HomeMy WebLinkAbout02-14-2022 Regular Meeting
MEDINA CITY COUNCIL
Monday, February 14, 2022
4:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, February 14, 2022 – 4:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Cynthia Adkins, Jennifer Garone, Harini Gokul, Mac Johnston,
Bob Zook
INTERIM CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman
Virtual Meeting Participation
With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public.
Council participation in this meeting will be by teleconference/online only. Members of the public
may also participate by phone/online. Individuals wishing to speak live during the Virtual City
Council meeting will need to register their request with the City Clerk at 425.233.6411 or email
akellerman@medina-wa.gov and leave a message before 2PM on the day of the February 14
Council meeting. Please reference Public Comments for February 14 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is your turn
to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you
reach the 3 minute limit.
Join Zoom Meeting
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Passcode: 589036
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1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook
2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
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Individuals wishing to speak live during the Virtual City Council meeting will need to
register their request with the City Clerk at 425.233.6411 or email akellerman@medina-
wa.gov and leave a message before 2PM on the day of the February 14 Council meeting.
Please reference Public Comments for February 14 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is
your turn to speak. You will be allotted 3 minutes for your comment and will be asked to
stop when you reach the 3 minute limit.
4. PRESENTATIONS
4.1 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Time Estimate: 10 minutes
5. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
5.1 January 2022 and 13th Month, Check Register
Recommendation: Approve.
Staff Contact: Julie Ketter, Director of Finance and HR
5.2 Approved November 15, 2021 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
5.3 Approved December 14, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
5.4 Draft City Council Meeting Minutes of:
a) November 8, 2021 Regular Meeting;
b) January 10, 2022 Regular Meeting; and
c) January 24, 2022 Regular Meetng.
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
5.5 Approval of Interlocal Agreement (ILA) with Mercer Island for Marine Patrol Services
Recommendation: Approve.
Staff Contact: Jeffrey R. Sass, Interim Police Chief
6. LEGISLATIVE HEARING
None.
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7. PUBLIC HEARING
None.
8. CITY BUSINESS
8.1 Permanent Supportive and Transitional Housing
Recommendation: Discussion
Staff Contact: Stephanie Keyser, Planning Manager
Time Estimate: 15 minutes
8.2 Council Committees: Finance, Personnel, and Development Services
Recommendation: Discuss and confirm appointments
Staff Contact: Stephen R. Burns, Interim City Manager
Time Estimate: 10 minutes
8.3 2022 City Council Retreat
Recommendation: Discussion and direction.
Staff Contact: Stephen R. Burns, Interim City Manager
Time Estimate: 30 minutes
8.4 City Management Transition Plan
Recommendation: Discussion and direction.
Staff Contacts: Stephen R. Burns, Interim City Manager and Scott Missall, City Attorney
Time Estimate: 30 minutes
9. CITY MANAGER'S REPORT
Time Estimate: 15 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
9.1a ICM Monthly Report
9.1b Police Monthly Report
9.1c DS Monthly Report
9.1d Finance Monthly Report
9.1e CS Monthly Report
9.1f PW Monthly Report
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
11. PUBLIC COMMENT
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Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
12. ADJOURNMENT
Next regular City Council Meeting: February 28, 2022 at 4 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS
Monday, February 21, 2022 - President's Day - City Hall Closed
Monday, February 28, 2022 - City Council Meeting (4:00 PM)
Monday, March 14, 2022 - City Council Meeting (4:00 PM)
Monday, March 28, 2022 - City Council Meeting (4:00 PM)
Monday, April 11, 2022 - City Council Meeting (4:00 PM)
Monday, April 25, 2022 - City Council Meeting (4:00 PM)
Monday, May 9, 2022 - City Council Meeting (4:00 PM)
Monday, May 23, 2022 - City Council Meeting (4:00 PM)
Monday, May 30, 2022 - Memorial Day - CITY HALL CLOSED
Monday, June 13, 2022 - City Council Meeting (4:00 PM)
Monday, June 27, 2022 - City Council Meeting (4:00 PM)
Monday, July 4, 2022 - Independence Day - City Hall Closed
Monday, July 11, 2022 - City Council Meeting (4:00 PM)
Monday, July 25, 2022 - City Council Meeting (4:00 PM)
Monday, August 8, 2022 - City Council Meeting - Dark No Meeting
Monday, August 22, 2022 - City Council Meeting - Dark No Meeting
Monday, September 5, 2022 - Labor Day - City Hall Closed
Monday, September 12, 2022 - City Council Meeting (4:00 PM)
Monday, September 26, 2022 - City Council Meeting (4:00 PM)
Monday, October 10, 2022 - City Council Meeting (4:00 PM)
Monday, October 24, 2022 - City Council Meeting (4:00 PM)
Monday, November 14, 2022 - City Council Meeting (4:00 PM)
Thursday, November 24, 2022 - Thanksgiving Holiday - City Hall Closed
Friday, November 25, 2022 - Day After Thanksgiving Holiday - City Hall Closed
Monday, November 28, 2022 - City Council Meeting (4:00 PM)
Monday, December 12, 2022 - City Council Meeting (4:00 PM)
Monday, December 26, 2022 - Day After Christmas Holiday - City Hall Closed
Tuesday, December 27, 2022 - City Council Meeting (4:00 PM)
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, February 14, 2022 Regular Meeting of the Medina City Council was
posted and available for review on Friday, February 11, 2022 at City Hall of the City of Medina,
501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website
at www.medina-wa.gov.
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Check Register
January 2022
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check
Date
Account Number Account Description
Blazey, Charlyene REIMB 1/3/2022 Landscaping rock $611.88 63355 1/18/2022 307-000-000-595-30-63-01 Street Improvements, Overlays
$611.88 63355 Total
AWC 94498 AWC annual dues, 2022 $1,153.05 63407 1/18/2022 001-000-000-511-60-41-01 Legislative Activities- Regional/Intergovt
$1,153.05 63407 Total
Comcast 8498330130197935 1/7-2/6/22 1000 LWB camera $241.36 63408 1/18/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330081741723 1/7-2/6/22 700 LWB camera $245.22 63408 1/18/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$486.58 63408 Total
Crime Stoppers of Puget Sound CSOPS221029 Crime stoppers dues, 2022 $580.39 63409 1/18/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$580.39 63409 Total
Dude Solutions, Inc.INV-103705 Permit software connect, 2022 $1,282.44 63410 1/18/2022 401-000-000-594-60-64-00 DS- IT HW/SW >$5K Capital Outlay
Dude Solutions, Inc.INV-103707 Permit software subscr.,2022 $11,910.71 63410 1/18/2022 401-000-000-594-60-64-00 DS- IT HW/SW >$5K Capital Outlay
Dude Solutions, Inc.INV-103706 Bluebeam merchant cont,2022 $2,564.88 63410 1/18/2022 401-000-000-594-60-64-00 DS- IT HW/SW >$5K Capital Outlay
$15,758.03 63410 Total
Eastside Public Safety Communicat'n 10665 Radio fees, Jan'22 $495.39 63411 1/18/2022 001-000-000-521-20-41-20 Dispatch-EPSCA
$495.39 63411 Total
FCI - Custom Police Vehicles 14170 Srgt. veh.lease, Jan'22 $804.50 63412 1/18/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14168 PD 3 veh. lease, Jan'22 $2,769.12 63412 1/18/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14171 Cheif veh.lease, Jan'22 $766.56 63412 1/18/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14169 Cap. veh.lease, Jan'22 $686.69 63412 1/18/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost
FCI - Custom Police Vehicles 14171 Cheif veh.lease, Jan'22 $227.16 63412 1/18/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14169 Cap. veh.lease, Jan'22 $252.43 63412 1/18/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14170 Srgt. veh.lease, Jan'22 $276.58 63412 1/18/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
FCI - Custom Police Vehicles 14168 PD 3 veh. lease, Jan'22 $343.08 63412 1/18/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost
$6,126.12 63412 Total
FileOnQ, Inc 9448 FileOnQ renewal, 2022 $3,775.86 63413 1/18/2022 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$3,775.86 63413 Total
Home Depot Credit Services 3511897 CH lighting electric parts $207.86 63414 1/18/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Home Depot Credit Services 2373394 Ladder for PW shop $121.03 63414 1/18/2022 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 7123164 Snow removal buckets $115.16 63414 1/18/2022 101-000-000-542-30-35-00 Small Tools/minor Equipment
$444.05 63414 Total
LEIRA 1469.2022 member dues, Hall $50.00 63415 1/18/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
LEIRA 1358 2022 member dues, Marxer $50.00 63415 1/18/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$100.00 63415 Total
Municipal Code Corp dba Municode 00368767 Municode doc ctr' 2022 $1,345.00 63416 1/18/2022 001-000-000-518-10-41-00 Professional Services
$1,345.00 63416 Total
Norcom 0001203 911 dispatch svc, Q1'22 $16,383.19 63417 1/18/2022 001-000-000-521-20-41-15 Dispatch Services-Norcom Trans
$16,383.19 63417 Total
Puget Sound Regional Council 2022048 FY22 membership dues $691.00 63418 1/18/2022 001-000-000-511-60-41-01 Legislative Activities- Regional/Intergovt
$691.00 63418 Total
Sound Cities Association 3640 SCA annual dues $2,288.95 63419 1/18/2022 001-000-000-511-60-41-01 Legislative Activities- Regional/Intergovt
$2,288.95 63419 Total
Staples Business Advantage 3496614419 Office supplies $221.33 63420 1/18/2022 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3496614420 Staples membership fees $299.00 63420 1/18/2022 001-000-000-518-10-31-00 Office And Operating Supplies
$520.33 63420 Total
Statewide Security 212737 Fire/alarm monitoring $617.66 63421 1/18/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$617.66 63421 Total
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AGENDA ITEM 5.1
Check Register
January 2022
Tiki Car Wash 3487615 Diesel for Ford F-450 $95.33 63422 1/18/2022 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$95.33 63422 Total
Vision Municipal Solutions, Llc 09-9860 2022 VMS support $8,100.00 63423 1/18/2022 001-000-000-514-20-41-01 Professional Services
$8,100.00 63423 Total
WA Cities Insurance Authority 15353 2022 insurance $176,975.26 63424 1/18/2022 001-000-000-514-20-46-00 Insurance (WCIA)
WA Cities Insurance Authority 15353 2022 insurance $32,611.74 63424 1/18/2022 401-000-000-514-20-46-00 Insurance Allocation (WCIA)
$209,587.00 63424 Total
WAPRO 4007 2022 membership dues, Hall $25.00 63425 1/18/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
WAPRO 4186 2022 membership dues, Marxer $25.00 63425 1/18/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$50.00 63425 Total
American Electrical Construction LLC 1147.PD traffic solar speed signs $35,520.57 63428 1/24/2022 307-000-000-595-30-63-01 Street Improvements, Overlays
$35,520.57 63428 Total
KC Recorder's Office 2022 OATHS 2022 oaths of office $818.00 63429 1/24/2022 001-000-000-514-40-40-00 Election Services-Voter Regist
$818.00 63429 Total
Scheid's Metal Fabrication & Design LLC Inv. 181 50% down Handrails, OLD, NE12th parking $4,762.50 63430 1/24/2022 307-000-000-595-30-63-01 Street Improvements, Overlays
$4,762.50 63430 Total
Glenn, Tyler REIMB Fall 2021 Tuition reimb. Fall'21 $580.25 ACH Payment 1/10/2022 001-000-000-521-20-23-00 Tuition
$580.25 ACH Payment Total
US Bank ACH, Bank Fees $1,595.13 ACH, Bank Fees 1/31/2022 001-000-000-514-20-49-10 Miscellaneous
$1,595.13 ACH, Bank Fees Total
WA ST Dept of Licensing ACH, CPL Fees $36.00 ACH, CPL Fees 1/31/2022 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit
$36.00 ACH, CPL Fees Total
$312,522.26 AP Total
Payroll January 2022 Payroll Payroll 47,755.90$ Total 1/31/2021 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll January 2022 Payroll Payroll 27,789.00 Total 1/31/2021 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll January 2022 Payroll Payroll 32,706.84 Total 1/31/2021 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll January 2022 Payroll Payroll 135,788.98 Total 1/31/2021 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll January 2022 Payroll Payroll 23,616.93 Total 1/31/2021 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll January 2022 Payroll Payroll 47,548.24 Total 1/31/2021 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll January 2022 Payroll Payroll 35,425.41 Total 1/31/2021 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Total 350,631.30$ Payroll Total
663,153.56$ Period Grand Total
2 of 2 8
AGENDA ITEM 5.1
Check Register
"13th Month" December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
AM Test Inc 117102 Water testing/analysis $75.00 63331 12/31/2021 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
AM Test Inc 111824 Water testing/analysis $50.00 63331 12/31/2021 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
AM Test Inc 123215 Water testing/analysis $50.00 63331 12/31/2021 001-000-000-571-00-32-00 Miscellaneous - Lifeguards
$175.00 63331 Total
AT&T Mobility 287287975246X12272021 Patrol car connection $806.63 63332 12/31/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
$806.63 63332 Total
AT&T MOBILITY 287290584494X12132021 PW mobile phones $46.06 63333 12/31/2021 001-000-000-558-60-42-00 Communications
AT&T MOBILITY 287290584494X12132021 PW mobile phones $230.30 63333 12/31/2021 001-000-000-576-80-42-00 Telephone/postage
$276.36 63333 Total
Bellevue City Treasurer - Water 90108897 9/29-12/1/21 LWB irrig.$124.72 63334 12/31/2021 101-000-000-542-70-40-00 Street Irrigation Utilities
$124.72 63334 Total
Car Wash Enterprises Acct#59 November 2021 PD car washes $16.00 63335 12/31/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$16.00 63335 Total
Carquest Auto Parts Stores 2417-502510 Windshield wiper fluid $7.07 63336 12/31/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
Carquest Auto Parts Stores 2417-502505 Trailer wiring connectors $58.53 63336 12/31/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
Carquest Auto Parts Stores 2417-501979 Windshield wipers $172.51 63336 12/31/2021 101-000-000-542-30-48-00 Equipment Maintenance
$238.11 63336 Total
Centurylink 425-451-7838 049B 12/7/21-1/7/22 CH terminal line $165.41 63337 12/31/2021 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 425-637-3989 759B 12/17/21-1/17/22 PD phone/fax $239.50 63337 12/31/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 425-454-2095 384B 12/8/21-1/8/22 PD emergency line $128.24 63337 12/31/2021 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 425-454-8183 070B 12/8/21-1/8/22 PW shop alarm line $128.26 63337 12/31/2021 001-000-000-576-80-42-00 Telephone/postage
$661.41 63337 Total
Comcast 8498330130193223 12/16/21-1/15/22 NE 24th camera $241.36 63338 12/31/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193264 12/16/21-1/15/22 NE 12th camera $241.36 63338 12/31/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$482.72 63338 Total
CWA Consultants 21-375 Bldg plan review $330.00 63339 12/31/2021 001-000-000-558-60-41-00 Prof Services
$330.00 63339 Total
Gray & Osborne, Inc.19412.31-21427.27 Grading & drainage svcs $6,221.72 63340 12/31/2021 001-000-000-558-60-41-07 Engineering Consultant
$6,221.72 63340 Total
Home Depot Credit Services 5620547 Ratchet socket for tools $9.55 63341 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 1081967 Tool cart & saw blades $373.02 63341 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 7100280 Mossout roof treatment $54.96 63341 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
$437.53 63341 Total
Issaquah Honda Kubota 440521 Chain saw chains, oil, ext.$396.47 63342 12/31/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
$396.47 63342 Total
Johnston, Willard Max REIMB 12/23/2021 LEOFF1 reimb.$11.93 63343 12/31/2021 001-000-000-521-20-21-10 Personnel Benefits-Retirees
$11.93 63343 Total
Kirkland Municipal Court DEC21MED Filing fees, Nov'21 $570.52 63344 12/31/2021 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf
$570.52 63344 Total
LexisNexis Risk Management 1011660-20211130 Investigative tool $116.81 63345 12/31/2021 001-000-000-521-20-41-00 Professional Services
$116.81 63345 Total
Otak, Inc.000112100143 Tree code admin.$5,878.20 63346 12/31/2021 001-000-000-558-60-41-50 Landscape Consultant
$5,878.20 63346 Total
Pacific Topsoils, Inc.22-T1229616 Dump clean green $175.60 63347 12/31/2021 001-000-000-576-80-41-00 Professional Services
Pacific Topsoils, Inc.22-T1229080 Dump clean green $175.60 63347 12/31/2021 001-000-000-576-80-41-00 Professional Services
$351.20 63347 Total
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AGENDA ITEM 5.1
Check Register
"13th Month" December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Puget Sound Energy 200004850133 11/16-12/16/21 NE 24th camera $23.21 63348 12/31/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 11/20-12/21/21 NE 10th camera $39.09 63348 12/31/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844904 11/20-12/21/21 ODE camera $38.73 63348 12/31/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200024956076 11/19-12/20/21 82nd Ave NE camera $53.30 63348 12/31/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 300000000087 11/2/21-12/2/21 Street light pwr $23.61 63348 12/31/2021 101-000-000-542-63-41-00 Street Light Utilities
$177.94 63348 Total
Sound Law Center 267 Hearing examiner svcs $2,252.50 63349 12/31/2021 001-000-000-558-60-41-02 Hearing Examiner
$2,252.50 63349 Total
Sound View Strategies, LLC 2553 SR520 consulting svcs, Nov'21 $3,000.00 63350 12/31/2021 001-000-000-513-10-41-00 Professional Services
$3,000.00 63350 Total
Staples Business Advantage 3495195550 PD office supplies $132.05 63351 12/31/2021 001-000-000-518-20-31-00 Office And Operating Supplies
Staples Business Advantage 3495195549 PD office supplies $13.20 63351 12/31/2021 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3495195547 PD office supplies $26.39 63351 12/31/2021 001-000-000-521-20-31-00 Office Supplies
$171.64 63351 Total
Transpo Group Inc, The 27319 Ttraffic calming study $7,550.00 63352 12/31/2021 307-000-000-595-30-63-01 Street Improvements, Overlays
$7,550.00 63352 Total
WA Assoc of Sheriffs & Police Chief INV030169 WASPC applications $850.00 63353 12/31/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$850.00 63353 Total
West Coast Signal, Inc.3517 LWB crosswalk signal $21,948.44 63354 12/31/2021 307-000-000-595-30-63-01 Street Improvements, Overlays
$21,948.44 63354 Total
8X8, Inc.3269689 CH phones $908.17 63356 12/31/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$908.17 63356 Total
911 Supply Inc INV-2-15614 PD supplies $259.82 63357 12/31/2021 001-000-000-521-20-31-40 Police Operating Supplies
911 Supply Inc INV-2-15615 PD supplies $33.00 63357 12/31/2021 001-000-000-521-20-31-40 Police Operating Supplies
911 Supply Inc INV-2-15616 PD supplies $332.78 63357 12/31/2021 001-000-000-521-20-31-40 Police Operating Supplies
$625.60 63357 Total
A&H Embrodiery 15215 Employee/volntrs uniform $86.90 63358 12/31/2021 001-000-000-518-10-49-10 Miscellaneous
$86.90 63358 Total
Applied Professional Services Inc.125080 Storm sys. inspection $666.25 63359 12/31/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
$666.25 63359 Total
Bellevue City Treasurer - Water 05065006 10/13-12/10/21 CH water $583.30 63360 12/31/2021 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Bellevue City Treasurer - Water 07522006 10/7-12/3/21 Fairweather pk irrig.$117.83 63360 12/31/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 05172008 10/12-12/09/21 Medina pk irrig.$1,237.12 63360 12/31/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 05066001 10/13-12/09/21 Beach pk irrig.$199.33 63360 12/31/2021 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer - Water 14971001 9/27-11/30/21 84th/24th irrig.$117.83 63360 12/31/2021 101-000-000-542-70-40-00 Street Irrigation Utilities
$2,255.41 63360 Total
Blueline Group LLC, The 22673 Planning zoning review $1,164.00 63361 12/31/2021 001-000-000-558-60-41-01 Planning Consultant
$1,164.00 63361 Total
BRC Acoustics & Audiovisual Design 26597 Sound test svcs $882.09 63362 12/31/2021 001-000-000-558-60-41-08 Sound Testing Consultant
$882.09 63362 Total
Buenavista Services, Inc 9328 CH&PO janitorial svcs $2,037.75 63363 12/31/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Buenavista Services, Inc 9327 Park janitorial svcs $1,158.62 63363 12/31/2021 001-000-000-576-80-41-00 Professional Services
$3,196.37 63363 Total
Carquest Auto Parts Stores 2417-504017 Shop supplies $2.32 63364 12/31/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
$2.32 63364 Total
Clyde Hill, City of 2021-10 84th irrig. signal maint.$1,435.00 63365 12/31/2021 101-000-000-542-30-41-00 Professional Services
Clyde Hill, City of 2021-10 84th irrig. signal maint.$406.06 63365 12/31/2021 101-000-000-542-63-41-00 Street Light Utilities
2 of 6 10
AGENDA ITEM 5.1
Check Register
"13th Month" December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Clyde Hill, City of 2021-10 84th irrig. signal maint.$8,691.96 63365 12/31/2021 101-000-000-542-70-40-00 Street Irrigation Utilities
$10,533.02 63365 Total
Comcast 8498330130193587 12/25/21-1/24/22 PW shop internet $156.36 63366 12/31/2021 001-000-000-576-80-42-00 Telephone/postage
$156.36 63366 Total
Crystal And Sierra Springs-Admin 11037150 010122 CH drinking water $90.15 63367 12/31/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$90.15 63367 Total
Crystal And Sierra Springs-Police 5296969 010122 PD drinking water $93.82 63368 12/31/2021 001-000-000-521-20-31-00 Office Supplies
$93.82 63368 Total
Crystal And Sierra Springs-PW 5291929 010122 PW drinking water $44.25 63369 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
$44.25 63369 Total
CWA Consultants 22-010 Bldg plan review svc $1,760.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-410 Bldg plan review $440.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-405 Bldg plan review $1,100.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-408 Bldg plan review $330.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-409 Bldg plan review $440.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-406 Bldg plan review $880.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 22-009 Bldg plan review svc $1,980.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 21-407 Bldg plan review $880.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
CWA Consultants 22-011 Bldg plan review svc $1,100.00 63370 12/31/2021 001-000-000-558-60-41-00 Prof Services
$8,910.00 63370 Total
Gray & Osborne, Inc.19412.66-21427.19 Grading & drainage svcs $4,291.31 63371 12/31/2021 001-000-000-558-60-41-07 Engineering Consultant
Gray & Osborne, Inc.20597.00-4 NPDES assist.$3,931.04 63371 12/31/2021 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.20597.00-5 NPDES assist.$858.69 63371 12/31/2021 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.21428.00-6 Storm sys assess $163.68 63371 12/31/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21575.00-4 Engineering svcs $3,741.20 63371 12/31/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21575.00-5 Storm repair, ph.1 $1,338.56 63371 12/31/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21428.00-5 Engineering svcs $163.68 63371 12/31/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
Gray & Osborne, Inc.21441.00-12 St. ped. impr.$10,572.48 63371 12/31/2021 307-000-000-595-30-63-10 Sidewalk Improvements
Gray & Osborne, Inc.21441.00-11 Engineering svcs $7,485.59 63371 12/31/2021 307-000-000-595-30-63-10 Sidewalk Improvements
$32,546.23 63371 Total
Home Depot Credit Services WP22999566 Shop hand tools $403.90 63372 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 1647607 Saw blades $158.47 63372 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services W879279173 Mobil workbench $988.70 63372 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services W19628721 Impact wrench $219.10 63372 12/31/2021 101-000-000-542-30-35-00 Small Tools/minor Equipment
Home Depot Credit Services 1115933 Cordless impact wrench $219.10 63372 12/31/2021 101-000-000-542-30-35-00 Small Tools/minor Equipment
Home Depot Credit Services 29049829423539 Shop tools $1,575.54 63372 12/31/2021 101-000-000-542-30-35-00 Small Tools/minor Equipment
$3,564.81 63372 Total
Issaquah Glass 21-2650 PW shop shower door $1,215.50 63373 12/31/2021 001-000-000-576-80-48-00 Repair & Maint Equipment
$1,215.50 63373 Total
Kamins Construction Inc 12/31/2021 PE 1 Storm sys repair, ph1 $107,157.54 63374 12/31/2021 307-000-000-595-30-63-02 Storm Sewer Improvements
$107,157.54 63374 Total
KC Finance-Roads 116139-116139 84h Ave NE overlay $201,858.32 63375 12/31/2021 307-000-000-595-30-63-01 Street Improvements, Overlays
$201,858.32 63375 Total
KC Office of Finance 11010947 KC I-Net, Dec'21 $375.00 63376 12/31/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$375.00 63376 Total
Message Watcher, LLC 46747 Social media archiving, Dec'21 $226.00 63377 12/31/2021 001-000-000-518-80-41-50 Technical Services, Software Services
$226.00 63377 Total
3 of 6 11
AGENDA ITEM 5.1
Check Register
"13th Month" December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Michael & JJ , LLC 1103 STMT 12/1-12/30/21 PD dry clean $111.78 63378 12/31/2021 001-000-000-521-20-22-00 Uniforms
$111.78 63378 Total
Mike's Tree Care, Inc Inv 12-13-2021 Tree removals $5,064.60 63379 12/31/2021 103-000-000-558-60-49-10 Miscellaneous-Tree Replacement
$5,064.60 63379 Total
Moberly & Roberts, PLLC 1010.Prosecution svc, Dec'21 $4,000.00 63380 12/31/2021 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 63380 Total
MPH Industries, Inc.595862 Veh. equipment $4,622.00 63381 12/31/2021 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$4,622.00 63381 Total
Navia Benefit Solutions 10398620 Flex fees, Dec'21 $50.00 63382 12/31/2021 001-000-000-514-20-49-10 Miscellaneous
$50.00 63382 Total
Northwest Playground Equipment, Inc.PS235 Park bench & table frames $5,422.60 63383 12/31/2021 001-000-000-594-76-64-00 Parks Capital Outlay
$5,422.60 63383 Total
Ogden Murphy Wallace 858987-858995 Legal svcs, CC $3,513.93 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, CM/ICM trans $11,135.00 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, CS $2,022.50 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, DS $2,226.25 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs, DS $6,161.25 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, Exec.$1,430.00 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, Liang st. vac.$1,708.57 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, PD $920.00 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, PRA $450.00 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs, T-mobile franc.$753.75 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 858987-858995 Legal svcs, Utility franchs $1,113.75 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs,CC $7,207.50 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs,CS $1,242.50 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs,Exec.$162.50 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs,Finc $745.00 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs,PD $4,641.00 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs,PW culvert/PCHB $1,648.00 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
Ogden Murphy Wallace 857979-857988 Legal svcs,street vac $7,567.50 63384 12/31/2021 001-000-000-515-41-40-00 City Attorney
$54,649.00 63384 Total
Otak, Inc.000122100070 Tree code admin $4,387.82 63385 12/31/2021 001-000-000-558-60-41-50 Landscape Consultant
$4,387.82 63385 Total
Overlake Golf & Country Club 6308 Outgoing CC comm. meeting $3,114.77 63386 12/31/2021 001-000-000-511-60-43-00 Travel & Training
$3,114.77 63386 Total
Pitney Bowes Global Financial Svcs 3314952165 Postage meter lease $451.45 63387 12/31/2021 001-000-000-518-10-31-00 Office And Operating Supplies
$451.45 63387 Total
Prothman Company 2021-7665 Finance Director recruiter $514.73 63388 12/31/2021 001-000-000-513-10-41-00 Professional Services
Prothman Company 2021-7662 Finance Director recruiter $5,500.00 63388 12/31/2021 001-000-000-513-10-41-00 Professional Services
$6,014.73 63388 Total
Public Safety Testing, Inc.2021-873 PD testing, Q4'21 $143.00 63389 12/31/2021 001-000-000-521-20-41-50 Recruitment-Background
$143.00 63389 Total
Puget Sound Energy 200012316424 11/19-12/20/21 Medina pk & shop pwr $896.86 63390 12/31/2021 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 200004844466 11/20-12/21/21 View pt pk pwr $16.46 63390 12/31/2021 001-000-000-576-80-47-00 Utilities
$913.32 63390 Total
SafeBuilt 0083107-IN Bldg inspection svc $950.00 63391 12/31/2021 001-000-000-558-60-41-06 Building Inspector Contract
$950.00 63391 Total
4 of 6 12
AGENDA ITEM 5.1
Check Register
"13th Month" December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Seattle Times, The 13226 Legal notices $2,659.87 63392 12/31/2021 001-000-000-518-10-44-00 Advertising
$2,659.87 63392 Total
Sound Law Center 2650 Hearing examiner $697.50 63393 12/31/2021 001-000-000-558-60-41-02 Hearing Examiner
$697.50 63393 Total
Sound View Strategies, LLC 2576 SR520 consulting, Dec'21 $3,000.00 63394 12/31/2021 001-000-000-513-10-41-00 Professional Services
$3,000.00 63394 Total
Staples Business Advantage 3496614418 PD office supplies $66.04 63395 12/31/2021 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3496614415 PD office supplies $90.53 63395 12/31/2021 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3496614416 PD office supplies $10.77 63395 12/31/2021 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3496614417 PD office supplies-returned ($27.50)63395 12/31/2021 001-000-000-521-20-31-00 Office Supplies
$139.84 63395 Total
Statewide Security 212888 Virtual keypad access $96.34 63396 12/31/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$96.34 63396 Total
Stewart MacNichols Harmell, Inc., PS 12/8/2021 Public defense, Nov'21 $575.00 63397 12/31/2021 001-000-000-515-91-40-00 Public Defender
$575.00 63397 Total
Summit Law Group 132930 Special counsel, gen labor $737.00 63398 12/31/2021 001-000-000-515-45-40-00 Special Counsel
Summit Law Group 131765 Special counsel gen labor $871.00 63398 12/31/2021 001-000-000-515-45-40-00 Special Counsel
$1,608.00 63398 Total
Supply Source Inc., The 2103114 Park restroom supplies $391.61 63399 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
Supply Source Inc., The 2200049 Ice melt for streets $583.66 63399 12/31/2021 101-000-000-542-66-41-00 Snow & Ice Removal
$975.27 63399 Total
TIG Technology Integration Group 5437569 CC new computers $12,201.28 63400 12/31/2021 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$12,201.28 63400 Total
Tiki Car Wash 123122-2 PD supplies $17.90 63401 12/31/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$17.90 63401 Total
US Bank Voyager Fleet Sys.8693624262150 PD fuel $2,055.12 63402 12/31/2021 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$2,055.12 63402 Total
Utilities Underground Location Ctr 1120180 Locate svcs $64.50 63403 12/31/2021 101-000-000-542-30-47-00 Utility Services
$64.50 63403 Total
WA ST Dept of Transportation *FB91017003221 Inspection veh fuel $87.45 63404 12/31/2021 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint
WA ST Dept of Transportation *FB91017006221 Fuel for plows& DS veh.$694.41 63404 12/31/2021 001-000-000-576-80-32-00 Vehicle Fuel & Lube
WA ST Dept of Transportation *FB91017006221 Fuel for plows& DS veh.$44.91 63404 12/31/2021 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint.
$826.77 63404 Total
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $282.50 63405 12/31/2021 631-000-000-586-00-01-00 WA St-Auto Theft Protection
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $136.17 63405 12/31/2021 631-000-000-586-00-02-00 WA ST Traumatic Brain Injury
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $4.27 63405 12/31/2021 631-000-000-586-00-03-00 WA St-State Highway Safety
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $0.89 63405 12/31/2021 631-000-000-586-00-04-00 WA ST Death Inv Account
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $140.71 63405 12/31/2021 631-000-000-586-83-08-00 WA St -Emer Med and Trauma
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $5.13 63405 12/31/2021 631-000-000-586-89-09-00 WA ST Highway Account
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $26.94 63405 12/31/2021 631-000-000-586-90-02-00 WA State Gen Fund 54
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $1,393.22 63405 12/31/2021 631-000-000-586-91-00-00 WA St-State Gen Fund 40
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $812.95 63405 12/31/2021 631-000-000-586-92-00-00 WA St-State Gen Fund 50
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $642.14 63405 12/31/2021 631-000-000-586-97-05-00 WA St-JIS
WA ST Treasurer's Office 2021 Q4 State shared rev 2021 Q4 State shared rev $142.00 63405 12/31/2021 631-000-000-589-30-03-00 WA St-Bldg Code Fee
$3,586.92 63405 Total
Willard's Pest Control 375155 PO rodent svcs $83.68 63406 12/31/2021 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$83.68 63406 Total
5 of 6 13
AGENDA ITEM 5.1
Check Register
"13th Month" December 2021
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
US Bank CRICKMORE 12/3/21-1/3/22 Batteries $406.13 ACH Payment 12/31/2021 101-000-000-542-30-48-00 Equipment Maintenance
US Bank WILCOX 12/3/21-1/3/22 DS staff ICC training $537.00 ACH Payment 12/31/2021 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
US Bank CRICKMORE 12/3/21-1/3/22 Dust collector $880.80 ACH Payment 12/31/2021 101-000-000-542-30-35-00 Small Tools/minor Equipment
US Bank BURNS 12/3/21-1/3/22 Firearm supplies $144.45 ACH Payment 12/31/2021 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
US Bank BURNS 12/3/21-1/3/22 Glock training, Glenn & Haverlso $500.00 ACH Payment 12/31/2021 001-000-000-521-20-43-00 Travel & Training
US Bank BURNS 12/3/21-1/3/22 IACP dues $210.00 ACH Payment 12/31/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
US Bank SASS 12/3/21-1/3/22 IACP dues, Sass $190.00 ACH Payment 12/31/2021 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
US Bank KELLERMAN 12/3/21-1/3/22 Internet logs $0.55 ACH Payment 12/31/2021 001-000-000-518-80-41-50 Technical Services, Software Services
US Bank BURNS 12/3/21-1/3/22 Item to be refunded $180.00 ACH Payment 12/31/2021 001-000-000-521-20-31-00 Office Supplies
US Bank NATIONS 12/3/21-1/3/22 NW MC training,$1,025.00 ACH Payment 12/31/2021 001-000-000-518-10-43-00 Travel & Training
US Bank NATIONS 12/3/21-1/3/22 Office supplies $180.33 ACH Payment 12/31/2021 001-000-000-518-10-31-00 Office And Operating Supplies
US Bank KELLERMAN 12/3/21-1/3/22 Offsite storage, lg $1,678.00 ACH Payment 12/31/2021 001-000-000-518-30-45-00 Facility Rental
US Bank NATIONS 12/3/21-1/3/22 Outgoing CC meeting $110.10 ACH Payment 12/31/2021 001-000-000-518-10-49-10 Miscellaneous
US Bank NATIONS 12/3/21-1/3/22 Park board supplies $311.74 ACH Payment 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
US Bank CRICKMORE 12/3/21-1/3/22 PW supplies $747.56 ACH Payment 12/31/2021 001-000-000-576-80-31-00 Operating Supplies
US Bank CRICKMORE 12/3/21-1/3/22 PW supplies $488.76 ACH Payment 12/31/2021 101-000-000-542-30-31-00 Operating & Maintenance Supplies
US Bank CRICKMORE 12/3/21-1/3/22 PW uniforms $605.54 ACH Payment 12/31/2021 001-000-000-576-80-22-00 Uniforms
US Bank CRICKMORE 12/3/21-1/3/22 PW uniforms $170.66 ACH Payment 12/31/2021 101-000-000-542-30-22-00 Uniforms
US Bank CRICKMORE 12/3/21-1/3/22 Veh fuel & fluid repl.$2,180.41 ACH Payment 12/31/2021 001-000-000-576-80-32-00 Vehicle Fuel & Lube
US Bank KELLERMAN 12/3/21-1/3/22 WAPRO dues, CC $25.00 ACH Payment 12/31/2021 001-000-000-518-10-49-20 Dues, Subscriptions
$10,572.03 ACH Payment Total
$558,659.05 AP Total
Payroll Q4 2021 Payroll Taxes Payroll 251.33$ Total 12/31/2021 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll Q4 2021 Payroll Taxes Payroll 383.87 Total 12/31/2021 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll Q4 2021 Payroll Taxes Payroll 542.73 Total 12/31/2021 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll Q4 2021 Payroll Taxes Payroll 7,407.00 Total 12/31/2021 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll Q4 2021 Payroll Taxes Payroll 765.09 Total 12/31/2021 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll Q4 2021 Payroll Taxes Payroll 1,303.44 Total 12/31/2021 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll Q4 2021 Payroll Taxes Payroll 1,147.73 Total 12/31/2021 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Total 11,801.19$ Payroll Total
$570,460.24 Period Grand Total
6 of 6 14
AGENDA ITEM 5.1
15
AGENDA ITEM 5.2
16
AGENDA ITEM 5.2
MEDINA, WASHINGTON
PLANNING COMMISSION SPECIAL
MEETING
Virtual/Online
Tuesday, December 14, 2021 -4:00 PM
MINUTES
COMMISSION CHAIR I Laurel Preston
COMMISSION VICE-CHAIR I Shawn Schubring
COMMISSIONERS I Laura Bustamante, David Langworthy, Mark Nelson, Mike Raskin, Randy
Reeves
PLANNING MANAGER I Stephanie Keyser
!: CALL TO ORDER / ROLL CALL
Chair Laurel Preston called the meeting to order at 4:05pm
PRESENT
Chair Laurel Preston
Vice Chair Shawn Schubring
Commissioner Laura Bustamante
Commissioner David Langworthy
Commissioner Mark Nelson
Commissioner Mike Raskin
Commissioner Randy Reeves
STAFF
Bennett, Keyser, Miner, Wilcox
2.APPROVAL OF MEETING AGENDA
Action: By consensus, Planning Commission approved the meeting agenda as
presented.
3.APPROVAL OF MINUTES
3.1 Planning Commission Minutes of November 16, 2021
Recommendation: Approve Minutes
Staff Contact: Rebecca Bennett, Development Services Coordinator
Action: Motion to approve minutes. (Approved 7-0)
17
AGENDA ITEM 5.3
18
AGENDA ITEM 5.3
19
AGENDA ITEM 5.3
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, November 08, 2021 – 4:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order via MS Teams at 4:00 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Cynthia Adkins
Councilmember Roger Frey
Councilmember Jennifer Garone
Councilmember Harini Gokul (online at 7:02 p.m.)
Councilmember Alex Morcos
Councilmember Bob Zook
ABSENT
None.
STAFF PRESENT
Michael Sauerwein, Scott Missall, Steve Burns, Ryan Osada, Steve Wilcox, Stephanie
Keyser, Julie Ketter, Dawn Nations, Aimee Kellerman
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus, the meeting agenda was approved.
3. Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, the public comment period was closed.
4. PRESENTATIONS
4.1 Presentation Phase 2 of the 520 Expansion Joint Sound Mitigation Study by University
of Washington Professor Per Reinhall, PhD.
University of Washington professor Per Reinhall, PhD gave an update on the phase 2 of
the 520-bridge expansion joint sound mitigation study. The final report is expected in
March of 2022; however, they will be asking the Legislator for a three-month extension.
20
AGENDA ITEM 5.4
4.2 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Park Board Chair Sarah Gray gave an update on activities from the Medina Parks and
Recreation Board. The Christmas Ships are scheduled to be Medina Beach Park on
December 22, 2021.
Police Chief Burns gave a brief update on Emergency Preparedness. Rosalee Gann
stepped in as Chair of Emergency Preparedness following Kay Koelemay's departure.
5. CONSENT AGENDA
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
ACTION: Motion Adkins second Morcos and carried by a 7:0 vote; Council approved the
Consent Agenda as presented.
5.1 Check Register, October 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
5.2 Approved September 20, 2021 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
5.3 Approved September 28, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
5.4 DRAFT Meeting Minutes of September 27, 2021
Recommendation: Adopt minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
5.5 Contract Authorizing 77th AVE NE Stormwater Repair Phase 1
Staff Recommendation: Approve.
Staff Contact: Ryan Osada, Public Works Director
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
7.1 Final 2022 Budget and Salary Schedule
a) 2022 Final Budget Ordinance No. 1005;
b) 2022 Property Tax Levy Resolution No. 420; and
c) Creating New Development Services Enterprise Fund Resolution No. 421.
Recommendation: Take public testimony and adopt Ordinance No. 1005, Resolution
21
AGENDA ITEM 5.4
No. 420 and Resolution No. 421.
Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager
Director of Finance and HR, Julie Ketter gave a brief review of the proposed 2022 budget.
Mayor Rossman opened the public hearing period. There were no speakers. Mayor
Rossman closed the public hearing period.
ACTION: Motion Adkins to approve Ordinance No. 1005 adopting the 2022 budget for the
City of Medina setting forth the summary of estimated revenues and expenditures for each
fund and the 2022 salary schedule. This was seconded by Frey and carried by a 6:0 (Gokul
absent) vote.
ACTION: Motion Adkins to approve Resolution No. 420 adopting the 2022 property tax
levy for the City of Medina and setting forth the estimated levy amount. This was seconded
by Zook and carried by a 5:1 (Garone dissented and Gokul absent) vote.
ACTION: Motion Adkins to adopt Resolution No. 421 amending Financial Management
policies to establish a separate Development Services fund as proposed. This was
seconded by Frey and carried by a 6:0 (Gokul absent) vote.
7.2 Tree Code Update
Recommendation: Discussion and possible direction.
Staff Contact(s): Stephanie Keyser, Planning Manager; Emily Miner, City Attorney
Planning Manager Stephanie Keyser and Assistant City Attorney Emily Miner gave a
presentation on the proposed tree code amendment.
Mayor Rossman opened the public hearing period. The following individuals addressed
the Council:
David Yee commented on the proposed tree code.
Doug Hutson commented on the proposed tree code.
Sheree Wen commented on the proposed tree code.
Heija Nunn commented on the proposed tree code.
Mayor Rossman closed the public comment period.
Council discussed and asked questions. Staff responded.
ACTION: Discussion item only; no action taken. Council was requested to submit
questions in writing to Planning Manager Stephanie Keyser to be answered at the
December City Council meeting. Council also directed staff return to Council in December
with examples of how the draft tree code would be implemented.
7.3 Liang Street Vacation Petition
Recommendation: Continue for Council deliberation and action.
Staff Contacts: Stephanie Keyser, Planning Manager; Scott Missall, City Attorney
22
AGENDA ITEM 5.4
City Attorney Scott Missall gave a summary of the rules and legal requirements for street
vacations and a brief review of the City's recently adopted process (MMC 12.44) for street
vacations.
Planning Manager Stephanie Keyser gave a summary of the Liang street vacation petition.
Jim Dearth, Project Manager with Ripple Design Studio and agent for applicant gave a
presentation on his client's street vacation petition.
Council discussed and asked questions. Staff and applicants responded.
Council moved into Executive Session for an estimated time of 15 minutes at 7:45 p.m.
under:
RCW 42.30.110(1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is not likely to become, a party, when public knowledge regarding
the discussion is likely to result in an adverse legal or financial consequence to the agency.
The full Council reconvened at 8:00 p.m.
ACTION: Motion Morcos to approve the street vacation setting the selling price at sixty-
three thousand seven hundred fifty dollars ($63,750.00). This was seconded by Gokul.
Council moved to discussion.
ACTION: Motion Rossman to amend the motion to full fair market value of one hundred
twenty-seven thousand five hundred dollars ($127,500.00) as requested by the city's
appraisal. This was seconded by Adkins. Motion failed 4:3 (Frey, Garone, Morcos, and
Zook dissented).
ACTION: Motion Morcos to approve the street vacation setting the selling price at sixty-
three thousand seven hundred fifty dollars ($63,750.00). This was seconded by Gokul.
Motion carried 4:3 (Frey, Gokul and Rossman dissented).
8. CITY BUSINESS
None.
9. CITY MANAGER'S REPORT
Police, Development Services, Finance, Central Services, Public Works, City Attorney
There were no oral reports for the City Manager's report.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
Mayor Rossman reported that Planning Manager, Stephanie Keyser secured a grant for
a housing action plan as part of the Comp Plan update from the Department of Commerce.
23
AGENDA ITEM 5.4
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public was closed.
12. EXECUTIVE SESSION
Council moved into Executive Session for an estimated time of one-hour.
RCW 42.30.110(1)(g)
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by
a governing body of salaries, wages, and other conditions of employment to be generally
applied within the agency shall occur in a meeting open to the public, and when a
governing body elects to take final action hiring, setting the salary of an individual
employee or class of employees, or discharging or disciplining an employee, that action
shall be taken in a meeting open to the public.
ACTION: No action was taken following the Executive Session.
13. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 8:50 p.m.
24
AGENDA ITEM 5.4
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, January 10, 2022 – 4:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
City Clerk Aimee Kellerman called the regular meeting to order at 4:03 p.m. via MS Teams.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Cynthia Adkins
Councilmember Jennifer Garone
Councilmember Harini Gokul
Councilmember Mac Johnston
Councilmember Bob Zook
ABSENT
None.
STAFF PRESENT
Steve Burns, Scott Missall, Ryan Osada, Steve Wilcox, Stephanie Keyser, Dawn Nations,
Aimee Kellerman
2. APPROVAL OF MEETING AGENDA
ACTION: By consensus the meeting agenda was approved.
3. PUBLIC COMMENT PERIOD
City Clerk Aimee Kellerman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
4. PRESENTATIONS
4.1 Introduction of New Council Members.
Interim City Manager Steve Burns welcomed and introduced new City Council Members
Mac Johnston and Randy Reeves.
25
AGENDA ITEM 5.4
4.2 Election of Mayor/Deputy Mayor.
City Clerk Aimee Kellerman called for nominations for Mayor.
ACTION: Council Member Johnston nominated Council Member Rossman for Mayor.
This was seconded by Council Member Garone.
With no other nominations, the nomination period was closed and the City Clerk called for
a vote.
ACTION: With no objections and carried by a 7:0 vote: Council Member Jessica Rossman
was re-elected as the Mayor of Medina for another term of two years.
Mayor Rossman opened the nomination period for Deputy Mayor.
ACTION: Council Member Adkins nominated Council Member Reeves for Deputy Mayor.
With no other nominations, the nomination period was closed and the Mayor called for a
vote.
ACTION: With no objections and carried by a 6:1 (Garone abstained) vote; Council
Member Randy Reeves was elected as the new Deputy Mayor for Medina for a term of
two years.
4.3 Council Committee Selections.
Mayor Rossman gave a summary of the City's two standing Council committees:
Personnel Committee and Finance Committee. She also noted that Council or staff may
recommend the forming an ad-hoc committee for the upcoming Medina Comprehensive
Plan update project. Other regional committees include the Eastside Transportation
Partnership (ETP) and Sound Cities Association (SCA).
Council discussed the committees and interest in the forming and serving on the Comp
Plan committee when that committee is formed. Staff is directed draft a proposal of a
Comp Plan committee that would provide an administerial role to the Comp Plan project.
The following Council Members volunteered to serve on the Personnel Committee
pending the creation of a Comprehensive Plan Committee: Adkins, Johnston and Reeves.
The following Council Members volunteered to serve on the Finance Committee: Garone
and Zook.
Council Member Garone will continue to represent Medina at the SCA meetings and
Council Member Johnston will take over in 2023.
Mayor Rossman will continue respresenting Medina at the ETP meetings.
4.4 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Park Board Chair Sarah Gray gave a brief report of the Christmas Ships event in
26
AGENDA ITEM 5.4
December and Park Board will be working on recruiting youths for the upcoming youth
advisory vacancy.
Planning Commission Chair Laurel Preston gave a brief summary of Planning
Commission's discussions at the last meeting.
Interim Chief Jeff Sass reported that the next Emergency Preparedness meeting is
scheduled for Wednesday, January 19, 2022 at 4:00 p.m via Zoom.
5. CONSENT AGENDA
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
ACTION: Motion Johnston second Adkins and carried by a 7:0 vote: Council approved the
Consent Agenda as presented.
5.1 Check Register, December 2021
Recommendation: Approve.
Staff Contact: Julie Ketter, Finance Director
5.2 Approved November 16, 2021 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Stephanie Keyser, AICP, Planning Manager
5.3 DRAFT Meeting Minutes of:
a) October 11, 2021; and
b) December 13, 2021.
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
None.
8. CITY BUSINESS
8.1 Police Department WASPC Accreditation
Recommendation: Discussion.
Staff Contact: Steve Burns, Police Chief/Interim City Manager
Interim City Manager Steve Burns reported that the Medina Police Department was
reaccredited with the Washington Association of Sheriffs and Police Chiefs (WASPC).
27
AGENDA ITEM 5.4
8.2 A Resolution regarding the King County Metro Bus Route 271
Recommendation: Adopt Resolution No. 424.
Staff Contact: Interim City Manager Stephen R. Burns
Mayor Rossman gave a brief explanation of the proposed resolution requesting King
County Metro to keep bus route 271 intact and continue servicing Medina residents.
Council discussed and asked questions. Staff responded.
ACTION: Motion Adkins second Zook and carried by a 7:0 vote; Council adopted
Resolution No. 424.
8.3 Management Transition Plan (MTP)
Recommendation: Update and discussion.
Staff Contact: Scott Missall, City Attorney, Steve Burns, Interim City Manager
Interim City Manager Steve Burns and City Attorney Scott Missall gave a brief update on
the City Management Transition Plan. Council will continue discussion and planning at
the nexti City Council meeting scheduled for January 24, 2022.
9. INTERIM CITY MANAGER'S REPORT
Police, Development Services, Finance, Central Services, Public Works, City Attorney
Director of Development Services Steve Wilcox gave an update on activities in
Development Services.
Director of Public Works Ryan Osada gave an update on the 2022 Capital Projects list.
Interim Police Chief Jeff Sass gave an update on activities in the Police Department.
Interim City Manager Steve Burns gave an update on the Finance/HR Director
recruitment. He also reported that the testing for the 520 bridge joints is anticipated to start
in mid-February. The retreat is tentatively scheduled for early to mid-March.
10. AGENDA ITEMS AND COUNCIL ROUND TABLE
Council Member Johnston asked for the gas-powered lawn equipment to be added for
future discussion.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comment was closed.
12. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 6:23 p.m.
28
AGENDA ITEM 5.4
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
CITY COUNCIL MEETING
Virtual/Online
Monday, January 24, 2022 – 4:00 PM
MINUTES
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order at 4:00 p.m. via MS Teams.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Cynthia Adkins
Councilmember Jennifer Garone (online at 4:09 p.m.)
Councilmember Mac Johnston
Councilmember Bob Zook
ABSENT
Councilmember Harini Gokul
STAFF PRESENT
Steve Burns, Scott Missall, Ryan Osada, Steve Wilcox, Stephanie Keyser, Dawn Nations,
Aimee Kellerman
2. APPROVAL OF MEETING AGENDA
By consensus, the meeting agenda was approved as presented.
3. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. The following individual addressed
the Council:
Chris Koh commented his recent experience with the development process with
the City of Medina.
With no other speakers, public comment was closed.
4. PRESENTATIONS
None.
29
AGENDA ITEM 5.4
5. CONSENT AGENDA
None.
6. LEGISLATIVE HEARING
None.
7. PUBLIC HEARING
None.
8. CITY BUSINESS
8.1 Management Transition Plan (City Manager)
Recommendation: Continue evaluation and decision process.
Staff Contact: Scott Missall, City Attorney
City Attorney Scott Missall gave a presentation on the Management Transition Plan
which included background on requirements, legal process, and what is needed to move
forward. Council discussed, asked questions and staff responded.
ACTION: Discussion item; no action taken. This will be brought back to Council in
February for further discussion and next steps.
8.2 Development Services Committee
Recommendation: Approve.
Staff Contact: Steve Wilcox, Director of Development Services
Director of Development Services Steve Wilcox summarized his request for the creation
of a special purpose advisory committee. The purposes of this committee is to provide
advisory guidance tot he Development Services Director as needed and create
efficiency in Council review and adoption of Planning Commission proposals. Council
discussed, asked questions and staff responded.
ACTION: Motion Adkins second Zook and carried by 6:0 (Gokul absent) vote; Council
approved the creation of a special purpose committee as described in the Memo.
9. CITY MANAGER'S REPORT
None.
10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
Mayor Rossman requested that staff create a public hearing presentations checklist
template that would include some of the following: background, what has the city
previously done, what are we trying to solve, why is staff making the recommendation and
facts supporting the recommendation, and impacts.
30
AGENDA ITEM 5.4
ACTION: By consensus, Council directed staff to move forward with the Mayor's request
to work on a draft template to be brought back to Council at a future meeting for further
discussion and direction.
Planning Manager Stephanie Keyser gave an update on the Permanent and Transitional
Housing Action Plan.
11. PUBLIC COMMENT
Mayor Rossman opened the public comment perioed. There were no speakers.
Subsequently, public comment was closed.
Council moved into Executive Session at 5:00 p.m. for an estimated time of two-hours.
Council Member Zook recused himself at 5:45 p.m.
12. EXECUTIVE SESSION - 5:00 PM - 7:00 PM
RCW 42.30.140(4)(a)
Collective bargaining sessions with employee organizations, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or
application of a labor agreement; or (b) that portion of a meeting during which the
governing body is planning or adopting the strategy or position to be taken by the
governing body during the course of any collective bargaining, professional negotiations,
or grievance or mediation proceedings, or reviewing the proposals made in the
negotiations or proceedings while in progress.
RCW 42.30.11.(1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation
or potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
ACTION: No action was taken following the Executive Session.
13. ADJOURNMENT
By consensus, Council adjourned the regular meeting at 6:35 p.m.
31
AGENDA ITEM 5.4
MEDINA, WASHINGTON
AGENDA BILL
Monday, February 14, 2022
Subject: Approval of Interlocal Agreement (ILA) with Mercer Island for Marine Patrol Services
Category: Consent
Staff Contact: Jeffrey R. Sass, Interim Police Chief
Summary
The City of Mercer Island has agreed to provide the City of Medina marine patrol services.
Attached is the interlocal agreement for marine patrol services. Mercer Island is providing
services previously performed by Seattle Police Harbor Unit, which cancelled the contract in April
2021.
Attachment:
Interlocal Agreement (ILA) with City of Mercer Island for Marine Patrol Services
Budget/Fiscal Impact: The impact is $88,000 to the 2022 operating budget - the 2022 budgeted
an anticipated amount of $90,000 for marine services.
Recommendation: Approve.
City Manager Approval:
Proposed Council Motion: “I move to approve the Interlocal agreement with the City of Mercer
Island for Marine Patrol Services and authorize the City Manager to sign the contract.”
32
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 1
{EFM2521098.DOCX;1/05708.000003/ }
INTERLOCAL AGREEMENT
FOR MARINE PATROL SERVICES
THIS INTERLOCAL AGREEMENT (“Agreement”) is between the City of Mercer Island,
a municipal corporation of the State of Washington, hereinafter “Mercer Island,”
and the City of Medina, a municipal corporation of the State of Washington,
hereinafter “Medina”, individually a “party” and collectively the “parties”.
WHEREAS, Mercer Island borders on Lake Washington and has certain waters of
Lake Washington within its municipal jurisdiction; and
WHEREAS, Mercer Island maintains a Marine Patrol unit to provide Marine Patrol
services in the water of its municipal jurisdiction; and
WHEREAS, Medina also borders on Lake Washington and has certain of the waters
of Lake Washington within its municipal jurisdiction; and
WHEREAS, Medina wishes to avail itself of the Marine Patrol services of Mercer
Island in and on the waters within its municipal jurisdiction; and
WHEREAS, Mercer Island is agreeable to rendering such Marine Patrol services on
terms and conditions negotiated between the parties;
NOW, THEREFORE, pursuant to the provisions of the Interlocal Cooperation Act,
Chapter 39.34, Mercer Island and Medina hereby agree as follows:
Section 1. Definition of “Marine Patrol Services:”
For purposes of this Agreement, the following terms are defined:
“Marine Patrol Services” means the routine patrol of waters for the purpose
of enforcing applicable laws and ordinances, promoting boater safety, and
preventing law or safety violations, including responses to serious emergency
complaints arising from conduct or situations on or under the waters, in accordance
with standard emergency dispatch protocol; and the providing of fire suppression
services from a Marine Patrol vessel.
Section 2. Mercer Island Obligations:
33
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 2
{EFM2521098.DOCX;1/05708.000003/ }
In consideration of the promises of Medina set forth in this Agreement and
payment of the sum specified below, Mercer Island promises as follows:
(A) Mercer Island will provide emergency services related to Marine Patrol
Services twenty-four (24) hours per day during the entire year upon
reasonable notice of the emergency to Mercer Island Marine Patrol unit.
(B) Through its Marine Patrol Unit, Mercer Island shall provide routine Marine
Patrol Services of waters on Lake Washington under the authority of
Medina as described under Section 2(C) for the purpose of enforcing
applicable laws and ordinances, promoting boater safety, and preventing
law or safety violations, including responding to emergency complaints in
accordance with standard emergency dispatch protocol.
(C) Mercer Island shall provide routine Marine Patrol Services in the water
areas under the jurisdiction of Medina on Lake Washington by rendering
service of the same level, degree, and type as rendered for Mercer Island
in its jurisdiction, provided that Marine Patrol Services shall be subject to
interruption for vessel repair and maintenance. The shifts shall emphasize
afternoon and early evening hours of the boating season beginning with
opening day and continuing for six months (approximately April 1st
through September 30th each year).
(D) At the specific request of Medina, and at times when its workload
priorities permit, Mercer Island shall provide Marine Patrol Services at
times other than those of the daily boating season shift and outside the
boating season.
(E) During the first quarter of each calendar year, Mercer Island shall provide
Medina with an annual report of the Marine Patrol Services rendered
within Lake Washington waters, including number of calls for service
(dispatched and on-view), number and type of citations and warnings
issued, and safety checks made.
(F) Furnish all personnel, services, equipment, and any and all other things
appropriate to accomplish the level of Marine Patrol Services described
above.
Section 3. Medina Obligations:
In consideration of the promises of Mercer Island set forth in this Agreement,
Medina’s obligations are as follows:
34
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 3
{EFM2521098.DOCX;1/05708.000003/ }
(A) Medina confers municipal police authority on Mercer Island officers
engaged pursuant to this Agreement in enforcing State laws and
regulations and Medina ordinances within Medina’s waters for the
purposes of carrying out this Agreement.
(B) Medina agrees to pay Mercer Island a fee of $88,000 (Service Fee) for
providing Marine Patrol Services for the 2022 calendar year, as described
in Section 2 of this agreement. On January 1, 2023 and on January 1 of
each year thereafter that this Agreement is in effect, the Service Fee set
for in this section shall increase by a percentage equal to the Seattle -
Tacoma-Bellevue CPI-W from June to June of the preceding year, unless
the increase in the Seattle-Tacoma-Bellevue CPI-W from June to June of
the preceding year is less than 1%, in which case the fees set forth in this
section shall increase by 1%.
(C) Medina agrees to pay the Service Fee to Mercer Island on or before
December 30th of each year, with the first payment to be made within 15
days of execution of this Agreement. Payment shall be made to the City
of Mercer Island at 9611 SE 36th Street, Mercer Island, Washington 98040.
(D) Vessel tax revenue for all of the City of Medina will accrue to the City of
Mercer Island.
(E) Upon request, Medina will provide public support to applications by
Mercer Island for grants related to its Marine Patrol.
Section 4. Supervision and Personnel:
In the providing of services as set forth above, each agency is acting as an
independent contractor so that:
(A) Control of Personnel. Control of personnel, standards of performance,
discipline, and all other aspects of performance shall be governed entirely
by the agency providing the service through its employees.
(B) Independent Contractors. Each party to this Agreement is an independent
contractor with respect to the subject matter herein. Nothing in this
Agreement shall make any employee of Mercer Island an employee of
Medina, and vice versa, for any purpose, including, but not limited to
withholding taxes, payment of benefits, insurance, worker’s
compensation pursuant to Title 51 RCW, or any other rights or privileges
35
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 4
{EFM2521098.DOCX;1/05708.000003/ }
accorded to wither city’s employee by virtue of their employment. At all
times pertinent hereto, employees of Mercer Island are acting as Mercer
Island employees, and employees of Medina are acting as Medina
employees.
(C) Liabilities. All liabilities to employees of each agency for wages and
benefits or sickness arising from performance of the law enforcement
services for the other agency shall remain the liability of the employing
agency.
Section 5. Indemnification:
(A) In executing this agreement, Mercer Island does not assume liability or
responsibility for or in any way release Medina from any liability or
responsibility which arises in whole or in part from the exis tence, validity
or effect of Medina’s ordinances, rules, regulations or from any statutory,
common law or similar duty to the public that Medina has by virtue of its
status as a municipality in the State of Washington. In any such cause,
claims, suit, action or administrative proceeding is commenced, Medina
shall defend the same at its sole expense and if judgement is entered or
damages are awarded against Medina, Mercer Island, or both, Medina
shall satisfy the same, including all chargeable costs and attorney’s fees.
(B) Subject to Section 5(A), Mercer Island shall indemnify and hold harmless
Medina and its officers, agents, and employees, or any of them, from and
against any and all claims, actions, suits, liability, loss, costs, expenses,
and damages of any nature whatsoever, which are caused by or result
from any negligent act or omission of Mercer Island, its officers, agents,
and employees in performing services pursuant to this Agreement. In the
event that any suit based upon such a claim, action, loss or damage is
brought against Medina or Medina and Mercer Island, Mercer Island shall
defend the same at its sole cost and expense; and if final judgment be
rendered against Medina and its officers, agents, and employees or jointly
against Medina and Mercer Island and their respective officers, agents
and employees, Mercer Island shall satisfy the same.
(C) Medina shall indemnify and hold harmless Mercer Island and its
officers, agents, and employees, or any of them, from and against any and
all claims, actions, suits, liability, loss, costs, expenses, and damages of
36
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 5
{EFM2521098.DOCX;1/05708.000003/ }
any nature whatsoever, which are caused by or result from any negligent
act or omission of Medina, its officers, agents, and employees in
performing services pursuant to this Agreement. In the event that any suit
based upon such a claim, action, loss, or damage is brought against
Mercer Island or Mercer Island and Medina, Medina shall defend the
same at its sole cost and expense; and if final judgment be rendered
against Mercer Island and its officers, agents, and employees or jointly
against Medina and Mercer Island and their respective officers, agents
and employees, Medina shall satisfy the same.
(D) This indemnification provision shall survive the expiration or termination
of this Agreement.
Section 6. Insurance; Risk of Loss:
Each party shall maintain in full force throughout the duration of this
Agreement comprehensive general liability insurance that is sufficient to
protect itself against all applicable risks associated with this Agreement,
including coverage necessary to address liability associated with U.S.
Longshore and Harbor Workers Act and Jones Act coverage, as amended,
with minimum coverage of $1,000,000 per occurrence/$2,000,000
aggregate for personal injury and property damage. This requirement
shall be deemed satisfied by evidence of a party’s membership in a
municipal self-insurance pool, including evidence of limits of coverage,
exclusions, and limits of liability satisfactory to the other party. Each party
will be liable for all loss or damage, other than ordinary wear and tear, of
the other party's property in its possession or control that is caused by
the negligence of the party in possession or control of the property. In the
event of any such loss or damage, the damaging party will pay the
damaged party the full current replacement cost of such equipment or
property within a reasonable time, not less than sixty (60) days after its
loss or damage.
Section 7. Duration:
(A) This Agreement is effective upon authorization and signature by
both parties. The initial contract period shall be for one year, which shall
automatically renew for successive one-year terms under the same terms
37
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 6
{EFM2521098.DOCX;1/05708.000003/ }
and conditions indefinitely, unless one party gives the other party ninety
(90) days prior written notice of its intent to terminate this Agreement.
(B) Either party may initiate a process to terminate this Agreement as
follows: the party desiring to terminate the Agreement shall provide
ninety (90) days prior written notice to the other party.
Section 8. General Provisions:
(A) Governing Law; Venue; Attorney’s Fees. This Agreement shall be
governed by the laws of the State of Washington and its choice of laws
rules. In the event of any suit or other proceeding instituted to enforce
any term of this Agreement, the venue shall be King County, Washington.
In any lawsuit between the parties with respect to the matters covered
by this Agreement, the prevailing party will be entitled to receive its
reasonable attorney’s fees and costs of suit, in addition to any other relief
it may be awarded.
(B) Severability. Whenever possible, each provision of this Agreement shall
be interpreted in such a manner as to be effective and valid under
applicable law. If any provision of the Agreement is held to be invalid or
unenforceable by a court of competent jurisdiction for any reason, the
remaining provision will continue in full force without being impaired or
invalidated in any way. Medina and Mercer Island agree to replace any
invalid provision with a valid provision that most closely approximates the
intent and economic effect of the invalid provision.
(C) Nonwaiver. Any failure by either party to enforce strict performance of
any provision of the Agreement will not constitute a waiver that party’s
right to subsequently enforce such provision or any other provision of the
Agreement.
(D) No Assignment. Neither this Agreement nor any of the rights or
obligations of any party arising under this Agreement may be assigned to
any third party, without the other party’s prior written consent, which
consent shall not be unreasonably withheld. Subject to the foregoing, this
Agreement shall be binding upon, enforceable by, and inure to the benefit
of, the parties and their successors and assigns.
(E) No Third-Party Rights. Except as expressly provided herein, nothing in this
Agreement shall be construed to permit anyone other than the parties
38
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 7
{EFM2521098.DOCX;1/05708.000003/ }
hereto and their successors and assigns to rely upon the covenants and
agreements herein contained nor to give any such third party a cause of
action (as a third-party beneficiary or otherwise) on account of any
nonperformance hereunder.
(F) Discrimination Prohibited. Neither party shall discriminate against any
employee or any person seeking service under this Agreement on the
basis of race, color, religion, creed, sex, age, national origin, marital
status, or the presence of any sensory, mental or physical handicap or any
other protected class status under applicable Federal, State, or Local laws.
(G) Notices. All notices and other communications under the Agreement
must be in writing, and must be given by registered or certified mail,
postage prepaid, or delivered by hand to the party to whom the
communication is to be given, at its address set f orth in the signature
blocks below.
(H) Counterparts. This Agreement may be signed in counterparts, each of
which shall be deemed an original, and all of which, taken together, shall
be deemed one and the same document.
(I) Amendments. This Agreement represents the entire and integrated
Agreement between the parties hereto and supersedes all prior
negotiations, representations, or agreements, either written or oral. This
Agreement may be amended, modified or added to only by written
instrument properly signed by both parties hereto.
(J) Filing Requirement. This Agreement shall be filed/posted in accordance
with RCW 39.34.040.
(K) No New Entity Created. This Agreement does not create any separate
legal or administrative entity.
(L) Administrators. The Administrators responsible for administering this
Agreement are the signatories shown below, or their designees.
(M) Holding and Disposing of Property. Mercer Island will provide all
personal property used in the course of this Agreement. The parties will
not jointly hold any real property as a result of this Agreement.
39
AGENDA ITEM 5.5
Mercer Island-Medina ILA for
Marine Patrol Services
AB 5986 | Exhibit 1 | Page 8
{EFM2521098.DOCX;1/05708.000003/ }
City of Mercer Island
City of Medina
Jessi Bon
Stephen R. Burns
City Manager Interim City Manager
9611 SE 36th Street 501 Evergreen Point Road
Mercer Island, WA 98040 Medina, WA 98039
Dated: Dated:
APPROVED AS TO FORM:
APPROVED AS TO FORM:
Bio Park
Scott Missall
City Attorney City Attorney
40
AGENDA ITEM 5.5
MEDINA, WASHINGTON
AGENDA BILL
Monday, February 14, 2022
Subject: Permanent Supportive and Transitional Housing
Category: City Business\Discussion
Staff Contact: Stephanie Keyser, Planning Manager
Summary
Recently adopted E2SHB 1220 (“Bill”) impacted cities in two ways: 1) it eliminated certain zoning
barriers related to the provision of emergency housing and, 2) required cities to plan for affordable
housing in their next Comprehensive Plan update. Tonight’s discussion is focused on the first
impact and is intended to familiarize you with the state statutory requirements of the Bill and
proposed code amendments to bring the municipal code into compliance with State law. These
code amendments have been recommended by the Planning Commission, reviewed by the City
Attorney’s Office, and are in line with other jurisdictions’ amendments.
Under Section 3 of the Bill, all code cities, including Medina, “shall not prohibit transitional housing
or permanent supportive housing in any [zoning district] in which residential dwelling units or
hotels are allowed.” Cities may provide “reasonable occupancy, spacing and other intensity of
use,” but such regulations may not prevent the siting of a sufficient number of facilities necessary
to accommodate each city’s projected need for such housing under RCW 36.70A.070(2)(a)(ii).
While Medina does not allow hotels, residential dwellings are permitted by right in every zoning
district. Thus, the City cannot prevent a transitional or permanent supportive housing unit from
establishing itself in Medina, but as noted above the City may set reasonable parameters to
protect public health and safety.
This topic will come back to Council in March for a public hearing and Council action through
adoption of an ordinance amending the MMC.
Attachment:
Permanent Supportive and Transitional Housing Memo including Exhibit A - Draft Code
Budget/Fiscal Impact: N/A
Recommendation: Discussion
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 15 minutes
41
AGENDA ITEM 8.1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
MEMORANDUM
DATE: February 14, 2022
TO: Honorable Mayor and Medina City Council
FROM: Stephanie Keyser, AICP, Planning Manager
RE: Permanent Supportive and Transitional Housing
Signed by the Governor in 2021, E2SHB 1220 impacted cities in two ways: 1) it eliminated certain
zoning barriers related to the provision of emergency housing and, 2) requires cities to plan for
affordable housing in the next Comprehensive Plan update. Tonight’s discussion is focused on the
first impact.
Cities may not prohibit permanent supportive or transitional housing facilities in any zoning
district that allows residential dwellings or hotels. In Medina, residential dwellings are permitted
in every zoning district and now under this bill so are these facilities. Permanent supportive and
transitional housing facilities are intended to support individuals and families who were homeless
and provide services for them with the intention of moving them into permanent housing. As
defined by the state, there is no limit on the length of stay for permanent supportive housing while
transitional housing is limited to twenty-four months or longer if the program is limited to tenants
within a specified age range or the program is intended for tenants in need of time to complete and
transition from educational, training, or service programs.
The intention of the bill is to be a low barrier for individuals to access these housing facilities. As
such, cities are prevented from stipulating who can live there. Staff did confirm this with our
contact at the Department of Commerce who explained that attempting to limit the type of resident
would conflict with the law and a proposed restriction would not pass Commerce’s review.
Please note that in the attached draft, permeable interlocking concrete pavers and permeable
pavement are underlined in red to move them into alphabetical order; no changes to those
definitions are proposed.
Staff presented this to Planning Commission for discussion at the end of 2021. A public hearing
was held during their December 14, 2021, meeting and the Commissioners voted 7-0 to
recommend approval of the draft code. Tonight is Council’s first discussion on this topic. This will
come back at Council’s March 14, 2022, meeting for a second public hearing and adoption.
ATTACHMENT
42
AGENDA ITEM 8.1
Exhibit A
16.12.170 “P” definitions.
Parcel. See definition of “lot.”
“Park, public” means a natural, landscaped, or developed area, which may or may not contain
structures, that is provided by a unit of government to meet the active or passive, outdoor or
indoor, recreational needs of people.
“Parking area” means any area designed and/or used for parking vehicles and other motorized
transportation.
“Parking space” means an area which is improved, maintained and used for the sole purpose of
temporarily accommodating a motor vehicle that is not in use.
“Parties of record” means:
1. The applicant and any appellant;
2. The property owner, if different than the applicant;
3. The city;
4. Any person or public agency who individually submitted written comments to the city
prior to the closing of the comment period provided in a legal notice;
5. Any person or public agency who individually submitted written comments for or testified
at a predecision hearing;
6. Any person or public agency who submitted to the city a written request to specifically
receive the notice of decision or to be included as a party of record prior to the closing of an
open-record predecision hearing.
7. A party of record does not include a person who has only signed a petition. (See MMC
16.80.160.)
“Patio” means a hard surfaced area of the ground beyond a building designed, established and/or
installed to provide for outdoor living, cooking and recreation, some sides of which are open and
which may or may not have a permanent overhead covering.
“Penthouse, stair and elevator” means an enclosed structure on or above the roof of any part of a
building, which is designed or used for ingress and egress by means of stairs or an elevator.
“Permeable interlocking concrete pavements (PICP)” means a type of permeable pavement made
with manufactured modular concrete paving units. Pavements constructed with these pavers
create joints that are filled with permeable aggregates and installed on an open-graded bedding
course to allow water to infiltrate.
“Permeable pavement” means a low impact development best management practice consisting of
paving material which is designed to allow passage of water through the pavement section. It
43
AGENDA ITEM 8.1
often includes an aggregate base that provides structural support and acts as a stormwater
reservoir.
“Permanent supportive housing” means one or more subsidized, leased dwelling units with no
limit on length of stay that prioritizes people who need comprehensive support services to retain
tenancy and utilizes admissions practices designed to use lower barriers to entry that would be
typical for other subsidized or unsubsidized rental housing, especially related to rental history,
criminal history, and personal behaviors. Permanent supportive housing is paired with on-site or
off-site voluntary services designed to support a person living with a complex and disabling
behavioral health or physical health condition who was experiencing homelessness or was at
imminent risk of homelessness prior to moving into housing to retain their housing and be a
successful tenant in a housing arrangement, improve the resident’s health status, and connect the
resident of the housing with community-based health care, treatment, or employment services.
Permanent supportive housing is subject to all of the rights and responsibilities defined in chapter
59.18 RCW.
“Permit fee” means a payment of money imposed upon development as a condition of
application for or approval of development to cover the costs of processing applications,
inspecting and reviewing plans or other information required to be submitted for purpose of
evaluating an application, or inspecting or monitoring development activity.
“Person” means, as used in this title, any individual, partnership, association, corporation, unit of
government or any other legal entity.
“Personal wireless service facilities” means the same as that phrase is given meaning pursuant to
47 U.S.C. 332(c)(7)(C)(ii).
“Personal wireless services” means the same as that phrase is given meaning pursuant to 47
U.S.C. 332(c)(7)(C)(i).
“Pervious concrete” means a type of permeable pavement made with a rigid pavement similar to
conventional concrete with the fine material reduced to form voids between the aggregate and
allow water to infiltrate.
“Planned land use development (PLUD)” means the provisions for varying zoning requirements
adopted by Ordinance No. 213 and repealed by Ordinance No. 435.
“Plantable area, right-of-way” means the pervious surface portion of the city’s street rights-of-
way located between the street surface edge and the adjoining property line. The plantable area
also includes the area of any planting strip between the existing sidewalk or pathway and the
edge of the street. The plantable area excludes the sidewalk and driveways.
“Planting bed boxes, raised” means a series of walls fit closely together, without a cover, each
wall one foot wide or less, used to frame soils elevated above the finished grade for growing
plants and built of timber, stone, brick, concrete and similar types of framing materials.
“Plat” means a map or representation of a subdivision, showing thereon the division of a tract or
parcel of land into lots, blocks, streets and alleys, or other divisions and dedications.
44
AGENDA ITEM 8.1
“Plat certificate” means a title report or subdivision guarantee that is prepared by a title company
for the property contained in a proposed short subdivision, subdivision or binding site plan, to
include, as a minimum, all owners of record, easements and encumbrances affecting said
property.
“Plat, final” means the final drawing of the subdivision and dedication prepared for filing for
record with the county auditor and containing all elements and requirements set forth in this
chapter and Chapter 58.17 RCW.
“Plat, preliminary” means a neat and approximate drawing of a proposed subdivision showing
the general layout of streets and alleys, lots, blocks, and other elements consistent with the
requirements of this chapter. The preliminary plat shall be the basis for the approval or
disapproval of the general layout of a subdivision or short subdivision.
“Plat, short” means the map or representation of a short subdivision.
“Ponds” means areas of open water fed by springs, or fed by natural and enhanced drainage
ways, which are so intrinsically associated with a wetland, stream or natural watercourse as to
merit protection under the provisions of this chapter.
“Porch” means a structure abutting a main wall of a building having a roof, but with walls that
are generally open and unenclosed and with direct access to or from a building. An uncovered
porch is similar to an uncovered deck, but provides main access to or from a building. (See
“deck” and “veranda.”)
“Porous asphalt” means a type of permeable pavement made with a flexible pavement similar to
standard asphalt that uses a bituminous binder with the fine material reduced to form voids
between the aggregate and allow water to infiltrate.
“Practical alternative” means an alternative that is available and capable of being carried out
after taking into consideration cost, existing technology, and logistics in light of overall project
purposes, and having fewer impacts to critical areas.
“Premises” means the same as the definition in MMC 8.04.010(D).
“Priority habitat” means habitat type or elements with unique or significant value to one or more
species as classified by the Department of Fish and Wildlife. A priority habitat may consist of a
unique vegetation type or dominant plant species, a described successional stage, or a specific
structural element (WAC 173-26-020(28)).
“Profit” means the value difference in what a building or structure is worth as a result of
improvements made to the building or structure, and the cost of replacement of the building or
structure. For the purpose of this chapter “profit” shall be an estimate.
“Project permit” or “project permit application” means any land use or environmental permit or
license required from the city for a project action, including but not limited to building permits,
subdivisions, conditional/special uses, shoreline permits, site plan review, permits or approvals
required by critical area ordinances, site-specific rezones authorized by a comprehensive plan,
45
AGENDA ITEM 8.1
tree removal permits, and right-of-way permits, but excluding the adoption or amendment of a
comprehensive plan, subarea plan, or development regulations.
“Property line” means the legal boundary of a parcel of land.
“Property line, front” means, unless otherwise set forth in this title, the property line contiguous
with the street right-of-way.
“Property line, rear” means, unless otherwise set forth in this title, any property line other than
the front property line which is parallel to the front property line or within 45 degrees of being
parallel to the front property line.
“Property line, side” means any property line that is not a front or rear property line.
“Pruning” means the selective removal of branches and/or trunks following ANSI standards for
safety, health, structure, shape, and aesthetics. This definition includes trimming. Except where
approved by the city arborist to reduce a hazard, pruning shall be consistent with one of the
following methods:
1. Clean: Cleaning a tree shall consist of pruning to remove one or more nonbeneficial parts:
dead, diseased, and/or broken branches;
2. Raise: Selective pruning to provide vertical clearance;
3. Reduce: Selective pruning to decrease the height and/or spread of a tree and shall not
reduce the foliage crown by more than 25 percent annually (this method is employed to
minimize risk of failure, balance the canopy, height and spread reduction, utility clearance or
to improve tree aesthetics); or
4. Thin: Selective pruning to reduce the density of small live branches typically in the 10 to
15 percent range of the foliage crown, but not exceeding 25 percent annually.
“Pruning, hazard” means removing hazardous branches throughout a canopy, or in a clearly
specified area of the canopy where safety considerations are paramount. Such branches may be
broken, exceedingly weighted, or cracked.
“Public meeting” means an informal meeting, hearing, workshop, or other public gathering of
persons to obtain comments from the public or other agencies on a proposed project permit prior
to the city’s decision. A public meeting does not include an open-record hearing. The
proceedings at a public meeting may be recorded and a report or recommendation may be
included in the city’s project permit application file.
“Public safety use” means police, fire and similar emergency services provided by a public
entity.
…
46
AGENDA ITEM 8.1
16.12.210 “T” definitions.
“Target,” when used for assessing hazard trees, means people, property or activities that could be
injured, damaged, or disrupted by a tree.
“Target, likelihood of impact” means the chance of a target being impacted by a failed part of a
tree. The likelihood of impacting a target can be categorized as follows:
1. Very low: the chance of the failed tree or branch impacting the specific target is remote;
2. Low: it is not likely that the failed tree or branch will impact the target;
3. Medium: the failed tree or branch may or may not impact the target, with nearly equal
likelihood; or
4. High: the failed tree or branch will most likely impact the target.
In evaluating the likelihood of impacting a target, the occupancy rate of the target and any
factors that could affect the failed tree as it falls towards the target shall be used in determining
the likelihood of impact.
“Temporary public facility” means a land use and/or facilities owned, operated, and maintained
temporarily by a city government agency, a public or nonprofit school, or religious organization.
“Terrace” means a level platform or shelf of earth supported on one or more faces by a wall,
bank of turf, stable inclined grades, or the like.
“Title report” means the written analysis of the status of title to real property, including a
property description, names of titleholders and how title is held (joint tenancy, etc.),
encumbrances (mortgages, liens, deeds of trusts, recorded judgments), and real property taxes
due.
“Tract” means an extended area of land reserved exclusively for a special use such as open
space, surface water retention, utilities, or access. Tracts reserved for a special use are not
considered building sites.
“Transitional housing” means one or more dwelling units owned, operated, or managed by a
nonprofit organization or governmental entity in which supportive services are provided to
individuals and families that were formerly homeless, with the intent to stabilize them and move
them to permanent housing within a period of not more than twenty-four months, or longer if the
program is limited to tenants within a specified age range or the program is intended for tenants
in need of time to complete and transition from educational or training or service programs.
“Treasurer, county” means the person defined in Chapter 36.40 RCW, or the office of the person
assigned such duties under the King County Charter.
“Treatment best management practice” means a facility designed to remove pollutants contained
in stormwater. Some methods of pollutant removal include sedimentation/settling, filtration,
plant uptake, and bacterial decomposition. Treatment BMPs include, but are not limited to:
vegetated filter strips, oil and water separators, biofiltration swales, and linear sand filters.
Further information can be found in the stormwater manual adopted under MMC 13.06.020.
47
AGENDA ITEM 8.1
“Tree” means a self-supporting woody perennial plant, excluding a bush or shrub.
“Tree, dead” means a tree that is no longer alive, has been removed beyond repair, or is in an
advanced state of decline (where an insufficient amount of live tissue, green leaves, limbs or
branches exists to sustain life) and has been determined to be in such a state by a certified
arborist during a nondormant or other natural stage of the tree that would minimize the
likelihood that the tree would be mistakenly identified as being in such a dead state.
“Tree, hedge” means a row of smaller trees planted close together and growing in a dense
continuous line 20 feet in length or longer that form a thicket barrier.
“Tree protection zone” means area identified by the director in which no soil disturbances are
permitted and activities are restricted.
“Tree, right-of-way” means a tree with at least two-thirds of its trunk diameter on public right-of-
way.
“Tree risk” means the combination of the likelihood of an event and the severity of the potential
consequences. In the context of trees, risk is the likelihood of a conflict or tree failure occurring
and affecting a target and the severity of the associated consequences: personal injury, property
damage, or disruption of activities. Risk is evaluated by categorizing or quantifying both the
likelihood (probability) of occurrence and the severity of the consequences.
“Tree species” means group of trees that resemble each other closely and interbreed freely.
“Tree topping” means an inappropriate technique to reduce tree size that cuts through a stem
more than two years old at an indiscriminate location.
“Truck gardening” means the same as “market gardens,” which is the small-scale production of
fruits, vegetables and flowers, frequently sold directly to consumers.
…
16.21.030 Use table.
Table 16.21.030 establishes those uses which are permitted, those uses subject to specific
development standards, and those uses requiring special approval and that are prohibited within
each zoning district.
Table 16.21.030: Land Use Table
Uses R-16
Zone
R-20
Zone
R-30
Zone
SR-30
Zone
NA
Zone
Public
Zone
Residential Uses
Accessory Dwelling Units P P P P P P
48
AGENDA ITEM 8.1
Uses R-16
Zone
R-20
Zone
R-30
Zone
SR-30
Zone
NA
Zone
Public
Zone
Accessory Recreational Facilities A A A A A A
Accessory Recreational Facilities –
Minor
L L L L L L
Accessory Uses – On-Site P P P P P P
Accessory Uses – Off-Site L L L L L L
Adult Family Home L L L L L L
Detached, Single-Family Dwelling P P P P P P
Family Day Care Home L L L L L L
Manufactured Home L L L L L L
Permanent Supportive Housing L L L L L L
Transitional Housing L L L L L L
Nonresidential Uses
Automobile Service Station L
Automobile Mechanical Repair L
Commercial Horticulture/Truck
Gardening/Agriculture, Excluding the
Raising of Animals
L
Clubhouse – Public/Private SU SU
Golf Course SU SU
Historical Use H H
Home Business L L L L P P
Public and Institutional Uses
City Government Facilities CU
Post Office SU
Public Safety CU
Public Park P P P P P P
Electrical Power and Utility Substation SU SU SU SU SU SU
Accessory Recreational Facilities –
Public
P P P P P P
Religious Facility SU SU SU SU SU SU
School – Public/Private (Preschool to
Grade 12)
SU
49
AGENDA ITEM 8.1
Uses R-16
Zone
R-20
Zone
R-30
Zone
SR-30
Zone
NA
Zone
Public
Zone
Temporary City Government Facilities L L L L P P
Wireless Communication Facilities SU SU SU SU SU
Shoreline Uses
See Chapter 16.62 MMC for a list of uses within the shoreline jurisdiction.
*See MMC 16.21.020 for explanation of “P,” “L,” “A,” “SU,” “CU,” and “H.”
…
Chapter 16.31
LIMITED USES
Sections:
16.31.010 Home business.
16.31.020 Adult family homes and family day care homes.
16.31.030 Manufactured homes and trailers.
16.31.040 Automobile-related service uses.
16.31.050 Commercial horticulture, truck gardening, and agriculture uses.
16.31.060 Permanent supportive and transitional housing.
…
16.31.040 Permanent supportive and transitional housing.
Permanent supportive and transitional housing facilities are permitted uses in any zoning district
allowing a single-family dwelling subject to the following criteria:
A. The number of permanent supportive and transitional housing facilities allowed on any given
lot shall be no more than the number of standard dwelling units that would be allowed unde r
MMC 16.21.060.
B. Permanent supportive and transitional housing facilities are limited to a maximum of 8
residents at any one time, plus up to four resident staff.
C. Permanent supportive and transitional housing facilities must be a 24-hour a day facility where
rooms or units are assigned to specific residents for the duration of their stay, provided:
1. For transitional housing, the minimum length of stay is 72-hours.
50
AGENDA ITEM 8.1
D. On-site services such as laundry, hygiene, meals, case management, and social programs are
limited to the residents and not available for drop in use by non-residents.
E. No permanent supportive housing or transitional housing may be located within half a mile of
another property that contains permanent supportive housing or transitional housing, calculated
as a radius from the property lines of the site.
F. Prior to the start of operation, an occupancy agreement shall be submitted to the city.
1. Property owners and/or operators shall enter into an agreement with the City on a form
that is acceptable to the city.
2. The occupancy agreement shall include but not be limited to the following:
a. Names and contact information for onsite staff.
b. Description of the services to be provided onsite.
c. Description of the staff plan including the following:
i. Number of staff supporting residents and operations;
ii. Certification requirements;
iii. Staff training programs;
iv. Staff to client ratios;
v. Roles and responsibilities of all staff; and
vi. The name and contact information for at least one off-site staff member.
d. Program rules and/or code of conduct describing occupant expectations and
consequences for failing to comply. The code of conduct shall at minimum address
the prohibition of the following:
i. The use or sale of alcohol and illegal drugs;
ii. Threatening or unsafe behavior; and
iii. Weapon possession.
e. A safety and security plan reviewed and approved by the Medina Police
Department including protocols for response to the facility and to facility residents
throughout the City. If calls for law enforcement service exceed an agreed upon
51
AGENDA ITEM 8.1
threshold in any given quarter, the facility operator will work with the City to
reduce calls below the threshold level.
f. A plan for potential impacts on nearby residences including a proposed mitigation
approach (for example, a Good Neighbor Agreement Plan) that addresses items
like noise, smoking areas, parking, security procedures, and litter prior to the start
of operations.
g. Description of eligibility for residency and referral process.
h. A parking plan acceptable to the City showing there is adequate parking to meet
the expected demand from residents, staff, service providers, and visitors.
Residents may not park off-site, and all vehicles must be operational.
52
AGENDA ITEM 8.1
NO ATTACHMENTS
53
AGENDA ITEM 8.2
MEDINA, WASHINGTON
AGENDA BILL
Monday, February 14, 2022
Subject: 2022 City Council Retreat
Category: City Council Business – Discussion
Staff Contact: Stephen R. Burns, Interim City Manager
Summary
At the February, 14 Medina City Council meeting, we will be discussing the City Council Retreat.
I have outlined a draft agenda below and a working outline.
In preparation for the meeting, I spoke to each of you individually to gain a better understanding
of what you wanted from the retreat. Based on the responses I received, there were several
common themes and I have attempted to capture the groups basic goals and discussion items
below. This is my recommendation for the location, agenda, and time for each item – realizing
this can be changed during discussion.
DRAFT Retreat Agenda:
Logistics:
An in-person retreat was preferred.
Medina City Hall – there is no cost, no vaccine requirement (which I can explain at the
meeting), open to the public
Saturday vs. weekday
o I recommend a mid-week evening during the week of March 7th from 4:00 PM to
7:00 PM.
Agenda:
1. Introductions and icebreakers – 30 minutes
2. ICM Update – 20 minutes
a. Current Staff Priorities
b. Transition Update
c. Staffing overview
3. City Council Priorities Discussion - 1 Hour
a. Workplan
b. ICM Priorities
4. ICM and City Workplan – 20 minutes
5. City Council Guidelines: review and discussion – 20 minutes
54
AGENDA ITEM 8.3
6. Roundtable – 30 minutes
Approximate length for meeting 3 hours.
Attachment
DRAFT Working Outline
Budget/Fiscal Impact: N/A
Recommendation: Discussion and direction.
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 30 minutes
55
AGENDA ITEM 8.3
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 14, 2022
To: Honorable Mayor and City Council
From: Stephen R. Burns, Interim City Manager
Subject: DRAFT – Working Outline for Council Retreat
Logistics:
An in-person retreat was preferred.
Medina City Hall – there is no cost, no vaccine requirement (which I can explain at the
meeting), open to the public
Saturday vs. weekday
o I recommend a mid-week evening during the week of March 7th from 4:00 PM to
7:00 PM.
Agenda:
1. Introductions and icebreakers – 30 minutes
- Suggested ice breaker questions -
o Why do you want to be on council or why I like being on council?
o What do you want from council?
o What brought you to Medina?
o What is your style for learning/discussion/problem-solving?
2. ICM Update – 20 minutes
a. Current Staff Priorities
i. Managerial Transition
ii. Stormwater
iii. Comprehensive Plan
iv. Tree code
v. SR 520 Expansion Joint
b. Transition Update
i. Functioning government
ii. Challenges
c. Staffing Update/Changes
i. City Manager
ii. Finance Director
iii. Chief of Police
iv. New Police Officer(s)
3. City Council Priorities Discussion - 1 Hour
a. Goal Areas to Focus
i. 2018 City Council Goals
1. Quality Infrastructure
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AGENDA ITEM 8.3
2
2. Neighborhood Character
3. Financial Stability
4. Efficient City Government
b. Council Workplan –
i. Previous retreat items
1. Residential development
2. Tree code regulations
3. Stormwater Drains
4. Comprehensive Plan update
5. Simplify codes
6. Strengthening the Council Team
ii. Possible/newly mentioned items
1. Gas blowers
2. Sidewalks
3. City survey
c. ICM Priorities – should be similar to the workplan/priorities
4. ICM and City Workplan follow-up (should be similar in scope) – 20 minutes
5. Council guideline review and discussion – 20 minutes
6. Roundtable – 30 minutes
Anticipated length 3 hours
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AGENDA ITEM 8.3
NO ATTACHMENTS
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AGENDA ITEM 8.4
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 14, 2022
To: Honorable Mayor and City Council
From: Stephen R. Burns, Interim City Manager
Subject: Interim City Manager Report – February 2022
1. City Management Transition – On January 4th, I started my role as interim city
manager and have continued to work with department directors and staff to make an
efficient transition. I continue to meet routinely with directors to ensure projects and
programs stay on track. In addition, I have started to meet with individual staff to gain
better understanding of their roles, responsibilities, perspective, and address any
concerns. The transition is moving in a positive direction.
2. Medina Finance Director – unfortunately we needed to re-advertise the position since
viable candidates removed themselves from consideration for a variety of reasons.
Medina Assistant Finance Director Anna Zhu has agreed to act as the interim finance
director until a permanent person is hired and we have hired a temporary finance
person to assist Zhu until a permanent person is hired.
3. State Route 520 Expansion Joint – University of Washington is targeting for the first
week in March for testing, but it may to pushed back depending on the speed of
fabrication - they are still doing lab testing until the middle of February. In addition,
they are giving an interim report to the legislature in March. An initial draft of the report
will go to WSDOT in mid-February.
4. Medina Days – Met with potential organizer to start planning for Medina Days 2022. It
is anticipated that Medina Days events will occur during the week of August 8th, 2022.
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AGENDA ITEM 9.1a
MEDINA POLICE DEPARTMENT
DATE: February 14, 2022
TO: Interim City Manager Stephen R. Burns
FROM: Acting Chief Jeffrey R. Sass
RE: Police Department Update – January 2022
The following is a summary highlighting some of the Medina Police Department activity in January
2022.
Monthly Report- New report to reflect activities of officers and remove/combine items not used or
relevant.
Staffing- Currently the department has one vacancy and one officer who is out injured and will be out
for an additional two months, leaving us at minimum coverage. We are conducting entry level
interviews in an effort to establish a hiring list as we did not receive any viable lateral entry
applications.
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AGENDA ITEM 9.1b
MEDINA POLICE DEPARTMENT
Jeff Sass, Acting Chief of Police
MONTHLY SUMMARY
JANUARY 2022
FELONY CRIMES
Theft 2022-00000180 01/17/2022
A Police Officer was dispatched to the 8400 Blk of NE 7th St. for a report of several
packages being stolen from their front porch. The approximate value of items stolen is
$969. No further leads.
Motor Vehicle Theft 2022-00000223 01/18/2022
A Police Officer was dispatched to the 2700 Blk of Evergreen Point Road for a report of
a motor vehicle theft. The suspects had driven into the resident’s yard damaging the
landscape. Estimated damage to yard is $500. The vehicle was located and recovered on
January 23rd by Seattle PD. Under investigation.
Fraud 2022-00000205 01/18/2022
A resident contacted the Police Department for a fraud report. The resident advised that
someone had fraudulently obtained a personal loan in their name. The amount of the loan
was $32,000. The monetary loss was sustained by the bank. No loss of funds to the
victim. No suspects at this time.
Motor Vehicle Theft 2022-00000242 01/20/2022
A Police Officer was dispatched to the 400 Blk of Upland Road for a report of a motor
vehicle theft. The vehicle was unlocked, and the key fob was left inside. The vehicle was
recently recovered by an outside agency. Under investigation.
MISDEMEANOR CRIMES
Trespass 2022-00000006 01/01/2022
A Police Officer was dispatched to the 1800 Block of 73rd Ave NE for a report of an
unwanted subject. The subject was contacted, and a Notice of Trespass was issued to the
subject.
Motor Vehicle Prowl 2022-00000278 01/22/2022
A Police Officer responded to the 700 Block of Overlake Drive NE. for a report of a
vehicle prowl. The suspects damaged the driver’s side door lock and stole a toolbox,
power tool set and a circular saw. The damage to the driver’s side door is estimated to be
$300 and the approximate value of items stolen is $750. No suspects at this time.
Malicious Mischief 2022-00000363 01/28/2022
A resident in the 500 Blk of Upland Road contacted the Police Department to report that
their mailbox had been broken into. Unknown if any mail was taken. Approximate
damage to mailbox is $200. No suspects at this time.
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AGENDA ITEM 9.1b
Motor Vehicle Prowl 2022-00000368 01/28/2022
A Police Officer responded to the 8000 Blk of NE 12th for a report of a vehicle prowl.
The driver’s side rear window was smashed, and a purse was stolen. The estimated
monetary loss is $1,136. No suspects at this time.
OTHER
Warrant Arrest 2022-00000156 01/15/2022
A Police Officer was dispatched to the 2200 Blk of 79th Ave NE for a report of a
suspicious vehicle. The officer conducted a record’s check on the individual that
returned with a misdemeanor warrant out of the City of SeaTac. The subject was placed
into custody and booked into the Score Jail.
CPS 2022-00000310 01/24/2022
A Police Officer assisted Child Protective Services with a referral.
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AGENDA ITEM 9.1b
CRIMES Current Month YTD 2022 YTD 2021 Year-End 2021
Burglary 11013
Vehicle Prowl 22013
Vehicle Theft 2202
Theft (mail & all other)11215
ID Theft/Fraud 22211
Malicious Mischief (Vandalism)1116
Domestic Violence 11110
Disturbance, Harassment & Non-DV Assault 22318
Suspicious Activity/Area Check 21 21 23 385
TOTAL CRIMES 33 33 32 473
COMMUNITY POLICING Current Month YTD 2022 YTD 2021 Year-End 2021
Drug Violations - Referrals to Treatment 0001
Community Assists 13 13 32 475
House Watch Checks 39 39 45 552
School Zone 30 30 8 372
Mental Health 22349
TOTAL ENFORCEMENT 84 84 88 1449
TRAFFIC Current Month YTD 2022 YTD 2021 Year-End 2021
Collisions
Injury0000
Non-Injury 0 0 3 18
Non-Reportable 0 0 N/A N/A
Traffic Stops
Citations/Infractions/Parking 24 24 6 251
Warnings 116 116 28 1808
Directed Patrol 15 15 35 488
TOTAL TRAFFIC 155 155 72 2565
CALLS FOR SERVICE Current Month YTD 2022 YTD 2021 Year-End 2021
Animal Complaints 77133
Residential Alarms 18 18 13 242
Missing Person 0009
Suspicious Activity/Area Check 21 21 23 385
Medical Call/Assist Fire Department 11352
Juvenile (underage party, substance use, etc.)11111
TOTAL SERVICE 48 48 41 732
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police (Acting)
City of Medina
January 2022 - Monthly Report
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AGENDA ITEM 9.1b
TOWN OF HUNTS POINT
Jeff Sass, Acting Chief of Police
MONTHLY SUMMARY
JANUARY 2022
FELONY CRIMES
Theft 2022-00000207 01/18/2022
A resident contacted the Police Department to report a theft. Two items were stolen from
the residence totaling approximately $9767. Under investigation.
MISDEMEANOR CRIMES
Nothing to report.
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AGENDA ITEM 9.1b
CRIMES Current Month YTD 2022 YTD 2021 Year-End 2021
Burglary 0001
Vehicle Prowl 0001
Vehicle Theft 0002
Theft (mail & all other)1103
ID Theft/Fraud 0001
Malicious Mischief (Vandalism)0002
Domestic Violence 0022
Disturbance, Harassment & Non-DV Assault 2238
Suspicious Activity/Area Check 44024
TOTAL CRIMES 7 7544
COMMUNITY POLICING Current Month YTD 2022 YTD 2021 Year-End 2021
Drug Violations - Referrals to Treatment 0000
Community Assists 11144
House Watch Checks 44666
Mental Health 0004
TOTAL ENFORCEMENT 5 5 7 114
TRAFFIC Current Month YTD 2022 YTD 2021 Year-End 2021
Collisions
Injury0000
Non-Injury0001
Non-Reportable0000
Traffic Stops
Citations/Infractions/Parking 4 4 0 27
Warnings 18 18 4 187
Directed Patrol 22138
TOTAL TRAFFIC 24 24 5 253
CALLS FOR SERVICE Current Month YTD 2022 YTD 2021 Year-End 2021
Animal Complaints 0005
Residential Alarms 66124
Missing Person 0000
Suspicious Activity/Area Check 4407
Medical Call/Assist Fire Department 0022
Juvenile (underage party, substance use, etc.)0001
TOTAL SERVICE 10 10 3 39
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police (Acting)
Town of Hunts Point
January 2022 - Monthly Report
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AGENDA ITEM 9.1b
2022 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
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AGENDA ITEM 9.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 14, 2022
To: Honorable Mayor and City Council
Via: Steve Burns, Interim City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Permit Activity
Right on schedule permit activity is increasing. Typically, permit application activity
increases each February. After an early spring decrease, activity usually increases
again in late spring or early summer.
Local design and construction professionals continue to be busy, however a
concrete truck driver strike is continuing to slow construction projects. There is
some speculation that this strike could continue into June 2022.
Please see the permit activity reports provided. We are already about $900,000
ahead in permit valuation over January 2021. All indications at this moment are that
construction activity and our permitting will be similar to 2021.
Permit value is not the sum of the work in Development Services, it is simply one
marker of activity which is specific to building permits only. Building construction
permit fees are based upon a specifically defined “permit valuation”, but the majority
of permit fees are fixed and not reflected in permit valuation. Planning, Grading and
Drainage, Trees, mechanical, plumbing, gas piping, etc. are examples of permits
not included in the permit valuation total. Additionally, our DS staff are involved in
many other activities not reflected in permit valuation.
Planning Commission
By Stephanie Keyser
At their February 22nd meeting, Planning Commission will begin discussing
alternatives to original grade (work plan item #5). Original grade is the natural
ground elevation that existed prior to any lot development or manmade modifications
in the first instance (MMC 16.12.080). The process of determining original grade
requires a Geotech to take samples of the earth, analyze them, and write a report
that’s submitted as part of the building permit. The problem with this method is that
it’s an imperfect science where different experts can arrive at contrasting
determinations. Finding an alternative to original grade has been discussed
periodically over the years, most recently while Planning Commission discussed
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AGENDA ITEM 9.1c
2
bulk in 2019-2020. It is anticipated this topic to cover a few meetings in Planning
Commission, before coming to Council in late Spring.
Code Enforcement
Please see the “Code Enforcement for January” report provided. The report shows
much of the monthly code enforcement activity performed by Development Services.
After working through some large and complex code enforcement actions in 2021
we seem to be back to normal smaller activities such as construction parking and
sign removal.
Tree Management Code
We are still working on finding a new Tree Code Consultant. Our Tree Code
Consultant Tom Early worked through his employer Otak and was with Medina for
over 15 years.
We do not feel pressure to rush to find a replacement. Tom’s former employer Otak
is still under contract with us to continue to provide Tree Management Code services
to us through the end of 2023. Otak, however does not have anyone on their staff
who is fully qualified to help us. We are currently working with an Otak assigned
landscape architect along with a sub-consultant arborist.
Because the work is being performed competently, we can take the time needed to
find the right person or persons for the on-call consulting position.
We received two responses to an RFP that closed in late December 2021. Both
responses are qualified with one looking like a much better fit for us than the other.
While qualification and fit are critical, cost of service is also a factor. The two
responses we received have very different fixed and hourly costs with the better of
the two consultants being very expensive. We potentially could be looking at a 40%
increase in cost over Otak and Tom Early.
Probably a reason for the higher proposed service cost is the issue of conflicts. A
company would need to give up their current private work in Medina to work for the
City. Otak never had private work in Medina so their fees were lower. A reason for
the lower cost proposal of our two RFP respondents is probably a lesser amount of
work in Medina that would need to be given up.
Because the work is being performed and there is no rush, we are exploring options
including some fairly creative ones. It is preferable to work with a single consultant,
but we have presented concepts for blending two separate consulting companies to
cover the work we have. Dividing the work could reduce our costs. We are also
talking with additional companies that did not previously respond to our RFP.
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AGENDA ITEM 9.1c
3
Permit Tracking and Portal
Our permitting portal is now located on our city website and where it can be easily
accessed. If you go here: Development Services | Medina Washington (medina-
wa.gov) you can then open “Apply for a Permit”.
Our portal still does not function as we would like it to. We are working with the
portal vendor while at the same time exploring other potential options. The best
option is to keep our current permitting software with fixes made to it by the vendor.
There is much work to be done on the Development Services webpage, but we are
slowly adding information and building it.
Washington Association of Building Officials
Provided with this report are the Washington Association of Building Officials 2022
Legislative Talking Points. This is provided to you FYI so that you can see what the
state building officials are thinking about this year.
The “net zero built environment” topic will have impact on Medina eventually as the
State Energy Code is something that evolves and affects us directly. In particular
large new residential construction has been impacted more than any other structure
type by the Energy Code.
Development Services Fee Study
As a 2021 goal and associated with the new Development Services “Enterprise
Fund” we are performing a complete review of the fees we charge for a variety of
services. Of course, Council will be involved in this during the year as new fees and
structure must be approved.
A fee study does not necessarily mean increased fees. We will find that we are
undercharging in some areas, and possibly overcharging in others. A discussion is
needed with Council about fee policy. There has not been a comprehensive study
of Development Services fees in at least 14 years so this should be interesting.
Along with the fee study will come a review of processes with changes to be made
for efficiencies. From our perspective fees and efficient process must both be
considered. And there is an aspect of fairness to be considered. From what we can
determine, Development Services fees and process were built or altered piece by
piece by more than one person over a period of several years. We now wish to look
individually at services cost and look at this comprehensively.
Medina uses a fundamental process that is less usual for jurisdictions in our area.
We typically charge lower fixed fees, then supplement the cost of service by
requiring an “Advanced Deposit” or cash draw-down account to be provided to us
by the applicant. This process has been in existence for many years with a
significant change made in 2010. The Advanced Deposit or “AD” has worked for us
and seems to be a good way of assuring that more expensive projects for us to
service pay their own costs. The alternative to the AD process is to charge fixed
fees uniformly in amounts high enough to cover our cost of service. Our AD process
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AGENDA ITEM 9.1c
4
is really could be viewed as a fixed fee plus actual costs of service. The AD process
does have the disadvantage of adding significant administrative work for staff.
Attached are two tables showing a comparison of monthly invoicing vs. AD drawn
by Medina. We are providing this FYI in preparation for a discussion with Council
about policy to come later. Two of our professional consultants Otak (Tree
Management) and Gray & Osborne (site engineering) were used in the comparisons
through data collected in 2021. We simply took the actual invoiced amounts and
compared the AD used that same month. A percentage of the AD vs. invoice total
was calculated and a net amount of the invoice after the AD was taken is shown.
This information was collected and assembled to help understand our costs for the
fee study. Admittedly, this comparison is very broad and not comprehensive, but it
does help as one tool in understanding our net costs of service considering our AD
process.
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AGENDA ITEM 9.1c
Construction Value:January 2022 January 2021 2022 YTM 2021 YTM Difference
Accessory Structure ----$0.00
Addition / Alteration $875,035.00 $503,000.00 $875,035.00 $503,000.00 $372,035.00
Fence / Wall $3,500.00 $4,000.00 $3,500.00 $4,000.00 ($500.00)
New Construction $2,900,000.00 $2,364,659.00 $2,900,000.00 $2,364,659.00 $535,341.00
Repair / Replace ----$0.00
Wireless Comm. Facility ----$0.00
Total Value:$3,778,535.00 $2,871,659.00 $3,778,535.00 $2,871,659.00 $906,876.00
Permits Issued:January 2022 January 2021 2022 YTM 2021 YTM Difference
New Construction 1 1 1 1 0
Permit Extension 3 2 3 2 1
Accessory Structure ----0
Addition / Alteration 1 4 1 4 (3)
Construction Activity
Permit 2 2 2 2 0
Demolition 1 1 1 1 0
Fence / Wall 1 1 1 1 0
Grading / Drainage 1 1 1 1 0
Mechanical 10 10 10 10 0
Other - Moving ----0
Plumbing / Gas 6 13 6 13 (7)
Repair / Replace ----0
Reroof ----0
Right of Way Use 6 6 6 6 0
Tree Mitigation 7 5 7 5 2
Wireless Comm. Facility ----0
Total Permits:39 46 39 46 (7)
Inspections:January 2022 January 2021 2022 YTM 2021 YTM Difference
Building 66 52 66 52 14
Engineering/Other
10 20 10 20 (10)
9 2 9 2 7
Tree 3 1 3 1 2
Total Inspections:88 75 88 75 13
Monthly Issued Permit Report
January, 2022 Page 1 of 1
Report run on: 02/01/2022 08:18 AM
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AGENDA ITEM 9.1c
Permit Type Submitted Date Permit Number Total Valuation Address
B-ADD/ALT 01/06/2022 B-22-004 $20,000.00 2422 78TH AVE NE
B-ADD/ALT 01/24/2022 B-22-010 $400,000.00 1220 80TH PL NE
B-ADD/ALT 01/14/2022 B-22-011 $4,000,000.00 3234 78TH PL NE
TOTAL B-ADD/ALT:3 $4,420,000.00
B-DECK 01/05/2022 B-22-003 $40,000.00 3239 EVERGREEN POINT RD
TOTAL B-DECK:1 $40,000.00
B-DEM 01/17/2022 D-22-001 7626 NE 10TH ST
TOTAL B-DEM:1 $0.00
B-GAS 01/11/2022 G-22-003 8224 OVERLAKE DR W
B-GAS 01/04/2022 G-22-001 1800 77TH AVE NE
B-GAS 01/06/2022 G-22-002 3225 EVERGREEN POINT RD
Monthly Applications Submitted
01/01/2022 – 01/31/2022
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AGENDA ITEM 9.1c
TOTAL B-GAS:3 $0.00
B-GATE 01/10/2022 B-22-008 $20,000.00 1221 Evergreen Point Rd
TOTAL B-GATE:1 $20,000.00
B-LIFT 01/07/2022 B-22-006 $25,650.00 8751 OVERLAKE DR W
TOTAL B-LIFT:1 $25,650.00
B-MECHANICAL 01/31/2022 M-22-014 8208 OVERLAKE DR W
B-MECHANICAL 01/10/2022 M-22-003 3444 EVERGREEN POINT RD
B-MECHANICAL 01/11/2022 M-22-006 7633 NE 14TH ST
B-MECHANICAL 01/06/2022 M-22-002 3225 EVERGREEN POINT RD
B-MECHANICAL 01/31/2022 M-22-017 821 83RD AVE NE
B-MECHANICAL 01/06/2022 M-22-001 1217 EVERGREEN POINT RD
B-MECHANICAL 01/26/2022 M-22-013 2221 77TH AVE NE
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AGENDA ITEM 9.1c
B-MECHANICAL 01/21/2022 M-22-010 8414 OVERLAKE DR W
B-MECHANICAL 01/19/2022 M-22-009 8224 OVERLAKE DR W
TOTAL B-MECHANICAL:9 $0.00
B-PLUMBING 01/26/2022 P-22-005 8604 NE 6TH ST
B-PLUMBING 01/10/2022 P-22-001 2750 Evergreen Pt Rd
TOTAL B-PLUMBING:2 $0.00
B-SFR 01/12/2022 B-21-132 $1,119,450.00 632 Evergreen Point Rd
B-SFR 01/17/2022 B-22-013 $1,600,000.00 7626 NE 10TH ST
TOTAL B-SFR:2 $2,719,450.00
B-TELE 01/21/2022 B-22-014 $20,000.00 8398 NE 12TH ST
TOTAL B-TELE:1 $20,000.00
CAP - CONSTRUCTION ACTIVITY PERMIT 01/28/2022 CAP-22-005 1220 80TH PL NE
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AGENDA ITEM 9.1c
CAP - CONSTRUCTION ACTIVITY PERMIT 01/20/2022 CAP-22-003 8751 OVERLAKE DR W
CAP - CONSTRUCTION ACTIVITY PERMIT 01/28/2022 CAP-22-004 2422 78TH AVE NE
CAP - CONSTRUCTION ACTIVITY PERMIT 01/31/2022 CAP-22-006 3239 EVERGREEN POINT RD
CAP - CONSTRUCTION ACTIVITY PERMIT 01/14/2022 CAP-22-001 3234 78TH PL NE
CAP - CONSTRUCTION ACTIVITY PERMIT 01/17/2022 CAP-22-002 7626 NE 10TH ST
TOTAL CAP - CONSTRUCTION ACTIVITY
PERMIT:6 $0.00
ENG-GRADING/DRAINAGE 01/17/2022 ENG-GD-22-003 7626 NE 10TH ST
ENG-GRADING/DRAINAGE 01/14/2022 ENG-GD-22-001 3234 78TH PL NE
ENG-GRADING/DRAINAGE 01/14/2022 ENG-GD-22-002 632 Evergreen Point Rd
TOTAL ENG-GRADING/DRAINAGE:3 $0.00
P-NON ADMIN VARIANCE 01/12/2022 P-22-002 922 87TH AVE NE
TOTAL P-NON ADMIN VARIANCE:1 $0.00
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AGENDA ITEM 9.1c
P-SEPA/SUBSTANTIAL DEV 01/25/2022 P-22-004 8905 GROAT POINT DR
TOTAL P-SEPA/SUBSTANTIAL DEV:1 $0.00
PW-RIGHT OF WAY 01/04/2022 PW-ROW-22-003 2436 Evergreen Point Rd
PW-RIGHT OF WAY 01/06/2022 PW-ROW-22-001 1800 77TH AVE NE
PW-RIGHT OF WAY 01/11/2022 PW-ROW-22-005 3430 EVERGREEN POINT RD
PW-RIGHT OF WAY 01/13/2022 PW-ROW-21-094 Medina
PW-RIGHT OF WAY 01/10/2022 PW-ROW-22-006 7747 OVERLAKE DR W
PW-RIGHT OF WAY 01/10/2022 PW-ROW-22-004 1686 77TH AVE NE
TOTAL PW-RIGHT OF WAY:6 $0.00
TREE-ADMIN ROW TREE REMOVAL 01/31/2022 TREE-22-013 3211 Evergreen Point Rd
TOTAL TREE-ADMIN ROW TREE
REMOVAL:1 $0.00
TREE-PERFORMANCE 01/17/2022 TREE-22-007 7626 NE 10TH ST
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AGENDA ITEM 9.1c
TREE-PERFORMANCE 01/25/2022 TREE-22-011 935 88TH AVE NE
TREE-PERFORMANCE 01/20/2022 TREE-22-008 1081 80TH PL NE
TREE-PERFORMANCE 01/31/2022 TREE-21-083 647 EVERGREEN POINT RD
TOTAL TREE-PERFORMANCE:4 $0.00
TREE-RESTORATION 01/24/2022 TREE-22-010 8222 OVERLAKE DR W
TOTAL TREE-RESTORATION:1 $0.00
TREE-WITH BUILDING/DEVELOPMENT 01/14/2022 TREE-22-006 3234 78TH PL NE
TOTAL TREE-WITH
BUILDING/DEVELOPMENT:1 $0.00
Total # of Permits 48 $7,245,100.00
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AGENDA ITEM 9.1c
Case Number Case Type Case Status Assigned To Address Case Text
CC-2022-001 INITIAL WARNING COMPLETED Rob Kilmer 2456 78TH AVE NE
_
Description: Tree care vehicle and equipment blocking one
half of street.
Action Taken: Required workers to move onto private
property and explained the MMC rules regarding blocking
of the ROW.
CC-2022-002 GENERAL OPENED Rob Kilmer 7800 NE 28TH ST
_
Description: Construction of a fence and gate without
permits.
Action Taken: Advised that work could not continue until
required permits were obtained. Work has been voluntarily
suspended.
CC-2022-003 SIGN VIOLATION COMPLETED Rob Kilmer 1859 EVERGREEN POINT RD
_
Description: Commercial yard sign displayed on property
Action Taken: Contacted company and notified them that
commercial yard signs are not permitted to be displayed.
The company removed the sign.
CC-2022-004 GENERAL COMPLETED Rob Kilmer 7743 OVERLAKE DR W
_
Description: Tree cutting work observed
Action Taken: Confirmed that a tree permit had been
obtained. Instructed workers to move equipment out of the
ROW.
CC-2022-005 GENERAL COMPLETED Rob Kilmer 7789 NE 12th St
_
Description: Illicit discharge reported
Action Taken: Searched area until source of discharge was
located. Helped clean/contain the spill. Reported event to
Department of Ecology.
CC-2022-006 GENERAL COMPLETED Rob Kilmer 1010 84th Ave NE
_
Description: Construction related vehicles parked in ROW
Action Taken: Spoke with project manager and determined
that vehicles were present for a site meeting. Requested
that flashers be used.
CC-2022-007 GENERAL COMPLETED Rob Kilmer 508 UPLAND RD
_
Description: Construction related vehicle parked by ROW
Action Taken: Spoke to site manager and determined this
to be a temporary situation. Required flashers to be
displayed.
Code Enforcement for January
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Page 1 of 3
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AGENDA ITEM 9.1c
Case Number Case Type Case Status Assigned To Address Case Text
CC-2022-008 GENERAL COMPLETED Rob Kilmer 7858 NE 14TH ST
_
Description: Storm catch basin observed to be plugged.
Action Taken: Assisted site manager in lifting grate and
removing catch basin filter bag. Site manager cleaned bag
and replace it so that it could operate as intended once
more.
CC-2022-009 GENERAL COMPLETED Rob Kilmer 2206 EVERGREEN POINT RD
_
Description: Tree removal observed
Action Taken: Checked to ensure permit was issued and
being followed.
CC-2022-010 ROW VIOLATION COMPLETED Rob Kilmer 3257 EVERGREEN POINT RD
_
Description: Construction related vehicle parked along
ROW
Action Taken: Explained to the worker that no construction
related vehicles were allowed to be parked along the ROW
in the City of Medina, and the worker promptly relocated.
CC-2022-011 GENERAL COMPLETED Rob Kilmer 2450 78TH AVE NE
_
Description: Vehicles potentially related to construction
activity observed.
Action Taken: Contacted Agent of the suspected jobsite
with an initial warning.
CC-2022-012 SIGN VIOLATION COMPLETED Rob Kilmer 2450 78TH AVE NE
_
Description: Commercial sign displayed
Action Taken: Explained that commercial signs are not
permitted to be displayed. Sign was voluntarily removed.
CC-2022-013 GENERAL COMPLETED Rob Kilmer 3265 Evergreen Point Road
_
Description: Report of construction related parking was
received.
Action Taken: Investigated and found that activity was
related to a Right of Way permit. Worked with site
superintendent to minimize disruption to neighboring
residents.
CC-2022-014 INITIAL WARNING COMPLETED Rob Kilmer 2036 EVERGREEN POINT RD
_
Description: Construction related vehicle obstructing use of
sidewalk.
Action Taken: Sent initial warning to project Agent and Site
Superintendent.
Code Enforcement for January
Report run on: 02/01/2022 09:21 AM
Page 2 of 3
79
AGENDA ITEM 9.1c
Case Number Case Type Case Status Assigned To Address Case Text
CC-2022-015 GENERAL COMPLETED Rob Kilmer 2890 Evergreen Point Road
_
Description: Complaint received of overcrowding at Park &
Ride due to construction-project related vehicles
Action Taken: Created notices and placed them on each
vehicle that appeared to be construction related. Followed
up the next day and observed that three of the vehicles
were no longer present.
Code Enforcement for January
Report run on: 02/01/2022 09:21 AM
Page 3 of 3
80
AGENDA ITEM 9.1c
81
AGENDA ITEM 9.1c
82
AGENDA ITEM 9.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 14, 2022
To: Honorable Mayor and City Council
Via: Steve Burns, Interim City Manager
From: Julie Ketter, Finance & HR Director
Subject: December 2021 Financial Reporting
The Final 2021 Reporting includes:
• December 2021 Revenue & Expense Summary
• December 2021 Cash Position Report
• Comparative Summary by Fund
• December 2021 “13th” Month AP Check Register Activity Detail (5.1)
Key Items include:
GENERAL FUND
Revenue:
• Property Tax is at $4M (100% of budget) as of December 2021. Property Tax normally is deposited
during the April/May and October/November fiscal periods.
• Sales Tax Revenues are $2M (26% above budget) as of December 2021. This continues the 2020
pace, elevated due to COVID impacts causing increased destination-based receipts. Additional
destination-based receipts are high due to the large amount of development activity and the increase
costs of their building supplies. In creating the 2021 budget, staff and Council decided to budget this
revenue conservatively rather than planning for sporadic windfalls caused by large expensive
destination-based purchases. The COVID related impacts were expected to lessen as the year
progressed. This represents a 27% increase over prior year.
• Utility Taxes & Franchise Fees are remitted mostly by the quarter. The year-to-date amount reflected in
December, $945K represents receipts of 4th quarter 2020 and 2021 Q1, Q2 & Q3 amounts. This is 6%
above budget expectations due to residents still staying home more due to pandemic than was
predicted at time of budget drafting in 2020
• Development fees continue to come in at a stunning pace; associated expenses will take 1-2 years to
catch up with receipts.
• Hunts Point’s 2021 contract payments for police services have been received and are reflected in
General Government revenues. The contract receipts for 2021 are $17K below line-item budget due to
2020 PD cost savings Medina is contractually obligated to pass along to Hunts Point in 2021.
• Note: asset disposal is high due to a $41K receipt caused by a return and 2021 refund of camera
equipment purchased in 2020. It is flagged in the General Fund this way in order to track it for eventual
repurchases.
83
AGENDA ITEM 9.1d
Expense:
• Overall General Fund & Street Operations expenses for the year came in 5% below budget. This was
mainly due impact from COVID (cancelled fireworks), postponed expenses (moving Police Guild
contract negotiation to 2022, IT purchases) and staffing turnover (Exec, DS, PW)
CAPITAL FUND
• There is $1.9M of REET (real estate excise tax) revenue year-to-date, reflecting December 2020 -
November’s real estate activity. This is 219% of the receipts we had anticipated for the entire year when
drafting the (amended) budget. So far the predicted, eventual, slowing of home sales in Medina has yet to
show itself.
• The first half of the Federal ARPA (covid relief funds) was received; $459K. The second half is expected in
2022 and is reflected in the 2022 budget adopted in November.
• Capital expense budget was only 69% spent due to delay of some items into 2022.
CASH POSITION
• As of 12/30/2021, the City’s total cash balances were at a robust $9.8M. However, approximately 60% of
that is restricted---such as REET receipts, ARPA funds & Development Service customer deposits.
Year End Carryover Balances
The Comparative Summary by Fund reflects the unaudited year end balances for 2021 that will be carried into
2022. It is the City’s policy to carry a balance, equal to 25% of next year’s General Fund expenses, forward
from the prior year in that fund. This is to cover monthly expenses until the City’s major source of funding
(property taxes) is received in the spring. As of 12/31/2021 there is $824K in excess of the 25% requirement
needed to start 2022. This is mainly due to higher than typical Sales Tax receipts and moving Development
Services out of the General Fund in 2022, thus lowering the amount needed to achieve 25%.
GENERAL FINANCE NOTES:
The Finance Committee met 2/8/2022. 2021’s financial statements were reviewed. Special emphasis was
given to the excess carryover balance of $842K, more than is necessary to meet the policy requirement of 25%.
This amount was due mostly to one-time impacts-- the removal of the Development Services Department from
the General Fund into its own Enterprise Fund and sales tax receipts that are likely to be slowing in the future.
Staff recommended four possible options to consider for those funds:
- If some is to be spent, apply it towards one-time expenses. Specifically, it was recommended that
$200K of it to be kept in the General Fund to cover anticipated Comp Plan expenses in 2022-23.
- As done last year, transfer to the Contingency Fund to continue the rebuilding effort.
- The Levy Stabilization Fund in currently on target to meet its goal of a $2M balance by 12/31/2025, but
there is no restriction against putting in more. The $2M is intended to act as a “piggy bank” to draw on
for from 2026-2029, filling in the General Fund expense vs. revenue gap that will creep back in as
property taxes are back to being capped at no more than a 1% annual increase, not enough to keep up
with inflation’s influence on expenses.
84
AGENDA ITEM 9.1d
City of Medina
Revenue & Expense Summary
December 2021
REVENUE: DEC ACTUAL
DEC YTD
ACTUAL
Amended
(12/13/21)
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET General Fund
Property Tax $37,189 $3,991,758 $3,986,413 100.13%($5,345)
Sales Tax $159,961 $2,006,579 $1,587,354 126.41%($419,225)
Criminal Justice $8,132 $103,943 $90,080 115.39%($13,863)
B & O Tax: Utility & Franchise Fee $3,593 $945,462 $890,524 106.17%($54,938)
Leasehold Excise Tax $0 $911 $800 113.88%($111)
Building Permits, Planning & Development $50,180 $1,326,233 $890,611 148.91%($435,622)
General Government (includes Hunts Point)$82,518 $354,342 $353,811 100.15%($531)
Passports, General Licenses & Permits $128 $1,472 $8,490 17.34%$7,018
Fines, Penalties, Traffic Infr.$1,252 $13,061 $31,250 41.79%$18,189
Misc. Invest. Facility Leases $1,669 $147,550 $128,007 115.27%($19,543)
Other Revenue, Dispositions $225 $54,871 $3,000 1829.02%($51,871)
General Fund Total $344,848 $8,946,181 $7,970,340 112.24% ($975,841)
Street Fund $6,270 $128,931 $143,514 89.84%$14,583
Street Fund Transfers In $31,428 $377,132 $377,132 100.00%$0
Tree Fund $0 $0 $3,075 0.00%$3,075
Contingency Fund (Transfers In)$250,000 $250,000 $250,000 100.00%$0
Levy Stabilization Fund (Transfers In)$41,667 $500,000 $500,000 100.00%$0
Capital Fund $194,961 $2,443,145 $1,215,006 201.08%($1,228,139)
Total (All Funds)$546,078 $11,518,257 $9,331,935 123.43% ($2,186,322)
Total (All Funds) Transfers In $73,094 $1,127,132 $1,127,132 100.00%$0
EXPENDITURES:DEC ACTUAL
DEC YTD
ACTUAL
Amended
(12/13/21)
2021 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Legislative $3,235 $12,421 $39,600 31.37%$27,179
Municipal Court $9,482 $58,889 $57,000 103.31%($1,889)
Executive $68,237 $332,204 $339,819 97.76%$7,615
Finance $27,046 $530,793 $524,983 101.11%($5,810)
Legal $60,834 $328,290 $367,200 89.40%$38,910
Central Services $138,434 $886,764 $941,639 94.17%$54,875
Police Operations $232,204 $2,218,499 $2,380,557 93.19%$162,058
Fire & Medical Aid $388,977 $807,954 $807,954 100.00%$0
Public Housing, Environmental & Mental Health $0 $29,381 $31,238 94.05%$1,857
Development & Planning $94,675 $878,341 $910,642 96.45%$32,301
Recreational Services $175 $27,393 $44,820 61.12%$17,427
Parks $54,479 $497,548 $511,781 97.22%$14,233
General Fund Total $1,077,779 $6,608,475 $6,957,233 94.99% $348,758
General Fund Transfers Out $323,094 $1,127,132 $1,127,132 100.00%$0
Street Fund $64,882 $438,465 $515,112 85.12%$76,647
Tree Fund $5,065 $24,040 $38,000 63.26%$13,960
Capital Fund $512,588 $651,667 $942,000 69.18%$290,333
Capital Fund Transfers Out $0 $0 $0 0.00%$0
Total (All Funds)$1,660,314 $7,722,648 $8,452,344 91.37%$729,696
Total (All Funds) Transfers Out $323,094 $1,127,132 $1,127,132 100.00%$0
85
AGENDA ITEM 9.1d
City of Medina
Revenue & Expense Summary
December 2021
2021 Beginning Cash Balance 1/1/2021 2021 Cash Balance, to date
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2021 Period Ending 12/31/2021
WA ST INV POOL 2,842,687$ WA ST INV POOL 5,550,792$
OTHER INVESTMENTS 1,500,000 OTHER INVESTMENTS*1,500,000
CHECKING 1,580,653 CHECKING 2,732,941
5,923,340$ 9,783,733$
*Bond maturity dates:$500K bond (Mar 2021)
3/3/2025
$1M bond (Aug 2020)
8/5/2024
86
AGENDA ITEM 9.1d
City of Medina
Revenue & Expense Summary
December 2021
2019 2020 2021 2021 2022
DESCRIPTION Actuals Actual
Budget,
amended
12/13/2021
Year-end
Actuals,
Unaudited
Adopted
Budget General Fund Year End Carryover Balances
GENERAL FUND 2021
BEGINNING FUND BALANCE 837,822$ 1,181,753$ 2,194,185$ 2,194,185$ 3,404,759$ Fund Balance
REVENUES 6,816,529 7,983,720 7,970,340 8,946,181 8,270,543 Projected, Excess/(Shortfall)
OPERATING TRANSFERS-IN - - $823,739
EXPENDITURES 6,432,598 6,601,288 6,957,233 6,608,475 6,779,723
OPERATING TRANSFERS-OUT 40,000 370,000 1,127,132 1,127,132 1,901,527 25% Policy Minimum
Year end carryover balance 1,181,753$ 2,194,185$ 2,080,160$ 3,404,759$ 2,994,052$ $2,170,313
STREET FUND 34.5%
BEGINNING FUND BALANCE 17,469$ 16,031$ 13,778$ 13,778$ 81,376$
REVENUES 88,024 65,875 143,514 128,931 118,801
OPERATING TRANSFERS-IN 387,000 370,000 377,132 377,132 401,527
EXPENDITURES 476,461 438,128 515,112 438,465 520,328
OPERATING TRANSFERS-OUT
Year end carryover balance 16,031$ 13,778$ 19,312$ 81,376$ 81,376$
DEV. SERVICES FUND
BEGINNING FUND BALANCE -$ -$ -$ -$
REVENUES - - - - 1,356,895
OPERATING TRANSFERS-IN - - - 1,000,000
EXPENDITURES - - - - 1,179,726
OPERATING TRANSFERS-OUT - - -
Year end carryover balance -$ -$ -$ -$ 1,177,169$
TREE FUND
BEGINNING FUND BALANCE 139,689$ 113,572$ 110,072$ 110,072$ 86,032$
REVENUES 3,950 - 3,075 - 3,075
OPERATING TRANSFERS-IN - - -
EXPENDITURES 30,067 3,500 38,000 24,040 40,000
OPERATING TRANSFERS-OUT - - -
Year end carryover balance 113,572$ 110,072$ 75,147$ 86,032$ 49,107$
LEVY STABILIZTION FUND
BEGINNING FUND BALANCE -$ -$ -$ -$ 500,000$
OPERATING TRANSFERS-IN - - 500,000 500,000 500,000
OPERATING TRANSFERS-OUT - - -
Year end carryover balance -$ -$ 500,000$ 500,000$ 1,000,000$ Must have min. of $2M by 12/31/2025
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE 1,930,333$ 2,049,772$ 3,281,736$ 3,281,736$ 5,073,214$
REVENUES 1,420,455 1,841,084 1,215,016 2,443,145 2,086,618
OPERATING TRANSFERS-IN - - - -
EXPENDITURES 954,015 609,120 942,000 651,667 1,510,000
OPERATING TRANSFERS-OUT 347,000 - - -
Year end carryover balance 2,049,772$ 3,281,736$ 3,554,752$ 5,073,214$ 5,649,832$
CONTINGENCY FUND
BEGINNING FUND BALANCE -$ -$ -$ -$ 250,000$
REVENUES -$ -$ -$ -$ -$
OPERATING TRANSFERS-IN -$ -$ 250,000$ 250,000$ -$
OPERATING TRANSFERS-OUT -$ -$
Year end carryover balance -$ -$ 250,000$ 250,000$ 250,000$
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE 2,925,313$ 3,361,128$ 5,599,771$ 5,599,771$ 9,395,381$
REVENUES 8,328,957 9,890,679 9,331,945 11,518,257 11,835,932
OPERATING TRANSFERS-IN 387,000 370,000 1,127,132 1,127,132 1,901,527
EXPENDITURES 7,893,142 7,652,036 8,452,345 7,722,647 10,029,777
OPERATING TRANSFERS-OUT 387,000 370,000 1,127,132 1,127,132 1,901,527
Year end carryover balance 3,361,128$ 5,599,771$ 6,479,373$ 9,395,381$ 11,201,536$
Note: GF balances prior to 2022 do not include
Development Services' customer deposits or
SAO 2019 directive "fiduciary" amounts
Note: CPF balances do not include contractor
retainage activity amounts
87
AGENDA ITEM 9.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 14, 2022
To: Honorable Mayor and City Council
Via: Steve Burns, Interim City Manager
From: Julie Ketter, Finance & HR Director
Subject: January 2022 Financial Reporting
The January 2022 Reporting includes:
• January 2022 AP Check Register Activity Detail (5.1)
• January 2022 Revenue & Expense Summary
• January 2022 Cash Position Report
Key Items for January YTD include:
Development Services is now its own fund!
GENERAL FUND
Revenue:
• Property Tax is at $10K as of January 2022. Property Tax normally is deposited during the April/May
and October/November fiscal periods.
• Sales Tax Revenues are robust at $167K the first month of 2022.. This continues the 2021 pace,
elevated due to COVID impacts causing increased destination-based receipts and robust construction
activity. In creating the 2022 budget, staff and Council decided to budget this revenue conservatively
rather than planning for sporadic windfalls caused by large expensive destination-based purchases.
One month does not a trend make; the COVID related impacts are expected to lessen as the year
progresses and restrictions are lifted.
• Utility Taxes & Franchise Fees are remitted mostly by the quarter. The amount reflected in January,
$265K represents receipts of 4th quarter 2021 amounts, with the remaining 4th quarter amounts
expected in early February.
Expense:
• Finance pays the full, less a 15.56% allocation to the new Development Services Fund, 2022 annual
WCIA Insurance Liability premiums in January, $176K net.. This single expense accounts for 31% of
its overall budget. With ordinary monthly spending expected for the rest of the year the cost center
should finish within budget.
• Executive reflects the cash-out of former City Manager Sauerwein vacation accruals. The cost center is
expected to finish the year within overall budget.
• Transfers are high due to the one-time, starting transfer to the new Development Services Fund of $1M.
When they left the General Fund, they took fund balances representing their customer deposits and
permit fees that have been fully expenses yet. The remaining budget will be allocated to the Street and
Levy Stabilization Funds over the next 11 months.
88
AGENDA ITEM 9.1d
CAPITAL FUND
• There is $108K of REET (real estate excise tax) revenue recorded this month, representing December’s real
estate activity. The remaining $192K of capital receipt for the month is a reimbursement grant for a project
completed in 2021.
89
AGENDA ITEM 9.1d
City of Medina
Revenue & Expense Summary
January 2022
REVENUE: JAN ACTUAL
JAN YTD
ACTUAL
2022 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Property Tax $9,846 $9,846 $4,167,873 0.24%$4,158,027
Sales Tax $165,859 $167,291 $1,958,050 8.54%$1,790,759
Criminal Justice $8,105 $8,105 $100,283 8.08%$92,178
B & O Tax: Utility & Franchise Fee $264,502 $264,502 $938,302 28.19%$673,800
Leasehold Excise Tax $0 $0 $3,042 0.00%$3,042
General Government (includes Hunts Point)$6,152 $6,152 $459,756 1.34%$453,604
Passports, General Licenses & Permits $28 $28 $404,492 0.01%$404,464
Fines, Penalties, Traffic Infr.$0 $0 $15,000 0.00%$15,000
Misc. Invest. Facility Leases $7,766 $7,766 $220,746 3.52%$212,980
Other Revenue, Dispositions $2,725 $2,725 $3,000 90.83%$275
General Fund Total $464,984 $466,416 $8,270,544 5.64% $7,804,128
Street Fund $4,168 $4,168 $118,801 3.51%$114,633
Street Fund Transfers In $33,461 $33,461 $401,527 8.33%$368,066
Tree Fund $0 $0 $3,075 0.00%$3,075
Levy Stabilization Fund (Transfers In)$41,667 $41,667 $500,000 8.33%$458,333
Capital Fund $301,142 $301,142 $2,086,619 14.43%$1,785,477
Development Services Fund $68,831 $68,831 $1,356,895 5.07%$1,288,064 Development Services Fund Transfers In $1,000,000 $1,000,000 $1,000,000 100.00%$0
Total (All Funds)$839,125 $771,726 $11,835,934 6.52% $11,064,208
Total (All Funds) Transfers In $1,075,127 $1,075,127 $1,901,527 56.54%$826,400
EXPENDITURES:JAN ACTUAL
JAN YTD
ACTUAL
2022 ANNUAL
BUDGET
% of Budget
Total
REMAINING
BUDGET
General Fund
Legislative $4,133 $4,133 $39,600 10.44%$35,467
Municipal Court $0 $0 $59,250 0.00%$59,250
Executive $47,533 $47,533 $317,257 14.98%$269,724
Finance $215,899 $215,899 $575,347 37.52%$359,448
Legal $0 $0 $311,200 0.00%$311,200
Central Services $35,358 $35,358 $1,116,045 3.17%$1,080,687
Police Operations $164,270 $164,270 $2,975,604 5.52%$2,811,334
Fire & Medical Aid $0 $0 $756,837 0.00%$756,837
Public Housing, Environmental & Mental Health Fees $0 $0 $46,691 0.00%$46,691
Recreational Services $0 $0 $48,500 0.00%$48,500
Parks $35,601 $35,601 $533,392 6.67%$497,791
General Fund Total $502,794 $502,794 $6,779,723 7.42% $6,276,929
General Fund Transfers Out $1,075,127 $1,075,127 $1,901,527 56.54%$826,400
Street Fund $20,815 $20,815 $520,328 4.00%$499,513
Tree Fund $0 $0 $40,000 0.00%$40,000
Capital Fund $40,895 $40,895 $1,510,000 2.71%$1,469,105
Capital Fund Transfers Out $0 $0 $0 0.00%$0
Development Services Fund $95,724 $95,724 $1,179,726 8.11%$1,084,002
Total (All Funds)$660,228 $660,228 $10,029,777 6.58%$9,369,549
Total (All Funds) Transfers Out $1,075,127 $1,075,127 $1,901,527 56.54%$826,400
90
AGENDA ITEM 9.1d
City of Medina
Revenue & Expense Summary
January 2022
2022 Beginning Cash Balance 1/1/2022 2022 Cash Balance, to date
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2022 Period Ending 1/31/2022
WA ST INV POOL 5,550,792$ WA ST INV POOL 5,736,565$
OTHER INVESTMENTS 1,500,000 OTHER INVESTMENTS*1,500,000
CHECKING 2,732,941 CHECKING 2,730,615
9,783,733$ 9,967,180$
*Bond maturity dates:$500K bond (Mar 2021)
3/3/2025
$1M bond (Aug 2020)
8/5/2024
91
AGENDA ITEM 9.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 14, 2022
To: Honorable Mayor and City Council
Via: Stephen R. Burns, Interim City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
FEBRUARY AND MARCH PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Park Board Meeting Feb 15 5:00 pm Teleconference/Online
Presidents Day – City Hall Closed Feb 21
Planning Commission Meeting Feb 22 4:00 pm Teleconference/Online
City Council Retreat TBD
City Council Meeting Mar 14 4:00 pm Teleconference/Online
Park Board Meeting Mar 21 5:00 pm Teleconference/Online
Planning Commission Meeting Mar 22 4:00 pm Teleconference/Online
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of January, the City issued 25 bulletins amounting to a total of
94,429 bulletins delivered to subscribers; approximately 14.2% were opened. See Attachment 1.
As of January 31, the City had 12,338 subscribers (change in total subscribers +288), with a combined
total of 120,818 subscriptions (change in total subscriptions +1,488).
RECORDS REQUESTS
As of January 31, 8 public records requests have been received by Central Services. See
Attachment 2.
92
AGENDA ITEM 9.1e
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
January, 2022 25 101,589 94,429 10,651 14.20%23,288
December, 2021 32 193,448 180,037 18,165 13.10%49,149
November, 2021 27 100,179 93,226 7,593 10.20%22,569
October, 2021 37 124,366 118,068 9,230 8.60%21,579
September, 2021 25 86,280 80,364 6,546 10.10%18,846
August, 2021 21 98,271 92,022 9,193 12.40%21,013
July, 2021 17 46,230 43,222 4,020 10.80%7,435
June, 2021 23 80,050 75,120 6,629 10.40%13,924
May, 2021 31 120,746 113,370 10,176 10.70%21,364
April, 2021 35 115,716 109,081 9,571 10.10%17,510
March, 2021 37 101,291 95,540 8,119 9.50%12,522
February, 2021 26 71,737 67,738 6,927 11.50%9,355
January, 2021 20 68,455 64,548 6,858 11.90%8,944
December, 2020 27 115,648 109,761 9,151 9.30%14,662
Date Sent Top 10 Most Read Bulletins During January
Emails
Opened
Email Open
Rate
01/03/2022 09:24 AM PST 675 23%
01/03/2022 11:34 AM PST 1,012 14%
01/04/2022 11:36 AM PST 1,448 16%
01/05/2022 02:22 PM PST 1,003 14%
01/06/2022 01:13 PM PST 1,227 15%
01/07/2022 01:29 PM PST 1,008 14%
01/11/2022 09:12 AM PST 1,228 14%
01/12/2022 08:26 AM PST 1,625 17%
01/13/2022 11:24 AM PST 1,157 15%
01/21/2022 12:29 PM PST 1,064 14%
Comparisons:
Emergency Preparedness Committee Meeting (Virtual)
Agenda Wednesday, January 12, 2022
Republic Services running on 2 hour delay - Today, January
4, 2022
Emergency Preparedness Committee Meeting (Virtual)
Agenda Wednesday, January 12,2022
January 10, 2022 Medina City Council Regular Meeting (on-
line) Agenda
CANCELLED- Reception Honoring Outgoing City Manager
No Republic Services Today, January 13, 2022
January 24, 2022 Medina City Council Regular Meeting (on-
line) Agenda
No Republic Services today, January 12, 2022
CANCELLED- Reception Honoring Outgoing City Manager
Let's resolve to be prepared! Join the Emergency
Preparedness Meeting (Virtual) Meeting tomorrow:
Wednesday, January 12,2022
ATTACHMENT 1
93
AGENDA ITEM 9.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: February 14, 2022
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: January 2022, Public Records Request Tracking
In January 2022, Central Services staff received 8 new public records requests,
1 ongoing public records request. These requests required approximately 3.75 hours of
Central Services staff time and 0 hours of consulting time with the City Attorney. The
overall January cost, which includes staff hourly rate plus benefits and City Attorney
fees is approximately $198.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In January 2022,
the Police Department received 14 new records requests. These requests required
approximately 5 hours of staff time and 0 hours of consulting time with the City
Attorney. The overall January cost, which includes staff hourly rate plus benefits is
approximately $312. The requests are from outside law enforcement agencies,
insurance carriers, the public and persons involved in the incidents.
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AGENDA ITEM 9.1e
Assigned
Dept
Request
Type
Required
Completion
Date
Summary Public Record Desired Assigned
Staff
Central
Services
Police
Records
Request
1/19/2022 Public Records
Request
Building Permits or Architect Plan for the property at 1034
76th Ave NE, Medina WA 98039
Dawn
Nations
Central
Services
Public
Records
Request
1/31/2022 Public Records
Request
Stormwater Map for 8160 NE 24th Street, Medina Dawn
Nations
Central
Services
Public
Records
Request
1/19/2022 Public Records
Request
Requesting a report of all issued and pending building
permits for residential & commercial properties from
12/1/2021 to 12/31/2021. Report to include if possible: permit
number, issue date, site addresses, valuation of project,
description of work, contractor information and owner name.
If a report is unavailable, then copies of the original permits
would be more than adequate.
Dawn
Nations
Central
Services
Public
Records
Request
1/20/2022 Public Records
Request
Site and building plans on file for 525 OVERLAKE DR E
Parcel: 3835502300
Dawn
Nations
Central
Services
Public
Records
Request
1/31/2022 Public Records
Request
Hi, I want to get permit details for this house, thank you
https://blue.kingcounty.com/Assessor/eRealProperty/Detail.a
spx?ParcelNbr=5425700255 8160 NE 24TH ST 98039
Permit Number: 1. PW-ROW-20-018 ROW 2. B100506-1599
New decks, add arbor & replace/repair windows 3. (No
number) Interior currently down to studs (MGUB) 9/27/2006
Dawn
Nations
Central
Services
Public
Records
Request
1/31/2022 Public Records
Request
Kindly transmit to me copies of the following permits. B-19-
012 Pool, Spa, Patio and Landscaping, Accessory,
New 9/5/2019 $650,000 MEDINA 6/7/2021 B-18-076 AUTO
GATE, Accessory,
New 1/4/2019 $40,000 MEDINA 9/17/2020 B-17-
039 CONVERT BONUS ROOM TO
BEDROOMS, Remodel 5/24/2017 $15,000 MEDINA 9/17/20
20
Dawn
Nations
Central
Services
Public
Records
Request
2/4/2022 Public Records
Request
Pool & spa for 7545 NE 28th Pl, Medina. Looking for the
application sent to permit the pool and spa for 7545 NE 28th
Pl, Medina. And if the permit was approved. Thank you.
Dawn
Nations
Central
Services
Public
Records
Request
2/8/2022 Public Records
Request
All versions of Personnel Guidelines to include both draft with
date drafted and final with signatures and dates passed by
council.
Aimee
Kellerman
Page 1 of 1
Public Works
Supervisor Pat
Crickmore
Human
Resources
1/28/2022 P002321-
012822
Galya Kirstine Building1/25/2022 P002318-
012522
Senior Tech
Reporter
Katherine Long
Building
Peng Xiong Building
1/20/2022 P002314-
012022
1/19/2022 P002313-
011922
Steven Ray Building
Braden Mineer Building
1/11/2022 P002305-
011122
1/10/2022 P002303-
011022
Peng Xiong Public Works
1/10/2022 P002304-
011022
Yue Cao Building1/3/2022 W002301-
010322
Create
Date
Reference
No
Customer Full
Name
PRR - Type of
Records
Requested
January 2022 Monthly PRR Report
Run Date: 01/31/2022 11:44 AM
ATTACHMENT 2
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AGENDA ITEM 9.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: February 14, 2022
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. 77TH AVENUE NE STORM REPAIR – Last month, Kamins Construction made a lot of progress
despite heavy rains during the first part of 2022. They were able to complete the second and
third phase of 77th Ave NE in addition to the repair at 82nd Ave NE. The last area is located in
Medina Heights and we are currently waiting for PSE to relocate a gas line so the final
connection can be performed.
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AGENDA ITEM 9.1f
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AGENDA ITEM 9.1f
2. NE 12th STREET SIDEWALK & UNDERGROUNDING – Over the last several months, the city has
been working with PSE to draft construction plans for undergrounding overhead utilities along the
west segment of NE 12th Street. We are close to having 90% drawings available for review and in-
depth discussions with the affected properties. The city’s outreach efforts will include a virtual open
house and in-person door to door visits.
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AGENDA ITEM 9.1f
3. MEDINA PARK PLAYGROUND – In late November 2021, Public Works received shipment of the
updated playground equipment. Since then, we have signed an installation agreement with
Kompan’s licensed contractor which is currently scheduled for May 9, 2022. Prior to installation, the
old equipment will need to be removed, and the playground area will be reconfigured to
accommodate a new layout.
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AGENDA ITEM 9.1f
4. MAINTENANCE UPDATES – During the first couple weeks in January, the Public Works crew
spent most of their time dealing with flood related issues. Our staff is required by Ecology to
investigate, clean up, report and follow-up with all illicit discharges that occur within the city limits.
Currently, the city has five pump stations that occasionally fail and overflow into our storm system
when the area experiences heavy rain events.
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AGENDA ITEM 9.1f
5. PROJECT UPDATES –
2015 Medina Park Stormwater Pond Imp. – We are looking into alternate ways to dredge the
stormwater ponds. Overlake Golf & Country Club is applying for a permit to dredge the northern
ponds. Depending on the outcome, the city may use the same method.
2017 Medina Beach Park Tree Replanting – Phase III tree planting.
Medina Park Playground Improvements – Public Works is in possession of the playground
equipment. This project is scheduled to start at the end of April.
Post Office Floor Replacement – Due to potential subfloor issues, the city has hired a contractor
to evaluate the post office building and provide an assessment of the structure.
Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping.
We are currently working on scoping and mapping the storm infrastructure that is located on
several private properties.
2021 Traffic Calming Solar Speed Signs – Due to complete February 11th
2022 Hazardous Tree Removal – in review
NE 12th Street Sidewalk Improvements & Undergrounding – finalizing 90% construction
drawings
77th Ave NE Stormwater Repair – revised to complete Feb 18th.
TIB_NE 7th Street Overlay – 84th Ave NE to Overlake Dr – in review
77th Ave NE Storm Repair Phase 2 & Phase 3 – completed with Phase 1
2022 Localized Repair Stormwater – in review
2022 City Hall Repairs – Miscellaneous – in review
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AGENDA ITEM 9.1f