HomeMy WebLinkAbout01-10-2022 Regular Meeting
MEDINA CITY COUNCIL
Monday, January 10, 2022
4:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, January 10, 2022 – 4:00 PM
AGENDA
MAYOR |
DEPUTY MAYOR |
COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston,
Randy Reeves, Jessica Rossman, Bob Zook
INTERIM CITY MANAGER | Steve Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman
Virtual Meeting Participation
With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public.
Council participation in this meeting will be by teleconference/online only. Members of the public
may also participate by phone/online. Individuals wishing to speak live during the Virtual City
Council meeting will need to register their request with the City Clerk at 425.233.6411 or email
akellerman@medina-wa.gov and leave a message before 2PM on the day of the January 10
Council meeting. Please reference Public Comments for January 10 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is your turn
to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you
reach the 3 minute limit.
Join Microsoft Teams Meeting
+1 360-302-2562 United States, Seattle (Toll)
Conference ID: 647 612 757#
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook
2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting will need to
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
wa.gov and leave a message before 2PM on the day of the January 10 Council meeting.
Please reference Public Comments for January 10 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is
your turn to speak. You will be allotted 3 minutes for your comment and will be asked to
stop when you reach the 3 minute limit.
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4. PRESENTATIONS
4.1 Introduction of New Council Members.
Time Estimate: 5 minutes
4.2 Election of Mayor/Deputy Mayor.
Time Estimate: 10 minutes
4.3 Council Committee Selections.
Time Estimate: 10 minutes
4.4 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Time Estimate: 10 minutes
5. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
5.1 Check Register, December 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
5.2 Approved November 16, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
5.3 DRAFT Meeting Minutes of:
a) October 11, 2021; and
b) December 13, 2021.
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
None.
8. CITY BUSINESS
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8.1 Police Department WASPC Accreditation
Recommendation: Discussion.
Staff Contact: Steve Burns, Police Chief/Interim City Manager
Time Estimate: 10 minutes
8.2 A Resolution regarding the King County Metro Bus Route 271
Recommendation: Adopt Resolution No. 424.
Staff Contact: Interim City Manager Stephen R. Burns
Time Estimate: 30 minutes
8.3 Management Transition Plan (MTP)
Recommendation: Update and discussion.
Staff Contact: Scott Missall, City Attorney, Steve Burns, Interim City Manager
Time Estimate: 15 minutes
9. INTERIM CITY MANAGER'S REPORT
Time Estimate: 15 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
9.1a CM Monthly Report
9.1b Police Monthly Report
9.1c DS Monthly Report
9.1d Finance Monthly Report
9.1e CS Monthly Report
9.1f PW Monthly Report
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
12. ADJOURNMENT
Next regular City Council Meeting: January 24, 2022 at 4 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS
Monday, January 17, 2022 - Martin Luther King, Jr. Day - City Hall Closed
Monday, January 24, 2022 - City Council Meeting (4:00 PM)
Monday, February 14, 2022 - City Council Meeting (4:00 PM)
Monday, February 21, 2022 - President's Day - City Hall Closed
Monday, February 28, 2022 - City Council Meeting (4:00 PM)
Monday, March 14, 2022 - City Council Meeting (4:00 PM)
Monday, March 28, 2022 - City Council Meeting (4:00 PM)
Monday, April 11, 2022 - City Council Meeting (4:00 PM)
Monday, April 25, 2022 - City Council Meeting (4:00 PM)
Monday, May 9, 2022 - City Council Meeting (4:00 PM)
Monday, May 23, 2022 - City Council Meeting (4:00 PM)
Monday, May 30, 2022 - Memorial Day - CITY HALL CLOSED
Monday, June 13, 2022 - City Council Meeting (4:00 PM)
Monday, June 27, 2022 - City Council Meeting (4:00 PM)
Monday, July 4, 2022 - Independence Day - City Hall Closed
Monday, July 11, 2022 - City Council Meeting (4:00 PM)
Monday, July 25, 2022 - City Council Meeting (4:00 PM)
Monday, August 8, 2022 - City Council Meeting - Dark No Meeting
Monday, August 22, 2022 - City Council Meeting - Dark No Meeting
Monday, September 5, 2022 - Labor Day - City Hall Closed
Monday, September 12, 2022 - City Council Meeting (4:00 PM)
Monday, September 26, 2022 - City Council Meeting (4:00 PM)
Monday, October 10, 2022 - City Council Meeting (4:00 PM)
Monday, October 24, 2022 - City Council Meeting (4:00 PM)
Monday, November 14, 2022 - City Council Meeting (4:00 PM)
Monday, November 28, 2022 - City Council Meeting (4:00 PM)
Thursday, November 24, 2022 - Thanksgiving Holiday - City Hall Closed
Friday, November 25, 2022 - Day After Thanksgiving Holiday - City Hall Closed
Monday, December 12, 2022 - City Council Meeting (4:00 PM)
Monday, December 26, 2022 - City Council Meeting (4:00 PM)
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, January 10, 2022 Regular Meeting of the Medina City Council was
posted and available for review on Friday, January 7, 2022 at City Hall of the City of Medina, 501
5
Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at
www.medina-wa.gov.
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Check Register
December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Anglin, Albert REIMB 12/6/2021 LEOFF1 retiree reimb.$5,663.50 63274 12/7/2021 001-000-000-521-20-21-10 Personnel Benefits-Retirees
$5,663.50 63274 Total
California Closets 151231 Office redesign & files storage $39,652.52 63275 12/7/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$39,652.52 63275 Total
U.S. Postal Service 2022 PO Box 144 USPS PO Box fees $422.00 63276 12/7/2021 001-000-000-518-10-42-00 Postage/Telephone
$422.00 63276 Total
8X8, Inc.3238229 CH phones $913.23 63277 12/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$913.23 63277 Total
911 Supply Inc INV-2-14803 PD office supplies $38.41 63278 12/16/2021 001-000-000-521-20-31-40 Police Operating Supplies
$38.41 63278 Total
A&H Embrodiery 15114 Uniforms&Med. logo embr.$3,497.83 63279 12/16/2021 001-000-000-518-10-49-10 Miscellaneous
$3,497.83 63279 Total
AT&T Mobility 287287975246X11272021 Patrol car connection $806.63 63280 12/16/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
$806.63 63280 Total
AT&T MOBILITY 287290584494X11132021 PW & DS cell phones $46.06 63281 12/16/2021 001-000-000-558-60-42-00 Communications
AT&T MOBILITY 287290584494X11132021 PW & DS cell phones $230.30 63281 12/16/2021 001-000-000-576-80-42-00 Telephone/postage
$276.36 63281 Total
AWC 93584 AWC elected officials training $40.00 63282 12/16/2021 001-000-000-511-60-43-00 Travel & Training
AWC 93585 AWC elected officials training $80.00 63282 12/16/2021 001-000-000-511-60-43-00 Travel & Training
$120.00 63282 Total
Bellevue, City of 40625 Fire protection, 2nd half 2021 $388,977.00 63283 12/16/2021 001-000-000-522-20-41-00 Fire Control Services
$388,977.00 63283 Total
Blueline Group LLC, The 22571 Planning/zoning review $2,294.00 63284 12/16/2021 001-000-000-558-60-41-01 Planning Consultant
$2,294.00 63284 Total
BRC Acoustics & Audiovisual Design 26588 Sound test svcs $3,505.68 63285 12/16/2021 001-000-000-558-60-41-08 Sound Testing Consultant
$3,505.68 63285 Total
Buenavista Services, Inc 9245 CH&PO janitorial svcs, Nov'21 $2,037.75 63286 12/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Buenavista Services, Inc 9244.Park janitorial svcs, Nov'21 $1,158.62 63286 12/16/2021 001-000-000-576-80-41-00 Professional Services
$3,196.37 63286 Total
Centurylink 425-637-3989 759B 11/17-12/17/21 PD phone/fax $240.43 63287 12/16/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
$240.43 63287 Total
Comcast 8498330081741723 12/7/21-1/6/22 700 LWB camera $255.22 63288 12/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 12/7/21-1/6/22 1000 LWB camera $251.36 63288 12/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193587 11/25-12/24/21 PW internet svcs $156.36 63288 12/16/2021 001-000-000-576-80-42-00 Telephone/postage
$662.94 63288 Total
Crystal And Sierra Springs-Admin 11037150 120421 CH drinking water $77.50 63289 12/16/2021 001-000-000-518-20-31-00 Office And Operating Supplies
$77.50 63289 Total
Crystal And Sierra Springs-Police 5296969 120421 Office drinking water $112.47 63290 12/16/2021 001-000-000-521-20-31-00 Office Supplies
$112.47 63290 Total
Crystal And Sierra Springs-PW 5291929 120421 PW drinking water $31.60 63291 12/16/2021 001-000-000-576-80-31-00 Operating Supplies
$31.60 63291 Total
CWA Consultants 21-374 Bldg review svcs $4,180.00 63292 12/16/2021 001-000-000-558-60-41-00 Prof Services
$4,180.00 63292 Total
Daily Journal of Commerce 3373743 Legal notice, Comp plan RFP $161.25 63293 12/16/2021 001-000-000-518-10-44-00 Advertising
$161.25 63293 Total
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AGENDA ITEM 5.1
Check Register
December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Davidson-Macri Sweeping, Inc.221055 Street sweeping $1,135.14 63294 12/16/2021 101-000-000-542-67-41-00 Street Cleaning
Davidson-Macri Sweeping, Inc.220709 Street sweeping $2,552.95 63294 12/16/2021 101-000-000-542-67-41-00 Street Cleaning
Davidson-Macri Sweeping, Inc.220995 Street sweeping $4,020.41 63294 12/16/2021 101-000-000-542-67-41-00 Street Cleaning
$7,708.50 63294 Total
Eastside Public Safety Comm.10628 Radio fees, Dec'21 $495.39 63295 12/16/2021 001-000-000-521-20-41-20 Dispatch-EPSCA
$495.39 63295 Total
FCI - Custom Police Vehicles 14130 Chief veh lease, Dec'21 $230.34 63296 12/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14129 Srgt veh lease, Dec'21 $801.16 63296 12/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14127 3 PD veh lease, Dec'21 $2,759.92 63296 12/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14128 Capt. veh lease, Dec'21 $683.84 63296 12/16/2021 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14130 Chief veh lease, Dec'21 $763.38 63296 12/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14127 3 PD veh lease, Dec'21 $352.28 63296 12/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14128 Capt. veh lease, Dec'21 $255.28 63296 12/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14129 Srgt veh lease, Dec'21 $279.92 63296 12/16/2021 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$6,126.12 63296 Total
Granicus, LLC 146018 Cmmnctn cloud,12/21-12/22 $4,437.65 63297 12/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$4,437.65 63297 Total
Gray & Osborne, Inc.20597.00-1 NPDES compliance assist.$694.59 63298 12/16/2021 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.21416.00-7 NPDES compliance assist.$190.82 63298 12/16/2021 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.20597.00-2 NPDES compliance assist.$3,633.31 63298 12/16/2021 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.21575.00-2 77th Ave storm repairs, phs.1 $24,542.80 63298 12/16/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.20487.00-15 Storm sys assess. & mapping $3,846.48 63298 12/16/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21575.00-1 77th Ave storm repairs, phs.1 $2,127.84 63298 12/16/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.20487.00-16 Storm sys assess.& mapping $163.68 63298 12/16/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21441.00-9 NE 12th ped. improv.$52.64 63298 12/16/2021 307-000-000-595-30-63-10 Sidewalk Improvements
Gray & Osborne, Inc.21441.00-8 NE 12th ped. improv.$1,887.80 63298 12/16/2021 307-000-000-595-30-63-10 Sidewalk Improvements
$37,139.96 63298 Total
Graybar Electric Company, Inc 9324227226 CH/PO emergency call box $374.05 63299 12/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
Graybar Electric Company, Inc 9324390394 CH/PO emergency call box $2,721.62 63299 12/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$3,095.67 63299 Total
Hermanson Company, LLP 8021195 CH HVAC maint.$1,987.86 63300 12/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$1,987.86 63300 Total
Home Depot Credit Services 0520751 Moss out for shop roof $75.33 63301 12/16/2021 001-000-000-576-80-31-00 Operating Supplies
$75.33 63301 Total
Horizon 3M415766 Holiday lights $124.95 63302 12/16/2021 001-000-000-576-80-31-00 Operating Supplies
$124.95 63302 Total
Horticultural Elements, Inc.5826 84th median maint.,Nov'21 $4,490.00 63303 12/16/2021 101-000-000-542-30-41-00 Professional Services
Horticultural Elements, Inc.5809 84th medina maint.,Dec'21 $4,490.00 63303 12/16/2021 101-000-000-542-30-41-00 Professional Services
$8,980.00 63303 Total
KC Office of Finance 11010657 KC I-Net, Nov'21 $375.00 63304 12/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$375.00 63304 Total
Kirkland Municipal Court NOV21MED Filing fees, Oct'21 $911.72 63305 12/16/2021 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf
$911.72 63305 Total
Kompan Unique Playgrounds INV107663 Medina pk playground imp.$108,592.29 63306 12/16/2021 307-000-000-594-76-63-20 Park Improvements
$108,592.29 63306 Total
2 of 5 8
AGENDA ITEM 5.1
Check Register
December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Konica Minolta Premier Finance 39037803 CH copier lease $533.61 63307 12/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$533.61 63307 Total
Lexipol Llc INVLEX7452 Annual Lexipol manual $4,208.12 63308 12/16/2021 001-000-000-521-20-49-41 Lexipol Manuals
$4,208.12 63308 Total
Message Watcher, LLC 46234 Email/media archiving, Nov'21 $272.40 63309 12/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$272.40 63309 Total
Michael & JJ , LLC 1092 STMT 11/3-11/30/21 PD dry clean $121.42 63310 12/16/2021 001-000-000-521-20-22-00 Uniforms
$121.42 63310 Total
Moberly & Roberts, PLLC 1003.Prosecution svc, Nov'21 $4,000.00 63311 12/16/2021 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 63311 Total
Municode 00366842 Website hosting,11/21-10/22 $11,693.40 63312 12/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$11,693.40 63312 Total
Navia Benefit Solutions 10391466 Flex fees, Nov'21 $50.00 63313 12/16/2021 001-000-000-514-20-49-10 Miscellaneous
$50.00 63313 Total
Pacific Topsoils, Inc.22-T1225953 Dump clean green $131.70 63314 12/16/2021 001-000-000-576-80-41-00 Professional Services
Pacific Topsoils, Inc.22-T1229122 Dump clean green $175.60 63314 12/16/2021 001-000-000-576-80-41-00 Professional Services
$307.30 63314 Total
Platt Electric Supply 2H65864 CH lights $8,728.95 63315 12/16/2021 307-000-000-594-18-60-00 Building Improvements
$8,728.95 63315 Total
Puget Sound Energy 200018418620 10/21-11/18/21 CH power $1,455.09 63316 12/16/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 200024956076 10/21-11/18/21 82nd Ave camera $30.68 63316 12/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 10/22-11/19/21 NE 10th camera $34.11 63316 12/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844904 10/22-11/19/21 ODE camera $34.58 63316 12/16/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844466 10/22-11/19/21 View pt pk pwr $15.75 63316 12/16/2021 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 200012316424 10/21-11/18/21 PW shop & med. pk pwr $701.65 63316 12/16/2021 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 220014371946 11/2-12/2/21 Street light pwr $105.46 63316 12/16/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013665165 11/2-12/2/21 Street light power $12.42 63316 12/16/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220013672732 11/2-12/2/21 Street light pwr $29.19 63316 12/16/2021 101-000-000-542-63-41-00 Street Light Utilities
Puget Sound Energy 220014371912 11/2-12/2/21 Street light pwr $1,745.52 63316 12/16/2021 101-000-000-542-63-41-00 Street Light Utilities
$4,164.45 63316 Total
Seattle Times, The 12313.Legal notices $724.41 63317 12/16/2021 001-000-000-518-10-44-00 Advertising
$724.41 63317 Total
SHI International Corp B14381790 O365 license, Reeves/Johnston $81.58 63318 12/16/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$81.58 63318 Total
Staples Business Advantage 3494206475 Office supplies $89.87 63319 12/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3494206474 Office supplies $49.29 63319 12/16/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$139.16 63319 Total
Stewart MacNichols Harmell, Inc.October 2021 Public defender svc $250.00 63320 12/16/2021 001-000-000-515-91-40-00 Public Defender
$250.00 63320 Total
Summit Law Group 129457 Special council, gen labor $938.00 63321 12/16/2021 001-000-000-515-45-40-00 Special Counsel
Summit Law Group 130284 Special council, gen labor $1,072.00 63321 12/16/2021 001-000-000-515-45-40-00 Special Counsel
Summit Law Group 128719 Special council, gen labor $1,742.00 63321 12/16/2021 001-000-000-515-45-40-00 Special Counsel
$3,752.00 63321 Total
Supply Source Inc., The 2103165 Park supplies $176.80 63322 12/16/2021 001-000-000-576-80-31-00 Operating Supplies
$176.80 63322 Total
3 of 5 9
AGENDA ITEM 5.1
Check Register
December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
TIG Technology Integration Group 19937 IT managed svcs, Dec'21 $10,255.82 63323 12/16/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$10,255.82 63323 Total
Tiki Car Wash 113021-1 PD car washes $29.84 63324 12/16/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$29.84 63324 Total
Utilities Underground Location Ctr 1110180 Utility locate svcs $51.60 63325 12/16/2021 101-000-000-542-30-47-00 Utility Services
$51.60 63325 Total
WA Assoc of Sheriffs & Police Chief INV029994 Fall training conf, Burns & Sass $700.00 63326 12/16/2021 001-000-000-521-20-43-00 Travel & Training
$700.00 63326 Total
WA ST Auditor's Office L145393 FY 2021 audit fees $622.05 63327 12/16/2021 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors
$622.05 63327 Total
WA ST Dept of Transportation *FB91017005221 Inspection veh. fuel $88.59 63328 12/16/2021 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint
$88.59 63328 Total
WA ST Patrol I22000747 CPL background $26.50 63329 12/16/2021 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi
WA ST Patrol I22002853 CPL background $13.25 63329 12/16/2021 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi
$39.75 63329 Total
Willard's Pest Control 373788 PO rodent svcs $83.68 63330 12/16/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$83.68 63330 Total
Zhu, Yongkang Anna REIMB 12/6/2021.PSFOA training registeration $15.00 ACH Payment 12/16/2021 001-000-000-514-20-43-00 Travel & Training
US Bank BURNS 11/2-12/2/21 Ammo/range $60.54 ACH Payment 12/22/2021 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
US Bank BURNS 11/2-12/2/21 Communications $257.92 ACH Payment 12/22/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
US Bank BURNS 11/2-12/2/21 FBI LEEDA memebership $50.00 ACH Payment 12/22/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
US Bank BURNS 11/2-12/2/21 Firearm brush $13.20 ACH Payment 12/22/2021 001-000-000-521-20-31-00 Office Supplies
US Bank BURNS 11/2-12/2/21 Firearms supplies $339.38 ACH Payment 12/22/2021 001-000-000-521-20-35-20 Firearms (Purchase & Repair)
US Bank WILCOX 11/2-12/2/21 ICC membership, Wilcox $145.00 ACH Payment 12/22/2021 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
US Bank KELLERMAN 11/2-12/2/21 Offsite storage, lg $839.00 ACH Payment 12/22/2021 001-000-000-518-30-45-00 Facility Rental
US Bank WILCOX 11/2-12/2/21 USPS postage $22.14 ACH Payment 12/22/2021 001-000-000-558-60-31-00 Operating Supplies
US Bank SASS 11/2-12/2/21 WASPC conf. lodging $151.99 ACH Payment 12/22/2021 001-000-000-521-20-43-00 Travel & Training
US Bank BURNS 11/2-12/2/21 WASPC conference $173.26 ACH Payment 12/22/2021 001-000-000-514-20-43-00 Travel & Training
US Bank KELLERMAN 11/2-12/2/21 Web internet logs $0.27 ACH Payment 12/22/2021 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank CRICKMORE 11/2-12/2/21 CC purchases $715.26 ACH Payment 12/22/2021 001-000-000-576-80-31-00 Operating Supplies
US Bank CRICKMORE 11/2-12/2/21 CC purchases $318.85 ACH Payment 12/22/2021 001-000-000-576-80-31-00 Operating Supplies
US Bank CRICKMORE 11/2-12/2/21 CC purchases $51.50 ACH Payment 12/22/2021 001-000-000-576-80-43-00 Travel & Training
US Bank CRICKMORE 11/2-12/2/21 CC purchases $545.22 ACH Payment 12/22/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank CRICKMORE 11/2-12/2/21 CC purchases $297.26 ACH Payment 12/22/2021 101-000-000-542-30-35-00 Small Tools/minor Equipment
US Bank CRICKMORE 11/2-12/2/21 CC purchases $10.90 ACH Payment 12/22/2021 101-000-000-542-30-48-00 Equipment Maintenance
$4,006.69 ACH Payment Total
US Bank ACH, Bank Fees $2,652.23 ACH, Bank Fees 12/31/2021 001-000-000-514-20-49-10 Miscellaneous
$2,652.23 ACH, Bank Fees Total
WA ST Dept of Licensing ACH, CPL Fees $72.00 ACH, CPL Fees 12/31/2021 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$72.00 ACH, CPL Fees Total
$692,686.01 AP Total
Payroll December 2021 Payroll Payroll 56,135.85$ Total 12/31/2021 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll December 2021 Payroll Payroll 21,906.75 Total 12/31/2021 001-000-000-514-20-11-00 Salaries, Wages & Benefits
4 of 5 10
AGENDA ITEM 5.1
Check Register
December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Payroll December 2021 Payroll Payroll 32,158.23 Total 12/31/2021 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll December 2021 Payroll Payroll 193,286.15 Total 12/31/2021 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll December 2021 Payroll Payroll 20,855.11 Total 12/31/2021 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll December 2021 Payroll Payroll 46,790.98 Total 12/31/2021 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll December 2021 Payroll Payroll 31,282.25 Total 12/31/2021 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Total 402,415.32$ Payroll Total
$1,095,101.33 Period Grand Total
5 of 5 11
AGENDA ITEM 5.1
MEDINA, WASHINGTON
PLANNING COMMISSION SPECIAL
MEETING
Virtual/Online
Tuesday, November 16, 2021 – 4:00 PM
MINUTES
COMMISSION CHAIR | Laurel Preston
COMMISSION VICE-CHAIR | Shawn Schubring
COMMISSIONERS | Laura Bustamante, David Langworthy, Mark Nelson, Mike Raskin, Randy
Reeves
PLANNING MANAGER | Stephanie Keyser
1. CALL TO ORDER / ROLL CALL
Chair Laurel Preston called the meeting to order at 4:06pm
PRESENT
Chair Laurel Preston
Vice Chair Shawn Schubring
Commissioner Laura Bustamante
Commissioner David Langworthy
Commissioner Mark Nelson
Commissioner Mike Raskin arrived at 4:29pm
Commissioner Randy Reeves
STAFF
Bennett, Keyser, Miner, Wilcox,
2. APPROVAL OF MEETING AGENDA
Action: By consensus, Planning Commission approved the meeting agenda as
presented.
3. APPROVAL OF MINUTES
3.1 Planning Commission Minutes of October 19, 2021
Recommendation: Approve Minutes
Staff Contact: Stephanie Keyser, AICP, Planning Manager
Action: Motion to approve amended minutes. (Approved 7-0)
Motion made by Vice Chair Schubring, Seconded by Commissioner Nelson.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Raskin,
Commissioner Reeves
4. ANNOUNCEMENTS
12
AGENDA ITEM 5.2
4.1 Staff/Commissioners
Chair Preston thanked commissioners
5. AUDIENCE PARTICIPATION
Individuals wishing to speak live during the Virtual Planning Commission meeting will need
to register their request with the Development Services Coordinator, Rebecca Bennett,
via email (rbennett@medina-wa.gov) or by leaving a message at 425.233.6414 before
12pm the day of the Planning Commission meeting. Please reference Public Comments
for the November 16 Planning Commission meeting on your correspondence. The
Development Services Coordinator will call on you by name or telephone number when it
is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to
stop when you reach the 3-minute limit.
No public was in attendance to speak during the audience participation.
6. DISCUSSION
6.1 Permanent Supportive and Transitional Housing
Recommendation: N/A
Staff Contact(s): Stephanie Keyser, Planning Manager
Time Estimate: 30 minutes
Keyser discussed the new state law on transitional housing. Discussion continued
between members.
Action: Motion to defer discussion to December's meeting.
Motion made by Commissioner Nelson, Seconded by Vice Chair Schubring.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Raskin,
Commissioner Reeves
6.2 Tree Code Enforcement – Supplemental Trees
Recommendation: N/A
Staff Contact(s): Stephanie Keyser, AICP, Planning Manager
Time Estimate: 30 minutes
Keyser discussed tree code enforcement.
Discussion between members on tree code enforcement. No action taken.
7. ADJOURNMENT
Motion made by Vice Chair Schubring, Seconded by Commissioner Nelson.
Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante,
Commissioner Langworthy, Commissioner Nelson, Commissioner Raskin,
Commissioner Reeves
Meeting Minutes taken by:
Rebecca Bennett
13
AGENDA ITEM 5.2
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, October 11, 2021 – 4:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order via MS Teams at 4:00 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Cynthia Adkins
Councilmember Harini Gokul
Councilmember Alex Morcos
Councilmember Bob Zook
ABSENT
Councilmember Roger Frey
Councilmember Jennifer Garone
STAFF PRESENT
Michael Sauerwein, Scott Missall, Steve Burns, Ryan Osada, Steve Wilcox, Stephanie
Keyser, Julie Ketter, Dawn Nations, Aimee Kellerman
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, Council approved the meeting agenda as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
4. PRESENTATIONS
4.1 Recognition of Police Office Manager, Barbara Marxer for 2021 Lifeguard Program by
Steve Burns, Chief of Police
Police Chief Burns recognized Police Office Manager Barbara Marxer for her excellent
work in running a success 2021 Lifeguard Program at Medina Beach Park.
14
AGENDA ITEM 5.3
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Director of Public Works Ryan Osada gave a brief update on activities from the last Parks
and Recreation Board meeting.
Planning Manager Stephanie Keyser gave an update on activities from the last Planning
Commission meeting.
Police Chief Burns gave a brief update on Emergency Preparedness.
5. CONSENT AGENDA
ACTION: Motion Morcos second Zook and carried by a 5:0 (Frey and Garone absent)
vote; Council approved the Consent Agenda.
5.1 Check Register, September 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Director of HR and Finance
5.2 Approved August 16, 2021 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
5.3 Approved July 27, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, Planning Manager
5.4 DRAFT Meeting Minutes of September 13, 2021 Regular Meeting
Recommendation: Adopt Minutes
Staff Contact: Aimee Kellerman, CMC, City Clerk
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
7.1 2022 Preliminary Budget
Recommendation: NA
Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager
City Manager Michael Sauerwein gave a presentation on the proposed 2022 budget.
There were no changes since the last discussion in September. Council asked questions
and staff responded.
Mayor Rossman opened the public hearing. There were no speakers. Subsequently, the
public hearing was closed.
15
AGENDA ITEM 5.3
ACTION: Motion Adkins second Gokul and carried by a 5:0 vote (Frey and Garone
absent); Council continue suspension of passport services until such time that the City
Manager and Council agree that passport services should be reinstated.
8. CITY BUSINESS
8.1 2021-2023 Proposed Planning Commission Work Plan
Recommendation: Adopt.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
Planning Manager Stephanie Keyser gave an update on the proposed 2022 Planning
Commission Work Plan. Council asked questions and staff responded.
ACTION: Motion Adkins second Zook and carried by a 5:0 (Frey and Garone absent) vote;
Council adopted the 2022 Planning Commission Work Plan as presented.
8.2 Gas-Powered Lawn Equipment
Recommendation: Discussion.
Staff Contact: City Manager, Michael Sauerwein
City Manager Michael Sauerwein gave a presentation on Gas Powered Lawn
Equipment.
Mayor Rossman reopened the public comment period. The following individual addressed
the Council:
Catherine Allan commented in support of staff and Council looking at alternatives for
gas powered lawn equipment.
May Rossman closed the public comment period.
ACTION: No action taken; Council and staff will bring this back in the first quarter of 2022.
Staff will investigate alternatives for gas-powered lawn equipment, regulations the city is
considering including the inter-related questions that go with the regulations, education
and marketing, and implementation timeline.
9. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
Council and staff discussed the SCA's Regional Water Quality Board regarding water
quality issues related to Lake Washington. There is one upcoming vacancy and staff will
look into how to make a nomination for Council to appoint someone.
Council also asked for an update regarding the 520 Joints Noise Mitigation Project Phase
2 at the next City Council meeting.
10. CITY MANAGER'S REPORT
Police, Development Services, Finance, Central Services, Public Works, City Attorney
Police Chief Burns reported on activities in the police department.
16
AGENDA ITEM 5.3
Director of Development Services Steve Wilcox gave an update on activities in
Development Services department and code enforcement actions.
Director Public Works Ryan Osada gave an update on activities in the Public Works
department.
City Manager Michael Sauerwein gave a brief summary of the City Manager's report.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
12. EXECUTIVE SESSION
Council moved into Executive Session at 6:17 p.m. for an estimated time of 30 minutes.
Council reconvened to the regular meeting at 6:35 p.m.
RCW 42.30.110(1)(g)
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by
a governing body of salaries, wages, and other conditions of employment to be generally
applied within the agency shall occur in a meeting open to the public, and when a
governing body elects to take final action hiring, setting the salary of an individual
employee or class of employees, or discharging or disciplining an employee, that action
shall be taken in a meeting open to the public.
ACTION: No action was taken following the Executive Session.
13. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 6:35 p.m.
17
AGENDA ITEM 5.3
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, December 13, 2021 – 4:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook
Mayor Rossman called the regular meeting to order at 4:00 p.m. via MS Teams.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Cynthia Adkins
Councilmember Roger Frey
Councilmember Jennifer Garone
Councilmember Harini Gokul (online at 5:02 p.m.)
Councilmember Alex Morcos
Councilmember Bob Zook (online at 4:20 p.m.)
ABSENT
None.
STAFF PRESENT
Michael Sauerwein, Scott Missall, Steve Burns, Pat, Crickmore, Ryan Osada, Steve
Wilcox, Stephanie Keyser, Julie Ketter, Dawn Nations, Aimee Kellerman
2. APPROVAL OF MEETING AGENDA
By consensus, the meeting agenda was approved as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
4. PRESENTATIONS
4.1 Swearing In of New Council Members.
18
AGENDA ITEM 5.3
City Clerk Aimee Kellerman administered the Oath and Affirmations of Office to Jennifer
Garone, Jessica Rossman, Mac Johnston, and Randy Reeves.
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Director of Public Works, Ryan Osada reported that the city received the new
playground equipment for Medina Park. The project is scheduled to move forward in the
spring.
Director of Development Services, Steve Wilcox reported the Planning Commission is
ready to bring the tree code discussion forward to Council. He also reported that Planning
Manager, Stephanie Keyser was successful in acheiving a grant in the amount of twelve
thousand and thirty dollars ($12,030.00) for the Shoreline Master Program.
Police Chief, Steve Burns reported that Captain Sass and Emergency Preparedness Chair
Rosalie Gann are preparing the agenda for the January meeting which should be coming
out about the first week in the new year.
5. CONSENT AGENDA
ACTION: Motion Garone second Morcos and carried by 5:0 (Gokul and Zook absent) vote;
Council approved the Consent Agenda with the exception of Agenda Item 5.4 Draft
October 11, 2021, Meeting Minutes, which was pulled for review and corrections. This
item will come back in January, 2022 for action.
5.1 Check Register, November 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
5.2 Approved October 18, 2021 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
5.3 Approved October 19, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
5.4 DRAFT Meeting Minutes of October 11, 2021
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
5.5 Resolution Authorizing the City Manager to Enter into a Contract Second Amendment
with PC Specialist, Inc. dba Technology Integration Group
Recommendation: Adopt Resolution No. 422.
Staff Contacts: Emily Miner, Assistant City Attorney and Aimee Kellerman, CMC, City
Clerk
5.6 Ordinance Amending 2021 Budget
Recommendation: Adopt Ordinance No. 1004.
Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager
19
AGENDA ITEM 5.3
5.7 Ordinance Approving New MMC Chapter 12.26 Addressing Exclusion and Trespass on
City Property
Recommendation: Adopt Ordinance No. 1006.
Staff Contact: Steve Burns, Police Chief
5.8 Ordinance Approving Upland Road Street Vacation Adjacent to Liang property
Recommendation: Adopt Ordinance No. 1007.
Staff Contact: Scott Missall, City Attorney and Stephanie Keysers, Planning Manager
5.9 City of Medina Personnel Guidelines Amendment
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance/HR Director, Michael Sauerwein, City Manager
5.10 Sound Cities Association (SCA) Board Elections - North Caucus
Recommendation: Approve.
Staff Contacts: Michael Sauerwein, City Manager and Jessica Rossman, Mayor
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
7.1 Tree Code Update
Recommendation: Cancel public hearing and re-notice it for a future date.
Staff Contact: Stephanie Keyser, Planning Manager
ACTION: Motion Adkins second Garone to remove the public hearing from the agenda
and re-notice for a future date.
8. CITY BUSINESS
8.1 Approve 2021 City Manager Review
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance and HR Director
Mayor Rossman reported that Council completed a review of the City Manager for 2021.
ACTION: Motion Adkins second Garone and carried by a 5:0 (Gokul and Zook absent);
Council approved the City Manager's 2021 Review as proposed.
8.2 Management Transition Plan (MTP)
Recommendation: Discussion, direction and Executive Session.
Staff Contact: Scott Missall, City Attorney
City Attorney Scott Missall gave a brief introduction of the Management Transition Plan
(MTP), a plan created by the city attorney and the City Council Personnel Committee
following the resignation of City Manager, Michael Sauerwein on December 3, 2021. The
two principal topics and potential action needed are: 1) to appoint an Interim City Manager
and 2) to consider and adopt the Management Transition Plan that was included with the
packet.
20
AGENDA ITEM 5.3
Council moved into Executive Session at 4:31 p.m. for an estimated time of 30 minutes.
9. EXECUTIVE SESSION
City Council may take action.
RCW 42.30.110(1) (g)
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by
a governing body of salaries, wages, and other conditions of employment to be generally
applied within the agency shall occur in a meeting open to the public, and when a
governing body elects to take final action hiring, setting the salary of an individual
employee or class of employees, or discharging or disciplining an employee, that action
shall be taken in a meeting open to the public.
ACTION: Motion Adkins to appoint Chief Steve Burns to serve as Medina's Interim City
Manager commencing with Michael's departure and in effect, until the City Council selects
and appoints a regular city manager. Steve and Michael are directed to work together
beginning as soon as feasible, through Michael's last day with the city to help ensure a
smooth transition and continuation of city business and staff operations. Chief Burns will
continue to receive his current salary as set forth in the city's 2022 budget and will receive
additional compensation while serving as the Interim City Manager in an amount to be set
by Council in the first quarter of 2022 with retroactive effect to his first day as Interim City
Manager and requested that staff schedule a discussion of the same on the City Council's
regular or special meetings during the first quarter of 2022 to ensure a prompt decision on
the same. This was seconded by Morcos.
Council discussed the motion further.
ACTION: Council Member Zook proposed a friendly amendment to the compensation to
state "it may increase." Both Adkins and Morcos supported the proposed amendment.
ACTION: Motion Adkins to appoint Chief Steve Burns to serve as Medina's Interim City
Manager commencing with Michael's departure and in effect until the City Council selects
and appoints a regular city manager. Steve and Michael are directed to work together
beginning as soon as feasible, through Michael's last day with the city, to help ensure a
smooth transition and continuation of city business and staff operations. Chief Burns will
continue to receive his current salary as set forth in the city's 2022 budget and may receive
additional compensation while serving as the Interim City Manager in an amount to be set
by Council in the first quarter of 2022 with retroactive effect to his first day as Interim City
Manager, and City staff are directed to schedule a discussion of the same on the City
Council's regular or special meetings during the first quarter of 2022 to ensure a prompt
decision on the same. This was seconded by Morcos. Motion carried 6:0 (Gokul absent).
10. CITY MANAGER'S REPORT
Police, Development Services, Finance, Central Services, Public Works, City Attorney
Written reports were provided. Council asked questions and staff responded.
21
AGENDA ITEM 5.3
11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
12. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
13. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 5:20 p.m.
22
AGENDA ITEM 5.3
No attachments for Agenda Item 8.1
23
AGENDA ITEM 8.1
MEDINA, WASHINGTON
AGENDA BILL
January 10, 2022
Subject: A Resolution regarding the King County Metro Bus Route 271
Category: Resolution
Staff Contact: Interim City Manager Stephen R. Burns
Summary:
This is a Resolution regarding the King County Metro Bus Route 271 which currently serves the
citizens of the Cities of Medina, Clyde Hill, and Hunts Point. King County is looking at eliminating
Route 271 and therefore impacting Medina residents. The Points Communities are working
together to ensure our residents keep Route 271. This resolution outlines the importance of Route
271 for our community and the need to keep it.
Attachment(s):
A Resolution regarding the King County Metro Bus Route 271.
Supporting documents:
1. Mayor Jessica Rossman response email to King County Metro
2. Two of the Points Cities Metro 271 Resolutions
Budget/Fiscal Impact:
NA
Recommendation:
Adopt Resolution No. 424.
Interim City Manager Approval:
Proposed Council Motion:
Move to Adopt Resolution No. 424 regarding the King County Metro Bus Route 271.
Time Estimate: 30 minutes
24
AGENDA ITEM 8.2
CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 424
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, REGARDING KING COUNTY METRO BUS ROUTE 271.
WHEREAS, King County Metro Bus Route 271 currently provides bus transit between
Bellevue College, downtown Bellevue, and the University of Washington, with bus stops
accessible to residents of the City of Medina along 84th Avenue NE between NE 12th Street and
SR-520; and
WHEREAS, King County Metro Bus Route 271 provides the only local bus service for
residents of the City of Medina; and
WHEREAS, the City of Medina is making significant contributions toward regional
transit, including by hosting a Park & Ride, the 520 Bridge Maintenance Facility, and the 520
regional bicycle and pedestrian trail, all of which are accessed at-grade in a residential City
neighborhood, all of which generate high volumes of pass-through traffic for the City to manage,
and all of which impose significant costs on the Medina community without meaningful benefit to
the City; and
WHEREAS, the Cities of Medina and Clyde Hill and the Washington State Department
of Transportation have collectively invested over $5M in improving the 84th Avenue NE
transportation corridor where Route 271 has travelled for years, and those improvements
include elements meant to support King County Metro bus services along that corridor; and
WHEREAS, King County Metro has indicated an interest in eliminating Route 271, and
in so doing, eliminating all bus service on the recently redeveloped 84th Avenue NE
transportation corridor and eliminating all local bus transportation serving the City of Medina,
despite Medina’s significant contributions to regional mobility; and
WHEREAS, Route 271 provides the only bus transportation for Medina high school
students to their public high schools in the Bellevue School District (which does not operate
school buses for high school students), and further supports education by providing connections
to Bellevue College and the University of Washington; and
WHEREAS, Route 271 encourages use of mass transit into downtown Seattle by
providing a logical transit connection from residential areas to Sound Transit’s Regional Light
Rail line at the University of Washington; and
WHEREAS, Route 271 builds community by providing access to local places of worship,
City Parks, and other local amenities; and
WHEREAS, 84th Ave NE is a designated minor arterial street intended and suitable for
transit purposes and is delineated as a transit route by Medina’s Comprehensive Plan; and
ATTACHMENT 1
25
AGENDA ITEM 8.2
WHEREAS, King County Metro’s proposed route changes would result in a new bus
route into downtown Bellevue that would travel along 92nd Avenue NE in Clyde Hill, a street that
is not as suitable for bus traffic as is 84th Avenue NE, because 92nd Avenue NE (1) has steep
grades, in contrast with the flat topography of 84th Avenue NE, (2) has a residential
neighborhood design much less conducive to safe bus traffic and safe pedestrian transit access
than the wide arterial design and open visibility of 84th Avenue NE, and (3) cannot provide bus
transit stops reasonably accessible to residents of the Cities of Medina or Hunts Point given the
topography and the distances involved; and
WHEREAS, the Cities of Clyde Hill and Hunts Point have each adopted resolutions in
support of retaining Route 271 as it is currently configured, and have provided copies thereof to
King County Metro and the King County Council; and
WHEREAS, the citizens of the City of Medina pay local sales taxes and property taxes,
portions of which provide funding for King County Metro;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, RESOLVES AS FOLLOWS:
1) King County Metro Bus Route 271 should be maintained along its current route on
84th Avenue NE and continue to provide services to the citizens of Medina, Clyde Hill, and
Hunts Point.
2) This Resolution shall be sent to King County Metro and the King County Council so
those bodies are made aware of City of Medina’s concerns with Metro’s proposed abandonment
of Route 271 along 84th Avenue NE.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON JANUARY 10, 2022
AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON JANUARY 10, 2022.
_________________________
Jessica Rossman, Mayor
Approved as to form: Attest:
Ogden Murphy Wallace, PLLC
________________________________ _____________________________
Scott M. Missall, City Attorney Aimee Kellerman, City Clerk
FILED WITH THE CITY CLERK: XX
PASSED BY THE CITY COUNCIL: XX
RESOLUTION NO. XXX
ATTACHMENT 1
26
AGENDA ITEM 8.2
ATTACHMENT 2
27
AGENDA ITEM 8.2
ATTACHMENT 2
28
AGENDA ITEM 8.2
ATTACHMENT 2
29
AGENDA ITEM 8.2
ATTACHMENT 2
30
AGENDA ITEM 8.2
ATTACHMENT 3
31
AGENDA ITEM 8.2
ATTACHMENT 4
32
AGENDA ITEM 8.2
No attachments for Agenda Item 8.3
33
AGENDA ITEM 8.3
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: January 10, 2022
To: Honorable Mayor and City Council
From: Stephen R. Burns, Interim City Manager
Subject: City Manager Report
City Manager Transition
On January 3, 2022, Medina City Manager Michael Sauerwein worked his last day in Medina
after eight years. Sauerwein did an outstanding job and will be missed for his experience, calm
demeanor, and professionalism. We wish him well as he starts a similar position with the City
of Snoqualmie.
At the December Council Meeting, I was voted to be the Interim City Manager until further notice
and to work with Sauerwein prior to his departure to ensure a smooth transition. I was able to
cross train with Sauerwein the last part of December 2021 to gain a better understanding of his
projects, programs, and critical issues in Medina. I look forward to this opportunity and
experience.
FINAL 2021 City Manager Goals, Projects, and Objectives
The final 2021 City Manager Goals, Projects, and Objectives are attached.
34
AGENDA ITEM 9.1a
1
Updated 1-3-2022
2021 City Manager Goals, Projects, and Objectives
City Manager
o SR 520 Expansion-Joint (on-going) – Continue to aggressively manage SR 520
expansion-joint noise issue to achieve an agreeable resolution.
• Maintain regular and consistent communication with Washington State
Legislators, WSDOT, and consultants.
• Continue to work with Legislators, WSDOT, and consultants to include Phase 2
of the University of Washington Engineering Department’s Sound Mitigation
Study in the State’s Supplemental Budget.
• Funding for Phase 2 is included in the State’s 2021-2022 Budget.
• Presentation by University of Washington Engineering Department at the
November 8, 2021, City Council Meeting.
• Have the University of Washington Engineering Department to present the results
of Phase 2 of their Sound Mitigation Study to the City Council. (2022).
o Community Survey (first half) – In 2019 and 2020 the Development Services
Department conducted three surveys to ascertain citizen’s attitudes regarding
construction and development in their neighborhoods. Results of the surveys were
discussed at the September 22, 2020 Joint City Council Planning Commission Meeting.
In 2021 we will conduct a Community Survey including city services, community
priorities, and quality of life in Medina.
This project has been rescheduled for 2022.
o Bi-Monthly Online Open House with the City Manager and Police Chief (first half) –
This is a temporary COVID replacement for “Coffee with the City Manager and Mayor”
and “Coffee with a Cop”.
• City Staff has/will hold the following on-line Community Forums:
o Emergency Preparedness and other Community Public Safety Concerns
(1-14-2021).
o Virtual Tour of 2021 Public Works Projects (3-22-2021).
o Juvenile Safety Forum (3-31-2021).
o Open House – Medina Park Playground (5-13-2021).
o Community Forum – Gas Powered Lawn Equipment (6-24-2021).
o Community Forum – Mental Health with Susie Kroll (7-20-2021).
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AGENDA ITEM 9.1a
2
We had hoped to re-start Coffee with City Manager and Coffee with a Cop in September
2021. Unfortunately, COVID has prevented us from doing so.
o Park Use Permit (second half) – Update the City’s Park Use Permit Process. This
project has been moved to 2022.
o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three
expiring labor contracts.
• Public Works (Teamsters).
• Clerical Employees (Teamsters).
• Police Officers (Police Guild).
o Speeding and Traffic Calming – See Police Department
o Leaf Blowers and Gas-Powered Lawn Equipment (first half) – Work with neighboring
cities, to regulate use of this equipment. (2020 Performance Review)
• Discussed at City Council Meeting (4-12-2021)
• Community Forum – Gas Powered Lawn Equipment (6-24-2021)
• Discussed at the City Council Meeting (7-12-2021)
• Further discussion is planned in 2022.
o Employee Training Programs (second half) – The following programs are offered at
no-cost though our insurance carrier; Washington Cities Insurance Authority (WCIA).
• Implicit Bias and Unlearning Racism – I recently attended this excellent two-
day program. While our Police Officers receive similar training on a regular basis
as part of the Department’s accreditation process …I would like to provide it to
all City employees this year.
The City’s Management Team has signed up for this training program.
• Preventing Harassment and Discrimination in the Workplace – This ½ day
program is regularly provided to all employees. One session for employees. One
for supervisors. We will also include lifeguards and seasonal employees if
scheduling allows.
All regular employees have completed this training program.
o Undergrounding of Utilities (second half) – Direct City Engineer to prepare engineer’s
estimate of project design costs within the right of way, (100% City responsibility).
Obtain detailed and reliable pricing information from Puget Sound Energy of property
owner costs. Prepare a plan that can help inform future City Councils in moving forward
with pilot project or city-wide project.
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AGENDA ITEM 9.1a
3
• Selected the NE 12th Street Sidewalk Improvements as our undergrounding
utilities demonstration project. Construction is scheduled for Summer 2022.
o Annual Review Process (first half) – Work with the Personnel Committee to develop an
annual review process for all City Staff. (2020 Performance Review)
• City Staff will follow the performance review process outlined in Chapter 8 of the
City’s Personnel Guidelines
o All Staff Meeting (on-going) – Schedule regular All Staff Meetings. (2020 Performance
Review)
• Regular All Staff Meetings have been scheduled.
o Continue working toward earning my PhD in Political Science (on-going).
o Working with the City Council (first and second half).
• Organize ½-day virtual City Council Retreat this Spring. And, hopefully, 1-day
Retreat this Fall (2-22-2021).
• Review the City’s Vision and Mission Statements (2-22-2012).
• Discuss City Council Rules and Guidelines (2-22-2012).
o Brief Monthly Update/Expanded Quarterly Update (on-going) – Provide the City
Council with status reports on progress in meeting 2021 Objectives.
o Maintain and Expand Visibility in the Community (on-going).
• Proactively drive around the community, noting any problem issues or areas, and
report to Council.
• As in past years, I will attempt to attend all City Events and Activities.
• In addition to the monthly City Council Meetings and the Study Sessions, I also
regularly attend Park Board, and Emergency Preparedness Committee Meetings.
Public Works
o Streets and Sidewalks 2021 (first and second half).
• 86th Ave NE Overlay.
Due to conflicts with other planned projects, delayed until 2022.
• 77 Ave NE Storm Improvements Phase 1
Construction Fall 2021
37
AGENDA ITEM 9.1a
4
Include minor stormwater repairs at 1040 Evergreen Point Road & 400
Block of Overlake Drive East.
• Citywide Stormwater Mapping
90% Complete (reviewing 22 outfalls located on private property)
• 84th Ave NE Overlay – NE 12th to Overlake Drive.
Scheduled for August 2021.
Completed.
• NE 12th St Sidewalk Improvements – West Segment.
Selected as our undergrounding utilities demonstration project.
Construction is scheduled for Summer 2022.
o Streets and Sidewalks Ongoing (on-going).
• Trimming hedges and trees impacting sidewalk rights-of-way.
• Street sweeping and vactoring catch basins per NPDES requirements
• Stormwater Public Outreach & Education Program
• Private Stormwater Inspection Program
• Timely responses to any community complaints.
o Parks (first and second half).
• Medina Park – Playground Addition.
Construction Spring 2022 due to supply chain issues
• Medina Beach Park – Tree Re-Planting.
On-going
• Fairweather Park – Tennis Court Resurfacing.
Completed Spring 2021
o Other Projects (first and second half).
• Stormwater System Mapping and Evaluation Phase 2.
City Council presentation Fall 2021
• Striping City Parking Lots and NE 8th Load/Unload Zone
Construction Fall 2021
Completed.
• Post Office Floors.
Construction Fall 2021
• Police Department Floors.
Construction Fall 2021
Completed.
Police
o Washington Association of Sheriffs and Police Chiefs (WASPC) Accreditation
(second half) – Medina Police Department is up for WASPC re-accreditation in
2021. Department successfully passed re-accreditation in May 2017. The purpose of law
38
AGENDA ITEM 9.1a
5
enforcement agency accreditation is to professionalize the law enforcement industry by
providing a review process for agencies to be certified as operating under industry best
practices and standards.
• WASPC has assigned a “mentor” who will be providing guidance while
evaluating the Medina Police Department progress.
• Mentor reviewing proofs as they are entered into the system.
• Accreditation completed November 2021.
o Training (on-going) – Fulfilling the expanded training requirement for the Law
Enforcement Training and Community Safety Act (LETCSA), passed in 2018. This will
be the first year we will be required to fulfill higher training hours and requirements. In
November 2018, voters passed Initiative 940 (I-940) in an effort to establish higher
training requirements and police accountability standards so we will need to work to
complete the new level of training.
• Acknowledged by the Washington State Criminal Justice Training Commission
that we successfully met standard in 2020.
• On track to ensure training requirements are either met or exceeded in 2021.
• Completed Fall 2021
o Emphasis on Traffic Safety (on-going) – Continue to focus on all traffic safety –
vehicular, bicycle, and pedestrian – throughout the community through education,
engineering (where possible and cost effective), social media, and enforcement to reduce
collisions, improve awareness, and improve safety.
• Increased “Direct Patrols” targeting high complaint areas:
Between the 800 block and 3200 block of Evergreen Point Road
Between the 7600 block and 8700 block of NE 12th Street
All areas of Overlake Drive East and Overlake Drive West
Between the 7600 block and 8200 block of NE 8th Street
• Starting in 2nd quarter, increased traffic stops and infractions over 2020.
• Education using E-Lert, Facebook, and Twitter. Three E-lerts reminding
residents about obey traffic laws – school zone, construction zones, and texting.
• Juvenile Safety Forum – part of the presentation covered young and
inexperienced drivers.
• Year to date
Increased activity in direct and targeted patrols
Increased traffic stops
Increased traffic infractions
o Speeding and Traffic Calming (second half) – the City will conduct a speed study of
traffic on Evergreen Point Road, 84th Avenue NE, and the East/West Streets connecting
these two main arterials. We will also study Overlake Drive West/East.
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AGENDA ITEM 9.1a
6
• In May, research was done an several less intrusive and costly traffic engineering
options to calm traffic.
• Pavement marking, new speed signs, and digital speed signs will be installed
summer 2021.
Speed pavement markings installed at 11 locations in city.
Purchase of mobile speed survey device – collecting speed data in several
locations throughout the city.
In process of purchasing digital speed signs – vendor selected and
equipment purchased. Waiting for delivery and installation.
Citywide speed survey initiated in October 2021.
o Support and promote Medina Emergency Preparedness Committee including
Schools Sub-Committee (on-going).
• Two Emergency Preparedness Meeting held and attended by Police Department.
• Police Officers routinely participate in Emergency Preparedness Radio Group
exercise on Sunday evenings.
• Medina Police participated in the Emergency Preparedness Committee Schools
Sub-Committee meetings.
Development Services
o Public Portal – Continue development of our new Public Portal with the goal of fully
independent use by outside users.
Mid 2021 Update: Development Services Staff must assist all permit applicants through
the public portal. DS reached the point early in 2021 where we realized that our public
portal vendor, Dude Solutions, will not be able to solve the technical problems we
continue to have. We are exploring other vendors and will make a decision by late
August as to whether we will continue with Dude Solutions (SmartGov) or move on to a
new vendor.
October 2021 Update: Due to key staffing changes during 2021 this project has been
delayed. Our Development Services Coordinator must be involved with the public portal
and potential replacement of our current Dude Solutions/SmartGov systems. Our
Development Services Coordinator position has changed two times since April 2021 with
a new FTE beginning work with us in early September.
The decision to publish an RFP to explore new permitting software vendors has been
made, but any decisions will not be possible until our new staff are ready to participate
fully which may not be until early 2022.
o Staff Cross-Training – This regular and primarily internal training program will assure
continuity of services, service maintenance, and workload balancing.
40
AGENDA ITEM 9.1a
7
Mid-2021 Update: Due to our Development Services Coordinator going onto maternity
leave in April most of the cross-training has been for the director to learn those duties.
Our Deputy Building Official does continue to cross-train with our Planning Manager
and has taken most of the minor day to day zoning review work.
October 2021 Update: We continue cross-training. Our Deputy Building Official
continues to cross-train with our Planning Manager. Small zoning reviews are now given
to the DBO so that the Planning Manager, or the zoning consultant will not have to
perform these. This expedites small permit reviews, reduces the amount of tedious work
for the Planning Manager, and saves costs by not using the zoning consultant. Our new
Development Services Coordinator is learning other DS staff members’ job functions as
cross-training for the purpose of helping her understand all of our operations.
o State Building Codes – Adopt the 2018 Washington State Building Code.
Mid-2021 Update: The 2018 Washington State Energy Code was a monumental change
for everyone. We are continuing to develop new and more efficient ways to implement
this new code.
October 2021 Update: The adoption of the 2018 WSBC is complete. We are working to
reduce the complexity of the Energy Code process for permit applicants and for staff.
Staff continue to work on plan review and inspections checklists regarding the building
code.
o Right of Way Permit – Create a new Development Services Right of Way Use permit.
This will consolidate all work associated with development projects into Development
Services and reduce the Public Works Directors involvement in volumes of small
projects.
Mid-2021 Update: We hope to be able to implement this or something similar later this
year.
October 2021 Update: Staff now agree that this is needed. A new program will be
formed in 2021, but finalization and implementation will not happen until sometime in
2022. With the new DS Enterprise Fund will come an evaluation of services and costs.
A ROW permit through Development Services is best analyzed with a fee study in 2022
prior to fully implementing. Our Deputy Building Official is however currently working
with the Public Works Director and is reviewing ROW permit applications in addition to
performing ROW inspections which is a prime part of what the ROW/Development
Services permit would do.
o Development Code and Process Complexity Reduction – Establish goals and propose
reductions in the complexity of our codes and process.
Mid-2021 Update: Minor Code Amendments were passed by Council. Additional
Building Code changes for simplicity are planned for this year.
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AGENDA ITEM 9.1a
8
October 2021 Update: The Code Enforcement Ch. 1.15 is now under review for
amendments which will bring clarity and simplifications.
o Cost vs. Service Analysis – This is a full analysis of the costs of service vs. the fees
charged.
Mid-2021 Update: This is part of a discussion about Development Services having its
own fund. Fall 2021
October 2021 Update: Due to the DS Enterprise Fund this will become the primary 2022
department goal. There was work towards this goal in 2021 through the first DS
Enterprise Fund budget draft and through planning for 2022.
o Professional Services Contracts – Modify existing consultant professional services
contracts in combination with the cost vs. service analysis.
Mid-2021 Update: Updated draft of a new Acoustic Engineer contract. Continue work
on this in Fall 2021.
October 2021 Update: Contracts have been updated as possible in 2021. Additional
contract updates will occur as they need to be re-negotiated. The goal in updating the
contracts is better cost control through more detailed definitions of services and
associated costs.
o Advance Deposit – Change our existing Advance Deposit System to create better
accounting and ease of use.
Mid-2021 Update: This will be updated, but the concept needs to continue.
October 2021 Update: This was delayed when the discussion about a DS Enterprise Fund
became more realistic. Data is being created during 2021 that will be needed to revise
the Advance Deposit process, but this work is more appropriate to occur in 2022 along
with a comprehensive DS fee study.
o Code Enforcement – Update Medina Municipal Code Ch. 1.15: Code Enforcement.
Mid—2021 Update: Scheduled for late this year but may need to move into 2022.
October 2021 Update: This was intended to start in the 4th quarter of 2021 and has now
begun. This will involve a proposal for specific amendments to MMC as needed to
clarify and streamline enforcement process. Work on the code amendments will occur
during 2021, but likely not finalized until early 2022.
Finance and Human Resources
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AGENDA ITEM 9.1a
9
o Contingency Fund (on-going) – Work with Finance Committee and City Council on a
plan to replenish Contingency Fund (2-24-2021).
o 2022 Budget (second half) – Prepare a 2022 balanced budget with levy stabilization
funding that is required to hit the 10-year mark of 2029.
o Labor Contract Negotiation (on-going) – Initiate negotiations of the City’s three
expiring labor contracts.
• Public Works (Teamsters)
• Clerical Employees (Teamsters)
• Police Officers (Police Guild)
o Enterprise Fund for Development Services (second half) – Work with Development
Services to create their own “Enterprise Fund”, separate from the General Fund.
• 2022 Budget process.
o Stormwater Utility (second half) – Work toward the development of a stormwater utility
including a sustainable funding source.
o State Audit (second half) – Continue to follow the Washington State Auditor’s Office
updates & policy recommendations to achieve another year of a clean audit.
o Community Forum on the City Budget Process (second half) – Fall 2021 (2020
Performance Review)
Central Services and City Clerk Office
o Service Level Agreement (first half) – Develop a Service Level Agreement specifying
how City Staff responds to questions and complaints. Promote and encourage the use of
our on-line Citizen Helpdesk. (2020 Performance Review)
As part of the 2021 City Manager’s Goals and Objectives, the City Clerk’s Office was
assigned to develop a service level agreement on how staff responds to questions and
complaints. Central Services receives questions and complaints through a variety of
mediums, whether it is through email, phone calls, walk in (when city hall is open) or
through the online citizen helpdesk portal on the homepage of the city’s website.
Central Services staff has a standard practice of responding to and redirecting to other
departments as appropriate all inquiries or complaints within 24 hours during the work
week or the next business day if an inquiry or complaint comes after hours or on the
weekend.
At Central Services suggestion, the City Manager implemented the following practices to
all departments:
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AGENDA ITEM 9.1a
10
• Acknowledge question or complaint within 24 hours or the next business day.
• Investigate and respond either in person, by phone or in writing within 3 business
days.
• Follow-up if needed.
o IT (on-going).
• Improve Network Security – Replace necessary hardware.
• Upgrade City Hall Telecommunications – Replace 1980s Telephone System
(Completed 2-2021).
• City Website – Update website pages to be more user-friendly (see below).
In line with having standards in service levels to questions and complaints, Central
Services has been busy at work on upgrading and redesigning the city’s website, cleanup
of the online code that includes renumbering sections, chapters, and titles. Lastly, we are
upgrading the agenda management system.
Central Services, after much research for software platforms that would help provide
better service and ease of use for both patrons of our website and city staff engaged with
Municode for all three services, known as Municode’s circle of governance. The circle of
governance is a simple, integrated solution that will provide better transparency for
residents, efficiencies for staff and cost savings for the city.
o Records Management (on-going).
• File System – Develop new file system following WA State Records Retention
Regulations.
• Development Services – Clear out old files from storage.
• E-Records – Clean up e-records off servers.
• Cloud-Based System – Implement cloud-based records management system
(Moved to 2022).
• Public Access to City Records - Improve public ability to search for records
online.
o Payment Portal (first half).
• Research an Online Payment Portal (in conjunction with Development Services
new on-line permitting portal).
44
AGENDA ITEM 9.1a
MEDINA POLICE DEPARTMENT
DATE: January 10, 2022
TO: Interim City Manager Stephen R. Burns
FROM: Acting Chief Jeffrey R. Sass
RE: Police Department Update – December 2021
The following is a summary highlighting some of the various Medina Police Department activities in December
2021.
Year End Review 2021: The City of Medina and Town of Hunts Point saw a decrease in property crime in
2021 compared to 2020. In 2020, Medina Police officers responded to and investigated a combined 14
burglaries in Medina and Hunts Point. In 2021, 12 burglaries were reported to the Department. Officers
investigated 12 motor vehicle prowls in 2021, a decrease from the 19 car prowls that occurred in 2020. Many
of the property crimes this year were committed by suspects entering a car or building through an unlocked door
or window. Medina and Hunts Point saw a noticeable decrease in malicious mischief cases in 2021 from 2020,
investigating only 6 in 2021 compared to the 14 in 2020. Theft investigations also decreased slightly with 13
investigations in 2021 compared to 15 in 2020. Identity theft and fraud investigations also saw a significant
decline in 2021 over 2020, with only 10 investigations in 2021 compared to the 27 that were investigated in
2020. Overall, total property crimes investigated in 2021 decreased from 89 in 2020 to 53 in 2021.
In 2021, Medina Police Officers responded to less domestic disturbances, trespass, harassment, mental health,
and suicide calls for service overall than were reported in 2020; a decrease from 77 calls in 2020 to 61 in 2021.
2021 produced close to the same number of reportable traffic collisions (10) that occurred in 2020 (9).
The COVID-19 pandemic certainly introduced challenges to the Medina Police Department’s community
engagement goals. However, despite the inability to gather in person, the relationship between the Police
Department and the members of the community that it supports continues to be strong.
The Medina Police Department continues to collaborate with other local law enforcement communities to
identify crime trends and apprehend suspects who do not remain within jurisdictional boundaries. Efforts to
combat burglaries, catalytic converter thefts, motor vehicle thefts and trafficking in stolen property are amongst
the highest priorities of all of the area police agencies.
Community support, crime prevention and response to calls for service remained the focus of the Department
throughout 2021:
Officers performed approximately 590 House Watch checks
36 E-Lert notifications were sent out in 2021
Social media was utilized more regularly to attempt to reach as many members of the community as
possible (Twitter, Facebook, Next-door Medina)
Medina Police Officers responded to and/or were involved in over 5,700 calls for service throughout
2021
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AGENDA ITEM 9.1b
Medina Police Department
December 2021
Four virtual “Community Forums” were held with promising attendance from community members
Two Drug Takeback & Shredder/E-recycle days held at Medina Park
The Medina Days traditional community celebration saw the return of Concert in the Park with an
outstanding turnout from the community at Medina Park
Proactive involvement from the citizens has been and will continue to be important in reducing crime in the
community. Community members are always encouraged to continue calling 911 when observing suspicious
activity and utilizing the House Watch Program to assist in protecting their homes while they are away.
Medina Christmas Ships: An annual tradition, the Christmas ships are a string of festively decorated boats
that move from the Sound to Lake Union and out the Lake Washington. On December 22, the ships stopped at
Medina Beach Park to perform Christmas carols for neighbors and community. Appreciation to the Medina
Parks Board for handing out Candy Cane lights and real candy canes. Medina Police Officers joined residents
in sharing the experience.
46
AGENDA ITEM 9.1b
Medina Police Department
December 2021
Winter Wonderland: The City of Medina was no exception to the immense snowfall that befell the Puget
Sound region in late December. The Police Department investigated two weather-related traffic collisions, one
causing damage to a City of Medina fence. The Public Works Department was an immense help to the Police
Department by keeping the roads clear and as ice-free as possible. Weather can often inhibit officers from
responding to some calls for service due to the inability to access the area by patrol vehicle. However, officers
were able to respond to all calls for service safely and quickly.
47
AGENDA ITEM 9.1b
MEDINA POLICE DEPARTMENT
Jeff Sass, Acting Chief of Police
MONTHLY SUMMARY
DECEMBER 2021
FELONY CRIMES
Order Violation 2021-00005449 12/07/2021
A Police Officer was dispatched to a report of a Violation of Protection order in the 1200
Blk of Evergreen Point Road. Referred to the Prosecutor.
Mail Theft 2021-00005582 12/15/2021
A Police Officer was dispatched to the 1500 Blk of 79th Pl NE for a reported mail theft.
The victim stated that someone had stolen a package from their mailbox. There was no
damage to the mailbox. The approximate value of the package is $100. No suspects at
this time.
Mail Theft 2021-00005566 12/16/2021
A resident in the 1500 Blk of 79th Pl NE contacted the Police Department to report that
their mailbox had been pried open and an unknown amount of mail was taken. Estimated
damage to the mailbox is approximately $350. No suspects at this time.
Fraud 2021-00005561 12/16/2021
A resident reported to the Police Department that someone had fraudulently obtained
their bank account information and cell phone information. There was no monetary loss.
No suspects at this time.
Theft/Fraud 2021-00005578 12/17/2021
A Police Officer was dispatched to the 3200 Blk of 78th Place NE for a report of a
package theft from the front porch of the residence. Fraudulent activity was identified on
the homeowner’s financial accounts following the theft of the package. Video footage
was captured of the suspect and officers are actively investigating.
Burglary 2021-00005602 12/18/2021
A Police Officer was dispatched to the 2600 Blk of 78th Ave NE for a reported burglary.
The residence which is currently under construction was left unlocked. Approximately
$2000 worth of items were stolen. No suspects at this time.
Burglary 2021-00005680 12/30/2021
A Police Officer was dispatched to the 3400 blk of Evergreen Point Road for a report of a
burglary. Entry was made by breaking a glass patio door. Several items along with a
vehicle, had been stolen. Approximate value of items stolen is unknown. Under
investigation.
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AGENDA ITEM 9.1b
MISDEMEANOR CRIMES
Motor Vehicle Prowl 2021-00005658 12/26/2021
A Police Officer responded to the 8900 Blk of Groat Point Dr. for a report of a vehicle
prowl. The vehicle was unlocked, and a purse along with car keys, were stolen from the
vehicle. No suspect information at this time.
Domestic Violence 2021-00005673 12/29/2021
A Police Officer responded to a reported domestic violence call.
OTHER
Warrant Arrest 2021-00005507 12/11/2021
A Police Officer contacted a male subject standing on the sidewalk in the 8400 Blk of
Overlake Drive West. The subject admitted to having a warrant with the Department of
Corrections. The subject was placed into custody and booked into the Score Jail.
49
AGENDA ITEM 9.1b
CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Assault1811
Non‐DV Assault0100
Sexual Assault/Rape0000
Simple Assault0000
Burglary
Residential 2 12 12 12
Attempted0111
Malicious Mischief
Felony0100
Misdemeanor 0 5 13 13
Theft
Auto1200
Fraud (ID Theft)2 113535
Over $750 3588
Under $750 2 10 7 7
Motor Vehicle Prowl 1 131111
TOTAL CRIMES 12 69 88 88
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0300
Minor in Possession 0000
Possession of Stolen Prop.0022
Warrant Arrests 1244
TOTAL ENFORCEMENT1566
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0011
Non‐Injury 2 18 9 9
Citations
DUI0100
Other*0755
Infractions
Speeding 4 136 5 5
Parking 0 12 15 15
Other** 2 15 6 6
Warnings 104 1808 434 434
TOTAL TRAFFIC 112 1997 475 475
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End
Animal Complaints 2 33 27 27
Assists 37 475 488 488
False Alarms 18 242 167 167
House Watch 29 250 209 209
Missing Person0744
Property Lost/Found 3 16 25 25
Suspicious Circumstances 3 125 136 136
Other *** 9 98 118 118
TOTAL SERVICE 101 1246 1174 1174
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Jeff Sass, Acting Chief of Police
City of Medina
December 2021 ‐ Monthly Report
50
AGENDA ITEM 9.1b
TOWN OF HUNTS POINT
Jeff Sass, Acting Chief of Police
MONTHLY SUMMARY
DECEMBER 2021
FELONY CRIMES
Nothing to report.
MISDEMEANOR CRIMES
Malicious Mischief 2021-00005656 12/25/2021
A Police Officer responded to the 8500 Blk of NE 28th St to report that someone had
broken their back door. The subject fled prior to the officer’s arrival. The estimated cost
to repair door is approximately $1500. No further leads.
51
AGENDA ITEM 9.1b
CRIMES Current Month YTD 2021 YTD 2020 2020 Year End
Arson 0000
Assault
DV Aggravated Assault 0200
Non‐DV Aggravated Assault 0000
Sexual Assault/Rape0000
Simple Assault0000
Burglary
Residential0111
Attempted0000
Malicious Mischief
Felony0000
Misdemeanor 1233
Theft
Auto0211
Fraud (ID Theft)0166
Over $750 0322
Under $750 0011
Motor Vehicle Prowl 0 1 11 11
TOTAL CRIMES 1 12 25 25
ENFORCEMENT Current Month YTD 2021 YTD 2020 2020 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.0311
Warrant Arrests 0000
TOTAL ENFORCEMENT0311
TRAFFIC Current Month YTD 2021 YTD 2020 2020 Year End
Accidents
Injury0000
Non‐Injury0111
Citations
DUI0000
Other*0100
Infractions
Speeding 1 23 4 4
Parking0100
Other**2300
Warnings 9 187 81 81
TOTAL TRAFFIC 12 216 86 86
CALLS FOR SERVICE Current Month YTD 2021 YTD 2020 2020 Year End
Animal Complaints0522
Assists 2 44 51 51
False Alarms2 243333
House Watch 3 16 10 10
Missing Person0000
Property Lost/Found0355
Suspicious Circumstances 1 7 19 19
Other *** 2 26 16 16
TOTAL SERVICE 10 125 136 136
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Jeff Sass, Acting Chief of Police
Town of Hunts Point
December 2021 ‐ Monthly Report
52
AGENDA ITEM 9.1b
2021 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
53
AGENDA ITEM 9.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: January 10, 2022
To: Honorable Mayor and City Council
Via: Stephen R. Burns, Interim City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Permit Activity
Permit activity typically slows this time of year which is where we continue to be.
Typically, permit application activity increases in February.
Local design and construction professionals continue to be busy and do not see any
changes from 2021 into 2022.
Please see the permit activity reports provided. The permits issued report for
December is the last of the year. Permit valuation provides an idea of our activity
level. The total permit value for 2021 was $47,606,926.68. Our 2021 permit value
was greater than the previous year 2020 total of $42,893,158.25. With a consistent
approach to permit valuation data collection we have one tool to use for comparison
and evaluations.
Permit value is not the sum of the work in Development Services, it is simply one
marker of activity which is specific to building permits only. Building construction
permit fees are based upon valuation, but the majority of permit fees are fixed and
not reflected in permit valuation. Planning, Grading and Drainage, Trees,
mechanical, plumbing, gas piping, etc. are examples of permits not included in the
permit valuation total. Additionally, our DS staff are involved in many other activities
not reflected in permit valuation.
Planning Commission
By Stephanie Keyser
On December 14th, Planning Commission held a public hearing on an amendment
to Medina’s code regarding permanent supportive and transitional housing. This
amendment is to comply with E2SHB 1220, which requires cities to allow
transitional or permanent supportive housing in any zoning district that allows
residential dwellings; in Medina this is every zoning district. The Commissioners
voted unanimously 7-0 to recommend approving the draft code and forwarding the
recommendation to Council. The draft has been sent to the Department of
Commerce for their 60-day review and the Determination of Nonsignificance was
54
AGENDA ITEM 9.1c
2
issued on December 20, 2021. Staff will bring the code to Council for a first
discussion in February and for adoption in March.
Code Enforcement
Please see the “Code Enforcement for December” report provided. The report
shows much of the monthly code enforcement activity performed by Development
Services. December as a whole was slower for Development Services with staff
and builders on vacations.
In addition to the items in the report we removed several miscellaneous commercial
signs placed in the right of way. We perform many investigations either by
compliant, or because of things we notice.
A dog barking complaint shown on the November CE report was resolved through
a Notice of Violation, fines paid and an agreement with the property owner regarding
additional effort to control the situation.
A matter we were working on since early summer 2021 was resolved in December.
An accessory structure under construction was issued a Stop Work Order. Through
process the property owner applied for a variance. The Hearing Examiner heard
the matter and provided a decision that the structure may remain with modifications
as requested by an adjacent neighbor.
In December the Hearing Examiner also approved a proposed solution to a
mechanical equipment noise code enforcement matter. New outdoor heat pumps
had been installed as part of a new building project. The heat pumps failed the
sound testing which meant they were not code compliant. After several months the
builder and new property owner presented a solution to the noise issue through
construction of an 8’-0 sound barrier wall on the property boundary. The 8’-0 sound
barrier was approved by the Hearing Examiner and is now in code conformance
review for the structure.
Tree Management Code
Our Tree Code Consultant Tom Early worked through his employer Otak and was
with Medina for over 15 years. Tom left his employer and Medina suddenly in early
December for a better position. Tom provided qualification, consistency and
professionalism to us. Additionally, Tom was qualified as both a Certified Arborist
and is a Landscape Architect. The combination of qualifications, and the lack of any
conflicts allowed us to use Tom in two roles. Most jurisdictions divide the arborist
duties from the review and enforcement meaning there is usually two people. With
Tom’s sudden departure we have been searching for assistance with enforcement
of our Tree Management Code.
Tom’s former employer Otak is still under contract with us to continue to provide
Tree Management Code services to us through 2023. Otak, however does not have
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AGENDA ITEM 9.1c
3
anyone on their staff who is fully qualified to help us. We are currently working an
Otak assigned staff member, but we need to do something different.
In early December we issued a targeted RFP to companies known to work with
government. Most arborists are actually tree removal companies, so we must be
selective. Although Medina has been under contract with Otak since the mid 1990’s,
they chose to not respond to our RFP. Otak would need to hire two qualified people
to fill Tom’s position and it is not something they want to do.
Currently, we have two RFP respondents. Within the next two weeks we will have
an answer if one of the two companies can help us, or if an additional search is
needed. In any case this is a priority and will be taking a significant amount of effort
to hire, train and monitor and new Tree Management Code consultant in 2022.
Supplemental Tree Enforcement
This is being resubmitted from Decembers Development Services report for the
benefit of new Council members.
A discussion surrounding supplemental trees will be coming to Council in early 2022
as part of the overall Tree Management Code update. Council will be asked to take
action on what will be a proposed code amendment. Supplemental trees are those
which must be planted as part of a Tree Activity permit. Generally, adding new trees
as a code requirement is the result of a math calculation found in the permit
application that is related to tree removal on a site. Planning Commission had asked
the Council to add review of the enforcement of the 5-year health and viability of
supplemental trees to their 2021 Work Plan Calendar and Council agreed.
Our current Tree Management Code Chapter 16.52 has varied references to
supplemental trees, but the enforcement is the same. Example: “The owner of the
subject lot shall take necessary measures to ensure that supplemental trees
remain healthy and viable for at least five years after inspection by the city and the
owner shall be responsible for replacing any supplemental trees that do not remain
healthy and viable for the five years after inspection by the city.”
Our current code does not provide for any city enforcement to assure that
supplemental trees are healthy and viable for at least five years after planting.
Planning Commission would like to improve the enforcement.
Because the impacts that a new enforcement requirement will have, and that the
responsibility will be that of the Development Services Department, our staff should
be involved in decision making. Good code development should involve those who
are responsible for enforcement. Code development should always involve an
analysis of impacts.
A first step should be a determination of the level of enforcement that is desired
regarding supplemental trees. Whether a comprehensive code is drafted with
intent to fully assure the 5-year health and viability of supplemental trees, or if there
is a compromise with a view of improving the current code which has no
56
AGENDA ITEM 9.1c
4
enforcement provision combined with an overall approach to improving tree code
enforcement. Legal, budget, staffing, resident impact, and practicality are
considerations as part of a supplemental tree code enforcement amendment.
Permit Tracking and Portal
Resubmitted from December 2021 Development Services staff report, with
amendments for the benefit of new Council members.
We are still working with Dude Solutions who is the vendor of our electronic
permitting system (“SmartGov”) to try to make the software work properly. It would
be much better to have the vendor fix the problems we have had since the portal
was first implemented in Medina. In November we met with Dude Solutions
technicians to go over several issues.
We are talking to other permit software companies, and exploring the possibility of
moving to a new permit tracking system and permit application portal. We have also
recently invited our current vendor to fix the problems in their software - or likely see
us leave as a client. A decision will be made once we have all information needed
and have exhausted options with our current vendor. At this time there is no need
for an RFQ.
In December we met with the staff from My Building Permit (MBP) which is a local
consortium of jurisdictions sharing a permit application portal system. MBP is a very
nice system. Transition to MBP will be expensive and time consuming.
We will be taking a dual approach to this problem. We will continue to press Dude
Solutions to correct the problems with their software which makes independent use
of our permit portal by applicants impossible. At the same time we will evaluate our
software replacement options and start developing a potential transition. The hope
is to stay with Dude Solutions and their software “SmartGov” to avoid the cost and
difficulty of replacing it.
With the implementation of the new City website in December, Development
Services will now be able to allow direct applicant access to the permit portal. The
Development Services permit portal access on our new website will need to be
modified as finding it is difficult for some users.
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AGENDA ITEM 9.1c
Case Number Case Type Case Status Assigned To Address Case Text
CC-2021-044 INITIAL WARNING COMPLETED Rob Kilmer 619 84TH AVE NE
_
Description: Construction related vehicles parked in ROW
Action Taken: Written warning given to project Agent.
CC-2021-045 GENERAL COMPLETED Rob Kilmer 847 83RD AVE NE
_
Description: Tree cutting reported in the vicinity of 1049
84th Ave NE
Action Taken: The area was searched until the location of
the work was identified as 847 83rd Ave NE. Upon
speaking with the homeowners, the scope of work, the
pruning of a Leyland cypress hedge, was found to not
require a permit.
CC-2021-046 GENERAL COMPLETED Rob Kilmer 1407 EVERGREEN POINT RD
_
Description: Report of construction related vehicle
belonging to All Star Pools parked along Evergreen Point
Road
Action Taken: Spoke with the Project Manager of nearest
jobsite to investigate. Reiterated the construction parking
rules.
CC-2021-047 STOP WORK ORDER COMPLETED Rob Kilmer 619 84TH AVE NE
_
Description: Construction related vehicles parked in ROW
Action Taken: Stop Work Order issued. Project Agent is
required to submit a revised CAP plan for approval before
the SWO is lifted.
CC-2021-048 FORMAL, WRITTEN
WARNING COMPLETED Rob Kilmer 7811 NE 10TH ST
_
Description: Construction related vehicle parked in ROW
Action Taken: Formal written notice emailed to project
Agent
Code Enforcement for December
Report run on: 01/05/2022 01:05 PM
Page 1 of 1
58
AGENDA ITEM 9.1c
Permit Type Submitted Date Permit Number Total Valuation Address
ADVANCE DEPOSIT 12/14/2021 DEP00162 2643 76TH AVE NE
ADVANCE DEPOSIT 12/14/2021 DEP00160 7617 NE 24TH ST
ADVANCE DEPOSIT 12/14/2021 DEP00161 8224 OVERLAKE DR W
TOTAL ADVANCE DEPOSIT: 3
B-FENCE 12/03/2021 B-21-127 $28,266.00 2053 77TH AVE NE
B-FENCE 12/17/2021 B-21-130 $3,500.00 607 86TH AVE NE
B-FENCE 12/23/2021 B-21-133 1641 EVERGREEN POINT RD
TOTAL B-FENCE: 3 $31,766.00
B-GAS 12/17/2021 G-21-044 3230 78TH PL NE
B-GAS 12/16/2021 G-21-043 8297 OVERLAKE DR W
Monthly Applications Submitted
December 2021
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AGENDA ITEM 9.1c
B-GAS 12/22/2021 G-21-046 2627 78th Ave NE
B-GAS 12/10/2021 G-21-042 3444 EVERGREEN POINT RD
B-GAS 12/21/2021 G-21-045 2604 79th Ave NE
TOTAL B-GAS: 5
B-MECHANICAL 12/08/2021 M-21-077 402 UPLAND RD
B-MECHANICAL 12/15/2021 M-21-081 8604 NE 7TH ST
B-MECHANICAL 12/22/2021 M-21-086 2627 78th Ave NE
B-MECHANICAL 12/21/2021 M-21-084 1535 79TH PL NE
B-MECHANICAL 12/21/2021 M-21-083 3230 78TH PL NE
B-MECHANICAL 12/16/2021 M-21-082 8426 Overlake Drive West
B-MECHANICAL 12/21/2021 M-21-085 $37,743.00 2604 79th Ave NE
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AGENDA ITEM 9.1c
TOTAL B-MECHANICAL: 7 $37,743.00
B-PLUMBING 12/14/2021 P-21-097 1312 76TH AVE NE
B-PLUMBING 12/08/2021 P-21-096 619 84TH AVE NE
TOTAL B-PLUMBING: 2
B-ROOF 12/13/2021 B-21-129 1017 84th Ave NE
TOTAL B-ROOF: 1
P-MINOR DEVIATION 12/21/2021 P-21-101 500 86TH AVE NE
TOTAL P-MINOR DEVIATION: 1
P-NON ADMIN SUBSTANTIAL DEV 12/17/2021 P-21-100 8835 OVERLAKE DR W
TOTAL P-NON ADMIN SUBSTANTIAL DEV: 1
P-SEPA EXEMPTION 12/15/2021 P-21-098 8751 OVERLAKE DR W
TOTAL P-SEPA EXEMPTION: 1
P-SEPA THRESHOLD 12/06/2021 P-21-095 3225 EVERGREEN POINT RD
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AGENDA ITEM 9.1c
P-SEPA THRESHOLD 12/21/2021 P-21-102 8835 OVERLAKE DR W
TOTAL P-SEPA THRESHOLD: 2
PW-RIGHT OF WAY 12/20/2021 PW-ROW-21-095 804 84TH AVE NE
PW-RIGHT OF WAY 12/22/2021 PW-ROW-21-099 2604 79TH AVE NE
PW-RIGHT OF WAY 12/23/2021 PW-ROW-21-098 8224 OVERLAKE DR W
PW-RIGHT OF WAY 12/15/2021 PW-ROW-21-093 8224 OVERLAKE DR W
PW-RIGHT OF WAY 12/28/2021 PW-ROW-21-100 444 OVERLAKE DR E
PW-RIGHT OF WAY 12/07/2021 PW-ROW-21-092 2226 79TH AVE NE
TOTAL PW-RIGHT OF WAY: 6
TREE-WITH BUILDING/DEVELOPMENT 12/23/2021 TREE-21-086 632 Evergreen Point Rd
TOTAL TREE-WITH
BUILDING/DEVELOPMENT: 1
Total # of Permits 33 $69,509.00
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AGENDA ITEM 9.1c
Construction Value:
December
2021
December
2020 2021 YTM 2020 YTM Difference
Accessory Structure ----$0.00
Addition / Alteration $55,914.47 $64,091.00 $11,456,165.68 $3,670,457.25 $7,785,708.43
Fence / Wall -$23,000.00 $455,900.00 $52,000.00 $403,900.00
New Construction $3,930,374.00 -$35,696,861.00 $39,164,701.00 ($3,467,840.00)
Repair / Replace ---$6,000.00 ($6,000.00)
Wireless Comm. Facility ----$0.00
Total Value:$3,986,288.47 $87,091.00 $47,608,926.68 $42,893,158.25 $4,715,768.43
Permits Issued:
December
2021
December
2020 2021 YTM 2020 YTM Difference
New Construction 1 -16 17 (1)
Permit Extension 5 -40 4 36
Accessory Structure ----0
Addition / Alteration 1 2 36 11 25
Construction Activity
Permit -2 24 25 (1)
Demolition --18 9 9
Fence / Wall -1 16 3 13
Grading / Drainage --23 21 2
Mechanical 4 6 79 86 (7)
Other - Moving ----0
Plumbing / Gas 6 6 88 69 19
Repair / Replace ---1 (1)
Reroof ----0
Right of Way Use 4 14 90 74 16
Tree Mitigation 1 10 66 69 (3)
Wireless Comm. Facility ----0
Total Permits:22 41 496 389 107
Inspections:
December
2021
December
2020 2021 YTM 2020 YTM Difference
Building 86 73 1,069 778 291
Engineering/Other
13 8 357 151 206
4 -65 20 45
Tree -1 19 6 13
Total Inspections:103 82 1,510 955 555
Monthly Issued Permit Report
December, 2021 Page 1 of 1
Report run on: 01/03/2022 12:01 PM
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AGENDA ITEM 9.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: January 10, 2022
To: Mayor and City Council
From: Julie Ketter, Finance & HR Director
Re: December 2021 Financial Reporting
_________________________________________________________________________________________
The City of Medina operates on a modified accrual year which allows us to have a “13th month” each year in
order to process expenses into a prior year. December & 2021 will not close until January 20, 2021. There will
be a brief presentation during the January 24th meeting to give the broad picture results and a Finance
Committee meeting will be scheduled in February to review closing statements in detail. Final reports will be
submitted in your February meeting packet.
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AGENDA ITEM 9.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: January 10, 2022
To: Honorable Mayor and City Council
Via: Stephen R. Burns, Interim City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
JANUARY AND FEBRUARY PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Martin Luther King Jr.’s Birthday – City Hall Closed Jan 17
Park Board Meeting Jan 18 5:00 pm Teleconference/Online
City Council Meeting Jan 24 4:00 pm Teleconference/Online
Planning Commission Meeting Jan 25 4:00 pm Teleconference/Online
City Council Meeting Feb 14 4:00 pm Teleconference/Online
Presidents Day – City Hall Closed Feb 21
Park Board Meeting TBD 5:00 pm Teleconference/Online
Planning Commission Meeting Feb 22 4:00 pm Teleconference/Online
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of December, the City issued 32 bulletins amounting to a total of
180,037 bulletins delivered to subscribers; approximately 13.1% were opened. See Attachment 1.
As of December 31, the City had 12,050 subscribers (change in total subscribers +47), with a combined
total of 119,370 subscriptions (change in total subscriptions -3,260).
RECORDS REQUESTS
As of December 31, 9 public records requests have been received by Central Services. See
Attachment 2.
65
AGENDA ITEM 9.1e
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique
Email Opens
Email Open
Rate
Wireless
Recipients
December, 2021 32 193,448 180,037 18,165 13.10%49,149
November, 2021 27 100,179 93,226 7,593 10.20%22,569
October, 2021 37 124,366 118,068 9,230 8.60%21,579
September, 2021 25 86,280 80,364 6,546 10.10%18,846
August, 2021 21 98,271 92,022 9,193 12.40%21,013
July, 2021 17 46,230 43,222 4,020 10.80%7,435
June, 2021 23 80,050 75,120 6,629 10.40%13,924
May, 2021 31 120,746 113,370 10,176 10.70%21,364
April, 2021 35 115,716 109,081 9,571 10.10%17,510
March, 2021 37 101,291 95,540 8,119 9.50%12,522
February, 2021 26 71,737 67,738 6,927 11.50%9,355
January, 2021 20 68,455 64,548 6,858 11.90%8,944
December, 2020 27 115,648 109,761 9,151 9.30%14,662
November, 2020 24 84,718 80,375 7,115 9.80%9,772
Date Sent Top 10 Most Read Bulletins During December
Emails
Opened
Email Open
Rate
12/02/2021 11:51 AM PST 778 11%
12/02/2021 04:03 PM PST 1,019 13%
12/03/2021 12:15 PM PST 1,071 12%
12/08/2021 02:35 PM PST 911 12%
12/09/2021 10:15 AM PST 894 13%
12/09/2021 02:00 PM PST 1,474 16%
12/27/2021 08:43 AM PST 1,470 17%
12/31/2021 12:00 PM PST 1,074 14%
CITY OF MEDINA MANAGEMENT TRANSITION
Due to road conditions - NO Republic Services Today,
December 27, 2021
Tonight! - Notice of New Years Eve Fireworks -
Meydenbauer Bay
ROAD CLOSURE - 77th AVE NE STORM REPAIR - PHASE
1
Comparisons:
Extended deadline - December 8th Annual Holiday
Giving Program to Benefit Childhaven
Important Information regarding Reception Honoring
Retiring Council Members - December 9, 2021
Save the Date! Christmas Ships Parade - Wednesday,
Dec. 22nd 5:30 PM @ Medina Beach Park!
Tomorrow is the Reception Honoring Retiring Council
Members - December 9, 2021
ATTACHMENT 1
66
AGENDA ITEM 9.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: January 10, 2022
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: December 2021, Public Records Request Tracking
In December 2021, Central Services staff received 9 new public records requests,
1 ongoing public records request. These requests required approximately 4.5 hours of
Central Services staff time and 0 hours of consulting time with the City Attorney. The
overall December cost, which includes staff hourly rate plus benefits and City Attorney
fees is approximately $246.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In December 2021,
the Police Department received 9 new records requests. These requests required
approximately 5 hours of staff time and 0 hours of consulting time with the City
Attorney. The overall December cost, which includes staff hourly rate plus benefits is
approximately $322. The requests are from outside law enforcement agencies,
insurance carriers, the public and persons involved in the incidents.
67
AGENDA ITEM 9.1e
Assigned
Dept
Request
Type
Required
Completion
Date
Summary Public Record Desired
Central
Services
Public
Records
Request
12/13/2021 Public
Records
Request
Property lines and property setback
lines of 2 homes located at the
following addresses in order to
complete site plans for the property
for future renovations made by our
company Washington Generators:
417 84th Avenue Northeast Medina
98039 3443 Evergreen Point Road,
Medina, WA 98039
Central
Services
Public
Records
Request
12/14/2021 Public
Records
Request
Permit Application No: CA-21-031
Central
Services
Public
Records
Request
12/15/2021 Public
Records
Request
All records of construction permits
between the years of 2017-present
for 3223 Evergreen Point Road.
Specifically looking for permits
regarding: building, structural,
mechanical, electrical and
plumbing. My family has the home
under contract to purchase and we
have limited time for due diligence.
Kindly requesting these records be
sent by 12/8/2021
Central
Services
Public
Records
Request
12/15/2021 Public
Records
Request
Original Grade & Soils Report
Survey Arborists Report Variance
issued
Central
Services
Public
Records
Request
12/20/2021 Public
Records
Request
Geotechnical reports or retaining
wall plans or designs for 3233
Evergreen Point Road.
Central
Services
Public
Records
Request
12/20/2021 Public
Records
Request
Current Architect Plan for the house
at 1034 Evergreen Point Rd
December 2021 Monthly PRR Report
Run Date: 01/05/2022 4:38 PM
Create Date Reference
No
Customer Full
Name
PRR - Type of
Records
Requested
Assigned Staff
Dawn Nations
12/3/2021 P002281-
120321
Marsha Parker Building Dawn Nations
12/2/2021 P002280-
120221
12/6/2021 P002283-
120621
12/4/2021 P002282-
120421
Natalie Walters Building
Mark nelson Development
Services
Dawn Nations
BRIAN HAYDEN Building Dawn Nations
Scott Dinkelman Building Dawn Nations
12/9/2021 P002288-
120921
12/9/2021 P002287-
120921
Yue Cao Building Dawn Nations
ATTACHMENT 2
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AGENDA ITEM 9.1e
Central
Services
Public
Records
Request
12/21/2021 Public
Records
Request
Requesting a report of all issued
and pending building permits for
residential & commercial properties
from 11/1/2021 to 11/30/2021.
Report to include if possible: permit
number, issue date, site addresses,
valuation of project, description of
work, contractor information and
owner name. If a report is
unavailable, then copies of the
original permits would be more than
adequate.
Central
Services
Public
Records
Request
12/27/2021 Public
Records
Request
Looking to see if any building
related permits have been
requested/pending or issued for the
Beach Club shared dock/property
on water front, specifically from the
Meads.
Central
Services
Public
Records
Request
1/4/2022 Public
Records
Request
Please provide architectural,
elevation, and excavation drawings
including roof height and number of
stories for the property at 1525 79th
Pl NE.
12/10/2021 P002289-
121021
Braden Mineer Building Dawn Nations
Property manager
chris walden
Building Dawn Nations
12/16/2021 P002295-
121621
12/16/2021 P002294-
121621
Marsha Parker Building Dawn Nations
ATTACHMENT 2
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AGENDA ITEM 9.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: January 10, 2022
To: Honorable Mayor and City Council
Via: Stephen R. Burns, Interim City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. 2022 PROJECT LIST – 2022 will be the second largest year for Capital Improvement projects
since I started back in 2015. Most of the work will be focused on repairing or updating the
stormwater infrastructure. There is also an undergrounding pilot project which will be done in
conjunction with the NE 12th Street Sidewalk improvements. Lastly, the Medina Park Playground
will receive new equipment and an updated layout to accommodate children of all abilities.
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AGENDA ITEM 9.1f
2. 77TH AVENUE NE STORM REPAIR PHASE 1 – This project started December 14th and was
originally scheduled to complete by January 14th. Due to the snow and rain over the last couple
weeks the completion date has been moved to January 21st. We have also added several spot
repair locations to the contractor’s scope of work. The additional areas have been on our to-do list
since last year.
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AGENDA ITEM 9.1f
3. STORMWATER SYSTEM CLEANING & SCOPING – Ever since the rain started back in October,
the Public Works Department has been dealing with clogged storm drains and flooding. We have a
back log of areas that need to be addressed in addition new ones that seem to crop up daily. Repairs
are scheduled depending on severity of the problem and most importantly budget.
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AGENDA ITEM 9.1f
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AGENDA ITEM 9.1f
4. MAINTENANCE UPDATES – The rain, wind and snow has kept the public works crew busy over
the last couple months. During the recent snow event, most of them worked through the night
operating the plow trucks and spreading sand-salt mix on the road surfaces. They have also helped
with tree trimming and removal in several areas after some recent windstorms. In addition to
weather related activities, they continue to perform daily tasks such as garbage and general park
maintenance.
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AGENDA ITEM 9.1f
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AGENDA ITEM 9.1f
5. PROJECT UPDATES –
2015 Medina Park Stormwater Pond Imp. – We are looking into alternate ways to dredge the
stormwater ponds. Overlake Golf & Country Club is applying for a permit to dredge the northern
ponds. Depending on the outcome, the city may use the same method.
2017 Medina Beach Park Tree Replanting – Phase III tree planting.
Medina Park Playground Improvements – Public Works is in possession of the playground
equipment. This project is scheduled for Spring of 2022.
Post Office Floor Replacement – Due to potential subfloor issues, the city has hired a contractor
to evaluate the post office building and provide an assessment of the structure.
Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping.
We are currently working on scoping and mapping the storm infrastructure that is located on
several private properties.
2021 Traffic Calming Solar Speed Signs – Scheduled to start at the end of Jan 2022
2022 Hazardous Tree Removal – in review
NE 12th Street Sidewalk Improvements & Undergrounding – finalizing 70% construction
drawings
77th Ave NE Stormwater Repair Phase 1 – Scheduled to complete Jan 21st.
TIB_NE 7th Street Overlay – 84th Ave NE to Overlake Dr – in review
77th Ave NE Storm Repair Phase 2 & Phase 3 – in review
2022 Localized Repair_Stormwater – in review
2022 City Hall Repairs – Miscellaneous – in review
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AGENDA ITEM 9.1f