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Home My WebLink About10-11-2021 Regular Meeting MEDINA CITY COUNCIL Monday, October 11, 2021 4:00 PM – REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina. 1 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Virtual/Online Monday, October 11, 2021 – 4:00 PM AGENDA MAYOR | Jessica Rossman DEPUTY MAYOR | Cythnia F. Adkins COUNCIL MEMBERS | Roger Frey, Jennifer Garone, Harini Gokul, Alex Morcos, Bob Zook CITY MANAGER | Michael Sauerwein CITY ATTORNEY | Scott Missall CITY CLERK | Aimee Kellerman Virtual Meeting Participation With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public. Council participation in this meeting will be by teleconference/online only. Members of the public may also participate by phone/online. Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the October 11 Council meeting. Please reference Public Comments for October 11 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Microsoft Teams Meeting +1 360-302-2562United States, Seattle (Toll) Conference ID: 647 612 757# 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook 2. APPROVAL OF MEETING AGENDA 3. PUBLIC COMMENT PERIOD Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina- wa.gov and leave a message before 2PM on the day of the October 11 Council meeting. Please reference Public Comments for October 11 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 2 4. PRESENTATIONS 4.1 Recognition of Police Office Manager, Barbara Marxer for 2021 Lifeguard Program by Steve Burns, Chief of Police Time Estimate: 15 minutes 4.2 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. 5. CONSENT AGENDA Time Estimate: 5 minutes Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. 5.1 Check Register, September 2021 Recommendation: Approve. Staff Contact: Julie Ketter, Director of HR and Finance 5.2 Approved August 16, 2021 Park Board Meeting Minutes Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 5.3 Approved July 27, 2021 Planning Commission Meeting Minutes Recommendation: Receive and file. Staff Contact: Stephanie Keyser, Planning Manager 5.4 DRAFT Meeting Minutes of September 13, 2021 Regular Meeting Recommendation: Adopt Minutes Staff Contact: Aimee Kellerman, CMC, City Clerk 6. LEGISLATIVE HEARING None. 7. PUBLIC HEARING 7.1 2022 Preliminary Budget Recommendation: NA Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager Time Estimate: 15 minutes 8. CITY BUSINESS 8.1 2021-2023 Proposed Planning Commission Work Plan Recommendation: Adopt. 3 Staff Contact: Stephanie Keyser, AICP, Planning Manager Time Estimate: 5 minutes 8.2 Gas-Powered Lawn Equipment Recommendation: Discussion. Staff Contact: City Manager, Michael Sauerwein Time Estimate: 15 minutes 9. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 10. CITY MANAGER'S REPORT Time Estimate: 15 minutes Police, Development Services, Finance, Central Services, Public Works, City Attorney 10.1a CM Monthly Report 10.1b Police Activity Report 10.1c DS Monthly Report 10.1d Finance Monthly Report 10.1e CS Monthly Report 10.1f PW Monthly Report 11. PUBLIC COMMENT Comment period is limited to 10 minutes. Speaker comments limited to one minute per person. 12. EXECUTIVE SESSION RCW 42.30.110(1)(g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Time Estimate: 30 minutes 13. ADJOURNMENT Next regular City Council Meeting: October 25, 2021 at 4 PM. 4 ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Monday, October 25, 2021 - City Council Meeting (4:00 PM) Monday, November 8, 2021 - City Council Meeting (4:00 PM) Monday, November 22, 2021 - City Council Meeting (4:00 PM) Thursday, November 25, 2021 - Thanksgiving Holiday - City Hall Closed Friday, November 26, 2021 - Day After Thanksgiving Holiday - City Hall Closed Monday, December 13, 2021 - City Council Meeting (4:00 PM) Monday, December 27, 2021 - City Council Meeting (4:00 PM) CERTIFICATION OF POSTING AGENDA The agenda for Monday, October 11, 2021 Regular Meeting of the Medina City Council was posted and available for review on Friday, October 8, 2021 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov. 5 Check Register September 2021 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description 8X8, Inc.3139592 CH phones $910.17 63054 9/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay 8X8, Inc.1888787 CH phones-credit ($1,241.00)63054 9/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay 8X8, Inc.3105832 CH phones $910.17 63054 9/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $579.34 63054 Total 911 Supply Inc INV-2-12853 Metal Captain bars $11.01 63055 9/16/2021 001-000-000-521-20-31-40 Police Operating Supplies $11.01 63055 Total AT&T Mobility 287287975246X08272021 Patrol car connection $811.60 63056 9/16/2021 001-000-000-521-20-42-00 Communications (phone,Pagers) $811.60 63056 Total AutoNation Chrysler, Jeep, Dodge Bellevue 300124 Veh. maint., Chief $88.05 63057 9/16/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles $88.05 63057 Total Bellevue City Treasurer - Water 05065006 5/27-7/30/21 CH water/sewer $1,447.61 63058 9/16/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Bellevue City Treasurer - Water 05172008 6/2-8/3/21 Medina pk irrig.$8,112.74 63058 9/16/2021 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water 07522006 5/28-8/3/21 Fairweather pk irrig.$117.83 63058 9/16/2021 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water 05066001 5/27-7/30/21 Beach pk irrig.$1,385.27 63058 9/16/2021 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water 17971001 5/25-7/28/21 84th/24th irrig.$117.83 63058 9/16/2021 101-000-000-542-70-40-00 Street Irrigation Utilities $11,181.28 63058 Total Blueline Group LLC, The 21924 Planning support svc $984.50 63059 9/16/2021 001-000-000-558-60-41-01 Planning Consultant $984.50 63059 Total BRC Acoustics & Audiovisual Design 26412 Sound test svc $1,584.61 63060 9/16/2021 001-000-000-558-60-41-08 Sound Testing Consultant BRC Acoustics & Audiovisual Design 26501 Sound test svc $2,396.69 63060 9/16/2021 001-000-000-558-60-41-08 Sound Testing Consultant BRC Acoustics & Audiovisual Design 26406 Sound test svc $1,201.67 63060 9/16/2021 001-000-000-558-60-41-08 Sound Testing Consultant $5,182.97 63060 Total Buenavista Services, Inc 8987 CH& PO Janitorial svc, Aug'21 $2,037.75 63061 9/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $2,037.75 63061 Total Centurylink 425-451-7838 049B 9/7-10/7/21 CH cc terminal $162.60 63062 9/16/2021 001-000-000-518-10-42-00 Postage/Telephone $162.60 63062 Total Comcast 8498330130197935 9/7-10/6/21 1000 LWB camera $241.36 63063 9/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330081741723 9/7-10/6/21 700 LWB camera $245.22 63063 9/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193587 8/25-9/24/21 PW shop internet svc $146.36 63063 9/16/2021 001-000-000-576-80-42-00 Telephone/postage $632.94 63063 Total Crystal And Sierra Springs-Admin 11037150 091121 CH drinking water $71.44 63064 9/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies $71.44 63064 Total CWA Consultants 21-269 Bldg plan review svc $220.00 63065 9/16/2021 001-000-000-558-60-41-00 Prof Services CWA Consultants 21-273 Bldg plan review svc $220.00 63065 9/16/2021 001-000-000-558-60-41-00 Prof Services CWA Consultants 21-272 Bldg plan review svc $220.00 63065 9/16/2021 001-000-000-558-60-41-00 Prof Services CWA Consultants 21-268 Bldg plan review svc $220.00 63065 9/16/2021 001-000-000-558-60-41-00 Prof Services CWA Consultants 21-267 Bldg plan review svc $220.00 63065 9/16/2021 001-000-000-558-60-41-00 Prof Services CWA Consultants 21-271 Bldg plan review svc $220.00 63065 9/16/2021 001-000-000-558-60-41-00 Prof Services CWA Consultants 21-274 Bldg plan review svc $330.00 63065 9/16/2021 001-000-000-558-60-41-00 Prof Services $1,650.00 63065 Total GOGov, Inc.dba GOGovApps 21-184 Email notifications & alerts $4,800.00 63066 9/16/2021 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies $4,800.00 63066 Total Hermanson Company, LLP 8020861 PD HVAC repair $505.50 63067 9/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $505.50 63067 Total Home Depot Credit Services 4120947 Medina pk irrig. parts $136.96 63068 9/16/2021 001-000-000-576-80-31-00 Operating Supplies Home Depot Credit Services 4120948 Parking bumper & concrete $233.83 63068 9/16/2021 101-000-000-542-30-35-00 Small Tools/minor Equipment $370.79 63068 Total 1 of 6 6 AGENDA ITEM 5.1 Check Register September 2021 Horticultural Elements, Inc.5615 84th/24th landscape, Sept'21 $4,490.00 63069 9/16/2021 101-000-000-542-30-41-00 Professional Services $4,490.00 63069 Total Instrument Technologies Inc.W210703 Evidence scale $130.00 63070 9/16/2021 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW $130.00 63070 Total KC Office of Finance 11010422 KC INET, Aug'21 $375.00 63071 9/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services $375.00 63071 Total Kirkland Municipal Court AUG21MED Filing fees, Jul'21 $570.52 63072 9/16/2021 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $570.52 63072 Total Konica Minolta Premier Finance 38466952 CH copier $533.61 63073 9/16/2021 001-000-000-518-10-41-00 Professional Services $533.61 63073 Total Message Watcher, LLC 45424 Email archiving, Aug'21 $113.10 63074 9/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services $113.10 63074 Total Michael & JJ , LLC 1038 STMT 7/1-8/31/2021 PD dry cleaning $294.06 63075 9/16/2021 001-000-000-521-20-22-00 Uniforms $294.06 63075 Total Moberly & Roberts, PLLC 986 Prosecution svc, Aug'21 $4,000.00 63076 9/16/2021 001-000-000-512-50-41-10 Prosecuting Attorney $4,000.00 63076 Total Navia Benefit Solutions 10370826 Flex fees, Aug'21 $50.00 63077 9/16/2021 001-000-000-514-20-49-10 Miscellaneous $50.00 63077 Total Norcom 0001131 Norcom, Q4'21 $14,725.40 63078 9/16/2021 001-000-000-521-20-41-15 Dispatch Services-Norcom Trans $14,725.40 63078 Total Overlake Golf & Country Club 221758 City Dept. Dir. training site $260.59 63079 9/16/2021 001-000-000-513-10-43-00 Travel & Training $260.59 63079 Total Prothman Company 2021-7532 Fin/ HR Dir. search $5,500.00 63080 9/16/2021 001-000-000-513-10-41-00 Professional Services $5,500.00 63080 Total Puget Sound Energy 200018418620 7/21-8/19/21 CH pwr $1,495.93 63081 9/16/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy 220014371946 7/31-8/31/21 Street light pwr $103.15 63081 9/16/2021 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 200004844466 7/22-8/20/21 Street light pwr $15.27 63081 9/16/2021 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220013665165 7/31-8/31/21 Street light pwr $12.38 63081 9/16/2021 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220014371912 7/31-8/31/21 Street light pwr $1,739.35 63081 9/16/2021 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220013672732 7/31-8/31/21 Street light pwr $28.80 63081 9/16/2021 101-000-000-542-63-41-00 Street Light Utilities $3,394.88 63081 Total Robert Half dba Office Team 58363084 Temp DS coord. 8/30-8/31/21 $707.36 63082 9/16/2021 001-000-000-558-60-41-00 Prof Services Robert Half dba Office Team 58349474 Temp DS coord. 8/23-8/27/21 $1,768.40 63082 9/16/2021 001-000-000-558-60-41-00 Prof Services $2,475.76 63082 Total Seattle Times, The 9636 Legal notices $459.38 63083 9/16/2021 001-000-000-518-10-44-00 Advertising $459.38 63083 Total SHI International Corp B14029653 Office O365, Bennett $335.29 63084 9/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay SHI International Corp B13937245 PD file server $744.36 63084 9/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $1,079.65 63084 Total Stewart MacNichols Harmell, Inc., PS August 2021 Public defense, Aug'21 $250.00 63085 9/16/2021 001-000-000-515-91-40-00 Public Defender $250.00 63085 Total TIG Technology Integration Group 5421423 Repl. PC, Keyser&Bennett $6,857.03 63086 9/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $6,857.03 63086 Total Tiki Car Wash 2021-0831 PD car washes $83.54 63087 9/16/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $83.54 63087 Total Turf Star, Inc.7189947-00 Toro mower blade repl.$304.60 63088 9/16/2021 101-000-000-542-30-48-00 Equipment Maintenance $304.60 63088 Total Utilities Underground Location Ctr 1080180 Utility locate svc $77.40 63089 9/16/2021 101-000-000-542-30-47-00 Utility Services $77.40 63089 Total 2 of 6 7 AGENDA ITEM 5.1 Check Register September 2021 Vigilant Solutions 44484 RI Camera license $6,500.00 63090 9/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras $6,500.00 63090 Total WA ST Criminal Justice 201135448 CJTC training, Glenn&Halverson $695.00 63091 9/16/2021 001-000-000-521-20-43-00 Travel & Training $695.00 63091 Total WA ST Dept of Transportation *FB91017002221 Veh. fuel $52.74 63092 9/16/2021 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint WA ST Dept of Transportation *FB91017002221 Veh. fuel $632.33 63092 9/16/2021 001-000-000-576-80-32-00 Vehicle Fuel & Lube $685.07 63092 Total Washington Awards, Inc.70478 Nameplate, Bennett $46.24 63093 9/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies $46.24 63093 Total Washington State Patrol l21006255 Background checks $26.50 63094 9/16/2021 001-000-000-521-20-41-50 Recruitment-Background $26.50 63094 Total Willard's Pest Control 368127 PO rodent svcs $83.68 63095 9/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $83.68 63095 Total Wood Envrnmnt & Infrastr. Sltns, Inc.S51703058 Geotech review svc $2,494.00 63096 9/16/2021 001-000-000-558-60-41-07 Engineering Consultant $2,494.00 63096 Total 911 Supply Inc INV-2-13233 PD supplies $34.14 63097 9/30/2021 001-000-000-521-20-31-40 Police Operating Supplies $34.14 63097 Total AT&T MOBILITY 287290584494X09132021 PW & DS cell phones $45.89 63098 9/30/2021 001-000-000-558-60-42-00 Communications AT&T MOBILITY 287290584494X09132021 PW & DS cell phones $229.45 63098 9/30/2021 001-000-000-576-80-42-00 Telephone/postage $275.34 63098 Total AutoNation Chrysler, Jeep, Dodge Bellevue 300656 Veh. maint., LOF $144.94 63099 9/30/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles AutoNation Chrysler, Jeep, Dodge Bellevue 299640 Veh. maint., LOF $142.23 63099 9/30/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles AutoNation Chrysler, Jeep, Dodge Bellevue 527350 Veh. maint., LOF $118.65 63099 9/30/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles $405.82 63099 Total Bellevue City Treasurer - Water 90107027 6/30-9/1/21 View pt pk irrig.$66.60 63100 9/30/2021 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water 02623004 7/13-8/25/21 View pt pk irrig.$555.65 63100 9/30/2021 001-000-000-576-80-47-00 Utilities $622.25 63100 Total Bellevue, City of 40345 ARCH contrib. 2021 $11,953.00 63101 9/30/2021 001-000-000-551-10-40-00 Public Housing Services - ARCH $11,953.00 63101 Total CALPORTLAND 95175892 Park path gravel $640.36 63102 9/30/2021 001-000-000-576-80-31-00 Operating Supplies $640.36 63102 Total Car Wash Enterprises Acct#59, August 2021 PD car washes $20.00 63103 9/30/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $20.00 63103 Total Centurylink 425-454-2095 384B 9/8-10/8/21 PD emergency line $124.45 63104 9/30/2021 001-000-000-521-20-42-00 Communications (phone,Pagers) Centurylink 425-454-8183 070B 9/8-10/8/21 PW alarm/fire line $129.57 63104 9/30/2021 001-000-000-576-80-42-00 Telephone/postage $254.02 63104 Total Comcast 8498330130193223 9/16-10/15/21 NE 24th SE camera $241.36 63105 9/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193264 9/16-10/15/21 NE 12th SE camera $241.36 63105 9/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193587 9/25-10/24/21 PW shop internet svc $156.36 63105 9/30/2021 001-000-000-576-80-42-00 Telephone/postage $639.08 63105 Total Crystal And Sierra Springs-Police 5296969 091121 Office drinking water $129.75 63106 9/30/2021 001-000-000-521-20-31-00 Office Supplies $129.75 63106 Total CWA Consultants 21-314 Bldg plan review svc $2,420.00 63107 9/30/2021 001-000-000-558-60-41-00 Prof Services $2,420.00 63107 Total Eastside Public Safety Communicat'n 10535 Radio fees, Sept.21 $495.39 63108 9/30/2021 001-000-000-521-20-41-20 Dispatch-EPSCA $495.39 63108 Total FCI - Custom Police Vehicles 13992.3 PD veh lease, Sept'21 $2,994.71 63109 9/30/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 13993 Capt. veh. lease, Sept'21 $754.48 63109 9/30/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 13994 Srgt. veh. lease, Sept'21 $882.31 63109 9/30/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost 3 of 6 8 AGENDA ITEM 5.1 Check Register September 2021 FCI - Custom Police Vehicles 13995 Chief veh. lease, Sept'21 $837.64 63109 9/30/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 13995 Chief veh. lease, Sept'21 $156.08 63109 9/30/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 13993 Capt. veh. lease, Sept'21 $184.64 63109 9/30/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 13994 Srgt. veh. lease, Sept'21 $198.77 63109 9/30/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 13992.3 PD veh lease, Sept'21 $117.49 63109 9/30/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost $6,126.12 63109 Total G.W. Gunarama Wholesale, Inc.1134824 Firearm purchase $5,472.41 63110 9/30/2021 001-000-000-521-20-35-20 Firearms (Purchase & Repair) $5,472.41 63110 Total Gray & Osborne, Inc.19412.39-21427.18 Grading & drainage svcs $4,579.52 63111 9/30/2021 001-000-000-558-60-41-07 Engineering Consultant $4,579.52 63111 Total Great Floors, LLC JB21-070446 PD office new floor $9,672.88 63112 9/30/2021 307-000-000-594-18-60-00 Building Improvements $9,672.88 63112 Total Hermanson Company, LLP 8021196 CH HVAC repair $407.37 63113 9/30/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Hermanson Company, LLP 8021197 CH HVAC repair $660.07 63113 9/30/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $1,067.44 63113 Total Home Depot Credit Services 8014472 82nd prkng lot notice board $818.54 63114 9/30/2021 001-000-000-518-10-49-30 Postcard, Public information Home Depot Credit Services 2022425 82nd prkng lot notice board $68.17 63114 9/30/2021 001-000-000-518-10-49-30 Postcard, Public information Home Depot Credit Services 4022126 82nd prkng lot notice board $540.79 63114 9/30/2021 001-000-000-518-10-49-30 Postcard, Public information Home Depot Credit Services 9022658 82nd prkng lot notice board $406.15 63114 9/30/2021 001-000-000-518-10-49-30 Postcard, Public information $1,833.65 63114 Total Kirkland Municipal Court SEP21MED Filing fees, Aug'21 $643.24 63115 9/30/2021 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $643.24 63115 Total LexisNexis Risk Management 1011660-20210831 Investigative tool, Aug'21 $113.40 63116 9/30/2021 001-000-000-521-20-41-00 Professional Services $113.40 63116 Total Municipal Code dba Municode 00363596 MCC recordification $1,604.60 63117 9/30/2021 001-000-000-518-10-41-00 Professional Services $1,604.60 63117 Total Ogden Murphy Wallace 854973-854981 Aug'21 Leg. svcs, Fairweather Crk/PCHB $19,464.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 853989-853996 Jul'21 Legal svcs, CC $2,470.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, CC $65.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, CS $1,620.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 853989-853996 Jul'21 Legal svcs, CS $2,555.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 853989-853996 Jul'21 Legal svcs, DS $5,180.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, DS General $4,278.07 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 853989-853996 Jul'21 Legal svcs, Exec.$1,605.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, Exec.$262.50 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 853989-853996 Jul'21 Legal svcs, Fairweather/PCHB $15,437.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, Liang st. vacation $487.50 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 853989-853996 Jul'21 Legal svcs, PD $130.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, PD $2,597.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, PRA $585.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 854973-854981 Aug'21 Legal svcs, T-Mobile $719.43 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 853989-853996 Jul'21 Legal svcs, T-Moblie Franchise $555.00 63118 9/30/2021 001-000-000-515-41-40-00 City Attorney $58,010.50 63118 Total Otak, Inc.000092100086 Tree code admin.$2,798.25 63119 9/30/2021 001-000-000-558-60-41-50 Landscape Consultant $2,798.25 63119 Total Pacific Topsoils, Inc.22-T1218167 Dump clean green $171.20 63120 9/30/2021 001-000-000-576-80-41-00 Professional Services Pacific Topsoils, Inc.22-T1217986 Dump clean green $171.20 63120 9/30/2021 001-000-000-576-80-41-00 Professional Services Pacific Topsoils, Inc.22-T1219022 Dump clean green $173.60 63120 9/30/2021 001-000-000-576-80-41-00 Professional Services Pacific Topsoils, Inc.22-T1219023 Planting bed mulch $162.62 63120 9/30/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies 4 of 6 9 AGENDA ITEM 5.1 Check Register September 2021 Pacific Topsoils, Inc.22-T1218168 Planting bed mulch $160.01 63120 9/30/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies $838.63 63120 Total Pro-shred 47483 CH shredding svc $53.00 63121 9/30/2021 001-000-000-518-10-41-00 Professional Services Pro-shred 47788 CH shredding svc $53.00 63121 9/30/2021 001-000-000-518-10-41-00 Professional Services $106.00 63121 Total Puget Sound Energy 200004850133 8/14-9/15/21 NE 24th SE camera $27.00 63122 9/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 400000830085 2021 Annual lease, PW shop $500.00 63122 9/30/2021 001-000-000-576-80-49-00 Miscellaneous, annual lease Puget Sound Energy 300000000087 7/31-8/31/21 Street light pwr $23.03 63122 9/30/2021 101-000-000-542-63-41-00 Street Light Utilities $550.03 63122 Total Robert Half dba Office Team 58179363 Temp DS coord. 7/26-7/30/21 $1,768.40 63123 9/30/2021 001-000-000-558-60-41-00 Prof Services $1,768.40 63123 Total Seattle Times, The 7176 Legal notices $702.11 63124 9/30/2021 001-000-000-518-10-44-00 Advertising $702.11 63124 Total Staples Business Advantage 3487334356 Office supplies $28.61 63125 9/30/2021 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3487334354 Office supplies $10.99 63125 9/30/2021 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3487334355 Office supplies $103.43 63125 9/30/2021 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3479613284 PD supplies $65.34 63125 9/30/2021 001-000-000-521-20-31-00 Office Supplies $208.37 63125 Total TIG Technology Integration Group 5424317 Server batteries $417.28 63126 9/30/2021 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies TIG Technology Integration Group 19129 IT managed svc, Sept'21 $10,255.82 63126 9/30/2021 001-000-000-518-80-41-50 Technical Services, Software Services $10,673.10 63126 Total US Bank 1-535-0108-4583 Aug'2021 Analysis fees $1,337.06 63127 9/30/2021 001-000-000-514-20-49-10 Miscellaneous $1,337.06 63127 Total US Bank Voyager Fleet Sys.8693624262137 PD fuel $1,760.77 63128 9/30/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $1,760.77 63128 Total Glenn, Tyler TUITION 7/6-8/19/21 Tuition reimb. $282.60 ACH Pymt 9/16/2021 001-000-000-521-20-23-00 Tuition US Bank WILCOX 8/3-9/1/21 Bldg inspector car wash $13.00 ACH Pymt 9/30/2021 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint US Bank SAUERWEIN 8/3-9/1/21 Drinking water $33.10 ACH Pymt 9/30/2021 001-000-000-511-60-49-10 Medina Days US Bank CRICKMORE 8/3-9/1/21 Equipment diesel $300.00 ACH Pymt 9/30/2021 001-000-000-576-80-32-00 Vehicle Fuel & Lube US Bank CRICKMORE 8/3-9/1/21 Honey Bucket for Medina Day $310.00 ACH Pymt 9/30/2021 001-000-000-511-60-49-10 Medina Days US Bank CRICKMORE 8/3-9/1/21 Irrig.& pruner repair parts $467.99 ACH Pymt 9/30/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank MARXER 8/3-9/1/21 Lifeguard tent $121.10 ACH Pymt 9/30/2021 001-000-000-571-00-32-00 Miscellaneous - Lifeguards US Bank KELLERMAN 8/3-9/1/21 Offsite storage rental, lg $839.00 ACH Pymt 9/30/2021 001-000-000-518-30-45-00 Facility Rental US Bank SASS 8/3-9/1/21 PD car wash $2.00 ACH Pymt 9/30/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash US Bank BURNS 8/3-9/1/21 PD lifecam $385.69 ACH Pymt 9/30/2021 001-000-000-521-20-31-00 Office Supplies US Bank BURNS 8/3-9/1/21 PD office supplies $188.77 ACH Pymt 9/30/2021 001-000-000-521-20-31-00 Office Supplies US Bank BURNS 8/3-9/1/21 PD veh. tools $97.99 ACH Pymt 9/30/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash US Bank CRICKMORE 8/3-9/1/21 Playground inspect. training $615.00 ACH Pymt 9/30/2021 001-000-000-576-80-43-00 Travel & Training US Bank NATIONS 8/3-9/1/21 Postage stamps & cert.$50.20 ACH Pymt 9/30/2021 001-000-000-518-10-42-00 Postage/Telephone US Bank CRICKMORE 8/3-9/1/21 PW uniforms $77.07 ACH Pymt 9/30/2021 101-000-000-542-30-22-00 Uniforms US Bank BURNS 8/3-9/1/21 Waterproof case $150.78 ACH Pymt 9/30/2021 001-000-000-521-20-42-00 Communications (phone,Pagers) US Bank KELLERMAN 8/3-9/1/21 Web internet logs $0.27 ACH Pymt 9/30/2021 001-000-000-518-80-41-50 Technical Services, Software Services US Bank KELLERMAN 8/3-9/1/21 WMCA training, CC $250.00 ACH Pymt 9/30/2021 001-000-000-518-10-43-00 Travel & Training US Bank NATIONS 8/3-9/1/21 WMCA training, DCC $278.46 ACH Pymt 9/30/2021 001-000-000-518-10-43-00 Travel & Training US Bank SAUERWEIN 8/3-9/1/21 CC Purchases $482.31 ACH Pymt 9/30/2021 001-000-000-513-10-43-00 Travel & Training US Bank SASS 8/3-9/1/21 CC Purchases $4,767.12 ACH Pymt 9/30/2021 307-000-000-595-30-63-01 Street Improvements, Overlays $9,712.45 ACH Pymt Total 5 of 6 10 AGENDA ITEM 5.1 Check Register September 2021 US Bank ACH, Bank Fees $3,160.76 ACH, Bank Fees 9/30/2021 001-000-000-514-20-49-10 Miscellaneous $3,160.76 ACH, Bank Fees Total WA ST Dept of Licensing ACH, CPL Fees $54.00 ACH, CPL Fees 9/30/2021 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit $54.00 ACH, CPL Fees Total $226,307.62 AP Total Payroll September 2021 Payroll Payroll 19,846.68$ Total 9/30/2021 001-000-000-513-10-11-00 Salaries, Wages & Benefits Payroll September 2021 Payroll Payroll 22,564.26 Total 9/30/2021 001-000-000-514-20-11-00 Salaries, Wages & Benefits Payroll September 2021 Payroll Payroll 31,011.56 Total 9/30/2021 001-000-000-518-10-11-00 Salaries, Wages & Benefits Payroll September 2021 Payroll Payroll 146,413.08 Total 9/30/2021 001-000-000-521-20-11-00 Salaries, Wages & Benefits Payroll September 2021 Payroll Payroll 21,600.96 Total 9/30/2021 101-000-000-542-30-11-00 Salaries, Wages & Benefits Payroll September 2021 Payroll Payroll 48,612.63 Total 9/30/2021 001-000-000-558-60-11-00 Salaries, Wages & Benefits Payroll September 2021 Payroll Payroll 2,029.55 Total 9/30/2021 001-000-000-571-00-10-00 Salaries, Wages & Benefits Payroll September 2021 Payroll Payroll 32,401.40 Total 9/30/2021 001-000-000-576-80-11-00 Salaries, Wages & Benefits Total 324,480.12$ Payroll Total 550,787.74$ Period Grand Total 6 of 6 11 AGENDA ITEM 5.1 MEDINA, WASHINGTON PARK BOARD MEETING Virtual/Online Monday, August 16, 2021 – 4:00 PM MINUTES BOARD CHAIR | Sarah Gray BOARD VICE-CHAIR | Collette McMullen BOARD MEMBERS | Huan Bui, Rebecca Johnston, Barbara Moe, Gretchen Stengel, Katie Surbeck EMERITUS MEMBER | Penny Martin YOUTH ADVISORY MEMBER | Ben Johnston STAFF LIAISON | Ryan Osada 1. CALL TO ORDER / ROLL CALL Vice-Chair Collette McMullen called the meeting to order at 4:00 PM. PRESENT Collette McMullen Barbara Moe Huan Bui Rebecca Johnston (online at 4:08 pm) Gretchen Stengel (online at 4:06 pm) Katie Surbeck Penny Martin, Emeritus Member Ben Johnston, Youth Advisor (online at 4:15pm) ABSENT Sarah Gray STAFF PRESENT Michael Sauerwein, Ryan Osada, Jeff Sass, Pat Crickmore, Dawn Nations 2. ANNOUNCEMENTS None. 3. APPROVAL OF PARK BOARD MINUTES 3.1 Park Board Meeting Minutes of June 21, 2021 Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion made by Surbeck, Seconded by Bui carried 4-0 12 AGENDA ITEM 5.2 4. PUBLIC COMMENT None. 5. PARK BOARD BUSINESS 5.1 Introduce New Park Board Members a) Katie Surbeck - Park Board Member (Position 4) b) Ben Johnston - Youth Advisor Collette McMullen welcomed new board members. 5.2 Medina Park Playground Install Update Recommendation: Update. Staff Contact: Ryan Osada, Director Public Works Ryan Osada gave a brief update regarding tentative installation date of Nov.15th. Installation date delayed due to shipping delays. 5.3 Medina Park - 12th Street Parking Lot Update Recommendation: Update. Staff Contact: Pat Crickmore, Public Works Supervisor Pat Crickmore gave a brief update on the changes made to the parking lot. Board members made suggestions on painting the curbing and Captain Sass gave input. 5.4 Medina Park Playground Resurface Update Recommendation: Update. Staff Contact: Ryan Osada, Director Public Works Ryan Osada gave a brief update regarding adding the playground resurface project to the 2023 budget. 5.5 Park Board Upcoming Meetings Discussion Recommendation: Discussion and direction. Staff Contact: Ryan Osada, Director Public Works Board members discussed changing the meeting start time back to 5 pm. ACTION: Motion made by Johnston Seconded by Stengel carried 5-0 5.6 Park Board Fall Planting Event Board members discussed the fall planting and cleanup at Fairweather Park and planters by Medina Elementary; October 4 at 10 am was decided. 6. OTHER BUSINESS Collette McMullen advised the board that at the September 20th meeting the board would be discussing changes to the Special Use and Park Use permit process. 13 AGENDA ITEM 5.2 7. PARK REPORTS Fairweather & Lid - Fall Planting and weeding event scheduled. Stengel reported weeding needed to be done and the trail look good. Indian Trail – Bui reported looks good, but grass is dry. Lake Lane – Martin reported looks great. Medina Beach Park – McMullen reported looks great. Medina Park – No report Viewpoint Park – Looks great. 8. ADJOURNMENT Meeting adjourned at 4:35 PM. 14 AGENDA ITEM 5.2 MEDINA, WASHINGTON PLANNING COMMISSION SPECIAL MEETING Virtual/Online Tuesday, July 27, 2021 – 4:00 PM MINUTES COMMISSION CHAIR | Laurel Preston COMMISSION VICE-CHAIR | Shawn Schubring COMMISSIONERS | Laura Bustamante, David Langworthy, Mark Nelson, Mike Raskin, Randy Reeves PLANNING MANAGER | Stephanie Keyser 1. CALL TO ORDER / ROLL CALL Chair Laurel Preston called the meeting to order at 4:03 PM PRESENT Chair Laurel Preston Commissioner Laura Bustamante Commissioner Mark Nelson Commissioner Mike Raskin Commissioner Randy Reeves ABSENT Vice Chair Shawn Schubring Commissioner David Langworthy STAFF PRESENT: Kellerman, Keyser, Minor, Sauerwein, Wilcox 2. APPROVAL OF MEETING AGENDA By consensus the meeting agenda was approved. 3. APPROVAL OF MINUTES Motion made by Commissioner Bustamante, Seconded by Chair Preston, to amend the June 22, 2021 minutes by adding the phrase, "as presented in the staff report dated June 22, 2021" to the motion that was made by Commissioner Langworthy, Seconded by Commissioner Nelson to remove the sentence in 20.52.120(A)(1)(d)(iii) and 20.52.120(A)(2)(d)(iii). (Approved 5-0) Voting Yea: Chair Preston, Commissioner Bustamante, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves 15 AGENDA ITEM 5.3 Motion made by Commissioner Nelson, Seconded by Commissioner Raskin to approve the amended minutes. (Approved 5-0) Voting Yea: Chair Preston, Commissioner Bustamante, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves 3.1 Planning Commission Minutes of June 22, 2021 Recommendation: Adopt Minutes. Staff Contact: Stephanie Keyser, AICP, Planning Manager 4. ANNOUNCEMENTS 4.1 Staff/Commissioners Keyser made the following announcements: Amber will not be returning from maternity leave so the city is looking for a new development services coordinator. The September 28, 2021 meeting will be a virtual meeting. In October the city will offer a hybrid version for meetings. Thanks to the Commissioners for all of the hard work they've put into the tree code update. 5. AUDIENCE PARTICIPATION Individuals wishing to speak live during the Virtual Planning Commission meeting will need to register their request with the Planning Manager, Stephanie Keyser, via email (skeyser@medina-wa.gov) or by leaving a message at 425.233.6416 before 12pm the day of the Planning Commission meeting. Please reference Public Comments for the July 27 Planning Commission meeting on your correspondence. The Planning Manager will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3-minute limit. Kevin Dosch of Buchan Homes spoke to the Commission. 6. DISCUSSION 6.1 Tree Code Retention and Replacement Requirements Keyser discussed the staff report. Commissioners discussed and asked questions. Keyser and Minor responded. Motion made by Commissioner Nelson, Seconded by Commissioner Reeves to adopt the six bullet points outlined in the staff report dated July 27, 2021 listed on page seven of the agenda packet with additional direction to staff to review and provide comments from Mercer Island and Bellevue's code as it relates to locational requirements and bring 16 AGENDA ITEM 5.3 those back with stakeholder input at the next meeting as it pertains to locational requirements in section 20.52.140(C). Motion made by Chair Preston, Seconded by Commissioner Bustamante to amend the motion on the table to include directing staff to make the housekeeping changes that were discussed at the beginning of the July 27, 2021 Planning Commission meeting. Approved (5-0) Voting Yea: Chair Preston, Commissioner Bustamante, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves Chair Preston called for a vote on the main motion on the table made by Commissioner Nelson. Approved (5-0) Voting Yea: Chair Preston, Commissioner Bustamante, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves 6.2 Supplemental Trees and Enforcement Keyser discussed staff report. Commissioners discussed and asked questions. Keyser, Minor, and Wilcox responded. 7. ADJOURNMENT Meeting adjourned at 6:31 PM. Motion made by Commissioner Raskin, Seconded by Commissioner Nelson to adjourn. (Approved 5-0) Voting Yea: Chair Preston, Commissioner Bustamante, Commissioner Nelson, Commissioner Raskin, Commissioner Reeves 17 AGENDA ITEM 5.3 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Virtual/Online Monday, September 13, 2021 – 4:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting to order via MS Teams at 4:00 p.m. PRESENT Mayor Jessica Rossman Deputy Mayor Cynthia Adkins Councilmember Roger Frey Councilmember Jennifer Garone Councilmember Bob Zook ABSENT Councilmember Alex Morcos STAFF PRESENT Michael Sauerwein, Scott Missall, Steve Burns, Ryan Osada, Steve Wilcox, Stephanie Keyser, Julie Ketter, Dawn Nations, Aimee Kellerman 2. APPROVAL OF MEETING AGENDA ACTION: By consensus, Council approved the meeting agenda as presented. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comment was closed. 4. PRESENTATIONS 4.1 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Park Board Chair Sarah Gray gave a report on upcoming events for Park Board. Due to the nationwide shipping delays, the new playground structure delivery has been delayed with an anticipated delivery date around mid-November. Once delivery is received, Director of Public Works Ryan Osada will provide an update to Council. 18 AGENDA ITEM 5.4 Medina Police Chief Steve Burns reported that the next Emergency Preparedness meeting is scheduled for Wednesday, October 13. Kay Koelemay has decided to step down as chair of the Emergency Preparedness Committee, which will be formally announced at that meeting. 5. CONSENT AGENDA ACTION: Motion Adkins second Gokul and carried by a 6:0 vote; Council approved the Consent Agenda. 5.1 Check Register, July 2021 Recommendation: Approve. Staff Contact: Julie Ketter, Director of Finance and HR 5.2 Check Register, August 2021 Recommendation: Approve Staff Contact: Julie Ketter, Director of Finance and HR 5.3 Approved June 16, 2021 Park Board Meeting Minutes Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 5.4 Approved June 22, 2021 Planning Commission Meeting Minutes Recommendation: Receive and file. Staff Contact: Stephanie Keyser, AICP, Planning Manager 5.5 Draft July 12, 2021 City Council Meeting Minutes Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6. LEGISLATIVE HEARING None. 7. PUBLIC HEARING 7.1 Medina Municipal Code Recodification: Continued Public Hearing and Adoption Recommendation: Approve Ordinance No. 1000 as presented. Staff Contacts: Aimee Kellerman, CMC, City Clerk; Scott Missall, City Attorney Mayor Rossman gave a brief recap of the continued public hearing and reopened the public hearing. There were no speakers. Mayor Rossman closed the public hearing. ACTION: Motion Adkins second Frey and carried by 6:0 vote; Council adopted Ordinance No. 1000. 7.2 2022 Preliminary Budget Recommendation: Discussion item only. Staff Contact: Julie Ketter, Finance Director and Michael Sauerwein, City Manager 19 AGENDA ITEM 5.4 City Manager Michael Sauerwein and Finance and HR Director Julie Ketter gave a brief presentation on the preliminary 2022 budget process. Mayor Rossman opened the public hearing. There were no speakers. Mayor Rossman closed the public hearing. ACTION: Discussion item only; no action taken. 8. CITY BUSINESS 8.1 Liang Street Vacation – 442 Upland Road Recommendation: Adopt Resolution No. 419. Staff Contact(s): Stephanie Keyser, Planning Manager; Scott Missall, City Attorney Planning Manager Stephanie Keyser gave a brief presentation of the Upland Road street vacation proposal. Council asked questions and staff responded. ACTION: Motion Adkins second Gokul and carried by a 6:0 vote; Council adopted Resolution No. 419 setting the Public Hearing at the November 8 City Council meeting. 8.2 520 Expansion Joint Sound Mitigation Study Progress Report Recommendation: Discussion. Staff Contact: City Manager Michael Sauerwein City Manager Michael Sauerwein gave an update on the SR 520 Joints Noise Phase 2 study. The four tasks associated with the project were to design a solution for reducing noise from modular bridge expansion joint, modeling and laboratory testing of noise mitigation solutions including the design and construction of a test bench for controlled testing of mitigation solutions, field testing of noise mitigation solutions to assess noise reduction and durability, and optimize installation methodology to ensure durability and corrosion prevention. WSDOT is currently trying to find a suitable ridge with an expansion joint with a single gap or with multiple gaps to test on. They expect to conduct periodic evaluation of noise attenuation and durability for a period of four months. Council asked questions and staff responded. ACTION: Discussion item only; no action taken. 8.3 American Rescue Plan Act Funding Recommendation: Discussion and direction form the City Council. Staff Contact: Michael Sauerwein, City Manager Mayor Rossman gave a introduction of the American Rescue Plan Act Funding and a summary of the staff report that identified the five uses of the funding. City staff identified four potential uses for the funds: 1) Maintain the City's inventory of personal protective equipment, 2) indoor air quality testing of city hall by an industrial hygienist, 3) contract with Bellevue Fire Department's Bellevue CARES program to address the medical and behavioral healthcare needs of our community, and 4) invest in improvements, repairs, and replacement of stormwater infrastructure. Council asked questions and staff responded. 20 AGENDA ITEM 5.4 ACTION: Motion Adkins to move into Executive Session in accordance with RCW 42.30.110 (1)(i) for 5 minutes. Council moved into at 5:36 p.m. for an estimated time of 5 minutes. Action is anticipated following the executive session. EXECUTIVE SESSION: RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Council extended Executive Session for an additional 15 minutes at 5:43 p.m. ACTION: Motion Frey second Adkins to direct staff to include funding the Bellevue CARES Program contract for the years 2022, 2023, and 2024. Motion carried 5:0 (Garone and Morcos absent). 8.4 Community Survey Discussion Recommendation: Discussion and Direction. Staff Contact: City Manager Michael Sauerwein City Manager Michael Sauerwein gave a summary of his staff report. The goal of the survey is to solicit input on community priorities, current City projects, and overall quality of life in Medina. Council asked questions and staff responded. ACTION: Discussion item only; no action taken. 9. CITY MANAGER'S REPORT Police, Development Services, Finance, Central Services, Public Works, City Attorney Medina Police Chief Burns reported on activities in police department. Director of Development Services Steve Wilcox reported on activities in the Development Services department and noted that we have a new employee, Rebecca Bennett our new Development Services Coordinator. Director of Finance and HR Julie Ketter gave a brief summary of her report. Director of Public Works Ryan Osada reported on Public Works projects. City Manager gave a summary of his report. At this point 6:50 PM, Council took a brief 10-minute break. Council convened into Executive Session at 7:03 p.m. for estimated time of one hour. 21 AGENDA ITEM 5.4 10. EXECUTIVE SESSION ES-1 RCW 42.30.11 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. ES-2 RCW 42.30.140(4)(a) Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress Council Member Zook recused himself at 7:37 p.m. ACTION: No action was taken following Executive Session. 11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE Planning Manager Stephanie Keyser asked for Council action on allowing staff to apply for a grant from the Department of Commerce to do housing action plan. Applying for this grant requires a letter of support from the Mayor. ACTION: Motion Adkins to approve the letter as drafted and approved by Stephanie and Jessica. This was seconded by Frey and carried by a 5:0 (Garone and Morcos absent) vote. 12. PUBLIC COMMENT Mayor Rossman closed the public comment period. There were no speakers. Subsequently, public comment was closed. 13. ADJOURNMENT By consensus, Council adjourned the regular meeting at 8:04 p.m. 22 AGENDA ITEM 5.4 MEDINA, WASHINGTON AGENDA BILL Monday, October 11, 2021 Subject: 2022 Preliminary Budget Category: Public Hearing Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager Summary This is an opportunity for the public to comment on the proposed 2022 Preliminary Budget. As presented, the 2022 preliminary budget achieves the criteria outlined in the City’s long-term financial plan created as part of the Levy Lid Lift measure of 2019:  General Fund must have a minimum carryover balance of 25% at the end of the year.  Expense increases must be controlled in such a way to maintain fiscal sustainability of the City through at least 2029.  A minimum of $2M must be in the Levy Stabilization Fund by 2025; we are projected to have half of that amount saved by the end of 2022. Attachment(s) -2022 Consolidated Preliminary Budget, v1 Budget/Fiscal Impact: NA Recommendation: NA City Manager Approval: Proposed Council Motion: NA Time Estimate: 15 minutes 23 AGENDA ITEM 7.1 Comparative Summary by Fund 2019 2020 2021 2021 2022 Minimum DESCRIPTION Actuals Actual Budget 2021 as of 6/30/21 Proposed Budget Fund Year End Carryover Balances GENERAL FUND 2022 BEGINNING FUND BALANCE 837,822$ 1,181,753$ 2,194,185$ 2,194,185$ 2,334,584$ Fund Balance REVENUES 6,816,529 7,983,720 7,909,764 4,816,187 8,255,623 Projected, Excess/(Shortfall) OPERATING TRANSFERS-IN - - - - $26 EXPENDITURES 6,432,598 6,601,288 6,892,234 3,238,229 6,772,674 OPERATING TRANSFERS-OUT 40,000 370,000 877,132 438,566 1,899,471 25% Policy Minimum (see note**) Year end carryover balance 1,181,753$ 2,194,185$ 2,334,584$ 3,333,577$ 1,918,062$ $1,918,036 STREET FUND 25.0% BEGINNING FUND BALANCE 17,469$ 16,031$ 13,778$ 13,778$ 14,890$ REVENUES 88,024 65,875 139,092 43,127 118,801 OPERATING TRANSFERS-IN 387,000 370,000 377,132 188,566 399,471 EXPENDITURES 476,461 438,128 515,112 212,690 518,272 OPERATING TRANSFERS-OUT Year end carryover balance 16,031$ 13,778$ 14,890$ 32,781$ 14,890$ DEV. SERVICES FUND BEGINNING FUND BALANCE -$ -$ -$ -$ -$ REVENUES - - - - 1,356,895 OPERATING TRANSFERS-IN - - - 1,000,000 EXPENDITURES - - - - 1,179,917 OPERATING TRANSFERS-OUT - - - - Year end carryover balance -$ -$ -$ -$ 1,176,978$ TREE FUND BEGINNING FUND BALANCE 139,689$ 113,572$ 110,072$ 110,072$ 75,147$ REVENUES 3,950 - 3,075 - 3,075 OPERATING TRANSFERS-IN - - - - EXPENDITURES 30,067 3,500 38,000 13,551 40,000 OPERATING TRANSFERS-OUT - - - - Year end carryover balance 113,572$ 110,072$ 75,147$ 96,521$ 38,222$ LEVY STABILIZATION FUND BEGINNING FUND BALANCE -$ -$ -$ -$ 500,000$ OPERATING TRANSFERS-IN -$ -$ 500,000$ 250,000$ 500,000$ OPERATING TRANSFERS-OUT -$ -$ -$ -$ -$ Year end carryover balance -$ -$ 500,000$ 250,000$ 1,000,000$ Must have min. of $2M by 12/31/2025 CAPITAL PROJECTS FUND BEGINNING FUND BALANCE 1,930,333$ 2,049,772$ 3,281,736$ 3,281,736$ 3,554,752$ REVENUES 1,420,455 1,841,084 1,113,016 - 2,086,618 OPERATING TRANSFERS-IN - - - - - EXPENDITURES 954,015 609,120 840,000 63,985 1,510,000 OPERATING TRANSFERS-OUT 347,000 - - - - Year end carryover balance 2,049,772$ 3,281,736$ 3,554,752$ 3,217,751$ 4,131,371$ CONTINGENCY FUND BEGINNING FUND BALANCE -$ -$ -$ -$ -$ REVENUES -$ -$ -$ -$ -$ OPERATING TRANSFERS-IN -$ -$ -$ -$ -$ OPERATING TRANSFERS-OUT -$ Year end carryover balance -$ -$ -$ -$ -$ TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE 2,925,313$ 3,361,128$ 5,599,771$ 5,599,771$ 6,479,373$ REVENUES 8,328,957 9,890,679 9,164,947 4,859,314 10,464,117 OPERATING TRANSFERS-IN 387,000 370,000 877,132 188,566 899,471 EXPENDITURES 7,893,142 7,652,036 8,285,345 3,528,454 8,840,946 OPERATING TRANSFERS-OUT 387,000 370,000 877,132 438,566 1,899,471 Year end carryover balance 3,361,128$ 5,599,771$ 6,479,373$ 6,680,631$ 7,102,545$ Note: 2022 only, removed DS starting fund transfer from calc. Note: CPF balances do not include contractor retainage activity amounts Note: GF balances do not include SAO 2019 directive "fiduciary" amounts. 2022 Consolidated Prelim Budget 24 AGENDA ITEM 7.1 2021 2021 2022 2022 2019 2020 Adopted Actual Adopted Prelimiary Green = DS cost recovery amounts ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Comments from prior year, please update as needed: GENERAL FUND - REVENUES PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 2,833,287 3,779,430 3,986,413 2,285,791 4,153,325 Includes 1% all'd increase + new constrct/improvmnts +levy lid lift portion at +5% 001 000 000 313 11 00 00 Local Retail Sales & Use Tax 1,374,390 1,587,383 1,522,354 953,026 1,958,050 2% to 2021.07 ytd rolling 12 mos (+ passthru ARCH cont. from SHB1406, COM ord 985, $13,633 est) 001 000 000 313 71 00 00 Criminal Justice Funding 101,857 93,472 90,080 50,376 100,283 Flat to 2021.07 ytd rolling 12 mos TOTAL PROPERTY & SALES TAX 4,309,534 5,460,285 5,598,847 3,289,193 - 6,211,658 10.95% BUSINESS & OCCUPATION-UTILITY TAX Util Tax 6% and Franchise Fees 4% 001 000 000 316 41 00 00 Electric - Puget Sound Energy 219,411 229,958 227,336 121,301 242,731 001 000 000 316 42 00 00 Gas - Puget Sound Energy 99,667 113,383 112,257 77,350 121,352 001 000 000 316 43 00 00 Water & Sewer 171,163 192,893 197,360 96,054 211,854 001 000 000 316 45 00 00 Garbage, Solid Waste 72,272 41,986 42,158 21,183 43,151 001 000 000 316 46 00 00 Cable - Comcast 109,071 80,749 82,115 38,982 80,177 001 000 000 316 47 00 00 Telephone - Mobile & landline 54,286 42,519 42,888 17,739 40,425 001 000 000 317 20 00 00 Leasehold Excise Tax 860 885 800 2,982 3,042 BUSINESS LICENSE/PERMITS-FRANCHISE FEES 001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comca 164,591 200,316 186,410 90,024 198,612 Assumes 4% Franchise Fee per Ord 895 of 11/30/2012 , applied as above TOTAL UTILITY TAX & FRANCHISE FEES 891,321 902,688 891,325 465,615 - 941,345 5.61% LICENSES & PERMITS 4XX 000 000 322 10 00 00 Building Permits 800,891 703,523 $577,164 562,553 XX Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation 4XX 000 000 322 11 00 00 Building Permit - Technology Fee 10,131 9,324 $8,473 6,064 XX Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation 001 000 000 322 30 00 00 Animal Licenses 470 515 699 320 640 Based on 2021.07 ytd annualized 001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits)651 407 353 600 652 Based on 2021.07 ytd annualized 001 000 000 322 91 00 00 Special Permits-Events, Other 150 207 355 - - Based on 2021.07 ytd annualized TOTAL LICENSES & PERMITS 812,293 713,975 $587,045 569,537 - 1,292 -99.78% INTERGOVERNMENTAL 001 000 000 332 92 10 00 COVID-19 Non-Grant Assistane (CARE)146,025 2020 one-time, unbudgeted revenue 001 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA)84,000 Allocate $28K x 3 yrs to COB CARES program, see PD expense. Remaining ARPA in Capital. 001 000 000 333 16 00 00 Dept of Justice- Federal Grant Bullet Proof Vest 557 492 500 Based on one budgeted vest replacement, see PD exp 001 000 000 334 03 10 00 DOE Grant. Shoreline Master Program 7,973 XX E15-161 Grant , offset by Shoreline consultant costs S/B in street Multimodal Transportation - Cities 4,492 4,424 4,422 XX 2021: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 21 00 MVET-Criminal Justice-Pop.1,000 1,025 1,089 525 1,167 2021: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 26 00 Criminal Justice-Special 3,500 3,638 3,861 1,874 4,135 2021: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 51 00 DUI/Other Criminal Justice 452 472 259 001 000 000 336 06 94 00 Liquor Excise Tax 17,742 14,743 18,678 11,359 21,511 2021: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 00 Liquor Control Board Profits 21,162 25,406 26,070 10,432 25,980 2021: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 01 Liquor Control Board Profits-Public Safety Portion 5,290 6,352 2,608 2021: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 342 11 00 00 Hunts Point Police Contract- Add'l Police Serv 283,222 294,073 304,113 135,059 322,090 Based on 13.1% avg previous years of expense subtotal line TOTAL INTERGOVERNMENTAL 345,390 496,649 358,233 162,116 - 459,383 28.24% CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 17,641 4,132 7,083 - 403,200 2022 one-time CS expense ($107,520) of temps for reopening passport services/offset with one-time revenue ($403,200) 4XX 000 000 345 81 00 00 Zoning & Subdivision Fees 75,184 45,010 $101,818 57,447 XX Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation 4XX 000 000 345 89 00 00 Other Planning & Development Fees 183,150 136,998 $203,156 131,607 XX Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation TOTAL CHGS FOR GOODS/SERVICES 275,975 186,140 312,057 189,054 - 403,200 29.21% FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 9,649 15,231 11,250 6,237 15,000 Hx ratio of court costs (75%) to revenue Based on 2021.07 ytd rolling 12 mos, +2% 2022 Consolidated Prelim Budget 25 AGENDA ITEM 7.1 2021 2021 2022 2022 2019 2020 Adopted Actual Adopted Prelimiary Green = DS cost recovery amounts ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Comments from prior year, please update as needed: 4XX 000 000 359 90 00 00 Misc. Fine, Penalties, Code 20,965 58,788 20,000 - XX TOTAL FINES & FORFEITURES 30,614 74,019 31,250 6,237 - 15,000 -52.00% MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 15,416 7,562 10,274 3,412 6,000 Assumes LGIP and Bond Investments Interest, allocated between General Fund (25%) & Capital (75%)--- 2021.07 ytd annualized 001 000 000 361 40 00 00 Sales Interest 2,496 1,997 2,496 743 1,997 Based on 2020 actual 001 000 000 362 00 00 10 Wireless Commun. Facility Leases 21,890 22,546 22,546 23,223 23,223 2022 American Towers Corp. flat to 2021 001 000 000 362 00 00 20 Post Office Facility Lease 91,520 80,374 88,508 51,630 88,508 Lease of $7375.67/mo 001 000 000 367 11 00 00 Contributions/Donations 14,050 8,850 - 100,000 25% community donations towards lic.plate reader camera sx 001 000 000 369 30 00 10 Confiscated Property-Auction 1,371 - 200 - 001 000 000 369 91 00 00 Other 30 - 30 152 30 Based on 2019 actual 001 000 000 369 91 00 05 Other-CC Convience fees 3,043 3,224 3,000 16,521 XX Based on 2019 actual 001 000 000 369 91 00 10 Other-Copies 235 102 200 127 235 Based on 2019 actual 001 000 000 369 91 00 15 Other-Fingerprinting 590 72 590 50 590 Based on 2019 actual 001 000 000 369 91 00 35 Other-Notary 110 - 110 - 110 Based on 2019 actual 001 000 000 369 91 00 45 Other-Reports 53 44 53 27 53 Based on 2019 actual TOTAL MISCELLANEOUS REVENUES 150,803 124,771 128,007 95,884 - 220,745 72.45% DEBT PROCEEDS GENERAL OBLIGATION 001 000 000 391 10 00 00 Debt Proceeds General Obligation TOTAL DEBT PROCEEDS GENERAL OBLIGATIO - - - - REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET) 001 000 000 382 10 00 01 Refundable Deposits - DS (CMP, PGB)34,865 001 000 000 382 10 00 02 Refundable DS Adv Deposit 5,454 001 000 000 382 20 00 00 Refundable Retainage 40,319 - DISPOSITION OF CAPITAL ASSETS 001 000 000 395 10 00 00 Proceeds From Sales of Capital Assets 60 12,776 3,000 25 3,000 001 000 000 395 10 00 20 PD Equipment Sale/Repl. Funds 38,525 001 000 000 398 10 00 00 Insurance Recoveries 539 12,416 - TOTAL DISPOSITION OF CAPITAL ASSETS 599 25,192 3,000 38,550 - 3,000 OPERATING TRANSFERS 001 000 000 397 00 05 00 From Custodial (reclass in 2019 only)267,365 001 000 000 397 00 10 00 From Capital Projects Fund 001 000 000 397 00 40 00 From Reserves Fund TOTAL OPERATING TRANSFERS 267,365 - - - - TOTAL GENERAL FUND REVENUE 7,124,213 7,983,720 7,909,764$ 4,816,187 - 8,255,623$ 4.37% 2022 Consolidated Prelim Budget 26 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: GENERAL FUND - EXPENDITURES LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 41 01 Legislative Activities-Regional Intergovt 5,521 4,337 5,600 4,731 5,600 AWC ($1900), PSRC ($700), Eastside Transp.(?), Sound Cities ($2,001) 001 000 000 511 60 43 00 Travel & Training 225 6,615 6,000 1,957 6,000 AWC training, conferences, meals, and travel + CC retreat 001 000 000 511 60 49 00 Miscellaneous 3,993 1,079 2,000 (64) 2,000 Park Board, Planning Comm, Council misc meeting expenses 001 000 000 511 60 49 10 Medina Days 12,070 - 26,000 - 26,000 $10,000 Fireworks+ $5,000 barge, $1,000 sani-cans, $10,000 Medina's 67th Birthday(?) TOTAL LEGISLATIVE SERVICES 21,809 12,031 39,600 6,624 - 39,600 2022 Consolidated Prelim Budget 27 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 52,000 44,000 48,000 24,000 48,000 $4K per month x 12 months 001 000 000 512 50 40 10 Municipal Court-Traffic/NonTrf 5,508 2,575 9,000 2,264 11,250 Required Service/Expenditure - Offset by Court Revenue TOTAL MUNICIPAL COURT 57,508 46,575 57,000 26,264 - 59,250 2022 Consolidated Prelim Budget 28 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: EXECUTIVE FTE's: 1 SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 165,086 171,163 172,675 88,808 184,908 CPI-W=4% COLA-- See Salary Model for addl details 001 000 000 513 10 11 16 ICMA 457 Plan 7,179 7,157 7,200 3,571 7,200 TOTAL SALARIES & WAGES 172,265 178,320 179,875 92,378 - 192,108 7% PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 51,785 53,097 54,594 28,771 52,859 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 51,785 53,097 54,594 28,771 - 52,859 -3% OTHER SERVICES AND CHARGES 001 000 000 513 10 41 00 Professional Services 72,093 36,000 36,000 15,000 68,000 SR520 Consultant, cancelling eff. 1/1/2022 per MS (restored 9/7/21), + $22K Prothman f 001 000 000 513 10 43 00 Travel & Training - 121 4,000 632 4,000 WCIA and other training 001 000 000 513 10 49 01 Dues, Subscr.383 315 350 315 350 TOTAL OTHER SERVICES & CHARG 72,476 36,436 40,350 15,947 - 72,350 79% TOTAL EXECUTIVE DEPARTMENT 296,527 267,853 274,819 137,095.87 - 317,317 2022 Consolidated Prelim Budget 29 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: FINANCE DEPARTMENT FTE's: 1.7 + 3 mos of new finance director training by current FD SALARIES & WAGES 001 000 000 514 20 11 00 Salaries & Wages 168,418 191,234 199,948 99,871 242,004 CPI-W=4% COLA---see salary model notes 001 000 000 514 20 11 16 ICMA 457 Plan 8,973 9,835 10,200 5,056 11,700 Assumes full participation TOTAL SALARIES & WAGES 177,391 201,069 210,148 104,926 - 253,704 21% PERSONNEL BENEFITS 001 000 000 514 20 21 00 Personnel Benefits 40,383 47,039 50,279 25,179 76,307 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 514 20 21 17 Opt-Out Of Medical 13,289 14,579 16,022 7,943 7,917 TOTAL PERSONNEL BENEFITS 53,672 61,617 66,301 33,122 - 84,224 27% OTHER SERVICES & CHARGES 001 000 000 514 20 41 01 Professional Services 7,000 7,350 10,300 7,570 10,300 Vision PS, Finance/Financial System Support + HR updates,, etc 001 000 000 514 20 42 00 Intergvtml Prof Serv-Auditors 14,543 19,554 23,000 - 25,663 Added 5K for overruns based on 2020 activity + 2.65% per 8/31/2021 SAO notice 001 000 000 514 20 43 00 Travel & Training 233 311 2,000 140 2,000 PSFOA, Budgeting Workshop for DFD 001 000 000 514 20 46 00 Insurance (WCIA)181,234 176,720 185,734 186,167 176,342 Liability rate increase per 7/31 WCIA notice. Property 4%; B&M 5-10%, Crime 5-10% & Auto 3% pending Oct BOD vote notice less 15.56% alloc to DS 001 000 000 514 20 49 00 Misc-Dues,Subscriptions 75 35 500 600 250 WFOA, PSFOA, GFOA (Dues, Memberships), 001 000 000 514 20 49 10 Miscellaneous 11,246 10,044 15,000 18,245 11,000 Non DS Merchant credit card fees (offset by Revenue), Flex Spend Admin, Microflex, Tax/AP Forms, L&I, 001 000 000 514 40 40 00 Elections Serv-Voter Reg Costs 8,633 7,959 12,000 - 12,000 Election year costs (every other year is higher), 2022 keep to prior yr budget d/t potential for less KC cost share TOTAL OTHER SERVICES & CHARG 222,963 221,973 248,534 212,722 - 237,554 -4% TOTAL FINANCE DEPARTMENT 454,026 484,659 524,983 350,770 - 575,482 2022 Consolidated Prelim Budget 30 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: LEGAL DEPARTMENT FTE's: NA, contracted 4XX 000 000 515 41 40 00 City Attorney, Dev. Serv.New Fund allocation ($56K) 001 000 000 515 41 40 00 City Attorney 256,837 456,288 300,000 113,098 244,000 Per SM, hx avg of "routine legal service", "excluding itigation or highly contentious events"= $250K. JDK added $50K for "contentious", less $56K to DS budget 001 000 000 515 45 40 00 Special Counsel 16,173 7,956 60,000 12,440 60,000 HR and Labor Contract (3) Negotiation might spill into 2022 001 000 000 515 91 40 00 Public Defender 6,600 5,750 7,200 2,200 7,200 Required Service/Expenditure TOTAL LEGAL DEPARTMENT 279,610 469,994 367,200 127,738 - 311,200 2022 Consolidated Prelim Budget 31 AGENDA ITEM 7.1 2021 2022 2021 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: CENTRAL SERVICES FTE's: 3 SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 242,335 252,693 257,765 128,256 277,857 CPI-W=4% COLA 1 non-rep employee + step increase; --see salary model notes for remaing staff 001 000 000 518 10 11 11 Longevity 4,365 4,452 4,544 2,223 4,953 001 000 000 518 10 11 14 Education 1,200 1,199 1,200 599 1,200 001 000 000 518 10 11 16 ICMA 457 Plan 5,997 5,992 12,000 2,993 12,000 Assumes participation full participation 001 000 000 518 10 11 17 Opt-Out of Medical 10,155 8,778 12,418 4,892 9,215 1 Employee participating in Opt-Out, same as 2021 001 000 000 518 10 12 00 Overtime - TOTAL SALARIES & WAGES 264,051 273,113 287,927 138,963 - 305,225 6% PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 103,020 105,586 108,461 53,279 108,181 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 103,020 105,586 108,461 53,279 - 108,181 0% 001 000 000 518 10 31 00 Office and Operating Supplies 10,768 21,817 22,000 5,925 27,000 City Hall Office and Operating Expenses, Konica Copier $7,200, Pitney Bowes $3,000 001 000 000 518 10 41 00 Professional Services 15,654 14,833 17,500 3,509 129,520 Proshred, Municode, Scanning services $10K, Avidex Chambers Support +2022 one-time expense ($107,520) of temps for reopening passport services/offset with revenue ($403,200). 001 000 000 518 10 42 00 Postage/Telephone 11,978 10,651 11,000 3,362 9,000 Postage (City Hall printing/mailing services); fax & credit card lines 001 000 000 518 10 43 00 Travel & Training 813 1,481 11,000 60 11,000 Training for clerk, Deputy Clerk/Admin Asst, ISC 001 000 000 518 10 44 00 Advertising 8,757 10,411 5,000 3,290 5,000 DS, CS legal advertisements 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 21,453 20,830 21,000 8,734 30,000 Calculated using 8/16/20 - 8/16/21 rolling 12 mos + 4% increase 001 000 000 518 10 48 00 Repairs & Maint-Equipment - - 500 800 500 office equipment repairs 001 000 000 518 10 49 10 Miscellaneous 7,145 790 2,800 1,193 1,500 Printer Svcs-Budget 001 000 000 518 10 49 20 Dues, Subscriptions 730 674 600 215 600 City Clerk and Deputy Clerk 001 000 000 518 10 49 30 Postcard, public information 13,505 6,048 4,000 1,473 4,000 Community mailings placeholder, monthly postcard discontinued 001 000 000 518 10 49 40 Photocopies 338 26 1,000 50 500 Most expenditures reflect pass through costs related to public records TOTAL OTHER SERVICES & CHARGES 91,140 87,561 96,400 28,610 - 218,620 127% BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 7,734 9,129 8,748 2,916 10,500 1 Public Storage Units (increased from v1 d/t rent notice) 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 49,331 64,980 51,000 31,823 115,000 $40k City Hall & PO cleaning Maint. $15k Beach/Park Bathroom cleaning (increased due to COVID), $10k HVAC Maint., Alarm/Fire Monitoring $2500, fire inspt, misc cleaning, bug service etc. ---# provided by Ryan Per RO & MS, 9/9, increase =$45K for lights, paint & railing replacement TOTAL BUILDING MAINTENANCE 57,065 74,109 59,748 34,739 - 125,500 110% 001 000 000 518 61 40 00 Judgements, settlements & jobbing - 116,420 001 000 000 518 80 31 00 IT HW, SW, Operating Supplies 5,343 41,991 1,500 19,387 1,500 Replacement mouse, keyboards, Data Center replacement battery, etc 001 000 000 518 80 41 50 Technical Services, Software Services 178,226 169,911 149,020 63,609 237,772 IT Placeholder $130,000 (less 15.56%= $20,228 for TIG DS allocation) for Maint, monitoring, helpdesk, incident support; $71K EmailSocial Media archive, GovDelivery, Municode Website hosting and Agenda Management, King County INET, DUO Access, Azure Storage, O365 Licenses, MS Teams Audio, GovQA PRR/Redactions/Invoicing Software, 8X8 Phone System, Dude Solutions Asset Management 001 000 000 518 80 48 00 Repairs & Maint: Annual Software Maint.12,187 11,201 40,991 4,800 14,500 VEEAM, NetApp, Cisco SmartNet, Avidex, Domain Name Renewal, Vision Application Suite, Cisco FirePower, Cisco Umbrella TOTAL INFORMATION TECHNOLOGY 195,756 223,102 191,511 87,796 - 253,772 33% SUBTOTAL CENTRAL SERVICES 711,033 996,313 744,047 343,387 - 1,011,298 DEBT SERVICE 001 000 000 591 18 71 00 LTGO Bond Loan Repayment - Principal 49,330 Post Office Year 3 Principal payment due 12/1/2019, per 1/2017 revised amtz schedule 001 000 000 592 18 83 00 LTGO Bond Loan Repayment - Interest 153 Post Office Year 3 Interest payment due 12/1/2019, per 1/2017 revised amtz schedule TOTAL DEBT SERVICE 49,482 - - - - - CAPITAL EXPENDITURES 001 000 000 594 14 64 00 City Hall - IT HW/SW >$5K Capital Outlay 70,713 63,048 197,592 72,232 103,430 HW Computer Replacements (10) $28,430, SW Records Management Placeholder $65,000, Bang the Table Community Engagement Placeholder $10,000 TOTAL CAPITAL EXPENDITURES 70,713 63,048 197,592 72,232 - 103,430 -48% TOTAL CENTRAL SERVICES 831,228 1,059,361 941,639 415,619 - 1,114,728 2022 Consolidated Prelim Budget 32 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: POLICE DEPARTMENT FTE: 11 SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 1,103,178 1,129,182 1,185,251 571,257 1,195,655 CPI-W=4% COLA 2 non-rep employee; 3.5% CBA est COLA 2 employee; 4% CBA est ceiling COLA 7 employees 001 000 000 521 20 11 11 Longevity 12,345 16,000 23,025 9,285 22,481 001 000 000 521 20 11 14 Education 600 600 600 299 600 001 000 000 521 20 11 16 ICMA 457 Plan 52,240 48,120 55,506 23,560 56,285 Incl contr. at DRS rate 2 DRS ineligible (DRS ER rate reduced from previous yr) 001-000-000-521-20-11-17 Opt Out Medical 20,322 37,294 40,977 18,590 43,449 001 000 000 521 20 11 18 Night Shift Differential 10,118 10,735 14,868 5,545 15,204 Based on "average" week of coverage provided by Sergeant 001 000 000 521 20 12 00 Overtime 64,777 98,680 70,000 43,610 120,000 Training, vacation leave, non-funded special events (Medina Days/SeaFair/Shredder Day, etc.)+ summer emphasis patrols 001 000 000 521 20 12 01 Merit Pay 52,710 61,732 54,140 56,031 74,632 Paid Q1 of 2022 on 2021 earnings (reg + OT). 7/7 eligible 001 000 000 521 20 13 00 Holiday Pay 36,187 37,498 50,200 - 51,522 TOTAL SALARIES & WAGES 1,352,478 1,439,840 1,494,567 728,176 - 1,579,828 6% PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 433,003 386,595 404,813 193,488 432,764 Payroll taxes, Medical, Dental benefits,etc, less DRS/ICMA replacement above. 001 000 000 521 20 21 10 Personnel Benefits-Retirees 50,024 39,023 43,852 23,593 51,118 LEOFF 1 Medical plus Unum (+4%) + 12 mos rolling reimb(+10%) 001 000 000 521 20 22 00 Uniforms 4,433 14,023 7,000 4,580 7,000 Uniform replacement 001 000 000 521 20 22 01 DOJ Bullet Proof Vest Program 1,307 - 900 813 1,600 One vest replacement - external vest and covers 001 000 000 521 20 23 00 Tuition - 451 3,000 - 7,000 One officer collecting on tuition reimbursement TOTAL PERSONNEL BENEFITS 488,767 440,092 459,565 222,474 - 499,482 9% SUPPLIES 001 000 000 521 20 31 00 Office Supplies 4,900 16,033 9,000 5,301 11,000 Includes $3,000 for Emergency Preparedness 001 000 000 521 20 31 01 Off Equip, IT HW, SW <$5K 754 324 10,000 2,958 7,000 HW upgrades, normal operating costs 001 000 000 521 20 31 40 Police Operating Supplies 4,528 21,117 6,500 2,244 6,500 Taser cartridges, evidence processing equip, radio batteries, etc.; NARCAN replacement 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.)6,839 12,743 8,500 - 9,000 Per ofc. contract and for training/firearms qualifications - ammo costs continue to increase 001 000 000 521 20 32 00 Vehicle Expenses-gas, car wash 23,134 17,063 26,000 9,432 26,000 Includes bridge tolls,vehicle tab renewals; fuel costs 001 000 000 521 20 35 20 Firearms (purchase & repair)1,937 1,360 1,500 (210) 1,500 TOTAL SUPPLIES 42,092 68,641 61,500 19,725 - 61,000 -1% OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 3,190 3,672 5,000 711 4,000 001 000 000 521 20 41 50 Recruitment-Background 790 3,382 2,000 4,166 2,500 PST fees 001 000 000 521 20 42 00 Communications (Phone,Pagers)13,163 12,902 17,500 5,140 15,000 Cell phones and service, computer modems in patrol car, KC INET service. 001 000 000 521 20 43 00 Travel & Training 8,901 3,896 10,000 2,370 10,000 Ongoing training requirements, evidence officer certification, updated firearms instructor course, mandatory CJTC training req. 001 000 000 521 20 45 00 Equipment-Lease & Rentals 3,030 1,521 2,500 613 2,500 Copy machine 001 000 000 521 20 48 00 Repairs & Maint-Equipment 3,790 1,580 8,000 3,386 28,000 Additional for 2022 - $10K for 2 City Hall antennas & $10K for updated EM Repeater. $8,000 for maintain serviceable fire extinguishers, radar, property room software yearly maintenance fee of $2500, copier quarterly maintenance fee. 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 13,149 6,446 8,500 3,515 8,500 001 000 000 521 20 48 20 Repairs & Maint- SW, HW Maint 26,418 20,185 30,000 6,713 30,000 Server Maintenance License, camera monthly fees, camera maintenance, IT maintenance cameras, electrical to each intersection 001 000 000 521 20 49 30 Animal Control - - 500 - 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 3,174 5,124 4,500 2,338 5,000 WSPC, IACP Professional Memberships 001 000 000 521 20 49 41 Lexipol Manuals 7,374 - 4,200 3,955 6,000 Yearly maintenance agreement per contract to Lexipol. Add'l for 2022 - PowerDMS needed for WASPC Accredidation Requirements 001 000 000 521 20 49 60 Crime Prevention/Public Educ 2,725 990 5,000 - 5,500 Increased Shredder Day costs, victim resource & crime prevention brochures, school resource materials. 001 000 000 521 20 49 90 Misc-Investigative Fund - TOTAL OTHER SERVICES & CHARG 85,704 59,698 97,700 32,908 - 117,000 20% INTERGOVERNMENTAL SERVICES 001 000 000 521 20 41 15 Dispatch Services-Norcom Trans 60,295 66,960 61,225 44,176 65,395 NORCOM - anticiapted amount 001 000 000 521 20 41 20 Dispatch-EPSCA 5,066 5,252 6,500 2,915 6,500 Per contract - cost to maintain 800 Mhz police radio connectivity 001 000 000 521 20 41 40 Marine Patrol Services 66,000 70,000 70,000 - 85,000 KC Sheriff or other jurisdiction anticiapted # TBD Bellevue CARE program 28,000 2022-2024 program offset by ARPA, $28K/yr 001 000 000 521 20 41 55 Jail Service-Prisoner Board 19,435 4,430 17,500 127 15,000 King County Jail/SCORE/Kirkland Jail 001 000 000 521 20 41 60 Prisoner Transport - - 500 500 Cost to shuttle prisoners from jail to court and back to jail 001 000 000 521 20 41 80 Domestic Violence-Kirkland 215 - 1,000 1,000 Mandated by court as resource to DV victims TOTAL INTERGOVERNMENTAL SER 151,011 146,642 156,725 47,218 - 201,395 29% 2022 Consolidated Prelim Budget 33 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: SUBTOTAL POLICE 2,120,051 2,154,913 2,270,057 1,050,500 - 2,458,705 8% CAPITAL OUTLAY 001 000 000 594 21 64 10 Surveillance Cameras - 30,000 420,000 2022 - $400K budgeted for camera upgrade/replacement - goal to get 25% of cost to be covered through community donations. 001 000 000 594 21 64 10 Police HW/SW, Equip >$5K Capital 4,040 53,767 3,500 2,809 4,500 Mandated mobile platform requirements 001 000 000 594 21 70 00 Police Vehicle Leasing, Princ. Cost 30,024 34,532 77,000 30,995 89,556 Vehicle leasing costs - increased leasing cost for three replacement pool police cars in 2022 (four year lease) and three leases expire in 2024 001 000 000 594 21 80 00 Police Vehicle Leasing, Int. Cost 7,322 7,718 8,775 TOTAL CAPITAL OUTLAY 41,386 96,017 110,500 42,580 - 514,056 365% TOTAL POLICE DEPARTMENT 2,161,438 2,250,929 2,380,557 1,093,079 - 2,972,761 2022 Consolidated Prelim Budget 34 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 41 00 Fire Control Services 811,588 817,367 777,954 388,977 726,837 001 000 000 522 20 41 00 Fire Control Services (LEOFF1 Liab.)31,654 30,000 30,000 TOTAL INTERGOVERNMENTAL 843,242 817,367 807,954 388,977 - 756,837 TOTAL FIRE & MEDICAL DEPT 843,242 817,367 807,954 388,977 - 756,837 -6.3% Updated 7/30/21 with COB notice received. LEOFF1 contract obligation 2022 Consolidated Prelim Budget 35 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: SOCIAL & ENVIRONMENTAL SERVICES SOCIAL SERVICES 001 000 000 551 10 40 00 Public Housing Services - ARCH 16,561 18,376 18,476 6,523 32,109 Same as prior year + pass-thru of "Affordable & Supp Housing" sales tax ($13,633 est) TOTAL SOCIAL SERVICES 16,561 18,376 18,476 6,523 - 32,109 ENVIRONMENTAL SERVICES 001 000 000 553 10 40 00 Land & Water Conservation Resources-King County - 1,925 4,000 001 000 000 553 70 40 00 Pollution Prevention-Puget Sound Clean Air Agency 9,835 9,964 9,953 9,953 9,582 Per notice rec'd 6.24.2021 TOTAL ENVIRONMENTAL SERVICES 9,835 9,964 11,878 9,953 - 13,582 MENTAL HEALTH SERVICES 001 000 000 564 60 40 00 Mental Health Services-KC Substance Abuse Fees 884 932 884 472 1,000 TOTAL SOCIAL & ENVIRONMENTAL SVCS 27,280 29,272 31,238 16,948 - 46,691 49% 2022 Consolidated Prelim Budget 36 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: RECREATION SERVICES (LIFEGUARDS AND BOYS & GIRLS CLUB) SALARIES & WAGES 001 000 000 571 00 10 00 Salaries & Wages 22,511 20,545 30,000 35,000 Anticipated hourly increase to stay competitive 001 000 000 571 00 11 00 Overtime - - 500 - TOTAL SALARIES & WAGES 22,511 20,545 30,500 - - 35,000 15% PERSONNEL BENEFITS 001 000 000 571 00 20 00 Personnel Benefits 2,955 2,562 4,720 4,200 001 000 000 571 00 30 00 Uniforms 1,555 1,339 2,000 1,238 2,000 TOTAL PERSONNEL BENEFITS 4,510 3,901 6,720 1,238 - 6,200 -8% SUPPLIES 001 000 000 571 00 31 00 Operating Supplies 1,207 4,303 001 000 000 571 00 32 00 Miscellaneous Lifeguard Expense 677 2,586 7,300 137 7,300 Increase to reimburse for lifeguard certifications after hire TOTAL SUPPLIES 1,884 6,888 7,300 137 - 7,300 0% OTHER SERVICES & CHARGES 001 000 000 571 00 40 00 Travel & Training 168 300 - 001 000 000 571 00 41 00 Recreation - Boys & Girls Club - TOTAL OTHER SERVICES & CHARG 168 - 300 - - - TOTAL RECREATION-LIFEGUARDS 29,073 31,335 44,820 1,375 - 48,500 2022 Consolidated Prelim Budget 37 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: FTE: 3 of 5 total allocated PARKS DEPARTMENT Public Works are split 60% Parks and 40% Streets SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 249,689 254,246 265,275 131,975 398,218 271,732 CPI-W=4% COLA 1 non-rep employee; ---see salary model notes for remaining staff 001 000 000 576 80 11 11 Longevity 10,776 9,282 8,798 3,451 6,269 001 000 000 576 80 11 14 Education 3,238 3,835 4,680 1,877 3,840 001 000 000 576 80 11 16 ICMA 457 Plan 10,789 10,182 10,800 5,084 10,800 Assumes full participation 001 000 000 576 80 11 17 Opt-Out of Medical 13,240 9,935 11,034 5,304 16,323 001 000 000 576 80 11 00 Salaries & Wages, SEASONAL WORKERS 19,658 20,453 20,453 Unlikely to exceed 2021 budget d/t turnover 001 000 000 576 80 12 00 Overtime 4,679 2,998 3,236 4,331 3,236 Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan + gross up TOTAL SALARIES & WAGES 312,069 290,478 324,276 152,022 398,218 332,653 3% PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 99,480 106,385 103,805 48,861 89,254 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 576 80 22 00 Uniforms 1,956 1,854 2,000 139 2,000 TOTAL PERSONNEL BENEFITS 101,436 108,239 105,805 49,000 - 91,254 -14% SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 20,836 30,592 19,000 3,939 37,000 Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer, light bulbs, paint, mower blades, irrigation parts, tennis court nets, gloves, ear plugs, eye protection. Add'l $16K 9/22 d/t WCIA audit compliance & $7500 for small tool additions for new in-house work. 001 000 000 576 80 32 00 Vehicle Fuel & Lube 4,689 3,093 5,000 1,820 5,000 Public Works equipment & vehicles TOTAL SUPPLIES 25,525 33,685 24,000 5,760 - 42,000 75% OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 7,362 9,117 5,000 8,353 15,000 Arborist, irrigation repairs, engineeringBack-flow device testing, hazardous material disposal, fertilizing and spraying, $5K added 9/22 d/t WCIA audit compliance (electrician) 001 000 000 576 80 41 04 Professional Services-Misc 349 514 4,000 - 3,000 Debris disposal 001 000 000 576 80 42 00 Telephone/Postage 5,313 6,737 6,500 2,814 6,500 mobile phones, alarm/fire monitoring line, internet 001 000 000 576 80 43 00 Travel & Training 1,322 284 5,000 256 3,000 Pesticide training, flagger training, certifications, licenses, conferences, qtrly safety meetings, AE Training 001 000 000 576 80 47 00 Utilities 20,283 16,446 22,000 5,791 22,000 Utilities for public works shop and park restrooms, irrigation water, pond power 001 000 000 576 80 48 00 Repair & Maint Equipment 5,625 4,313 7,000 7,233 7,000 Backhoe, mowers,workman 001 000 000 576 80 49 00 Miscellaneous, annual lease 511 500 1,000 - 600 yearly lease for Shop Yard 001 000 000 576 80 49 01 Misc-Property Tax 192 324 200 265 300 KC Real Estate Tax (Noxious Weeds) TOTAL OTHER SERVICES & CHARGES 40,957 38,237 50,700 24,713 - 57,400 13% CAPITAL OUTLAY 001 000 000 594 76 30 00 Park Improvements 10,516 - *** see capital projects 001 000 000 594 76 00 00 Furniture and Equipment: Replacement - 7,000 7,000 Park Benches, Tables, Tennis Court Nets, Flags 001 000 000 594 76 64 00 Parks Capital Outlay >$5K - 8,268 231 TOTAL CAPITAL OUTLAY 10,516 8,268 7,000 231 - 7,000 0% TOTAL PARKS DEPARTMENT 490,504 478,907 511,781 231,726 398,218 530,307 2022 Consolidated Prelim Budget 38 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: OPERATING TRANSFERS From General Fund to: 001 000 000 597 00 30 00 Levy Stabilization Fund 500,000$ 250,000 500,000$ 001 000 000 597 00 30 00 Street Fund 40,000 370,000 377,132$ 188,566 399,471$ 4XX 000 000 597 00 30 00 Dev. Services 1,000,000 Starting Fund Balance, inlcuding $600K of cust deposits TOTAL TRANSFERS FROM GENERAL FUND 40,000 370,000 877,132 438,566 - 1,899,471 From Contingency Fund to: 302 000 000 597 00 01 02 Street Fund TOTAL TRANSFERS FROM CAP RESERVE FUND - - - - - From Capital Projects Fund to: 307 000 000 597 00 00 10 General Fund 307 000 000 597 00 00 30 Street Fund 347,000 - - TOTAL TRANSFERS FROM CAPITAL FUND 347,000 - - - - - TOTAL OPERATING TRANSFERS 387,000 370,000 877,132 438,566 - 1,899,471 2022 Consolidated Prelim Budget 39 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: DEVELOPMENT SERV. ENT. FUND, EST 2022 Transfer from Gen. Rev tab: 4XX 000 000 322 10 00 00 Building Permits $ 577,164 967,444$ Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation 4XX 000 000 322 11 00 00 Building Permit - Technology Fee $ 9,324 11,112$ Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation 4XX 000 000 334 03 10 00 DOE Grant. Shoreline Master Program $ - 25,000$ DOE SMP Grant , offset by Shoreline consultant costs 2021-2023 4XX 000 000 332 92 10 01 Zoning & Subdivision Fees $ 101,818 81,060$ Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation 4XX 000 000 333 16 00 00 Other Planning & Development Fees $ 203,156 214,237$ Per Steve Wilcox, budget 12-mos rollback thru 7/2021. Adding 4% inflation 4XX 000 000 336 06 51 00 Misc. Fine, Penalties, Code $ 20,000 20,000$ 001 000 000 369 91 00 05 Other-CC Convience fees 33,042 Based on 2021 Jan -June annualized 4XX 000 000 395 10 00 00 Proceeds From Sales of Capital Assets 5,000$ Sale of 2 oldest Tahoes REVENUES $ 911,462 1,356,895$ OPERATING TRANSFERS 4XX 000 000 397 00 30 00 From General Fund (001)1,000,000 New Fund. Identified 2021 DS associated ending fund balance ini GF. TOTAL TRANSFER REVENUE - - - - - 1,000,000 Adv dep & other deposits thru 8/31 = $600K TOTAL DEV. SERV. ENT. FUND - - - - - 2,356,895 2022 Consolidated Prelim Budget 40 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: DEVELOPMENT SERVICES DEPT FTE's: 4 SALARIES & WAGES 4XX 000 000 558 60 11 00 Salaries & Wages 342,525 347,165 403,613 188,912 429,256 CPI-W=4% COLA 2 non-rep employees; 3.5% CBA est COLA 2 employees-----see salary model notes for step increase info 4XX 000 000 558 60 11 11 Longevity 1,459 361 - 4XX 000 000 558 60 11 14 Education - 766 1,200 599 2,700 4XX 000 000 558 60 11 16 ICMA 457 Plan 11,964 14,283 18,000 7,585 18,000 Assumes full participation 4XX 000 000 558 60 11 17 Opt-Out of Medical 12,194 2,183 - 4,482 5,061 TOTAL SALARIES & WAGES 368,142 364,758 422,813 201,578 - 455,017 8% PERSONNEL BENEFITS 4XX 000 000 558 60 21 00 Personnel Benefits 128,802 129,014 145,629 66,704 144,283 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 4XX 000 000 558 60 23 00 Tuition Reimbursement - - Possible for 2022? TOTAL PERSONNEL BENEFITS 128,802 129,014 145,629 66,704 - 144,283 -1% SUPPLIES 4XX 000 000 558 60 31 00 Operating Supplies 1,902 2 3,000 (37) 4,000 Estimate 4XX 000 000 558 60 32 00 Vehicle Expenses - Gas, Oil, Maint. 327 420 2,000 156 3,000 Vehicle is getting older and may require increasing repairs in addition to regular maintenance. TOTAL SUPPLIES 2,229 422 5,000 119 - 7,000 40% OTHER SERVICES & CHARGES 4XX 000 000 514 20 46 00 Insurance (WCIA)32,495 Liability rate increase per 7/31 WCIA notice. Property 4%; B&M 5-10%, Crime 5-10% & Auto 3% pending Oct BOD vote notice, allocated 15.56% from Finance 4XX 000 000 515 41 40 00 City Attorney, Dev. Serv.55,718 New Fund allocation 4XX 000 000 518 80 41 50 Technical Services, Software Services 20,228 IT Placeholder 15.56%= $20,228 for TIG DS allocation from CS for Maint, monitoring, helpdesk, incident support 4XX 000 000 558 60 41 00 Professional Services 79,192 48,062 80,000 51,325 90,000 Building plan review consultant with activity similar to 2021, and new public portal implementation. Fee study in 2023's budget? 4XX 000 000 558 60 41 01 Planning Consultant 52,377 - 50,000 12,698 70,000 Planning Manager support. Increasing use of consultant. New contract due 8/22 with 5% increase anticipated. 4XX 000 000 558 60 41 02 Hearing Examiner 26,803 16,243 20,000 1,530 3,500 Activity similar to 2021 4XX 000 000 558 60 41 06 Building Inspector Contract 34,625 26,513 7,000 - 7,000 Deputy Building Official performs inspections. $7,000 is contingency, vacations, etc. to cover 2-months 4XX 000 000 558 60 41 07 Engineering Consultant 93,971 80,077 98,000 69,305 100,000 Grading and drainage permit reviews, inspections, and other. Much of this expense is recovered through deposit reimbursement 4XX 000 000 558 60 41 08 Sound Testing Consultant $10,973 7,965 4,000 6,052 11,000 Most of this expense is recovered through fees. New contract due in 2022 with 5% increase anticipated. 4XX 000 000 558 60 41 50 Landscape Consultant 78,666 86,621 60,000 30,382 60,000 Tree Code and Landscape consultant. Much of this expense is recovered through deposit account reimbursement 4XX 000 000 558 60 41 55 Shoreline Consultant 3,975 - 5,000 - 5,000 Review by consulting shorelines specialist is needed on occasion 4XX 000 000 558 60 42 00 Communications 3,034 3,000 Expense added in 2022 due to DS having its own fund 4XX 000 000 558 60 43 00 Travel & Training 4,478 1,393 12,000 1,419 11,000 Four DS staff. $3500 each for Director and Planning Manager. $2000 each for Deputy Bldg. Off. and Dev. SVCS Coordinator 4XX 000 000 558 60 49 00 Dues, Subscriptions, Memberships 900 1,200 902 1,300 APA, AICP, WABO, ICC, WSPT, AWC Director. Estimate cost increase 4XX 000 000 558 60 49 10 Miscellaneous 33,042 Bank fees (offset with customer fees) 4XX 000 000 582 10 00 01 Refund of PGB/CMP Deposits (DS)41,865 Non-budget item 4XX 000 000 582 10 00 02 Refund of DS Adv Deposits 13,355 Non-budget item TOTAL OTHER SERVICES & CHARG 441,180 269,907 337,200 173,613 - 503,283 49% CAPITAL OUTLAY 4XX 000 000 594 58 64 00 Furniture & Equipment 4,950 4XX 000 000 594 XX XX XX Vehicle 40,000 4XX 000 000 594 60 64 00 DS- IT HW/SW >$5K Capital Outlay $30,334 Dude solutions (E-permitting $14K, portal $3500); BlueBeam (License $3500, Maintenance $984) Computer replacement for DSC, DBO & PM ($8550)---#'s from AK TOTAL CAPITAL OUTLAY - 4,950 - - - 70,334 TOTAL DEVELOPMENT SERVICES 940,353 769,051 910,642 442,013 - 1,179,917 2022 Consolidated Prelim Budget 41 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: CITY STREET FUND REVENUE INTERGOVERNMENTAL REVENUE DOE Sweeping Grant 19,000 80% reimbursement (thru 7/2021) 101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim 19,610 12,368 50,000 12,198 50,000 NPDES DOE Grant ? 001 000 000 336 00 71 00 Multimodal Transportation - Cities 2,215 4,402 101 000 000 336 00 87 00 Motor Fuel Tax and MVA Transpo 68,413 59,775 70,092 28,715 64,399 2022: MRSC estimated distribution of State Shared Revenue, available late July TOTAL INTERGOVERNMENTAL 88,024 72,143 139,092 43,127 - 118,801 -15% OPERATING TRANSFERS 101 000 000 397 00 20 00 From Capital Reserves (302) 101 000 000 397 00 10 00 From General Fund (001)- 370,000 377,132 188,566 399,471 101 000 000 397 00 30 00 From Capital Projects Fund (307)347,000 - - Transfer from Capital Fund to Street Fund or REET1 eligible or unrestricted Capital TOTAL OPERATING TRANSFERS 347,000 370,000 377,132 188,566 - 399,471 6% TOTAL CITY STREET FUND 435,024 442,143 516,224 231,693 - 518,272 0% 2022 Consolidated Prelim Budget 42 AGENDA ITEM 7.1 2021 2021 2022 2022 2019 2020 Adopted Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: FTE: 2 of 5 total allocated CITY STREET FUND Public Works are split 60% Parks and 40% Streets SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 166,459 169,496 176,850 87,984 181,155 CPI-W=4% COLA 1 non-rep employee; ---see salary model notes for remaining staff 101 000 000 542 30 11 11 Longevity 7,184 6,188 5,865 2,301 4,179 101 000 000 542 30 11 14 Education 2,159 2,557 3,120 1,251 2,560 101 000 000 542 30 11 16 ICMA 457 Plan 7,192 6,789 7,200 3,390 7,200 Assumes full participation 101 000 000 542 30 11 17 Opt-Out of Medical 8,826 6,163 7,080 3,536 10,882 101 000 000 542 30 11 00 Salaries & Wages (Seasonal Workers)13,106 1,999 13,636 13,636 Unlikely to exceed 2021 budget d/t turnover 101 000 000 542 30 12 00 Overtime 3,119 2,157 2,887 2,157 Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan + gross up TOTAL SALARIES & WAGES 208,045 193,191 215,908 101,349 - 221,769 3% PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 66,342 70,809 69,204 32,468 59,503 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 101 000 000 542 30 22 00 Uniforms 1,563 1,562 2,000 - 2,000 TOTAL PERSONNEL BENEFITS 67,905 72,371 71,204 32,468 - 61,503 -14% ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating & Maintenance Supplies 6,258 4,275 5,000 1,493 5,000 Storm drain pipe, catch basin grates, marking paint, gravel, cement, bark, roadside plantings REET1 eligible 101 000 000 542 30 35 00 Small Tools/Minor Equipment 4,686 4,377 4,000 817 4,000 power tools, mower parts, Pole Saw, Weedeater 101 000 000 542 30 41 00 Professional Services 49,441 51,430 54,000 25,626 54,000 84th Median & 24th Roadside Maint, 24th traffic Signal (shared Clydehill # netted), WRIA $2941 (7/27 notice) REET1 eligible 101 000 000 542 30 41 03 Prof Svcs- NPDES Grant 33,993 49,875 50,000 8,725 50,000 NPDES Requirements Grant $50k 101 000 000 542 30 41 10 Road & Street Maintenance 124 8,161 10,000 - 10,000 Pavement patching, pavement markings, sidewalk maintenance, curb repairs REET1 eligible 101 000 000 542 30 45 00 Machine Rental 603 90 1,000 611 2,000 ditch witch, compactor, compressor, manlift 101 000 000 542 30 47 00 Utility Services 857 622 1,000 454 1,000 Utility locates 101 000 000 542 30 48 00 Equipment Maintenance 7,285 6,579 7,000 3,071 7,000 PW vehicle and power equip repairs 101 000 000 542 40 41 00 Storm Drain Maintenance 37,326 5,256 15,000 5,985 15,000 Catch Basin Vactoring, Storm Line jetting, root cutting, camera 101 000 000 542 63 41 00 Street Light Utilities 21,755 21,471 22,000 9,571 22,000 PSE street light Power, REET1 eligible 101 000 000 542 64 41 00 Traffic Control Devices 3,849 10,916 10,000 5,702 10,000 Posts, reflective signs(Fed Req), barricades, cones 101 000 000 542 66 41 00 Snow & Ice Removal 160 680 1,000 - 1,000 Sand, ice melt 101 000 000 542 67 41 00 Street Cleaning 15,320 14,517 25,000 16,229 25,000 Street sweeping contracted service (DOE Grant til July 2021) 101 000 000 542 70 40 00 Street Irrigation Utilities 18,854 7,235 23,000 590 23,000 TOTAL ROAD & ST MAINTENANCE 200,511 185,484 228,000 78,873 - 229,000 0% CAPITAL OUTLAY 101 000 000 594 42 64 00 >$5,000 Equipment, HW & SW - 6,000 6,000 Asset Essentials Licensing (2021 didn't make it into rollup) TOTAL CITY STREET FUND 476,461 451,045 515,112 212,690 - 518,272 1% 2022 Consolidated Prelim Budget 43 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: TREE FUND REVENUE MISCELLANEOUS REVENUE 103 000 000 345 89 00 00 Other -Tree Replacement 3,075 3,075 - 3,075 Expecting only minimum fines 103 000 000 382 20 00 00 Refundable Retainage Deposits 875 TOTAL MISCELLANEOUS REVENUE 3,950 - 3,075 - - 3,075 TOTAL TREE FUND 3,950 - 3,075 - - 3,075 2022 Consolidated Prelim Budget 44 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: TREE FUND OTHER SERVICES & CHARGES 103 000 000 558 60 41 50 Professional Services 6,496 8,000 13,391 10,000 Consultant Arborist 103 000 000 558 60 49 10 Miscellaneous-Tree Replacement 23,572 4,332 30,000 160 30,000 Tree Plantings, Hazardous Tree Program TOTAL OTHER SERVICES & CHARG 30,067 4,332 38,000 13,551 - 40,000 TOTAL TREE FUND 30,067 4,332 38,000 13,551 - 40,000 2022 Consolidated Prelim Budget 45 AGENDA ITEM 7.1 Comparative Summary by Fund 2018 Budget 2021 2021 2022 2019 2020 Adopted Actual Prelimiary ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget CONTINGENCY FUND 302 000 000 397 00 01 00 From General Fund 302 000 000 361 11 00 00 Investment Interest Earnings - Total Capital Reserve Revenue - - - - - TOTAL RESERVE FUND - - - - - 46 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget YTD 6-30-21 Budget Budget Notes: LEVY STABLIZATION FUND OPERATING TRANSFERS 303 000 000 397 00 30 00 From General Fund (001)- - 500,000 250,000 500,000 New Fund, must have min. fund balance of $2M by 12/31/2025 TOTAL TRANSFER REVENUE - - 500,000 250,000 - 500,000 TOTAL LEVY STABILZATION FUND - - 500,000 250,000 - 500,000 2022 Consolidated Prelim Budget 47 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actual Budget YTD 6-30-21 Budget Budget Notes: CAPITAL PROJECTS FUND REVENUE TAXES 307 000 000 318 34 00 00 Real Estate Excise Tax 1 559,082 768,854 388,968 429,595 804,850 2021- Assume rolling 12 mos (July 2020-Aug 2021) with 15% reduction for potential market softening 307 000 000 318 35 00 00 Real Estate Excise Tax 2 559,082 768,854 388,968 429,595 804,850 TOTAL TAXES 1,118,165 1,537,708 777,936 859,190 - 1,609,699 87% 307 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA)458,919 458,919 307 000 000 334 03 80 00 State Transp Improv Board Grant - Sidewalks 203,932 241,000 307 000 000 334 06 91 02 Property II Levy 26,964 49,965 50,000 KC Parks Levy, Nov 2019 went to ballot for renewal, passed, updated to reflect notice rec'd from KC of COM annual portion, deferring 2022 amt to 2023 for next segment of playground updating project 307 000 000 334 06 91 05 TIB-LED Streetlight Conversion Grants 31,337 TOTAL INTERGOVERNMENTAL 230,896 290,965 50,000 490,256 - 458,919 -6% 307 000 000 344 10 02 00 Roads Street CIP Improvements 20,000 - 266,000 - TOTAL TRANSPORTATION 20,000 - 266,000 - - 307 000 000 361 11 00 00 Investment Interest Earnings 46,249 14,044 19,080 5,118 18,000 Assumes LGIP and Bond Investments Interest, allocated between General Fund (25%) & Capital (75%)--- 2021.07 ytd annualized 307 000 000 367 00 00 00 Capital Project Donations - Non-Gov 5,145 564 307 000 000 382 20 00 00 Refundable Retainage Deposits 18,258 OPERATING TRANSFERS - IN 307 000 000 397 00 10 00 From General Fund to Capital - 307 000 000 397 00 04 00 From Custodial (relcass 2019 only)14,231 - 307 000 000 397 00 40 00 From Capital Reserve Fund to Capital - - - - - TOTAL TRANSFERS - - - - - - TOTAL CAPITAL PROJECTS FUND 1,452,943 1,842,717 1,113,016 1,355,128 - 2,086,618 2022 Consolidated Prelim Budget 48 AGENDA ITEM 7.1 2021 2022 2022 2019 2020 2021 Actual Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actual Budget YTD 6-30-21 Budget Budget Notes: CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 594 18 60 00 Building Improvements 79,484 17,132 20,000 - 20,000 City Hall Painting, Rail replacement, Siding etc. 307 000 000 594 76 63 20 Park Improvements 79,489 81,823 150,000 10,107 100,000 Reappropriate 2021 amount for installation of playground d/t delivery delays. KC Grant = $NA, carry-over 2022's $50K allocation to 2023 307 000 000 595 30 63 01 Street Improvement - Overlays 515,098 152,160 340,000 539 * 307.000 000 595 30 63 02 Storm Drainage Improvements 45 36,493 50,000 31,748 **1,000,000 77th Ave NE to OGCC Drainage Imp, other flood risk projects, funds offset by ARPA ($890,735--net remaining after GF portion, see GF rev cell #36) 307 000 000 595 30 63 10 Sidewalk Improvements 279,899 380,898 280,000 21,590 ***390,000 NE 12th ST ADA & Sidewalk Repairs *carry over from 2021 + UG *PSE partially funds UG - amount TBD Retired account codes: 307 000 000 595 30 05 00 Overlake Drive East 307 000 000 595 30 60 00 Poplar Tree Removal/Replacement 307 000 000 595 30 63 12 Walkable Medina Project 307 000 000 595 30 63 18 Medina Park Ponds 307 000 000 595 90 11 00 Allocation of PW Director salary for project oversight TOTAL IMPROVEMENTS 954,015 668,505 840,000 63,985 - 1,510,000 TOTAL CAPITAL PROJECTS 954,015 668,505 840,000 63,985 - 1,510,000 Active Accounts, use category code for project # 2022 Consolidated Prelim Budget 49 AGENDA ITEM 7.1 MEDINA, WASHINGTON AGENDA BILL Monday, October 11, 2021 Subject: 2021-2023 Proposed Planning Commission Work Plan Category: City Business Staff Contact: Stephanie Keyser, AICP, Planning Manager Summary Every year, in collaboration with Planning Commission and staff, the City Council adopts a work plan that identifies a set of issues for Planning Commission to advise Council on. To provide a comprehensive snapshot, the work plan includes tasks that are currently being worked on, the subsequent issues that will be discussed, and the timing of the City’s next mandated updates. Where it makes sense, as Planning Commission works through the plan, related and overlapped topics will be combined to better inform the synthesis of analysis or code update. Although adopted yearly, the work plan should be thought of as a dynamic document that can and will be changed as needed if priorities shift or new legislation requires action by the city. Attachment Proposed 2021-2022 Planning Commission Work Plan Budget/Fiscal Impact: N/A Recommendation: Adopt City Manager Approval: Proposed Council Motion: I move to adopt the 2021-2023 Planning Commission work plan as presented. Time Estimate: 5 minutes 50 AGENDA ITEM 8.1 TASK ORIGIN/RANKING % Complete Start Due/End Date FUTURE POLICIES, PLANS & REGULATIONS Shoreline Master Program (SMP) periodic review - Mandatory Staff/Begin 2026 2026 Next update due 2028 ENVIRONMENTAL/SUSTAINABILITY Tree Code Regulations (Limited Scope : Focus on new construction/redevelopment)CC/1 85% Oct. 2020 PC Public Hearing - Oct. 19; CC Public Hearing - Nov. 8; CC tentative adoption Dec. 13 Tree Code Enforcement - re: survival of supplemental trees PC, CC/2 Summer 2021 Dec-21 POLICIES, PLANS & REGULATIONS Permanent Supportive and Transitional Housing Staff/3 Oct./Nov. 2021 Feb-22 Comprehensive Plan Periodic Review - Mandatory Staff, CC/4 Dec. 2021 June 30 2024 BULK REGULATIONS Alternatives to Original Grade Staff, PC/5 Early 2022 2022 Analysis and strategic review of commuter parking Staff, CC/6 2023 2023 ATTACHMENT 51 AGENDA ITEM 8.1 Item Description Requests to Staff Outside experts/ consultants needed Deliverable Timing and budget notes Shoreline Master Program Period Review This task involves updating the Shoreline Master Program (SMP), which manages shoreline resources and development in Medina, to comply with the Shoreline Management Act, State Shoreline Master Program Guidelines and best practices for shoreline protection. Update to ensure consistency between the SMP and the rest of Medina's Code. Anticipated start should be no later than 2026 to meet 2028 deadline. Yes Update SMP to be compliant with changes in the laws, rules and applicable updated guidance that has been adopted since 2019. Next mandated upate is due in 2028. Suggested start no later than 2026. ENVIRONMENT Tree Code Regulations 1. Review tree retention and replacement requirements for new single-family construction (land under development) Medina’s sylvan nature is something that distinguishes it from the surrounding jurisdictions and contributes to its high- quality residential character. Recent projects have demonstrated a deficiency in the tree code regarding new construction. This task would only review the sections of the tree code that relate to new single-family site redevelopment. Staff: The first step will be to examine the retention and replacement requirements for lots undergoing redevelopment. We will be utilizing our existing consultants to help with this The initial deliverable from PC to CC would be a high-level recommendation regarding changes to the retention and replacement requirement in the tree code for new single-family development (MMC 20.52.110) and/or the minimum performance standards for land under development (MMC 20.52.130). PC Public Hearing - Oct. 19; CC Public Hearing - Nov. 8; CC tentative adoption Dec. 13 2. Review the enforcement part of the tree code, specifically as it relates to the survival of supplemental trees Although the tree code requires supplemental trees to survive for five years after planting, there is currently not a process that oversees this. Coupled with homeowner turnover, supplemental trees are often unknowningly cut down (due to their small size) or left to die. This task would consider ways to ensure the survival and/or tracking of supplemental trees by examining what other cities do and ensuring that whatever is proposed can be funded (if applicable) and enforced. Staff: The first step will be to examine how surrounding cities utilize tree code enforcement. We will be utilizing our existing consultants to help with this The initial deliverable from PC to CC would be a high-level recommendation regarding implementing tree code enforcement for supplemental trees. Anticipated PC recommendation by December 2021 or January 2022 WA LAW / MANDATORY Updates to WA Law 3. Permanent supportive and transitional housing The legislature has mandated that in every zoning district where single-family residential is permitted (in Medina that's every zoning district), cities now must allow permanent supportive and transitional housing. Although these cannot be prevented from coming into the city, there are certain guard rails that the city may adopt to limit potential impacts. Staff: The scope of what the city can do is limited, however some cities have already adopted provisions that we can similarly consider. Staff will work with the city attorney The deliverable will be a proposed amendment to the code that includes an update to the use table, new definitions, and additional minor requirements. Anticipated recommendation by February 2022 at the latest Periodic Review (Mandatory) Future Tasks - Mandatory Deadline Current Working Tasks ATTACHMENT 52 AGENDA ITEM 8.1 4. Comprehensive Plan 2024 Periodic Review This will be a total update of the existing Comprehensive Plan and will require coordination between Council, Planning Commission, Park Board, and residents. The process will include on-going public participation opportunities and outreach with the goal of hearing from as many stakeholders as possible. Comp Plan updates are a lengthy process which is why we will be starting early. Staff: This will involve broad reaching public participation that includes Medina's residential and non- residential stakeholders as well as coordination between Council, Planning Commission, and Park Board. Yes The deliverable will be a user-friendly document that will include a community vision statement and serve as a roadmap for development in the city over the next twenty years (there are periodic updates mandated to the Comp Plan every 8 years). Comp Plan grants are anticipated to open up in the summer of 2022. In the meantime, the city has applied for a Housing Action Plan which will cover a portion of the requirements of the Comp Plan Housing Element. The Comp Plan is due by June 30, 2024 MISCELLANEOUS 5. Alternatives to Original Grade Medina measures height from original grade. This is an imperfect process that requires a Geotech to take samples of the earth and analyze them to determine where on the lot original grade is. Because this is an imperfect science, different experts can reach different determinations of original grade. Over the years the conversation of finding an alternative to original grade has been discussed, most recently while Planning Commission was discussing bulk. This work plan item would be a study of the methods surrounding cities use to measure height by taking previously submitted applications from lots of varying topographies throughout the city and determining what the maximum height would be. Staff: This would be a study of the methods surrounding cities use to measure height. The analysis will include taking previously submitted applications from lots of varying topographies throughout the city and determining what the maximum height would be under these alternative methods. We will utilize our existing consultants to help with this The deliverable will be a suggested update to the method for measuring height. Begin early 2022 6. Analysis and strategic review of commuter parking This would be a review of the impacts that commuter parking (both to utilize the 520 park-n-ride and to park-and- bike) has on surrounding neighborhoods; specifically going block-by-block to analyze the impacts the increased vehicle traffic is having on the neighborhoods. Staff: This analysis would involve establishing an impacted buffer and conducting the analysis inside of that buffer over multiple days/weeks and multiple times of day The study itself would be 100% consultant driven; proposed amendments to the code once the study was fnished would be done by Planning Commission The initial deliverable would be a study/report outlining the impacts that commuter parking has on the surrounding neighborhoods. Begin 2023 pending available funding ATTACHMENT 53 AGENDA ITEM 8.1 MEDINA, WASHINGTON AGENDA BILL Monday, October 11, 2021 Subject: Gas-Powered Lawn Equipment Category: City Business Staff Contact: City Manager, Michael Sauerwein Summary Last October the City Council amended Chapter 8.06 of the Medina Municipal Code in the following ways:  Limited sounds created by powered equipment when used by a resident or by the Overlake Golf & Country Club to: o Weekdays: 7:00 AM – 7:00 PM o Saturdays: 9:00 AM – 7:00 PM o Sundays: 9:00 AM – 7:00 PM  Limited professional yard maintenance and landscaping in the City to the same hours as commercial construction and development activities: o Weekdays: 7:00 AM – 7:00 PM o Saturdays: 9:00 AM – 5:00 PM o Sundays: No work allowed o Legal Holidays: No work allowed In addition, a Community Forum on Gas-Powered Lawn Equipment was held on June 24, 2021. The PowerPoint presentation and comments from the Forum participates are attached. The audio recording can be heard at AV Capture ALL . Attachment(s)  Gas-Powered Lawn Equipment Community Forum – PowerPoint (PDF document).  Gas-Powered Lawn Equipment Community Forum – Comments from the Participates. Budget/Fiscal Impact: NA Recommendation: Discussion City Manager Approval: Proposed Council Motion: NA Time Estimate: 15 minutes 54 AGENDA ITEM 8.2 Gas-Powered Lawn Equipment COMMUNITY FORUM JUNE 24, 2021 1 ATTACHMENT 1 55 AGENDA ITEM 8.2 Tonight’s Presentation Purpose of the Community Forum and our Goal in addressing the impacts of Yard Maintenance & Landscaping. Issues that need to be addressed. What problem are we trying to solve? 2020 Code changes to address the impacts of Yard Maintenance & Landscaping How have other Cities addressed this situation? Questions, Comments, and Open Discussion 2 ATTACHMENT 1 56 AGENDA ITEM 8.2 Purpose of the Community Forum and our Goal in addressing the impacts of Yard Maintenance & Landscaping. Purpose of the Community Forum. Collect citizen input. Goal in addressing Yard Maintenance & Landscaping. Establish a set of clear, concise, and easily enforced rules for yard maintenance & landscaping that balance citizen’s need to maintain their property with the need to maintain Medina’s unique character. 3 ATTACHMENT 1 57 AGENDA ITEM 8.2 Issues that need to be addressed. What problem are we trying to solve? Work in Progress. Citizen input this evening. Some recent input from Medina Citizens. More day & time restrictions. (Limit time to mow your lawn). Ban gas-powered equipment. (Electrical equipment is still noisy). Battery/electrical equipment reduces greenhouse gases. Cost for citizens and yard maintenance companies to replace gas- powered equipment. 4 ATTACHMENT 1 58 AGENDA ITEM 8.2 2020 Code changes to address the impacts of Yard Maintenance & Landscaping In October 2020,the City Council amended Chapter 8.06 of the Medina Municipal Code in the following ways,to help address noise complaints from Medina Citizens. Limited professional y ard maintenance and landscaping in the City to the same hours as commercial construction and development activities: Weekdays: 7:00 AM –7:00 PM Saturdays: 9:00 AM –5:00 PM Sundays:No work allowed Legal Holidays:No work allowed Limited sounds created by powered equipment when used by a resident or by the Overlake Golf & Country Club to: Weekdays: 7:00 AM –7:00 PM Saturdays: 9:00 AM –7:00 PM Sundays: 9:00 AM –7:00 PM 5 ATTACHMENT 1 59 AGENDA ITEM 8.2 How have other Cities addressed this situation? Washington State I am unaware of any cities in Washington that have banned gas-powered lawn equipment. Day & time restrictions are common. California About 2 dozen cities have banned gas-powered blowers. Several have banned electric blowers as well. California Air Resources Board is finalizing regulations. Require all small off-road engines sold be zero-emissions by 2024. (New sales only. Not existing equipment). Other States Number of Northeastern cities have banned gas-powered blowers and lawn equipment. Typical Process 3-5 years notice to ban use or sale of gas-powered lawn equipment. 6 ATTACHMENT 1 60 AGENDA ITEM 8.2 We want to hear from you! Questions, Comments, and Open Discussion 7 ATTACHMENT 1 61 AGENDA ITEM 8.2 ATTACHMENT 2 Gas-Powered Lawn Equipment 1. Medina is a quiet, safe, small city – Gas-Powered Lawn Equipment is not in line with this statement. 2. GP equipment creates air pollution and emit low frequency sounds. 3. GP equipment creates noise pollution. 4. Potentially narrow/restrict the hours/days for GP equipment. 5. Identify how we can enforce. 6. 3 to 5 years to transition companies from gas to electric. Could we reduce the transition time? 7. Research the cities that have bans in place – how long did the transition take? How do they enforce? 8. What is reasonable for companies? – Number of electric equipment they need. Commercial operation? Spare batteries? Do they only use electric in Medina and use gas elsewhere? 9. Incentives for companies that switch from gas to electric. 10. The city could lead and start using electric powered lawn equipment. 62 AGENDA ITEM 8.2 Gas-Powered Lawn Equipment for Yard Maintenance & Landscaping. CITY COUNCIL MEETING OCTOBER 11, 2021 1 63 AGENDA ITEM 8.2 Our Goal Establish a set of clear, concise, and easily enforced rules for yard maintenance & landscaping that balance citizen’s need to maintain their property with the need to maintain Medina’s unique character. 2 64 AGENDA ITEM 8.2 Tonight’s Presentation Background and History. 2020 Medina Municipal Code updates to address the impacts of Yard Maintenance & Landscaping. June 24, 2021, Community Forum. How have other Cities addressed this situation? Next Steps. Options going forward. 3 65 AGENDA ITEM 8.2 2020 Medina Municipal Code Updates In October 2020,the City Council amended Chapter 8.06 of the Medina Municipal Code in the following ways,to help address noise complaints from Medina Citizens. Limited professional yard maintenance and landscaping in the City to the same hours as commercial construction and development activities: Weekdays:7:00 AM –7:00 PM Saturdays:9:00 AM –5:00 PM Sundays:No work allowed Legal Holidays:No work allowed Limited sounds created by powered equipment when used by a resident or by the Overlake Golf &Country Club to: Weekdays:7:00 AM –7:00 PM Saturdays:9:00 AM –7:00 PM Sundays:9:00 AM –7:00 PM 4 66 AGENDA ITEM 8.2 June 24, 2021, Community Forum Good Turnout. About 30 citizens participated. Link to audio recording and comments from participates included in the City Council Meeting Packet. 5 67 AGENDA ITEM 8.2 How have other Cities addressed this situation? 2021 Goals, Projects, and Objectives The adopted 2021 City Manager Goals,Projects,and Objectives includes: “Leaf Blowers and Gas-Powered Lawn Equipment –Work with neighboring cities,to regulate use of this equipment.” I have spoken with our neighboring Cities. None have expressed a strong interest in regulating lawn equipment. 6 68 AGENDA ITEM 8.2 How have other Cities addressed this situation? Washington State I am unaware of any cities in Washington State that have banned gas-powered lawn equipment. Day & time restrictions are common. California About 2 dozen cities have banned gas-powered blowers. Several have banned electric blowers as well. California Air Resources Board is finalizing regulations. Require all small off-road engines sold be zero-emissions by 2024. (New sales only. Not existing equipment). Other States Number of Northeastern cities have banned gas-powered blowers and lawn equipment. Typical Process 3-5 years notice to ban use or sale of gas-powered lawn equipment. 7 69 AGENDA ITEM 8.2 Next Steps.Options Going Forward 2021 Goals, Projects, and Objectives City Staff has completed the tasks outlined in the adopted 2021 Goals, Projects, and Objectives. Mainly working with neighboring cities. Options Going Forward Ask City Attorney and City Staff to further research cities that have banned gas-powered, (and perhaps electric) lawn equipment. Return with a draft ordinance for further discussion. Consider additional day and time restrictions on the use of gas-powered lawn equipment. 8 70 AGENDA ITEM 8.2 Questions and Comments 9 71 AGENDA ITEM 8.2 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 11, 2021 To: Honorable Mayor and City Council From: Michael Sauerwein, City Manager Subject: City Manager Report September 13, 2021 City Council Meeting After Action Report 520 Expansion Joint Noise Project: • Are they sure that the 520 Bridge is not going to be closed between now and whenever they are going to be testing their technology? It is City Staff’s understanding that the 520 Bridge will continue to close periodically. • Perhaps in addition to testing this other bridge in Pierce County, they can test the 520 Bridge as well. City Staff has passed this request on to WSDOT. City Staff is continuing to communicate with WSDOT directly and through our State elected officials. American Rescue Plan Act Funding: • Broadband – City Staff to look at the definition of rural and remote areas that have limited or minimal access, and whether Medina could use ARPA funding for broadband funding. The ARPA Interim Final Rules state in part: “Eligible projects are expected to focus on locations that are unserved or underserved. The Interim Final Rule treats users as being unserved or underserved if they lack access to a wireline connection capable of reliably delivering at least minimum speeds of 25 Mbps download and 3 Mbps upload as households and businesses lacking this level of access are generally not viewed as being able to originate and receive high-quality voice, data, graphics, and video telecommunications. This threshold is consistent with the FCC’s benchmark for an “advanced telecommunications capability.” Comcast currently offers higher speeds in Medina. 72 AGENDA ITEM 10.1a 2 Community Survey: • Change survey to fewer questions. Include 3 to 5 questions on “actionable items”. • City Staff to work with Council Member Gokul on survey questions. • Due to survey fatigue, the community survey will be combined with the Comp Plan survey. City Clerk Aimee Kellerman, Planning Manager Stephanie Keyser, and City Manager Michael Sauerwein are scheduled to meet with Council Member Gokul to discuss the Community Survey. Public Works Projects: • Ryan to look at whether it is feasible to adding fiber while roads are open for the upcoming overlay projects. City Staff will consider adding fiber on a project-by-project basis. • Ryan and Michael to look at whether undergrounding meets the infrastructure criteria for projects from the American Rescue Plan Act Funding. As previously stated, “Eligible projects are expected to focus on locations that are unserved or underserved. The Interim Final Rule treats users as being unserved or underserved if they lack access to a wireline connection capable of reliably delivering at least minimum speeds of 25 Mbps download and 3 Mbps upload as households and businesses lacking this level of access are generally not viewed as being able to originate and receive high-quality voice, data, graphics, and video telecommunications. This threshold is consistent with the FCC’s benchmark for an “advanced telecommunications capability.” Metro Plan for the 271 Bus Route: • Mayor Jessica Rossman and City Staff to publicize Metro’s plan to remove the 271 Bus Route, seek feedback from residents, and communicate same to relevant officials. Mayor Jessica Rossman has solicited, and received, feedback from residents through email and social media. City Manager Michael Sauerwein has been in contact with representatives from King County, Metro, and the Points Communities. On October 22, 2021, the Points Mayors and City Staff will conduct a tour of the 271 Bus Route through our cities for Metro and King County Staff. 2021 City Manager Goals, Projects, and Objectives The adopted 2021 City Manager Goals, Projects, and Objectives are attached. 73 AGENDA ITEM 10.1a 1 Updated 10-11-2021 2021 City Manager Goals, Projects, and Objectives City Manager o SR 520 Expansion-Joint (on-going) – Continue to aggressively manage SR 520 expansion-joint noise issue to achieve an agreeable resolution. • Maintain regular and consistent communication with Washington State Legislators, WSDOT, and consultants. • Continue to work with Legislators, WSDOT, and consultants to include Phase 2 of the University of Washington Engineering Department’s Sound Mitigation Study in the State’s Supplemental Budget. • Funding for Phase 2 is included in the State’s 2021-2022 Budget. • Have the University of Washington Engineering Department to present the results of Phase 2 of their Sound Mitigation Study to the City Council. (2022). o Community Survey (first half) – In 2019 and 2020 the Development Services Department conducted three surveys to ascertain citizen’s attitudes regarding construction and development in their neighborhoods. Results of the surveys were discussed at the September 22, 2020 Joint City Council Planning Commission Meeting. In 2021 we will conduct a Community Survey including city services, community priorities, and quality of life in Medina. • Survey Timeline o Discussed with City Council (4-12-2021) o Draft Survey circulated to the City Council for review and comments – August 2021. o Survey questions finalized – September 13, 2021, City Council Meeting. o Survey conducted – September 20, 2021-October 8, 2021. o Survey results discussed – November 8, 2021, City Council Meeting. o Bi-Monthly Online Open House with the City Manager and Police Chief (first half) – This is a temporary COVID replacement for “Coffee with the City Manager and Mayor” and “Coffee with a Cop”. • City Staff has/will hold the following on-line Community Forums: o Emergency Preparedness and other Community Public Safety Concerns (1-14-2021). o Virtual Tour of 2021 Public Works Projects (3-22-2021). 74 AGENDA ITEM 10.1a 2 o Juvenile Safety Forum (3-31-2021). o Open House – Medina Park Playground (5-13-2021). o Community Forum – Gas Powered Lawn Equipment (6-24-2021). o Community Forum – Mental Health with Susie Kroll (7-20-2021). We are currently planning to re-start Coffee with City Manager and Coffee with a Cop in September 2021. o Park Use Permit (second half) – Update the City’s Park Use Permit Process. o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three expiring labor contracts. • Public Works (Teamsters). • Clerical Employees (Teamsters). • Police Officers (Police Guild). o Speeding and Traffic Calming – See Police Department o Leaf Blowers and Gas-Powered Lawn Equipment (first half) – Work with neighboring cities, to regulate use of this equipment. (2020 Performance Review) • Discussed at City Council Meeting (4-12-2021) • Community Forum – Gas Powered Lawn Equipment (6-24-2021) • Discussed at the City Council Meeting (7-12-2021) o Employee Training Programs (second half) – The following programs are offered at no-cost though our insurance carrier; Washington Cities Insurance Authority (WCIA). • Implicit Bias and Unlearning Racism – I recently attended this excellent two- day program. While our Police Officers receive similar training on a regular basis as part of the Department’s accreditation process …I would like to provide it to all City employees this year.  The City’s Management Team has signed up for this training program. • Preventing Harassment and Discrimination in the Workplace – This ½ day program is regularly provided to all employees. One session for employees. One for supervisors. We will also include lifeguards and seasonal employees if scheduling allows.  Almost all regular employees have completed this training program. o Undergrounding of Utilities (second half) – Direct City Engineer to prepare engineer’s estimate of project design costs within the right of way, (100% City responsibility). Obtain detailed and reliable pricing information from Puget Sound Energy of property 75 AGENDA ITEM 10.1a 3 owner costs. Prepare a plan that can help inform future City Councils in moving forward with pilot project or city-wide project. • Selected the NE 12th Street Sidewalk Improvements as our undergrounding utilities demonstration project. Construction is scheduled for Summer 2022. o Annual Review Process (first half) – Work with the Personnel Committee to develop an annual review process for all City Staff. (2020 Performance Review) • All City Staff Members performance will be reviewed on an annual basis. o All Staff Meeting (on-going) – Schedule regular All Staff Meetings. (2020 Performance Review) • Regular All Staff Meetings have been scheduled. o Continue working toward earning my PhD in Political Science (on-going). o Working with the City Council (first and second half). • Organize ½-day virtual City Council Retreat this Spring. And, hopefully, 1-day Retreat this Fall (2-22-2021). • Review the City’s Vision and Mission Statements (2-22-2012). • Discuss City Council Rules and Guidelines (2-22-2012). o Brief Monthly Update/Expanded Quarterly Update (on-going) – Provide the City Council with status reports on progress in meeting 2021 Objectives. o Maintain and Expand Visibility in the Community (on-going). • Proactively drive around the community, noting any problem issues or areas, and report to Council. • As in past years, I will attempt to attend all City Events and Activities. • In addition to the monthly City Council Meetings and the Study Sessions, I also regularly attend Park Board, and Emergency Preparedness Committee Meetings. Public Works o Streets and Sidewalks 2021 (first and second half). • 86th Ave NE Overlay.  Due to conflicts with other planned projects, delayed until 2022. • 77 Ave NE Overlay.  Construction Summer 2021 76 AGENDA ITEM 10.1a 4 • 84th Ave NE Overlay – NE 12th to Overlake Drive.  Scheduled for August 2021. • NE 12th St Sidewalk Improvements – West Segment.  Selected as our undergrounding utilities demonstration project. Construction is scheduled for Summer 2022. o Streets and Sidewalks Ongoing (on-going). • Trimming hedges and trees impacting sidewalk rights-of-way. • Street sweeping and vactoring catch basins per Department of Ecology. • Timely responses to any community complaints. o Parks (first and second half). • Medina Park – Playground Addition.  Construction Fall 2021 • Medina Beach Park – Tree Re-Planting.  On-going • Fairweather Park – Tennis Court Resurfacing.  Completed Spring 2021 o Other Projects (first and second half). • Stormwater System Mapping and Evaluation Phase 2.  City Council presentation Fall 2021 • Post Office Floors.  Construction Fall 2021 • Police Department Floors.  Construction Fall 2021 Police o Washington Association of Sheriffs and Police Chiefs (WASPC) Accreditation (second half) – Medina Police Department is up for WASPC re-accreditation in 2021. Department successfully passed re-accreditation in May 2017. The purpose of law enforcement agency accreditation is to professionalize the law enforcement industry by providing a review process for agencies to be certified as operating under industry best practices and standards. • WASPC has assigned a “mentor” who will be providing guidance while evaluating the Medina Police Department progress. • Mentor reviewing proofs as they are entered into the system. • Anticipated competition by September 2021. o Training (on-going) – Fulfilling the expanded training requirement for the Law Enforcement Training and Community Safety Act (LETCSA), passed in 2018. This will 77 AGENDA ITEM 10.1a 5 be the first year we will be required to fulfill higher training hours and requirements. In November 2018, voters passed Initiative 940 (I-940) in an effort to establish higher training requirements and police accountability standards so we will need to work to complete the new level of training. • Acknowledged by the Washington State Criminal Justice Training Commission that we successfully met standard in 2020. • On track to ensure training requirements are either met or exceeded in 2021. o Emphasis on Traffic Safety (on-going) – Continue to focus on all traffic safety – vehicular, bicycle, and pedestrian – throughout the community through education, engineering (where possible and cost effective), social media, and enforcement to reduce collisions, improve awareness, and improve safety. • Increased “Direct Patrols” targeting high complaint areas:  Between the 800 block and 3200 block of Evergreen Point Road  Between the 7600 block and 8700 block of NE 12th Street  All areas of Overlake Drive East and Overlake Drive West  Between the 7600 block and 8200 block of NE 8th Street • Starting in 2nd quarter, increased traffic stops and infractions over 2020. • Education using E-Lert, Facebook, and Twitter. Three E-lerts reminding residents about obey traffic laws – school zone, construction zones, and texting. • Juvenile Safety Forum – part of the presentation covered young and inexperienced drivers. o Speeding and Traffic Calming (second half) – the City will conduct a speed study of traffic on Evergreen Point Road, 84th Avenue NE, and the East/West Streets connecting these two main arterials. We will also study Overlake Drive West/East. • In May, research was done an several less intrusive and costly traffic engineering options to calm traffic. • Pavement marking, new speed signs, and digital speed signs will be installed summer 2021. • Based on the data generated by the study, City Staff will recommend implementation of appropriate traffic calming techniques. o Support and promote Medina Emergency Preparedness Committee including Schools Sub-Committee (on-going). • Two Emergency Preparedness Meeting held and attended by Police Department. • Police Officers routinely participate in Emergency Preparedness Radio Group exercise on Sunday evenings. Development Services 78 AGENDA ITEM 10.1a 6 o Public Portal – Continue development of our new Public Portal with the goal of fully independent use by outside users. Development Services Staff must assist all permit applicants through the public portal. DS reached the point early in 2021 where we realized that our public portal vendor, Dude Solutions, will not be able to solve the technical problems we continue to have. We are exploring other vendors and will make a decision by late August as to whether we will continue with Dude Solutions (SmartGov) or move on to a new vendor. o Staff Cross-Training – This regular and primarily internal training program will assure continuity of services, service maintenance, and workload balancing. Due to our Development Services Coordinator going onto maternity leave in April most of the cross-training has been for the director to learn those duties. Our Deputy Building Official does continue to cross-train with our Planning Manager and has taken most of the minor day to day zoning review work. o State Building Codes – Adopt the 2018 Washington State Building Code. The 2018 Washington State Energy Code was a monumental change for everyone. We are continuing to develop new and more efficient ways to implement this new code. o Right of Way Permit – Create a new Development Services Right of Way Use permit. This will consolidate all work associated with development projects into Development Services and reduce the Public Works Directors involvement in volumes of small projects. We hope to be able to implement this or something similar later this year. o Development Code and Process Complexity Reduction – Establish goals and propose reductions in the complexity of our codes and process. Minor Code Amendments were passed by Council. Additional Building Code changes for simplicity are planned for this year. o Cost vs. Service Analysis – This is a full analysis of the costs of service vs. the fees charged. This is part of a discussion about Development Services having its own fund. Fall 2021 o Professional Services Contracts – Modify existing consultant professional services contracts in combination with the cost vs. service analysis. Updated draft of a new Acoustic Engineer contract. Continue work on this in Fall 2021. 79 AGENDA ITEM 10.1a 7 o Advance Deposit – Change our existing Advance Deposit System to create better accounting and ease of use. This will be updated, but the concept needs to continue. o Code Enforcement – Update Medina Municipal Code Ch. 1.15: Code Enforcement. Scheduled for late this year but may need to move into 2022. Finance and Human Resources o Contingency Fund (on-going) – Work with Finance Committee and City Council on a plan to replenish Contingency Fund (2-24-2021). o 2022 Budget (second half) – Prepare a 2022 balanced budget with levy stabilization funding that is required to hit the 10-year mark of 2029. o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three expiring labor contracts. • Public Works (Teamsters) • Clerical Employees (Teamsters) • Police Officers (Police Guild) o Enterprise Fund for Development Services (second half) – Work with Development Services to create their own “Enterprise Fund”, separate from the General Fund. • 2022 Budget process. o Stormwater Utility (second half) – Work toward the development of a stormwater utility including a sustainable funding source. o State Audit (second half) – Continue to follow the Washington State Auditor’s Office updates & policy recommendations to achieve another year of a clean audit. o Community Forum on the City Budget Process (second half) – Fall 2021 (2020 Performance Review) Central Services and City Clerk Office o Service Level Agreement (first half) – Develop a Service Level Agreement specifying how City Staff responds to questions and complaints. Promote and encourage the use of our on-line Citizen Helpdesk. (2020 Performance Review) As part of the 2021 City Manager’s Goals and Objectives, the City Clerk’s Office was assigned to develop a service level agreement on how staff responds to questions and 80 AGENDA ITEM 10.1a 8 complaints. Central Services receives questions and complaints through a variety of mediums, whether it is through email, phone calls, walk in (when city hall is open) or through the online citizen helpdesk portal on the homepage of the city’s website. Central Services staff has a standard practice of responding to and redirecting to other departments as appropriate all inquiries or complaints within 24 hours during the work week or the next business day if an inquiry or complaint comes after hours or on the weekend. At Central Services suggestion, the City Manager implemented the following practices to all departments: • Acknowledge question or complaint within 24 hours or the next business day. • Investigate and respond either in person, by phone or in writing within 3 business days. • Follow-up if needed. o IT (on-going). • Improve Network Security – Replace necessary hardware. • Upgrade City Hall Telecommunications – Replace 1980s Telephone System (Completed 2-2021). • City Website – Update website pages to be more user-friendly (see below). In line with having standards in service levels to questions and complaints, Central Services has been busy at work on upgrading and redesigning the city’s website, cleanup of the online code that includes renumbering sections, chapters, and titles. Lastly, we are upgrading the agenda management system. Central Services, after much research for software platforms that would help provide better service and ease of use for both patrons of our website and city staff engaged with Municode for all three services, known as Municode’s circle of governance. The circle of governance is a simple, integrated solution that will provide better transparency for residents, efficiencies for staff and cost savings for the city. o Records Management (on-going). • File System – Develop new file system following WA State Records Retention Regulations. • Development Services – Clear out old files from storage. • E-Records – Clean up e-records off servers. • Cloud-Based System – Implement cloud-based records management system (Moved to 2022). • Public Access to City Records - Improve public ability to search for records online. o Payment Portal (first half). 81 AGENDA ITEM 10.1a 9 • Research an Online Payment Portal (in conjunction with Development Services new on-line permitting portal). 82 AGENDA ITEM 10.1a MEDINA POLICE DEPARTMENT DATE: October 11, 2021 TO: City Manager Michael Sauerwein FROM: Chief Stephen R. Burns RE: Police Department Update – September 2021 The following is a summary highlighting some of the Medina Police Department activity in September 2021. Tri-County CCTA Exercise: On Tuesday, September 28th, Sergeant Austin Gidlof and Chief Steve Burns participated in the Tri-County Complex Coordinated Terrorist Attach exercise involving law enforcement, fire, and emergency management agencies from King, Pierce, and Snohomish Counties. The large-scale functional exercise tested the capabilities and coordination of resources through the three counties. It was a great opportunity for Medina to work with regional partners and develop relationships in a training environment. Traffic Calming and Patrols: The City of Medina is looking at a variety of tools to provide a safer community for pedestrians, bicyclists, and vehicles. During the June Medina City Council Meeting, a presentation provided several traffic calming options to include digital speed signs, pavement speed markings (installed), and addition speed limit signs. Another area Medina Police Officers have been focusing on is high visibility patrols. A High Visibility Enforcement Program (HiVE) is being utilized to improve safety and reduce crime. Combining enforcement with education will encourage drivers to reduce their s peeds with the focus 83 AGENDA ITEM 10.1b Medina Police Department September 2021 on improving community safety. The HiVE model has been used across the United States to prevent collisions by reducing speed in specific identified locations and reducing crime as police officers increase visibility. The intent is to be very transparent with the motoring public, build positive relationships, and create public awareness about what we are doing and why. Directed patrols in problem areas are occurring at prime times determined by feedback from the community and officer awareness. After completing three quarters of the year in 2021, Medina Police Officers have increased direct patrol and traffic enforcement through the city. Medina Police Officers have conducted 475 direct patrols throughout Medina in 2021 and have conducted over 1700 traffic stops in Medina and Hunts Point. Below are heatmaps showing the direct enforcement and traffic enforcement areas for the Medina Police Department from January 1st to September 30th, 2021. Direct Patrols 2021 Traffic Stops 2021 84 AGENDA ITEM 10.1b MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police MONTHLY SUMMARY SEPTEMBER 2021 FELONY CRIMES Fraud 2021-00004369 09/20/2021 A resident reported that someone had illegally obtained their credit card and had made fraudulent charges. The total amount charged is approximately $684. No suspect information at this time. MISDEMEANOR CRIMES Motor Vehicle Prowl 2021-00004159 09/03/2021 A Police Officer responded to the 8000 Blk of NE 16th St for a report of a vehicle prowl. The vehicle was unlocked, and miscellaneous credit cards were stolen from the victim’s wallet which was inside the vehicle. The suspects charged approximately $4800 on three different credit cards. Under investigation. Domestic Violence 2021-00004227 09/09/2021 A Police Officer responded to a reported domestic violence call. Motor Vehicle Prowl 2021-00004232 09/10/2021 A Police Officer responded to the 1000 Blk of Evergreen Point Road for a report of a vehicle prowl. The vehicle was unlocked, and miscellaneous tools were stolen from inside. The approximate value of the tools is unknown. No suspect information at this time. Domestic Violence 2021-00004537 09/29/2021 A Police Officer responded to a reported domestic violence call. OTHER Domestic Violence 2021-00004530 09/29/2021 A Police Officer assisted the Clyde Hill Police Department with a reported domestic violence call. 85 AGENDA ITEM 10.1b CRIMES Current Month YTD 2021 YTD 2020 2020 Year End Arson 0 0 0 0 Assault DV Assault 0 3 0 1 Non-DV Assault 2 3 0 0 Sexual Assault/Rape 0 0 0 0 Simple Assault 0 0 0 0 Burglary Residential 0 7 5 12 Attempted 0 1 1 1 Malicious Mischief Felony 0 0 0 0 Misdemeanor 0 5 8 13 Theft 0 Auto 0 0 0 0 Fraud (ID Theft)1 7 29 35 Over $750 0 2 5 8 Under $750 1 8 7 7 Motor Vehicle Prowl 2 11 7 11 TOTAL CRIMES 6 47 62 88 ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End Drug Violations 0 0 0 0 Minor in Possession 0 0 0 0 Possession of Stolen Prop.0 0 2 2 Warrant Arrests 0 1 4 4 TOTAL ENFORCEMENT 0 1 6 6 TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End Accidents Injury 0 0 1 1 Non-Injury 0 10 7 9 Citations DUI 0 1 0 0 Other*0 6 4 5 Infractions Speeding 15 110 5 5 Parking 0 1 15 15 Other**1 10 6 6 Warnings 173 1450 390 434 TOTAL TRAFFIC 189 1588 428 475 CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End Animal Complaints 6 27 21 27 Assists 40 336 402 488 False Alarms 19 183 124 167 House Watch 14 180 137 209 Missing Person 0 6 4 4 Property Lost/Found 0 9 19 25 Suspicious Circumstances 9 103 101 136 Other ***2 74 85 118 TOTAL SERVICE 90 918 893 1174 *DWLS, Fail to transfer title, No License ** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use ***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police City of Medina September 2021 - Monthly Report 86 AGENDA ITEM 10.1b TOWN OF HUNTS POINT Steve Burns, Chief of Police MONTHLY SUMMARY SEPTEMBER 2021 FELONY CRIMES Nothing to report. MISDEMEANOR CRIMES Nothing to report. OTHER Accident 2021-00004255 09/12/2021 A Police Officer was dispatched to a report of a vehicle vs. pedestrian collision at the intersection of 84th Avenue NE and Hunts Point Lane. No injuries were reported at the scene. Both the driver and the pedestrian exchanged insurance information. 87 AGENDA ITEM 10.1b CRIMES Current Month YTD 2021 YTD 2020 2020 Year End Arson 0000 Assault DV Aggravated Assault0200 Non‐DV Aggravated Assault0000 Sexual Assault/Rape Burglary Residential0111 Attempted0000 Malicious Mischief Felony0000 Misdemeanor 0133 Theft Auto0211 Fraud (ID Theft)0156 Over $750 0222 Under $750 0001 Motor Vehicle Prowl 0 1 10 11 TOTAL CRIMES 0 10 22 25 ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End Drug Violations 0000 Minor in Possession 0000 Possession of Stolen Prop.0311 Warrant Arrests 0000 TOTAL ENFORCEMENT0311 TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End Accidents Injury0000 Non‐Injury1111 Citations DUI0000 Other*0100 Infractions Speeding 2 16 4 4 Parking0000 Other**0100 Warnings 29 146 70 81 TOTAL TRAFFIC 32 165 75 86 CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End Animal Complaints1102 Assists 8 36 35 51 False Alarms2 192533 House Watch 0 10 9 10 Missing Person0000 Property Lost/Found0355 Suspicious Circumstances 0 5 15 19 Other ***1 221016 TOTAL SERVICE 12 96 99 136 *DWLS, Fail to transfer title, No License ** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use ***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police Town of Hunts Point September 2021 ‐ Monthly Report 88 AGENDA ITEM 10.1b 2021 Burglaries & Vehicle Prowls Medina & Hunts Point Prior Month(s) Burglaries Current Month Vehicle Prowls 89 AGENDA ITEM 10.1b CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 11, 2021 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Steven R. Wilcox. Development Services Department Director Subject: Development Services Department Monthly Report Permit Activity Local design professionals and contractors remain busy and still do not see any slowing of construction in the foreseeable future. Development Services permitting is also expected to remain busy. Please see the permit activity reports provided. Planning Commission By Stephanie Keyser The city applied for a Housing Action Plan Grant through the Department of Commerce at the beginning of October. If approved, the city will receive $60,000 that will be used to evaluate the community’s housing needs. This evaluation will include the effectiveness of the city’s current strategies and processes and how Medina can better address priorities such as aging-in-place. This data can also be applied to the upcoming Comprehensive Plan housing element, which will help the city kickstart the update. Winners of the grant will be announced at the end of October. During their September 28th Regular Meeting, Planning Commission continued the discussion on the tree code update, both as it relates to land under development and the enforcement piece. The city will host a virtual open house for the tree code on October 14th at 4pm. Planning Commission will have a public hearing on the tree code amendments at their October 19th meeting. Code Enforcement We continue to work towards resolution of some difficult code enforcement matters that have been on-going. Enforcing our Municipal Code is a regular part of Development Services work. Some enforcement issues are simple to address, and others more difficult. Recently we have had a series of difficult matters that have been taking much effort to resolve. At next month’s regular Council meeting in November you will receive background on procedures that Development Services uses to enforce our codes. Philosophy of code enforcement and current status of work towards draft amendments to our Code Enforcement Chapter 1.15 will also be presented. Updating our Code Enforcement Chapter is a fourth quarter 2021 Development Services goal. Council action on draft amendments will not come until January or February 2022, but the work is now. At the November meeting Council will be asked to provide input into specific topics related to code enforcement, and of course anything else generally related. With Council input certain aspects of the draft amendments can be tailored. 90 AGENDA ITEM 10.1c City Hall Air Quality An Industrial Hygienist has completed testing our air quality in Medina City Hall. The goal was to be able to confidently restore full use of our City Hall building with the knowledge that it is safe and healthy to be in. A draft report has been received and will be finalized within the next two-weeks. Generally, the report indicates that our indoor air quality is good. The report does identify some relatively minor interior water damage to materials that should be repaired. More details regarding the entire report will be provided to Council with the November 2021 Development Services staff report. 91 AGENDA ITEM 10.1c Permit Type Submitted Date Permit Number Total Valuation Address B-ACCST 09/23/2021 B-21-102 $109,000.00 8436 MIDLAND RD TOTAL B-ACCST: 1 $109,000.00 B-ADD/ALT 09/28/2021 B-21-103 $33,350.00 7813 NE 10TH ST TOTAL B-ADD/ALT: 1 $33,350.00 B-GAS 09/02/2021 G-21-033 924 88TH AVE NE B-GAS 09/29/2021 G-21-037 1010 84th Ave NE B-GAS 09/16/2021 G-21-035 438 OVERLAKE DR E B-GAS 09/15/2021 G-21-034 7619 NE 16th St B-GAS 09/28/2021 G-21-036 7813 NE 10TH ST TOTAL B-GAS: 5 B-GATE 09/09/2021 B-21-096 $25,000.00 1407 EVERGREEN POINT RD Monthly Applications Submitted v2 09/01/2021 – 09/30/2021 92 AGENDA ITEM 10.1c TOTAL B-GATE: 1 $25,000.00 B-MECHANICAL 09/10/2021 M-21-063 $7,890.00 8457 NE 7TH ST B-MECHANICAL 09/02/2021 M-21-060 $2,000.00 924 88TH AVE NE B-MECHANICAL 09/02/2021 M-21-061 $47,411.00 3265 Evergreen Pt Rd B-MECHANICAL 09/15/2021 M-21-064 $47,950.00 2053 77TH AVE NE B-MECHANICAL 09/15/2021 M-21-065 $6,152.00 3319 EVERGREEN POINT RD B-MECHANICAL 09/27/2021 M-21-067 $29,156.49 836 84TH AVE NE B-MECHANICAL 09/16/2021 M-21-066 $15,449.00 3660 FAIRWEATHER LN B-MECHANICAL 09/08/2021 M-21-062 1855 Evergreen Point Road B-MECHANICAL 09/29/2021 M-21-068 $33,350.00 7813 NE 10TH ST TOTAL B-MECHANICAL: 9 $33,350.00 B-PLUMBING 09/13/2021 P-21-074 8224 OVERLAKE DR W 93 AGENDA ITEM 10.1c B-PLUMBING 09/28/2021 P-21-079 2659 EVERGREEN POINT RD TOTAL B-PLUMBING: 2 B-POOL/SPA 09/22/2021 B-21-101 $100,000.00 1686 77TH AVE NE TOTAL B-POOL/SPA: 1 $100,000.00 B-SFR 09/28/2021 B-21-104 $8,000.00 2019 79th Ave NE B-SFR 09/15/2021 B-21-098 $5,664,000.00 8845 OVERLAKE DR W B-SFR 09/15/2021 B-21-097 $6,152.00 3319 EVERGREEN POINT RD B-SFR 09/20/2021 B-21-100 3205 EVERGREEN POINT RD TOTAL B-SFR: 4 B-WALL 09/16/2021 B-21-099 $30,000.00 202 OVERLAKE DR E TOTAL B-WALL: 1 $30,000.00 CAP - CONSTRUCTION ACTIVITY PERMIT 09/02/2021 CAP-21-029 3242 Evergreen Point RD TOTAL CAP - CONSTRUCTION ACTIVITY PERMIT: 1 94 AGENDA ITEM 10.1c P-NON ADMIN SPECIAL USE 09/24/2021 P-21-077 7747 OVERLAKE DR W TOTAL P-NON ADMIN SPECIAL USE: 1 P-NON ADMIN SUBSTANTIAL DEV 09/24/2021 P-21-078 1449 EVERGREEN POINT RD TOTAL P-NON ADMIN SUBSTANTIAL DEV: 1 P-NON ADMIN VARIANCE 09/30/2021 P-21-080 414 UPLAND RD TOTAL P-NON ADMIN VARIANCE: 1 P-SEPA THRESHOLD 09/01/2021 P-21-073 2515 MEDINA CIR TOTAL P-SEPA THRESHOLD: 1 P-SEPA/SUBSTANTIAL DEV 09/21/2021 P-21-075 2207 EVERGREEN POINT RD TOTAL P-SEPA/SUBSTANTIAL DEV: 1 P-SUBSTANTIAL DEV PERMIT EXEMPTION 09/22/2021 P-21-076 3660 FAIRWEATHER LN TOTAL P-SUBSTANTIAL DEV PERMIT EXEMPTION: 1 PW-RIGHT OF WAY 09/07/2021 PW-ROW-21-070 2604 79th Ave NE 95 AGENDA ITEM 10.1c PW-RIGHT OF WAY 09/24/2021 PW-ROW-21-079 7747 OVERLAKE DR W PW-RIGHT OF WAY 09/23/2021 PW-ROW-21-078 101 overlake dr e PW-RIGHT OF WAY 09/21/2021 PW-ROW-21-076 111 84TH AVE NE PW-RIGHT OF WAY 09/08/2021 PW-ROW-21-071 2450 78TH AVE NE PW-RIGHT OF WAY 09/08/2021 PW-ROW-21-072 7813 NE 10TH ST PW-RIGHT OF WAY 09/09/2021 PW-ROW-21-074 444 OVERLAKE DR E PW-RIGHT OF WAY 09/09/2021 PW-ROW-21-075 7777 OVERLAKE DR W PW-RIGHT OF WAY 09/08/2021 PW-ROW-21-073 850 80TH AVE NE PW-RIGHT OF WAY 09/23/2021 PW-ROW-21-077 Multiple PW-RIGHT OF WAY 09/03/2021 PW-ROW-21-069 8335 Overlake Dr W TOTAL PW-RIGHT OF WAY: 11 96 AGENDA ITEM 10.1c TREE-PERFORMANCE 09/21/2021 TREE-21-064 1625 EVERGREEN POINT RD TREE-PERFORMANCE 09/01/2021 TREE-21-060 3226 78TH PL NE TREE-PERFORMANCE 09/29/2021 TREE-21-065 2617 EVERGREEN POINT RD TREE-PERFORMANCE 09/10/2021 TREE-21-063 3340 EVERGREEN POINT RD TREE-PERFORMANCE 09/09/2021 TREE-21-061 8224 OVERLAKE DR W TOTAL TREE-PERFORMANCE: 5 Total # of Permits 48 $6,164,860.49 97 AGENDA ITEM 10.1c Construction Value: September 2021 September 2020 2021 YTM 2020 YTM Difference Accessory Structure --$20,000.00 $182,875.00 ($162,875.00) Addition / Alteration ---$1,298,000.00 ($1,298,000.00) Fence / Wall --$275,000.00 -$275,000.00 New Construction $2,538,167.00 $2,847,908.00 $28,151,425.00 $34,579,361.00 ($6,427,936.00) Repair / Replace ---$6,000.00 ($6,000.00) Wireless Comm. Facility ----$0.00 Total Value:$2,538,167.00 $2,847,908.00 $28,446,425.00 $36,066,236.00 ($7,619,811.00) Permits Issued: September 2021 September 2020 2021 YTM 2020 YTM Difference New Construction 1 1 14 15 (1) Permit Extension 1 -35 2 33 Accessory Structure --1 3 (2) Addition / Alteration ---2 (2) Construction Mitigation ---2 (2) Demolition --17 16 1 Fence / Wall --2 -2 Grading / Drainage 1 1 21 18 3 Mechanical 5 8 67 60 7 Other - Moving ----0 Plumbing / Gas ---38 (38) Repair / Replace ---1 (1) Reroof ----0 Right of Way Use ---1 (1) Tree Mitigation 4 5 51 49 2 Wireless Comm. Facility ----0 Total Permits:12 15 208 207 1 Inspections: September 2021 September 2020 2021 YTM 2020 YTM Difference Building 83 96 735 528 207 Engineering/Other 16 22 224 101 123 5 4 49 15 34 Tree -1 19 4 15 Total Inspections:104 123 1,027 648 379 Monthly Issued Permit Report September, 2021 Page 1 of 1 Report run on: 10/06/2021 10:33 AM 98 AGENDA ITEM 10.1c No Finance Report for this meeting. 99 AGENDA ITEM 10.1d CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 11, 2021 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report OCTOBER AND NOVEMBER PUBLIC MEETINGS AND EVENTS Event Date Time Location Emergency Preparedness Committee Meeting Oct 13 4:00 pm Teleconference/Online Open House – Tree Code Amendment Oct 14 4:00 pm Teleconference/Online Park Board Meeting Oct 18 5:00 pm Teleconference/Online City Council Meeting Oct 25 4:00 pm Teleconference/Online Planning Commission Meeting Oct 26 4:00 pm Teleconference/Online City Council Meeting Nov 8 4:00 pm Teleconference/Online Veterans Day – City Hall Closed Nov 11 Park Board Meeting Nov 15 5:00 pm Teleconference/Online City Council Meeting - Cancelled Nov 22 4:00 pm Teleconference/Online Planning Commission Meeting - Cancelled Nov 23 4:00 pm Teleconference/Online Thanksgiving Holiday – City Hall Closed Nov 25 Day After Thanksgiving Holiday – City Hall Closed Nov 26 Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of September, the City issued 25 bulletins amounting to a total of 80,364 bulletins delivered to subscribers; approximately 10.1% were opened. See Attachment 1. As of September 30, the City had 11,343 subscribers (change in total subscribers +235), with a combined total of 115,044 subscriptions (change in total subscriptions +2,459). RECORDS REQUESTS As of September 30, 17 public records requests have been received by Central Services. See Attachment 2. 100 AGENDA ITEM 10.1e Bulletins Developed Total Recipients Total Delivered Unique Email Opens Unique Email Open Wireless Recipients September, 2021 25 86,280 80,364 6,546 10.10%18,846 August, 2021 21 98,271 92,022 9,193 12.40%21,013 July, 2021 17 46,230 43,222 4,020 10.80%7,435 June, 2021 23 80,050 75,120 6,629 10.40%13,924 May, 2021 31 120,746 113,370 10,176 10.70%21,364 April, 2021 35 115,716 109,081 9,571 10.10%17,510 March, 2021 37 101,291 95,540 8,119 9.50%12,522 February, 2021 26 71,737 67,738 6,927 11.50%9,355 January, 2021 20 68,455 64,548 6,858 11.90%8,944 December, 2020 27 115,648 109,761 9,151 9.30%14,662 November, 2020 24 84,718 80,375 7,115 9.80%9,772 October, 2020 37 124,366 118,068 9,230 8.60%14,379 September, 2020 36 119,438 113,278 10,761 10.50%13,606 August, 2020 12 35,945 33,899 3,567 11.50%3,723 Date Sent Top 10 Most Read Bulletins During September Emails Opened Email Open Rate 09/10/2021 01:58 PM PDT 734 11% 09/14/2021 11:33 AM PDT 879 11% 09/17/2021 10:37 AM PDT 689 17% 09/17/2021 11:35 AM PDT 729 10% 09/21/2021 11:30 AM PDT 743 10% 09/21/2021 12:50 PM PDT 1,067 12% 09/23/2021 12:54 PM PDT 723 10% 09/24/2021 12:00 PM PDT 742 10% 09/29/2021 01:27 PM PDT 653 22% 09/30/2021 03:18 PM PDT 645 18% 84th Ave NE Pavement Overlay Project Comparisons: September 13, 2021 Medina City Council Regular Meeting (on-line) Agenda 84th Ave NE Pavement Overlay Project SAVE THE DATE - Shredder Day on Saturday, Oct 9 2021 84th Ave NE Pavement Overlay Project Emergency Preparedness Committee Meets Andy Wappler! September 27, 2021 Medina City Council Regular Meeting (on-line) Agenda 84th Ave NE Pavement Overlay Project Yellow Zone at Medina Elementary School Shred Away on Shredder Day! Saturday, Oct 9 2021 ATTACHMENT 1 101 AGENDA ITEM 10.1e A ATTACHMENT 2 AT 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov DATE: October 11, 2021 TO: Mayor and City Council From: Aimee Kellerman, City Clerk Subject: September 2021, Public Records Request Tracking In September 2021, Central Services staff received 17 new public records requests, 1 ongoing public records request. These requests required approximately 8 hours of Central Services staff time and 0 hours of consulting time with the City Attorney. The overall September cost, which includes staff hourly rate plus benefits and City Attorney fees is approximately $510. In addition, the police department receives public records requests specific to police business that require records research and information distribution. In September 2021, the Police Department received 9 new records requests, 2 ongoing records requests. These requests required approximately 9.5 hours of staff time and 0 hours of consulting time with the City Attorney. The overall September cost, which includes staff hourly rate plus benefits is approximately $600. The requests are from outside law enforcement agencies, insurance carriers, the public and persons involved in the incidents. 102 AGENDA ITEM 10.1e Assigned Dept Request Type Required Completion Date Summary Public Record Desired Assigned Staff Central Services Public Records Request 9/17/2021 Public Records Request SmartProcure is submitting a public records request to the City of Medina for any and all purchasing records from Oct 29, 2020 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable. Please be advised that we are not seeking a list of individuals. We are only looking for purchasing information. The specific information requested from your record keeping system is: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address Just as a reference, I have attached the report typically provided to satisfy this request below. Dawn Nations Central Services Public Records Request 9/17/2021 Public Records Request Temporary agreement on property line between following two addresses: 8405 NE 7th Street, Medina, WA 98039 8424 NE 6th Street, Medina, WA 98039 We (Shu-Hwa Wei, Angela Zhou) are current owners of 8405 NE 7th Street, Medina, WA 98039 Thank you for your assistance! Dawn Nations Central Services Public Records Request 9/20/2021 Public Records Request I am requesting info on address 8019 ne 27th st Medina I have the title report but am unclear if there are cc&r's limiting the building height, or if it is standard r-16 25' building height from original grade. Thank you, Dave 425-449-0250 David@gerryhomes.com Dawn Nations September 2021 Monthly PRR Report Run Date: 10/05/2021 1:26 PM September 2021 Monthly PRR Report Run Date: 10/05/2021 1:26 PM Create Date Reference No Customer Full Name PRR - Type of Records Requested Mr. Xavier Grant Finance 9/8/2021 P002201- 090821 9/2/2021 P002200- 090221 Hugh Wei Building 9/9/2021 P002203- 090921 David Gerry Building ATTACHMENT 2 103 AGENDA ITEM 10.1e Central Services Public Records Request 10/1/2021 Public Records Request Hello my name is Ryan Jimenez and I am the golf course specialist for King County Department of Assessment. I was referred to you from Sunita Hall as a contact for the city of Medina because I am working permits and was hoping I could review the permits related to the Overlake Golf Course. Below is a list of the permits we have in our system that are associated with the golf course parcels. I am mostly looking for the new buildings and I believe that the new St. Thomas gym/theater building is on the golf course parcel ( I say that as I am not sure if I have the complete permit list related to the gym/theater). I understand with current events certain procedures are different so I am flexible with what works best for you. Thank you and have a great day. Permit Number Address Parcel Number B-19-023 8000 NE 16th St 252504-9001 B-19-026 8000 NE 16th St 252504-9001 PL-18-049 8000 NE 16th St 252504-9001 PL-19-002 8000 NE 16th St 252504-9001 B-19-047 8300 NE 16th St 252104-9106 Dawn Nations Central Services Public Records Request 9/21/2021 Public Records Request Requesting a report of all issued and pending building permits for residential & commercial properties from 8/1/2021 to 8/31/2021. Report to include if possible: permit number, issue date, site addresses, valuation of project, description of work, contractor information and owner name. If a report is unavailable, then copies of the original permits would be more than adequate. Dawn Nations Central Services Public Records Request 9/22/2021 Public Records Request All permit records for parcel 2260300080. No address is assigned for this property, as it contains a joint use pier, though 1447 Evergreen Point Road has been commonly used. Owner: BEACH CLUB OWNERS ASSOC. Dawn Nations Central Services Public Records Request 9/23/2021 Public Records Request We would like to see all paperwork on the fence that was build about 5 years ago at 7841 NE 10th St, Medina, WA 98039 the Borgford Residence Dawn Nations Commercial Appraiser Ryan Jimenez Building9/9/2021 P002202- 090921 Alex Capron Building Braden Mineer Building 9/13/2021 P002205- 091321 9/10/2021 P002204- 091021 Amy Burns Building9/13/2021 P002207- 091321 ATTACHMENT 2 104 AGENDA ITEM 10.1e Central Services Public Records Request 10/1/2021 Public Records Request Hi, Please send documents, requests, and permits related to the development/construction of the home at: 202 Overlake Dr E, Medina, WA 98039 Please include permit submitted to remove trees, mitigation plans and well as the landscaping plans for this project. Thank you very much! Best - Dawn Nations Central Services Public Records Request 9/27/2021 Public Records Request Permit: B101911-3102 Permit: B081204-0671 Dawn Nations Central Services Public Records Request 9/28/2021 Public Records Request Parcel 201870-0274 / B-18-055 and B-18-054 / 111-84th Ave NE Dawn Nations Central Services Public Records Request 9/28/2021 Public Records Request I live at 2054 Evergreen Point Road and would like to know how I might contact the new owner of the uninhabited home south of us (2036 Evergreen Pt Rd). I had a question about our shared hedges. Thank you and feel free to give them my cell#: 425-941-0522. Dawn Nations Central Services Public Records Request 10/4/2021 Public Records Request 2206 Evergreen Pt. Rd. / Permit B-21-013 (just came up in our system) 7755 Overlake Dr W / B-20-010 Dawn Nations Central Services Public Records Request 10/4/2021 Public Records Request Ordinance 804 vacating 20' portion of ROW on Upland Road, as shown on Exhibit B to the pending Street Vacation Petition filed for 442 Upland Road. Dawn Nations Central Services Public Records Request 10/5/2021 Public Records Request Drawings showing the location of the property line between my property at 7652, NE 12th st and 7648 NE 12th st. Ideally the distance between the house at 7652 and the Western property line. I cant find a drawing showing the location of the houses on the property. thanks Dawn Nations Central Services Public Records Request 10/7/2021 Public Records Request Public Records Request: P002219-092321 I submitted this last week and have spoken to Dawn about it. We were tentatively scheduled for Thursday 9/30 and I need to confirm. Friday is the last day we can value properties for the tax rolls. Thanks Dawn Nations Central Services Public Records Request 10/7/2021 Public Records Request Looking for all related building record for below two address: 2051 78th Ave NE, Medina, Wa 98039 2045 78th Ave NE, Medina, WA 98039 Dawn Nations Central Services Public Records Request 10/7/2021 Public Records Request Looking for all related building record for below addresses: 2039 78th Ave NE, Medina, 2033 78th Ave NE, Medina WA Dawn Nations Joe Liu Building9/15/2021 P002208- 091521 9/16/2021 P002212- 091621 Maojie Xu Building 9/17/2021 P002213- 091721 Ali Naini Building David McCourt Building 9/17/2021 P002214- 091721 David McCourt Building 9/23/2021 P002220- 092321 9/23/2021 P002219- 092321 Robert Short Building9/24/2021 P002222- 092421 John Ebel [mailto: John Ebel Development Services Building 9/28/2021 P002227- 092821 David McCourt Building 9/28/2021 P002226- 092821 9/28/2021 P002225- 092821 Page 1 of 1 GENG TAN Building GENG TAN ATTACHMENT 2 105 AGENDA ITEM 10.1e CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 11, 2021 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Ryan Osada, Public Works Director Subject: Public Works Monthly Report 1. 77TH AVE NE STORMWATER REPAIR – Last month, APS was hired to TV the stormwater lines in and around the 77th Ave NE basin area. This work was necessary to evaluate the existing stormwater system and develop a plan to mitigate the flooding issues. Once the construction plans are drafted, the project will go out for bid with a construction start date in November. 106 AGENDA ITEM 10.1f 2. PARKING LOT STRIPING UPDATES – The city had scheduled to restripe all of the city owned parking lots early summer. Due to COVID and supply chain issues, the project was delayed until the contractor could acquire the necessary materials. Last month, the contractor finally received its paint order, and we were able to restripe and update four parking lots plus a parking strip along NE 8th Street. 107 AGENDA ITEM 10.1f 3. 84TH AVE NE MEDIAN MAINTENANCE – The 84th Ave NE median, which is shared with Clyde Hill, will undergo needed maintenance next month. Some of the items include replacing dead plants, mulching, irrigation & minor planting updates. The summer heat and drought caused a lot of stress to the cities landscaped areas and the update will help with survivability in the years to come. 108 AGENDA ITEM 10.1f 4. MAINTENANCE UPDATES – The Public Works Maintenance team has been busy with projects such as the Medina Park bulletin board and trimming work for the asphalt overlays. The crew is also back to a regular mowing schedule versus watering street trees around the city. Over the next few weeks, they will work on minor updates to the Public Works shop due to recommendations from a recent WCIA audit. 109 AGENDA ITEM 10.1f 110 AGENDA ITEM 10.1f 5. PROJECT UPDATES – 2015 Medina Park Stormwater Pond Imp. – We are looking into alternate ways to dredge the stormwater ponds. Overlake Golf & Country Club is currently in the permit process to dredge their north ponds. Depending on the outcome, the city could use the same method. 2017 Medina Beach Park Tree Replanting – Phase III tree planting. TIB 84th Ave NE Overlay – NE 12th St to Overlake Drive – Scheduled Oct 4th – 15th 2021 Overlay Program 77th Ave NE / NE 22nd St – completed Medina Park Playground Improvements – The playground equipment is delayed and scheduled to arrive in November. This project has been rescheduled for Spring of 2022. Post Office Floor Replacement – scheduled for Fall Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping. We are currently working on scoping and mapping the storm infrastructure that is located on several private properties. 2021 Hazardous Tree Removal – in review NE 12th Street Sidewalk Improvements – Draft construction plans and application has been submitted to PSE for undergrounding review. Fairweather Tennis Court Resurfacing – completed early. 77th Ave NE Stormwater Repair Phase 1 – in design 111 AGENDA ITEM 10.1f