments. Council will hold a second public hearing and adoption on June 14th.
Attachments
1.Staff Report – Minor Code Amendments
2. Ordinance No. 1001
Budget/Fiscal Impact: None
Staff Recommendation: Adopt
City Manager Approval:
Proposed Council Motion: “I Move to adopt Ordinance No. 1001 as presented”
Time Estimate: 30 minutes.
45
AGENDA ITEM 8.1
ATTACHMENT 1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: June 14, 2021
TO: Honorable Mayor and Medina City Council
FROM: Stephanie Keyser, AICP, Planning Manager
RE: Minor Code Amendments
It is staff’s goal to bring to Council on an annual basis, small code amendments that are intended
to: 1) clean-up and clarify the existing code 2) streamline process for both staff and applicants 3)
and incorporate new direction from the legislature. The proposed amendments were sent out via
GovDelivery and have been available on the city’s website since April 1, 2021. Staff hosted a
virtual open house on April 15th and has met with one resident virtually to answer questions on the
proposal. Planning Commission discussed the proposed amendments on April 27th and had a public
hearing at their May 25th meeting where they unanimously (4-0) voted to recommend approving
these amendments. Council will hold the second public hearing and adoption at the June 14th
meeting.
New Legislation – Accessory Dwelling Units (ADU’s)
Accessory Dwelling Units (ADU’s) have been recognized as a tool cities can use to help the
housing crisis in Washington. In 2020, the Governor signed two bills, both of which have new
provisions for ADU’s. In Medina, every house is allowed to have an ADU. A homeowner may
elect to build one either within or attached to their residence or it may be detached if it has another
use. For example, someone could build an ADU on top of a detached garage.
Accessory Dwelling Units (Amending MMC 20.34.020 and 20.70.070)
The first bill, HB2343, reduces hurdles for homeowners to build an ADU on their property.
Currently, the minimum size for an ADU is 300 square feet. The amendment will remove this
minimum requirement. It should be noted that the maximum square footage will remain, which is
the lesser of 1,000 square feet or 40% of the gross floor area of the house plus the ADU combined.
Although in Medina, the majority of building permits that are submitted for ADU’s tend to be as
large as possible by code, in the past year, staff has received an increase in inquiries into building
small (less than 300 square feet) ADU’s for aging parents/in-laws and college-age children. This
amendment removes the size hurdle and opens up the accessibility for building an ADU. It should
be noted that building codes still apply, so regardless of size, and ADU must have bathroom
facilities that include a toilet, sink and a shower or bathtub, and a kitchen or foot storage area and
46
AGENDA ITEM 8.1
ATTACHMENT 1
preparation facility that has a sink. The second part of HB2343 will remove the owner occupancy
requirement.
Accessory Dwelling Unit Parking (SB6617)
The second (SB6617) requires cities to remove the parking requirement for ADU’s within ¼ mile
of a major transit stop unless the city determines there is not enough parking space to accommodate
this. At the beginning of 2021, the city directed their planning consultant to undertake a parking
study. This was paid for by the planning consultant line item in the Development Services 2021
budget. Over the course of three months, the consultants conducted parking counts and an analysis
of available space. The conclusion of the report was that Medina does not have adequate street
parking to accommodate the requirement in SB6617, therefore no amendment is required.
Amendments to MMC 20.22.030 – Lot Development Standards
There are two proposed amendments in MMC 20.22.030 Lot Development Standards that are
intended to clarify the code. The first being that lots located at the end of a terminal street are
allowed the same logical orientation as lots on a private lane. When lots that have access off of an
easement or private lane have a condition where the orientation of the house or the orientation of
the adjacent properties do not correspond to the longer and shorter dimensions of the lot, the
homeowner may elect to establish the setbacks using the logical orientation rather that the
dimensions of the lot; this amendment would give lots at the end of a terminal street the same
option.
The second amendment relates to a property with three fronts as indicated in Figure 20.22.030(B).
A front simply relates to the location of a property line that is contiguous with a street and assigns
that property line the front yard setback dimension (which is the same dimension as a rear setback).
For example, for lots that span a block and have property lines that touch two separate streets, they
would have two fronts and two side yard setbacks. The absence of the word rear from Figure
20.22.030(B) does not mean they would not have a backyard or that they would be forced to have
two front doors. Where Figure 20.22.030(B) indicates two setbacks separated by a slash (/), that
means that the property owner has the option to choose which property designation they would
like. In the clip from Figure 20.22.030(B) below, the homeowner could choose whether they
wanted the side yard to be the north property line or the west property line; the other property line
would be designated as rear.
The proposed amendment is to remove the option for a rear with properties that have three fronts
or have three property lines that are contiguous along three streets. The reasoning behind this is
47
AGENDA ITEM 8.1
ATTACHMENT 1
that no one is ever going to voluntarily elect to reduce their building envelope by opting for another
rear instead of a side (front and rear setbacks are always larger than side setbacks). Now, one might
think that another option would be to remove the possibility to choose a side yard setback, thereby
create three fronts and one rear, however doing so would make these lots the most constrained in
Medina. There are approximately four lots that have this situation but more can always be created
through lot line adjustments. Of the four existing lots, two of them are substandard (smaller than
the minimum lot size required by the zoning district) and two exceed the minimum square footage
requirement. For the smaller lots, the side yard setback would be 10 feet and for the larger lots, the
side yard setback would be 20 feet (for lots larger than 20,000 square feet, side yard setbacks are
determined by calculating the greater of 10 feet or 15% of the lot width not to exceed 20 feet). The
proposal is below.
Figure 20.22.030(B): Setback Property Line Designations
(See “Property Line” definitions in Chapter 20.12 MMC)
Amending MMC 20.22.040 – Protrusions into setback areas
Throughout this past year of being stuck at home, one of the requests that has dramatically
increased is that of creating outdoor living space in the form of a patio or a deck. In Medina,
Chapter 20.22.040 lists the things that are allowed to protrude into the setbacks. Examples listed
in this section include driveways, walkways, and play structures. The city has historically taken
the interpretation that if something is not listed in this section of the code, it cannot protrude. On-
grade patios and decks are not listed in this section therefore they are not allowed to protrude into
the setbacks.
However, as with all code, there are always exceptions to the rules. A resident is permitted to build
a swimming pool or sport court in their backyard that protrudes into the setbacks. Typically, a pool
will include a cool deck that goes all around it. Additionally, lots that are within the Shoreline
48
AGENDA ITEM 8.1
ATTACHMENT 1
Jurisdiction, which are those lots 200 feet inland from the Ordinary High-Water Mark, are
specifically allowed to have patios and decks protrude (it should be noted that shoreline lots are
governed by the Shoreline Master Program, which is a subsection of the code).
Right now, the only way to build a patio that extends into the setbacks is through a non-
administrative variance. Throughout this past year, many people have amended their site plans or
decided not to move forward with a new patio because of this requirement. In order to make things
equitable between lots by the water and lots that are upland, staff is proposing to amend the section
to allow on-grade patios and decks to protrude providing a 15-foot setback is maintained from the
front property line; a 10-foot setback from the rear; and a side yard setback that is ½ of the required
setback (for example a property with a 10-foot side yard setback would be allowed to have a small
patio protrude up to 5-feet from the property line).
It should be noted that this amendment does not allow someone to go up vertically. Someone
would not be permitted to build an outdoor kitchen or a pergola within these setbacks. This is
strictly for flat, on-grade surfaces.
Amending MMC 20.30.020 – Signs
The purpose of this amendment is to clarify when a sign that has two sides needs to be averaged
to determine surface area. This amendment will make language consistent with the sign area
definition in MMC 20.12.200.
Amending MMC 20.34.040 – Accessory Recreational Facilities
Pools and sport courts are considered accessory recreational facilities and require a land use
application called an Administrative Special Use Permit (ASUP) before a building permit may be
submitted. Because outdoor pools and sport courts can have impacts on neighbors (noise from
outdoor use, lighting, etc.) the purpose of the ASUP is to notify neighbors that one is going to be
built. Only after the ASUP process is completed can the applicant submit the Building Permit,
Construction Activity Permit, Tree Permit (if required), and Grading and Drainage Permit (if
required). The ASUP is only the first step.
The code currently does not make an exception if the pool or sport court is going to be located
inside of a building. The city has recently had a couple of indoor pools come in for permit that,
because there is not a differentiation in the code, had to go through the ASUP process. This does
not make a lot of sense because any impacts from the end use (which is the reason behind the
ASUP) are going to be contained within the building. Construction impacts are handled through
the Construction Activity Permit, which is tied to the building permit.
The proposed amendment will clarify that if a pool or sport court is located within a building, an
ASUP is not required. This is intended to streamline process.
49
AGENDA ITEM 8.1
ATTACHMENT 1
Repealing MMC 20.73.085 and 20.73.165
Both of these sections expired on December 31, 2014 and were replaced by subsequent sections.
This is intended to be a code clean-up.
Amendments to MMC 20.80.060
The purpose of these amendments is to remove the old Construction Mitigation Language that is
still in the Type 1, 2, and 3 Decisions table and to replace that will the new Construction Activity
Permit Language. This is intended to be a code clean-up.
Table of Amendments
Section Title Proposed Amendment
MMC 20.22.030 Lot Development
Standards
Clarify lots at the end of a terminal street to
be allowed a logical orientation, similar to
lots on a private lane
MMC 20.22.030 Lot Development
Standards
Clarify property line designations figure
MMC 20.22.040 Protrusions into Setback
Areas
Allow uncovered decks and patios to
protrude into setback (consistent with
shoreline jurisdiction)
MMC 20.30.020 Signs Clarify when to average surface area to
determine the sign area (consistent with
definition in MMC 20.12.200).
MMC 20.34.020 Accessory Dwelling
Units
Remove minimum square footage
requirement for ADUs (HB2343)
MMC 20.34.020 Accessory Dwelling Unit Remove ADU owner occupancy requirement
(HB2343)
MMC 20.34.040 Accessory Recreational
Facilities
Clarify indoor accessory recreational
facilities do not require an administrative
special use permit
MMC 20.70.070 Administrative
Approvals
Remove owner occupancy requirements
from accessory dwelling unit registration
(HB2343)
MMC 20.73.085 Review Procedures and
Approvals
Repeal. Section expired December 31, 2014.
MMC 20.73.165 Subdivision Vesting
After Approval
Repeal. Section expired December 31, 2014.
MMC 20.80.060 Type 1 Decisions Amend code of conduct for CAP permits ≤
$499,999
50
AGENDA ITEM 8.1
ATTACHMENT 1
MMC 20.80.060 Type 2 Decisions Amend CMP Level 1 for CAP ≥ $500,000
and/or on a private lane
MMC 20.80.060 Type 3 Decisions Repeal CMP Level 2
Adoption Timeline
Action Due Progress
Proposal available online/sent out through GovDelivery April 1 Completed
Virtual Open House April 15 Completed
Planning Commission to discuss proposal April 27 Completed
Present proposal to Council for first discussion May 10 Completed
Planning Commission to hold public hearing May 25 Completed
Council to hold final public hearing and adopt code
amendments
June 14 June 14
51
AGENDA ITEM 8.1
ATTACHMENT 2
Ordinance No. 1001
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON AMENDING LOT
DEVELOPMENT STANDARDS (MMC 20.22); CITY WIDE USES (MMC 20.30);
ACCESSORY USES (MMC 20.34); ADMINISTRATIVE APPROVALS (MMC
20.70); LAND DIVISIONS (MMC 20.73); AND PROJECT PERMIT REVIEW
PROCEDURES (MMC 20.80).
WHEREAS, Title 20 of the Medina Municipal Code (“MMC” or “Code”) contains
the City of Medina’s (“City”) unified development code; and
WHEREAS, on March 27, 2020, the Governor signed SB 6617 which pertained to
Accessory Dwelling Units—Off-Street Parking into law; and
WHEREAS, on June 11, 2020, SB 6617 went into effect; and
WHEREAS, Section 4, Subsection (1) of SB 6617 states that cities may not require
the provision of off-street parking for accessory dwelling units within one-quarter mile of a
major transit stop; and
WHEREAS, Section 4, Subsection (2) of SB 6617 states that a city may require
the provision of off-street parking for an accessory dwelling unit located within one-quarter
mile of a major transit stop if the city has determined that the accessory dwelling unit is in
an area with a lack of access to street parking capacity, physical space impediments, or
other reasons supported by evidence that would make on-street parking infeasible for the
accessory dwelling unit; and
WHEREAS, there are three major transit stops within the City: 1) Evergreen Point
Park & Ride, 2) the bus stop on 84th Avenue NE located north of NE 24th Street, and 3)
the bus stop at 84th Ave NE and NE 20th Street; and
WHEREAS, the City used its planning consultant firm, The Blueline Group, to
conduct a parking study beginning in January 2021; and
WHEREAS, The Blueline Group provided a memorandum on March 25, 2021 and
the final on-street parking study in April 2021; and
WHEREAS, the study concluded that the City does not have adequate space to
support the on-street parking requirement for accessory dwelling units within one-quarter
mile of a major transit stop; and
WHEREAS, the City provided a Notice of Intent to Adopt certain code amendments
to the Washington State Department of Commerce in accordance with RCW 36.70A.106
and MMC 20.81.070 on March 29, 2021; and
WHEREAS, a State Environmental Policy Act (SEPA) environmental checklist was
prepared and a Determination of Non-Significance (DNS) was issued on March 31, 2021;
and
52
AGENDA ITEM 8.1
ATTACHMENT 2
WHEREAS, the City published a legal ad in the Seattle Times on April 30, 2021
for a public hearing before the Medina Planning Commission to solicit and receive public
testimony regarding the proposed amendments; and
WHEREAS, the Planning Commission reviewed and evaluated the proposed
amendments during the public hearing on May 25, 2021; and
WHEREAS, after considering staff recommendation and reviewing the record, the
Planning Commission voted unanimously to recommend approval of the proposed
amendments to City Council on May 25, 2021; and
WHEREAS, the City published a legal ad in the Seattle Times on May 19, 2021 for a
virtual public hearing on June 14, 2021 before the City Council to solicit and receive additional
public testimony regarding the Planning Commission’s recommendation on the proposed
amendments; and
WHEREAS, the City Council finds based on City staff’s recommendation and public
testimony, these amendments are consistent with the City’s Comprehensive Plan, will enhance
public health, safety and welfare; and advance the public’s interest; and
WHEREAS, the City Council desires to take the actions set forth in this ordinance,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES
ORDAIN WAS FOLLOWS:
Section 1. Findings. The City Council adopts the foregoing recitals as its findings and
conclusions concerning the matters described therein, also intending thereby to provide a
record of the facts, issues and process involved in its consideration.
Section 2. Amendment to MMC 20.22.030. The Medina Municipal Code Section
20.22.030 is hereby amended as follows:
20.22.030 Building and structure setbacks.
A. Table 20.22.030 establishes the minimum distance required for any part of any building or
structure to be set back from the pertinent property line. The minimum setback requirements are
applied to each lot by the square footage of the lot area and the corresponding setback
standards in the table. (See definition of “lot area” and the definitions of “property lines” in
Chapter 20.12 MMC and Figures 20.22.030(B) and (C) for establishing and delineating
setbacks.)
53
AGENDA ITEM 8.1
ATTACHMENT 2
Table 20.22.030: Minimum Building/Structure Setbacks
Square Footage of the Lot
Area
Minimum Setback from the:
Front
Property Line
Rear Property
Line
Side Property
Line
Lake
Washington
Shoreline
Less than 10,001 25 feet 25 feet
10 feet
See MMC
20.63.030
From 10,001 to 13,000 26 feet 26 feet
From 13,001 to 15,000 28 feet 28 feet
From 15,001 to 20,000 30 feet 30 feet
Greater than 20,000 30 feet 30 feet
The greater of
10 feet or 15%
of the lot width;
not to exceed
20 feet
B. Setbacks are measured as the distance between the property line and the closest point of
any part of the building or structure to the property line, including but not limited to architectural
elements, roof eaves, gutters and mechanical equipment. (See Figure 20.22.030(A).)
C. To determine compliance with the setback standards in Table 20.22.030, the setback is
measured along a horizontal plane consistent with subsection (B) of this section.
D. Where a lot adjoins a private lane and has less than 30 feet of public street frontage, the
front, rear and side property lines shall be determined as follows, except as provided in
subsection (E) of this section:
1. The side property lines shall generally correspond to the long dimension of the lot;
2. The front and rear property lines shall generally correspond to the shorter dimensions of
the lot;
3. If the dimensions of the lot form a square, the applicant may elect to designate the front
property line with the rear and side property lines designated consistent with the definitions
in Chapter 20.12 MMC.
E. Where a lot adjoining a private lane or at the terminal end of the street has a condition where
the orientation of the dwelling on the lot, or the orientation of dwellings on adjacent properties,
logically suggests setbacks that do not correspond to the longer and shorter dimensions of the
lot, the setbacks shall be established using the logical orientation rather than the dimensions of
the lot.
F. In addition to the setbacks prescribed by this section, if a lot adjoins a private lane, a setback
from the private lane easement is required pursuant to MMC 20.91.060.
54
AGENDA ITEM 8.1
ATTACHMENT 2
Figure 20.22.030(A): Measuring Setbacks
Figure 20.22.030(B): Setback Property Line Designations
(See “Property Line” definitions in Chapter 20.12 MMC)
Figure 20.22.030(C): Setbacks at Step Shaped Property Line Intersections
55
AGENDA ITEM 8.1
ATTACHMENT 2
Section 3. Amendment to MMC 20.22.040. The Medina Municipal Code Section 20.22.040 is
hereby amended as follows:
20.22.040 Protrusions into setback areas.
The following structures may be located within a setback area, excluding setbacks from Lake
Washington, which are subject to Chapter 20.63 MMC:
A. Utilities which are located underground and accessory to a principal use, except the
requirement for undergrounding is not required if the limitation in MMC 20.50.200(I)(6) applies;
B. Walkways, stairs and steps, and driveways, not including parking spaces, which do not
exceed 30 inches above the existing or finished grade, whichever grade is lower;
C. Uncovered decks and patios, provided:
1. No part of the structure exceeds 30 inches in height above the existing or finished grade,
whichever grade is lower; and
2. The following setbacks are maintained:
a. A minimum 15-foot setback is maintained from the front property line;
b. A minimum 10-foot setback is maintained from the rear property line; and
c. A minimum side-yard setback equal to one-half (1/2) the required distance pursuant
to Table 20.22.030
CD. Window wells that do not project more than six inches above the ground level and do not
protrude more than four feet into the setback area;
DE. Fences and freestanding walls which comply with the requirements set forth in MMC
20.30.010;
EF. Irrigation systems at or below finished grade, including yard hydrants, sprinkler heads and
similar features that do not exceed 36 inches above the finished grade;
56
AGENDA ITEM 8.1
ATTACHMENT 2
FG. Ramps and similar structures installed to a single-family dwelling to provide access for
elderly and/or disabled persons;
GH. Foundation footings where the footing structure does not protrude more than two feet into
the setback area and is located entirely below the ground surface;
HI. Improved surface areas for off-street parking provided:
1. The protrusion is limited to the setback area from a front property line;
2. The parking area is designed in a manner that is clearly distinguishable from the
driveway;
3. A minimum 15-foot setback is maintained from the front property line;
4. The top of the parking surface does not exceed 30 inches above the existing or finished
grade, whichever is lower;
IJ. A chimney provided:
1. The protrusion is limited to the setback area from a side property line;
2. The maximum horizontal width of the chimney inside the setback area is five feet; and
3. The chimney does not protrude more than two feet into the setback area;
JK. Small accessory structures and outdoor mechanical equipment provided:
1. The protrusion is limited to the setback area from a rear property line;
2. The highest point of the accessory structure or outdoor mechanical equipment does not
exceed eight feet in height above the finished grade;
3. The accessory structure or outdoor mechanical equipment does not occupy a footprint
greater than 100 square feet;
4. Solid landscape screening pursuant to MMC 20.30.060 is planted that screens the
structure or mechanical equipment from adjoining properties; and
5. A minimum 15-foot setback from the rear property line is maintained;
KL. Open play structures without roofs or walls provided:
1. The protrusion is limited to setback areas from a rear property line;
2. The maximum height of the play structure does not exceed 10 feet above the finished
grade;
3. The play structure does not occupy a footprint greater than 100 square feet;
4. A minimum 10-foot setback from the rear property line is maintained;
LM. Swimming pools, spas and hot tubs as provided for in MMC 20.34.040;
MN. Raised planting bed boxes, which do not exceed 30 inches above the existing or finished
grade, whichever grade is lower;
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AGENDA ITEM 8.1
ATTACHMENT 2
NO. Low impact development best management practices or treatment best management
practices provided:
1. The best management practice shall be designed, constructed, and maintained in
accordance with the stormwater manual adopted under MMC 20.43.200.
2. Best management practices, including associated vegetation, shall be located entirely on
private property.
3. The maximum height of any structural element associated with the best management
practice shall not exceed 30 inches above the existing or finished grade, whichever grade is
lower.
4. The best management practice shall be designed to manage or treat stormwater runoff
solely from the building site and from less than 5,000 square feet of impervious surface.
5. Examples of acceptable best management practices, as those practices are defined in
Chapter 20.12 MMC, include but are not limited to the following:
a. Rain garden;
b. Bioretention;
c. Dispersion; and
d. Biofiltration treatment.
Section 4. Amendment to MMC 20.30.020(C). The Medina Municipal Code Section
20.30.020(C)(10)(c) is hereby amended as follows:
c. When a sign contains information on two sides, only one side is counted in determining sign
area, except A-board signs where the average area of the two surface areas shall be used to
determine surface area.
Section 5. Amendment to MMC 20.34.020. The Medina Municipal Code Section 20.34.020 is
hereby amended as follows:
20.34.020 Accessory dwelling units.
This section establishes the development criteria that apply to accessory dwelling units.
A. Accessory dwelling units meeting the requirements of this section are excluded from density
and minimum lot area requirements.
B. Accessory dwelling units shall be fully contained within and attached to a single-family
dwelling, or must be located within a detached accessory building containing another permitted
accessory use.
C. Accessory dwelling units are prohibited as the only use in a detached accessory building.
D. Only one accessory dwelling unit may be permitted on a lot per each single-family dwelling
located on the same lot.
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AGENDA ITEM 8.1
ATTACHMENT 2
E. The property owner of record must occupy either the single-family dwelling or the accessory
dwelling unit as a legal residence. Legal residency must be evidenced by actual residency.
Legal residency shall terminate by reason of absence in excess of one year. Legal residency
shall immediately terminate upon the payment or receipt of rent for both units.
FE. Development Standards.
1. The accessory dwelling unit shall comply with the development standards of the zoning
where the accessory dwelling unit is located;
2. The accessory dwelling unit shall contain not less than 300 square feet of gross floor
area;
32. The accessory dwelling unit shall contain no more than the lesser of 1,000 square feet
of gross floor area, or 40 percent of the total square footage of the gross floor area of the
single-family dwelling and accessory dwelling unit combined;
43. All of the structures on the property shall have the appearance of a single-family
dwelling and any other permitted accessory structures;
54. The entry door to the accessory dwelling unit shall be screened from the street by
portions of the structure or by dense evergreen vegetation;
65. There shall be no sign or other indication of the accessory dwelling unit’s existence
other than an address sign and a separate mail box;
76. The exterior finish of the accessory dwelling unit shall be identical to the residence or
accessory structure in which it is contained; and
87. A certification by city of Bellevue utilities is required indicating that water supply and
sanitary sewage are available to adequately serve the accessory dwelling unit.
GF. There shall be one off-street parking space provided for the accessory dwelling unit, which
shall be in addition to any off-street spaces required for the principal single-family dwelling.
HG. Garage space may be converted into an accessory dwelling unit only if the number of
covered spaces eliminated by the conversion is replaced by the same number of covered
spaces elsewhere on the property.
IH. An accessory dwelling unit must contain:
1. Bathroom facilities that include a toilet, sink and a shower or bathtub; and
2. Kitchen or food storage and preparation facilities and a sink.
JI. A property owner seeking to establish a legal accessory dwelling unit shall apply to register
the dwelling unit with the city pursuant to MMC 20.70.070. The application shall include an
agreement by the property owner to occupy either the single-family dwelling or the accessory
dwelling unit and to maintain the accessory dwelling unit in compliance with the standards set
forth in this section.
KJ. After the accessory dwelling unit is approved, a registration form signed by the record
holders of the property shall be recorded with the King County auditor’s office. Said registration
form shall contain:
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AGENDA ITEM 8.1
ATTACHMENT 2
1. The street address and legal description of the property; and
2. Description of the requirement for owner occupancy; and
32. The requirement for maintaining the accessory dwelling unit in compliance with the
requirements of this section.
LK. The registration of the accessory dwelling unit may be canceled pursuant to MMC
20.70.070 by the property owner by recording a certificate of cancellation in a form satisfactory
to the city with the King County department of records and elections. The city may record a
notice of cancellation upon failure to comply with the standards set forth in this section.
Section 6. Amendment to MMC 20.34.040. The Medina Municipal Code Section 20.34.040 is
hereby amended as follows:
20.34.040 Accessory recreational facilities.
This section establishes the development criteria that apply to outdoor accessory recreational
facilities, including minor accessory recreational facilities.
A. Accessory recreational facilities are categorized as either major or minor pursuant to the
following:
1. Major accessory recreational facilities include the following and require approval of an
administrative special use permit pursuant to MMC 20.71.030, provided a major accessory
recreational facility is exempt from this section when completely located within a single-
family residence or an accessory building:
a. Active sports courts such as tennis, paddle tennis, basketball, and similar facilities;
b. Swimming pools;
c. Hot tubs and spas, except as allowed in subsection (B) of this section; and
d. Other similar sports facilities that provide active outdoor recreational activity and with
similar impacts on adjoining properties.
2. Minor accessory recreational facilities such as a basketball hoop and temporary game
nets do not require approval of an administrative special use permit provided:
a. Installation of the facility does not require additional paved surface area;
b. No illumination beyond normal house lighting is installed for use of the facility;
c. The facility is not located inside any setback areas, except as allowed for major
recreational facilities in subsection (C)(3) of this section; and
d. Maximum noise level requirements in Chapter 8.06 MMC are followed.
B. Hot tubs and spas do not require approval of an administrative special use permit where:
1. If the hot tub and/or spa is permanent:
a. The facility is located within 20 feet of a single-family dwelling;
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AGENDA ITEM 8.1
ATTACHMENT 2
b. Special outdoor lighting is not installed other than in-water low-light illumination
directed away from any adjoining properties;
c. Pump and mechanical equipment are located inside of the residential structure or
enclosed by sound attenuating structure;
d. A barrier is provided as prescribed by the building code;
e. The facility is not located inside any setback areas; and
f. The hot tub/spa drains into the sanitary sewer system.
2. If the hot tub and/or spa is temporary:
a. It is not erected for more than seven days during any one-month period;
b. It meets the criteria in subsections (B)(1)(a) through (e) of this section.
C. Development Standards.
1. Major recreational facilities shall comply with the development requirements of the zone
in which the recreational facility is located, except as provided in subsection (C)(3) of this
section.
2. Swimming pools, spas and hot tubs shall have the setback measured from the property
line to the outside edge of the structural rim of the vessel (see Figure 20.34.040(C)(2)).
3. Major recreational facilities may protrude into setback areas provided:
a. At least a 15-foot setback is maintained from each rear and front property line; and
b. At least a 10-foot setback is maintained from each side property line.
4. The height of a swimming pool, hot tub or spa is measured from the lowest point of
original grade or finished grade, whichever grade is lower, underneath the perimeter of the
facility to the highest point of the structural rim of the vessel. (See Figure 20.34.040(C)(4).)
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AGENDA ITEM 8.1
ATTACHMENT 2
Figure 20.34.040(C)(2): Measuring Setback for Swimming Pools, Hot Tubs and Spas
Figure 20.34.040(C)(4): Height of Swimming Pools, Hot Tubs and Spas
5. Major recreational facilities that protrude into setback areas shall comply with the
following requirements:
a. Solid landscape screening pursuant to MMC 20.30.060 shall be installed along the
perimeter of the lot from which the facility is set back, such that the use is concealed
year-round from public streets, private lanes, and nearby properties;
b. All lighting shall be oriented or shielded such that the light does not shine or spill over
onto neighboring properties or Lake Washington;
c. Fences and barriers shall meet all development and building code requirements; and
d. Additional mitigation measures may be required such as, but not limited to, restricted
hours of use, limitations on lighting, increased screening, altered location, etc., to
minimize any negative impacts generated by the use of the accessory recreational
facility.
Section 7. Amendment to MMC 20.70.070. The Medina Municipal Code Section 20.70.070 is
hereby amended as follows:
20.70.070 Accessory dwelling unit registration.
A. Applicability. Any owner installing an accessory dwelling unit (ADU) pursuant to MMC
20.34.020 shall apply for an accessory dwelling unit registration.
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AGENDA ITEM 8.1
ATTACHMENT 2
B. Review Procedures. Approval of an accessory dwelling unit is processed as a Type 1
decision pursuant to the requirements set forth in Chapter 20.80 MMC.
C. Approval Criteria. The decision authority may approve an ADU only when the following
criteria are met:
1. The ADU meets the requirements set forth in MMC 20.34.020; and
2. The property owner enters into a written agreement with the city to occupy the primary
single-family dwelling, or the ADU pursuant to subsection (D) of this section; and
32. The property owner agrees to maintain the ADU in compliance with the requirements in
MMC 20.34.020.
D. Written Agreement.
1. Before a certificate of occupancy is issued for the ADU, the property owner shall
complete, sign, have notarized, and record an ADU registration form.
2. The contents of the ADU registration form shall include the following:
a. The street address and legal description of the property where the accessory
dwelling unit is located;
b. The written agreement for occupancy as prescribed in subsection (C)(2) of this
section;
cb. The written agreement to maintain the ADU as prescribed in subsection (C)(32) of
this section; and
dc. Any other relevant information determined necessary by the decision authority.
3. The property owner shall record the ADU registration with King County recorder’s office.
A copy of the recorded document and recording number shall be provided to the city.
4. The ADU registration may be cancelled under the following conditions:
a. The property owner may cancel the ADU registration if:
i. The ADU is permanently removed from the property; or
ii. The property owner provides to the city evidence that the use has been removed
and obtains approval from the city to cancel the ADU registration; and
iii. The property owner records a certificate of cancellation with King County
recorder’s office and provides a copy of the recorded certificate of cancellation to the
city.
b. The city may cancel the ADU registration if the property owner fails to comply with
the general requirements in MMC 20.34.020. Cancellation of the ADU registration shall
be in accordance with the following procedures:
i. The city provides a notice of cancellation to the property owner who shall have a
right to appeal the decision to cancel pursuant to MMC 20.80.220 for a Type 1
decision;
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AGENDA ITEM 8.1
ATTACHMENT 2
ii. Once a decision to cancel becomes final, the city shall record a certificate of
cancellation with King County recorder’s office;
iii. A copy of the recorded certificate of cancellation shall be provided to the property
owner after which the use as an accessory dwelling unit shall cease.
E. Lapse of Approval. Approval of an accessory dwelling unit shall expire if the building permit
for the accessory dwelling unit expires and substantial construction of the accessory dwelling
unit has not started. Approval of an accessory dwelling unit shall also expire if the use is
abandoned during its existence, or if a certificate of cancellation is recorded.
Section 8. MMC 20.73.080 Repealed. The Medina Municipal Code Section 20.73.080 is hereby
repealed in its entirety.
Section 9. MMC 20.73165 Repealed. The Medina Municipal Code Section 20.73.165 is hereby
repealed in its entirety.
Section 10. Amendment to MMC 20.80.060. The Medina Municipal Code Section 20.80.060 is
hereby amended as follows:
20.80.060 Project permit procedures.
The procedures for processing a project permit application may include a determination of
completeness, notice of application, notice of hearing, and notice of decision. The following
tables establish the decision type, the person or body authorized to make the decision, the
general review procedures, and notice requirements that are applicable to each project permit
application.
A. Table 20.80.060(A) sets forth project permits that are categorized as Type 1 decisions with
the applicable corresponding review procedures.
Table 20.80.060(A) – Type 1 Decisions
Project Permit Decision
Authority
Procedure Requirements
DOC NOA NOH NOD
Building, reroof and construction permits
not listed/no SEPA
BO Yes No No Yes
Mechanical permit BO Yes No No Yes
Demolition permit/no SEPA BO Yes No No Yes
Grading and drainage permit/no SEPA BO Yes No No Yes
Fence permit BO Yes No No Yes
Final short subdivision D No No No No
Administrative tree activity permit D Yes No No Yes
Hazardous tree designation D Yes No No Yes
Right-of-way permit E Yes No No Yes
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AGENDA ITEM 8.1
ATTACHMENT 2
Project Permit Decision
Authority
Procedure Requirements
DOC NOA NOH NOD
Lot line adjustment D Yes No No Yes
Zoning code interpretation D No No No Yes
Accessory dwelling units D Yes No No Yes
Administrative sign approval D Yes No No Yes
Code of conduct approval Construction
activity permit for projects ≤ $499,000
E D Yes No No Yes
SEPA letter of exemption D1 No No No Yes
Shoreline letter of exemption D No No No Yes
Shoreline master program interpretation D No No No Yes
Temporary use permit D No No No Yes
Notes:
“DOC” – determination of completeness required pursuant to MMC 20.80.100
“NOA” – notice of application required pursuant to MMC 20.80.110
“NOH” – notice of hearing required pursuant to MMC 20.80.120
“NOD” – notice of decision required pursuant to MMC 20.80.200
“BO” means building official has authority to make the decision
“D” means the director has authority to make the decision
“E” means the city engineer or designee has authority to make the decision
1“Director” here means the person designated as the responsible official
B. Table 20.80.060(B) sets forth project permits that are categorized as Type 2 decisions with
the applicable corresponding review procedures.
Table 20.80.060(B) – Type 2 Decisions
Project Permit Decision
Authority
Procedure Requirements
DOC NOA NOH NOD
Building permit/with SEPA BO/D1 Yes Yes No Yes
Demolition permit/with SEPA BO/D1 Yes Yes No Yes
Grading and drainage permit/with SEPA BO/D1 Yes Yes No Yes
Administrative right-of-way tree activity
permit
D Yes Yes No Yes
Administrative special use permit D Yes Yes No Yes
Administrative variance D Yes Yes No Yes
Minor deviation D Yes Yes No Yes
SEPA threshold determination D1 Yes Yes2 No Yes
Preliminary short subdivision D Yes Yes No Yes
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AGENDA ITEM 8.1
ATTACHMENT 2
Project Permit Decision
Authority
Procedure Requirements
DOC NOA NOH NOD
Tailored construction mitigation plan –
Level 1 Construction activity permit for
projects ≥ $500,000 and/or on a private
lane or joint driveway
D Yes Yes3 No Yes
Final subdivision CC No No No Yes
Notes:
“DOC” – determination of completeness required pursuant to MMC 20.80.100
“NOA” – notice of application required pursuant to MMC 20.80.110
“NOH” – notice of hearing required pursuant to MMC 20.80.120
“NOD” – notice of decision required pursuant to MMC 20.80.200
“BO” means building official has authority to make the decision
“D” means the director has authority to make the decision
“CC” means the city council makes the decision
“E” means the city engineer or designee has authority to issue a decision
1“Director” here means the person designated as the responsible official
2A NOA is not required for a SEPA threshold determination issued pursuant to WAC 197-11-
340(1)
3The NOA for a construction activity permit for projects greater than or equal to $500,000 and/or
projects on a private lane or joint driveway shall include the date and time of the open house
pursuant to MMC 20.75.070 and MMC 20.75.080
C. Table 20.80.060(C) sets forth project permits that are categorized as Type 3 decisions with
the applicable corresponding review procedures.
Table 20.80.060(C) – Type 3 Decisions
Project Permit Decision
Authority
Procedure Requirements
DOC NOA NOH NOD
Nonadministrative special use permit HE Yes Yes Yes Yes
Conditional use permit HE Yes Yes Yes Yes
Historical use permit HE Yes Yes Yes Yes
Nonadministrative variance HE Yes Yes Yes Yes
Site-specific rezone PC/CC1 Yes Yes Yes Yes
Reasonable use exception HE Yes Yes Yes Yes
Nonadministrative right-of-way tree
activity permit
HE Yes Yes Yes Yes
Nonadministrative tree activity permit HE Yes Yes Yes Yes
Site plan review PC Yes Yes Yes Yes
Tailored construction mitigation plan
Level 2
PC Yes Yes Yes Yes
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AGENDA ITEM 8.1
ATTACHMENT 2
Project Permit Decision
Authority
Procedure Requirements
DOC NOA NOH NOD
Preliminary subdivision HE/CC2 Yes Yes Yes Yes
Shoreline substantial development
permit
HE Yes Yes Yes Yes
Shoreline variance HE3 Yes Yes Yes Yes
Shoreline conditional use permit HE3 Yes Yes Yes Yes
Notes:
“DOC” – determination of completeness required pursuant to MMC 20.80.100
“NOA” – notice of application required pursuant to MMC 20.80.110
“NOH” – notice of hearing required pursuant to MMC 20.80.120
“NOD” – notice of decision required pursuant to MMC 20.80.200
“HE” means the hearing examiner has authority to make the decision
“PC” means the Medina planning commission has authority to make the decision
“CC” means the city council makes the decision
1The planning commission holds the open-record hearing and makes a recommendation to the
city council. The city council decides the rezone at a closed-record meeting.
2Hearing examiner holds the open-record hearing and makes a recommendation to the city
council. The city council decides the preliminary subdivision at a closed-record meeting.
3If the hearing examiner’s action on shoreline variances and shoreline conditional use permits is
to approve the application, the approval shall be submitted to the Washington State Department
of Ecology for approval, approval with conditions, or denial pursuant to WAC 173-27-200.
Section 10. Corrections. The City Clerk and codifiers of the ordinance are authorized to make
necessary corrections to this Ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 11. Severability. If any section, subsection, paragraph, sentence, clause or phrase of
this Ordinance is declared unconstitutional or invalid for any reason, such invalidity shall not
affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 12. Effective Date. This ordinance or a summary thereof consisting of the title shall be
published in the official newspaper of the City and shall take effect and be in full force five (5)
days after publication.
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AGENDA ITEM 8.1
ATTACHMENT 2
Passed by the Medina City Council and approved by the Mayor this 14th day of June
2021.
Jessica Rossman, Mayor
Attested to by: Approved as to form:
Aimee Kellerman, City Clerk Scott Missall, City Attorney
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
68
AGENDA ITEM 8.1
MINOR CODE AMENDMENTS
PUBLIC HEARING
MEDINA CITY COUNCIL
JUNE 14, 2021 @ 4PM 69
AGENDA ITEM 8.1
MINOR
CODE
CLEANUP –
WHY?
•Code cleanups happen to clarify, correct, or make the
code consistent with itself
•To incorporate new legislation
70
AGENDA ITEM 8.1
NEW LEGISLATION FOR ADU’S
(HB2343)
•ADU’s have been recognized as a tool to help address the housing crisis
•Increase accessibility for homeowners to build an ADU
71
AGENDA ITEM 8.1
NEW LEGISLATION FOR ADU’S
(HB2343)
•Amend MMC 20.34.020 –remove minimum square footage requirement
•Maximum square footage still applies
•Building codes still apply (toilet, sink, shower/bath, food prep, food storage, sink)
•Amend MMC 20.34.020 and MMC 20.70.070 –remove owner occupancy requirement
72
AGENDA ITEM 8.1
NEW LEGISLATION FOR ADU’S
(SB6617)
•Requires cities to remove the on-site parking requirement for ADU’s within ¼ mile of a major
transit stop
•Unless a city determines there is a lack of street parking
73
AGENDA ITEM 8.1
NEW LEGISLATION FOR ADU’S
(SB6617)
•From January to March of 2021, the city’s planning consultant firm conducted a parking study
•The city does not have adequate street parking to accommodate SB6617
•No code amendment is required
74
AGENDA ITEM 8.1
AMEND MMC 20.22.030
LOT DEVELOPMENT STANDARDS
•MMC 20.22.030 –Clarify lots at the end of a terminal street have the same logical site
orientation as lots on private lanes
75
AGENDA ITEM 8.1
AMEND MMC 20.22.030
LOT DEVELOPMENT STANDARDS
•MMC 20.22.030 –Clarify property line designation for a lot with three “fronts”
•A front setback relations to a property line that is contiguous with a street
•Assigns that property line the front yard setback dimension
76
AGENDA ITEM 8.1
AMEND MMC 20.22.030
LOT DEVELOPMENT STANDARDS
•MMC 20.22.030 –Clarify property line designation for a lot with three “fronts”
•A front setback relations to a property line that is contiguous with a street
•Assigns that property line the front yard setback dimension
•A slash (/) allows a property owner to decide which setback designation they would like
77
AGENDA ITEM 8.1
AMEND MMC 20.22.030
LOT DEVELOPMENT STANDARDS
•Figure 20.22.030(B) –the homeowner can choose what property line is the side and rear
78
AGENDA ITEM 8.1
AMEND MMC
20.22.030
LOT
DEVELOPMENT
STANDARDS
FIGURE 20.22.030(B):
SETBACK PROPERTY
LINE DESIGNATIONS
79
AGENDA ITEM 8.1
AMEND MMC 20.22.040
PROTRUSIONS INTO SETBACKS
•MMC 20.22.040 –Allow uncovered decks and patios to protrude into the setbacks
•Inconsistencies in the code regarding on-grade patios and decks
•What is permitted to protrude into the setbacks is limited –patios are not listed
•Unless you build a pool
•Unless you live in the Shoreline Jurisdiction (200-feet landward of the water)
•Currently the only option is to pursue a non-administrative variance
80
AGENDA ITEM 8.1
AMEND MMC 20.22.040
PROTRUSIONS INTO SETBACKS
•MMC 20.22.040 –Allow uncovered decks and patios to protrude into the setbacks
•15-feet from the front property line
•10-feet from the rear property line
•½ the required side yard setback
•You cannot go up vertically (no kitchens, pergolas, etc.)
81
AGENDA ITEM 8.1
AMEND MMC 20.30.020
SIGNS
•MMC 20.23.020 –Clarify when a sign that has two sides needs to be averaged to determine
surface area
•This amendment will make the language consistent with the sign area definition in MMC
20.12.200
82
AGENDA ITEM 8.1
AMEND MMC 20.34.040
ACCESSORY RECREATIONAL
FACILITIES
•MMC 20.34.040 –Remove requirement for an Administrative Special Use Permit (ASUP)
when an accessory recreational facility is located inside of a building
•Pools, tennis courts, and sport courts are accessory recreational facilities
•All accessory recreational facilities require a land use application called an Administrative Special
Use Permit (ASUP)
•It is not used to mitigate construction issues
83
AGENDA ITEM 8.1
AMEND MMC 20.34.040
ACCESSORY RECREATIONAL
FACILITIES
•MMC 20.34.040 –Remove requirement for an Administrative Special Use Permit (ASUP)
when an accessory recreational facility is located inside of a building
•The purpose of the ASUP is to notify neighbors of the end use
•The impacts from the end use (noise, lighting) are contained within the structure
84
AGENDA ITEM 8.1
REPEAL MMC 20.73.085 AND
20.73.165
•MMC 20.73.085 Review procedures and approvals –This section expired on December
31, 2014. MMC 20.73.090 took its place
•MMC 20.73.165 Subdivision vesting after approval –This section expired on December
31, 2014. MMC 20.73.170 took its place
85
AGENDA ITEM 8.1
AMEND MMC 20.80.060
•Table 20.80.060(A) –Type 1 Decisions –remove Construction Mitigation Language and
replace with Construction Activity Permit Language
•Table 20.80.060(B) –Type 2 Decisions –remove Construction Mitigation Language and
replace with Construction Activity Permit Language
•Table 20.80.060(C) –Type 3 Decisions –remove Construction Mitigation Language
86
AGENDA ITEM 8.1
ADOPTION
TIMELINE
Action Due Progress
Proposal available online/sent
out through GovDelivery
April 1 Comple ted
Virtual Open House April 15 Comple ted
Planning Commission to
discuss proposal
April 27 Comple ted
Present proposal to Council
for first discussion
May 10 Comple ted
Planning Commission to hold
public hearing
May 25 Comple ted
Council to hold final public
hearing and adopt code
amendments
June 14 June 14
87
AGENDA ITEM 8.1
QUESTIONS?
88
AGENDA ITEM 8.1
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 14, 2021
Subject: Bulk Development Regulations Amendment
Category: Ordinance/Public Hearing
Staff Contact: Stephanie Keyser, AICP, Planning Manager
Summary
The attached proposed amendment to Table 20.23.020(A) in Chapter 20.23 Bulk Development
Standards of Medina’s Municipal Code is the result of over a year’s work and dedication from the
Planning Commission. This proposal is a logical first step in modifying Medina’s code to address
out-of-scale new construction by reducing structural coverage on lots larger than 16,000 square
feet in the R-16 zoning district to match what is allowed for the same sized lot in R-20 and R-30.
On January 26, 2021, Planning Commission voted unanimously to forward this recommendation
to Council. On February 8, 2021, Council voted unanimously to direct staff to begin the public
process toward adoption of the attached amendment. The public process included notifying the
Department of Commerce, SEPA, and having an open house. On May 25th Planning Commission
held a public hearing on the amendment and voted unanimously (4-0) to recommend approval.
Council will hold the second public hearing and adoption during the June 14th meeting.
Attachments:
1.Staff Report – Bulk Development Regulations Amendment
2. Ordinance No. 1002
Budget/Fiscal Impact: None
Staff Recommendation: Adopt
City Manager Approval:
Proposed Council Motion: “I Move to adopt Ordinance No. 1002 as presented”
Time Estimate: 30 minutes.
89
AGENDA ITEM 8.2
ATTACHMENT 1 CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: June 14, 2021
TO: Honorable Mayor and Medina City Council
FROM: Stephanie Keyser, AICP, Planning Manager
RE: Bulk Development Code Amendment
This memorandum outlines the many months of work and consideration Planning Commission gave to
the topic of mitigating bulk. Although bulk as a topic was placed on the work plan in May 2018, other
mandatory, time sensitive code amendments had to be completed first. It was not until the Low Impact
Development Code, Wireless Code, and the Shoreline Master Program updates were completed that
Planning Commission had room in its schedule to begin the bulk conversation in June 2019.
On January 26, 2021, the Planning Commission voted unanimously (5-0) to recommend modifying the
R-16 structural coverage table (Table 20.23.020(A)) for lots larger than 16,000 square feet to match
what is allowed for the same sized lots in the R-20/R-30/SR-30 zoning districts (Attachment A). On
February 8, 2021, Council voted unanimously to direct staff to begin the public process toward adoption
of the proposed amendment. The public process included notifying the Department of Commerce,
SEPA, and having an open house on April 15th. Planning Commission held a public hearing on May 25th
and voted unanimously (4-0) to recommend approving the amendment. Council will hold a second
hearing and adoption on June 14th.
Background – What is Bulk?
When we talk about bulk, we’re talking about both the quantitative and qualitative elements that make
up a structure. The volume of a structure is comprised of its quantitative height, width, and depth while
its bulk is typically considered the qualitative perception of these elements. These are elements that
include its shape, scale, and massing. While the predominant pattern of development in Medina is such
that older bungalow-style cottages are bought, demolished, and replaced by larger houses, what
constitutes older is becoming more relative, as even houses that were built ten to fifteen years ago are
often undergoing redevelopment.
Development is regulated in the municipal code by Lot Development Standards (MMC 20.22) and Bulk
Development Standards (MMC 20.23) with the constraints of what can be built on a lot being maximum
height, setbacks, structural coverage, and impervious surface. Virtually all new construction is
maximizing the allowable building envelope which can create an out-of-scale feeling within
neighborhoods. This is not a problem that is unique to Medina and cities all across the country have
been reevaluating their codes in an attempt to limit this occurrence.
STRUCTURAL COVERAGE ADJUSTMENT
90
AGENDA ITEM 8.2
ATTACHMENT 1
While there have been many changes to the development code throughout Medina’s 65 years
(Attachment B), in order to gain a better understanding about what the code currently allows, a
comprehensive analysis of the lots by zoning district had to be done. Once the analysis began, it quickly
became clear there are significant differences in what is allowed to be built based on zoning alone,
regardless of lot size. These discrepancies appear to be arbitrary and significant pieces in the generation
of construction complaints.
Considerations in R-16
Rebalancing Acts
The R-16 zoning district is the largest district in the city and is comprised of approximately 720 lots, not
including the post office, green store, and PSE power stations. Of those, 320 lots (44%) are larger than
16,000 square feet. In Attachment C, these parcels are highlighted in blue on top of the city’s zoning
map. When viewed as one group, the impacts of redevelopment do not appear to be that substantial
because many of these larger lots are clustered together. However, as we filter these parcels, what we
discover is that the lot sizes vary from 16,001 to 52,707 square feet. In Attachment D, the parcels 1 are
further broken out into different colors: pink is 16,001-16,999, red is 17,000-17,999, blue is 18,000-
18,999, green is 19,000-19,999, yellow is 20,000-29,999, and purple is anything 30,000 and above.
What we now see is a patchwork of inconsistency within blocks and neighborhoods that is unified by
one metric in the code: all of these lots are granted the same 25% maximum structural coverage. When
we look at similar sized lots in R-20 and R-30, what we find is that as the lot sizes increase, the allowable
structural coverage decreases. The result of the current code is that a bigger structure being permitted if
a lot is larger than 16,000 square feet and zoned R-16 instead of R-20 or R-30. It is staff’s belief that it
was not the original intention of the code to grant these larger R-16 lots more structural coverage than
their counterparts in R-20 and R-30.
It seems reasonable that rebalancing the structural coverage based on lot size is a first concrete step
toward mitigating bulk. It is probable that this is a significant contributing factor to the looming and out-
of-scale complaints that some new construction generates. Rebalancing these lots would mean amending
the code to reflect the same development capacity for larger lots in R-16 that R-20 and R-30 have. This
would result in a sliding scale that decreases from 25-21% based on lot size.
The impact of rebalancing the 320 lots is broken down below:
16,001 to 16,500 = 103 lots
16,501 to 17,000 = 19 lots
17,001 to 17,500 = 16 lots
17,501 to 18,000 = 16 lots
18,001 to 18,500 = 16 lots
18,501 to 19,000 = 13 lots
19,001 – 19,500 = 14 lots
19, 501 – 29,000 = 109 lots
30,000 and over = 14 lots
The resulting change would essentially be for the R-16 structural coverage table to be a combination
of Table A and Table B (MMC 20.23.020), which is show in Attachment 1.
1 Full parcel data for this example may be found in Attachment E 91
AGENDA ITEM 8.2
ATTACHMENT 1
PUBLIC FEEDBACK
Public participation is a critical aspect of any code update. Two resident survey monkeys (Attachment
F and G) were conducted (September 2019 and in June-July 2020) while one survey (Attachment H)
was directed to architects, builders, and designers (June-July 2020) in order to better inform the
conversation.
Residential Surveys
When Planning Commission first began to discuss bulk, staff sent a survey to residents with the goal
being to help identify common complaints around new construction as well as to identify what traits
residents find most important. Eighty-eight people responded and the majority (68%) had a tear down
and rebuild on their street within the past three years. Of those, nearly half (48.24%) felt the new house
was too large compared to the surrounding structures. In response to what matters, 89.78% felt privacy
was important, 56.82% felt trees were important, and 40.91% felt having a mixture of architectural styles
in their neighborhood was important.
The second survey was intended to have residents help flush out some of the concepts Planning
Commission had been discussing and sixty-three people responded. While the comprehensive plan talks
about high quality residential character, what that means isn’t defined. How can we strive to uphold
something that we have no common definition for? The most direct way to help us figure out what it
means was to ask the residents. Some of the words residents used to define high quality residential
character included: diverse architecture, low density, space between houses, houses proportional to the
lot size, and well-maintained lots. When asked how they thought this character could be maintained, the
responses included: restricting the size of houses, having code enforcement, and having more trees.
With regard to form, 65.57% felt there are too many box-style houses being built and 59.02% felt the
city should be encouraging more pitched roofs. The daylight plane was a popular choice (90.57%) when
asked about specific ways to modify a structure’s form. The respondents were unfavorable to the
suggestion of a neighbor being allowed to have more height if a change was made to the form (more
height if setbacks increased – 76.19% no; more height if a pitched roof was used – 65.08% no; more
height if second floor had fewer square footage than first – 71.43% no; more height as long as
landscaping/trees camouflage it – 46.06% no).
Architect Survey
A survey was sent to architects, builders, and designers that have worked in Medina and sixteen people
responded. The Planning Commissioners were interested in finding out their perspective on working
with Medina’s current code. Although 64.29% felt it is more challenging to design in Medina, 81.82%
did not feel it is impossible to design something that meets the code. The respondents were asked to
clarify their statements regarding the impossibility of designing something and it should be noted that
the examples given are a result of previous consultants or versions of the code that have since been
amended.
They were also asked to comment on the changes to form that Planning Commission has been
discussing. 56.25% were interested in a pitched roof if the structural coverage was reduced. 68.75%
were not interested in a planting strip along the perimeter of the lot lines. They felt indifferent about
92
AGENDA ITEM 8.2
ATTACHMENT 1
requiring a daylight plane and a plane break (both 46.67%) however, surprisingly they were supportive
(62.5%) of requiring different heights depending on roof forms (20 feet for flat and 25 feet for pitched).
Recommendation and Timeline for Adoption
Rebalance Structural Coverage in R-16 (Code Amendment by June 2021)
On January 26, 2021, the Planning Commission voted unanimously (5-0) to recommend modifying the
structural coverage for lots larger than 16,000 square feet in the R-16 zoning district to match what is
allowed for the same sized lots in the R-20/R-30/SR-30 zoning districts (Attachment A). Within the
code, lots larger than 16,000 square feet that are zoned R-16 are able to build a larger house than the
same sized lot in R-20/R-30/SR-30. This is an arbitrary discrepancy that is helping to generate some of
the complaints that are received about the scale of new construction. The rationale for this amendment
is that it restores balance and proportion among adjacent lots of varying sizes throughout the City and
will reduce bulk. On February 8, 2021, Council voted unanimously to direct staff to begin the public
process toward adoption of the proposed amendment. The public process included notifying the
Department of Commerce, SEPA, and having an open house on April 15th. On May 25th Planning
Commission held a public hearing and voted unanimously (4-0) to recommend approving the
amendment. Council will hold a second hearing and adoption on June 14th.
Action Progress
Planning Commission voted on recommendation January 26
Planning Commission recommendation presented to Council February 8
Notice of Intent to Department of Commerce Submitted February 9
Determination of Nonsignificance Issued (SEPA) February 11
Draft code available on City website February 12
Public Open House (via Zoom) April 15
Notice of Public Hearing (Planning Commission) April 30
Planning Commission to hold public hearing May 25
Council to hold final public hearing and adopt code amendments June 14
93
AGENDA ITEM 8.2
ATTACHMENT A
Ordinance No. 1002
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON AMENDING
TABLE 20.23.020(A) OF THE MEDINA MUNICIPAL CODE PERTAINING TO
THE STRUCTURAL COVERAGE FOR LOTS LARGER THAN 16,000 SQUARE
FEET IN THE R-16 ZONING DISTRICT; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE
WHEREAS, Title 20 of the Medina Municipal Code (“MMC” or “Code”) contains
the City of Medina’s (“City”) unified development code; and
WHEREAS, the City Council placed analyzing the Bulk Development Regulations
in Chapter 20.23 on the Planning Commission’s work plan in May of 2018; and
WHEREAS, the Planning Commission began their discussion on bulk
development regulations in June of 2019; and
WHEREAS, MMC 20.23.020 governs structural coverage and impervious surface
standards; and
WHEREAS, the Planning Commission analyzed varying lot sizes in the R-16
zoning district; and
WHEREAS, the Planning Commission identified a discrepancy in the code for lots
larger than 16,000 square feet that are zoned R-16; and
WHEREAS, the City seeks to promote high-quality residential character of the
community; and
WHEREAS, City staff recommended amending Table 20.23.020(A) so that lots
larger than 16,000 square feet in the R-16 zoning district have the same reduced structural
coverage as lots in the R-20 and R-30 zoning districts; and
WHEREAS, the City provided a Notice of Intent to Adopt certain code amendments
to the Washington State Department of Commerce in accordance with RCW 36.70A.106
and MMC 20.81.070 on February 9, 2021; and
WHEREAS, a State Environmental Policy Act (SEPA) environmental checklist was
prepared and a Determination of Non-Significance (DNS) was issued on February 11,
2021; and
WHEREAS, the City published a legal ad in the Seattle Times on April 30, 2021 for a
public hearing before the Medina Planning Commission, to solicit and receive public testimony
regarding the proposed amendments; and
WHEREAS, the Planning Commission reviewed and evaluated the proposed
amendments during the public hearing on May 25, 2021; and
WHEREAS, after considering staff recommendation and reviewing the record, the
Planning Commission voted unanimously to recommend approval of the proposed amendments
to City Council on May 25, 2021; and
94
AGENDA ITEM 8.2
ATTACHMENT A
WHEREAS, the City published a legal notice in the Seattle Times on May 19, 2021, for a
virtual public hearing on June 14, 2021 before the City Council to solicit and receive additional
public testimony regarding the Planning Commission’s recommendation on the proposed
amendments; and
WHEREAS, the City Council finds that based on City staff’s recommendation and public
testimony, these amendments are consistent with the City’s Comprehensive Plan, will enhance
public health, safety and welfare, and advance the public’s interest; and
WHEREAS, the City Council desires to take the actions set forth in this ordinance,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. Findings. The City Council adopts the foregoing recitals as its findings and
conclusions concerning the matters described therein, also intending thereby to provide a
record of the facts, issues and process involved in its consideration.
Section 2. Amendment to MMC 20.23.020. Table (A) of MMC Section 20.23.020 is
hereby amended to read as follows:
Table 20.23.020(A):
R-16 Zone Total Structural Coverage and Impervious Surface Standards
Square Footage
of the Lot Area
Maximum
Structural
Coverage
Maximum
Impervious
Surface
10,000 or less 30 percent 55 percent
10,001 to 10,500 29.58
percent
55 percent
10,501 to 11,000 29.17
percent
55 percent
11,001 to 11,500 28.75
percent
55 percent
11,501 to 12,000 28.33
percent
55 percent
12,001 to 12,500 27.92
percent
55 percent
12,501 to 13,000 27.5
percent
55 percent
13,001 to 13,500 27.08
percent
55 percent
95
AGENDA ITEM 8.2
ATTACHMENT A
Square Footage
of the Lot Area
Maximum
Structural
Coverage
Maximum
Impervious
Surface
13,501 to 14,000 26.67
percent
55 percent
14,001 to 14,500 26.25
percent
55 percent
14,501 to 15,000 25.83
percent
55 percent
15,001 to 15,500 25.42
percent
55 percent
15,501 to 15,999 25.21
percent
55 percent
16,000 or greater 25 percent 55 percent
16,001 to 16,500 24.5
percent
55 percent
16,501 to 17,000 24 percent 55 percent
17,001 to 17,500 23.5
percent
55 percent
17,501 to 18,000 23 percent 55 percent
18,001 to 18,500 22.5
percent
55 percent
18,501 to 19,000 22 percent 55 percent
19,001 to 19,500 21.5
percent
55 percent
19,501 to 29,999 21 percent 55 percent
30,000 and
greater
21 percent 55 percent
Section 3. Corrections. The City Clerk and codifiers of the ordinance are
authorized to make necessary corrections to this Ordinance including, but not limited to,
the correction of scrivener/clerical errors, references, ordinance numbering,
section/subsection numbers and any references thereto.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this Ordinance is declared unconstitutional or invalid for any reason, such
invalidity shall not affect the validity or effectiveness of the remaining portions of this
Ordinance.
Section 5. Effective Date. This ordinance or a summary thereof consisting of
the title shall be published in the official newspaper of the City and shall take effect and
96
AGENDA ITEM 8.2
ATTACHMENT A
be in full force five (5) days after publication.
Passed by the Medina City Council and approved by the Mayor this 14th day of June
2021.
Jessica Rossman, Mayor
Attested to by: Approved as to form:
Aimee Kellerman, City Clerk Scott Missall, City Attorney
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
97
AGENDA ITEM 8.2
Medina’s Development History
Dec. 11,
1955
•Maximum height 30 ft. from the highest point of finished grade
•Structural coverage: 30% of the lot
Feb. 17,
1976
•Maximum height: 30 ft. from original grade to highest point of roof
proper but not more than 36 ft. from lowest point of original grade
•Structural coverage: 30% of the lot
April 14,
1986
•Lot coverage excludes private lanes and easements
•Maximum height: 30/36
•R-16 & R-20 structural coverage reduced to 17.5% of the lot
•R-30 structural coverage reduced to 15% of the lot
•Bonus structural coverage of 25% of the lot if height is reduced to 20/26
Sept. 8,
1986
•R-16 maximum height limited to 25 ft. from lowest point of original grade
•Structural coverage: 25% of the lot
April 12,
1999
•R-20 & R-30 setbacks increased for larger lots
•13% structural coverage with maximum height 30/36
•21% structural coverage with maximm height 25ft. from original grade
•2% bonus for uncovered decks
March
10, 2008
•Lots moved to gross coverage (easements and private lanes included in
structural coverage calculations)
August
11, 2008
•Substandard lots in R-16 (less than 16,000 sq. ft.) given additional
structural coverage
ATTACHMENT B
98
AGENDA ITEM 8.2
R-16
16,000 and above
ATTACHMENT C
99
AGENDA ITEM 8.2
R-16 Breakdown
16,001-16,999
17,000-17,999
18,000-18,999
19,000-19,999
20,000-20,999
30,000-greater
ATTACHMENT D
100
AGENDA ITEM 8.2
Parcel Data - R-16 Lots greater than 16,000 sq. ft.
Parcel No. Zoning Sq. Ft. House No.Street
2525049084 R16 16,001 7844 NE 10TH ST
2525049271 R16 16,001 836 82ND AVE NE
5425700075 R16 16,001 2628 82ND AVE NE
5425700005 R16 16,002 2402 82ND AVE NE
2525049264 R16 16,002 7644 NE 8TH ST
2525049265 R16 16,002 7648 NE 8TH ST
3262300122 R16 16,002 2434 EVERGREEN POINT RD
2018700046 R16 16,004 8208 OVERLAKE DR
3025300186 R16 16,006 7675 NE 14TH ST
5425700045 R16 16,007 8265 NE 26TH ST
2525049120 R16 16,010 7851 NE 10TH ST
3262300605 R16 16,019 2459 78TH AVE NE
3262300120 R16 16,019 2432 EVERGREEN POINT RD
3262300745 R16 16,020 2603 78TH AVE NE
3262300125 R16 16,020 2410 EVERGREEN POINT RD
3262300123 R16 16,020 2420 EVERGREEN POINT RD
5425700170 R16 16,023 2415 82ND AVE NE
5424700136 R16 16,023 Behind 8424 NE 6th ST
3625049108 R16 16,034 7742 OVERLAKE DR
5425700025 R16 16,035 8255 NE 26TH ST
2540700166 R16 16,037 8606 NE 10TH ST
3262300750 R16 16,045 2601 78TH AVE NE
3262300015 R16 16,050 2710 EVERGREEN POINT RD
3262300005 R16 16,050 2790 EVERGREEN POINT RD
2525049125 R16 16,051 7650 NE 10TH ST
3625049096 R16 16,054 8215 NE 8TH ST
2540700255 R16 16,058 8424 NE 10TH ST
2540700165 R16 16,064 8604 NE 10TH ST
2525049233 R16 16,065 7815 NE 12TH ST
2525049235 R16 16,065 7821 NE 12TH ST
2525049088 R16 16,065 7827 NE 12TH ST
3738000090 R16 16,065 924 88TH AVE NE
5425700026 R16 16,071 8240 NE 25TH ST
3262301015 R16 16,071 2254 78TH AVE NE
5425700030 R16 16,074 8245 NE 26TH ST
3262300020 R16 16,074 2740 EVERGREEN POINT RD
3262300010 R16 16,074 2770 EVERGREEN POINT RD
2210500150 R16 16,078 8809 NE 10TH ST
2540700150 R16 16,080 8607 NE 12TH ST
2525049238 R16 16,082 7807 NE 12TH ST
4000500035 R16 16,083 7329 NE 18TH ST
3262300058 R16 16,085 2618 EVERGREEN POINT RD
3625049101 R16 16,087 8235 NE 8TH ST
3262300057 R16 16,087 2616 EVERGREEN POINT RD
ATTACHMENT E
101
AGENDA ITEM 8.2
2525049027 R16 16,091 7630 NE 10TH ST
3262300042 R16 16,093 2610 EVERGREEN POINT RD
3262300205 R16 16,104 2254 EVERGREEN POINT RD
2525049197 R16 16,116 7848 NE 10TH ST
3025300127 R16 16,126 7632 NE 12TH ST
3262300045 R16 16,152 2614 EVERGREEN POINT RD
2525049249 R16 16,154 7648 NE 10TH ST
3025300121 R16 16,164 7626 NE 12TH ST
2540700026 R16 16,200 8421 NE 12TH ST
5424700220 R16 16,200 443 86TH AVE NE
3025300129 R16 16,200 1312 EVERGREEN POINT RD
3625049059 R16 16,212 631 84TH AVE NE
3625049065 R16 16,215 7606 OVERLAKE DR
3625049063 R16 16,215 7702 OVERLAKE DR
2018700065 R16 16,218 601 84TH AVE NE
2525049199 R16 16,220 817 82ND AVE NE
3262300420 R16 16,236 2030 77TH AVE NE
3262300410 R16 16,236 2042 77TH AVE NE
3262300645 R16 16,238 7700 NE 24TH ST
3262300505 R16 16,238 7719 NE 24TH ST
3262300655 R16 16,238 7720 NE 24TH ST
3262300595 R16 16,238 7721 NE 24TH ST
3262300955 R16 16,238 7800 NE 24TH ST
3262300275 R16 16,238 2233 77TH AVE NE
3262300285 R16 16,238 2243 77TH AVE NE
3262300515 R16 16,238 2244 77TH AVE NE
3262300635 R16 16,238 2420 77TH AVE NE
3262300665 R16 16,238 2415 78TH AVE NE
3262300615 R16 16,238 2461 78TH AVE NE
3262300625 R16 16,238 2463 78TH AVE NE
3262301085 R16 16,238 2233 79TH AVE NE
3262301105 R16 16,238 2255 79TH AVE NE
3262300235 R16 16,238 2222 EVERGREEN POINT RD
3262300225 R16 16,238 2230 EVERGREEN POINT RD
3262300215 R16 16,238 2240 EVERGREEN POINT RD
3262300105 R16 16,239 2450 EVERGREEN POINT RD
3262300180 R16 16,239 2460 EVERGREEN POINT RD
3262300725 R16 16,240 2637 77TH AVE NE
3262300740 R16 16,240 2615 78TH AVE NE
3262300777 R16 16,240 2633 78TH AVE NE
3262301520 R16 16,240 2608 79TH AVE NE
3262301518 R16 16,240 2612 79TH AVE NE
3262301517 R16 16,240 2616 79TH AVE NE
3262301515 R16 16,240 2650 79TH AVE NE
3262300305 R16 16,287 2054 EVERGREEN POINT RD
3262300245 R16 16,289 2206 EVERGREEN POINT RD
3262300396 R16 16,303 7619 NE 22ND ST
2540700168 R16 16,306 8608 NE 10TH ST
2540700170 R16 16,334 8612 NE 10TH ST
ATTACHMENT E
102
AGENDA ITEM 8.2
5425700210 R16 16,355 2625 82ND AVE NE
3262301115 R16 16,362 2058 78TH AVE NE
3025300128 R16 16,368 1306 EVERGREEN POINT RD
3025300050 R16 16,375 7845 NE 14TH ST
3262301205 R16 16,378 2055 79TH AVE NE
3025300122 R16 16,392 In front of 7626 NE 12th ST
3262301025 R16 16,406 2240 78TH AVE NE
5426300050 R16 16,422 2402 80TH AVE NE
6447300185 R16 16,432 309 UPLAND RD
2540700257 R16 16,476 8428 NE 10TH ST
5425700215 R16 16,505 2635 82ND AVE NE
5425700051 R16 16,513 8240 NE 26TH ST
5424700080 R16 16,534 8650 NE 7TH ST
2525049087 R16 16,538 7805 NE 12TH ST
6447300265 R16 16,573 515 UPLAND RD
2018700030 R16 16,574 624 81ST AVE NE
2540700015 R16 16,586 1036 84TH AVE NE
5424700230 R16 16,621 8405 NE 7TH ST
2525049085 R16 16,641 838 EVERGREEN POINT RD
2210500228 R16 16,675 8660 NE 10TH ST
3262300155 R16 16,675 7620 NE 24TH ST
2210500201 R16 16,900 8670 NE 10TH ST
2525049166 R16 16,900 1051 80TH AVE NE
2525049261 R16 16,900 826 EVERGREEN POINT RD
2540700256 R16 16,934 8426 NE 10TH ST
5425700205 R16 16,953 2605 82ND AVE NE
5424700020 R16 16,962 8424 NE 7TH ST
3262300060 R16 16,963 2750 EVERGREEN POINT RD
5425700180 R16 16,990 2501 82ND AVE NE
3025300304 R16 17,005 1428 EVERGREEN POINT RD
2525049094 R16 17,010 7629 NE 12TH ST
626900051 R16 17,030 911 87TH AVE NE
5424700150 R16 17,036 607 86TH AVE NE
2525049226 R16 17,058 7831 NE 10TH ST
6447300100 R16 17,067 8467 MIDLAND
6447300320 R16 17,094 8715 MIDLAND
3625049100 R16 17,132 8245 NE 8TH ST
3025300271 R16 17,160 7630 NE 14TH ST
3835502230 R16 17,160 518 UPLAND RD
2525049248 R16 17,199 7642 NE 10TH ST
2525049241 R16 17,200 7800 NE 10TH ST
4000500025 R16 17,210 1810 73RD AVE NE
2525049026 R16 17,273 7802 NE 10TH ST
3999900055 R16 17,286 1634 RAMBLING LN
2525049115 R16 17,363 7834 NE 10TH ST
4000500040 R16 17,559 7319 NE 18TH ST
2525049031 R16 17,574 7728 NE 8TH ST
3625049070 R16 17,600 7739 NE 8TH ST
3999900110 R16 17,600 7409 RAMBLING LN
ATTACHMENT E
103
AGENDA ITEM 8.2
6447300130 R16 17,633 8411 MIDLAND
5424700215 R16 17,680 433 86TH AVE NE
2018700045 R16 17,701 8210 OVERLAKE DR
3025300250 R16 17,709 7664 NE 14TH ST
3835502544 R16 17,824 329 OVERLAKE DR
2525049242 R16 17,825 7801 NE 12TH ST
2210500016 R16 17,889 830 84TH AVE NE
2525049239 R16 17,902 8048 NE 8TH ST
2525049247 R16 17,904 850 80TH AVE NE
6447300225 R16 17,919 8404 MIDLAND
3025300126 R16 17,940 1302 EVERGREEN POINT RD
2540700027 R16 18,000 8425 NE 12TH ST
2525049102 R16 18,021 7812 NE 8TH ST
3625049069 R16 18,049 7720 OVERLAKE DR
2525049270 R16 18,069 7724 NE 8TH ST
2525049086 R16 18,115 8234 NE 8TH ST
2525049237 R16 18,118 7803 NE 12TH ST
6447300300 R16 18,126 8710 OVERLAKE DR
2540700075 R16 18,141 1034 84TH AVE NE
2525049126 R16 18,155 836 82ND AVE NE
2525049236 R16 18,186 7861 NE 10TH ST
2210500005 R16 18,300 8411 NE 10TH ST
2210500006 R16 18,300 842 84TH AVE NE
2525049081 R16 18,316 8040 NE 8TH ST
2525049127 R16 18,410 840 80TH AVE NE
2525049072 R16 18,430 8032 NE 8TH ST
5424700084 R16 18,434 8645 NE 7TH ST
2018700050 R16 18,498 8206 OVERLAKE DR
2540700110 R16 18,564 8627 LAKE WASHINGTON BLVD
5424700115 R16 18,569 8457 NE 7TH ST
3835502628 R16 18,580 8740 NE 2ND PL
5424700085 R16 18,590 8641 NE 7TH ST
3835502260 R16 18,615 N of 442 87th Ave NE
2525049113 R16 18,713 7715 NE 12TH ST
2525049165 R16 18,720 1034 EVERGREEN POINT RD
5424700250 R16 18,722 8401 NE 7TH ST
3625049068 R16 18,725 610 EVERGREEN POINT RD
3999900090 R16 18,732 1625 EVERGREEN POINT RD
3625049105 R16 18,831 7620 OVERLAKE DR
2525049205 R16 18,885 7887 NE 10TH ST
5425700230 R16 18,928 2639 82ND AVE NE
2525049128 R16 19,002 7655 NE 10TH ST
2210500012 R16 19,078 836 84TH AVE NE
6447300285 R16 19,120 425 86TH AVE NE
3625049113 R16 19,120 7736 OVERLAKE DR
2525049029 R16 19,197 848 EVERGREEN POINT RD
6447300325 R16 19,220 227 UPLAND RD
2525049130 R16 19,240 841 82ND AVE NE
2525049112 R16 19,247 7641 NE 12TH ST
ATTACHMENT E
104
AGENDA ITEM 8.2
6447300366 R16 19,250 101 OVERLAKE DR
2525049257 R16 19,329 7813 NE 10TH ST
2018700010 R16 19,337 8212 OVERLAKE DR
2018700015 R16 19,338 8216 OVERLAKE DR
3835502510 R16 19,430 8723 NE 4TH ST
2525049137 R16 19,434 7806 NE 10TH ST
2525049092 R16 19,602 7626 NE 10TH ST
3025300301 R16 19,652 1420 EVERGREEN POINT RD
2018700115 R16 19,695 8222 OVERLAKE DR
2210500007 R16 19,700 816 84TH AVE NE
2540700200 R16 19,800 8632 NE 10TH ST
2525049254 R16 19,816 7816 NE 8TH ST
3025300242 R16 19,827 7814 NE 14TH ST
3025300100 R16 19,844 7634 NE 12TH ST
3025300095 R16 19,844 7640 NE 12TH ST
3025300155 R16 19,845 7631 NE 14TH ST
3025300160 R16 19,848 7633 NE 14TH ST
3025300090 R16 19,850 7648 NE 12TH ST
3025300165 R16 19,850 7649 NE 14TH ST
3025300085 R16 19,852 7652 NE 12TH ST
3025300170 R16 19,852 7657 NE 14TH ST
3025300080 R16 19,854 7658 NE 12TH ST
3025300175 R16 19,854 7661 NE 14TH ST
3025300075 R16 19,855 7804 NE 12TH ST
3025300180 R16 19,855 7665 NE 14TH ST
3025300070 R16 19,857 7808 NE 12TH ST
3025300245 R16 19,857 7804 NE 14TH ST
3025300065 R16 19,859 7816 NE 12TH ST
3025300060 R16 19,862 7826 NE 12TH ST
3025300235 R16 19,862 7822 NE 14TH ST
3025300195 R16 19,862 7823 NE 14TH ST
3025300055 R16 19,864 7830 NE 12TH ST
3025300200 R16 19,864 7829 NE 14TH ST
3025300226 R16 19,865 7838 NE 14TH ST
3025300225 R16 19,865 7836 NE 14TH ST
3025300220 R16 19,868 7842 NE 14TH ST
5424700135 R16 19,879 8424 NE 6TH ST
3025300255 R16 19,897 7668 NE 14TH ST
3625049042 R16 19,897 7728 OVERLAKE DR
2525049110 R16 19,905 801 80TH AVE NE
3025300260 R16 20,020 7658 NE 14TH ST
2210500050 R16 20,049 8623 NE 10TH ST
3835502509 R16 20,150 8725 NE 4TH ST
3835502395 R16 20,190 438 UPLAND RD
2525049201 R16 20,280 1011 80TH AVE NE
2525049148 R16 20,412 7635 NE 12TH ST
3025300145 R16 20,412 7623 NE 14TH ST
2540700025 R16 20,430 8417 NE 12TH ST
3025300281 R16 20,457 1400 EVERGREEN POINT RD
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AGENDA ITEM 8.2
3835501951 R16 20,532 707 OVERLAKE DR
3835502385 R16 20,700 442 87TH AVE NE
3262300540 R16 20,946 2216 77TH AVE NE
3835502680 R16 20,990 223 OVERLAKE DR
3999900085 R16 21,080 1633 EVERGREEN POINT RD
2525049255 R16 21,152 7846 NE 10TH ST
2525049250 R16 21,152 1081 80TH AVE NE
3625049085 R16 21,340 7749 NE 8TH ST
3835502165 R16 21,378 8659 NE 7TH ST
4000500095 R16 21,400 1617 73RD AVE NE
2018700276 R16 21,567 247 84TH AVE NE
2525049178 R16 21,587 854 EVERGREEN POINT RD
2540700280 R16 21,600 8430 NE 10TH ST
2018700060 R16 21,625 619 84TH AVE NE
2018700005 R16 21,625 625 84TH AVE NE
4000500075 R16 21,720 1651 73RD AVE NE
3025300265 R16 21,810 7660 NE 14TH ST
2525049057 R16 21,866 8050 NE 8TH ST
2540700085 R16 21,870 1032 84TH AVE NE
2525049040 R16 21,875 816 EVERGREEN POINT RDPost Office
3025300106 R16 21,922 7620 NE 12TH ST
2525049269 R16 21,932 7833 NE 12TH ST
2525049256 R16 21,954 7808 NE 10TH ST
3738000050 R16 22,050 915 88TH AVE NE
3835502430 R16 22,240 414 87TH AVE NE
3835502720 R16 22,317 8826 NE 2ND PL
3025300270 R16 22,440 7632 NE 14TH ST
6447300135 R16 22,454 322 84TH AVE NE
2210500225 R16 22,525 8649 LAKE WASHINGTON BLVD
2525049098 R16 22,881 8024 NE 8TH ST
3835502250 R16 22,935 508 UPLAND RD
2525049119 R16 23,078 7899 NE 10TH ST
2210500010 R16 23,115 834 84TH AVE NE
3999900060 R16 23,248 1631 RAMBLING LN
2525049078 R16 23,262 7653 NE 10TH ST
2018700095 R16 23,384 8106 OVERLAKE DR
3025300185 R16 23,710 7677 NE 14TH ST
2525049043 R16 23,735 7627 NE 10TH ST
5424700015 R16 23,784 8400 NE 7TH ST
2525049159 R16 23,808 7841 NE 10TH ST
3625049014 R16 23,885 8115 NE 8TH ST
2525049056 R16 24,000 7621 NE 10TH ST
2540700100 R16 24,000 8615 NE 12TH ST
2525049028 R16 24,047 7600 NE 10TH ST
2525049032 R16 24,095 7811 NE 10TH ST
2525049023 R16 24,291 7831 NE 12TH ST
2210500226 R16 24,331 8650 NE 10TH ST
2525049117 R16 24,355 7657 NE 10TH ST
2018700026 R16 24,381 8120 OVERLAKE DR
ATTACHMENT E
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AGENDA ITEM 8.2
2525049162 R16 24,501 853 83RD AVE NE
3835501955 R16 24,550 8658 NE 7TH ST
2525049144 R16 24,927 7720 NE 8TH ST
6447300270 R16 25,632 8400 NE 4TH ST
3835501952 R16 25,840 777 OVERLAKE DR
5424700240 R16 25,912 600 84TH AVE NE
2525049030 R16 25,912 7640 NE 8TH ST
2525049044 R16 26,255 1040 EVERGREEN POINT RD
3999900075 R16 26,540 1641 EVERGREEN POINT RD
4000500045 R16 26,775 1636 73RD AVE NE
5424700225 R16 26,794 8443 NE 6TH ST
6447300240 R16 26,946 439 UPLAND RD
2525049100 R16 27,357 7842 NE 8TH ST
6447300239 R16 27,822 435 UPLAND RD
3625049064 R16 28,000 7701 NE 8TH ST
3625049071 R16 28,112 7725 NE 8TH ST
2540700095 R16 28,800 8601 NE 12TH ST
2525049022 R16 29,080 7857 NE 12TH ST
5424700175 R16 29,251 8626 NE 6TH ST
2525049025 R16 29,369 7820 NE 10TH ST
2210500152 R16 30,510 851 LAKE WASHINGTON BLVD
2540700120 R16 30,694 8633 LAKE WASHINGTON BLVD
3835502406 R16 31,880 426 87TH AVE NE
2540700180 R16 32,400 8622 NE 10TH ST
3262300580 R16 32,485 2231 78TH AVE NE
3262300170 R16 32,692 2432 77TH AVE NE
3835502440 R16 35,640 402 UPLAND RD
6447300290 R16 36,537 423 86TH AVE NE
2525049151 R16 36,592 820 83RD AVE NE
626900090 R16 42,818 804 86TH AVE NE
3999900129 R16 52,707 1625 RAMBLING LN
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Page 1 of 13
Survey Monkey Responses
Monday September 9, 2019- Wednesday September 18, 2019
10 questions; 88 responses
Median time spent on the survey: 5m 21s
1.There has been a construction project on my street within the past three years. (87 answered; 1
skipped)
Yes: 93.10 % (81)
No: 5.75% (5)
Unsure: 1.15% (1)
2.The project was (check all that apply) (88 answered)
A tear down and rebuild: 77.27% (68)
An addition to the existing house: 26.14% (23)
Other: 17.05% (15)
I don’t know what they were doing: 10.23% (9)
I have not had construction on my street within the past three years: 5.68% (5)
3.New development in my neighborhood (87 answered; 1 skipped)
Is too large compared to the surrounding houses:
Absolutely disagree: 10.59% (9)
Disagree: 23.53% (20)
I haven’t noticed: 17.65% (15)
Agree: 23.53% (20)
Absolutely agree: 24.71% (21)
Has removed too many trees:
Absolutely disagree: 11.76% (10)
Disagree: 27.06% (23)
I haven’t noticed: 21.18% (18)
Agree: 20% (17)
Absolutely agree: 20% (17)
Looks too close to the street
Absolutely disagree: 12.05% (10)
Disagree: 31.33% (26)
I haven’t noticed: 24.10% (20)
Agree: 16.87% (14)
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Absolutely agree: 15.66% (13)
4.If I could change one thing about my neighborhood it would be (79 answered; 9 skipped)
•We live on BUSY NE 24th St. It's like living directly on a freeway on Mon. thru Fri. Apparently, it
is also designated to be a "truck route." Please enforce speeders, and also huge concern about
crosswalk by Indian Trail. With new families moving on our street: I worry that a
child/biker/walker will get hit by a car. Need slightly raised, cobblestone-type crosswalk going
across NE 24th by Indian Trail to SLOW DOWN traffic. Also: please consider routing trucks,
commercial vehicles to use NEAREST thru street vs. directing every single truck all the way down
Evergreen Point to reach NE 24th. Not a good and equitable situation. Thanks.
•Cut through traffic on 78th to BCS and speeding on same. Enforce property owner maintenance
of right of way e.g. 24th and 78th
•Rules and specifications bring created and enforced for neighbors who plant trees that grow
above the hedge or house height, thereby impacting the view (and value) if others property.
•Maintain lot level of new construction to that of adjacent property. Excavation/leveling to
accommodate "basement" garage and 3-story dwelling results in gradual subsidence of adjacent
property with resultant cracks, shifts in closures in that building and sliding landscape.
•Preserve more older homes. If building new, increase setbacks and reduce amount of allowable
impermeable surfaces, and limit excavation that may affect adjacent properties and trees.
•More stringent quiet hours like 7:30. We have cement trucks outside our house with the cement
twirling at 6:45AM. The projects are lasting way too long to whit - the 4 year Whitten project -
still on-going!
•An enforced ordinance that would restrict living fences to a respectable height.
•Less construction on the streets themselves.
•Reduce the amount of tourist traffic looking for Bill Gates' house.
•besides trees mentioned above, speeds on our street
•More programs like block watch or programs to encourage neighbors to get together and know
one another.
•Street traffic has become even faster after the city put in a sidewalk to make it "safer". Drivers
see it as a major street now because of the sidewalk and speed.
•Construction truck traffic and idling
•Under grounding utility poles.
•underground wiring
•Different system for the bikers crossing the path over the 520 lid. There have been SO many
close calls w/bikers & cars.
•Fewer empty investment homes owned by people living abroad.
•That it would be quieter. Construction trucks go by repeatedly and leaf blowers start up at 7 am.
This used to be a quiet place -- no longer.
•Not go bankrupt
•Nothing comes to mind
•Noise level is too high
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•We would have a central gathering place to get to know one another
•Less restrictive tree rules
•Cant say it but I would like to see some of the new owners take better care of their property
•Safer place to walk than in the street
•Add a traffic calming, speed reduction measure where the Indian Trail crosses NE 24th St.
Vehicles race through that location at excessive speeds day and night, especially large dump
trucks, endangering children and pets. A highly visible speed hump is needed at that dangerous
crossing to keep both workers and speed enthusiasts closer to the 25 mph limit.
•Requiring that homes be owner occupied, or taxed as investments.
•Less out of area traffic speeding through. Residents also need to control their speed. Too much
traffic pushed onto Evergreen Point Road, like bicycle and school traffic.
•Burying power lines and being able to cut down trees
•Take away the Arbor designation and allow for small parcel size.
•Eliminate the building of houses too big for their lots, and total elimination of cube-style houses.
•Have the police wave back to me more often!
•Less development by BDR
•I love my neighborhood
•Keep most of the significant trees. Force construction workers to be more respectful of existing
residents
•Make all the sidewalks ADA compliant and keep the vegetation overgrowth trimmed back
•Less stucco
•No change
•empty lot with little landscaping and maintenance across my driveway
•Eliminate gas powered blowers
•More consistency on houses. 86th Avenue NE needs paving
•Nothing
•Driving too fast on residential streets
•I suppose bury the utilities, but I really do not like the 2 houses that are being built on 14th right
up to the front of the property line--we came back from San Jose CA and we don't want this
lovely place to become that. I'm surprised those were approved
•I can't pick one, I will offer two: 1. That unoccupied homes are expected to maintain a level of
upkeep. They look unoccupied which detracts from the pride of ownership the rest of us strive
for and 2. That owners of homes adjacent to walking paths/sidewalks maintain their foliage so
as to keep our sidewalks clear.
•Get electricity under ground
•Quicker redevelopment of lower end homes, falling into disrepair.
•Fewer absentee owners
•The new construction on 16th and EPR is disturbing to look at
•Keep neighborhoods the same by strictly enforcing lot size and set back requirements
•don't build so close to the lake
•forbid parking on street ; no black top parking lane for individual lots.
•Have city now parking strips or make owners do it.
•sidewalk improvement
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•City involved in inspection if complied with set backs according to deeds pertaining to lots and
sufficient turnarounds provided and speeds on private road determined. No sign offs until
complied with.
•Would like to fewer tall growing trees be contained in new plantings
•No overhead wires
•When new power, sewer (storm) and gas line construction occur we need to know in advance
what damage is expected to occur to our property and quicker restoration work to be done.
•Stop cut through speeding dangerous traffic on our streets
•better management of bikers on the streets and crossing Evergreen Point at 520 -- DANGEROUS.
Someone is going to get hurt.
•Stop these big boxes from being developed and maintain some of the original design and
integrity of existing homes.
•We would a neighborhood again. Too many buyers are buying up the homes and are either
vacant or used for renters. The lawns are not cared for and so many vacant lifeless homes create
and an empty lost neighborhood that once was full of life, community and pride.
•Get power and telecom utility cables below ground
•Prohibiting tour buses, lots remain as one lot, not subdivided, houses cannot be built to the
perimeter, there should be some yard to allow for privacy.
•(1) Barrier for bikers barreling across Evergreen Point Road on the 520 Trail. I have had
discussions with City officials about this issue and understand the liability concerns, but hope
that a solution can be found before a biker IS KILLED OR SERIOUSLY INJURED THERE! The fact
that the City will (presumably) not be liable when that happens will be of little solace to the
family of the biker and to the driver who hit him or her. (2) SIDEWALKS and better lighting on
Evergreen Point Road north of the 520 lid.
•Stop the hideous McMansion incursion. This isn't California.
•The number of trees required on small, 8000 sq ft lots. We need more flexibility to remove very
old, sick trees.
•Sidewalks. There are 20 kids on my street there aren’t enough and the ones that e it’s are in
poor repair. Better street lights to deter car prowls and break ins. People’s hedges are impacting
the right of way on sidewalks. People parking on 28th to go to the park and ride because there
aren’t enough stalls.
•Foreign nationals have taken over who have no connection to area and don’t take care of
homes. Turning them into rentals to have an address
•Tree regulations on private property.
•Stop the building of monster-size houses!
•Limited noise problem relate to construction
•Smaller houses and more green!!!
•Can't think of anything off hand.
•Trim more trees. The past couple years have not been as bad, but prior to that power would get
interupted at least twice each year due to limbs/trees falling on power lines. The tree
regulations are totally unrealistic and overwhelm the reasonable removal/trimming of trees.
•Add sidewalk to Overlake drive east. Very dangerous walking on the street.
•Big box stucco
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AGENDA ITEM 8.2
Page 5 of 13
• No parking for construction vehicles. Neighbors keep up their landscaping!!!!
• I would bury the power lines
5. I want to build a new addition to my home or redevelop my lot within the next three years (88
answered)
Yes: 12.5% (11)
No: 76.14% (67)
Maybe: 11.36% (10)
6. How important are the following to you? (88 answered)
The privacy I have on my lot:
I never think about this: 1.14% (1)
Not so important: 1.14% (1)
Somewhat important: 7.95% (7)
Very important: 38.64% (34)
Extremely important: 51.14% (45)
The trees in my neighborhood:
I never think about this: 2.27% (2)
Not so important: 14.77% (13)
Somewhat important: 26.14% (23)
Very important: 29.55% (26)
Extremely important: 27.27% (24)
The mix of architectural styles being used in my neighborhood:
I never think about this: 10.23% (9)
Not so important: 17.05% (15)
Somewhat important: 31.82% (28)
Very important: 30.68% (27)
Extremely important: 10.23% (9)
To not be disturbed by outside noise:
I never think about this: 0% (0)
Not so important: 3.41% (3)
Somewhat important: 21.59% (19)
Very important: 40.91% (36)
Extremely important: 34.09% (30)
To not have a lot of non-resident traffic driving up and down my street:
I never think about this: 1.14% (1)
Not so important: 4.55% (4)
Somewhat important: 17.05% (15)
Very important: 40.91% (36)
ATTACHMENT F
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Extremely important: 36.36% (32)
7. I want my neighborhood to: (73 answered; 13 skipped)
• drivers be considerate of speed limit on my street NE 24th. Be kept tidy. Continue to use street
sweeper truck service - much appreciated.
• not suffer the blight of absentee owner/landlords/tenants who do not maintain their
properties/ right of way,etc.
• Enforce landscaping limits on badges and trees that exceed the house height limit and impact
the overall view of each property.
• be comfortable, walkable, friendly, quiet, green, mature trees, low traffic, well-maintained by
owners, not over-developed.
• be quiet, walkable and friendly with limited development.
• Limit the number of vacant homes by imposing a tax on unoccupied homes much like
Vancouver, BC did.
• Not have so many vacant homes. This takes away from the community spirit. These homes
should be taxed.
• Get to know each other better...
• Have enough vegetation to feel lush and cozy, be safe, friendly, neighbors that care about each
other and the environment, have reduced noise from the 520 bridge expansion grates.
• be more kept up------we need to have everyone be proud of how their lot looks in Medina
• well patrolled, safe, quiet, traditional ambiance
• Be a quiet place and neighborly place to live
• Feel more rural.
• Not to look like a place where its wall to wall houses. Set backs could be greater. Light pollution
should be limited. Medina is not a cosmo city, its a small town and should not look like Bellevue.
• Have nicely maintained houses, lots of greenery (ideally native plants), and limited noise
pollution.
• Be safe
• Be safe
• Reaquire the quaint character it had when I first moved here 25 years ago.
• Be calm and quiet
• Not remind me of the 520 expansion joints every time I go outside
• Be respectful
• Have stricter ordinances and enforcement of noise restrictions
• Know each other. Have community opportunities for families that are simple. Medina Days is
too crazy and complex. Simple get together at the school, the PO parking lot (we own it, right?)
the beach. The parks?
• be a home to people who live here and care about the community
• Be safe for people and pets and provide a habitat for wildlife including eagles and other birds.
• Be safe. That includes moderating traffic flow, minimizing criminal activity, and educating Three-
Points elementary parents that talking on their handheld cell phones while speeding to their
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coffee dates is not acceptable behavior. Also, workers need to get speeding warnings and
citations until word gets out that it is too costly to speed in Medina. (Works for Clyde Hill.)
• be an owner occupied and engaged community.
• Evaluate the size (very large) of homes put on very small lots.
• Be secure, be reasonable about construction, be safe, have maintained roads and sidewalks, and
bury overhead power.
• Flourish and generate enough revenue to grow.
• remain shady, private, quiet -- Medina.
• Be safe
• Be family friendly
• Can’t think of anything
• Feel like a neighborhood where people walk, children play that maintains, doesn’t increase, the
density and therefore doesn’t elevate traffic, traffic noise or reduce trees and green spaces.
• Be dynamic, accommodate a variety of residents, prioritize pedestrians, prioritize tree canopy
• Be safe
• Dance
• To be well kept
• Enforce tree code
• Be quieter
• Duplicate top Medina style and presence . No larger than 80% of largest home in neighborhood
• Remain the same
• Be a refuge from the busyness of Bellevue and Seattle. I want us to be very thoughtful about the
type of development that is occurring. The spec homes are really obvious (and generally ugly)
and not well landscaped.
• To reflect pride of ownership, be a safe place for my children to explore with autonomy and
have a sense of community amongst our neighbors.
• Stay quiet and peaceful
• Always be a place where all feel welcome.
• Stay safe and beautiful – watch public areas.
• Maintain our neighborhood friends by looking out for each other, which we do
• discourage bicycle groups from entering medina streets after crossing from 520 bridge
• Take care of their property
• Be safe
• have enjoyable, pleasant neighbors and mutual respect for each other.
• Safe
• to be as quiet as possible and to control parking on residential streets.
• Enforce speed limits
• To be quaint, charming and diverse. I love trees, but our house is very dark as a result. I don't
propose cutting every tree down but it would make a tremendous difference for us if we had a
little more flexibility without the exhorbitant costs.
• Have laws in place for building style, preserving trees and privacy and furthermore put laws in
place that deter less foreign buyers looking to just have a vacant house or use it as a vrbo or air
b & b. I am supportive of foreign buyers looking to buy to actually live in the house and support
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and become part of the neighborhood. To us, Medina is experiencing what Vancouver went
through. Foreign buyers looking to park money and lots of vacant homes. We need laws in place
to detract this.
• Quiet and peaceful
• Not sell to foreign investors and/or have an empty house.
• Be safe. Be green. Be friendly.
• Retain its charm. Having (especially) Asians come into the neighborhood, tear out all flora, and
replace it with concrete is not the way Medina should be developing.
• Safe, pretty, "lived-in".
• Be a community that is easy for everyone on my street to be able to be safely out and engaged.
• safe from crime
• Be quiet, pretty, and safe with lots of trees.
• Retain the privacy that we used to enjoy. There are a lot of “weekend” cyclists traveling via 520
to our neighborhood and I did see a lot more garbages than before (though they may not
associate, to be fair).
• Green/ friendly/ private
• remain quite and non intrusive (although we hear 520, it's not an issue).
• Modernize while retaining its classic charm and quiet seclusion. I also want my neighborhood to
recognize that sometimes it is necessary to remove trees - especially those that have died due to
disease, without incurring penalties or fines for having to remove what nature already
removed!!
• Improve landscaping along the street.
• feel like a community
• Be beautiful and inviting
8. How happy are you living in your neighborhood? (86 answered; 2 skipped)
Not at all happy: 1.16% (1)
It’s okay: 3.49% (3)
Somewhat happy: 9.3% (8)
Happy: 48.84% (42)
Extremely happy: 37.21% (32)
9. Is there anything else you’d like to share? (59 answered; 27 skipped)
• Please refer to above comments made. My top concerns: speeders on NE 24th St., NE 24th St
being designated as main truck route in-and-out of Medina (I've followed trucks coming all the
way down Evergreen Pt. to reach NE 24th for in-and-out - rather ridiculous when they could
easily use NE 12th, raised crosswalk desperately needed on NE 24th St. by Indian Trail (Bridle
Trails main street put in perfect ones on 130th Ave NE (just north of NE 24th St. in the Cherry
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Crest Neighborhood). Really reduced speed of cars & made drivers aware of crosswalk. Can you
confirm re. budget concerns for Medina: does MERIT PAY exist for city employees?
• The increase in bike traffic and pedestrians along Overlake Drive East. Many walk/ride on water
side and have no reflective gear or lights. As we enter winter darkness, I’m concerned about
visibility to cars. Additionally, having bikes obey Stop signs and other “Rules of the Road”. They
are making dangerous decisions.
• Hope the City of Medina will not lose remaining hints of its once rural character, including
undeveloped areas, big trees, birds and blackberry vines.
• Medina Park would be enhanced with a boardwalk. The bocce ball court needs to be maintained
with the proper surface. People are speeding on Overlake Construction workers make noise
before their hours. Project go on for too long.
• No
• Revise Code so that Alternative Setbacks Rule should apply to a "lot at terminal end of a street
or that adjoins a private lane” and "consider the orientation of the other homes on the street" .
There are only a few homes that fall into this category and the current setback rule unfairly
restricts such lots.
• the city needs to do a better job of helping construction projects up front to make it easier to
build in Medina. Our city tends to wait until the end to see if they can catch anything instead of
being a help at the start.
• No
• No
• Everyone doing work must understand Medina's noise code.
• The survey is not very conclusive to those of us that live on a busy street and may not be living in
what is defined as a typical neighbor hood, although we have similar issues. Medina is small
enough that the survey should not be isolating questions to neighbor hoods per say. Perhaps
defining the neighborhoods in sections like they do for Medina Days.
• It would be great to limit or even ban gas-powered blowers and mowers in Medina. Gardeners
here should move to electric.
• Our neighbors subdivided their lot, squeezing a very large house into the newly divided
property. The owners now are trying to tear down the original old home and build another large
house. There have been all kinds of problems now with our easement getting down to our
home, costing us thousands of dollars in legal fees. There is nothing neighborly about this, they
are out of country owners, here to sell and make money.
• more control of construction worker parking
• No
• Medina is a wonderful place to live. Let’s keep it that way!
• Fix the surveillance cameras at entrances to Medina. My car was stolen during a burglary of my
house and there was no video of either the theft or the high speed police chase (24th & 84th)
the following night.
• Limit the overnight parking of commercial vehicles
• Excessive noise levels is making the neighborhood less desirable
• Dang those airplanes are noisy. When it’s our turn, it starts at 6am. No sleeping through that .
• No
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• Many people drive too fast on our streets and it’s dangerous for pedestrians. This is true of
residents and non residents.
• An attractive, gentle brick speed hump or two along NE 24th would slow traffic without having
to use police time and manpower. Also, there is no reason for construction trucks from areas
south of NE 16th St go north on to EPR to NE 24th to reach 84th Ave NE; they should use NE
12th St., which is largely a non-residential street, instead of the primarily residential NE 24th St.
Finally, the Indian Trail south of NE 24th St needs to be less of a cow pasture and have some
shrubbery adjacent to the path.
• There should be regulations to ensure that yards are appropriately maintained.
• Medina local government needs to advocate for Medina residents more strenuously when it
comes to traffic, bicycles, aircraft fly overs and rental properties that don’t keep up the
property.
• It is too expensive to cut down eyesore and unhealthy trees. It is ridiculous to keep planting
replacements in the park. I am also sick of the grossness of medina Park as a dog bathroom for
all of downtown and west Bellevue. It is unsanitary and reeks after a rain. Pet owners from
outside do not adhere to the rules. Off leash is a hazard for those that do not know how train
their pets. It used to be a good picnic park but no longer. Just a dog walking, pet training ground
for too many hired walkers. In Medina Park, The fitness stops are dilapidated. Other than that.
Love our Police officers. The maintenance crew and our community.
• Thank you for asking these extremely important questions. Even those who don't really care
about maintaining the quality of Medina should care about the erosion of their property values
as the nature of our town is allowed to be "harvested" by rapacious development.
• I appreciate sidewalks being maintained!
• The past height and other restrictions added unnecessary costs which was wasteful!
• Not sure 8 registered. I love my neighborhood
• I worry that many houses are not regularly occupied by owner. I believe this can have a negative
impact on the neighborhood in reducing the vibrancy of the neighborhood and may impact
neighborhood safety.
• We are too car centric
• No
• How can neighbors take trees down illegally and not replace like trees?
• Eliminate planted trees that block our water view.
• Need better build rules we were treated unfairly but builders seem to do whatever they want.
• Keep construction parking away from house e.g. 100 yards or more.
• No
• Thanks for looking into this. We need to do a better job of making sure the homes being built
are not overbuilt for their lots and are not just a bunch of boxes with some ornamentation stuck
on. And they MUST replace the trees they take out!
• Thank you City Management, Staff and Elected Officials for all your efforts in making Medina a
great place to live.
• No
• ]
• we need safe walking lanes rather than walking in streets
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• Trimming a hedge by the city down to the dead stump is ridiculous after allowing resident to
ignor it for years.
• comply with city codes and building restrictions being adhered to, Ordinances on the books
followed up on. Trash cans remaining on street year after year as an exanple.
• In my neighborhood a new mega home was required to put in new utility lines and we were
promised little damage would result because of underground lateral drilling and now open
ditching. that occurred with the gas lines and the new technology was great, however they came
right after and upgraded the storm sewer lines and they left a great deal of damage with open
trenching. There was no notice that this was to occur, they just arrived and started one morning.
• Make streets safer
• We also need to enforce people taking care of their property. We have a home on our street
that has 5 ft weeds growing in all sides.. and people are living there!
• I would like to keep Amazon and Microsoft commuter buses out of our neighborhoods and stick
to their office routes in the city.
• Our building code is very restrictive and very convoluted. We recently completed a major
remodeling project, and were dismayed to find at least one architect and one contractor who
refused to work on our home because of their previous experience (or possibly rumors about
others' experience) dealing with the Medina City Code.
• Medina is a great place. Let's not turn it into the worst parts of Redmond.
• Way too many houses are unoccupied. The condition of the houses and lots are deteriorating.
Fences are falling down, grass is un-mowed, etc. Rental houses are allowed to literally be
unmaintained.
• I like my street and know that there is a lot of development happening. But I don’t view new
house construction as a problem. Do I like every style of architecture? No. Do I want the city
telling me what kind of house I can build? No, as a property owner I want to be able to build a
house that I find pleasing and meets my needs. If the city intends to begin down the road of
CCRs then I will vote to remove everyone of you.
• Medina needs to really take a look at the new houses people want to build and make sure they
fit with the neighborhood. Also, we’re losing more and more trees - Medina needs to fix this, as
well.
• We lost the quietness and the small town feel. Lots of new houses of mega size, consider leaving
• the tree ordinance is too restrictive. New development needs to take into account neighboring
properties and not be obtrusive.
• TREE REGULATIONS ARE WRITTEN POORLY AND ENFORCED EVEN MORE POORLY! We have had
several paper birches die due to an invasive pest, yet we are on the hook for replacement of
these trees. If nature kills the trees, I shouldn't have to replace them. It's insane
• Clear the blackberries and uncontrolled vegitation along the streets
• No
10. Tell us about you (77 answered; 8 skipped; 2 incomplete answers; 1 outside Medina)
• 7719 NE 24th St. 98039
• 78th
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•8461 Ridge Road
•851 80th Ave NE
•851 80th Ave NE
•8338 Overlake Drive West
•Overlake Drive West
•1617 73rd Ave NE
•10th Street
•Evergreen Point Road
•7806 NE 10th St
•80th Ave NE
•8633 Lake Washington Blvd NE
•82nd Ave NE
•7660 NE 14th Street
•Evergreen Point Road
•NE 10th St
•32nd St
•1081 80th Ave NE
•1791 Evergreen Point Road
•79th
•Overlake Drive
•847 83rd Ave NE
•840 80th Ave NE
•3640 Evergreen Point Road
•7719 NE 24th Street
•Midland Road
•Evergreen Point Road
•82nd Ave NE
•647 Evergreen Point Road
•2025 77th Ave NE
•7657 NE 10th St
•PO Box
•NE 8th Street
•Evergreen Point Road
•9906 Lake Washington Blvd NE
•88th Ave NE
•1848 77th Ave NE
•8401 NE 7th St
•8832 Overlake Drive W
•522 86th Ave NE
•Lake Washington Blvd NE
•10th Street
•7915 NE 22nd Street
•7632 NE 14th Street
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•Evergreen Point Road
•816 84th Ave
•2461 78th Ave NE
•2025 77th Ave NE
•7721 NE 24th Street
•2602 78th Ave NE
•2415 78th Ave NE
•Evergreen Point Road
•3302 78th PL NE
•Overlake Drive
•77th Ave NE
•Groat Point
•7821 NE 28th ST
•NE 12th ST
•Evergreen Point Road
•77th Ave NE
•79th Ave NE
•Rambling Lane
•NE 8th St
•3401 Evergreen Point Road
•78th Ave NE
•2433 78th Ave NE
•Medina
•Evergreen Point Road
•NE 14th St
•82nd St
•1081 80th Ave NE
•NE 28th
•Overlake Drive East
•77th Ave NE
•Midland Road
•Hunts Point Road
•Lake Washington Blvd
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ATTACHMENT G
High Quality Residential Character in Medina
Survey Monkey Responses
Friday, June 26, 2020 – Monday, July 20, 2020
10 questions; 63 responses
Median time spent: 10m 30s
1.One of the goals of Medina’s Comprehensive Plan is to maintain the high-quality residential
setting and character.
a.What does high-quality residential character look like to you? (51 answered; 12 skipped)
•It’s a personal choice
•Excellent architectural design, well proportioned on the lot (not overpowering),
beautiful landscaping, affords privacy from neighbors
•No trash in the streets, some street lighting
•Allowing people to build according to their needs
•Privacy, lack of density, architectural consistency
•Friendly
•A neighborhood that differentiates itself from other neighborhoods in the surrounding
area through thoughtful and careful planning
•Some parks and unbuilt areas, houses that have a reasonable relationship to their lots.
Nice gardens around houses, not all concrete
•House size reasonable for lot, decent amount of vegetation and trees, reasonable house
height
•Homes in a variety of architectural styles, greenery that camouflages house from street
and neighborhood, setback adequate from the street
•It certainly doesn’t look like the mess the city does around hacking down local trees and
bushes
•It looks like an area where one house does not impose on its neighboring house
•Homes with unique architecture instead of cookie cutter designs
•Tree lined streets, underground wiring, spacious lots
•Traffic taming. Low fence height in front yard, the houses on Evergreen Point Road
diminish the quality of our residential character
•I think this is too subjective a term to truly try to describe. This is arbitrary and too open
to personal taste and opinion. What I may feel is not what another feels. This is based
on feelings and is not quantifiable
•Less density, trees, sidewalks, neighborhood feel
•Aesthetically pleasing and not cookie cutter, big boxes
•Tidy yards and streets, sidewalks, diversity of high quality architecture
•Family homes, not estates, with preservation of trees
•No utility poles, lots of trees, plantings on street side of sidewalks on busy street
•An interesting diverse mixture of architectural design that is high quality both in design
and construction and it not allow to impact existing neighboring properties
•Walkways throughout the neighborhood with street lights and well manicured yards. It
would be favorable to have walkways that carry through all the streets in our small town
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
•Plenty of mature trees, space between houses, and GOOD architecture that’s
appropriate to a residential setting
•Houses proportional to a lot with unique architectural features and nice landscaping
•Well-balanced structure and green space/landscaped area
•Fewer homes over 5000, less stucco
•Cohesive neighborhoods of well spaced, well maintained properties
•Space between well-designed homes
•Property maintained
•Aesthetically pleasing homes that don’t look like a giant box plopped on a piece of land
all the way up to the setbacks
•Well maintained, architecturally diverse, without massive walls and/or overgrown trees
and shrubs
•To be consistent with the overall landscape of Medina as well as surrounding
architecture
•Mixed but timeless architecture, well-maintained, proportional – doesn’t eat up the
entire lot
•Graceful homes, property sized for the building lot, and well maintained quality
landscaping
•Home size proportional to lot size. Adequate set back with required landscaping. No
Street Parking Strips. Paved sidewalks with trees street side
•Green belt appearance with clean lighted streets
•Custom homes
•Lush, expansive, nature-filled green space that brings nature and everything that makes
the location special to the forefront
•1) No massive homes that can home 4 different “but related” families. Or a single family
with 20 members. High quality, fit is with other homes nearby. Example, most homes
are “close to” English Tudor and someone wants a large white box
•The setting in which the house sits is spacious, lush with mature plantings, natural
fencing or upscale fencing
•Nice homes and yards, spacious lots, well maintained public spaces (roads, sidewalks,
parks, etc.)
•Well maintained homes and gardens
•Maintained yards including the publicly owned right of ways, diversity in architectural
styles, well-maintained buildings, off street parking, preferably garaged vehicles, trees.
Would be wonderful to have underground utilities throughout, excellent street appeal,
sidewalks throughout
•Well kept roads, public areas, removal of litter, removal of dead trees, and mutual
respect of neighbors in community
•Unique design without building to property lines. Allow for ample vegetation
surrounding house and privacy
•Old growth trees, attractive, older structures
•Mixture of looks
•Like the home has been there for a long time
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
•Retain character from destroying it by too big of homes on stripped lots
•Size appropriate for the lot, well designed in a single characteristic (i.e. Dutch colonial,
Craftsman, etc.) well maintain and “lived in” appearance
b.Is there an area of the city (house, street, block, neighborhood) you think exemplifies this
character? (41 answered; 22 skipped)
•Houses on the golf course have a good mix of architecture
•Many individual houses; I’d have to make a tour to identify a block or neighborhood
•Laurelhurst area of Seattle, Eastside (Manhattan, NYC)
•Vancouver, BC (Marpole, Shaughnessy, West End neighborhoods)
•Absolutely sure
•Evergreen Point
•Those where houses have been for many years, very few newer houses that tend to be
too large
•Most of Medina fits this character. The area East of Evergreen Point Road and West of
the golf course generally fits this
•77th between 16th and 22nd Ave
•Overlake Drive and 81st Ave. corner are used to look so pretty until the city hacked away
all the rosebushes
•Most of Medina has character but recently BDR homes is building cookie cutter hommes
which is a bad development
•With the exception of underground wiring…this characterizes most of the city
•NE 10th between Evergreen and 80th
•Again, if I were to say what I like that is not something that can be defined by a code
•10th St
•NE 10th
•Overlake Drive, Evergreen Point Road
•12th Street. A mix of homes, not just estates
•Medina heights, parts of Evergreen Point Road where plantings between sidewalk and
street
•77th Ave NE has a fairly diverse architectural style at this point. IT appears that many
trees were removed a long time ago and landscaping isn’t as natural as other areas
•North of the Golf Club, East of Evergreen Pt. Rd. and Medina Heights
•Medina Heights
•Some parts of Medina Heights, Overlake
•77th
•77th
•Various areas
•I think 77th Ave bordering the gold course (mostly) and parts of Medina Heights
•NE 2nd Place
•77th Ave
•Medina Heights, NE 2nd PL, 77t (exception: the big new white house on the west side of
the street, which is out of scale to the rest of the street)
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
•Medina Heights
•Much of Evergreen Point Road, Medina Park circumference
•88th Street
•Yes, east side of Evergreen Rd. between 12th and entrance to Overlake G&CC
•Medina Heights
•78th Place NE
•77th Ave NE between 16th St. & 22nd St. Tere are probably a number of others
•Medina park and most streets
•I love Medina Heights for this – there are plenty of trees, beautiful homes, and
walkability with smaller street and a cozy feel
•Homes that are not in direct view don’t count but there are too many LARGE mega
homes taking up entire lot
•The Heights
c.How do you think this character can be maintained? (46 answered; 17 skipped)
•Up to the property owners to maintain
•Some street lights on major streets
•Eliminate zoning and building code except for that related to safety and quality of
construction
•Disallow box shapes
•Keeping our mayor and all the officers staying with us continually
•As a city, we need to limit developers ability to tear down older homes and replace
them with gargantuan houses that have no yard and are stacked on top of one another.
We are losing our neighborhoods charm and character
•Allowing less lot coverage, requiring more greens, less impervious surfaces
•Keep the houses proportional to the lots, restrict height
•Restrict size of houses, regulate tree removal for construction, regulate setback and
height
•Do not hire seasonal workers who don’t know their job
•Reasonable setbacks
•Encouraging unique architecture. Not allowing lots to be subdivided
•Zoning, strict tree preservation/restoration codes and set-back codes based on timely,
updated county-performed property surveys
•Zone low fence height front yard
•If you are talking about CCR’s that is a non-started
•Strict enforcement of setbacks and zoning, design review process for new home builds
•Smaller houses, more varied architecture
•Encouraging maintenance of front yards
•Lower property taxes, special tax on people who are not citizens, maximum square
footage
•Undergrounding the utility poles
•Depends on new regulation and enforcement
•Strengthen the tree protection requirements, and require proportional coverage of lots
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
•Nope
•Clear building code and limits on size, height and design
•Guidelines as well as mandates with penalties not limited to financial
•Stricter building codes and maintenance requirements
•More flexible rules, with more focus on goals
•Owners maintain
•Set restrictions on building size proportionate to lot size; maintain a % of trees on lot
outside of house footprint (if there are any)
•Architectural review of building plans; tree and shrub height and breadth restrictions
•New buildings should consider the “look” of the neighborhood not only the “unique”
features of the house they are going to build
•Block-by-block neighbor input in advance of planning/building
•So far – so good…
•Neighborhood surveillance volunteer groups and fines for those who leave garbage
dumpsters beyond collection days and substantial fines for street parking especially
present on 78th Ave NE between 24th and 28th Street
•House setbacks maintained
•Minimum lot size (no further subdividing)
•By not building mega-mansions that destroy the view and clear out nature
•Have a citizen architect review board like a very many communities do
•Increase setback regulations
•Pride in possession
•Owner maintenance and attention to remodels and new construction, continue with
current zoning code for SF residential
•I think Medina can do a better job picking up litter, especially around the school. My
daughter and I actually did some of this ourselves when she was younger
•Keep the trees, limit the new construction of massive structures on smaller lots, make
sure monoliths are overly large/tall homes are at a minimum as well
•Don’t let builders cram houses on a lot
•Stricter codes for new construction
•Better home design review with city review board
d.Is there anything else related to high-quality residential character you’d like to share? (36
answered; 27 skipped)
•Medina heights also has a good mix of architecture and street appeal
•Materials and practices that respect the environment are important too
•Strict rules about trees and signs and other stuff is dictatorial and doesn’t help increase
quality of residential character
•Current red tape discourages homeowners to build anything or even cut down a
diseased tree (easier to wait until it’s dead)
•Bulk on a lot should be permissible to the extent that it does not interfere with others
sight lines, require setback/privacy trees above a certain bulk but allow square footage
•Respect
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
•Walkways are important, glad to see we are adding them
•No more box houses like the one on the corner of 16th and EPR! Took out so many trees
to build that box. The house next to it being built is a good example of how to build
unique houses and keep vegetation
•Making it easy for home owners to remove dead trees
•Arterials overviewed by city maintenance
•Raised crosswalks to slow traffic in front of parks and schools
•Raised crosswalks to slow traffic in front of parks and schools
•If you are looking to try to restrict architecture and style of home based on taste that is
ridiculous. What I like may not be what others like and to dictate to residents what they
can and cannot design a house to look like is going to severely impact everyone’s
property
•Quality construction, landscaping, distance from street
•Power lines should be underground
•Don’t force residents to keep trees they don’t want
•Keep the parks and paths well-maintained. Turn Chevron station into a park…
•There are too many oversized homes on small lots. They look bad and certainly impact
their neighbors, many of whom have been residents for decades
•What can be done about the 520 lid traffic and overflow parking in the street towards
the North point?
•Property rights over emotion
•Proper maintenance of driveways and property for existing homes is also needed
•No
•When the planning commission requires landscape and building maintenance is
surprising how the city does not enforce standards like other homeowner groups
•Refrain from subdivision of lots which put houses at the maximum setbacks. Establish
city code which allows for enforcement of yard and right of way maintenance
•Non contiguous swimming pools, tennis courts or other concrete monstrosities should
not be allowed. High quality residential neighborhoods mean homes with well
concealed “extras”
•It is really important to keep distances between houses, having sidewalks, and trees
•Spec builders need to be controlled. Avoid needless tree removal. Great grounds
•No – please continue to monitor the exterior colors allowed
•Tree rules followed
•Landscaping of like character (above)
•No cement sidewalks, natural, gravel, or black top paths or none at all
•SIDEWALKS and STREET LIGHTS on Evergreen Point Road (north of 520)
•No trash cans left on street year after year
•I know you’ve reminded homeowners – all need to maintain the ROWs that abut their
properties
•I think the mutual respect of most people who reside and work here, including our
friendly police team show the high quality of our neighborhood!
•The entire lot is taken up by the house, virtually no yard! Do not allow that
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
•Make sure that foreign investment homes do not sit empty
2.Current Development Projects:
Have too many boxed style houses; there should be more modulation and not just flat walls: (61
answered; 2 skipped)
a.Absolutely Disagree: 13.11% (8)
b.Disagree: 1.64% (1)
c.Neither Agree nor Disagree: 19.67% (12)
d.Agree: 39.34% (24)
e.Absolutely Agree: 26.23% (16)
Are too big; there should be a scaling back of allowable square footage: (63 answered)
a.Absolutely Disagree: 17.46% (11)
b.Disagree: 12.70% (8)
c.Neither Agree nor Disagree: 9.52% (6)
d.Agree: 31.75% (20)
e.Absolutely Agree: 28.57% (18)
Are clearing too many trees and shrubs; there should be more of a natural landscaped buffer
between lots: (63 answered)
a.Absolutely Disagree: 11.11% (7)
b.Disagree: 7.94% (5)
c.Neither Agree nor Disagree: 9.52% (6)
d.Agree: 28.57% (18)
e.Absolutely Agree: 42.86% (27)
3.The City should be encouraging more pitched roofs: (61 answered; 2 skipped)
a.Absolutely Disagree: 9.84% (6)
b.Disagree: 4.92% (3)
c.Neither Agree nor Disagree: 26.23% (16)
d.Agree: 31.15% (19)
e.Absolute Agree: 27.87% (17)
4.As far as having something built in Medina, I have
Heard that Medina’s development code is difficult to understand: (60 answered; 3 skipped)
a.Absolutely Disagree: 5% (3)
b.Disagree: 1.67% (1)
c.Neither Agree nor Disagree: 33.33% (20)
d.Agree: 38.33% (23)
e.Absolute Agree: 21.67% (13)
Heard that it is difficult to have exactly what you want built: (60 answered; 3 skipped)
a.Absolutely Disagree: 3.33% (2)
b.Disagree: 11.67% (7)
c.Neither Agree nor Disagree: 46.67% (28)
d.Agree: 21.67% (13)
e.Absolute Agree: 16.67% (10)
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
Personally experienced that it is difficult to get what you want built: (58 answered; 5 skipped)
a.Absolutely Disagree: 6.9% (4)
b.Disagree: 10.34% (6)
c.Neither Agree nor Disagree: 44.83% (26)
d.Agree: 15.52% (9)
e.Absolute Agree: 22.41% (13)
Not encountered this at all: (58 answered; 5 skipped)
a.Absolutely Disagree: 17.24% (10)
b.Disagree: 10.34% (6)
c.Neither Agree nor Disagree: 44.83% (26)
d.Agree: 22.41% (13)
e.Absolute Agree: 5.17% (3)
5.I would welcome the following next-door to my house (please check as many as you’d like): (53
answered; 10 skipped)
a.Plane Break: 20.75% (11)
b.Daylight Plane: 90.57% (48)
c.Second Floor Sq. Ft. Reduction: 49.09% (26)
6.One concept that has been discussed is the idea of allowing additional height if there was a
constraint placed on form (*this would NOT be applicable in the Medina Heights Overlay).
Would you be okay if your next-door neighbor
Built a house that was taller than the existing maximum height as long as it was farther away
from my side yard: (63 answered)
a.Absolutely Disagree: 50.79% (32)
b.Disagree: 25.4% (16)
c.Neither Agree nor Disagree: 3.17% (2)
d.Agree: 12.7% (8)
e.Absolute Agree: 7.94% (5)
Built a house that was taller than the existing maximum height as long as it had a pitched roof:
(63 answered)
a.Absolutely Disagree: 41.27% (26)
b.Disagree: 23.81% (15)
c.Neither Agree nor Disagree: 14.29% (9)
d.Agree: 11.11% (7)
e.Absolute Agree: 9.52% (6)
Built a house that was taller than the existing maximum height as long as the second floor had
fewer square feet than the first: (63 answered)
a.Absolutely Disagree: 39.68% (25)
b.Disagree: 31.75% (20)
c.Neither Agree nor Disagree: 14.29% (9)
d.Agree: 7.94% (5)
e.Absolute Agree: 6.35% (4)
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
I don’t care what they build as long as I can’t see it or it’s camouflaged by landscaping: (63
answered)
a.Absolutely Disagree: 15.87% (10)
b.Disagree: 30.16% (19)
c.Neither Agree nor Disagree: 28.57% (18)
d.Agree: 15.87% (10)
e.Absolute Agree: 9.52% (6)
I am absolutely not okay with my neighbor being able to build a taller house than the existing
maximum height: (62 answered; 1 skipped)
a.Absolutely Disagree: 16.13% (10)
b.Disagree: 6.45% (4)
c.Neither Agree nor Disagree: 9.68% (6)
d.Agree: 16.13% (10)
e.Absolute Agree: 51.61% (32)
7.A benefit of having a heavily landscaped lot is that it can provide visual and acoustic privacy
between neighbors. The City should encourage or incentivize more landscaping around the
perimeter of the lots: (63 answered)
a.Absolutely Disagree: 3.17% (2)
b.Disagree: 3.17% (2)
c.Neither Agree nor Disagree: 15.87% (10)
d.Agree: 31.75% (20)
e.Absolute Agree: 46.03% (29)
8.I think some of the things brought up in this survey depend on where the lot is located. For
example, additional height would be less impactful on upland lots compared to shoreline lots:
(61 answered; 2 skipped)
a.Absolutely Disagree: 13.11% (8)
b.Disagree: 31.15% (19)
c.Neither Agree nor Disagree: 19.67% (12)
d.Agree: 24.59% (15)
e.Absolute Agree: 11.48% (7)
9.How long have you lived in Medina? (63 answered)
a.0-1 year: 1.59% (1)
b.1-5 years: 4.76% (3)
c.5-10 years: 11.11% (7)
d.10-20 years: 28.57% (18)
e.20+ years: 52.38% (33)
f.I don’t live in Medina: 1.59% (1)
10.Is there anything else you’d like to share? (45 answered; 18 skipped) be maintained? (46
answered; 17 skipped)
•Tree regulations are bad. It makes it hard to get rid of a diseased tree. Easier to let the
disease spread. If a tree is too tall, it should be cut down without a permit. All trees
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Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
eventually die and fall over but it’s expensive to have yearly inspection and expensive to
follow the code. Medina should stop being a busy body strict homeowner’s association.
Medina is too small to save the planet even if the entire city were converted to a tree
plantation.
•Extremely tall trees are a hazard. They should be banned.
•Neighborhood character is fragile and change to code should be made very conservatively if
at all
•N/A
•Please stop neighbors and especially developers from planting Leland Cyprus along property
lines. They are cheap and grow fast, but quickly become a giant cost and nuisance to
neighbors living on the other side. I would encourage you to prohibit the planting of this
tree in our neighborhood. Especially along property lines. It seems unreasonable to me that
the adjoining neighbor should have to spend thousands of dollars a year to maintain
someone else trees when they are growing over the fence. I have personal experience with
this problem. Two sides of my lot have Leland Cyprus trees along the property lien and we
spend thousands of dollars every year to maintain something we didn’t plant or want in our
yard.
•We need to protect those few reminders of old Medina that are remaining. Water towers,
i.e. and other vestiges of early Medina, those can never be replaced and make for extra
charm
•I’m concerned about the # of homes sitting empty. If the maintain the yard, it’s better, but
it’s sad. Two at least on my street
•All the questions are situational
•Legacy Trees should be kept or mandate replant on lot
•I don’t want to see a design review committee, so while I may not like a “box” type house,
others may so I don’t want to restrict what it looks like. That being said, a newly built house
should not impose on the neighboring houses. Landscape buffers look nice, however in my
experience they do not provide noise buffers
•The tree code is still too onerous and requires too many trees on a lot which can reduce
access to light. The shoreline code is very restrictive—the previous building manager told
me I couldn’t put up a kids swing set on my property by the lake, which seems anti-family
and children
•At current land-only, real-market value/square foot there is no room for error. Survey data
of a property should be no more than 30 days old for a pending listing/sale and be
performed by a governing assessor’s team…no private surveyors!
•If you intend to put restrictions on the architectural styles of home available in Medina then
you are asking for a lawsuit. This is not a CCR community and to impose those upon the
residents present and future is absolutely not in line with the property rights of individuals. I
should be able to build what I want architecturally as long as my structural follows coverage
and height restrictions. If I like Modern, Farmhouse, Craftsman, etc is no business of anyone
else’s. What is next colors of paint? Grass maintenance? What if I don’t like my neighbor’s
shade of green on his house??? Being “impacted” has to be quantified. You can’t because it
is emotional, This is purely emotional. I hate the style of Hogwarts on Evergreen Point Road.
But I am not going to say the owners can’t build it. They have to live there. Not me. They
ATTACHMENT G
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AGENDA ITEM 8.2
Page | 11
Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
probably hate my craftsman. So what?? If you want continuity of style by a track house
somewhere else.
•I appreciate the time taken to survey the residents on this topic. There are many small
communities that have placed restrictions on development in an effort to maintain the
unique character of their community. I believe it's important that our city government play a
role in maintaining the Medina we all cherish and protect its attributes for future
generations. There is a lot of pressure of development in our area and these are not easy
fights to fight. I believe you have most of the city on your side.
•Thank you for sending out the survey
•Bury the ugly power lines
•Green, community and low impact homes create a quality place to live. Fenced estates
create barriers. Please mitigate for noise and toxic fumes
•Keep/enhance the charm of Medina. Avoid box-like houses and underground utility lines
•Too large of homes are allowed on small lots. Evergreen Point Road is not treated as a
residential street like the rest of Medina. It needs protection from speeding and misuse by
cyclists and pedestrians. This too impacts quality of life
•Keep the city semi-rural as is current concept I believe
•Is there any chance we could FINALLY bury the power lines? The benefits are obvious—far
less destruction of existing beautiful graceful mature trees, far less danger of power outage
(and need for generators) and a much more attractive overall appearance
•No emotional laws view and sunlight was the lesson
•Code should encourage custom architectural design
•Required replacement of tree coverage when house structure covers most of lot results in
use of borders of tall trees such as pine which are fragile, messy and, as trucks are denuded
with branch loss, ugly
•Better management of construction parking. My street has been overrun with construction
parking for a remodel for the last 4 months
•Unmaintained existing structure bring down overall neighborhood character and should be
addressed
•No
•I am disappointed that major trees can be illegally trimmed or killed to create a view (not
preserve) and the city does very little to enforce codes
•It would be nice if the city would enforce view rights
•I really don’t like the newly built “monster” houses
•The waterfront properties that plant big trees should not be permitted
•I don’t understand questions #5 – Please do NOT allow Leland Cypress hedge plantings
•Paved parking or pebbled parking strips along street should not be allowed. Along 78th Ave
NE between 24th and 28th many of these are use for long term parking and commercial cars
and trucks which gives the appearance of a parking lot. This is unsightly as well as very
unsafe
•No
•Tired of Bellevue allowing mega-mansions that cost millions of dollars, drive up the
prices/affordability of homes, and are larger than 2,500 sq. feet. If you want less traffic on
ATTACHMENT G
131
AGENDA ITEM 8.2
Page | 12
Survey Monkey Analysis – Resident Questions
Planning Commission July 21, 2020
roads, want less homeless and more housed, don’t want this to turn into a concrete city and
want to retain nature and everything that makes the area amazing and worth living in,
please reconsider how many large companies (1000+ employee companies) are being
allowed to stack themselves on top of each other in a tiny space where only multimillion
dollar houses exist. PLEASE start taking future generations into account!!! Thank you for
your time.
•Feel that Medina is being fed half truths about # of family members in a single family
swelling and 2) builders building spec homes will chat, lie or steal to maximize sq. ft. on a
given zoned lot. This happened to us 25 years ago.
•Wouldn’t it be nice now that we are living with COVID tat kids in Medina actually had a yard
to play in. Oh, well
•The development code is too restrictive, confusing, and unhelpful to homeowners. It
discourages not only building reasonable homes but even the maintenance of shared
spaces, including safety-related enhancements in the Right of Way
•Roof being changed. Skirting light pole changed without consulting neighbors
•Thanks for offering this survey. It was interesting to think about buildings in Medina as I
completed it. I look forward to learning about the results
•No
•Horrible application of the code interpretation screwed our remodel. Process was a joke
then you let Steven Smith Construction build an eyesore across the street from us
•PLEASE do something about yards that are not being maintained! So many more rentals in
Medina that are not doing any maintenance. Two homes on my street are like this.
Eyesores! Unacceptable. Slum lords.
•Impose a tax on foreign purchased homes for investments
•Not related to building code: I wish the city would address lots that appear un-lived in.
Overgrown landscape, dangerous material, etc.
ATTACHMENT G
132
AGENDA ITEM 8.2
Designing in Medina
Survey Monkey Responses
Wednesday, June 24, 2020 – Monday, July 20, 2020
10 questions; 16 responses
Median time spent: 8m 1s
1.My experience designing something that meets the code in Medina has been:
Easy
a.Often: 50% (5)
b.Sometimes: 20% (2)
c.Never: 30% (3)
Slightly annoying, but manageable
a.Often: 38.46% (5)
b.Sometimes: 38.46% (5)
c.Never: 23.08% (3)
Frustrating
a.Often: 30.77% (4)
b.Sometimes: 46.15% (6)
c.Never: 23.03% (3)
Impossible
a.Often: 9.09% (1)
b.Sometimes: 9.09% (1)
c.Never: 81.82% (9)
2.Designing in Medina compared to other jurisdictions:
I often hear people say it’s more difficult
a.Agree: 78.57% (11)
b.Disagree: 14.29% (2)
c.N/A: 7.14% (1)
I’ve never heard people say that it’s more difficult
a.Agree: 15.38% (2)
b.Disagree: 69.23% (9)
c.N/A: 15.38% 2
I personally think that it’s more challenging
a.Agree: 64.29% (9)
b.Disagree: 35.71% (5)
c.N/A
I don’t find it any more challenging
a.Agree: 50% (6)
b.Disagree: 50% (6)
ATTACHMENT H
133
AGENDA ITEM 8.2
Page | 2
Survey Monkey Analysis – Architect, Builder, and Designer Questions
Planning Commission July 21, 2020
c.N/A
I don’t think about this
a.Agree: 0
b.Disagree: 36.36% (4)
c.N/A: 63.64% (7)
3.The code seems to promote box-style houses
a.Agree: 37.50% (6)
b.Disagree: 31.25% (5)
c.Haven’t noticed: 31.25% (5)
4.My client wasn’t able to get exactly what they wanted because of the code
a.Agree: 68.75% (11)
b.Disagree: 25% (4)
c.N/A: 6.25% (1)
5.If your client was unable to get exactly what they wanted because of the code, can you provide
an example of what that was:
•Tree code with previous tree consultant. Not Tom Early, he has been exceptional
•Setbacks/lot coverage made house small
•The height limit and original ground process make designing a conventional 2 story house
with expected ceiling heights almost impossible
•N/A
•Obscure original grade determination not seen in other jurisdictions and reduced height
limit on top of it
•Additional covered deck. Note – we used the height bonus that then limits lot coverage,
which covered decks/patios would count against that in most instances would not increase
the bulk and mass of the structure
•Second story decks counting toward FAR
•Our client was not able to match the existing roof height when doing an upper floor addition
to add a bathroom. This was due to a more stringent application of the original grade
determination than when the house was originally built. The result was that we had to do a
flat roof on the addition which was not ideal in terms of roof drainage or aesthetics. The
code is creating less ideal design solutions.
•Mainly, the height restrictions. 5 more feet would be nice
•The height limit and the front setbacks are unlike any other community
•A small covered deck addition to an existing non-conforming waterfront home (closer to the
shoreline and one property line than currently allowed)
•Wanted to drop the garage to be more level with the street but could not because height is
measured from grade at every section and not midpoint of average grade like all other cities
6.I have designed something for a client in Medina within the past
a. Six months: 33.33% (5)
b. Year: 26.67% (4)
c. Two years: 33.33% (5)
d. Five years: 6.67% (1)
ATTACHMENT H
134
AGENDA ITEM 8.2
Page | 3
Survey Monkey Analysis – Architect, Builder, and Designer Questions
Planning Commission July 21, 2020
e. I can’t even remember: 0%
7.I would be interested in the following:
Additional height if a pitched roof was used by structural coverage was reduced
a. Definitely not! What are you thinking? 0%
b. Nope: 18.75% (3)
c. Meh, I don’t have an opinion either way: 25% (4)
d. This would work: 37.5% (6)
e. Absolutely implement something like this! 18.75% (3)
A planting strip along 50% of the rear and side yard setbacks for lots that exceed the maximum
lot size requirement
a. Definitely not! What are you thinking? 6.25% (1)
b. Nope: 62.5% (10)
c. Meh, I don’t have an opinion either way: 25% (4)
d. This would work: 6.25% (1)
e. Absolutely implement something like this! 6.25% (0)
Daylight Plane
a. Definitely not! What are you thinking? 13.33% (2)
b. Nope: 20% (3)
c. Meh, I don’t have an opinion either way: 46.67% (7)
d. This would work: 13.33% (2)
e. Absolutely implement something like this! 6.67% (1)
Plane Break
a. Definitely not! What are you thinking?
b. Nope: 20% (3)
c. Meh, I don’t have an opinion either way: 46.67% (7)
d. This would work: 13.33% (2)
e. Absolutely implement something like this! 6.67% (1)
Different height requirements based on the roof form (e.g. 20 ft. for a flat roof and 25 ft. for a
pitched roof)
a. Definitely not! What are you thinking? 6.25% (1)
b. Nope: 25% (4)
c. Meh, I don’t have an opinion either way: 6.25% (1)
d. This would work: 25% (4)
e. Absolutely implement something like this! 37.5% (6)
8.I have designed the following for clients in Medina (check all that apply)
a. Additions: 53.33% (8)
b. Single-family residences: 66.67% (10)
c. Shoreline appurtenances (e.g. docks, cabanas): 20% (3)
d. Landscaping and related features (e.g. pergolas, water features, outdoor kitchens): 26.67% (4)
e. Other: 13.33% (2)
ATTACHMENT H
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AGENDA ITEM 8.2
Page | 4
Survey Monkey Analysis – Architect, Builder, and Designer Questions
Planning Commission July 21, 2020
9.I work primarily as a(n)
a. Architect: 62.5% (10)
b. Builder: 18.75% (3)
c. Landscape Architect: 6.25% (1)
d. Designer: 0
e. Other: 12.5% (2)
10.Is there anything else you would like to share:
•The staff does an excellent job answering code related questions and working with clients
on projects
•Staff is friendly
•The staff is nice
•Kudos to you for having Stephanie on your staff – she was great to work with,
accommodating, communicative, attentive, cordial
•Codes defining style and limiting creativity should be reviewed. A reasonable height
limitation without original grade determination would allow a variety of housing styles and
give some freedom roof forms
•Some kudos to the staff and consultants. I have found them to be very responsive and
helpful. I think the ‘original grade’ process is onerous difficult to predict outcomes for
clients. If the whole house design has to change because of something that is uncovered
during excavation that differs from the initial determination, there are SIGNIFICANT
additional cost and delay to a project. Recommendation would be O.G. per Clyde Hill or
resort to what most municipalities use for average grade based on existing or proposed
(whichever is lower).
•I have designed in many different municipalities. In a hilly neighborhood, allowing a sloped
roof bonus definitely results in more attractive views of roofs below. People who own uphill
lots are generally focused on maintaining height limits for fear of blocking views, but within
a sloped roof bonus (and with restrictive height limits), boxy flat-roof design solutions will
predominate. This creates a condition where uphill lots may have a view, but look out over
unattractive flat roofs. Seattle’s sloped roof bonus has done a lot to encourage more
attractive roof forms. Also, the calculation of height limit based on lowest original grade is
ridiculous and illogical, especially for previously developed parcels (which is all of them at
this point). To hold homeowners to a highly variable original grade determination based on
unseen underlying geology (which predate any development and disregards the elevation of
existing roofs & infrastructure) makes no sense. Both new and existing homeowners are
negatively affected. Nothing good is coming from this process.
•Once you know the process, it’s a nice city to work with
•The height limit calc method & front yard setbacks are unique & unsuccessful in supporting
quality design in fact the height limit drives poor design choices. Why have a restrictive
height limit on lots with no potential for any views? Additionally the review timelines are
extremely long. My recommendation would be to outsource your permitting to the city of
Bellevue completely. Their system is efficient and predictable. You could have your own
specific planning requirements but you could eliminate nearly the entire permitting
department and streamline the process for better quality results. Owners would be able to
spend more of their budgets on improving their homes instead of the soft costs associated
with a protracted permitting process.
ATTACHMENT H
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AGENDA ITEM 8.2
Page | 5
Survey Monkey Analysis – Architect, Builder, and Designer Questions
Planning Commission July 21, 2020
•These questions seem to be geared toward pushing the city in a more suburban direction
that limits development. That’s unfortunate given Medina’s proximity to the city’s major
employment centers. There seems to be no effort on the part of the city to take on its share
of density and change that is necessary to make our region sustainable.
•I found working with the City building department folks was delightful, they were very
helpful!
•Make permit process online and simple. Way too much paperwork and can’t check status
unless emailing all reviewers, and not even sure who reviewers are. It would be nice to be
given all reviewers needed, reviewer name, and status of each.
ATTACHMENT H
137
AGENDA ITEM 8.2
Bulk Development
Code Amendment
Public Hearing
MEDINA CITY COUNCIL
JUNE 14TH @ 4PM
138
AGENDA ITEM 8.2
Bulk Code
Amendment –
Why?
•Work Plan Item
•City Council directed
Planning Commission to
analyze the bulk
development regulations in
the code
139
AGENDA ITEM 8.2
Bulk Code Amendment
•Development is regulated in MMC 20.22 & MMC 20.23
•Development is constrained by:
•Maximum height
•Setbacks
•Maximum structural coverage
•Maximum impervious surface
140
AGENDA ITEM 8.2
Medina’s
Zoning Map
THREE MAIN ZONING DISTRICTS
R-16; R-20; R-30
141
AGENDA ITEM 8.2
Medina’s
Zoning Map
R-16 IS THE LARGEST DISTRICT
142
AGENDA ITEM 8.2
Medina’s
Zoning Map
R-16 LOTS GREATER THAN
16,000 SQUARE FEET
143
AGENDA ITEM 8.2
Structural
Coverage
Analysis
•INCONSISTENCIES IN R-16
•720 lots
•320 lots (44%) are larger than 16,000 square feet
•Range from 16,001-52,707 square feet
•THESE LOTS ARE GRANTED THE SAME 25% STRUCTURAL COVERAGE
•IN R-20 AND R-30, AS LOT SIZES INCREASE, STRUCTURAL COVERAGE DECREASES
144
AGENDA ITEM 8.2
Proposed
Bulk Code
Amendment
145
AGENDA ITEM 8.2
Questions?
146
AGENDA ITEM 8.2
MEDINA, WASHINGTON
AGENDA BILL
June 14, 2021
Subject: 2022-2027 Six Year CIP, TIP, Non-TIP
Category: Public Hearing
Staff Contact: Ryan Osada, Public Works Director
Summary
The Six-Year Capital Improvement Plans (CIP) and Transportation Improvement Plans (TIP) are
elements of the Comprehensive Plan. It serves as a planning and budgeting document for public
works projects. State law requires all municipalities to hold a public hearing to receive public
comments before adopting or amending a CIP/TIP. The City is required to provide the adopted
Six-Year TIP to the State Department of Transportation by July of each year. The TIP is used to
qualify for grant funding and requires each project for which funding is requested to appear in the
adopted TIP. Because of our size, Medina merges the CIP and TIP into one document for more
efficient overall fiscal planning.
The purpose of the hearing is to receive public testimony on the proposed plan. Following the
public hearing, the council may wish to discuss the document and provide further input.
The Proposed Six-Year CIP/TIP Plan for years 2022 through 2027 was developed from street
and right-of-way improvement condition assessment, storm drainage deficiencies, public facility
evaluations, and incorporates planned improvements such as street pavement overlays to restore
street surfaces, storm drainage projects, sidewalk repairs, and park improvements. The attached
2022 – 2027 CIP/TIP Project Summary lists the projects by year, project scope, budget, and
revenue source.
The proposed annual expenditure for the plan ranges from $520,000 to $660,000 per year.
Attachment:
2022-2027 Six Year CIP, TIP, Non-TIP
Budget/Fiscal Impact: $520,000 - $660,000
Staff Recommendation: Conduct public hearing, receive public comments for discussion and
approve.
City Manager Approval:
Proposed Council Motion: Move to approve the 2022-2027 Six-Year Capital Improvement
Plans (CIP) and Transportation Improvement Plans (TIP)
Time Estimate: 30 minutes.
147
AGENDA ITEM 8.3
CITY OF MEDINA Updated 5/20/2021
2022 - 2027 SIX YEAR CAPITAL IMPROVEMENT PLAN (CIP)Approved by: Medina City Council
2022 - 2027 SIX YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP)Date: June 2021
2022 - 2027 SIX YEAR NON-TRANSPORTATION IMPROVEMENT PLAN (NON-TIP)Resolution Number:
DATE SUBMITTED: June 2021
LENGTH PAVEMENT PROJECT REVENUE
NO.YEAR STREET / LOCATION FROM / AT TO (mi)PROJECT SCOPE CONDITION BUDGET SOURCE
I. STREET IMPROVEMENT PROJECTS (ACP Overlays, Sidewalks, Storm Drainage, etc.)
I - 1 2023 Upland Road Overlake Dr W NE 6th Street 0.3 Asphalt overlay, drainage improvements 56 $200,000.00 REET Tax
I - 2 2024 78th Place NE NE 32nd Street Evergreen Pt Rd 0.23 Asphalt overlay, drainage improvements 68 $100,000.00 REET Tax
I - 3 2025 Parking Lot Medina Pk NE 82nd Asphalt overlay 77 $50,000.00 REET Tax
I - 4 2025 86th Ave NE NE 5th Street NE 6th Street 0.07 Asphalt overlay, drainage improvements 72 $45,000.00 REET Tax
I - 5 2025 NE 5th Street Ridge Road Upland Road 0.10 Asphalt overlay, drainage improvements 72 $65,000.00 REET Tax
I - 6 2026 NE 10th Street 84th Ave NE Lake Wash Blvd 0.28 Asphalt overlay, drainage improvements 77 $155,000.00 REET Tax
I - 7 2027 NE 12th Street 84th Ave NE Evergreen Pt Rd 0.48 Asphalt overlay, drainage improvements 81 $225,000.00 REET Tax
II. STORM DRAINAGE PROJECTS (Not including storm drainage improvements in conjunction with street or path projects)
II - 1 2022 Localized Repairs Various Locations Stormwater Infrastructure Improvements $100,000.00 REET Tax
II - 2 2023 Localized Repairs Various Locations Stormwater Infrastructure Improvements $100,000.00 REET Tax
II - 3 2024 Localized Repairs Various Locations Stormwater Infrastructure Improvements $150,000.00 REET Tax
II - 4 2025 Localized Repairs Various Locations Stormwater Infrastructure Improvements $50,000.00 REET Tax
II - 5 2026 Localized Repairs Various Locations Stormwater Infrastructure Improvements $100,000.00 REET Tax
Pavement Condition Legend for Part I. ACP Overlays:NOTES:
Based on a 100 point rating with 0 being the worst. 1) The above budget figures are to be considered preliminary project costs only.
Rating is generated by the TIB Performance Management Dashboard More precise budget figures will need to be determined once the final scope of each project is defined,
*Rating is outdated - field verified which will require more extensive research, survey, and scope definition prior to the particular year's budgeting.
2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.
148
AGENDA ITEM 8.3
III. SIDEWALK / PATH PROJECTS (Including storm drainage improvements as needed)
III - 1 2022 NE 12th Street Evergreen Pt Rd 80th Ave NE 0.28 ADA Updates and Sidewalk Repairs $390,000.00 REET Tax
III - 2 2023 NE 10th St 84th Ave NE Lk Wash Blvd 0.28 ADA Updates and Sidewalk Repairs $120,000.00 REET Tax
III - 3 2024 81st Ave NE NE 8th St Overlake Dr W 0.09 Sidewalk Installation $200,000.00 REET Tax
III - 4 2025 NE 24th Street Evergreen Pt Rd 84th Ave NE 0.48 ADA Updates and Sidewalk Repairs $300,000.00 REET Tax
III - 5 2026 NE 28th Street Evergreen Pt Rd 80th Ave NE 0.25 ADA Updates and Sidewalk Repairs $150,000.00 REET Tax
III - 6 2027 NE 12th Street 80th Ave NE 84th Ave NE 0.2 ADA Updates and Sidewalk Repairs $280,000.00 REET Tax
NON-TRANSPORTATION IMPROVEMENT PROJECTS:
IV. BUILDING RESTORATION AND IMPROVEMENTS
IV - 1 2022 City Hall Miscellaneous Repairs $20,000.00 REET Tax
IV - 2 2023 City Hall Re-paint City Hall Building Exterior, excluding trim $50,000.00 REET Tax
IV - 3 2024 Post Office Re-paint Building Exterior $20,000.00 REET Tax
IV - 4 2025 Post Office Re-paint Interior $20,000.00 REET Tax
IV - 5 2026 City Hall Building Re-paint City Hall Interior $65,000.00 REET Tax
IV - 6 2027 City Hall Building Re-Roof Building $50,000.00 REET Tax
V. PARKS PROJECTS
V - 1 2022 Medina Park Playground N/A Turf Installation $150,000.00 Park Levy & REET Tax
V - 2 2023 Medina Park East Section N/A Irrigation system, drainage & pathway improvements $50,000.00 Park Levy
V - 3 2024 Medina Park West Section N/A Irrigation system, drainage & pathway improvements $50,000.00 Park Levy
V - 4 2025 Fairweather Park Playfield N/A Playfield Drainage Improvements $50,000.00 Park Levy
V - 5 2026 Post Office Park Park N/A Hardscaping & Landscaping $50,000.00 REET Tax
SUMMARY TOTAL PROJECTED BUDGET BY YEAR:NOTES:
2022 660,000.00$ 1) The above budget figures are to be considered preliminary project costs only.
2023 520,000.00$ More precise budget figures will need to be determined once the final scope of each project is defined,
2024 520,000.00$ which will require more extensive research, survey, and scope definition prior to the particular year's budgeting.
2025 530,000.00$
2026 520,000.00$ 2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.
2027 555,000.00$
TOTAL SIX YEAR C.I.P. 2022 - 2027 3,305,000.00$
149
AGENDA ITEM 8.3
MEDINA, WASHINGTON
AGENDA BILL
June 14, 2021
Subject: 2021 Medina Park Playground Improvements
Category: City Council Business
Staff Contact: Ryan Osada, Public Works Director
Summary
In 2016, Medina Park Playground was expanded to add the Explorer Dome and Seesaw
structures. At that time, the city also included an ADA Accessibility Ramp on the east entrance to
meet current federal requirements. In 2021, the city plans to replace the older outdated structures
and incorporate an Accessible Design that offers a range of play experiences for children of
varying abilities. This project will make needed playground improvements that includes new play
equipment, new wood chip surfacing and relocating the sandpit. The improvements benefit the
community as a whole and encourage free play for the children.
Attachment:
• PowerPoint Presentation
Budget/Fiscal Impact: $200,000.00 ($50,000.00 from KC Park Levy)
Staff Recommendation: Approve final Playground Design
City Manager Approval:
Proposed Council Motion: Move to approve final playground design and direct City Staff to
purchase and install equipment.
Time Estimate: 15 minutes.
150
AGENDA ITEM 9.1
2021 MEDINA PARK
PLAYGROUND IMPROVEMENTS
JUNE 14, 2021
151
AGENDA ITEM 9.1
PLAYGROUND
IMPROVEMENT
GOAL
Accessible Design that offers a range of play experiences for children of varying abilities
2
152
AGENDA ITEM 9.1
EXISTING
PLAYGROUND
EQUIPMENT
•OUTDATED & WORN EQUIPMENT
•MAINTENANCE ISSUES
•NON-COMPLIANT
•LIMITED REPLACEMENT PARTS
•PLAYSAND MIXING
3
153
AGENDA ITEM 9.1
4
154
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5
155
AGENDA ITEM 9.1
6
156
AGENDA ITEM 9.1
7
157
AGENDA ITEM 9.1
8
158
AGENDA ITEM 9.1
PROPOSED
NEW
PLAYGROUND
DESIGN
9
159
AGENDA ITEM 9.1
10
160
AGENDA ITEM 9.1
11
161
AGENDA ITEM 9.1
12
162
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13
163
AGENDA ITEM 9.1
14
164
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15
165
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16
166
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17
167
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18
168
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19
169
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20
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21
171
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22
172
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23
173
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24
174
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25
175
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26
176
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27
177
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28
178
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29
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30
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31
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32
182
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34
184
AGENDA ITEM 9.1
35
185
AGENDA ITEM 9.1
36
186
AGENDA ITEM 9.1
ADOPTED PROJECT BUDGET
37
City Capital Funds (REET)$100,000
King County Parks Grant $ 50,000
Total Adopted Budget $150,000
187
AGENDA ITEM 9.1
PROPOSED REVISED BUDGET 38
City Capital Funds (REET)
$150,000
King County Parks Grant
$ 50,000
Total Adopted Budget
$200,000
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COST BREAKDOWN 39
Materials and Equipment
$150,000
Site Preparation and Installation
$ 50,000
Total Project Cost$200,000
189
AGENDA ITEM 9.1
40
QUESTIONS?
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AGENDA ITEM 9.1
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 14, 2021
Subject: Street Vacation Regulations
Category: City Council Business
Staff Contacts: Michael Sauerwein, City Manager, Steve Wilcox, Director of Development
Services, Ryan Osada, Director of Public Works, Scott Missall, City Attorney
Action Requested
Approve changes to Street Vacation regulations per Council motion from May 10 meeting and
set legislative hearing and final approval for July Council meeting
Summary
The City Council recently completed consideration and action on a street vacation petition. In the
course of that process the Council determined that the lack of guidance, procedures and policies
was a hindrance to the Council and the City, and so directed the preparation of a new MMC
chapter to better address street vacations in the event of future petitions.
A draft Street Vacation chapter was developed by Staff and has been reviewed by the Council. It
is deemed ready for a legislative hearing to be held at the Council’s first meeting in July, with
adoption thereafter. The draft ordinance and the proposed new street vacation chapter are
attached hereto.
Staff recommends that Council set and conduct a legislative hearing regarding this proposal for
the Council’s first meeting in July, following which the Council will take final action on the
ordinance adopting the street vacation regulations.
Attachment
Proposed ordinance adopting new MMC Street Vacation Chapter 12.44 including Exhibit A
Budget/Fiscal Impact: N/A
Staff Recommendation: Discussion and set legislative hearing at the July 12 City Council
meeting.
City Manager Approval:
Proposed Council Motion: “I move to approve changes to Street Vacation regulations, and set
legislative hearing and final action on the proposed Street Vacation regulations for the Council’s
first meeting in July.”
Time Estimate: 30 minutes.
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Ordinance No. _____
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, ADDING A NEW
CHAPTER 12.44 TO THE MEDINA MUNICIPAL CODE REGARDING STREET
VACATION POLICIES AND PROCEDURES; PROVIDING FOR SEVERABILITY
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Medina Municipal Code (MMC) does not contain street vacation policies
or procedures, which inhibits the City’s efficient consideration and determination of petitions
seeking vacation of City streets; and
WHEREAS, the City Council desires to establish street vacation policies, procedures,
standards and criteria to better guide the City and the City Council in addressing street vacation
petitions; and
WHEREAS, the Council engaged in a lengthy process of developing comprehensive
street vacation policies and procedures, including a legislative hearing regarding proposed new
Chapter 12.44; and
WHEREAS, the City Council has duly considered Exhibit A to this Ordinance,
comprising a new chapter 12.44 of the MMC entitled Street Vacations, and finds that it will
provide the structure and guidance needed to address future street vacations, will reduce the
City’s costs and expenses in performing such actions, and will enable better decisions in the
public interest;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. Adopt New MMC Chapter 12.44. For the reasons set forth above, the City
Council hereby adopts new Chapter 12.44, entitled Street Vacations, into the Medina Municipal
Code, all as set forth in attached Exhibit A, incorporated herein by this reference.
Section 2. Corrections. The City Clerk and codifiers of this Ordinance are authorized to
make necessary corrections to this Ordinance, including but not limited to the correction of
scrivener and clerical errors, references, ordinance numbering, section/subsection numbering
and any references thereto.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity
shall not affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 4. Effective Date. This Ordinance or a summary thereof consisting of the title
shall be published in the official newspaper of the City and shall take effect and be in full force
five (5) days after such publication.
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APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE _____ DAY OF
_______, 2021 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE _____ DAY OF
__________, 2021.
_____________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
_____________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
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EXHIBIT A
Medina Municipal Code
Title 12—Streets, Sidewalks and Public Places
New Chapter 12.44 Street Vacations
12.44.010 Purpose.
12.44.020 Applicability.
12.44.030 Definitions.
12.44.040 Initiation of proceedings.
12.44.050 Petition by owners.
12.44.060 Resolution by council.
12.44.070 Appraisals.
12.44.080 Petition fees and costs; Compensation.
12.44.090 Date of public hearing.
12.44.100 Notice of public hearing.
12.44.110 Protest.
12.44.120 Staff report.
12.44.130 Hearing.
12.44.140 Vacation criteria.
12.44.150 Right to condition vacation and reserve public uses and easements.
12.44.160 Limitations on waterfront streets.
12.44.170 City Council decision.
12.44.180 Compensation for vacation.
12.44.190 Title to vacated public ROW.
12.44.010 Purpose.
The purpose of this chapter 12.44 is to establish procedures and criteria the city will use to
review and decide upon the vacation of public streets, alleys, sidewalks, trails and any other
public grants, dedications and easements relating to street, pedestrian, or travel purposes within
the city. This chapter is intended to be consistent with, implement and supplement RCW
Chapter 35.79, entitled Streets—Vacation.
12.44.020 Applicability.
This chapter applies to every request for vacation of public streets, alleys, sidewalks, trails and
any other public grants, dedications and easements relating to street, pedestrian, or travel
purposes within the city, and shall not apply to vacation or termination of other types of public
property.
12.44.030 Definitions.
For the purpose of this chapter, the following terms, phrases, words, and abbreviations shall
have the meanings given herein, unless otherwise expressly stated. Words not otherwise
defined shall have their common and ordinary meaning:
A. “Owner” means the owners of fee title, mortgagors, and/or contract vendees of any interest in
real estate.
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B. “Petition” means a complete and sufficient petition meeting the requirements of this chapter
and applicable state law.
C. “Petitioner” means any party who has filed a petition for vacation with the city clerk.
D. “Public right-of-way” or “public ROW” means public streets, alleys, sidewalks, trails and any
other public grants, dedications and easements relating to street, pedestrian, or travel purposes
within the city.
E. “Subject property” means the public street, alley, sidewalk, trail, and/or any other public
property or easement, or portion thereof, sought to be vacated.
12.44.040 Initiation of proceedings.
A vacation may be initiated in two ways:
A. A resolution of the city council.
B. A petition of the owners of more than two-thirds of the property abutting or underlying the
subject property as may be applicable.
12.44.050 Petition by owners.
The owners of an interest in real estate abutting upon or underlying public ROW may petition
the city council for vacation thereof in accordance with requirements of this chapter.
A. The petitioner shall apply for a vacation by submitting the following to the city clerk:
1. A vacation petition with supporting affidavits on forms provided by the city.
2. A diagram of the location and a survey of the subject property and immediate area of the
proposed vacation including the abutting and/or underlying properties, all prepared by a
licensed surveyor registered in the state of Washington.
3. A legal description of the subject property prepared by a licensed surveyor registered in
the state of Washington.
4. For each abutting and underlying property and petitioner, a title report indicating the
extent and type of ownership and providing a legal description of the petitioner’s
property.
5. The vacation fees as established by this chapter and city ordinance.
6. Any additional information or material the city determines is reasonably necessary for
the city council to understand, consider and evaluate the requested vacation.
B. The petition shall be filed with the city clerk and shall be signed by owners of more than two-
thirds of the property abutting the subject property (based on front footage) or underlying the
subject property (based on square footage).
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C. The city clerk shall determine the petition’s compliance with this chapter. For the purpose of
determining the sufficiency of signatures of owners of private property on a petition or a consent
to vacate determined by the city council, the following rules shall govern as applicable:
1. The signature of an owner of property shall be as set forth in the King County assessor
records and confirmed by a title report.
2. In the case of a property subject to a contract of purchase, the signature of the contract
grantor and grantee shall be required.
3. In the case of property ownership by corporation or similar entity, the signature of the
officer authorized by the bylaws and resolution of the board of directors evidenced by an
excerpt of the bylaws and copy of the resolution, each duly certified by the secretary of
the corporation, and granting such authority.
4. In the case of property owned or controlled by an estate, guardian or conservator of a
decedent or incompetent, the signature of the duly qualified administrator, executor or
guardian accompanied by a duly certified copy of his/her judicial appointment or
designation. ,.
12.44.060 Resolution by council.
The city council may initiate vacation procedures of public ROW by resolution, which shall
contain a legal description and a survey of the subject property, and such other information as
the city council may determine appropriate.
12.44.070 Appraisals.
Determinations of fair market value of the subject property shall be made by MAI appraisal of
the subject property at the direction of the city manager or designee. Petitioners shall pay the
cost of all such appraisals as established in MMC 12.44.080. Such appraisals shall take into
account the full value of the released rights and of any rights retained by the city for future
use(s) which would restrict the private use of the vacated property.
12.44.080 Petition fees and costs; Compensation.
A. The petition, properly signed, shall be filed with the city clerk and accompanied by payment
of the application fee and the estimated appraisal cost, which amounts shall be paid into the
general fund of the city to defray the costs and expenses incurred by the city to: appraise the
subject property, determine the sufficiency of the petition, evaluate and investigate the petition,
and report the facts, circumstances and conclusions concerning the petition to the city council.
Fees and costs shall not be returned or refunded to the petitioners regardless of the city
council’s action on the petition.
B. The amount of the fees and costs due upon filing shall be as follows:
1. The minimum application fee established by the city’s then current fee schedule.
2. An appraisal fee deposit of $2,500, which may be adjusted by the city manager up to the
amount of the MAI appraisal bid or estimate submitted to the city.
C. In the event that the application fee and/or the appraisal costs set forth in subsection (B) of
this section is insufficient to reimburse the city for all of the city’s costs and expenses incurred in
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relation to the petition, the balance shall be paid by the petitioner immediately upon receipt of
the city’s invoice.
D. In the event the vacation is granted by the city council, the petitioner shall immediately pay
upon receipt of an invoice the amount required by the city council as compensation for the area
being vacated as provided in MMC 12.44.180. A vacation ordinance shall not be effective until
such time as the petitioner pays all sums due to the city, including all compensation due to the
city for the vacation and all costs and expenses of the city in processing the petition. The city
shall not record an approved vacation ordinance until such time as all such compensation, fees,
costs and reimbursements are paid in full. If any portion of such amount remains unpaid for 30
days after submittal of a final invoice to the petitioner, the city council shall rescind and vacate
the approved vacation ordinance.
E. In the event that the city council initiates a vacation, fees shall not be required unless council
directs otherwise.
12.44.090 Date of public hearing.
Upon determining the application for vacation is complete, or upon passage of a resolution by
the city council seeking vacation, the council shall, by resolution, fix a time when the city will
hold a public hearing on the proposed vacation. The hearing will be not more than sixty days nor
less than twenty days after the date of passage of the resolution scheduling the public hearing.
12.44.100 Notice of public hearing.
A. Upon the passage of the council resolution fixing the date and time for a public hearing, the
city clerk shall give twenty days’ notice of the pendency of the petition.
B. The hearing notice shall contain the following information: a statement that a petition has
been filed to vacate the subject property; the date, time and place fixed for the hearing of the
petition; that interested persons may appear at the hearing and be heard for or against the
petition; and that interested persons may submit written comment to the city clerk prior to or at
the hearing.
C. The city clerk shall post and distribute the hearing notice as follows:
1. A copy shall be posted in three conspicuous public places in the city.
2. A copy shall be posted in a conspicuous place on the subject property or at a nearby
location that can be viewed by the public.
3. A copy shall be posted on the city’s website.
4. A copy shall be published in the official newspaper of the city.
5. A copy shall be mailed to each owner of property within 300 feet of the subject property,
including all the petitioners, at a local address if a resident of the city, or otherwise to the
last address showing on the records of the King County assessor.
12.44.110 Protest.
If fifty percent of the abutting property owners file written objection to a city council-initiated
vacation with the city clerk prior to the time of the hearing, the city council shall be prohibited
from proceeding with the vacation.
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12.44.120 Staff report.
A. The planning manager and/or public works director or their designee(s) shall prepare a staff
report which shall address the requirements of this section and the vacation criteria in MMC
12.44.140. The staff report shall be presented to the city council at the public hearing and as
otherwise appropriate or necessary.
B. In preparing the staff report, the manager and/or director shall solicit comments and input
from the city’s public works department and the police department, and may solicit comments
from other city departments, governmental agencies, and utility providers having interest in, or
jurisdiction over, or utilities within, the boundaries of the city.
C. The staff report shall contain the following information:
1. All application materials submitted by the petitioner.
2. All comments regarding the vacation received by the city prior to distribution of the
staff report.
3. Maps, diagrams and other information pertinent to and helpful for the city council’s
review, understanding and decision.
4. An analysis and evaluation of the proposed vacation in relation to the provisions of
this chapter, the provisions of the city’s comprehensive plan, and pertinent state laws
and regulations.
5. A recent appraisal of the subject property in accordance with MMC 12.44.070.
6. A recommendation of the appropriate city council action regarding the petition.
D. Not less than five days prior to the hearing, the city clerk shall distribute the staff report to the
city council and staff, each petitioner, and anyone submitting comments to the city regarding the
petition or making a written request for a copy of the staff report.
12.44.130 Hearing.
A. At the day and time appointed for the hearing of the petition or city council resolution, or at
such other day and time as the same may be continued or adjourned to by the city council, the
matter shall be considered and persons desiring to speak for or against the vacation shall be
heard in accordance with the council’s usual rules.
B. The city council may deliberate on the merits of the petition in accordance with its usual rules,
may adjourn from time to time and may recess to executive session as needed, may require
additional information and evaluation from any petitioner or city staff, and may continue and
resume the hearing as appropriate. At the conclusion of the city council’s deliberations, the city
council shall decide the petition in accordance with MMC 12.44.170.
12.44.140 Vacation criteria.
A. In determining whether to vacate the subject property, the city council shall consider, but
shall not be limited to, the following criteria:
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1. Whether a change of use or vacation of the subject property will provide a tangible or
demonstrable benefit to the city as determined by the council, including but not limited to
any of the following examples: reduction of unnecessary ROW; preservation of
streetscape character; expanding the city’s property tax roll; addressing neighborhood
requests related to traffic impacts; better accommodation of pedestrians, bicyclists,
motorists and/or emergency responders; reservation of an easement will accommodate
the city’s current or projected needs.
2. Whether the subject property is no longer required for public use or public access.
3. Whether the substitution of a new and different public way would be more or less useful
to the city and/or the public.
4. Whether conditions may or could change in the future, creating or providing a greater or
different public use or need than presently exists.
5. Whether existing property access will be restricted or denied as a result of the vacation.
6. Whether objections to the petition or proposed vacation are made by (i) owners of
private property (exclusive of petitioners) abutting or in proximity to the subject property,
(ii) governmental agencies, (iii) private users of the subject property, and/or (iv)
members of the general public.
12.44.150 Right to condition a vacation and reserve public uses or easements.
Ordinances vacating all or any portion of the subject property may contain and require:
A. Conditions on the allowed use(s) that the city council determines to be in the public interest.
B. Provisions reserving, retaining or requiring conveyance of easements for any public use or
purpose, including without limitation construction, repair and maintenance of existing and future
public utilities and services.
12.44.160 Limitations on waterfront streets.
A. The city council shall not vacate public ROW governed by this chapter if any portion of the
subject property abuts a body of fresh or salt water, unless:
1. The vacation is sought to enable the city to acquire the subject property for port
purposes, beach or waterfront access purposes, boat moorage or launching sites, park,
public view, recreation, or educational purposes, or other public uses; or
2. The city council, by resolution, declares that the subject property is not presently being
used as a street, alley or public easement and that the subject property is not suitable for
any of the following purposes: port, beach or water access, boat moorage, launching
sites, park, public view, recreation, or education; or
3. The vacation is sought to enable the city to implement a plan, adopted by resolution or
ordinance, that provides comparable or improved public access to the same shoreline
area to which the subject property abuts, had the subject property included in the plan
not been vacated.
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B. Before adopting a resolution vacating the subject property under subjection (A)(2) of this
section, the city shall:
1. Compile an inventory of all rights-of-way within the city that abut the same body of water
that is abutted by the subject property;
2. Conduct a study to determine if the subject property is suitable for use by the city for any
of the following purposes: port, boat moorage, launching sites, beach or water access,
park, public view, recreation, or education; and
3. Make a finding that the subject property is not suitable for any of the purposes listed
under subsection (B)(2) of this section, and the vacation is in the public interest.
C. No vacation under this section shall be effective until the fair market value has been paid for
the subject property and any other applicable provisions of this chapter have been met.
D. Moneys received from the vacation may be used by the city only for acquiring additional
beach or water access, acquiring additional public view sites to a body of water, or acquiring
additional moorage or launching sites.
12.44.170 City council decision.
The city council may grant or deny the petition in whole or in part and with or without conditions,
reservations or requirements as the city council determines appropriate. Following the public
hearing and conclusion of its deliberations, the city council shall either:
A. Adopt an ordinance granting the vacation; or
B. Adopt an ordinance denying the vacation; or
C. Adopt a resolution of intent to vacate stating that the city council will, by ordinance, grant
the vacation if the applicant meets specified conditions within 90 days, unless otherwise
specified in the resolution.
12.44.180 Compensation for vacation.
A. Ordinances vacating any public ROW shall not be adopted by the city council until the
owners of the property abutting the subject property shall compensate the city in the amount
required by this subsection.
B. Monetary compensation to be paid to the city in an amount of up to one-half of the appraised
value for the subject property; provided, that compensation may be required in an amount of up
to the full appraised value of the subject property if any of the following applies to the street,
alley, or public easement:
1. The subject property has been part of a dedicated public right-of-way for twenty-five
years or more; or
2. The subject property or portions thereof were acquired at public expense; or
3. The subject property abuts a body of water as outlined in MMC 12.44.160
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C. In lieu of payment for monetary compensation, the petitioners may grant or dedicate to the
city for street or other purposes, real property useful for that purpose where the property to be
acquired by such exchange has a fair market value of at least equal to the amount of cash
compensation that would otherwise be required.
1. The city shall not be obligated to accept such an exchange and the decision of the city
manager on the acceptability of the alternative property offered shall be final.
D. Where a vacation was initiated by city council resolution, abutting property owners may not
be required to make payment to the city for such vacation where:
1. The street, alley or public easement was not acquired at city expense;
2. The city determines the street, alley or public easement is not needed for public travel
either now or in the foreseeable future;
3. The city’s maintenance or upkeep of the subject property is unrelated to any use of the
street, alley, or public easement for public travel.
E. Where a vacation is applied for by or on behalf of another governmental agency or
jurisdiction, the city council may waive any compensation required by this code and may also
waive filing fees, if the council deems such a waiver to be in the public’s interest and advantage.
1. A vacation of property in which compensation has been waived on behalf of a
governmental agency or jurisdiction shall be accompanied by a covenant providing the
city shall be compensated by the fair market value of the interest conveyed or vacated at
the time of any future sale or lease of the subject property by said other governmental
agency.
12.44.190 Title to vacated public ROW.
Title to any vacated portion of the subject property shall pass in accordance with Washington
State statutory and common law governing title to vacated rights-of-way.
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Ordinance No. _____
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, ADDING A NEW
CHAPTER 12.44 TO THE MEDINA MUNICIPAL CODE REGARDING STREET
VACATION POLICIES AND PROCEDURES; PROVIDING FOR SEVERABILITY
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Medina Municipal Code (MMC) does not contain street vacation policies
or procedures, which inhibits the City’s efficient consideration and determination of petitions
seeking vacation of City streets; and
WHEREAS, the City Council desires to establish street vacation policies, procedures,
standards and criteria to better guide the City and the City Council in addressing street vacation
petitions; and
WHEREAS, the Council engaged in a lengthy process of developing comprehensive
street vacation policies and procedures, including a legislative hearing regarding proposed new
Chapter 12.44; and
WHEREAS, the City Council has duly considered Exhibit A to this Ordinance, comprising
a new chapter 12.44 of the MMC entitled Street Vacations, and finds that it will provide the
structure and guidance needed to address future street vacations, will reduce the City’s costs and
expenses in performing such actions, and will enable better decisions in the public interest;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. Adopt New MMC Chapter 12.44. For the reasons set forth above, the City
Council hereby adopts new Chapter 12.44, entitled Street Vacations, into the Medina Municipal
Code, all as set forth in attached Exhibit A, incorporated herein by this reference.
Section 2. Corrections. The City Clerk and codifiers of this Ordinance are authorized to
make necessary corrections to this Ordinance, including but not limited to the correction of
scrivener and clerical errors, references, ordinance numbering, section/subsection numbering
and any references thereto.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity shall
not affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 4. Effective Date. This Ordinance or a summary thereof consisting of the title
shall be published in the official newspaper of the City and shall take effect and be in full force
five (5) days after such publication.
APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE _____ DAY OF
_______, 2021 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE _____ DAY OF
__________, 2021.
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_____________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
_____________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
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EXHIBIT A
Medina Municipal Code
Title 12—Streets, Sidewalks and Public Places
New Chapter 12.44 Street Vacations
12.44.010 Purpose.
12.44.020 Applicability.
12.44.030 Definitions.
12.44.040 Initiation of proceedings.
12.44.050 Petition by owners.
12.44.060 Resolution by council.
12.44.070 Appraisals.
12.44.080 Petition fees and costs; Compensation.
12.44.090 Date of public hearing.
12.44.100 Notice of public hearing.
12.44.110 Protest.
12.44.120 Staff report.
12.44.130 Hearing.
12.44.140 Vacation criteria.
12.44.150 Right to condition vacation and reserve public uses and easements.
12.44.160 Limitations on waterfront streets.
12.44.170 City Council decision.
12.44.180 Compensation for vacation.
12.44.190 Title to vacated public ROW.
12.44.010 Purpose.
The purpose of this chapter 12.44 is to establish procedures and criteria the city will use to
review and decide upon the vacation of public streets, alleys, sidewalks, trails and any other
public grants, dedications and easements relating to street, pedestrian, or travel purposes within
the city. This chapter is intended to be consistent with, implement and supplement RCW
Chapter 35.79, entitled Streets—Vacation.
12.44.020 Applicability.
This chapter applies to every request for vacation of public streets, alleys, sidewalks, trails and
any other public grants, dedications and easements relating to street, pedestrian, or travel
purposes within the city, and shall not apply to vacation or termination of other types of public
property.
12.44.030 Definitions.
For the purpose of this chapter, the following terms, phrases, words, and abbreviations shall
have the meanings given herein, unless otherwise expressly stated. Words not otherwise
defined shall have their common and ordinary meaning:
A. “Owner” means the owners of fee title, mortgagors, and/or contract vendees of any interest in
real estate.
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B. “Petition” means a complete and sufficient petition meeting the requirements of this chapter
and applicable state law.
C. “Petitioner” means any party who has filed a petition for vacation with the city clerk.
D. “Public right-of-way” or “public ROW” means public streets, alleys, sidewalks, trails and any
other public grants, dedications and easements relating to street, pedestrian, or travel purposes
within the city.
E. “Subject property” means the public street, alley, sidewalk, trail, and/or any other public
property or easement, or portion thereof, sought to be vacated.
12.44.040 Initiation of proceedings.
A vacation may be initiated in two ways:
A. A resolution of the city council.
B. A petition of the owners of more than two-thirds of the property abutting or underlying the
subject property as may be applicable.
12.44.050 Petition by owners.
The owners of an interest in real estate abutting upon or underlying public ROW may petition
the city council for vacation thereof in accordance with requirements of this chapter.
A. The petitioner shall apply for a vacation by submitting the following to the city clerk:
1. A vacation petition with supporting affidavits on forms provided by the city.
2. A diagram of the location and a survey of the subject property and immediate area of the
proposed vacation including the abutting and/or underlying properties, all prepared by a
licensed surveyor registered in the state of Washington.
3. A legal description of the subject property prepared by a licensed surveyor registered in
the state of Washington.
4. For each abutting and underlying property and petitioner, a title report indicating the
extent and type of ownership and providing a legal description of the petitioner’s
property.
5. The vacation fees as established by this chapter and city ordinance.
6. Any additional information or material the city determines is reasonably necessary for
the city council to understand, consider and evaluate the requested vacation.
B. The petition shall be filed with the city clerk and shall be signed by owners of more than two-
thirds of the property abutting the subject property (based on front footage) or underlying the
subject property (based on square footage).
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C. The city clerk shall determine the petition’s compliance with this chapter. For the purpose of
determining the sufficiency of signatures of owners of private property on a petition or a consent
to vacate determined by the city council, the following rules shall govern as applicable:
1. The signature of an owner of property shall be as set forth in the King County assessor
records and confirmed by a title report.
2. In the case of a property subject to a contract of purchase, the signature of the contract
grantor and grantee shall be required.
3. In the case of property ownership by corporation or similar entity, the signature of the
officer authorized by the bylaws and resolution of the board of directors evidenced by an
excerpt of the bylaws and copy of the resolution, each duly certified by the secretary of
the corporation, and granting such authority.
4. In the case of property owned or controlled by an estate, guardian or conservator of a
decedent or incompetent, the signature of the duly qualified administrator, executor or
guardian accompanied by a duly certified copy of his/her judicial appointment or
designation. ,.
12.44.060 Resolution by council.
The city council may initiate vacation procedures of public ROW by resolution, which shall
contain a legal description and a survey of the subject property, and such other information as
the city council may determine appropriate.
12.44.070 Appraisals.
Determinations of fair market value of the subject property shall be made by MAI appraisal of
the subject property at the direction of the city manager or designee. Petitioners shall pay the
cost of all such appraisals as established in MMC 12.44.080. Such appraisals shall take into
account the full value of the released rights and of any rights retained by the city for future
use(s) which would restrict the private use of the vacated property.
12.44.080 Petition fees and costs; Compensation.
A. The petition, properly signed, shall be filed with the city clerk and accompanied by payment
of the application fee and the estimated appraisal cost, which amounts shall be paid into the
general fund of the city to defray the costs and expenses incurred by the city to: appraise the
subject property, determine the sufficiency of the petition, evaluate and investigate the petition,
and report the facts, circumstances and conclusions concerning the petition to the city council.
Fees and costs shall not be returned or refunded to the petitioners regardless of the city
council’s action on the petition.
B. The amount of the fees and costs due upon filing shall be as follows:
1. The minimum application fee established by the city’s then current fee schedule.
2. An appraisal fee deposit of $2,500, which may be adjusted by the city manager up to the
amount of the MAI appraisal bid or estimate submitted to the city.
C. In the event that the application fee and/or the appraisal costs set forth in subsection (B) of
this section is insufficient to reimburse the city for all of the city’s costs and expenses incurred in
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relation to the petition, the balance shall be paid by the petitioner immediately upon receipt of
the city’s invoice.
D. In the event the vacation is granted by the city council, the petitioner shall immediately pay
upon receipt of an invoice the amount required by the city council as compensation for the area
being vacated as provided in MMC 12.44.180. A vacation ordinance shall not be effective until
such time as the petitioner pays all sums due to the city, including all compensation due to the
city for the vacation and all costs and expenses of the city in processing the petition. The city
shall not record an approved vacation ordinance until such time as all such compensation, fees,
costs and reimbursements are paid in full. If any portion of such amount remains unpaid for 30
days after submittal of a final invoice to the petitioner, the city council shall rescind and vacate
the approved vacation ordinance.
E. In the event that the city council initiates a vacation, fees shall not be required unless council
directs otherwise.
12.44.090 Date of public hearing.
Upon determining the application for vacation is complete, or upon passage of a resolution by
the city council seeking vacation, the council shall, by resolution, fix a time when the city will
hold a public hearing on the proposed vacation. The hearing will be not more than sixty days nor
less than twenty days after the date of passage of the resolution scheduling the public hearing.
12.44.100 Notice of public hearing.
A. Upon the passage of the council resolution fixing the date and time for a public hearing, the
city clerk shall give twenty days’ notice of the pendency of the petition.
B. The hearing notice shall contain the following information: a statement that a petition has
been filed to vacate the subject property; the date, time and place fixed for the hearing of the
petition; that interested persons may appear at the hearing and be heard for or against the
petition; and that interested persons may submit written comment to the city clerk prior to or at
the hearing.
C. The city clerk shall post and distribute the hearing notice as follows:
1. A copy shall be posted in three conspicuous public places in the city.
2. A copy shall be posted in a conspicuous place on the subject property or at a nearby
location that can be viewed by the public.
3. A copy shall be posted on the city’s website.
4. A copy shall be published in the official newspaper of the city.
5. A copy shall be mailed to each owner of property within 300 feet of the subject property,
including all the petitioners, at a local address if a resident of the city, or otherwise to the
last address showing on the records of the King County assessor.
12.44.110 Protest.
If fifty percent of the abutting property owners file written objection to a city council-initiated
vacation with the city clerk prior to the time of the hearing, the city council shall be prohibited
from proceeding with the vacation.
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12.44.120 Staff report.
A. The planning manager and/or public works director or their designee(s) shall prepare a staff
report which shall address the requirements of this section and the vacation criteria in MMC
12.44.140. The staff report shall be presented to the city council at the public hearing and as
otherwise appropriate or necessary.
B. In preparing the staff report, the manager and/or director shall solicit comments and input
from the city’s public works department and the police department, and may solicit comments
from other city departments, governmental agencies, and utility providers having interest in, or
jurisdiction over, or utilities within, the boundaries of the city.
C. The staff report shall contain the following information:
1. All application materials submitted by the petitioner.
2. All comments regarding the vacation received by the city prior to distribution of the
staff report.
3. Maps, diagrams and other information pertinent to and helpful for the city council’s
review, understanding and decision.
4. An analysis and evaluation of the proposed vacation in relation to the provisions of
this chapter, the provisions of the city’s comprehensive plan, and pertinent state laws
and regulations.
5. A recent appraisal of the subject property in accordance with MMC 12.44.070.
6. A recommendation of the appropriate city council action regarding the petition.
D. Not less than five days prior to the hearing, the city clerk shall distribute the staff report to the
city council and staff, each petitioner, and anyone submitting comments to the city regarding the
petition or making a written request for a copy of the staff report.
12.44.130 Hearing.
A. At the day and time appointed for the hearing of the petition or city council resolution, or at
such other day and time as the same may be continued or adjourned to by the city council, the
matter shall be considered and persons desiring to speak for or against the vacation shall be
heard in accordance with the council’s usual rules.
B. The city council may deliberate on the merits of the petition in accordance with its usual rules,
may adjourn from time to time and may recess to executive session as needed, may require
additional information and evaluation from any petitioner or city staff, and may continue and
resume the hearing as appropriate. At the conclusion of the city council’s deliberations, the city
council shall decide the petition in accordance with MMC 12.44.170.
12.44.140 Vacation criteria.
A. In determining whether to vacate the subject property, the city council shall consider, but
shall not be limited to, the following criteria:
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1. Whether a change of use or vacation of the subject property will provide a tangible or
demonstrable benefit to the city as determined by the council, including but not limited to
any of the following examples: reduction of unnecessary ROW; preservation of
streetscape character; expanding the city’s property tax roll; addressing neighborhood
requests related to traffic impacts; better accommodation of pedestrians, bicyclists,
motorists and/or emergency responders; reservation of an easement will accommodate
the city’s current or projected needs.
2. Whether the subject property is no longer required for public use or public access.
3. Whether the substitution of a new and different public way would be more or less useful
to the city and/or the public.
4. Whether conditions may or could change in the future, creating or providing a greater or
different public use or need than presently exists.
5. Whether existing property access will be restricted or denied as a result of the vacation.
6. Whether objections to the petition or proposed vacation are made by (i) owners of
private property (exclusive of petitioners) abutting or in proximity to the subject property,
(ii) governmental agencies, (iii) private users of the subject property, and/or (iv)
members of the general public.
12.44.150 Right to condition a vacation and reserve public uses or easements.
Ordinances vacating all or any portion of the subject property may contain and require:
A. Conditions on the allowed use(s) that the city council determines to be in the public interest.
B. Provisions reserving, retaining or requiring conveyance of easements for any public use or
purpose, including without limitation construction, repair and maintenance of existing and future
public utilities and services.
12.44.160 Limitations on waterfront streets.
A. The city council shall not vacate public ROW governed by this chapter if any portion of the
subject property abuts a body of fresh or salt water, unless:
1. The vacation is sought to enable the city to acquire the subject property for port
purposes, beach or waterfront access purposes, boat moorage or launching sites, park,
public view, recreation, or educational purposes, or other public uses; or
2. The city council, by resolution, declares that the subject property is not presently being
used as a street, alley or public easement and that the subject property is not suitable for
any of the following purposes: port, beach or water access, boat moorage, launching
sites, park, public view, recreation, or education; or
3. The vacation is sought to enable the city to implement a plan, adopted by resolution or
ordinance, that provides comparable or improved public access to the same shoreline
area to which the subject property abuts, had the subject property included in the plan
not been vacated.
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B. Before adopting a resolution vacating the subject property under subjection (A)(2) of this
section, the city shall:
1. Compile an inventory of all rights-of-way within the city that abut the same body of water
that is abutted by the subject property;
2. Conduct a study to determine if the subject property is suitable for use by the city for any
of the following purposes: port, boat moorage, launching sites, beach or water access,
park, public view, recreation, or education; and
3. Make a finding that the subject property is not suitable for any of the purposes listed
under subsection (B)(2) of this section, and the vacation is in the public interest.
C. No vacation under this section shall be effective until the fair market value has been paid for
the subject property and any other applicable provisions of this chapter have been met.
D. Moneys received from the vacation may be used by the city only for acquiring additional
beach or water access, acquiring additional public view sites to a body of water, or acquiring
additional moorage or launching sites.
12.44.170 City council decision.
The city council may grant or deny the petition in whole or in part and with or without conditions,
reservations or requirements as the city council determines appropriate. Following the public
hearing and conclusion of its deliberations, the city council shall either:
A. Adopt an ordinance granting the vacation; or
B. Adopt an ordinance denying the vacation; or
C. Adopt a resolution of intent to vacate stating that the city council will, by ordinance, grant
the vacation if the applicant meets specified conditions within 90 days, unless otherwise
specified in the resolution.
12.44.180 Compensation for vacation.
A. Ordinances vacating any public ROW shall not be adopted by the city council until the
owners of the property abutting the subject property shall compensate the city in the amount
required by this subsection.
B. Monetary compensation to be paid to the city in an amount of up to one-half of the appraised
value for the subject property; provided, that compensation may be required in an amount of up
to the full appraised value of the subject property if any of the following applies to the street,
alley, or public easement:
1. The subject property has been part of a dedicated public right-of-way for twenty-five
years or more; or
2. The subject property or portions thereof were acquired at public expense; or
3. The subject property abuts a body of water as outlined in MMC 12.44.160
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C. In lieu of payment for monetary compensation, the petitioners may grant or dedicate to the
city for street or other purposes, real property useful for that purpose where the property to be
acquired by such exchange has a fair market value of at least equal to the amount of cash
compensation that would otherwise be required.
1. The city shall not be obligated to accept such an exchange and the decision of the city
manager on the acceptability of the alternative property offered shall be final.
D. Where a vacation was initiated by city council resolution, abutting property owners may not
be required to make payment to the city for such vacation where:
1. The street, alley or public easement was not acquired at city expense;
2. The city determines the street, alley or public easement is not needed for public travel
either now or in the foreseeable future;
3. The city’s maintenance or upkeep of the subject property is unrelated to any use of the
street, alley, or public easement for public travel.
E. Where a vacation is applied for by or on behalf of another governmental agency or
jurisdiction, the city council may waive any compensation required by this code and may also
waive filing fees, if the council deems such a waiver to be in the public’s interest and advantage.
1. A vacation of property in which compensation has been waived on behalf of a
governmental agency or jurisdiction shall be accompanied by a covenant providing the
city shall be compensated by the fair market value of the interest conveyed or vacated at
the time of any future sale or lease of the subject property by said other governmental
agency.
12.44.190 Title to vacated public ROW.
Title to any vacated portion of the subject property shall pass in accordance with Washington
State statutory and common law governing title to vacated rights-of-way.
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AGENDA ITEM 9.2
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 14, 2021
Subject: Resolution No. 418 Amending Financial Policies, adding EFT (Electronic Funds
Transfer) Control Procedures
Category: City Council Business
Staff Contact: Julie Ketter, Finance & HR Director
Summary
December 2020 the State Auditor’s Office completed the City of Medina’s 2019 annual audit.
As in previous years, the auditor provided management with exit recommendations for
updates to our policies and procedures. These do not affect the “clean audit” report status but
need to be addressed before the next audit cycle.
It was noted that while staff has established procedures and adequate internal controls over
Electronic Fund Transfers (EFTs), written documentation of these was missing from the City’s
Financial Policy manual. Any changes to the Financial Policies must be approved by Council
via a resolution. The attached Exhibit A describes the existing procedures and controls. Upon
Council approval, it will be inserted into the Financial Policy manual.
Attachment:
Resolution 418, including Exhibit A
Budget/Fiscal Impact: None
Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion: “I move to Adopt Resolution No. 418 Amending Financial
Management Policies as recommended by the State Auditor’s Office.”
Time Estimate: 10 minutes.
Agenda Item 9.3a
212
AGENDA ITEM 9.3
Resolution No. 418 Page 1 of 1
CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 418
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, AMENDING THE FINANCIAL
MANAGEMENT POLICY TO INCLUDE EFT (ELECTRONIC
FUND TRANSFER) CONTROL PROCEDURES
WHEREAS, State policy requires that agencies develop written internal policies for managing
Electronic Fund Transfers; and
WHEREAS, as a result the State Auditor made recommendations that the City develop and
adopt policies for managing these transactions; and
WHEREAS, based on example policies provided by MRSC and existing City practices, City staff
drafted new policies and procedures for EFT Control Procedures for City Council consideration;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
RESOLVES AS FOLLOWS:
Section 1. Amended Financial Management Policies Adopted. The City Council finds
it in the best interest of the City to have an EFT Control Procedures Policy and hereby adopts
the amended Financial Management Policy attached hereto as Exhibit A.
Section 2. Effective Date. This Resolution shall be effective upon its adoption by
the City Council.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON JUNE 14, 2021 AND
SIGNED IN AUTHENTICATION OF ITS PASSAGE ON JUNE 14, 2021.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
FILED WITH THE CITY CLERK: XX
PASSED BY THE CITY COUNCIL: XX
Agenda Item 9.3a
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AGENDA ITEM 9.3
EFT (Electronic Fund Transfer) CONTROL PROCEDURES
To promote the safety of City funds in the electronic funds transfer environment, the following
procedures will be adhered to:
1.The procedure to initiate, approve, and record an EFT payment is subject to the same financial
policies, procedures, and controls that govern disbursements made by any other means.
•Review of transfer by Finance Director or her/his designee who will not be entering or initiating
the transfer.
•Two approval signatures from authorized check signers.
•Reconciliation of bank activity to the General Ledger will be performed in a timely manner with
all exceptions resolved.
2.EFT transactions will not be made without proper authorization of affected parties in accordance with
federal and state statutes and accepted business practices.
3.All EFT payments should be initiated by secure computer-based systems:
•US Bank SinglePoint (designated administrator, dual control & time-limited token generated
PIN)
•Known payroll benefit providers’ portals, such as IRS, AWC, DRS.
4.The City Finance Director shall serve as primary administrator to manage and control access to the
systems used to process EFT transactions. The administrator shall ensure that adequate separation of
duties exists in accordance with accepted internal control standards. In addition, the administrator shall
ensure approval and maintenance of user system IDs, user permissions, including authorized
representatives and their associated transfer limits. The City Manager has authority serve as back up
administrator.
5.Because EFT transfers between City bank accounts have reduced risk, the Finance Office may use EFTs
on a routine basis to concentrate funds for payment and investment purposes. Although the risks are
minimal for transfers between City accounts, reasonable controls should exist with regard to
authorization, reconciliation, and review of these transactions.
6.EFT payments are limited to transfers between City bank accounts, employee expense
reimbursement, payroll and payroll benefits.
7.Employees must submit hard copy of completed Direct Deposit Agreement Form to the Finance
Director. No electronic signatures will be accepted. Any change to banking information will require a
newly completed form. Employee signatures will be verified against signature on file. If an employee
submits a change request without enough time for authorization prior to payroll, payment will be made
by check until such time as the information can be verified.
Agenda Item 9.3a
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AGENDA ITEM 9.3
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 14, 2021
Subject: Ordinance No. 999 Amending MMC Chapter 2.64 Public Works Purchasing Policies
Category: City Council Business
Staff Contact: Julie Ketter, Finance & HR Director
Summary
December 2020 the State Auditor’s Office completed the City of Medina’s 2019 annual audit.
As in previous years, the auditor provided management with exit recommendations for
updates to our policies and procedures. These do not affect the “clean audit” report status but
need to be addressed before the next audit cycle.
It was noted that staff had established procedures expanding the use of formal sealed bid
process to certain small works projects ( $100K<$350K), when doing so would possibly save
costs, but this was not included in the related code.
It was also noted that the code lacked a formal sealed bidding process for large Public Works
projects (>$350K). The City’s current, undocumented procedures mirror the requirements of
RCW 39.04, as reflected in the attached.
The necessary code updates to address the SOA’s recommendations reflected in attached
Exhibit A.
Attachment:
Ordinance 999, including Exhibit A
Budget/Fiscal Impact: None
Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion: “I move to Adopt Ordinance No. 999 Amending MMC Chapter
2.64 as recommended by the State Auditor’s Office."
Time Estimate: XX minutes.
Agenda Item 9.3b
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AGENDA ITEM 9.3
Ordinance No. 999 Page 1 of 2
Ordinance No. 999
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, AMENDING MMC CHAPTER 2.64
WHEREAS, State policy requires that agencies develop written internal policies for managing
Public Works Purchasing & Contracting; and
WHEREAS, as a result the State Auditor made recommendations that the City update policies
to match current practices; and
WHEREAS based on example policies provided by MRSC, RCW and existing City practices,
City staff drafted the recommended updates to MMC Chapter 2.64 for Public Works Purchasing
& Contracting for City Council consideration;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. Amended MMC Chapter 2.64. The City Council finds it in the best interest of
the City to have an updated Public Works Purchasing & Contracting policy recorded in MMC
Chapter 2.64 and hereby adopts the amended MMC 2.64 attached hereto as Exhibit A.
Section 2. Corrections. The City Clerk and codifiers of the ordinance are authorized to
make necessary corrections to this Ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity
shall not affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 4. Effective Date. This ordinance or a summary thereof consisting of the title
shall be published in the official newspaper of the City and shall take effect and be in full force
five (5) days after publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 14th DAY OF JUNE
2021 BY A VOTE OF X FOR, X AGAINST, AND X ABSTAINING, AND IS
SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 14th DAY OF JUNE 2021.
_________________________
Jessica Rossman, Mayor
Agenda Item 9.3b
216
AGENDA ITEM 9.3
Ordinance No. 999 Page 2 of 2
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
Agenda Item 9.3b
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AGENDA ITEM 9.3
Chapter 2.64 Small Works Roster Public Works Purchasing & Contracting
2.64.020 Small Works Roster
.
The following small works roster procedures are established for use by the city of
Medina pursuant to RCW 39.04.155:
A.Cost. The city of Medina need not comply with formal sealed bidding procedures for
the construction, building, renovation, remodeling, alteration, repair, or improvement of
real property where the estimated cost does not exceed $300,000350,000, which
includes the costs of labor, material, equipment and sales and/or use taxes as
applicable. Instead, the city of Medina may use the small works roster procedures for
public works projects as set forth herein. At its discretion, the City may opt to use formal
sealed bidding procedures for projects less than $350,000 if it feels doing so can save
costs on the project. The breaking of any project into units or accomplishing any
projects by phases is prohibited if it is done for the purpose of avoiding the maximum
dollar amount of a contract that may be let using the small works roster process.
B.Publication. At least once a year, the city of Medina, on its own or through MRSC,
shall publish in a newspaper of general circulation within the jurisdiction a notice of the
existence of the roster or rosters and solicit the names of contractors for such roster or
rosters. Responsible contractors shall be added to appropriate city or MRSC roster or
rosters at any time that they submit a written request and necessary records. The city of
Medina may require master contracts to be signed that become effective when a
specific award is made using a small works roster.
C.Telephone or Written Quotations. The city of Medina shall obtain telephone, written
or electronic quotations for public works contracts from contractors on the appropriate
small works roster to assure that a competitive price is established and to award
contracts to a contractor who meets the mandatory bidder responsibility criteria in RCW
39.04.350(1) and may establish supplementary bidder criteria under RCW 39.04.350(2).
1.A contract awarded from a small works roster need not be advertised. Invitations
for quotations shall include an estimate of the scope and nature of the work to be
performed as well as materials and equipment to be furnished. However, detailed
plans and specifications need not be included in the invitation.
2.Quotations may be invited from all appropriate contractors on the appropriate
small works roster. As an alternative, quotations may be invited from at least five
contractors on the appropriate small works roster who have indicated the capability
of performing the kind of work being contracted, in a manner that will equitably
distribute the opportunity among the contractors on the appropriate roster.
Agenda Item 9.3b
Exhibit A
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AGENDA ITEM 9.3
3.If the estimated cost of the work is from $150,000 to $300,000, the city of
Medina may choose to solicit bids from less than all the appropriate contractors on
the appropriate small works roster but must notify the remaining contractors on the
appropriate small works roster that quotations on the work are being sought. The
city of Medina has the sole option of determining whether this notice to the
remaining contractors is made by:
a.Publishing notice in a legal newspaper in general circulation in the area
where the work is to be done;
b.Mailing a notice to these contractors; or
c.Sending a notice to these contractors by facsimile or e-mail.
4.At the time bids are solicited, the city of Medina representative shall not inform a
contractor of the terms or amount of any other contractor’s bid for the same
project.
5.A written record shall be made by the city of Medina representative of each
contractor’s bid on the project and of any conditions imposed on the bid.
Immediately after an award is made, the bid quotations obtained shall be recorded,
open to public inspection, and available by telephone inquiry.
D.Limited Public Works Process. If a work, construction, alteration, repair, or
improvement project is estimated to cost less than $35,000, the city of Medina may
award such a contract using the limited public works process provided under RCW
39.04.155(3). For a limited public works project, the city of Medina will solicit electronic
or written quotations from a minimum of three contractors from the appropriate small
works roster and shall award the contract to the lowest responsible bidder as defined
under RCW 39.04.010. After an award is made, the quotations shall be open to public
inspection and available by electronic request.
For limited public works projects, the city of Medina may waive the payment and
performance bond requirements of Chapter 39.08 RCW and the retainage requirements
of Chapter 60.28 RCW, thereby assuming the liability for the contractor’s nonpayment of
laborers, mechanics, subcontractors, materialmen, suppliers, and taxes imposed under
RCW Title 82 that may be due from the contractor for the limited public works project.
However, the city of Medina shall have the right of recovery against the contractor for
any payments made on the contractor’s behalf.
The city of Medina shall maintain a list of the contractors contacted and the contracts
awarded during the previous 24 months under the limited public works process,
Agenda Item 9.3b
Exhibit A
“Equitably distribute” means that the city of Medina may not favor certain
contractors on the appropriate small works roster over other contractors on the
appropriate small works roster who perform similar services.
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AGENDA ITEM 9.3
E.Determining Lowest Responsible Bidder. The city council or designated city official
shall award the contract for the public works project to the lowest responsible bidder;
provided, that all bids may be rejected and the city may call for new bids. A responsible
bidder shall be a registered and/or licensed contractor who meets the mandatory bidder
responsibility criteria established by Chapter 133, Laws of 2007 (SHB 2010) and who
meets any supplementary bidder responsibility criteria established by the city of Medina.
F.Award. The city manager shall be authorized to award and execute contracts in
accordance with Chapter 2.66 MMC. (Ord. 842 §§ 1, 2, 2009; Ord. 822 § 3, 2007)
2.64.040 Formal Sealed Bidding
The City adheres to requirements outlined in RCW Chapter 39.04 (Public Works) for the
procurement of public works projects with contract values greater than $350,000.
Agenda Item 9.3b
Exhibit A
including the name of the contractor, the contractor’s registration number, the amount
of the contract, a brief description of the type of work performed, and the date the
contract was awarded.
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AGENDA ITEM 9.3
MEDINA, WASHINGTON
AGENDA BILL
Monday, June 14, 2021
Subject: Approval of Medina Personnel Policies update, Section 7.02 Vacation Accruals
Category: City Council Business
Staff Contact: Julie Ketter, Finance & HR Director
Summary
In 2015, Staff and the Personnel Committee drafted a Personnel Policy Manual, which was adopted by
Council on 8/10/2015. Previously, there had been no consolidated policy that covered the unrepresented
employees. The City Manager was granted the authority to authorize future updates as needed by law or
clarity; Council retained the authority to approve all changes that would impact employee compensation or
benefits.
The proposed change is being requested by staff to give more detailed instructions for managing excess
carryover leave. It also addresses how the policy applies in the case of the City Manager. Additionally, it
allows for a one-time cash out of any excess leave on 12/31/2021 in order to bring all leave balances
under the carryover limit. Carryover balances are existing accrued liabilities of the City, requiring reporting
to the State Auditor each year. The cash out is advantageous to the City: it aligns existing balances to
new policy while also reducing liabilities at current value.
The proposed policy change was created based on discussion at the Personnel Committee meeting of
March 17th and numerous email exchanges following. During their June 1st meeting, the committee
agreed to send it to Council with a recommendation to approve. The policy change has also been
reviewed by the City’s labor attorney, Sofia Mabee.
It is also important to note, this change will only impact the City’s non-represented employees who
comprise less than a third of total staff. The remaining, represented staff’s labor contract language sets
their vacation policy.
Attachment:
Medina Personnel Policy Manual, 7.02 Vacation Accrual, proposed update
Budget/Fiscal Impact: $50K - 65K, based on 2 potential employee excess cash outs, factoring
in possible amount of vacation taken during remaining year. There will be an equal reduction of
existing liability amount.
Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion: “I move to Approve the Medina Personnel Policies update of
Section 7.02 Vacation Accruals, as recommended by Personnel Committee.”
Time Estimate: XX minutes.
Agenda Item 9.3c
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AGENDA ITEM 9.3
Current
7.02 Vacation Accrual: Employees are encouraged to use vacation leave in the year it is earned.
The maximum vacation leave that an employee may carry over at the end of each year is 1.5
times annual leave accrual level, or as specified in an applicable labor agreement. Any hours
earned above the maximum must be taken at the end of the calendar year or they shall be
forfeited unless advanced written approval is granted by the City Manager.
Vacation Accrual Schedule
Length of Continuous Service Annualized Leave
1st Year 96 Hours
2nd – 4th Year 112 Hours
5th – 7th Year 128 Hours
8th – 9th Year 144 Hours
10th – 14th Year 160 Hours
15th – 19th Year 176 Hours
20th and Subsequent Years 200 Hours
Proposed
7.02 Vacation Accrual: Employees are encouraged to use vacation leave in the year it is earned.
The maximum vacation leave that an employee may carry over at the end of each year is 1.5
times annual leave accrual level, or as specified in an applicable labor agreement. Any hours
earned above the maximum must be taken by the end of the calendar year. HR/Payroll will
notify employees, along with their managers, before the beginning of the 4th quarter if they are
projected to exceed the limit at year-end. Employees are expected to schedule the necessary
leave to bring their balance down to within the carryover limit by the end of the year.
Excess carryover leave can be allowed with advance written approval by the City Manager, or
with advance City Council approval for the City Manager’s excess carryover. Employees granted
permission to carryover excess leave are expected to be within the limit by the end of the
following calendar year. If a non-represented employee has failed to bring their balance within
the limit by the end of that following year, that employee’s vacation accrual will cease until
their balance is within their carryover limit.
Effective January 1st, 2022, all non-represented employees will have no more than their
carryover maximum. Excess will have either been used or will be cashed out on December 31,
2021.
Vacation Accrual Schedule
Length of Continuous Service Annualized Leave
1st Year 96 Hours
Agenda Item 9.3c
222
AGENDA ITEM 9.3
2nd – 4th Year 112 Hours
5th – 7th Year 128 Hours
8th – 9th Year 144 Hours
10th – 14th Year 160 Hours
15th – 19th Year 176 Hours
20th and Subsequent Years 200 Hours
Agenda Item 9.3c
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AGENDA ITEM 9.3
AGENDA ITEM 10.1
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 14, 2021
To: Honorable Mayor and City Council
From: Michael Sauerwein, City Manager
Subject: City Manager Report
City Council Meeting After Action Report
May 10, 2021, City Council Meeting After-Action Report
There were no items for the After-Action Report.
Medina Days 2021
After taking the COVID Year of 2020 off, Medina Days will be making a triumphal return this
August. Current plans include a Concert in the Park on Tuesday, August 10, 2021, with food
trucks, and a community picnic.
American Rescue Plan
As we discussed last month, the American Rescue Plan Act has allocated an estimated
$720,000 $917,839 to the City of Medina. 50% of the allocated funds will be distributed to the
City in 2021 and 50% in 2022. The 2021 distribution will be on or around June 27, 2021. The
deadline for expending all distributed funds is December 31, 2024. Eligible uses of the funds
are outlined below.
The Five Eligible Uses of Funding
1. Supporting the public health response by funding COVID-19 mitigation efforts, medical
expenses, behavioral healthcare, and certain public health and safety staff.
2. Replace lost public sector revenue to strengthen support for vital public services and help
retain jobs.
3. Support immediate economic stabilization for households and businesses.
4. Address systemic public health and economic challenges that have contributed to the
inequal impact of the pandemic on certain populations.
5. Investing in infrastructure improvement, repairs, and replacement. Specifically:
a. Broadband, targeting rural and remote areas that have minimal access.
b. Water systems (our water system is owned and operated by the City of
Bellevue).
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AGENDA ITEM 10.1a
AGENDA ITEM 10.1
2
c. Sewer systems, in two subcategories:
i. Wastewater (also owned and operated by the City of Bellevue).
ii. Stormwater.
City Staff’s Recommendation
City Staff recommends the following three funding priorities:
• Maintain inventory of personal protective equipment.
• Work with Bellevue Hopelink to address the medical and behavioral healthcare needs
of our community. Police Chief, Steve Burns, will be providing additional information
about this program later this year.
• Invest in improvements, repairs, and replacement of our stormwater infrastructure.
Public Works Director Ryan Osada, and City Engineer Roger Kuykendall will be
presenting their recommendations at your July 12, 2021, City Council Meeting.
2021 City Manager Goals, Projects, and Objectives
The adopted 2021 City Manager Goals, Projects, and Objectives are attached.
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AGENDA ITEM 10.1a
1
Updated 6-11-2021
2021 City Manager Goals, Projects, and Objectives
City Manager
o SR 520 Expansion-Joint (on-going) – Continue to aggressively manage SR 520
expansion-joint noise issue to achieve an agreeable resolution.
• Maintain regular and consistent communication with Washington State
Legislators, WSDOT, and consultants.
• Continue to work with Legislators, WSDOT, and consultants to include Phase 2
of the University of Washington Engineering Department’s Sound Mitigation
Study in the State’s Supplemental Budget.
• Have the University of Washington Engineering Department to present the results
of Phase 2 of their Sound Mitigation Study to the City Council. (2022).
o Community Survey (first half) – In 2019 and 2020 the Development Services
Department conducted three surveys to ascertain citizen’s attitudes regarding
construction and development in their neighborhoods. Results of the surveys were
discussed at the September 22, 2020 Joint City Council Planning Commission Meeting.
In 2021 we will conduct a Community Survey including city services, community
priorities, and quality of life in Medina. (4-12-2021 Discussed CC Meeting)
o Bi-Monthly Online Open House with the City Manager and Police Chief (first half) –
This is a temporary COVID replacement for “Coffee with the City Manager and Mayor”
and “Coffee with a Cop”.
• City Staff has/will hold the following on-line Community Forums:
o Emergency Preparedness and other Community Public Safety Concerns
(1-14-2021).
o Virtual Tour of 2021 Public Works Projects (3-22-2021).
o Juvenile Safety Forum (3-31-2021).
Coffee with City Manager and Coffee with a Cop events will be scheduled when it is safe
to do so.
o Park Use Permit (second half) – Update the City’s Park Use Permit Process.
o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three
expiring labor contracts.
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AGENDA ITEM 10.1a
2
• Public Works (Teamsters).
• Clerical Employees (Teamsters).
• Police Officers (Police Guild).
o Speeding and Traffic Calming – See Police Department
o Leaf Blowers and Gas-Powered Lawn Equipment (first half) – Work with neighboring
cities, to regulate use of this equipment. (2020 Performance Review) (4-12-2021
Discussed CC Meeting)
o Employee Training Programs (second half) – The following programs are offered at
no-cost though our insurance carrier; Washington Cities Insurance Authority (WCIA).
• Implicit Bias and Unlearning Racism – I recently attended this excellent two-
day program. While our Police Officers receive similar training on a regular basis
as part of the Department’s accreditation process …I would like to provide it to
all City employees this year.
• Preventing Harassment and Discrimination in the Workplace – This ½ day
program is regularly provided to all employees. One session for employees. One
for supervisors. We will also include lifeguards and seasonal employees if
scheduling allows.
o Undergrounding of Utilities (second half) – Direct City Engineer to prepare engineer’s
estimate of project design costs within the right of way, (100% City responsibility).
Obtain detailed and reliable pricing information from Puget Sound Energy of property
owner costs. Prepare a plan that can help inform future City Councils in moving forward
with pilot project or city-wide project.
o Annual Review Process (first half) – Work with the Personnel Committee to develop an
annual review process for all City Staff. (2020 Performance Review)
o All Staff Meeting (on-going) – Schedule regular All Staff Meetings. (2020 Performance
Review) (Scheduled monthly meetings)
o Continue working toward earning my PhD in Political Science (on-going).
o Working with the City Council (first and second half).
• Organize ½-day virtual City Council Retreat this Spring. And, hopefully, 1-day
Retreat this Fall (2-22-2021).
• Review the City’s Vision and Mission Statements (2-22-2012).
• Discuss City Council Rules and Guidelines (2-22-2012).
o Brief Monthly Update/Expanded Quarterly Update (on-going) – Provide the City
Council with status reports on progress in meeting 2021 Objectives.
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AGENDA ITEM 10.1a
3
o Maintain and Expand Visibility in the Community (on-going).
• Proactively drive around the community, noting any problem issues or areas, and
report to Council.
• As in past years, I will attempt to attend all City Events and Activities.
• In addition to the monthly City Council Meetings and the Study Sessions, I also
regularly attend Park Board, and Emergency Preparedness Committee Meetings.
Public Works
o Streets and Sidewalks 2021 (first and second half).
• 86th Ave NE Overlay.
• 77 Ave NE Overlay.
• 84th Ave NE Overlay – NE 12th to Overlake Drive.
• NE 12th St Sidewalk Improvements – West Segment.
o Streets and Sidewalks Ongoing (on-going).
• Trimming hedges and trees impacting sidewalk rights-of-way.
• Street sweeping and vactoring catch basins per Department of Ecology.
• Timely responses to any community complaints.
o Parks (first and second half).
• Medina Park – Playground Addition.
• Medina Beach Park – Tree Re-Planting.
• Fairweather Park – Tennis Court Resurfacing.
o Other Projects (first and second half).
• Stormwater System Mapping and Evaluation Phase 2.
• Post Office Floors.
• Police Department Floors.
Police
o Washington Association of Sheriffs and Police Chiefs (WASPC) Accreditation
(second half) – Medina Police Department is up for WASPC re-accreditation in
2021. Department successfully passed re-accreditation in May 2017. The purpose of law
enforcement agency accreditation is to professionalize the law enforcement industry by
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AGENDA ITEM 10.1a
4
providing a review process for agencies to be certified as operating under industry best
practices and standards.
o Training (on-going) – Fulfilling the expanded training requirement for the Law
Enforcement Training and Community Safety Act (LETCSA), passed in 2018. This will
be the first year we will be required to fulfill higher training hours and requirements. In
November 2018, voters passed Initiative 940 (I-940) in an effort to establish higher
training requirements and police accountability standards so we will need to work to
complete the new level of training.
o Emphasis on Traffic Safety (on-going) – Continue to focus on all traffic safety –
vehicular, bicycle, and pedestrian – throughout the community through education,
engineering (where possible and cost effective), social media, and enforcement to reduce
collisions, improve awareness, and improve safety.
o Speeding and Traffic Calming (second half) – the City will conduct a speed study of
traffic on Evergreen Point Road, 84th Avenue NE, and the East/West Streets connecting
these two main arterials. We will also study Overlake Drive West/East.
Based on the data generated by the study, City Staff will recommend implementation of
appropriate traffic calming techniques.
o Support and promote Medina Emergency Preparedness Committee including
Schools Sub-Committee (on-going).
Development Services
o Public Portal (first half) – Continue development of our new Public Portal with the goal
of fully independent use by outside users.
o Staff Cross-Training (on-going) – This regular and primarily internal training program
will assure continuity of services, service maintenance, and workload balancing.
o State Building Codes – (first half) Adopt the 2018 Washington State Building Code.
o Right of Way Permit (second half) – Create a new Development Services Right of Way
Use permit. This will consolidate all work associated with development projects into
Development Services and reduce the Public Works Directors involvement in volumes of
small projects.
o Development Code and Process Complexity Reduction (on-going) – Establish goals
and propose reductions in the complexity of our codes and process.
o Cost vs. Service Analysis and Advance Deposit (second half) – This is a full analysis of
the costs of service vs. the fees charged. We will also be changing our existing Advance
Deposit System to create better accounting and ease of use.
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AGENDA ITEM 10.1a
5
o Professional Services Contracts (on-going) – Modify existing consultant professional
services contracts in combination with the cost vs. service analysis.
o Code Enforcement (second half) – Update Medina Municipal Code Ch. 1.15: Code
Enforcement.
Finance and Human Resources
o Contingency Fund (on-going) – Work with Finance Committee and City Council on a
plan to replenish Contingency Fund (2-24-2021).
o 2022 Budget (second half) – Prepare a 2022 balanced budget with levy stabilization
funding that is required to hit the 10-year mark of 2029.
o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three
expiring labor contracts.
• Public Works (Teamsters)
• Clerical Employees (Teamsters)
• Police Officers (Police Guild)
o Enterprise Fund for Development Services (second half) – Work with Development
Services to create their own “Enterprise Fund”, separate from the General Fund.
o Stormwater Utility (second half) – Work toward the development of a stormwater utility
including a sustainable funding source.
o State Audit (second half) – Continue to follow the Washington State Auditor’s Office
updates & policy recommendations to achieve another year of a clean audit.
o Community Forum on the City Budget Process (second half) – Fall 2021 (2020
Performance Review)
Central Services and City Clerk Office
o Service Level Agreement (first half) – Develop a Service Level Agreement specifying
how City Staff responds to questions and complaints. Promote and encourage the use of
our on-line Citizen Helpdesk. (2020 Performance Review)
o IT (on-going).
• Improve Network Security – Replace necessary hardware.
• Upgrade City Hall Telecommunications – Replace 1980s Telephone System (2-
2021).
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AGENDA ITEM 10.1a
6
• City Website – Update website pages to be more user-friendly.
o Records Management (on-going).
• File System – Develop new file system following WA State Records Retention
Regulations.
• Development Services – Clear out old files from storage.
• E-Records – Clean up e-records off servers.
• Cloud-Based System – Implement cloud-based records management system.
• Public Access to City Records - Improve public ability to search for records
online.
o Payment Portal (first half).
• Research an Online Payment Portal.
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AGENDA ITEM 10.1a
MEDINA POLICE DEPARTMENT
DATE: June 14, 2021
TO: City Manager Michael Sauerwein
FROM: Chief Stephen R. Burns
RE: Police Department Update – May 2021
The following is a summary highlighting some of the Medina Police Department activity in May 2021.
Bellevue Demonstration Assistance: On May 11th, a large demonstration was scheduled to take
place in the Bellevue Downtown Park. The Medina Police Department was made aware of the event
and prepared to assist Bellevue while maintaining a high presence in Medina and Hunts Point.
Bellevue PD and several supporting agencies did an outstanding job of handling the demonstration
while Medina police officers assisted with calls for service outside the event. Nothing significant
occurred in Medina or Hunts Point as it related to the demonstration.
Medina Parks Patrol: Medina Police Officers continue to focus on the new Medina Park rule that
requires dogs to be on a leash when on the west side of the park. Medina Police Officers have been
patrolling the park to interact with dog owners about the new rules and ensure they are being
followed.
In addition, officers have increased patrols at Fairweather Nature Preserve and the SR 520 Lid area.
Addressing public concerns for criminal and traffic safety, the increased presence is important to
improve safety and prevent criminal activity from occurring.
The Medina Police Department encourages community members to call 9-1-1 when they see
anything suspicious so an officer can respond and check it out.
Pop-Up Clinic for COVID Vaccine Shots: On May 26th, Bellevue Fire Department mobile
vaccination team held a pop-up clinic for COVID vaccine shots at the Medina Park. The firefighters
gave out over 30 vaccinations that day.
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AGENDA ITEM 10.1b
Medina Police Department
May 2021
233
AGENDA ITEM 10.1b
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
MONTHLY SUMMARY
MAY 2021
FELONY CRIMES
Burglary 2021-00001523 05/10/2021
A resident in the 900 Blk of 87th Ave NE contacted the Police Department to report that
their residence had been burglarized. Entry was made by breaking a rear glass window.
Several items had been stolen. Approximate value is unknown at this time. No suspect
information at this time. Ongoing investigation.
MISDEMEANOR CRIMES
Fraud 2021-00001403 05/04/2021
A resident contacted the Police Department to report that someone had fraudulently
changed their address with the US Postal Service and that their credit cards had been
compromised. The accounts were closed and there was no monetary loss. No suspect
information at this time.
Fraud 2021-00001407 05/04/2021
A resident reported to the Police Department that someone had attempted to fraudulently
use their identity to purchase a vehicle. Under investigation.
Domestic Violence 2021-00001563 05/11/2021
A Police Officer responded to a reported domestic violence call.
Motor Vehicle Prowl 2021-00001738 05/20/2021
A Police Officer was dispatched to the 8700 Blk of Overlake Drive West for a report of a
vehicle prowl. Entry into the vehicle was made by breaking the driver’s side window.
Approximately $100 in cash, a pair of sunglasses and an iPad that were in plain view
inside the vehicle were taken. No suspect information at this time
Malicious Mischief 2021-00001845 05/26/2021
A resident in the 2400 Blk of 80th Ave NE contacted the Police Department to report that
their mailbox had been pried open. Unknown if any mail had been taken. An officer
contacted an individual suspected of prowling. Under investigation.
Malicious Mischief 2021-00001856 05/26/2021
A resident in the 2400 Blk of 80th Ave NE contacted the Police Department to report that
their locking mailbox had been broken into. Unknown if any mail taken. Estimated
damage to the mailbox is approximately $250. Under investigation.
.
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AGENDA ITEM 10.1b
CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Assault1301
Non‐DV Assault0000
Sexual Assault/Rape0000
Simple Assault0000
Burglary
Residential 1 4 2 12
Attempted0111
Malicious Mischief
Felony0000
Misdemeanor 23513
Theft
Auto0000
Fraud (ID Theft) 2 6 21 35
Over $750 0218
Under $750 1537
Motor Vehicle Prowl 16411
TOTAL CRIMES 8 30 37 88
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.0012
Warrant Arrests 0124
TOTAL ENFORCEMENT0136
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0001
Non‐Injury1859
Citations
DUI0100
Other*1245
Infractions
Speeding 18 46 5 5
Parking01315
Other**1546
Warnings 222 457 316 434
TOTAL TRAFFIC 243 520 337 475
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End
Animal Complaints 1 13 16 27
Assists 27 144 217 488
False Alarms 22 85 73 167
House Watch158276209
Missing Person1514
Property Lost/Found 2 3 5 25
Suspicious Circumstances 9 51 59 136
Other *** 6 35 37 118
TOTAL SERVICE 83 418 484 1174
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
City of Medina
May 2021 ‐ Monthly Report
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AGENDA ITEM 10.1b
TOWN OF HUNTS POINT
Steve Burns, Chief of Police
MONTHLY SUMMARY
MAY 2021
FELONY CRIMES
Motor Vehicle Theft 2021-00001609 05/12/2021
A Police Officer was dispatched to the 3600 Blk of Hunts Point Road for a report of a
motor vehicle theft. The vehicle was left unlocked with keys inside. Active
investigation.
MISDEMEANOR CRIMES
Motor Vehicle Prowl 2021-00001803 05/24/2021
A Police Officer was in the 3100 Blk of Hunts Point Road and observed a passenger
vehicle with the rear window broken out. The officer contacted the owner who was not
aware that their vehicle had been broken into. A lacrosse bag along with equipment were
taken from the vehicle. The estimated value is approximately $400. No suspect
information at this time.
Mail Theft 2021-00001810 05/24/2021
A resident in the 4000 Blk of Hunts Point Road contacted the Police Department to report
that their mailbox had been broken into sometime between 5/17 and 5/24. The resident
reported that various bank statements were stolen. No suspect information at this time.
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AGENDA ITEM 10.1b
CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Aggravated Assault0200
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Burglary
Residential0001
Attempted0000
Malicious Mischief
Felony0000
Misdemeanor 1103
Theft
Auto1101
Fraud (ID Theft)0136
Over $750 0102
Under $750 0001
Motor Vehicle Prowl 11011
TOTAL CRIMES 3 7 3 25
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.1211
Warrant Arrests 0000
TOTAL ENFORCEMENT1211
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0000
Non‐Injury0011
Citations
DUI0000
Other*0100
Infractions
Speeding1544
Parking0000
Other**0000
Warnings 17 52 54 81
TOTAL TRAFFIC 18 58 59 86
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End
Animal Complaints0002
Assists 4 15 18 51
False Alarms 1 8 13 33
House Watch04510
Missing Person0000
Property Lost/Found0035
Suspicious Circumstances 0 3 10 19
Other *** 3 9 4 16
TOTAL SERVICE 8 39 53 136
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
Town of Hunts Point
May 2021 ‐ Monthly Report
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AGENDA ITEM 10.1b
2021 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
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AGENDA ITEM 10.1b
Situation Report
06/14/2021 COVID‐19
Incident Number: 1 Sit Rep#: 28
Incident Type: Pandemic
Political Subdivisions: King County, Snohomish County, Pierce County
Incident Commander: City Manager Michael Sauerwein
Public Information: Joint Information at direction of Incident Commander
General Situation
Latest Top line information:
06/03/2021
Gov. Jay Inslee announced a suite of new incentives to help encourage unvaccinated Washingtonians to get
the COVID shot.
The Washington State Lottery will be conducting a “Shot of a Lifetime” giveaway series during the month of
June, working with state agencies, technology companies, sports teams and higher education institutions
across the state to offer a myriad of different prizes to vaccinated individuals.
“These generous programs will encourage more Washingtonians to take this life‐saving vaccine,” Inslee said
during a press conference “I hope people will see this as an opportunity to reopen even sooner than June
30 if we can stay motivated, stay informed and get more people vaccinated faster throughout the month of
June.”
According to the most recent data from the Department of Health (DOH), approximately 63% of
Washingtonians 16 years and older have initiated their vaccinations. The state hopes that the incentives
announced today will entice unvaccinated people to initiate their vaccinations and raise the statewide rate
to save more lives and protect more people.
Washington is set to reopen fully on June 30, or when the percentage of eligible adults who have initiated
vaccination reaches 70%, whichever comes first.
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AGENDA ITEM 10.1b
Governor’s Office
Resources
Public Health: recommends the following websites for family safety information:
https://coronavirus.wa.gov/information‐for/you‐and‐your‐family/safer‐gatherings
General guidelines on response to COVID‐19 put forth by the State of Washington and King
County: www.kingcounty.gov/COVID
WA State resources https://www.governor.wa.gov/issues/issues/covid‐19‐resources
To view all new, amended, or extended proclamations relating to COVID‐19,
visit Governor’s Proclamations
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AGENDA ITEM 10.1b
05/28/21
(Most recent data) Summary of KC data (05/28/21):
Total people Tested: 1,006,624 5/28: Last 14 Days: 2,184
Positive: 109,380 5/28: 184 5.0% Last 14 days : 1,924
Hospitalized: 6,139 5/28: 10 5.8% Last 14 days: 122 5.8%
Deaths: 1,591 5/28: 3 1.5% Last 14 days: 18 0.9%
Key Indicators: We reflect Phase 3 numbers:
New Cases / 100k: 138.2/100k
Risk of Hospitalizing: 3.4/100k (Phase 3 Goal is less than 5)
Risk of death has decreased.
As of 05.20.21:
Homeless and Covid‐19:
Facilities: # Cases Deaths:
EM Shelters: 61 509 5
Housing: 45 254 6
Day Care: 7 22 0
Unenrolled: 968 16
Total: 113 1,753 27
Long Term Care Facilities (5/13):
With Cases: Cases: Fatalities:
Skilled Nursing: 113 3,295 505
Assisted Living: 184 1,503 208
Adult Fm Home: 187 845 153
Total: 484 5,643 866
KC: Doses administered: 2,525,284 doses).
First Dose: 1,428,968 74.8%
Second Dose: 1,174,354 63.4%
Indoor air quality guidance:
Http://kingcounty.gov/depts/healht/covid‐19/ventilation.aspx
New Poster for Businesses on Masking:
Https://kingcounty.gov/~/media/depts/health/communicable‐diseases/documents/C19/mask‐up‐while‐
we‐vaccinate‐en.ashx
Latest CDC information on Myocarditis:
https://www.cdc.gov/coronavirus/2019‐ncov/vaccines/safety/myocarditis.html
Eric O’Brien, KCEOC Logistics posted this information:
The following COVID‐19 resources are online:
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AGENDA ITEM 10.1b
1. General guidelines on response to COVID‐19 put forth by the State of Washington and King
County:
www.kingcounty.gov/COVID
2. WA State resources
https://www.governor.wa.gov/issues/issues/covid‐19‐resources
3. US Small Business Administration (SBA) resources
a. Business Resiliency Toolkit
https://wsbdc.org/protect‐your‐business/business‐resiliency/
b. SBA Economic Injury Disaster Loan – see press release below, federal funds have been made
available
https://disasterloan.sba.gov/ela/Information/EIDLLoans
4. Information specifically from King County for retail establishments
https://www.kingcounty.gov/depts/health/communicable‐diseases/disease‐control/novel‐
coronavirus/retail.aspx
5. Employment Security Department for businesses and workers
https://esd.wa.gov/newsroom/covid‐19
6. Covid‐19 Daily Data Dashboard:
https://www.kingcounty.gov/depts/health/communicable‐diseases/disease‐control/novel‐
coronavirus/data‐dashboard.aspx
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AGENDA ITEM 10.1b
Zone One Covid‐19 Case Count Data
Change* (05/28/21)
https://www.kingcounty.gov/depts/health/covid‐
19/data/daily‐summary.aspx
* Number tested adjusted downward.
City:
Tested
Positi
ve
Hospit
alized
Deat
hs
Beaux Arts: 200 13 1 0
Bellevue:
63,002 4426 280 65
Bothell:
10,969 1030 50 15
Carnation: 666 95 2 1
Clyde Hill: 1,443 91 3 2
Cottage Lake 7,925 583 20 4
Duvall:
2,992 275 8 1
Fall City:
858 61 1 0
Hunts Point: 241 26 0 0
Issaquah:
15,791 1201 87 57
Kenmore: 9,160 750 60 11
Kirkland:
35,026 3,029 188 72
Lake Forrest Park: 5,477 341 17 4
Medina:
1,539 82 2 0
Mercer Island: 12,687 593 26 8
Mirrormont: 1,311 100 10 1
Newcastle: 5,192 337 15 3
North Bend: 3,446 413 20 17
Redmond: 25,806 1,737 131 66
243
AGENDA ITEM 10.1b
Riverbend: 746 5 3 1
Sammamish: 23,240 1394 48 15
Shoreline: 25,026 2,523 201 101
Skykomish 84 300
Snoqualmie: 5,248 470 11 2
Union/Novelty Hill: 7,005 446 32 8
Wilderness Rim: 532 57 4 2
Woodinville: 5,125 471 21 4
Yarrow Point: 628 46 1 1
Total:
271365
2059
8 1242 461
0.075
905
0.0602
97
0.022
381
Note: Several cities show a reduction in numbers tested from previous post; reason unknown.
Totals County‐wide (03/01/21:
1,032,976 96,744 5,742 1,505
Zone One % of total:
0.262702134 0.212912
0.216
301
0.3063
12
244
AGENDA ITEM 10.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 14, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Development Services
Other than the large projects that Planning Commission is involved with Development
Services staff are busy processing the daily work that crosses their electronic desks. The
second quarter of 2021 is extremely busy. With staff on leave and working remotely there
has been a re-direction in how we operate. Other than field inspections, most of our
communication is through email and on-line video meetings. Our assistance in the fine
details of the development projects that are under construction is required and fills much of
Development Services staff days.
Development Services Staff:
• Stephanie Keyser, Planning Manager
• Amber Taylor, Development Services Coordinator
Amber is currently on leave with Tim Warner here as a temporary
replacement
• Rob Kilmer: Deputy Building Official
• Steve Wilcox: Development Services Director and Building Official
Our efforts to determine if we should replace our permit software begin this month. We
have been using SmartGov since 2011 as a permit tracking program. We have been using
SmartGov’s public portal since June 2020. The public portal has many problems and is
timing consuming for our staff who must create “work-arounds” and additional spreadsheets
just to perform their daily work in SmartGov. We feel that there must be better products
available so we will issue and RFP and interview software vendors in late July.
Permitting
Permit applications were slow at the beginning of 2021. The first quarter of 2021 was slower
than in 2020. Prior to COVID-19 causing a shut-down of construction, the first quarter of
2020 was looking to be a volume record. As you can see through the permit submittal report
provided to you, the comparison of 2020 and 2021 to date is now what would be expected.
The late second quarter of any year is typically slower in permit submittal volume. This year
we are still busy accepting a variety of development project permits.
The late spring and summer of 2021 will look much like last year. As a normal course we
receive many permit applications early in the year which are then issued for construction
around now. Because of this you may see multiple properties being re-developed at the
same time.
245
AGENDA ITEM 10.1c
2
We have had one resident inquiry regarding tree removal at a project at the 2400 block of
79th. Our tree code consultant subsequently inspected the work and found that it is in
compliance with the tree activity (tree removal and protection) as required by the permit.
We are watching and tracking all projects as we are able to in order to assure compliance
with all applicable codes.
Planning Commission
The Planning Commission with Stephanie Keyser as staff representative continue to
progress on the Council directed Work Plan regarding specific topics of the Tree
Management Code.
A required review of Medina’s Comprehensive Plan is scheduled to begin at the start of
2022. This Comprehensive Plan review could take up to three years to complete. This
review will divert the Planning Commission from most other work. Council should be
thoughtful if there are any specific additions that are added to the Comprehensive Plan
review as this will complicate and extend the process.
Code Enforcement
We are busy with pro-active enforcement of our Construction Activity Permit rules, and
following-up on complaints and inquiries we receive. Construction parking in particular is a
daily event for our staff. We had a resident complaint regarding early work start at a project
on 78th this past week.
We issued a warning notice and any further violations of the Construction Activity Permit
will result in a Stop Work Order and/or a Citation with fines and fees.
Development Services received a resident inquiry regarding a vacant property on the corner
of NE 24th and 78th Ave. NE. Along 24th there is a Cyprus hedge that was heavily trimmed
to accommodate use of the sidewalk and is now unsightly. Also, along the 78th side the
landscape is unmaintained. Both issues are within the public right of way, but are the
responsibility of the property owner to maintain. Properties which are purchased as
investments, vacant, and have out of the area owners without any contact information are
common and time-consuming for Development Services staff. We were able to find a realtor
connected with the vacant property at 24th and 798th who has been cooperative to date. The
realtor has said that he will be able to direct that the Cyrus hedge be removed and new
landscaping installed. Additionally, a broken fence will be repaired and the right of way
landscaping along the 78tn side of the property will be maintained. We were told that there
is no current plan to occupy the house.
We continue to monitor and speak with garbage can owners on Evergreen Point Road north
of 520.
Construction Activity Permit
We facilitated one open house in May. Because permit activity remains constant, June
appears that it will be busier with at least three open houses.
246
AGENDA ITEM 10.1c
May 2020 Difference
-($16,450.00)
-($1,298,000.00)
-$0.00
$2,631,248.00 $1,416,014.00
-($6,000.00)
-$0.00
$2,631,248.00 $95,564.00
May 2020 Difference
1 3
-25
-(1)
-(2)
-(2)
2 7
-0
2 6
3 12
-0
2 (17)
-(1)
-0
-(1)
3 19
-0
13 48
May 2020 Difference
41 169
4 70
1 9
-4
46 252
Monthly Issued Permit Report
May, 2021
Page 1 of 1
Report run on: 05/31/2021 10:15 AM
Construction Value:May 2021 2021 YTM 2020 YTM
Accessory Structure --$16,450.00
Addition / Alteration --$1,298,000.00
Fence / Wall ---
New Construction $6,287,267.00 $15,028,588.00 $13,612,574.00
Repair / Replace --$6,000.00
Wireless Comm. Facility ---
Total Value:$6,287,267.00 $15,028,588.00 $14,933,024.00
Permits Issued:May 2021 2021 YTM 2020 YTM
New Construction 5 9 6
Permit Extension -25 -
Accessory Structure --1
Addition / Alteration --2
Construction Mitigation --2
Demolition 9 14 7
Fence / Wall ---
Grading / Drainage 8 14 8
Mechanical 6 40 28
Other - Moving ---
Plumbing / Gas --17
Repair / Replace --1
Reroof ---
Right of Way Use --1
Tree Mitigation 9 31 12
Wireless Comm. Facility ---
Total Permits:37 133 85
Inspections:May 2021 2021 YTM 2020 YTM
Building 67 362 193
Engineering/Other
19 100 30
2 15 6
Tree -4 -
Total Inspections:88 481 229
247
AGENDA ITEM 10.1c
Permit Type Submitted Date Permit #Total Valuation Site Address
B-ADD/ALT 05/03/2021 B-21-050 $15,000.00 7842 NE 14TH ST
B-ADD/ALT 05/25/2021 B-21-060 $72,010.05 1026 76TH AVE NE
B-DEM 05/14/2021 D-21-009 438 UPLAND RD
B-DEM 05/21/2021 D-21-010 3430 EVERGREEN POINT RD
B-FENCE 05/17/2021 B-21-054 $3,000.00 8210 OVERLAKE DR W
B-GAS 05/06/2021 G-21-015 7777 Overlake Dr W
B-GAS 05/06/2021 G-21-016 2220 78TH AVE NE
B-GAS 05/28/2021 G-21-017 1645 73RD AVE NE
B-GATE 05/01/2021 B-21-049 $27,000.00 1010 82ND AVE NE
B-GATE 05/26/2021 B-21-061 $20,000.00 3300 78th place ne
B-MECHANICAL 05/03/2021 M-21-033 $4,000.00 2750 EVERGREEN POINT RD
B-MECHANICAL 05/03/2021 M-21-034 1635 77TH AVE NE
B-MECHANICAL 05/10/2021 M-21-035 $171.00 3215 78TH PL NE
B-MECHANICAL 05/25/2021 M-21-036 $6,006.93 8444 MIDLAND RD
B-MECHANICAL 05/27/2021 M-21-037 $48,000.00 1010 84th Ave NE
B-PLUMBING 05/03/2021 P-21-033 2750 EVERGREEN POINT RD
B-PLUMBING 05/10/2021 P-21-034 7640 NE 12TH ST
B-PLUMBING 05/12/2021 P-21-035 2461 78th Avenue NE
B-PLUMBING 05/26/2021 P-21-042 7777 OVERLAKE DR W
Monthly Applications Received
May-21
248
AGENDA ITEM 10.1c
B-ROOF 05/03/2021 B-21-051 2021 78TH AVE NE
B-SFR 05/12/2021 B-21-053 $100,000.00 7632 NE 14TH ST
B-SFR 05/18/2021 B-21-055 $25,808.00 7747 OVERLAKE DR
B-SFR 05/21/2021 B-21-059 $2,150,000.00 3430 EVERGREEN POINT RD
B-WALL 05/20/2021 B-21-057 $25,000.00 508 UPLAND RD
CAP - CONSTRUCTION ACTIVITY
PERMIT 05/20/2021 CAP-21-019 3430 EVERGREEN POINT RD
ENG-GRADING/DRAINAGE 05/21/2021 ENG-GD-21-011 $2,150,000.00 3430 EVERGREEN POINT RD
P-ADMIN SUBSTANTIAL DEV 05/20/2021 P-21-039 3436 EVERGREEN POINT RD
P-ADMIN VARIANCE 05/17/2021 P-21-036 2841 76TH AVE NE
P-MINOR DEVIATION 05/20/2021 P-21-038 2039 77TH AVE NE
P-NON ADMIN SUBSTANTIAL DEV 05/20/2021 P-21-037 1447 Evergreen Point Rd
P-NON ADMIN SUBSTANTIAL DEV 05/27/2021 P-21-043 202 OVERLAKE DR E
P-SEPA THRESHOLD 05/20/2021 P-21-040 3436 EVERGREEN POINT RD
P-SEPA THRESHOLD 05/21/2021 P-21-041 3430 EVERGREEN POINT RD
PW-RIGHT OF WAY 05/01/2021 PW-ROW-21-035 1010 82ND AVE NE
PW-RIGHT OF WAY 05/10/2021 PW-ROW-21-036 442 Upland Rd
PW-RIGHT OF WAY 05/12/2021 PW-ROW-21-037 7648 NE 12th St
PW-RIGHT OF WAY 05/18/2021 PW-ROW-21-038 500 86TH AVE NE
PW-RIGHT OF WAY 05/23/2021 PW-ROW-21-039 7823 NE 14TH ST
PW-RIGHT OF WAY 05/23/2021 PW-ROW-21-041 1010 84TH AVE NE
PW-RIGHT OF WAY 05/23/2021 PW-ROW-21-040 3265 EVERGREEN PT RD
249
AGENDA ITEM 10.1c
TREE-ADMIN ROW TREE
REMOVAL 05/07/2021 TREE-21-036 8338 Overlake Dr W
TREE-PERFORMANCE 05/21/2021 TREE-21-040 3645 EVERGREEN POINT RD
TREE-PERFORMANCE 05/25/2021 TREE-21-041 2221 78TH AVE NE
TREE-RESTORATION 05/12/2021 TREE-21-037 7861 NE 21st Street
TREE-WITH
BUILDING/DEVELOPMENT 05/21/2021 TREE-21-039 3430 EVERGREEN POINT RD
Total # of Permits 45 Total Valuation $586,587.39
250
AGENDA ITEM 10.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 14, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Julie Ketter, Finance & HR Director
Subject: May 2021 Financial Reporting
The May 2021 Reporting includes:
• May 2021 AP Check Register Activity Detail (6.1)
• May 2021 Revenue & Expense Summary
• May 2021 Cash Position Report
Key Items for May YTD include:
GENERAL FUND
Revenue:
• Property Tax is at $2.3M (57% of budget) as of May 2021. Property Tax normally is deposited during the
April/May and October/November fiscal periods. It is expected that the remaining amounts of our
annual total will be received in the fall.
• Sales Tax Revenues are $791K (41% of budget) as of May 2021. This continues the 2020 pace,
elevated due to COVID impacts causing increased destination-based receipts. In creating the 2021
budget, staff and Council decided to budget this revenue conservatively rather than planning for
sporadic windfalls caused by large expensive destination-based purchases. The COVID related
impacts are expected to lessen as the year progresses and restrictions are lifted.
• Utility Taxes & Franchise Fees are remitted mostly by the quarter. The year-to-date amount reflected in
May, $461K represents receipts of 4th quarter 2020 and 2021 Q1 amounts..
• Development fees continue to come in at a stunning pace; associated expenses will take 1-2 years to
catch up with receipts.
• Hunts Point’s Q1 contract payment for police services was received in early April and is reflected in
General Government revenues. The contract receipts for 2021 will be $17K below line-item budget due
to 2020 PD cost savings Medina is contractually obligated to pass along to Hunts Point in 2021.
• Traffic fines receipts are low, matched with low court-related expenses.
• Just a reminder of last month’s note: asset disposals is high due to a $38K receipt caused by a return
and 2021 refund of camera equipment purchased in 2020. It is flagged in the General Fund this way in
order to track it for eventual repurchases.
Expense:
• Finance pays the full 2021 annual WCIA Insurance Liability premiums in January, $186K. This single
expense accounts for 35% of its overall budget. Additionally, Finance’s budget includes amounts for
banking fees. With the recent launching of an online DS permit application and payment process, credit
card processing fees are exceeding the expense line’s budget (Miscellaneous). It is offset by applicant
convenience revenue. Staff, in creating the budget, underestimated the willingness of applicants to pay
3% in order to pay by credit cards.
251
AGENDA ITEM 10.1d
• Legal Department’s spending of $113K through May represents only four months of invoices.
Annualized, this pace of spending will manage to keep the department within its budget.
• Fire & Medical Aid pays the contract fees to Bellevue Fire in two installments. The first half will be paid
in June.
CAPITAL FUND
• There is $675K of REET (real estate excise tax) revenue year-to-date, reflecting December 2020 - April’s
real estate activity. This is 87% of the receipts we had anticipated for the entire year when drafting the
budget. So far the predicted eventual slowing of home sales in Medina has yet to show itself. Additionally,
$31K of Medina’s $50K total annual allocation of the King County Parks levy has been received.
• Capital expense budget is only at 6.6% spent but this will increase rapidly now that the weather is better and
planned projects can begin.
GENERAL FINANCE NOTES:
Finance Committee’s next meeting will be a review of Q2 financial statements, date & time TBA, ideally in
advance of July’s regular Council meeting.
Since the budgeting season is fast approaching, please note the annual budget calendar is attached to this
report for your reference.
Items for future 2021 budget amendment:
-Update of Salary Schedule (budget attachment A) to reflect Council action on December 14th, increasing the
City Manager pay and lifting the upper end of the position’s salary range to accommodate this action.
- Transfer from General Fund to Contingency Fund of $251,844, per Finance Committee’s 2/24
recommendation.
-PD seasonal OT for extra patrolling as approved by Council May 10th.
252
AGENDA ITEM 10.1d
2022 Preliminary Budget Calendar
City of Medina, Washington
Statutory Planned/Actual
Dates Dates 2022 Budget Process
July 1,2021 June 14, 2021 Council holds Public Hearing on 6 year Capital
Improvement Plan (CIP/TIB/Non-TIB)
July 1, 2021 June 14, 2021 Council approves 6 year Capital Improvement
Plan, file w/ Sec of Transp. by 7/31
Sept 13 2021 August 2, 2021 Department Directors begin preparing 2022 Budget
Requests.
Sept 27, 2021
August 23, 2021
Department Directors 2022 Budget requests
submitted to Finance Director. RCW 35.33.031 and
RCW 35A.33.030.
Oct 1, 2021
August 31, 2021
2022 Preliminary Budget estimates are presented
to the City Manager by Finance Director for
modification, revision or addition. RCW 35.33.031
and RCW 35A.33.030.
No legal
requirement
September 13,
2021
Council holds Public Hearing to gather input on
2022 Preliminary Budget.
Oct 4, 2021
September 13,
2021
City Manager provides City Council with 2022
Revenue projections for the current year. City
Manager provides a 2022 Preliminary Budget
showing 2022 Revenue and Expenditures by
Department.
No legal
requirement
Sept 27, 2021
City Council holds a study session on 2022
Preliminary Budget. Balancing decisions made if
necessary.
Nov 2, 2021
October 12,
2021
City Manager files 2022 Updated Preliminary
Budget & Budget Message with the City Clerk and
the City Council.
Prior to November
24, 2021
October 12,
2021
City Council holds Preliminary Public Hearing on
2022 Budget & Revenue Sources (Property Tax
Levy)
No later than Nov 2,
through Nov 20,
2021
Dates as needed
prior to Nov 8th
meeting
City Clerk publishes notice of filing of 2022 Budget
and publishes notice of public hearing on final
budget once a week for two consecutive weeks.
Nov 20, 2021
Nov 8, 2021
Copies of 2022 proposed final budget are made
available to the public at the Regular City Council
meeting.
Nov 24, 2021 (KC
due date)
(Hearing due date
12/6/21)
Nov 8, 2021
Council holds Final Public Hearing and sets the
2022 Property Tax Levy to certify property tax levy
to King County Assessor's Office
Dec. 31, 2021 Nov 8, 2021 Council adopts Final 2022 Budget at the Regular
Monthly City Council meeting.
253
AGENDA ITEM 10.1d
City of Medina
Revenue & Expense Summary
May 2021
REVENUE: MAY ACTUAL
MAY YTD
ACTUAL
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Property Tax $631,107 $2,265,628 $3,986,413 56.83%$1,720,785
Sales Tax $173,606 $790,722 $1,522,354 51.94%$731,632
Criminal Justice $9,293 $41,549 $90,080 46.12%$48,531
B & O Tax: Utility & Franchise Fee $195,468 $461,027 $890,524 51.77%$429,497
Leasehold Excise Tax $0 $2,982 $800 372.73%($2,182)
Building Permits, Planning & Development $94,678 $595,564 $890,611 66.87%$295,047
General Government (includes Hunts Point)$0 $79,594 $358,233 22.22%$278,639
Passports, General Licenses & Permits $32 $593 $8,490 6.98%$7,897
Fines, Penalties, Traffic Infr.$2,070 $5,258 $31,250 16.82%$25,992
Misc. Invest. Facility Leases $9,620 $75,608 $128,007 59.07%$52,399
Other Revenue, Dispositions $0 $38,550 $3,000 1285.00%($35,550)
General Fund Total $1,115,875 $4,357,074 $7,909,762 55.08% $3,552,688
Street Fund $4,776 $23,875 $139,092 17.16%$115,217
Street Fund Transfers In $31,428 $157,138 $377,132 41.67%$219,994
Tree Fund $0 $0 $3,075 0.00%$3,075
Levy Stabilization Fund (Transfers In)$41,667 $208,333 $500,000 41.67%$291,667
Capital Fund $131,782 $711,781 $1,113,016 63.95%$401,235
Total (All Funds)$1,252,432 $5,092,730 $9,164,945 55.57% $4,072,215
Total (All Funds) Transfers In $73,094 $365,472 $877,132 41.67%$511,660
EXPENDITURES:MAY ACTUAL
MAY YTD
ACTUAL
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Legislative $59 $6,624 $39,600 16.73%$32,976
Municipal Court $4,369 $20,944 $57,000 36.74%$36,056
Executive $23,142 $113,954 $274,819 41.46%$160,865
Finance $27,125 $325,209 $524,983 61.95%$199,774
Legal $31,606 $113,018 $367,200 30.78%$254,182
Central Services $61,832 $336,705 $941,639 35.76%$604,934
Police Operations $169,914 $911,784 $2,380,557 38.30%$1,468,773
Fire & Medical Aid $0 $0 $807,954 0.00%$807,954
Public Housing, Environmental & Mental Health Fees $0 $16,712 $31,238 53.50%$14,526
Development & Planning $60,435 $369,980 $910,642 40.63%$540,662
Recreational Services $33 $271 $44,820 0.61%$44,549
Parks $31,788 $193,316 $511,781 37.77%$318,465
General Fund Total $410,304 $2,408,515 $6,892,233 34.95% $4,483,718
General Fund Transfers Out $73,094 $365,472 $877,132 41.67%$511,660Street Fund $23,150 $175,572 $515,112 34.08%$339,540
Tree Fund $5,220 $13,551 $38,000 35.66%$24,449
Capital Fund $20,752 $55,541 $840,000 6.61%$784,459
Capital Fund Transfers Out $0 $0 $0 0.00%$0
Total (All Funds)$459,426 $2,653,180 $8,285,344 32.02%$5,632,164
Total (All Funds) Transfers Out $73,094 $365,472 $877,132 41.67%$511,660
254
AGENDA ITEM 10.1d
2021 YTD Cashflow Report
May 2021
2021 Beginning Cash Balance 1/1/2021 2021 Cash Balance, to date
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2021 Period Ending 4/30/2021
WA ST INV POOL 2,842,687$ WA ST INV POOL 3,721,495$
OTHER INVESTMENTS 1,500,000 OTHER INVESTMENTS*1,500,000
CHECKING 1,580,653 CHECKING 3,181,011
5,923,340$ 8,402,505$
*Bond maturity dates:$500K bond (Mar 2021)
3/3/2025
$1M bond (Aug 2020)
8/5/2024
255
AGENDA ITEM 10.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 14, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
JUNE AND JULY PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Council Meeting Jun 14 4:00 pm Teleconference/Online
Park Board Meeting Jun 21 4:00 pm Teleconference/Online
Planning Commission Meeting Jun 22 4:00 pm Teleconference/Online
Virtual Community Forum – Gas-Powered Lawn
Equipment
Jun 24 5:30 pm Teleconference/Online
Council Meeting - CANCELLED Jun 28
Independence Day Observed – City Hall Closed Jul 5
City Council Meeting Jul 12 4:00 pm Teleconference/Online
Park Board Meeting Jul 19 4:00 pm Teleconference/Online
Council Meeting - CANCELLED Jul 26
Planning Commission Meeting Jul 27 4:00 pm Teleconference/Online
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of May, the City issued 31 bulletins amounting to a total of
113,370 bulletins delivered to subscribers; approximately 10.7% were opened. See Attachment 1.
As of May 31, the City had 10,631 subscribers (change in total subscribers -279), with a combined total
of 111,890 subscriptions (change in total subscriptions -15,498).
RECORDS REQUESTS
As of May 31, 14 public records requests have been received by Central Services. See Attachment
2.
256
AGENDA ITEM 10.1e
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
May, 2021 31 120,746 113,370 10,176 10.70%21,364
April, 2021 35 115,716 109,081 9,571 10.10%17,510
March, 2021 37 101,291 95,540 8,119 9.50%12,522
February, 2021 26 71,737 67,738 6,927 11.50%9,355
January, 2021 20 68,455 64,548 6,858 11.90%8,944
December, 2020 27 115,648 109,761 9,151 9.30%14,662
November, 2020 24 84,718 80,375 7,115 9.80%9,772
October, 2020 37 124,366 118,068 9,230 8.60%14,379
September, 2020 36 119,438 113,278 10,761 10.50%13,606
August, 2020 12 35,945 33,899 3,567 11.50%3,723
July, 2020 21 65,561 62,485 7,776 13.50%6,320
June, 2020 26 92,951 89,208 10,289 12.70%9,675
May, 2020 26 29,166 76,719 7,856 11.60%6,705
Date Sent Top 10 Most Read Bulletins During May Emails Opened
Email Open
Rate
05/03/2021 01:35 PM PDT 1,016 13%
05/03/2021 03:41 PM PDT 882 12%
05/11/2021 03:34 PM PDT 1,090 14%
05/12/2021 08:54 AM PDT 1,325 14%
05/17/2021 11:21 AM PDT 954 12%
05/20/2021 01:03 PM PDT 1,202 12%
05/21/2021 11:43 AM PDT 611 9%
05/21/2021 01:53 PM PDT 813 11%
05/25/2021 11:20 AM PDT 1,624 14%
05/26/2021 09:00 AM PDT 786 10%
May 24, 2021- Medina City Council Regular Meeting
Cancelled
Notice of Public Hearing - 2022-2027 Six Year CIP/TIP & non-
TIP - June 14, 2021
Community Awareness - COVID-19 Vaccine Shots Tomorrow,
Wednesday at Medina Park
Overnight Closures - SR-520 Bridge
Bellevue AC Water Main Replacement on 84th Ave NE
starting on May 24th
Proclamation - National Safe Boating and Paddling Week May
22-28, 2021
Proclamation - National Police Week and Peace Office
Memorial Day May 9 - May 15, 2021
Comparisons:
Proclamation - Professional Municipal Clerks Week - May 2
through May 8, 2021
Medina Park Playground Improvement Project Open House
(Online) May 13, 2021
Plan ahead for SR 520 nighttime directional closures this
week
ATTACHMENT 1
257
AGENDA ITEM 10.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: June 14, 2021
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: May 2021, Public Records Request Tracking
In May 2021, Central Services staff received 14 new public records requests, 1 ongoing
public records request. These requests required approximately 7.25 hours of Central
Services staff time and 0 hours of consulting time with the City Attorney. The overall
May cost, which includes staff hourly rate plus benefits and City Attorney fees is
approximately $418.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In May 2021, the
Police Department received 16 new records requests. These requests required
approximately 1.5 hour of staff time and 0 hours of consulting time with the City
Attorney. The overall May cost, which includes staff hourly rate plus benefits is
approximately $78. The requests are from outside law enforcement agencies, insurance
carriers, the public and persons involved in the incidents.
258
AGENDA ITEM 10.1e
ATTACHMENT 2
Assigned
Dept
Request
Type
Required
Completion
Date
Summary
PRR - Type
of Records
Requested
Public Record Desired Assigned
Staff
Central
Services
Public
Records
Request
6/1/2021 Public
Records
Request
Building I would like to get all building permit applications for the house located
in 7622 NE 14th St, Medina, WA 98039. I am especially interested at
the renovation work back in 1990 to 1991, and the pending/denied
application to build 2nd floor afterwards. Thank you very much, Frank
Dawn
Nations
Central
Services
Public
Records
Request
5/18/2021 Public
Records
Request
Development
Services
May I please get a copy of my civil plan? My address is 7852 NE 14th
St Medina, Wa 98039
Dawn
Nations
Central
Services
Public
Records
Request
5/28/2021 Public
Records
Request
Building Requesting a report of all issued and pending building permits for
residential & commercial properties from 4/1/2021 to 4/30/2021.
Report to include if possible: permit number, issue date, site
addresses, valuation of project, description of work, contractor
information and owner name. If a report is unavailable, then copies of
the original permits would be more than adequate.
Dawn
Nations
Central
Services
Public
Records
Request
5/28/2021 Public
Records
Request
Building Building Plans for 1634 Rambling ln There was a remodel done and
the new owner is looking for the building plans. thanks!
Dawn
Nations
Central
Services
Public
Records
Request
5/28/2021 Public
Records
Request
Building Approved Site plan and permit set for the new house being built at
2226 79th Ave NE Medina Approved special permit for sport court
located at 2226 79th Ave NE
Dawn
Nations
Central
Services
Public
Records
Request
6/1/2021 Public
Records
Request
Development
Services
My client is asking ELLUMUS to do a landscape and interior
modification design for their property located at: 1818 77th Ave. NE,
Medina, I would like to request the building permit set of drawings (in
dwg and pdf format) including site survey drawings (if available,
architecture site plan, landscape plans, civil plans and architecture
drawings.
Dawn
Nations
Central
Services
Public
Records
Request
5/28/2021 Public
Records
Request
Building I would like to get some information about the following property, 2445
NE. 78 street, Medina, wa 98039 1. Is there any criminial activities
happened in this property? 2. Is there anyone die , for example suicide
or death unatually in this property? I see the neighbour of this property,
which is 2439, 78th street, wa 98039, are also under the the same
owner as 2445, is this correct? Thank you so much! Sincerely, Sally
Dawn
Nations
Central
Services
Public
Records
Request
6/2/2021 Public
Records
Request
Building I am requesting a Permit Records issued by Medina City in 2003.
There was a modification in the easement on 3434 Evergreen Pt Rd
by Kozlowski's and Vorhees's which was approved by city of Medina.
Dawn
Nations
Sanjay Shah5/24/2021 P002100-
052421
Sally huang5/18/2021 P002098-
051821
Founding
Principal Xiaoli
Stoyanov
5/18/2021 P002096-
051821
Lisa Davenport
West Bellevue
Partners
(Windermere
Yarrow Bay)
Sydney Carlson
5/13/2021 P002089-
051321
5/13/2021 P002088-
051321
Braden Mineer5/10/2021 P002086-
051021
Stasia Steele5/6/2021 P002083-
050621
Frank Wu5/3/2021 P002080-
050321
Create
Date Reference No Customer Full
Name
May 2021 Monthly PRR Report
Run Date: 06/03/2021 2:00 PM
May 2021 Monthly PRR Report Run Date: 06/03/2021 2:00 PM
259
AGENDA ITEM 10.1e
ATTACHMENT 2
Central
Services
Public
Records
Request
6/2/2021 Public
Records
Request
Building I would like to know if there is a survey or sitemap on record for our
property, 2520 Medina Circle. Thank you, Kelsey Frause
Dawn
Nations
Central
Services
Public
Records
Request
6/3/2021 Public
Records
Request
Building I want to request the floorplan for below address: 2615 Evergreen Pt
Rd, Medina, 98039
Dawn
Nations
Central
Services
Public
Records
Request
6/3/2021 Public
Records
Request
Development
Services
for 7852 NE 14th Street, Grading and Drainage plans Dawn
Nations
Central
Services
Public
Records
Request
6/3/2021 Public
Records
Request
Development
Services
Delineated Wetland Reports for Overlake Golf and Country Club Dawn
Nations
Central
Services
Public
Records
Request
6/3/2021 Public
Records
Request
Building Permit records for 3233 EPR regarding valuation for property.Dawn
Nations
Central
Services
Public
Records
Request
6/7/2021 Public
Records
Request
Central
Services
Dear City Clerk, My name is Olivia Figueroa from Property Insight. I
was referred to contact you regarding Local Improvement Districts. We
would like to know if Medina City has “active” LID/ULID/RID/SID/BIA
(Local Improvement Districts) being collected at the present time. If the
city no longer collects LIDs, please confirm so and if possible note the
last date/year the LIDs were closed/cancelled. If you are collecting
LIDs, Property Insight would like to request an electronic copy of the
current/active 2021 billed LID Reports. Ideally, we would like to receive
this information via email in excel/cvs format. If this format is not
available, please indicate the available formats and provide a sample
(if available). Here’s a list of the different local improvement we are
interested in. LID Local Improvement District ULID Utility Local
Improvement Districts RID Road Improvement Districts SID Sewer
Improvement Districts BIA Business Improvement Area If this
information is available through your office, please provide the cost
and forward any pertinent information you need from Property Insight
for this request. • Cost • Request Form (s) • LID Name (s) We hope to
receive the following information (if available): • LID Name •
LID/Account # • Assessor Parcel # • Situs Address • Owner’s Name •
Principal Amount Billed • Principal Amount Balance • Penalty Billed •
Total Amount Due To provide you some background on Property
Insight, we are a subsidiary of the Fidelity National Financial brand of
underwriters. We provide automated title research software to our
family brands and their agencies. Our sole use for these records would
be for title research purposes. We do not resell acquired records in
bulk form–only transactionally to the real estate title industry through
online systems under long term contracts. We do not sell to the public
through the internet. I’d like to thank you in advance for your
assistance. Please do not hesitate to call me if you have questions.
Thank you.
Aimee
Kellerman
National Title
Plant
Operations
Olivia Figueroa
5/27/2021 P002111-
052721
John Andrews
Cory Brown
5/25/2021 P002108-
052521
5/25/2021 P002107-
052521
Matthew Olson
Yadi Li
5/25/2021 P002103-
052521
Kelsey Frause
5/24/2021 P002102-
052421
5/24/2021 P002101-
052421
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AGENDA ITEM 10.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: June 14, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. MEDINA PARK PLAYGROUND PROJECT OPEN HOUSE – The City and Park Board hosted an Open
House for the 2021 Medina Park Playground Improvements on May 13th. A power point
presentation was used to show the who, what and why of the project. Park Board members
attended and explained the history and background of the project for the audience. There were
numerous questions asked and answered with the consensus being favorable for the project. The
playground design will bring needed improvements to create an inclusive area for the community
to enjoy.
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AGENDA ITEM 10.1f
2. 2021 PRIVATE STORM INSPECTION PROGRAM – Last year the Private Storm Inspection
program received nearly 50% compliance. This year the city’s goal is to reach 80% compliance from
those who have private storm facilities. The first round of letters was sent last month to 95
homeowners with a deadline of August 15th. The drier weather is preferred for inspections due to
access when most systems are empty or dry.
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AGENDA ITEM 10.1f
3. 84th AVE NE AC WATERMAIN PROJECT – The City of Bellevue watermain project began on May
24th. As mentioned before, this project will replace a deteriorated watermain along 84th Ave NE
from NE 12th ST to Overlake Drive W. There will be significant traffic impacts around the
construction zone until August 6th which is posted on the city’s website. Medina and Bellevue will
work closely with the contractor to ensure this project stays on schedule.
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AGENDA ITEM 10.1f
4. MAINTENANCE UPDATES – With the state lifting COVID restrictions, the Public Works
Department was able to find two new seasonal maintenance workers for the summer. Please stop
by and say hi to both Jack and Griffen, who are local residents. The department was also able to
hire a new Maintenance Worker to replace Ken, who retired earlier this year. The crew has been
busy getting the parks ready for the warmer weather and all the visitors who enjoy Medina’s open
spaces.
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5. PROJECT UPDATES –
2015 Medina Park Stormwater Pond Imp. – Bravo Environmental has proposed vactoring to dredge
the ponds. However, we are currently researching a method that will lessen the impact to the pond
wildlife. In addition, recent estimates for material disposal are around $900,000.00.
2017 Medina Beach Park Tree Replanting – Phase III tree planting.
TIB 84th Ave NE Overlay – NE 12th St to Overlake Drive – The overlay is scheduled for late
August. Bellevue’s AC Watermain project is expected complete by the first week in August.
2021 Overlay Program 77th Ave NE / NE 22nd St – Advertise for bids this month.
Medina Park Playground Improvements – Presenting to city council for approval June 14th.
Post Office Floor Replacement – In review.
Citywide Stormwater System Mapping & Evaluation – G&O is working on cleaning and scoping
the 22 remaining outfalls.
2021 Hazardous Tree Removal – In review.
NE 12th Street Sidewalk Improvements – Researching feasibility of undergrounding the utilities.
Fairweather Tennis Court Resurfacing – Completed early.
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AGENDA ITEM 10.1f