HomeMy WebLinkAbout12-13-2021 Regular Meeting
MEDINA CITY COUNCIL
Monday, December 13, 2021
4:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
1
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, December 13, 2021 – 4:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Cynthia F. Adkins
COUNCIL MEMBERS | Roger Frey, Jennifer Garone, Harini Gokul, Alex Morcos, Bob Zook
CITY MANAGER | Michael Sauerwein
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman
Virtual Meeting Participation
With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public.
Council participation in this meeting will be by teleconference/online only. Members of the public
may also participate by phone/online. Individuals wishing to speak live during the Virtual City
Council meeting will need to register their request with the City Clerk at 425.233.6411 or email
akellerman@medina-wa.gov and leave a message before 2PM on the day of the December 13
Council meeting. Please reference Public Comments for December 13 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is your turn
to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you
reach the 3 minute limit.
Join Microsoft Teams Meeting
+1 360-302-2562 United States, Seattle (Toll)
Conference ID: 647 612 757#
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook
2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting will need to
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
wa.gov and leave a message before 2PM on the day of the December 13 Council
meeting. Please reference Public Comments for December 13 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is
your turn to speak. You will be allotted 3 minutes for your comment and will be asked to
stop when you reach the 3 minute limit.
4. PRESENTATIONS
2
4.1 Swearing In of New Council Members.
Time Estimate: 10 minutes
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Time Estimate: 10 minutes
5. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
5.1 Check Register, November 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
5.2 Approved October 18, 2021 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
5.3 Approved October 19, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
5.4 DRAFT Meeting Minutes of October 11, 2021
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
5.5 Resolution Authorizing the City Manager to Enter into a Contract Second Amendment
with PC Specialist, Inc. dba Technology Integration Group
Recommendation: Adopt Resolution No. 422.
Staff Contacts: Emily Miner, Assistant City Attorney and Aimee Kellerman, CMC, City
Clerk
5.6 Ordinance Amending 2021 Budget
Recommendation: Adopt Ordinance No. 1004.
Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager
5.7 Ordinance Approving New MMC Chapter 12.26 Addressing Exclusion and Trespass on
City Property
Recommendation: Adopt Ordinance No. 1006.
Staff Contact: Steve Burns, Police Chief
3
5.8 Ordinance Approving Upland Road Street Vacation Adjacent to Liang property
Recommendation: Adopt Ordinance No. 1007.
Staff Contact: Scott Missall, City Attorney and Stephanie Keysers, Planning Manager
5.9 City of Medina Personnel Guidelines Amendment
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance/HR Director, Michael Sauerwein, City Manager
5.10 Sound Cities Association (SCA) Board Elections - North Caucus
Recommendation: Approve.
Staff Contacts: Michael Sauerwein, City Manager and Jessica Rossman, Mayor
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
7.1 Tree Code Update
Recommendation: Cancel public hearing and re-notice it for a future date.
Staff Contact: Stephanie Keyser, Planning Manager
Time Estimate: 5 minutes
8. CITY BUSINESS
8.1 Approve 2021 City Manager Review
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance and HR Director
Time Estimate: 5 minutes
8.2 Management Transition Plan (MTP)
Recommendation: Discussion, direction and Executive Session.
Staff Contact: Scott Missall, City Attorney
Time Estimate: 1 hour
9. EXECUTIVE SESSION
City Council may take action.
RCW 42.30.110(1) (g)
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion
by a governing body of salaries, wages, and other conditions of employment to be
generally applied within the agency shall occur in a meeting open to the public, and
when a governing body elects to take final action hiring, setting the salary of an
individual employee or class of employees, or discharging or disciplining an employee,
that action shall be taken in a meeting open to the public.
4
10. CITY MANAGER'S REPORT
Time Estimate: 5 minutes
No presentations will be given on written reports from departments; time for questions
will be allotted.
Police, Development Services, Finance, Central Services, Public Works, City Attorney
10.1a CM Monthly Report
10.1b Police Monthly Report
10.1c DS Monthly Report
10.1d Finance Monthly Report
10.1e CS Monthly Report
10.1f PW Monthly Report
11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
12. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
13. ADJOURNMENT
Next regular City Council Meeting: January 10, 2022 at 4 PM.
5
ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS
Monday, December 27, 2021 - City Council Meeting (Canceled)
Monday, January 10, 2022 - City Council Meeting (4:00 PM)
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, December 13, 2021 Regular Meeting of the Medina City Council was
posted and available for review on Friday, December 10, 2021 at City Hall of the City of Medina,
501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website
at www.medina-wa.gov.
6
Check Register
November 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
8X8, Inc.3206933 CH phones $913.23 63199 11/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$913.23 63199 Total
911 Supply Inc INV-2-9933 PD uniforms, Cap. Sass $557.05 63200 11/16/2021 001-000-000-521-20-22-00 Uniforms
911 Supply Inc INV-2-9934 PD earphones $54.99 63200 11/16/2021 001-000-000-521-20-31-40 Police Operating Supplies
911 Supply Inc INV-2-12921 PD supplies $125.36 63200 11/16/2021 001-000-000-521-20-31-40 Police Operating Supplies
$737.40 63200 Total
ADT Commercial LLC 136437187 PW fire mntring, 10/20-09/21 $519.68 63201 11/16/2021 001-000-000-576-80-41-00 Professional Services
ADT Commercial LLC 141762361 PW fire mntring, 10/21-09/22 $520.16 63201 11/16/2021 001-000-000-576-80-41-00 Professional Services
$1,039.84 63201 Total
Anglin, Albert REIMB. 11/3/2021 LEOFF1 retiree reimb.$3,781.33 63202 11/16/2021 001-000-000-521-20-21-00 Personnel Benefits
$3,781.33 63202 Total
AT&T Mobility 287287975246X10272021 Patrol car connection $806.63 63203 11/16/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
$806.63 63203 Total
Avidex 076263 A/V upgrade hybrid meetg $153.02 63204 11/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$153.02 63204 Total
Bellevue City Treasurer - Water 05065006 7/30-10/13/21 CH water sewer $1,454.31 63205 11/16/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Bellevue City Treasurer - Water 07522006 8/3-10/7/21 Fairweather pk irrig.$130.05 63205 11/16/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 05066001 7/30-10/13/21 Beach pk irrig.$859.55 63205 11/16/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 05172008 8/4-10/13/21 Medina pk irrig.$6,765.25 63205 11/16/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 14971001 7/28-9/27/21 84th/24th irrig.$117.83 63205 11/16/2021 101-000-000-542-70-40-00 Street Irrigation Utilities
$9,326.99 63205 Total
Blueline Group LLC, The 22314 Land use plan review $888.00 63206 11/16/2021 001-000-000-558-60-41-01 Planning Consultant
$888.00 63206 Total
Carquest Auto Parts Stores 2417-499728 Windshield wiper, Ford F-250 $44.87 63207 11/16/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
Carquest Auto Parts Stores 2417-499069 Battery repair, Ford F-250 $55.90 63207 11/16/2021 101-000-000-542-30-48-00 Equipment Maintenance
Carquest Auto Parts Stores 2417-499540 Miirror adhesive, Ford $9.11 63207 11/16/2021 101-000-000-542-30-48-00 Equipment Maintenance
$109.88 63207 Total
Centurylink 425-637-3989 759B 10/17-11/17/21 PD phone/fax $241.25 63208 11/16/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
$241.25 63208 Total
Comcast 8498330130193587 10/25-11/24/21 PW internet svc $146.36 63209 11/16/2021 001-000-000-576-80-42-00 Telephone/postage
$146.36 63209 Total
Crystal And Sierra Springs-Admin 11037150 110621 CH drinking water $102.80 63210 11/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$102.80 63210 Total
Crystal And Sierra Springs-Police 5296969 110621 PD drinking water $171.45 63211 11/16/2021 001-000-000-521-20-31-00 Office Supplies
$171.45 63211 Total
Crystal And Sierra Springs-PW 5291929 110621 PW drinking water $21.00 63212 11/16/2021 001-000-000-576-80-31-00 Operating Supplies
$21.00 63212 Total
CWA Consultants 21-355 Bldg plan review svcs $330.00 63213 11/16/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-354 Bldg plan review svcs $220.00 63213 11/16/2021 001-000-000-558-60-41-00 Prof Services
$550.00 63213 Total
Eastside Public Safety Communicat'n 10597 Radio fees, Nov'21 $495.39 63214 11/16/2021 001-000-000-521-20-41-20 Dispatch-EPSCA
$495.39 63214 Total
1 of 6
7
AGENDA ITEM 5.1
Check Register
November 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
FCI - Custom Police Vehicles 14083 Chief veh. lease, Nov'21 $760.22 63215 11/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14080 3 PD veh. lease, Nov'21 $2,750.75 63215 11/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14082 Srgt veh. lease, Nov'21 $797.84 63215 11/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14081 Cap veh. lease, Nov'21 $681.00 63215 11/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14081 Cap veh. lease, Nov'21 $258.12 63215 11/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14082 Srgt veh. lease, Nov'21 $283.24 63215 11/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14083 Chief veh. lease, Nov'21 $233.50 63215 11/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14080 3 PD veh. lease, Nov'21 $361.45 63215 11/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$6,126.12 63215 Total
Herc Equipment Rental Corporation 32468407-001 Rent brush mower $229.01 63216 11/16/2021 101-000-000-542-30-45-00 Machine/Facility Rental
$229.01 63216 Total
Home Depot Credit Services 8620699 Fuel tank parts $25.66 63217 11/16/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 9020728 Fuel tank parts $254.24 63217 11/16/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 8191836 Fuel tank part returned ($39.69)63217 11/16/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services H4711-312550 Sign post concrete $76.10 63217 11/16/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
$316.31 63217 Total
KC Dept of Water & Land Resources 112258 2nd 2021 WRIA cost share, 2nd 2021 $1,030.67 63218 11/16/2021 101-000-000-542-30-41-00 Professional Services
$1,030.67 63218 Total
KC Office of Finance 2134007 2020 vote reg.$9,855.13 63219 11/16/2021 001-000-000-514-40-40-00 Election Services-Voter Regist
$9,855.13 63219 Total
Kirkland Municipal Court OCT21MED Filing fees, Sept'21 $850.20 63220 11/16/2021 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf
$850.20 63220 Total
Message Watcher, LLC 46153 Email/media archiving, Oct'21 $231.80 63221 11/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$231.80 63221 Total
Moberly & Roberts, PLLC 997 Prosecution svc, Oct'21 $4,000.00 63222 11/16/2021 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 63222 Total
Navia Benefit Solutions 10384629 Flex fees, Oct'21 $50.00 63223 11/16/2021 001-000-000-514-20-49-10 Miscellaneous
$50.00 63223 Total
On-Target Solutions Group, Inc.2832 Evidence storage training, Hall $275.00 63224 11/16/2021 001-000-000-525-60-43-00 Travel & Training
$275.00 63224 Total
Otak, Inc.000102100105 Tree code admin.$5,535.00 63225 11/16/2021 001-000-000-558-60-41-50 Landscape Consultant
$5,535.00 63225 Total
Pacific Power Group, LLC 908631-00 CH generator repair $361.90 63226 11/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$361.90 63226 Total
Pacific Topsoils, Inc.22-T1224467 Dump clean green $173.60 63227 11/16/2021 001-000-000-576-80-41-00 Professional Services
Pacific Topsoils, Inc.22-T1225820 Dump clean green $175.60 63227 11/16/2021 001-000-000-576-80-41-00 Professional Services
$349.20 63227 Total
Peters, Michael ENG-GO-19-017 Refund Performance Bond refund $7,199.81 63228 11/16/2021 001-000-000-582-10-00-01 Refund of Deposits - Dev. Srvs.
$7,199.81 63228 Total
Prothman Company 2021-7595 Finance Director search $5,500.00 63229 11/16/2021 001-000-000-513-10-41-00 Professional Services
$5,500.00 63229 Total
Public Safety Testing, Inc.2021-650 Q3'21 background checks $143.00 63230 11/16/2021 001-000-000-521-20-41-50 Recruitment-Background
$143.00 63230 Total
2 of 6
8
AGENDA ITEM 5.1
Check Register
November 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Puget Sound Energy 200018418620 9/21-10/20/21 CH power $1,395.51 63231 11/16/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 200004844904 9/22-10/21/21 ODE camera $36.19 63231 11/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004850133 9/16-10/15/21 NE 24th camera $25.91 63231 11/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200024956076 9/21-10/20/21 82nd Ave NE camera $32.06 63231 11/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 9/22-10/21/21 NE 10th camera $34.21 63231 11/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 300000000087 10/1-11/1/21 Street light pwr $23.61 63231 11/16/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013665165 10/1-11/1/21 Street light pwr $12.42 63231 11/16/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013672732 10/1-11/1/21 Street light pwr $29.19 63231 11/16/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220014371946 10/1-11/1/21 Street light pwr $105.46 63231 11/16/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220014371912 10/-11/1/21 Street light pwr $1,745.52 63231 11/16/2021 101-000-000-542-63-41-00 Street Light Utilities
$3,440.08 63231 Total
SafeBuilt 0081352-IN Bldg inspection svc $250.00 63232 11/16/2021 001-000-000-558-60-41-06 Building Inspector Contract
$250.00 63232 Total
Sound Law Center 2627 Hearing examiner, July'21 $2,037.50 63233 11/16/2021 001-000-000-558-60-41-02 Hearing Examiner
Sound Law Center 2664 Hearing examiner, Oct'21 $4,002.50 63233 11/16/2021 001-000-000-558-60-41-02 Hearing Examiner
$6,040.00 63233 Total
Sound View Strategies, LLC 2537 SR520 consulting, Oct'21 $3,000.00 63234 11/16/2021 001-000-000-513-10-41-00 Professional Services
Sound View Strategies, LLC 2497 SR520 consulting, Aug'21 $3,000.00 63234 11/16/2021 001-000-000-513-10-41-00 Professional Services
$6,000.00 63234 Total
Staples Business Advantage 3491813706 Office supplies $66.95 63235 11/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3491813707 Office supplies $95.78 63235 11/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3491813708 Office supplies $121.74 63235 11/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$284.47 63235 Total
TIG Technology Integration Group 19650.IT managed svcs, Nov'21 $10,255.82 63236 11/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$10,255.82 63236 Total
Tiki Car Wash 2021-0931 PD car washes $83.54 63237 11/16/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$83.54 63237 Total
Utilities Underground Location Ctr 1100180 Utility locate svcs $74.82 63238 11/16/2021 101-000-000-542-30-47-00 Utility Services
$74.82 63238 Total
WA ST Dept of Ecology 22-WAR045527-1 Stormwater permit FY2022 $2,856.00 63239 11/16/2021 101-000-000-542-30-41-03 NPDES Grant
$2,856.00 63239 Total
WA ST Dept of Transportation *FB91017004221 PW & DS veh. fuel $38.22 63240 11/16/2021 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint
WA ST Dept of Transportation *FB91017004221 PW & DS veh. fuel $651.72 63240 11/16/2021 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$689.94 63240 Total
WA ST Patrol l22002202 CPL background $13.25 63241 11/16/2021 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi
$13.25 63241 Total
Willard's Pest Control 371549 PD rodent svcs $187.61 63242 11/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$187.61 63242 Total
911 Supply Inc INV-2-14400 PD uniforms, Gidlof $61.65 63243 11/30/2021 001-000-000-521-20-31-40 Police Operating Supplies
911 Supply Inc INV-2-14402 PD uniforms, Sass $313.75 63243 11/30/2021 001-000-000-521-20-31-40 Police Operating Supplies
$375.40 63243 Total
Autonation Shared Service Center 527372 Veh. maint. Car#23 $118.65 63244 11/30/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
Autonation Shared Service Center 527333 Veh. maint. Car#24 $993.01 63244 11/30/2021 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
$1,111.66 63244 Total
Bellevue City Treasurer - Water 90107027 9/1-10/27/21 View pt pk irrig.$66.60 63245 11/30/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 02623004 8/25-10/20/21 LWB irrig.$103.28 63245 11/30/2021 101-000-000-542-70-40-00 Street Irrigation Utilities
$169.88 63245 Total
BRC Acoustics & Audiovisual Design 26565 Sound test svc $1,592.03 63246 11/30/2021 001-000-000-558-60-41-08 Sound Testing Consultant
$1,592.03 63246 Total
Buenavista Services, Inc 9122 Janitorial supplies $3,504.60 63247 11/30/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
3 of 6
9
AGENDA ITEM 5.1
Check Register
November 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
$3,504.60 63247 Total
Car Wash Enterprises Acct#59, October 2021 PD car washes $12.00 63248 11/30/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$12.00 63248 Total
Centurylink 425-451-7838 049B 11/7-12/7/21 CH CC terminal $165.41 63249 11/30/2021 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 425-454-2095 384B 11/8-12/8/21 PD emergency line $128.24 63249 11/30/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 425-454-8183 070B 11/8-12/8/21 PW alarm/fire line $128.26 63249 11/30/2021 001-000-000-576-80-42-00 Telephone/postage
$421.91 63249 Total
Comcast 8498330081741723 11/7-12/6/21 700 LWB camera $245.22 63250 11/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193223 11/16-12/15/21 NE 24th camera $241.36 63250 11/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 11/7-12/6/21 1000 LWB camera $241.36 63250 11/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193264 11/16-12/15/21 NE 12th camera $241.36 63250 11/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$969.30 63250 Total
CWA Consultants 21-357 Bldg plan review $220.00 63251 11/30/2021 001-000-000-558-60-41-00 Prof Services
$220.00 63251 Total
Gray & Osborne, Inc.19412.01-21427.24 11/15/2021 Grading & drainage svcs $5,793.97 63252 11/30/2021 001-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc.20597.00-3 NPDES comp assist.$4,329.12 63252 11/30/2021 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.21575.00-3 Engineering svcs $9,200.09 63252 11/30/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21428.00-4 Engineering svcs $669.28 63252 11/30/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21441.00-10 Engineering svcs $3,033.96 63252 11/30/2021 307-000-000-595-30-63-10 Sidewalk Improvements
$23,026.42 63252 Total
Issaquah Sportsmen Club 07-2021 Firearm range dues $1,080.00 63253 11/30/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$1,080.00 63253 Total
JR Mailing Services, Inc.23570 Tree code postcard mailing $702.83 63254 11/30/2021 001-000-000-518-10-49-30 Postcard, Public information
$702.83 63254 Total
KC Finance-Roads 115410-115410 TIB-84th Ave overlay $13,271.60 63255 11/30/2021 307-000-000-595-30-63-01 Street Improvements, Overlays
$13,271.60 63255 Total
KC Office of Finance 11010607 KC I-Net, Oct'21 $375.00 63256 11/30/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$375.00 63256 Total
KC Office of Finance 2137649 Subs abuse fee Q3'21 $239.82 63257 11/30/2021 001-000-000-564-60-40-00 Mental Health Services-KC Substance Abuse
$239.82 63257 Total
Konica Minolta Premier Finance 38851439 CH copier $582.08 63258 11/30/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$582.08 63258 Total
LexisNexis Risk Management 1011660-20211031 Investigative tool $116.81 63259 11/30/2021 001-000-000-521-20-41-00 Professional Services
$116.81 63259 Total
Michael & JJ , LLC 1080 PD dry cleaning $148.39 63260 11/30/2021 001-000-000-521-20-22-00 Uniforms
$148.39 63260 Total
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, CC $5,416.00 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, CC $32.50 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, DS $3,301.00 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, Exec.$600.50 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, Fairweather/PCHB $9,036.50 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, Finance $1,231.00 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, PD $3,804.00 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, PRA $45.00 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, PW $112.50 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 856984-856993 October 2021 Legal svcs, st. vaca.$1,272.50 63261 11/30/2021 001-000-000-515-41-40-00 City Attorney
$24,851.50 63261 Total
4 of 6
10
AGENDA ITEM 5.1
Check Register
November 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Pro-shred 48800 CH shredding svc $53.00 63262 11/30/2021 001-000-000-518-10-41-00 Professional Services
$53.00 63262 Total
Puget Sound Energy 200004850133 10/16-11/15/21 NE 24th camera $26.89 63263 11/30/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$26.89 63263 Total
Seattle Times, The 11399 Legal notices $584.17 63264 11/30/2021 001-000-000-518-10-44-00 Advertising
$584.17 63264 Total
Spot-On Print & Design 55856 Logo redesign $110.00 63265 11/30/2021 001-000-000-518-10-41-00 Professional Services
Spot-On Print & Design 55873 Tree code postcard $430.10 63265 11/30/2021 001-000-000-518-10-49-30 Postcard, Public information
$540.10 63265 Total
Staples Business Advantage 3492803166 PD office supplies $174.19 63266 11/30/2021 001-000-000-521-20-31-00 Office Supplies
$174.19 63266 Total
Surbeck, Katie REIMB 10/14/2021 Annual planting bulds, plants $250.51 63267 11/30/2021 001-000-000-576-80-31-00 Operating Supplies
$250.51 63267 Total
Tiki Car Wash 2021-1032 PD car washes $47.74 63268 11/30/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$47.74 63268 Total
US Bank Voyager Fleet Sys.8693624262146 PD fuel $2,160.41 63269 11/30/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$2,160.41 63269 Total
WA ST Auditor's Office L144876 FY2020 audit fees $508.95 63270 11/30/2021 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors
$508.95 63270 Total
WebQA, Inc. dba GovQA INV1066 PRR portal/invoicing $9,460.34 63271 11/30/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$9,460.34 63271 Total
Willard's Pest Control 372304 PD rodent svcs $83.68 63272 11/30/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$83.68 63272 Total
Wood Environ & Infrastr Sltns, Inc.S51703210 Geotech review svc $648.50 63273 11/30/2021 001-000-000-558-60-41-07 Engineering Consultant
$648.50 63273 Total
Kilmer, Rob REIMB. 10/28-29/2021 WABO Fall meeting $223.27 ACH Pymt 11/16/2021 001-000-000-558-60-43-00 Travel & Training
WA ST Dept of Rev-Unclaimed Prprty 2021 Unclaimed Prop Filing 2021 Unclaimed Prop Filing $6.35 ACH Pymt 11/16/2021 001-000-000-382-10-00-02 Refundable DS Adv Deposit
WA ST Dept of Rev-Unclaimed Prprty 2021 Unclaimed Prop Filing 2021 Unclaimed Prop Filing $50.00 ACH Pymt 11/16/2021 001-000-000-511-60-43-00 Travel & Training
US Bank BURNS 12/2-11/1/21 Adobe accropro $198.05 ACH Pymt 11/30/2021 001-000-000-521-20-41-00 Professional Services
US Bank BURNS 12/2-11/1/21 Ammo range supplies $153.82 ACH Pymt 11/30/2021 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
US Bank NATIONS 10/2-11/1/21 Annual dues, Fischer & Nations $145.00 ACH Pymt 11/30/2021 001-000-000-518-10-49-20 Dues, Subscriptions
US Bank NATIONS 10/2-11/1/21 DS misc supplies $49.66 ACH Pymt 11/30/2021 001-000-000-518-10-49-10 Miscellaneous
US Bank WILCOX 10/2-11/1/21 ISA transplanting guideline $32.06 ACH Pymt 11/30/2021 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
US Bank NATIONS 10/2-11/1/21 IT hardware & supplies $432.67 ACH Pymt 11/30/2021 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies
US Bank BURNS 12/2-11/1/21 LEIRA membership, Marxer $50.00 ACH Pymt 11/30/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
US Bank CRICKMORE 10/2-11/1/21 Mower oil $327.23 ACH Pymt 11/30/2021 001-000-000-576-80-32-00 Vehicle Fuel & Lube
US Bank KELLERMAN 10/2-11/1/21 Municode web training, CC $53.32 ACH Pymt 11/30/2021 001-000-000-518-10-43-00 Travel & Training
US Bank NATIONS 10/2-11/1/21 Office supplies $195.60 ACH Pymt 11/30/2021 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank KELLERMAN 10/2-11/1/21 Offsite storage rental, lg $839.00 ACH Pymt 11/30/2021 001-000-000-518-30-45-00 Facility Rental
US Bank BURNS 12/2-11/1/21 PD office supplies $109.27 ACH Pymt 11/30/2021 001-000-000-521-20-31-00 Office Supplies
US Bank BURNS 12/2-11/1/21 PD uniforms, Chief $544.76 ACH Pymt 11/30/2021 001-000-000-521-20-22-00 Uniforms
US Bank CRICKMORE 10/2-11/1/21 PW uniforms $508.53 ACH Pymt 11/30/2021 101-000-000-542-30-22-00 Uniforms
US Bank CRICKMORE 10/2-11/1/21 Razor blade-Returned ($9.92)ACH Pymt 11/30/2021 001-000-000-576-80-31-00 Operating Supplies
US Bank CRICKMORE 10/2-11/1/21 Sign machine $1,456.03 ACH Pymt 11/30/2021 101-000-000-542-64-41-00 Traffic Control Devices
US Bank CRICKMORE 10/2-11/1/21 Tank hose & heat tubing $120.51 ACH Pymt 11/30/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank MARXER 10/2-11/1/21 Training accommodation, Marxer $141.24 ACH Pymt 11/30/2021 001-000-000-521-20-43-00 Travel & Training
US Bank SASS 10/2-11/1/21 Training accommodation, Sass $151.99 ACH Pymt 11/30/2021 001-000-000-521-20-43-00 Travel & Training
US Bank BURNS 12/2-11/1/21 Training, Marxer & Chief $712.39 ACH Pymt 11/30/2021 001-000-000-521-20-43-00 Travel & Training
US Bank SAUERWEIN 10/2-11/1/21 Wall calendar $33.02 ACH Pymt 11/30/2021 001-000-000-518-10-31-00 Office And Operating Supplies
5 of 6
11
AGENDA ITEM 5.1
Check Register
November 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
US Bank KELLERMAN 10/2-11/1/21 Web internet logs $0.26 ACH Pymt 11/30/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$6,524.11 ACH Pymt Total
Wen, Sheree VOIDED CHECK#59983 2021 Unclaimed check filing ($50.00)VOIDED CHECK#59983 11/4/2021 001-000-000-511-60-43-00 Travel & Training
($50.00)VOIDED CHK#59983 Total
Delsing, Christopher VOIDED CHECK#60506 2021 unclaimed check filing ($6.35)VOIDED CHECK#60506 11/4/2021 001-000-000-382-10-00-02 Refundable DS Adv Deposit
($6.35)VOIDED CHK#60506 Total
US Bank ACH, Bank Fees $3,869.80 ACH, Bank Fees 11/30/2021 001-000-000-514-20-49-10 Miscellaneous
$3,869.80 ACH, Bank Fees Total
WA ST Dept of Licensing ACH, CPL Fees $111.00 ACH, CPL Fees 11/30/2021 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$111.00 ACH, CPL Fees Total
$189,471.52 AP Total
Payroll November 2021 Payroll Payroll 18,933.36$ Total 11/30/2021 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll November 2021 Payroll Payroll 21,809.00 Total 11/30/2021 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll November 2021 Payroll Payroll 33,246.84 Total 11/30/2021 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll November 2021 Payroll Payroll 155,372.26 Total 11/30/2021 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll November 2021 Payroll Payroll 20,934.42 Total 11/30/2021 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll November 2021 Payroll Payroll 45,958.31 Total 11/30/2021 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll November 2021 Payroll Payroll 31,401.35 Total 11/30/2021 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Total 327,655.54$ Payroll Total
$517,127.06 Period Grand Total
6 of 6
12
AGENDA ITEM 5.1
MEDINA, WASHINGTON
PARK BOARD MEETING MINUTES
Virtual/Online
Monday, October 18, 2021 – 5:00 PM
MINUTES
1. CALL TO ORDER / ROLL CALL
Chair Sarah Gray called the meeting to order at 5:00 PM.
PRESENT
Sarah Gray
Collette McMullen
Barbara Moe
Huan Bui
Rebecca Johnston
Katie Surbeck
Emeritus Member, Penny Martin
Youth Advisor, Ben Johnston
ABSENT
Gretchen Stengel
STAFF PRESENT
Michael Sauerwein, Ryan Osada, Pat Crickmore, Jeff Sass, Dawn Nations
2. ANNOUNCEMENTS
Collette McMullen announced Northpoint residents organized a park cleanup day at
Fairweather Park.
3. APPROVAL OF PARK BOARD MINUTES
3.1 Park Board Meeting Minutes of September 20, 2021
Recommendation: Adopt minutes.
Staff Contact: Dawn Nations, Deputy City Clerk
ACTION: Motion made by McMullen, Seconded by Stengel carried 6-0
4. PUBLIC COMMENT
None.
5. PARK BOARD BUSINESS
5.1 Fairweather Park Fall Cleanup and Planting
13
AGENDA ITEM 5.2
Board member McMullen gave update on the October 4th cleanup day. Board member
Surbeck gave update that she purchased plants to replace the plants that died. The
board discussed the fall planting event and changed the date to November 2 at 10 AM.
Meeting at Medina Park.
5.2 Argosy Christmas Ship Event Planning - December 22, 2021 at 5:35 PM
The board discussed the details of the event; due to COVID restrictions and social
distancing guidelines they will not serve hot chocolate and cookies. Wrapped candy
canes will be handed out. Board Member Johnston will be the lead for this event. The
board is working on getting a fire pit. The public works department will be putting up
signage to promote the event. Board member Moe will assist with signage.
5.3 Youth Advisor Position Outreach
The board discussed better promoting the youth advisor position to local youth residents.
Youth advisor Ben Johnston will report to the board in January 2022 with his
suggestions.
6. OTHER BUSINESS
Ryan Osada gave brief update on the shipping status of the Medina Park playground
equipment. Install date is schedule for Spring 2022.
Board member Johnston asked Captain Sass about homelessness status in the
community. Captain Sass gave a brief update.
7. PARK REPORTS
Fairweather & Lid - Gray reported looks great.
Indian Trail - Bui reported looks great.
Lake Lane - Martin reported looks great. Public works department reported they are
starting the fall cleanup.
Medina Beach Park - Moe reported looks great.
Medina Park - Gray reported looks lovely and grass looks great. Moe reported a cracked
post and asked to have puddles filled in. Public works will take care of these issues and
reported the swings have been ordered.
Viewpoint Park - Gray and Moe reported looks good.
8. ADJOURNMENT
Meeting adjourned at 5:33 PM.
14
AGENDA ITEM 5.2
MEDINA, WASHINGTON
PLANNING COMMISSION MEETING
Virtual/Online
Tuesday, October 19, 2021 – 4:00 PM
MINUTES
COMMISSION CHAIR | Laurel Preston
COMMISSION VICE-CHAIR | Shawn Schubring
COMMISSIONERS | Laura Bustamante, David Langworthy, Mark Nelson, Mike Raskin, Randy
Reeves
PLANNING MANAGER | Stephanie Keyser
1. CALL TO ORDER / ROLL CALL
Chair Laurel Preston called the meeting to order at 4:05pm
PRESENT
Chair Laurel Preston
Vice Chair Shawn Schubring
Commissioner Laura Bustamante
Commissioner David Langworthy (Arrived at 4:10pm)
Commissioner Mark Nelson
Commissioner Randy Reeves
ABSENT
Commissioner Mike Raskin
STAFF
Bennett, Kellerman, Keyser, Minor, Sauerwein, Wilcox
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, Planning Commission approved the meeting agenda as
presented.
3. APPROVAL OF MINUTES
3.1 Planning Commission Minutes of September 28, 2021
Recommendation: Adopt Minutes
Staff Contact: Stephanie Keyser, AICP, Planning Manager
Keyser stated the second motion on page 5 of the packet minutes needs to be amended
to 5-0, not 6-0.
ACTION: Motion to approve amended minutes. (Approved 6-0)
15
AGENDA ITEM 5.3
Motion made by Vice Chair Schubring, Seconded by Commissioner Nelson.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Reeves
4. ANNOUNCEMENTS
4.1 Staff/Commissioners
Chair Preston thanked those who attended the open house for the tree code.
Keyser confirmed the dates for the November and December meetings as being
November 16th and December 14th.
5. AUDIENCE PARTICIPATION
No public was in attendance to speak during the audience participation.
6. PUBLIC HEARING
6.1 Tree Code Amendments 2021
Recommendation: Approval
Staff Contact(s): Stephanie Keyser, AICP, Planning Manager
Time Estimate: 80 minutes
Keyser said that the city received one written public comment from David Yee (3215
Evergreen Point Road) via email on October 17, 2021, that was forwarded to Planning
Commission on October 18, 2021.
Keyser gave a presentation on the tree code update proposal.
Commissioners discussed and asked questions.
Staff responded.
Chair Preston opened the public hearing.
David Yee, 3215 Evergreen Point Road, provided public testimony.
Sheree Wen, 3245 Evergreen Point Road, provided public testimony.
Chair Preston closed the public hearing.
ACTION: Motion to approve the additions to the purpose of intent on pages 8-9 of the
staff packet. (Approved 6-0)
Motion made by Commissioner Nelson, Seconded by Vice Chair Schubring.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Reeves
ACTION: Motion to strike 20.52.320(C) per the tree arborist’s recommendation. (Failed
1-5)
16
AGENDA ITEM 5.3
Motion made by Commissioner Nelson, Seconded by Commissioner Reeves.
Voting Yea: Commissioner Nelson
Voting Nay: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Reeves
ACTION: Motion to amend the dimensions on the definition of legacy tree to 36 inches
to less than 50 inches and landmark trees to 50 inches and above in 20.52.120.
(Approved 6-0)
Motion made by Commissioner Nelson, Seconded by Commissioner Bustamante.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Reeves
ACTION: Motion to amend 20.52.150(E) Minimum Restoration Standards for Land not
under development to add the additional language from the city arborist. (Approved 6-0)
Motion made by Vice Chair Schubring, Seconded by Commissioner Nelson.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Reeves
ACTION: Motion to add the language in 20.52.150(G) as proposed by the city arborist.
(Approved 6-0)
Motion made by Commissioner Nelson, Seconded by Commissioner Bustamante.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Reeves
ACTION: Motion to direct staff to add the language from 20.52.150(G) to the appropriate
corresponding supplemental tree section. (Approved 6-0)
Motion made by Commissioner Nelson, Seconded by Vice Chair Schubring.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Reeves
7. DISCUSSION
7.1 2021-2023 Planning Commission Work Plan
Recommendation: N/A
Staff Contact(s): Stephanie Keyser, AICP, Planning Manager
Time Estimate: 10 minutes
ACTION: Keyser discussed the 2021-2023 work plan that Council approved on October
11th; no action taken.
7.2 Tree Code Enforcement – Supplemental Trees
Recommendation: N/A
Staff Contact(s): Stephanie Keyser, AICP, Planning Manager
Time Estimate: 30 minutes
ACTION: The discussion for the tree enforcement was moved to November’s meeting.
17
AGENDA ITEM 5.3
8. ADJOURNMENT
Meeting adjourned at 6:00 PM
ACTION: Motion to adjourn.
Motion made by Vice Chair Schubring, Seconded by Commissioner Reeves.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Reeves
Meeting Minutes taken by:
Stephanie Keyser
18
AGENDA ITEM 5.3
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, October 11, 2021 – 4:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order via MS Teams at 4:00 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Cynthia Adkins
Councilmember Harini Gokul
Councilmember Alex Morcos
Councilmember Bob Zook
ABSENT
Councilmember Roger Frey
Councilmember Jennifer Garone
STAFF PRESENT
Michael Sauerwein, Scott Missall, Steve Burns, Ryan Osada, Steve Wilcox, Stephanie
Keyser, Julie Ketter, Dawn Nations, Aimee Kellerman
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, Council approved the meeting agenda as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
4. PRESENTATIONS
4.1 Recognition of Police Office Manager, Barbara Marxer for 2021 Lifeguard Program by
Steve Burns, Chief of Police
Police Chief Burns recognized Police Office Manager Barbara Marxer for her excellent
work in running a success 2021 Lifeguard Program at Medina Beach Park.
19
AGENDA ITEM 5.4
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Director of Public Works Ryan Osada gave a brief update on activities from the last Parks
and Recreation Board meeting.
Planning Manager Stephanie Keyser gave an update on activities from the last Planning
Commission meeting.
Police Chief Burns gave a brief update on Emergency Preparedness.
5. CONSENT AGENDA
ACTION: Motion Morcos second Zook and carried by a 5:0 (Frey and Garone absent)
vote; Council approved the Consent Agenda.
5.1 Check Register, September 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Director of HR and Finance
5.2 Approved August 16, 2021 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
5.3 Approved July 27, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, Planning Manager
5.4 DRAFT Meeting Minutes of September 13, 2021 Regular Meeting
Recommendation: Adopt Minutes
Staff Contact: Aimee Kellerman, CMC, City Clerk
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
7.1 2022 Preliminary Budget
Recommendation: NA
Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager
City Manager Michael Sauerwein gave a presentation on the proposed 2022 budget.
There were no changes since the last discussion in September. Council asked questions
and staff responded.
Mayor Rossman opened the public hearing. There were no speakers. Subsequently, the
public hearing was closed.
20
AGENDA ITEM 5.4
ACTION: Motion Adkins second Gokul and carried by a 5:0 vote (Frey and Garone
absent); Council continue suspension of passport services until such time that the City
Manager and Council agree that passport services should be reinstated.
8. CITY BUSINESS
8.1 2021-2023 Proposed Planning Commission Work Plan
Recommendation: Adopt.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
Planning Manager Stephanie Keyser gave an update on the proposed 2022 Planning
Commission Work Plan. Council asked questions and staff responded.
ACTION: Motion Adkins second Zook and carried by a 5:0 (Frey and Garone absent) vote;
Council adopted the 2022 Planning Commission Work Plan as presented.
8.2 Gas-Powered Lawn Equipment
Recommendation: Discussion.
Staff Contact: City Manager, Michael Sauerwein
City Manager Michael Sauerwein gave a presentation on Gas Powered Lawn
Equipment.
Mayor Rossman reopened the public comment period. The following individual addressed
the Council:
Catherine Allan commented in support of staff and Council looking at alternatives for
gas powered lawn equipment.
May Rossman closed the public comment period.
ACTION: No action taken; discussion item only.
9. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
Council and staff discussed the SCA's Regional Water Quality Board regarding water
quality issues related to Lake Washington. There is one upcoming vacancy and staff will
look into how to make a nomination for Council to appoint someone.
Council also asked for an update regarding the 520 Joints Noise Mitigation Project Phase
2 at the next City Council meeting.
10. CITY MANAGER'S REPORT
Police, Development Services, Finance, Central Services, Public Works, City Attorney
Police Chief Burns reported on activities in the police department.
Director of Development Services Steve Wilcox gave an update on activities in
Development Services department and code enforcement actions.
21
AGENDA ITEM 5.4
Director Public Works Ryan Osada gave an update on activities in the Public Works
department.
City Manager Michael Sauerwein gave a brief summary of the City Manager's report.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
12. EXECUTIVE SESSION
Council moved into Executive Session at 6:17 p.m. for an estimated time of 30 minutes.
Council reconvened to the regular meeting at 6:35 p.m.
RCW 42.30.110(1)(g)
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by
a governing body of salaries, wages, and other conditions of employment to be generally
applied within the agency shall occur in a meeting open to the public, and when a
governing body elects to take final action hiring, setting the salary of an individual
employee or class of employees, or discharging or disciplining an employee, that action
shall be taken in a meeting open to the public.
ACTION: No action was taken following the Executive Session.
13. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 6:35 p.m.
22
AGENDA ITEM 5.4
MEDINA, WASHINGTON
AGENDA BILL
Monday, December 13, 2021
Subject: Resolution Authorizing the City Manager to Enter into a Contract Amendment with PC
Specialists, Inc. dba Technology
Category: Consent/Resolution
Staff Contacts: Emily Miner, Assistant City Attorney and Aimee Kellerman, City Clerk
Summary
The City entered into a contract with Technology Integration Group (“TIG”) in September of 2020
for IT services after the City of Kirkland gave notice that they were terminating their IT services
contract with the Medina.
The initial contract period with TIG was a trial period of four months, which was subsequently
extended for another 12 months and is slated to expire December 31, 2021. City staff continues
to be satisfied with TIG’s performance and recommend extend the contract for another three years
under the same terms and conditions as the initial contract, except with increased rates to reflect
cost of living increases and minor revisions to reflect industry standards.
Attachments
1. Resolution No. 423 Authorizing the City Manager to execute the TIG Contract Amendment
extending the contract period for one year, to December 31, 2024.
2. Second Amendment to the Professional Services Contract No. 13 between the City of
Medina and PC Specialists, Inc.
Budget/Fiscal Impact: See Contract Terms
Recommendation: Approve.
City Manager Approval:
Proposed Council Motion: “I move to approve Resolution No. 422 authorizing the City Manager
to execute the Second Amendment to Professional Services Contract No. CO 13-2 between the
City of Medina and PC Specialists, Inc. dba Technology Integration Group.”
23
AGENDA ITEM 5.5
ATTACHMENT 1
Resolution No. 422 Page 1 of 2
CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 422
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON, AUTHORIZING THE CITY MANAGER
TO ENTER INTO A SECOND CONTRACT AMENDMENT WITH
PC SPECIALISTS, INC.
WHEREAS, the city entered into an initial contract with PC Specialists on September 1,
2020 for information and technology consulting services (“Agreement”); and
WHEREAS, the city entered into a contract amendment on January 1, 2021 to extend
the contract for a one-year term; and
WHEREAS, the Agreement is set to expire on December 31, 2021; and
WHEREAS, the city staff continues to be satisfied with TIG’s performance and
recommends extending the contract for another three-year term under the same terms and
conditions as the initial contract, except with increased rates to reflect cost of living increases
and minor revisions to reflect industry standards.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
RESOLVES AS FOLLOWS:
Section 1. Contract Authorized. The City Council authorizes the City Manager to
execute the second amendment to the Professional Services Contract No. 13 between the City
and PC Specialists, Inc. dba Technology Integration Group, as attached and incorporated
herein.
Section 2. Effective Date. This Resolution shall be effective upon its adoption by
the City Council.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON DECEMBER 13,
2021 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON DECEMBER 13, 2021.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
24
AGENDA ITEM 5.5
ATTACHMENT 1
Resolution No. 422 Page 2 of 2
FILED WITH THE CITY CLERK: XX
PASSED BY THE CITY COUNCIL: XX
RESOLUTION NO. XXX
25
AGENDA ITEM 5.5
Second Amendment to Professional Services Contract No. 13 between
The City of Medina and PC Specialists, Inc.
This Second Amendment (“Amendment”) to Professional Services Contract No.
13 between the City of Medina and PC Specialists, Inc. (“Agreement”) is entered into
between the City of Medina, a municipal corporation of the State of Washington (“City”)
and PC Specialists, Inc., dba Technology Integration Group (“Consultant”), individually a
“party” and collectively “the parties”.
WHEREAS, the Agreement between the parties was executed on September 1,
2020 and expired on December 31, 2020; and
WHEREAS, the parties executed a First Amendment (“First Amendment”) on
December 21, 2020 to amend Section 4 of the Agreement to extend the term of the
Agreement for another year, to December 31, 2021; and
WHEREAS, the parties now desire to amend the term of the Agreement for an
additional three (3) year period; and
NOWTHEREFORE, in consideration of the mutual benefits set forth below, the
sufficiency of which the parties both acknowledge, the parties agree as follows:
1.Section 4 of the Agreement is hereby amended to read as follows:
The term of the Consultant’s performance shall end on or before
December 31, 2021 December 31, 2024, unless the Parties agree in
writing to extend the term or as otherwise provided herein.
2.Section 6 of the Agreement is hereby amended to read as follows:
The Consultant shall be paid on the basis of time actually expended and out -of-
pocket expenses in accordance with the fee schedule attached and incorporated
as Exhibit B. Expenses not identified in Exhibit B will not be reimbursed by the
City. In no event shall the total compensation and expenses paid to the
Consultant under this Agreement exceed fifty thousand dollars ($50,000).
3.Section 10 of the Agreement is hereby amended to read as follows:
10.1 The Consultant Each Party (each an “Indemnifying Party”) shall fully
indemnify, defend and hold harmless the City other Party, its officers, officials,
employees, and volunteers (collectively Indemnified Parties) from and against all
allegations, claims, damages, losses, injuries, costs and expenses, including
attorneys or other professional fees (collectively Claims) asserted against any
Indemnified Parties arising out of or resulting from the Consultant’s Indemnifying
Party’s performance of the Services or any obligation under this Agreement,
except for and to the extent of injuries and damages caused by the sole
negligence of the Indemnified Parties. Such obligation shall not be construed to
ATTACHMENT 2
26
AGENDA ITEM 5.5
negate, abridge, or reduce other rights or obligations of indemnity which would
otherwise exist as to a party or person described in this Section. Where an
Indemnified Claim is caused by or results from the concurrent neglig ence of the
Indemnified Parties and the Consultant Indemnifying Party, the Consultant
Indemnifying Party's duty to indemnify and defend the Indemnified Parties shall
apply only to the extent of the negligence of the Consultant Indemnifying Party or
its employees, subcontractor’s agents or other parties for whom the Consultant
Indemnifying Party is responsible.
10.2 Title 51 Status. Each Party’s obligations under this Section 10 include,
but are not limited to, all claims against any Indemnified Parties by an employee
or former employee of the Consultant Indemnifying Party or any of its
subcontractors or agents. For this purpose, each party expressly waives, as
respects the City and Indemnified Parties only all immunity and limitation on
liability under any Industrial Insurance Act, including Title 51 RCW, or other
worker’s compensation act, disability act, or other employee benefit act of any
jurisdiction which would otherwise be applicable.
BY SIGNING THIS AGREEMENT, THE CITY AND CONSULTANT CERTIFY
THE WAIVER OF IMMUNITY SPECIFIED BY THIS PROVISION WAS
MUTUALLY NEGOTIATED.
10.3 The Consultant’s Each Party’s obligations under this Section 9 10 shall
survive expiration or termination of the Agreement. In the event of litigation
between the Parties to enforce the rights under this Section 10, reasonable
attorney fees and costs shall be awarded to the prevailing party.
4. Exhibit A of the Agreement is repealed and replaced with a new Exhibit A,
attached and incorporated herein.
5. Exhibit B of the Agreement is repealed and replaced with a new Exhibit B,
attached and incorporated herein.
6. In the event of any conflict between this amendment, the First Amendment,
and the Agreement, the language of this Second Amendment shall prevail. In all other
respects the Agreement shall remain the same and in full force and effect
CITY OF MEDINA PC SPECALISTS, INC
dba Technology Integration Group
By: ________________________ By: _______________________
Michael Sauerwein Tom Janecek
Date: ______________________ Date: _____________________
ATTACHMENT 2
27
AGENDA ITEM 5.5
Approved as to Form:
By: ________________________
City Attorney
Date: _______________________
ATTACHMENT 2
28
AGENDA ITEM 5.5
EXHIBIT A
SCOPE OF SERVICES
OVERVIEW
This document addresses a support agreement between City of Medina (“Customer”) and
Technology Integration Group (“TIG”) to cover technical support and maintenance for the
technology listed in the Scope of Services section below.
Length of Agreement: This agreement is valid for three (3) years from the Effective Date.
SCOPE OF SERVICES
Coverage
Services Supported
• Two (2) scheduled ½ day on-site visits per week
• Networking Infrastructure
• Servers
o Fourteen (14) Virtual Machines
o Four (4) vCenter Management Servers
o One (1) FMC Physical Server
o One (1) Backup Storage Target for SRV-MEDBACKUP Server – NetApp
• Cisco ASA Firewalls
o One (1) at HQ
• Cisco and Dell Switches
• Cisco Routers
• Cisco Firepower, Umbrella, and AMP
• UPS’s
• Veeam Backups
• Dedicated Project Management
• Dedicated primary and secondary engineering support (both remote and on-site)
• Executive Technology Reviews
Optional Support Services
Although routine maintenance will address most problems, there are issues that occur –
whether hardware or software – which will require rapid response on-site. TIG recommends
block of dollars to provide for this level of support. Once this block of dollars is depleted, more
hours can be acquired at a discounted rate due to being a member of TIG MANAGE. An open
PO can also be placed with TIG for additional support Services and additional support Services
will be billed as they occur.
ATTACHMENT 2
29
AGENDA ITEM 5.5
COVERAGE AND PROCEDURES
Agreement Coverage
The coverage period for this agreement is for standard work week, Monday – Friday, 8am –
5pm, local time of the Customer site, excluding designated TIG holidays. This is a three (3) year
agreement and covers remote and onsite support work for existing Customer equipment. This
contract does not cover new projects which are defined as any functional change outside of the
current specification or operation of the existing deployment and/or changes to components,
circuits, or other third-party provided circuits or network connectivity, etc.
Service Hours of Coverage Surcharges *
Support Center
(Service desk Support)
Monday through Friday, 8:00 AM to
5:00 PM (PST) Included
Normal On Site Service Monday through Friday, 8:00 AM to
5:00 PM
Contract Rate x 1
On-Call Service As defined or N/A
Contract Rate x
1.5
(1 hr. minimum)
Extended On Site
Service
Monday through Friday, 5:01 PM to
7:59 AM
Saturday, 8:00 AM to 5:00pm
Contract Rate x
1.5
(1 hr. minimum)
Weekend On Site
Service Sundays and National Holidays Contract Rate x 2
(2 hr. minimum)
TIG Holiday Schedule
Designated Holiday Date Observed
New Year’s Day January 1
Memorial Day Last Monday in May
Independence Day July 4
Labor Day 1st Monday in September
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving 4th Friday in November
Christmas Eve December 24
Christmas Day December 25
New Year’s Eve December 31
Trouble Reporting Procedure and Response Time: All support requests must route through
TIG’s Support Desk. TIG will work with Customer representatives to verify the problem and
determine the appropriate Priority Level (see below for definition of priority levels) of the
request. TIG will work with Customer representatives to identify and resolve the problem.
ATTACHMENT 2
30
AGENDA ITEM 5.5
Customer will acknowledge successful resolution of the problem by providing acceptance.
Priority Levels and Response Times
The Priority levels are defined as follows:
Priority Level 3 (P3)
Customer requires information or assistance concerning system component capabilities,
configuration or use. There is little or no impact to your business operations.
Examples: User Profile/Account Changes; System Features.
Response Time: Four (4) Hours
Priority Level 2 (P2)
Operational performance of the system and/or network is impaired, but most/critical business
operations remain functional. That is, a single user or group of users is/are experiencing
problems; or a non-critical system feature is experiencing difficulties or is inoperable. Customer
and TIG will commit resources during normal business hours to restore service to satisfactory
levels.
Examples: Single or multiple feature(s) and/or devices not functioning, including user(s)
unable to login, problem with email account(s), or a feature such as a Power Outage
causing system-wide loss of internet access.
Response Time: Two (2) Hours
Priority Level 1 (P1)
Operation of an existing system and/or network is severely degraded, or significant aspects of
Customer business operations are negatively impacted, or a “site” or “critical component” is
completely non-functional. Customer and TIG will commit all necessary resources to resolve
the situation.
Examples: Internet access is down; Server(s) are down or are not accessible.
Response Time: One (1) Hour
SERVICE EXCLUSIONS AND ASSUMPTIONS
Service Exclusions
The following items are excluded from support under this agreement:
• Applications (functionality/performance) unless specifically included.
• Network attached devices must be configured within the supported parameters of the
network/Cisco Unified Communications system:
o TIG will support on-net and off-net faxing for fax machine Analog Telephony Devices
(not including FAX machines) configured within the supported parameters of the
Cisco/Meraki network/Cisco Unified Communications system.
• Layer 1 Structured Network Cabling:
o TIG will assist remotely in fault isolation to the cabling as configured within the IP-
based voice components and/or devices (i.e. phones).
• Service Provider Demarcation Points.
• Service Provider Circuits:
o TIG is not contracted to provide voice or data circuits, only to assist in fault isolation
as it relates to the Cisco Unified Communications system (i.e., whether there is a
problem with a covered component or whether the problem resides with the circuit).
• Upon request by Customer, TIG will assist in resolving circuit issues with carrier(s) in
ATTACHMENT 2
31
AGENDA ITEM 5.5
conjunction with Customer personnel.
Assumptions
• Customer IT Team to initially address service requests.
• Customer personnel will be available to work with TIG staff, as appropriate, on a service
request.
• Customer to provide TIG with all pertinent network documentation to facilitate effective
support.
• Customer (directly or through and/or third party) to provide and maintain VPN access for
TIG.
• Customer will provide physical access to all sites as required, per established Customer
policy.
• Customer will provide TIG employees access to relevant systems and facilities as
necessary to perform the Services, subject to Customer’s operational, legal, and security
restrictions.
• TIG conducts periodic business reviews from which important observations are discussed
and recommendations are made to Customer. If Customer elects not to attend a business
review for any reason, TIG will provide Customer a written summary of the observations
and associated recommendations, and Customer will acknowledge receipt thereof in
writing.
• TIG standard support excludes “destroyed” equipment due to, among other things, natural
accident or causes (such as earthquake, hurricane, fire, flood, or other exposure to
adverse environmental conditions) or due to any negligent or willful or unlawful act or
omission to act (including acts of terrorism and/or or exposure to harmful substances,
conditions or materials).
• Customer will allow TIG to install remote control software on to end user systems in order
to provide support.
• Customer will provide administrator or super-user logons to host systems, or (alternatively)
assign system administrator(s) to perform those logon activities on behalf of TIG technical
personnel.
• TIG will assign a Project Manager for this Agreement and the TIG Project Manager will be
responsible for managing all TIG service activities and will serve as the central point of
contact for Customer including:
a) Serve as the central point of contact for Customer;
b) Use both Customer and TIG resources, where applicable, to accomplish all tasks.
• If Customer requires additional skills outside of the skill set employed by the current TIG
resource, TIG will apply a reasonable best effort to providing additional skill sets.
• If TIG is requested to take on additional responsibilities resulting in management
ownership, or deliverables, TIG requires an addendum to this Agreement in the form of a
change order.
• If level of effort is consistently different from anticipated levels, a change order will be
mutually defined that appropriately matches Customer requirements.
• Outdated systems or systems that are no longer supported by OEM are “best effort” only.
ATTACHMENT 2
32
AGENDA ITEM 5.5
ATTACHMENT 2
TO
EXHIBIT A - SCOPE OF SERVICES
ENGAGEMENT – SPECIFIC
TERMS AND CONDITIONS
1. APPLICABILITY
The terms and conditions set forth in this Attachment 1 shall apply to the products and/or
services set forth in the Statement of Work/Scope of Services to which it is attached, including
any amendments or addenda thereto.
2. COMMERCIAL INSURANCE
The City shall maintain at its sole expense similar commercial insurance for personal injury and
property damage for a general aggregate of $1,000,000; worker's compensation insurance as
required by law; and hired and non-owned automobile liability insurance for the combined single
limit of $1,000,000. At the Consultant’s request, the City further agrees to furnish the Consultant
with certificates, including renewal certificates, evidencing such coverage within thirty (30) days
of commencing performance under this Agreement, at every renewal and at other times as may
be reasonably requested by the consultant.
3. CYBER INSURANCE
a. The City shall purchase and maintain throughout the term of this Agreement a policy
of first-party cyber liability insurance with coverage that is sufficient to protect the City
and the Consultant from and against any claims, demands, causes of action or financial
loss arising out of acts, errors, or omissions, in rendering technology/professional
services or in connection with the specific services described in this Agreement
including, without limitation: violation or infringement of any right of privacy,
including breach of security and breach of security/privacy laws, rules or regulations,
data theft, damage, unauthorized disclosure, destruction, or corruption, including
without limitation, unauthorized access, unauthorized use, identity theft, theft of
personally identifiable information or confidential corporate information in whatever
form, transmission of a computer virus or other type of malicious code, and
participation in a denial of service attack on third party computer systems and loss or
denial of service.
b. Such coverage must include technology/professional liability including breach of
contract, privacy and security liability, privacy regulatory defense and payment of civil
fines, payment of credit card provider penalties, and breach response costs (including
without limitation, notification costs, forensics, credit protection services, call center
services, identity theft protection services, and crisis management/public relations
services).
c. The City shall name the Consultant as an additional insured and shall contain no
specific limitations on the coverage afforded additional insureds.
d. In the event of an attack, the City agrees that, to the extent the attack is the City’s fault,
any work done by the Consultant to remediate the results of such attack are outside the
scope of this Agreement and shall be subject to a separate written agreement or
ATTACHMENT 2
33
AGENDA ITEM 5.5
addendum signed by both parties. However, to the extent the attack is the Consultant’s
fault, all work done by the Consultant to remediate the results of such attack are within
the scope of this Agreement.
4. SOLICITATION OF THE CONSULTANT’S EMPLOYEES.
The City may work closely with employees of the Consultant performing services under
this Agreement. All information about such employees which becomes known to the City
during the course of this Agreement, and which is not otherwise known to the public,
including compensation and commission structure, is a Trade Secret of the Consultant and
shall not be used by the City in soliciting employees of the Consultant at any time. The
City will endeavor to protect the confidentiality of all such information to the extent
permitted by law. The Consultant acknowledges and agrees that the City is subject to the
Public Records Act, Chapter 42.56 RCW, and nothing in this Agreement prohibits the
City’s compliance with the Act.
During the term of this Agreement and for one year thereafter, the City shall not, directly
or indirectly, ask or encourage any employee of the Consultant to leave their employment
with the Consultant, solicit any employee of the Consultant for employment, make any
offer of employment to any employee of the Consultant or employ any employee of the
Consultant. This provision also shall apply to former employee of the Consultant for a
period of one year following the employee separation.
The City agrees and acknowledges that the violation of any of the provisions contained
herein would cause irreparable injury to the Consultant, that the remedy at law for any
violation or threatened violation thereof would be inadequate, and that the Consultant shall
be entitled to temporary and permanent injunctive or other equitable relief without the
necessity of proving actual damages.
5. DATA BACKUP
THE CONSULTANT DISCLAIMS ALL RESPONSIBILITY AND LIABILITY FOR
ANY HARDWARE AND/OR SOFTWARE FAILURES RELATED TO OR IN
CONNECTION WITH DATA BACKUPS, INCLUDING WITHOUT LIMITATION
ANY LOSS OR CORRUPTION OF DATA, AND REQUIRES THAT THE CITY
RETAIN LOCAL BACKUPS OF ALL CRITICAL DATA IN ADDITION TO ANY
BACKUP SERVICES THAT THE CONSULTANT IS PROVIDING. IT IS THE SOLE
RESPONSIBILITY OF THE CITY TO ENSURE THAT THE PRESCRIBED DATA
BACKUP OPERATIONS PERFORMED BY THE CITY ARE ADEQUATE. THE
CONSULTANT WILL NOT BE RESPONSIBLE FOR CITY'S FAILURE TO DO SO,
NOR FOR THE COST OF RECONSTRUCTING DATA STORED ON DISK FILES,
TAPES, MEMORIES, ETC., LOST DURING THE PERFORMANCE OF SERVICE
PERFORMED HEREUNDER. IN SUCH CASES, THE CONSULTANT (AND ANY
OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS OF THE CONSULTANT,
AND THEIR VENDORS, DISTRIBUTORS, AND OTHER SUPPLIERS OR
CONTRACTORS) SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL,
PUNITIVE, SPECIAL, EXEMPLARY, INCIDENTAL, OR INDIRECT DAMAGES,
INCLUDING ANY LOST PROFITS, UNDER ANY THEORY OR CAUSE OF ACTION
WHETHER IN TORT, CONTRACT OR OTHERWISE, REGARDLESS OF WHETHER
THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
ATTACHMENT 2
34
AGENDA ITEM 5.5
6. DISCLAIMER OF WARRANTY
a. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT AND TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE
CONSULTANT EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES,
GUARANTEES, CONDITIONS OR REPRESENTATIONS, EXPRESS OR
IMPLIED, STATUTORY OR OTHERWISE, REGARDING THE PRODUCTS
OR SERVICES PROVIDED HEREUNDER OR THE INTEGRATION OF
THOSE PRODUCTS INTO A COMPUTER SYSTEM, INCLUDING ANY
IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY,
SATISFACTORY OR MERCHANTABLE QUALITY AND FITNESS FOR A
PARTICULAR PURPOSE, OR THOSE ARISING FROM A COURSE OF
DEALING, COURSE OF PERFORMANCE OR USAGE OF TRADE. THE
CONSULTANT SHALL NOT BE LIABLE FOR ANY PROBLEMS
ATTRIBUTABLE TO ALTERATIONS OR ATTACHMENTS, NEGLIGENCE,
ABUSE OR MISUSE, INCLUDING FAILURE TO OPERATE THE PRODUCTS
IN ACCORDANCE WITH MANUFACTURER'S SPECIFICATIONS,
IMPROPER HANDLING BY THE CITY, FAILURE OF EQUIPMENT NOT
MAINTAINED BY THE CONSULTANT, IMPROPER USE OF SUPPLIES,
FIRE, WATER, ACTS OF GOD OR OTHER CATASTROPHIC EVENTS.
b. THE CONSULTANT DISCLAIMS RESPONSIBILITY FOR HARDWARE
AND SOFTWARE FAILURES CAUSED BY THIRD-PARTY
MANUFACTURERS AND PUBLISHERS.
c. THE CITY SHALL NOT PROVIDE ANY WARRANTIES TO ANY THIRD
PARTIES WITH RESPECT TO THE PRODUCTS OR SERVICES PROVIDED
BY THE CONSULTANT TO THE CITY. THE CITY SHALL BE SOLELY AND
EXCLUSIVELY LIABLE TO ANY THIRD PARTY FOR ANY WARRANTY
GRANTED OR SUPPLIED BY THE CITY TO ANY SUCH THIRD PARTY.
7. NO CONSEQUENTIAL DAMAGES; LIMITATION OF LIABILITY
a. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW,
UNDER NO CIRCUMSTANCES SHALL EITHER PARTY OR THEIR RELATED
PARTIES, BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, SPECIAL,
PUNITIVE OR INCIDENTAL DAMAGES (INCLUDING DAMAGES FOR
LOST DATA), WHETHER FORESEEABLE OR UNFORESEEABLE, BASED
ON CLAIMS ARISING OUT OF BREACH OR FAILURE OF EXPRESS OR
IMPLIED WARRANTY, BREACH OF CONTRACT, MISREPRESENTATION,
NEGLIGENCE, STRICT LIABILITY IN TORT, INFRINGEMENT OF
INTELLECTUAL PROPERTY RIGHTS OR OTHERWISE. EXCEPT AS
OTHERWISE EXPRESSLY PROVIDED FOR HEREIN, EITHER PARTY’S
TOTAL LIABILITY TO THE OTHER PARTY OR ANY THIRD PARTY(IES)
FOR A CLAIM OF ANY KIND ARISING AS A RESULT OF, OR RELATED
TO THIS AGREEMENT AND THE SERVICES PROVIDED HEREUNDER,
WHETHER IN CONTRACT, IN TORT (INCLUDING NEGLIGENCE OR
STRICT LIABILITY), UNDER ANY WARRANTY, OR OTHERWISE, SHALL
BE LIMITED TO MONETARY DAMAGES AND THE AGGREGATE
ATTACHMENT 2
35
AGENDA ITEM 5.5
AMOUNT THEREOF FOR ALL CLAIMS SHALL IN NO EVENT EXCEED
THE AMOUNT OF MONEY PAID BY THE CITY TO THE CONSULTANT
DURING THE PREVIOUS TWELVE (12) MONTHS. EACH PARTY
ACKNOWLEDGES THAT THE DISCLAIMERS OF WARRANTIES AND
LIMITATIONS OF LIABILITY IN THIS AGREEMENT FAIRLY ALLOCATE
RISKS BETWEEN THEM.
8. LICENSES
a. The City agrees that through its use of any software, hardware or services included
with or otherwise in-use in furtherance of this Agreement, the City indicates its
acceptance of and agreement to comply with any terms and conditions of the
applicable software or hardware manufacturer licensing agreements throughout the
Term or any extensions or renewal terms of this Agreement, as such licensing
agreements may be updated by the manufacturer from time to time.
b. The City further agrees that any such licenses described above shall be provided to
the City and exclusively govern the terms and conditions of the licensed products
or software as provided therein. The City is responsible for obtaining any updates
to the applicable license to the extent that it has the ability to access such updates directly from
the manufacturer.
9. FORCE MAJEURE
The term “force majeure” shall include, without limitation, acts of nature, acts of civil or military
authorities, communicable disease outbreaks, epidemics, pandemics, quarantine restrictions,
terrorism, fire, accidents, shutdowns for purpose of emergency repairs, industrial, civil or public
disturbances, or other conditions beyond the control of the parties causing the inability to
perform the requirements of this Contract. If any party is rendered unable, wholly or in part, by a
force majeure event to perform or comply with any obligation or condition of this Contract, upon
giving notice and reasonably full particulars to the other party, such obligation or condition shall
be suspended only for the time and to the extent commercially reasonable to restore normal
operations. In the event TIG ceases to be excused pursuant to this provision, then the Customer
shall be entitled to exercise any remedies otherwise provided for in this Contract, including
termination for default.
ATTACHMENT 2
36
AGENDA ITEM 5.5
EXHIBIT B
FEE SCHEDULE
• Three (3) Year Contract at the following rates:
Description Amount Per
Month
Total
Annual
TIG MANAGE Agreement –Year One $11,423.00 $137,076.00
TIG MANAGE Agreement –Year Two (5%
increase)
$11,994.15 $143,929.80
TIG MANAGE Agreement –Year Three
(5% increase)
$12,593.86 $151,126.29
Total Contract Amount Due $432,132.09
• Any additional (pre-approved) service required outside of the regularly scheduled
visits or scope of agreement will be billable at the Time and Materials rates plus
travel as indicated in the tables below.
Description MSRP Per
Hour
Contract
Rates per
Hour
Solutions Architect 333.00 273.00
Senior Systems Engineer $278.00 $227.00
Systems Engineer $167.00 $136.00
Network Technician $133.00 $109.00
Travel Charges:
Description MSRP Per
Hour
Contract
Rates per
Hour
Trip Charge – Zone 1 (0-10
miles)
No charge No charge
Trip Charge – Zone 2 (11-50
miles)
$75 per visit $50 per visit
Trip Charge – Zone 3 (51-100
miles)
$125 per visit $100 per visit
ATTACHMENT 2
37
AGENDA ITEM 5.5
MEDINA, WASHINGTON
AGENDA BILL
Monday, December 13, 2021
Subject: 2021 Budget Amendment
Category: Ordinance/Consent
Staff Contact: Julie Ketter, Finance & HR Director
Summary
The purpose for recommending a 2021 Budget Amendment is to document budget changes that
occurred after the 2021 Budget was adopted on November 9, 2020. Except items of an
accounting “housekeeping” nature, all of these have been noted in Council’s monthly financial
reports throughout the year as they occurred. As per our practice, these changes are gathered
under one ordinance for passage towards the end of the budget year. These changes are as
follows:
• December 14, 2020, Council approved additional increase to City Manager salary above
the budgeted COLA. June 14, 2021, Council approved an update to the Personnel Policy
which allowed for a one-time excess leave cash out for unrepresented employees at
12/31/21 to align balances to new policy. Total impact to General Fund expenses = $65K,
to be offset by sales tax receipts in excess of original budget expectations.
• February 24, 2021, Finance Committee approved a recommendation to Council to transfer
amounts from 2020’s ending fund carryover balance, in excess of the City’s 25% policy
requirement, to the Contingency Fund. Total transfer = $250K.
• Move KC’s multi-modal transportation revenue share budget from General Fund to Street
Fund due to revenue restrictions which limits its usage to street activity only. $4422
• July 12, 2021, Council approved $102K of Capital REET funds to be spent towards a new
Street Improvement Traffic Safety Project. REET receipts have been substantially in
excess of original budgeted expectations.
• 2021 Salary Schedule (attachment A) requires amending to reflect Council’s direction, as
mentioned in point one above, to increase the City Manager’s maximum salary amount
beyond the originally budgeted COLA. The minimum & midpoint numbers remain
unchanged. Two other numbers on the chart are changing to correct transcription errors
only, no financial impact. For ease of review, the changes to the schedule are in red.
• Update 2021 Beginning Fund balances to reflect 2020’s actual Ending Fund balances that
rolled over, rather than the estimate used when passing Ord. 991. No fiscal impact.
Attachments
1. 2021 Budget Ordinance No. 1004 - amending Ordinance No. 991
2. 2021 Amended Salary Schedule Attachment A
38
AGENDA ITEM 5.6
Budget/Fiscal Impact:
$ 60,578 General Fund Revenue net increase
$ (65,000) General Fund Expense increase
$ (250,000) General Fund Transfer Out increase
$ 4,422 Street Fund Revenue increase
$ 250,000 Contingency Fund Transfer In increase
$ 102,000 Capital Projects Fund Revenue increase
$ (102,000) Capital Project Fund Expense increase
$ -0 -
Recommendation: Approve
City Manager Approval:
Proposed Council Motion: “I move to approve Ordinance No. 1004 amending the 2021 Budget,
including the 2021 Amended Salary Schedule.”
39
AGENDA ITEM 5.6
ATTACHMENT 1
Ordinance No. 1004 Page 1 of 2
Ordinance No. 1004
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
AMENDING ORDINANCE NO. 991 TO ADOPT AND IMPLEMENT THE
2021 BUDGET; AND TO ESTABLISH AN EFFECTIVE DATE.
WHEREAS, the Medina City Council enacted Ordinance 991 on November 9, 2020 approving
the budget for 2021; and
WHEREAS, it is necessary to increase General Fund Expenditures and Resources; and
WHEREAS, it is necessary to increase Street Fund Resources; and
WHEREAS, it is necessary to increase Contingency Resources; and
WHEREAS, it is necessary to increase Capital Projects Expenditures and Resources; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. Ordinance No. 991 is hereby amended as summarized below:
Levy
General Street Tree Contingency Capital Stabilization Total
Fund Fund Fund Fund Projects Fund All Funds
Beginning Fund
Balance $2,194,185 $13,778 $110,072 $ -0- $3,281,736 $ -0- $5,599,771
Revenues $7,970,342 $143,514 $3,075 $ -0- $1,215,016 $ -0-$9,331,947
Transfers In $ -0-$377,132 $ -0- 250,000$ $ -0-$500,000 $1,127,132
Total Resources $7,970,342 $520,646 $3,075 250,000$ $1,215,016 $500,000 $10,459,079
Expenditures $6,957,234 $515,112 $38,000 $ -0-$942,000 $ -0-$8,452,346
Transfers Out $1,127,132 $ -0- $ -0- $ -0-$ -0- $ -0-$1,127,132
Total Uses $8,084,366 $515,112 $38,000 $ -0-$942,000 $ -0-$9,579,478
Ending Fund Balance $2,080,161 $19,312 $75,147 250,000$ $3,554,752 $500,000 $6,479,372
Section 2. 2021 Salary Schedule for authorized position, originally adopted with
Ordinance 991, is also amended as reflected in Attachment A, 2021 Amended Salary
Schedule.
40
AGENDA ITEM 5.6
ATTACHMENT 1
Ordinance No. 1004 Page 2 of 2
Section 3. The City Manager is authorized to make any changes necessary to carry out
the terms of this ordinance.
Section 4. The effective date of this ordinance shall be (5) days after its publication of a
summary of its intent and contents.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 13TH DAY OF
DECEMBER 2021 BY A VOTE OF X FOR, X AGAINST, AND X ABSTAINING, AND IS
SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13TH DAY OF DECEMBER 2021.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
41
AGENDA ITEM 5.6
City of Medina
Ordinance Number 1004
Attachment A
2021 Amended Salary Schedule
The 2021 salary ranges for full time city employees shall be as follows:
Exempt Unrepresented Employees:
COLA increase = CPI-W, 1%FTE Minimum Midpoint
Building Official 0 $7,604 $8,557
Planning Manager 1 $7,604 $8,557
Department Directors 4 $8,763 $9,857
Police Chief (+market adjustment of 10%)1 $10,795 $12,144
City Manager 1 $11,060 $12,442
Non Exempt Unrepresented Employees:
COLA increase = DOF 1% / Captain 3% FTE Minimum Midpoint
Assistant Finance Director *1 $5,816 $6,979
Police Captain 1 $9,134 $10,275
Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers:
COLA per CBA = 3%FTE Step A Step B Step C Step D
Patrol Officer A $6,677 $7,070 $7,462 $7,857
Patrol Officer B $6,758 $7,151 $7,541 $7,937
Patrol Officer C 2 $6,914 $7,307 $7,700 $8,092
Patrol Officer D 4 $7,070 $7,462 $7,858 $8,250
Police Sergeant A 1 $7,868 $8,296 $8,735 $9,182
Police Sergeant B $8,024 $8,452 $8,891 $9,340
Public, Professional and Office-Clerical Employees Union, Local 763
(Representing Public Works Employees):
CBA exp 12/31/20, 2% as placeholder until negotiated FTE Step A Step B Step C Step D
Maintenance Worker 3 $5,431 $5,661 $5,982 $6,311
Maintenance Supervisor 1 $6,609 $6,975 $7,349 $7,742
Public, Professional and Office-Clerical Employees Union, Local 763
(Representing Office-Clerical Employees):
CBA exp 12/31/20, 2% as placeholder until negotiated FTE Step A Step B Step C Step D
Admin. Assistant-Deputy Clerk 1 $5,431 $5,661 $5,982 $6,311
Information Systems Coordinator 1 $5,431 $5,661 $5,982 $6,311
Police Administrative Specialist 1 $5,431 $5,661 $5,982 $6,311
Development Svcs Coordinator 1 $5,542 $5,709 $6,011 $6,328
Dpty Blding Official (rep pending negotiation)1 $5,891 $6,676 $7,462 $8,246
Police Office Manager 1 $6,609 $6,975 $7,349 $7,742
* = position currently filled with part-time employee with salary pro-rated at 0.7 FTE
$11,416
$14,816
Maximum
$9,507
$13,491
$10,953
Maximum
$8,141
$9,507
ATTACHMENT A
42
AGENDA ITEM 5.6
MEDINA, WASHINGTON
AGENDA BILL
Monday, December 13, 2021
Subject: Ordinance Approving New MMC Chapter 12.26 Addressing Exclusion and Trespass
on City Property
Category: Consent
Staff Contact: Stephen R. Burns, Chief of Police
Summary
A recent review of the Medina Municipal Code regarding trespass on City of Medina property
identified several issues that need to be updated to meet legal requirements for enforcement. The
updated ordinance fulfills the necessary requirements for the City of Medina and the Medina
Police Department to legally remove subjects that’s behavior is disruptive in nature.
Other municipalities and cities encounter the same or similar conditions, problems and issues
within their public parks and properties, and have found that an “exclusion and trespass” program
creates a low-key mechanism to immediately address and stop unpermitted or disruptive behavior
by requiring offenders to immediately leave the specific park or public property, and to stay away
from and refrain from reentering such place for a short period of time.
The ordinance allows for police officers to trespass and remove a subject whose behavior is
disruptive and an appeal process to contest the action. The proposed changes are consistent with
other jurisdictions.
Attachments
1. Summary Brief Medina Municipal Code Chapter 12.26 – Exclusion and Trespass on City
Property; and
2. Ordinance No. 1006 Adding Chapter 12.26 in the Medina Municipal Code – Exclusion
and Trespass on City Property
Budget/Fiscal Impact: None
Recommendation: Adopt ordinance.
City Manager Approval:
Proposed Council Motion: I move adopt Ordinance No. 1006 adding new Medina Municipal Code
Chapter 12.26 – Exclusion and Trespass on City Property.
43
AGENDA ITEM 5.7
ATTACHMENT 2
{SXM2516689.DOCX;2/05708.000004/ } Page 1 of 4
New Chapter MMC 12.26
Exclusion from City Property; Trespass on City Property
12.26.010 – Purpose and Scope
The purpose of this chapter is to enable the city’s police personnel to take immediate action when
they observe unpermitted or other improper conduct occurring in or on city parks and other city
properties, to talk with the individual(s) acting in such manner and, when appropriate, to issue an
exclusion notice requiring the individual(s) to promptly exit the park or other property and remain
outside the boundaries of such location for a defined period of time.
12.26.020 – Definitions
In construing the provisions of this chapter, the following definitions shall be applied. Words in
the singular number shall include the plural, and the plural shall include the singular.
“Chief of Police” means the chief executive officer of the City of Medina Police Department,
established by MMC 2.08.030 and his/her designees, which includes officers of the Medina Police
Department.
“City Parks” means all or any of the following City properties and includes their appurtenant
structures, facilities, docks, playgrounds, recreation equipment, dog facilities, open spaces, tennis
courts and fixtures: Fairweather Park and Nature Preserve, Lake Lane Public Dock, Medina Beach
Park, and Medina Park. City Parks are a subset of City Property.
“City Property” means all real property and appurtenant structures and fixtures, in whole or in
part, owned or leased by the City of Medina, now or in the future. City Property shall include but
is not limited to Medina City Hall, the Medina Post Office property, and City Parks. City Property
does not include publicly accessible City streets, sidewalks, and rights of way.
“Exclusion Notice” means a written notice issued by an officer pursuant to this chapter advising
the recipient thereof that he/she has committed a violation and is prohibited by the Exclusion
Notice from entering or remaining in or upon certain City Property, the reasons therefore, and the
time period of such exclusion. The Exclusion Notice shall be on the form approved by the Chief
of Police and shall be delivered to the recipient as set forth in this chapter.
“Hearing Examiner” means the City of Medina Hearing Examiner, established by MMC Chapter
2.72.
“Officer” means a commissioned member of the Medina Police Department or other duly
authorized law enforcement personnel covered under the Police Officers Powers Act.
“Violation” means acts or conduct that violate any park rule set forth in MMC Chapter 12.20 while
in a City Park, any provision of the Medina Municipal Code while on City Property, or any provision
of the Revised Code of Washington while on City Property.
“Weapon violation” means the possession or use of a weapon in violation of RCW Chapter 9.41
(Firearms and Dangerous Weapons).
12.26.030 – Exclusion from City Property
A. An officer may, by delivering an Exclusion Notice in person to the recipient, exclude from City
Property anyone who:
1. Violates any park rule as set forth in MMC Chapter 12.20 while in a City Park; or
44
AGENDA ITEM 5.7
ATTACHMENT 2
{SXM2516689.DOCX;2/05708.000004/ } Page 2 of 4
2. Violates any provision of the Medina Municipal Code or Revised Code of Washington
while in or on City Property.
B. An Exclusion Notice is effective immediately upon receipt by the recipient. The recipient
need not be cited for, nor be charged, tried, or convicted of any crime or infraction, as a
precondition to issuance of an Exclusion Notice. The exclusion may be based upon observation
by the officer or upon the sort of reports that would ordinarily be relied upon by officers in the
determination of probable cause.
C. The Exclusion Notice shall be issued using the approved form and shall contain the
information designated thereon, specifically including its duration, place(s) of exclusion, and a
warning of the consequences for failure to comply. Every Exclusion Notice shall be signed by
the issuing officer.
D. The duration of an Exclusion Notice shall be determined as follows:
1. If the recipient has not been excluded from any City Property by an Exclusion Notice
issued within one (1) year prior to the current violation and the current violation is not a felony
violation or weapon violation, then the recipient may be excluded from the City Property in which
the current violation occurred for a period not exceeding seven (7) days from the date of the
Exclusion Notice.
2. If the recipient has been the subject of only one (1) prior Exclusion Notice issued
within one (1) year prior to the current violation and neither the current nor the past violation
was a felony violation or weapon violation, then the recipient may be excluded from the City
Property in which the current violation occurred for a period of ninety (90) days from the date
of the Exclusion Notice.
3. If the recipient has been the subject of two (2) or more prior Exclusion Notices issued
within one (1) year prior to the current violation, all from the same City Property in which the
current violation occurred, or if the current violation is a felony violation or weapon violation,
then the recipient may be excluded from the City Property in which the current violation
occurred for a period of one (1) year from the date of the Exclusion Notice.
4. If the recipient has been the subject of two (2) prior Exclusion Notices within one (1)
year prior to the current violation and, in combination, the current violation and those prior
violations took place in two (2) or more City Properties, then the recipient may be excluded from
all City Property for a period of one (1) year from the date of the Exclusion Notice.
12.26.040 – Administrative Appeal
A. General. Only the recipient of an Exclusion Notice may appeal such notice. Every appeal
shall be made in accordance with the requirements of this section. No appeal is provided for
an Exclusion Notice of seven (7) days duration or less. The recipient of an Exclusion Notice with
a duration exceeding seven (7) days may seek a hearing before the Medina Hearing Examiner
to have the Exclusion Notice rescinded or the period of exclusion shortened. No other relief is
available. Only the Hearing Examiner after a hearing may rescind or shorten an Exclusion
Notice.
B. Request for Hearing. The request for hearing shall be in writing, shall contain a concise
statement explaining the basis for the appeal and the relief sought, shall include a copy of the
Exclusion Notice which is the subject of the hearing, and shall include payment of the current
appeal fee. The request for a hearing shall be postmarked and delivered to the City Clerk with
a copy to the Chief of Police and Hearing Examiner not later than seven (7) days after the
45
AGENDA ITEM 5.7
ATTACHMENT 2
{SXM2516689.DOCX;2/05708.000004/ } Page 3 of 4
issuance date of the Exclusion Notice. The hearing should be scheduled and occur within seven
(7) days after the Hearing Examiner receives the request for hearing if possible. The Hearing
Examiner shall take reasonable steps to notify the appellant and the Chief of Police of the date,
time, and place of the hearing.
C. Witnesses. At the request of the appellant or the Chief of Police, the Hearing Examiner may
issue subpoenas for the attendance of witnesses and the production of documents, and shall
administer oaths to witnesses at the hearing. The Hearing Examiner shall not issue a subpoena
for the attendance of a witness at the request of the appellant unless the request is accompanied
by the fee required by RCW 5.56.010 for a witness in district court. The appellant shall be
responsible for serving any subpoena issued at the appellant’s request.
D. Proof Standards and Procedure. At the hearing, the violation must be proved by a
preponderance of the evidence in order to uphold the Exclusion Notice. If the Exclusion Notice
was issued because of the alleged violation of any criminal law, the appellant need not be
charged, tried, or convicted on such violation for the Exclusion Notice to be upheld. The
Exclusion Notice establishes a prima facie case that the appellant committed the violation as
described. The Hearing Examiner shall consider a sworn report or a declaration under penalty
of perjury as authorized by RCW Chapter 5.50 (Uniform Unsworn Declarations Act) written by
the officer who issued the Exclusion Notice, without further evidentiary foundation. The
certifications authorized in Rule 6.13 of the Criminal Rules for Courts of Limited Jurisdiction shall
be considered without further evidentiary foundation. The Hearing Examiner may consider
information that would not be admissible under the evidence rules in a court of law but which
the Hearing Examiner considers relevant and trustworthy.
E. Decision. If the violation is proved, the Exclusion Notice shall be upheld; but upon good cause
shown the Hearing Examiner may shorten the duration of the exclusion. If the violation is not
proven by a preponderance of the evidence, the Hearing Examiner shall rescind the Exclusion
Notice. If the Hearing Examiner rescinds an Exclusion Notice, the exclusion shall not be
considered a prior exclusion for purposes of MMC Section 12.26.030(D).
F. Judicial Review. The decision of the Hearing Examiner is final. A recipient seeking judicial
review of the Hearing Examiner’s decision must file an application for a writ of review in the King
County Superior Court within fourteen (14) days of the date of the Hearing Examiner’s decision.
G. Pendency of Exclusion During Proceedings. The exclusion shall remain in effect during the
pendency of the administrative appeal, and if the Exclusion Notice is upheld in whole or in part
shall remain in effect during the pendency of any judicial proceeding.
H. Subsequent Civil or Criminal Proceedings. No determination of facts made by the Hearing
Examiner in conducting a hearing under this section shall have collateral estoppel effect on a
subsequent criminal prosecution or civil proceeding and shall not preclude litigation of those
same facts in a subsequent criminal prosecution or civil proceeding.
I. Enforcement Goal. This section shall be enforced to emphasize voluntary compliance with
laws and park rules, and so that inadvertent minor violations that would fall under subsection
D1 of MMC section 12.26.030 can be corrected without resort to an Exclusion Notice.
12.26.050 – Trespass on City Property—Definition—Punishment.
A. A person commits the crime of trespass on City property when he/she knowingly:
46
AGENDA ITEM 5.7
ATTACHMENT 2
{SXM2516689.DOCX;2/05708.000004/ } Page 4 of 4
1. Enters, remains in, or is otherwise present within the premises of a City Property from
which he or she has been excluded during the period covered by an Exclusion Notice pursuant
to MMC 12.26.030; or
2. Enters, remains in, or is otherwise present within the premises of a City Property
during hours which the property is not open to the public, unless the person is present on or
within the property to participate in an activity either conducted by the City or conducted
pursuant to the terms of a permit issued by the City.
B. Trespass on City Property is a gross misdemeanor subject to the provisions of MMC Chapter
9.04 (Public Peace, Morals and Welfare; General Provisions).
C. It is not a defense to the crime of trespass on City Property:
1. That the underlying exclusion issued pursuant to this chapter is on appeal when the
excluded person is apprehended, charged, or tried under this section; nor
2. That the excluded person entered or remained in the City Property pursuant to a
permit that was issued in the name of another person either before or after the date of the
Exclusion Notice.
12.26.060 – Discrimination Prohibited.
A. It is the policy of the City, in the exercise of its police powers for the protection of the public
health, safety and general welfare, and for the maintenance of peace and good government, to
assure equal opportunity for full enjoyment and use of City Park facilities to all persons, free from
restrictions because of race, color, sex, marital status, sexual orientation, gender identity, political
ideology, age, creed, religion, ancestry, national origin or the presence of any sensory, mental or
physical handicap.
B. It is unlawful for any person occupying or using any City Park for any event, activity or exhibition
open to the public, whether or not under a permit and whether or not an admission or entrance
fee is charged, to deny to any other person the full use and enjoyment of such City Park because
of race, creed, color, sex, marital status, sexual orientation, gender identity, political ideology, age,
religion, ancestry, national origin or the presence of any sensory, mental or physical handicap. In
addition to other sanctions, the permit allowing access to or use of such City Park held by any
person who is convicted of a violation of this section may be canceled by the City, which
administrative action shall be appealable by said person only in accordance with the requirements
of MMC 12.26.040. After hearing of any such appeal, the Hearing Examiner may at the City’s
request order that such person shall not be eligible for any similar permit for access to, or use of,
a City Park for a period up to three (3) years.
C. Where applicable, the term "deny" shall have the meaning in RCW 9.91.010, as now or hereafter
amended; the terms "full enjoyment of" and "person" shall have the meaning in RCW 49.60.040,
as now or amended.
D. Nothing in this section shall prohibit the exercise of constitutional liberties or the use of a bona
fide qualification or restriction that does not infringe upon civil rights or civil liberties recognized
by state law or City ordinance.
47
AGENDA ITEM 5.7
ATTACHMENT 1
Ordinance No. 1006 Page 1 of 4
Ordinance No. 1006
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, ADOPTING MEDINA MUNICIPAL CODE CHAPTER 12.26
CONCERNING TRESPASS ON AND TEMPORARY EXCLUSION FROM CITY
PROPERTIES; SETTING STANDARDS AND CRITERIA APPLICABLE TO SUCH
ACTIONS; AUTHORIZING ADMINISTRATIVE AND OTHER PROCEDURES TO
ENSURE DUE PROCESS IN THE APPLICATION OF THESE REGULATIONS
AND PROTECTION OF THE PUBLIC HEALTH, SAFETY AND WELFARE; AND
ESTABLISHING AN EFFECTIVE DATE
WHEREAS, Medina owns, manages, and maintains a number of City parks and
properties that include appurtenant structures, facilities, docks, playgrounds, recreation
equipment, dog facilities, open spaces, tennis courts and fixtures, identified as follows:
Fairweather Park and Nature Preserve, Lake Lane Public Dock, Medina Beach Park, Medina
Park (the foregoing with their pertinent facilities collectively referenced as City Parks), Medina
City Hall and Medina Post Office. The City Parks together with Medina City Hall and Medina
Post Office are collectively referenced as City Property and as City Parks and Property; and
WHEREAS, the City Council previously adopted and updated rules and regulations for
City Parks in MMC Chapter 12.24 (Public Parks) to foster appropriate use of City Parks in a
manner that allows all Medina residents and visitors to enjoy the City Parks; and
WHEREAS, Medina Police officers have received reports and complaints of, and have
encountered situations and events when, inappropriate or unpermitted activity is occurring in or
on City Properties and the individual(s) involved are unwilling to stop their inappropriate,
unpermitted and/or disruptive conduct and conform with City Park rules and requirements,
including instances when other persons in or on City Property are or feel threatened by such
conduct, and when the issuance of an infraction or other citation by the officer has only limited
or no effect on ending or correcting the disruptive conduct; and
WHEREAS, many municipalities have encountered the same or similar conditions,
problems and issues within their public parks and properties, and have found that
implementation of exclusion and trespass regulations provides a low-key mechanism to
immediately address and stop unpermitted and disruptive behavior in City Parks and Property
by requiring offenders to immediately leave the specific park or public property affected, and to
stay away from and refrain from reentering such place(s) for short periods of time; and
WHEREAS the Medina Police Department (Department) believes that adopting exclusion
and trespass regulations in Medina would enable the Department to take immediate action to
address and resolve situations like those described above, with the positive benefit enabling
more and better public use and enjoyment of City Parks and Property, and encouraging those
receiving exclusion notices to alter their conduct to conform with Medina’s park rules; the
Department therefore recommends adoption of exclusion and trespass regulations for the City
of Medina; and
48
AGENDA ITEM 5.7
ATTACHMENT 1
Ordinance No. 1006 Page 2 of 4
WHEREAS, the Department and the City Attorney’s Office have reviewed exclusion and
trespass regulations from various jurisdictions and have prepared new MMC Chapter 12.26,
entitled “Exclusion From City Property; Trespass on City Property”, attached hereto as Exhibit
A, for inclusion in the Medina Municipal Code; and
WHEREAS, the City Council has considered and evaluated the foregoing information,
the Department’s recommendation, and the proposed exclusion and trespass regulations
attached as Exhibit A, and finds that the proposed chapter would enhance the Department’s
code enforcement capabilities, provide alternative and more efficient mechanisms that will
better address disruptive conduct in City Parks and Property, and provide faster and less
expensive administrative review of City actions, all having immediate and positive benefits for
Medina’s residents, visitors, park users and City Properties and enhancing the public health,
safety and welfare.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. Findings Adopted. The foregoing recitals are adopted as findings of the City
Council in its consideration and adoption of new Medina Municipal Code Chapter 12.26
(Exclusion From City Property; Trespass on City Property).
Section 2. MMC Chapter 12.26 Adopted. For the reasons hereinbefore stated, MMC
Chapter 12.26, entitled Exclusion From City Property; Trespass on City Property, attached as
Exhibit A and incorporated in full by this reference, is hereby adopted into the Medina Municipal
Code.
Section 3. Departmental Reports. The Department shall periodically provide reports to
the City Council on the implementation and results of new Chapter 12.26, which reports may be
consolidated with the Department’s other reports and updates to Council.
Section 4. Corrections. The City Clerk and codifiers of City ordinances are authorized
to make necessary corrections to this Ordinance including but not limited to the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity
shall not affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance or a summary thereof consisting of the title
shall be published in the official newspaper of the City and shall take effect and be in full force
five (5) days after such publication.
49
AGENDA ITEM 5.7
ATTACHMENT 1
Ordinance No. 1006 Page 3 of 4
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 13TH DAY OF
DECEMBER, 2021, BY A VOTE OF ___ FOR, ___ AGAINST, AND ___ ABSTAINING, AND IS
SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13TH DAY OF DECEMBER, 2021.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
50
AGENDA ITEM 5.7
ATTACHMENT 1
Ordinance No. 1006 Page 4 of 4
Exhibit A
To City of Medina Ordinance No. 1006
MMC Chapter 12.26
Exclusion From City Property; Trespass on City Property
[See attached]
51
AGENDA ITEM 5.7
{SXM2522149.DOCX;1/05708.000005/ }
MEDINA, WASHINGTON
AGENDA BILL
Monday, December 13, 2021
Subject: Ordinance Approving Upland Road Street Vacation Adjacent to Liang Property
Category: Consent/Ordinance
Staff Contacts: Stephanie Keyser, Planning Manager; Scott Missall, City Attorney
Summary
On August 23, 2021, the City received a petition to vacate 510 square feet of right-of-way in front
of 442 Upland Road. In accordance with MMC 12.44 and RCW Chapter 35.79, the City Council
initiated vacation procedures and held a public hearing on November 8, 2021. After hearing and
considering the Staff Analysis and City Presentation, and the Liang Objection and Petitioners
Presentation, the Council deliberated on the facts and merits of the Liang Petition. A majority of
the Council then approved a motion to grant the requested vacation subject to payment by the
Petitioners of $63,750 and directed the City Attorney to prepare an ordinance to that effect with
such terms and other papers as needed to specify and carry out the Council’s intent and the
requirements of MMC Chapter 12.44.
The City Attorney prepared the attached Ordinance carrying out the Council’s direction. Staff
recommends adoption of the Ordinance.
Attachment
Ordinance granting the Liang Street Vacation Petition and establishing conditions thereon.
Budget/Fiscal Impact: Payment to the City of $63,750.
Recommendation: Adopt Ordinance No. 1007
City Manager Approval:
Proposed Council Motion: “I move to adopt Ordinance No. 1007 as presented.”
52
AGENDA ITEM 5.8
Ordinance No. 1007 Page 1 of 6
Ordinance No. 1007
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, VACATING AN UNOPENED 510 SQ. FOOT PORTION OF
UPLAND ROAD PUBLIC RIGHT-OF-WAY ADJACENT TO PROPERTY
ADDRESSED AS 442-438 UPLAND ROAD AND REQUIRING
COMPENSATION TO BE PAID TO THE CITY OF MEDINA IN THE AMOUNT
OF $63,750, ALL IN ACCORDANCE WITH MMC CHAPTER 12.44 (STREET
VACATIONS); AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, a Street Vacation Petition containing the petitioner’s street vacation
materials and those required by Medina City Code (collectively Liang Petition) was filed with
the City of Medina (City) on August 23, 2021, by and on behalf of Kenneth and Laura Liang
(Petitioners), seeking to vacate a portion unopened public right-of-way in Upland Road
belonging to the City and abutting property addressed as 442-438 Upland Road, Medina (also
known as 442 87th Ave. NE; Tax Parcel 383550-2385; and as Parcel M of Medina Lot Line
Adjustment 20-003 filed under Recording No. 20210610900049; all collectively comprising the
Liang Property) for the purpose of converting said public right-of-way to private fee ownership
and incorporating it into the Liang Property; and
WHEREAS, the specific area of the requested public right-of-way vacation totals 510 sq.
ft. in the shape of a 10 ft. x 51 ft. rectangle, as legally described in attached Exhibit A and
depicted in attached Exhibit B to this Ordinance (Vacation ROW), which exhibits are
incorporated herein by this reference; and
WHEREAS, the vacation of public right-of-way in the City is subject to the requirements
and conditions of Medina Municipal Code (MMC) Chapter 12.44 (Street Vacations) which
implements RCW Chapter 35.79 (Streets—Vacation), and is exempt from the requirements of
RCW Chapter 43.21C (State Environmental Policy Act); and
WHEREAS, on September 13, 2021 the City Council adopted Resolution No. 419
setting a legislative hearing on the Liang Petition at the Council’s November 8, 2021 regular
meeting. Notice of said hearing was timely published in The Seattle Times on September 16,
2021; posted to the City website on September 16, 2021; sent to the public via GovDelivery on
September 16, 2021; and posted at City Hall, the Medina Post Office, and Medina Park on
September 16, 2021; all in accordance with MMC Chapter 12.44; and
WHEREAS, the Council duly held a legislative hearing on November 8, 2021, wherein
the Council reviewed, heard from, questioned, considered and evaluated the following: (i) the
City Staff Analysis and Recommendation on the Liang Street Vacation with all its attachments
including the City’s Market Value Appraisal, the City’s power point presentation, maps and
diagrams and other materials (collectively Staff Analysis), and Staff comments, testimony and
responses to questions and comments, all as prepared and presented at the hearing by the City
Staff (collectively City Presentation); (ii) the Liang Petition, the Petitioners October 25, 2021
Formal Objection to City of Medina Appraisal and its attachments (Liang Objection), and
comments, testimony and responses to questions and comments, all as presented at the
hearing by the Petitioners and their representatives (collectively Petitioners Presentation); and
(iii) comments and testimony from the public; and
53
AGENDA ITEM 5.8
Ordinance No. 1007 Page 2 of 6
WHEREAS, the Staff Analysis and City Presentation, and the Liang Objection and
Petitioners Presentation, as described and referenced in the preceding paragraph are
incorporated in full by this reference; and
WHEREAS, the Staff Analysis and City Presentation contained a thorough analysis and
review of the Liang Petition, its vacation request, applicable zoning and land use information,
market valuation of Petitioners’ desired fee simple vacation of public right-of-way, assessment
of information pertinent to Council’s legislative determination to grant or deny the vacation, and
related issues, all as required by MMC Chapter 12.44; and
WHEREAS, the Liang Objection and Petitioners Presentation addressed issues and
arguments of concern to the Petitioners, primarily the valuation of the Vacation ROW and its
intended use and function if vacated; and
WHEREAS, MMC 12.44.070 requires that fair market value of the Vacation ROW be
determined by appraisal at the direction of the City Manager, and such an appraisal was
obtained; and
WHEREAS, Upland Road has been in existence far longer than 25 years, thus enabling
the Council to require payment of compensation up to the full fair market appraised value of the
Vacation ROW in accordance with MMC 12.44.180; and
WHEREAS, the City Council duly deliberated on the facts and merits of the Liang
Petition in light of the information presented at the hearing, and determined that approval of the
Liang Petition and requested vacation would not harm the public’s travel interests in Upland
Road; that access to and the utility of the Liang Property would be improved as a result of the
vacation; that the addition of taxable real property to the City’s tax rolls would perpetually benefit
the public interest; that the fee simple fair market value appraisal of the Vacation ROW accounts
for the full value of the rights to be released by the public upon granting the requested vacation;
that the payment of compensation from the Petitioners to the City in the amount of $63,750,
being one-half of the fee simple fair market value appraisal of the requested vacation, would be
in the public interest and address the Petitioners valuation concerns; that the public interest
would be further served because not less than one-half of the $63,750 compensation amount
would be used for the acquisition, improvement, development, and related maintenance of
public open space or transportation capital projects within the City; that no objections to the
vacation were raised by neighboring land owners; and that the Liang Petition was properly
handled, evaluated, considered, and a final decision rendered in accordance with MMC Chapter
12.44; and
WHEREAS, a majority of the Council approved a motion to grant the requested vacation
subject to payment by the Petitioners of $63,750 and directed the City Attorney to prepare an
ordinance to that effect with such terms and other papers as needed to specify and carry out the
Council’s intent and the requirements of MMC Chapter 12.44, all for Council’s review,
consideration and action; and
WHEREAS, the Council finds that this Ordinance and its terms and conditions carry out
the legislative intent of the Council concerning the vacation of the unopened public right-of-way
which is the subject of the Liang Petition and the requirements of MMC Chapter 12.44;
54
AGENDA ITEM 5.8
Ordinance No. 1007 Page 3 of 6
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. Findings Adopted. The foregoing recitals are adopted as findings and
legislative determinations of the City Council in support of its decision concerning the subject
matter of this Ordinance.
Section 2. Vacation Granted; Description; Conditions. The City Council hereby vacates
510 sq. ft. of unopened Upland Road right-of-way abutting property addressed as 442-438
Upland Road (referenced herein as the Liang Property) located within the City of Medina,
Washington, as such area is legally described and depicted in Exhibit A and Exhibit B of this
Ordinance, each attached and incorporated herein by this reference (hereinafter Vacated
Area), subject to Petitioner’s timely compliance with the terms, conditions and requirements set
forth in Section 3 through Section 11 of this Ordinance. In the event that such conditions are
not timely performed, the City Clerk shall notify the Council, and the Council may take action to
vacate, rescind or modify this Ordinance as it deems appropriate.
Section 3. Title to Vacated Area. Fee simple title to the Vacated Area shall be
consolidated with title of the adjacent private property addressed as 442-438 Upland Road,
Medina, Washington, and shall vest in the current owner thereof, being Petitioners Kenneth
Liang and Laura Liang, and their successors and assigns. The word “Owner” hereafter used in
this Ordinance shall mean Kenneth Liang and Laura Liang and their successors and assigns.
Section 4. Right-of-Way Compensation to City. Owner shall pay to City, and City shall
accept, the sum of Sixty-Three Thousand, Seven Hundred Fifty Dollars (US $63,750.00) as full
and fair compensation for the rights in the Vacation Area granted and transferred to Petitioners
and described in this Ordinance, which sum comprises one-half of the fee simple fair market
value of the Vacated Area. Said payment shall be made to the City Clerk by cashier’s check or
wire transfer not later than 4:00 p.m. three business days following the passage of this
Ordinance by the City Council. Contemporaneous therewith, Owner shall pay or shall have paid
to the City Clerk all other sums due under MMC Chapter 12.44.
Section 5. Confirmation of Payment. The City Clerk shall promptly confirm in writing to
the Mayor, Deputy Mayor, City Manager and City Attorney the Clerk’s receipt of all sums due
and payable by Owner in connection with the vacation approved by this Ordinance.
Section 6. Authentication and Publication of Ordinance. Upon receiving the notice of
payment in Section 5 above, the Mayor, City Clerk and City Attorney are authorized to
authenticate this Ordinance by signing their names in the places set forth below. The Clerk may
then proceed with publication of this Ordinance.
Section 7. Recording of Ordinance. Following the completion of the steps in Section 6
above and the payment described below, the City Clerk and City Attorney are directed to record
a certified copy this Ordinance in the land title records of King County, Washington and provide
a conformed copy thereof to the Owner. Owner shall promptly reimburse City’s costs and
expenses thereof (e.g., final document preparation and cover sheet, processing, recording fees,
attorney’s costs, etc.) upon presentation of a City invoice.
Section 8. Effective Date of Vacation and Title Transfer. The vacation of public right-of-
way and transfer of title granted and described in this Ordinance shall be effective as of the date
of recording the Ordinance pursuant to Section 7 above.
55
AGENDA ITEM 5.8
Ordinance No. 1007 Page 4 of 6
Section 9. Corrections. The City Clerk and codifiers of City ordinances are authorized
to make necessary corrections to this Ordinance including but not limited to the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 10. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity
shall not affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 11. Effective Date. This Ordinance or a summary thereof consisting of the title
shall be published in the official newspaper of the City and shall take effect and be in full force
five (5) days after such publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 13TH DAY OF
DECEMBER 2021 BY A VOTE OF X FOR, X AGAINST, AND X ABSTAINING, AND IS
SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13TH DAY OF DECEMBER 2021.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
56
AGENDA ITEM 5.8
Ordinance No. 1007 Page 5 of 6
Exhibit A
To City of Medina Ordinance No. 1007
Legal Description of Vacated Right-of-Way at 442-438 Upland Road
(Liang Property)
A PORTION OF HARMON AVE PER PLAT OF KENWOOD PARK AS RECORDED IN BOOK 8
OF PLATS ON PAGE 26, IN KING COUNTY WASHINGTON, DESCRIBED AS FOLLOWS:
ALL THAT PORTION OF SAID HARMON AVE LYING IN FRONT OF LOTS 4 AND 5, BLOCK
15 OF SAID KENWOOD PARK; EXCEPT THE SOUTHWESTERLY 15 FEET ADJOINING LOT
5; AND EXCEPT THAT PORTION OF HARMON AVE VACATED UNDER THE CITY OF
MEDINA ORDINANCE NO. 804, RECORDED NOVEMBER 2, 2007, UNDER RECORDING
NO. 20071102000049.
57
AGENDA ITEM 5.8
Ordinance No. 1007 Page 6 of 6
Exhibit B
To City of Medina Ordinance No. 1007
Depiction of Vacated Right-of-Way at 442-438 Upland Road
(Liang Property)
[see attached]
58
AGENDA ITEM 5.8
EXHIBIT B
N.T.S.
4/ /V6'
..,
.0
1
4 ,7 ,,
„V` ^ 3Q• 00 '')
10 0
$0
(V ADD.
--,..._
---,,,,
N 67'04'13" W
10.00'
10' PORTION OF —
RIGHT OF WAY
TO BE VACATED
k
lo,
_
---,„,,,,,
Opp 1----
X4.0'6 04 ,73,,
5
N 22'55'47" E
6.00'
,00
- 20' PORTION OF
RIGHT OF WAY
VACATED PER CITY
OF MEDINA
ORDINANCE NO. 804
VACATION
EXHIBIT
438 UPLAND RD
MEDINA, WA 98039
JOB NO. 191875
DATE: 08/20/2021
11.:Terrane
10801 Main Street, Suite 102, Bellevue, WA 98004
phone 425.458,4488 support(Perrane.net
www. terrane, net
59
AGENDA ITEM 5.8
MEDINA, WASHINGTON
AGENDA BILL
Monday, December 13, 2021
Subject: Approval of Medina Personnel Policies updates: Appendix C (Employee Insurance
& Benefits) and Section 5.01 (Salary Plan)
Category: Consent
Staff Contacts: Julie Ketter, Finance & HR Director & Michael Sauerwein, City Manager
Summary
In 2015, Staff and the Personnel Committee drafted a Personnel Policy Manual, which was
adopted by Council on 8/10/2015. Previously, there had been no consolidated policy that
covered the unrepresented employees. The City Manager was granted the authority to
authorize future updates as needed by law or clarity; Council retained the authority to approve
all changes that would impact employee compensation or benefits.
The City has 26 total employees, of which nine are not represented by a collective bargaining
agreement but instead are managed by the City Council adopted Personnel Policy Manual. A
couple of recent events have occurred that relate to non-represented employees’ compensation
and benefit package but no clear guidance is given in the manual:
1. Standard Life Insurance, offered through AWC increased their maximum amount of Group
Basic Life Insurance coverage from $300K to $500K. When the Personnel Guidelines
were originally adopted, the intention was to offer the non-represented employees the
maximum amount available. Non-represented staff had requested this instead of other
offerings. The Personnel Guidelines tried to reflect the intention by specifying the 2015
maximum, not considering the possibility of an increase.
2. In order to stay competitive in the region’s labor market, and as common practice in the
public sector, the City adjusts its salary ranges annually. For non-represented employees
this has been to match inflation, as measured by the Seattle, Tacoma, Bellevue CPI-W.
Additionally, a single position’s range may be adjusted if a market comparable analysis
determines a City position’s range is no longer being met with just inflationary adjustments.
However, June’s CPI-W was 6.3%, an amount not seen in decades and certainly not
anticipated during the original Policy Manual’s 2015 drafting.
Staff would like to make the following recommendations, as previously discussed with the Finance
Committee during their October 25th meeting:
1. Amend Personnel Guidelines, Appendix C as reflected in attached proposed redline
sections to allow for continuation of providing non-represent employees our provider’s full
offering amount of Basic Group Life Insurance, as originally intended. This benefit is one
of the City’s least expensive employee benefits and the cost increase is small since the
change only applies to a small number of employees.
60
AGENDA ITEM 5.9
2. Amend Personnel Guidelines, section 5.01 as reflected in attached proposed redline
section. This will serve as a reminder to future staff and Council to, as we did this year,
have a conversation before automatically applying an “extreme” CPI-W to non-
represented staff’s annual salary range adjustments during the budgeting season. Since
CPI-W is just a snapshot measure at a point in time, sudden swings such as we saw June
(1% to 6.3% in 1 year) need to be discussed in context of trend, future forecasts,
represented employee increases and City resources.
Attachment
Proposed Amendments Redline Version
Budget/Fiscal Impact: $3K
Recommendation: Approve
City Manager Approval:
Proposed Council Motion: “I move to Approve the attached proposed Medina Personnel
Guidelines Amendments as previously discussed with Finance Committee and recommended by
staff.”
61
AGENDA ITEM 5.9
ATTACHMENT
Proposed Personnel Guidelines Amendments
Current Personnel Guidelines section
APPENDIX C
EMPLOYEE INSURANCE AND BENEFITS
Basic Life Insurance with AD & D (Accidental Death & Dismemberment)
Eligible Unrepresented Employees receive life insurance coverage through Standard Life
Insurance in the amount of $300,000 at no cost to them. Employees have the option to
purchase additional group life insurance for themselves or their spouse through payroll
deduction.
Proposed revision
APPENDIX C
EMPLOYEE INSURANCE AND BENEFITS
Basic Life Insurance with AD & D (Accidental Death & Dismemberment)
Eligible Unrepresented Employees receive life insurance coverage through Standard Life
Insurance in the amount of $300,000 equal to the maximum amount offered at no cost to them
employee. Employees have the option to purchase additional group life insurance for
themselves or their spouse through payroll deduction.
Current Personnel Guidelines section
CHAPTER 5
COMPENSATION
5.01 Salary Plan
The City Manager or his/her designee is responsible for preparing a salary schedule that
establishes pay ranges for each job classification. This salary schedule is in effect only with City
Council approval and any subsequent changes in the salary schedule must be approved by the
City Council.
It is the intent of the City to attract and to retain quality employees. Within budget limitations,
the City endeavors to pay salaries competitive with those of other employees in the applicable
62
AGENDA ITEM 5.9
ATTACHMENT
labor market. Salaries are reviewed on an annual basis and, resources permitting, an annual
adjustment may be applied to salary ranges by the City Council.
Proposed revision
CHAPTER 5
COMPENSATION
5.01 Salary Plan
The City Manager or his/her designee is responsible for preparing a salary schedule that
establishes pay ranges for each job classification. This salary schedule is in effect only with City
Council approval and any subsequent changes in the salary schedule must be approved by the
City Council.
It is the intent of the City to attract and to retain quality employees. Within budget limitations,
the City endeavors to pay salaries competitive with those of other employees in the applicable
labor market. Salaries are reviewed on an annual basis and, resources permitting, an annual
adjustment may be applied to salary ranges by the City Council. Typically, non-represented
employees’ annual salary range adjustments reflect June to June’s prior year change to the
Seattle, Tacoma, Bellevue CPI-W. If this figure is less than 0% or greater than 4%, the City
Council (or its subcommittee), City Manager & Finance/HR Director will meet to determine the
range adjustment. Refer to Collective Bargaining Agreements for negotiated, required
increases for represented employees.
63
AGENDA ITEM 5.9
MEDINA, WASHINGTON
AGENDA BILL
Monday, December 13, 2021
Subject: Sound Cities Association Board Elections – North Caucus
Category: Consent
Staff Contacts: Michael Sauerwein, City Manager and Jessica Rossman, Mayor
Summary
On December 15, 2021, from 6:30 p.m. to 8:00 p.m., the North Caucus will meet to discuss
requested issues that SCA will tackle in 2022, and to elect board members for 2022.
There are two North seats up for election at the caucus meeting on December 15. Both seats are
currently held by incumbents (Mayor Mary Lou Pauly of Issaquah and Councilmember James
McNeal of Bothell), both of whom have expressed their intent to run for re-election and so far
appear to be running unopposed.
Attachments
1. Email from SCA Executive Director, Deanna Dawson; and
2. Bylaws of Sound Cities Association Packet
Budget/Fiscal Impact: None
Recommendation: Confirm the vote of incumbents Mayor Mary Lou Pauly of Issaquah and
Councilmember James McNeal of Bothell.
City Manager Approval:
Proposed Council Motion: “I move that the City of Medina’s voting delegate confirm the
reappointment of the two North Caucus seats to Mayor Mary Lou Pauly of Issaquah and
Councilmember James McNeal of Bothell at SCA’s December 15, 2021, meeting.”
64
AGENDA ITEM 5.10
From:Jessica Rossman
To:Aimee Kellerman
Subject:FW: SCA Board Elections - North Caucus - December 15, 2021
Date:Friday, December 10, 2021 5:39:08 AM
Attachments:Adopted SCA Bylaws 2020.pdf
Aimee – here’s the SCA N Caucus election mail for the packet. Thank you!
From: Deanna Dawson <Deanna@SoundCities.org>
Sent: Thursday, December 2, 2021 1:17 PM
To: Leah Willoughby <Leah@SoundCities.org>
Subject: SCA Board Elections - North Caucus - December 15, 2021
Dear North Caucus Members-
On December 15, 2021 from 6:30-8:00 PM, the North Caucus will meet to discuss issues you would
like to see SCA tackle in the coming year, and to elect board members for 2022.
Please respond to this email to let us know who your city’s voting representative will be for the
board elections. Per the SCA Bylaws, each city must designate one (and only one) voting delegate in
writing no less than 48 hours prior to this caucus meeting.
There will be two North seats up for election at the caucus meeting on December 15. Both seats are
currently held by incumbents (Mayor Mary Lou Pauly of Issaquah and Councilmember James McNeal
of Bothell), both of whom have expressed their intent to run for reelection.
Candidates will run at large for the two seats. More details on how the election will be held can be
found in Appendix II to the attached SCA Bylaws. Please let me know if you have any questions on
the procedures.
If you are interested in running for the SCA Board, please provide us with written notice by
Monday, December 13, 2021 at 6:30 PM. Per the SCA Bylaws, all candidates providing written
notice of their candidacy to the SCA Executive Director no less than 48 hours prior to the caucus
meeting shall have their names placed on the ballot prepared by SCA staff. Candidates shall be listed
on the ballot alphabetically by last name. Other nominations may be made from the floor and may
appear as write-in candidates. Prior to voting each candidate shall have the privilege of addressing
the voting delegates for up to three minutes to present their qualifications for office.
The caucus meeting this year will take place via Zoom due to the Covid pandemic. Voting will be held
via email during the caucus meeting. An email ballot will be sent to voting delegates who have been
designated in writing no less than 48 hours prior to this caucus meeting.
While only one delegate per city may vote, all North caucus members are welcome and encouraged
to attend the meeting. Please RSVP to leah@soundcities.org to obtain a zoom link to the meeting.
The cities that are members of the North Caucus are:
65
AGENDA ITEM 5.10
1. Village of Beaux Arts
2. City of Bellevue
3. City of Bothell
4. City of Clyde Hill
5. Town of Hunts Point
6. City of Issaquah
7. City of Kenmore
8. City of Kirkland
9. City of Lake Forest Park
10. City of Medina
11. City of Mercer Island
12. City of Newcastle
13. City of Redmond
14. City of Sammamish
15. City of Shoreline
16. City of Woodinville
17. City of Yarrow Point
Please let me know if you have any questions.
Best,
Deanna
Deanna Dawson
Executive Director, Sound Cities Association
38 Cities. A Million People. One Voice.
(206) 495-3265
www.soundcities.org
66
AGENDA ITEM 5.10
67
AGENDA ITEM 5.10
Page 1 of 17
BYLAWS
OF
SOUND CITIES ASSOCIATION
Sound Cities Association
6300 Southcenter Blvd Suite 206
Tukwila Washington 98188
Phone 206 433 7168
Email sca@soundcities.org
www.soundcities.org
68
AGENDA ITEM 5.10
Page 2 of 17
CONTENTS
ARTICLE 1. Name, Offices and Registered Agent
• 1.1 Registered Offices and Registered Agent
• 1.2 Registered Agent of Record
ARTICLE 2. Purpose
ARTICLE 3. Membership
• 3.1 Classes of Members
• 3.2 Qualifications for Membership
• 3.3 Membership Annual Dues and Assessments
• 3.4 Meetings of the Membership
• 3.5 Annual Meeting
• 3.6 Special Meetings
• 3.7 Place of Meetings
• 3.8 Notice of Meetings
• 3.9 Quorum
• 3.10 Manner of Acting
• 3.11 Virtual Meetings
ARTICLE 4. Board of Directors
• 4.1 General Powers
• 4.2 Numbers
• 4.3 Qualifications
• 4.4 Election of Directors
• 4.5 Term of Office
• 4.6 Regular Meetings of the Board
• 4.7 Special Meetings of the Board
• 4.8 Virtual Meetings
• 4.9 Place of Meetings
• 4.10 Notice of Special Meetings
• 4.11 Quorum
• 4.12 Manner of Acting
• 4.13 Resignation
• 4.14 Removal
• 4.15 Vacancies
• 4.16 Board Committees
• 4.17 Compensation
ARTICLE 5. Officers
• 5.1 Number and Qualifications
• 5.2 Election and Term of Office
• 5.3 Resignation
• 5.4 Removal
• 5.5 Vacancies
• 5.6 President
• 5.7 Vice President
• 5.8 Treasurer
• 5. 9 Secretary
• 5.10 Immediate Past President
• 5.11 Compensation
ARTICLE 6. Administrative Provisions
• 6.1 Finances
• 6.2 Books and Records
• 6.3 Accounting Year
• 6.4 Rules of Procedure
• 6.5 Staff
ARTICLE 7. Spokespersons and Representatives of the
Association
ARTICLE 8. Amendments
ARTICLE 9. Dissolution
APPENDIX I Updated annually
APPENDIX II Election of Board of Directors
69
AGENDA ITEM 5.10
Page 3 of 17
ARTICLE 1. NAME, OFFICES AND REGISTERED AGENT
1.1 The name of the corporation shall be Sound Cities Association (herein referred to
as “SCA”) with its principal office for the transaction of business in the County of King, State of
Washington, and/or in such other places as the Board of Directors may determine.
1.2 The Executive Director of SCA shall be the Registered Agent of record.
ARTICLE 2. PURPOSE
2.1 To lead King County cities with a population less than 250,000 to act locally and
partner regionally to create livable vital communities through advocacy, education, leadership,
mutual support and networking.
ARTICLE 3. MEMBERSHIP
3.1 CLASSES OF MEMBERS. The corporation shall initially have one class of voting
members. Additional classes of members, the manner of election or appointment of each class
of members, and the qualifications and rights of each class of members may be established by
amendment to these Bylaws.
3.1.1 Voting Members Voting membership in the Association shall be open to
all cities and towns in King County having a population of less than 250,000. Association
members shall be those qualified cities and towns that have paid annual dues and assessments.
Membership shall be in the name of the city or town
3.1.2 Regional Associate Membership SCA provides an opportunity for entities
other than cities in King County with a public service interest to become members through a
special "associate" membership category. Associate members are non-voting members and are
not eligible to participate in SCA's legislative policy development or to serve on the Board of
Directors or policy committees including but not limited to the Public Issues Committee (PIC).
3.2 QUALIFICATIONS FOR MEMBERSHIP. Voting membership in the Association
shall be open to all cities and towns in King County having a population of less than 250,000.
Association members shall be those qualified cities and towns that have paid annual dues and
assessments. Membership shall be in the name of the city or town.
3.3 MEMBERSHIP ANNUAL DUES AND ASSESSMENTS. The dues of the Association
shall be assessed annually as determined by the voting membership’s adoption of the
Association’s budget. Assessments for special activities or expenses may be determined by
action of the Board of Directors with approval of a majority of the membership. All dues and
assessments will be based on the most recent official population figure for each city and town
as provided by the State Office of Financial Management (OFM).
3.4 MEETINGS OF THE MEMBERSHIP
3.4.1. Designation of Delegates Each member city, prior to the annual
membership meeting, shall designate one delegate who shall be a duly elected official of such
member city to represent the member city in the affairs of the corporation, and shall file with
SCA’s Executive Director written notification of such designation prior to the annual
70
AGENDA ITEM 5.10
Page 4 of 17
membership meeting. Members’ delegates may be changed at any time, provided the
Executive Director receives written notice of such change prior to the annual meeting.
3.4.2. Voting Each member city shall be entitled to one vote upon each issue
submitted to membership vote at the annual membership meeting. Each vote shall be cast in
person by the delegate in attendance at the annual membership meeting. Voting by the
general membership shall be via voice of the delegates. When the results of a voice vote cannot
clearly be determined, any member may call for a roll call vote.
3.5 ANNUAL MEETING. The annual meeting of the members shall be held at such
date as the Board may determine, for the purpose of adopting an annual budget and dues, and
transacting such other business as may properly come before the meeting. The Board shall
arrange for the program of all annual meetings and all other meetings as it determines.
3.6 SPECIAL MEETINGS. Special meetings of the membership may be called for any
purpose by (1) the Board or (2) majority vote at the annual membership meeting.
3.7 PLACE OF MEETINGS. Except as provided in Section 3.11, all meetings of
members shall be held at a location in King County, Washington selected by the Board. Special
meetings shall be held at places as may be determined by (1) the Board or (2) majority vote.
3.8 NOTICE OF MEETINGS. The President or the Board shall cause to be delivered to
each member entitled to notice of or to vote at the meeting, either personally, by email, or by
mail, not less than ten (10) nor more than fifty (50) days before the meeting, written notice
stating the place, date and time of the meeting and, in the case of a special meeting, the
purpose or purposes for which the meeting is called.
3.9 QUORUM. Fifty-one percent of the members of the corporation, represented in
person shall, constitute a quorum at a meeting of the members. If less than a quorum of the
members is represented at a meeting, a majority of the members so represented may adjourn
the meeting.
3.10 MANNER OF ACTING. The vote of a majority represented in person at a meeting
at which a quorum is present shall be necessary for the adoption of any matter voted upon by
the members, unless a greater proportion is required by applicable Washington law, the
Articles of Incorporation or these Bylaws.
3.11 VIRTUAL MEETINGS. Any meeting of the membership may be conducted by
video conference or similar communications platform when the President or the Board has
determined that conducting the meeting in person is not in the interest of the health and safety
of the membership, or is not convenient to the membership; provided, all persons participating
in the meeting can hear each other at the same time. Participation by members through such
means shall constitute presence in person at the meeting.ARTICLE 4. BOARD OF
DIRECTORS
4.1. GENERAL POWERS. The Board of Directors shall have general control and
supervision over the corporation and shall be empowered to determine all questions of policy
that may arise in all intervals between annual membership meetings.
4.2. NUMBER. The Board shall be composed of thirteen (13) directors, consisting of
ten (10) caucus representative directors, one (1) chair of the Public Issues Committee, the
71
AGENDA ITEM 5.10
Page 5 of 17
Immediate Past President, and one (1) member representative from a member city in good
standing to the King County City Managers and Administrators Group. No member city may
have more than one representative on the Board of Directors. The number of directors may be
changed from time to time by an amendment to these Bylaws, but no decrease in the number
of directors shall have the effect of shortening the term of any incumbent director. The Board
shall review the size, make-up and structure of the Board at least once every five (5) years.
4.3. QUALIFICATIONS. In addition to the specific qualifications set forth below, each
director must hold an elective office of some city or town within association membership or be
a member representative from a member city in good standing to the King County City
Managers and Administrators Group. In the event a director ceases to be an elected official or
ceases to be employed as the City Manager/Administrator of a member city, his or her position
on the Board shall become immediately vacant. Directors may have such other qualifications as
the Board may prescribe by amendment to these Bylaws.
4.3.1. Caucus Representative Directors The ten (10) caucus representative
directors shall be four (4) chosen from North Caucus, four (4) chosen from South Caucus, one
(1) chosen from the South Valley Caucus, and one (1) chosen from the Snoqualmie Valley
Caucus as identified in Appendix I.
4.3.2. Chair, Public Issues Committee The chair of the Public Issues Committee
shall serve as a director.
4.3.3. City Manager/Administrator Director One director of the Board shall be
a member representative of and appointed by the King County City Managers and
Administrators Group.
4.4. ELECTION OF DIRECTORS. See Appendix II.
4.5. TERM OF OFFICE. The term of each caucus Director shall be two (2) years. The
caucus representatives from each of the North and South caucuses shall serve staggered terms
(two elected each year to serve a two (2) term). A caucus representative director may serve
three (3) consecutive terms. If a director is chosen to fill less than one-half of an unexpired
term, the director is eligible to serve three (3) full terms in addition to the unexpired term.
After serving three consecutive terms, a director is ineligible to serve on the Board for a
minimum of one (1) year. The time spent in the Immediate Past President role shall not count
toward the three-term limit, and also shall not be considered as a one-year break from serving
on the Board.
The term of Directors serving as Chair of Public Issues Committee (PIC) or City
Manager/Administrator Member shall be one (1) year, and may serve two (2) consecutive
terms. If the Chair of Public Issues Committee (PIC) or City Manager/Administrator Member is
chosen to fill less than fifty percent of an unexpired term, the director is eligible to serve two
(2) full terms in addition to the unexpired term.
Unless a director dies, resigns, is removed, or is no longer qualified to serve as a
director, the director shall hold office until the expiration of the term.
72
AGENDA ITEM 5.10
Page 6 of 17
4.6. REGULAR MEETINGS OF THE BOARD. By resolution, the Board may specify the
date, time and place for the holding of regular Board meetings without other notice than such
resolution. Regular meetings must be held at least quarterly.
4.7. SPECIAL MEETINGS OF THE BOARD. Special meetings of the Board or any
committee designated and appointed by the Board may be called by or at the written request
of the President or any two directors, or, in the case of a committee meeting, by the
chairperson of the committee.
4.8. VIRTUAL MEETINGS. Any meeting of the Board or any committee designated by
the Board may be conducted by video conference or similar communications platform when
the President or committee chair has determined that conducting the meeting in person is not
in the interests of health and safety of the Board or committee, or is not convenient to the
Board or committee; provided that all persons participating in the meeting can hear each
other at the same time. Participation in such a meeting shall constitute presence in person at
the meeting, except where a person participates in the meeting for the express purpose of
objecting to the transaction of any business on the grounds that the meeting is not lawfully
called or convened.
4.9. PLACE OF MEETINGS. Except as provided in Section 4.8, all meetings of the
Board or any committee designated by the Board shall be held at a location within King County,
Washington designated by the Board or committee, by any person entitled to call a meeting.
4.10. NOTICE OF SPECIAL MEETINGS. Notice of Board meetings shall be given to a
director in writing, by email, or by personal communication with the director not less than five
(5) days before the meeting. Notices in writing may be delivered or mailed to the director at
their address shown on the records of the corporation. Neither the business to be transacted
at, nor the purpose of, any special meeting need be specified in the notice of such meeting. If
notice is delivered by mail, the notice should be deemed effective when deposited in the
official government mail properly addressed with postage thereon prepaid.
4.11. QUORUM. A simple majority of the directors then in office shall constitute a
quorum for the transaction of business at any Board meeting. If a quorum is not present at a
meeting, a majority of the directors present may adjourn the meeting from time to time
without further notice.
4.12. MANNER OF ACTING. The act of the majority of the directors present at a
meeting at which there is a quorum shall be the act of the Board, unless the vote of a greater
number is required by these Bylaws, the Articles of Incorporation or applicable Washington law.
Each director, including the President, Immediate Past President, Vice President, and City
Manager/Administrator director shall be entitled to debate and vote upon all issues properly
before the Board. Votes of the Board shall be recorded in the Board minutes.
4.13. RESIGNATION. Any director may resign at any time with written notice to the
President at the registered office of the corporation, or by giving oral or written notice at any
meeting of the directors. Any such resignation shall take effect at the time specified therein, or
if a time it is not specified, upon delivery thereof and, unless otherwise specified therein, the
acceptance of such resignation shall not be necessary to make it effective.
73
AGENDA ITEM 5.10
Page 7 of 17
4.14. REMOVAL. Any member of the Board of Directors absent for three consecutive
meetings, or for any other reason deemed detrimental to the association, may be removed from
office by a two-thirds (2/3) vote of the Board of Directors at any time during their term at any
meeting of the Board. This section shall apply to all directors and is not limited to caucus
representatives.
4.15. VACANCIES. Any vacancy occurring in the membership of the Board shall be
filled as described above. If the vacancy is of a caucus representative director, a meeting of the
caucus shall be called to hold an election pursuant to 4.4.1(a). The election of either a caucus
member or PIC Chair representative to the Board may be held at the next scheduled meeting of
the Public Issues Committee (PIC). The election to fill a vacant City Manager/City Administrator
representative may be held at the next regularly scheduled meeting of the City
Mangers/Administrators.
4.16. BOARD COMMITTEES.
4.16.1. Standing or Temporary Committees, General The Board, by resolution
duly adopted by a majority of the directors present at a meeting at which a quorum is present,
may designate and appoint one or more standing or temporary committees. Such committees
shall have and exercise the authority of the directors in the management of the corporation,
subject to such limitations as may be prescribed by the Board; except, that no committee shall
have the authority to: (a) amend, alter or repeal these Bylaws; (b) elect, appoint or remove any
member of any other committee or any director or officer of the corporation; (c) amend the
Articles of Incorporation; (d) adopt a plan of merger or consolidation with another corporation;
(e) authorize a sale, lease or exchange of all or substantially all of the property and assets of the
corporation not within the ordinary course of business; (f) authorize the voluntary dissolution
of the corporation or revoke proceedings therefore; (g) adopt a plan for the distribution of the
assets of the corporation; and (h) amend, alter or repeal any resolution of the Board or
membership that by its terms provides that it shall not be amended, altered or repealed by a
committee. The designation or appointment of any such committee and delegation thereto of
authorities shall not operate to relieve the Board or any individual director of any responsibility
imposed upon it, him or her by law. Only members in good standing may be represented on
any committee of the Board.
4.16.2. Quorum; Manner of Acting A simple majority of the number of members
composing any committee shall constitute a quorum, and the act of a simple majority of the
members of a committee present at a meeting at which a quorum is present shall be the act of
the committee unless a greater proportion is required by applicable Washington law, the
Articles of Incorporation or these Bylaws.
4.16.3. Resignation Any member of any committee may resign at any time by
delivering written notice to the President or the chairperson of such committee, or by giving
oral or written notice at any meeting of such committee. Any such resignation will take effect
at the time specified therein, or if a time is not specified, upon delivery thereof and, unless
otherwise specified therein, the acceptance of such resignation shall not be necessary to make
it effective.
74
AGENDA ITEM 5.10
Page 8 of 17
4.16.4. Removal of Committee Member The Board, by resolution adopted by a
majority of the directors in office, may remove from office any member of any committee
elected or appointed by it.
4.16.5. Executive Committee There shall be an Executive Committee of the
Board, composed of the President, Vice President, Immediate Past President, Treasurer, and
Secretary. The Executive Committee shall be authorized to exercise such powers as may be
delegated to it by the Board.
4.16.6. Finance Committee There shall be a Finance Committee of the Board
which shall be chaired by the Treasurer of the Board, and shall consist of at least two additional
board members. In addition, at the discretion of the Board, the Finance Committee may include
an additional member who is a City Manager/Administrator or Finance Director of a member
city in order to provide technical assistance and financial expertise to the Committee. The
Finance Committee shall provide financial oversight of the corporation, and shall recommend
an annual budget to the Board.
4.16.7. Public Issues Committee There shall be a Public Issues Committee which
shall review and evaluate policy positions and recommend to the Board what, if any, action
should be taken on such policy positions.
a. Membership shall consist of one representative and one alternate
from each member city. Each representative or alternate must hold an
elective office in the city or town they represent.
b. Committee Leadership shall be a Chair and Vice-chair elected by the
committee and may serve up to two consecutive one-year terms. The
Chair shall establish the agenda in advance of each meeting in
conjunction with the Executive Director. The Chair shall appoint
subcommittees as needed.
c. Regular Meetings shall be held monthly or as deemed necessary.
d. Special Meetings may be called by the Chair of the committee or at
the request of the Board in an emergency situation. Single issue
emergency meetings may be held virtually.
e. Quorum; Manner of Acting. Fifty-one percent of the members of the
committee, represented in person, shall constitute a quorum at a
meeting of the committee. If less than a quorum of the members is
represented at a meeting, a majority of the members so represented may
adjourn the meeting. The vote of two thirds (2/3) represented in person
at a meeting at which a quorum is present shall be necessary for the
advancement of a public policy position to the Board. Votes shall be
recorded in the minutes of the PIC meeting. Votes shall be in the name of
the member city, rather than the individual representing the city.
Issues will be heard at one regularly scheduled meeting for discussion
and may return no sooner than the next regularly scheduled meeting for
action. If not immediately addressing a policy issue renders SCA unable
75
AGENDA ITEM 5.10
Page 9 of 17
to take a position on a timely basis, 85% of those present at a regularly
scheduled meeting may declare an issue an emergency and the issue may
be discussed and voted upon at the same meeting.
f. Vacancies on the committee are to be filled immediately by the
member city responsible for the vacancy.
g. Regional Committee Appointments shall be recommended to the
Board by the PIC, and the Board shall act upon the recommendation of
the PIC no later than December 31st each year. Additional
recommendations may be made as vacancies occur throughout the year.
A nominating committee of the Public Issues Committee consisting of one
representative of each SCA Regional Caucus shall be appointed annually
by the Chair of the Public Issues Committee in October to recommend
appointments to the committee.
Appointees to major regional committees shall be selected from among
elected officials otherwise qualified to serve in such positions, in
accordance with the terms of the enabling documents creating such
boards and committees. Appointees shall represent the positions of all
the member cities. Equitable geographic distribution shall be considered
in recommending appointments to the Board of Directors.
Any Appointee absent for three consecutive meetings, or for any other
reason deemed detrimental to the association, may be removed from
office by a two-thirds (2/3) vote of the Board of Directors at any time
during their term at any meeting of the Board.
Cities within King County who are not members of the Association may
make recommendations to the nominating committee and be appointed
to regional committees.
No member shall serve more than six (6) consecutive years on a regional
board or committee appointed by SCA. This limitation shall not apply to
alternates to regional boards and committees. Once a member has
served six (6) consecutive years on a regional board or committee, that
member shall be ineligible to serve on said committee for a minimum of
one (1) year. This limitation shall be effective beginning with
appointments to 2014 regional boards and committees.
In extraordinary circumstances, the Board may make exceptions to the
six-year term limit upon the recommendation of the PIC nominating
committee and the PIC when a supermajority (2/3) of Board members
present and voting at a meeting finds that doing so would be in the best
interests of SCA and its member cities.
4.16.8. Board Nominating Committee There shall be a Nominating Committee
of the Board appointed by the President no later than November 15th of each year. The
President shall appoint a committee of four members including the Immediate Past-President
and regionally balanced representation. Notice of such appointments and the date of the place
76
AGENDA ITEM 5.10
Page 10 of 17
of the first meeting of the Nominating Committee shall be given to each member immediately
following said appointments. Members of the Nominating Committee shall not be eligible to
run for an officer position during the year in which they serve on the Nominating Committee.
The Nominating Committee shall meet in advance of the January meeting of the Board
of Directors and shall select a chairperson from its own membership and compile a list of
potential candidates for the following positions: President, Vice President, Secretary, and
Treasurer of the corporation..
Following the first meeting of the Nominating Committee and prior to the January
meeting of the Board of Directors, the Nominating Committee shall report its initial list of
candidates to the Board. The President shall invite additional nominations for positions to be
made from the floor by any director after reading an acceptance of the Nominating
Committee’s final report; provided, however, that nominations from the floor, which must be
seconded, shall designate the office or represented position to be filled and the nominee has
agreed to comply with the responsibilities of the position for which they are being nominated.
4.17. COMPENSATION. The directors shall receive no compensation for their service
as directors but may receive reimbursement for expenditures incurred on behalf of the
corporation.
ARTICLE 5. OFFICERS
5.1. NUMBER AND QUALIFICATIONS. The officers of the corporation shall be a
President, Vice President, Secretary, Treasurer, and an Immediate Past President. Other
officers and assistant officers may be elected or appointed by the Board, such officers and
assistant officers to hold office for such period, have such authority and perform such duties as
provided in these Bylaws or as may be provided by resolution of the Board. Any officer may be
assigned by the Board and any additional title that the Board deems appropriate. The
President, Vice President, and Immediate Past President must hold an elected office of a
member city or town. In the event an officer ceases to be an elected official, their position shall
immediately become vacant.
5.2. ELECTION AND TERM OF OFFICE. The President, Vice President, Secretary, and
Treasurer of the corporation shall be elected each January by the Board of Directors. At the
end of their term as President, the President shall serve as Immediate Past President. Unless an
officer dies, resigns, is removed from office, or is no longer qualified to serve as an officer, they
shall hold office for one year.
5.3. RESIGNATION. Any officer may resign at any time by delivering written notice to
the President, Vice President, or the Board, or by giving oral or written notice at any meeting of
the Board. Any such resignation shall take effect at the time specified therein, or if a time is not
specified, upon delivery thereof, and unless otherwise specified therein, acceptance of such
resignation shall not be necessary to make it effective.
5.4. REMOVAL. Any officer elected or appointed by the Board may be removed from
office by the Board whenever in its judgment the best interests of the corporation would be
served thereby, but such removal shall be without prejudice to the contract rights, if any, of the
person so removed.
77
AGENDA ITEM 5.10
Page 11 of 17
5.5. VACANCIES. A vacancy in any office created by the resignation, removal,
disqualification, creation of a new office or any other cause may be filled by the Board for the
unexpired term.
5.6. PRESIDENT. The President, subject to the Board’s control, shall supervise and
control all of the assets, business and affairs of the corporation. The President shall preside at
all meetings of the members and the Board and at all meetings of the Executive Committee.
The President may sign contracts or other instruments, except when the signing and execution
thereof have been expressly delegated by the Board or by these Bylaws to some other officer or
agent of the corporation, or are required by law to be otherwise signed or executed by some
other officer or in some other manner. In general, the President shall perform all duties
incident to the office of President and such other duties assigned by the Board from time to
time.
5.7. VICE PRESIDENT. In the event the President vacates their office prior to the end
of the term, the Vice President shall perform the duties of the President, except as may be
limited by the resolution of the Board, with all the powers of and subject to all restrictions upon
the President. The Vice President shall have, to the extent authorized by the President or the
Board, the same powers as the President to sign contracts or other instruments. The Vice
President shall perform such other duties as from time to time may be assigned by the
President or the Board.
5.8. TREASURER. The Treasurer, subject to the Board’s control, shall provide a
leadership position within the Board in the area of fiscal review.
5.9. SECRETARY. The Secretary shall, In addition to their duties as a director and a
member of the Executive Committee, perform all duties incident to the Secretary and such
other duties as may from time to time be assigned to him or her by the President or the Board.
5.10. IMMEDIATE PAST PRESIDENT. Upon expiration of their term as President, the
President shall serve as Immediate Past President. In addition to his or her duties as a director
and a member of the Executive Committee, the Immediate Past President shall perform such
duties assigned to him or her by the Board from time to time.
5.11. COMPENSATION. The President, Vice President, Treasurer, Secretary, and
Immediate Past President shall receive no compensation for their services as officers but may
receive reimbursement for expenditures incurred on behalf of the corporation.
ARTICLE 6. ADMINISTRATIVE PROVISIONS
6.1. FINANCES. The finances of the corporation shall comprise of membership fees
of the members and other moneys as may be received from other sources. All membership
fees and other moneys shall be paid to the corporation, which shall deposit all such moneys in
an approved financial institution. All expenditures of the corporation shall be made in
accordance with the annual budget adopted by or as amended by the Board.
6.2. BOOKS AND RECORDS. The corporation shall keep at its principal or registered
office copies of its current Articles of Incorporation and Bylaws; correct and adequate records of
accounts and finances; minutes of the proceedings of its members and Board, and any minutes
that may be maintained by committees of the Board; records of the name and address and
78
AGENDA ITEM 5.10
Page 12 of 17
class, if applicable, of each member and director, and of the name and post office address of
each officer; and such other records as may be necessary or advisable. All books and records of
the corporation shall be opened by request at any reasonable time for inspection by any
member of three months standing or to a representative of more than 5% of the membership.
6.3. ACCOUNTING YEAR. The accounting year of the corporation shall be twelve (12)
months ending December 31 of each year.
6.4. RULES OF PROCEDURE. The rules of procedure at meetings of the members,
Board and committees of the Board shall be governed by rules contained in Robert’s Rules of
Order Newly Revised, Eleventh Edition, so far as applicable when not inconsistent with these
Bylaws, the Articles of Incorporation or any resolution of the Board.
6.5 STAFF. The administration of Association routine operations shall be the
responsibility of salaried staff, under the leadership of an Executive Director appointed by the
Board.
ARTICLE 7. SPOKESPERSONS AND REPRESENTATIVES OF THE ASSOCIATION
Any elected official or other person who represents the member cities of this
Association shall undertake to represent the interests of the group of cities as a whole or of the
Association, and not the interests of their individual city. Representatives named by any
Regional Caucus for appointment to regional forums and spokespersons identified by the Board
or any committees shall represent the interests of the entire class of cities which they are
charged with representing.
ARTICLE 8. AMENDMENTS
These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted at
the annual meeting of the membership by the affirmative vote of two-thirds of the voting
members present.
ARTICLE 9. DISSOLUTION
The Association may dissolve and conclude its affairs by the Board of Directors adopting a
resolution in accordance with Chapter 24.03 RCW (Washington Non-profit Corporation Act)
recommending that the Association be dissolved and directing that the question of dissolution be
put to a vote of the entire voting membership. A resolution recommending dissolution shall be
mailed to the member cities and towns at least twenty (20) days prior to the meeting at which
the vote on dissolution is to be taken. A resolution recommending dissolution must be approved
by a vote of at least sixty (60%) per cent of the member cities and towns qualified to vote. If
dissolution occurs, the assets of the Association shall be disposed of and the proceeds distributed
to member cities and towns in a formula identical to that in which Association dues and
assessments are assessed.
79
AGENDA ITEM 5.10
Page 13 of 17
* * * * * *
CERTIFICATE OF ADOPTION
The undersigned, being the President of SCA, hereby certifies that the foregoing is a true
and correct copy of the Amended Bylaws adopted by vote of the Membership of the
corporation on December 2, 2020.
Dana Ralph, President
80
AGENDA ITEM 5.10
Page 14 of 17
Appendix I.
The caucuses shall be comprised as follows:
NORTH CAUCUS
Village of Beaux Arts
City of Bellevue
City of Bothell
City of Clyde Hill
Town of Hunts Point
City of Issaquah
City of Kenmore
City of Kirkland
City of Lake Forest Park
City of Medina
City of Mercer Island
City of Newcastle
City of Redmond
City of Sammamish
City of Shoreline
City of Woodinville
City of Yarrow Point
Total 2019 Population 581,000
SOUTH CAUCUS
City of Auburn
City of Burien
City of Covington
City of Des Moines
City of Federal Way
City of Kent
City of Maple Valley
City of Normandy Park
City of Renton
City of SeaTac
City of Tukwila
Total 2019 Population 590,840
SNOQUALMIE VALLEY
CAUCUS
City of Carnation
City of Duvall
City of North Bend
City of Skykomish
City of Snoqualmie
Total 2019 Population 30,900
SOUTH VALLEY CAUCUS
City of Algona
City of Black Diamond
City of Enumclaw
City of Milton
City of Pacific
Total 2019 Population 27,985
Population per OFM.
All caucuses subject to payment of 2021
dues as approved.
81
AGENDA ITEM 5.10
Page 15 of 17
Appendix II
ELECTION OF BOARD OF DIRECTORS
1. INTRODUCTION. Delegates selected by each member do not constitute a
governing body but only the voting representatives to provide for the election of designated
director positions on the Board.
2. ELECTION OF DIRECTORS; TIMING. The Caucuses shall elect directors at a caucus
meeting, held no later than December 31st of each year. The chair of the Public Issues
Committee shall be elected by the committee no later than December 31st of each year. The
City Manager/Administrator director shall be appointed by the group at the first King County
City Managers and Administrators Group meeting of the year.
3. ELECTIONS OF CAUCUS REPRESENTATIVE DIRECTORS.
3.1 Candidates. All candidates providing written notice of their candidacy to the SCA
Executive Director no less than 48 hours prior to the caucus meeting shall have their names
placed on the ballot prepared by SCA staff. Candidates shall be listed on the ballot
alphabetically by last name. Other nominations may be made from the floor and may appear as
write-in candidates. Prior to voting each candidate shall have the privilege of addressing the
voting delegates for up to three minutes to present their qualifications for office.
3.2 Voting Delegates. Each member city, prior to the caucus meeting when election of
caucus representative director(s) occur, shall designate one delegate. Each delegate shall be a
duly elected official of such member city. The delegate represents the member city as a voting
representative at the caucus meeting, and shall file with SCA’s Executive Director written
notification of such designation no less than forty-eight (48) hours prior to the caucus meeting.
Member cities’ delegates may be changed at any time provided the Executive Director receives
written notice of such change prior to the caucus meeting.
3.3 Voting. The election shall be conducted by ballot by those delegates present and
qualified to vote. No proxy votes shall be allowed. Ballots shall be returned to SCA staff, who
shall tally the results.
If the number of candidates is equal to the number of seats to be filled, the Chair of the
caucus meeting may dispense with the requirement for ballots and allow for election by
acclamation if there is no objection.
3.4 Single seat election. Each voting delegate shall be entitled to one vote. The
candidate receiving the majority of votes cast shall be elected. In the event that no candidate
receives a majority of votes in the first ballot or a subsequent ballot, the candidate (or tied
candidates) receiving the lowest number of votes shall be eliminated and balloting shall
continue until one candidate receives a majority of votes.
3.5 Multiple seat election. If multiple seats in a caucus are up for election, all
candidates for the multiple seats shall be voted on simultaneously. Each voting delegate shall
be entitled to cast a number of votes equal to the number of seats in the caucus up for election.
A voting delegate may cast no more than one vote per candidate.
82
AGENDA ITEM 5.10
Page 16 of 17
3.6 Election for a partial term. In the event that one or more of the seats to be filled is
a partial term caused by a midterm resignation of a caucus representative director, the
candidate(s) receiving the higher vote total shall be elected to fill the full term vacancy or
vacancies. The candidate(s) elected with the next highest number of votes shall be elected to
the partial term; provided, in the case of a tie, or when voting is held by acclamation rather
than written ballot, a candidate may volunteer to serve the partial term.
3.7 Caucus Quorum Required. In the event that there is no quorum at a caucus
meeting at which caucus representative director(s) are to be elected, SCA staff shall attempt to
reschedule a caucus meeting. Should attempts to schedule a caucus meeting with a quorum be
unsuccessful, the caucus election shall take place at the next regularly scheduled Public Issues
Committee (PIC) meeting. Should the caucus not have quorum present at the PIC meeting, the
caucus seat shall remain vacant until attempts to schedule a caucus meeting with a quorum are
successful.
3.8 Majority Required. A candidate is required to secure votes from a majority of
delegates present and voting in order to be elected.
3.8.1 In the event that the number of candidates receiving votes from a
majority of delegates present and voting is equal to the number of seats to be filled, those
candidates shall be declared elected.
3.8.2 In the event that the number of candidates receiving votes from a
majority of delegates present and voting exceeds the number of seats to be filled, the
candidate(s) receiving the highest number of votes shall be declared elected.
3.8.3 In the event the number of candidates tied for the highest number of
votes exceeds the number of seats to be filled, a runoff election shall be held between those
top candidates. See Section 3.9, below.
3.8.4 In the event there is a tie for second or third place, a runoff election shall
be held between those candidates. Section 3.9, below.
3.8.5 In the event that one or more candidates, but less than the total number
of seats to be filled, receive a majority of votes on the first or subsequent ballots, the
candidate(s) receiving votes from a majority of voting delegates shall be declared elected.
Voting for the remaining director seat(s) shall continue with the remaining candidate(s).
3.8.6 In the event that no candidate receives a majority of votes in the first
ballot or a subsequent ballot, the candidate receiving the lowest number of votes shall be
eliminated and balloting shall continue.
3.9 Tie Votes. In the event that there is any tie vote under above Section 3.8, another
vote shall be held. In the event that voting remains tied after three rounds of voting, a deadlock
shall be declared, and the meeting shall be adjourned. SCA staff shall reschedule an additional
caucus meeting for the purpose of holding an election to break the tie. Should attempts to
schedule a caucus meeting with a quorum be unsuccessful, the caucus election shall take place
at the next regularly scheduled Public Issues Committee (PIC) meeting. Should the caucus be
unable to break the tie at the next caucus meeting/election, the caucus seat shall remain vacant
until a successful vote to break the tie.
83
AGENDA ITEM 5.10
Page 17 of 17
3.10 Candidates from Same City. As noted in section 4.2 of these SCA Bylaws, no
member city may have more than one representative on the Board of Directors. A candidate
shall be ineligible to run for election to the SCA Board when an individual from the member city
is already serving an unexpired term on the Board. Further, cities are encouraged to have no
more than one candidate simultaneously seek an SCA Board position, and to work within the
city to determine which candidate should seek election to the SCA Board. In the event that two
or more candidates from the same city simultaneously seek election to the SCA Board, only the
candidate receiving the highest vote total shall be elected.
3.11 Virtual Elections. The election of board members may be conducted by video
conference or similar communications platform when the President or the Board has
determined that conducting the meeting in person is not in the interest of the health and safety
of the membership, or is not convenient to the membership; provided, all persons participating
in the meeting can hear each other at the same time. Participation by members through such
means shall constitute presence in person at the meeting. Voting may be conducted by such
process as determined by the Executive Director in consultation with the Board.
84
AGENDA ITEM 5.10
{EFM2521808.DOCX;1/05708.000006/ }
MEDINA, WASHINGTON
AGENDA BILL
Monday, December 13, 2021
Subject: Tree Code Update
Category: Public Hearing
Staff Contact: Stephanie Keyser, Planning Manager
Summary
Due to the extenuating circumstances regarding the City Manager’s resignation and need to
discuss the transition plan, City staff recommends cancelling the public hearing on the tree code
and re-noticing it for a future date.
Attachment
None
Budget/Fiscal Impact: N/A
Recommendation: Cancel public hearing and re-notice it for a future date.
City Manager Approval:
Proposed Council Motion: I move to cancel tonight’s public hearing on the tree code, and re-
notice it for a future date, in order to provide additional time during tonight’s Council meeting to
discuss the City Manager’s transition
Time Estimate: 5 minutes
85
AGENDA ITEM 7.1
Intentionally Left Blank
No Attachment
86
AGENDA ITEM 8.1
City of Medina
Management Transition Plan
December 9, 2021
Introduction
On December 3, 2021, City Manager Michael Sauerwein delivered his notice of resignation to the
Medina City Council. His last day as Medina City Manager will be January 3, 2022. In order to
prepare for that event and ensure continuity of City government, the Medina City Council’s
Personnel Committee, comprised of Mayor Jessica Rossman and Deputy Mayor Cynthia Adkins,
have been working with Medina City Attorney Scott Missall to establish a short term plan
facilitating the immediate need for the City Council to identify and appoint an Interim City Manager
(ICM) who can work with outgoing City Manager Sauerwein in December and assume the ICM
role on January 4, 2022, and a longer term plan for the Council to identify, select and engage a
new full-time City Manager for Medina.
Purpose and Goal
The purpose and goal of this Management Transition Plan (MTP) is to establish a two-fold process
that will: (1) ensure the short term continuity of City management and governmental functions,
and the delivery of necessary and appropriate services to Medina residents; and (2) establish a
reasonable timeframe for Medina’s newly-elected City Council to identify, select and retain a
regular full-time City Manager for Medina.
Personnel Committee Interviews with Directors and City Manager
Following receipt of the resignation, the Personnel Committee began conferring with Michael and
the City’s Directors about the transition. The Committee interviewed each Director individually,
focusing on the status and maintenance of City services, and what gaps (if any) would be created
by Michael’s departure. Each Director advised that their operations and delivery of public services
would continue as normal, even with Michael’s departure, because the Directors are subject-
matter experts for their Department and they are each managing their substantive operations
independently of Michael’s direct participation.
In its discussions with Michael, the Committee found him personally and organizationally
committed to a smooth transition. He is participating in all of the activities needed to ensure a
smooth transition process.
Short Term Transition Schedule
Based on the foregoing work, and in recognition of (i) the need to timely appoint an Interim City
Manager to overlap with Michael’s final 21 days of service and help ensure a smooth transition,
(ii) the benefit to be gained by thus allaying some of the concerns identified by the Directors,
(iii) the practical fact that the December 13th Council meeting is the last meeting of the year, and
(iv) that a new Council will be seated in January after Michael’s departure, the Committee
proposes that the Council continue and formally implement the following transition schedule to
address the City’s needs arising from Michael’s departure:
12.6--12.9: Committee interviews; work and drafting of MTP and its component parts.
12.8 @ 11:30: Agenda preparation meeting held for the 12.13 Council meeting. Council
agenda was streamlined by moving various items to consent or future dates, enabling Council
to have adequate time to review, discuss and address the pending management transition.
87
AGENDA ITEM 8.2
12.9: Michael and City Clerk Aimee Kellerman to issue a City statement (prepared in
concert with the Personnel Committee) regarding Michael’s departure and the next steps in
the City’s management transition.
12.10: Send final MTP to Council with additional comments regarding procedures and
options for review prior to Council’s 12.13 meeting. Issue and publish regular public Council
packet for meeting.
12.13 @ 4:00: Final Council meeting of 2021. Principal actions will include the following,
with public discussion (and possible executive session discussion) of the management
transition and MTP consuming the majority of the Council’s meeting time:
* Attend to non-transition Agenda action items with due deliberation
* Public session Council discussion of Michael’s departure and transition issues
* Possible executive session for Council evaluation of MTP with City Attorney
* Public session MTP action items for Council decision:
* Appoint Interim City Manager to serve commencing 1.4.2022
* Direct coordination of transition by Michael and ICM for benefit of City
* Adopt MTP (as presented or as may be modified) for continuing implementation
12.14.2021 -- 1.3.2022: ICM and Michael work together to facilitate coordinated transition
1.3.2022: Michael’s last day as Medina City Manager
1.4.2022: Interim City Manager formal start date
1.2022 ~ 6.2022: Development and implementation of long term MTP as Council
determines necessary for appointment of regular City Manager for Medina
Personnel Committee Recommendation for ICM Selection
Based on its work and evaluation of transition issues, the Personnel Committee recommends that
Council appoint Police Chief Steve Burns to serve as Medina’s Interim City Manager for a duration
of six months. The Committee’s reasons for its recommendation are these:
The City will be best-served by an ICM who can immediately step in and learn from Michael during
his last few weeks in Medina. As a practical matter, especially given the time of year, there is not
sufficient time for an outside search to bring in a new person before Michael’s departure.
Medina has an excellent team of Directors in place, and retention of that team should be Council’s
immediate priority. Even apart from the key importance of treating City employees thoughtfully,
the bare facts are that the loss of Director-level employees in a small staff impacts the City’s ability
to function, and that finding replacements is both labor-intensive and expensive. The Committee
believes that the goal of retention is best served by respecting the Directors’ desire for stability
and continuity in the team, and that appointing Chief Burns would best accomplish that under the
circumstances. Most Directors told the Committee that they support the appointment of Chief
Burns as the ICM.
Chief Burns is actively seeking a different career opportunity with new challenges and has
enthusiastically stepped forward and asked to be appointed to the ICM position. Prior to Michael’s
departure, his plan had been to retire from Medina after 2022 and find a new path outside law
enforcement. Now that Michael is leaving, he sees the opportunity to leverage his knowledge of
Medina built as Chief and serve in a new position for the benefit of the City and himself. He has
told the Committee that he is fully committed to the City Manager role, loves the City staff, and
believes he can make a difference here. He also has a realistic understanding of what he doesn’t
know. He described how he would meet with each staff member to empower and support each
one and understand what they do; he is also willing to take classes to increase his knowledge in
88
AGENDA ITEM 8.2
new areas. He is aware of ongoing morale issues within City staff and committed to working on
improvement. He explained that his past professional experience and his personality will enable
him to quickly take on this new role, and that he is really excited to have this opportunity if selected.
Chief Burns has extensive management experience, and has had success joining organizations
outside his specific expertise and learning as he leads them. He did this while at the Washington
State Patrol with both the Fusion Center and the bomb squad. Obviously his City experience is
limited to his role as Medina’s Chief for the past 7 years, so Council would need to rely on his
expertise as a leader rather than his expertise in City management; Chief Burns readily admits
that he is unfamiliar with Development Services and Public Works, in particular, but eager to learn.
Given that this is an interim appointment, Council will able to assess this potential issue in more
detail in the new year. The Committee does not believe the learning curve is unreasonable nor
that it outweighs the other reasons to appoint Chief Burns as interim city manager immediately.
Although the Committee has obviously not had time to fully vet Chief Burns during the few days
since Michael’s resignation, Chief Burns has a strong and positive reputation in our community.
He also has a calm demeanor, which is something Council and residents have valued in our
current City Manager.
The Police Department has an automatic order of succession, so the continuity of police services
would not be compromised by re-assigning Chief Burns to act as full time ICM. Jeff Sass would
become Acting Chief, and Austin Gidlof would take on Captain Sass’s current responsibilities
during Chief Burns’ reassignment.
Selection of Regular City Manager
Per the framework above, the Personnel Committee recommends that the ICM appointment be
for a stated duration of six months unless a regular City Manager is selected and appointed by
City Council at any time during that period. During the six-month time period, Council should
evaluate the performance of the ICM and contemporaneously determine what process, if any, it
chooses to use for identification and selection of a regular City Manager.
89
AGENDA ITEM 8.2
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: December 13, 2021
To: Honorable Mayor and City Council
From: Michael Sauerwein, City Manager
Subject: City Manager Report
2021 City Manager Goals, Projects, and Objectives
The adopted 2021 City Manager Goals, Projects, and Objectives are attached.
90
AGENDA ITEM 10.1a
1
Updated 12-13-2021
2021 City Manager Goals, Projects, and Objectives
City Manager
o SR 520 Expansion-Joint (on-going) – Continue to aggressively manage SR 520
expansion-joint noise issue to achieve an agreeable resolution.
• Maintain regular and consistent communication with Washington State
Legislators, WSDOT, and consultants.
• Continue to work with Legislators, WSDOT, and consultants to include Phase 2
of the University of Washington Engineering Department’s Sound Mitigation
Study in the State’s Supplemental Budget.
• Funding for Phase 2 is included in the State’s 2021-2022 Budget.
• Presentation by University of Washington Engineering Department at the
November 8, 2021, City Council Meeting.
• Have the University of Washington Engineering Department to present the results
of Phase 2 of their Sound Mitigation Study to the City Council. (2022).
o Community Survey (first half) – In 2019 and 2020 the Development Services
Department conducted three surveys to ascertain citizen’s attitudes regarding
construction and development in their neighborhoods. Results of the surveys were
discussed at the September 22, 2020 Joint City Council Planning Commission Meeting.
In 2021 we will conduct a Community Survey including city services, community
priorities, and quality of life in Medina.
This project has been rescheduled for 2022.
o Bi-Monthly Online Open House with the City Manager and Police Chief (first half) –
This is a temporary COVID replacement for “Coffee with the City Manager and Mayor”
and “Coffee with a Cop”.
• City Staff has/will hold the following on-line Community Forums:
o Emergency Preparedness and other Community Public Safety Concerns
(1-14-2021).
o Virtual Tour of 2021 Public Works Projects (3-22-2021).
o Juvenile Safety Forum (3-31-2021).
o Open House – Medina Park Playground (5-13-2021).
o Community Forum – Gas Powered Lawn Equipment (6-24-2021).
91
AGENDA ITEM 10.1a
2
o Community Forum – Mental Health with Susie Kroll (7-20-2021).
We had hoped to re-start Coffee with City Manager and Coffee with a Cop in September
2021. Unfortunately, COVID has prevented us from doing so.
o Park Use Permit (second half) – Update the City’s Park Use Permit Process. This
project has been moved to 2022.
o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three
expiring labor contracts.
• Public Works (Teamsters).
• Clerical Employees (Teamsters).
• Police Officers (Police Guild).
o Speeding and Traffic Calming – See Police Department
o Leaf Blowers and Gas-Powered Lawn Equipment (first half) – Work with neighboring
cities, to regulate use of this equipment. (2020 Performance Review)
• Discussed at City Council Meeting (4-12-2021)
• Community Forum – Gas Powered Lawn Equipment (6-24-2021)
• Discussed at the City Council Meeting (7-12-2021)
• Further discussion is planned in 2022.
o Employee Training Programs (second half) – The following programs are offered at
no-cost though our insurance carrier; Washington Cities Insurance Authority (WCIA).
• Implicit Bias and Unlearning Racism – I recently attended this excellent two-
day program. While our Police Officers receive similar training on a regular basis
as part of the Department’s accreditation process …I would like to provide it to
all City employees this year.
The City’s Management Team has signed up for this training program.
• Preventing Harassment and Discrimination in the Workplace – This ½ day
program is regularly provided to all employees. One session for employees. One
for supervisors. We will also include lifeguards and seasonal employees if
scheduling allows.
All regular employees have completed this training program.
o Undergrounding of Utilities (second half) – Direct City Engineer to prepare engineer’s
estimate of project design costs within the right of way, (100% City responsibility).
Obtain detailed and reliable pricing information from Puget Sound Energy of property
92
AGENDA ITEM 10.1a
3
owner costs. Prepare a plan that can help inform future City Councils in moving forward
with pilot project or city-wide project.
• Selected the NE 12th Street Sidewalk Improvements as our undergrounding
utilities demonstration project. Construction is scheduled for Summer 2022.
o Annual Review Process (first half) – Work with the Personnel Committee to develop an
annual review process for all City Staff. (2020 Performance Review)
• City Staff will follow the performance review process outlined in Chapter 8 of the
City’s Personnel Guidelines
o All Staff Meeting (on-going) – Schedule regular All Staff Meetings. (2020 Performance
Review)
• Regular All Staff Meetings have been scheduled.
o Continue working toward earning my PhD in Political Science (on-going).
o Working with the City Council (first and second half).
• Organize ½-day virtual City Council Retreat this Spring. And, hopefully, 1-day
Retreat this Fall (2-22-2021).
• Review the City’s Vision and Mission Statements (2-22-2012).
• Discuss City Council Rules and Guidelines (2-22-2012).
o Brief Monthly Update/Expanded Quarterly Update (on-going) – Provide the City
Council with status reports on progress in meeting 2021 Objectives.
o Maintain and Expand Visibility in the Community (on-going).
• Proactively drive around the community, noting any problem issues or areas, and
report to Council.
• As in past years, I will attempt to attend all City Events and Activities.
• In addition to the monthly City Council Meetings and the Study Sessions, I also
regularly attend Park Board, and Emergency Preparedness Committee Meetings.
Public Works
o Streets and Sidewalks 2021 (first and second half).
• 86th Ave NE Overlay.
Due to conflicts with other planned projects, delayed until 2022.
• 77 Ave NE Storm Improvements Phase 1
93
AGENDA ITEM 10.1a
4
Construction Fall 2021
Include minor stormwater repairs at 1040 Evergreen Point Road & 400
Block of Overlake Drive East.
• Citywide Stormwater Mapping
90% Complete (reviewing 22 outfalls located on private property)
• 84th Ave NE Overlay – NE 12th to Overlake Drive.
Scheduled for August 2021.
Completed.
• NE 12th St Sidewalk Improvements – West Segment.
Selected as our undergrounding utilities demonstration project.
Construction is scheduled for Summer 2022.
o Streets and Sidewalks Ongoing (on-going).
• Trimming hedges and trees impacting sidewalk rights-of-way.
• Street sweeping and vactoring catch basins per NPDES requirements
• Stormwater Public Outreach & Education Program
• Private Stormwater Inspection Program
• Timely responses to any community complaints.
o Parks (first and second half).
• Medina Park – Playground Addition.
Construction Spring 2022 due to supply chain issues
• Medina Beach Park – Tree Re-Planting.
On-going
• Fairweather Park – Tennis Court Resurfacing.
Completed Spring 2021
o Other Projects (first and second half).
• Stormwater System Mapping and Evaluation Phase 2.
City Council presentation Fall 2021
• Striping City Parking Lots and NE 8th Load/Unload Zone
Construction Fall 2021
Completed.
• Post Office Floors.
Construction Fall 2021
• Police Department Floors.
Construction Fall 2021
Completed.
Police
o Washington Association of Sheriffs and Police Chiefs (WASPC) Accreditation
(second half) – Medina Police Department is up for WASPC re-accreditation in 2021.
94
AGENDA ITEM 10.1a
5
Department successfully passed re-accreditation in May 2017. The purpose of law
enforcement agency accreditation is to professionalize the law enforcement industry by
providing a review process for agencies to be certified as operating under industry best
practices and standards.
• WASPC has assigned a “mentor” who will be providing guidance while
evaluating the Medina Police Department progress.
• Mentor reviewing proofs as they are entered into the system.
• Accreditation completed November 2021.
o Training (on-going) – Fulfilling the expanded training requirement for the Law
Enforcement Training and Community Safety Act (LETCSA), passed in 2018. This will
be the first year we will be required to fulfill higher training hours and requirements. In
November 2018, voters passed Initiative 940 (I-940) in an effort to establish higher
training requirements and police accountability standards so we will need to work to
complete the new level of training.
• Acknowledged by the Washington State Criminal Justice Training Commission
that we successfully met standard in 2020.
• On track to ensure training requirements are either met or exceeded in 2021.
• Completed Fall 2021
o Emphasis on Traffic Safety (on-going) – Continue to focus on all traffic safety –
vehicular, bicycle, and pedestrian – throughout the community through education,
engineering (where possible and cost effective), social media, and enforcement to reduce
collisions, improve awareness, and improve safety.
• Increased “Direct Patrols” targeting high complaint areas:
Between the 800 block and 3200 block of Evergreen Point Road
Between the 7600 block and 8700 block of NE 12th Street
All areas of Overlake Drive East and Overlake Drive West
Between the 7600 block and 8200 block of NE 8th Street
• Starting in 2nd quarter, increased traffic stops and infractions over 2020.
• Education using E-Lert, Facebook, and Twitter. Three E-lerts reminding
residents about obey traffic laws – school zone, construction zones, and texting.
• Juvenile Safety Forum – part of the presentation covered young and
inexperienced drivers.
• Year to date
Increased activity in direct and targeted patrols
Increased traffic stops
Increased traffic infractions
o Speeding and Traffic Calming (second half) – the City will conduct a speed study of
traffic on Evergreen Point Road, 84th Avenue NE, and the East/West Streets connecting
these two main arterials. We will also study Overlake Drive West/East.
95
AGENDA ITEM 10.1a
6
• In May, research was done an several less intrusive and costly traffic engineering
options to calm traffic.
• Pavement marking, new speed signs, and digital speed signs will be installed
summer 2021.
Speed pavement markings installed at 11 locations in city.
Purchase of mobile speed survey device – collecting speed data in several
locations throughout the city.
In process of purchasing digital speed signs – vendor selected and
equipment purchased. Waiting for delivery and installation.
Citywide speed survey initiated in October 2021.
o Support and promote Medina Emergency Preparedness Committee including
Schools Sub-Committee (on-going).
• Two Emergency Preparedness Meeting held and attended by Police Department.
• Police Officers routinely participate in Emergency Preparedness Radio Group
exercise on Sunday evenings.
• Medina Police participated in the Emergency Preparedness Committee Schools
Sub-Committee meetings.
Development Services
o Public Portal – Continue development of our new Public Portal with the goal of fully
independent use by outside users.
Mid 2021 Update: Development Services Staff must assist all permit applicants through
the public portal. DS reached the point early in 2021 where we realized that our public
portal vendor, Dude Solutions, will not be able to solve the technical problems we
continue to have. We are exploring other vendors and will make a decision by late
August as to whether we will continue with Dude Solutions (SmartGov) or move on to a
new vendor.
October 2021 Update: Due to key staffing changes during 2021 this project has been
delayed. Our Development Services Coordinator must be involved with the public portal
and potential replacement of our current Dude Solutions/SmartGov systems. Our
Development Services Coordinator position has changed two times since April 2021 with
a new FTE beginning work with us in early September.
The decision to publish an RFP to explore new permitting software vendors has been
made, but any decisions will not be possible until our new staff are ready to participate
fully which may not be until early 2022.
o Staff Cross-Training – This regular and primarily internal training program will assure
continuity of services, service maintenance, and workload balancing.
96
AGENDA ITEM 10.1a
7
Mid-2021 Update: Due to our Development Services Coordinator going onto maternity
leave in April most of the cross-training has been for the director to learn those duties.
Our Deputy Building Official does continue to cross-train with our Planning Manager
and has taken most of the minor day to day zoning review work.
October 2021 Update: We continue cross-training. Our Deputy Building Official
continues to cross-train with our Planning Manager. Small zoning reviews are now given
to the DBO so that the Planning Manager, or the zoning consultant will not have to
perform these. This expedites small permit reviews, reduces the amount of tedious work
for the Planning Manager, and saves costs by not using the zoning consultant. Our new
Development Services Coordinator is learning other DS staff members’ job functions as
cross-training for the purpose of helping her understand all of our operations.
o State Building Codes – Adopt the 2018 Washington State Building Code.
Mid-2021 Update: The 2018 Washington State Energy Code was a monumental change
for everyone. We are continuing to develop new and more efficient ways to implement
this new code.
October 2021 Update: The adoption of the 2018 WSBC is complete. We are working to
reduce the complexity of the Energy Code process for permit applicants and for staff.
Staff continue to work on plan review and inspections checklists regarding the building
code.
o Right of Way Permit – Create a new Development Services Right of Way Use permit.
This will consolidate all work associated with development projects into Development
Services and reduce the Public Works Directors involvement in volumes of small
projects.
Mid-2021 Update: We hope to be able to implement this or something similar later this
year.
October 2021 Update: Staff now agree that this is needed. A new program will be
formed in 2021, but finalization and implementation will not happen until sometime in
2022. With the new DS Enterprise Fund will come an evaluation of services and costs.
A ROW permit through Development Services is best analyzed with a fee study in 2022
prior to fully implementing. Our Deputy Building Official is however currently working
with the Public Works Director and is reviewing ROW permit applications in addition to
performing ROW inspections which is a prime part of what the ROW/Development
Services permit would do.
o Development Code and Process Complexity Reduction – Establish goals and propose
reductions in the complexity of our codes and process.
Mid-2021 Update: Minor Code Amendments were passed by Council. Additional
Building Code changes for simplicity are planned for this year.
97
AGENDA ITEM 10.1a
8
October 2021 Update: The Code Enforcement Ch. 1.15 is now under review for
amendments which will bring clarity and simplifications.
o Cost vs. Service Analysis – This is a full analysis of the costs of service vs. the fees
charged.
Mid-2021 Update: This is part of a discussion about Development Services having its
own fund. Fall 2021
October 2021 Update: Due to the DS Enterprise Fund this will become the primary 2022
department goal. There was work towards this goal in 2021 through the first DS
Enterprise Fund budget draft and through planning for 2022.
o Professional Services Contracts – Modify existing consultant professional services
contracts in combination with the cost vs. service analysis.
Mid-2021 Update: Updated draft of a new Acoustic Engineer contract. Continue work
on this in Fall 2021.
October 2021 Update: Contracts have been updated as possible in 2021. Additional
contract updates will occur as they need to be re-negotiated. The goal in updating the
contracts is better cost control through more detailed definitions of services and
associated costs.
o Advance Deposit – Change our existing Advance Deposit System to create better
accounting and ease of use.
Mid-2021 Update: This will be updated, but the concept needs to continue.
October 2021 Update: This was delayed when the discussion about a DS Enterprise Fund
became more realistic. Data is being created during 2021 that will be needed to revise
the Advance Deposit process, but this work is more appropriate to occur in 2022 along
with a comprehensive DS fee study.
o Code Enforcement – Update Medina Municipal Code Ch. 1.15: Code Enforcement.
Mid—2021 Update: Scheduled for late this year but may need to move into 2022.
October 2021 Update: This was intended to start in the 4th quarter of 2021 and has now
begun. This will involve a proposal for specific amendments to MMC as needed to
clarify and streamline enforcement process. Work on the code amendments will occur
during 2021, but likely not finalized until early 2022.
Finance and Human Resources
98
AGENDA ITEM 10.1a
9
o Contingency Fund (on-going) – Work with Finance Committee and City Council on a
plan to replenish Contingency Fund (2-24-2021).
o 2022 Budget (second half) – Prepare a 2022 balanced budget with levy stabilization
funding that is required to hit the 10-year mark of 2029.
o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three
expiring labor contracts.
• Public Works (Teamsters)
• Clerical Employees (Teamsters)
• Police Officers (Police Guild)
o Enterprise Fund for Development Services (second half) – Work with Development
Services to create their own “Enterprise Fund”, separate from the General Fund.
• 2022 Budget process.
o Stormwater Utility (second half) – Work toward the development of a stormwater utility
including a sustainable funding source.
o State Audit (second half) – Continue to follow the Washington State Auditor’s Office
updates & policy recommendations to achieve another year of a clean audit.
o Community Forum on the City Budget Process (second half) – Fall 2021 (2020
Performance Review)
Central Services and City Clerk Office
o Service Level Agreement (first half) – Develop a Service Level Agreement specifying
how City Staff responds to questions and complaints. Promote and encourage the use of
our on-line Citizen Helpdesk. (2020 Performance Review)
As part of the 2021 City Manager’s Goals and Objectives, the City Clerk’s Office was
assigned to develop a service level agreement on how staff responds to questions and
complaints. Central Services receives questions and complaints through a variety of
mediums, whether it is through email, phone calls, walk in (when city hall is open) or
through the online citizen helpdesk portal on the homepage of the city’s website.
Central Services staff has a standard practice of responding to and redirecting to other
departments as appropriate all inquiries or complaints within 24 hours during the work
week or the next business day if an inquiry or complaint comes after hours or on the
weekend.
At Central Services suggestion, the City Manager implemented the following practices to
all departments:
99
AGENDA ITEM 10.1a
10
• Acknowledge question or complaint within 24 hours or the next business day.
• Investigate and respond either in person, by phone or in writing within 3 business
days.
• Follow-up if needed.
o IT (on-going).
• Improve Network Security – Replace necessary hardware.
• Upgrade City Hall Telecommunications – Replace 1980s Telephone System
(Completed 2-2021).
• City Website – Update website pages to be more user-friendly (see below).
In line with having standards in service levels to questions and complaints, Central
Services has been busy at work on upgrading and redesigning the city’s website, cleanup
of the online code that includes renumbering sections, chapters, and titles. Lastly, we are
upgrading the agenda management system.
Central Services, after much research for software platforms that would help provide
better service and ease of use for both patrons of our website and city staff engaged with
Municode for all three services, known as Municode’s circle of governance. The circle of
governance is a simple, integrated solution that will provide better transparency for
residents, efficiencies for staff and cost savings for the city.
o Records Management (on-going).
• File System – Develop new file system following WA State Records Retention
Regulations.
• Development Services – Clear out old files from storage.
• E-Records – Clean up e-records off servers.
• Cloud-Based System – Implement cloud-based records management system
(Moved to 2022).
• Public Access to City Records - Improve public ability to search for records
online.
o Payment Portal (first half).
• Research an Online Payment Portal (in conjunction with Development Services
new on-line permitting portal).
100
AGENDA ITEM 10.1a
MEDINA POLICE DEPARTMENT
DATE: December 13, 2021
TO: City Manager Michael Sauerwein
FROM: Chief Stephen R. Burns
RE: Police Department Update – November 2021
The following is a summary highlighting some of the Medina Police Department activity in November 2021.
WASPC Accreditation: The Medina Police Department has successfully completed an accreditation program
that certifies it is operating under best practices and standards for law enforcement. The program is
administered by the Washington Association of Sheriffs and Police Chiefs (WASPC) and involves a multi-
phase process over several months. The benefits of accreditation include administrative and operational
effectiveness, fair recruitment and employment practices, better records management, improved use of
technology, health and safety, training, codes of conduct and prisoner security, among other important law
enforcement tasks. The certification is awarded for a four-year period after initial accreditation has been
achieved. Medina’s 2021 accreditation follows it previous accreditation in 2017 and 2013.
The Washington Legislature originally called for the development of standards and goals for law enforcement
in 1976. The current WASPC program is continually updated and strives to guide law enforcement with best
practices, accountability measures and heightens organizational discipline. Medina is one of 63 law
enforcement organizations, which make up approximately 25% of all Washington law enforcement, that is
currently WASPC accredited.
WASPC was founded in 1963 and represents executive and top management personnel from law enforcement
agencies statewide. With more than 900 members it includes the 39 elected county sheriffs, and 240 police
chiefs, as well as the Washington State Patrol, the Washington Department of Corrections, and
representatives of several federal agencies.
101
AGENDA ITEM 10.1b
Medina Police Department
November 2021
IFIT-KC Exercise Coordination: On Tuesday, November 9th, IFIT-KC (Independent Force Investigation
Team – King County) participated in a full-scale exercise. Sergeant Austin Gidlof planned, coordinated, and
monitored the exercise. Gidlof did an outstanding job at planning a realistic officer involved shooting scenario
and worked closely with Bellevue Square Facilities and Kemper Freeman Security to hold the incident.
Thanksgiving: No issues were reported over the Thanksgiving holiday weekend.
102
AGENDA ITEM 10.1b
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
MONTHLY SUMMARY
NOVEMBER 2021
FELONY CRIMES
Burglary 2021-00005216 11/14/2021
A resident in the 800 Blk of 84th Ave NE contacted the Police Department to report a
burglary. Entry was made through an unlocked slider window. Approximately $7500
worth of items were stolen. No suspects at this time.
Mail Theft 2021-00005228 11/15/2021
A resident in the 7600 Blk of NE 10th St contacted the Police Department to report mail
theft from a locking mailbox. The mailbox had been pried open and mail was stolen. The
approximate value of mailbox is $300. No suspects at this time.
Motor Vehicle Theft 2021-00005227 11/15/2021
A Police Officer was dispatched to the 500 Blk of 86th Ave NE for a report of a theft of
an enclosed 14-foot construction trailer that had occurred within past seven days. The
trailer was locked and contained the homeowner’s belongings. The trailer was located
and recovered later in the day. No suspects at this time.
Burglary 2021-00005337 11/28/2021
A resident in the 900 Blk of 87th Ave NE contacted the Police Department to report a
burglary. There was no forced entry and entry was made through a slider at rear of the
home. Unknown approximate value of items stolen. Under investigation.
MISDEMEANOR CRIMES
Nothing to report.
OTHER
Mental/Emotional 2021-00005294 11/24/2021
Police Officer’s responded to the 2900 Blk of Evergreen Point Road for a report of a
suicidal subject. The subject was placed into protective custody and transported by aid to
Overlake Medical Center.
103
AGENDA ITEM 10.1b
CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Assault0501
Non‐DV Assault0300
Sexual Assault/Rape0000
Simple Assault0000
Burglary
Residential 2 10 12 12
Attempted0111
Malicious Mischief
Felony1100
Misdemeanor 0 5 12 13
Theft
Auto1100
Fraud (ID Theft) 0 9 34 35
Over $750 0288
Under $750 0877
Motor Vehicle Prowl 0 121111
TOTAL CRIMES 4 57 85 88
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0300
Minor in Possession 0000
Possession of Stolen Prop.0022
Warrant Arrests 0144
TOTAL ENFORCEMENT0466
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0011
Non‐Injury 4 16 9 9
Citations
DUI0100
Other*0755
Infractions
Speeding 8 132 5 5
Parking 5 12 15 15
Other** 1 13 6 6
Warnings 99 1704 415 434
TOTAL TRAFFIC 117 1885 456 475
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End
Animal Complaints 1 31 25 27
Assists 44 438 463 488
False Alarms 23 224 156 167
House Watch 26 221 185 209
Missing Person0744
Property Lost/Found 1 13 22 25
Suspicious Circumstances 4 122 124 136
Other *** 9 89 107 118
TOTAL SERVICE 108 1145 1086 1174
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
City of Medina
November 2021 ‐ Monthly Report
104
AGENDA ITEM 10.1b
TOWN OF HUNTS POINT
Steve Burns, Chief of Police
MONTHLY SUMMARY
NOVEMBER 2021
FELONY CRIMES
Nothing to report.
MISDEMEANOR CRIMES
Nothing to report.
105
AGENDA ITEM 10.1b
CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Aggravated Assault 0200
Non‐DV Aggravated Assault 0000
Sexual Assault/Rape0000
Simple Assault0000
Burglary
Residential0111
Attempted0000
Malicious Mischief
Felony0000
Misdemeanor 0133
Theft
Auto0211
Fraud (ID Theft)0166
Over $750 0322
Under $750 0001
Motor Vehicle Prowl 0 1 10 11
TOTAL CRIMES 0 11 23 25
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.0311
Warrant Arrests 0000
TOTAL ENFORCEMENT0311
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0000
Non‐Injury0111
Citations
DUI0000
Other*0100
Infractions
Speeding 2 22 4 4
Parking0100
Other**0100
Warnings 11 178 79 81
TOTAL TRAFFIC 13 204 84 86
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End
Animal Complaints0502
Assists 2 42 42 51
False Alarms1 223033
House Watch 1 13 10 10
Missing Person0000
Property Lost/Found0355
Suspicious Circumstances 0 6 17 19
Other *** 0 24 15 16
TOTAL SERVICE 4 115 119 136
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
Town of Hunts Point
November 2021 ‐ Monthly Report
106
AGENDA ITEM 10.1b
2021 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
107
AGENDA ITEM 10.1b
108
AGENDA ITEM 10.1c
109
AGENDA ITEM 10.1c
110
AGENDA ITEM 10.1c
111
AGENDA ITEM 10.1c
112
AGENDA ITEM 10.1c
113
AGENDA ITEM 10.1c
114
AGENDA ITEM 10.1c
115
AGENDA ITEM 10.1c
116
AGENDA ITEM 10.1c
117
AGENDA ITEM 10.1c
118
AGENDA ITEM 10.1c
119
AGENDA ITEM 10.1c
120
AGENDA ITEM 10.1c
121
AGENDA ITEM 10.1c
122
AGENDA ITEM 10.1c
123
AGENDA ITEM 10.1c
124
AGENDA ITEM 10.1c
125
AGENDA ITEM 10.1c
126
AGENDA ITEM 10.1c
127
AGENDA ITEM 10.1c
128
AGENDA ITEM 10.1c
129
AGENDA ITEM 10.1c
130
AGENDA ITEM 10.1c
131
AGENDA ITEM 10.1c
132
AGENDA ITEM 10.1c
133
AGENDA ITEM 10.1c
134
AGENDA ITEM 10.1c
135
AGENDA ITEM 10.1c
136
AGENDA ITEM 10.1c
137
AGENDA ITEM 10.1c
138
AGENDA ITEM 10.1c
139
AGENDA ITEM 10.1c
140
AGENDA ITEM 10.1c
141
AGENDA ITEM 10.1c
142
AGENDA ITEM 10.1c
143
AGENDA ITEM 10.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: December 13, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Julie Ketter, Finance & HR Director
Subject: November 2021 Financial Reporting
The November 2021 Reporting includes:
• November 2021 AP Check Register Activity Detail (5.1)
• November 2021 Revenue & Expense Summary
• November Cash Position Report
• 2021 Projected Comparative Fund Summary, including 2022’s adopted budget
Key Items for November YTD include:
(Items in red reflect new alerts since prior reporting.)
GENERAL FUND
Revenue:
• Property Tax is at $4M (99.2% of budget) as of November 2021. Property Tax normally is deposited
during the April/May and October/November fiscal periods. It is expected that the remaining amounts of
our annual total will be received as the associated owners’ late tax payments are paid.
• Sales Tax Revenues are $1.8M (16% above budget) as of November 2021. This continues the 2020
pace, elevated due to COVID impacts causing increased destination-based receipts. Additional
destination-based receipts are high due to the large amount of development activity and the increase
costs of their building supplies. In creating the 2021 budget, staff and Council decided to budget this
revenue conservatively rather than planning for sporadic windfalls caused by large expensive
destination-based purchases. The COVID related impacts were expected to lessen as the year
progressed; however, if receipts continue at this pace, this revenue source could exceed $2M. This
would represent a 27% increase over prior year.
• Utility Taxes & Franchise Fees are remitted mostly by the quarter. The year-to-date amount reflected in
November, $942K represents receipts of 4th quarter 2020 and 2021 Q1, Q2 & Q4 amounts. No
additional amounts are expected this year.
• Development fees continue to come in at a stunning pace; associated expenses will take 1-2 years to
catch up with receipts.
• Hunts Point’s Q1-Q3 contract payments for police services have been received and are reflected in
General Government revenues. Q4’s payment is expected to arrive before the end of the year. The
contract receipts for 2021 will be $17K below line-item budget due to 2020 PD cost savings Medina is
contractually obligated to pass along to Hunts Point in 2021.
• Traffic fines receipts are low, matched with low court-related expenses. With stepped up enforcement
an uptick is expected. However, it is unlikely to bring the revenue & court expenses up to budgeted
amounts.
144
AGENDA ITEM 10.1d
• Note: asset disposal is high due to a $41K receipt caused by a return and 2021 refund of camera
equipment purchased in 2020. It is flagged in the General Fund this way in order to track it for eventual
repurchases.
Expense:
• Finance pays the full 2021 annual WCIA Insurance Liability premiums in January, $186K. This single
expense accounts for 35% of its overall budget. Additionally, Finance’s budget includes amounts for
banking fees. With the recent launching of an online DS permit application and payment process, credit
card processing fees are exceeding the expense line’s budget (Miscellaneous). It is offset by applicant
convenience revenue. Staff, in creating the budget, underestimated the willingness of applicants to pay
3% in order to pay by credit cards.
• Fire & Medical Aid pays the contract fees to Bellevue Fire in two installments. The first half was paid in
June. In August, the City paid its LEOFF1, retirees pension obligation of $30K. The second half will be
paid in December.
CAPITAL FUND
• There is $1.7M of REET (real estate excise tax) revenue year-to-date, reflecting December 2020 - October’s
real estate activity. This is 199% of the receipts we had anticipated for the entire year when drafting the
(amended) budget. So far the predicted, eventual, slowing of home sales in Medina has yet to show itself.
• The first half of the Federal ARPA (covid relief funds) has been received; $459K. The second half is
expected in 2022 and is reflected in the 2022 budget adopted last month.
• Capital expense budget is only at 14.76% spent. Large project billings have yet to be received but cost
center is still projected to come in below budget due to delay of some items into 2022.
CASH POSITION
• As of 11/30/2021, the City’s total cash balances are at a robust $11M. However, approximately 60% of that
is restricted---such as REET receipts, ARPA funds & Development Service customer deposits. And the
non-restricted, General Fund cash will be tapped heavily in the remaining 2 months of the year as we finish
out the budget year.
Year End Carryover Balances
Now that we are in the final third of the year, as per our practice a Comparative Summary by Fund has been
added to the packet. It reflects the anticipated year end balances for 2021 that will be carried into 2022. It is the
City’s policy to carry a balance, equal to 25% of next year’s General Fund expenses, forward from the prior year
in that fund. This is to cover monthly expenses until the City’s major source of funding (property taxes) is
received in the spring. Currently we are projecting about $823K in excess of the 25% requirement needed at
12/31/2021. This is mainly due to higher than typical Sales Tax receipts and moving Development Services out
of the General Fund, thus lowering the amount needed to achieve 25%. It is staff’s recommendation, after the
2021’s books have been closed to transfer the amount above the 25% required to the Contingency Fund, as
was done with 2020’s year-end carryover excess. This will be discussed at Finance Committee’s next meeting,
once the books are closed for the year.
GENERAL FINANCE NOTES:
None.
145
AGENDA ITEM 10.1d
City of Medina
Revenue & Expense Summary
November 2021
REVENUE: NOV ACTUAL
NOV YTD
ACTUAL
Amended
(12/13/21)
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
2021 Year-end
Projection
% of
BudgetGeneral Fund
Property Tax $501,409 $3,954,569 $3,986,413 99.20%$31,844 3,986,413$ 100.00%
Sales Tax $161,034 $1,845,229 $1,587,354 116.25%($257,875)2,013,839$ 126.87%
Criminal Justice $8,612 $95,810 $90,080 106.36%($5,730)95,810$ 106.36%
B & O Tax: Utility & Franchise Fee $140,156 $941,869 $890,524 105.77%($51,345)941,869$ 105.77%
Leasehold Excise Tax $0 $911 $800 113.88%($111)911$ 113.88%
Building Permits, Planning & Development $71,730 $1,276,922 $890,611 143.38%($386,311)1,393,006$ 156.41%
General Government (includes Hunts Point)$0 $271,824 $353,811 76.83%$81,987 358,406$ 101.30%
Passports, General Licenses & Permits $90 $1,344 $8,490 15.83%$7,146 1,344$ 15.83%
Fines, Penalties, Traffic Infr.$1,960 $11,808 $31,250 37.79%$19,442 12,873$ 41.19%
Misc. Invest. Facility Leases $16,466 $145,907 $128,007 113.98%($17,900)148,959$ 116.37%
Other Revenue, Dispositions $3,196 $54,646 $3,000 1821.52%($51,646)54,646$ 1821.52%
General Fund Total $904,652 $8,600,839 $7,970,340 107.91% ($630,499)9,008,075$ 113.02%
Street Fund $4,562 $122,661 $143,514 85.47%$20,853 128,800$ 89.75%
Street Fund Transfers In $31,428 $345,704 $377,132 91.67%$31,428 377,132$ 100.00%
Tree Fund $0 $0 $3,075 0.00%$3,075 -$ 0.00%
Contingency Fund (Transfers In)$0 $0 $250,000 0.00%$250,000 250,000$ 100.00%
Levy Stabilization Fund (Transfers In)$41,667 $458,333 $500,000 91.67%$41,667 500,000$ 100.00%
Capital Fund $113,419 $2,248,184 $1,215,016 185.03%($1,033,168)2,686,946$ 221.14%
Total (All Funds)$1,022,634 $10,971,684 $9,331,945 117.57% ($1,639,739)11,823,822$ 126.70%
Total (All Funds) Transfers In $73,094 $804,038 $1,127,132 71.33%$323,094 1,127,132$ 100.00%
EXPENDITURES:NOV ACTUAL
NOV YTD
ACTUAL
Amended
(12/13/21)
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
2021 Year-end
Projection
% of
Budget
General Fund
Legislative $0 $9,186 $39,600 23.20%$30,414 16,357$ 41.30%
Municipal Court $4,850 $49,407 $57,000 86.68%$7,593 57,000$ 100.00%
Executive $30,212 $263,966 $339,819 77.68%$75,853 339,819$ 100.00%
Finance $37,927 $503,747 $524,983 95.95%$21,236 552,950$ 105.33%
Legal $24,852 $267,456 $367,200 72.84%$99,744 337,200$ 91.83%
Central Services $66,182 $748,330 $941,639 79.47%$193,309 849,957$ 90.26%
Police Operations $176,143 $1,986,294 $2,380,557 83.44%$394,263 2,306,179$ 96.88%
Fire & Medical Aid $0 $418,977 $807,954 51.86%$388,977 807,954$ 100.00%
Public Housing, Environmental & Mental Health $240 $29,381 $31,238 94.05%$1,857 31,306$ 100.22%
Development & Planning $67,290 $783,666 $910,642 86.06%$126,976 851,332$ 93.49%
Recreational Services $0 $27,218 $44,820 60.73%$17,602 27,218$ 60.73%
Parks $41,574 $443,068 $511,781 86.57%$68,713 493,517$ 96.43%
General Fund Total $449,269 $5,530,696 $6,957,233 79.50% $1,426,537 6,670,789$ 95.88%
General Fund Transfers Out $73,094 $804,038 $1,127,132 71.33%$323,094 1,127,132$ 100.00%
Street Fund $33,744 $373,583 $515,112 72.52%$141,529 438,738$ 85.17%
Tree Fund $0 $18,976 $38,000 49.94%$19,024 18,976$ 49.94%
Capital Fund $26,175 $139,079 $942,000 14.76%$802,921 832,107$ 88.33%
Capital Fund Transfers Out $0 $0 $0 0.00%$0 -$
Total (All Funds)$509,188 $6,062,334 $8,452,344 71.72%$2,390,010 7,960,610$ 94.18%
Total (All Funds) Transfers Out $73,094 $804,038 $1,127,132 71.33%$323,094 1,127,132$ 100.00%
146
AGENDA ITEM 10.1d
2021 YTD Cashflow Report
November 2021
2021 Beginning Cash Balance 1/1/2021 2021 Cash Balance, to date
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2021 Period Ending 11/30/2021
WA ST INV POOL 2,842,687$ WA ST INV POOL 5,368,049$
OTHER INVESTMENTS 1,500,000 OTHER INVESTMENTS*1,500,000
CHECKING 1,580,653 CHECKING 4,033,312
5,923,340$ 10,901,362$
*Bond maturity dates:$500K bond (Mar 2021)
3/3/2025
$1M bond (Aug 2020)
8/5/2024
147
AGENDA ITEM 10.1d
COMPARATIVE SUMMARY BY FUND
Projections as of 12/13/2021
2019 2020 2021 2021 2022
DESCRIPTION Actuals Actual
Budget,
assuming
passing of
12/13/2021
amendment
Year-end
Projections
Adopted
Budget General Fund Year End Carryover Balances
GENERAL FUND 2021
BEGINNING FUND BALANCE 837,822$ 1,181,753$ 2,194,185$ 2,194,185$ 3,404,339$ Fund Balance
REVENUES 6,816,529 7,983,720 7,970,340 9,008,075 8,270,543 Projected, Excess/(Shortfall)
OPERATING TRANSFERS-IN - - $823,319
EXPENDITURES 6,432,598 6,601,288 6,957,233 6,670,789 6,779,723
OPERATING TRANSFERS-OUT 40,000 370,000 1,127,132 1,127,132 1,901,527 25% Policy Minimum
Year end carryover balance 1,181,753$ 2,194,185$ 2,080,160$ 3,404,339$ 2,993,632$ $2,170,313
STREET FUND 34.5%
BEGINNING FUND BALANCE 17,469$ 16,031$ 13,778$ 13,778$ 74,963$
REVENUES 88,024 65,875 143,514 129,371 118,801
OPERATING TRANSFERS-IN 387,000 370,000 377,132 377,132 401,527
EXPENDITURES 476,461 438,128 515,112 445,318 520,328
OPERATING TRANSFERS-OUT
Year end carryover balance 16,031$ 13,778$ 19,312$ 74,963$ 74,963$
DEV. SERVICES FUND
BEGINNING FUND BALANCE -$ -$ -$ -$
REVENUES - - - - 1,356,895
OPERATING TRANSFERS-IN - - - 1,000,000
EXPENDITURES - - - - 1,179,726
OPERATING TRANSFERS-OUT - - -
Year end carryover balance -$ -$ -$ -$ 1,177,169$
TREE FUND
BEGINNING FUND BALANCE 139,689$ 113,572$ 110,072$ 110,072$ 91,096$
REVENUES 3,950 - 3,075 - 3,075
OPERATING TRANSFERS-IN - - -
EXPENDITURES 30,067 3,500 38,000 18,976 40,000
OPERATING TRANSFERS-OUT - - -
Year end carryover balance 113,572$ 110,072$ 75,147$ 91,096$ 54,171$
LEVY STABILIZTION FUND
BEGINNING FUND BALANCE -$ -$ -$ -$ 500,000$
OPERATING TRANSFERS-IN - - 500,000 500,000 500,000
OPERATING TRANSFERS-OUT - - -
Year end carryover balance -$ -$ 500,000$ 500,000$ 1,000,000$ Must have min. of $2M by 12/31/2025
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE 1,930,333$ 2,049,772$ 3,281,736$ 3,281,736$ 5,701,992$
REVENUES 1,420,455 1,841,084 1,215,016 3,150,363 2,086,618
OPERATING TRANSFERS-IN - - - -
EXPENDITURES 954,015 609,120 942,000 730,107 1,510,000
OPERATING TRANSFERS-OUT 347,000 - - -
Year end carryover balance 2,049,772$ 3,281,736$ 3,554,752$ 5,701,992$ 6,278,610$
CONTINGENCY FUND
BEGINNING FUND BALANCE -$ -$ -$ -$ 250,000$
REVENUES -$ -$ -$ -$ -$
OPERATING TRANSFERS-IN -$ -$ 250,000$ 250,000$ -$
OPERATING TRANSFERS-OUT -$ -$
Year end carryover balance -$ -$ 250,000$ 250,000$ 250,000$
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE 2,925,313$ 3,361,128$ 5,599,771$ 5,599,771$ 10,022,390$
REVENUES 8,328,957 9,890,679 9,331,945 12,287,809 11,835,932
OPERATING TRANSFERS-IN 387,000 370,000 1,127,132 1,127,132 1,901,527
EXPENDITURES 7,893,142 7,652,036 8,452,345 7,865,190 10,029,777
OPERATING TRANSFERS-OUT 387,000 370,000 1,127,132 1,127,132 1,901,527
Year end carryover balance 3,361,128$ 5,599,771$ 6,479,373$ 10,022,390$ 11,828,545$
Note: GF balances prior to 2022 do not include
Development Services' customer deposits or SAO
2019 directive "fiduciary" amounts
Note: CPF balances do not include contractor
retainage activity amounts
148
AGENDA ITEM 10.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: December 13, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
NOVEMBER AND DECEMBER PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Planning Commission Meeting Dec 14 4:00 pm Teleconference/Online
Day Before Christmas Holiday – City Hall Closed Dec 24
City Council Meeting - Cancelled Dec 27
Day Before New Year’s Holiday – City Hall Closed Dec 31
City Council Meeting Jan 10 4:00 pm Teleconference/Online
Martin Luther King Jr.’s Birthday – City Hall Closed Jan 17
Park Board Meeting Jan 18 5:00 pm Teleconference/Online
City Council Meeting Jan 24 4:00 pm Teleconference/Online
Planning Commission Meeting Jan 25 4:00 pm Teleconference/Online
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of November, the City issued 27 bulletins amounting to a total of
93,226 bulletins delivered to subscribers; approximately 10.2% were opened. See Attachment 1.
As of November 30, the City had 12,003 subscribers (change in total subscribers +206), with a
combined total of 122,630 subscriptions (change in total subscriptions +1,616).
RECORDS REQUESTS
As of November 30, 6 public records requests have been received by Central Services. See
Attachment 2.
149
AGENDA ITEM 10.1e
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique
Email Opens
Unique
Email Open
Wireless
Recipients
November, 2021 27 100,179 93,226 7,593 10.20%22,569
October, 2021 37 124,366 118,068 9,230 8.60%21,579
September, 2021 25 86,280 80,364 6,546 10.10%18,846
August, 2021 21 98,271 92,022 9,193 12.40%21,013
July, 2021 17 46,230 43,222 4,020 10.80%7,435
June, 2021 23 80,050 75,120 6,629 10.40%13,924
May, 2021 31 120,746 113,370 10,176 10.70%21,364
April, 2021 35 115,716 109,081 9,571 10.10%17,510
March, 2021 37 101,291 95,540 8,119 9.50%12,522
February, 2021 26 71,737 67,738 6,927 11.50%9,355
January, 2021 20 68,455 64,548 6,858 11.90%8,944
December, 2020 27 115,648 109,761 9,151 9.30%14,662
November, 2020 24 84,718 80,375 7,115 9.80%9,772
October, 2020 37 124,366 118,068 9,230 8.60%14,379
Date Sent Top 10 Most Read Bulletins During November
Emails
Opened
Email Open
Rate
11/05/2021 02:13 PM PDT 868 11%
11/05/2021 02:54 PM PDT 1,109 11%
11/05/2021 02:57 PM PDT 803 10%
11/17/2021 10:00 AM PST 820 12%
11/17/2021 01:36 PM PST 901 12%
11/19/2021 12:17 PM PST 914 26%
11/19/2021 03:00 PM PST 987 12%
11/19/2021 03:00 PM PST 891 12%
11/24/2021 10:00 AM PST 784 11%
11/24/2021 04:00 PM PST 742 10%
E-lert - MEDINA ACCREDITED FOR HIGHEST
PROFESSIONAL STANDARDS OF POLICING
Save the Date! Christmas Ships Parade - Wednesday,
Dec. 22nd 5:30 PM @ Medina Beach Park!
Save the Date! Reception Honoring Outgoing Council
Members - December 9, 2021
Reminder! Annual Holiday Giving Program to Benefit
Childhaven deadline is December 3rd
City Hall Closed In Observance of Thanksgiving -
November 25th and 26th
Annual Holiday Giving Program to Benefit Childhaven
Comparisons:
Save the Date! Reception Honoring Outgoing Council
Members - December 9, 2021
Save the Date! Christmas Ships Parade - Wednesday,
Dec. 22nd 5:35 PM @ Medina Beach Park!
November 8, 2021 Medina City Council Regular
Meeting (on-line) Agenda
November 22, 2021- Medina City Council Regular
Meeting - CANCELLED
ATTACHMENT 1
150
AGENDA ITEM 10.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: December 13, 2021
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: November 2021, Public Records Request Tracking
In November 2021, Central Services staff received 6 new public records requests,
1 ongoing public records request. These requests required approximately 5 hours of
Central Services staff time and 0 hours of consulting time with the City Attorney. The
overall November cost, which includes staff hourly rate plus benefits and City Attorney
fees is approximately $293.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In November 2021,
the Police Department received 11 new records requests. These requests required
approximately 1.5 hours of staff time and 0 hours of consulting time with the City
Attorney. The overall November cost, which includes staff hourly rate plus benefits is
approximately $93. The requests are from outside law enforcement agencies, insurance
carriers, the public and persons involved in the incidents.
151
AGENDA ITEM 10.1e
Assigned Dept Request Type
Required
Completion
Date
Summary Public Record Desired Assigned Staff
Central Services Public Records
Request
11/16/2021 Public
Records
Request
Invoices for Grading & Drainage
inspections completed for permits: ENG-
GD-20-020 ENG-GD-20-026
Dawn Nations
Central Services Public Records
Request
11/19/2021 Public
Records
Request
Requesting a report of all issued and
pending building permits for residential &
commercial properties from 10/1/2021 to
10/31/2021. Report to include if possible:
permit number, issue date, site
addresses, valuation of project,
description of work, contractor information
and owner name.
Dawn Nations
Central Services Public Records
Request
11/24/2021 Public
Records
Request
Looking for all permit drawings including
structural plans for 1997 construction and
renovation of 2216 77th Ave, NE, Medina,
WA 98039. Thank you.
Dawn Nations
Central Services Public Records
Request
11/30/2021 Public
Records
Request
I am looking for the structural engineering
and geotechnical report for the
construction of the retaining wall that
supports the road traveling from 3313
Evergreen Pt Rd down to the lake to
Parcel 2425049275. William Savoy is the
owner of 3313 and he nor his architect
Dan Pence can locate the plans.
Dawn Nations
Central Services Public Records
Request
12/9/2021 Public
Records
Request
Full Building Plan Set including:
architecture plans, site plan, drainage
plan, etc for the address - 520 Evergreen
Point Road, Medina WA 98039 / Tax ID :
362504-9066
Dawn Nations
Central Services Public Records
Request
12/9/2021 Public
Records
Request
All pages of architect plans; and site plan;
and drainage design and; all civil plans of
2436 82ND AVE NE, Medina WA 98039
(tax ID is 542570-0020)
Dawn Nations
PRR - Type of
Records
Requested
November 2021 Monthly PRR Report
Run Date: 12/08/2021 2:18 PM
Run Date: 12/08/2021 2:18 PM
Architect Brittney
Wilson
Development
Services
11/5/2021 P002257-110521
Create Date Reference No Customer Full
Name
Architect Scot
Carr
Building
Braden Mineer Building
11/15/2021 P002261-111521
11/10/2021 P002260-111021
Jeff han Building11/25/2021 P002273-112521
Owner Stephen
Stark
Building11/19/2021 P002265-111921
Page 1 of 1
Jeff han Building11/30/2021 P002275-113021
ATTACHMENT 2
152
AGENDA ITEM 10.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: December 13, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. TIB_NE 7th STREET OVERLAY – Last August, the city submitted three grant applications through
TIB’s small cities program. We were notified last month that one of the applications was selected
for award. This project will grind and overlay NE 7th Street from 84th Ave NE to Overlake Drive East.
The estimated project cost is $252,880.00 of which the City of Medina will be responsible for
$37,932.00
153
AGENDA ITEM 10.1f
2. 77TH AVENUE NE STORM REPAIR PHASE 1 – This project was originally scheduled to start in
November, however due to material supply issues the start date has been moved to December 8th.
To expedite the project, a road closure will be necessary from December 13th – January 14th.
Detours and local access signs will be posted in and around 77th Ave NE. Alerts were sent out via
the city’s social media channels in addition to contacting each individual property owner within the
construction zone.
154
AGENDA ITEM 10.1f
3. MEDINA PARK PLAYGROUND IMPROVEMENTS – Last month, Public Works received shipment
of the playground equipment. This is a relief since there have been global shipping issues and
multiple delays. After a seven-month wait, we are now able to confidently move forward with
scheduling and coordinating the playground improvements. Currently the tentative start date for
the construction of the new playground is Spring 2022.
155
AGENDA ITEM 10.1f
4. MAINTENANCE UPDATES – The public works crew continues to monitor catch basins and
roadway areas that are prone to localized flooding. We have been receiving numerous complaints
of blocked storm systems which typically requires vactoring or jetting. In addition, to dealing with
immediate issues, they are still clearing fallen trees and debris caused by rain and windstorms that
have been hitting our region. As the weather gets cooler, our crew is also preparing for potential
snow removal operations.
156
AGENDA ITEM 10.1f
157
AGENDA ITEM 10.1f
5. PROJECT UPDATES –
2015 Medina Park Stormwater Pond Imp. – We are looking into alternate ways to dredge the
stormwater ponds. Overlake Golf & Country Club is currently in the permit process to dredge their
north ponds. Depending on the outcome, the city could use the same method.
2017 Medina Beach Park Tree Replanting – Phase III tree planting.
TIB 84th Ave NE Overlay – NE 12th St to Overlake Drive – completed
2021 Overlay Program 77th Ave NE / NE 22nd St – completed
Medina Park Playground Improvements – Public Works is in possession of the playground
equipment. This project is scheduled for Spring of 2022.
Post Office Floor Replacement – Due to potential subfloor issues, the city has hired a contractor
to evaluate the post office building and provide an assessment of the structure.
Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping.
We are currently working on scoping and mapping the storm infrastructure that is located on
several private properties.
2021 Hazardous Tree Removal – in review
NE 12th Street Sidewalk Improvements – 70% construction drawings are due in the next couple
weeks
Fairweather Tennis Court Resurfacing – completed
77th Ave NE Stormwater Repair Phase 1 – Due to supply issues, this project is scheduled to start
December 8, 2021.
158
AGENDA ITEM 10.1f