The URL can be used to link to this page

Home My WebLink About03-14-2022 Regular Meeting MEDINA CITY COUNCIL Monday, March 14, 2022 4:00 PM – REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina. 1 MEDINA, WASHINGTON MEDINA CITY COUNCIL CITY COUNCIL MEETING Virtual/Online Monday, March 14, 2022 – 4:00 PM AGENDA MAYOR | Jessica Rossman DEPUTY MAYOR | Randy Reeves COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston, Bob Zook INTERIM CITY MANAGER | Stephen R. Burns CITY ATTORNEY | Scott Missall CITY CLERK | Aimee Kellerman Virtual Meeting Participation With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public. Council participation in this meeting will be by teleconference/online only. Members of the public may also participate by phone/online. Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the March 14th Council meeting. Please reference Public Comments for March 14th Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. Join Zoom Meeting Meeting ID: 832 5227 3105 Passcode: 589036 One tap mobile +12532158782,,83252273105# US (Tacoma) 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook 2. APPROVAL OF MEETING AGENDA 3. PUBLIC COMMENT PERIOD Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina- wa.gov and leave a message before 2PM on the day of the March 14th Council meeting. Please reference Public Comments for March 14th Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is 2 your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 4. PRESENTATIONS 4.1 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Time Estimate: 10 minutes 5. CONSENT AGENDA Time Estimate: 5 minutes Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. 5.1 February 2022 , Check Register Recommendation: Approve. Staff Contact: Anna Zhu, Acting Finance Director 5.2 Approved January 18, 2022 Park Board Meeting Minutes Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 5.3 Approved January 25, 2022 Planning Commission Meeting Minutes Recommendation: Receive and file. Staff Contact: Stephanie Keyser, AICP, Planning Manager 5.4 Draft February 28, 2022 City Council Meeting Minutes Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 5.5 Interlocal Agreement with City of Bellevue for Community Advocates for Resource and Education Services (CARES) Recommendation: Approve. Staff Contact: Acting Police Chief Jeffrey R. Sass 5.6 Confirmation of Appointment to the Medina Planning Commission Recommendation: Confirm appointment. Council Contact: Jessica Rossman, Mayor 6. LEGISLATIVE HEARING None. 7. PUBLIC HEARING 3 7.1 Permanent Supportive and Transitional Housing Recommendation: Adopt Ordinance No. 1008. Staff Contact: Stephanie Keyser, AICP, Planning Manager Time Estimate: 45 minutes 8. CITY BUSINESS None. 9. INTERIM CITY MANAGER'S REPORT Time Estimate: 15 minutes Police, Development Services, Finance, Central Services, Public Works, City Attorney 9.1a ICM Monthly Report 9.1b Police Monthly Report 9.1c DS Monthly Report 9.1d Finance Monthly Report 9.1e CS Monthly Report 9.1f PW Monthly Report 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 11. PUBLIC COMMENT Comment period is limited to 10 minutes. Speaker comments limited to one minute per person. 12. EXECUTIVE SESSION RCW 42.30.140(4)(a) Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress; and RCW 42.30.110(1)(g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment t o be generally 4 applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Council may take action following executive session. 13. ADJOURNMENT Next regular City Council Meeting: March 28, 2022 at 4 PM. 5 ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Monday, March 28, 2022 - City Council Meeting (4:00 PM) Monday, April 11, 2022 - City Council Meeting (4:00 PM) Monday, April 25, 2022 - City Council Meeting (4:00 PM) Monday, May 9, 2022 - City Council Meeting (4:00 PM) Monday, May 23, 2022 - City Council Meeting (4:00 PM) Monday, May 30, 2022 - Memorial Day - CITY HALL CLOSED Monday, June 13, 2022 - City Council Meeting (4:00 PM) Monday, June 27, 2022 - City Council Meeting (4:00 PM) Monday, July 4, 2022 - Independence Day - City Hall Closed Monday, July 11, 2022 - City Council Meeting (4:00 PM) Monday, July 25, 2022 - City Council Meeting (4:00 PM) Monday, August 8, 2022 - City Council Meeting - Dark No Meeting Monday, August 22, 2022 - City Council Meeting - Dark No Meeting Monday, September 5, 2022 - Labor Day - City Hall Closed Monday, September 12, 2022 - City Council Meeting (4:00 PM) Monday, September 26, 2022 - City Council Meeting (4:00 PM) Monday, October 10, 2022 - City Council Meeting (4:00 PM) Monday, October 24, 2022 - City Council Meeting (4:00 PM) Monday, November 14, 2022 - City Council Meeting (4:00 PM) Thursday, November 24, 2022 - Thanksgiving Holiday - City Hall Closed Friday, November 25, 2022 - Day After Thanksgiving Holiday - City Hall Closed Monday, November 28, 2022 - City Council Meeting (4:00 PM) Monday, December 12, 2022 - City Council Meeting (4:00 PM) Monday, December 26, 2022 - Day After Christmas Holiday - City Hall Closed Tuesday, December 27, 2022 - City Council Meeting (4:00 PM) CERTIFICATION OF POSTING AGENDA The agenda for Monday, March 14, 2022 Regular Meeting of the Medina City Council was posted and available for review on Friday, March 11, 2022 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov. 6 Check Register February 2022 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description 8X8, Inc. 3301286 CH phones $905.35 63431 2/14/2022 001-000-000-518-80-41-50 Technical Services, Software Services $905.35 63431 Total 911 Supply Inc INV-2-15773 PD Badges $528.77 63432 2/14/2022 001-000-000-521-20-31-40 Police Operating Supplies $528.77 63432 Total Alexander Gow Fire Equipment Co. 11636369 CH Clean Agent Inspt $655.99 63433 2/14/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $655.99 63433 Total AT&T Mobility 287287975246X01272022 Patrol Car Connection $805.71 63434 2/14/2022 001-000-000-521-20-42-00 Communications (phone,Pagers) $805.71 63434 Total AT&T MOBILITY 287290584494X01132022 PW Mobile Phones $45.97 63435 2/14/2022 001-000-000-558-60-42-00 Communications AT&T MOBILITY 287290584494X01132022 PW Mobile Phones $229.85 63435 2/14/2022 001-000-000-576-80-42-00 Telephone/postage $275.82 63435 Total AWC 93584 Reissue Elected Officials Training $40.00 63436 2/14/2022 001-000-000-513-10-43-00 Travel & Training AWC 93585 Reissue Elected Officials Training $80.00 63436 2/14/2022 001-000-000-513-10-43-00 Travel & Training AWC 94114 2022 City Membership $1,947.00 63436 2/14/2022 001-000-000-511-60-41-01 Legislative Activities- Regional/Intergovt $2,067.00 63436 Total Bellevue City Treasurer - Water 02623004 10/20 - 12/20/21 View Pt Park Irrigiation $66.60 63437 2/14/2022 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water 90107027 10/27 - 12/29/21 View Pt Park irrigation $66.60 63437 2/14/2022 001-000-000-576-80-47-00 Utilities $133.20 63437 Total Bellevue, City of 41724 2021 ARCH Contribution $6,650.00 63438 2/14/2022 001-000-000-551-10-40-00 Public Housing Services - ARCH $6,650.00 63438 Total Blueline Group LLC, The 22890 Planning/Zoning Review $120.00 63439 2/14/2022 401-000-000-558-60-41-01 Planning Consultant $120.00 63439 Total BRC Acoustics & Audiovisual Design 26626 Sound Test Svcs $885.53 63440 2/14/2022 401-000-000-558-60-41-08 Sound Testing Consultant $885.53 63440 Total Buenavista Services, Inc 8986 Park RR Janitorial Svcs $1,158.62 63441 2/14/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 9154 Park RR Janitorial Svcs $1,158.62 63441 2/14/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 9155 CH & PO Janitorial Svcs $2,037.75 63441 2/14/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 9410 Park RR Janitorial Svcs $1,158.62 63441 2/14/2022 001-000-000-576-80-41-00 Professional Services Buenavista Services, Inc 9411 CH & PO Janitorial Svcs $2,037.75 63441 2/14/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $7,551.36 63441 Total Centurylink 425-451-7838 049B 1/7-2/7/22 CH CC Terminal $164.35 63442 2/14/2022 001-000-000-518-10-42-00 Postage/Telephone Centurylink 425-454-2095 384B 1/-2/8/22 PD Emergency Line $130.08 63442 2/14/2022 001-000-000-521-20-42-00 Communications (phone,Pagers) Centurylink 425-454-8183 070B 1/8 - 2/8/22 PW Shoop Alarm Line $129.63 63442 2/14/2022 001-000-000-576-80-42-00 Telephone/postage Centurylink 425-637-3989 759B 1/17-2/17/22 PD Phone/Fax $240.68 63442 2/14/2022 001-000-000-521-20-42-00 Communications (phone,Pagers) $664.74 63442 Total Comcast 8498330081741723 2/7-3/6/22 700 LWB Camera $250.87 63443 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193223 1/16-2/15/22 NE 24th Camera $255.36 63443 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193264 1/16-2/15/22 NE 12th Camera $255.36 63443 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498330130193587 1/25 - 2/24/22 PW Shop Internet $156.36 63443 2/14/2022 001-000-000-576-80-42-00 Telephone/postage Comcast 8498330130197935 2/7-3//22 1000 LWB Camera $245.36 63443 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras $1,163.31 63443 Total Crystal And Sierra Springs-Admin 11037150012922 CH Drinking Water $56.90 63444 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies $56.90 63444 Total Crystal And Sierra Springs-Police 5296969 012922 PD Water $112.40 63445 2/14/2022 001-000-000-521-20-31-00 Office Supplies Crystal And Sierra Springs-Police Feb 3, 2022 Credit Credit for rtrnd dispenser ($48.59) 63445 2/14/2022 001-000-000-521-20-31-00 Office Supplies $63.81 63445 Total 1 of 7 7 AGENDA ITEM 5.1 Check Register February 2022 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Crystal And Sierra Springs-PW 5291929 012922 PW Drinking Water $44.25 63446 2/14/2022 001-000-000-576-80-31-00 Operating Supplies $44.25 63446 Total CWA Consultants 22-034 Bldg Plan Review Svcs $2,200.00 63447 2/14/2022 401-000-000-558-60-41-00 Professional Services CWA Consultants 22-056 Bldg Plan Review $440.00 63447 2/14/2022 401-000-000-558-60-41-00 Professional Services $2,640.00 63447 Total Davidson-Macri Sweeping, Inc. 222114 CB & Storm Pipe Maiint $2,449.17 63448 2/14/2022 101-000-000-542-40-41-00 Storm Drain Maintenance $2,449.17 63448 Total Dude Solutions, Inc. INV-105516 Asset Essentials Subscrip $1,526.66 63449 2/14/2022 101-000-000-594-42-64-00 Street Capital Equipment Dude Solutions, Inc. INV-96826 Asset Essentials Subscrip $3,412.21 63449 2/14/2022 101-000-000-594-42-64-00 Street Capital Equipment $4,938.87 63449 Total FCI - Custom Police Vehicles 14210 3 PD Veh lease, Feb '22 $2,778.35 63450 2/14/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 14210 3 PD Veh lease, Feb '22 $333.85 63450 2/14/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 14211 CAP Veh Lease, Feb '22 $689.55 63450 2/14/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 14211 CAP Veh Lease, Feb '22 $249.57 63450 2/14/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 14212 Srgt Veh Lease, Feb'22 $807.85 63450 2/14/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 14212 Srgt Veh Lease, Feb'22 $273.23 63450 2/14/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles 14213 Chief Veh Lease, Feb '22 $223.96 63450 2/14/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles 14213 Chief Veh Lease, Feb '22 $769.76 63450 2/14/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost $6,126.12 63450 Total Granicus, LLC 147936 BangtheTable-Comm Engmnt $11,800.00 63451 2/14/2022 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $11,800.00 63451 Total Gray & Osborne, Inc. 19412.31 - 22427.03 Grading & Drainage Svcs $7,981.02 63452 2/14/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc. 20597.00-6 NPDES Compliance Svcs $2,497.11 63452 2/14/2022 101-000-000-542-30-41-03 NPDES Grant Gray & Osborne, Inc. 20597.00-6 NPDES Compliance Svcs $0.00 63452 2/14/2022 307-000-000-595-30-63-02 Storm Sewer Improvements Gray & Osborne, Inc. 21441.00-13 2101, NE 12th St Ped Imp. $940.28 63452 2/14/2022 307-000-000-595-30-63-01 Street Improvements, Overlays Gray & Osborne, Inc. 21575.00-6 Storm Repair Phase 1 $1,800.07 63452 2/14/2022 307-000-000-595-30-63-02 Storm Sewer Improvements $13,218.48 63452 Total Hermanson Company, LLP 8022427 CH HVAC Maint $1,987.86 63453 2/14/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $1,987.86 63453 Total Home Depot Credit Services 3101637 Ice Melt Buckets & Lids $115.16 63454 2/14/2022 101-000-000-542-66-41-00 Snow & Ice Removal Home Depot Credit Services 8213676 Faucet for PD Bathroom $142.03 63454 2/14/2022 001-000-000-576-80-31-00 Operating Supplies $257.19 63454 Total Horticultural Elements, Inc. 6037 84th median Maint, Feb '22 $4,490.00 63455 2/14/2022 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc. 6111 84th Median Maint, Feb '22 $4,490.00 63455 2/14/2022 101-000-000-542-30-41-00 Professional Services $8,980.00 63455 Total IACP 0215462 2022 Dues for Gidlof $190.00 63456 2/14/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $190.00 63456 Total IIMC 30874 1-5-22 IIMC Annual Dues, SM $155.00 63457 2/14/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $155.00 63457 Total Kamins Construction Inc PE 2 77th Storm Repair Ph 1 $90,891.30 63458 2/14/2022 307-000-000-595-30-63-02 Storm Sewer Improvements $90,891.30 63458 Total KC Chiefs of Police Assoc 22-024 KCPCSA Dues, 2022 $50.00 63459 2/14/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $50.00 63459 Total KC Dept of Water & Land Resources 112258 Final 2021 WRIA cost share, Final '21 $1,030.66 63460 2/14/2022 101-000-000-542-30-41-00 Professional Services $1,030.66 63460 Total KC Office of Finance 11011168 KC I-Net, Jan '22 $375.00 63461 2/14/2022 001-000-000-518-80-41-50 Technical Services, Software Services $375.00 63461 Total Kirkland Municipal Court JAN22MED Filing Fees $374.76 63462 2/14/2022 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $374.76 63462 Total Konica Minolta Premier Finance 39225748 CH Copier $533.61 63463 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies 2 of 7 8 AGENDA ITEM 5.1 Check Register February 2022 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description $533.61 63463 Total Konica Minolta Premier Finance 75216835 PW Shop Printer/Copier $206.46 63464 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies $206.46 63464 Total L.N. Curtis & Sons INV560820 PD Patrol Boots $244.01 63465 2/14/2022 001-000-000-521-20-31-40 Police Operating Supplies $244.01 63465 Total Law Enforcement Seminars LLC 2022655 Training Gidlof $385.00 63466 2/14/2022 001-000-000-521-20-43-00 Travel & Training $385.00 63466 Total LexisNexis Risk Management - Account 1011660 1011660-202111231 Investigative Tool $116.81 63467 2/14/2022 001-000-000-521-20-41-00 Professional Services $116.81 63467 Total Message Watcher, LLC 47138 Email/Media Archiving Jan '22 $226.00 63468 2/14/2022 001-000-000-518-80-41-50 Technical Services, Software Services $226.00 63468 Total Moberly & Roberts, PLLC 1016. Prosecution Svcs, Jan '22 $4,000.00 63469 2/14/2022 001-000-000-512-50-41-10 Prosecuting Attorney $4,000.00 63469 Total Navia Benefit Solutions 10406486 Jan '22 Fees & Annual Fee $680.00 63470 2/14/2022 001-000-000-514-20-49-10 Miscellaneous $680.00 63470 Total Otak, Inc. 000012200041 Tree Code Admin $3,883.60 63471 2/14/2022 401-000-000-558-60-41-50 Landscape Consultant $3,883.60 63471 Total Pitney Bowes Reserve Account, The 1/26/22 Postage Meter Refill Postage Meter Refill $3,000.00 63472 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies $3,000.00 63472 Total Pro-shred 50171 CH Shredding Service $53.00 63473 2/14/2022 001-000-000-518-10-41-00 Professional Services Pro-shred 50509 CH Shredding Service $53.00 63473 2/14/2022 001-000-000-518-10-41-00 Professional Services $106.00 63473 Total Prothman Company Invoice - 2/11/2022 3:38:24 PM Finance Director Search $127.96 63474 2/14/2022 001-000-000-513-10-41-00 Professional Services $127.96 63474 Total Puget Sound Clean Air Agency 22-055 2022 Clean Air Assessmnt $9,582.00 63475 2/14/2022 001-000-000-553-70-40-00 Pollution Prevention - Puget Sound Clean Air $9,582.00 63475 Total Puget Sound Energy 200004844466 12/21/21 - 1/21/22 View Pt Pk Power $16.36 63476 2/14/2022 001-000-000-576-80-47-00 Utilities Puget Sound Energy 200004844698 12/21/21 - 1/21/22 NE 10th Camera $38.03 63476 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 200004844904 12/21/21 - 1/21/22 ODE Camera $38.03 63476 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 200004850133 12/16/21 - 1/14/22 NE 24th Camera $25.24 63476 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 200012316424 12/20/21 - 1/20/22 PW Shop & Medina Pk Pwr $1,020.08 63476 2/14/2022 001-000-000-576-80-47-00 Utilities Puget Sound Energy 200018418620 11/18/21-12/20/21 CH Power $1,761.59 63476 2/14/2022 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy 200018418620 12/21/21 -1/20/22 CH Power $1,957.74 63476 2/14/2022 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy 200024956076 12/20/21 - 1/20/22 82nd Ave NE Camera $51.19 63476 2/14/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy 220013665165 1/4 - 2/1/22 Street Light Pwr $12.42 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220013665165 12/3/21 - 1/3/22 Street Light Pwr $12.42 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220013672732 1/4 - 2/1/22 Street Light Pwr $29.19 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220013672732 12/3/21 - 1/3/22 Street Light Pwr $29.19 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220014371912 1/4 - 2/1/22 Street Light pwr $1,745.52 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220014371912 12/3/21 -1/3/22 Street Light Pwr $1,745.52 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220014371946 1/4 - 2/1/22 Street Light Pwr $105.46 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 220014371946 12/3/21 - 1/3/22 Street Light Pwr $105.46 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy 300000000087 12/3/21 - 1/3/22 Street Light Pwr $23.61 63476 2/14/2022 101-000-000-542-63-41-00 Street Light Utilities $8,717.05 63476 Total 3 of 7 9 AGENDA ITEM 5.1 Check Register February 2022 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Seattle Times, The 13966 Legal Notices/Recruitment $897.00 63477 2/14/2022 001-000-000-518-10-44-00 Advertising Seattle Times, The 13966 Legal Notices/Recruitment $423.70 63477 2/14/2022 401-000-000-558-60-42-00 Communications $1,320.70 63477 Total Seattle Times, The (subscriptions) 060613527 1/5/22 - 1/3/23 Seattle Times Subscription $660.40 63478 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies $660.40 63478 Total SHI International Corp B14579410 Laptop Upgrade PD CW $139.90 63479 2/14/2022 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K SHI International Corp B14686933 2022 Office 365 Licenses $9,328.91 63479 2/14/2022 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay SHI International Corp B14686954 MS Teams/Skype Meetings $46.51 63479 2/14/2022 001-000-000-518-80-41-50 Technical Services, Software Services SHI International Corp B14687775 2 Microsoft O365 Licenses $489.55 63479 2/14/2022 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $10,004.87 63479 Total Sound View Strategies, LLC 2592 Consulting SR 520 $3,000.00 63480 2/14/2022 001-000-000-513-10-41-00 Professional Services $3,000.00 63480 Total Spot-On Print & Design 56213. Staff Business Cards $52.36 63481 2/14/2022 401-000-000-558-60-31-00 Operating Supplies $52.36 63481 Total Staples Business Advantage 3497652642 Office Supplies $46.97 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3497652643 PD Office Supplies $14.74 63482 2/14/2022 001-000-000-521-20-31-00 Office Supplies Staples Business Advantage 3497652644 PD Office Supplies $24.62 63482 2/14/2022 001-000-000-521-20-31-00 Office Supplies Staples Business Advantage 3497652645 Office Supplies $63.49 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3497652646 Office Supplies $41.83 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3497652647 Office Supplies $17.32 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3497652648 Office Supplies $174.12 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3497652649 Office Supplies $19.48 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3497652650 Office Supplies $178.17 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3499181406 Office Supplies $102.10 63482 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3499181407 PD Office Supplies $24.62 63482 2/14/2022 001-000-000-521-20-31-00 Office Supplies Staples Business Advantage 3499181408 PD Office Supplies $107.85 63482 2/14/2022 001-000-000-521-20-31-00 Office Supplies Staples Business Advantage 3499181409 PD Office Supplies $16.69 63482 2/14/2022 001-000-000-521-20-31-00 Office Supplies $832.00 63482 Total Stewart MacNichols Harmell, Inc., PS 1/14/22 Billing Public Defender, Dec '21 $250.00 63483 2/14/2022 001-000-000-515-91-40-00 Public Defender $250.00 63483 Total Summit Law Group 133650 Sp. Counsel $268.00 63484 2/14/2022 001-000-000-515-45-40-00 Special Counsel $268.00 63484 Total TIG Technology Integration Group 20221 IT Managed Svcs, Jan '22 $10,619.78 63485 2/14/2022 001-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group 20221 IT Managed Svcs, Jan '22 $1,956.94 63485 2/14/2022 401-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group 5441787 New Laptop Osada $2,901.14 63485 2/14/2022 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $15,477.86 63485 Total Transpo Group Inc, The 27446 2104 Police Traffic Calming $5,650.00 63486 2/14/2022 307-000-000-595-30-63-01 Street Improvements, Overlays $5,650.00 63486 Total US Bank Voyager Fleet Sys. 8693624262202 PD Fuel $1,656.96 63487 2/14/2022 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $1,656.96 63487 Total Utilities Underground Location Ctr 2010180 Utility Locate Svcs $85.14 63488 2/14/2022 101-000-000-542-30-47-00 Utility Services $85.14 63488 Total Vedmed, Paul ENG-GD-19-011, TREE-19-026, PW- ROW-21-037, M-20-014 Refunds Perform Guarantee Refunds $6,915.00 63489 2/14/2022 401-000-000-582-10-00-01 Refund of PGB/CMP Deposits (DS) $6,915.00 63489 Total WA Assoc of Sheriffs & Police Chief DUES 2022-00213 WASPC Dues - Burns $120.00 63490 2/14/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships WA Assoc of Sheriffs & Police Chief DUES2022-00339 WASPC Dues - Gidlof $75.00 63490 2/14/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $195.00 63490 Total WA ST Auditor's Office L145982 FYE 12/20 Audit Fees $1,187.55 63491 2/14/2022 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors $1,187.55 63491 Total 4 of 7 10 AGENDA ITEM 5.1 Check Register February 2022 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description WA ST Dept of Transportation *FB91017007221 Inspections Veh Fuel $38.78 63492 2/14/2022 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint $38.78 63492 Total WA ST Dept of Transportation, Northwest Region RE 41 JA7616 L003 Sand/Salt Road Mix $816.45 63493 2/14/2022 001-000-000-576-80-31-00 Operating Supplies $816.45 63493 Total WAPRO 4252. Membership Dues, Nations $25.00 63494 2/14/2022 001-000-000-518-10-49-20 Dues, Subscriptions $25.00 63494 Total Washington Awards, Inc. 71092 Name Plae Dais $129.92 63495 2/14/2022 001-000-000-518-10-31-00 Office And Operating Supplies $129.92 63495 Total Wide Format Company, The 133897 PRA Copies $129.61 63496 2/14/2022 001-000-000-518-10-49-40 Photocopies $129.61 63496 Total Willard's Pest Control 377026 PO Rodent Svcs $89.53 63497 2/14/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $89.53 63497 Total 911 Supply Inc INV-2-16411 PD Unforms-Gidlof $351.50 63498 2/23/2022 001-000-000-521-20-22-00 Uniforms $351.50 63498 Total Bluebeam Inc. 1406226 Softwre Subscrip, 11/21-11/22 $2,576.34 63499 2/23/2022 401-000-000-594-60-64-00 DS- IT HW/SW >$5K Capital Outlay $2,576.34 63499 Total Blueline Group LLC, The 22849 Hsng Action Plan $5,520.00 63500 2/23/2022 401-000-000-558-60-41-01 Planning Consultant $5,520.00 63500 Total Car Wash Enterprises Acct #59 January 2022 PD Car Washes $4.00 63501 2/23/2022 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $4.00 63501 Total Centurylink 425-451-7838 049B 2/7-3/7/22 CH CC Terminal $165.67 63502 2/23/2022 001-000-000-518-10-42-00 Postage/Telephone Centurylink 425-454-2095 384B 2/8-3/8/22 PD Emergency Line $129.45 63502 2/23/2022 001-000-000-521-20-42-00 Communications (phone,Pagers) $295.12 63502 Total Comcast 8498 33 013 0193223 2/16-3/15/22 NE 24th Camera $255.36 63503 2/23/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast 8498 33 013 0193264 2/16-3/15/22 NE 12th Camera $255.36 63503 2/23/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras $510.72 63503 Total CWA Consultants 22-059 Bldg Permit Plan Review $440.00 63504 2/23/2022 401-000-000-558-60-41-00 Professional Services $440.00 63504 Total Eastside Public Safety Communicat'n 10698 Radio Fees, Feb. '22 $495.39 63505 2/23/2022 001-000-000-521-20-41-20 Dispatch-EPSCA $495.39 63505 Total Home Depot Credit Services 3511952 Dryer Outlet (Shop) $6.86 63506 2/23/2022 101-000-000-542-30-35-00 Small Tools/minor Equipment Home Depot Credit Services Order #WP25012674 Shop Tools $234.39 63506 2/23/2022 001-000-000-576-80-31-00 Operating Supplies $241.25 63506 Total KC Finance-DCHS, Behavioral Health & Recovery Division 2139771 Subs Abuse Fee 4Q '21 $228.64 63507 2/23/2022 001-000-000-564-60-40-00 Mental Health Services-KC Substance Abuse $228.64 63507 Total Konica Minolta Premier Finance 39413277 CH Copier Lease $582.08 63508 2/23/2022 001-000-000-518-10-31-00 Office And Operating Supplies $582.08 63508 Total LexisNexis Risk Management 1011660-20220131 Investigative Tool $116.81 63509 2/23/2022 001-000-000-521-20-41-00 Professional Services $116.81 63509 Total Mac Towing 22-02-26769 Investigative Purpose $772.90 63510 2/23/2022 001-000-000-521-20-41-00 Professional Services $772.90 63510 Total Michael & JJ , LLC 1123. PD Drycleaning1/1-2/2/22 $46.26 63511 2/23/2022 001-000-000-521-20-22-00 Uniforms $46.26 63511 Total 5 of 7 11 AGENDA ITEM 5.1 Check Register February 2022 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Ogden Murphy Wallace 859991-859997 Legal Svcs, CC $3,575.00 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 859991-859997 Legal Svcs, Comp Plan $292.50 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 859991-859997 Legal Svcs, CS $875.00 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 859991-859997 Legal Svcs, DS $3,552.50 63512 2/23/2022 401-000-000-515-41-40-00 City Attorney, Dev. Serv. Ogden Murphy Wallace 859991-859997 Legal Svcs, Exec $1,592.50 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 859991-859997 Legal Svcs, Fairweather/PCHB $11,758.50 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 859991-859997 Legal Svcs, ICM/MTP $3,250.00 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 859991-859997 Legal Svcs, Liang St. Vac $910.00 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace 859991-859997 Legal Svcs, T-mobile Franch. $337.50 63512 2/23/2022 001-000-000-515-41-40-00 City Attorney $26,143.50 63512 Total PowerDMS, Inc. INV-16063 SW/Accreditation 2/22-2/23 $605.55 63513 2/23/2022 001-000-000-521-20-49-41 Lexipol Manuals $605.55 63513 Total Pro-shred 50845 CH Shredding Svc $53.00 63514 2/23/2022 001-000-000-518-10-41-00 Professional Services $53.00 63514 Total Puget Sound Energy 200004850133 1/14-2/14/22 NE 24th Camera $26.31 63515 2/23/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras $26.31 63515 Total Sound Law Center 2703 Hearing Examiner $7,062.50 63516 2/23/2022 401-000-000-558-60-41-02 Hearing Examiner $7,062.50 63516 Total Staples Business Advantage 3500187077 Office Supplies $151.87 63517 2/23/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3500187077 Credit for Returned Returned Hanging Folders ($127.67) 63517 2/23/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 3500187078 Office Supplies $82.75 63517 2/23/2022 001-000-000-518-10-31-00 Office And Operating Supplies Staples Business Advantage 350187079 Office Supplies $26.15 63517 2/23/2022 001-000-000-518-10-31-00 Office And Operating Supplies $133.10 63517 Total Stewart MacNichols Harmell, Inc., PS 2/12/22 Public Defense, Jan '22 $250.00 63518 2/23/2022 001-000-000-515-91-40-00 Public Defender $250.00 63518 Total TIG Technology Integration Group 20477 IT Managed Svcs, Feb '22 $10,619.78 63519 2/23/2022 001-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group 20477 IT Managed Svcs, Feb '22 $1,956.94 63519 2/23/2022 401-000-000-518-80-41-50 Technical Services, Software Services $12,576.72 63519 Total Tiki Car Wash 013122-1 PD Car Washes $41.77 63520 2/23/2022 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $41.77 63520 Total WA ST Auditor's Office L146562 FYE '20 Aud. Fees $4,063.50 63521 2/23/2022 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors $4,063.50 63521 Total Wide Format Company, The 134045 PRA Copies $20.37 63522 2/23/2022 001-000-000-518-10-49-40 Photocopies $20.37 63522 Total Wood Envir. & Infrastr. Sltns. S51703127 CH Air Qual Testing $5,460.85 63523 2/23/2022 001-000-000-518-10-41-00 Professional Services Wood Envir. & Infrastr. Sltns. S51703452 Geotech Review Svcs $748.00 63523 2/23/2022 401-000-000-558-60-41-07 Engineering Consultant $6,208.85 63523 Total Osada, Ryan 1/25/22 Reimbursement MS Surface Laptop Items $74.13 ACH Payment 2/14/2022 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies US Bank BURNS 1/4 - 2/1/22 Boots-Gidlof $308.28 ACH Payment 2/23/2022 001-000-000-521-20-22-00 Uniforms US Bank BURNS 1/4 - 2/1/22 Cancelled trainings ($895.00) ACH Payment 2/23/2022 001-000-000-521-20-43-00 Travel & Training US Bank BURNS 1/4 - 2/1/22 Case Gloves, Water Dispensr $1,925.32 ACH Payment 2/23/2022 001-000-000-521-20-31-40 Police Operating Supplies US Bank BURNS 1/4 - 2/1/22 Clean-up Kit, Traffic Cones $74.70 ACH Payment 2/23/2022 001-000-000-521-20-48-10 Repairs & Maint-Automobiles US Bank BURNS 1/4 - 2/1/22 COVID Tests, Monitor Battery $912.62 ACH Payment 2/23/2022 001-000-000-521-20-31-00 Office Supplies US Bank BURNS 1/4 - 2/1/22 EMS Safety Dues-Anderson $38.54 ACH Payment 2/23/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships US Bank BURNS 1/4 - 2/1/22 FBI Dues-Burns $115.00 ACH Payment 2/23/2022 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships US Bank BURNS 1/4 - 2/1/22 Veh Flare, Leash, Tool, Defib. $280.01 ACH Payment 2/23/2022 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash US Bank CRICKMORE 1/4 - 2/1/22 Ford F-450 Diesel Fuel $95.33 ACH Payment 2/23/2022 001-000-000-576-80-32-00 Vehicle Fuel & Lube US Bank CRICKMORE 1/4 - 2/1/22 Grease Gun,Planer,Heat Gun $585.18 ACH Payment 2/23/2022 101-000-000-542-30-35-00 Small Tools/minor Equipment 6 of 7 12 AGENDA ITEM 5.1 Check Register February 2022 Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description US Bank CRICKMORE 1/4 - 2/1/22 Pest Mgmt Classes $120.00 ACH Payment 2/23/2022 001-000-000-576-80-43-00 Travel & Training US Bank CRICKMORE 1/4 - 2/1/22 Uniforms $765.13 ACH Payment 2/23/2022 001-000-000-576-80-22-00 Uniforms US Bank CRICKMORE 1/4 - 2/1/22 Uniforms $477.58 ACH Payment 2/23/2022 101-000-000-542-30-22-00 Uniforms US Bank CRICKMORE 1/4 - 2/1/22 Veh Maint Tools, Rain Jacket $548.84 ACH Payment 2/23/2022 101-000-000-542-30-31-00 Operating & Maintenance Supplies US Bank CRICKMORE 1/4 - 2/1/22 Wood, Batt Holder, Bit Set $204.56 ACH Payment 2/23/2022 001-000-000-576-80-31-00 Operating Supplies US Bank KELLERMAN 1/4 - 2/1/22 Notary License Renewal $30.00 ACH Payment 2/23/2022 001-000-000-518-10-41-00 Professional Services US Bank KELLERMAN 1/4 - 2/1/22 Notary Stamp Supplies $107.25 ACH Payment 2/23/2022 001-000-000-518-10-31-00 Office And Operating Supplies US Bank KETTER 1/4 - 2/1/22 Job Posting-Fin Director $199.00 ACH Payment 2/23/2022 001-000-000-514-20-49-00 Misc-Dues,Subscriptions US Bank MARXER 1/4 - 2/1/22 Trespass Ltrs, Drain Opener $139.24 ACH Payment 2/23/2022 001-000-000-521-20-31-00 Office Supplies US Bank NATIONS 1/4 - 2/1/22 Calendar $17.61 ACH Payment 2/23/2022 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies US Bank NATIONS 1/4 - 2/1/22 Outgoing City Mgr Plaque $121.11 ACH Payment 2/23/2022 001-000-000-518-10-49-10 Miscellaneous US Bank SASS 1/4 - 2/1/22 Zoom Package $165.04 ACH Payment 2/23/2022 001-000-000-521-20-41-00 Professional Services US Bank WILCOX 1/4 - 2/1/22 Annual Dues-WA Bldg Off $95.00 ACH Payment 2/23/2022 401-000-000-558-60-49-00 Dues, Subscriptions, Memberships US Bank WILCOX 1/4 - 2/1/22 Training-DS Coord,Bldg Off $500.00 ACH Payment 2/23/2022 401-000-000-558-60-43-00 Travel & Training $7,004.47 ACH Payment Total AWC VOID CHECK#63282 VOID CHECK#63282 ($120.00) VOID CHECK#63282 2/11/2022 001-000-000-518-10-43-00 Travel & Training ($120.00) VOID CHECK#63282 Total US Bank ACH, Bank Fees $1,892.30 ACH, Bank Fees 2/28/2022 401-000-000-558-60-49-10 Miscellaneous $1,892.30 ACH, Bank Fees Total $326,772.73 AP Total Payroll February 2022 Payroll Payroll 17,693.46$ Total 2/28/2022 001-000-000-513-10-11-00 Salaries, Wages & Benefits Payroll February 2022 Payroll Payroll 29,802.35 Total 2/28/2022 001-000-000-514-20-11-00 Salaries, Wages & Benefits Payroll February 2022 Payroll Payroll 32,800.68 Total 2/28/2022 001-000-000-518-10-11-00 Salaries, Wages & Benefits Payroll February 2022 Payroll Payroll 211,577.05 Total 2/28/2022 001-000-000-521-20-11-00 Salaries, Wages & Benefits Payroll February 2022 Payroll Payroll 21,099.57 Total 2/28/2022 101-000-000-542-30-11-00 Salaries, Wages & Benefits Payroll February 2022 Payroll Payroll 48,152.09 Total 2/28/2022 001-000-000-558-60-11-00 Salaries, Wages & Benefits Payroll February 2022 Payroll Payroll 31,648.96 Total 2/28/2022 001-000-000-576-80-11-00 Salaries, Wages & Benefits 392,774.16$ Payroll Total 719,546.89$ Period Grand Total 7 of 7 13 AGENDA ITEM 5.1 14 AGENDA ITEM 5.2 15 AGENDA ITEM 5.2 16 AGENDA ITEM 5.2 17 AGENDA ITEM 5.3 18 AGENDA ITEM 5.3 MEDINA, WASHINGTON MEDINA CITY COUNCIL CITY COUNCIL MEETING Virtual/Online Monday, February 28, 2022 – 4:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting to order via Zoom at 4:00 p.m. PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves Councilmember Cynthia Adkins Councilmember Jennifer Garone (offline at 5:34 p.m.) Councilmember Harini Gokul Councilmember Mac Johnston Councilmember Bob Zook ABSENT None. STAFF PRESENT Steve Burns, Scott Missall, Ryan Osada, Steve Wilcox, Jeff Sass, Stephanie Keyser, Dawn Nations, Aimee Kellerman 2. APPROVAL OF MEETING AGENDA Mayor Rossman announced that Agenda Item 8.1 Medina Stormwater Infrastructure Update has moved moved to a future meeting at staff's request to allow for more time additional research. Mayor Rossman removed Medina Stormwater Infrastructure Update from the agenda, moved Interim City Manager Update Overview as Agenda Item 8.1 and City Management Transition Plan as Agenda Item 8.2. ACTION: Motion Johnston second Adkins and carried by a 7:0 vote, Council approved the meeting agenda as amended. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. The following individual addressed the Council: 19 AGENDA ITEM 5.4 Mike Raskin commented on the County's plan to locate transient in permanent and supportive transitional housing. Mayor Rossman closed the public comment period. 4. PRESENTATIONS None. 5. CONSENT AGENDA ACTION: Motion Zook second Johnston and carried by a 7:0 vote; Council approved the Consent Agenda. 5.1 Development Services Committee Appointment Confirmation Recommendation: Confirm appointments. Staff Contact: Steven R. Wilcox 6. LEGISLATIVE HEARING None. 7. PUBLIC HEARING None. 8. CITY BUSINESS This Agenda Item has been moved to the March 28, 2022, City Council meeting. 8.1 Medina Stormwater Infrastructure Update Recommendation: Discussion and direction. Staff Contact: Ryan Osada, Director of Public Works 8.2 Interim City Manager Update Overview Recommendation: Discussion and direction. Staff Contact: Stephen R. Burns, Interim City Manager Interim City Manager Steve Burns gave an update city staffing and priorities. Areas of focus for priorities include management transition, public safety, infrastructure, information sharing with the community, employee morale and financial stability. Council asked questions and staff responded. ACTION: Discussion item only; no action taken. 8.3 Management Transition Plan Recommendation: Discussion and direction. Staff Contacts: Personnel Committee: Councilmembers Adkins, Johnston, and Mayor Rossman 20 AGENDA ITEM 5.4 Mayor Rossman reported that the Personnel Committee did meet as per the direction at the February 14 City Council meeting and has provided a document for discussion in Executive Session. Council moved into Executive for up to 30 minutes to discussion the floowing: RCW 42.30.110(1)(g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Council extended executive session for up to an additional 25 minutes. Council adjourned executive session back into the regular meeting at 5:35 p.m. ACTION: By consensus, Council directed the Personnel Committee to revisit the Personnel Committee recommendation for a more specific timing of meetings with a schedule to end by May 1, 2022 if possible under the meeting schedule. Council also agrees if additional single purpose meetings are neccesary, they may be scheduled. 9. INTERIM CITY MANAGER'S REPORT None. 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE None. 11. PUBLIC COMMENT Mayor Rossman opened the public comment period. There were no speakers. Subsequently, the public comment period was closed. 12. EXECUTIVE SESSION Council moved into executive session for up to 20 minutes to discuss: RCW 42.30.140(4)(a) Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. 21 AGENDA ITEM 5.4 Council adjourned the executive session back into the regular meeting at 6:05 p.m. ACTION: No action was taken following the executive session. 13. ADJOURNMENT By consensus, Council adjourned the regular meeting at 6:05 p.m. 22 AGENDA ITEM 5.4 MEDINA, WASHINGTON AGENDA BILL March 14, 2022 Subject: Interlocal Agreement with City of Bellevue for Community Advocates for Resource and Education Services (CARES) Category: Consent Staff Contact: Acting Police Chief Jeffrey R. Sass Summary: In early 2021 staff announced to Council that the American Rescue Plan Act has allocated $918,735 to the City of Medina. 50% of the allocated funds will be distributed to the City in 2021 and 50% in 2022. The 2021 distribution will be on or around June 27, 2021. The deadline for expending all distributed funds is December 31, 2024. At the September 13, 2021, City Council meeting, city staff noted the five eligible uses of the funding according to the American Rescue Plan Act: 1. Supporting the public health response by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff. 2. Replace lost public sector revenue to strengthen support for vital public services and help retain jobs. 3. Support immediate economic stabilization for households and businesses. 4. Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic on certain populations. 5. Investing in infrastructure improvement, repairs, and replacement. Specifically: a. Broadband, targeting rural and remote areas that have minimal access. b. Water systems (our water system is owned and operated by the City of Bellevue). c. Sewer systems, in two subcategories: i. Wastewater (also owned and operated the City of Bellevue). ii. Stormwater. At that same meeting city staff identified four potential uses for Council to consider: 1. Maintain the City’s inventory of personal protective equipment. 2. Indoor air quality testing of City Hall by an Industrial Hygienist and follow-up with the Hygienist recommendations. 3. Contract with Bellevue Fire Department’s Bellevue CARES Program to address the medical and behavioral healthcare needs of our community. Bellevue Fire offered to provide this service for three years (2022, 2023, and 2024) at $28,000 per year. 23 AGENDA ITEM 5.5 Following a brief executive session, Council directed staff to include funding the Bellevue CARES Program contract for the years 2022, 2023, and 2024. The attached contract is an Interlocal Agreement with City of Bellevue to provide Community Advocates for Resource and Education Services (CARES). The Interlocal Agreement for Bellevue CARES services to include but are not limited to advocates meeting with individuals and assessing their needs, case management, and facilitating the connection of individuals to community resources that may help with their needs. Attachment:  Interlocal Agreement with City of Bellevue for Community Advocates for Resource and Education Services (CARES) Budget/Fiscal Impact: Budgeted for $28,000 annually – using American Rescue Plan Act Funding (ARPA). Recommendation: Approve. City Manager Approval: Proposed Council Motion: “I move to approve the Interlocal Agreement (ILA) with the City of Bellevue for Bellevue CARES services and authorize the City Manager to sign the agreement.” 24 AGENDA ITEM 5.5 {EFM2562352.DOCX;1/05708.000003/ } THIS AGREEMENT FOR “CARES” SERVICES (“Agreement”) is made and entered between the CITY OF BELLEVUE, municipal corporation of the State of Washington (“Bellevue”), and the CITY OF MEDINA, a municipal corporation of the State of Washington (“Contracting City”), jointly referred to as the Parties. WHEREAS, Bellevue’s Fire Department has established and maintains the Community Advocates for Resource and Education Services (hereafter “CARES”), a community outreach and assistance program; and WHEREAS, the citizens of the Contracting City would benefit from a community outreach and assistance program; and WHEREAS, Bellevue CARES program is capable, within reasonable limitations, of providing service to the geographical area of the Contracting City; and WHEREAS, community outreach and assistance services help to reach a population who may otherwise engage first responders helping to keep first responders available for emergency calls; and WHEREAS, substantial investigation and negotiation have occurred in an effort to determine a service fee which is equitable to both parties now and in the future; and WHEREAS, the service fee established for the Contracting City and the method by which future service fees will be determined, as described herein, are acknowledged by both parties to be fair and equitable; and WHEREAS, this Agreement is authorized by the Interlocal Cooperation Act set forth in chapter 39.34 of the Revised Code of Washington as each entity has the authority if it so chooses to establish a community outreach and assistance program; NOW, THEREFORE, in consideration of the terms and provisions herein, the parties agree as follows: 1. Service. Bellevue shall furnish community outreach and assistance services (CARES services, including but not limited to advocates meeting with Contracting City’s residents, assessing their needs, case management, and facilitating the connection of individuals to community resources that may help with their needs. CARES services will be made available between the hours of 0800 and 1730. CARES services provided under this Agreement will be provided as practicable at substantially the same service level as those rendered to Bellevue. Bellevue shall furnish all personnel, training, supervision and facilities as necessary to provide CARES services. Bellevue shall not discontinue service to the Contracting City, exce pt as provided under 25 AGENDA ITEM 5.5 {EFM2562352.DOCX;1/05708.000003/ } this Agreement, unless there are circumstances beyond its control. Bellevue shall not be held liable by the Contracting City if Bellevue is not reasonably able to provide such services in unavoidable circumstances such as natural and/or manmade disasters. 2. Discretion Regarding manner of Providing CARES Services. In rendering CARES services, Bellevue shall have the sole discretion as to the manner and means to provide all CARES services. This shall include, but is not limited to, the personnel that will respond to each call for CARES services, complete discretion as to the order of response to calls, and shall be the sole judge as to the most expeditious, efficient and effective manner of sending advocates to meet Contracting City’s residents, provided that the Contracting City shall have equal priority with Bellevue. 3. Dispatching for CARES Services. On behalf of the Contracting City’s Police Department, the Northeast King County Regional Public Safety Communication Agency (NORCOM) may request dispatch of the Bellevue CARES 101 team, or equivalent, as available to the Contracting City’s jurisdiction. Dispatched CARES services are for crisis assistance and potential follow up CARES services as may be necessary. 4. Fees. The Contracting City shall pay a fixed monthly subscription fee of $500 to Bellevue for access to CARES services. In addition, the Contracting City shall pay to Bellevue $913 per dispatched request originating from the Contracting City’s Police Department through NORCOM for up to three calls per month. Each dispatched request after the third call each month shall be billed at a flat fee of $1,163.00 per dispatched request. After the first year of this agreement, the subscription fee and dispatch fees shall increase by the cost of inflation as calculated by the CPI-W Seattle-Tacoma-Bellevue. Bellevue shall invoice the Contracting City quarterly for the monthly subscription fee and all dispatched responses. 5. Dispute Resolution. a. Process. The Parties agree to make all reasonable efforts to resolve through informal, good faith negotiations any disputes concerning the terms and conditions or performance of this Agreement. In the event of a dispute, notice of the dispute shall be provided in writing and shall be delivered in the manner set forth in the Section 8 of this Agreement. The notice shall set forth with reasonable specificity the factual basis for the claimed dispute. Both Parties shall jointly cooperate to informally resolve any disputes as quickly and efficiently as possible, but in any event not more than sixty (60) calendar days from the date of the notice unless extended by mutual written agreement of the Parties. 26 AGENDA ITEM 5.5 {EFM2562352.DOCX;1/05708.000003/ } b. Mediation. If a dispute cannot be resolved through direct discussions, either Party may request mediation. A mutually acceptable mediator shall be selected by the Parties for the purpose of facilitating the mediation process. The mediator shall be selected based on his/her expertise with the nature of the matter in dispute and ability to facilitate settlement. The Parties agree to provide all documentation and information requested by the mediator and in all other regards to cooperate fully with the mediator. The costs of mediation shall be shared equally between the Parties. c. Third Parties. In order for a third party to join in the mediation, such Party must be a city contracting with Bellevue under a contract substantially identical to this Agreement, and must declare its intent to seek mediation of substantially the same issues as the Contracting City, and must agree to share mediation costs in the manner prescribed herein. d. Other Relief. In the event the dispute is not resolved in mediation, or the Parties do not agree to mediation, the Parties may pursue any other form of relief provided by law. At all times prior to resolution of the dispute, the Parties shall continue to perform and make any required payments under this Agreement in the s ame manner and under the same terms as existed prior to the dispute. 6. Contract Renewal and Termination. The initial term of this Agreement shall be from March 1, 2022, through December 31, 2022. If the parties agree in writing prior to December 1, 2022, this Agreement may be extended for an additional term of __2_year(s), to December 31, 2024. Either Party may terminate this Agreement by providing written notice of its intent to terminate at least 30 days prior to commencement of the finaI service year for which the service is to be provided. In the event such written notice is given, this Agreement shall terminate and be of no further force and effect on December 31st of such final service year. The Hold Harmless, Defense, and Indemnity provisions in Section Seven of this agreement shall survive termination or expiration of this Agreement. 7. Hold Harmless, Defense, and Indemnity. In performing its obligations under this Agreement, the Contracting City shall protect, defend, indemnify and save Bellevue, its officers, employees and agents harmless from any and all costs, claims, judgments or awards of damages, arising out of or in any way resulting from the negligent acts or omissions of the Contracting City, its officers, employees or agents. In performing its obligations under this Agreement, Bellevue shall protect, defend indemnify and save the Contracting City its officers, employees and agents harmless from any and all costs, claims, judgments or awards of damages, arising out of or in any way resulting from the negligent acts or omissions of Bellevue, its officers, employees or agents. In the event of liability for damages arising out of bodily injury or death to persons or damage to property caused by or resulting from the concurrent negligence o f both parties, each Party's liability hereunder shall be only to the extent of each Party's 27 AGENDA ITEM 5.5 {EFM2562352.DOCX;1/05708.000003/ } own negligence. Bellevue and Contracting City each agree that its respective obligation under this section extends to any claim, demand or cause of action brought by or on behalf of any of its employees. For this purpose, Bellevue and Contracting City, by mutual negotiation, hereby waive, as respects the other Party only, any immunity that would otherwise be available against such claim, demand or cause of action un der the Industrial Insurance provisions of Title 51 RCW. The provisions of this section shall survive the termination or expiration of this Agreement. 8. This Agreement represents the entire and integrated Agreement between the Parties, hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended, modified or added to only by written instrument properly signed by the authorized representatives of both Parties hereto. 9. Notice. All notices required by this Agreement shall be in writing and shall be deemed to have been given at the time of delivery if personally delivered, or three calendar days after the time of mailing, if mailed by first class, postage pre-paid. All notices and other material to be delivered under this Agreement shall be delivered or mailed to the following addresses: a. Notices to the City shall be sent to: City of Bellevue Fire Department Attn: Fire Chief PO BOX 90012 Bellevue, WA9B009-9012 b. Notices to the Contracting City shall be sent to: City of Medina Attention: Chief of Police 501 Evergreen Point Road Medina, WA 98039 9. Compliance with State Laws. Bellevue and Contracting City shall comply with all applicable state, federal and local laws in carrying out the terms of this Agreement. 10. Assignment. No assignment or other transfer of any right or obligation under this Agreement shall be made by either Party, and any attempt to so assign or transfer such right or obligation shall be a breach of this Agreement and the assignment shall be of no effect. 11. Severability. If any provisions of this Agreement are held invalid by a court of competent jurisdiction, the remainder of this Agreement shall not be affected 28 AGENDA ITEM 5.5 {EFM2562352.DOCX;1/05708.000003/ } thereby if such remainder would then continue to serve the purposes and objectives originally contemplated. 12. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of Washington in effect on the date of execution of this Agreement. 13. Effective Date. This agreement shall take effect after the execution of this agreement by the last party to sign. IN WITNESS whereof, the Parties acting in their official capacities have herby executed this Agreement by affixing thereto the signature of the proper officers on the dates below indicated. CITY OF BELLEVUE By _____________________________ Its _____________________________ Date ___________________________ CITY OF MEDINA By _____________________________ Its _____________________________ Date ___________________________ APPROVED AS TO FORM: ________________________________ City Attorney APPROVED AS TO FORM: ________________________________ City Attorney 29 AGENDA ITEM 5.5 MEDINA, WASHINGTON AGENDA BILL Monday, March 14, 2022 Subject: Confirmation of Appointment to the Medina Planning Commission Category: Consent Staff Contact: Jessica Rossman, Mayor Summary On March 3rd, Council Personnel Committee (Councilmember Mac Johnston and Mayor Jessica Rossman) and Planning Commission (Chair Laurel Preston and Vice Chair Shawn Schubring) interviewed three strong candidates for the vacancy of Planning Commission Position 3. The vacancy was created when Deputy Mayor Randy Reeves took office on the City Council. The interview panel was provided with the MMC 2.28.010 regarding Planning Commission appointments, and Council Guidelines 3.5.2 regarding criteria for commission applicants. The interview panel unanimously recommends Li-Tan Hsu for appointment to Planning Commission Position 3. The Mayor now asks Council to confirm that appointment, noting the following:  Ms. Hsu has strong leadership experience in the Medina community, serving as PTA president at both the local elementary school and a local middle school.  Ms. Hsu has experience with the Development Services Department, having built a house in Medina.  Ms. Hsu is enthusiastic about the role and committed to attending meetings.  Ms. Hsu is comfortable assisting with outreach during the Comprehensive Plan process. She believes in personal interactions, and in her PTA roles she has become very used to reaching out to people to understand their concerns. Her PTA experience has also built her a strong local network of people who may share their opinions with her.  Ms. Hsu hopes to help the city be more inclusive of Mandarin-speaking residents, and also to help Mandarin-speaking residents better understand the city. She spoke in her interview about the importance of people understanding not only the city’s rules, but also the purposes behind those regulations. She also described a Chinese cultural perspective on building code issues that is not currently included on Planning Commission. Budget/Fiscal Impact: N/A Recommendation: Confirm appointment. City Manager Approval: Proposed Council Motion: “I move to approve confirmation of the Medina Personnel Committee’s recommendation.” 30 AGENDA ITEM 5.6 MEDINA, WASHINGTON AGENDA BILL Monday, March 14, 2022 Subject: Permanent Supportive Housing and Transitional Housing Category: Public Hearing Staff Contact: Stephanie Keyser, Planning Manager Summary Recently adopted E2SHB 1220 (“Bill”; effective July 25, 2021) impacts cities in two ways: (1) it eliminates zoning barriers related to the provision of certain types of affordable, transitional, supportive and emergency housing in various zoning classifications; and (2) it requires cities to plan for and accommodate these housing types in their next Comprehensive Plan update to the extent applicable to their zoning classifications. Tonight’s Ordinance and Council action concerns and addresses only the first impact as to operation of permanent supportive housing facilities and transitional housing facilities. Specific to Medina, the Bill requires cities to allow the development and operation of permanent supportive housing (PSH) facilities and transitional housing (TH) facilities in all land use zoning districts where residential dwellings and/or hotels are allowed. Medina does not allow hotels, but does allow residential dwellings in every zoning district. Thus, the State law requirements must be adopted and addressed in the Medina Municipal Code (which is tonight’s action), and later in Medina’s forthcoming Comprehensive Plan update. From the viewpoint of historical precedent, compliance with the Bill is similar to the late 1980’s when State laws were adopted requiring cities to accommodate adult family homes and adult day care homes. PSH and TH facilities are not walk-up shelters. That type of service is aligned with emergency shelters which are not permitted in Medina. In addition, residents of PSH and TH facilities are pre- screened and referred by their caseworker—they are individuals who are already in the system receiving services and who are deemed capable of paying rent and abiding by a code-of-conduct that can result in eviction if not followed. The purpose of PSH facilities is to provide permanent housing, while the purpose of TH facilities is to enable their residents to subsequently move into permanent housing. If a PSH or TH facility purchased property in Medina, it would need either to remodel the existing structure on the site or demolish it and rebuild. Both scenarios would require a complete building permit review, analysis and decision, as well as compliance with the underlying zoning district in which it was located (e.g., compliance with setbacks, height, structural coverage, impervious surface coverage, noise, parking, stormwater connection, trees and all other zoning attributes). City staff is not aware of any non-profit or other organization that is considering Medina as a location to site a PSH or TH facility. At its February 14th meeting, Council discussed the draft proposed amendments, asked questions, and gave direction to Staff. The draft presented tonight has been updated with minor 31 AGENDA ITEM 7.1 edits for clarification and incorporates new information conveyed to Staff by the Department of Commerce (Commerce) based on its review of the previous draft. The new information obtained from Commerce is summarized below: • Issue: Can Medina Reduce the Maximum Number of Residents in any Facility from 8 to 6? Commerce agreed that it would be reasonable for Medina to reduce the maximum allowed number of residents for any PSH or TH facility to 6. The draft regulations presented tonight have been updated to reflect this. • Issue: Can Medina Set a 1,000-Foot Buffer to Keep PSH and TH Facilities Away From Schools? The City cannot be more restrictive as to PSH and TH facilities than the City is with churches. RCW 35.21.915(1) provides that “A religious organization may host the homeless on property owned or controlled by the religious organization whether within buildings located on the property or elsewhere on the property outside of buildings.” St. Thomas Church is on the same parcel as St. Thomas School, and the Church is allowed to host the homeless per the statute just cited; there is no buffer separating it from the School. In addition, adult family (i.e., group) homes and family day cares are also allowed in Medina without any kind of buffer. For these reasons, no buffer is proposed in the draft regulations. • Issue: When Will Medina Know How Many PSH/TH Facilities it Must Plan For? This question arises under amended RCW 36.70A.070(2)(a)(ii) and pertains in large part to the future comprehensive planning aspect of this topic. Staff believes it will likely take until September for Commerce to complete its determination of each county’s housing need, whereupon it will be up to each county to assign to the cities in their jurisdiction the sufficient number of facilities needed to accommodate each city’s projected housing need. Commerce also commented on the ½ mile distance between PSH and TH facilities that was included in the first set of draft regulations. Commerce recommends removing this requirement from the draft regulations because many housing organizations operate both transitional and permanent supportive housing out of the same building. However, the Bill specifically allows cities to impose “reasonable occupancy, spacing and intensity of use requirements” between PSH and TH facilities within a city (this language is codified at RCW 35A.21.430). A ½ mile distance between facilities is consistent with PSH/TH regulations adopted by other jurisdictions. For these reasons, the ½ mile distance between facilities remains part of tonight’s proposed regulations. Finally, the proposed draft code with minor amendments is still consistent with Planning Commission’s recommendation. Those amendments have been reviewed by the City Attorney’s Office and are in line with regulations in other jurisdictions. Attachments: 1. Ordinance 1008 - Permanent Supportive Housing and Transitional Housing 2. Permanent Supportive FAQ’s 3. Good Neighbor Agreement Examples a. Portland, Oregon – Findley Commons b. Portland, Oregon – Transition Projects Shelter c. Oregon – Homeless Leadership Coalition Good Neighbor Agreement Template d. Bellevue, Washington – Congregations for the Homeless 32 AGENDA ITEM 7.1 Budget/Fiscal Impact: N/A Recommendation: Adopt. City Manager Approval: Proposed Council Motion: “I move to adopt Ordinance No. 1008.” Time Estimate: 45 minutes 33 AGENDA ITEM 7.1 Ordinance No.1008 Page 1 of 16 Ordinance No. 1008 MEDINA CITY COUNCIL AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING PORTIONS OF TITLE 16 OF THE MEDINA MUNICIPAL CODE INCLUDING MMC CHAPTERS 16.12, 16.21, AND 16.31 TO IMPLEMENT E2SHB 1220 AND ALLOW PERMANENT SUPPORTIVE HOUSING AND TRANSITIONAL HOUSING FACILITIES IN ALL LAND USE DISTRICTS WHERE RESIDENTIAL DWELLINGS ARE ALLOWED AND MAKING OTHER RELATED CHANGES FOR CONFORMANCE AND CONSISTENCY WITH STATE LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in 2021, the Washington State Legislature enacted Engrossed Second Substitute House Bill 1220 (E2SHB 1220, effective July 25, 2021), which requires Washington municipalities, including the City of Medina, to (1) implement, allow and regulate the development and operation of permanent supportive housing and transitional housing facilities in all land use districts where residential dwellings are allowed; and (2) to plan for and accommodate various affordable, supportive, transitional and other housing types in the next Comprehensive Plan update to the extent applicable in the municipality's zoning classifications; and WHEREAS, the purpose of this Ordinance is to address the first topic above— development and operation of permanent supportive housing and transitional housing facilities in each of the City’s zone districts where residential dwellings are allowed; and WHEREAS, the City of Medina allows residential dwellings in each of the City’s zoning districts; and WHEREAS, existing Comprehensive Plan Goal H-G2 directs the City to explore affordable housing opportunities; and WHEREAS, the Medina Planning Commission reviewed and evaluated proposed amendments to the Medina Municipal Code (MMC or Code) that would implement, allow and regulate the development and operation of permanent supportive housing and transitional housing in the City’s residential land use districts; and WHEREAS, the City published a legal notice in the Seattle Times on November 22, 2021 for a virtual public hearing before the Planning Commission to solicit and receive public testimony regarding the proposed amendments; and WHEREAS, the Planning Commission duly held a public hearing on December 14, 2021 for that purpose; and WHEREAS, after considering staff recommendations, hearing public comment and reviewing the record, the Planning Commission voted to recommend approval of proposed amendments to the City Council for review in 2022; and ATTACHMENT 1 34 AGENDA ITEM 7.1 Ordinance No.1008 Page 2 of 16 WHEREAS, the City provided a Notice of Intent to Adopt code amendments required by E2SHB 1220 to the Washington State Department of Commerce (Commerce) in accordance with RCW 36.70A.106 and MMC 16.81.070 on December 17, 2021; and WHEREAS, a State Environmental Policy Act (SEPA) environmental checklist was prepared for the proposed amendments and a Determination of Non-Significance (DNS) was issued thereon on December 20, 2021; and WHEREAS, the City Council duly held two public meetings to consider and review the proposed amendments; and WHEREAS, the City published a legal notice in the Seattle Times on February 17, 2022 for a virtual public hearing on March 14, 2022 before the Medina City Council to solicit and receive additional public testimony regarding the Planning Commission’s recommendation on the proposed amendments and additional changes and amendments thereto; and WHEREAS, the City Council has considered and reviewed the proposed amendments, City Staff recommendations, and public testimony, and hereby finds that the amendments reflected and set forth herein are consistent with the requirements of E2SHB 1220 and the Medina Comprehensive Plan, will enhance the public health, safety and welfare, and will advance the public interest; and WHEREAS, the City Council therefore desires to amend the existing MMC sections and chapters as set forth in this Ordinance. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. Findings. The City Council adopts the foregoing recitals as its findings and conclusions concerning the matters described therein, also intending thereby to provide a record of the facts, issues, and process involved in this consideration. Section 2. Amendment to MMC Section 16.12.170. Section 16.12.170 of the Medina Municipal Code is amended to read as follows: 16.12.170 “P” definitions. “Parcel.” See definition of “lot.” “Park, public” means a natural, landscaped, or developed area, which may or may not contain structures, that is provided by a unit of government to meet the active or passive, outdoor or indoor, recreational needs of people. “Parking area” means any area designed and/or used for parking vehicles and other motorized transportation. “Parking space” means an area which is improved, maintained and used for the sole purpose of temporarily accommodating a motor vehicle that is not in use. ATTACHMENT 1 35 AGENDA ITEM 7.1 Ordinance No.1008 Page 3 of 16 “Parties of record” means: 1. The applicant and any appellant; 2. The property owner, if different than the applicant; 3. The city; 4. Any person or public agency who individually submitted written comments to the city prior to the closing of the comment period provided in a legal notice; 5. Any person or public agency who individually submitted written comments for or testified at a predecision hearing; 6. Any person or public agency who submitted to the city a written request to specifically receive the notice of decision or to be included as a party of record prior to the closing of an open-record predecision hearing. 7. A party of record does not include a person who has only signed a petition. (See MMC 16.80.160.) “Patio” means a hard surfaced area of the ground beyond a building designed, established and/or installed to provide for outdoor living, cooking and recreation, some sides of which are open and which may or may not have a permanent overhead covering. “Penthouse, stair and elevator” means an enclosed structure on or above the roof of any part of a building, which is designed or used for ingress and egress by means of stairs or an elevator. “Permanent supportive housing” means one or more subsidized, leased dwelling units with no limit on length of stay that prioritizes people who need comprehensive support services to retain tenancy and utilizes admissions practices designed to use lower barriers to entry than would be typical for other subsidized or unsubsidized rental housing, especially related to rental history, criminal history, and personal behaviors. Permanent supportive housing is paired with on-site or off-site voluntary services designed to support a person living with a complex and disabling behavioral health or physical health condition who was experiencing homelessness or was at imminent risk of homelessness prior to moving into housing to retain their housing and be a successful tenant in a housing arrangement, improve the resident’s health status, and connect the resident of the housing with community-based health care, treatment, or employment services. Permanent supportive housing is subject to all of the rights and responsibilities defined in chapter 59.18 RCW. “Permeable interlocking concrete pavements (PICP)” means a type of permeable pavement made with manufactured modular concrete paving units. Pavements constructed with these pavers create joints that are filled with permeable aggregates and installed on an open-graded bedding course to allow water to infiltrate. “Permeable pavement” means a low impact development best management practice consisting of paving material which is designed to allow passage of water through the pavement section. It often includes an aggregate base that provides structural support and acts as a stormwater reservoir. ATTACHMENT 1 36 AGENDA ITEM 7.1 Ordinance No.1008 Page 4 of 16 “Permit fee” means a payment of money imposed upon development as a condition of application for or approval of development to cover the costs of processing applications, inspecting and reviewing plans or other information required to be submitted for purpose of evaluating an application, or inspecting or monitoring development activity. “Person” means, as used in this title, any individual, partnership, association, corporation, unit of government or any other legal entity. “Personal wireless service facilities” means the same as that phrase is given meaning pursuant to 47 U.S.C. 332(c)(7)(C)(ii). “Personal wireless services” means the same as that phrase is given meaning pursuant to 47 U.S.C. 332(c)(7)(C)(i). “Pervious concrete” means a type of permeable pavement made with a rigid pavement similar to conventional concrete with the fine material reduced to form voids between the aggregate and allow water to infiltrate. “Planned land use development (PLUD)” means the provisions for varying zoning requirements adopted by Ordinance No. 213 and repealed by Ordinance No. 435. “Plantable area, right-of-way” means the pervious surface portion of the city’s street rights-of- way located between the street surface edge and the adjoining property line. The plantable area also includes the area of any planting strip between the existing sidewalk or pathway and the edge of the street. The plantable area excludes the sidewalk and driveways. “Planting bed boxes, raised” means a series of walls fit closely together, without a cover, each wall one foot wide or less, used to frame soils elevated above the finished grade for growing plants and built of timber, stone, brick, concrete and similar types of framing materials. “Plat” means a map or representation of a subdivision, showing thereon the division of a tract or parcel of land into lots, blocks, streets and alleys, or other divisions and dedications. “Plat certificate” means a title report or subdivision guarantee that is prepared by a title company for the property contained in a proposed short subdivision, subdivision or binding site plan, to include, as a minimum, all owners of record, easements and encumbrances affecting said property. “Plat, final” means the final drawing of the subdivision and dedication prepared for filing for record with the county auditor and containing all elements and requirements set forth in this chapter and Chapter 58.17 RCW. “Plat, preliminary” means a neat and approximate drawing of a proposed subdivision showing the general layout of streets and alleys, lots, blocks, and other elements consistent with the requirements of this chapter. The preliminary plat shall be the basis for the approval or disapproval of the general layout of a subdivision or short subdivision. “Plat, short” means the map or representation of a short subdivision. ATTACHMENT 1 37 AGENDA ITEM 7.1 Ordinance No.1008 Page 5 of 16 “Ponds” means areas of open water fed by springs, or fed by natural and enhanced drainage ways, which are so intrinsically associated with a wetland, stream or natural watercourse as to merit protection under the provisions of this chapter. “Porch” means a structure abutting a main wall of a building having a roof, but with walls that are generally open and unenclosed and with direct access to or from a building. An uncovered porch is similar to an uncovered deck, but provides main access to or from a building. (See “deck” and “veranda.”) “Porous asphalt” means a type of permeable pavement made with a flexible pavement similar to standard asphalt that uses a bituminous binder with the fine material reduced to form voids between the aggregate and allow water to infiltrate. “Practical alternative” means an alternative that is available and capable of being carried out after taking into consideration cost, existing technology, and logistics in light of overall project purposes, and having fewer impacts to critical areas. “Premises” means the same as the definition in MMC 8.04.010(D). “Priority habitat” means habitat type or elements with unique or significant value to one or more species as classified by the Department of Fish and Wildlife. A priority habitat may consist of a unique vegetation type or dominant plant species, a described successional stage, or a specific structural element (WAC 173-26-020(28)). “Profit” means the value difference in what a building or structure is worth as a result of improvements made to the building or structure, and the cost of replacement of the building or structure. For the purpose of this chapter “profit” shall be an estimate. “Project permit” or “project permit application” means any land use or environmental permit or license required from the city for a project action, including but not limited to building permits, subdivisions, conditional/special uses, shoreline permits, site plan review, permits or approvals required by critical area ordinances, site-specific rezones authorized by a comprehensive plan, tree removal permits, and right-of-way permits, but excluding the adoption or amendment of a comprehensive plan, subarea plan, or development regulations. “Property line” means the legal boundary of a parcel of land. “Property line, front” means, unless otherwise set forth in this title, the property line contiguous with the street right-of-way. “Property line, rear” means, unless otherwise set forth in this title, any property line other than the front property line which is parallel to the front property line or within 45 degrees of being parallel to the front property line. “Property line, side” means any property line that is not a front or rear property line. “Pruning” means the selective removal of branches and/or trunks following ANSI standards for safety, health, structure, shape, and aesthetics. This definition includes trimming. Except where approved by the city arborist to reduce a hazard, pruning shall be consistent with one of the following methods: ATTACHMENT 1 38 AGENDA ITEM 7.1 Ordinance No.1008 Page 6 of 16 1. Clean: Cleaning a tree shall consist of pruning to remove one or more nonbeneficial parts: dead, diseased, and/or broken branches; 2. Raise: Selective pruning to provide vertical clearance; 3. Reduce: Selective pruning to decrease the height and/or spread of a tree and shall not reduce the foliage crown by more than 25 percent annually (this method is employed to minimize risk of failure, balance the canopy, height and spread reduction, utility clearance or to improve tree aesthetics); or 4. Thin: Selective pruning to reduce the density of small live branches typically in the 10 to 15 percent range of the foliage crown, but not exceeding 25 percent annually. “Pruning, hazard” means removing hazardous branches throughout a canopy, or in a clearly specified area of the canopy where safety considerations are paramount. Such branches may be broken, exceedingly weighted, or cracked. “Public meeting” means an informal meeting, hearing, workshop, or other public gathering of persons to obtain comments from the public or other agencies on a proposed project permit prior to the city’s decision. A public meeting does not include an open-record hearing. The proceedings at a public meeting may be recorded and a report or recommendation may be included in the city’s project permit application file. “Public safety use” means police, fire and similar emergency services provided by a public entity. Section 3. Amendment to MMC Section 16.12.210. Section 16.12.210 of the Medina Municipal Code is amended to read as follows: 16.12.210 “T” definitions. “Target,” when used for assessing hazard trees, means people, property or activities that could be injured, damaged, or disrupted by a tree. “Target, likelihood of impact” means the chance of a target being impacted by a failed part of a tree. The likelihood of impacting a target can be categorized as follows: 1. Very low: the chance of the failed tree or branch impacting the specific target is remote; 2. Low: it is not likely that the failed tree or branch will impact the target; 3. Medium: the failed tree or branch may or may not impact the target, with nearly equal likelihood; or 4. High: the failed tree or branch will most likely impact the target. In evaluating the likelihood of impacting a target, the occupancy rate of the target and any factors that could affect the failed tree as it falls towards the target shall be used in determining the likelihood of impact. “Temporary public facility” means a land use and/or facilities owned, operated, and maintained temporarily by a city government agency, a public or nonprofit school, or religious organization. ATTACHMENT 1 39 AGENDA ITEM 7.1 Ordinance No.1008 Page 7 of 16 “Terrace” means a level platform or shelf of earth supported on one or more faces by a wall, bank of turf, stable inclined grades, or the like. “Title report” means the written analysis of the status of title to real property, including a property description, names of titleholders and how title is held (joint tenancy, etc.), encumbrances (mortgages, liens, deeds of trusts, recorded judgments), and real property taxes due. “Tract” means an extended area of land reserved exclusively for a special use such as open space, surface water retention, utilities, or access. Tracts reserved for a special use are not considered building sites. “Transitional housing” means one or more dwelling units owned, operated, or managed by a nonprofit organization or governmental entity in which supportive services are provided to individuals and families that were formerly homeless, with the intent to stabilize them and move them to permanent housing within a period of not more than twenty-four months, or longer if the program is limited to tenants within a specified age range or the program is intended for tenants in need of time to complete and transition from educational or training or service programs. “Treasurer, county” means the person defined in Chapter 36.40 RCW, or the office of the person assigned such duties under the King County Charter. “Treatment best management practice” means a facility designed to remove pollutants contained in stormwater. Some methods of pollutant removal include sedimentation/settling, filtration, plant uptake, and bacterial decomposition. Treatment BMPs include, but are not limited to: vegetated filter strips, oil and water separators, biofiltration swales, and linear sand filters. Further information can be found in the stormwater manual adopted under MMC 13.06.020. “Tree” means a self-supporting woody perennial plant, excluding a bush or shrub. “Tree, dead” means a tree that is no longer alive, has been removed beyond repair, or is in an advanced state of decline (where an insufficient amount of live tissue, green leaves, limbs or branches exists to sustain life) and has been determined to be in such a state by a certified arborist during a nondormant or other natural stage of the tree that would minimize the likelihood that the tree would be mistakenly identified as being in such a dead state. “Tree, hedge” means a row of smaller trees planted close together and growing in a dense continuous line 20 feet in length or longer that form a thicket barrier. “Tree protection zone” means area identified by the director in which no soil disturbances are permitted and activities are restricted. “Tree, right-of-way” means a tree with at least two-thirds of its trunk diameter on public right-of- way. “Tree risk” means the combination of the likelihood of an event and the severity of the potential consequences. In the context of trees, risk is the likelihood of a conflict or tree failure occurring and affecting a target and the severity of the associated consequences: personal injury, property damage, or disruption of activities. Risk is evaluated by categorizing or quantifying both the likelihood (probability) of occurrence and the severity of the consequences. “Tree species” means group of trees that resemble each other closely and interbreed freely. ATTACHMENT 1 40 AGENDA ITEM 7.1 Ordinance No.1008 Page 8 of 16 “Tree topping” means an inappropriate technique to reduce tree size that cuts through a stem more than two years old at an indiscriminate location. “Truck gardening” means the same as “market gardens,” which is the small-scale production of fruits, vegetables and flowers, frequently sold directly to consumers. Section 4. Amendment to MMC Section 16.21.030. Section 16.21.030 of the Medina Municipal Code is amended to read as follows: 16.21.030 Use table. Table 16.21.030 establishes those uses which are permitted, those uses subject to specific development standards, and those uses requiring special approval and that are prohibited within each zoning district. Table 16.21.030: Land Use Table Uses R-16 Zone R-20 Zone R-30 Zone SR-30 Zone NA Zone Public Zone Residential Uses Accessory Dwelling Units P P P P P P Accessory Recreational Facilities A A A A A A Accessory Recreational Facilities – Minor L L L L L L Accessory Uses – On-Site P P P P P P Accessory Uses – Off-Site L L L L L L Adult Family Home L L L L L L Detached, Single-Family Dwelling P P P P P P Family Day Care Home L L L L L L Manufactured Home L L L L L L Permanent Supportive Housing L L L L L L Transitional Housing L L L L L L Nonresidential Uses Automobile Service Station L Automobile Mechanical Repair L Commercial Horticulture/Truck Gardening/Agriculture, Excluding the Raising of Animals L Clubhouse – Public/Private SU SU Golf Course SU SU ATTACHMENT 1 41 AGENDA ITEM 7.1 Ordinance No.1008 Page 9 of 16 Uses R-16 Zone R-20 Zone R-30 Zone SR-30 Zone NA Zone Public Zone Historical Use H H Home Business L L L L P P Public and Institutional Uses City Government Facilities CU Post Office SU Public Safety CU Public Park P P P P P P Electrical Power and Utility Substation SU SU SU SU SU SU Accessory Recreational Facilities – Public P P P P P P Religious Facility SU SU SU SU SU SU School – Public/Private (Preschool to Grade 12) SU Temporary City Government Facilities L L L L P P Wireless Communication Facilities SU SU SU SU SU Shoreline Uses See Chapter 16.62 MMC for a list of uses within the shoreline jurisdiction. *See MMC 16.21.020 for explanation of “P,” “L,” “A,” “SU,” “CU,” and “H.” Section 5. Amendment to MMC Chapter 16.31. Chapter 16.31 of the Medina Municipal Code is amended to add new Section 16.31.060 and read as follows: Chapter 16.31 LIMITED USES Sections: 16.31.010 Home business. 16.31.020 Adult family homes and family day care homes. 16.31.030 Manufactured homes and trailers. 16.31.040 Automobile-related service uses. 16.31.050 Commercial horticulture, truck gardening, and agriculture uses. 16.31.060 Permanent supportive housing and transitional housing facilities. ATTACHMENT 1 42 AGENDA ITEM 7.1 Ordinance No.1008 Page 10 of 16 16.31.010. Home business. A. Permissive use. A home business is permitted within a single-family dwelling provided it meets all the standards and requirements of this section. Home business is defined in MMC 16.12.090. Activities not able to meet all the standards and requirements of this section may be performed in non-residential zone districts of the city if otherwise allowed under the MMC. B. Standards. Every home business shall meet the following standards: 1. The home business shall be clearly incidental and secondary to the use and function of the single-family dwelling as a residence. 2. All external indications of or impacts from a home business shall be compatible with the residential character and nature of the neighborhood. 3. The home business shall not cause or result in material changes in neighborhood safety, traffic, number or frequency of vehicle trips, parking demand or parking requirements. 4. The following are prohibited in connection with a home business: signs; noise; smoke or odors detectible outside the dwelling; retail trade; pickup and delivery; external structure modifications; and exterior lighting. C. Requirements. Every home business shall meet the following requirements: 1. The home business shall be located and operated wholly within the single-family dwelling. 2. No more than one person may be employed who is not a family member residing in the residence. 3. Any employee, client(s) and family members shall use off-street parking exclusively. 4. Not more than two vehicles owned or operated by an employee and/or a client shall be parked on the premises at any time. 5. All required local, regional, state, and federal permits and licenses shall have been obtained and shall be current and valid. 6. All required permits and authorizations for the dwelling structure and other attributes of the property and premises shall have been issued by the city and be in current compliance with the Medina Municipal Code. D. Exclusions. The following activities are not allowed as a home business: 1. Storage, receipt or transfer of equipment, materials, and commodities. 2. Stables, kennels, or husbandry of animals; any activities involving any exotic animal or farm animal; activities that are not permitted by MMC chapter 6.04. 3. Agriculture farming and sales activities. 4. Vehicle repair, automobile detailing or automotive servicing activities. 5. Production or storage of any hazardous waste or substance. 6. Any nonconforming use, however or whenever established. ATTACHMENT 1 43 AGENDA ITEM 7.1 Ordinance No.1008 Page 11 of 16 7. Any activity that is prohibited by the Medina Municipal Code. E. Enforcement. Pursuant to MMC 16.10.040 and 16.10.050, the director shall apply the provisions of this section to the activities of a home business whenever necessary or appropriate to determine whether the home business meets the requirements and standards of the Medina Municipal Code, and shall issue findings and a decision thereon. 16.31.020. Adult family homes and family day care homes. A. Adult family homes are a permitted use in any zone allowing a single-family dwelling provided the adult family home complies with underlying zoning requirements and the requirements set forth in Chapter 70.128 RCW. B. Family day care homes are a permitted use in any zone allowing a single-family dwelling provided they have obtained a permit for operation from the city. Permits shall be issued by the city, at no cost, upon proof that the family day care home has obtained all necessary licenses and approvals from the state to operate such a facility. 16.31.030. Manufactured homes and trailers. A. Manufactured homes are permitted pursuant to RCW 35A.21.312 provided: 1. At the time of installation, the manufactured home is new; 2. The manufactured home is placed upon a permanent foundation, as specified by the manufacturer, and that the space from the bottom of the home to the ground be enclosed by concrete or an approved concrete product which can be either load bearing or decorative; 3. The manufactured home shall comply with all zoning requirements such as structural coverage, lot area, setbacks, and height; 4. The manufactured home is thermally equivalent to the State Energy Code; and 5. The manufactured home meets all other requirements for a designated manufactured home as defined in RCW 35.63.160. B. Trailers for temporary occupancy. The owner of a parcel of land where no single-family dwelling is situated may occupy one trailer as a temporary dwelling during the construction of a new dwelling thereon provided: 1. A valid building permit for construction of a single-family dwelling has been issued and a good faith effort is being made to start construction of said dwelling immediately, and work is pursued with diligence; 2. The trailer is located in a manner so as to not in any way impede egress or ingress to people traveling over joint roads or easements to other properties; 3. All city and state regulations relating to sanitation, garbage and trash disposal, water and other utilities are met to the satisfaction of the city; 4. A temporary use permit is issued pursuant to MMC 16.70.060; and 5. The trailer does not reduce the number of parking spaces below three required for construction vehicles. ATTACHMENT 1 44 AGENDA ITEM 7.1 Ordinance No.1008 Page 12 of 16 C. Construction trailers erected during the construction phase of a project are allowed provided the trailer is removed prior to the completion of the project. Construction trailers may be located within zoning setback areas provided they are screened from abutting properties; however, they are not allowed within shoreline setback areas. 16.31.040. Automobile-related service uses. This section establishes the development criteria that apply to automobile-related service uses, including accessory uses. A. The minimum setbacks for buildings and structures shall be as follows: 1. From front property lines: 30 feet; 2. From rear property lines: 30 feet; 3. From side property lines: 15 feet, except where the lot abuts a residentially zoned property, then the minimum setback shall be 30 feet. B. Requirements for parking. 1. Minimum off-street parking shall be provided as follows: a. One space for each employee on duty at any time; plus b. One space for each 1,000 square feet of the gross floor area of the principal building; and c. Six spaces for vehicle storage, which may be covered or uncovered; 2. At least one additional off-street parking space per building shall be provided and designated as a load/unload area; 3. Design standards for parking spaces: a. Spaces may be covered or uncovered; b. Minimum 250 square feet of surface area per parking space; c. Spaces shall be improved with an all-weather surface such as asphalt or concrete, but not gravel, and shall include facilities for surface water runoff; d. Spaces shall be arranged and marked in a manner that does not impede access to the lot; e. For parking design requirements, refer to Chapter 16.39 MMC, Parking. C. Minimum landscaping and screening requirements. 1. Where the automobile-related service use abuts along residentially zoned property, either a six-foot in height fence, or solid landscape screening pursuant to MMC 16.30.070 shall be installed such that the service is concealed year-round from the abutting residential lots; 2. Where the automobile-related service use abuts public street right-of-way, the following shall apply: a. At least 30 percent of the frontage abutting the street shall be vegetated with plantings including shrubs and undergrowth plantings; and b. Frontage plantings shall comprise a minimum of 60 percent native vegetation, or well-adapted drought-tolerant vegetation where site conditions are appropriate for establishment and long-term survival; and c. The height of the vegetation shall be maintained in a manner that does not obscure clear views for traffic safety. D. Access requirements. ATTACHMENT 1 45 AGENDA ITEM 7.1 Ordinance No.1008 Page 13 of 16 1. Access to an automobile-related services use shall be restricted to marked driveways at locations approved by the city engineer as appropriate to ensure safe and efficient traffic movement; 2. Driveway entrances shall not exceed 35 feet in width for each 60 feet of street frontage. E. Allowances for signage shall be pursuant to MMC 16.30.020. F. Automobile storage is allowed; provided, that: 1. The use is accessory to a principal automobile-related service use on the same lot; 2. The number of motor vehicles parked on the property shall be limited to what can be accommodated under cover or in marked off-street parking, or loading spaces; 3. No motor vehicle shall be parked that is: a. Exposed in a partly disassembled or significantly damaged condition; b. Exposed for more than 30 days unless the exposure time is interrupted by periods of at least ten consecutive days; and c. Parked, including trailers, for display to sell, rent, or as a prize. G. Operation and displays shall meet the following requirements: 1. All operation and displays, including those of merchandise, shall be within an approved structure, except those directly required to dispense gasoline, water, air, and motor oil; 2. No accumulation of tires or other automotive materials outside approved structures is permitted; and 3. Trade-inducing prizes shall be deemed merchandise. 16.31.050. Commercial horticulture, truck gardening, and agriculture uses. This section establishes the development criteria that apply to commercial horticulture, truck gardening and agriculture uses, including accessory uses. A. Structures may include, but are not limited to, such uses as hot houses, greenhouses, storage sheds, heating plants, and similar accessory uses associated with horticulture, truck gardening, and agriculture uses. B. Agriculture uses shall exclude farm animals and exotic animals, and shall exclude using, keeping, harboring, breeding, raising or farming any animals, and shall exclude farming of marijuana including the growth of marijuana in a residential medical marijuana cooperative as described in RCW 69.51A.250 and defined in MMC 20.12.140, notwithstanding any state license or other recognition pursuant to RCW Title 69. C. Commercial horticulture, truck gardening, and agriculture uses shall exclude marijuana uses, as defined in MMC 16.12.140. D. Any retail sales activity arising out of the commercial horticulture, truck gardening and agriculture uses shall be limited to the sale of products, in season, grown upon the property. 16.31.060 Permanent supportive and transitional housing facilities. Permanent supportive and transitional housing facilities are permitted uses in any zoning district allowing a single-family dwelling subject to the following criteria: ATTACHMENT 1 46 AGENDA ITEM 7.1 Ordinance No.1008 Page 14 of 16 A. The number of permanent supportive and transitional housing facilities allowed on any given lot shall be no more than the number of standard dwelling units that would be allowed under MMC 16.21.060. B. Permanent supportive and transitional housing facilities are limited to a maximum of six (6) residents at any one time, plus up to four resident staff. C. Permanent supportive and transitional housing facilities must be a 24-hour-per-day facility where rooms or units are assigned to specific residents for the duration of their stay. Transitional housing facilities shall require a minimum length stay of 72-hours. D. On-site services such as laundry, hygiene, meals, case management, and social programs are limited to the assigned residents and shall not be available for drop in or other use by non- residents. E. No permanent supportive housing or transitional housing facility may be located within half a mile of another property that contains a permanent supportive housing or transitional housing facility, calculated as a radius from the property lines of the site. F. Prior to the start of operation for a permanent supportive housing or transitional housing facility, an occupancy agreement shall be submitted to the City meeting the following requirements. The City shall review and determine that the occupancy agreement meets the following requirements to the City’s satisfaction before approving the occupancy agreement. 1.Property owners and/or facility operators shall use and enforce the occupancy agreement approved by the City. 2.The occupancy agreement shall include but is not limited to the following: a.Names and contact information for onsite staff. The facility operator shall notify the City of each staff change(s) within seventy-two (72) hours. b.Description of the services to be provided onsite. c.Description of the staffing plan including the following: i.Number, function, and general schedule of staff supporting residents and operations ii.Staff certification requirements iii.Staff training programs iv.Staff to resident ratios v.Roles and responsibilities of all staff ATTACHMENT 1 47 AGENDA ITEM 7.1 Ordinance No.1008 Page 15 of 16 vi.The name and contact information for at least one organization member located off-site. d.Rules and/or code of conduct describing resident expectations and consequences for failing to comply. At minimum, the code of conduct shall be consistent with state law prohibitions and restrictions concerning the following: i.Possession and use of illegal drugs onsite ii.Threatening or unsafe behavior iii.Possession and use of weapons e.A fire safety plan reviewed and approved by the Bellevue Fire Department confirming fire department access. f.A safety and security plan reviewed and approved by the Medina Police Department including protocols for response to the facility and to facility residents throughout the City. The safety and security plan shall establish a maximum number of permitted Medina Police Department response calls to the facility. Any Medina Police Department call(s) to the facility exceeding the maximum threshold established in the safety and security plan shall be considered a violation of this chapter and the facility operator will be fined in accordance with MMC 1.12.110. g.A plan for avoiding potential impacts on nearby residences including a proposed mitigation approach (for example, a Good Neighbor Agreement Plan) that addresses items such as noise, smoking areas, parking, security procedures, and litter. h.Description of eligibility for residency and resident referral process. Section 6. Corrections. The City Clerk and codifiers of this Ordinance are authorized to make necessary corrections to this Ordinance, including but not limited to the correction of scrivener and clerical errors, references, ordinance numbering, section/subsection numbering and any references thereto. Section 7. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this Ordinance is declared unconstitutional or invalid for any reason, such invalidity shall not affect the validity or effectiveness of the remaining portions of this Ordinance. Section 8. Effective Date. This Ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City and shall take effect and be in full force five (5) days after such publication. APPROVED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 14TH DAY OF MARCH, 2022 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 14TH DAY OF MARCH, 2022. ATTACHMENT 1 48 AGENDA ITEM 7.1 Ordinance No.1008 Page 16 of 16 _____________________________ Jessica Rossman, Mayor Approved as to form: Attest: Ogden Murphy Wallace, PLLC _____________________________ _____________________________ Scott M. Missall, City Attorney Aimee Kellerman, City Clerk PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: ATTACHMENT 1 49 AGENDA ITEM 7.1 Frequently Asked Questions1: Permanent Supportive Housing and Transitional Housing Proposed Amendments Background Q: Why is the City amending the code? A: In 2021, E2SHB 1220 was signed by the Governor. This bill eliminated certain zoning barriers related to the provision of emergency housing. Specifically, cities shall not prohibit transitional housing or permanent supportive housing in any zones in which residential units or hotels are allowed (35A.21 RCW; 35.21 RCW). While Medina does not allow hotels, residential units (houses) are allowed in every zoning district. Q: Must the City amend the code? A: E2SHB 1220 amended the state code. Even if Medina chose not to adopt any amendments, these facilities are allowed in the city right now. At minimum, the City needs to update the use table (MMC 16.21.030) and add definitions. Although this provision is still new, staff has reviewed what other cities are doing (those that have already adopted something) and have proposed a new code section to provide protection for existing residents while not going beyond the intention of the new law. Q: What is Permanent Supportive Housing and Transitional Housing? A: Permanent Supportive Housing and Transitional Housing pairs subsidized housing with case management and supportive services. These programs are a proven solution to chronic homelessness. It has been shown to help people experiencing chronic homelessness not only achieve long-term housing stability, but also improve their health and well-being. These facilities have helped decrease the number of chronically homeless individuals nationally by eight percent since 2007. They offer wrap around services to foster housing stability, which may include case management, counseling, behavioral health supports, medical services, and meals; the types of services an individual receives will vary. Q: What is the difference between these and homeless shelters? A: Permanent Supportive Housing and Transitional Housing provide the safety and stability of a place to call home. Privacy. A door that locks. Their own bed to sleep in every night. A bathroom. A shower that doesn’t require signing up for a time slot. Ready access to health and behavioral health treatment and services and a case manager to help navigate community systems. Studies show these elements create a base to begin to rebuild lives. Persons referred to these facilities will also have been screened and assessed to aid in their housing placement, and persons who are referred to housing have often undergone some amount of stabilization whereas persons 1 This FAQ sheet is a combination of Medina-specific questions and information from King County’s Health Through Housing FAQ 50 AGENDA ITEM 7.1 Page | 2 entering shelter may be coming directly from an institution like a hospital and will not always have been screened prior to seeking shelter. General Q: I’ve heard about what’s happening in Kirkland with King County’s purchase of La Quinta Inn. Is this going to happen in Medina? A: It’s helpful to remember that Kirkland is a larger, traditional city with residential, office, commercial, institutions, industrial, and parks zoning districts. To address chronic homelessness on a countywide scale, King County has been identifying potent ial properties for their Health Through Housing (HTH) program. They have specifically been looking at hotels because t he hospitality industry was one of the hardest hit financially from COVID. The hospitality industry still has not rebounded and hotels are for sale at lower-than-normal prices. This has allowed King County to take advantage of the moment to acquire properties both for immediate use and as future development properties. Kirkland’s La Quinta Inn is an existing structure that can quickly be renovated to meet the needs of King County’s program. There are no existing hotels in Medina, nor can a hotel ever be built here. Q: How many facilities will Medina be required to have? A: While the law requires cities to site a sufficient number of permanent supportive housing and transitional housing, we don’t know what Medina’s number is yet. The Department of Commerce will establish county-wide totals, likely by fall of 2022. It will then be up to the county to assign each city their number. Q: What will these facilities look like? A: They are residential facilities, so they will look like a house. The zoning code will restrict the height, size, and setbacks of any facility. Q: Can we require a 1,000-foot buffer away from schools? A: It is again helpful to remember that the area of Medina is over four times smaller than Kirkland and over seven times smaller than Bellevue. Imposing a buffer of 1,000-feet severely limits the availability of siting one of these facilities, which would put the city at risk of being noncompliant with the state law. Additionally, the City is unable to be more restrictive with these facilities than with churches. RCW 36.01.290 allows churches to host the homeless. St. Thomas Church is on the same lot as St. Thomas School; therefore, we cannot create a buffer that would be in violation of RCW 36.01.290. Q: What about sex offenders, the mentally ill, and drug addicted? A: There are already state requirements for sex offenders living within close proximity to schools. Mental illness and drug addiction are not limited to the homeless. Outside of what’s already in the state law, cities are unable to place limitations on the type of individuals that reside in these facilities. 51 AGENDA ITEM 7.1 Page | 3 Q: Who would run these facilities? A: Non-profit organizations Q: Are you aware of any of these facilities that want to come into the City now? A: No. The purpose of adopting this code is not only to be in conformance with the new state law, but to be proactive and have something in place in the event one of these facilities does come into the City. Just as adult family homes and family day care homes are permitted in Medina, now too are permanent supportive housing and transitional housing. Resident Roles and Responsibilities Q: What are the residents’ responsibilities? A: Each prospective resident receives an individual assessment prior to placement. Each resident must sign a code of conduct agreement, not dissimilar from a lease agreement in that it spells out the rules and obligations for tenancy. Each resident will pay a portion of their income, whether social security, disability, or veterans’ benefits. Given that all tenants are very low- income, payment of a portion of their income represents a substantial investment in their housing. Q: Will there be rules for behavior for residents? A: Rules will vary by provider, but in general, these sites have a code of conduct that is agreed upon at the time of entry. Residents are required to comply with the terms of the agreement or risk eviction. These cover expectations for things such as rent responsibility, visitors, interpersonal behavior, etc. The rules are balanced with the recognition that people experiencing chronic homelessness will often require support as they transition into housing and adjust to a living situation with rules. The core principle behind housing first is that stable housing creates the foundation that makes it possible to address other needs. Operations Q: Is the onsite staffing plan? A: The facilities will have 24/7 staffing. The actual staffing plan will be dependent upon the service provider but will include onsite case management and access to health and behavioral health treatment and services. Q: How long can a resident stay? A: Permanent Supportive Housing facilities have no limit on the length of stay while Transitional Housing facilities are limited to 24-months, however that may be extended if the program is limited to tenants of a specific age range, or the program is intended for tenants in need of time to complete and transition from educational or training services . There will be onsite services, including housing counseling, so that residents who are able and want to move -on to other permanent housing receive the support to do so, opening up t heir unit for another person to use. 52 AGENDA ITEM 7.1 Page | 4 Q: Will residents have restrictions on access to come and go from the facility? A: These facilities are intended to be their home and they will come and go as anyone would from their own home. Access by non-residents of the facility may be limited or restricted by the operator’s guest policy. Q: What about guests or couch surfing? A: Residents can invite family and friends to visit their home. There will likely be a guest policy in place however residents cannot invite others to move in. Staff will know who lives there and who does not. Only those who have been assessed and approved for residency will be allowed to live there. Q: How will you keep residents and businesses safe? A: Safety of residents and surrounding neighbors is critically important. Living unsheltered and outside is life-threatening, and one of the most important functions of these facilities is to bring at-risk and chronically homeless residents into safer places. To be clear, King County does not subscribe to stereotypes that depict persons experiencing homelessness as dangerous. Do some people who are homeless use or abuse substances? Yes, but so do millions of people across the country who struggle with addiction in the privacy of their own homes. The same is true for people experiencing a mental illness or living with some sort of life trauma. These challenges by no means are restricted only to those who are homeless. For these tenants, the expectation is that residents will abide by the code of conduct and if they can’t or won’t, they will have to leave. Q: What will be enforcement strategies from illegal activities in units or the surrounding area? A: The code of conduct pertains to the individual unit, the shared spaces in the housing project and the immediate vicinity of the housing site. Regarding the surrounding area, the onsite operator will be responsible for ensuring there are no illegal activities in the surrounding premises by residents. Failure to abide by the code of conduct and the rules governing the housing means the resident will lose their apartment. The Good Neighbor Agreement will also likely include some discussion around expectations for the surrounding area. Q: What services will be provided to residents asked to leave/lose their apartments? A: Transition services will be provided to any tenant needing a different housing or shelter option. The operator will work with the County to identify an appropriate alternative placement. Q: Will there be security? A: All facilities will have 24/7 staffing. Permanent supportive housing buildings elsewhere in the county all have staff awake, alert and on duty around-the-clock. Q: Will drug and/or alcohol use be permitted in the individual units? A: Substance use that is legal in anyone’s home will be legal in these homes. The onsite agency staff will directly engage anyone exhibiting problem behaviors due to substance use and offer treatment services. The provider will have the goal of preserving housing stability while offering immediate access to treatment and clear direction as to what is and isn’t acceptable behavior. However, anyone who is unable to abide by the code of conduct and continuously 53 AGENDA ITEM 7.1 Page | 5 disrupts housing for the other residents is at risk of expulsion. If that becomes necessary, case managers would work directly with the tenant to try to find a different housing situation that might be a better fit. Q: Is this a safe injection site? A: No. Permanent Supportive Housing and Transitional Housing facilities create homes; they are not safe injection sites. Q: Are there background checks on the tenants in the facilities? A: It is important to note that the individuals moving in to one of these facilities are all enrolled in the Homeless Management Information System (HMIS). Some will also be enrolled in the Veterans data system. Some will be enrolled in the Behavioral Health information system. They are not strangers to housing and human services. No one walks up and gets assigned a room and there are no walk-ins, ever. The assessment between case manager and prospective tenant will determine the most appropriate location. Any state or local laws, requirements, or restrictions in place for tenants in nearby houses in the same area will pertain to these facilities’ residency as well. This would include sex offender registration and any exclusions to tenancy required in law. The goal is for the tenants to be successful in housing and for the housing to fit in the neighborhood. Q: If the goal is to help people transition into stability, what is the pathway to this goal? A: Housing stability is defined as not returning to homelessness. Therefore, if individuals move from chronic homelessness into these facilities, the program will have achieved success on that goal. As appropriate or as requested, onsite case managers will work with residents who want to move on to another type of housing once they have achieved improved health and stability. An example might be a person who stabilizes in a HTH hotel (such as what is being proposed in Kirkland) who wants to move to an apartment with a kitchen. As the program name emphasizes, access to healthcare is a key component of a person’s overall health and wellness, and we know that people who do not have housing are profoundly challenged in accessing and benefiting from healthcare. This program will house people and then provide onsite and accessible services to help them gain health and stability. Q: Do you anticipate a high turnover rate? A: No, because this is creating homes, not shelter. For comparison, during 2020, according to the King County Regional Homelessness Authority System Performance data, 97 percent of households remained in permanent supportive housing. 54 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p.1 of 10 11.18.2021 Findley Commons Good Neighbor Agreement 1.Background a.This Good Neighbor Agreement (GNA or Agreement) was developed with the following parties/stakeholders: Joint Office of Homeless Services (JOHS), Do Good Multnomah (DGM), St. Mark’s Evangelical Lutheran Church (SMELC) and South Tabor Neighborhood Association (STNA). b.The Good Neighbor Area is the area comprising the Findley Commons housing development (FC), located at the north end of the parking lot of the Saint Mark!s Evangelical Lutheran Church, 5415 SE Powell Boulevard and the adjacent neighborhood encompassing Powell Boulevard to the south, Woodward Street to the north, 52nd Avenue to the west and 56th Avenue to the east. A map is included as part of this Agreement for reference. c.Findley Commons is a key component of the A Home for Everyone Strategy adopted by the Multnomah County Board of Commissioners & the City of Portland and implemented by the Joint Office of Homeless Services, with the goal of reducing homelessness in Multnomah County. d.Services at the FC will include permanent, supportive multi-dwelling residential housing for underserved Veterans, including Veterans of color, women, and extremely low-income Veterans, as well as on-site clinical, case management and peer support services staffed by at least four (4) full-time staff employees. e.Participants to this Agreement include the residents and staff of the FC and all nearby residential neighbors, including those represented by the STNA, and the staff and members of the SMELC. Any future tenant of the currently vacant adjacent business located at 5441 SE Powell (formerly An Dong Asian Market), also will be invited to be a participant to this Agreement. f.Participants in this Agreement may experience unintended impacts due to this housing development. The purpose of this Agreement is to identify ways for community stakeholders to work together to address those impacts as well as to be good neighbors in support of residents and guests. However, this Agr eement is not expected to resolve all issues facing the local community. g.Inherent in this Agreement is the assumption of certain basic rights. These include: i.All residents, businesses, agencies, and property owners within the Good Neighbor Area (neighbors), residents, and FC staff have a right to personal DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 55 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p.2 of 10 11.18.2021 safety. ii.All neighbors, residents, and FC staff have a right to safe and quiet enjoyment of their properties and public spaces. iii.Participants in this Agreement specifically support the rights and success of residents to be safe, to access services, and to meet their basic needs. h.Legal status of Agreement i.All participants are committed to maintaining the safety and livability of the area. It is to this end that all participants signing below enter into this Good Neighbor Agreement. All participants understand that this Agreement is NOT a legally binding contract and is not intended to be by the participants. Further, all participants acknowledge that they have been advised and given time to present this document to independent counsel for review. 2.Goals a.Participants hope to work together toward the following goals: i.Initiate and maintain open and transparent communications and understanding among the parties in order to be proactive and ready to respond if concerns arise. ii.Develop clear expectations and procedures for resolving problems. iii.Enhance neighborhood safety and livability and promote access to services. iv.Foster positive relationships between residents and staff of FC and its neighbors, either directly or through the STNA. v.Welcome people into the community. 3.All-party agreements a.Participate in the Agreement b.Jointly and directly address immediate issues that arise in the Good Neighbor area as quickly as possible through collaborative problem -solving. The first line of communication will be one-on-one via in-person conversation, telephone call, or DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 56 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 3 of 10 11.18.2021 email with the designated FC point of contact as noted in section 7.a below. c. Maintain and enhance the good working relationships that already exist between the JOHS, DGM, and community members. d. Use and promote direct, respectful, and civil communication. e. Encourage a sense of safety, welcome, and investment in the neighborhood. f. Report suspected criminal or suspicious activity occurring on FC property to the DGM contact person on duty, unless the situation involves an emergency that poses an immediate threat to public safety, in which case call 911. g. Report suspected criminal or suspicious activity within the Good Neighbor Area to either the police non-emergency number or 911 if the situation involves an emergency that poses an immediate threat to public safety. If the source of the problem is a person who appears to be in mental distress, is intoxicated or drug affected, is without an apparent weapon, is not behaving violently or threatening violence to others or is suicidal, consider requesting assistance from Portland’s Street Response Team, if available. 4. Do Good Multnomah agreements a. Provide adequate services, staffing and property management support for residents of Findley Commons seven (7) days a week. b. Provide participants in this Agreement with updated contact information if there are any changes to key staff or organizational leadership. c. Establish and maintain a 24/7 phone number that community members can use to directly communicate questions and/or concerns relating to Findley Commons. d. Provide residents of Findley Commons with access to supportive services to help support and educate residents on tenant rights and following lease and Good Neighbor Agreement expectations. Work with neighbors, STNA, residents and property management to address any issues affecting the Good Neighbor Area. e. Encourage residents to be good neighbors by keeping the FC property free from litter. i. Provide education and resources to FC residents to prevent littering and encourage recycling as much as possible. DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 57 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 4 of 10 11.18.2021 ii. Provide opportunities such as voluntary litter patrols (possibly through the "Adopt One Block” program) for residents to assist in reducing litter around the perimeter of FC, including the nearby sidewalks. iii. Assign staff to pick up litter around the perimeter of FC if voluntary opportunities are not sufficient to keep the area free from litter, including cigarette butts. iv. Provide adequate, secure trash disposal and recycling containers on-site as needed. f. Minimize the impact on nearby neighbors of smoking by residents, volunteers, and staff. i. Provide and enforce smoking of all substances only in the designated smoking area located on south side of the building that will have the least impact on residents and neighbors. ii. Encourage and incentivize smoking in areas as far away as possible from neighboring properties. (For example, provide comfortable seating and fireproof cigarette disposal containers only in these designated areas.) iii. Post “No Smoking” signs in conspicuous locations at/near other outdoor gathering areas where smoking is not allowed. g. Minimize the impact on nearby neighbors by parking in designated parking spots in front of the building whenever possible. Overflow parking on nearby streets (primarily 54th and 55th Avenues) must comply with the City of Portland’s regulations detailed in Portland City Code Chapter 16.20 “Public Right of Way Parking.” h. Observe City of Portland noise ordinances for all Do Good supported events as detailed in City Code Chapter 18 in all respects, with particular emphasis on permissible noise levels between 10 PM and 7 AM. i. Minimize the impact on nearby neighbors by discouraging the use of harmful herbicides and encouraging the use of ecologically safe products by those who will be providing landscape maintenance of the FC property. j. Encourage FC residents to have a sense of ownership in the community. i. Support positive interactions between residents and other neighbors and encourage residents to share information about FC, its purpose and the DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 58 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 5 of 10 11.18.2021 services provided there. ii. Advise residents of the GNA and its intention to provide a framework for positive relationships between FC and nearby neighbors. iii. Create opportunities for FC residents to provide feedback and changes to the GNA. iv. Encourage FC residents to attend STNA meetings. k. Encourage FC staff to build connections and working relationships with neighbors. i. Attend the monthly meetings of the South Tabor Neighborhood Association. ii. Host occasional neighborhood events, such as an open house. l. Provide regular updates to neighbors on the successes, status, and volunteer opportunities available at Findley Commons. 5. Joint Office of Homeless Services agreements a. Ensure that FC is run in full accordance with all relevant federal, state, and local laws, regulations, and policies. b. Ensure DGM is held to the standards outlined in its contract with the Joint Office of Homeless Services. c. Provide mediation resources when necessary, in accordance with Section 7 of this agreement. 6. South Tabor Neighborhood Association agreements a. Serve as a point of contact for residents of the South Tabor neighborhood for questions and concerns that arise from Findley Commons. b. Serve as a point of contact for FC residents to address questions and concerns related to the Good Neighbor Area. c. Direct in an efficient and timely way the questions and/or comments received by community members to relevant parties and ensure those questions/comments are followed up on in a timely manner. DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 59 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 6 of 10 11.18.2021 d. Inform appropriate representatives of FC and DGM of the dates/times of its regular meetings and invite them to attend said meetings. 7. Communication structure a. Any issues, questions, or concerns arising from FC shall first be addressed via one- on-one communication (telephone, email, or in-person) between the reporting entity and the designated FC point of contact. For issues of immediate concern, a substantive response should be expected within 48 hours after initial contact is made. b. Any issue, question, or concern that cannot be addressed or resolved within two (2) weeks shall be brought to the attention of DGM!s Director of Housing by the manager of Findley Commons. c. After the notification outlined in Section 7(b), if any issue, question, or concern cannot be addressed or resolved within two (2) weeks, it shall be brought to the attention of the contract manager at JOHS by the Director of Housing. d. After the notification outlined in Section 7(c) if any issue, question, or concern cannot be addressed or resolved within two (2) weeks, the JOHS shall make arrangements for a third-party mediation program and sustain that program until the issue, question, or concern is resolved. 8. Administration a. The original signed Good Neighbor Agreement will be kept by the Joint Office of Homeless Services b. Changes to this Good Neighbor Agreement may be made by consensus of all interested parties/stakeholders. The JOHS shall ensure that all signatories to this GNA are provided with up-to-date copies of the GNA. c. Any change in the Findley Commons'#service provider shall necessitate a review and/or renewal of this GNA. d. The JOHS shall maintain up-to-date contact information for all signatories of this GNA. All signatories of this GNA shall be responsible for ensuring the JOHS is informed of any changes to leadership or contact information in their organization. DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 60 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 7 of 10 11.18.2021 e. This Good Neighbor Agreement will begin upon the opening of the Findley Commons and will remain in effect until the closure of the Findley Commons or until all participants reach consensus to dissolve this Good Neighbor Agreement. Exhibits Attached: 1. Map of Good Neighbor Area 2. Findley Commons Site Design Plans 3. List of Parties Involved in GNA Negotiations _______________________________ Chris Aiosa, Executive Director Do Good Multnomah ________________________________ John Carr, Land Use Committee Chair South Tabor Neighborhood Association (STNA) ________________________________ Jeanne Anderson, Council President St. Mark’s Evangelical Lutheran Church _________________________________ Christopher Sage Joint Office of Homeless Services 1/20/2022 DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 1/20/2022 1/24/2022 1/23/2022 61 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 8 of 10 11.18.2021 ADDENDUM #1: Map of Good Neighbor Area DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 62 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 9 of 10 11.18.2021 ADDENDUM #2: Findley Commons Site Design Plans X X X TY P E ' A ' L I G H T F I X T U R E - S E E 4 / A 1 0 9 - M O U N T I N G H E I G H T = 7 ' A . F . F . T O B O T T O M O F L I G H T SY M B O L L E G E N D RE F E R T O B U I L D I N G E L E V A T I O N S A N D S E C T I O N S F O R A D D I T I O N A L LI G H T F I X T U R E L O C A T I O N S TY P E ' C ' ' L I G H T F I X T U R E - S E E 6 / A 1 0 1 - M O U N T I N G H E I G H T = 2 0 ' - S I N G L E H E A D 'A ' TY P E ' B ' L I G H T F I X T U R E - S E E 5 / A 1 0 1 - M O U N T I N G H E I G H T = 1 0 ' 'B ' 'C ' GE N E R A L L A N D S C A P I N G PE R I M E T E R L A N D S C A P I N G IN T E R I O R L A N D S C A P I N G 32 S P A C E S X 4 5 S F / S P A C E = 1 , 4 4 0 S F R E Q U I R E D 1, 7 4 4 S F P R O V I D E D PR O P E R T Y L I N E 16 P A R K I N G S P A C E S PR O P E R T Y L I N E PA T I O PORCH FRONT YARD REAR YARD LI N E O F E X I S T I N G P A V I N G SE 54TH AVENUE SE 55TH AVENUE LI N E O F E X I S T I N G P A V I N G 10 ' - 0 " 18 4 ' - 0 " 15 ' - 1 " 65 ' - 0 " 6' - 1 " 10'-3"32'-0"9'-3"5'-0"16'-6"22'-0"16'-0" 5 3 4 4 5'-6" 10'-3" 11'-2" 13'-1" 20'-0"31'-0"2'-0"5'-0"3'-6"16'-0"21'-0"16'-0"5'-6" ST . M A R K S C H U R C H TH I S P R O P E R T Y I S N O T A PA R T O F T H I S P R O J E C T 'A ' 'A ' 'A ' 'A ' 'A ' 'A ' 'A ' 'A ' 'B ' 'A ' 9'-11" 18 42 ' - 6 " 8' - 6 " 7' - 6 " 34 ' - 0 " 8' - 6 " 9'- 0 " 8' - 0 " 3' - 0 " 5' - 0 " 36 ' - 0 " 34 ' - 0 " 8' - 6 " 8' - 6 " 34 ' - 0 " 8' - 6 " 5' - 6 " 6' - 0 " 12 ' - 7 " 74 ' - 6 " 9'- 0 " 34 ' - 0 " 5' - 6 " TY P . TY P . 14 14 10 9 2 13 13 2 9 9 2 13 12 8 8 8 8 7 7 7 7 7 6 5 5 4 3 1 1 'A ' 'B ' TY P . 20'-0" 20 ' - 0 " TY P . 6 TH I S P R O P E R T Y I S N O T A PA R T O F T H I S P R O J E C T 10 2 DW E L L I N G 10 1 DW E L L I N G 10 3 DW E L L I N G 10 4 DW E L L I N G 10 5 DW E L L I N G 10 6 BI K E 10 7 OF F I C E 10 8 LA U N D R Y 11 1 11 2 11 3 SL E E P I N G 11 4 SL E E P I N G 11 5 SL E E P I N G 11 6 SL E E P I N G 11 7 SL E E P I N G 10 9 11 0 LI V I N G A R E A 10 6 B ST O R A G E BREEZEWAY 8 11 6'-0" 20'-0" EX I S T I N G S I N G L E FA M I L Y R E S I D E N C E EX I S T I N G S I N G L E FA M I L Y R E S I D E N C E 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 'C ' 'C ' 'C ' PR O P E R T Y L I N E PR O P E R T Y L I N E 18 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 'B ' 17 15 16'-0"5'-6" 16'-0" TH I S P R O P E R T Y I S N O T A PA R T O F T H I S P R O J E C T 20 19 19 3' - 0 " 3' - 0 " 4'-0" 5'-0"5'-0" 17 ' - 0 " 4' - 0 " 8 1' - 4 " 2' - 0 " 21 22 21 22 11 ' - 1 1 / 4 " 13 ' - 1 1 / 4 " BA S E P T . F O R BL D G . H E I G H T = 2 2 4 . 2 2 42 ' - 6 " 25 ' - 0 " TR A S H E N C L O S U R E C O N S T R U C T E D UN D E R A P P L I C A T I O N 2 0 - 1 7 3 1 8 8 C O KE Y N O T E S 14 1 VE H I C L E S I T E E N T R Y W I T H P A I N T E D D I R E C T I O N A L A R R O W S . 2 PR E C A S T C O N C R E T E W H E E L S T O P - T Y P I C A L E A C H P A R K I N G S P A C E . 3 4 AC C E S S I B L E P A R K I N G S P A C E W I T H S H A R E D 8 ' W I D E A C C E S S AI S L E . SE E 1 / A 1 0 2 F O R P A V E M E N T M A R K I N G 5 6 PE D E S T R I A N S I T E A C C E S S L O C A T I O N . 8 AC C E S S I B L E C U R B R A M P W I T H D E T E C T A B L E W A R N I N G SU R F A C E 1 : 1 2 S L O P E M A X . 9 LA N D S C A P I N G A R E A . 10 11 13 CO N C R E T E S I D E W A L K W I T H C O N T R O L J O I N T S E V E R Y 5 - F E E T . 15 AC C E S S I B L E P A R K I N G S I G N A G E . - S E E 1 / A 1 0 2 F O R RE Q U I R E M E N T S 16 CO V E R E D T R A S H A N D R E C Y C L E E N C L O S U R E O N C H U R C H P R O P E R T Y TO B E C O N S T R U C T E D U N D E R S E P A R A T E P E R M I T B Y T H E C H U R C H SE E A 1 3 1 . 12 6- I N C H C O N C R E T E C U R B . BU I L D I N G F I R E S P R I N K L E R R I S E R C L O S E T . BU I L D I N G E L E C T R I C A L S E R V I C E E N T R Y A N D E Q U I P M E N T . PA I N T E D P A R K I N G S P A C E S T R I P I N G - T Y P I C A L E A C H S P A C E . RE F E R T O C I V I L D R A W I N G S F O R P A V I N G R E Q U I R E M E N T S . FI R E D E P A R T M E N T K N O X B O X L O C A T I O N P E R F I R E M A R S H A L L R E Q M T S RE P A I R / R E P L A C E E X I S T I N G 6 ' H I G H S O L I D W O O D F E N C E A T OW N E R ' S D I R E C T I O N 7 17 CA S T I N P L A C E C O N C R E T E C R O S S W A L K W I T H S T R I P I N G 18 2' X 6 ' S H O R T T E R M B I C Y C L E P A R K I N G S P A C E S - S E E 3 / A 1 0 2 GE N E R A L N O T E S 1. RE F E R T O C I V I L D R A W I N G S F O R : 1. 1 . FI N I S H E D G R A D E S 1. 2 . BU I L D I N G P A D E L E V A T I O N S 1. 3 . AL L W O R K I N T H E P U B L I C R I G H T - O F - W A Y 1. 4 . RO A D W O R K A N D P A V I N G 1. 5 . ST O R M D R A I N A G E 1. 6 . UT I L I T I E S 2. AL L S I T E W O R K T O C O N F O R M T O T H E A C C E S S I B I L I T Y RE Q U I R E M E N T S O F C H A P T E R 1 1 O F T H E 2 0 1 9 O R E G O N ST R U C T U R A L S P E C I A L T Y C O D E A N D I C C / A N S I A 1 1 7 . 1 - 2 0 0 9 . 3. AL L S I D E W A L K S O N A N A C C E S S I B L E R O U T E T O N O T EX C E E D 1 : 2 0 S L O P E V E R T I C A L A N D 1 : 5 0 C R O S S S L O P E 4. RE F E R T O L A N D S C A P E P L A N F O R P L A N T I N G I N A L L LA N D S C A P E A R E A S . 5. SI T E L I G H T I N G P E R F O R M A N C E R E Q U I R E M E N T S : 5. 1 . MI N I M U M L I G H T I N G R E Q U I R E M E N T A L O N G E X T E R I O R AC C E S S I B L E R O U T E S A N D A L L A D A A R E A S T O B E O N E FC A T G R O U N D S U R F A C E . 5. 2 . MI N I M U M L I G H T R E Q U I R E M E N T I N A L L P A R K I N G AR E A S T O B E O N E F C A T G R O U N D S U R F A C E . 5. 3 . AT A L L O T H E R A R E A S T H E R E Q U I R E M E N T I S 0 . 5 F C . 5. 4 . NO L I G H T I N T R U S I O N O R G L A R E F R O M P O L E O R BU I L D I N G M O U N T E D F I X T U R E S T O C R O S S T H E PR O P E R T Y L I N E . 5. 5 . VE R I F Y F I X T U R E M O U N T I N G H E I G H T S A N D L O C A T I O N S PR I O R T O R O U G H - I N A N D I N S T A L L A T I O N . 5. 6 . DE S I G N / B U I L D C O N T R A C T O R T O V E R I F Y Q U A N T I T Y , TY P E , L O C A T I O N , A N D H E I G H T O F A L L E X T E R I O R LI G H T F I X T U R E S N E E D E D T O M E E T P R E C E D I N G RE Q U I R E M E N T S . P R O V I D E S I T E L I G H T I N G P L A N F O R RE V I E W C O N F O R M I N G T O T H E S E R E Q U I R E M E N T S PR I O R T O P U R C H A S E O F A N Y F I X T U R E . 5. 7 . TY P E ' A ' A N D ' B ' W A L L M O U N T E D F I X T U R E S T O IN C L U D E E M E R G E N C Y L I G H T I N G C A P A B I L I T I E S SU F F I C I E N T T O P R O V I D E 1 F O O T C A N D L E M I N I M U M AL O N G T H E W A L K I N G S U R F A C E O F T H E E G R E S S P A T H FO R A M I N I M U M O F 9 0 M I N U T E S . 6. EL E C T R I C A L T R A N S F O R M E R R E Q U I R E M E N T S : CO N T R A C T O R T O P R O V I D E A L L O W A N C E T O C O N S T R U C T AL L R E Q U I R E D E L E M E N T S R E L A T E D T O T H E TR A N S F O R M E R I N C L U D I N G C O N C R E T E S L A B A N D BO L L A R D S . AR E A T A B U L A T I O N S SI T E A R E A B E F O R E D E D I C A T I O N : - S F SI T E A R E A A F T E R D E D I C A T I O N : - S F . BL D G . CO V E R A G E : - S F -% PA R K I N G : - 5 S F -% LA N D S C A P I N G : - S F -% 19 AC C E S S I B L E R A M P W I T H H A N D R A I L S - S E E C I V I L D R A W I N G S FO R D E T A I L S 20 ST A I R S W I T H H A N D R A I L S - S E E C I V I L D R A W I N G S F O R D E T A I L S 21 LI N E O F B A Y A B O V E 22 LI N E O F R O O F A B O V E 05 - 1 5 - 2 0 2 0 19 0 4 da t e : jo b n o . : PORTLAND, OREGON 97206 1 CO P C y c l e 1 Pl a n R e v i e w R e s p o n s e FINDLEY COMMONS 5415 SE POWELL BLVD. c 20 2 0 Do u g C i r c o s t a , A r c h i t e c t 50 3 - 7 3 0 - 6 9 0 8 14 6 7 0 S W F o r e s t D r i v e Be a v e r t o n , O R 9 7 0 0 7 2 CO P C y c l e 2 Pl a n R e v i e w R e s p o n s e AR C H I T E C T U R A L S I T E P L A N 1" = 1 0 ' - 0 " 1 A1 0 0 N 1 1 1 1 1 1 1 2 C i t y O f P o r t l a n d R E V I E W E D F O R C O D E C O M P L I A N C E Da t e : 1 0 / 2 9 / 2 0 Pe r m i t # : 20 - 1 4 4 3 7 8 - 0 0 0 - 0 0 - C O DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 63 AGENDA ITEM 7.1 Findley Commons Good Neighbor Agreement p. 10 of 10 11.18.2021 ADDENDUM #3: Parties Involved in GNA Negotiations Chris Aiosa, Executive Director, Do Good Multnomah caiosa@dogoodmultnomah.org Jess Gibly, Director of Permanent Supportive Housing, Do Good Multnomah jgibly@dogoodmultnomah.org Ben Pray, Owner & Financing Director, HomeFirst Development Partners ben@hfdpartners.com John Carr, Land Use Chair, South Tabor Neighborhood Association jcarrpdx@gmail.com Joanne Austin, Member, South Tabor Neighborhood Association mojont@comcast.net Kristin Heying, Member, South Tabor Neighborhood Association kristinheying@gmail.com Jeanne Anderson, Board Member, St. Mark’s Evangelical Lutheran Church whjeanne@gmail.com DocuSign Envelope ID: 216F229E-0C75-4630-B4CA-1CB9FFD5B733 64 AGENDA ITEM 7.1 65 AGENDA ITEM 7.1 66 AGENDA ITEM 7.1 67 AGENDA ITEM 7.1 68 AGENDA ITEM 7.1 69 AGENDA ITEM 7.1 70 AGENDA ITEM 7.1 71 AGENDA ITEM 7.1 72 AGENDA ITEM 7.1 73 AGENDA ITEM 7.1 74 AGENDA ITEM 7.1 75 AGENDA ITEM 7.1 76 AGENDA ITEM 7.1 77 AGENDA ITEM 7.1 78 AGENDA ITEM 7.1 79 AGENDA ITEM 7.1 Good Neighbor Agreement Template Background: This Good Neighbor Agreement Template (referred to in this document as agreement) was developed by Homeless Leadership Coalition and community stakeholders to provide a strategy to address neighbor concerns that often arise when new resources to support those experiencing homelessness are developed or expanded within a community. Parties to the agreement: Parties to this agreement include business and residential neighbors living around the [named shelter/facility] and as represented by their neighborhood association, business association and other key stakeholders. ● NAME Neighborhood Association ● NAME Service Providers ● NAME area businesses or business associations or chambers of commerce ● NAME Other stakeholders such as schools, churches, Parks and Recreation etc Boundaries of this agreement: [Describe area w/ geographic border, and/or attach map] Legal Status of Agreement: Parties to this agreement are committed to maintaining safety and livability of the area; it is to this end they enter into this agreement. All participants understand this agreement is not a legally binding contract, nor is it intended to be. Further, all parties acknowledge that they have been advised and given time to review and present this document to independent counsel. Purpose, Assumptions, & Goals: The purpose of this agreement is to identify ways for community stakeholders to work together to address potential impacts of [named shelter/facility] as well as be good neighbors in support of clients/residents/guests of the shelter/ facility and to formalize the goodwill and positive working relationships between stakeholders for the benefits of all neighbors. Discussion of this agreement can be a tool to clarify the best ways to address neighborhood concerns. Inherent in this agreement is the assumption that all parties have certain basic rights; these include: ● All neighbors have the right to feel safe and welcome. ● All neighbors have the right to safe and quiet enjoyment of their properties and public spaces. ● All neighbors have the right to access available community resources, services and public facilities to meet their needs. 80 AGENDA ITEM 7.1 Goals: ● Initiate and maintain open communications and understanding among all parties ● Encourage all parties to be proactive and ready to respond to concerns that may arise ● Develop procedures or protocols for resolving concerns and problems ● Enhance neighborhood safety while promoting access to services ● Reduce crime and fear of crime and nuisance complaints within the neighborhood All parties agree to: ● Participate in this agreement ● Participate in collaborative problem solving around issues that arise within the boundaries of this agreement ● Develop, maintain and enhance good working relationships between the above named parties ● Use and promote direct, respectful, and civil communications while promoting responsiveness to community concerns by ○ Resolving problems quickly and as directly as possible ○ Encouraging first line communications occur one-one via in person, phone or video communication or email. ○ Providing participants in this agreement with updated contact information if there are key leadership changes (Addendum contains contact list) ○ Reserve email for productive purposes such as information, planning, logistics, reminders or confirming prior conversations ○ Encourage neighbors or other community members to contact (agency) directly regarding questions or concerns as they relate to the shelter property or the local Neighborhood Association ● Enhance neighborhood safety and livability and promote access to services by ○ Fostering positive relationships between the shelter/facility and neighbors ○ Encouraging a sense of safety, welcome and investment in the neighborhood among all community members ○ Reporting crime and suspicious activity in the neighborhood to law enforcement Service Provider Agreements (would include named shelter/facility/group of providers): ● Offer ongoing services that support clients/residents in achieving long-term personal goal that contribute to their self-sufficiency ● Train staff to address client needs with a trauma informed approach, motivational interviewing, de-escalation skills, conflict resolution skills ● Encourage clients/residents to be good neighbors by abiding by the facility/shelter code of conduct or trespassing through neighboring properties or rights of way ● Livability ○ Encourage clients/residents to reduce liter and provide opportunities for litter patrol ○ Assign staff or residents to pick up litter in the perimeter on a regular schedule ○ Provide regular trash disposal 81 AGENDA ITEM 7.1 ○ Ensure that client/resident belongings are not left on sidewalks ● Designate smoking and outdoor space provided on facility/shelter property ● Designate parking and outdoor space provided on facility/shelter property ● Encourage residents to have a sense of ownership in the neighborhood and pride in their residence ● Hold clients/residents responsible for their actions. A code of conduct may be attached as an addendum to this agreement. ● Prioritize outreach to individuals experiencing homelessness who are referred to the designated point of contact for the shelter/facility by signatories to this agreement Neighborhood Association Agreements: ● Neighborhood Association board serves as a point of contact for residents of the neighborhood when they have questions and concerns that arise from the shelter/facility. ● Elevate neighbor concerns to the appropriate party in a timely manner ● Educate neighborhood on the existence of this agreement and the best ways to positively resolve concerns ● Invite and welcome service providers and shelter residents to attend neighborhood association meetings and offer opportunities for regular updates on the successes of the facility ● Engaging in ongoing problem solving with parties to this agreement to maintain clear lines of communication and an orientation to problem solving Business/ Business Association Agreements: ● Maintain lines of open communication with parties to this agreement ● Communicate concerns of unneighborly behavior when they may relate to known clients/shelter guests ● Direct in an efficient and timely way questions/comments received by staff and customers to the shelter provider ● Immediately report to the shelter provider/facility any issues which arise relating to the physical or structural aspects of shared or adjacent spaces Law Enforcement Agreements: ● Maintain lines of communication open with parties to this agreement ○ Note: Emergency situations should always be reported by calling 911 and Non- emergency situations can be addressed by calling the non-emergency phone number (list for county) ● Enforce laws according to policies and resources ● Provide education about the role of law enforcement as it relates to the homeless crisis Communication Protocol: 1. Communicate directly and with respect and civility to the individual, shelter, business, or applicable association or service provider whenever possible 82 AGENDA ITEM 7.1 2. Meet approximately 90 days after shelter/facility opening to review agreements and problem solve issues that may have arisen 3. Create an opportunity for service providers and residents to speak at upcoming neighborhood association meeting 4. Livability issues should be addressed by associated parties to this agreement as soon as possible once notified via email, phone or in person communications 5. When issues or concerns related to this agreement are not resolved, participants agree to seek mediation services with the support of the neighborhood association prior to pursuing other remedies. Signatories ____________________ ____________________ ____________________ _____________________ Suggested Attachments 1. Contact Lists 2. Code of Conduct 3. Map 4. Glossary of terms Glossary of Terms Neighbor: residents, business owners, agencies and property owners, clients, residents and facility staff Service Provider: an agency usually a nonprofit or government service that is provided for the health, well-being or self-sufficiency of an individual or group of individuals. 83 AGENDA ITEM 7.1 Good Neighbor Agreement for Congregations for the Homeless A product of the Good Neighbor Agreement Advisory Committee September 3, 2021 84 AGENDA ITEM 7.1 2 | P a g e Table of Contents 1. GNAAC Overview …………………………………………………………………… p. 3-4 2. GNAAC Timeline ……………………………………………………………………… p. 5 3. CFH Site Overview …………………………………………………………………… p. 6-8 4. GNAAC Recommendations ……………………………………………………… p. 9-10 5. Appendix I. Recommendations Intended for Others …………….…. Appendix I. Recommendations Previously Addressed in MDP …. Appendix II. GNAAC Member Experience …………………………………. p. 11 p. 12 p. 13-14 85 AGENDA ITEM 7.1 3 | P a g e Section 1. GNAAC Overview In January 2021, Congregations for the Homeless applied for a conditional use permit to build a 100-bed, permanent men's shelter in Eastgate, along with a 125-person day center, and offices for CFH administration on .736 acres. The parcel is part of a larger 10-acre parcel acquired from King County at 13620 SE Eastgate Way. The intent of this shelter and day center is to provide a safe and welcoming environment 24-hours a day for men experiencing homelessness. Per the city's Land Use Code (LUC), a Good Neighbor Agreement Advisory Committee (GNAAC) was formed to foster communication between the community and CFH, with the goal of forming a good neighbor agreement as its end-product. CFH anticipates that construction will begin in November 2021 with completion estimated in 2022. The GNAAC met five times between May and September 2021. Each meeting addressed a specific purpose: to build community agreements; review the design; and review the operations of the shelter. During meetings #2-4, the members generated questions to be addressed by the Technical Team, and recommendations to be considered for this agreement. The recommendations can be found in Section #4. GNAAC meetings were facilitated by Patricia Hughes of Trillium Leadership Consultin g in Seattle, who also assembled this report. Because the LUC requires the GNAAC to be formed, the following is an overview of each member by category: GNAAC Member Composition List MEMBER NAME and AFFILIATION CONTACT WITH CFH PREVIOUSLY? MEETS ONE MILE RADIUS Y/N Resident Members 1. Tzachi 'Saki' Litov Y, Served on CFH Advisory Y 2. Laurie Wick Y Y 3. Susanna Chung Y, Served on CFH Advisory Y 4. Julia Tai Y, Served on CFH Advisory Y At Large Members (Council Appointed) 1. Jason Courter, Honda of Bellevue N/A N/A 2. Pete Ryan, Bellevue Essentials Alumni 2020 N/A N/A Business Interests 1. Asenath Polis, Property Manager, CBRE Y, Served on CFH Advisory Y 2. Linda Laws, Bright Horizons Daycare Y Y 86 AGENDA ITEM 7.1 4 | P a g e 3. Christopher Ross, Seattle Humane Y, Served on CFH Advisory Y Individual Experienced with Homelessness Tom Miles, Outreach Coordinator, CFH N/A N/A Human Services Community Representative Allen Dauterman, replaced by Troy Drawz, Imagine Housing N/A N/A K-12 Representative Melissa Devita, Deputy Superintendent, Bellevue School District N/A N/A Operator Representative David Bowling, CFH, Executive Director and Linda Hall, CFH Project Manager N/A N/A Provider Representative David Bowling, CFH, Executive Director N/A N/A Funder Representative Klaas Nijhuis, ARCH N/A N/A Technical Support Team • Lieutenant Christopher Marsh, replaced by Captain Troy Donlin, BFD • Captain David Sanabria, BPD • Yi Zhao, Plymouth Housing • Toni Esparza, Bellevue Parks and Community Services • Toni Pratt, CFH Project Manager • Liz Stead, Land Use Director • Patricia Hughes, Facilitator 87 AGENDA ITEM 7.1 5 | P a g e Section 2. GNAAC Project Timeline During the formation of the GNAAC, the Core Team contemplated the number of meetings and time necessary to discuss the required topics of Context, Design and Operations per the LUC. The time spectrum noted below provides an overview of the numbers of meetings leading up to the delivery of the Good Neighbor Agreement to the Director of Land Use: Meeting #1: Gain shared understanding of the GNAAC process and context, meet each other, and create group agreements for working together Meeting #2: Gain clarity on site design, with a review of work to date by CFH, a review of Master Development Plan by City staff, and a review of Crime Prevention through Environmental Design (CEPTED) by BPD, and offer potential recommendations Meeting #3: Gain clarity on the Safety and Security-related Operations with a review by CFH and BPD, and offer potential recommendations related to Safety and Security Meeting #4: Gain clarity on Standard Operating Procedures and Performance Metrics for Safety and Security, and offer additional recommendations Meeting #5: Review draft Recommendation Report, discuss changes and edits, and take consensus demonstration. Final meeting not needed 88 AGENDA ITEM 7.1 6 | P a g e Section 3. Request and Project Description Conditional Use Congregations for the Homeless (CFH) seeks Conditional Use approval to construct a three-story, 100 bed permanent men’s shelter along with a 125-person day center and offices for CFH administration on .736 acres. The intent of this shelter and day center is to provide a safe and welcoming environment 24-hours a day for men experiencing homelessness. Landscaping and parking stalls will be provided. CFH will be located on Lot 2 of a three lot Binding Site Plan and Master Development Plan. CFH anticipates that construction will begin in November 2021 with completion estimated in 2022. View of Building Review Processes and Schedule Homeless Services Uses applications can be processed in one of two ways: as a Development Agreement or as a Process I Conditional Use application per LUC 20.20.455.H, wherein the Land Use Director makes a recommendation to the Hearing Examiner, and following a public hearing, the Hearing Examiner renders a decision on the submitted proposal. CFH chose the latter process by filing its Conditional Use application for review and approval. 89 AGENDA ITEM 7.1 7 | P a g e Project Phasing Development will occur in three phases on the proposed Eastgate Housing Campus as submitted by Polaris @ Eastgate, LLC. The site map below describes each phase. Eastgate Housing Campus Master Development Plan Phase I – Polaris @ Eastgate, LLC: The proposed project will include 360 units of affordable housing available to qualifying households earning 60 percent or less of average median income on 7.3 acres. Phase II – Congregations for the Homeless/CFH Alliance, LLC: The second phase of development will occur on an .736 acre property located at the northeast corner of the campus. Congregations for the Homeless will locate a three-story 20,473 gross square foot permanent men’s shelter with 100 beds along with a day center for men experiencing homelessness. Phase III – Eastgate Housing, LLC (includes Horizon Housing Alliance and Plymouth Housing): The third phase of development will occur on 1.69 acres located at the southeast corner of the campus. Horizon Housing Alliance will construct a fou r-story residential unit with 95 supportive housing units for residents exiting homelessness. Phase II 90 AGENDA ITEM 7.1 8 | P a g e Site Context and Description Aerial of King County Solid Waste Site The King County Solid Waste site is located within the Richards Valley Subarea. It is adjacent to the King County Transfer Station along its north property line, with office development along its west and east property boundaries. The property is bounded to the south by SE Eastgate Way where the primary vehicular site access is located at the southwest corner of the site. There is a secondary site access at the southeast portion of the campus connecting to an unpaved driveway. Historically, this site has been used for overflow parking for auto dealerships. It also was used by King County Health Department for two medical tents in the event that nearby hospitals reached their patient capacities due to COVID-19 hospitalizations. The King County Health Department has not operationalized the site to date, and they have since been removed. King County Solid Waste completed sale of this site on August 11, 2021 to Polaris at Eastgate, LLC, Eastgate Housing, LLC, and CFH Alliance, LLC, which will now allow the City to issue ancillary permits to each owner of Lots 1 and 3. Project Site 91 AGENDA ITEM 7.1 9 | P a g e Section 4. GNAAC Recommendations As required by the LUC topics, the GNAAC formulated its recommendations at the conclusion of each of its meetings. To aid this process, the facilitator queried each GNAAC member to obtain their pertinent comments which were divided into three categories: 1) Recommendations for the Conditional Use application, 2) Recommendations outside the scope of the CUP which could be acted upon by others as noted in Section 5, and 3) Recommendations previously evaluated through the Master Development Plan also noted in Section 5. The GNAAC supports the Conditional Use Permit and the development of the men’s shelter, day center, and administration offices. GNAAC members shared a desire for the CFH project to “be the best in the country and a model for others.” T he following is the compilation of the GNAAC recommendations to the Land Use Director of Development Services for CFH’s Con ditional Use application. The (#) refers to the GNAAC meeting during which the recommendation was made. Context Setting Ways the provider can incorporate context sensitive design into the project, with a focus on unique circumstances that should be considered early in the review process. The GNAAC’s discussion during Meeting #1 was robust regarding the unique elements of the surrounding community, i.e., existing open spaces and the Eastgate Park and Ride which culminated in the recommendations below: Recommendations Communications: 1. CFH to create a FAQ so people in the community know how to get involved and who to contact under various situations. (#3) The FAQ should be posted on the CFH and City of Bellevue websites, and to be provided in paper form, with phone numbers for: * 911 for emergencies * 211 for Human Service Support at King County * BPD non-emergency number * Congregations for Homeless * City's Outreach Navigator * Sophia’s Way Outreach Coordinator * City's Park Dept 2. Establish magnet area boundaries and add Eastgate Park and Ride as a magnet area (#3) 3. Communicate (in tandem with Plymouth Housing) with the neighbors and community effectively, providing resources and accurate information via in-person and on social media (as staffing allows.) (#3) 4. Prioritize the review and refinement regarding performance metrics and ongoing operations with CFH Advisory Committee (after end of GNAAC), posting metrics online annually (#4) 92 AGENDA ITEM 7.1 10 | P a g e Design Recommendations These recommendations augment the facility design by overlaying design review through Crime Prevention Through Environmental Design (CPTED) measures so architectural and landscape design may influence the natural and built environments. Since CPTED review is conducted by Bellevue Police Department (BPD), the GNAAC was introduced to the CPTED concepts of Natural Surveillance, Territorial Behaviors and Natural Access Control during Meeting #2, which led to the following recommendations: Security and Crime Prevention Through Environmental Design (CPTED) M easures 1. Specify length of time for data storage of security cameras at 30 days (#2 and #3) 2. Review parking lot for clear visibility through the site (#2) 3. Provide Signage re: No loitering, no derelict vehicles (#2) Operations Recommendations These recommendations augment the provider’s Standard Operating Procedures and Safety & Security Plan to address concerns of neighbors while meeting the needs of CFH’s clients and partners. Meetings #3 and #4 focused on this topic and resulted in the following recommendations: Parking and Transportation 1. Monitor parking lot for non-permitted car camping and to limit abandoned vehicles on-site. (#2) 2. Create consistency with campus-wide Transportation Management Plan (TMP) (#2) Resident Assistance 1. Capture family contact information on intake form/process (f they are willing to provide), and to ask if they would like assistance in reuniting with family (#3) 2. Provide resources about alternate facilities and bus tickets when full. CFH promises that “we won’t put someone on the street in the middle of the night”) Added to Standard Operating Procedure (#4) Safety and Security 1. Notify nearby residents, businesses, and King County Metro in the event of an emergency on site, such as a lockdown or lockout (#3) 2. Encourage men to speak up when they see something that isn’t right in the magnet area – and this will be added to the Code of Conduct (#4) 93 AGENDA ITEM 7.1 11 | P a g e Section 5. Appendix I 1. Recommendations for Action by Others These recommendations were made by GNAAC members and are outside the scope of consideration for this Conditional Use Permit. They have been forwarded to the appropriate bodies for review and potential action. 1. Increased lighting on SE 32ND Street – Transportation Department - Lighting Analysis conducted and found to meet standards - #2 2. Continuous sidewalk to Richards Road – Transportation Department – TFP – Project 247 - #2 3. Bike lanes review for safety analyses– Transportation Department – Review and analyses during MDP – Meeting standards - #2 4. Initial contact was made with KC Metro to raise the issue of re-routing bus #240, which runs from Eastgate P&R to downtown Bellevue - #3 5. Define who neighbors are in Code of Conduct and strengthen expectations around engagement with neighbors and surrounding community by residents. - #3 6. Clarify with other service partners included in the agreement about how appointments will be managed: open door, appointment, drop-in, how to manage that. - #3 7. Recommend that mental health professionals be on site 365/24/7, share with Plymouth. (Caveat: these professionals be licensed, not case managers) - #3 8. Create code of conduct for volunteers - #3 9. Recommend CFH connect with private owners of pieces of the greenbelt and be sure they’ve given Trespass authority - #4 10. BPD to patrol the green belt (bike patrol) - #4 11. Transparency to share the metrics and trends from the CFH/BPD check-ins - #4 12. GNAAC recommends that the City of Bellevue fund mental health supports. - #5 94 AGENDA ITEM 7.1 12 | P a g e 2. Recommendations Previously Evaluated through the Master Development Plan These recommendations were made by GNAAC members and were already addressed as part of the Eastgate Housing Campus MDP process which was approved April 1, 2021. 1. Ask city to revisit the traffic estimates and come up with action to minimize impact. Reviewed with traffic study and analyses during MDP, all phases were found to comply with standard requirements. There is a process for traffic re-assessment once the development is up and running. 2. Neighborhood outreach on safety and traffic. Public meetings were previously held to gain input during the MDP process 3. Traffic – At peak times, limit the left turn capability coming out of the facility (not) onto Eastgate create a Center lane. This possibility was reviewed during the MDP analyses, and traffic conditions did not warrant required left turn lane. 4. Opportunity to reassess the area if safety concerns arise in the future as the City reserves the right to control access and restrictions on City streets. Yes 5. Install secure and tall fences on the boundary of SE 32nd. Was not required through MDP, as there is no direct access to SE 32nd Street from the site 6. Request for landscape cover on north side of property. Is already included 95 AGENDA ITEM 7.1 13 | P a g e Section 5. Appendix II GNAAC Member Experience Throughout the process, the facilitator asked the members to reflect on their GNAAC experience. Their comments are summarized below. Meeting #1: • Met expectations • Very good – people were heard +1 • Cautiously optimistic +1 • Very well organized • Inclusive • Well done • On for the journey • Public transportation critical • Excited to share • Role model for the nation • Great start +1 +1 • Fair and comprehensive • All voices heard +1 • Moving onward • Great team • Optimistically looking forward Meeting #2: • Efficient and helpful • Grateful • Progress • Receptive • Amazing community • Onward to operations • Informative Meeting #3: • Insightful • Productive +1 +1 +1 +1 • Gratitude • Informative • Detailed • Relieved • Appreciative • Thorough +1 • Teamwork • Creating Community • Thoughtful • All Plus one • Sensitivity and compassion • Graceful • Useful Meeting #4 “What has been meaningful to you about this GNAAC process?” 1. Other members’ perspectives+ 2. Level of collaboration and organization is impressive+ 3. Appreciative that it’s happening and we’re learning things 4. Diverse voices have a chance to speak and be heard in a civil fashion ++ 5. Opportunity to engage and something fruitful coming out of this 6. Pat’s facilitation - creating a Gracious Space +++ 7. Impressed with level of engagement and perseverance to come with thoughtful and caring for the good of the community 8. Appreciate engaging with the community in a different way 9. Commitment from City of Bellevue to the process – shows they want it to go well and get in front of it 10. Come to appreciate knowing business neighbors more 96 AGENDA ITEM 7.1 14 | P a g e 11. Our ability to engage, ask questions, realize that the actions we take her e will inform how the shelter shapes its operations going forward 12. Impressed with attendance – esp. in summer! Feel heard, respected in this process and people want to be involved 13. Engagement and positive commitments Meeting #5 1. Thanks to Pat, Liz and Toni for being responsive, Pat for facilitation, Dave & Troy we love our police and fire personnel 2. Confidence that we can have THE BEST SHELTER in the country. I feel very hopeful and happy for how we’ve come together. It’s meaningful; we want to serve the men and the community 3. Thank you for the opportunity to participate and be part of this process 4. Impressed with our compassion and passion, masterfully led by Patricia 5. Hold us (police) accountable to our promises to make this successful 6. Appreciation for everyone coming together and giving of your time, and for the community. Those early investments made a difference. 7. Thank you, Patricia, for facilitating this process. In addition, the Core Team (composed of Pat Hughes, Liz Stead and Toni Pratt) reached out to members mid-way through the process to check in on their experience and invite additional comment on the process. The check-ins allowed individuals the opportunity to speak further and ensured that all members could be heard. Most members indicated they were satisfied with the process. For those who participated, their comments are below: 97 AGENDA ITEM 7.1 PERMANENT SUPPORTIVE HOUSING AND TRANSITIONAL HOUSING AMENDMENTS Medina City Council Monday, March 14th @ 4pm 198 AGENDA ITEM 7.1 Background –E2SHB 1220 1.Eliminated zoning barriers related to certain types of affordable, transitional, supportive and emergency housing in various zoning classifications 2.Requires cities to plan for affordable housing in the next Comprehensive Plan update 299 AGENDA ITEM 7.1 Background –Emergency Shelters •Walk-ups; indoor or outdoor •Can be temporary pop-ups to provide safety from hazardous weather extremes (cooling or heating facilities) •Permitted in any zoning district that allows hotels •Emergency shelters are not permitted in Medina 3100 AGENDA ITEM 7.1 Background –Permanent Supportive Housing and Transitional Housing •Allowed in any zoning district that allows residential dwellings or hotels •Residential dwellings are allowed in every zoning district •Cannot prevent one of these from coming into the city 4101 AGENDA ITEM 7.1 Background –Permanent Supportive Housing and Transitional Housing •Are not walk-up facilities •Residents are referred and are pre-screened •Residents pay rent and must abide by a code-of-conduct •Run by state licensed organizations 5102 AGENDA ITEM 7.1 Background – Why Update the Code? •The Use Table does not reflect the current State law •Sets the City and organization up for future success 6103 AGENDA ITEM 7.1 Background – Historical Precedent and Perspective •Late 1980’s State laws adopting requiring cities to accommodate adult family (group) homes and adult day care homes •Although allowed, there are none in Medina 7104 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Issue: Can we reduce the maximum number of residents from 8 to 6? 8105 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Issue: Can we reduce the maximum number of residents from 8 to 6? Answer : Yes, Commerce agreed that would be reasonable. 9106 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Issue: Can we set a 1,000-foot buffer away from schools? 10107 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Issue: Can we set a 1,000-foot buffer away from schools? Answer : No. We cannot be more restrictive on these facilities than we are with churches. RCW 35.21.915(1) allows religious organizations the right to host the homeless on their property. 11108 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Issue: How many of these facilities must the City plan for? 12109 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Is s ue : How many of these facilities must the City plan for? Ans wer : Commerce should complete the determination for each county’s need in September; it will then be up to each county to assign a number to each of their cities. 13110 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Issue: Commerce recommends removing the ½ mile distance between PSH and TH facilities. 14111 AGENDA ITEM 7.1 UPDATES SINCE FEBRUARY 14TH Issue: Commerce recommends removing the ½ mile distance between PSH and TH facilities. Answer : The Bill allows cities to impose reasonable spacing and a ½ mile distance between facilities is consistent with the regulations that have been adopted by other jurisdictions. 15112 AGENDA ITEM 7.1 PROPOSED AMENDMENTS 16113 AGENDA ITEM 7.1 Amend MMC 16.12.170 – “P” Definitions •Adding definition for Permanent Supportive Housing •Correcting alphabetical order for Permeable Interlocking Concrete Pavements and Permeable Pavement 17114 AGENDA ITEM 7.1 Amend MMC 16.12.210 – “T” Definitions •Adding definition for Transitional Housing 18115 AGENDA ITEM 7.1 Amend MMC 16.21.030 – Use Table •Adding Permanent Supportive Housing and Transitional Housing as limited uses (“L”) •Limited uses are permitted by right, however they have additional requirements 19116 AGENDA ITEM 7.1 New Section MMC 16.31.060 – Permanent Supportive and Transitional Housing Facilities •Allowed in any zoning district that allows SFRs •No more than 1 dwelling unit –unless authorized under MMC 16.21.060 •Limited to 6 residents, plus up to 4 staff •24-hour facility with assigned rooms •Transitional housing has minimum length of stay of 72-hours •On-site services limited to residents •No facility located within ½ mile of another facility 20117 AGENDA ITEM 7.1 New Section MMC 16.31.060 – Permanent Supportive and Transitional Housing Facilities Occupancy Agreement •Names and contact info for onsite and offsite staff •Description of services •Description of staff plan •Program rules and code of conduct •Fire safety plan approved by Bellevue Fire •Security plan approved by Medina Police •Plan for potential impacts –Good Neighbor Agreement •Description of eligibility for residency 21118 AGENDA ITEM 7.1 Discussion History Planning Commission •Discussed the draft in November and December (2021) •Public Hearing was held December 14, 2021 •Voted 7 -0 to recommend Approval of the draft City Council •Discussed the draft on February 14th 22119 AGENDA ITEM 7.1 Questions? 23 120 AGENDA ITEM 7.1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: March 14, 2022 To: Honorable Mayor and City Council From: Stephen R. Burns, Interim City Manager Subject: Interim City Manager Report 1. City Management Transition – On January 4th, I started my role as interim city manager and have continued to work with department directors and staff to make an efficient transition. I continue to meet routinely with directors to ensure projects and programs stay on track. In addition, I have met with individual staff to gain better understanding of their roles, responsibilities, perspective, and address any concerns. The transition is moving in a positive direction. 2. Medina Finance Director – we continue to recruit for the Finance Director position. Medina Assistant Finance Director Anna Zhu continues to serve as the Interim Finance Director. We have hired a temporary finance person to assist Zhu until a permanent person is hired. 3. State Route 520 Expansion Joint – University of Washington is doing a high-speed test at the PACCAR technical center track in Mount Vernon on March 11. Once they get the results from the test, they will provide us an update. In addition, the Legislature released its compromise transportation budget on Wednesday, March 9 and it increases the noise mitigation funding for the remainder of this biennium. One change was the due date for the final report was pushed back to December 31, 2022. Although this is later than originally requested, it will be helpful to ensure there is a full analysis of the pilot project. The Legislature is expected to pass the compromise budget as presented so there won’t be any anticipated changes. 4. Mask Mandate – The City of Medina will be following the King County COVID mask mandate guidance. Starting March 12 masks will not be required when in city facilities. This does not prevent people from wearing a mask if they desire. Taken from King County Public Health – “Based on current downward hospitalization and case rates, the review of CDC’s guidance, and state’s action, King County’s local indoor mask order will end concurrently with the state’s order–after March 11, 2022. In addition, King County will not be extending a local mask order for schools and childcares beyond the state’s order.” 5. Medina Days – I met with a potential organizer a second time to continue planning for Medina Days 2022. It is anticipated that Medina Days events will occur during the week of August 8th, 2022. 121 AGENDA ITEM 9.1a MEDINA POLICE DEPARTMENT DATE: March 14, 2022 TO: Interim City Manager Stephen R. Burns FROM: Acting Chief Jeffrey R. Sass RE: Police Department Update – February 2022 The following is a summary highlighting some of the Medina Police Department activity in February 2022. Bear Scouts Police Department Tour: On Monday, February 7th, Officer Brady Halverson, and Acting Chief Jeff Sass met with the local scouts group. Officer Halverson worked with the group and explained how fingerprints are taken and how they are used to help solve crimes. The scouts were given a tour of the office as well as the police officer cars and Officer Halverson spoke with the scouts about his job and what it takes to become a police officer. The scouts had lots of questions for Officer Halverson, and he did a fantastic job answering all of them. The scout master grew up here in the community and was very pleased with the tour. 122 AGENDA ITEM 9.1b Medina Police Department February 2022 Solar-Powered Digital Radar Speed Signs: Solar powered digital radar speed signs were installed throughout the city during the month of February. Two signs were installed on NE 24th Street, one on NE 12th Street and one on Lake Washington Boulevard NE. We have received numerous positive comments and after talking with the residents, they believe that they have been helpful in reducing speeds in these areas. Police Scenario Training Simulator: The Coalition of Small Police Agencies has a computerized training simulator that puts officers into life-threatening scenarios to help them understand how to respond if they are in a similar situation. The Medina Police Department had use of the training simulators which were set up in the Council Chambers. Officers Brady Halverson and Tyler Glenn trained the Police Department and City Hall staff in situational awareness and de-escalation techniques. The simulator provided City Hall staff a glimpse into the split-second decisions officers are required to make while on patrol. 123 AGENDA ITEM 9.1b Medina Police Department February 2022 Save the Date: Spring is just around the corner. Get a head start on your spring cleaning, gather your paper for shredding, your electronics for recycling and your unused prescription medication and save the date Saturday, April 23rd for our Shredder/Drug-Take-Back/E-recycle from 9A-12N at Medina Park. 124 AGENDA ITEM 9.1b MEDINA POLICE DEPARTMENT Jeff Sass, Acting Chief of Police MONTHLY SUMMARY FEBRUARY 2022 FELONY CRIMES Motor Vehicle Theft 2022-00000534 02/08/2022 A Police Officer was dispatched to the 1200 Blk of Evergreen Point Road for a report of a motor vehicle theft. The vehicle was locked at the time of the theft. The vehicle was located and recovered on February 8th. Under investigation. Fraud 2022-00000641 02/15/2022 A resident in the 2800 Blk of Evergreen Point Road contacted the Police Department to report fraudulent withdrawals from their checking account. The total amount withdrawn from the account was $4800. The bank was unable to provide the information of where the money was transferred to. No suspects at this time. MISDEMEANOR CRIMES Hit and Run Collision 2022-00000660 02/16/2022 A Police Officer responded to the 1300 Blk of Evergreen Point Road to what appeared to be a hit and run collision between a vehicle and a mailbox tower. The Officer located the vehicle several blocks south of scene. The driver was not injured and was cited for hit and run and distracted driving. The owners of the mailboxes have been contacted. Motor Vehicle Prowl 2022-00000767 02/23/2022 A Police Officer was dispatched to the 700 Blk of Overlake Drive East for a report of a vehicle prowl. The vehicle was unlocked, and snowboarding equipment valued at approximately $6000 was stolen. No suspects at this time. 125 AGENDA ITEM 9.1b CRIMES Current Month YTD 2022 YTD 2021 Year-End 2021 Burglary 01213 Vehicle Prowl 13213 Vehicle Theft 1302 Theft (mail & all other)01215 ID Theft/Fraud 13311 Malicious Mischief (Vandalism)0116 Domestic Violence/Violation of No Contact Order 01110 Disturbance, Harassment & Non-DV Assault 02517 TOTAL CRIMES 3 15 16 87 COMMUNITY POLICING Current Month YTD 2022 YTD 2021 Year-End 2021 Drug Violations - Referrals to Treatment 0001 Community Assists 10 23 16 116 House Watch Checks 69 108 90 548 School Zone 18 48 25 304 Mental Health 35349 TOTAL ENFORCEMENT 100 184 134 1018 TRAFFIC Current Month YTD 2022 YTD 2021 Year-End 2021 Collisions Injury0000 Non-Injury 2 2 3 18 Non-Reportable 0 0 N/A N/A Traffic Stops Citations/Infractions/Parking 27 51 15 171 Warnings 145 261 53 1808 Directed Patrol 16 31 72 488 TOTAL TRAFFIC 190 345 143 2485 CALLS FOR SERVICE Current Month YTD 2022 YTD 2021 Year-End 2021 Animal Complaints 18233 Residential Alarms 18 36 28 242 Missing Persons 1129 Suspicious Activity/Area Checks 13 34 28 304 Medical Call/Assist Fire Department 3 4 11 47 Juvenile (underage party, substance use, etc.)01111 TOTAL CALLS FOR SERVICE 36 84 72 646 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police (Acting) City of Medina February 2022 - Monthly Report 126 AGENDA ITEM 9.1b TOWN OF HUNTS POINT Jeff Sass, Acting Chief of Police MONTHLY SUMMARY FEBRUARY 2022 FELONY CRIMES Nothing to report. MISDEMEANOR CRIMES Nothing to report. 127 AGENDA ITEM 9.1b CRIMES Current Month YTD 2022 YTD 2021 Year-End 2021 Burglary 0001 Vehicle Prowl 0001 Vehicle Theft 0002 Theft (mail & all other)0103 ID Theft/Fraud 0011 Malicious Mischief (Vandalism)0002 Domestic Violence/Violation of No Contact Order 0022 Disturbance, Harassment & Non-DV Assault 0211 TOTAL CRIMES 0 3413 COMMUNITY POLICING Current Month YTD 2022 YTD 2021 Year-End 2021 Drug Violations - Referrals to Treatment 0000 Community Assists 01111 House Watch Checks 11 15 15 66 Mental Health 0035 TOTAL ENFORCEMENT 11 16 19 82 TRAFFIC Current Month YTD 2022 YTD 2021 Year-End 2021 Collisions Injury0000 Non-Injury0001 Non-Reportable0000 Traffic Stops Citations/Infractions/Parking 7 10 0 28 Warnings 26 44 9 187 Directed Patrol 681138 TOTAL TRAFFIC 39 62 20 254 CALLS FOR SERVICE Current Month YTD 2022 YTD 2021 Year-End 2021 Animal Complaints 1105 Residential Alarms 28324 Missing Persons 0000 Suspicious Activity/Area Checks 04433 Medical Call/Assist Fire Department 0012 Juvenile (underage party, substance use, etc.)0001 TOTAL CALLS FOR SERVICE 3 13 8 65 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police (Acting) Town of Hunts Point February 2022 - Monthly Report 128 AGENDA ITEM 9.1b 2022 Burglaries & Vehicle Prowls Medina & Hunts Point Prior Month(s) Burglaries Current Month Vehicle Prowls 129 AGENDA ITEM 9.1b 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: March 14, 2022 To: Honorable Mayor and City Council Via: Stephen R. Burns, Interim City Manager From: Steven R. Wilcox. Development Services Department Director Subject: Development Services Department Monthly Report Permit Activity Permit applications to Development Services are slow. This time of year is typically very busy as projects are prepared to start construction in spring or summer. Our staff remain very busy with permits, but this is primarily work that has been on-going. Activity in 2022 had been predicted to be about the same as 2021 and the current downwards trend may change. A comparison of Construction Activity Permit Open Houses between 2021 and 2022 for the first two months of this year show a dramatic decrease in activity. We held 8 open houses in January and February 2021 and only 2 for the same period in 2022. Permit applications are down as well. Local construction industry professionals remain busy which is a positive indicator of future work for Development Services. But, construction has the appearance of slowing in 2022 based on some indicators. Since 2007 we have seen that construction permitting in Medina can lead residential permit activity in our local area. While some jurisdictions with primarily residential construction follow the economy, Medina has been ahead. We are watching construction activity carefully as it has direct effect on our workload and department budgeting. We have some early indicators for 2022 activity now, but it will not be until June or July that we know where the year is going. Planning Commission By Stephanie Keyser In February, Planning Commission began discussing alternatives to original grade (work plan item #5). The discussion included ensuring a new process does not create unintentional consequences such as the ability for a builder to create a 50- foot façade. Commissioners discussed houses they have seen on Lake Washington Blvd or in Mercer Island that have been able to construct massive walls/façades and the consensus was to ensure Medina’s code prevented this. The Commission asked Staff to bring back more examples illustrating what average grade would look like on various lot topographies, as well as a draft code for the March meeting. 130 AGENDA ITEM 9.1c 2 The Washington State Department of Ecology has offered the City a seat in an upcoming pilot of a new shoreline permitting course. The course will provide a framework for implementing the no-net-loss requirement of Medina’s Shoreline Master Program (SMP) and the Shoreline Management Act. The course will cover Ecology’s new draft implementation guidance, which is something that will be a more significant part of the next SMP update. Staff will participate in this all-day training at the end of March. In December, the Washington State Department of Natural Resources (DNR) Urban and Community Forestry Program (UCF) began accepting applications for grant funding to help improve urban forests statewide. The available funds total $550,000, which is the largest amount offered by UCF for a single grant cycle. On March 1st, Development Services and Public Works submitted a joint grant application to inventory all City trees in the right-of-way. Having an inventory of these trees will provide the City with an accurate picture of species diversity, details on tree health, and information on how to care of existing and future trees. The last inventory was conducted in 2002 and only included properties north of SR-520, accounting for approximately 700 trees. This is a matching grant and if selected, Public Works will provide a match of $9,928 from their tree fund line item. The total city-wide tree inventory cost is $19,856. Development Services Committee Council recently approved the establishment of a new Development Services Committee. This committee is made up of three Councilmembers and three Planning Commissioners. The purpose of the committee is to assist the Planning Commission through the Comprehensive Plan Update over the next two years by providing advice to the Development Services Director. The Development Services Director is the Chair of the committee. The committee has no input or authority within the decision making of the Planning Commission. The committee will provide advice to the Development Services Director regarding certain administrative aspects of the Comprehensive Plan Update. Process, scheduling, and reviews of draft presentations of completed Planning Commission work prior to submittal to Council are the general areas of involvement by the new committee. Initial topics for the committee include discussion of a scope of work, and status of the 2021 Tree Code amendments and the process for the topic return to Council. In early meetings the committee will discuss process, Comprehensive Plan Update scheduling, use of a consultant to assist our Planning Manager, and consultant costs. The first “DSC” meeting is scheduled for Wednesday March 16th. 131 AGENDA ITEM 9.1c 3 Tree Management Code Consultant We are continuing to work with two arborist companies on completing draft contracts. It is expected that we will have finalized agreement on work scopes and fee schedules quite soon. There is a balance between service and cost and getting the best of both has taken some time. Our costs will increase beyond what we were paying for Tom Early through Otak and what was budgeted for 2021, but we have worked at assuring that those increases are mitigated. Working with two companies allows us to use the best skills of each at rates which reflect the qualification and level of the work they will do for us. I expect that both companies will give us exceptional service. Having two arborists working for a jurisdiction is common. Permit Tracking and Portal We continue to work with our permit software vendor to assure the best service possible. We continue to have several technical issues. Because of the unresolved technical issues we are exploring other vendor options. The best course is to continue to work with our current vendor towards their perfection of the product we use. Changing vendors is an option and might need to happen. Changing vendors would be time consuming and expensive. Likely about 2-years and over $200,000 to change vendors. We want to avoid changing our permitting vendor if at all possible. Our permit software is called “SmartGov”. SmartGov has been owned and provided to Medina through three owners just since we began working with our public portal 3-years ago. These changes in ownership have not helped with getting the service we need. Code Enforcement Please see the February 2022 Code Enforcement report provided. The report shows much of the monthly code enforcement activity performed by Development Services. We perform many investigations either by compliant, or because of things we notice such as construction parking in the public right of way or advertising signs. Earlier this year we began a new approach to investigating construction parking. Discovering if a vehicle is actually associated with permitted construction, and then finding out which project is involved can be time consuming and very difficult to do. Below is a new Warning Notice that we are using. Our Deputy Building Official places these on suspected construction vehicles which are parking in the public right of way. This has been helping. Last month this Notice was applied to vehicles parked in the Park & Ride that we suspected were associated with a construction project. The vehicles did not return after having reportedly been in the Park & Ride each day for some time. 132 AGENDA ITEM 9.1c 4 We are currently investigating what appears may be a significant deviation from an issued permit. A Tree Activity permit issued for a 3-lot short plat that is under construction appears to be out of conformance with its permits in several aspects. A field investigation resulted in a list of issues which will now need to be addressed. Fines, fees, re-planting all may be a part of this. St. Thomas School St. Thomas has been adding onto their school and renovating other portions. The work has been over the past 3-years and in 3-phases. Phase three is now complete. Phase three involved interior renovations. The project is now done with a new Certificate of Occupancy issued. 133 AGENDA ITEM 9.1c Construction Value:February 2022 February 2021 2022 YTM 2021 YTM Difference Accessory Structure ----$0.00 Addition / Alteration $20,000.00 $20,000.00 $895,035.00 $523,000.00 $372,035.00 Fence / Wall $75,000.00 $5,000.00 $78,500.00 $9,000.00 $69,500.00 New Construction $4,745,306.00 -$7,645,306.00 $2,364,659.00 $5,280,647.00 Repair / Replace ----$0.00 Wireless Comm. Facility ----$0.00 Total Value:$4,840,306.00 $25,000.00 $8,618,841.00 $2,896,659.00 $5,722,182.00 Permits Issued:February 2022 February 2021 2022 YTM 2021 YTM Difference New Construction 2 -3 1 2 Permit Extension 3 7 6 9 (3) Accessory Structure ----0 Addition / Alteration 1 1 2 5 (3) Construction Activity Permit 5 -7 2 5 Demolition 2 1 3 2 1 Fence / Wall 2 1 3 2 1 Grading / Drainage 2 -3 1 2 Mechanical 7 5 17 15 2 Other - Moving ----0 Plumbing / Gas 5 5 11 18 (7) Repair / Replace ----0 Reroof ----0 Right of Way Use 6 9 12 15 (3) Tree Mitigation 6 1 13 6 7 Wireless Comm. Facility ----0 Total Permits:41 30 80 76 4 Inspections:February 2022 February 2021 2022 YTM 2021 YTM Difference Building 105 90 172 142 30 Engineering/Other 17 14 27 34 (7) 2 5 11 7 4 Tree 2 -5 1 4 Total Inspections:126 109 215 184 31 Monthly Issued Permit Report February, 2022 Page 1 of 1 Report run on: 03/01/2022 12:54 PM 134 AGENDA ITEM 9.1c Permit Type Submitted Date Permit Number Total Valuation Address ADDRESS ASSIGNMENT 02/16/2022 ADDRESS-22-001 TOTAL ADDRESS ASSIGNMENT:1 $0.00 ADVANCE DEPOSIT 02/08/2022 DEP00163 3234 78TH PL NE ADVANCE DEPOSIT 02/08/2022 DEP00164 7626 NE 10TH ST TOTAL ADVANCE DEPOSIT:2 $0.00 B-ADD/ALT 02/18/2022 B-21-131 $360,000.00 500 86TH AVE NE B-ADD/ALT 02/28/2022 B-22-027 $2,500.00 7545 NE 28TH PL TOTAL B-ADD/ALT:2 $362,500.00 B-DECK 02/02/2022 B-22-021 $315,079.00 8905 GROAT POINT DR TOTAL B-DECK:1 $315,079.00 B-DEM 02/02/2022 D-22-002 632 EVERGREEN POINT RD Monthly Applications Submitted 02/01/2022 – 02/28/2022 135 AGENDA ITEM 9.1c B-DEM 02/24/2022 D-22-003 2436 82ND AVE NE TOTAL B-DEM:2 $0.00 B-FENCE 02/07/2022 B-22-015 $50,000.00 1637 77TH AVE NE B-FENCE 02/08/2022 B-22-023 $25,000.00 2053 77TH AVE NE TOTAL B-FENCE:2 $75,000.00 B-GAS 02/02/2022 G-22-004 8235 NE 8TH ST B-GAS 02/22/2022 G-22-008 2221 77th Ave NE B-GAS 02/23/2022 G-22-009 7914 NE 26TH ST B-GAS 02/25/2022 G-22-010 3244 76TH AVE NE TOTAL B-GAS:4 $0.00 B-LIFT 02/01/2022 B-22-020 3223 EVERGREEN POINT RD TOTAL B-LIFT:1 $0.00 136 AGENDA ITEM 9.1c B-MECHANICAL 02/02/2022 M-22-019 624 81ST AVE NE B-MECHANICAL 02/09/2022 M-22-022 3217 78TH PL NE B-MECHANICAL 02/15/2022 M-22-023 2036 EVERGREEN POINT RD B-MECHANICAL 02/18/2022 M-22-024 810 84TH AVE NE B-MECHANICAL 02/22/2022 M-22-025 8398 NE 12TH ST TOTAL B-MECHANICAL:5 $0.00 B-PLUMBING 02/23/2022 P-22-010 7914 NE 26TH ST TOTAL B-PLUMBING:1 $0.00 B-TELE 02/09/2022 B-22-024 $70,000.00 8398 NE 12TH ST TOTAL B-TELE:1 $70,000.00 CAP - CONSTRUCTION ACTIVITY PERMIT 02/28/2022 CAP-22-007 500 86TH AVE NE TOTAL CAP - CONSTRUCTION ACTIVITY PERMIT:1 $0.00 137 AGENDA ITEM 9.1c ENG-GRADING/DRAINAGE 02/24/2022 ENG-GD-22-004 2436 82ND AVE NE TOTAL ENG-GRADING/DRAINAGE:1 $0.00 P-ADMIN SPECIAL USE 02/11/2022 P-22-008 550 OVERLAKE DR E TOTAL P-ADMIN SPECIAL USE:1 $0.00 P-NON ADMIN VARIANCE 02/16/2022 P-22-009 607 86TH AVE NE TOTAL P-NON ADMIN VARIANCE:1 $0.00 P-SEPA/SUBSTANTIAL DEV 02/01/2022 P-22-006 8925 GROAT POINT DR TOTAL P-SEPA/SUBSTANTIAL DEV:1 $0.00 PW-RIGHT OF WAY 02/01/2022 PW-ROW-22-008 2226 79TH AVE NE PW-RIGHT OF WAY 02/03/2022 PW-ROW-22-010 8160 NE 24TH ST PW-RIGHT OF WAY 02/03/2022 PW-ROW-22-011 632 EVERGREEN POINT RD PW-RIGHT OF WAY 02/04/2022 PW-ROW-22-013 7747 OVERLAKE DR W 138 AGENDA ITEM 9.1c PW-RIGHT OF WAY 02/07/2022 PW-ROW-22-014 442 87TH AVE NE PW-RIGHT OF WAY 02/08/2022 PW-ROW-22-015 8000 NE 16TH ST PW-RIGHT OF WAY 02/08/2022 PW-ROW-22-017 2019 79th Ave NE PW-RIGHT OF WAY 02/09/2022 PW-ROW-22-018 8845 OVERLAKE DR W PW-RIGHT OF WAY 02/10/2022 PW-ROW-22-019 2226 79TH AVE NE PW-RIGHT OF WAY 02/14/2022 PW-ROW-22-020 508 UPLAND RD PW-RIGHT OF WAY 02/16/2022 PW-ROW-22-021 2019 79th Ave NE PW-RIGHT OF WAY 02/22/2022 PW-ROW-22-022 8845 OVERLAKE DR W PW-RIGHT OF WAY 02/25/2022 PW-ROW-22-025 1525 79th place ne TOTAL PW-RIGHT OF WAY:13 $0.00 TREE-ADMIN ROW TREE REMOVAL 02/01/2022 TREE-22-016 2205 78TH AVE NE TOTAL TREE-ADMIN ROW TREE REMOVAL:1 $0.00 139 AGENDA ITEM 9.1c TREE-RESTORATION 02/03/2022 TREE-22-018 8417 NE 10TH ST TOTAL TREE-RESTORATION:1 $0.00 TREE-WITH BUILDING/DEVELOPMENT 02/24/2022 TREE-22-021 2436 82ND AVE NE TOTAL TREE-WITH BUILDING/DEVELOPMENT:1 $0.00 Total # of Permits 43 $822,579.00 140 AGENDA ITEM 9.1c Case Number Case Type Case Status Assigned To Address Case Text CC-2022-015 GENERAL COMPLETED Rob Kilmer 2890 Evergreen Point Road _ Description: Complaint received of overcrowding at Park & Ride due to construction-project related vehicles Action Taken: Created notices and placed them on each vehicle that appeared to be construction related. Followed up during the next day and did not find 3 of the 5 vehicles of that notices had been placed upon. Did not find additional vehicles that looked obviously construction related. CC-2022-016 GENERAL COMPLETED Rob Kilmer 7545 NE 28TH PL _ Description: Complaint regarding construction noise Action Taken: Investigated and determined a building permit was not needed for the project's scope of work. Advised the project manager regarding construction work hours and construction noise hours in Medina. Project manager agree to limit percussive noise to the permitted hours. CC-2022-017 GENERAL COMPLETED Rob Kilmer 8401 NE 7TH ST _ Description: Report of storm water issue Action Taken: Visited site and spoke with reporting homeowner. Followed up with further information in answer to homeowner's questions. CC-2022-018 GENERAL OPENED Rob Kilmer 8658 NE 7TH ST _ Description: Report of work performed without permit. Action Taken: Visited site to gather facts. Investigation ongoing. CC-2022-019 GENERAL COMPLETED Rob Kilmer 508 UPLAND RD _ Description: Apparently construction related vehicle parked along ROW. Action Taken: Investigated and found that the vehicle was unrelated to construction activities. The owner is a routine home maintenance worker. CC-2022-020 GENERAL COMPLETED Rob Kilmer 227 UPLAND RD _ Description: Potentially construction related vehicles parked along ROW. Action Taken: Left warning notices on each vehicle. Code Enforcement for February Report run on: 02/28/2022 02:48 PM Page 1 of 3 141 AGENDA ITEM 9.1c Case Number Case Type Case Status Assigned To Address Case Text CC-2022-021 GENERAL COMPLETED Rob Kilmer 8000 NE 16TH ST _ Description: Report of a commercial sign displayed in ROW Action Taken: Sign was removed by owner prior to any action needing to be taken. CC-2022-022 GENERAL COMPLETED Rob Kilmer 8400 NE 7TH ST _ Description: Potentially construction related vehicle parked along ROW. Action Taken: Left warning notice on vehicle. CC-2022-023 INITIAL WARNING COMPLETED Rob Kilmer 7619 NE 22ND ST _ Description: Potentially construction related vehicle parked along ROW. Action Taken: Left warning notice on vehicle. CC-2022-024 INITIAL WARNING COMPLETED Rob Kilmer 1635 77TH AVE NE _ Description: Potentially construction related vehicle parked along ROW. Action Taken: Left warning notice on vehicle. CC-2022-025 GENERAL COMPLETED Rob Kilmer 1400 EVERGREEN POINT RD _ Description: Report of tree cutting taking place Action Taken: Scope of work found to be hedge pruning only CC-2022-026 GENERAL COMPLETED Rob Kilmer 2221 77TH AVE NE _ Description: Work performed without obtaining the correct permit Action Taken: Instructed the contractor on how to bring the project into compliance CC-2022-027 SIGN VIOLATION COMPLETED Rob Kilmer 8000 NE 16TH ST _ Description: Report of a commercial sign displayed in ROW Action Taken: Sign was removed prior to being found. Extra attention is now being paid to this location to see when the sign gets placed/removed. CC-2022-028 GENERAL COMPLETED Rob Kilmer 2631 EVERGREEN POINT RD _ Description: Voicemail received regarding potential tree cutting having occurred. Caller requested to speak with City Manager or Police. Action Taken: Provided caller's voicemail to City Manager who provided it to Police Department. Visited site with Officer Glenn and determined that this was not a permit issue. Officer Glenn followed up with the homeowner. Code Enforcement for February Report run on: 02/28/2022 02:48 PM Page 2 of 3 142 AGENDA ITEM 9.1c Case Number Case Type Case Status Assigned To Address Case Text CC-2022-029 GENERAL OPENED Rob Kilmer 3444 EVERGREEN POINT RD CC-2022-030 ROW VIOLATION COMPLETED Rob Kilmer 8426 OVERLAKE DR W _ Description: Work performed without all necessary permits. Action Taken: Advised applicant of requirement to obtain a mechanical permit in addition to their approved gas permit. _ Description: Neighborhood residents reported construction-related vehicles parked along ROW. Previously these vehicles had been associated with non- construction related activity. Action Taken: Notified Agent for the implicated construction site that the vehicles are required to be removed if they belong to any worker on that site. The vehicles were no longer present when I revisited the area. Code Enforcement for February Report run on: 02/28/2022 02:48 PM Page 3 of 3 143 AGENDA ITEM 9.1c CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: March 14, 2022 To: Future Finance & HR Director, Staff, Mayor and City Council From: Julie Ketter, out-going Finance & HR Director Re: Update report on Levy Lid Lift ballot measure of 2019, new developments I am taking this opportunity to thank the entire Medina City team and community for the support they gave me over the last 8 years. In an effort to capture the institutional memory I have amassed regarding the City’s levy lid lift ballot measure of November 2019 and property taxes, I have assembled this memo to help the team going forward. The City is currently half-way through their 6- year, voter approved levy lid lift. There are a few updates that I would like to outline. This document is arranged chronologically; the new developments and their implications will be found starting on the bottom of page 4. Background: Since the passage of Initiative 747 in 2001 Medina, like many other jurisdictions in the state, struggled to maintain the level of service residents expect with its major source of revenue for these services unable to grow at the same pace of rising costs. I-747 limited annual increases to property tax levies by local taxing jurisdictions to only 1%. By 2018, the City was at a financial crossroads. The cost of providing basic services had been growing faster than the available revenue streams—expenses had risen an average of 4-5% per year while revenue was only growing at an average of 2.5% per year. The City Council had previously been able to balance the budget through aggressive cost-saving measures, identifying additional revenue sources and dipping into reserves. But the City could no longer find efficiencies without impacting service delivery and its sources of reserves were nearly depleted. The City was projected to have a $500,000 budget deficit by 2020 and a $3.3 million cumulative deficit by 2025. In 2018, Council & Staff began studying solutions for a long-term financial plan. While many ideas for additional revenue sources, cost-recovery directions and expense trimming were discussed; they were small. Cumulatively they lacked the impact to correct the City’s financial trajectory without also a significant reduction of core service levels, an idea which the Council was uncertain the community would embrace. A more impactful solution, sale of public property was also discussed but Council felt it was also an idea which the community wouldn’t embrace. I-747 does allow for an increase to property tax levies beyond the 1% limit, if proposed to the voters and it is approved by a 144 AGENDA ITEM 9.1d 2 majority. March 11th, 2019, the Council approved Ordinance 970 which directed a measure to be placed on the November 5th ballot. The ballot measure (Proposition 1) was crafted around the following goals: • Maintain the same service levels provided in 2019 • Create a 10-year solution for financial stability The City decided on a multi-year, permanent levy. The initial “bump” would add $0.20 per $1000 AV in 2020; increasing the tax bill on a $2M tax assessed home, for example, by $400. The additional overall amount generated from this would be approximately $900K, would turn the City away from deficit spending and start restoring financial health. Years 2-6 of the levy period would see this amount increased by 5% each year (approximately $945K, $992K, etc.). This would keep revenues moving with expense inflation, plus an additional amount to transfer to a Levy Stabilization Fund. This would fill the budget gaps that would arise once the term of the levy measure expired, allowing the City to continue balancing its budget through its goal of 10 years (2029). Once the 6-year levy period was over, the amount collected its final year (2025) would roll into the City’s regular (statutory) levy to create a new base that would then only increase by 1% each year as allowed by law. While this structure created challenges in explaining how it would work to residents, it was important to the City not to create a 10-year solution that required a bigger increase 145 AGENDA ITEM 9.1d 3 all in one year, just to sit on a large amount of taxpayer money for nearly a decade; but rather to ease in the need over the longest period allowed. A record voter turnout for an off-season election, nearly 60% was received. During the 3-week period the vote was being counted, from election day to when the results were required to be finalized, the measure remained too close to call. Ultimately the measure passed, 51% to 49%. Revenues Compared to Expenses Reflecting Passing of Levy Lid Lift: Making the “bump” from the 6-year levy last at least 10-years. Levy year 1 (2020) filled the gap from the impact of deficit spending years as well as allowed services to continue without reduction. Years 2-6 (2021-25) will have budgeted transfers to a Levy Stabilization Fund in amounts that will build an operating reserve to draw on for at least another 4 years. 2021’s budget reflects a $500K transfer into this fund. See illustration on following page. * “Gap Years”, 2027-2029 will be subsidized from Levy Stabilization Fund established 2021-2025 146 AGENDA ITEM 9.1d 4 Other promises made to the voters: -Maintain the same LEVEL of services as before the levy lid lift. Remember, these were already trimmed service levels. This dictates a service level, status-quo budget. So, no additions or reductions from the 2019 picture. -Restore the City’s measures of financial health: *Start each new year with the full General Fund required balance to cover first quarter expenses. This is something the State Auditor looks for, as well as creditors. It allows us to continue to pay the bills while waiting for our major source of funding (property taxes) that only get paid to the City in portions every 6 months. *Engaged Finance Committee. *Continual long-term financial planning, always looking ahead 10 years. *Contingency Fund rebuilt. *Develop community friendly financial statements. AFTER THE BALLOT MEASURE PASSED, WHAT HAPPENED NEXT? Late November prior to a tax year, the King County Assessor’s office requires taxing districts to submit the amounts of their requested levy, up to the maximum available. Typically, the amount requested is the maximum, which is calculated by the Assessor reflecting the prior 147 AGENDA ITEM 9.1d 5 year’s total amount + the 1% increase as allowed by law and adjustments made for new construction, utility value & prior year refunds. A taxing district is not required to request the full amount if they do not need it all to meet their budget’s needs. Any amount deferred will be available in future years and is called “banked capacity”. Since banked capacity are amounts the taxing district is already entitled to, it can be drawn partially or in full by the entity’s governing board (Council) as part of the annual budgeting process, despite the fact it makes a total tax levy increase that year exceed 1%. It should not be a surprise that in this era of a 1% increase cap on cities major source of funding, property taxes, it is rare to find a City with banked capacity. Year 1 (2020): November 25th, 2019, Staff submitted the required documents to the KC Assessor’s office to receive in 2020 the maximum levy available based on last year’s amount (see italicized in above paragraph). Also, the additional $0.20 per assessed $1K valuation outlined in the approved levy lid lift measure was included. That generated an additional $942,833 of revenue for the City. This is the permanent bump described in the levy materials that would increase each of the remaining years (2-6), by 5% and then roll into the original base levy to go forward with the same 1% increase limitations. See chart at the bottom of page 3. The large gray part of the bars represents all the other taxing districts homeowners pay---schools, county, transit, etc. The small colored sections go to Medina, the only part they can control. The blue is the City’s regular, legacy levy amount that is limited to only the 1% increase. The green is the new addition approved by the voters that increases 5% each year until the end of the measures’ term. Once it is over, starting in 2026 they comingle (orange on the chart) and become the City’s regular levy, limited to 1% increases each year unless voted on (again) by the people. The additional amounts to be added to the budget as a result of the levy lid lift measure, during the period of 2020-25 are: 148 AGENDA ITEM 9.1d 6 Year 2 (2021): Autumn of 2020, staff & Council prepared the 2021 budget and set the property tax amount to request, as outlined above. The KC Assessor’s office responded to our submission, wanting to know where the additional $989,975 came from. They didn’t have in their records any indication that the “bump” was permanent and also did have that in levy years 2-6 the original base levy would be able to increase 5%. This effectively, would erase most of the intent of the original ballot measure as explained to the public. I’d like to digress for a paragraph at this point to add in some details that will give context to what happened next. December 2017, staff launched a long-term financial planning process to help educate the Council and community as to the problems the City was facing. Since nobody on staff or Council had ever been involved in something like this before, especially when it became obvious that the Levy Lid Lift option was the only solution that would repair the damage done with nearly two decades of revenues held below inflation; consultants & experts were brought in at key steps along the way. FCS Group verified in-house calculations and Lund Faucett helped create educational materials for the community to clearly explain the problem and a rather complex solution. As required by law, the City Attorney drafted the ballot title and measure, both of which require precise language that is tightly restricted by challenging word count limits. We had discussions along the way with the State Auditor’s Office, MRSC, AWC and fellow cities who had experience. A key piece of advice we had gotten from multiple sources was followed: before finalizing the ballot title and measure, run it through the KC Assessor’s office and the WA Dept of Revenue. They came back to us with an OK, looks good. Now fast- forward to after the measure passed and sometime in the first half of 2020: a key-contact, long- time employee with the KC Assessors office retired. Like most agencies during COVID, they had difficulties filling the void caused by the loss. So, while the issue with the KC Assessor’s office was distressing it was not terribly surprising. The City Attorney drafted a letter stating the City’s position. KC stepped back from their initial response, referred to themselves as just an Administrator to property taxes and passed the issue to the WA Dept of Revenue as the Interpreter they defer to. Eventually, the State’s ruling came back with an unexpected twist. In addition to reinstating the 2020 increase to permanent status, they now said that they interpret the language of the ballot, which voters approved, to mean that the 5% increase allowance for years 2-6 extends to the entire City’s levy, both the “bump” portion and legacy portion! (New Finance Director: There is a more detailed, colorful account of all this saved in the I:drive and a hard copy in the “King County-Tax Roll” binder in your office.) Since the 2021 budget was already set based on the originally anticipated revenue from the property tax levy determined well before all this drama, the City went ahead with its submission as planned. The City ignored the newly increased maximum levy allowed, letting the difference become banked capacity. Although the WA Dept of Revenue indicated the determination was final, it happened so suddenly and felt somewhat capricious, so staff felt it 149 AGENDA ITEM 9.1d 7 best to wait until the cycle came around again before addressing the long-term picture of what this might mean for the City’s future finances. Year 3 (2022): Autumn of 2021 arrived and along with it the worksheets from the KC Assessor’s office outlining the City’s maximum property tax levy allowed. Aside from a significant transposition error in their internal calculations, which was easy to point out to them and get corrected, the effect of reinterpretation of the ballot measure by the WA Dept of Revenue remained. Final was, indeed, final. As with the previous year, Staff and Council had worked up the 2022 budget prior to receiving the Assessor’s materials. The budget and property tax levy amount required fell in line with the City’s original intention for the Levy Lid Lift. It has been stated often in recent years that the City’s budget was essentially written for the next ten years when the levy measure passed. Those budgets are guided by a basic framework or promises made to the voters: -No change in service levels compared to 2019. -Apply the 2020 increase to maintain those levels, absorbing impacts of inflation and filling the hole left from years of deficit spending. -Amounts received 2021-25 in excess of funds needed to continue same service levels would be held in a separate fund. Once the 6-year levy period is over, inflation will begin to out-pace revenues. This fund will be used to fill revenue gaps for a minimum of 4 years, the last of part of the “ten years of financial stability” promise. Although current projections indicate that the fund could possibly fill revenue gaps for a bit longer than that. With this in mind, staff went forward as they did in the prior year; the status-quo budget was adopted and the excess amount of available property tax levy was ignored, letting it sit as banked capacity. Year 4-6 (2023-25) and the future: Currently the City has $317,755 of banked capacity available that can be drawn on in future years to increase revenues. By the end of the 6-year levy lid lift period, if the City continues to bank this excess in the same manner, the total banked capacity available going into 2026 will be approximately $800K. While that sounds significant, keep in mind that it is less that the 2020 bump of $943K which only increased, for example, the median valued home in the City tax bill by approximately $400 a year. Also keep in mind going into 2026, this begins the period outlined in the long-term financial planning when the City would be drawing on the Levy Stabilization Fund to fill budget gaps caused by revenues not being able to keep up with inflation’s effect on expenses. It would likely be unnecessary to address the banked capacity until at least 2030, or later depending on how long it takes to deplete the Levy Stabilization Fund. After that, would be the point in the long-term financial plan that was identified as when the City would need to talk about the newly evolving difficulties balancing the budget within revenue restraints. Déjà vu, December 2017, only with that lingering banked capacity likely still hanging out there. 150 AGENDA ITEM 9.1d 8 Ultimately, what the City wants to do with its banked capacity falls entirely within the discretion of the Council; even if they want to draw it all in next year, ignore until the end of days, or something in between. As mentioned earlier, banked capacity is looked upon by the law as deferred revenue the City is entitled to. While it may sit awkwardly based on how it came about versus the initial intention, it isn’t going to go away. A part of me is disappointed to be retiring and missing out on the fun of helping Council tackle this interesting quandary. 151 AGENDA ITEM 9.1d CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: March 14, 2022 To: Honorable Mayor and City Council Via: Stephen R. Burns, Interim City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report MARCH AND APRIL PUBLIC MEETINGS AND EVENTS Event Date Time Location Park Board Meeting Mar 21 5:00 pm Teleconference/Online Planning Commission Meeting Mar 22 4:00 pm Teleconference/Online City Council Meeting Mar 28 4:00 pm Teleconference/Online City Council Meeting Apr 11 4:00 pm Teleconference/Online Park Board Meeting Apr 18 5:00 pm Teleconference/Online Shredder/Drug-Take Back/E-cycling Day Apr 23 9:00 am – 12:00 pm Medina Park Parking Lot City Council Meeting Apr 25 4:00 pm Teleconference/Online Joint CC/PC Meeting Apr26 4:00 pm Teleconference/Online Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of February, the City issued 17 bulletins amounting to a total of 44,691 bulletins delivered to subscribers; approximately 11.8% were opened. See Attachment 1. As of February 28, the City had 12,509 subscribers (change in total subscribers +171), with a combined total of 122,212 subscriptions (change in total subscriptions +1,394). RECORDS REQUESTS As of February 28, 6 public records requests have been received by Central Services. See Attachment 2. 152 AGENDA ITEM 9.1e Bulletins Developed Total Recipients Total Delivered Unique Email Opens Unique Email Open Rate Wireless Recipients February, 2022 17 48,354 44,691 4,260 11.80%10,350 January, 2022 25 101,589 94,429 10,651 14.20%23,288 December, 2021 32 193,448 180,037 18,165 13.10%49,149 November, 2021 27 100,179 93,226 7,593 10.20%22,569 October, 2021 37 124,366 118,068 9,230 8.60%21,579 September, 2021 25 86,280 80,364 6,546 10.10%18,846 August, 2021 21 98,271 92,022 9,193 12.40%21,013 July, 2021 17 46,230 43,222 4,020 10.80%7,435 June, 2021 23 80,050 75,120 6,629 10.40%13,924 May, 2021 31 120,746 113,370 10,176 10.70%21,364 April, 2021 35 115,716 109,081 9,571 10.10%17,510 March, 2021 37 101,291 95,540 8,119 9.50%12,522 February, 2021 26 71,737 67,738 6,927 11.50%9,355 January, 2021 20 68,455 64,548 6,858 11.90%8,944 Date Sent Top 10 Most Read Bulletins During February Emails Opened Email Open Rate 02/01/2022 03:47 PM PST 934 29% 02/04/2022 11:44 AM PST 192 9% 02/08/2022 04:15 PM PST 131 7% 02/10/2022 10:16 AM PST 1,061 14% 02/11/2022 12:00 PM PST 147 8% 02/17/2022 12:33 PM PST 200 9% 02/18/2022 01:35 PM PST 961 13% 02/18/2022 04:00 PM PST 179 9% 02/24/2022 12:02 PM PST 1,058 14% 02/24/2022 12:38 PM PST 148 8% Park Board Agenda Packet - Tuesday, February 15, 2022 at 5PM (on-line) Comparisons: Community E-lert® - DIGITAL SPEED SIGNS Medina Finance Committee Agenda - Tuesday, February 8, 2022 at 11AM (on-line) February 10, 2022 - Civil Service Commission Meeting Agenda Packet (online) East Link Connections: Metro and Sound Transit Seek Feedback on Proposed Bus Changes as Link Light Rail Expands Notice of Hearing - Permanent Supportive and Transitional Housing - March 14, 2022 at 4pm City Hall Closed on Monday, 2/21 - Presidents Day February 22, 2022 Medina Planning Commission Special (On- line) Meeting Agenda Packet February 28, 2022 Medina City Council Regular Meeting (on- line) Agenda Notice of Hearing and Determination of Nonsignificance - March 22, 2022 at 2pm ATTACHMENT 1 153 AGENDA ITEM 9.1e A ATTACHMENT 2 AT 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov DATE: March 14, 2022 TO: Mayor and City Council From: Aimee Kellerman, City Clerk Subject: February 2022, Public Records Request Tracking In February 2022, Central Services staff received 6 new public records requests, 1 ongoing public records request. These requests required approximately 5 hours of Central Services staff time and .4 hours of consulting time with the City Attorney. The overall February cost, which includes staff hourly rate plus benefits and City Attorney fees is approximately $390. In addition, the police department receives public records requests specific to police business that require records research and information distribution. In February 2022, the Police Department received 11 new records requests. These requests required approximately 1.5 hours of staff time and 0 hours of consulting time with the City Attorney. The overall February cost, which includes staff hourly rate plus benefits is approximately $98. The requests are from outside law enforcement agencies, insurance carriers, the public and persons involved in the incidents. 154 AGENDA ITEM 9.1e Assigned Dept Request Type Required Completion Date Summary Public Record Desired Assigned Staff Central Services Public Records Request 2/18/2022 Public Records Request Site address: 802 Evergreen Point Road (King County APN 252504- 9048) Records as follows: • Permit summary (date, type of permit, applicant/tenant) or available permits from construction to present • Permits of environmental concern (petroleum storage tanks, septic systems, oil/water separators) • Record of any Activity Use Limitations (AULs) • Records regarding hazardous materials usage/storage/incidents or known environmental concerns/contamination • Records regarding aboveground or underground storage tanks Dawn Nations Central Services Public Records Request 3/14/2022 Public Records Request I would like to request the names and emails of all of the people who have complained about the hedge in front of my house (corner of NE 10th Street and 86th). Per the City's request, and in follow-up to conversations with Ryan Osada and Pat Crickmore, I have made arrangements to replace/trim this hedge (work starting on 02/23/22). This hedge has been here for approximately 20 years and has never been a problem, so I am quite perplexed by these requests. I have made every effort to maintain this hedge and to replace diseased portions in keeping with the original design. I am quite concerned because we risk losing the hedge altogether due to such severe pruning - not to mention the investment in maintaining my landscape since I moved to this home in 2007. But trying to comply. Thank you. Dawn Nations Central Services Public Records Request 2/28/2022 Public Records Request Requesting a report of all issued and pending building permits for residential & commercial properties from 1/1/2022 to 1/31/2022. Report to include if possible: permit number, issue date, site addresses, valuation of project, description of work, contractor information and owner name. If a report is unavailable, then copies of the original permits would be more than adequate. Aimee Kellerman Central Services Public Records Request 2/25/2022 Public Records Request We are a landscape architecture firm working with Douglas Eisner on his new property at 7545 NE 28th Pl in Medina. We would like the civil drawings for this property as well as the survey drawings if available. Dawn Nations Central Services Public Records Request 3/7/2022 Public Records Request It about the benefits every month! Retired!Aimee Kellerman Central Services Public Records Request 3/8/2022 Public Records Request pool construction permits and all associated contractors for 1637 77th Ave Medina who are on record for the swimming pool and equipment install. Interest in the timeline from excavation, gunnite, plaster and tile as well as equipment fire off. Thank you Dawn Nations Create Date Reference No Customer Full Name PRR - Type of Records Requested February 2022 Monthly PRR Report Run Date: 03/07/2022 3:17 PM Tom Nanevicz Building 2/9/2022 P002327- 020922 2/9/2022 P002326- 020922 Braden Mineer Building Sarah (Sally) Zyfers Public Works 2/10/2022 P002328- 021022 2/24/2022 P002339- 022422 Janitor Michele Ray Human Resources Dylan Crawford Building2/15/2022 P002331- 021522 Bruce Milligan Building2/25/2022 P002341- 022522 ATTACHMENT 2 155 AGENDA ITEM 9.1e CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: March 14, 2022 To: Honorable Mayor and City Council Via: Stephen R. Burns, Interim City Manager From: Ryan Osada, Public Works Director Subject: Public Works Monthly Report 1. 77TH AVENUE NE STORM REPAIR – Kamins was finally able to complete the underground pipe installation and connections. The asphalt restoration was also completed last month, however the concrete strike has delayed pouring curb and sidewalk. Currently, concrete is scheduled for delivery the second week in March which will allow the contractor to complete the restoration along 77th Ave NE. 156 AGENDA ITEM 9.1f 2. STORMWATER MANAGEMENT ACTION PLAN (SMAP) – The SMAP is one of many compliance requirements for Medina’s stormwater permit which is updated annually. However, there is a major update requirement due in 2023 which includes mapping and assessment of the stormwater basins within the city. This map is based on land use designations and will eventually become a major component for future stormwater requirements. 157 AGENDA ITEM 9.1f 3. SOLAR SPEED SIGNS – Due to supply chain issues this project was delayed for several months. We were finally able to install four Solar Speed Signs at strategic locations around the city. The units will provide valuable data for the police department regarding speed. So far, the initial response has been positive and there is discussion to install more in the future. 158 AGENDA ITEM 9.1f 4. MAINTENANCE UPDATES – The Public Works crew was able to finish most of the clean up work associated with recent rain events. They were finally able to do miscellaneous projects such as pothole repairs and clearing the Medina Park Pond outlets. With warmer temperatures and less rain, the crew can get back to mowing the regular park maintenance tasks. 159 AGENDA ITEM 9.1f 5. PROJECT UPDATES – 2015 Medina Park Stormwater Pond Imp. – We are looking into alternate ways to dredge the stormwater ponds. Overlake Golf & Country Club is applying for a permit to dredge the northern ponds. Depending on the outcome, the city may use the same method. 2017 Medina Beach Park Tree Replanting – Phase III tree planting. Medina Park Playground Improvements – Public Works is in possession of the playground equipment. This project is scheduled to start April 25th. Post Office Floor Replacement – Due to potential subfloor issues, the city has hired a contractor to evaluate the post office building and provide an assessment of the structure. Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping. We are currently working on scoping and mapping the storm infrastructure that is located on several private properties. 2021 Traffic Calming Solar Speed Signs – completed 2022 Hazardous Tree Removal – in review NE 12th Street Sidewalk Improvements & Undergrounding – finalizing 90% construction drawings. Waiting for Comcast and Lumen to finish their drawings 77th Ave NE Stormwater Repair – concrete and restorations still needs to be completed TIB_NE 7th Street Overlay – 84th Ave NE to Overlake Dr – stormwater improvements are being reviewed. 77th Ave NE Storm Repair Phase 2 & Phase 3 – completed with Phase 1 2022 Localized Repair_Stormwater – in review 2022 City Hall Repairs – Miscellaneous – in review 160 AGENDA ITEM 9.1f