HomeMy WebLinkAbout02-08-2021 Regular Meeting
MEDINA CITY COUNCIL MEETING
Monday, February 8, 2021
4:00 PM - REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the
shores of Lake Washington. With parks and open spaces, Medina is a
quiet and safe small city, with active and highly-engaged residents.
Medina honors its heritage while preserving its natural environment and
resources for current and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING AGENDA
Virtual/Online
Monday, February 8, 2021
4:00 PM
MAYOR
JESSICA ROSSMAN
DEPUTY MAYOR
CYNTHIA F. ADKINS
COUNCIL MEMBERS
ROGER FREY
JENNIFER GARONE
HARINI GOKUL
ALEX MORCOS
BOB ZOOK
CITY MANAGER
MICHAEL SAUERWEIN
CITY ATTORNEY
SCOTT MISSALL
CITY CLERK
AIMEE KELLERMAN
Virtual Meeting Participation
With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the
public. Council participation in this meeting will be by teleconference/online only. Members of
the public may also participate by phone/online. Individuals wishing to speak live during the
Virtual City Council meeting will need to register their request with the City Clerk at
425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the
day of the February 8 Council meeting. Please reference Public Comments for February 8
Council Meeting on your correspondence. The City Clerk will call on you by name or telephone
number when it is your turn to speak. You will be allotted 3 minutes for your comment and will
be asked to stop when you reach the 3 minute limit.
Join Microsoft Teams Meeting
+1 360-302-2562 United States, Seattle (Toll)
Conference ID: 647 612 757#
AGENDA
Page
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook
2. APPROVAL OF MEETING AGENDA
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3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting will need to
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
wa.gov and leave a message before 2PM on the day of the February 8 Council meeting.
Please reference Public Comments for February 8 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it
is your turn to speak. You will be allotted 3 minutes for your comment and will be asked
to stop when you reach the 3 minute limit.
4. PRESENTATIONS
4.1 Time Estimate: 5 minutes
Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
5. CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
7 - 15 5.1 Time Estimate: 5 minutes
Check Register 13th Month and January 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
16 - 17 5.2 Approved Planning Commission Meeting Minutes of December 8, 2020
Recommendation: Receive and file.
Staff Contact: Amber Taylor, Development Services Coordinator
18 - 22 5.3 Draft City Council Regular Meeting Minutes of January 11, 2021
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
23 - 27 5.4 Emergency Ordinance Adopting the 2018 Washington State Building Code – Ordinance
No. 994
Recommendation: Adopt Emergency Ordinance No. 994.
Staff Contact: Steve Wilcox, Development Services Director
28 - 35 5.5 Interlocal Agreement for Independent Force Investigations Team - King County
Recommendation: Approve.
Staff Contact: Stephen Burns, Chief of Police
6. LEGISLATIVE HEARING
None.
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7. PUBLIC HEARING
None.
8. CITY BUSINESS
36 - 42 8.1 Time Estimate: 45 minutes
Planning Commission Recommendation Regarding Bulk
Recommendation: Discussion item and direction.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
43 - 53 8.2 Time Estimate: 30 minutes
Home Business and Animal Control Code Changes
Recommendation: Discussion item and possible direction.
Staff Contact: Steve Wilcox, Development Services Director, Scott Missall, City
Attorney
9. CITY MANAGER'S REPORT
54 - 124 9.1 Time Estimate: 15 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
11. PUBLIC COMMENT
Individuals wishing to speak live during the Virtual City Council meeting will need to
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
wa.gov and leave a message before 2PM on the day of the February 8 Council meeting.
Please reference Public Comments for February 8 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it
is your turn to speak. You will be allotted 3 minutes for your comment and will be asked
to stop when you reach the 3 minute limit.
12. ADJOURNMENT
Next Regular City Council Meeting, Monday, February 22, 2021 at 4 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for
public inspection at the time the documents are distributed to the Council. Documents are
available for inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays
or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
Monday, February 15, 2021 President's Day - CITY HALL CLOSED
Monday, February 22, 2021 City Council Meeting (4:00 PM)
Monday, March 8, 2021 City Council Meeting (4:00 PM)
Monday, March 22, 2021 City Council Meeting (4:00 PM)
Monday, April 12, 2021 City Council Meeting (4:00 PM)
Monday, April 26, 2021 City Council Meeting (4:00 PM)
Monday, May 10, 2021 City Council Meeting (4:00 PM)
Monday, May 24, 2021 City Council Meeting (4:00 PM)
Monday, May 31, 2021 Memorial Day - CITY HALL CLOSED
Monday, June 14, 2021 City Council Meeting (4:00 PM)
Monday, June 28, 2021 City Council Meeting (4:00 PM)
Friday, July 2, 2021 Independence Day - City Hall Closed
Monday, July 12, 2021 City Council Meeting (4:00 PM)
Monday, July 26, 2021 City Council Meeting (4:00 PM)
Monday, August 9, 2021 City Council Meeting (4:00 PM)
Monday, August 23, 2021 City Council Meeting (4:00 PM)
Monday, September 6, 2021 Labor Day - City Hall Closed
Monday, September 13, 2021 City Council Meeting (4:00 PM)
Monday, September 27, 2021 City Council Meeting (4:00 PM)
Monday, October 11, 2021 City Council Meeting (4:00 PM)
Monday, October 25, 2021 City Council Meeting (4:00 PM)
Monday, November 8, 2021 City Council Meeting (4:00 PM)
Monday, November 22, 2021 City Council Meeting (4:00 PM)
Thursday, November 25, 2021 Thanksgiving Holiday - City Hall Closed
Friday, November 26, 2021 Day After Thanksgiving Holiday - City
Hall Closed
Monday, December 13, 2021 City Council Meeting (4:00 PM)
Monday, December 27, 2021 City Council Meeting (4:00 PM)
In compliance with the Americans with Disabilities Act, if you need a disability-related
modification or accommodation, including auxiliary aids or services, to participate in this
meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the
meeting.
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CERTIFICATION OF POSTING OF AGENDA
The agenda for the Monday, February 8, 2021 Regular Meeting of the Medina City Council was
posted and available for review on Thursday, February 4, 2021 at City Hall of the City of Medina,
501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website
at www.medina-wa.gov.
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Check Register
"13th Month" December 2020
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Adamson Police Products INV339896 PD defense supplies $4,795.00 62439 12/31/2020 001-000-000-521-20-31-40 Police Operating Supplies
Adamson Police Products INV339353 Ammo/gun supplies $4,435.00 62439 12/31/2020 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
Adamson Police Products INV339353CREDIT Gun trade-in credit ($430.00)62439 12/31/2020 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
$8,800.00 62439 Total
AT&T MOBILITY 287287975246X12272020 Patrol car connection $768.20 62440 12/31/2020 001-000-000-521-20-42-00 Communications (phone,Pagers)
$768.20 62440 Total
Bellevue City Treasurer - Water 05065006 10/8/20-12/9/20 CH water $613.45 62441 12/31/2020 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Bellevue City Treasurer - Water 05172008 10/9/20-12/7/20 Medina pk irrig.$1,039.81 62441 12/31/2020 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 07522006 10/8-12/1/20 Fairweather pk irrig.$113.84 62441 12/31/2020 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 05066001 10/8-12/9/20 Medina beach pr irrg.$192.58 62441 12/31/2020 001-000-000-576-80-47-00 Utilities
$1,959.68 62441 Total
BHC Consultants, LLC 0013251 Bldg insp. svcs, Dec'20 $1,359.07 62442 12/31/2020 001-000-000-558-60-41-06 Building Inspector Contract
$1,359.07 62442 Total
BRC Acoustics & Audiovisual Design 26257 Sound test svcs $800.73 62443 12/31/2020 001-000-000-558-60-41-08 Sound Testing Consultant
$800.73 62443 Total
Buenavista Services, Inc 8237 Janitorial svcs, PO&CH $2,037.75 62444 12/31/2020 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Buenavista Services, Inc 8236 Janitorial svcs,park restrooms $1,158.62 62444 12/31/2020 001-000-000-576-80-41-04 Professional Services-Misc
$3,196.37 62444 Total
Building Envelope Services LLC 2134 Bench&Picnic table wood $8,268.15 62445 12/31/2020 001-000-000-594-76-64-00 Parks Capital Outlay
$8,268.15 62445 Total
Centurylink 425-637-3989 759B 12/17/20-1/17/21 PD phones $222.68 62446 12/31/2020 001-000-000-521-20-42-00 Communications (phone,Pagers)
$222.68 62446 Total
Crystal And Sierra Springs-Admin 11037150 010221 Office drinking water $39.85 62447 12/31/2020 001-000-000-518-10-31-00 Office And Operating Supplies
$39.85 62447 Total
Crystal And Sierra Springs-PW 5291929 010221 PW drinking water $28.31 62448 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
$28.31 62448 Total
CWA Consultants 20-322 Bldg plan review $2,600.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 20-321 Bldg plan review $1,000.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 20-241 Bldg plan review $200.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 20-324 Bldg plan review $600.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 20-210 Bldg plan review $500.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 20-323 Bldg plan review $1,400.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 20-213 Bldg plan review $300.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-006 Bldg plan review $200.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
CWA Consultants 20-242 Bldg plan review $2,400.00 62449 12/31/2020 001-000-000-558-60-41-00 Prof Services
$9,200.00 62449 Total
Dell Financial Services 80686654 Dell servers 1/6-2/5/21 $2,346.37 62450 12/31/2020 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$2,346.37 62450 Total
Eastside Public Safety Communicat'n 10256 Radio fees, Dec'20 $437.64 62451 12/31/2020 001-000-000-521-20-41-20 Dispatch-EPSCA
$437.64 62451 Total
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AGENDA ITEM 5.1a
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Check Register
"13th Month" December 2020
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
FCI - Custom Police Vehicles 13514 PD veh. lease, Oct'20 $645.17 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13555 PD veh. lease Nov'20 $647.85 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13462 PD veh. lease, Aug'20 $714.25 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13516 PD veh. lease, Oct'20 $720.21 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13473 PD veh. lease, Sept.'20 $717.23 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13515 PD veh. lease, Nov'20 $755.85 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13557 PD veh. lease Nov'20 $723.22 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13556 PD veh. lease Nov'20 $759.00 62452 12/31/2020 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13555 PD veh. lease Nov'20 $291.27 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13515 PD veh. lease, Nov'20 $325.23 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13514 PD veh. lease, Oct'20 $293.95 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13516 PD veh. lease, Oct'20 $273.51 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13556 PD veh. lease Nov'20 $322.08 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13557 PD veh. lease Nov'20 $270.50 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13473 PD veh. lease, Sept.'20 $276.49 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13462 PD veh. lease, Aug'20 $279.47 62452 12/31/2020 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$8,015.28 62452 Total
Grainger 9754554542 Anti fog eyeglass wipe $29.57 62453 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
Grainger 9759302905 Garbage bags $150.29 62453 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
Grainger 9759454185 Garbage bags $233.38 62453 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
Grainger 9754554559 Pavement cold patch $308.77 62453 12/31/2020 101-000-000-542-30-41-10 Road & Street Maintenance
Grainger 9759302913 Pavement cold patch $529.81 62453 12/31/2020 101-000-000-542-30-41-10 Road & Street Maintenance
$1,251.82 62453 Total
Gray & Osborne, Inc.20414.00-5 Fairweather culvert $157.76 62454 12/31/2020 001-000-000-518-62-40-00 Jobbing & Contract Work
Gray & Osborne, Inc.19412.03-20425.23 Grading & drainage svcs $5,984.47 62454 12/31/2020 001-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc.20456.00-11 NPDES assistance $185.88 62454 12/31/2020 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.20487.00-7 Storm sys. assessment $9,432.71 62454 12/31/2020 307-000-000-595-30-63-02 Storm Sewer Improvements
$15,760.82 62454 Total
Home Depot Credit Services 5075234 Shop supplies $150.84 62455 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 3083760 Shop supplies/hand tools $458.91 62455 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 3610970 Nuts, bolts, screws $340.15 62455 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
$949.90 62455 Total
JR Mailing Services, Inc.23371 Qtrly newsletters $689.36 62456 12/31/2020 001-000-000-518-10-49-30 Postcard, Public information
$689.36 62456 Total
KC Office of Finance 11009724 KC i-Net, Dec'20 $375.00 62457 12/31/2020 001-000-000-518-80-41-50 Technical Services, Software Services
$375.00 62457 Total
KC Recorder's Office Ord.993 Recording Upland Road St. Vacation $174.50 62458 12/31/2020 001-000-000-511-60-49-00 Miscellaneous
$174.50 62458 Total
Kirkland Municipal Court DEC20MED Filing fees, Nov'20 $171.67 62459 12/31/2020 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf
$171.67 62459 Total
Konica Minolta Business Solutions 270497809 Copier maint. Dec'20 $248.81 62460 12/31/2020 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$248.81 62460 Total
Level 3 Communications, LLC 181405762 CH long dist. phones $482.80 62461 12/31/2020 001-000-000-518-10-42-00 Postage/Telephone
$482.80 62461 Total
Message Watcher, LLC 42875 Email archiving, Dec'20 $188.50 62462 12/31/2020 001-000-000-518-80-41-50 Technical Services, Software Services
$188.50 62462 Total
Navia Benefit Solutions 10320224 Flex fee, Dec'20 $50.00 62463 12/31/2020 001-000-000-514-20-49-10 Miscellaneous
$50.00 62463 Total
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AGENDA ITEM 5.1a
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"13th Month" December 2020
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, CC $1,917.50 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, CS $557.50 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, Culvert, PCHB $20,341.50 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, DS $180.00 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, PD $65.00 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, PW $32.50 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, SAO $65.00 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 847022-847028 12/2020 Legal svcs, Street vacate $4,094.50 62464 12/31/2020 001-000-000-515-41-40-00 City Attorney
$27,253.50 62464 Total
Otak, Inc.000001210004 Tree code admin.$7,161.21 62465 12/31/2020 001-000-000-558-60-41-50 Landscape Consultant
Otak, Inc.000001210003 ROW arborist svcs $1,076.25 62465 12/31/2020 103-000-000-558-60-41-50 Professional Services/Landscape Consultant
$8,237.46 62465 Total
Pacific Topsoils, Inc.22-T1175326 Dump clean green $168.00 62466 12/31/2020 001-000-000-576-80-41-00 Professional Services
Pacific Topsoils, Inc.2-O1077217-01 Sand for road sander $679.80 62466 12/31/2020 101-000-000-542-66-41-00 Snow & Ice Removal
$847.80 62466 Total
Pitney Bowes Global Financial Services LLC 3312727451 Postage meter lease $451.45 62467 12/31/2020 001-000-000-518-10-41-00 Professional Services
$451.45 62467 Total
Pro-shred 42070 CH shredding svc $53.00 62468 12/31/2020 001-000-000-518-10-41-00 Professional Services
$53.00 62468 Total
Public Safety Testing, Inc.2020-0830 Q4 background checks $139.00 62469 12/31/2020 001-000-000-521-20-41-50 Recruitment-Background
$139.00 62469 Total
Puget Sound Energy 200018418620 11/19-12/18/20 CH power $1,451.11 62470 12/31/2020 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 200004850133 11/16-12/15/20 NE 24th SE camera $38.86 62470 12/31/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200024956076 11/20-12/20/20 82nd Ave camera $47.90 62470 12/31/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 11/20-12/21/20 NE 10th SE camera $37.37 62470 12/31/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844904 11/20-12/21/20 ODE camera $37.47 62470 12/31/2020 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844466 11/20-12/21/20 View pt park power $16.33 62470 12/31/2020 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 200012316424 11/19-12/18/20 Medina park power $456.00 62470 12/31/2020 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 220014371946 12/3-12/31/20 Street light power $102.77 62470 12/31/2020 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013972732 12/3-12/31/20 Street light power $28.74 62470 12/31/2020 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013665165 12/3-12/31/20 Street light power $12.41 62470 12/31/2020 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220014371912 12/3-12/31/20 Street light power $1,743.80 62470 12/31/2020 101-000-000-542-63-41-00 Street Light Utilities
$3,972.76 62470 Total
Seattle Times, The 3209 Legal notices $334.50 62471 12/31/2020 001-000-000-518-10-44-00 Advertising
$334.50 62471 Total
Sound View Strategies, LLC 2359 SR520 consulting, Dec'20 $3,000.00 62472 12/31/2020 001-000-000-513-10-41-00 Professional Services
$3,000.00 62472 Total
Staples Business Advantage 3465877864 Office supplies $58.14 62473 12/31/2020 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3465877865 Office supplies $299.00 62473 12/31/2020 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3465877858 Office supplies $74.93 62473 12/31/2020 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3465877863 Office supplies $36.25 62473 12/31/2020 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3465877862 Office supplies $22.01 62473 12/31/2020 001-000-000-518-10-31-00 Office And Operating Supplies
$490.33 62473 Total
Stewart MacNichols Harmell, Inc., PS STMT 12/2020 Public defense, Dec'20 $550.00 62474 12/31/2020 001-000-000-515-91-40-00 Public Defender
$550.00 62474 Total
Summit Law Group 119551 Special counsel, Nov'20 $561.00 62475 12/31/2020 001-000-000-515-45-40-00 Special Counsel
$561.00 62475 Total
TIG Technology Integration Group 5374471 Dell dock, Taylor $293.70 62476 12/31/2020 001-000-000-518-80-41-50 Technical Services, Software Services
TIG Technology Integration Group 5387492 Dell server ext. support $9,292.80 62476 12/31/2020 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$9,586.50 62476 Total
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"13th Month" December 2020
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Turf Star, Inc.7152677-00 Mower blades $687.04 62477 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
Turf Star, Inc.7152007-00 Toro tires & wheels $3,104.35 62477 12/31/2020 101-000-000-542-30-48-00 Equipment Maintenance
Turf Star, Inc.7152007-01 Toro tires & wheels $756.37 62477 12/31/2020 101-000-000-542-30-48-00 Equipment Maintenance
$4,547.76 62477 Total
Utilities Underground Location Ctr 0120175 Locate svcs $45.15 62478 12/31/2020 101-000-000-542-30-47-00 Utility Services
$45.15 62478 Total
WA ST Auditor's Office L140020 FY 2019 Audit $2,295.93 62479 12/31/2020 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors
$2,295.93 62479 Total
WA ST Dept of Transportation *FB91017006211 PW fuel $32.00 62480 12/31/2020 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
WA ST Dept of Transportation *FB91017006211 PW fuel $228.65 62480 12/31/2020 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$260.65 62480 Total
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$172.42 62481 12/31/2020 631-000-000-586-00-01-00 WA St-Auto Theft Protection
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$38.54 62481 12/31/2020 631-000-000-586-00-02-00 WA ST Traumatic Brain Injury
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$23.85 62481 12/31/2020 631-000-000-586-00-03-00 WA St-State Highway Safety
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$9.22 62481 12/31/2020 631-000-000-586-00-04-00 WA ST Death Inv Account
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$96.71 62481 12/31/2020 631-000-000-586-83-08-00 WA St -Emer Med and Trauma
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$52.54 62481 12/31/2020 631-000-000-586-89-09-00 WA ST Highway Account
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$89.57 62481 12/31/2020 631-000-000-586-90-02-00 WA State Gen Fund 54
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$2,581.35 62481 12/31/2020 631-000-000-586-91-00-00 WA St-State Gen Fund 40
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$1,349.81 62481 12/31/2020 631-000-000-586-92-00-00 WA St-State Gen Fund 50
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$75.00 62481 12/31/2020 631-000-000-586-96-03-00 WA St-Lab-Bld/breath
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$459.43 62481 12/31/2020 631-000-000-586-97-05-00 WA St-JIS
WA ST Treasurer's Office 2020 Q4 State Shared Rev 2020 Q4 State-shared rev.$156.00 62481 12/31/2020 631-000-000-589-30-03-00 WA St-Bldg Code Fee
$5,104.44 62481 Total
Zumar Industries, Inc.34910 Sign posts $1,992.71 62482 12/31/2020 101-000-000-542-64-41-00 Traffic Control Devices
Zumar Industries, Inc.34909 PW signs $6,731.76 62482 12/31/2020 101-000-000-542-64-41-00 Traffic Control Devices
$8,724.47 62482 Total
US Bank SCHERF 12/3-/20-1/4/21 Ammo/range $593.95 EFT Payment 12/31/2020 12/31/2020 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
US Bank CRICKMORE 12/3/20-1/4/21 Battery cables $248.79 EFT Payment 12/31/2020 12/31/2020 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank WILCOX 12/3/20-1/4/21 Car wash, Tahoe $13.00 EFT Payment 12/31/2020 12/31/2020 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint
US Bank CRICKMORE 12/3/20-1/4/21 Chevy brakes $926.53 EFT Payment 12/31/2020 12/31/2020 101-000-000-542-30-48-00 Equipment Maintenance
US Bank CRICKMORE 12/3/20-1/4/21 Equip. fuel $451.40 EFT Payment 12/31/2020 12/31/2020 001-000-000-576-80-32-00 Vehicle Fuel & Lube
US Bank WILCOX 12/3/20-1/4/21 ICC training, DBO $850.00 EFT Payment 12/31/2020 12/31/2020 001-000-000-558-60-43-00 Travel & Training
US Bank KELLERMAN 12/3/20-1/4/21 Internet logs $0.55 EFT Payment 12/31/2020 12/31/2020 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank KELLERMAN 12/3/20-1/4/21 Offsite storage, lg $1,458.00 EFT Payment 12/31/2020 12/31/2020 001-000-000-518-30-45-00 Facility Rental
US Bank SCHERF 12/3-/20-1/4/21 PD office supplies $42.53 EFT Payment 12/31/2020 12/31/2020 001-000-000-521-20-31-00 Office Supplies
US Bank SCHERF 12/3-/20-1/4/21 PD uniforms $938.58 EFT Payment 12/31/2020 12/31/2020 001-000-000-521-20-22-00 Uniforms
US Bank CRICKMORE 12/3/20-1/4/21 Pesticide license renewal $33.99 EFT Payment 12/31/2020 12/31/2020 001-000-000-576-80-43-00 Travel & Training
US Bank NATIONS 12/3/20-1/4/21 Printer toner & postage $636.40 EFT Payment 12/31/2020 12/31/2020 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank CRICKMORE 12/3/20-1/4/21 PW supplies $955.04 EFT Payment 12/31/2020 12/31/2020 001-000-000-576-80-31-00 Operating Supplies
US Bank CRICKMORE 12/3/20-1/4/21 PW uniforms $969.69 EFT Payment 12/31/2020 12/31/2020 001-000-000-576-80-22-00 Uniforms
US Bank CRICKMORE 12/3/20-1/4/21 Signs, no parking $578.60 EFT Payment 12/31/2020 12/31/2020 101-000-000-542-64-41-00 Traffic Control Devices
US Bank WILCOX 12/3/20-1/4/21 Training cancelled refund ($198.00)EFT Payment 12/31/2020 12/31/2020 001-000-000-576-80-43-00 Travel & Training
US Bank SCHERF 12/3-/20-1/4/21 veh. maint., Chevron $598.35 EFT Payment 12/31/2020 12/31/2020 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
US Bank KELLERMAN 12/3/20-1/4/21 Zoom meetings $263.87 EFT Payment 12/31/2020 12/31/2020 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies
$9,361.27 EFT Payment 12/31/2020 Total
151,602.48$ AP Total
Page 4 of 5
AGENDA ITEM 5.1a
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"13th Month" December 2020
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Payroll "13th Mo" December 2020 Payroll Payroll 177.05$ Total 12/31/2020 001-000-000-513-10-11-00 Benefits
Payroll "13th Mo" December 2020 Payroll Payroll 392.49 Total 12/31/2020 001-000-000-514-20-11-00 Benefits
Payroll "13th Mo" December 2020 Payroll Payroll 544.21 Total 12/31/2020 001-000-000-518-10-11-00 Benefits
Payroll "13th Mo" December 2020 Payroll Payroll 6,836.06 Total 12/31/2020 001-000-000-521-20-11-00 Benefits
Payroll "13th Mo" December 2020 Payroll Payroll 818.62 Total 12/31/2020 101-000-000-542-30-11-00 Benefits
Payroll "13th Mo" December 2020 Payroll Payroll 1,277.82 Total 12/31/2020 001-000-000-558-60-11-00 Benefits
Payroll "13th Mo" December 2020 Payroll Payroll 1,234.49 Total 12/31/2020 001-000-000-576-80-11-00 Benefits
Total 11,280.74$ Payroll Total
162,883.22$ Period Grand Total
Page 5 of 5
AGENDA ITEM 5.1a
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January 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
8X8, Inc.2869393 New phone implementation $1,980.00 62483 1/19/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
8X8, Inc.2869392 Staff new phones $871.42 62483 1/19/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
8X8, Inc.2872042 CH staff new phones $425.80 62483 1/19/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
8X8, Inc.2870028 Lobby phone port hardware $65.98 62483 1/19/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
8X8, Inc.2869395 New phones hardware $1,962.12 62483 1/19/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$5,305.32 62483 Total
ArchiveSocial, Inc 13391 Social media archiving, Jan'21 $2,388.00 62484 1/19/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$2,388.00 62484 Total
AWC 86692 AWC dues, 2021 $1,891.00 62485 1/19/2021 001-000-000-511-60-41-01 Legislative Activities- Regional/Intergovt
$1,891.00 62485 Total
AWC - Workers Comp Retro 87360 2021 Retro L&I fee $1,117.41 62486 1/19/2021 001-000-000-518-10-49-10 Miscellaneous
$1,117.41 62486 Total
CNR, Inc 15455 CH phone maint. Jan'21 $199.38 62487 1/19/2021 001-000-000-518-80-48-00 Repairs & Maint., Annual Software Maint.
$199.38 62487 Total
Comcast 8498330081741723 1/7-2/6/21 700 LWB NE camera $245.20 62488 1/19/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 1/7-2/6/21 1000 LWB NE camera $241.34 62488 1/19/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$486.54 62488 Total
Computer & Printer Repair, Inc.24262 Printer repair, Finance $130.63 62489 1/19/2021 001-000-000-518-10-48-00 Repairs & Maint-Equipment
$130.63 62489 Total
CWA Consultants 21-005 Bldg plan review svc $200.00 62490 1/19/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-004 Bldg plan review svc $400.00 62490 1/19/2021 001-000-000-558-60-41-00 Prof Services
$600.00 62490 Total
Diligent Corporation INV281862 Agenda mgmt softwre, 2021 $5,969.15 62491 1/19/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$5,969.15 62491 Total
Dude Solutions, Inc.INV-78932 SmartGov connector maint. 2021 $1,232.00 62492 1/19/2021 001-000-000-518-80-48-00 Repairs & Maint., Annual Software Maint.
$1,232.00 62492 Total
Eastside Public Safety Communicat'n 10290 Radio fees, Jan'21 $437.64 62493 1/19/2021 001-000-000-521-20-41-20 Dispatch-EPSCA
$437.64 62493 Total
FCI - Custom Police Vehicles 13642 PD veh. lease, Jan'21 $765.34 62494 1/19/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13674 PD veh. lease, Jan'21 $2,660.72 62494 1/19/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13641 PD veh. lease, Jan'21 $653.26 62494 1/19/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13643 PD veh. lease, Jan'21 $729.25 62494 1/19/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13641 PD veh. lease, Jan'21 $285.86 62494 1/19/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13674 PD veh. lease, Jan'21 $451.48 62494 1/19/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13642 PD veh. lease, Jan'21 $315.74 62494 1/19/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13643 PD veh. lease, Jan'21 $264.47 62494 1/19/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$6,126.12 62494 Total
FileOnQ, Inc 8793 FileOnQ renewal,2021 $3,386.02 62495 1/19/2021 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$3,386.02 62495 Total
Horticultural Elements, Inc.4825.84th landscape, Jan'21 $4,490.00 62496 1/19/2021 101-000-000-542-30-41-00 Professional Services
$4,490.00 62496 Total
KC Chiefs of Police Assoc 21-024 KCPCSA dues, 2021 $50.00 62497 1/19/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$50.00 62497 Total
Konica Minolta Premier Finance 36994137 CH copier lease $533.61 62498 1/19/2021 001-000-000-518-10-41-00 Professional Services
$533.61 62498 Total
Lexipol Llc INV8713 Lexipol manuals, 2021 $3,955.00 62499 1/19/2021 001-000-000-521-20-49-41 Lexipol Manuals
$3,955.00 62499 Total
Norcom 0000981 2021 Q1 Norcom $14,725.40 62500 1/19/2021 001-000-000-521-20-41-15 Dispatch Services-Norcom Trans
$14,725.40 62500 Total
Puget Sound Clean Air Agency 21-056 2021 PSCAA assessment $9,953.00 62501 1/19/2021 001-000-000-553-70-40-00 Pollution Prevention - Puget Sound Clean Air
$9,953.00 62501 Total
Page 1 of 4
AGENDA ITEM 5.1b
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January 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Seattle Times, The (subscriptions)060613527 1/6/21-1/4/22 Times subscription, 2021 $613.60 62502 1/19/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$613.60 62502 Total
Statewide Security Q1 210584 Fire alarm monitoring, Q1'21 $617.10 62503 1/19/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$617.10 62503 Total
TIG Technology Integration Group 17092 IT support, Jan'21 $10,255.82 62504 1/19/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$10,255.82 62504 Total
Vision Municipal Solutions, Llc 09-8736 Vision software support, 2021 $7,570.00 62505 1/19/2021 001-000-000-514-20-41-01 Professional Services
$7,570.00 62505 Total
WA Cities Insurance Authority 14914 2021 City insurance $186,167.00 62506 1/19/2021 001-000-000-514-20-46-00 Insurance (WCIA)
$186,167.00 62506 Total
Willard's Pest Control 286964 Pest control $83.60 62507 1/19/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$83.60 62507 Total
All Around Fence Company 2021-1026 Regional trail fence $1,280.47 62508 1/29/2021 001-000-000-576-80-41-00 Professional Services
$1,280.47 62508 Total
Bellevue City Treasurer - Water 02623004 10/22-12/21/20 View pt pk irrig.$64.34 62509 1/29/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 90107027 10/28-12/30/20 View pt pk irrig.$64.34 62509 1/29/2021 001-000-000-576-80-47-00 Utilities
$128.68 62509 Total
BrianPhotoh 1040.Public portal aerial video $620.00 62510 1/29/2021 001-000-000-558-60-41-00 Prof Services
$620.00 62510 Total
Centurylink 425-451-7838 049B 1/7-2/7/21 CH CC terminal $154.26 62511 1/29/2021 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 425-454-2095 384B 1/8-2/8/21 Emergency line $123.77 62511 1/29/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 425-454-8183 070B 1/8-2/8/21 PW fire alarm line $129.36 62511 1/29/2021 001-000-000-576-80-42-00 Telephone/postage
$407.39 62511 Total
Comcast 8498330130193264 1/16-2/15/21 NE 12th camera $241.36 62512 1/29/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193223 1/16-2/15/21 NE 24th camera $241.36 62512 1/29/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$482.72 62512 Total
Crystal And Sierra Springs-Police 5296969 010221 Office drinking water $114.58 62513 1/29/2021 001-000-000-521-20-31-00 Office Supplies
$114.58 62513 Total
CWA Consultants 21-024.Bldg plan review $2,800.00 62514 1/29/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-023 Bldg plan review $200.00 62514 1/29/2021 001-000-000-558-60-41-00 Prof Services
$3,000.00 62514 Total
Davidson-Macri Sweeping, Inc.214060 Street sweeping $3,029.95 62515 1/29/2021 101-000-000-542-67-41-00 Street Cleaning
$3,029.95 62515 Total
Dell Financial Services 80724988 Dell server lease 2/6-3/5/21 $2,346.37 62516 1/29/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$2,346.37 62516 Total
Dell Marketing LP 2008214868277 PD office equipment $2,761.01 62517 1/29/2021 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
$2,761.01 62517 Total
FCI - Custom Police Vehicles 13598 PD veh. lease, Dec'20 $762.17 62518 1/29/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13627 PD veh. lease, Dec'20 $2,651.88 62518 1/29/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13599 PD veh. lease, Dec'20 $726.23 62518 1/29/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13597 PD veh. lease, Dec'20 $650.55 62518 1/29/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 13627 PD veh. lease, Dec'20 $460.32 62518 1/29/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13599 PD veh. lease, Dec'20 $267.49 62518 1/29/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13598 PD veh. lease, Dec'20 $318.91 62518 1/29/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 13597 PD veh. lease, Dec'20 $288.57 62518 1/29/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$6,126.12 62518 Total
Home Depot Credit Services 7525540 CH light bulbs $69.07 62519 1/29/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Home Depot Credit Services 7513193 Starting fluid $17.48 62519 1/29/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
$86.55 62519 Total
Page 2 of 4
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January 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Kirkland, City of KPD2021-003 Inmate housing, Dec'20 $127.00 62520 1/29/2021 001-000-000-521-20-41-55 Jail Service-Prisoner Board
$127.00 62520 Total
Knox Company INV02248038 Knox box $61.60 62521 1/29/2021 001-000-000-521-20-31-40 Police Operating Supplies
$61.60 62521 Total
LexisNexis Risk Management - Account 1011660 1011660-20201231 Investigative tool $113.30 62522 1/29/2021 001-000-000-521-20-41-00 Professional Services
$113.30 62522 Total
Message Watcher, LLC 43014 Email archiving, Jan'21 $174.00 62523 1/29/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$174.00 62523 Total
Puget Sound Energy 300000000087 12/3-12/31/20 Street light power $22.93 62524 1/29/2021 101-000-000-542-63-41-00 Street Light Utilities
$22.93 62524 Total
Staples Business Advantage 3467043276 Office supplies $94.88 62525 1/29/2021 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3467043275 PD office supplies $97.70 62525 1/29/2021 001-000-000-521-20-31-00 Office Supplies
$192.58 62525 Total
TIG Technology Integration Group 5389565 Computers, Kellerman/Nations $6,260.29 62526 1/29/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$6,260.29 62526 Total
Tree Frog LLC 1268 Planter repair, OLD & 81st $3,130.07 62527 1/29/2021 101-000-000-542-30-41-00 Professional Services
$3,130.07 62527 Total
US Bank Voyager Fleet Sys.869362426 PD fuel $1,091.76 62528 1/29/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$1,091.76 62528 Total
WA Assoc of Sheriffs & Police Chief DUES2021-00215 Membership dues, Burns & Gidlof $195.00 62529 1/29/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$195.00 62529 Total
WA ST Patrol l21003468 Background check $13.25 62530 1/29/2021 001-000-000-521-20-41-50 Recruitment-Background
$13.25 62530 Total
Wood Environment & Infrastructure Solutions, Inc.S51702441 Geotech review svcs $1,633.50 62531 1/29/2021 001-000-000-558-60-41-07 Engineering Consultant
$1,633.50 62531 Total
US Bank 2021 Jan JE#1836, Bank Fees $1,320.48 2021 Jan Bank Fees 1/31/2021 001-000-000-514-20-49-10 Miscellaneous
$1,320.48 2021 Jan Bank Fees Total
Ketter, Julie REIMB 1/19/21 Data overage chgs $45.63 EFT Payment1 1/29/2021 001-000-000-576-80-41-00 Professional Services
$45.63 EFT Payment1 Total
WA ST Dept of Licensing ACH, CPL Fees $75.00 ACH, CPL Fees 12/31/2020 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$75.00 ACH, CPL Fees Total
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $18.70 EFT Payment2 1/29/2021 001-000-000-521-20-22-00 Uniforms
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $4.86 EFT Payment2 1/29/2021 001-000-000-521-20-31-00 Office Supplies
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $196.60 EFT Payment2 1/29/2021 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $1,722.38 EFT Payment2 1/29/2021 001-000-000-521-20-31-40 Police Operating Supplies
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $68.16 EFT Payment2 1/29/2021 001-000-000-521-20-35-20 Firearms (Purchase & Repair)
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $650.00 EFT Payment2 1/29/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $6.00 EFT Payment2 1/29/2021 001-000-000-558-60-31-00 Operating Supplies
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $72.80 EFT Payment2 1/29/2021 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $133.93 EFT Payment2 1/29/2021 001-000-000-571-00-30-00 Uniforms - Lifeguards
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $103.82 EFT Payment2 1/29/2021 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $12.00 EFT Payment2 1/29/2021 001-000-000-576-80-22-00 Uniforms
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $587.36 EFT Payment2 1/29/2021 001-000-000-576-80-31-00 Operating Supplies
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $21.30 EFT Payment2 1/29/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
WA ST Department of Revenue 2020 Use Tax 2020 Use Tax Return $114.30 EFT Payment2 1/29/2021 101-000-000-542-64-41-00 Traffic Control Devices
$3,712.21 EFT Payment2 Total
$306,835.78 AP Total
Page 3 of 4
AGENDA ITEM 5.1b
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January 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Payroll January 2021 Payroll Payroll 20,140.44$ Total 12/31/2020 001-000-000-513-10-11-00 Benefits
Payroll January 2021 Payroll Payroll 23,052.59 Total 12/31/2020 001-000-000-514-20-11-00 Benefits
Payroll January 2021 Payroll Payroll 32,310.29 Total 12/31/2020 001-000-000-518-10-11-00 Benefits
Payroll January 2021 Payroll Payroll 154,518.30 Total 12/31/2020 001-000-000-521-20-11-00 Benefits
Payroll January 2021 Payroll Payroll 22,043.37 Total 12/31/2020 101-000-000-542-30-11-00 Benefits
Payroll January 2021 Payroll Payroll 44,277.93 Total 12/31/2020 001-000-000-558-60-11-00 Benefits
Payroll January 2021 Payroll Payroll 33,909.43 Total 12/31/2020 001-000-000-576-80-11-00 Benefits
Total 330,252.35$ Payroll Total
637,088.13$ Period Grand Total
Page 4 of 4
AGENDA ITEM 5.1b
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MEDINA, WASHINGTON
PLANNING COMMISSION
SPECIAL MEETING MINUTES
ZOOM
Tuesday, December 8, 2020
2:00 PM
MINUTES
A.CALL TO ORDER
The Planning Commission Special Meeting of December 08, 2020 was called to order at
2:06 p.m. by Chair Preston.
B. ROLL CALL
Commissioners Present: Nelson, Raskin, Reeves, Smith, Schubring and Preston
Commissioners Absent: Langworthy
Staff Present: Keyser, Taylor and Kellerman
C. ANNOUNCEMENTS
1.Keyser announced the 2021 work plan agenda schedule.
2.Chair Preston proposed live comments during Planning Commission Meetings.
D. APPROVAL OF MINUTES
1.Amended Minutes from November 17, 2020 Special Planning Commission Meeting.
ACTION: Motion Nelson Second Schubring Approved 6-0
E. AUDIENCE PARTICIPATION
None
F.DISCUSSION
Raskin calls motion to recommend adopting average grade. Raskin withdrew motion.
1.Subject: Mitigating Bulk and Potential Height Bonus
Keyser discussed code proposal from the agenda packet. Commissioners discussed
and asked questions. Staff responded.
AGENDA ITEM 5.2
Page 16 of 124
ACTION: Keyser to come back with draft code for pitched roof incentive with expressed
due to expressed concerns from today’s meeting.
2.Subject: Tree Code Retention and Replacement Requirements
Chair Preston listed factors to consider for Council.
Keyser read through tree code information packet.
Commissioners give input on existing tree code. Staff responded.
ACTION: Continue discussion in next Planning Commission Meeting.
G.OTHER BUSINESS
None
H.ADJOURNMENT
Motion Nelson Second Reeves; The Special Planning Commission Meeting adjourned at
4:15pm
AGENDA ITEM 5.2
Page 17 of 124
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Virtual/Online
Monday, January 11, 2021
4:00 PM
MAYOR
JESSICA ROSSMAN
DEPUTY MAYOR
CYNTHIA F. ADKINS
COUNCIL MEMBERS
ROGER FREY
JENNIFER GARONE
HARINI GOKUL
ALEX MORCOS
BOB ZOOK
CITY MANAGER
MICHAEL SAUERWEIN
CITY ATTORNEY
SCOTT MISSALL
CITY CLERK
AIMEE KELLERMAN
MINUTES
1.REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order at 4:00 p.m.
City Council Present via MS Teams: Adkins, Frey, Garone, Gokul, Morcos Zook
(online at 4:04 p.m.), and Mayor Rossman
Council Members Absent: None
Staff Present via MS Teams: Sauerwein, Missall, Burns, Osada, Ketter,
Nations, Wilcox and Kellerman
2.APPROVAL OF MEETING AGENDA
ACTION: Mayor Rossman pulled Agenda Item 6.3 Ordinance Adopting the 2018 Washington
State Building Code due to State Building Code Council delaying implementation to
July 2021.
ACTION: Motion Adkins second Frey and carried by a 6:0 (Zook absent) vote, Council
approved the amended agenda as presented.
Council moved into Executive Session at 4:05 p.m. for an estimated time of one-hour.
AGENDA ITEM 5.3
Page 18 of 124
At 5:00 p.m. Council extended Executive Session for an additional 15 minutes
3. EXECUTIVE SESSION
RCW 42.30.140(4)(a)
Collective bargaining sessions with employee organizations, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or
application of a labor agreement; or (b) that portion of a meeting during which the
governing body is planning or adopting the strategy or position to be taken by the
governing body during the course of any collective bargaining, professional
negotiations, or grievance or mediation proceedings, or reviewing the proposals made
in the negotiations or proceedings while in progress.
ACTION: Council continued the Executive Session item RCW 42.30.140(4)(a) to the end of
the regular meeting under Agenda Item 13.
4. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
5. PRESENTATIONS
5.1 Youth Advisory Board Update by Shayna Lathia
Medina Youth Advisor Shayna Lathia gave an update to Council on her proposed
creation for a Medina Youth Board. Her updates included the survey sent out to Medina,
Clyde Hill and Hunts Point youths. Miss Lathia will propose a meeting with respondents
of the survey and start a focus group. Following the first meeting with the focus group,
she will report back to the Personnel Committee and City Council.
5.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Park Board Chair Sarah Gray reported that Park Board did not meet in December and
will continue to discuss playground equipment replacement at their next meeting.
Police Chief Burns reported that Emergency Preparedness will be scheduling a meeting
in February and the City is hosting on online community forum on Thursday, January
14 from 5:00 to 6:30 p.m. The focal point for the forum will be emergency preparedness.
6. CONSENT AGENDA
ACTION: Motion Adkins second Garone and carried by a 7:0 vote; Council approved the
Consent Agenda as amended.
AGENDA ITEM 5.3
Page 19 of 124
6.1 December 2020, Check Register
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
6.2 Draft City Council Meeting Minutes of December 14, 2020.
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
6.3 Ordinance Adopting the 2018 Washington State Building Code – Ordinance No. 994
Recommendation: Adopt Ordinance No. 994.
Staff Contact: Steve Wilcox, Development Services Director
6.4 Resolution Amending Resolution No. 413 - 2021 Property Tax Levy, Revising the
Language of Resolution No. 413, per King County Assessor’s Request
Recommendation: Adopt Resolution No. 416.
Staff Contact: Julie Ketter, Finance Director
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
8.1 Ordinance Amending Construction Activity Permit (CAP)
Recommendation: Adopt Ordinance No. 995.
Staff Contact: Steve Wilcox, Development Services Director
Director of Development Services Steve Wilcox gave a presentation on his proposed
amendments to the Construction Activities Permit process.
Mayor Rossman opened the public hearing. There were no speakers. Subsequently,
the public hearing was closed.
ACTION: Motion Adkins second Zook and carried by a 6:0:1 (Garone abstained) vote;
Council adopted Ordinance No. 995.
9. CITY BUSINESS
None.
AGENDA ITEM 5.3
Page 20 of 124
10. CITY MANAGER'S REPORT
10.1 Police, Development Services, Finance, Central Services, Public Works, City Attorney
Police Chief Burns reported that Captain Dave Scherf announced his retirement and will
be retiring at the end of January. Civil Service has already started the recruitment
process.
Director of Development Services Steve Wilcox gave a brief summary of his report.
Director of Finance and HR Julie Ketter gave an update on the City’s finances.
Director of Public Works Ryan Osada gave an update on flooding in the City and
stormwater inspection compliance with Department of Ecology.
City Manager Michael Sauerwein gave a summary of the proposed 2021 City Manager
goals, projects, and objectives as well as goals for each city department.
At this point 6:17 p.m. Council took a brief 10-minute recess. The full Council reconvened
at 6:27 p.m.
Council rearranged the agenda to move into Executive Session that was continued earlier
for an estimated time of 30 minutes.
13. EXECUTIVE SESSION
RCW 42.30.140(4)(a)
Collective bargaining sessions with employee organizations, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or
application of a labor agreement; or (b) that portion of a meeting during which the
governing body is planning or adopting the strategy or position to be taken by the
governing body during the course of any collective bargaining, professional
negotiations, or grievance or mediation proceedings, or reviewing the proposals made
in the negotiations or proceedings while in progress.
ACTION: No action was taken following the Executive Session.
11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
12. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
AGENDA ITEM 5.3
Page 21 of 124
Council moved into Executive Session for an estimated time of one hour. Council Member
Zook recused himself from this discussion.
13. EXECUTIVE SESSION
RCW 42.30.110(1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation
or potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
ACTION: No action was taken following the Executive Session.
14. ADJOURNMENT
Motion Garone second Adkins; Council adjourned the meeting at 7:41 p.m.
_______________________
Jessica Rossman, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
AGENDA ITEM 5.3
Page 22 of 124
Medina City Council Meeting AGENDA ITEM 5.4
Monday, February 8, 2021
AGENDA BILL
Subject:
Emergency Ordinance Adopting of the 2018 Washington State Building
Code – Ordinance No. 994
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Steven R. Wilcox, Development Services Director
Summary:
Medina has been working under the 2015 Washington State Building Code since July 1, 2016.
Within the building code are regulations intended to protect the health and safety of building
occupants. Our building code covers topics including structural integrity, fire safety,
administration of permits, energy conservation, mechanical systems, plumbing, gas piping, and
much more. The Washington State Building Code is updated every three-years following an
extensive public review process. Following two COVID-19 related delays the 2018 edition of
the State Code is now mandated to be implemented by all Washington counties, cities and
towns on February 1, 2021.
Attachment:
•Ordinance No. 994 Amending Medina Municipal Code Chapter 20.40 – Building Codes
Budget/Fiscal Impact: N/A
Staff Recommendation: Adopt 2018 Washington State Building Code.
City Manager Approval:
Proposed Council
Motion:
“I move to adopt Emergency Ordinance No. 994 adopting the
2018 Washington State Building Code.”
Page 23 of 124
AGENDA ITEM 5.4
ATTACHMENT
Ordinance No. 994 Page 1 of 4
Ordinance No. 994
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING
MEDINA MUNICIPAL CODE CHAPTER 20.40 – BUILDING CODES;
ADOPTING BY REFERENCE THE 2018 EDITIONS OF THE INTERNATIONAL
BUILDING CODE, THE INTERNATIONAL RESIDENTIAL CODE, THE
INTERNATIONAL FIRE CODE, THE INTERNATIONAL MECHANICAL CODE,
THE UNIFORM PLUMBING CODE, AND THE INTERNATIONAL SWIMMING
POOL AND SPA CODE, ALL TOGETHER WITH LOCAL AMENDMENTS
THERETO; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY
AND ESTABLISHING AN IMMEDIATE EFFECTIVE DATE
WHEREAS, the City regulates local construction activity and related matters through the
standards and procedures set forth in the state building code, as defined in Chapter 19.27 RCW
and as adopted locally in Chapter 20.40 MMC; and
WHEREAS, the City Council desires to update the international and uniform codes
adopted by reference in Chapter 20.40 MMC to reflect the most current (2018) state-adopted
standards, together with appropriate local amendments thereto; and
WHEREAS, on January 8, 2021, the State Building Code Council voted to implement an
effective date of July 1, 2021 of the 2018 state-adopted standards; and
WHEREAS, on January 19, 2021, Governor Inslee overturned the State Building Code
Council’s January 8, 2021 decision and vote; and
WHEREAS, the new effective date of the 2018 state-adopted standards was thereby
reestablished as February 1, 2021 in accordance with June 26, 2020 State Building Code
Council decision; and
WHEREAS, the Medina City Council finds that due to the Governor’s January 19, 2021
decision, an emergency as defined by RCW 35A.12.120 exists, creating the need to
immediately adopt and make effective the 2018 state-adopted standards, including updated
and/or new regulations related thereto, all as they are set forth in this ordinance;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Findings. The above recitals, denoted as “WHEREAS” clauses, are hereby
adopted as findings in support of this ordinance.
Section 2. Amendment of Section 20.40.010 MMC. Section 20.40.010 MMC Building
Codes is hereby amended as follows:
Page 24 of 124
AGENDA ITEM 5.4
ATTACHMENT
Ordinance No. 994 Page 2 of 4
All construction activity and construction materials in the city shall be governed by the
State Building Code as adopted in Chapter 96, Laws of 1974, as updated by the State
Building Code Council to include the 2015 2018 editions of the following codes with
amendments:
A. International Building Code, Chapter 51-51 51-50 WAC;
B. International Residential Code, Chapter 51-51 WAC;
C. International Fire Code, Chapter 51-54A WAC;
D. International Mechanical Code, Chapter 51-52 WAC;
E. Uniform Plumbing Code, Chapter 51-55 51-56 WAC;
F. Washington State Energy Code, Chapter 51-11C WAC;
G. Washington State Energy Code, Chapter 51-11R WAC;
H. International Swimming Pool and Spa Code, WAC Section 51-51-0329 51-51-
0328;
I. Liquefied Petroleum Gas Code, NFPA 58 (Propane);
J. National Fuel Gas Code, NFPA 54 (Natural Gas);
K. National Electrical Code (NFPA 70-2020).
All codes referenced in the state legislation are hereby adopted by reference and
included as if set forth in their entirety. This adoption shall include all other
related codes, standards, and amendments to the referenced codes adopted by
the State Building Code Council and enacted by the Washington State
Legislature.
Section 3. Severability. Should any section, paragraph, sentence, clause or phrase of this
Ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by State
or federal law or regulation, such decision or pre-emption shall not affect the validity or
enforceability of the remaining portions of this Ordinance or its application to other persons or
circumstances.
Section 4. Corrections. The City Clerk and codifiers of this Ordinance are authorized to
make necessary corrections to this Ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Page 25 of 124
AGENDA ITEM 5.4
ATTACHMENT
Ordinance No. 994 Page 3 of 4
Section 5. Effective Date. In accordance with RCW 35A.12.120, this Ordinance is declared
to be, and is approved as, an emergency and shall become effective immediately upon
passage. The City Clerk is directed to publish the attached summary of this Ordinance at the
earliest possible date.
APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 8th DAY OF
FEBRUARY 2021 BY A VOTE OF __ FOR, __ AGAINST, AND __ ABSTAINING, AND IS
SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 8th DAY OF FEBRUARY 2021.
_____________________________
Jessica Rossman, Mayor
Attest:
_______________________
Aimee Kellerman, City Clerk
Approved as to form:
Ogden Murphy Wallace, PLLC
____________________________
Scott M. Missall, City Attorney
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.: / AB
Page 26 of 124
AGENDA ITEM 5.4
ATTACHMENT
Ordinance No. 994 Page 4 of 4
Summary of Ordinance No. 994
On the 8th day of February 2021, the City Council of the City of Medina,
passed Ordinance No. 994 A summary of the content of said ordinance, consisting of the
title and a summary of each section, provides as follows:
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING
MEDINA MUNICIPAL CODE CHAPTER 20.40 – BUILDING CODES;
ADOPTING BY REFERENCE THE 2018 EDITIONS OF THE INTERNATIONAL
BUILDING CODE, THE INTERNATIONAL RESIDENTIAL CODE, THE
INTERNATIONAL FIRE CODE, THE INTERNATIONAL MECHANICAL CODE,
THE UNIFORM PLUMBING CODE, AND THE INTERNATIONAL SWIMMING
POOL AND SPA CODE, ALL TOGETHER WITH LOCAL AMENDMENTS
THERETO; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY
AND ESTABLISHING AN IMMEDIATE EFFECTIVE DATE
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2021.
Aimee Kellerman, City Clerk
Page 27 of 124
Medina City Council Meeting AGENDA ITEM 5.5
Monday, February 8, 2021
AGENDA BILL
Subject:
INTERLOCAL AGREEMENT FOR INDEPENDENT FORCE
INVESTIGATIONS TEAM - KING COUNTY
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Stephen R. Burns, Chief of Police
Summary:
In November 2018, Washington state voters passed Initiative 940 (I-940) to establish higher
training requirements and police accountability standards for law enforcement officers. Later in
2019, the Washington State Legislature passed the Law Enforcement Training and Community
Safety Act (LETCSA) incorporating the training and police accountability standards into law. In
response to LETCSA, an independent investigation team is being established for East King
County law enforcement agencies called the Independent Force Investigations Team – King
County or IFIT-KC. IFIT-KC will handle independent and transparent investigations for officer-
involved incidents where the use of deadly force by a police officer results in death, substantial
bodily harm, or great bodily harm, occurring within the boundaries of Medina or Hunts Point.
Approval of this agreement will allow for Medina Police Department to participate in and, if
necessary, use the team while fulfilling the state law.
Attachment:
Interlocal Agreement for Independent Force Investigations Team – King County (IFIT- KC)
Budget/Fiscal
Impact: None
Staff
Recommendation: Approval on Consent Agenda
City Manager
Approval:
Proposed
Council Motion: N/A
Page 28 of 124
ILA Independent Force Investigation Team – King County pg. 1
INTERLOCAL COOPERATIVE AGREEMENT TO PROVIDE LAW ENFORCEMENT MUTUAL
AID BETWEEN THE WASHINGTON STATE PATROL, KING COUNTY SHERIFF’S OFFICE,
UNIVERSITY OF WASHINGTON, AND THE CITIES OF BELLEVUE, CLYDE HILL, DUVALL,
KIRKLAND, ISSAQUAH, LAKE FOREST PARK, MEDINA, MERCER ISLAND, REDMOND,
AND SNOQUALMIE/NORTH BEND FOR THE CREATION OF THE
INDEPENDENT FORCE INVESTIGATION TEAM – KING COUNTY (IFIT-KC)
THIS INTERLOCAL AGREEMENT (“Agreement”) is made and entered into by and between the
undersigned municipal corporations or towns organized or created under the laws of the State
of Washington, the Washington State Patrol, University of Washington, and King County,
collectively referred hereinafter as the “Parties” to provide law enforcement mutual aid and
mobilization between the Parties. The “member agencies” of this Agreement are the following
Law Enforcement Agencies:
•Washington State Patrol;
•King County Sheriff’s Office;
•Bellevue PD;
•Duvall PD;
•Kirkland PD;
•Clyde Hill PD;
•Issaquah PD;
•Lake Forest Park PD;
•Medina PD;
•Mercer Island PD;
•Redmond PD;
•Snoqualmie/North Bend PD; and
•University of Washington Police Department.
I.RECITALS
WHEREAS, the authority of the cooperating agencies entering into this Agreement is that
authority provided by Washington law including, and subject to, the general powers of the
Parties, the Washington Interlocal Cooperation Act as codified in Chapter 39.34 RCW, and the
Washington Mutual Peace Officers Powers Act as codified in Chapter 10.93 RCW; and
WHEREAS, RCW 10.114.011 requires that if deadly force by a peace officer results in death,
great bodily harm, or substantial bodily harm, an independent investigation must be completed
to inform any determination of whether the use of deadly force met the good faith standard
established in RCW 9A.16.040 and satisfied other applicable laws and policies; and
WHEREAS, RCW 10.114.011 requires that such investigation be carried out completely
independent of the agency whose officer was involved in the use of deadly force; and
WHEREAS, the Washington State Criminal Justice Training Commission (CJTC) adopted and
established criteria to determine what qualifies as an independent investigation (WAC Chapter
139-12, the Law Enforcement Training and Community Safety Act – Independent Investigations
Criteria).
AGENDA ITEM 5.5
ATTACHMENT
Page 29 of 124
ILA Independent Force Investigation Team – King County pg. 2
NOW THEREFORE, in consideration of the terms and provisions herein, it is agreed between
the Parties as follows:
II.AGREEMENT
1.PURPOSE OF THE AGREEMENT. The Parties signing below recognize the need to
establish a regional independent investigative team in King County and a protocol for
satisfying the independent investigation requirements of state law. The Parties seek to form
a regional independent force investigation team, available for the purpose of conducting the
criminal investigation into an officer involved shooting or use of deadly force by an officer or
officers of an agency that is a member of the Independent Force Investigation Team of King
County (IFIT-KC).
2.DEFINITIONS. For the purposes of this Agreement, the terms “deadly force,” “great bodily
harm,” and “substantial bodily harm” are given the same meaning as defined in RCW
9A.16.010 and RCW 9A.04.110.
3.ADMINISTRATION.
The IFIT-KC governing body is the “Executive Board.” The Executive Board is comprised of
the member agency Police Chiefs and Sheriff, with each agency providing one Board
member on behalf of its organization. The Executive Board elects their Board Chair. The
IFIT-KC Executive Board is authorized to draft, implement and amend policies and
procedures consistent with the purposes of this Agreement and Chapter 139-12 WAC. Such
policies and procedures will be known as the “Independent Force Investigations Team –
King County Protocol and Guidelines” (“IFIT-KC Protocol”).
4.MUTUAL AID AND LAW ENFORCEMENT SERVICES. Each party will, to the best of its
ability and as resources allow, furnish employees to work as part of IFIT-KC. The Parties
agree to the following:
a.Consistent with RCW 10.114.011, when a member agency engages in conduct
resulting in the use of deadly force by a peace officer resulting in death,
substantial bodily harm, or great bodily harm, it shall contact the IFIT-KC to seek
an independent investigation to inform any determination of whether the use of
deadly force met the good faith standard established in RCW 9A.16.040 and
satisfied other applicable laws and policies.
b.IFIT-KC will provide independent investigative services to any member agency
that requests assistance under this Agreement. IFIT-KC shall render those
independent investigative services consistent with the IFIT-KC Protocol,
purposes of this Agreement, and Chapter 139-12 WAC.
c.In order to maintain independence, no person employed by the agency which
used deadly force (“Involved Agency”) may participate in the investigation of the
use of deadly force, except as where allowed by the independent investigation
protocols laid out in Chapter 139-12 WAC and the IFIT-KC Protocol.
d.Member agencies acknowledge that some member agencies may be required to
provide some level of access at the scene to an independent oversight
agency/committee. Member agencies with an oversight agency/committee shall
prepare a list of practices and protocols, which will be made available to the
commander of IFIT-KC as soon as practical.
AGENDA ITEM 5.5
ATTACHMENT
Page 30 of 124
ILA Independent Force Investigation Team – King County pg. 3
e.The Parties expressly recognize that compelled statements by involved officers
implicate certain legal rights under Garrity v. New Jersey, 385 U.S. 493 (1967).
The parties agree that a statement by an involved officer may only be compelled
by the officer’s employing agency pursuant to that agency’s policies and
procedures. At no point during the investigation will a compelled statement, or
information flowing directly therefrom, be disclosed to the IFIT-KC independent
investigators or otherwise to the IFIT-KC. The Parties further recognize that the
rights against self-incrimination established under Garrity do not extend to the
observations of officers who witnessed, but were not involved in, a use of force
incident. Accordingly, the restrictions set forth above do not extend to officers
other than those using force.
5.INDEPENDENT CONTRACTOR; EMPLOYEE RESPONSIBILITY; PAYMENT.
Investigators provided by Parties shall meet the criterion established by the IFIT-KC Protocol
and in compliance with WAC 139-12-030. Each member’s employees shall be considered
employees of their employing agency while participating in the investigation into the use of
force. The member agencies shall be solely and exclusively responsible for the
compensation and benefits for their employee(s) assigned to IFIT-KC. Each member
agency shall generally be responsible for all costs of its participation, including overtime
and/or back-fill requirements. All rights, duties, and obligations of the employer and
employee shall remain with the party for which the employee works. Each member agency
agrees to provide sufficient equipment needed by its participating employees to conduct a
thorough investigation. Each party shall be responsible for ensuring compliance with all
applicable laws with regard to its employees and with provisions of any applicable collective
bargaining agreements and civil service regulations.
III.GENERAL PROVISIONS
1.INDEMNITY AND HOLD HARMLESS.
a.Subject to Paragraph b below, each party to this Agreement agrees to indemnify
and hold harmless the other member agencies and their elected officials, officers,
employees, from any loss, claim, judgment, settlement of liability, including costs
and attorneys’ fees, arising out of and to the extent caused by the negligent acts
or omissions of the indemnifying party. By mutual negotiation, each party hereby
waives, as respects to IFIT-KC and all other non-indemnifying parties only, any
immunity that would otherwise be available against such claims under the
Industrial Insurance provisions of Title 51 RCW. In the event a non-indemnifying
member incurs any judgment, award, and/or cost arising therefrom including
attorneys’ fees to enforce the provisions of this Section, all such fees. Expenses
and costs shall be recoverable from the indemnifying party.
b.Nothing herein shall require or be interpreted to cover or require indemnification
or payment of any judgment against any individual or member agency/Party for
intentionally wrongful conduct of any individual or for any judgment for punitive
damages against any individual or member agency/Party. Payment of punitive
damage awards shall be the sole responsibility of the individual who said
judgment is rendered and/or his or her employer, should that employer elect to
make said payment voluntarily and consistent with the requirements of
Washington law.
AGENDA ITEM 5.5
ATTACHMENT
Page 31 of 124
ILA Independent Force Investigation Team – King County pg. 4
c.Each member agency shall be responsible for selecting and retaining legal
counsel for itself and or any employee of that agency which is named in a lawsuit
alleging liability arising out of the operations of IFIT-KC. Each agency retaining
counsel shall be responsible for payment of attorney’s fees and costs incurred by
that counsel. Should there be an agreement to share the costs of legal counsel,
in lieu of the provisions above, such agreement shall be in writing.
2.COUNTERPARTS. This Agreement may be signed in counterparts and, if so signed, shall
be deemed one integrated agreement.
3.MERGER AND ENTIRE AGREEMENT. This Agreement merges and supersedes all prior
negotiations, representations, and/or agreements between the Parties relating to the subject
matter of this Agreement and to independent investigative services for law enforcement-
involved deadly uses of force, and it constitutes the entire contract between the Parties.
4.NO THIRD-PARTY BENEFICIARIES. There are no third-party beneficiaries to this
Agreement, and this Agreement shall not impart any rights enforceable by any person or
entity that is not a party hereto.
5.SEVERABILITY. If any part, paragraph, section, or provision of this Agreement is held to be
invalid by any court of competent jurisdiction, such adjudication shall not affect the validity of
any remaining section, part, or provision of this Agreement.
6.TERM OF AGREEMENT AND TERMINATION. This Agreement shall be effective on the
date it is signed by two or more members and it shall become effective for a subsequently
signing member on the date it is signed by the member. It shall remain effective until
December 31, 2021, regardless of the date of execution, and shall be automatically renewed
on the last day of December of each successive year for an additional one (1) year period.
Additionally, any party may withdraw from this Agreement for any reason by providing
written notice to each member agency of such withdrawal specifying the effective date
thereof at least thirty (30) days prior to such date. The withdrawal of any party does not
result in the dissolution of IFIT-KC, but rather the withdrawing party shall, after the effective
date of the withdrawal, no longer be considered a party under this Agreement. This
Agreement may be terminated, and the IFIT-KC dissolved at any time by unanimous
agreement of the Executive Board.
7.MODIFICATIONS. The provisions of this Agreement may only be modified, amended, or
supplemented by written agreement executed by all the Parties hereto.
8.AGENCY CONTACTS
Contact between the Parties regarding Agreement administration will be between the
representatives of each Party or their designee at the time of this Agreement. Updates to the
IFIT-KC Agency Contact list shall be maintained by the Executive Board after execution of
this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement through their duly
authorized officers as of the day and year written below for each.
AGENDA ITEM 5.5
ATTACHMENT
Page 32 of 124
ILA Independent Force Investigation Team – King County pg. 5
CITY OF BELLEVUE CITY OF DUVALL
Name: Name:
Title: Title:
Date: Date:
Attest: Attest:
City Clerk City Clerk
Approved as to Form: Approved as to Form:
City Attorney City Attorney
CITY OF KIRKLAND CITY OF CLYDE HILL
Name: Name:
Title: Title:
Date: Date:
Attest: Attest:
City Clerk City Clerk
Approved as to Form: Approved as to Form:
City Attorney City Attorney
CITY OF MEDINA CITY OF MERCER ISLAND
Name: Name:
Title: Title:
Date: Date:
Attest: Attest:
City Clerk City Clerk
Approved as to Form: Approved as to Form:
City Attorney City Attorney
AGENDA ITEM 5.5
ATTACHMENT
Page 33 of 124
ILA Independent Force Investigation Team – King County pg. 6
CITY OF REDMOND CITY OF SNOQUALMIE
Name: Name:
Title: Title:
Date: Date:
Attest: Attest:
City Clerk City Clerk
Approved as to Form: Approved as to Form:
City Attorney City Attorney
WASHINGTON STATE PATROL KING COUNTY SHERIFF’S OFFICE
Name: Name:
Title: Title:
Date: Date:
Attest: Attest:
Clerk Clerk
Approved as to Form: Approved as to Form:
Attorney Attorney
UNIVERSITY OF WASHINGTON
Name:
Title:
Date:
Attest:
Clerk
Approved as to Form:
Attorney
AGENDA ITEM 5.5
ATTACHMENT
Page 34 of 124
ILA Independent Force Investigation Team – King County pg. 7
CITY OF ISSAQUAH CITY OF LAKE FOREST PARK
Name: Name:
Title: Title:
Date: Date:
Attest: Attest:
City Clerk City Clerk
Approved as to Form: Approved as to Form:
City Attorney City Attorney
AGENDA ITEM 5.5
ATTACHMENT
Page 35 of 124
Medina City Council Regular Meeting AGENDA ITEM 8.1
Monday, February 8, 2021
AGENDA BILL
Subject: Planning Commission Recommendation Regarding Bulk
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Stephanie Keyser, Planning Manager
Action Requested
Council acceptance of Planning Commission’s recommendation on bulk and direction to begin
the public process required for a code adoption this summer.
Background
Complaints from residents regarding the scale of new construction prompted the inclusion of
bulk on Planning Commission’s work plan. Planning Commission worked diligently to try and
distill a complicated concept into a simple and straightforward code amendment. The following
recommendation represents a small step forward toward mitigating bulk.
Upcoming Process
Upon Council direction, the public process for adopting the structural coverage adjustment for
lots larger than 16,000 square feet in the R-16 zoning district will begin. This will include a
SEPA review, notice to the Department of Commerce for Growth Management Act review, a
public open house, the proposed language being available on the city’s website, a public hearing
by Planning Commission, and then a final public hearing and adoption by Council in June.
Attachments
1. Memorandum outlining Planning Commission’s recommendation on bulk with draft
code (Appendix A)
Budget/Fiscal Impact: N/A
Staff Recommendation:
Accept recommendation and authorize public process to
begin
City Manager Approval:
Proposed Council Motion:
Move to accept Planning Commission’s recommendations
and direct staff to begin the public process
Page 36 of 124
AGENDA ITEM 8.1
ATTACHMENT 1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: February 8, 2021
TO: Medina City Council
FROM: Stephanie Keyser, AICP, Planning Manager
RE: Planning Commission Recommendation Regarding Bulk
This memorandum outlines the recommendation to Council that Planning Commission unanimously
agreed upon at their January meeting.
RECOMMENDATIONS
Rebalance Structural Coverage in R-16 (Code Amendment by June 2021)
On January 26, 2021, the Planning Commission voted unanimously (5-0) to recommend modifying the
structural coverage for lots larger than 16,000 square feet in the R-16 zoning district to match what is
allowed for the same sized lots in the R-20/R-30/SR-30 zoning districts (Appendix A). Within the code,
lots larger than 16,000 square feet that are zoned R-16 are able to build a larger house than the same
sized lot in R-20/R-30/SR-30. This is an arbitrary discrepancy that is helping to generate some of the
complaints that are received about the scale of new construction. The rationale for this amendment is
that it restores balance and proportion among adjacent lots of varying sizes throughout the City and will
reduce bulk.
Review Residential Development Policy re: Second Floor Step-Back (Work Plan Topic 1)
On January 26, 2021, the Planning Commission voted unanimously (5-0) to recommend that the city
does not implement a second-floor step-back. While implementing a code like this does create a situation
where the floor(s) above the first would be stepped back, thereby creating a wedding-cake like look, the
Commission felt that this type of code limits architectural choice and can force poor design. A code like
this could also have the unintended consequence of increasing requests for non-administrative variances
for property owners who want a box aesthetic for their residence.
Review Floor Area Ratio (Work Plan Topic 2)
On January 26, 2021, the Planning Commission voted unanimously (5-0) to recommend that the city
does not move to a Floor Area Ratio (FAR) method for calculating lot coverage. FAR is typically used
for commercial properties although there has been a rise in cities adopting the method for residential
uses. Floor area ratio calculates the size of the building relative to the lot but includes exceptions that
aren’t counted (like basements, attics that aren’t used as living space, outdoor stairwells, carports, etc.).
Page 37 of 124
AGENDA ITEM 8.1
ATTACHMENT 1
Structural coverage (what the city currently uses) takes into account the size of all buildings and
structures on a lot and is essentially a bird’s eye view of the structures on a parcel.
FUTURE CONSIDERATIONS
Planning Commission worked diligently to try and distill a complicated concept into a simple and
straightforward code amendment. Although they are providing recommendations that directly address
the language in the work plan, thereby concluding the conversation on bulk for the moment, they agreed
upon two additional considerations at their January meeting:
Investigate Average Grade Calculation
On January 26, 2021, Planning Commission voted unanimously (5-0) to recommend that the city
investigate moving to an average grade calculation of height instead of original grade.
Further Investigation into Mitigating Bulk
On January 26, 2021, Planning Commission voted unanimously (5-0) to ask that the discussion of a
tradeoff between structural coverage and height (and other incentives) to mitigate bulk continue.
CONCLUSION AND ADOPTION TIMELINE
Bulk is a complex issue that can easily be analyzed for years. It is acknowledged that the resulting
recommendations might not be as satisfying a big-picture amendment as some might have wanted.
However, codes are dynamic and will continue to change over time. The structural coverage adjustment
recommendation is a small step forward for mitigating bulk. Bulk is a topic that will continue to be
addressed both indirectly through the tree code analysis that Planning Commission is currently working
on and the upcoming Comprehensive Plan update, as well as directly once again with the inevitable code
amendments that will come out of the revised Comprehensive Plan.
If Council directs staff to proceed with the public process for the structural coverage code amendment,
the timeline for adoption is as follows:
Action Progress
Planning Commission to vote on recommendation January 26
Planning Commission recommendation presented to Council February 8
Submit SEPA Checklist February 12
Submit Notice of Intent to Department of Commerce February 12
Draft code available on City website February 12
Public Open House (via Zoom) March
Planning Commission to hold public hearing May 25
Council to hold final public hearing and adopt code amendments June 14
Page 38 of 124
AGENDA ITEM 8.1
ATTACHMENT 1
Appendix A
20.23.020 Structural coverage and impervious surface standards.
A. Table 20.23.020(A) establishes the total structural coverage and total impervious surface allowed
on a lot within the R-16 zone:
Table 20.23.020(A):
R-16 Zone Total Structural Coverage and Impervious Surface Standards
Square Footage
of the Lot Area
Maximum
Structural
Coverage
Maximum
Impervious
Surface
10,000 or less 30 percent 55 percent
10,001 to 10,500 29.58
percent
55 percent
10,501 to 11,000 29.17
percent
55 percent
11,001 to 11,500 28.75
percent
55 percent
11,501 to 12,000 28.33
percent
55 percent
12,001 to 12,500 27.92
percent
55 percent
12,501 to 13,000 27.5 percent 55 percent
13,001 to 13,500 27.08
percent
55 percent
13,501 to 14,000 26.67
percent
55 percent
14,001 to 14,500 26.25
percent
55 percent
14,501 to 15,000 25.83
percent
55 percent
15,001 to 15,500 25.42
percent
55 percent
15,501 to 15,999 25.21
percent
55 percent
16,000 or greater 25 percent 55 percent
16,001 to 16,500 24.5 percent 55 percent
16,501 to 17,000 24 percent 55 percent
Page 39 of 124
AGENDA ITEM 8.1
ATTACHMENT 1
Square Footage
of the Lot Area
Maximum
Structural
Coverage
Maximum
Impervious
Surface
17,001 to 17,500 23.5 percent 55 percent
17,501 to 18,000 23 percent 55 percent
18,001 to 18,500 22.5 percent 55 percent
18,501 to 19,000 22 percent 55 percent
19,001 to 19,500 21.5 percent 55 percent
19,501 to 29,999 21 percent 55 percent
30,000 and
greater
21 percent 55 percent
B. Table 20.23.020(B) establishes the total structural coverage and the total impervious surface
allowed on a lot within the R-20, R-30 and SR-30 zones:
Table 20.23.020(B):
R-20, R-30 and SR-30 Zones Total Structural Coverage and Impervious Surface Standards
Square Footage
of the Lot Area
Maximum
Structural
Coverage
Maximum Impervious Surface
R-20 Zone R-30/SR-30
Zones
16,000 or less 25 percent 52.5 percent 52.5 percent
16,001 to 16,500 24.5 percent 52.5 percent 52.5 percent
16,501 to 17,000 24 percent 52.5 percent 52.5 percent
17,001 to 17,500 23.5 percent 52.5 percent 52.5 percent
17,501 to 18,000 23 percent 52.5 percent 52.5 percent
18,001 to 18,500 22.5 percent 52.5 percent 52.5 percent
18,501 to 19,000 22 percent 52.5 percent 52.5 percent
19,001 to 19,500 21.5 percent 52.5 percent 52.5 percent
19,501 to 29,999 21 percent 52.5 percent 52.5 percent
30,000 and
greater
21 percent 52.5 percent 50 percent
C. The total maximum structural coverage and impervious surface area allowed on a lot within the
parks and public places and the neighborhood auto zones shall be pursuant to the special use
provisions specified for uses within those zones. However, where structural coverage or impervious
surface maximums are not specified under the special use provisions, the structural coverage and
impervious surface area maximum for the R-20 zone in Table 20.23.020(B) shall apply as applicable.
Page 40 of 124
AGENDA ITEM 8.1
ATTACHMENT 1
D. The maximum structural coverage and maximum impervious surface area allowed on a lot is
determined by multiplying the square footage of the lot area by the corresponding structural coverage
and impervious surface area maximum percentages specified in Tables 20.23.020(A) and (B) for the
zone in which the lot is located (e.g., a 16,000 square foot lot zoned R-16 may have a maximum of
4,000 square feet (16,000 x 0.25 = 4,000) structural coverage and 8,800 square feet (16,000 x 0.55 =
8,800) impervious surface area per Table 20.23.020(A)).
20.23.030 Calculating structural coverage.
A. Structural coverage is the total surface area of a lot covered by or beneath buildings and structures
including but not limited to buildings, roof eaves including gutters, patios, decks, sports courts,
swimming pools and spas, gazebos, gateways, and trellises.
B. The maximum structural coverage and maximum impervious surface area allowed on a lot is
determined by multiplying the square footage of the lot area by the applicable percentages specified in
tables in MMC 20.23.020(A) and (B) for the zone in which the lot is located.
C. When calculating the structural coverage on a lot, the following are excluded from the structural
coverage limits:
1. Any pervious surface areas beneath roof eaves including gutters such as areas with living
vegetation, but not including areas with pervious surfaces containing gravel, rocks or other similar
hardscape materials wherever such materials cover more than 25 percent of the area directly below
the roof eaves;
2. Areas beneath the roof eaves including gutters containing water features;
3. Areas beneath the roof eaves including gutters containing driveway surface that provides access
to a nonpedestrian garage door entrance provided:
a. The roof eave excluding gutters does not project more than two feet from the exterior wall
of the building; and
b. The driveway surface area not counted as structural coverage does not extend more than
two feet in each direction horizontally from the outer edges of the garage door;
4. Uncovered structures, including, but not limited to, decks, patios, stairs and walkways where
the height of the uncovered structure does not exceed 30 inches above the existing or finished
grade, whichever is lower;
5. Structures located waterward of the ordinary high water mark as defined in RCW 90.58.030 and
the Medina shoreline master program;
6. Fences and walls where the greatest width dimension of the fence or wall, including any
features that are part of the wall or fence, does not exceed one foot (12 inches);
7. Retaining walls where the greatest width dimension of the structure, excluding underground
foundation footings, does not exceed one foot (12 inches);
8. Garden-type structures, such as arbors, bowers, pergolas, trellises and similar open structures,
provided the aggregate footprint of all such garden-type structures does not exceed one percent of
the lot area; and
Page 41 of 124
AGENDA ITEM 8.1
ATTACHMENT 1
9. Structures placed entirely underneath the existing grade of the earth surface of the lot provided:
a. No part of the underground structure protrudes above the ground surface of the finished
grade, except:
i. Decks, patios, and walkways that are over the underground structure and for which the
height of such structures does not exceed 30 inches above the existing or finished grade,
whichever is lower; and
ii. Openings in the ground surface that are necessary to provide ingress and egress to the
underground structure and where such openings are the minimum necessary to provide
ingress and egress;
b. Provisions for impervious surface area continue to apply.
Page 42 of 124
Medina City Council Regular Meeting AGENDA ITEM 8.2
Monday, February 8, 2021
AGENDA BILL
Subject: Home Business and Animal Control Code Changes
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Scott Missall, City Attorney
Action Requested
Council acceptance of (i) the final proposed Home Business Code change ordinance and (ii) the
Animal Control Code change memorandum, for the purpose of obtaining Dept. of Commerce
GMA review.
Background
The two Code change projects noted above arose last year in the course of Development Services
enforcement actions. They have been on parallel tracks for adoption of Code changes that will
eliminate ambiguities in the Code and enhance Development Services’ application and
enforcement of the City’s land use regulations. Both topics have been previously reviewed by
Council on several occasions, but last Fall were deferred to the first quarter of 2021 for final
action.
The Home Business Code changes are further along and already in final ordinance format. The
Animal Control changes are in memorandum format to enable Council’s final review of the City
Attorney’s recommended changes in the same format as they last viewed this topic.
Upcoming Process
Upon Council acceptance, the Animal Control changes will be converted to ordinance format
and transmitted with the companion ordinance adopting new Home Business regulations, to the
Department of Commerce for Growth Management Act review. Commerce will perform the
review and return any comments to the City within 60 days of transmittal. At that point, both
ordinances will be brought back to Council for required public hearings and final adoption at
the Council’s first April meeting.
Attachments
1. Proposed Ordinance adopting new and amended Home Business regulations.
2. Memorandum listing proposed new and amended Animal Control regulations.
Budget/Fiscal Impact: N/A
Staff Recommendation: Accept and authorize transmittal to Dept. of Commerce
City Manager Approval:
Proposed Council Motion:
Move to accept Home Business ordinance and Animal
Control Codes changes and authorize transmittal to Dept.
of Commerce
Page 43 of 124
AGENDA ITEM 8.2
ATTACHMENT 1
Ordinance No. _ Page 1 of 5
Ordinance No. ______
MEDINA CITY COUNCIL
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING THE
CITY’S HOME BUSINESS REGULATIONS AND MAKING RELATED
ORGANIZATIONAL AND HOUSEKEEPING CHANGES; PROVIDING FOR
SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, portions of the Medina Municipal Code (MMC) concern the operation of, and
the conditions and limitations on, home businesses within Medina; and
WHEREAS, the Council desires to revise, amend and clarify those regulations to
enhance their utility to the City and the Medina community, to insure that home businesses are
operated in a manner consistent with the City’s Comprehensive Plan and Unified Development
Code, and to minimize external impacts that can arise from operation of home businesses; and
WHEREAS, the Council desires to make other appropriate organizational and associated
housekeeping changes to the MMC to facilitate those goals and better integrate home business
regulations within the MMC;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. Amendment to MMC 20.00.020. MMC Section 20.00.020, entitled
“Statement of Purpose”, is amended as set forth below:
20.00.020 Statement of purpose.
A.The UDC is a comprehensive set of regulations that governs the physical
development of all land and water within the city of Medina, except where state-owned
properties are exempt under state law, for the purpose of orderly development within the
community. The UDC consolidates the city’s zoning, platting, environmental, construction
and other development regulations into a one-book source with the goal of providing
consistency between different regulations, and making the ability to find information
related to development easier.
B.The primary purpose of the regulations under this title is to:
1.Encourage and guide development consistent with the goals, and policies and
intent of the Medina comprehensive plan;
2.Protect the community’s single-family residential nature and the natural
aesthetic quality of the community;
3.Address both natural and manmade environmental considerations as part of
the project permitting processes;
4. Protect the public’s health, safety and welfare as a whole and not create a duty
of protecting any person or class of persons; and
5.Provide appropriate procedures for enforcement of the regulations of this title.
Page 44 of 124
AGENDA ITEM 8.2
ATTACHMENT 1
Ordinance No. _ Page 2 of 5
Section 2. Amendment to MMC 20.12.090. MMC Section 20.12.090, entitled “’H’
Definitions”, is amended to add a definition for Home Business as set forth below:
20.12.090 “H” Definitions.
“Habitat conservation areas” means areas designated as fish and wildlife habitat
conservation areas.
“Hardscape” means any inorganic decorative landscape materials, including but not
limited to stones, boulders, cobbles, pavers, decorative concrete incorporated into an
overall landscape design of the grounds. This definition includes, but is not limited to,
patios, walkways, steps, and other paved areas on the ground.
“Hazard areas” means areas designated as geologically hazardous areas due to
potential for erosion, landslide, seismic activity, or other geologic condition.
“Hazard tree” means a tree designated by the city arborist as having a high to extreme
risk using the International Society of Arborists Tree Risk Assessment Qualification
(TRAQ) system. A hazard tree must have a likely or very likely potential to fail and a
target that might sustain injury or damage. Hazard trees are created through a variety of
circumstances including human influences, disease, and weather.
“Hearing body” means the body designated by the city council to preside over an open-
record hearing or closed-record appeal.
“Hearing examiner” means the person appointed pursuant to MMC 2.78.020 with the
powers and duties prescribed in Chapter 2.78 MMC.
“Height” means a vertical distance measured between two points.
“Home Business” means an economic enterprise to make a product or perform a
service, or undertake any activity that requires a business license from the State of
Washington, that is conducted or operated pursuant to MMC 20.31.010 within a single
family dwelling by the resident occupant or owner thereof, which use shall be clearly
incidental and secondary to the residential use of the dwelling, including the use of the
dwelling as a business address in a directory or as a business mailing address.
“Horticulture” means the occupation of cultivating plants, especially flowers, fruit, and
vegetables.
“Hot tub” means a hydro-massage pool, or tub for recreational or therapeutic use
designed for immersion of users, and usually having a filter, heater, and motor-driven
blower.
“Household staff” means individuals who spend more than 50 percent of their working
time employed at the residence site and in no event work less than 20 hours per week,
Page 45 of 124
AGENDA ITEM 8.2
ATTACHMENT 1
Ordinance No. _ Page 3 of 5
including caregivers.
“Housekeeping unit” means one or more persons living together sharing household
responsibilities and activities, which may include sharing expenses, chores, eating
evening meals together and participating in recreational activities and having close
social, economic and psychological commitments to each other. A housekeeping unit
does not include larger institutional group living situations such as dormitories,
fraternities, sororities, and similar groups where the common living arrangement or basis
for the establishment of the housekeeping unit is temporary.
“Hydraulic project approval (HPA)” means a permit issued by the State Department of
Fish and Wildlife for modifications to waters of the state in accordance with Chapter
75.20 RCW.
“Hydric soil” means a soil that is saturated, flooded or ponded long enough during the
growing season to develop anaerobic conditions in the upper part. The presence of
hydric soil shall be determined following the methods described in the approved federal
wetland delineation manual and applicable regional supplements.
“Hydrophytic vegetation” means macrophytic plant life growing in water or on a
substrate that is at least periodically deficient in oxygen as a result of excessive water
content. The presence of hydrophytic vegetation shall be determined following the
methods described in the approved federal wetland delineation manual and applicable
regional supplements.
Section 3. Amendment to MMC 20.31.010. MMC Section 20.31.010, entitled “Home
Businesses”, is amended in its entirety to read as follows:
20.31.010 Home business.
A.Permissive Use. A home business is permitted within a single-family dwelling
provided it meets all the standards and requirements of this section. Home business is
defined in MMC 20.12.090. Activities not able to meet all the standards and
requirements of this section may be performed in non-residential zone districts of the
city if otherwise allowed under the MMC.
B.Standards. Every home business shall meet the following standards:
1.The home business shall be clearly incidental and secondary to the use and
function of the single-family dwelling as a residence.
2.All external indications of or impacts from a home business shall be compatible
with the residential character and nature of the neighborhood.
3.No home business shall cause or result in material changes in neighborhood
safety, traffic, number or frequency of vehicle trips, parking demand or parking
requirements.
4.The following are prohibited in connection with a home business: signs; noise;
smoke; odors; retail trade; pickup and delivery; external structure modifications; and
exterior lighting.
Page 46 of 124
AGENDA ITEM 8.2
ATTACHMENT 1
Ordinance No. _ Page 4 of 5
C.Requirements. Every home business shall meet the following requirements:
1.The home business shall be located and operated wholly within the single-
family dwelling.
2. No more than one person may be employed who is not a family member
residing in the residence.
3.Any employee, client(s) and family members shall use off-street parking
exclusively.
4.Not more than two vehicles owned or operated by an employee and/or a client
shall be parked on the premises at any time.
5.All required local, regional, state, and federal permits and licenses shall have
been obtained and shall be current and valid.
6.All required permits and authorizations for the dwelling structure and other
attributes of the property and premises shall have been issued by the city and be in
current compliance with the Medina Municipal Code.
D.Exclusions. The following activities are not allowed as a home business:
1.Storage, receipt or transfer of equipment, materials, and commodities.
2.Stables, kennels, and husbandry of animal; any activities that constitute using,
keeping, breeding, raising or harboring any exotic animal or farm animal; and/or activities
that are not permitted by MMC chapter 6.04.
3.Agriculture farming and sales activities.
4.Vehicle repair, automobile detailing or automotive servicing activities.
5.Production or storage of any hazardous waste or substance.
6.Any activity that is prohibited by the Medina Municipal Code.
E.Enforcement. Pursuant to MMC 20.10.040 and 20.10.050, the director shall apply the
provisions of this section to the activities of a home business whenever necessary or
appropriate to determine whether the home business meets the requirements and
standards of the Medina Municipal Code, and shall issue findings and a decision thereon.
Section 4. Amendment to MMC 20.30.020. Subsection E(1) of MMC Section 20.30.020,
entitled “Signs”, is amended as follows:
E.Residential Sign Standards. Signs associated with residential uses shall comply with
all of the standards set forth in this subsection (E).
1. Commercial Signs. Permanent and temporary commercial signs, including
home business signs, shall not be erected and/or displayed on properties, or in the
adjacent city right-of-way, having a principal use that is residential, except for real estate
and event signs complying with the requirements in subsection (F) of this section.
Section 5. Corrections. The City Clerk and codifiers of this Ordinance are authorized to
make necessary corrections to this Ordinance, including but not limited to the correction of
scrivener and clerical errors, references, ordinance numbering, section/subsection numbering
and any references thereto.
Section 6. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity
Page 47 of 124
AGENDA ITEM 8.2
ATTACHMENT 1
Ordinance No. _ Page 5 of 5
shall not affect the validity or effectiveness of the remaining portions of this Ordinance.
Section 7. Effective Date. This Ordinance or a summary thereof consisting of the title
shall be published in the official newspaper of the City and shall take effect and be in full force
five (5) days after such publication.
APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE ___ DAY OF
___________, 2021 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE ______DAY
OF __________, 2021.
_____________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
_____________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Page 48 of 124
MEMORANDUM
DATE: February 2, 2021
TO: Medina City Council
CC: Michael Sauerwein; Steve Wilcox; Aimee Kellerman; Stephanie Keyser
FROM: Scott Missall
RE: Animal Control Regulations — Final Changes Reflecting Council Plurality
Comments
1.Completed and Forthcoming Process
This memorandum presents the collected changes to the City’s Animal Control and Unified
Development Code regulations following Staff and Council reviews. Upon Council acceptance,
these provisions will be drafted into an ordinance and transmitted, in conjunction with the
companion ordinance altering the City’s Home Business regulations, to the Dept. of Commerce
for GMA review.1 Following that review, both ordinances will be brought back to Council for public
hearings and (presumably) final adoption at the Council’s April meeting.
2.Summary and Code Changes
Farm animals (variously including pigs, goats, hens/roosters, turkeys, cows, etc) have been kept
on one or more residential properties in the City. This topic arose last year when one resident
complained to the City about noise, odor, rats, free-ranging animals, and animal waste discharge
to the City stormwater system due to farm animals kept on an a neighbor’s property.
Keeping farm animals in Medina is and has been generally prohibited, but the references and
treatment thereof in the Code is uneven, creating ambiguities and enforcement challenges. In
September 2020 the City Attorney recommended the following changes in the Code to remedy
ambiguities, ensure more consistent treatment of animals, and minimize enforcement issues:
•Add express definitions and regulations concerning farm animals and other animals to the
Animal Control code, MMC Chapter 6.04.
•Add and integrate the new Animal Control provisions into the Unified Development Code,
MMC Title 20.
The City Council reviewed and commented on those recommendations. The following Code
changes reflect that previous work and comprise the City Attorney’s final recommendation for
implementation via ordinance.2
1 The Growth Management Act requires Dept. of Commerce review of land use regulations prior to adoption.
The Animal Control and Home Business ordinances each qualify for review. Commerce will perform the
review within 60 days of transmittal and return any comments to the City.
2 In previous reviews it was suggested that farm animals could be allowed where the impact on adjoining
properties was nonexistent or minimal. After internal discussion it was concluded that doing so was
AGENDA ITEM 8.2
ATTACHMENT 2
Page 49 of 124
Medina City Council
February 2, 2021
Page 2
A.Add New Section MMC 6.04.005 (Intent; Definitions; Prohibitions) to the Animal
Control Chapter
6.04.005 Intent; Definitions; Prohibitions
A.Intent. The intent of this section is to clearly define animal classification
categories and animal prohibitions within the city to ensure proper application and
enforcement of the Animal Control chapter and other city code regulations.
B.Definitions. The following definitions and animal classifications shall apply
throughout the city code, shall be in addition to any definitions adopted by other
sections of this chapter, and shall supersede inconsistent definitions adopted by
other sections of this chapter when this section 6.04.005 or the following definitions
are referenced by other portions of the city code, specifically including Title 20
(Unified Development Code).
1."Domesticated animal or pet"3 means a common domestic beast such
as any dog, cat, rabbit, ferret, gerbil, hamster, miniature pig, parrot, chicken
(excluding roosters), service animal or other similar animals commonly treated and
possessed as a domestic pet. Domesticated animal or pet excludes exotic animals
and farm animals.
2."Exotic animal"4 means any animal that does not meet the definition of
‘domesticated animal or pet’ or ‘farm animal’.
3."Farm animal(s)"5 means any animal(s) that may be considered or
defined as barnyard, livestock or grazing animals, whether kept in open or fenced
fields or grounds, or in structures, and regardless of use or purpose. Farm
animal(s) includes without limitation cows, horses, mules, hogs, sheep, goats,
roosters and turkeys.
C.Prohibitions. No exotic animal nor any farm animal shall be raised, kept,
maintained, harbored, used, or bred within the city.
The two words in red text above are added from the previous version Council reviewed.
B.Add Consistent Animal Control Definitions to MMC Chapter 20.12 (Unified Dev.
Code Definitions)
Add the following definition to MMC 12.20.050 (“D” Defs):
"Domesticated animal or pet" has the meaning and status assigned in MMC 6.04.005.
Add the following definition to MMC 12.20.060 (“E” Defs):
"Exotic animal" has the meaning and status assigned in MMC 6.04.005.
Add the following definition to MMC 12.20.070 (“F” Defs):
"Farm animal(s)" has the meaning and status assigned in MMC 6.04.005.
There are no changes in these regulations from the previous version Council reviewed.
inconsistent with the overall goals of uniform regulations and more reliable enforcement. This issue is not
included in the City Attorney recommendations.
3 Adapted from KCC 11.04.020, which is incorporated by reference into MMC Chapter 6.04.
4 New definition. No counterpart in KCC, but “exotic” is defined in MMC 20.60.214 (“E” Defs) as follows:
“’Exotic’ means any species of plants or animals which are foreign to the planning area.”
5 Adapted from KCC 21A.06.695, which is incorporated by reference into MMC Chapter 6.04.
AGENDA ITEM 8.2
ATTACHMENT 2
Page 50 of 124
Medina City Council
February 2, 2021
Page 3
C.Amend Definition of “Agriculture” in MMC 20.12.020 (“A” Defs) for Consistency with
Animal Control Definitions
“Agriculture” means the use of land for agricultural purposes including any one or
more of farming, apiculture, horticulture, floriculture, and viticulture. , but excluding
the raising of animals and the Agriculture may not include excludes using, keeping,
raising or farming of any animal, and may not include excludes farming of marijuana
regardless of whether farmed for medicinal, recreational or research purposes.
The minor grammatical change indicated by red text above was changed from the previous
version Council reviewed.
D.Incorporate Animal Control Definitions in New Home Business Section 20.31.010(D)
MMC 20.31 creates and describes five specific “limited uses” allowed by the Code. One of
those is Home Business (MMC 20.31.010) which is undergoing contemporaneous
amendments and alterations with the Animal Code changes. The overlap occurs at what will
be new Section 20.31.010(D)(2), which describes activities that are prohibited as a home
business. The following changes ensure the Animal Control regulations are not subject to
alteration under a home business request:
D.Exclusions. The following activities are not allowed as a home business:
1.Storage, receipt or transfer of equipment, materials, and commodities.
2.Stables, kennels, and husbandry of animals; any activities that constitute using,
keeping, breeding, raising or harboring any exotic animal or farm animal; and/or
activities that are not permitted by chapter 6.04.
3.Agriculture farming and sales activities.
4.Vehicle repair, automobile detailing or automotive servicing activities.
5.Production or storage of any hazardous waste or substance.
6.Any activity that is prohibited by the Medina Municipal Code.
Changes indicated by red text above were made for additional clarification from the previous
version Council reviewed.
E.Amend MMC 20.31.050 (Commercial Horticulture) for Consistency with Animal
Control Definitions
The Code permits commercial horticulture as one of its five limited uses. MMC 20.31.050(B)
currently excludes “farming of animals” but that wording is inconsistent with the new Animal
Control definitions and Home Business changes above. It is altered below to integrate with
those other provisions:
B.Agriculture uses shall exclude farm animals and exotic animals, and shall
exclude the using, keeping, breeding, raising or and farming of any animals, and
shall exclude the farming of marijuana including the growth of marijuana in a
residential medical marijuana cooperative as described in RCW 69.51A.250 and
defined in MMC 20.12.140, notwithstanding any state license or other recognition
pursuant to RCW Title 69.
The word in red text above was added to the previous version Council reviewed.
AGENDA ITEM 8.2
ATTACHMENT 2
Page 51 of 124
Medina City Council
February 2, 2021
Page 4
F. Amend Definition of “Agriculture” in MMC 20.60.210 (“A” Defs) for Consistency with
Animal Control Definitions
MMC 20.6 concerns activities on shoreline property in Medina under the State Shorelines
Management Act (SMA), RCW 90.58. The City implements SMA in MMC 20.60 through MMC
20.67, which together form Medina’s Shoreline Master Program (SMP). MMC 20.60 contains
the SMP General Provisions, in which MMC 20.60.210 defines “agricultural activities” for
purposes of shoreline property. While its application is thus physically limited, the definitional
label uses the same words used elsewhere in the Code for animal control and use of non-
shoreline property. In addition, MMC 20.60.210 incorporates definitions from WAC 173-26-
020 6 that touch on farm animals and which define, allow or provide for animal-related activities
in a manner different from the City Code.
The problem this all creates is another cloud the application of the City’s animal control
regulations on property lying within the SMA jurisdiction. While the City does not have
authority to change State law or regulations, it can add a conflict-resolution provision that
should ensure the correct application of the MMC animal control and agriculture regulations
to shoreline property. Thus, we recommend that the following definition in MMC 20.60.210
(“A” Defs) be amended as follows:
“Agricultural activities” means agricultural uses and practices as defined in WAC
173-26-020 and amendments thereto, provided that in the event of a conflict
between (i) the provisions of the City’s Shoreline Master Program relating to
“agricultural activities” and farm animals, and (ii) the City’s Animal Control,
agricultural and land use regulations, the stricter or more limiting regulation shall
apply.
There are no changes in this regulation from the previous version Council reviewed This
approach is not a perfect solution but it is expedient by avoiding more generalized changes
to the SMP and by focusing on the relatively limited and immediate animal control issue.
When time and interest later permit, this specific issue could be revisited.7
6 One of the Washington Administrative Code chapters that implement the SMA.
7 If a deeper understanding is desired at this point, we include this analysis:
RCW 90.58.065 concerns the “application of guidelines and master programs to agricultural activities”.
Subsection (1) thereof states that "Nothing in this section limits or changes the terms of the current
exception to the definition of substantial development in RCW 90.58.030(3)(e)(iv)." RCW 90.58.030
defines what "Substantial developments" are, and which are prohibited by the SMA. In particular, RCW
90.58.030(3)(e)(iv) defines what shall not be considered as a substantial development, stating in
relevant part:
Construction and practices normal or necessary for farming, irrigation, and ranching
activities.… A feedlot of any size … shall not be considered normal or necessary farming or
ranching activities. A feedlot … shall not include land for growing crops or vegetation for
livestock feeding and/or grazing, nor shall it include normal livestock wintering operations.
Essentially, land within the shoreline zone may be developed for "normal or necessary farming
activities," but that does not include its use as a feedlot. That is harmonious with KCC 11.24.010, in
that it is both unlawful for livestock to run at large within the County, and unlawful to develop land which
allows livestock to subsist. However, it allows many activities and farm animals prohibited by the City.
AGENDA ITEM 8.2
ATTACHMENT 2
Page 52 of 124
Medina City Council
February 2, 2021
Page 5
G. Amendment of Use Table
MMC 20.21.030 (Use table) provides that “Commercial Horticulture/Truck
Gardening/Agriculture, Excluding the Raising of Animals“ is an allowed limited use in one
zone district. The reference to “excluding raising of farm animals” is superfluous if the
foregoing Code amendments are made, but harmless. We do not view this as a necessary
amendment.
There is no change in this analysis from the previous version Council reviewed.
3.Conclusion
With Council approval of the foregoing changes, ambiguities in the City’s Animal Control
regulations will be eliminated and enforcement (if needed) will be enhanced.
AGENDA ITEM 8.2
ATTACHMENT 2
Page 53 of 124
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 8, 2021
To: Honorable Mayor and City Council
From: Michael Sauerwein, City Manager
Subject: City Manager Report
2021 City Manager Goals, Projects, and Objectives
The proposed 2021 City Manager Goals, Projects, and Objectives are attached.
At the January 11, 2021 City Council Meeting, Council adopted the following revised
schedule…
•Monday, February 8, 2021 – Regular City Council Meeting: City Council
discussion of 2021 City Manager Goals, Projects, and Objectives.
•Monday, February 22, 2021 – City Council Retreat. Finalize and adopt 2021 City
Manager Goals, Projects, and Objectives.
I suggest we have a brief conversation about the 2021 Goals, Projects, and Objectives this
evening and save the bulk of our discussion for the February 22, 2021 City Council
Retreat.
City Council Retreat
The draft agenda includes…
•Finalize and Adopt 2021 City Manager Goals, Projects, and Objectives. (A calendar
outlining estimated dates for completing goals, projects, and objectives will be
included.)
•Developing a Strategic Vision for City Operations.
•Brief review of the City Council Rules & Guidelines (attached).
•City Council Meeting Structure.
o Structure of First and Second Meetings.
o Timing of Department Director Reports.
AGENDA ITEM 9.1
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2
Up-Coming City Council Meetings
•Monday, February 22, 2021 – City Council Retreat.
•Monday, March 8, 2021 – Regular City Council Meeting.
•Monday, March 22, 2021 – Regular City Council Meeting.
AGENDA ITEM 9.1
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1
Draft Updated 1-5-2020
2021 City Manager Goals, Projects, and Objectives
City Manager
o SR 520 Expansion-Joint – Continue to aggressively manage SR 520 expansion-joint
noise issue to achieve an agreeable resolution.
•Maintain regular and consistent communication with Washington State
Legislators, WSDOT, and consultants.
•Continue to work with Legislators, WSDOT, and consultants to include Phase 2
of the University of Washington Engineering Department’s Sound Mitigation
Study in the State’s Supplemental Budget.
•Have the University of Washington Engineering Department to present the results
of Phase 2 of their Sound Mitigation Study to the City Council. (2022).
o Community Survey – In 2019 and 2020 the Development Services Department
conducted three surveys to ascertain citizen’s attitudes regarding construction and
development in their neighborhoods. Results of the surveys were discussed at the
September 22, 2020 Joint City Council Planning Commission Meeting.
In 2021 we will conduct a Community Survey including city services, community
priorities, and quality of life in Medina.
o Bi-Monthly Online Open House with the City Manager and Police Chief – This is a
temporary COVID replacement for “Coffee with the City Manager and Mayor” and
“Coffee with a Cop”.
•City Staff will hold on-line Community Forums on the following topics:
o Emergency Preparedness and other Community Public Safety Concerns.
o Drug Awareness for Parents
o Virtual Tour of 2021 Public Works Projects and a Presentation of
Development Services On-Line Application Process.
Coffee with City Manager and Coffee with a Cop events will be scheduled when it is safe
to do so.
o Park Use Permit – Update the City’s Park Use Permit Process.
o Labor Contract Negotiation – Initiate negotiations of the City’s three expiring labor
contracts.
•Public Works (Teamsters).
AGENDA ITEM 9.1
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2
• Clerical Employees (Teamsters).
• Police Officers (Police Guild).
o Speeding and Traffic Calming – the City will conduct a speed study of traffic on
Evergreen Point Road, 84th Avenue NE, and the East/West Streets connecting these two
main arterials. We will also study Overlake Drive West/East.
Based on the data generated by the study, City Staff will recommend implementation of
appropriate traffic calming techniques.
o Leaf Blowers and Gas-Powered Lawn Equipment – Work with neighboring cities, to
regulate use of this equipment. (2020 Performance Review)
o Employee Training Programs – The following programs are offered at no-cost though
our insurance carrier; Washington Cities Insurance Authority (WCIA).
• Implicit Bias and Unlearning Racism – I recently attended this excellent two-
day program. While our Police Officers receive similar training on a regular basis
as part of the Department’s accreditation process …I would like to provide it to
all City employees this year.
• Preventing Harassment and Discrimination in the Workplace – This ½ day
program is regularly provided to all employees. One session for employees. One
for supervisors. We will also include lifeguards and seasonal employees if
scheduling allows.
o Service Level Agreement – Develop a Service Level Agreement specifying how City
Staff responds to questions and complaints. Promote and encourage the use of our on-
line Citizen Helpdesk. (2020 Performance Review)
o Annual Review Process – Work with the Personnel Committee to develop an annual
review process for all City Staff. (2020 Performance Review)
o All Staff Meeting – Schedule regular All Staff Meetings. (2020 Performance Review)
o Continue working toward earning my PhD in Political Science.
o Working with the City Council.
• Organize ½-day virtual City Council Retreat this Spring. And, hopefully, 1-day
Retreat this Fall.
• Review the City’s Vision and Mission Statements.
• Discuss City Council Rules and Guidelines.
o Monthly Update – Provide the City Council with a monthly status reports on progress in
meeting 2021 Objectives.
AGENDA ITEM 9.1
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3
o Maintain and Expand Visibility in the Community.
• Proactively drive around the community, noting any problem issues or areas, and
report to Council.
• As in past years, I will attempt to attend all City Events and Activities.
• In addition to the monthly City Council Meetings and the Study Sessions, I also
regularly attend Park Board, and Emergency Preparedness Committee Meetings.
Public Works
o Streets and Sidewalks 2021.
• 86th Ave NE Overlay.
• 77 Ave NE Overlay.
• 84th Ave NE Overlay – NE 12th to Overlake Drive.
• NE 12th St Sidewalk Improvements – West Segment.
o Streets and Sidewalks Ongoing.
• Trimming hedges and trees impacting sidewalk rights-of-way.
• Street sweeping and vactoring catch basins per Department of Ecology.
• Timely responses to any community complaints.
o Parks.
• Medina Park – Playground Addition.
• Medina Beach Park – Tree Re-Planting.
• Fairweather Park – Tennis Court Resurfacing.
o Other Projects.
• Stormwater System Mapping and Evaluation Phase 2.
• Post Office Floors.
• Police Department Floors.
Police
o Washington Association of Sheriffs and Police Chiefs (WASPC) Accreditation –
Medina Police Department is up for WASPC re-accreditation in 2021. Department
successfully passed re-accreditation in May 2017. The purpose of law enforcement
agency accreditation is to professionalize the law enforcement industry by providing a
review process for agencies to be certified as operating under industry best practices and
standards.
AGENDA ITEM 9.1
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4
o Training – Fulfilling the expanded training requirement for the Law Enforcement
Training and Community Safety Act (LETCSA), passed in 2018. This will be the first
year we will be required to fulfill higher training hours and requirements. In November
2018, voters passed Initiative 940 (I-940) in an effort to establish higher training
requirements and police accountability standards so we will need to work to complete the
new level of training.
o Emphasis on Traffic Safety – Continue to focus on all traffic safety – vehicular, bicycle,
and pedestrian – throughout the community through education, engineering (where
possible and cost effective), social media, and enforcement to reduce collisions, improve
awareness, and improve safety.
o Support and promote Medina Emergency Preparedness Committee including
Schools Sub-Committee.
Development Services
o Public Portal – Continue development of our new Public Portal with the goal of fully
independent use by outside users.
o Staff Cross-Training – This regular and primarily internal training program will assure
continuity of services, service maintenance, and workload balancing.
o State Building Codes – Adopt the 2018 Washington State Building Code.
o Right of Way Permit – Create a new Development Services Right of Way Use permit.
This will consolidate all work associated with development projects into Development
Services and reduce the Public Works Directors involvement in volumes of small
projects.
o Development Code and Process Complexity Reduction – Establish goals and propose
reductions in the complexity of our codes and process.
o Cost vs. Service Analysis – This is a full analysis of the costs of service vs. the fees
charged.
o Professional Services Contracts – Modify existing consultant professional services
contracts in combination with the cost vs. service analysis.
o Advance Deposit – Change our existing Advance Deposit System to create better
accounting and ease of use.
o Code Enforcement – Update Medina Municipal Code Ch. 1.15: Code Enforcement.
Finance and Human Resources
o Contingency Fund – Work with Finance Committee and City Council on a plan to
replenish Contingency Fund.
AGENDA ITEM 9.1
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5
o 2022 Budget – Prepare a 2022 balanced budget with levy stabilization funding that is
required to hit the 10-year mark of 2029.
o Labor Contract Negotiation – Initiate negotiations of the City’s three expiring labor
contracts.
•Public Works (Teamsters)
•Clerical Employees (Teamsters)
•Police Officers (Police Guild)
o Enterprise Fund for Development Services – Work with Development Services to
create their own “Enterprise Fund”, separate from the General Fund.
o Stormwater Utility – Work toward the development of a stormwater utility including a
sustainable funding source.
o State Audit – Continue to follow the Washington State Auditor’s Office updates &
policy recommendations to achieve another year of a clean audit.
o Community Forum on the City Budget Process – Fall 2021 (2020 Performance
Review)
Central Services and City Clerk Office
o IT.
•Improve Network Security – Replace necessary hardware.
•Upgrade City Hall Telecommunications – Replace 1980s Telephone System.
•City Website – Update website pages to be more user-friendly.
o Records Management.
•File System – Develop new file system following WA State Records Retention
Regulations.
•Development Services – Clear out old files from storage.
•E-Records – Clean up e-records off servers.
•Cloud-Based System – Implement cloud-based records management system.
•Public Access to City Records - Improve public ability to search for records
online.
o Payment Portal.
•Research an Online Payment Portal.
AGENDA ITEM 9.1
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Medina City Council Rules & Guidelines (2020) -- 1 {EFM2052423.DOC;4/05708.000002/ }
CITY OF MEDINA
CITY COUNCIL RULES & GUIDELINES
Adopted by the Medina City Council
February 10, 2020
AGENDA ITEM 9.1
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MEDINA CITY COUNCIL RULES AND GUIDELINES
TABLE OF CONTENTS
Chapter 1 Overview and Information Sources
1.1 Introduction ..................................................................................................4
1.2 Independent Municipal Resources ...............................................................4
1.3 Medina Organizational Chart .......................................................................5
Chapter 2 City Council Responsibilities and Values
2.1 Governing Documents .................................................................................7
2.2 Revised Code of Washington.......................................................................7
2.3 Open Public Meetings; Public Records ......................................................7
2.4 Form of Medina Government; Separation of Powers .................................7
2.5 Medina Municipal Code ..............................................................................7
2.6 Medina Personnel Policy Manual ................................................................8
2.7 Medina Annual Budget ................................................................................8
2.8 Medina Comprehensive Plan; Coordinated Growth and Development .......8
2.9 Medina Comprehensive Emergency Management Plan .............................8
2.10 Medina City Council Values ........................................................................9
2.11 New Councilmember Orientation ...............................................................9
Chapter 3 Councilmember Roles and Duties
3.1 Introduction City Council Generally .........................................................10
3.2 Duties of City Council ...............................................................................10
3.3 Selection and Role of Mayor ....................................................................11
3.4 Selection and Role of Deputy Mayor .........................................................11
3.5 Advisory Boards and Commissions ..........................................................12
3.6 City Council Committees ..........................................................................14
Chapter 4 City Council Meetings and Rules
4.1 Regular Council Meetings .........................................................................15
4.2 Special Council Meetings ..........................................................................15
4.3 Council Study Sessions ..............................................................................15
4.4 Council Executive Sessions .......................................................................15
4.5 Public Notice of Council Meetings and Hearings......................................16
4.6 Council Meeting Agendas..........................................................................16
4.7 Council Meeting Rules for Councilmembers ............................................17
4.8 Council Meeting Rules for Public Participants .........................................17
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Medina City Council Rules & Guidelines (2020) -- 3
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4.9 Council Meeting Recordings and Minutes ...............................................18
Chapter 5 City Council Meeting Procedures
5.1 Parliamentary Procedure ............................................................................19
5.2 Council Meeting Decorum and Order ........................................................19
5.3 Order of Discussion ...................................................................................19
5.4 Discussion Limits.......................................................................................19
5.5 Ordinances, Resolutions and Motions ......................................................19
5.6 Council Voting and Conflicts ....................................................................20
5.7 Attendance at Council Meetings Required ................................................20
5.8 Remote Participation at Council Meetings ................................................21
Chapter 6 Councilmember Actions and Legal Duties
6.1 Importance of Open Public Meetings ........................................................22
6.2 Representatives of City Act in Accordance with City Policies .................22
6.3 City Council Communications and Records ..............................................22
6.4 Social Media Policy for Councilmembers ................................................24
Chapter 7 Councilmember Conflicts Of Interest
7.1 Conflicts of Interest....................................................................................25
7.2 Appearance of Fairness ..............................................................................26
Chapter 8 Interaction Between City Staff and Councilmembers
8.1 Overview ....................................................................................................27
8.2 City Manager .............................................................................................27
8.3 Council Rules for Interacting with City Staff ............................................27
8.4 City Attorney .............................................................................................28
Chapter 9 Consequences of Violating Rules
9.1 Consequences of Violation ........................................................................29
9.2 Process for Censure....................................................................................29
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Chapter 1
OVERVIEW AND INFORMATION SOURCES
1.1 Introduction
The Medina City Council Rules & Guidelines are intended to centralize information on
common issues and procedures related to local government, the operation of the Medina
City Council, and the roles and responsibilities of Medina City Councilmembers. These
Guidelines are based on State statutes, City ordinances, court cases, parliamentary
procedure guides, and other sources, but are not a substitute for those sources. All
Councilmembers shall attend periodic training and refresher courses approved or
endorsed by the City and other municipal entities. All Councilmembers are expected to
follow these Guidelines and be bound by them unless excused by a vote of at least five
members of the City Council.
1.2 Independent Municipal Resources
Many informational resources are available to Councilmembers, starting with City staff.
Two principal organizational sources are MRSC and AWC:
1.2.1. Municipal Research & Services Center of Washington
The Municipal Research and Services Center (MRSC) is a private, non-profit
organization based in Seattle, Washington. MRSC is funded by the state legislature, with
a mission to promote excellence in Washington local government through professional
consultation, research and information services. MRSC information and research
services are available free of charge to elected officials and staff of Washington city and
county governments. MRSC serves Washington local governments by providing: (1)
Dependable advice from a multidisciplinary team of professional consultants; (2) A
comprehensive Web site; (3) Access to thousands of sample documents; (4) Timely and
informative print and electronic publications; and (5) Access to the largest local
government library collection in the Northwest. MRSC is not dedicated to representing
or supporting any particular city, however, and is not a substitute for the City's staff.
MRSC produces a number of useful guides and handbooks for Councilmembers which
are used statewide, including the following:
• Mayor & Councilmember’s Handbook. Revised August 2019. The Handbook
provides an overview of the structure of municipal government in Washington
and the role of the Councilmember in that structure. The primary focus is on
Council meetings.
• Local Government Policy-Making Process. Revised October 2017. This
publication describes the local government policy-making process, outlines
effective roles for local officials, and provides practical tips to make the local
policy-making process satisfying and productive.
• Knowing the Territory - Basic Legal Guidelines for Washington City,
County, and Special District Officials. Revised September 2019. This provides
a wealth of basic information about the nature, powers and duties of municipal
officials; how to stay "out of trouble"; limitations, regulations, and admonitions
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Medina City Council Rules & Guidelines (2020) -- 5
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regarding the exercise of governmental powers; common conflicts of interest; the
Open Public Meetings Act; the Appearance of Fairness Doctrine; and legislative
immunities and protections.
1.2.2 The Association of Washington Cities
The Association of Washington Cities (AWC) is a longstanding private, nonprofit, non-
partisan corporation that represents Washington's cities and towns collectively before the
state legislature, executive branch and regulatory agencies. Membership is voluntary, but
AWC consistently maintains 100% participation from Washington's 281 cities and towns.
A 24-member Board of Directors oversees AWC' activities, which focus service work in
five areas:
• Legislative representation
• Educational training
• Publications and resources
• Technical assistance in personnel and labor relations, energy, transportation,
budgeting, planning, risk management and employee wellness
• Member programs such as municipal liability and property insurance,
employee drug and alcohol testing, and employee benefits
1.3 City Organizational Chart
An organizational chart of the City follows on the next page.
AGENDA ITEM 9.1
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Chapter 2
CITY COUNCIL RESPONSIBILITIES AND VALUES
2.1 Introduction to Council Service and Responsibilities
City Councilmembers not only legislate for the City and establish important and critical
community policies, but serve as the "board" members of a public municipal corporation
having an annual budget of several million dollars and extensive responsibility for
maintaining and regulating the public health, safety and welfare. The Council acts
collectively, and every Council action affects the public. Councils must exercise their
authority in accordance with federal, state and local law, and each Councilmember must
be mindful of their oath and charge to act for and on behalf of the City.
These Guidelines provide a summary of important aspects of City and Council activities,
but it cannot incorporate all material and information necessary for undertaking the
business of the Council or the role of Councilmember. The following list briefly
summarizes some of the key principles of government, sources of City and Council
authority to govern, and the procedures it must use in doing so.
2.2 Revised Code of Washington
The Revised Code of Washington (RCW) is the compilation of all permanent state laws
now in force. The RCWs are enacted by the state legislature and signed by the Governor,
or enacted via the initiative process. State laws contain many requirements affecting the
operation of every city government and administration of meetings and activities of every
city council throughout the state.
2.3 Open Public Meetings; Public Records
Two of the most important procedural laws the City and Council must follow at all times
are the Open Public Meetings Act (OPMA; RCW 42.30) and Public Records Act (PRA;
RCW 42.56). These two statutes are mentioned here and frequently throughout the
Guidelines because of their pervasive importance.
2.4 Form of Medina Government; Separation of Powers
Medina is an optional code city under RCW Title 35A (Optional Municipal Code). As
such, Medina is vested with the broadest powers of incorporated cities under the State
constitution and the RCW. Medina uses a Council-Manager plan of government pursuant
to RCW 35A.13, which separately assigns the City's legislative authority to an elected
City Council and the City's the administrative authority to the City Manager. Under that
system, the City Manager is appointed and removed by the Council, but the Council is
prohibited from interfering with the City Manager's administrative duties. The City
Manager thus functions as a chief executive officer, responsible for directing the daily
operations of City government and all of its administrative actions, departments and
functions.
2.5 Medina Municipal Code
The Medina Municipal Code (Code) is the repository for the local laws and regulations
adopted by the Council, typically through ordinances and sometimes resolutions. Title 2
of the Code addresses the role of the Medina Council and describes its organization, its
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meetings and responsibilities, and the appointment of the City Manager, City advisory
boards and City commissions. The Code compiles the broad array of local laws adopted
by the Council, including zoning and land use standards, health and safety issues, police
and traffic regulations, building standards, and revenue and finance issues.
2.6 Medina Personnel Policy Manual
The City maintains a Personnel Policy Manual which covers many subjects pertinent to
City employees. While they are not employees, Councilmembers shall follow applicable
policies, provisions and requirements of the Manual including but not limited to travel on
City business, overnight stays, and expense reimbursement for transportation,
accommodations, meals, per diem limits, incidental expense limits, use of personal
vehicles, and expense reporting.
2.7 Medina Annual Budget
The City's annual budget is the primary tool and road map for accomplishing the goals of
the City. The annual budget is prepared and proposed by the City staff and then
reviewed, altered as appropriate, and approved by the Council. It comprises one of the
most important processes the City undertakes because it sets City priorities and policies,
and establishes and allocates funding levels and tax revenues. All of that in turn provides
the framework for the governmental and administrative operations of the City for the
coming year.
2.8 Medina Comprehensive Plan; Coordinated Growth and Development
The authority for and requirements related to the City's comprehensive plan derive from
the Washington Growth Management Act (GMA; codified primarily at RCW 36.70A).
The GMA was enacted in 1990 in response to rapid population growth and concerns with
suburban sprawl. It recognized the need for comprehensive and coordinated planning
within and among adjacent jurisdictions, the need for environmental regulation to protect
Washington's resources and quality of life, and related issues. Counties and cities
planning under the GMA are required to adopt formal planning policies in their
comprehensive plan that will then guide their respective land use and development
activities. Nearly all western and some eastern Washington cities and counties are
required to plan under the GMA.
The Medina Comprehensive Plan is the blueprint for the City's physical character, its
future development and changes, and look and feel of the City. It is updated once
annually and creates the conceptual starting point for the City's specific development
regulations and procedures. The City's development regulations must be consistent with
the City's comprehensive plan, which must in turn be consistent with the comprehensive
plans of surrounding cities and King County.
2.9 Medina Comprehensive Emergency Management Plan
The City maintains a Comprehensive Emergency Management Plan (CEMP) that outlines
actions to be taken during times of extreme emergency. When the Mayor is called upon
to declare the emergency, the Police Chief then directs all disaster response activities per
the CEMP. Because the Council may be called upon during an emergency to establish
policies related to a specific incident, Councilmembers should become familiar with the
CEMP.
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2.10 Medina City Council Core Values
The Medina City Council annually adopts or reaffirms core values for its actions and the
actions of its Councilmembers, as follows:
❑ The Council will listen to the community with a goal of achieving the
community's interests and objectives.
❑ Councilmembers hold public trust and are fiduciaries of public funds. The
Council will strive for sustainable policies that support City finances and
goals, and the local economy.
❑ Councilmembers will be respectful at all times, and use their best efforts to
collaborate with each other and seek consensus wherever possible.
❑ Councilmembers will exhibit respect for the professionalism and expertise of
the City Manager and staff.
❑ Councilmembers will comply with open government laws, including the
Public Records Act and Open Public Meetings Act, to promote transparency
and maintain trust in government.
❑ Councilmembers will come to meetings prepared. Council meetings will be
focused and expeditious, and the Council will strive to make decisions
efficiently and with an eye toward finality.
❑ Councilmembers are community leaders. They will listen and act fairly, will
strive to avoid conflicts of interest, and will set a good example by following
City codes and policies.
2.11 New Councilmember Orientation
It is important for the members of the City Council to gain an understanding of the full
range of services and programs provided by the City. As new members join the Council,
the City Manager and City Clerk will host an orientation program that provides an
opportunity for members to tour municipal facilities and meet with key staff within the
first quarter of taking office. Another training opportunity for new members is the
Association of Washington Cities-sponsored newly elected officials' orientation. At any
time, if there are facilities or programs about which you would like more information,
arrangements will be made to increase your awareness of these operations.
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Chapter 3
COUNCILMEMBER ROLES AND DUTIES
3.1 Introduction
The City Council is the policy and law making body of the City. State law and local
ordinances grant the powers and responsibilities of the Council. The Council may only
act as a body and pursuant to consensus or majority vote of the applicable quorum
requirements (colloquially "majority"). No Councilmember has any extraordinary
powers beyond those of other Councilmembers. While the Mayor has some additional
responsibilities such as developing the Council agenda and chairing meetings, when it
comes to establishing policies, voting, and other matters all members are equal. It is also
important to note that policy is established by at least a majority vote of the Council.
Although individual Councilmembers may disagree with decisions of the majority, a
decision of the majority does bind the Council to a course of action. Councilmembers
should respect adopted Council policy. In turn, it is Staff’s responsibility to ensure the
policy of the Council is carried out.
The City Council is responsible for appointing one position within the City
organization—the City Manager. The City Manager serves at the pleasure of the
Council. The City Manager is responsible for all personnel within the City organization,
including the city attorney, city engineer, and hearing examiner.
Except for the purpose of inquiry, the Council and its members must deal with the
administrative personnel solely through the City Manager or the manager's designee in
accordance with law. Neither the Council nor any Councilmember may give orders to
any subordinate of the City Manager.
3.2 Duties of City Council
The following is a non-exclusive outline of City Council duties and responsibilities:
1. Establish Policy
a. Adopt goals and objectives
b. Establish priorities for public services
c. Approve/amend the operating and capital budgets
d. Approve contracts over $50,000
e. Adopt resolutions
2. Enact Local Laws
a. Adopt ordinances
3. Supervise Appointed Officials
a. Appoint City Manager
b. Evaluate performance of City Manager
c. Establish advisory boards and commissions
d. Make appointments to advisory bodies
e. Provide direction to advisory bodies
4. Provide Public Leadership
a. Relate wishes of constituents to promote representative governance
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b. Mediate conflicting interests while building a consensus
c. Call special elections as necessary
d. Communicate the City's vision and goals to constituents
e. Represent the City's interest at regional, county, state, and federal
levels as authorized by Council
5. Decision-Making
a. Study problems
b. Review alternatives
c. Determine best course of public policy
3.3 Selection and Role of Mayor
3.3.1 Selection of Mayor
Biennially at the first meeting of the new Council, the Councilmembers shall select a
Mayor using the following procedure. The City Clerk shall preside over the election.
1. Any Councilmember may nominate him or herself or a fellow member.
No second is required. Councilmembers may decline their nominations if
desired. When all nominations have been received, the nomination period
shall be closed.
2. Nominees and nominators may make a brief statement in support of their
nominations before the City Clerk closes the nomination period.
3. If more than one nomination is received, the Clerk shall ask the
Councilmembers one by one to express their votes. A nominee must
receive a majority vote to be selected as Mayor.
4. If a roll call vote fails to garner a majority of votes for a single nominee,
motions may be made, and seconded, to: (1) continue the vote to the next
meeting, with the incumbent Mayor remaining until then; or (2) remove
the nominee with the lowest number of votes and call for a re-vote; or (3)
re-open the floor for additional nominations; or (4) continue voting until a
single nominee receives a majority vote. In lieu of motions, the Council
may reach a consensus on how to proceed.
3.3.2 Role of Mayor
The Mayor serves as the presiding officer and acts as chair at all meetings of the City
Council. The Mayor may participate in all deliberations of the Council in the same
manner as any other member and is expected to vote in all proceedings unless a conflict
of interest exists. The Mayor has no veto power. The Mayor may not move an action,
but may second a motion. Responsibility to act as the City Council's ceremonial
representative at public events and functions has been assigned to the Mayor. The Mayor
is vested with the authority to initiate and execute proclamations. The Mayor shall serve
as a member of all Council standing committees.
3.4 Selection and Role of Deputy Mayor
3.4.1 Selection of Deputy Mayor
Biennially at the first meeting of the new Council, the Council shall decide by majority
vote whether to select a Deputy Mayor, or whether to appoint a Councilmember to serve
as mayor pro-tempore as the need arises. See RCW 35A. 13.035 ("Biennially at the first
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meeting of a new council, or periodically, the members thereof, by majority vote, may
designate one of their number as mayor pro tempore or deputy mayor for such period as
the council may specify, to serve in the absence or temporary disability of the mayor; or,
in lieu thereof, the council may, as the need may arise, appoint any qualified person to
serve as mayor pro tempore in the absence or temporary disability of the mayor."). If the
Council decides to appoint a deputy mayor, he or she shall be selected through the same
process for electing the mayor.
3.4.2 Role of Deputy Mayor
The Deputy Mayor shall fulfill the Mayor's duties in the absence of the Mayor. In the
absence of both the Mayor and Deputy Mayor, the Council shall appoint another
Councilmember to fulfill the duties.
3.5 Advisory Boards and Commissions
3.5.1 Role of Advisory Boards and Commissions
The City Council is empowered to create advisory boards and commissions pursuant to
the provisions of Title 35A RCW, or such advisory boards or commissions not
specifically enumerated, as the Council deems necessary or advisable. In the exercise of
this power, it is the desire of the Council to establish a consistent policy in its decision-
making role to fairly and equitably evaluate those citizens of the community who
demonstrate a desire to serve on such boards or commissions.
Boards, commissions, and citizen committees provide a great deal of assistance to the
Council when formulating public policy and transforming policy decisions into action.
The City currently has a standing Park Board and a Planning Commission. In addition,
special purpose committees and task forces may be appointed by the Council to address
issues of interest or to conduct background work on technical or politically sensitive
issues. Special purpose committees and task forces will be dissolved upon completion of
the intended task.
The Council may annually develop a work plan for the Council, a statement of the City
Manager's objectives, and work plans for its standing boards and commissions. The
Council may assist in coordinating implementation of such work plans.
Standing boards and commissions shall conduct regular meetings that are open to the
public in accordance with the Open Public Meetings Act, RCW 42.30 ("OPMA"). Upon
formation of any special purpose committee or task force, the Council shall determine,
based upon the committee's structure and function and with advice from the City
Attorney, whether such committee shall be subject to the OPMA.
3.5.2 Appointments, Qualifications, and Terms of Service
Persons wishing to be considered for appointment or reappointment to the Park Board or
Planning Commission shall submit to the City Clerk's office an application on a form
provided by that office. It is the policy of the City Council that each applicant be
evaluated on an objective basis utilizing the following criteria:
1. Residency: Members shall be residents of the City of Medina.
2. Sectional Composition: Consideration should be given toward
maintaining an equitable balance of community representation on all
boards and commissions. Multiple members from the same family or
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household will not be appointed to a single board or commission in order
to avoid the reality or appearance of improper conflict, influence or favor.
3. Occupation: A broad mix of occupational backgrounds on all boards and
commissions will be attempted as appointments are considered.
4. Knowledge of Municipal and Planning Process: When ranking equally
qualified applicants, consideration shall be given to background
experience and knowledge of the municipal process as appropriate to the
position in reaching a decision.
5. Contributive Potential: Consideration will be given to the potential
contribution that each applicant may make if appointed to a board or
commission. Criteria to guide this evaluation may include:
a. Ability to communicate effectively
b. Desire to perform public service
c. Ability to express ideas, concepts, or philosophies
d. Desire to participate in decision-making process
6. Leadership Potential: Since each appointee may be called upon to serve as
a chair, consideration will be given to each applicant's leadership abilities,
including:
a. Past or present leadership experience (current employment, special
interests, etc.)
b. Past or present participation in community services
c. Expressed interest in a leadership role
No person shall be appointed to serve as a member of more than one board or
commission at the same time. Persons serving on a board or commission who have
requested appointment to another board or commission position may be appointed to such
position if they, concurrent with the appointment, resign from the board or commission
position they are then holding.
3.5.3 Appointment Process
The following process shall govern the appointment of persons to advisory boards and
commissions.
1. The Mayor, together with two other Councilmembers designated by the
Mayor, shall constitute a personnel committee to perform the interviews
and recommendations for appointments to the Planning Commission and
Park Board. The personnel committee shall interview the applicants,
although the committee may make recommendations after reviewing
applications and without conducting interviews. Upon completing its
review, the personnel committee shall make a recommendation of
appointment (or no appointment) to the Council.
2. After the personnel committee has forwarded its recommendation to the
Council, the Council will be given copies of all applications and will have
at least ten days to review and evaluate the applicants and committee's
recommendation prior to the meeting at which the Council will be asked to
make an appointment or confirm a recommendation.
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3. The City Clerk will promptly notify each applicant and the chair of the
affected board or commission of the Council's decision made at step 2
above.
3.5.4 Councilmember Roles and Relationship with Advisory Bodies
Councilmembers, in their capacity as private citizens, should refrain from providing
comment or testimony in matters pending before an advisory board that will receive, or
could potentially receive, future review or other action before the Council. Where a
Councilmember believes they may wish to provide such comment or testimony, the
following shall apply:
1. The Councilmember shall timely advise the City Manager of their desire
to provide comment or testimony so the Manager may obtain input and
advice from the City Attorney and transmit that to the Councilmember
before any comment or testimony is provided.
2. If comment or testimony is not prohibited by law, the Councilmember will
declare in the submitted comment and/or at the outset of any testimony
upon the record that the Councilmember is present and acting in his or her
private capacity as an interested citizen, and not on behalf or at the request
of the City Council.
3. The Councilmember shall refrain from stating or implying that the
Councilmember's position or opinion is or may be that of the City Council.
4. The Councilmember shall refrain from directing City Staff or the advisory
body to take any action on behalf of the Councilmember or his/her
comment or testimony.
5. In addition to these Guidelines. the Councilmember shall observe all rules
of procedure and protocol that apply to any other private citizen making
such comment or testimony to the advisory board.
3.6 City Council Committees
Council committees are policy review and discussion arms of the Council, made up of no
more than three Council members, that discuss issues and develop recommendations for
consideration by the full Council. Committees may be ad hoc or standing.
The City Manager or Council by majority vote or consensus may send items to
committees for review on an as-needed basis. Committees shall meet as needed to carry
out their purpose. Committee meetings shall be open to the public as required by the
Open Public Meetings Act (OPMA).
Membership on each Council committee shall include the Mayor. The Mayor shall make
appointments to each committee after asking each Councilmember's preference and
taking those preferences into account.
Committees may be formed on any topic, and currently include Personnel and Finance
committees. Committees are intended to be flexible and may be dissolved and
reconstituted by the full Council depending on the needs of the City. A committee may
be dissolved upon motion and approval by a majority of Council. Committee topics and
structures should be determined in January of each biennium, but may be addressed more
frequently.
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Chapter 4
CITY COUNCIL MEETINGS AND RULES
The City Council's collective policy and law-making powers are put into action at
Council meetings. Council meetings are where the Council conducts its business and are
governed by the Council. The transparent conduct of City business is required and
regulated by statute and provides the opportunity for citizens to be present and to be
heard, and for City officials, Staff and Council guests to be available to the Council, press
and public. These attributes comprise the essential components of the democratic nature
of local government in Washington.
4.1 Regular Council Meetings
"Regular meetings" are scheduled in the Medina Code for the second and fourth Monday
of each month at 6:30 p.m. in the City Hall Council chambers, 501 Evergreen Point
Road, Medina. When these days are designated as a legal holiday, the Council meeting
will be held the next business day or on an alternative day selected by the Council. As a
general rule, at regular meetings the Council can consider and take action on any topic
regardless of whether it is posted in the meeting agenda.
All Council meetings shall be conducted in accordance with the Open Public Meetings
Act, RCW 42.30 (OPMA) and these Guidelines. Council meetings are recorded and
minutes produced by the City Clerk for Council approval.
4.2 Special Council Meetings
"Special meetings" may be called by the Mayor or by a majority of the Councilmembers
pursuant to the OPMA and require posting and distributing a meeting notice and agenda
at least 24 hours in advance of the meeting time. The notice and agenda must be
distributed by the City to a pre-existing list of recipients (which includes news media and
others requesting receipt of such notices). Other requirements for special meetings are
set forth in the OPMA.
4.3 Council Study Sessions
The Council may meet informally in a "study session" during any regular or special
meeting. The study session is the forum used by Council to review forthcoming
programs of the City, to receive progress reports on current issues, to engage in extended
discussion of pending topics, and/or to receive and comment on extensive or detailed
information from the City Manager and others. Discussions are generally informal and
need not follow a particular format. Final action may be taken in accordance with the
OPMA.
4.4 Council Executive Sessions
An executive session of the Council my called at any time as provided in the OPMA. At
the call of the Mayor or with a majority vote, the Council may convene in executive
session to privately discuss and consider matters of confidential concern to the City.
Matters discussed and documents reviewed in executive sessions may not be divulged by
any Councilmember to any other person without prior authorization of a majority of the
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Council. The purposes for which an executive session may be held are specified in the
OPMA (at RCW 42.30.110) and include the following typical reasons:
❑ Discussion with legal counsel of pending or potential litigation or agency
policies and enforcement actions
❑ Property acquisition/disposition when public knowledge of the discussion
could harm the City's bargaining position
❑ Matters affecting national security
❑ Performance review of publicly bid contracts when public knowledge of the
discussion could lead to a likelihood of increased price
❑ Review of complaints or charges against a public officer or employee
❑ Review of qualifications and performance of employees and certain applicants
❑ Evaluation of qualifications of candidates for appointment to an elective office
Before convening in executive session, the Mayor shall publicly announce the purpose
for the executive session by citation to the OPMA, and the anticipated time when the
executive session will be concluded. The Mayor shall indicate whether Council action is
likely to be taken (or not) after the executive session. An executive session may be
extended to a stated later time by announcement of the Mayor. At the conclusion of an
executive session, if it is the last item of business on the Council's agenda, the Council
shall reconvene to regular session, take action if appropriate, and adjourn its meeting.
4.5 Public Notice of Council Meetings and Hearings
Cities are charged by statute with establishing and following procedures for notifying the
public of upcoming Council meetings, hearings and agendas. The City Clerk is
responsible for publishing and posting all notices and agendas required by law and these
Guidelines.
4.5.1 Notice of Council Meetings and Agendas. The public shall be
notified of the preliminary agenda for each regular City Council meeting by posting a
copy of the agenda at City Hall and on the City's official website at least 24 hours in
advance of the meeting. Earlier notice is typically given by the Clerk.
4.5.2 Notice of Council Hearings. Except where a specific means of
notifying the public of a hearing is provided by law or ordinance, public hearings before
the City Council or the City's boards and commissions shall be noticed through one
publication on the City's website and in its official newspaper notice, at least ten days
before the hearing date, and shall contain the time, place, date, subject, and body before
whom the hearing is to be held. RCW 35.22.288.
4.6 Council Meeting Agendas
The City Manager shall have primary responsibility for placing items on the Council
agenda. The City Manager, Mayor and often the Deputy Mayor will review the agenda
prior to each regular meeting. Items of City business may be added by request of two or
more Councilmembers. So that staff have time to prepare and Councilmembers are not
prejudiced by addition of last-minute agenda items, Councilmembers must notify the City
Manager of desired agenda items at least seven calendar days in advance of the meeting.
The Council shall use a consent agenda for routine items not requiring in-depth
discussion. A Councilmember may make a motion to remove an item from the consent
agenda for full consideration by the Council.
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Councilmembers shall review the agenda and packet in advance of the meeting, and
address any questions to Staff ahead of time if possible to facilitate productive and
efficient meetings.
4.7 Council Meeting Rules for Councilmembers
❑ Councilmembers shall act in a courteous, professional and respectful manner
toward each other, the staff and the public.
❑ Councilmembers shall have reviewed the agenda materials and be prepared to
substantively address all items on the Council agenda in a reasonable manner.
❑ Councilmembers shall use their best efforts to maintain a balanced and open
perspective, and a sense of humor, in conducting Council and public
business.
❑ Councilmembers shall avoid surprising one another or Staff with relevant
issues or questions that could be researched, evaluated, and individually
discussed before the meeting.
❑ Councilmembers will respect and abide the majority vote of the Council and
speak with one voice on such topic going forward. Councilmembers should
not work to undermine the decision of the Council. Councilmembers shall
move forward expeditiously with Council decisions without rehashing
previously discussed information or engaging in conversation with the public
during the business meeting.
❑ Councilmembers shall use their City-provided electronic device to view the
agenda packet and perform and complete the Council's business. See
Guidelines at Chapter 6. Councilmembers may use personal or other
electronic devices with advance notice and permission of the Mayor. In the
event a change of device during a meeting is necessitated by, for example, a
dead battery, the Councilmember will contemporaneously advise the Mayor
thereof.
❑ Councilmembers shall not be repetitive in arguments or discussion or
personally attack other members who may have contrary views.
4.8 Council Meeting Rules for Public Participants
4.8.1 Written Communications
All persons may address the Council by written communications, including via e-mail.
Written communications timely received by the City pertaining to items for which a
public hearing has been scheduled will be made a part of the public record by the City
Clerk who shall read the comment aloud and submit the communication into the record.
4.8.2 Verbal Communications.
Council meetings are recorded. Each person addressing the Council at a regular or
special meeting (if allowed) will do so from the podium and will speak in an audible tone
of voice. Public comments shall be allowed only during the designated comment
period(s) of Council meetings and public hearings. Speakers shall comply with the
following rules:
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1. Prior to making comments the speaker shall fill out the Clerk's comment
card, and first give his/her name and address before starting comments.
2. Comments shall relate to matters of Council action and City business.
3. Comments shall be limited to three minutes unless a greater length of time
is requested and approved by the Mayor.
4. All comments shall be addressed to the Council as a body and not to any
member thereof. No comments shall be directed to Staff without the
Mayor's permission.
5. Speakers may be asked to keep their remarks courteous and respectful.
Speakers shall not engage in conduct that unreasonably disrupts the
meeting, nor make comments for commercial or other purposes unrelated
to the Council's business.
6. Councilmembers shall not engage in debate or conversations with
speakers or each other during the comment period or otherwise, but may
ask clarifying questions when recognized by the Mayor. Public comments
or questions requiring a Staff response shall typically be referred to the
City Manager for follow-up.
4.9 Council Meeting Recordings
The City Clerk shall make and keep audio recordings of all meetings of the City Council,
except those meetings or portions thereof conducted in executive session. Recordings
and related records of all Council meetings shall be retained by the City in accordance
with the Washington State Records Retention Schedule, the Public Records Act, and
other applicable statutes.
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Chapter 5
CITY COUNCIL MEETING PROCEDURES
5.1 Parliamentary Procedure
Unless otherwise addressed by these Guidelines, Council meetings shall be conducted in
accordance with traditional rules of parliamentary procedure, for which Roberts Rules of
Order (RRO) will be consulted when necessary. Parliamentary rules are intended to
assist the Council in conducting business in an orderly manner, but strict adherence to
parliamentary procedure shall not be required. Councilmembers are encouraged to work
through discussions by consensus wherever possible. In the event that the procedure for
considering a matter is unclear or in dispute after referencing RRO, the following
procedure shall be employed: (a) a motion shall be made proposing a course of action; (b)
a second shall be required; (c) thereafter, each Councilmember shall be afforded the
opportunity for discussion; and (d) the Mayor shall call for a vote. The Council shall be
bound by the results of the vote.
The Mayor or a Councilmember may ask the City Attorney for clarification or guidance
on matters of parliamentary procedure. The City Manager, City Clerk, and City Attorney
shall have the ability to raise points of order as necessary to clarify the record or a point
of contention, or assist the Council in avoiding improper or legally deficient action.
5.2 Council Meeting Decorum and Order
The Mayor shall preserve decorum and decide all questions of order, subject to appeal to
the full Council. During Council meetings, Councilmembers shall preserve order and
decorum, shall not delay or interrupt the proceedings nor refuse to obey the legitimate
directives of the Mayor or the requirements of this Guidelines and the rules of protocol.
Any person making personal, impertinent, or slanderous remarks and/or who creates an
unreasonable disruption while addressing the Council shall be directed to cease by the
Mayor. If unreasonably disruptive conduct continues, the person shall be removed from
the meeting by the City's Police Department.
5.3 Order of Discussion
The Mayor should follow the prepared agenda as much as possible. A Councilmember
may propose by motion that the order of agenda items be rearranged for necessity or
convenience.
5.4 Discussion Limits
Councilmembers are encouraged to discuss items during the decision-making process and
before taking action. A Councilmember should not speak more than once on a particular
subject until every other Councilmember has had the opportunity to speak.
5.5 Ordinances, Resolutions and Motions
Ordinances, resolutions and motions are the general mechanisms used by the Council to
take action. Motions are the most common form of Council action and must be made and
seconded before discussion. They are approved by a majority vote and should be handled
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generally as provided in RRO. Ordinances are the most formal of Council actions and
used to adopt local laws, regulations, substantive policies, budgets, taxes, etc.
Ordinances are prepared by the Staff in advance and are presented to Council for
consideration and possible action. They may be introduced in the form of a motion and a
second but must in every case be adopted via motion. Resolutions are the next most
formal Council action and used to document Council actions and decisions that do not
comprise the subject matter of an ordinance and are not required to be in ordinance form.
Resolutions are handled using the same procedure as ordinances.
5.6 Council Voting and Conflicts
Each Councilmember shall vote on all motions and questions put to the Council unless an
actual or potential conflict of interest under state law, appearance of fairness or otherwise
requires recusal of the Councilmember. See Guidelines at Chapter 7. In such event, the
Councilmember shall so advise the Mayor and Council when the matter giving rise to the
actual or potential conflict is called on the agenda, thus enabling the Councilmember and
Council to consider the issue and take the appropriate action.
Council vote tallies and procedures are as follows:
5.6.1 Affirmative and negative votes will be cast in an audible and clear
voice when called by the Mayor, unless the City has installed and is using an electronic
voting board, in which case each Councilmember shall cast and record their vote
electronically and the Mayor shall announce the vote total.
5.6.2 A Councilmember may abstain from voting on a motion or question,
but shall advise the Mayor thereof and state the reason when declaring her/his abstention.
Abstentions shall not be counted for or against any question or motion, and a majority of
the affirmative or negative votes cast shall be determined by ignoring abstentions, unless
RRO or State law requires a different calculation of the majority.
5.6.3 A tie vote results in the question or motion having failed. The
Mayor should explain the effect of the tie vote to the audience.
5.6.4 Reconsideration of a Council decision may be obtained by a majority
vote of the Council upon a new motion made by a Councilmember voting on the
prevailing side of the previous vote on the matter. Such motion shall be brought no later
than the next regular Council meeting after which the previous vote was taken. If the
vote to reconsider is approved, the previous matter is thereupon reopened for Council
discussion and further action.
5.7 Attendance at Council Meetings Required
It is important that Councilmembers personally attend all Council meetings. A
Councilmember may forfeit their office by failing to attend three consecutive Council
meetings without being excused by the Council. To be excused the Councilmember shall
advise the Mayor and City Manager prior to the meeting and state the reason for their
unavailability. During roll call at the meeting the Mayor shall inform the Council of the
absence and reason therefor. The Mayor may call for a nondebatable motion or seek
Council consensus on granting or denial of the absence. See RCW 35A.13.020 and
35A.12.060.
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5.8 Remote Participation at Council Meetings
Councilmembers may periodically be unable to personally attend a Council meeting for
reasons such as accidents, illness, emergencies, unforeseen urgent out-of-town business
or similar circumstances. In such infrequent event, Councilmembers may participate in
and vote during all or part of a regular or special Council meeting using electronic means
when all of the following conditions are met:
A. At least four Councilmembers are present in person at the meeting to
establish a quorum.
B. The majority of the entire Council membership consents to remote
participation, which consent shall not be unreasonably withheld.
C. All persons participating in the meeting, including the public and the
remote Councilmember(s), are able to talk and hear each other simultaneously so that
they are full participants in the meeting, and such connection is periodically confirmed
during the meeting by the Mayor and remote Councilmember.
D. Electronic connection devices such as speaker phones, computer video and
speakers, video connections, and/or other transmission options and devices are available
and fully functioning; and, if confidentially is required for the subject matter of any part
of the meeting (such as an executive session), the transmission medium is a verifiable
secure link.
E. The remote Councilmember(s) shall bear the cost of the electronic
equipment, connections and transmission except for equipment and connections currently
available at City Hall.
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Chapter 6
COUNCILMEMBER ACTIONS AND LEGAL DUTIES
6.1 Importance of Open Public Meetings
The City and Council shall comply with the Open Public Meetings Act at RCW 42.30
(OPMA). Councilmembers shall be mindful of OPMA laws when communicating with
each other by any means outside of a Council meeting. The OPMA mandates that four or
more Councilmembers may not discuss any item of City business outside an open public
meeting, including by phone calls or electronic means such as email, texting and social
media. Councilmembers are discouraged from sending communications concerning City
or Council business to fellow members as this tends to provoke electronic discussion that
could violate the OPMA. Councilmembers are instead encouraged to place items on the
meeting agenda for discussion, and to individually discuss matters with Staff or one-on-
one.
6.2 Representatives of City Act in Accordance with City Policies
It is a duty of Councilmembers, the Mayor and City Staff who represent the City to
advocate positions that are consistent with the Council's adopted or approved policies,
projects, and plans.
Should a circumstance occur in which a Councilmember or Staff member is in a position
of leadership in a professional association, they shall make it clear as to which entity (the
City or the professional association) s/he is representing.
Councilmembers should not be the point of contact with the media on matters of City
business. It is preferable for the City Manager or his/her designee to handle media
inquiries on matters of City business.
When making official comments on City businesses, Councilmembers shall state the
majority position of the Council, if known, on an issue. Personal opinions and comments
that differ from the Council majority may be expressed if the Councilmember clarifies
that these statements do not represent the Council's position. Before presenting the views
of another Councilmember, the Councilmember must obtain consent from that member.
In the occasion a Councilmember is expressing their personal interest or that of another
organization, the identity of the interest being expressed shall be made clear during the
speaking of such comments.
6.3 City Council Communications and Records
All elected officials, officers and employees shall comply with the Public Records Act,
RCW 42.56 (PRA), and the Open Public Meetings Act, RCW 42.30 (OPMA). To help
ensure that City business communications submitted to, from, and by Councilmembers
and City Staff complies with these acts, the following is emphasized:
6.3.1 Communications Generally. All "writings" in whatever form,
including letters, memoranda, text messages, emails, photographs, videos, social media
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postings, and recordings, the subject of which relates to the conduct of government or the
performance of any governmental function, are public records. Public records must be
retained by the City, including the City Council, and disclosed upon request. It is
unlawful to destroy or conceal a public record while a request for it is pending.
To enable the City to fulfill its core function of retaining and providing public records
upon request, each Councilmember shall be responsible for the following:
1. Forward all requests for records or documents they receive from the public
to the City Clerk for follow-up.
2. Avoid using personal email accounts, and never use text messaging, to
discuss, send, receive, create, or store public records. Councilmembers
should perform City business using their City-issued personal devices.
See Guidelines at Chapter 4.
3. Promptly transfer all received or created materials meeting the definition
of a "writing" or "public record" including emails, texts and social media
postings from personal devices or accounts to a City-owned account,
device, or server.
4. In the event of a public records request, cooperate with directions from
City Staff to access and search personal accounts and electronic devices,
provide all responsive public records and writings that may be contained
thereon, and execute a Nissen declaration provided by City Staff
evidencing such facts.
5. Refrain from deleting any public records and writings from personal
accounts and devices, and transfer them promptly to the City upon request.
6. Prior to completion of their term of office or other separation from office,
return all City equipment and devices, and transfer all public records and
writings from personal accounts and electronic devices, to the City and
execute a Nissen declaration provided by City Staff evidencing such facts.
6.3.2 Communications from Non-City Sources. Letters, memoranda,
emails, materials and all other communications received by the City which are addressed
to a Councilmember or the Council as a body will be provided to all Councilmembers,
and a copy retained according to the Records Retention Schedule and PRA.
6.3.3 Transitory Hardcopy Records. Hardcopy records that have no
retention value, such as drafts, reminders, telephone messages, informal notes, and
duplicate records may be deleted when no longer needed, provided that Councilmembers
shall first confer with the City Clerk to ascertain that the particular records have no
retention value and may be deleted and, if requested, provide copies of such records
before deletion.
6.3.4 Transitory Electronic Communications
A. Informal messages with no retention value and that do not relate to City
business or the functional responsibility of the recipient or sender as a public official,
such as meeting notices, reminders, telephone messages and informal notes, do not
constitute a public record and may be deleted once their administrative purpose is served.
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B. All other messages that relate to City business or the functional
responsibility of the recipient or sender as a public official constitute a public record and
shall be treated as such. All public records are subject to retention, public inspection and
copying.
C. Email, text or other electronic communications that are intended to be
shared among four or more Councilmembers and which deal with City business, whether
directly or indirectly, and whether concurrently or serially, shall presumptively comprise
public records and shall be treated as such. If the intended purpose of the email is to have
a discussion that should be held at an open meeting, the electronic discussion should not
occur. Further, the use of e-mail communication to form a collective decision of the
Council is prohibited.
D. Email should be used cautiously when seeking legal advice or to discuss
matters of pending litigation or other confidential City business because of the ease of
transmission and dissemination. Deleted email is not necessarily removed from the user's
system. Emails between Councilmembers. and between Councilmembers and Staff, shall
not be transmitted to the public or news media unless either an affirmative decision to do
so is authorized by the Council or City Manager, or in response to a qualifying public
records disclosure request that has been filed with the City Clerk.
6.4 Social Media Policy
Members of City Council and City boards and commissions are subject to the City's
Social Media Policy which is located in City’s Personnel Manual. All postings made by
members of City Council and City boards and commissions, in their official capacity, are
subject to disclosure under the Public Records Act.
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Chapter 7
COUNCILMEMBER CONFLICTS OF INTEREST
7.1 Conflicts of Interest
Conflicts of interest in a Councilmember's performance of their duties may arise for and
from many reasons and situations. There are many statutes concerning conflicts of
interest as well as common law judicial decisions and rules concerning such conflicts. In
general, Councilmembers should avoid conflicts of interest whenever possible, and if
they arise (or a Councilmember thinks they may arise), the Councilmember should advise
the City Manager who can confer with the City Attorney as needed. "Recusal" by a
Councilmember from the specific matter giving rise to the conflict is the most frequent
remedy, which can then prevent legal issues from tainting Council decisions.
The Washington State Code of Ethics for Municipal Officers, RCW 42.23 (Ethics Code),
is a primary source of regulations concerning conflicts of interest. The Ethics Code is
intended to ensure that the judgment of public officers is not compromised or affected by
inappropriate conflicts of interest, and that confidential matters are appropriately
safeguarded. The Ethics Code has provisions that prohibit:
• Using one's official position to obtain a special privileges or exemptions.
• Receiving compensation or gifts for the officer's services.
• Accepting employment or engaging in activities that could require or induce
an officer to disclose confidential information.
• Disclosing confidential information or using such information for the officer's
personal benefit.
• Being beneficially interested in a contract with the City.
The Ethics Code is applied on a case-by-case basis and is dependent on the facts of the
situation. The consequences of violating the Ethics Code can be severe and include: (i) a
determination that an action taken by the Council is void; (ii) financial penalties to the
City or Councilmember; (iii) consequences assessed by the Council, including censure;
and (iv) forfeiture of office through recall.
The Ethics Code is generally not intended to preclude Councilmembers from voting on
legislation with City-wide impact, such as area-wide land use regulations; police power
and public health, safety and welfare issues; and budget and taxation ordinances; but the
legal boundaries of those topics can be ambiguous. In regard to financial conflicts, a
Councilmember might be found only to have a "remote interest" in a contract or other
arrangement, such that the Council may still act on a contract so long as the interested
Councilmember abstains from the discussion and vote (i.e., recusal).
Councilmembers are encouraged to consider whether public perception and trust would
be best served by disclosure of individual interests or relationships that are related or
relevant to a policy or legislative matter under consideration. To understand the effect of
the Ethics Code and its applicability to any particular situation, Councilmembers should
contact the City Manager and City Attorney as questions arise.
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7.2 Appearance of Fairness
The Appearance of Fairness Doctrine, RCW 42.36, was enacted to ensure that public
officers hearing and deciding quasi-judicial matters1 meet basic elements of procedural
and substantive fairness. This Doctrine provides that government decision-makers shall
conduct quasi-judicial hearings in a way that is fair and unbiased in both appearance and
in fact. In other words, such hearings must not only be procedurally fair, but also appear
to be conducted by impartial decision makers.
The Council rarely acts in its quasi-judicial capacity, but Councilmembers should be
aware of the issues raised in those situations:
A. Prior to a quasi-judicial hearing before the City Council, the City
Attorney will read the responsibilities and obligations of Councilmembers and ask them
to make any disclosures regarding their ability to be impartial decisions makers in order
that they may avoid, at the outset, any violation of the Appearance of Fairness Doctrine.
B. Councilmembers may be challenged on their disclosure or lack thereof,
but the challenge must be raised as soon as the basis for disqualification is made known
or reasonably should have been made known.
C. The Mayor shall have sole authority to request that a Councilmember
excuse him/herself on the basis of an appearance of fairness violation. However, if two
or more Councilmembers believe that an appearance of fairness violation exists, such
individuals may move to request that a Councilmember excuse or recuse themselves on
the basis of an appearance of fairness violation. In arriving at these decisions, the Mayor
or other Councilmembers shall give due regard to the opinion of the City Attorney.
D. Notwithstanding the request of the Mayor or other Councilmembers, the
potentially offending Councilmember may decide to participate in the affected
proceeding, but such participation may render the Council's action null and void and give
rise to legal claims.
1 A quasi-judicial matter is one where the Council acts in the manner of court to decide specific
rights, duties, and responsibilities between specific parties.
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Chapter 8
INTERACTION BETWEEN CITY STAFF & COUNCILMEMBERS
8.1 Overview
City Council policy is implemented through dedicated and professional Staff. Therefore,
it is critical that the relationship between Council and Staff be well understood so policies
and programs may be implemented successfully. To support effective relationships, roles
and applicable law must be clearly recognized.
8.2 City Manager
A. The employment relationship between the City Council and City
Manager honors the fact that the City Manager is the chief executive of the City. All
dealings with the City Manager, whether in public or private, should respect the authority
of the City Manager in administrative matters. Disagreements should be expressed in
policy terms, rather than in terms that question satisfaction with or support of the City
Manager.
B. The City Council will evaluate the City Manager on an annual basis to
ensure that both the City Council and City Manager are in agreement about performance
and goals based upon mutual trust and common objectives. The City Manager's
performance shall be evaluated, at a minimum, in the following areas: leadership,
teamwork, job knowledge, attitude, accountability, communication, problem-solving
skills, quality of service, safety/risk-taking, implementation and administration of
adopted Council policy.
8.3 Council Rules for Interacting with City Staff
A. Councilmember contact with Staff, inclusive of the City Manager, will
be during regular business hours, except in the case of an emergency. The City Council
is to work through the City Manager when dealing with administrative services of the
City. In no manner, either directly or indirectly, shall a Councilmember attempt to
influence personnel matters that are under the direction of the City Manager.
B. Councilmembers may ask the City Manager for up to one hour of
research on a City related issue as long as the cumulative effect does not take Staff away
from accomplishing their core duties in a timely manner. In the event that more than one
hour of staff time is required, a request for additional time may be brought to the full
Council for consideration.
C. Councilmembers shall not publicly criticize Staff. If there are concerns
with Staff performance, they should be discussed with the City Manager privately. If
members of the public complain about Staff conduct or actions directly to a
Councilmember, the Councilmember shall refer the matter to the City Manager for
review.
D. Information generated by Staff at the request of a Councilmember shall
be shared with all Councilmembers.
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E. Councilmembers shall focus on policy and legislative matters and not
administrative matters. Councilmembers shall not attempt to coerce or influence Staff in
the selection of personnel, the awarding of contracts, the selection of consultants, the
processing of development applications, the granting of City licenses or permits, the
interpretation or implementation of Council policy, or in any other matter involving the
administration of City business.
F. Staff shall bring grant opportunities that would require material
matching dollars, or materially impact City policy, to the Council for authorization prior
to application for such grant. Councilmembers are encouraged to bring any grant
opportunities they discover to the attention of Staff so they may be properly handled.
8.4 City Attorney
Pursuant to recommendation of the City Manager, the City Council shall make provision
for obtaining legal counsel for the City, either by appointment of a City Attorney on a
full-time or part-time basis, or by any reasonable contractual arrangement for such
professional services. At present, the City Attorney is a contracted position appointed by
the City Manager with the contract confirmed by the Council.
The City Attorney represents the City as a corporate entity and in doing so is the legal
advisor for and provides legal advice to the City, the Council, the City's committees,
commissions and boards, the City Manager, and City officers and employees with respect
to legal questions involving an official duty or any legal matter pertaining to the affairs of
the City. However, the City Attorney does not represent individual Councilmembers or
City employees or Staff in their individual or personal capacities.
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Chapter 9
CONSEQUENCES OF VIOLATING RULES
9.1 Consequences of Violation
The Council expects and trusts that all Councilmembers elected to this important office
will act with integrity, honesty, and in accordance with the Oath of Office and these
Guidelines. Nevertheless, the Council adopts the following consequences for violations
of the Guidelines. This process should only be used for serious violations such as
deliberate or knowing breaches of confidentiality; violations of the Code of Ethics;
repeated overstepping of authority; abuse of office or disregard for conflicts of interest;
dishonesty; or refusal to follow open government protocols and requirements. Less
serious violations should be addressed with reminders and requests for compliance.
9.2 Process for Censure
Step 1: Notice and opportunity to cure
A Councilmember suspected of violating the Guidelines shall be provided notice
and an opportunity to remedy the alleged violation prior to the implementation of any
further consequence. As a first step, two Councilmembers familiar with the facts shall
confer with the City Manager and City Attorney about the matter, and may then discuss
the violation directly with the suspect Councilmember. Councilmembers shall not use
email to discuss the substance of any suspected violations.
Step 2: Council meeting discussion
If Step 1 does not remedy the alleged violation, an executive session shall be
called pursuant to RCW 42.30.110(1)(f) to consider and evaluate the complaint. All
Councilmembers (including the suspect Councilmember), the City Manager, and the City
Attorney shall receive advance written notice of the general nature of the complaint and
the date, time and place of an executive session called to discuss the complaint. If the
suspect Councilmember requests that the discussion be held in a public meeting or that a
public hearing be scheduled in lieu of an executive session, the request shall be honored.
Step 3: Censure motion
If Step 2 fails to resolve the alleged violation, a motion may be made and
seconded at a regular Council meeting to censure the Councilmember. The proposed
motion shall identify the suspect Councilmember and specific violation alleged. The
censure motion may be made no sooner than thirty (30) days after the completion of Step
2, and the suspect Councilmember must receive advance written notice that such motion
will be proposed. If the proposed motion is seconded, the suspect Councilmember shall
make a statement or decline the opportunity to do so at that time. At the conclusion of
Council discussion, the suspect Councilmember shall be officially censured upon an
affirmative vote of at least five members of the Council.
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DATE:
TO:
FROM:
RE:
MEDINA POLICE DEPARTMENT
February 8, 2021
City Manager Michael Sauerwein
Chief Stephen R. Burns
Police Department Update – January 2021
The following is a summary highlighting some of the Medina Police Department activity in January
2021.
Community Forum/Virtual Open House: On Thursday, January 14, 2021, City Manager Michael
Sauerwein, Public Works Director Ryan Osada, Police Chief Steve Burns, and Medina Emergency
Preparedness C ommittee Chair Kay Koelemay held a virtual “Community Forum on Emergency
Preparedness and Community Public Safety Concerns.” The forum was very successful as there
were over 35 attendees. There was a presentation covering the following topics:
•City wide response to planned and unplanned events
•Review of 2020 challenges
•Challenges and goals for 2021
•Coronavirus (COVID-19) awareness and assistance by Dr. Doug Dicharry
The forum was well received as participants sent emails supporting the event.
Medina Schools: All three elementary schools in Medina started in various levels of in-person
classes at the end of January. Medina PD has increased presence around the schools for visibility
and traffic enforcement.
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MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
MONTHLY SUMMARY
JANUARY 2021
FELONY CRIMES
Theft 2021-00000019 01/04/2021
A Police Officer responded to the 8600 Blk NE 7th St for a report of a package theft. The
resident observed a subject take the package from the front porch. Approximate value
of item stolen was $98. No further leads.
Fraud 2021-00000091 01/11/2021
A resident contacted the Police Department to report a phishing scam. The resident sent
$300 worth of gifts cards to a suspect impersonating as their friend. No suspect
information.
Fraud 2021-00000127 01/15/2021
A resident contacted the Police Department to repor t fraud of their personal information
and fraudulent activity on their credit card. There is no monetary loss. No suspect
information.
Theft 2021-00000230 01/27/2021
A Police Officer was dispatched to the 3200 Blk Evergreen Point Road for a theft report.
The reporting party is a contractor working at the residence and reported that his cargo
trailer had been broken into and multiple tools worth approximately $60,000 w ere stolen.
Active investigation.
MISDEMEANOR CRIMES
Malicious Mischief 2021-00000038 01/06/2021
A resident in the 2200 Blk Evergreen Point Road called to report that someone had
attempted to break into their locking mailbox. Unknown if any mail had been taken. No
suspects at this time.
Hit and Run Collision 2021-00000078 01/10/2021
A Police Officer was dispatched to the 8300 Blk NE 12th St for a report of a one car/pole
non-injury hit and run collision. When the officer arrived, the vehicle was abandoned,
and the vehicle registration returned as a stolen vehicle. There were several license plates
and Washington driver’s licenses located in the vehicle. The vehicle was released to the
registered owner. Active investigation.
Domestic Violence 2021-00000256 01/30/2021
Police Officer’s responded to a reported domestic violence call.
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CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Aggravated Assault0001
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Simple Assault0000
Burglary
Residential 0 0 0 12
Attempted0001
Malicious Mischief
Felony0000
Misdemeanor 11113
Theft
Auto0000
Fraud (ID Theft) 2 2 2 35
Over $750 1108
Under $750 1127
Motor Vehicle Prowl 00211
TOTAL CRIMES 5 5 7 88
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.0002
Warrant Arrests 0004
TOTAL ENFORCEMENT0006
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0001
Non‐Injury3319
Citations
DUI0000
Other*0015
Infractions
Speeding4425
Parking 0 0 0 15
Other**2206
Warnings 28 28 149 434
TOTAL TRAFFIC 37 37 153 475
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End
Animal Complaints 1 1 2 27
Assists 32 32 42 488
False Alarms 14 14 10 167
House Watch121218209
Missing Person0004
Property Lost/Found 0 0 0 25
Suspicious Circumstances 9 9 10 136
Other *** 8 8 10 118
TOTAL SERVICE 76 76 92 1174
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
City of Medina
January 2021 ‐ Monthly Report
AGENDA ITEM 9.1a
Page 92 of 124
TOWN OF HUNTS POINT
Steve Burns, Chief of Police
MONTHLY SUMMARY
JANUARY 2021
FELONY CRIMES
Domestic Violence 2021-00000131 01/16/2021
Police Officers responded to a reported domestic violence call. Subject was placed into
custody and booked into the King County Jail.
MISDEMEANOR CRIMES
Domestic Violence 2021-0000142 01/17/2021
Police Officers responded to a reported domestic violence call.
AGENDA ITEM 9.1a
Page 93 of 124
CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Aggravated Assault 2200
Non‐DV Aggravated Assault 0000
Sexual Assault/Rape0000
Simple Assault0000
Burglary
Residential0001
Attempted0000
Malicious Mischief
Felony0000
Misdemeanor 0003
Theft
Auto0001
Fraud (ID Theft)0006
Over $750 0002
Under $750 0001
Motor Vehicle Prowl 00011
TOTAL CRIMES 2 2 0 25
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.0001
Warrant Arrests 0000
TOTAL ENFORCEMENT0001
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0000
Non‐Injury0001
Citations
DUI0000
Other*0000
Infractions
Speeding0034
Parking0000
Other**0000
Warnings 4 4 24 81
TOTAL TRAFFIC 4 4 27 86
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020Year End
Animal Complaints0002
Assists 2 2 1 51
False Alarms11333
House Watch11110
Missing Person0000
Property Lost/Found0005
Suspicious Circumstances 0 0 0 19
Other *** 3 3 0 16
TOTAL SERVICE 7 7 5 136
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
Town of Hunts Point
January 2021 ‐ Monthly Report
AGENDA ITEM 9.1a
Page 94 of 124
2021 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
AGENDA ITEM 9.1a
Page 95 of 124
1
1
Situation Report
02/08/2020 COVID‐19
Incident Number: 1 Sit Rep#: 24
Incident Type: Pandemic
Political Subdivisions: King County, Snohomish County, Pierce County
Incident Commander: City Manager Michael Sauerwein
Public Information: Joint Information at direction of Incident Commander
General Situation
Latest Top line information:
01/28/21
Gov. Inslee grants seven counties to move to Phase 2:
7 Washington Counties Begin Phase 2 Reopening Monday, Inslee Says | Seattle, WA Patch
Information on the new Covid‐19 Variant:
https://publichealthinsider.com/2021/01/23/the‐new‐variant‐covid‐19‐strain‐is‐here‐heres‐what‐
you‐need‐to‐know/
And on the county’s vaccination program progress report:
https://kingcounty.gov/depts/health/covid‐19/~/media/depts/health/communicable‐
diseases/documents/C19/vaccine‐distribution‐progress‐report.ashx
Vaccinations: King County has received 252,350 doses (25.3% of the state’s allocation of vaccine):
1st Shot: 174,121 2nd Shot: 35,619 83% allocated doses
Below is a visual timeline for phased distribution:
https://www.doh.wa.gov/Portals/1/Documents/1600/coronavirus/VaccinationPhasesInfographic.pdf
https://www.doh.wa.gov/Portals/1/Documents/1600/coronavirus/348‐782‐COVID‐19‐Vaccine.pdf
AGENDA ITEM 9.1a
Page 96 of 124
2
2
Data Sets
Summary of KC Covid‐19 Dashboard Data (2/1/21):
Daily Summary: Totals: 1/31 % Last 14 days: %
Tested: 832,970 5,787 13,451
Positive: 77,017 367 4.7% 3,899
Hospitalized: 4,815 38 6.3% 170 4.4%
Deaths: 1,264 0 1.6% 31 0.8%
Seven‐day averages for positive cases dropped 50% between Jan. 1 and 31 (468 to 232).
Seven‐day average for new hospitalizations dropped 44% between Jan. 1 and 27 (27 to 15).
Seven‐day average for deaths was down 71% between Jan. 1 and 27 (7 to 2).
New admissions per 100k over the past two weeks were down 16%.
Total number of cases per 100k over the past 14 days: 202/100k
Outbreak appears to be shrinking (goal is 1.0): current number: 0.5
Rates for hospitalizations and deaths are down.
Time between on‐set of symptoms to testing is at goal: 2 days
Occupied staffed hospital beds (Goal: under 80%): 84%
Covid‐19 patients in Staff ICU Beds (Goal: under 10%): 7.4%
Updates
Governor’s Office
To view all new, amended or extended proclamations relating to COVID‐19,
visit Governor’s Proclamations
State & Federal Updates
Latest Office of the Governor Updates – WA State Governor, Jay Inslee
• COVID‐19 Risk Assessment Dashboard (to support Governor’s Safe Start – Stay Healthy efforts).
• WA State DOH COVID‐19 Data.
• The CDC provides a weekly surveillance summary of U.S. COVID‐19 Activity and COVID Data Tracker.
• Institute for Health Metrics and Evaluation Projection Graphs.
• North Sound COVID‐19 data.
• King County Long Term Care Data Dashboard.
• COVID‐19 Nursing Home Data through CMS.
• DSHS Area Command Daily Snapshot.
AGENDA ITEM 9.1a
Page 97 of 124
3
3
Resources
See CDC Article on the Benefits of Vaccination:
General Benefits of Getting a Covid‐19 vaccine
Covid‐19 vaccine will help keep you from getting Covid‐19
Covid‐19 vaccine is a super way to build protection
Covid‐19 will be an important tool to help stop the pandemic.
https://www.cdc.gov/coronavirus/2019‐ncov/vaccines/vaccine‐benefits.html
See CDC’s resource site for Covid‐19 information:
https://www.cdc.gov/coronavirus/2019‐ncov/vaccines/index.html
CDC Information to self‐check Covid‐19 and information on testing:
https://www.cdc.gov/coronavirus/2019‐ncov/symptoms‐testing/testing.html
AGENDA ITEM 9.1a
Page 98 of 124
4
4
Zone One Covid‐19 Case Count Data Change* over
previous (01/28/21)
https://www.kingcounty.gov/depts/health/covid‐19/data/daily‐summary.aspx
* represents increases in reported numbers
City: Tested Positive Hospitalized Deaths
Beaux Arts: 161 10 1 0
Bellevue: 43,975 3126 221 53
Bothell: 8,753 695 38 14
Carnation: 488 51 1 0
Clyde Hill: 1099 71 3 1
Cottage Lake 6,286 359 17 6
Duvall: 2,188 165 6 1
Fall City: 601 51 1 0
Hunts Point: 214 21 0 0
Issaquah: 12,437 886 82 49
Kenmore: 7,337 513 51 11
Kirkland: 27,779 1994 165 65
Lake Forrest
Park: 4,604 241 18 4
Medina: 1187 53 2 0
Mercer Island: 10,377 435 20 6
Mirrormont: 854 65 8 1
Newcastle: 3,874 219 11 3
North Bend: 2,918 300 16 12
Redmond: 17,893 1157 103 59
Riverbend: 535 46 1 1
Sammamish: 17,229 944 34 8
Shoreline: 20,728 1886 171 85
Skykomish 63 00 0
Snoqualmie: 4,265 296 7 1
Union/Novelty Hill: 4,302 275 22 7
Wilderness Rim: 385 40 3 1
Woodinville: 3,821 285 18 2
Yarrow Point: 490 31 1 1
Total: 204843 14215 1021 391
0.069395 0.071826 0.027506
Totals County‐wide
(01/25/21):
822,810 75,682 4,763 1,242
AGENDA ITEM 9.1a
Page 99 of 124
AGENDA ITEM 9.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 8, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Permit Activity
The “Monthly Issued Permit Report” is not provided this month due to a
complication with the data. Please see the January 2021 Permits Received report.
Pre-application meetings have been regular meaning that future permit
applications will be coming. We have held 4 Construction Activity Permit open
houses recently with more scheduled.
Planning Commission
By Stephanie Keyser Planning Commission continued their tree code analysis at the January 26th
meeting. The commission is looking at: the numerical tree replacement
requirement; the location of trees, both removal and replacement; the specific tree
species the city requires/encourages; and the long term survival rates of the trees.
The discussion will continue on February 23rd.
Tree Removal
A few months ago, you were given a PowerPoint presentation regarding
development projects and associated tree removal. The example provided was of
a site on Overlake Drive East.
The project at 707 Overlake Drive East is about to begin work. Tree removal is
expected to happen shortly. We have asked that the property owner inform
neighbors of the work that will be occurring.
This site has many large fir trees that will be removed.
There are several new development projects under review currently and sites will
be affected similar to last year.
St. Thomas Rooftop Play Area
Phase II of the St. Thomas School project is nearing completion. Phase II is the
construction of the building with the rooftop play area. Substantial completion is
Page 100 of 124
AGENDA ITEM 9.1b
2
scheduled for February 12th. Development Services staff have taken a proactive
approach to assisting with the completion date.
Several weeks ago Development Services staff approached the contractor to
being working on several items needed in order for the completion date to be met.
We provided guidance in a variety areas and now we feel confident that the
rooftop play area can be completed for occupation on schedule.
Code Enforcement
Our staff provided a variety of construction parking, work hours, and sign code
enforcement this past month.
With limited staff availability at City Hall, COVID is having a significant effect on our
ability to proactively provide Construction Activity Permit code enforcement.
2018 Washington State Building Code Adoption – Ordinance No. 994
The implementation of the 2018 State Building Code has been difficult this year.
Politics between the Home Builders Association and the Washington Association
of Building Officials is the likely cause. Normally the building code is updated
every three years following development and public input at the national, state and
local levels.
Following two COVID related delays by Governor Inslee, the implementation of the
building code was set for February 1, 2021. In January the State Building Code
Council voted to extend implementation of the new 2018 codes to July 1, 2021.
Governor Inslee then rejected the SBCC recommendation and required the
implementation to occur on February 1, 2021 causing the SBCC to have to quickly
reverse itself and causing trouble for all Washington jurisdictions.
For adoption on your consent agenda is the 2018 Washington State Building
Code.
The 2018 State Code replaces the 2015 edition. Medina is required to adopt the
new 2018 edition as are all jurisdictions in our state. The “Building Code” is
actually several volumes of various technical and administrative books covering
subjects including building construction, mechanical, plumbing, energy, ventilation
and many other topics. The building code further references thousands of other
documents which are then all adopted together.
Medina does have the option to make some administrative amendments, but we
are not proposing any changes within this adoption cycle.
Page 101 of 124
Permit Type Submitted Date Permit #Total Valuation Site Address
** PRE-APPLICATION **01/26/2021 PA-2021-001 $0.00 2450 78TH AVE NE
ADDRESS ASSIGNMENT 01/11/2021 ADDRESS-21-001
ADVANCE DEPOSIT 01/25/2021 DEP00133 2550 MEDINA CIR
B-ADD/ALT 01/06/2021 B-20-082 $2,000,000.00 8014 NE 8TH ST
B-ADD/ALT 01/07/2021 B-20-083 $50,000.00 630 81ST AVE NE
B-ADD/ALT 01/25/2021 B-21-008 $650.00 820 80TH AVE NE
B-DEM 01/04/2021 D-21-001 2226 79TH AVE NE
B-DEM 01/05/2021 D-20-019 2621 78TH AVE NE
B-DEM 01/05/2021 D-20-020 2627 78th Ave NE
B-DEM 01/08/2021 D-21-002 8425 RIDGE RD
B-DEM 01/11/2021 D-21-003 2604 79TH AVE NE
B-DEM 01/18/2021 D-21-004 1645 73RD AVE NE
B-DEM 01/27/2021 D-21-005 550 OVERLAKE DR E
B-FENCE 01/25/2021 B-21-011 $4,000.00 607 86TH AVE NE
B-GAS 01/05/2021 G-21-003 7757 Overlake Dr. W
B-GAS 01/05/2021 G-21-001 850 80TH AVE NE
B-GAS 01/05/2021 G-21-002 2451 78TH AVE NE
B-GAS 01/07/2021 G-21-004 8015 NE 28th St
B-GAS 01/20/2021 G-21-005 7747 Overlake Drive W
B-GAS 01/28/2021 G-21-006 7823 NE 14th St
January 2021 Applications Received
AGENDA ITEM 9.1b
Page 102 of 124
B-GAS 01/28/2021 G-21-007 2254 EVERGREEN POINT RD
B-GATE 01/21/2021 B-21-006 $2,500.00 7648 NE 12t St
B-GATE 01/25/2021 B-21-009 $20,000.00 8909 GROAT POINT DR
B-MECHANICAL 01/05/2021 M-21-001 $50,000.00 7838 NE 8th St
B-MECHANICAL 01/05/2021 M-21-002 $36,000.00 850 80TH AVE NE
B-MECHANICAL 01/05/2021 M-21-003 2451 78TH AVE NE
B-MECHANICAL 01/07/2021 M-21-004 $20,000.00 8015 NE 28th St
B-MECHANICAL 01/08/2021 M-21-005 $200,000.00 1645 73RD AVE NE
B-MECHANICAL 01/22/2021 M-21-006 $400,000.00 8297 OVERLAKE DR W
B-MECHANICAL 01/26/2021 M-21-007 $3,500.00 2770 EVERGREEN POINT RD
B-MECHANICAL 01/28/2021 M-21-008 $60,000.00 7823 NE 14th St
B-PIER 01/08/2021 B-21-002 $20,000.00 1645 73RD AVE NE
B-PIER 01/11/2021 B-21-003 $170,000.00 8909 GROAT POINT DR
B-PLUMBING 01/05/2021 P-21-001 850 80TH AVE NE
B-PLUMBING 01/07/2021 P-21-002 2451 78th ave ne
B-PLUMBING 01/07/2021 P-21-003 8015 NE 28th St
B-PLUMBING 01/27/2021 P-21-006 2254 EVERGREEN POINT RD
B-POOL/SPA 01/21/2021 B-21-005 $570,000.00 7777 OVERLAKE DR W
B-SFR 01/04/2021 B-21-001 $2,613,161.00 2226 79TH AVE NE
B-SFR 01/05/2021 B-20-076 $1,500,000.00 2627 78th Ave NE
B-SFR 01/05/2021 B-20-077 $1,500,000.00 2621 78TH AVE NE
B-SFR 01/24/2021 B-21-007 $1,000,000.00 7611 NE 12TH ST
AGENDA ITEM 9.1b
Page 103 of 124
B-SFR 01/27/2021 B-21-012 $3,500,000.00 550 OVERLAKE DR E
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/04/2021 CAP-21-002 2226 79TH AVE NE
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/04/2021 CAP-21-001 27535 SE 28TH PL
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/05/2021 CAP-20-031
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/05/2021 CAP-20-030 2621 78TH AVE NE
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/06/2021 CAP-20-029 8014 NE 8TH ST
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/07/2021 CAP-20-023 630 81ST AVE NE
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/12/2021 CAP-21-004 2604 79TH AVE NE
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/12/2021 CAP-21-003 8224 OVERLAKE DR W
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/13/2021 CAP-21-005 508 UPLAND RD
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/26/2021 CAP-21-006 7777 OVERLAKE DR W
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/26/2021 CAP-21-007 550 OVERLAKE DR E
CAP - CONSTRUCTION ACTIVITY
PERMIT 01/29/2021 CAP-21-008 7611 NE 12TH ST
ENG-GRADING/DRAINAGE 01/04/2021 ENG-GD-21-001 $11,341.00 2226 79TH AVE NE
ENG-GRADING/DRAINAGE 01/05/2021 ENG-GD-20-024 $8,119.00 2621 78TH AVE NE
ENG-GRADING/DRAINAGE 01/05/2021 ENG-GD-20-025 $8,119.00 2627 78th Ave NE
ENG-GRADING/DRAINAGE 01/08/2021 ENG-GD-21-002 $150,000.00 508 UPLAND RD
ENG-GRADING/DRAINAGE 01/14/2021 ENG-GD-21-003 $12,000.00 2604 79TH AVE NE
ENG-GRADING/DRAINAGE 01/27/2021 ENG-GD-21-004 $1.00 550 OVERLAKE DR E
ENG-GRADING/DRAINAGE 01/28/2021 ENG-GD-21-005 $4,375.00 7777 OVERLAKE DR W
ENG-GRADING/DRAINAGE 01/28/2021 ENG-GD-21-006 7611 NE 12TH ST
P-ADMIN SPECIAL USE 01/26/2021 P-21-004 7777 OVERLAKE DR W
AGENDA ITEM 9.1b
Page 104 of 124
P-CRITICAL AREAS REVIEW 01/27/2021 P-21-005 550 OVERLAKE DR E
PW-RIGHT OF WAY 01/14/2021 PW-ROW-21-001 2655 78TH AVE NE
PW-RIGHT OF WAY 01/15/2021 PW-ROW-21-002 508 84TH AVE NE
PW-RIGHT OF WAY 01/21/2021 PW-ROW-21-003 1641 Evergreen Point Road
PW-RIGHT OF WAY 01/26/2021 PW-ROW-21-004 8909 GROAT POINT DR
PW-RIGHT OF WAY 01/27/2021 PW-ROW-21-005 3300 78TH PL NE
PW-RIGHT OF WAY 01/28/2021 PW-ROW-21-006 1818 77TH AVE NE
TREE-ADMIN ROW TREE
REMOVAL 01/14/2021 TREE-21-007 2604 79TH AVE NE
TREE-PERFORMANCE 01/08/2021 TREE-21-003 508 UPLAND RD
TREE-PERFORMANCE 01/12/2021 TREE-21-006 1818 77TH AVE NE
TREE-PERFORMANCE 01/20/2021 TREE-21-009 8000 NE 16th St
TREE-PERFORMANCE 01/20/2021 TREE-21-010 8210 OVERLAKE DR W
TREE-PERFORMANCE 01/21/2021 TREE-21-012 7834 NE 10TH ST
TREE-PERFORMANCE 01/29/2021 TREE-21-017 8210 OVERLAKE DR W
TREE-PERFORMANCE 01/30/2021 TREE-21-018 508 UPLAND RD
TREE-PERFORMANCE 01/30/2021 TREE-21-019 508 UPLAND RD
TREE-RESTORATION 01/07/2021 TREE-21-002 3312 78TH PL NE
TREE-WITH
BUILDING/DEVELOPMENT 01/04/2021 TREE-21-001 2226 79TH AVE NE
TREE-WITH
BUILDING/DEVELOPMENT 01/05/2021 TREE-20-081 2621 78TH AVE NE
TREE-WITH
BUILDING/DEVELOPMENT 01/05/2021 TREE-20-085 2627 78th Ave NE
TREE-WITH
BUILDING/DEVELOPMENT 01/14/2021 TREE-21-008 2604 79TH AVE NE
TREE-WITH
BUILDING/DEVELOPMENT 01/26/2021 TREE-21-013 7777 OVERLAKE DR W
AGENDA ITEM 9.1b
Page 105 of 124
TREE-WITH
BUILDING/DEVELOPMENT 01/27/2021 TREE-21-014 550 OVERLAKE DR E
TREE-WITH
BUILDING/DEVELOPMENT 01/28/2021 TREE-21-016 7611 NE 12TH ST
Total # of Permits 88 Total Valuation $13,913,766.00
AGENDA ITEM 9.1b
Page 106 of 124
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 8, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Julie Ketter, Finance & HR Director
Subject: 2020 Financial Reporting, final (unaudited)
The Final 2020 Reporting includes:
•December 2020 Revenue & Expense Summary
•December 2020 Cash Position Report
•Comparative Summary by Fund
•December 2020 “13th” Month AP Check Register Activity Detail (5.1)
BIG PICTURE NOTES:
•Despite the many challenges facing the City during 2020 due to the pandemic, its finances were not
negatively impacted, unlike the majority of government entities.
•None of the City’s funds exceeded their budgeted expenses. The City adopts its budget at the fund
level, meaning that Council or Management Staff can decide to reallocate amounts between
departments within a fund without formally amending the budget. A 2020 example of this was the
decision in May to use $40K of Development Service’s budget savings from having a vacant position
early in the year to increase the Police’s overtime budget to allow for additional patrolling of the North
Point area during the summer. Both departments reside in the General Fund so no amendment was
needed.
•A few of the City’s revenue sources came in light for the year, either due to the pandemic or other
factors. These sources are not a large enough portion of overall revenues to be impactful. Additionally,
other revenue sources grandly exceeded expectations, making up the difference.
•The City has a policy, supported by the State Auditor as best practice, of having a year-end carryover
balance in its General Fund equivalent to 25% of its following year’s budgeted expenses. When the
projections & materials were developed in 2018’s long-term financial planning project, it was calculated,
with the levy measure passing, the City would be in policy compliance mid-way through 2021. Happily,
due to 2019’s sales tax windfall revenue, 2020’s healthy year & a lower than originally anticipated 2021
expense budget, that mark has already been exceed by the end of 2020. The year-end carryover
balance going into 2021 is at 28.2%, a $251,844 excess. The Finance Committee will be discussing the
potential reallocation of this amount as part of their quarterly “deep dive” of financial statements during
their next meeting, tentatively scheduled for 2/24/2021 @ noon.
BUDGET VARIANCES & CAUSES AT A GLANCE:
•For ease of review, see table on following page. It will be part of the materials used during the Finance
Committee’s review, along with line-item detailed financial reports.
As reflected on the Cash Position report, we are ending the year with $2.2M (60%) more of a cash balance than
we started the year. While this is good news, caution comes with the details:
•$583K of our $5.9M of cash is refundable or held in trust, either for development or intergovernmental fees.
•$77K is restricted JAG funds which can only be used for building a regional jail.
•57% of total cash represents the restricted funds of Capital Projects & Trees.
AGENDA ITEM 9.1c
Page 107 of 124
Budget Variances At A Glance
(+/- 5% & >10K)
Amount
Fund Account Under(-)/Over(+)Notes
General Sales tax 109,695$ Yes More destination-based sales tax purchases due to quarantining & home "freshening"
General Utility tax/Franch fees (107,046)$ Yes & No Mild winter & summer, many homes vacant as families quarantined in 2nd home
General Development fees (78,420)$ Yes Dept was as busy as prior year but was in small permit activities/see related exps
General Passport fees (13,007)$ Yes City Hall closed starting April
General Misc. code fines 58,788$ No More focus on code enforcement, hired DBO
General Interest earnings (16,727)$ Yes & No Rates dropped more than anticipated
General Insurance recoveries 12,416$ No WCIA predefense employment matter reimbursement & L&I retro claim
Street DOE NPDES grant (14,632)$ No Receipts pending into 2021
Capital Projects REET 777,830$ No More than double anticipated! Record year! Third+ sold as teardowns & rebuild larger
Capital Projects TIB Grants (74,000)$ No Portion of grant deferred to 2021 to avoid Bellevue Utilities from digging up fresh pavement
Capital Projects Interest earnings (25,098)$ Yes & No Rates dropped more than anticipated
Amount
Fund Department Account Under(+)/Over(-)Notes
General Legislative Medina Days 16,000$ Yes Summer festivities cancelled
General Municipal Court Infraction fees 19,425$ Yes Fewer tickets written on minor infractions to reduce officer exposure, assc revenues also impacted
General Finance Personnel costs (18,834)$ Yes Add'l hours needed of part-time employee to adapt processes to remote work
General Legal City Attny (56,288)$ No Even with +$200K budget amendment still over. Fairweather culvert matters = $238,490 of $456K total
General Legal Special Council 42,044$ Yes Budget anticipated CBA negotiation but postponed due to COVID. Helped offset some of City Attny overage
General Central Services Supplies 146,183$ Yes Budget amendment appropriated CARES revenue to General Fund; "plugged" full total to CS
General Central Services Building Maintenance (29,480)$ Yes Extra beach bathroom cleaning during summer & HVAC upgrade d/t COVID requirements
General Central Services Jobbing & Contract Work (116,420)$ No Fairweather culvert repair expense, seeking reimbursement
General Central Services Information Technology (17,943)$ Yes Telework needs
General Police Personnel costs 83,419$ Yes & No (4%)-Excess OT w/ bdgt transfer from DS, reduced benefits w/ increased opt-out, LEOFF1 retirees oblg reduced
General Police Supplies & services 46,313$ Yes COVID impacted nearly every line item; it was an odd year
General Development Personnel costs 66,517$ No (12%)-Staff turnover = DBO vs bdgted BO & entry level DS-coord.
General Development Contracted Services 141,093$ Yes & No Expenses not yet incurred for permitted projects in the pipeline
General Recreation Lifeguards 12,709$ Yes Reduced staff & season
General/Street Parks/Street Personnel costs 59,448$ Yes & No Retirement created vacancy, hiring slowed with COVID, hired entry level (PW budgets allocated 60/40)
Street Street Overall supplies & services (10,832)$ Yes More than offset with $20K portion of personnel cost savings above
Tree Tree Tree replacement 35,668$ Yes Opted to defer project to post-COVID
Capital Projects Capital Projects Streets & Sidewalks 136,942$ No Deferred to 2021 to avoid Bellevue Utilities from digging up fresh pavement
Capital Projects Capital Projects Storm Sewer Improvements 330,581$ No Deferred to 2021/2022, still in planning phase
Capital Projects Capital Projects Park Improvements (31,823)$ No Additional amts staff approved due to capacity of saved appropriation from other projects
REVENUES
EXPENSES
COVID related?
COVID related?
AGENDA ITEM 9.1c
Pa
g
e
1
0
8
o
f
1
2
4
City of Medina
Revenue & Expense Summary
December 2020
REVENUE: DEC ACTUAL
DEC YTD
ACTUAL
2020 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Property Tax $25,603 $3,779,430 $3,846,583 98.25%$67,153
Sales Tax $171,013 $1,587,383 $1,477,688 107.42%($109,695)
Criminal Justice $8,250 $93,472 $84,920 110.07%($8,552)
B & O Tax: Utility & Franchise Fee $1,111 $901,803 $1,008,849 89.39%$107,046
Leasehold Excise Tax $0 $885 $741 119.38%($144)
Building Permits, Planning & Development $54,205 $894,855 $973,275 91.94%$78,420
General Government (includes Hunts Point)$157,865 $496,649 $492,071 100.93%($4,578)
Passports, General Licenses & Permits $56 $5,261 $18,387 28.61%$13,126
Fines, Penalties, Traffic Infr.$8,000 $74,019 $25,000 296.08%($49,019)
Misc. Invest. Facility Leases $10,504 $124,771 $137,545 90.71%$12,774
Other Revenue, Dispositions $15,497 $25,192 $3,000 839.74%($22,192)
General Fund Total $452,105 $7,983,720 $8,068,059 98.95% $84,339
Street Fund $9,746 $72,143 $95,957 75.18%$23,815
Street Fund Transfers In $30,833 $370,000 $370,000 100.00%$0
Tree Fund $0 $0 $5,000 0.00%$5,000
Capital Fund $165,685 $1,842,717 $1,164,020 158.31%($678,697)
Total (All Funds)$627,536 $9,898,579 $9,333,036 106.06% ($565,543)
Total (All Funds) Transfers In $30,833 $370,000 $370,000 100.00%$0
EXPENDITURES:DEC ACTUAL
DEC YTD
ACTUAL
2020 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Legislative $175 $12,031 $24,800 48.51%$12,769
Municipal Court $4,172 $46,575 $70,000 66.54%$23,425
Executive $24,906 $267,853 $271,196 98.77%$3,343
Finance $27,862 $484,659 $476,494 101.71%($8,165)
Legal $61,451 $469,994 $457,200 102.80%($12,794)
Central Services $90,221 $942,940 $939,132 100.41%($3,808)
Police Operations $309,688 $2,250,929 $2,387,644 94.27%$136,715
Fire & Medical Aid $0 $817,367 $817,367 100.00%$0
Public Housing, Environmental & Mental Health $244 $29,272 $31,215 93.78%$1,943
Development & Planning $92,228 $769,051 $976,089 78.79%$207,038
Recreational Services $0 $31,335 $44,044 71.14%$12,709
Parks $58,312 $479,717 $519,834 92.28%$40,117
General Fund Total $669,258 $6,601,724 $7,015,015 94.11% $413,291
General Fund Transfers Out $30,833 $370,000 $370,000 100.00%$0
Street Fund $54,176 $451,045 $460,091 98.03%$9,046
Tree Fund $1,722 $4,332 $40,000 10.83%$35,668
Capital Fund $82,784 $668,505 $1,097,074 60.94%$428,569
Capital Fund Transfers Out $0 $0 $0 0.00%$0
Total (All Funds)$807,940 $7,725,607 $8,612,179 89.71%$886,572
Total (All Funds) Transfers Out $30,833 $370,000 $370,000 100.00%$0
AGENDA ITEM 9.1c
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2020 YTD Cashflow Report
December 2020
2020 Beginning Cash Balance 1/1/2020 2020 Cash Balance, to date
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2020 Period Ending: 12/31/2020
WA ST INV POOL 2,527,998$ WA ST INV POOL 2,842,687$
OTHER INVESTMENTS 1,025,000 OTHER INVESTMENTS*1,500,000
CHECKING 152,658 CHECKING 1,583,000
3,705,656$ 5,925,686$
*Bond maturity dates:$500K bond (Mar 2020)
3/25/2025
$1M bond (Aug 2020)
8/5/2024
AGENDA ITEM 9.1c
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COMPARATIVE SUMMARY BY FUND
Year Ending 12/31/2020
(unaudited)
2018 2019 2020 2020 2021
DESCRIPTION Actuals Actuals
Amended
Budget
Year-end
Unaudited
Adopted
Budget General Fund Year End Carryover Balances
GENERAL FUND 2020 to 2021
BEGINNING FUND BALANCE 1,065,344$ 837,822$ 1,181,753$ 1,181,753$ 2,194,185$ Fund Balance
REVENUES 6,162,076 6,816,529 8,068,059 7,983,720 7,909,764 Projected, Excess/(Shortfall)
OPERATING TRANSFERS-IN - - - - $251,844
EXPENDITURES 6,349,598 6,432,598 7,015,015 6,601,288 6,892,234
OPERATING TRANSFERS-OUT 40,000 40,000 370,000 370,000 877,132 25% Policy Minimum
Year end carryover balance 837,822$ 1,181,753$ 1,864,797$ 2,194,185$ 2,334,583$ $1,942,342
STREET FUND 28.2%
BEGINNING FUND BALANCE 36,239$ 17,469$ 16,032$ 16,032$ 24,852$
REVENUES 111,909 88,024 95,957 65,875 139,092
OPERATING TRANSFERS-IN 323,426 387,000 370,000 370,000 377,132
EXPENDITURES 454,105 476,461 460,091 438,128 515,112
OPERATING TRANSFERS-OUT
Year end carryover balance 17,469$ 16,032$ 21,898$ 13,779$ 25,964$
TREE FUND
BEGINNING FUND BALANCE 256,895$ 139,689$ 113,572$ 113,572$ 110,072$
REVENUES 13,245 3,950 5,000 - 3,075
OPERATING TRANSFERS-IN - - - -
EXPENDITURES 130,451 30,067 40,000 3,500 38,000
OPERATING TRANSFERS-OUT - - - -
OTHER NON-EXPENDITURES
Year end carryover balance 139,689$ 113,572$ 78,572$ 110,072$ 75,147$
LEVY STABILIZTION FUND
BEGINNING FUND BALANCE -$
REVENUES -
OPERATING TRANSFERS-IN 500,000
EXPENDITURES -
OPERATING TRANSFERS-OUT -
Year end carryover balance -$ -$ -$ -$ 500,000$
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE 2,121,819$ 1,930,333$ 2,049,773$ 2,049,773$ 3,281,737$
REVENUES 1,344,601 1,420,455 1,164,020 1,841,084 1,113,016
OPERATING TRANSFERS-IN - - - -
EXPENDITURES 1,348,087 954,015 1,097,074 609,120 840,000
OPERATING TRANSFERS-OUT 188,000 347,000 - - -
Year end carryover balance 1,930,333$ 2,049,773$ 2,116,719$ 3,281,737$ 3,554,753$
CONTINGENCY FUND
BEGINNING FUND BALANCE 95,426$ -$ -$ -$ -$
REVENUES -$ -$ -$ -$
OPERATING TRANSFERS-IN -$ -$ -$
OPERATING TRANSFERS-OUT 95,426$
Year end carryover balance -$ -$ -$ -$ -$
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE 3,575,723$ 2,925,313$ 3,361,130$ 3,361,130$ 5,599,773$
REVENUES 7,631,831 8,328,958 9,333,036 9,890,679 9,164,947
OPERATING TRANSFERS-IN 323,426 387,000 370,000 370,000 877,132
EXPENDITURES 8,282,241 7,893,141 8,612,180 7,652,036 8,285,346
OPERATING TRANSFERS-OUT 323,426 387,000 370,000 370,000 877,132
Year end carryover balance 2,925,313$ 3,361,130$ 4,081,986$ 5,599,773$ 6,479,374$
Note: GF balances do not include Development
Services' customer deposits or SAO 2019 directive
"fiduciary" amounts
Note: CPF balances do not include contractor
retainage activity amounts
AGENDA ITEM 9.1c
Page 111 of 124
AGENDA ITEM 9.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 8, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Julie Ketter, Finance & HR Director
Subject: January 2021 Financial Reporting
The January 2021 Reporting includes:
•January 2021 AP Check Register Activity Detail (5.1)
•January 2021 Revenue & Expense Summary
•January 2021 Cash Position Report
Key Items for January YTD include:
GENERAL FUND
Revenue:
•Property Tax is at $11K as of January 2021. Property Tax normally is deposited during the April/May
and October/November fiscal periods.
•Sales Tax Revenues are robust at $192K the first month of 2021.. This continues the 2020 pace,
elevated due to COVID impacts causing increased destination-based receipts. In creating the 2021
budget, staff and Council decided to budget this revenue conservatively rather than planning for
sporadic windfalls caused by large expensive destination-based purchases. One month does not a
trend make; the COVID related impacts are expected to lessen as the year progresses and restrictions
are lifted.
•Utility Taxes & Franchise Fees are remitted mostly by the quarter. The amount reflected in January,
$11K represents only partial receipts of 4th quarter 2020 amounts, with the remaining 4th quarter
amounts expected in early February.
•Development fees continue to come in at a stunning pace; associated expenses will take 1-2 years to
catch up with receipts.
Expense:
•Finance pays the full 2021 annual WCIA Insurance Liability premiums in January, $186K. This single
expense accounts for 35% of its overall budget. With ordinary monthly spending expected for the rest
of the year the cost center should finish within budget.
CAPITAL FUND
•There is $204K of REET (real estate excise tax) revenue recorded this month, representing December’s real
estate activity. 2020’s sales brought in record REET receipts, all the more amazing during a pandemic. At
least a third of all homes sold during 2020 are being purchased to tear down and replace with a much larger
structure---keeping the pace of development, and associated sales tax pouring through Medina for another
few years at least.
Page 112 of 124
City of Medina
Revenue & Expense Summary
January 2021
REVENUE: JAN ACTUAL
JAN YTD
ACTUAL
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Property Tax $10,503 $10,503 $3,986,413 0.26%$3,975,910
Sales Tax $191,550 $191,550 $1,522,354 12.58%$1,330,804
Criminal Justice $7,740 $7,740 $90,080 8.59%$82,340
B & O Tax: Utility & Franchise Fee $10,769 $10,769 $890,524 1.21%$879,755
Leasehold Excise Tax $0 $0 $800 0.00%$800
Building Permits, Planning & Development $134,178 $134,178 $890,611 15.07%$756,433
General Government (includes Hunts Point)$6,604 $6,604 $358,233 1.84%$351,629
Passports, General Licenses & Permits $104 $104 $8,490 1.22%$8,386
Fines, Penalties, Traffic Infr.$1,398 $1,398 $31,250 4.47%$29,852
Misc. Invest. Facility Leases $10,664 $10,664 $128,007 8.33%$117,343
Other Revenue, Dispositions $0 $0 $3,000 0.00%$3,000
General Fund Total $373,510 $373,510 $7,909,762 4.72% $7,536,252
Street Fund $4,038 $4,038 $139,092 2.90%$135,054
Street Fund Transfers In $31,428 $31,428 $377,132 8.33%$345,704
Tree Fund $0 $0 $3,075 0.00%$3,075
Levy Stabilization Fund (Transfers In)$41,667 $41,667 $500,000 8.33%$458,333
Capital Fund $203,817 $203,817 $1,113,016 18.31%$909,199
Total (All Funds)$581,365 $581,365 $9,164,945 6.34% $8,583,580
Total (All Funds) Transfers In $73,094 $73,094 $877,132 8.33%$804,038
EXPENDITURES:JAN ACTUAL
JAN YTD
ACTUAL
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Legislative $1,891 $1,891 $39,600 4.78%$37,709
Municipal Court $0 $0 $57,000 0.00%$57,000
Executive $20,140 $20,140 $274,819 7.33%$254,679
Finance $218,110 $218,110 $524,983 41.55%$306,873
Legal $0 $0 $367,200 0.00%$367,200
Central Services $69,855 $69,855 $941,639 7.42%$871,784
Police Operations $197,354 $197,354 $2,380,557 8.29%$2,183,203
Fire & Medical Aid $0 $0 $807,954 0.00%$807,954
Public Housing, Environmental & Mental Health Fees $9,953 $9,953 $31,238 31.86%$21,285
Development & Planning $50,210 $50,210 $910,642 5.51%$860,432
Recreational Services $238 $238 $44,820 0.53%$44,582
Parks $36,093 $36,093 $511,781 7.05%$475,688
General Fund Total $603,844 $603,844 $6,892,233 8.76% $6,288,389
General Fund Transfers Out $73,094 $73,094 $877,132 8.33%$804,038
Street Fund $31,367 $31,367 $515,112 6.09%$483,745
Tree Fund $0 $0 $38,000 0.00%$38,000
Capital Fund $0 $0 $840,000 0.00%$840,000
Capital Fund Transfers Out $0 $0 $0 0.00%$0
Total (All Funds)$635,211 $635,211 $8,285,344 7.67%$7,650,133
Total (All Funds) Transfers Out $73,094 $73,094 $877,132 8.33%$804,038
AGENDA ITEM 9.1c
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2021 YTD Cashflow Report
January 2021
2020 Beginning Cash Balance 1/1/2021 2021 Cash Balance, to date
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2021 Period Ending: 1/31/2021
WA ST INV POOL 2,842,687$ WA ST INV POOL 3,053,112$
OTHER INVESTMENTS 1,500,000 OTHER INVESTMENTS*1,500,000
CHECKING 1,583,000 CHECKING 1,378,870
5,925,686$ 5,931,982$
*Bond maturity dates:$500K bond (Mar 2020)
3/25/2025
$1M bond (Aug 2020)
8/5/2024
AGENDA ITEM 9.1cAGENDA ITEM 9.1c
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AGENDA ITEM 9.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 8, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
FEBRUARY AND MARCH PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Emergency Preparedness Committee Meeting Feb 9 4:00 pm Teleconference/Online
Presidents Day – City Hall Closed Feb 15
Park Board Meeting Feb 16 4:00 pm Teleconference/Online
City Council Meeting Feb 22 4:00 pm Teleconference/Online
Planning Commission Meeting Feb 23 2:00 pm Teleconference/Online
Finance Committee Meeting Feb 24 12:00 pm Teleconference/Online
City Council Meeting Mar 8 4:00 pm Teleconference/Online
Park Board Meeting Mar 15 4:00 pm Teleconference/Online
City Council Meeting Mar 22 4:00 pm Teleconference/Online
Planning Commission Meeting Mar 23 2:00 pm Teleconference/Online
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of January, the City issued 20 bulletins amounting to a total of
64,548 bulletins delivered to subscribers; approximately 11.9% were opened. See Attachment 1.
As of January 31, the City had 10,488 subscribers (change in total subscribers -180), with a combined
total of 124,758 subscriptions (change in total subscriptions -14,236).
RECORDS REQUESTS
As of January 31, 10 public records requests have been received by Central Services. See
Attachment 2.
Page 115 of 124
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
January, 2021 20 68,455 64,548 6,858 11.90%8,944
December, 2020 27 115,648 109,761 9,151 9.30%14,662
November, 2020 24 84,718 80,375 7,115 9.80%9,772
October, 2020 37 124,366 118,068 9,230 8.60%14,379
September, 2020 36 119,438 113,278 10,761 10.50%13,606
August, 2020 12 35,945 33,899 3,567 11.50%3,723
July, 2020 21 65,561 62,485 7,776 13.50%6,320
June, 2020 26 92,951 89,208 10,289 12.70%9,675
May, 2020 26 29,166 76,719 7,856 11.60%6,705
April, 2020 16 51,171 49,523 5,072 11.30%4,886
March, 2020 32 116,763 112,660 16,680 16.70%13,325
February, 2020 15 27,062 25,821 2,967 13,50%3,936
January, 2020 17 30,463 28,947 3,761 15,70%5,228
Date Sent Top 10 Most Read Bulletins During January
Emails
Opened
Email Open
Rate
01/05/2021 01:00 PM PST 1,599 16%
01/06/2021 03:05 PM PST 292 16%
01/11/2021 12:23 PM PST 1,360 14%
01/11/2021 03:46 PM PST 139 5%
01/12/2021 10:33 AM PST 632 9%
01/13/2021 03:16 PM PST 1,554 15%
01/14/2021 11:18 AM PST 1,129 13%
01/14/2021 01:45 PM PST 284 10%
01/26/2021 12:43 PM PST 1,471 23%
01/28/2021 02:41 PM PST 575 16%
Comparisons:
Community Awareness - Save the Date Thursday, January
14th
Community Awareness - Save the date -Community Forum
Thursday, January 14th
January 25, 2021- Medina City Council Regular Meeting
Cancelled
Community Awareness - Wind Storm
January 7, 2021 - Civil Service Commission Meeting
Agenda Packet (online)
Community Awareness - WSDOT SR-520 Closures
EMERGENCY PREPAREDNESS COMMITTEE - VIRTUAL
MEETING TUESDAY FEBRUARY 9, 2021
Job Announcement - Medina Police Department Police
Captain Anticipated Opening
Notice of Remote Hearing - Non-administrative Variance-
January 29, 2021
Community Awareness -Hope to see you later! Community
Forum today 5 - 6:30 pm
AGENDA ITEM 9.1d
ATTACHMENT 1
Page 116 of 124
A
AGENDA ITEM 9.1d
ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: February 8, 2021
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: January 2021, Public Records Request Tracking
In January 2021, Central Services staff received 10 new public records requests, 1
ongoing public records request. These requests required approximately 5.5 hours of
Central Services staff time and 0 hours of consulting time with the City Attorney. The
overall January cost, which includes staff hourly rate plus benefits and City Attorney
fees is approximately $298.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In January 2021,
the Police Department received 6 new records requests. These requests required
approximately 1.5 hours of staff time and 0 hours of consulting time with the City
Attorney. The overall January cost, which includes staff hourly rate plus benefits is
approximately $93. The requests are from outside law enforcement agencies, insurance
carriers, the public and persons involved in the incidents.
Page 117 of 124
Assigned
Dept
Request
Type
Required
Completion
Date
Summary Public Record Desired Assigned
Staff
Central
Services
Public Records
Request
1/19/2021 Public Records
Request
Project address is at 7777 Overlake Dr W in Medina. I am trying to
find the downstream drainage mapping for the stormwater system.
Usually, the mapping we receive has pipe sizes and shows general
direction of flow. PDF or images would be preferred. We realize this
site will directly drain south to Lake Washington, but it would be
helpful to confirm via mapping if there are any piped systems or other
stormwater facilities in the vicinity. Please let us know if clarifying
information is needed or if there are questions on the request. Thank
you!”
Dawn Nations
Central
Services
Public Records
Request
1/14/2021 Public Records
Request
All the building records that we might show a builder about an
addition that we are contemplating having done. I previously made the
same request that had a Reference # P001732-031120. I
communicated with Dawn Nations at that time. By the way Dawn
could not have been more helpful and pleasant and I hope she is still
at Medina City Hall. She was truly wonderful. Please stay safe
everyone Norman Silver
Dawn Nations
Central
Services
Public Records
Request
1/20/2021 Public Records
Request
Requesting a report of all issued and pending building permits for
residential & commercial properties from 12/1/2020 to 12/31/2020.
Report to include if possible: permit number, issue date, site
addresses, valuation of project, description of work, contractor
information and owner name. If a report is unavailable, then copies of
the original permits would be more than adequate.
Dawn Nations
Central
Services
Public Records
Request
2/5/2021 Public Records
Request
A copy of the surveys done on the construction of the house at 607
86th Ave NE
Dawn Nations
Central
Services
Public Records
Request
2/5/2021 Public Records
Request
Plans related to the construction on the site 607 86th Ave NE Dawn NationsLarion Tyshler Building1/23/2021 P001984-
012321
Larion Tyshler Building1/21/2021 P001982-
012121
Bob Shuman Building Looking for any records for my home address, particularly for
underground plumbing and other things. Also, I'd like to add a side
sewer map to this request. Thanks, Bob P.S. I'm fine with electronic,
but am really hoping for older paper stuff on file, and am happy to
stop by to look at it or pick up a copy.
Dawn Nations
Braden Mineer Building
Central
Services
1/11/2021 P001978-
011121
Public Records
Request
1/22/2021 Public Records
Request
1/11/2021 P001977-
011121
Mr. Norman
Silver
Building
Andrew Wong Public Works
1/4/2021 P001974-
010421
1/4/2021 P001973-
010421
Create
Date
Reference
No
Customer
Full Name
PRR - Type of
Records
Requested
January 2021 Monthly PRR Report
Run Date: 02/03/2021 2:26 PM
January 2021 Monthly PRR Report Run Date: 02/03/2021 2:26 PM
AGENDA ITEM 9.1d
ATTACHMENT 2
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Central
Services
Public Records
Request
2/3/2021 Public Records
Request
I am looking for submitted drawings, calculations, permits, any related
permitting information for an existing home owned by David &Laura
Bustamante, 7632 NE 14th Street, Medina, 98039. I am preparing
plans for an interior remodel and would like to find any information
that will help me in preparing my architectural and structural drawings
for permit review.
Dawn Nations
Central
Services
Public Records
Request
2/5/2021 Public Records
Request
Documents regarding 50-80 foot (or similar) cellular facilities in the
ROW, housing macro cellular antennas. Specifically, I request
technical specifications, including antenna model(s) with technical
details, housing and pole construction, generator and/or battery back-
up (including maximum durations of backup in the event of electrical
failure), specifics regarding associated equipment size and storage
(underground or in cabinets), coverage capacity maps of all
frequencies mapped, photos and/or visual simulations, and specifics
regarding deployment mapping &/or tower density. I have a fax if
electronic records are not available. I also can pay for copies to be
made and mailed. Thank you!
Dawn Nations
Central
Services
Public Records
Request
2/9/2021 Public Records
Request
I would like to request building permit for address 7821 NE 12th St.,
Medina from record between 1/1/1994 to 12/31/1997. Building permit
numbers are likely to be 3300 and 3513, and if there is any record
around status of inspection. Thank you!
Dawn Nations
Central
Services
Public Records
Request
2/9/2021 Public Records
Request
Requesting a report of all issued and pending building permits for
residential & commercial properties from 11/1/2020 to 11/30/2020.
Report to include if possible: permit number, issue date, site
addresses, valuation of project, description of work, contractor
information and owner name. If a report is unavailable, then copies of
the original permits would be more than adequate. We never
received the issued report for November, only the submitted permits
report. Thanks for the help!
Dawn Nations
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Braden Mineer Building
Lucy G Development
Services
1/29/2021 P001989-
012921
Ms. Holly
Taylor
Public Works
1/28/2021 P001988-
012821
1/27/2021 P001987-
012721
arhitect/PE
Stephen Tapp
Building1/25/2021 P001985-
012521
AGENDA ITEM 9.1d
ATTACHMENT 2
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AGENDA ITEM 9.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 8, 2021
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. MEDINA PARK PLAYGROUND – Last month, Park Board members reviewed the initial draft to
update the main play structures at Medina Park. The goal is to create an inclusive playground that
accommodates children of all ages and abilities. After several design modifications with Kompan,
we were able to create a plan which will be presented to the Park Board this month.
Page 120 of 124
AGENDA ITEM 9.1e
2. STORM SYSTEM ASSESSMENT – Gray & Osborne continues their work on the city’s storm water
assessment. Mapping the storm system is nearly complete however, there are several areas
including outfalls which are located on private property. We are also starting to scope several areas
with cameras to obtain more accurate data. Once the storm system assessment is completed, we
can start to develop immediate and future projects in order to prevent some of the flooding events
that the city has been experiencing.
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3. JANUARY WIND EVENT – After one of the rainiest years in recorded history, the Puget Sound
region started 2021 with a severe windstorm. The combination of saturated soils and high winds
can have devastating effects on the region. There were widespread power outages from falling
trees and numerous road closures. Public Works and the Police department responded to several
incidents and dealt with the clean up around the city. Overall, the city faired well other than a few
isolated incidents.
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4. MAINTENANCE UPDATES – Last month the city received a tremendous amount of rain and the
Public Works crew has been responding to the flood areas. They have been concentrating their
efforts on inspecting and cleaning obstructions in the city’s storm system to prevent further
flooding. Dave Stifler is also busy installing the new signs at the Tennis Courts and making draft
signs for the Park Board to review regarding off-leash / on-leash park rules.
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5. PROJECT UPDATES –
2015 Medina Park Stormwater Pond Imp. – Bravo Environmental has proposed a vactoring
procedure to dredge the pond. However, we are currently researching a method that will lessen
the impact to the pond wildlife. In addition, recent estimates for material disposal is around
$900,000.00.
2017 Medina Beach Park Tree Replanting – Currently waiting for phase III tree planting.
TIB 84th Ave NE Overlay – NE 12th St to Overlake Drive – Contract has been awarded to Icon
Materials. This project is a partnership with King County Roads and will be postponed until
Summer 2021 due to Bellevue’s AC Watermain Project.
2021 Overlay Program – 86th Ave NE Overlay is in review.
Medina Park Playground Improvements – Kompan is designing structures that will fit the city’s
budget and park board ideas.
Post Office Floor Replacement – In review
Citywide Stormwater System Mapping & Evaluation – G&O is currently completing the mapping
scope and in early spring begin to develop stormwater improvement projects.
2021 Hazardous Tree Removal – in review
NE 12th Street Sidewalk Improvements - design
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