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Home My WebLink About01-11-2021 Regular Meeting MEDINA CITY COUNCIL MEETING Monday, January 11, 2021 4:00 PM - REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina. Page 1 of 82 Page MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING AGENDA Virtual/Online Monday, January 11, 2021 4:00 PM MAYOR JESSICA ROSSMAN DEPUTY MAYOR CYNTHIA F. ADKINS COUNCIL MEMBERS ROGER FREY JENNIFER GARONE HARINI GOKUL ALEX MORCOS BOB ZOOK CITY MANAGER MICHAEL SAUERWEIN CITY ATTORNEY SCOTT MISSALL CITY CLERK AIMEE KELLERMAN Virtual Meeting Participation With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public. Council participation in this meeting will be by teleconference/online only. Members of the public may also participate by phone/online. Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the January 11 Council meeting. Please reference Public Comments for January 11 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Microsoft Teams Meeting +1 360-302-2562 United States, Seattle (Toll) Conference ID: 647 612 757# AGENDA Page 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook 2. APPROVAL OF MEETING AGENDA Page 2 of 82 Page 3. EXECUTIVE SESSION Time Estimate: 60 minutes RCW 42.30.140(4)(a) Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. 4. PUBLIC COMMENT PERIOD Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina- wa.gov and leave a message before 2PM on the day of the January 11 Council meeting. Please reference Public Comments for January 11 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 5. PRESENTATIONS 5.1 Time Estimate: 15 minutes Youth Advisory Board Update by Shayna Lathia 5.2 Time Estimate: 15 minutes Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. 6. CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. 8 - 14 6.1 Time Estimate: 5 minutes December 2020, Check Register Recommendation: Approve. Staff Contact: Julie Ketter, Finance Director 15 - 19 6.2 Draft City Council Meeting Minutes of December 14, 2020. Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk Page 3 of 82 Page 20 - 22 6.3 Ordinance Adopting the 2018 Washington State Building Code – Ordinance No. 994 Recommendation: Adopt Ordinance No. 994. Staff Contact: Steve Wilcox, Development Services Director 23 - 25 6.4 Resolution Amending Resolution No. 413 - 2021 Property Tax Levy, Revising the Language of Resolution No. 413, per King County Assessor’s Request Recommendation: Adopt Resolution No. 416. Staff Contact: Julie Ketter, Finance Director 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING 26 - 43 8.1 Time Estimate: 30 minutes Ordinance Amending Construction Activity Permit (CAP) Recommendation: Adopt Ordinance No. 995. Staff Contact: Steve Wilcox, Development Services Director 9. CITY BUSINESS None. 10. CITY MANAGER'S REPORT 44 - 82 10.1 Time Estimate: 15 minutes Police, Development Services, Finance, Central Services, Public Works, City Attorney 11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 12. PUBLIC COMMENT Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina- wa.gov and leave a message before 2PM on the day of the January 11 Council meeting. Please reference Public Comments for January 11 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Page 4 of 82 Page 13. EXECUTIVE SESSION Time Estimate: 60 minutes RCW 42.30.110(1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. 14. ADJOURNMENT Next Regular Meeting Monday, January 25, 2021 at 4:00 PM. Page 5 of 82 Page ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. UPCOMING MEETINGS Monday, January 18, 2021 Martin Luther King, Jr's Birthday - CITY HALL CLOSED Monday, January 25, 2021 City Council Meeting (4:00 PM) Monday, February 8, 2021 City Council Meeting (4:00 PM) Monday, February 15, 2021 President's Day - CITY HALL CLOSED Monday, February 22, 2021 City Council Meeting (4:00 PM) Monday, March 8, 2021 City Council Meeting (4:00 PM) Monday, March 22, 2021 City Council Meeting (4:00 PM) Monday, April 12, 2021 City Council Meeting (4:00 PM) Monday, April 26, 2021 City Council Meeting (4:00 PM) Monday, May 10, 2021 City Council Meeting (4:00 PM) Monday, May 24, 2021 City Council Meeting (4:00 PM) Monday, May 31, 2021 Memorial Day - CITY HALL CLOSED Monday, June 14, 2021 City Council Meeting (4:00 PM) Monday, June 28, 2021 City Council Meeting (4:00 PM) Friday, July 2, 2021 Independence Day - City Hall Closed Monday, July 12, 2021 City Council Meeting (4:00 PM) Monday, July 26, 2021 City Council Meeting (4:00 PM) Monday, August 9, 2021 City Council Meeting (4:00 PM) Monday, August 23, 2021 City Council Meeting (4:00 PM) Monday, September 6, 2021 Labor Day - City Hall Closed Monday, September 13, 2021 City Council Meeting (4:00 PM) Monday, September 27, 2021 City Council Meeting (4:00 PM) Monday, October 11, 2021 City Council Meeting (4:00 PM) Monday, October 25, 2021 City Council Meeting (4:00 PM) Monday, November 8, 2021 City Council Meeting (4:00 PM) Monday, November 22, 2021 City Council Meeting (4:00 PM) Thursday, November 25, 2021 Thanksgiving Holiday - City Hall Closed Friday, November 26, 2021 Day After Thanksgiving Holiday - City Hall Closed Monday, December 13, 2021 City Council Meeting (4:00 PM) Monday, December 27, 2021 City Council Meeting (4:00 PM) In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this Page 6 of 82 Page meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. CERTIFICATION OF POSTING OF AGENDA The agenda for the Monday, January 11, 2021 Regular Meeting of the Medina City Council was posted and available for review on Friday, January 8, 2021 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov. Page 7 of 82 Check Register December 2020 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description AT&T Mobility 287287975246X11272020 Patrol car connection $768.20 62360 12/15/2020 001-000-000-521-20-42-00 Communications (phone,Pagers) $768.20 62360 Total AutoNation, Bellevue 512267 Veh. maint. car#25 $141.03 62361 12/15/2020 001-000-000-521-20-48-10 Repairs & Maint-Automobiles $141.03 62361 Total Bluebeam Inc.1334234 Bluebeam maint.$983.40 62362 12/15/2020 001-000-000-518-80-48-00 Repairs & Maint., Annual Software Maint. $983.40 62362 Total Cdw Government Inc 4443198 VEEAM backup O365 $946.44 62363 12/15/2020 001-000-000-518-80-41-50 Technical Services, Software Services $946.44 62363 Total Centurylink 425-637-3989 759B 10/21-11/17/20 PD phone/fax $222.39 62364 12/15/2020 001-000-000-521-20-42-00 Communications (phone,Pagers) Centurylink 425-454-2095 384B 11/10-12/9/20 PD EMP phone $121.16 62364 12/15/2020 001-000-000-521-20-42-00 Communications (phone,Pagers) $343.55 62364 Total Clyde Hill, City of Inv. 11/30/20 84th median irrig.$5,338.76 62365 12/15/2020 101-000-000-542-70-40-00 Street Irrigation Utilities Clyde Hill, City of Inv. 11/30/20 84th signal maint.$487.50 62365 12/15/2020 101-000-000-542-30-41-00 Professional Services Clyde Hill, City of Inv. 11/30/20 84th signal pwr $530.31 62365 12/15/2020 101-000-000-542-63-41-00 Street Light Utilities $6,356.57 62365 Total CNR, Inc 15436 CH phone maint.Dec'20 $199.38 62366 12/15/2020 001-000-000-518-80-48-00 Repairs & Maint., Annual Software Maint. $199.38 62366 Total Code Publishing Co.68381 MMC code update $428.18 62367 12/15/2020 001-000-000-518-10-41-00 Professional Services $428.18 62367 Total Comcast 8498330130193264 11/16-12/15/20 NE 12th SE camera $241.34 62368 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193223 11/16-12/15/20 NE 24th st camera $241.34 62368 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130197935 12/7/20-1/6/21 1000 LWB NE camera $241.34 62368 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330081741723 12/7/20-1/6/21 700 LWB camera $245.20 62368 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193587 11/25-12/24/20 PW shop internet svcs $156.34 62368 12/15/2020 001-000-000-576-80-41-04 Professional Services-Misc $1,125.56 62368 Total Crystal And Sierra Springs-Admin 11037150 120520 CH drinking water $16.74 62369 12/15/2020 001-000-000-518-10-31-00 Office And Operating Supplies $16.74 62369 Total Crystal And Sierra Springs-Police 5296969 120520 Office drinking water $119.49 62370 12/15/2020 001-000-000-521-20-31-00 Office Supplies $119.49 62370 Total Crystal And Sierra Springs-PW 5291929 120520 PW drinking water $39.82 62371 12/15/2020 001-000-000-576-80-31-00 Operating Supplies $39.82 62371 Total CSPA Interlocal 2020-Medina Annual dues $400.00 62372 12/15/2020 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $400.00 62372 Total Nationwidesafes.com 64909 Office safe replacements $3,112.20 62373 12/15/2020 001-000-000-518-10-31-00 Office And Operating Supplies $3,112.20 62373 Total Goodyear Auto Service Center 237413 Tires. car#24 $661.00 62374 12/15/2020 001-000-000-521-20-48-10 Repairs & Maint-Automobiles $661.00 62374 Total Gray & Osborne, Inc.20472.00-3 Engineering svcs $78.88 62375 12/15/2020 101-000-000-542-30-41-00 Professional Services Gray & Osborne, Inc.20456.00-10 NPDES Assist.$1,131.80 62375 12/15/2020 101-000-000-542-30-41-03 NPDES Grant Gray & Osborne, Inc.20486.00-6 Bridge design & CM $936.16 62375 12/15/2020 307-000-000-594-76-63-20 Park Improvements Gray & Osborne, Inc.20487.00-6 Storm sys inspec. & mapping $16,492.13 62375 12/15/2020 307-000-000-595-40-63-00 Storm Drain System $18,638.97 62375 Total Hermanson Company, LLP 8016495 PD HVAC repair $3,069.38 62376 12/15/2020 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Hermanson Company, LLP 8016494 CH HVAC maint.$1,909.60 62376 12/15/2020 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $4,978.98 62376 Total Horizon 3M371870 Holiday lights $218.24 62377 12/15/2020 001-000-000-594-76-30-00 Parks Improvements $218.24 62377 Total 1of7 AGENDA ITEM 6.1 Pa g e 8 o f 8 2 Check Register December 2020 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Horticultural Elements, Inc.4766 84th median landscape, Dec'20 $4,490.00 62378 12/15/2020 101-000-000-542-30-41-00 Professional Services $4,490.00 62378 Total KC Finance-Mental Health, Chemical 2129174 2020 Q3 substance abuse fees $244.44 62379 12/15/2020 001-000-000-564-60-40-00 Mental Health Services-KC Substance Abuse $244.44 62379 Total KC Office of Finance 11009642 KC INet, Nov'20 $375.00 62380 12/15/2020 001-000-000-518-80-41-50 Technical Services, Software Services $375.00 62380 Total Konica Minolta Business Solutions 269900662 Copier maint. Nov'20 $238.39 62381 12/15/2020 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW $238.39 62381 Total Level 3 Communications, LLC 171370992 CH long distance phone $482.80 62382 12/15/2020 001-000-000-518-10-42-00 Postage/Telephone $482.80 62382 Total Message Watcher, LLC 42381 Email archiving, Nov'20 $191.40 62383 12/15/2020 001-000-000-518-80-41-50 Technical Services, Software Services $191.40 62383 Total Moberly & Roberts, PLLC 933 Prosecution svcc, Nov'20 $4,000.00 62384 12/15/2020 001-000-000-512-50-41-10 Prosecuting Attorney $4,000.00 62384 Total Navia Benefit Solutions 10308499 Flex fees, Nov'20 $50.00 62385 12/15/2020 001-000-000-514-20-49-10 Miscellaneous $50.00 62385 Total Ogden Murphy Wallace November 2020 Legal svcs, CC $2,220.00 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace November 2020 Legal svcs, DS $830.00 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace November 2020 Legal svcs, Exec.$1,250.00 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace November 2020 Legal svcs, farm animals $2,342.50 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace November 2020 Legal svcs, Finance $2,047.50 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace November 2020 Legal svcs, PW $180.00 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace November 2020 Legal svcs, Street vacation $11,627.50 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace November 2020 Legal svcs,Culvert/PCHB appl $10,656.10 62386 12/15/2020 001-000-000-515-41-40-00 City Attorney $31,153.60 62386 Total Otak, Inc.000011200078 Tree code admin $9,350.04 62387 12/15/2020 001-000-000-558-60-41-50 Landscape Consultant Otak, Inc.000012200085 Consultant arborist $645.75 62387 12/15/2020 103-000-000-558-60-41-50 Professional Services/Landscape Consultant $9,995.79 62387 Total Pacific Topsoils, Inc.22-T1173188 Street sweepings $168.00 62388 12/15/2020 001-000-000-576-80-41-00 Professional Services $168.00 62388 Total Pro-shred 41563 CH shredding svc $53.00 62389 12/15/2020 001-000-000-518-10-41-00 Professional Services $53.00 62389 Total Puget Sound Energy 200018418620 10/21-11/18/20 CH power $1,346.35 62390 12/15/2020 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy 200004844698 10/22-11/19/20 NE 10th SE camera $33.39 62390 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 200004850133 10/16-11/15/20 NE 24th St camera $17.79 62390 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 200024956076 10/22-11/19/20 82nd Ave NE camera $32.84 62390 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 200004844904 10/22-11/19/20 ODE camera $34.26 62390 12/15/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 200012316424 10/22-11/18/20 Medina pk & shop pwr $687.86 62390 12/15/2020 001-000-000-576-80-47-00 Utilities Puget Sound Energy 200004844466 10/22-11/19/20 Viewpoint park pwr $15.71 62390 12/15/2020 001-000-000-576-80-47-00 Utilities Puget Sound Energy 300000000087 10/2-10/30/20 Street light $19.26 62390 12/15/2020 101-000-000-542-63-41-00 Street Light Utilities $2,187.46 62390 Total Seattle Times, The 2339 Legal notice, Ord. summaries $202.47 62391 12/15/2020 001-000-000-518-10-44-00 Advertising $202.47 62391 Total SHI International Corp B12588068 Azure overage storage $392.13 62392 12/15/2020 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $392.13 62392 Total Sound Law Center 2509 Hearing examiner, Nov'20 $5,025.00 62393 12/15/2020 001-000-000-558-60-41-02 Hearing Examiner $5,025.00 62393 Total 2of7 AGENDA ITEM 6.1 Pa g e 9 o f 8 2 Check Register December 2020 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Sound View Strategies, LLC 2330 Consulting svcs, Nov'20 $3,000.00 62394 12/15/2020 001-000-000-513-10-41-00 Professional Services $3,000.00 62394 Total 3of7 AGENDA ITEM 6.1 Pa g e 1 0 o f 8 2 Check Register December 2020 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Spot-On Print & Design 54347 Dogs park postcard $421.50 62395 12/15/2020 001-000-000-518-10-49-30 Postcard, Public information Spot-On Print & Design 54393 Winter qtrly newsletter $512.46 62395 12/15/2020 001-000-000-518-10-49-30 Postcard, Public information Spot-On Print & Design 54395 Stormwater ltr mailings $103.59 62395 12/15/2020 001-000-000-518-10-49-30 Postcard, Public information $1,037.55 62395 Total Staples Business Advantage 3458036269 Office supplies $121.84 62396 12/15/2020 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3458036270 Office supplies $17.34 62396 12/15/2020 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3456587076 Office supplies $71.71 62396 12/15/2020 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3456587079 Office supplies $100.08 62396 12/15/2020 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3463553896 PD office supplies $94.46 62396 12/15/2020 001-000-000-521-20-31-00 Office Supplies Staples Business Advantage 3463553897 PD office supplies $35.63 62396 12/15/2020 001-000-000-521-20-31-00 Office Supplies $441.06 62396 Total Statewide Security 199277 Surveilance camera repair $9,956.10 62397 12/15/2020 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay $9,956.10 62397 Total Stewart MacNichols Harmell, Inc., PS November 2020 Stmt Public defense svc, Nov'20 $250.00 62398 12/15/2020 001-000-000-515-91-40-00 Public Defender $250.00 62398 Total Summit Law Group 118764 Labor attorney $1,683.00 62399 12/15/2020 001-000-000-515-45-40-00 Special Counsel $1,683.00 62399 Total TIG Technology Integration Group 16903 IT support, Dec'20 $10,246.50 62400 12/15/2020 001-000-000-518-80-41-50 Technical Services, Software Services $10,246.50 62400 Total Tiki Car Wash 2020-197 PD car washes $47.70 62401 12/15/2020 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $47.70 62401 Total U.S. Postal Service 2021 PO Box Fee USPS PO Box 144 $366.00 62402 12/15/2020 001-000-000-518-10-42-00 Postage/Telephone $366.00 62402 Total US Bank Voyager Fleet Sys.869362426050 PD veh. fuel $1,251.13 62403 12/15/2020 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $1,251.13 62403 Total Vimly Benefit Solutions, Inc C. McGauran 12/2/2020 COBRA, McGauran $15.47 62404 12/15/2020 001-000-000-576-80-21-00 Personnel Benefits $15.47 62404 Total WA Assoc of Sheriffs & Police Chief DUES 2020-00676 ASPC dues, Marxer & Scherf $150.00 62405 12/15/2020 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $150.00 62405 Total WA ST Auditor's Office L139600 FY 2019 audit $1,470.30 62406 12/15/2020 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors $1,470.30 62406 Total Washington State Patrol l21002884 Background check $26.50 62407 12/15/2020 001-000-000-521-20-41-50 Recruitment-Background $26.50 62407 Total Wood Envir. & Infrast.Soltns, Inc.S51702350 Geotech review svcs $362.50 62408 12/15/2020 001-000-000-558-60-41-07 Engineering Consultant $362.50 62408 Total AT&T MOBILITY 287290584494X12132020 PW work cell phones $1,098.75 62409 12/28/2020 001-000-000-576-80-42-00 Telephone/postage $1,098.75 62409 Total Bellevue City Treasurer - Water 14971001 10/2-11/21/20 84th/24th landscape irrig.$113.84 62410 12/28/2020 101-000-000-542-70-40-00 Street Irrigation Utilities Bellevue City Treasurer - Water 90108897 9/30-11/25/20 LWB irrig.$122.46 62410 12/28/2020 101-000-000-542-70-40-00 Street Irrigation Utilities $236.30 62410 Total Buenavista Services, Inc 8153 CH&PO janitorial svcs $2,037.75 62411 12/28/2020 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 8127 Park restroom Janitorial $1,158.62 62411 12/28/2020 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $3,196.37 62411 Total Car Wash Enterprises November 2020.PD car washes $4.00 62412 12/28/2020 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $4.00 62412 Total Centurylink 425-451-7838 049B 12/7/20-1/7/21 CH CC terminal $152.81 62413 12/28/2020 001-000-000-518-10-42-00 Postage/Telephone Centurylink 425-454-2095 384B 12/8/20-1/8/21 Emergency line $133.68 62413 12/28/2020 001-000-000-521-20-42-00 Communications (phone,Pagers) 4of7 AGENDA ITEM 6.1 Pa g e 1 1 o f 8 2 Check Register December 2020 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Centurylink 425-454-8183 070B 12/8/20-1//8/21 Alarm/fire phone line $120.98 62413 12/28/2020 001-000-000-576-80-42-00 Telephone/postage $407.47 62413 Total Comcast 8498330130193223 12/16/20-1/15/21 NE 24th SE camera $251.34 62414 12/28/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193264 12/16/20-1/15/21 NE 12th SE camera $251.34 62414 12/28/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras $502.68 62414 Total Davidson-Macri Sweeping, Inc.212740 Street sweeping $948.07 62415 12/28/2020 101-000-000-542-67-41-00 Street Cleaning $948.07 62415 Total Dell Financial Services 80686654 Dell servers 1/6-2/5/21 $2,346.37 62416 12/28/2020 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $2,346.37 62416 Total Evergreen Point Properties, LLC CMP-17-021 Refund Adv. dep. refund $2,654.30 62417 12/28/2020 001-000-000-582-10-00-02 Refund of DS Adv Deposit $2,654.30 62417 Total Granicus, LLC 134757 GovDelivery Cloud, 12/20-12/21 $4,147.34 62418 12/28/2020 001-000-000-518-80-41-50 Technical Services, Software Services $4,147.34 62418 Total Home Depot Credit Services 6103769 Drill bits $273.74 62419 12/28/2020 001-000-000-576-80-31-00 Operating Supplies Home Depot Credit Services 6103770 Blower battery $295.90 62419 12/28/2020 101-000-000-542-30-35-00 Small Tools/minor Equipment $569.64 62419 Total Konica Minolta Premier Finance 36798911 CH copier lease $533.13 62420 12/28/2020 001-000-000-518-10-41-00 Professional Services $533.13 62420 Total Lerwick, Claudia 12/21/2020 CPL fee refund $42.00 62421 12/28/2020 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit $42.00 62421 Total LexisNexis Risk Management 1011660-20201130 Investigative tool, Nov'20 $113.30 62422 12/28/2020 001-000-000-521-20-41-00 Professional Services $113.30 62422 Total Michael & JJ , LLC 915 Stmt 5/1-11/30/20 PD dry cleaning $331.39 62423 12/28/2020 001-000-000-521-20-22-00 Uniforms $331.39 62423 Total Moberly & Roberts, PLLC 927 REISSUE Prosecution svcs, Oct'20 $4,000.00 62424 12/28/2020 001-000-000-512-50-41-10 Prosecuting Attorney $4,000.00 62424 Total Otak, Inc.000012200084 Tree code admin.$6,150.00 62425 12/28/2020 001-000-000-558-60-41-50 Landscape Consultant $6,150.00 62425 Total Pacific Topsoils, Inc.22-T1173586 Dump street sweepings $168.00 62426 12/28/2020 001-000-000-576-80-41-00 Professional Services $168.00 62426 Total Puget Sound Energy 300000000087 10/31-12/2/20 Street light power $22.85 62427 12/28/2020 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220014371946 10/31-12/2/20 Street light power $102.41 62427 12/28/2020 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220013665165 10/31-12/2/20 Street light power $12.38 62427 12/28/2020 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220013672732 10/31-12/2/20 Street light power $28.68 62427 12/28/2020 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220014371912 10/31-12/2/20 Street light power $1,739.53 62427 12/28/2020 101-000-000-542-63-41-00 Street Light Utilities $1,905.85 62427 Total Seattle Police Department SP1001444RB Marine patrol, 2020 $70,000.00 62428 12/28/2020 001-000-000-521-20-41-40 Marine Patrol Services $70,000.00 62428 Total Serpanok Construction, Inc.Job#20486 11/23-12/10/20 Middle foot bridge repl.($5,083.92)62429 12/28/2020 307-000-000-382-20-00-00 Retainage Deposits Serpanok Construction, Inc.Job#20486 11/23-12/10/20 Middle foot bridge repl.$55,923.12 62429 12/28/2020 307-000-000-594-76-63-20 Park Improvements $50,839.20 62429 Total SHI International Corp B12721780 Azure overage storage $435.11 62430 12/28/2020 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $435.11 62430 Total Staples Business Advantage 3464580245 Office supplies $82.11 62431 12/28/2020 001-000-000-521-20-31-00 Office Supplies $82.11 62431 Total Supply Source Inc., The 2004276 Janitorial supplies $412.81 62432 12/28/2020 001-000-000-576-80-31-00 Operating Supplies $412.81 62432 Total 5of7 AGENDA ITEM 6.1 Pa g e 1 2 o f 8 2 Check Register December 2020 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Tiki Car Wash 2020-198 PD car washes $29.81 62433 12/28/2020 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $29.81 62433 Total Tritech Forencsics, Inc 367219 PD speciment kit $59.50 62434 12/28/2020 001-000-000-521-20-31-40 Police Operating Supplies $59.50 62434 Total WA ST Dept of Transportation *FB91017005211 Veh. fuel $26.88 62435 12/28/2020 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint $26.88 62435 Total WA ST Patrol l21001655 Background checks $105.50 62436 12/28/2020 001-000-000-521-20-41-50 Recruitment-Background $105.50 62436 Total Willard's Pest Control 285031 PD rodent svcs $83.60 62437 12/28/2020 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $83.60 62437 Total Wood Envir. & Infrast.Soltns, Inc.S51702269 Geotech review svcs $447.50 62438 12/28/2020 001-000-000-558-60-41-07 Engineering Consultant $447.50 62438 Total Moberly & Roberts, PLLC CHECK#62312 VOIDED Check#62312 lost, voided ($4,000.00)CK#62312 VOIDED 12/23/2020 001-000-000-512-50-41-10 Prosecuting Attorney ($4,000.00)CK#62312 VOIDED Total Bell, Connor REIMB 12/12/20 Windshield fuild, Car#23 $4.94 ACH Payment 12/28/2020 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash Marxer, Barbara 12/17/2020 Tuition Tuition reimb.,Fall 2020 $451.00 ACH Payment 12/28/2020 001-000-000-521-20-23-00 Tuition US Bank SCHERF 11/3-12/2/20 Air purifier $2,261.56 ACH Payment 12/28/2020 001-000-000-521-20-31-00 Office Supplies US Bank CRICKMORE 11/3-12/2/20 Air purifiers $2,085.60 ACH Payment 12/28/2020 001-000-000-576-80-31-00 Operating Supplies US Bank SCHERF 11/3-12/2/20 Ammo/range $348.01 ACH Payment 12/28/2020 001-000-000-521-20-31-60 Ammo/Range (Targets, etc) US Bank CRICKMORE 11/3-12/2/20 Asphalt patch, refunded ($249.50)ACH Payment 12/28/2020 101-000-000-542-30-41-00 Professional Services US Bank CRICKMORE 11/3-12/2/20 CH office supplies $47.46 ACH Payment 12/28/2020 001-000-000-518-10-31-00 Office And Operating Supplies US Bank SCHERF 11/3-12/2/20 Firearms $243.01 ACH Payment 12/28/2020 001-000-000-521-20-35-20 Firearms (Purchase & Repair) US Bank CRICKMORE 11/3-12/2/20 Holiday lights $323.51 ACH Payment 12/28/2020 001-000-000-576-80-31-00 Operating Supplies US Bank SCHERF 11/3-12/2/20 IIMC membership, Hall $110.00 ACH Payment 12/28/2020 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships US Bank WILCOX 11/3-12/2/20 Inspector protective coat $176.31 ACH Payment 12/28/2020 001-000-000-558-60-31-00 Operating Supplies US Bank KELLERMAN 11/3-12/2/20 Internet logs $0.28 ACH Payment 12/28/2020 001-000-000-518-80-41-50 Technical Services, Software Services US Bank SCHERF 11/3-12/2/20 MS software $1.08 ACH Payment 12/28/2020 001-000-000-521-20-41-00 Professional Services US Bank CRICKMORE 11/3-12/2/20 Mutt Mitt $1,988.60 ACH Payment 12/28/2020 001-000-000-576-80-31-00 Operating Supplies US Bank KELLERMAN 11/3-12/2/20 Offsite storage, lg $729.00 ACH Payment 12/28/2020 001-000-000-518-30-45-00 Facility Rental US Bank WILCOX 11/3-12/2/20 Online training, Wilcox $396.00 ACH Payment 12/28/2020 001-000-000-558-60-43-00 Travel & Training US Bank SCHERF 11/3-12/2/20 PD office supplies $258.77 ACH Payment 12/28/2020 001-000-000-521-20-31-00 Office Supplies US Bank SCHERF 11/3-12/2/20 PD uniforms $315.86 ACH Payment 12/28/2020 001-000-000-521-20-22-00 Uniforms US Bank NATIONS 11/3-12/2/20 Postage, DS $7.10 ACH Payment 12/28/2020 001-000-000-518-10-31-00 Office And Operating Supplies US Bank SCHERF 11/3-12/2/20 Training, Glenn $99.00 ACH Payment 12/28/2020 001-000-000-521-20-43-00 Travel & Training US Bank KELLERMAN 11/3-12/2/20 Zoom 10/19-12/19/20 $527.74 ACH Payment 12/28/2020 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies US Bank CRICKMORE 11/3-12/2/20 CC purchases $108.87 ACH Payment 12/28/2020 001-000-000-576-80-31-00 Operating Supplies $10,234.20 ACH Payment Total US Bank ACH, Bank Fees $1,414.32 ACH, Bank Fees 12/31/2020 001-000-000-514-20-49-10 Miscellaneous $1,414.32 ACH, Bank Fees Total WA ST Dept of Licensing ACH, CPL Fees $57.00 ACH, CPL Fees 12/31/2020 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit $57.00 ACH, CPL Fees Total $288,613.54 Grand Total 6of7 AGENDA ITEM 6.1 Pa g e 1 3 o f 8 2 Check Register December 2020 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Payroll December 2020 Payroll Payroll 18,836.48$ Total 12/31/2020 001-000-000-513-10-11-00 Salaries, Wages & Benefits Payroll December 2020 Payroll Payroll 21,634.40 Total 12/31/2020 001-000-000-514-20-11-00 Salaries, Wages & Benefits Payroll December 2020 Payroll Payroll 32,525.44 Total 12/31/2020 001-000-000-518-10-11-00 Salaries, Wages & Benefits Payroll December 2020 Payroll Payroll 191,251.49 Total 12/31/2020 001-000-000-521-20-11-00 Salaries, Wages & Benefits Payroll December 2020 Payroll Payroll 21,920.00 Total 12/31/2020 101-000-000-542-30-11-00 Salaries, Wages & Benefits Payroll December 2020 Payroll Payroll 43,809.19 Total 12/31/2020 001-000-000-558-60-11-00 Salaries, Wages & Benefits Payroll December 2020 Payroll Payroll 33,722.94 Total 12/31/2020 001-000-000-576-80-11-00 Salaries, Wages & Benefits Total 363,699.94$ 7of7 AGENDA ITEM 6.1 Pa g e 1 4 o f 8 2 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING AGENDA Virtual/Online Monday, December 14, 2020 4:00 PM MAYOR JESSICA ROSSMAN DEPUTY MAYOR CYNTHIA F. ADKINS COUNCIL MEMBERS ROGER FREY JENNIFER GARONE HARINI GOKUL ALEX MORCOS BOB ZOOK CITY MANAGER MICHAEL SAUERWEIN CITY ATTORNEY SCOTT MISSALL CITY CLERK AIMEE KELLERMAN MINUTES 1.REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook City Council Present via MS Teams: Adkins, Frey, Garone, Gokul, Morcos Zook, and Mayor Rossman Council Members Absent: None Staff Present via MS Teams: Sauerwein, Missall, Burns, Osada, Ketter, Keyser, Nations, Scherf, Wilcox and Kellerman 2.APPROVAL OF MEETING AGENDA ACTION: By consensus, Council approved the agenda as presented. Council moved into Executive Session at 4:05 p.m. for an estimated time of 40 minutes. AGENDA ITEM 6.2 Page 15 of 82 3. EXECUTIVE SESSION RCW 42.30.110(1)(g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. The full Council reconvened into the regular meeting at 4:45 p.m. ACTION: Motion Frey to adopt the 2020 Medina City Manager review with attachments one and two as circulated to Council via email by City Attorney Scott Missall on Friday, December 11. This was seconded by Zook and carried by a 7:0 vote. ACTION: Motion Frey to increase the City Manager’s pay by 3% in addition to the 1% cola for a total increase of 4% to be reflected in an adjustment to the upper end of the City Manager’s salary range. This was seconded by Adkins and carried by a 7:0 vote. 4. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period at 4:49 p.m. The following individual addressed the Council: • Brian Pao spoke in regard to a safety issue along Lake Washington Blvd NE curve and requested that Council look into traffic calming along the curve. Mayor Rossman closed the public comment period at 4:54 p.m. 5. PRESENTATIONS 5.1 Presentation by City Manager Michael Sauerwein of the City's Top 10 Accomplishments and Milestones in 2020. City Manager Michael Sauerwein gave a presentation on City staff’s top 10 accomplishments and milestones of 2020. 5.2 Annual Employee Recognition and Pickle Award Presentation. Mayor Rossman thanked all staff and City volunteers for managing through the duress that COVID-19 has brought on. She gave special recognition to Police Office Manager Barbara Marxer, Police Chief Steve Burns, and Development Services Permit Technician Amber Taylor who received the most nominations amongst their peers for the pickle award. Mayor Rossman also recognized the Public Works staff as a whole and read comments from peer nominations. Finally, Mayor Rossman gave one honorary pickle award to Deputy Mayor Cynthia Adkins who originated the pickle award. AGENDA ITEM 6.2 Page 16 of 82 5.3 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Park Board Sarah Gray gave a brief update from discussions from the last Park Board meeting. Discussions continue around replacing the play structure at Medina Park. Chief Burns reported that Emergency Preparedness meeting has been rescheduled to January. A notice will go out to the community in the coming weeks. 6. CONSENT AGENDA ACTION: Motion Zook second Garone and carried by a 7:0 vote; Council approved the Consent Agenda. 6.1 November 2020, Check Register Recommendation: Approve. Staff Contact: Julie Ketter, Finance Director 6.2 Approved Park Board Meeting Minutes of October 19, 2020. Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 6.3 Approved Planning Commission Meeting Minutes of: a) October 27, 2020; and b) November 17, 2020. Recommendation: Receive and file. Staff Contact: Amber Taylor, Development Services Coordinator 6.4 Draft City Council Meeting Minutes of: a) November 9, 2020; and b) November 23, 2020. Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.5 Resolution Authorizing the City Manager to Enter into a Contract Amendment with PC Specialist, Inc. dba Technology Integration Group Recommendation: Approve Resolution No. 415. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.6 Ordinance Approving Upland Road Street Vacation Recommendation: Adopt Ordinance No. 993. Staff Contact: Michael Sauerwein, City Manager 6.7 Resolution Adopting an Amendment to Financial Policies Recommendation: Adopt Resolution No. 414. Staff Contact: Julie Ketter, Finance Director AGENDA ITEM 6.2 Page 17 of 82 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING None. 9. CITY BUSINESS 9.1 State Building Code Updates Recommendation: Discussion item and direction. Staff Contact: Steve Wilcox, Development Services Director Director of Development Services Steve Wilcox gave an update on the updated 2018 State Building Codes that Council is expected to adopt at their January 11 City Council meeting and implement by February 1, 2021. ACTION: Discussion item only; no action taken. 10. CITY MANAGER'S REPORT 10.1 Police, Development Services, Finance, Central Services, Public Works, City Attorney Police Chief Burns gave an update on activities in the Police Department. Director of Development Services Steve Wilcox gave an update on activities in Development Services. Director of Finance and HR Julie Ketter gave an update on the City’s finances. Director of Public Works Ryan Osada gave a brief update on the Stormwater mapping and private stormwater facilities inspections. City Manager Michael Sauerwein gave a summary of his report. 11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE None. 12. PUBLIC COMMENT None. AGENDA ITEM 6.2 Page 18 of 82 13. ADJOURNMENT Motion Garone second Zook; Council adjourned the meeting at 8:24 p.m. _______________________ Jessica Rossman, Mayor Attest: _____________________________ Aimee Kellerman, City Clerk AGENDA ITEM 6.2 Page 19 of 82 Medina City Council Meeting AGENDA ITEM 6.3 Monday, January 11, 2021 AGENDA BILL Subject: Adoption of the 2018 Washington State Building Code Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Steven R. Wilcox, Development Services Director Summary: Medina has been working under the 2015 Washington State Building Code since July 1, 2016. Within the building code are regulations intended to protect the health and safety of building occupants. Our building code covers topics including structural integrity, fire safety, administration of permits, energy conservation, mechanical systems, plumbing, gas piping, and much more. The Washington State Building Code is updated every three-years following an extensive public review process. Following two COVID-19 related delays the 2018 edition of the State Code is now mandated to be implemented by all Washington counties, cities and towns on February 1, 2021. Attachment(s): Ordinance No. 994 Budget/Fiscal Impact: N/A Staff Recommendation: Adopt 2018 Washington State Building Code. City Manager Approval: Proposed Council Motion: I move to Adopt 2018 Washington State Building Code Ordinance No. 994. Page 20 of 82 AGENDA ITEM 6.3 ATTACHMENT 1 Ordinance No. 994 Page 1 of 2 Ordinance No. 994 MEDINA CITY COUNCIL AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING MEDINA MUNICIPAL CODE CHAPTER 20.40 – BUILDING CODES; ADOPTING BY REFERENCE THE 2018 EDITIONS OF THE INTERNATIONAL BUILDING CODE, THE INTERNATIONAL RESIDENTIAL CODE, THE INTERNATIONAL FIRE CODE; THE INTERNATIONAL MECHANICAL CODE, THE UNIFORM PLUMBING CODE, THE WASHINGTON STATE ENERGY CODE, THE INTERNATIONAL SWIMMING POOL AND SPA CODE, NFPA 58, NFPA 54 ALL TOGETHER WITH LOCAL AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City regulates local construction activity and related matters through the standards and procedures set forth in the state building code, as defined in Chapter 19.27 RCW and as adopted locally in Chapter 20.40 MMC; and WHEREAS, the City Council desires to update the international and uniform codes adopted by reference in Chapter 20.40 MMC to reflect the most current (2018) state-adopted standards, together with appropriate local amendments thereto; and WHEREAS, the updated and/or new regulations adopted under this ordinance will serve and protect the public health, safety and welfare by ensuring that the City’s local regulatory framework is current, cohesive and reflects modern standards and procedures for application, review, administration and enforcement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. Amendment of Chapter 20.40 MMC. Chapter 20.40 MMC Building Codes is hereby amended as follows: All construction activity and construction materials in the city shall be governed by the State Building Code as adopted in Chapter 96, Laws of 1974, as updated by the State Building Code Council to include the 2018 editions of the following codes with amendments: Section 2. Severability. Should any section, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by State or federal law or regulation, such decision or pre- emption shall not affect the validity or enforceability of the remaining portions of this ordinance or its application to other persons or circumstances. Page 21 of 82 AGENDA ITEM 6.3 ATTACHMENT 1 Ordinance No. 994 Page 2 of 2 Section 3. Corrections. The City Clerk and codifiers of the ordinance are authorized to make necessary corrections to this Ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Effective Date. This ordinance shall be in full force and effect five (5) days from and after its passage and approval and publication as required by law; provided, the provisions Section 1 shall take effect on February 1, 2021. APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 11TH DAY OF JANUARY 2021 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 11TH DAY OF JANUARY 2021. _____________________________ Jessica Rossman, Mayor Approved as to form: Attest: Ogden Murphy Wallace, PLLC _____________________________ _____________________________ Scott M. Missall, City Attorney Aimee Kellerman, City Clerk PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: / AB Page 22 of 82 AGENDA BILL Subject: 2021 PROPERTY TAX LEVY, REVISING THE LANGUAGE OF RESOLUTION NO. 413, PER KING COUNTY ASSESSOR’S REQUEST Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Julie Ketter ,Finance Director Summary: November 9, 2020 the City Council approved Resolution No. 413, adopting the 2021 property tax levy for the City of Medina and setting forth the estimated levy amount of $3,986,413. A copy of the resolution, along with supporting documents was submitted to the King County Assessor’s Office the following week, almost two weeks in advance of the due date. December 30, 2020, the King County Assessor requested a clarification setting forth the increase in dollar amount of the 2021 regular levy identified in City of Medina Resolution No. 413, revising the language only. This will make no impact on the amount of property tax collected or any taxpayer’s assessment. The 2021 property tax levy, as presented in Resolution No. 413, was calculated as a 5% increase to the 2020 levy lid lift amount as approved by the voters. The remainder of the $99,894 increase was caused by adjustments due to new construction.. The City was able to meet its 2021 budget without increasing the remaining portion of the 2020 property tax levy. The King County Assessor has requested the City to revise its resolution to state both the dollar amount of the overall increase, which was previously only listed in the supporting documentation, as well as its percentage of increase to the total 2020 amount, not just the lid lift segment. A red-line version of the resolution is attached. Attachment(s): Resolution No. 416 Budget/Fiscal Impact: None Staff Recommendation: Approve Resolution No. 416 City Manager Approval: Proposed Council Motion: “I move to approve Resolution No. 416, revising the language of Resolution No. 413, per King County Assessor’s request.” AGENDA ITEM 6.4 Page 23 of 82 CITY OF MEDINA, WASHINGTON RESOLUTION NO. 416 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE LEVIED ON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE CITY FOR THE YEAR 2021 WHEREAS, the City Council of the City of Medina attest that the population of the City is less than ten thousand; and WHEREAS, the City Council has properly given notice of the public hearing held November 9, 2020 to consider revenue sources for the City’s current expense budget for the 2021 calendar year, pursuant to RCW 84.55.120; and WHEREAS, the voters approved Proposition 1 on November 5, 2019, to increase Medina’s regular property tax levy above the limit factor by $0.20/$1000 assessed value to a maximum rate of $0.83712/$1000 assessed valuation for collection in 2020, set a 5% limit factor for each year 2021-2025, use the 2025 levy amount as the base to compute subsequent levy limits, and exempt low income seniors and disabled; as set forth in Ordinance No. 970; and WHEREAS, the King County Assessor requested a clarification setting forth the increase in dollar amount of the 2021 regular levy identified in City of Medina Resolution No. 413 (adopted November 9, 2020), which clarification is set forth in the following Whereas clause; and WHEREAS, the City Council, after hearing, and after duly considering all relevant evidence and testimony presented, has determined that the City of Medina requires a regular levy in the amount of $3,986,413, for an increase of $99,894, representing a 2.6% increase which includes a 0% increase in property tax revenue from the previous year, and additional amounts from including the levy lid lift, as well as amounts resulting from the addition of new construction and improvements to property, and any possible increase in the value of state- assessed property, and amounts authorized by law as a result of any annexations that have occurred and refunds made, in order to discharge the expected expenses and obligations of the City and in its best interest. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, RESOLVES AS FOLLOWS: Effective Date. This Resolution shall be effective as of December 31, 2020 upon its adoption by the City Council. AGENDA ITEM 6.4 ATTACHMENT 1 Page 24 of 82 PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON JANUARY 11, 2021 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON JANUARY 11, 2021. _________________________ Jessica Rossman, Mayor Approved as to form: Attest: Ogden Murphy Wallace, PLLC ________________________________ _____________________________ Scott M. Missall, City Attorney Aimee Kellerman, City Clerk FILED WITH THE CITY CLERK: XX PASSED BY THE CITY COUNCIL: XX RESOLUTION NO. 416) AGENDA ITEM 6.4 ATTACHMENT 1 Page 25 of 82 Medina City Council Meeting AGENDA ITEM 8.1 Monday, January 11, 2021 AGENDA BILL Subject: Ordinance Amending the Construction Activity Permit (CAP) Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Steven R. Wilcox, Development Services Director Summary: The Construction Activity Permit (CAP) is an ordinance and process which regulates development project impacts on neighboring properties through application of prescriptive mitigation. Construction parking, work hours, garbage, visual barriers, dust and other impacts are regulated by the CAP. The CAP replaced the former Construction Mitigation Plan process in July 2019 through adoption of Ordinance 972. Through use of the CAP it was discovered that updates were needed for the benefit of all users including permit applicants and city staff. City staff listened to Council input and then worked with the City Attorney to produce the new proposal. Proposed Ordinance No. 995 addresses those areas of the CAP Ordinance that through experience were found to need updating. The direct result of proposed Ordinance 995 is greater time for permit applicants and city staff to perform mandated actions. A by-product of the proposed updates is the possibility of longer public comment periods. Attachment(s): Ordinance No. 995 Budget/Fiscal Impact: N/A Staff Recommendation: Adopt Ordinance No. 995 Amending the Construction Activity Permit (CAP) City Manager Approval: Proposed Council Motion: I move to Adopt Ordinance No. 995 Amending the Construction Activity Permit (CAP) Page 26 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 Ordinance No. 995 Proposal to Amend the Construction Activity Permit Track-changes version provided to assist with comparison Page 27 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 Chapter 15.20.75 MITIGATION PLANS FOR MAJOR CONSTRUCTION ACTIVITIES*Construction Activity Permit Sections: 15.20.75.010 Purpose. 15.20.75.020 Applicability. 15.20.75.030 Definitions. 15.20.75.040 Permit commencement and conclusion. 15.20.75.050 Application requirements. 15.20.75.060 Permit conditions. 15.20.75.070 Notice and informational meetingopen house requirements for projects at or above $500,000. 15.20.75.080 Notice requirements for projects with construction access via a private lane or joint-use driveway. 15.20.75.090 Review and approval procedure. 15.20.75.100 Enforcement. 15.20.75.010 Purpose. The purpose of the construction activity permit is to provide a method for citizens to participate in reducing the impacts of neighboring construction projects while applying a standardized mitigation policy so as to not unreasonably interfere with permit applicants’ development rights. Additional purposes of this chapter include: A. Minimizinge potential adverse visual and aesthetic impacts of construction. B. Establishing objective standards for the mitigation of construction projects. C. Encouraginge public participation in the mitigation evaluation process. 15.20.75.020 Applicability. A. Any applicant seeking a building permit from the city is subject to the provisions of this chapter; provided, that: 1. Proposed projects with a combined permit value at or below $499,999 are exempt from the requirements of MMC 15.20.75.070 and 15.20.75.080. 2. Proposed projects with combined permit value at or above $500,000 shall comply with the additional requirements in MMC 15.20.75.070. 3. Proposed projects with a combined permit value at or below $499,999 having construction access on a private lane or joint-use driveway shall comply with the additional requirements in MMC 15.20.75.080. 15.20.75.030 Definitions. For the purpose of this chapter, the following terms, phrases, words, and abbreviations shall have the meanings given herein, unless otherwise expressly stated. Words not otherwise defined shall have their common and ordinary meaning: A. “Applicant” means the person, persons, or entity who owns the property where the construction under the building permit is located, or the agent of the person, person, or entity who owns the property where the construction under the building permit is located. B. “Building permit” means formal authorization by the city allowing construction activity to occur and includes any construction activity regulated under permit by the Washington State Building Code as amended by the city of Medina. C. “City” means the city of Medina, Washington. D. “Combined permit value” means the city approved value of all work to be performed. Page 28 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 E. “Construction access” means the entrance and exit points for construction vehicles to reach the project site. F. “Construction activity” means work performed in association with private development projects performed under a building permit including but not limited to construction, deliveries to the site, employee arrivals and departures, and heavy trucking. G. “Construction activity permit” means the permit issued by the city pursuant to this chapter. H. “Construction activity site plan” means a site plan which identifies all construction activity associated with the building permits through standard graphics and notation. I. “Construction best management practice (BMPs)” means best management practices used in the control of silt runoff and dust control to help achieve water and air quality goals. Construction BMPs include both measures to prevent pollution and measures to mitigate pollution. J. “Construction limits” means an area with established boundaries typically defined by a border consisting of temporary construction fencing which is installed for the purpose of defining the location of critical areas, shorelines, tree protection, and low impact development in addition to any other area where construction activity is prohibited. K. “Construction parking” means the stopping of any vehicle associated with construction activity on private or public rights-of-way for a period of greater than 15 minutes; provided, that those vehicles owned by city staff, city consultants, public utility vehicles, or private property owners are exempt from this definition. L. “Crane – fixed” means a tower crane which is affixed to the ground and is certified and regulated by the Washington State Department of Labor and Industries. M. “Crane – mobile” means a mobile construction crane which is typically affixed to a vehicle and that is certified and regulated by the Washington State Department of Labor and Industries. N. “Director” means the city of Medina development services director or designee. O. “Joint use driveway” means a privately or publicly owned access road without city assigned street designation used for vehicle access and for use by more than one property. P. “Heavy truck” means vehicles having a gross vehicle weight of 26,000 pounds or greater, and truck-trailer combinations having a length over 30 feet. Q. “Permit holder” means a person or entity that has been issued a construction activity permit. R. “Private lane” means a privately owned access road with city assigned street designation that provides primary access to properties and the premises identification. S. “Public right-of-way” means all public streets and property granted or reserved for, or dedicated to, public use for streets and all public utilities therein, including easements in favor of the city, together with public property granted or reserved for, or dedicated to, public use for curbs, gutters and walkways or sidewalks, whether improved or unimproved, including the air rights, subsurface rights and all easements in favor of the city related thereto. T. “Road” means any thoroughfare or route used by vehicles including but not limited to public rights-of-way, joint- use driveways, and private lanes. U. “Visual barrier” means a temporary fence, landscaping, or other structure or feature that is opaque, six feet high, and reduces the sight line between the construction and neighboring properties. V. “Work hours” means the hours within which construction activity is permitted pursuant to Chapter 8.06 MMC. Page 29 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 15.20.75.040 Permit commencement and conclusion. A. Construction activity may not begin until a construction activity permit is issued, and the permit holder has attended a preconstruction meeting with the city. B. Construction activity must cease when the permit holder receives the final inspection approval by city staff. 15.20.75.050 Application requirements. A. A completed construction activity permit application shall be submitted to the director at the intake meeting pursuant to MMC 20.80.070(B). B. A complete construction activity permit application is required and shall contain the following: 1. Construction activity permit application. 2. Legal description of the property. 3. Proof of ownership in the form of one of the following documents: a. Current purpose and sale agreement; b. Title; c. Deed; or d. Bill of sale. 4. Declaration of agent form. 5. Applications shall include the actual costs incurred by the city in reviewing and processing the construction activity permit as required by Chapter 20.14 MMC. 6. A sworn statement by the property owner(s), agent and the general contractor acknowledging responsibility for compliance with the construction activity permit. 7. A right-of-way use permit application pursuant to MMC 12.08.010, if applicable. C. In addition to the requirements outlined above, the director may require a cConstruction aActivity site plan is required, drawn at 1" = 10'-0 or 1/8" = 1'-0, or another legible scale as approved by the director, and identifying the following as applicable: 1. Property boundaries and significant land, and other features including but not limited to bodies of water. 2. Location and dimension to the property boundary of minimum required zoning setbacks. 3. Location of all proposed structures and structures to remain. 4. Adjacent public rights-of-way, private lanes, and joint use drives. 5. Location of construction entrance. 6. Location and swing radius of crane. 7. The estimated duration of crane use. 8. Location of vehicle off-site staging including but not limited to material and equipment deliveries and other uses of the public rights-of-way. 9. Location of portable toilet a minimum of 10 feet from property boundaries. Page 30 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 10. Location of covered trash container a minimum of 10 feet from property boundaries. 11. Location of construction limits through the location of all critical areas, tree protection, shorelines, and low impact development BMPs. 12. Location of outdoor tile cutting a minimum of 10 feet from property boundaries. 13. The estimated duration of outdoor tile cutting. 14. Location of barge. 15. The estimated duration of barge use. 16. Any proposed utility service disruptions to neighboring properties. 17. The estimated duration of disrupted utility service. 15.20.75.060 Permit conditions. The construction activity permit site plan cover sheet shall contain the following conditions: A. Work Hours. 1. Permitted pursuant to the MMC 8.06.160. 2. Construction activity is prohibited prior to, or after, the allowed work hours subject to MMC 8.06.160(B), Exceptions. B. Construction Parking. 1. Construction parking is prohibited outside of the project’s property boundary, unless specifically permitted including but not limited to where signed along NE 12th Street. 2. Construction entrance to property and on-site construction parking areas shall be stabilized as a construction BMP. C. Site Maintenance. 1. Permit holder shall install or maintain a visual barrier along the project’s property boundary adjacent to other properties. 2. Project site shall contain an appropriately sized covered trash container. 3. Project site shall be kept clean of trash including but not limited to construction debris and food wrappers. 4. Construction materials shall be stored in a safe, secure, and orderly manner. D. Noise. 1. Noise shall not exceed the permitted limits identified in Chapter 8.06 MMC. 2. Site workers shall endeavor to limit the sound of radios and voices from traveling across property boundaries. 3. Idling vehicles are prohibited. E. Utility Disruption. Page 31 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 1. If the proposed project will disrupt utility service for any neighboring properties, the permit holder shall provide at least seven days’ written notice to all affected neighbors by delivering a city issued door-hanging flyer at each affected home that includes the following information: a. Contact information of the owner or agent for the permitted project which is causing the disruption. b. The emergency contact information including name, phone number and email address for the utility contractor doing the work. c. The date and duration that the service will be affected. F. Road Closure. Complete closure of roads is prohibited except in an emergency. G. Road Obstruction. Obstruction of roads is prohibited unless the applicant receives a right-of-way use permit pursuant to MMC 10.72.040. H. Director Discretion. The director or designee may modify the construction permit conditions meeting the requirements within this chapter at any time if additional construction impacts are identified or conditions change. 15.20.75.070 Notice and informational meetingopen house requirements for projects at or above $500,000. A. Projects with a combined permit value at or above $500,000 shall comply with the requirements of this section. B. Projects subject to provisions of this section are required to: 1. Provide Post a notice of application; and 2. Hold an informational meetingopen house. C. Within 14 days of a determination of a complete application, the applicant shall provide a notice of application, pursuant to this section.The city shall provide a notice of application within 21 days after the determination of a complete application. The content of the notice of application shall include the following information: 1. The file number assigned to the project permit. 2. The date of the determination of a complete application, and the date the notice of application was mailed. 3. A description of the proposal. 4. A list of the requested and necessary approvals and actions required for the proposal. 5. The location where the application can be reviewed. 6. A statement that the public comments shall be accepted period shall be 14 days from the date of the notice of application.through the date of the open house. 7. The date, time, and place of the informational meetingopen house. 8. A statement of the rights of any person to comment on the application, receive notice of and participate in any hearings, and request a copy of the decision once made and any appeal rights.. 9. Any other information determined appropriate by the citydirector. D. The applicant shall be responsible for the notice distribution as required by this section. No later than 1421 days from the date of the determination of complete application, the applicant shall provide to the director an affidavit attesting that each required method of notification was carried out in conformance with the regulations in this chapter. For required mail notice, the applicant shall submit anThis affidavit confirmingshall include verification that the mailing was sent by first class mailapplicant provided notice to the intended recipients consistent with the notice requirements of this section. If the affidavit of mailing is not filed as required, any scheduled date by which Page 32 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 the public may comment on an application shall be postponed, if necessary, in order to allow compliance with the notice requirements of this and other applicable chapters. E. The notice of application shall be distributed in the following methods: 1. Mailed. a. Mailed to all property owners within 500 feet of the property boundary line, in all cardinal directions. b. Notice mailed to persons at their known address shall be judged to have been received by those persons if those persons and their addresses are named in a declaration of mailing. The failure of any person to actually receive the notice shall not invalidate any permit or approval. c. Notice postcard forms shall be provided by the city. 2. Posted. a. Notice boards shall be placed by the applicant in the following manner: i. At the midpoint of each abutting street frontage of the site; ii. No more than five feet inside the street property line; iii. With the top of the notice board between four and five feet above grade; and iv. Completely visible and accessible to both drivers and pedestrians.; and v. In place at least 14 days prior to the date of the informational meeting. b. Notice boards shall be provided by the city, maintained in clean and readable condition by the permit holder. c. Notice boards shall be , and removed by the permit holder within 147 days after the date of the informational meetingopen house. F. The open houseinformational meeting shall: 1. Be held no earlier than after the required 14 -days after the notice of application is issued comment period but no later than but within 3060 days after the date of the notice of application is issueddetermination of complete application;. 2. Be heldlocated at Medina City Hall between the hours of 5:00 p.m. to 8:00 p.m.; 3. Be moderated, or in an electronic format as determined by the director; and. 3. Be led by the project applicant or assigned agent, and include participation by the general contractor. 4. Provide an opportunity for citizens to offer public input on the applicant’s proposed construction mitigation. 15.20.75.080 Notice requirements for projects with construction access via a private lane or joint-use driveway. A. Projects at or below $499,999 that require a building permit and require construction access via a private lane or joint-use driveway shall comply with the requirements of this section. B. Projects subject to provisions of this section are required to provide notice of application to all neighbors whose primary access is via a private lane or joint-use driveway. Page 33 of 82 AGENDA ITEM 8.1 ATTACHMENT 1 C. Within 1421 days of a determination of a complete application, the applicant shall provide a notice of application, pursuant to this section. The content of the notice of application shall include the following information: 1. The file number assigned to the project permit and the contact information for the property owner or agent. 2. The date of the determination of a complete application, and the date of the notice of application. 3. A description of the proposal. 4. A list of the requested and necessary approvals and actions required for the proposal. 5. The location where the application can be reviewed. 6. A statement that any comments or questions shall be directed exclusively to the property owner or agent on file. 7. Any other information determined appropriate by the citydirector. D. The applicant shall be responsible for all notice distribution as required by this section. No later than 1421 days from the date of the determination of complete application, the applicant shall provide to the director an affidavit attesting that the required method of notification was carried out in conformance with the regulations in this section. This affidavit shall include verification that the applicant provided notice to the intended recipients consistent with the notice requirements of this section. The construction activity permit shall not be issued until the affidavit is filed with the city pursuant to this section. E. The notice of application shall be distributed via hand delivery, or a door-hanger, hung or an equivalent method as approved by the director on theeach front door, or other primary entrance as appropriate, of all properties whose primary access is via the private lane or joint-use driveway shared by the project site. F. The notice of application templateforms will shall be provided by the city. 15.20.75.090 Review and approval procedure. A. Construction activities permits shall be processed as a Type 1 decision. The director’s decision is appealed pursuant to MMC 20.80.220. B. The director shall review the application for compliance with this provision of this chapter and other applicable ordinances and regulations as they currently exist or are hereafter amended, and shall approve or deny the permit application in conformance with this chapter. 15.20.75.100 Enforcement. Violations of any provisions of this chapter shall be subject to the enforcement provisions and penalties set forth in Chapters 1.15 and 20.16 MMC. Page 34 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 1 of 9 Ordinance No. 995 MEDINA CITY COUNCIL AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING MEDINA MUNICIPAL CODE TITLE 20 (UNIFIED DEVELOPMENT CODE) TO ESTABLISH A NEW CHAPTER MMC 20.75 RELATED TO CONSTRUCTION MITIGATION; REPEALING CHAPTER MMC 15.20 (MITIGATION PLANS FOR MAJOR CONSTRUCTION ACTIVITIES); PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Medina Municipal Code (“MMC” or “Code”) Chapter 15.20 established construction activity mitigation requirements for the City of Medina (“City”); and WHEREAS, certain provisions and requirements of MMC Chapter 15.20 have been updated to reflect revised processes and procedures; and WHEREAS, the City established the Medina Unified Development Code in Title 20 of the MMC; and WHEREAS, the City staff recommend relocating revised MMC Chapter 15.20 to MMC Title 20 in order to consolidate all building and construction related regulations into one title of the Code; and WHEREAS, the City’s SEPA responsible official issued a determination of non- significance on September 3, 2020 which was not appealed and thus is final; and WHEREAS, pursuant to MMC 20.81.070, the City Council held a public hearing on November 9th, 2020, which was noticed in the Seattle Times, to solicit and receive public testimony regarding the amendments proposed herein; and WHEREAS, upon review of the proposed amendments, staff’s presentation, and consideration of public testimony, City Council finds that the proposed amendments as set forth in Exhibit A, attached and incorporated herein serve the public health, safety, and welfare; and WHEREAS, the City Council desires to amend the existing MMC as set forth in Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. Recitals Adopted. The foregoing recitals are hereby adopted in support of this Ordinance. Section 2. MMC Chapter 15.20 Repealed. Chapter 15.20 of the Medina Municipal Code is here by repealed in its entirety. Section 3. MMC Title 20 Amended. Title 20 of the Medina Municipal Code is hereby amended by the addition of a new Chapter 20.75 – Construction Activity Permit as set forth in Exhibit A, attached and incorporated herein. Page 35 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 2 of 9 Section 4. Corrections. The City Clerk and codifiers of the ordinance are authorized to make necessary corrections to this Ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity shall not affect the validity or effectiveness of the remaining portions of this Ordinance. Section 6. Effective Date. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City and shall take effect and be in full force five (5) days after publication. APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 11TH DAY OF JANUARY 2021 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 11TH DAY OF JANUARY 2021. _____________________________ Jessica Rossman, Mayor Approved as to form: Attest: Ogden Murphy Wallace, PLLC _____________________________ _____________________________ Scott M. Missall, City Attorney Aimee Kellerman, City Clerk PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: / AB Page 36 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 3 of 9 EXHIBIT A Chapter 15.20.75 MITIGATION PLANS FOR MAJOR CONSTRUCTION ACTIVITIES*Construction Activity Permit Sections: 15.20.75.010 Purpose. 15.20.75.020 Applicability. 15.20.75.030 Definitions. 15.20.75.040 Permit commencement and conclusion. 15.20.75.050 Application requirements. 15.20.75.060 Permit conditions. 15.20.75.070 Notice and informational meetingopen house requirements for projects at or above $500,000. 15.20.75.080 Notice requirements for projects with construction access via a private lane or joint-use driveway. 15.20.75.090 Review and approval procedure. 15.20.75.100 Enforcement. 15.20.75.010 Purpose. The purpose of the construction activity permit is to provide a method for citizens to participate in reducing the impacts of neighboring construction projects while applying a standardized mitigation policy so as to not unreasonably interfere with permit applicants’ development rights. Additional purposes of this chapter include: A. Minimizinge potential adverse visual and aesthetic impacts of construction. B. Establishing objective standards for the mitigation of construction projects. C. Encouraginge public participation in the mitigation evaluation process. 15.20.75.020 Applicability. A. Any applicant seeking a building permit from the city is subject to the provisions of this chapter; provided, that: 1. Proposed projects with a combined permit value at or below $499,999 are exempt from the requirements of MMC 15.20.75.070 and 15.20.75.080. 2. Proposed projects with combined permit value at or above $500,000 shall comply with the additional requirements in MMC 15.20.75.070. 3. Proposed projects with a combined permit value at or below $499,999 having construction access on a private lane or joint-use driveway shall comply with the additional requirements in MMC 15.20.75.080. 15.20.75.030 Definitions. For the purpose of this chapter, the following terms, phrases, words, and abbreviations shall have the meanings given herein, unless otherwise expressly stated. Words not otherwise defined shall have their common and ordinary meaning: A. “Applicant” means the person, persons, or entity who owns the property where the construction under the building permit is located, or the agent of the person, person, or entity who owns the property where the construction under the building permit is located. B. “Building permit” means formal authorization by the city allowing construction activity to occur and includes any construction activity regulated under permit by the Washington State Building Code as amended by the city of Medina. C. “City” means the city of Medina, Washington. D. “Combined permit value” means the city approved value of all work to be performed. Page 37 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 4 of 9 E. “Construction access” means the entrance and exit points for construction vehicles to reach the project site. F. “Construction activity” means work performed in association with private development projects performed under a building permit including but not limited to construction, deliveries to the site, employee arrivals and departures, and heavy trucking. G. “Construction activity permit” means the permit issued by the city pursuant to this chapter. H. “Construction activity site plan” means a site plan which identifies all construction activity associated with the building permits through standard graphics and notation. I. “Construction best management practice (BMPs)” means best management practices used in the control of silt runoff and dust control to help achieve water and air quality goals. Construction BMPs include both measures to prevent pollution and measures to mitigate pollution. J. “Construction limits” means an area with established boundaries typically defined by a border consisting of temporary construction fencing which is installed for the purpose of defining the location of critical areas, shorelines, tree protection, and low impact development in addition to any other area where construction activity is prohibited. K. “Construction parking” means the stopping of any vehicle associated with construction activity on private or public rights-of-way for a period of greater than 15 minutes; provided, that those vehicles owned by city staff, city consultants, public utility vehicles, or private property owners are exempt from this definition. L. “Crane – fixed” means a tower crane which is affixed to the ground and is certified and regulated by the Washington State Department of Labor and Industries. M. “Crane – mobile” means a mobile construction crane which is typically affixed to a vehicle and that is certified and regulated by the Washington State Department of Labor and Industries. N. “Director” means the city of Medina development services director or designee. O. “Joint use driveway” means a privately or publicly owned access road without city assigned street designation used for vehicle access and for use by more than one property. P. “Heavy truck” means vehicles having a gross vehicle weight of 26,000 pounds or greater, and truck-trailer combinations having a length over 30 feet. Q. “Permit holder” means a person or entity that has been issued a construction activity permit. R. “Private lane” means a privately owned access road with city assigned street designation that provides primary access to properties and the premises identification. S. “Public right-of-way” means all public streets and property granted or reserved for, or dedicated to, public use for streets and all public utilities therein, including easements in favor of the city, together with public property granted or reserved for, or dedicated to, public use for curbs, gutters and walkways or sidewalks, whether improved or unimproved, including the air rights, subsurface rights and all easements in favor of the city related thereto. T. “Road” means any thoroughfare or route used by vehicles including but not limited to public rights-of-way, joint- use driveways, and private lanes. U. “Visual barrier” means a temporary fence, landscaping, or other structure or feature that is opaque, six feet high, and reduces the sight line between the construction and neighboring properties. V. “Work hours” means the hours within which construction activity is permitted pursuant to Chapter 8.06 MMC. Page 38 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 5 of 9 15.20.75.040 Permit commencement and conclusion. A. Construction activity may not begin until a construction activity permit is issued, and the permit holder has attended a preconstruction meeting with the city. B. Construction activity must cease when the permit holder receives the final inspection approval by city staff. 15.20.75.050 Application requirements. A. A completed construction activity permit application shall be submitted to the director at the intake meeting pursuant to MMC 20.80.070(B). B. A complete construction activity permit application is required and shall contain the following: 1. Construction activity permit application. 2. Legal description of the property. 3. Proof of ownership in the form of one of the following documents: a. Current purpose and sale agreement; b. Title; c. Deed; or d. Bill of sale. 4. Declaration of agent form. 5. Applications shall include the actual costs incurred by the city in reviewing and processing the construction activity permit as required by Chapter 20.14 MMC. 6. A sworn statement by the property owner(s), agent and the general contractor acknowledging responsibility for compliance with the construction activity permit. 7. A right-of-way use permit application pursuant to MMC 12.08.010, if applicable. C. In addition to the requirements outlined above, the director may require a cConstruction aActivity site plan is required, drawn at 1" = 10'-0 or 1/8" = 1'-0, or another legible scale as approved by the director, and identifying the following as applicable: 1. Property boundaries and significant land, and other features including but not limited to bodies of water. 2. Location and dimension to the property boundary of minimum required zoning setbacks. 3. Location of all proposed structures and structures to remain. 4. Adjacent public rights-of-way, private lanes, and joint use drives. 5. Location of construction entrance. 6. Location and swing radius of crane. 7. The estimated duration of crane use. 8. Location of vehicle off-site staging including but not limited to material and equipment deliveries and other uses of the public rights-of-way. 9. Location of portable toilet a minimum of 10 feet from property boundaries. Page 39 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 6 of 9 10. Location of covered trash container a minimum of 10 feet from property boundaries. 11. Location of construction limits through the location of all critical areas, tree protection, shorelines, and low impact development BMPs. 12. Location of outdoor tile cutting a minimum of 10 feet from property boundaries. 13. The estimated duration of outdoor tile cutting. 14. Location of barge. 15. The estimated duration of barge use. 16. Any proposed utility service disruptions to neighboring properties. 17. The estimated duration of disrupted utility service. 15.20.75.060 Permit conditions. The construction activity permit site plan cover sheet shall contain the following conditions: A. Work Hours. 1. Permitted pursuant to the MMC 8.06.160. 2. Construction activity is prohibited prior to, or after, the allowed work hours subject to MMC 8.06.160(B), Exceptions. B. Construction Parking. 1. Construction parking is prohibited outside of the project’s property boundary, unless specifically permitted including but not limited to where signed along NE 12th Street. 2. Construction entrance to property and on-site construction parking areas shall be stabilized as a construction BMP. C. Site Maintenance. 1. Permit holder shall install or maintain a visual barrier along the project’s property boundary adjacent to other properties. 2. Project site shall contain an appropriately sized covered trash container. 3. Project site shall be kept clean of trash including but not limited to construction debris and food wrappers. 4. Construction materials shall be stored in a safe, secure, and orderly manner. D. Noise. 1. Noise shall not exceed the permitted limits identified in Chapter 8.06 MMC. 2. Site workers shall endeavor to limit the sound of radios and voices from traveling across property boundaries. 3. Idling vehicles are prohibited. E. Utility Disruption. Page 40 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 7 of 9 1. If the proposed project will disrupt utility service for any neighboring properties, the permit holder shall provide at least seven days’ written notice to all affected neighbors by delivering a city issued door-hanging flyer at each affected home that includes the following information: a. Contact information of the owner or agent for the permitted project which is causing the disruption. b. The emergency contact information including name, phone number and email address for the utility contractor doing the work. c. The date and duration that the service will be affected. F. Road Closure. Complete closure of roads is prohibited except in an emergency. G. Road Obstruction. Obstruction of roads is prohibited unless the applicant receives a right-of-way use permit pursuant to MMC 10.72.040. H. Director Discretion. The director or designee may modify the construction permit conditions meeting the requirements within this chapter at any time if additional construction impacts are identified or conditions change. 15.20.75.070 Notice and informational meetingopen house requirements for projects at or above $500,000. A. Projects with a combined permit value at or above $500,000 shall comply with the requirements of this section. B. Projects subject to provisions of this section are required to: 1. Provide Post a notice of application; and 2. Hold an informational meetingopen house. C. Within 14 days of a determination of a complete application, the applicant shall provide a notice of application, pursuant to this section.The city shall provide a notice of application within 21 days after the determination of a complete application. The content of the notice of application shall include the following information: 1. The file number assigned to the project permit. 2. The date of the determination of a complete application, and the date the notice of application was mailed. 3. A description of the proposal. 4. A list of the requested and necessary approvals and actions required for the proposal. 5. The location where the application can be reviewed. 6. A statement that the public comments shall be accepted period shall be 14 days from the date of the notice of application.through the date of the open house. 7. The date, time, and place of the informational meetingopen house. 8. A statement of the rights of any person to comment on the application, receive notice of and participate in any hearings, and request a copy of the decision once made and any appeal rights.. 9. Any other information determined appropriate by the citydirector. D. The applicant shall be responsible for the notice distribution as required by this section. No later than 1421 days from the date of the determination of complete application, the applicant shall provide to the director an affidavit attesting that each required method of notification was carried out in conformance with the regulations in this chapter. For required mail notice, the applicant shall submit anThis affidavit confirmingshall include verification that the mailing was sent by first class mailapplicant provided notice to the intended recipients consistent with the notice requirements of this section. If the affidavit of mailing is not filed as required, any scheduled date by which Page 41 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 8 of 9 the public may comment on an application shall be postponed, if necessary, in order to allow compliance with the notice requirements of this and other applicable chapters. E. The notice of application shall be distributed in the following methods: 1. Mailed. a. Mailed to all property owners within 500 feet of the property boundary line, in all cardinal directions. b. Notice mailed to persons at their known address shall be judged to have been received by those persons if those persons and their addresses are named in a declaration of mailing. The failure of any person to actually receive the notice shall not invalidate any permit or approval. c. Notice postcard forms shall be provided by the city. 2. Posted. a. Notice boards shall be placed by the applicant in the following manner: i. At the midpoint of each abutting street frontage of the site; ii. No more than five feet inside the street property line; iii. With the top of the notice board between four and five feet above grade; and iv. Completely visible and accessible to both drivers and pedestrians.; and v. In place at least 14 days prior to the date of the informational meeting. b. Notice boards shall be provided by the city, maintained in clean and readable condition by the permit holder. c. Notice boards shall be , and removed by the permit holder within 147 days after the date of the informational meetingopen house. F. The open houseinformational meeting shall: 1. Be held no earlier than after the required 14 -days after the notice of application is issued comment period but no later than but within 3060 days after the date of the notice of application is issueddetermination of complete application;. 2. Be heldlocated at Medina City Hall between the hours of 5:00 p.m. to 8:00 p.m.; 3. Be moderated, or in an electronic format as determined by the director; and. 3. Be led by the project applicant or assigned agent and include participation by the general contractor. 4. Provide an opportunity for citizens to offer public input on the applicant’s proposed construction mitigation. 15.20.75.080 Notice requirements for projects with construction access via a private lane or joint-use driveway. A. Projects at or below $499,999 that require a building permit and require construction access via a private lane or joint-use driveway shall comply with the requirements of this section. B. Projects subject to provisions of this section are required to provide notice of application to all neighbors whose primary access is via a private lane or joint-use driveway. Page 42 of 82 AGENDA ITEM 8.1 ATTACHMENT 2 Ordinance No. 995 Page 9 of 9 C. Within 1421 days of a determination of a complete application, the applicant shall provide a notice of application, pursuant to this section. The content of the notice of application shall include the following information: 1. The file number assigned to the project permit and the contact information for the property owner or agent. 2. The date of the determination of a complete application, and the date of the notice of application. 3. A description of the proposal. 4. A list of the requested and necessary approvals and actions required for the proposal. 5. The location where the application can be reviewed. 6. A statement that any comments or questions shall be directed exclusively to the property owner or agent on file. 7. Any other information determined appropriate by the citydirector. D. The applicant shall be responsible for all notice distribution as required by this section. No later than 1421 days from the date of the determination of complete application, the applicant shall provide to the director an affidavit attesting that the required method of notification was carried out in conformance with the regulations in this section. This affidavit shall include verification that the applicant provided notice to the intended recipients consistent with the notice requirements of this section. The construction activity permit shall not be issued until the affidavit is filed with the city pursuant to this section. E. The notice of application shall be distributed via hand delivery, or a door-hanger, hung or an equivalent method as approved by the director on theeach front door, or other primary entrance as appropriate, of all properties whose primary access is via the private lane or joint-use driveway shared by the project site. F. The notice of application templateforms will shall be provided by the city. 15.20.75.090 Review and approval procedure. A. Construction activities permits shall be processed as a Type 1 decision. The director’s decision is appealed pursuant to MMC 20.80.220. B. The director shall review the application for compliance with this provision of this chapter and other applicable ordinances and regulations as they currently exist or are hereafter amended, and shall approve or deny the permit application in conformance with this chapter. 15.20.75.100 Enforcement. Violations of any provisions of this chapter shall be subject to the enforcement provisions and penalties set forth in Chapters 1.15 and 20.16 MMC. Page 43 of 82 AGENDA ITEM 10.1 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: January 11, 2021 To: Honorable Mayor and City Council From: Michael Sauerwein, City Manager Subject: City Manager Report 2021 City Manager Goals, Projects, and Objectives The proposed 2021 City Manager Goals, Projects, and Objectives are attached. Resolution No. 411 outlines the following process for setting our 2021 Goals: • “Mid-Dec: CM delivers proposed City and CM goals for upcoming year to CC – December 4, 2020 • Jan Mtg #1: CC discussion of City and CM proposed goals – January 11, 2021 • Jan Mtg #2: CC discussion and direction to CM to prepare final recommendation for goals – January 25, 2021 • Feb 1st Sat: CC retreat; Finalize City and CM goals for current year – February 6, 2021 • Feb Mtg #2: CC takes final action on City and CM goals.” – February 22, 2021 I’d propose the following revised schedule… • Monday, January 11, 2021 – Regular City Council Meeting: City Council discussion of 2021 City Manager Goals, Projects, and Objectives. • Monday, February 8, 2021 – Regular City Council Meeting: City Council discussion of 2021 City Manager Goals, Projects, and Objectives. • Monday, February 22, 2021 – City Council Retreat. o Draft Agenda  Finalize and Adopt 2021 City Manager Goals, Projects, and Objectives. (A calendar outlining estimated dates for completing goals, projects, and objectives will be included.)  Developing a Strategic Vision for City Operations.  City Council Meeting Structure. • Structure of First and Second Meetings. • Timing of Department Director Reports. Page 44 of 82 AGENDA ITEM 10.1 2 Monday, January 25, 2021 City Council Meeting Last year we committed to scheduling a Jurassic Parliament Training Session for the Planning Commission and Park Board. (The City Council will be invited too). This has been tentatively scheduled for Monday, January 25, 2021. Up-Coming City Council Meetings • Thursday, January 14, 2021 – Community Forum on Emergency Preparedness and Community Public Safety Concerns. • Monday, February 8, 2021 – Regular City Council Meeting. • Monday, February 22, 2021 – City Council Retreat Page 45 of 82 AGENDA ITEM 10.1 ATTACHMENT 1 1 Draft Updated 1-5-2020 2021 City Manager Goals, Projects, and Objectives City Manager o SR 520 Expansion-Joint – Continue to aggressively manage SR 520 expansion-joint noise issue to achieve an agreeable resolution. • Maintain regular and consistent communication with Washington State Legislators, WSDOT, and consultants. • Continue to work with Legislators, WSDOT, and consultants to include Phase 2 of the University of Washington Engineering Department’s Sound Mitigation Study in the State’s Supplemental Budget. • Have the University of Washington Engineering Department to present the results of Phase 2 of their Sound Mitigation Study to the City Council. (2022). o Community Survey – In 2019 and 2020 the Development Services Department conducted three surveys to ascertain citizen’s attitudes regarding construction and development in their neighborhoods. Results of the surveys were discussed at the September 22, 2020 Joint City Council Planning Commission Meeting. In 2021 we will conduct a Community Survey including city services, community priorities, and quality of life in Medina. o Bi-Monthly Online Open House with the City Manager and Police Chief – This is a temporary COVID replacement for “Coffee with the City Manager and Mayor” and “Coffee with a Cop”. • City Staff will hold on-line Community Forums on the following topics: o Emergency Preparedness and other Community Public Safety Concerns. o Drug Awareness for Parents o Virtual Tour of 2021 Public Works Projects and a Presentation of Development Services On-Line Application Process. Coffee with City Manager and Coffee with a Cop events will be scheduled when it is safe to do so. o Park Use Permit – Update the City’s Park Use Permit Process. o Labor Contract Negotiation – Initiate negotiations of the City’s three expiring labor contracts. Page 46 of 82 AGENDA ITEM 10.1 ATTACHMENT 1 2 • Public Works (Teamsters). • Clerical Employees (Teamsters). • Police Officers (Police Guild). o Speeding and Traffic Calming – the City will conduct a speed study of traffic on Evergreen Point Road, 84th Avenue NE, and the East/West Streets connecting these two main arterials. We will also study Overlake Drive West/East. Based on the data generated by the study, City Staff will recommend implementation of appropriate traffic calming techniques. o Leaf Blowers and Gas-Powered Lawn Equipment – Work with neighboring cities, to regulate use of this equipment. (2020 Performance Review) o Employee Training Programs – The following programs are offered at no-cost though our insurance carrier; Washington Cities Insurance Authority (WCIA). • Implicit Bias and Unlearning Racism – I recently attended this excellent two- day program. While our Police Officers receive similar training on a regular basis as part of the Department’s accreditation process …I would like to provide it to all City employees this year. • Preventing Harassment and Discrimination in the Workplace – This ½ day program is regularly provided to all employees. One session for employees. One for supervisors. We will also include lifeguards and seasonal employees if scheduling allows. o Service Level Agreement – Develop a Service Level Agreement specifying how City Staff responds to questions and complaints. Promote and encourage the use of our on- line Citizen Helpdesk. (2020 Performance Review) o Annual Review Process – Work with the Personnel Committee to develop an annual review process for all City Staff. (2020 Performance Review) o All Staff Meeting – Schedule regular All Staff Meetings. (2020 Performance Review) o Continue working toward earning my PhD in Political Science. o Working with the City Council. • Organize ½-day virtual City Council Retreat this Spring. And, hopefully, 1-day Retreat this Fall. • Review the City’s Vision and Mission Statements. • Discuss City Council Rules and Guidelines. Page 47 of 82 AGENDA ITEM 10.1 ATTACHMENT 1 3 o Monthly Update – Provide the City Council with a monthly status reports on progress in meeting 2021 Objectives. o Maintain and Expand Visibility in the Community. • Proactively drive around the community, noting any problem issues or areas, and report to Council. • As in past years, I will attempt to attend all City Events and Activities. • In addition to the monthly City Council Meetings and the Study Sessions, I also regularly attend Park Board, and Emergency Preparedness Committee Meetings. Public Works o Streets and Sidewalks 2021. • 86th Ave NE Overlay. • 77 Ave NE Overlay. • 84th Ave NE Overlay – NE 12th to Overlake Drive. • NE 12th St Sidewalk Improvements – West Segment. o Streets and Sidewalks Ongoing. • Trimming hedges and trees impacting sidewalk rights-of-way. • Street sweeping and vactoring catch basins per Department of Ecology. • Timely responses to any community complaints. o Parks. • Medina Park – Playground Addition. • Medina Beach Park – Tree Re-Planting. • Fairweather Park – Tennis Court Resurfacing. o Other Projects. • Stormwater System Mapping and Evaluation Phase 2. • Post Office Floors. • Police Department Floors. Police o Washington Association of Sheriffs and Police Chiefs (WASPC) Accreditation – Medina Police Department is up for WASPC re-accreditation in 2021. Department successfully passed re-accreditation in May 2017. The purpose of law enforcement Page 48 of 82 AGENDA ITEM 10.1 ATTACHMENT 1 4 agency accreditation is to professionalize the law enforcement industry by providing a review process for agencies to be certified as operating under industry best practices and standards. o Training – Fulfilling the expanded training requirement for the Law Enforcement Training and Community Safety Act (LETCSA), passed in 2018. This will be the first year we will be required to fulfill higher training hours and requirements. In November 2018, voters passed Initiative 940 (I-940) in an effort to establish higher training requirements and police accountability standards so we will need to work to complete the new level of training. o Emphasis on Traffic Safety – Continue to focus on all traffic safety – vehicular, bicycle, and pedestrian – throughout the community through education, engineering (where possible and cost effective), social media, and enforcement to reduce collisions, improve awareness, and improve safety. o Support and promote Medina Emergency Preparedness Committee including Schools Sub-Committee. Development Services o Public Portal – Continue development of our new Public Portal with the goal of fully independent use by outside users. o Staff Cross-Training – This regular and primarily internal training program will assure continuity of services, service maintenance, and workload balancing. o State Building Codes – Adopt the 2018 Washington State Building Code. o Right of Way Permit – Create a new Development Services Right of Way Use permit. This will consolidate all work associated with development projects into Development Services and reduce the Public Works Directors involvement in volumes of small projects. o Development Code and Process Complexity Reduction – Establish goals and propose reductions in the complexity of our codes and process. o Cost vs. Service Analysis – This is a full analysis of the costs of service vs. the fees charged. o Professional Services Contracts – Modify existing consultant professional services contracts in combination with the cost vs. service analysis. o Advance Deposit – Change our existing Advance Deposit System to create better accounting and ease of use. Page 49 of 82 AGENDA ITEM 10.1 ATTACHMENT 1 5 o Code Enforcement – Update Medina Municipal Code Ch. 1.15: Code Enforcement. Finance and Human Resources o Contingency Fund – Work with Finance Committee and City Council on a plan to replenish Contingency Fund. o 2022 Budget – Prepare a 2022 balanced budget with levy stabilization funding that is required to hit the 10-year mark of 2029. o Labor Contract Negotiation – Initiate negotiations of the City’s three expiring labor contracts. • Public Works (Teamsters) • Clerical Employees (Teamsters) • Police Officers (Police Guild) o Enterprise Fund for Development Services – Work with Development Services to create their own “Enterprise Fund”, separate from the General Fund. o Stormwater Utility – Work toward the development of a stormwater utility including a sustainable funding source. o State Audit – Continue to follow the Washington State Auditor’s Office updates & policy recommendations to achieve another year of a clean audit. o Community Forum on the City Budget Process – Fall 2021 (2020 Performance Review) Central Services and City Clerk Office o IT. • Improve Network Security – Replace necessary hardware. • Upgrade City Hall Telecommunications – Replace 1980s Telephone System. • City Website – Update website pages to be more user-friendly. o Records Management. • File System – Develop new file system following WA State Records Retention Regulations. • Development Services – Clear out old files from storage. • E-Records – Clean up e-records off servers. • Cloud-Based System – Implement cloud-based records management system. • Public Access to City Records - Improve public ability to search for records online. Page 50 of 82 AGENDA ITEM 10.1 ATTACHMENT 1 6 o Payment Portal. • Research an Online Payment Portal. Page 51 of 82 DATE: TO: FROM: RE: MEDINA POLICE DEPARTMENT January 11, 2021 City Manager Michael Sauerwein Chief Stephen R. Burns Police Department Update – December 2020 The following is a summary highlighting some of the Medina Police Department activity in December 2020. Year End Review 2020: The City of Medina and Town of Hunts Point had a slight increase in property crime in 2020 compared to 2019. In 2020, Medina Police officers handled a combined 14 burglaries in Medina and Hunts Point which was the same number as 2019. Officers investigated 22 car prowls which was an increase from the 18 car prowls that occurred in 2019. Most of the property crimes were committed by suspects entering a car or building through an unlocked door or window. Medina and Hunts Point had an increase in malicious mischief cases in 2020 from 2019 investigating 16, up from the 11 investigations in 2019. Theft investigations had a slight increase in 2020 with 18 investigations compared to 17 in 2019. Identity theft saw the largest increase – 41 investigations in 2020 compared to the 9 that occurred in 2019. Overall, total crimes investigated increased from 75 in 2019 to 113 in 2020. Police Officers responded to noticeably more domestic disturbances, trespass, harassment, mental health, and suicide calls for service in 2020 – 134 calls in 2020 more than doubling the 62 calls in 2019. There were 11 traffic collisions in 2020, down from 19 in 2019. The Medina Police Department continues to work with local law enforcement communities to Identify trends and apprehend suspects. The use of technology, including police and residential surveillance cameras, has assisted Medina PD with identifying potential suspects. Calls for service, crime prevention and outreach continued to be a focus in 2020: Officers performed 177 House Watch checks, 59 E-Lert notifications were sent out in 2020, Increased social media tools (Twitter, Facebook, Nextdoor Medina) utilized, Officers responded to over 1300 calls for service, One virtual “Community Forum with the City Manager and Police Chief” was held. COVID-19 restrictions caused the cancelation of Coffee-with-a-Cop and Shredder/E-recycle/Drug-Take- Back Days. Proactive involvement from the citizens has been and will continue to be important in reducing crime in the community. Citizens should continue calling 911 when observing suspicious activity and utilizing the House Watch Program to assist in protecting homes when away. AGENDA ITEM 10.1a Page 52 of 82 Medina Police Department December 2020 Community Forum/Virtual Open House: On Thursday, December 3, 2020, City Manager Michael Sauerwein and Police Chief Steve Burns held a virtual “Community Forum with the City Manager and Police Chief.” The forum was very successful as there were over 45 attendees. There was a presentation by Chief Burns covering the following topics: Agency Dynamics Priorities Crime Use of Force Training/Reporting Coronavirus (COVID-19) Demonstrations City Manager Sauerwein followed up with a presentation covering: Overall state of the City of Medina during Coronavirus (COVID-19) Public Works Projects Development Services, Finance Department, and Central Services updates Participants asked numerous city and community safety questions which resulted in positive and productive conversation. Another virtual “Community Forum on Emergency Preparedness and Community Public Safety Concerns” is planned for January 14, 2021 at 5pm. Captain Dave Scherf Retires from Law Enforcement: After 31+ years in law enforcement, Captain Dave Scherf will be retiring from law enforcement. Dave spent 25 years with the Washington State Patrol before coming to Medina as a police officer in March 2015. In August 2016 he was promoted to Captain. Dave has been a valuable member of the Medina Police Department and community. His friendly demeanor and positive attitude have been greatly appreciated by all that meet him. AGENDA ITEM 10.1a Page 53 of 82 MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police MONTHLY SUMMARY DECEMBER 2020 FELONY CRIMES Fraud 2020-00003136 12/29/2020 A resident contacted the Police Department to report fraudulent activity on her credit report dating back to September 2020. There is no monetary loss at this time. No suspect information. MISDEMEANOR CRIMES Malicious Mischief 2020-00002940 12/02/2020 A resident in the 800 Blk Evergreen Point Rd contacted the Police Department to report that one of their windows had been damaged, possibly from a pellet gun. No suspect information at this time. Trespass 2020-00002962 12/06/2020 A Police Officer was dispatched to the 1800 Blk 73rd Ave NE for a report of an unwanted subject. The subject was contacted, and a Notice of Trespass was served on the subject. Domestic Violence 2020-00003014 12/13/2020 Police Officer’s responded to a reported domestic violence call. Trespass 2020-00003062 12/20/2020 A Police Officer was dispatched to the 1800 Blk 73rd Ave NE for a report of an unwanted subject. The subject was contacted, and a Notice of Trespass was served on the subject. AGENDA ITEM 10.1a Page 54 of 82 CRIMES Current Month YTD 2020 YTD 2019 2019 Year End Arson 0000 Assault DV Aggravated Assault 1122 Non‐DV Aggravated Assault 0000 Sexual Assault/Rape0000 Simple Assault0000 Burglary Residential 0 12 12 12 Attempted0100 Malicious Mischief Felony0000 Misdemeanor 1 131010 Theft Auto0044 Fraud (ID Theft) 1 35 7 7 Over $750 0833 Under $750 0799 Motor Vehicle Prowl 0 111717 TOTAL CRIMES 3 88 64 64 ENFORCEMENT Current Month YTD 2020 YTD 2019 2019 Year End Drug Violations 0000 Minor in Possession 0000 Possession of Stolen Prop.0233 Warrant Arrests 0488 TOTAL ENFORCEMENT 0 6 11 11 TRAFFIC Current Month YTD 2020 YTD 2019 2019 Year End Accidents Injury0111 Non‐Injury 0 9 17 17 Citations DUI0022 Other* 0 5 12 12 Infractions Speeding 0 5 30 30 Parking 0 15 19 19 Other** 0 6 13 13 Warnings 19 434 1589 1589 TOTAL TRAFFIC 19 475 1683 1683 CALLS FOR SERVICE Current Month YTD 2020 YTD 2019 2019 Year End Animal Complaints 2 27 34 34 Assists 25 488 357 357 False Alarms 11 167 248 248 House Watch 24 209 414 414 Missing Person0411 Property Lost/Found 3 25 22 22 Suspicious Circumstances 12 136 134 134 Other *** 11 118 55 55 TOTAL SERVICE 88 1174 1265 1265 *DWLS, Fail to transfer title, No License ** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use ***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police City of Medina December 2020 ‐ Monthly Report AGENDA ITEM 10.1a Page 55 of 82 TOWN OF HUNTS POINT Steve Burns, Chief of Police MONTHLY SUMMARY DECEMBER 2020 FELONY CRIMES Nothing to report. MISDEMEANOR CRIMES Motor Vehicle Prowl 2020-00002976 12/07/2020 A resident in the 3100 Blk Hunts Point Road contacted the Police Department for a report of a motor vehicle prowl. The vehicle was left unlocked and a cell phone was stolen from the vehicle. No suspects at this time. Theft 2020-00002978 12/07/2020 A resident in the 8300 Blk Hunts Point Place contacted the Police Department to report that their mountain bike had been stolen overnight. The bicycle had been left outside unsecured. No suspect information at this time. AGENDA ITEM 10.1a Page 56 of 82 CRIMES Current Month YTD 2020 YTD 2019 2019 Year End Arson 0000 Assault DV Aggravated Assault 0000 Non‐DV Aggravated Assault 0000 Sexual Assault/Rape0000 Simple Assault0000 Burglary Residential0122 Attempted0000 Malicious Mischief Felony0000 Misdemeanor 0311 Theft Auto0100 Fraud (ID Theft)0622 Over $750 0233 Under $750 1122 Motor Vehicle Prowl 1111 1 TOTAL CRIMES 2 25 11 11 ENFORCEMENT Current Month YTD 2020 YTD 2019 2019 Year End Drug Violations 0000 Minor in Possession 0000 Possession of Stolen Prop.0111 Warrant Arrests 0022 TOTAL ENFORCEMENT0133 TRAFFIC Current Month YTD 2020 YTD 2019 2019 Year End Accidents Injury0000 Non‐Injury0111 Citations DUI0000 Other*0011 Infractions Speeding0422 Parking0000 Other**0022 Warnings 2 81 247 247 TOTAL TRAFFIC 2 86 253 253 CALLS FOR SERVICE Current Month YTD 2020 YTD 2019 2019 Year End Animal Complaints2244 Assists 9 51 27 27 False Alarms3 334040 House Watch 0 10 33 33 Missing Person0000 Property Lost/Found0533 Suspicious Circumstances 2 19 12 12 Other *** 1 16 7 7 TOTAL SERVICE 17 136 126 126 *DWLS, Fail to transfer title, No License ** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use ***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police Town of Hunts Point December 2020 ‐ Monthly Report AGENDA ITEM 10.1a Page 57 of 82 2020 Burglaries & Vehicle Prowls Medina & Hunts Point Prior Month(s) Burglaries Current Month Vehicle Prowls AGENDA ITEM 10.1a Page 58 of 82 1 1 Situation Report 01/11/2020 COVID‐19 Incident Number: 1 Sit Rep#: 23 Incident Type: Pandemic Political Subdivisions: King County, Snohomish County, Pierce County Incident Commander: City Manager Michael Sauerwein Public Information: Joint Information at direction of Incident Commander General Situation Latest Top line information: 01/05/2021 InGov. Jay Inslee today announced “Healthy Washington — Roadmap to Recovery,” a COVID‐19 phased recovery plan. Beginning on January 11, 2021, the state will follow a regional recovery approach with every region beginning in Phase 1. “No one was untouched by the effects of the pandemic in 2020; many have and continue to suffer through no fault of their own,” Inslee said during a press conference Tuesday. “We aren’t out of this yet, but we are close to turning the corner on COVID‐19 and this third wave of infection.” Washington has avoided overwhelming the state’s health care systems throughout this pandemic so far through rigorous safety measures, such as physical distancing and masking, as well as social and economic restrictions. This new recovery system aims to safely ease some restrictions while also maintaining crucial hospital capacity, ensuring care for Washingtonians that need it and paving the way for economic recovery. Governor Inslee had announced temporary restrictions to be in effect statewide initially from November 17 until December 14, extended until January 4th and subsequently to January 11th. 01/03/21 Gov. Jay Inslee announced the state will provide funding for almost 100,000 Washingtonians who will lose federal Pandemic Unemployment Assistance (PUA) benefits. This emergency payment will be issued by the Washington State Employment Security Department (ESD) to all PUA claimants who were in active status the week ending November 21st, and will total $550 per claimant, which equates to roughly two weeks of benefits for most PUA recipients. If signed, the federal relief package would extend federal PUA benefits through March 14, 2021. AGENDA ITEM 10.1a Page 59 of 82 2 2 Data Sets Summary of KC data (12/27): Total people Tested: 755,666 1/03: 497 Last 14 days: 23,369 Positive: 64,578 1/03: 469 Last 14 days: 6,109 10.9% Hospitalized: 4,249 1/03: 4 6.6% Last 14 days: 306 5.0% Deaths: 1,091 1/03: 0 1.7% Last 14 day : 63 1.0% Cases / 100k: 259/100k; goal 25/100k Reproductive Rate: 1.2; goal less than 1 Risk of Hospitalizing has declined; and risk of death has increased. It still takes an average of 3 days from symptom onset to getting tested (goal ‐ less than 2). Governor’s Office To view all new, amended or extended proclamations relating to COVID‐19, visit Governor’s Proclamations State & Federal Updates Latest Office of the Governor Updates – WA State Governor, Jay Inslee • COVID‐19 Risk Assessment Dashboard (to support Governor’s Safe Start – Stay Healthy efforts). • WA State DOH COVID‐19 Data. • The CDC provides a weekly surveillance summary of U.S. COVID‐19 Activity and COVID Data Tracker. • Institute for Health Metrics and Evaluation Projection Graphs. • North Sound COVID‐19 data. • King County Long Term Care Data Dashboard. Public Health: recommends the following websites for family safety information: https://coronavirus.wa.gov/information‐for/you‐and‐your‐family/safer‐gatherings Https://www.kingcounty.gov/findaclinic DOH has submitted a draft Vaccination Plan: https://www.doh.wa.gov/portals/1/documents/1600/coronavirus/WA‐COVID‐19‐vaccination‐plan.pdf Safe Start links for businesses and workplaces: https://kingcounty.gov/elected/executive/constantine/covid‐response/safe‐start/workplaces.aspx Links to address mental and emotional wellbeing: https://coronavirus.wa.gov/information‐for/you‐and‐your‐family/mental‐and‐emotional‐well‐being Covid‐19 Data Dashboard: https://www.kingcounty.gov/depts/health/communicable‐diseases/disease‐control/novel‐coronavirus/data‐ dashboard.aspx DSHS Area Command Daily Snapshot. AGENDA ITEM 10.1a Page 60 of 82 3 3 Zone One Covid‐19 Case Count Data Change* over previous (01/03/21) https://www.kingcounty.gov/depts/health/covid‐19/data/daily‐summary.aspx * represents increases in reported numbers City: Tested Positive Hospitalized Deaths Beaux Arts: 152 10 1 0 Bellevue: 39,180 2583 200 49 Bothell: 8,019 566 36 13 Carnation: 450 41 10 Clyde Hill: 1017 67 31 Cottage Lake 5,790 302 15 5 Duvall: 2,036 123 3 1 Fall City: 552 39 1 0 Hunts Point: 205 22 0 0 Issaquah: 11,475 767 80 47 Kenmore: 6,808 444 49 10 Kirkland: 25,384 1717 157 61 Lake Forrest Park: 4,296 208 17 3 Medina: 1112 44 2 0 Mercer Island: 9,638 375 19 6 Mirrormont: 736 55 70 Newcastle: 3,489 179 11 3 North Bend: 2,693 257 13 9 Redmond: 16,367 1016 98 53 Riverbend: 494 34 1 1 Sammamish: 15,722 796 31 8 Shoreline: 19,266 1641 162 81 Skykomish 60 000 Snoqualmie: 3,905 246 5 1 Union/Novelty Hill: 3,851 231 22 6 Wilderness Rim: 344 33 21 Woodinville: 3,478 245 18 2 Yarrow Point: 452 27 1 1 Total: 186971 12068 955 362 0.064545 0.079135 0.029997 AGENDA ITEM 10.1a Page 61 of 82 AGENDA ITEM 10.1b 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: January 11, 2020 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Steven R. Wilcox. Development Services Department Director Subject: Development Services Department Monthly Report Permit Activity The “Monthly Issued Permit Report” dated 2020 provided with this report shows a 2020 vs. 2019 comparison. 2019 was an extraordinarily busy year for Development Services. January and February of 2020 were even busier than 2019, but in March that ended. Total (permit) value of work in 2020 was $24,492.00 vs. $118,126,260 in 2019. A typical year is approximately $35,000,000 in permit valuation. Pre-application meetings have been regular meaning that future permit applications will be coming. The adoption the 2018 Washington State Building Code in February 2021 does have some impact on our current pre-application activity as applicants often try to get their projects vested prior to the code change. Planning Commission On March 27, 2020, the Governor signed into law SB 6617 which requires all cities remove the on-site parking requirement for accessory dwelling units (ADU’s) within ¼ mile of a major transit stop. In Medina, a major transit stop includes the park-n- ride on Evergreen Point Road as well as the bus stops on 84th Avenue NE and NE 12th Street. The legislation does allow a city to continue to require on-site parking if it has determined that those impacted areas do not have the adequate street parking capacity, have physical space impediments, or there are other reasons supported by evidence that would make on-street parking infeasible. In January, our planning consultants will begin a parking study to determine whether or not the city’s streets will be able to accommodate this increased parking. The planning consultant line item in Development Services 2021 budget will fund the study. If it is determined the city does have adequate space to support the additional parking, an amendment will be required by July 1, 2021. If the study determines there is not adequate parking available, no code change will be required. Once it is determined whether or not Medina will need to adopt the off-street parking requirements of SB 6617, staff will bring to Council minor code amendments in the first half of 2021. These Page 62 of 82 AGENDA ITEM 10.1b 2 amendments are intended to clean up the code by repealing expired sections, providing clarification, and include minor updates required by HB 2343. Planning Commission’s December 8th meeting update was included in Council’s December 14th packet. They will meet next on January 26th. Code Enforcement Code enforcement was light in December. One warning was issued for construction parking. With limited staff availability at City Hall, COVID is having a significant effect on our ability to proactively provide Construction Activity Permit code enforcement. 2018 Washington State Building Code Adoption – Ordinance No. 994 For adoption on your consent agenda is the 2018 Washington State Building Code. The 2018 State Code replaces the 2015 edition. Medina is required to adopt the new 2018 edition as are all jurisdictions in our state. The “Building Code” is actually several volumes of various technical and administrative books covering subjects including building construction, mechanical, plumbing, energy, ventilation and many other topics. The building code further references thousands of other documents which are then all adopted together. Medina does have the option to make some administrative amendments, but we are not proposing any changes within this adoption cycle. Construction Activity Permit Amendments – Ordinance No. 995 The Construction Activity Permit (CAP) is an ordinance and process which regulates development project impacts on neighboring properties through application of prescriptive mitigation. Construction parking, work hours, garbage, visual barriers, dust and other impacts are regulated by the CAP. The CAP replaced the former Construction Mitigation Plan process in July 2019 through adoption of Ordinance 972. Through use of the CAP for several months it was discovered that updates were needed for the benefit of all users including permit applicants and city staff. City staff listened to Council input and then worked with the City Attorney to produce the new proposal. Proposed Ordinance No. 995 addresses those areas of the CAP Ordinance that through experience were found to need updating. The direct result of proposed Ordinance 995 is greater time for permit applicants and city staff to perform mandated actions. 2021 Development Services Goals Again this year we have some very important goals to achieve. These goals are of course in addition to our regular work processing and work with development projects. Council will need to be involved and approve of some of what we are doing in Development Services this year. The City Manager is providing the 2021 goals Page 63 of 82 AGENDA ITEM 10.1b 3 to you. Here is a highlight of a few goals we are working on that you may be interested in: • Right of Way Permit. We would like to create a “Development Services Right of Way Use permit. This would consolidate various right of way permits for a development project into a single permit. This will reduce our Public Works Directors work on these small projects, reduce administrative staff time, give a simpler approach to permitting for contractors and staff, and allow us to better evaluate our costs and assure that our fees match our expenses. Additionally, we will have better control of the right of way landscaping. This will additionally create a revenue source to cover actual costs of permitting. • Development Code and Process Complexity Reduction. We will be working to reduce complexities of our Unified Development Code and our processes where possible. Staff will be reviewing our code sections and will bring code amendments to Council during the year. Processes and procedures are also being evaluated. Goal is simplicity and efficiency where possible. • Cost vs. Service Analysis. We are looking at our costs of service both internal and external. This is a deep look at Development Services that has not happened in some time. The goal is to understand all costs of service vs. all revenue. This will ultimately come back to Council as fees and fee structures will likely require modifications. During the process I will ask Council to be involved. This effort is also considering a 2022 proposal for Development Services to have its own enterprise fund where we will in essence be similar to a non-profit business. • Professional Services Contracts We have already begun the review of contracts and have begun talking with our professional services consultants regarding their contracts and billing methods. This is part of the “Cost vs. Service Analysis”, and effort towards what will be a proposed 2022 separate Development Services fund (‘Enterprise Fund”). We will be working with our consultants towards assuring their costs are better accounted for and that their costs are fully covered in our fees. Setting a structure for analysis will allow for annual review and adjustments that we do not currently have. • Advance Deposit We will be simplifying this existing process and modifying for better accuracy. This is also a part of the “Cost vs. Service Analysis”. We have traditionally collected deposits from applicants regarding certain building permit applications. These additional funds are collected above the permit fees paid and are used to offset additional costs incurred during the permit life. Unused funds are returned at the end of a project. Additional funds are often needed to re-build the deposit. The deposits pay for consultant and city staff costs for permitted development project costs which are outside of the intent of the permit fees. Typically, these costs are for revisions and additional requests for inspections beyond the permit fee intent. Page 64 of 82 AGENDA ITEM 10.1b 4 • Code Enforcement Our code enforcement chapter in our Medina Municipal Code requires updating and simplifications. This is a very large project that we will work on over the next several months and bring to Council a draft later in 2021. Page 65 of 82 December 2019 Difference $185,000.00 ($14,948,069.00) -($41,562,482.71) $1,700.00 ($1,080,242.50) $2,761,697.00 ($35,316,237.20) -($706,429.45) $10,000.00 ($20,000.00) $2,958,397.00 ($93,633,460.86) December 2019 Difference 1 (9) -4 3 (23) -(27) 1 (19) 2 (6) 1 (8) 2 (12) 8 (6) -0 9 (29) -(5) -(4) -(60) 2 (7) 1 (2) 30 (213) December 2019 Difference 50 (27) 14 9 3 (13) -(10) 67 (41) 28 Tree 1 4 14 Total Inspections:76 919 960 Building 69 756 783 Engineering/Other 6 144 135 -15 Total Permits:16 255 468 Inspections:December 2020 YTM 2019 YTM Tree Mitigation 10 69 76 Wireless Comm. Facility --2 Reroof --4 Right of Way Use -1 61 Plumbing / Gas -38 67 Repair / Replace -1 6 Mechanical 6 86 92 Other - Moving --- Fence / Wall --8 Grading / Drainage -21 33 Construction Mitigation -2 21 Demolition -18 24 Accessory Structure -3 26 Addition / Alteration -3 30 New Construction -9 18 Permit Extension -4 - Total Value:-$24,492,820.00 $118,126,280.86 Permits Issued:December 2020 YTM 2019 YTM Repair / Replace -$6,000.00 $712,429.45 Wireless Comm. Facility --$20,000.00 Fence / Wall --$1,080,242.50 New Construction -$22,469,113.00 $57,785,350.20 Accessory Structure -$182,875.00 $15,130,944.00 Addition / Alteration -$1,834,832.00 $43,397,314.71 Monthly Issued Permit Report December, 2020 Page 1 of 1 Report run on: 01/04/2021 09:17 AM Construction Value:December 2020 YTM 2019 YTM AGENDA ITEM 10.1b ATTACHMENT 1 Page 66 of 82 Permit Type Submitted Date Permit #Total Valuation Site Address ADDRESS ASSIGNMENT 12/15/2020 ADDRESS-20-003 8014 NE 8TH ST TOTAL ADDRESS ASSIGNMENTS 1 ADVANCE DEPOSIT 12/07/2020 DEP00131 8042 NE 27TH ST ADVANCE DEPOSIT 12/08/2020 DEP00132 7811 NE 10TH ST TOTAL ADVANCE DEPOSITS 2 B-ADD/ALT 12/01/2020 B-20-074 $250,000.00 7811 NE 10TH ST B-ADD/ALT 12/10/2020 B-20-078 $35,297.00 2651 EVERGREEN POINT RD B-ADD/ALT 12/15/2020 B-20-081 $1,500.00 3300 78th Place NE B-ADD/ALT 12/15/2020 B-20-082 $2,000,000.00 8014 NE 8TH ST B-ADD/ALT 12/15/2020 B-20-083 $50,000.00 630 81ST AVE NE B-ADD/ALT 12/22/2020 B-20-086 $850,000.00 8224 OVERLAKE DR WEST B-DECK 12/23/2020 B-20-087 $29,904.00 8457 NE 7TH ST B-DEM 12/21/2020 D-20-021 1686 77TH AVE NE B-DEM 12/21/2020 D-20-019 2621 78TH AVE NE B-DEM 12/21/2020 D-20-020 2627 78th Ave NE B-FENCE 12/04/2020 B-20-075 $23,000.00 3245 EVERGREEN POINT RD B-GAS 12/08/2020 G-20-011 7858 NE 14TH ST B-GAS 12/21/2020 G-20-012 7838 NE 14TH ST B-GATE 12/14/2020 B-20-079 $6,000.00 520 EVERGREEN POINT RD B-MECHANICAL 12/02/2020 M-20-092 $4,700.00 7821 NE 12TH ST Monthly Applications Received December 2020 AGENDA ITEM 10.1b ATTACHMENT 2 Page 67 of 82 B-MECHANICAL 12/04/2020 M-20-093 3240 78TH PL NE B-MECHANICAL 12/09/2020 M-20-094 $40,000.00 2231 78TH AVE NE B-MECHANICAL 12/10/2020 M-20-095 $4,000.00 1801 77TH AVE NE B-MECHANICAL 12/14/2020 M-20-096 $3,500.00 1280 80TH PL NE B-MECHANICAL 12/31/2020 M-20-097 907 82ND AVE NE B-PIER 12/15/2020 B-20-080 $170,000.00 8909 GROAT POINT DR B-PLUMBING 12/02/2020 P-20-064 8297 OVERLAKE DR W B-PLUMBING 12/03/2020 P-20-065 7858 NE 14TH ST B-PLUMBING 12/10/2020 P-20-066 3263 Evergreen Point Rd. B-PLUMBING 12/11/2020 P-20-067 1645 73RD AVE NE B-PLUMBING 12/20/2020 P-20-072 2519 82nd Ave NE B-PLUMBING 12/21/2020 P-20-074 B-SFR 12/09/2020 B-20-077 2621 78TH AVE NE B-SFR 12/09/2020 B-20-076 $1,500,000.00 2627 78th Ave NE B-SFR 12/16/2020 B-20-084 $4,521,000.00 8425 RIDGE RD B-SFR 12/16/2020 B-20-085 $830,292.00 1686 77TH AVE NE B-SFR 12/23/2020 B-20-088 2604 79TH AVE NE TOTAL BUILDING PERMITS 32 CAP - CONSTRUCTION ACTIVITY PERMIT 12/15/2020 CAP-20-028 8425 RIDGE RD CAP - CONSTRUCTION ACTIVITY PERMIT 12/15/2020 CAP-20-029 8014 NE 8TH ST CAP - CONSTRUCTION ACTIVITY PERMIT 12/16/2020 CAP-20-023 630 81ST AVE NE CAP - CONSTRUCTION ACTIVITY PERMIT 12/21/2020 CAP-20-032 1686 77TH AVE NE AGENDA ITEM 10.1b ATTACHMENT 2 Page 68 of 82 CAP - CONSTRUCTION ACTIVITY PERMIT 12/21/2020 CAP-20-031 CAP - CONSTRUCTION ACTIVITY PERMIT 12/21/2020 CAP-20-030 2621 78TH AVE NE TOTAL CAP PERMITS 6 ENG-GRADING/DRAINAGE 12/01/2020 ENG-GD-20-022 $5,227.00 7811 NE 10TH ST ENG-GRADING/DRAINAGE 12/16/2020 ENG-GD-20-023 $12,771.00 8425 RIDGE RD ENG-GRADING/DRAINAGE 12/21/2020 ENG-GD-20-024 $8,119.00 2621 78TH AVE NE ENG-GRADING/DRAINAGE 12/21/2020 ENG-GD-20-025 $8,119.00 2627 78th Ave NE ENG-GRADING/DRAINAGE 12/21/2020 ENG-GD-20-026 $830,292.00 1686 77TH AVE NE TOTAL GRADING AND DRAINAGE 5 P-ADMIN SPECIAL USE 12/17/2020 P-20-071 1221 Evergreen Point Road P-ADMIN SPECIAL USE 12/21/2020 P-20-073 1686 77TH AVE NE P-ADMIN VARIANCE 12/14/2020 P-20-068 8909 GROAT POINT DR P-ADMIN VARIANCE 12/28/2020 P-20-075 P-NON ADMIN VARIANCE 12/14/2020 P-20-069 3205 EVERGREEN POINT RD TOTAL LAND USE 5 PW-RIGHT OF WAY 12/03/2020 PW-ROW-20-089 2019 79TH AVE NE PW-RIGHT OF WAY 12/03/2020 PW-ROW-20-088 7747 OVERLAKE DR W PW-RIGHT OF WAY 12/03/2020 PW-ROW-20-090 1641 EVERGREEN PT RD PW-RIGHT OF WAY 12/07/2020 PW-ROW-20-091 2231 78TH AVE NE PW-RIGHT OF WAY 12/10/2020 PW-ROW-20-092 84th Ave NE, between 4th St & 12th St PW-RIGHT OF WAY 12/14/2020 PW-ROW-20-094 2626 78th ave ne PW-RIGHT OF WAY 12/14/2020 PW-ROW-20-093 850 80TH AVE NE AGENDA ITEM 10.1b ATTACHMENT 2 Page 69 of 82 PW-RIGHT OF WAY 12/23/2020 PW-ROW-20-095 202 Overlake Dr. E PW-RIGHT OF WAY 12/23/2020 PW-ROW-20-096 8457 NE 7TH ST PW-RIGHT OF WAY 12/30/2020 PW-ROW-20-097 8297 OVERLAKE DR W TOTAL ROW 10 TREE-PERFORMANCE 12/09/2020 TREE-20-077 7613 OVERLAKE DR W TREE-PERFORMANCE 12/14/2020 TREE-20-078 318 OVERLAKE DR E TREE-PERFORMANCE 12/23/2020 TREE-20-084 8457 NE 7TH ST TREE-RESTORATION 12/02/2020 TREE-20-076 3444 EVERGREEN POINT RD TREE-WITH BUILDING/DEVELOPMENT 12/01/2020 TREE-20-075 7811 NE 10TH ST TREE-WITH BUILDING/DEVELOPMENT 12/16/2020 TREE-20-080 8425 RIDGE RD TREE-WITH BUILDING/DEVELOPMENT 12/21/2020 TREE-20-082 1686 77TH AVE NE TREE-WITH BUILDING/DEVELOPMENT 12/21/2020 TREE-20-081 2621 78TH AVE NE TREE-WITH BUILDING/DEVELOPMENT 12/28/2020 TREE-20-085 2627 78th Ave NE TOTAL TREE ACTIVITY 9 Total # of Permits 70 Total Valuation:$331,584.41 AGENDA ITEM 10.1b ATTACHMENT 2 Page 70 of 82 AGENDA ITEM 10.1c CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: January 11, 2021 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Julie Ketter, Finance & HR Director Subject: December 2020 Financial Reporting ________________________________________________________________________________________ The City of Medina operates on a modified accrual year which allows us to have a “13th month” each year in order to process expenses into a prior year. December & 2020 will not close until January 20, 2020. Final reports will be submitted in your February meeting packet. GENERAL FINANCE UPDATES The Finance Committee met on December 7th. During that meeting the 2021 Committee Goals were created: • Continue developing community-friendly, accessible financial information as started in 2020 with 2021’s budget-in-brief. The committee wishes to serve as a first-round feedback during development. • Have the Finance Director create a report on 2020’s year-end General Fund carryover balance, reflecting the significant budget variances that caused it. The Committee would like to review it as part of the process of determining a recommendation to Council as to what to do with it. Reserves? Special project? Combination? • Continue with meeting on even months and as needed. The meetings will include quarterly “deep dives” into the financial statements, preferably before they are published in a regular Council meeting packet. This schedule does not preclude off-cycle communications from the Finance Director to the Committee if something big changes that an alert could help forestall surprises. The State Auditor published their recently completed 2019 audit of the City. As previously mentioned, the City received another clean audit. The report can be found at https://sao.wa.gov/reports-data/audit-reports/ or on the City’s website; https://medina.civicweb.net/filepro/documents/6836 SNEAK-PEAK OF 2020’S CLOSING FINANCIAL STATEMENTS Sales tax receipts are already completed for the year. The original 2020 budget projected the City to receive $1,277,688 which was later amended to $1,477,688. Actual receipts were $1,587,383, making 2020 the largest sales tax year in Medina’s history! December is usually a pretty slow month for real estate sales, which drive REET receipts. In 2019, three properties were sold, totaling $8.3M and generating $41K of real estate excise tax for the City. As I have been reporting all year, 2020 has been extremely robust for Medina’s real estate market and December 2020 was no different. Seven properties were sold, totaling $41M and generating $202K of REET for the City. At least a third of all homes sold during 2020 are being purchased to tear down and replace with a much larger structure--- keeping the pace of development, and associated sales tax pouring through Medina for another few years at least. December actually only had 1 tear down listed but it will be impactful: $7.55M purchase price for 0.89 acres of lakefront on Evergreen Point Road. Page 71 of 82 AGENDA ITEM 10.1d CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: January 11, 2021 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report JANUARY AND FEBRUARY PUBLIC MEETINGS AND EVENTS Event Date Time Location Park Board Meeting Jan 12 4:00 pm Teleconference/Online Community Forum on Emergency Preparedness and Community Public Safety Concerns Jan 14 5:00 pm to 7:00 pm Teleconference/Online Martin Luther King Jr. Day – City Hall Closed Jan 18 City Council Meeting Jan 25 4:00 pm Teleconference/Online Planning Commission Meeting Jan 26 2:00 pm Teleconference/Online City Council Retreat – TENTATIVE Feb 6 TBD Teleconference/Online City Council Meeting Feb 8 4:00 pm Teleconference/Online Presidents Day – City Hall Closed Feb 15 Park Board Meeting Feb 16 4:00 pm Teleconference/Online City Council Meeting Feb 22 4:00 pm Teleconference/Online Planning Commission Meeting Feb 23 2:00 pm Teleconference/Online Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of December, the City issued 27 bulletins amounting to a total of 109,761 bulletins delivered to subscribers; approximately 9.3% were opened. See Attachment 1. As of December 31, the City had 10,668 subscribers (change in total subscribers +222), with a combined total of 138,994 subscriptions (change in total subscriptions +5,470). RECORDS REQUESTS As of December 31, 8 public records requests have been received by Central Services. See Attachment 2. Page 72 of 82 Bulletins Developed Total Recipients Total Delivered Unique Email Opens Email Open Rate Wireless Recipients December, 2020 27 115,648 109,761 9,151 9.30%14,662 November, 2020 24 84,718 80,375 7,115 9.80%9,772 October, 2020 37 124,366 118,068 9,230 8.60%14,379 September, 2020 36 119,438 113,278 10,761 10.50%13,606 August, 2020 12 35,945 33,899 3,567 11.50%3,723 July, 2020 21 65,561 62,485 7,776 13.50%6,320 June, 2020 26 92,951 89,208 10,289 12.70%9,675 May, 2020 26 29,166 76,719 7,856 11.60%6,705 April, 2020 16 51,171 49,523 5,072 11.30%4,886 March, 2020 32 116,763 112,660 16,680 16.70%13,325 February, 2020 15 27,062 25,821 2,967 13,50%3,936 January, 2020 17 30,463 28,947 3,761 15,70%5,228 December, 2019 16 46,813 44,374 5,336 14.10%6,990 Date Sent Top 10 Most Read Bulletins During December Emails Opened Email Open Rate 12/01/2020 01:55 PM PST 1,244 14% 12/02/2020 12:48 PM PST 626 8% 12/02/2020 12:54 PM PST 986 11% 12/03/2020 09:48 AM PST 1,155 12% 12/03/2020 10:10 AM PST 894 10% 12/09/2020 09:43 AM PST 1,296 14% 12/09/2020 02:37 PM PST 1,063 12% 12/18/2020 12:24 PM PST 1,685 13% Community Letter - Found Bicycle Medina Newsletter - December 2020 Community Awareness - Road Closure 84th Ave NE at NE 10th St on Tues morning Dec 22nd Teen Youth Board Survey Comparisons: Community Letter - Save the Date - Online Community Forum Thursday December 3rd It's the most wonderful time of year to give! Potential Quorum Notice - Online Community Forum Thursday December 3rd Community Letter -Reminder of Online Community Forum Tonight AGENDA ITEM 10.1d ATTACHMENT 1 Page 73 of 82 AGENDA ITEM 10.1d A ATTACHMENT 2 AT 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov DATE: January 11, 2021 TO: Mayor and City Council From: Aimee Kellerman, City Clerk Subject: December 2020, Public Records Request Tracking In December 2020, Central Services staff received 8 new public records requests, 1 ongoing public records request. These requests required approximately 3.5 hours of Central Services staff time and 0 hours of consulting time with the City Attorney. The overall December cost, which includes staff hourly rate plus benefits and City Attorney fees is approximately $175. In addition, the police department receives public records requests specific to police business that require records research and information distribution. In December 2020, the Police Department received x new records requests. These requests required approximately 2 hours of staff time and 0 hours of consulting time with the City Attorney. The overall December cost, which includes staff hourly rate plus benefits is approximately $125. The requests are from outside law enforcement agencies, insurance carriers, the public and persons involved in the incidents. Page 74 of 82 Assigned Dept Request Type Required Completion Date Summary Public Record Desired Central Services Public Records Request 12/14/2020 Public Records Request Drainage Report OR Drainage Assessment for building permit located at 1010 84th Avenue NE Central Services Public Records Request 12/15/2020 Public Records Request Building and construction permits and requests in process for 3240 78th place NE Medina. Central Services Public Records Request 12/16/2020 Public Records Request Hello, I am seeking any existing geotechnical reports or other soil boring logs for 2213, 2227, and 2237 Evergreen Point Road, including but not limited to: "Preliminary Slope Stability Evaluation and Geotechnical Engineering Study, Proposed Cable Tram Installation" by Keith Cross (1993) "Geotechnical Investigation and Consultation, Proposed Soldier Pile Retaining Wall" by URS (2000) "Geotechnical Consultation, Proposed Retaining Wall" by Dames & Moore (2000) Thank you. Central Services Public Records Request 12/21/2020 Public Records Request Requesting a report of all issued and pending building permits for residential & commercial properties from 11/1/2020 to 11/30/2020. Report to include if possible: permit number, issue date, site addresses, valuation of project, description of work, contractor information and owner name. If a report is unavailable, then copies of the original permits would be more than adequate. Braden Mineer Building Dawn Nations12/10/2020 P001956- 121020 Mr. Bart Weitering Building Dawn Nations Tim Conver Building Dawn Nations 12/4/2020 P001954- 120420 12/4/2020 P001953- 120420 Darrell Offe Public Works Dawn Nations12/3/2020 P001951- 120320 Create Date Reference No Customer Full Name PRR - Type of Records Requested Assigned Staff December 2020 Monthly PRR Report Run Date: 01/07/2021 10:54 AM December 2020 Monthly PRR Report Run Date: 01/07/2021 10:54 AM AGENDA ITEM 10.1d ATTACHMENT 2 Pa g e 7 5 o f 8 2 Central Services Public Records Request 12/24/2020 Public Records Request Hello! I am working with Saad Custom Homes and Mark Nelson to do a small remodel of my home at 8603 NE 10th Street (turn upstairs bonus room into a master suite and create a “great room” on the first floor by integrating kitchen/family room). We are wondering whether you have any blueprints or plans on file for the original construction of my house and any subsequent remodels. If so, I would like to request these records. I would also like to learn more about the permitting process/timeframe from remodels. Central Services Public Records Request 12/28/2020 Public Records Request Building plans for: 1601 77th Ave Medina, WA 98039 Central Services Public Records Request 1/6/2021 Public Records Request I am representing clients who are buying two parcels in Medina. Can we please confirm what all improvements need to be finished prior to the short plat being completed? The parcels are: 2425049275 2425049279 Central Services Public Records Request 1/8/2021 Public Records Request Any and all structural and building plans that are available for: 3234 78th Pl NE Medina, WA 98039 Page 1 of 1 Lance Harwell Building Dawn Nations12/29/2020 P001970- 122920 Steve Curran Development Services Dawn Nations12/28/2020 P001968- 122820 Lance Harwell Building Dawn Nations12/17/2020 P001961- 121720 Sarah (Sally) Zyfers Building Dawn Nations12/15/2020 P001958- 121520 AGENDA ITEM 10.1d ATTACHMENT 2 Pa g e 7 6 o f 8 2 AGENDA ITEM 10.1e CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: January 11, 2021 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Ryan Osada, Public Works Director Subject: Public Works Monthly Report 1. 2021 PUBLIC WORKS CAPITAL PROJECTS – Every year the Public Works Department develops a list of capital projects for the upcoming budget year. Maintenance projects or mandated updates to infrastructure is typically priority. However, there are many other elements that are considered during the process to balance the city’s long-term goals. Page 77 of 82 AGENDA ITEM 10.1e 2. HEAVY RAIN EVENTS & LOCAL FLOODING – Over the last month, the Puget Sound Region has experienced extremely wet weather with 24-hour rainfall totals near 3 inches. These heavy rain events along with the residual fall leaves have overwhelmed the city’s current storm system. The city was seeing localized flooding especially in the basin areas. As stated in last month’s report, Gray & Osborne is contracted to update and evaluate the city’s storm system and develop a list of future projects. Page 78 of 82 AGENDA ITEM 10.1e 3. PRIVATE STORM INSPECTION PROGRAM – After the second round of letters were mailed to homeowners, the city received an additional 18 completed inspections. For 2020, the city received 48 completed inspections out of the updated list of 98 properties that have private storm facilities. Per the NPDES permit requirements the Department of Ecology requires 80% compliance. Even though the city is still non-compliant, these numbers show our commitment to achieving the 80% goal for 2021. Page 79 of 82 AGENDA ITEM 10.1e 4. MAINTENANCE UPDATES – During the month of December the Public Works crew responded to numerous stormwater related maintenance calls. There were also several fallen tree incidents caused by a combination of saturated ground and windy conditions. Over the holidays, the stair railings at Medina Park were hit by a vehicle which destroyed both handrails. Public Works was able to straighten one rail and temporarily reinstall it to provide support until a permanent fix can be done. Page 80 of 82 AGENDA ITEM 10.1e Page 81 of 82 AGENDA ITEM 10.1e 5. PROJECT UPDATES – 2015 Medina Park Stormwater Pond Imp. – Bravo Environmental has proposed a vactoring procedure to dredge the pond. However, we are currently researching a method that will lessen the impact to the pond wildlife. In addition, recent estimates for material disposal is around $900,000.00. 2017 Medina Beach Park Tree Replanting – Currently waiting for phase III tree planting. TIB 84th Ave NE Overlay – NE 12th St to Overlake Drive – Contract has been awarded to Icon Materials. This project is a partnership with King County Roads and will be postponed until Summer 2021 due to Bellevue’s AC Watermain Project. 2021 Overlay Program – 86th Ave NE Overlay is in review. Medina Park Playground Improvements – Kompan is designing structures that will fit the city’s budget and the parkboards ideas. Post Office Floor Replacement – In review Citywide Stormwater System Mapping & Evaluation – G&O is 2020 Hazardous Tree Removal – Postponed Page 82 of 82