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09-26-2022 Regular Meeting
MEDINA CITY COUNCIL Monday, September 26, 2022 5:00 PM – REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina. 1 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, September 26, 2022 – 5:00 PM AGENDA MAYOR | Jessica Rossman DEPUTY MAYOR | Randy Reeves COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston, Bob Zook CITY MANAGER | Stephen R. Burns CITY ATTORNEY | Scott Missall CITY CLERK | Aimee Kellerman Virtual Meeting Participation The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals who are participating online and wish to speak live must register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the September 26 Council meeting. Please reference Public Comments for September 26 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. The city will also accept written comments. Any written comments must be submitted by 2 PM on the day of the September 26 Council meeting to the City Clerk at akellerman@medina-wa.gov. Join Zoom Meeting Meeting ID: 832 5227 3105 Passcode: 589036 One tap mobile +12532158782,,83252273105# US (Tacoma) 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook 2. APPROVAL OF MEETING AGENDA 3. PUBLIC COMMENT PERIOD Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina- wa.gov and leave a message before 2PM on the day of the September 26 Council 2 meeting. Please reference Public Comments for September 26 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 4. PRESENTATIONS None. 5. CONSENT AGENDA Time Estimate: 5 minutes Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. 5.1 2024 Periodic Comprehensive Plan Update Recommendation: Approval Staff Contact: Steven R. Wilcox, Development Services Director 6. LEGISLATIVE HEARING None. 7. PUBLIC HEARING None. 8. CITY BUSINESS 8.1 2023 Preliminary Budget Study Session Recommendation: Discussion and direction. Staff Contact: Ryan Wagner, Finance Director 9. CITY MANAGER'S REPORT None. 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 11. PUBLIC COMMENT Comment period is limited to 10 minutes. Speaker comments limited to one minute per person. 12. ADJOURNMENT Next regular City Council Meeting: October 10, 2022 at 5 PM. 3 ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Monday, October 10, 2022 - City Council Meeting (5:00 PM) Monday, October 24, 2022 - City Council Meeting (5:00 PM) Monday, November 14, 2022 - City Council Meeting (5:00 PM) Thursday, November 24, 2022 - Thanksgiving Holiday - City Hall Closed Friday, November 25, 2022 - Day After Thanksgiving Holiday - City Hall Closed Monday, November 28, 2022 - City Council Meeting (5:00 PM) Monday, December 12, 2022 - City Council Meeting (5:00 PM) Monday, December 26, 2022 - Day After Christmas Holiday - City Hall Closed Tuesday, December 27, 2022 - City Council Meeting (5:00 PM) CERTIFICATION OF POSTING AGENDA The agenda for Monday, September 26, 2022 Regular Meeting of the Medina City Council was posted and available for review on Friday, September 23, 2022 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov. 4 MEDINA, WASHINGTON AGENDA BILL Monday, September 26, 2022 Subject: 2024 Periodic Comprehensive Plan Update Category: Consent Staff Contact: Steven R. Wilcox, Development Services Director Summary The Crea Affiliates LLC professional services contract is presented to you for approval. Your approval is required due to the contract amount exceeding the City Manager's limit for approval. Each city and county under the Growth Management Act is required by Washington State to periodically review and, if needed, revise its comprehensive plan to ensure compliance with the Act. The last time that Medina completed a Comprehensive Plan update was in 2015. In 2022, the eight-year comprehensive plan periodic cycle was extended to a 10-year cycle which will begin after this current cycle. The current comprehensive plan periodic update cycle requires that Medina complete it’s review and revision by December 31, 2024. Crea Affiliates LLC is now proposed to Council as the professional consultant to lead our 2024 Periodic Comprehensive Plan Update. The Development Services Committee reviewed the Crea Affiliates LLC proposal and interviewed their staff who will be involved with our project. The result is that the Development Services Committee provided their recommendation to contract with Crea Affiliates LLC as the consultant for our Comprehensive Plan Update. The attached draft agreement includes the scope of services to be provided and the compensation amount. A State grant was made available to jurisdictions to help pay the costs associated with the mandated Comprehensive Plan Update. Medina qualified for a grant amount of $125,000 which is to be allocated 50% ($62,500) in 2022 and 50% ($62,500) in 2023. Crea Affiliates LLC total proposed cost of the contract with Medina is $236,246.00 over a period of three-years (2022, 2023 and 2024). The net cost to budget is $236,246.00 - $125,000 = $111,246.00. Attachment(s) Agreement for consultant services between the City of Medina and Crea Affiliates LLC. Budget/Fiscal Impact: $111,246.00 is the total net impact on budget considering a $125,000 State of Washington grant. The remaining $111,246.00 total budget impact is anticipated to be distributed approximately evenly through 2023 and 2024 ($55,623 each year). The 2022 budget is not impacted due to the State grant funds. 5 AGENDA ITEM 5.1 Recommendation: Approval City Manager Approval: Proposed Council Motion: I move to approve the agreement for consultant services between the City of Medina and Crea Affiliates LLC. 6 AGENDA ITEM 5.1 7 AGENDA ITEM 5.1 8 AGENDA ITEM 5.1 9 AGENDA ITEM 5.1 10 AGENDA ITEM 5.1 11 AGENDA ITEM 5.1 12 AGENDA ITEM 5.1 13 AGENDA ITEM 5.1 14 AGENDA ITEM 5.1 15 AGENDA ITEM 5.1 16 AGENDA ITEM 5.1 17 AGENDA ITEM 5.1 18 AGENDA ITEM 5.1 19 AGENDA ITEM 5.1 20 AGENDA ITEM 5.1 21 AGENDA ITEM 5.1 22 AGENDA ITEM 5.1 23 AGENDA ITEM 5.1 24 AGENDA ITEM 5.1 25 AGENDA ITEM 5.1 26 AGENDA ITEM 5.1 27 AGENDA ITEM 5.1 28 AGENDA ITEM 5.1 29 AGENDA ITEM 5.1 30 AGENDA ITEM 5.1 31 AGENDA ITEM 5.1 32 AGENDA ITEM 5.1 33 AGENDA ITEM 5.1 34 AGENDA ITEM 5.1 35 AGENDA ITEM 5.1 36 AGENDA ITEM 5.1 37 AGENDA ITEM 5.1 38 AGENDA ITEM 5.1 39 AGENDA ITEM 5.1 40 AGENDA ITEM 5.1 41 AGENDA ITEM 5.1 42 AGENDA ITEM 5.1 43 AGENDA ITEM 5.1 44 AGENDA ITEM 5.1 45 AGENDA ITEM 5.1 46 AGENDA ITEM 5.1 47 AGENDA ITEM 5.1 48 AGENDA ITEM 5.1 49 AGENDA ITEM 5.1 50 AGENDA ITEM 5.1 51 AGENDA ITEM 5.1 52 AGENDA ITEM 5.1 53 AGENDA ITEM 5.1 2021 2021 2022 2023 2019 2020 Adopted Year-end Adopted Prelimiary ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Comments from prior year, please update as needed: GENERAL FUND - REVENUES PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 2,833,287 3,779,430 3,986,413 3,991,758 4,167,873 4,351,259 Includes 1% all'd increase + new constrct/improvmnts +levy lid lift portion at +5%, Waiting on KC worksheet 001 000 000 313 11 00 00 Local Retail Sales & Use Tax 1,374,390 1,587,383 1,522,354 1,999,429 1,958,050 1,870,785 2% to 2022.07 ytd rolling 12 mos (+ passthru ARCH cont. from SHB1406, COM ord 985, $13,633 est) 001 000 000 313 71 00 00 Criminal Justice Funding 101,857 93,472 90,080 103,943 100,283 98,782 Flat to 2022.07 ytd rolling 12 mos TOTAL PROPERTY & SALES TAX 4,309,534 5,460,285 5,598,847 6,095,130 6,226,206 6,320,826 1.52% BUSINESS & OCCUPATION-UTILITY TAX Util Tax 6% and Franchise Fees 4% 001 000 000 316 41 00 00 Electric - Puget Sound Energy 219,411 229,958 227,336 219,596 242,731 232,783 001 000 000 316 42 00 00 Gas - Puget Sound Energy 99,667 113,383 112,257 142,197 121,352 125,000 001 000 000 316 43 00 00 Water & Sewer 171,163 192,893 197,360 310,018 211,854 200,000 001 000 000 316 45 00 00 Garbage, Solid Waste 72,272 41,986 42,158 43,156 43,151 40,000 001 000 000 316 46 00 00 Cable - Comcast 109,071 80,749 82,115 90,778 80,177 82,000 001 000 000 316 47 00 00 Telephone - Mobile & landline 54,286 42,519 42,888 33,333 40,425 37,854 001 000 000 317 20 00 00 Leasehold Excise Tax 860 885 800 911 3,042 6,589 BUSINESS LICENSE/PERMITS-FRANCHISE FEES 001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comcast 164,591 200,316 186,410 106,384 198,612 180,000 Assumes 4% Franchise Fee per Ord 895 of 11/30/2012 , applied as above TOTAL UTILITY TAX & FRANCHISE FEES 891,321 902,688 891,325 946,373 941,345 904,226 -3.94% LICENSES & PERMITS 001 000 000 322 30 00 00 Animal Licenses 470 515 699 790 640 400 Based on 2022.07 ytd annualized 001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits)651 407 353 682 652 650 Based on 2022.07 ytd annualized 001 000 000 322 91 00 00 Special Permits-Events, Other 150 207 355 - - Based on 2022.07 ytd annualized TOTAL LICENSES & PERMITS 1,271 1,129 $1,407 1,472 1,292 1,050 -18.73% INTERGOVERNMENTAL 001 000 000 332 92 10 00 COVID-19 Non-Grant Assistane (CARE)146,025 001 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA)84,000 56,000 Allocate $28K x 3 yrs to COB CARES program, see PD expense. Remaining ARPA in Capital. 001 000 000 333 16 00 00 Dept of Justice- Federal Grant 557 492 407 500 Based on one budgeted vest replacement, see PD exp S/B in street Multimodal Transportation - Cities 4,492 4,424 4,422 - XX 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 21 00 MVET-Criminal Justice-Pop.1,000 1,025 1,089 1,055 1,167 1,049 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 26 00 Criminal Justice-Special 3,500 3,638 3,861 3,739 4,135 3,702 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 51 00 DUI/Other Criminal Justice 452 472 523 001 000 000 336 06 94 00 Liquor Excise Tax 17,742 14,743 18,678 22,311 21,511 19,997 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 00 Liquor Control Board Profits 21,162 25,406 26,070 20,858 25,980 22,300 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 01 Liquor Control Board Profits-Public Safety Portion 5,290 6,352 5,215 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 342 11 00 00 Hunts Point Police Contract- Add'l Police Serv 283,222 294,073 304,113 287,063 319,874 323,000 Based on 13.1% avg previous years of expense subtotal line TOTAL INTERGOVERNMENTAL 337,417 496,649 358,233 341,170 457,167 426,048 -6.81% CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 17,641 4,132 7,083 - 403,200 5,000 Passport Revenue From 2022 was overstated, plan was to have full time temp team to handle overflow TOTAL CHGS FOR GOODS/SERVICES 17,641 4,132 312,057 - 403,200 5,000 -98.76% FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 9,649 15,231 11,250 12,661 15,000 18,000 Hx ratio of court costs (75%) to revenue TOTAL FINES & FORFEITURES 9,649 15,231 31,250 12,661 15,000 18,000 20.00% MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 15,416 7,562 10,274 5,853 6,000 46,800 Assumes LGIP and Bond Investments Interest, allocated between General Fund (40%) & Capital (60%)--- 2022.07 ytd annualized 001 000 000 361 40 00 00 Sales Interest 2,496 1,997 2,496 1,200 1,997 1,200 Based on 2021 actual Based on 2022.07 ytd rolling 12 mos, +2% tmp4457.tmp 54 AGENDA ITEM 8.1 2021 2021 2022 2023 2019 2020 Adopted Year-end Adopted Prelimiary ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Comments from prior year, please update as needed: 001 000 000 362 00 00 10 Wireless Commun. Facility Leases 21,890 22,546 22,546 23,223 23,223 23,223 2023 American Towers Corp. flat to 2022 001 000 000 362 00 00 20 Post Office Facility Lease 91,520 80,374 88,508 88,508 88,508 88,508 Lease of $7375.67/mo 001 000 000 367 11 00 00 Contributions/Donations 14,050 8,850 - 100,000 In 2023 we are not planning on asking for Community Donations 001 000 000 369 30 00 10 Confiscated Property-Auction 1,371 - 200 - 001 000 000 369 91 00 00 Other 30 - 30 152 30 150 Based on 2022 Budget 001 000 000 369 91 00 10 Other-Copies 235 102 200 253 235 235 Based on 2022 Budget 001 000 000 369 91 00 15 Other-Fingerprinting 590 72 590 430 590 590 Based on 2022 Budget 001 000 000 369 91 00 35 Other-Notary 110 - 110 - 110 110 Based on 2022 Budget 001 000 000 369 91 00 45 Other-Reports 53 44 53 51 53 53 Based on 2022 Budget TOTAL MISCELLANEOUS REVENUES 147,761 121,547 128,007 119,669 220,745 160,869 -27.12% DEBT PROCEEDS GENERAL OBLIGATION 001 000 000 391 10 00 00 Debt Proceeds General Obligation TOTAL DEBT PROCEEDS GENERAL OBLIGATION - - - - REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET) 001 000 000 382 20 00 00 Refundable Retainage - - DISPOSITION OF CAPITAL ASSETS 001 000 000 395 10 00 00 Proceeds From Sales of Capital Assets 60 12,776 3,000 13,650 3,000 TOTAL DISPOSITION OF CAPITAL ASSETS 599 25,192 3,000 54,871 3,000 - OPERATING TRANSFERS 001 000 000 397 00 10 00 From Capital Projects Fund 001 000 000 397 00 40 00 From Reserves Fund TOTAL OPERATING TRANSFERS 267,365 - - - - TOTAL GENERAL FUND REVENUE 5,982,558 7,026,854 7,909,764$ 7,571,346 8,267,955$ 7,836,019$ -5.22% tmp4457.tmp 55 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: GENERAL FUND - EXPENDITURES LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 41 01 Legislative Activities-Regional Intergovt 5,521 4,337 5,600 4,831 5,600 6,500 AWC ($1900), PSRC ($700), Eastside Transp.(?), Sound Cities ($2,001) 001 000 000 511 60 43 00 Travel & Training 225 6,615 6,000 6,991 6,000 10,000 AWC training, conferences, meals, and travel + CC retreat 001 000 000 511 60 49 00 Miscellaneous 3,993 1,079 2,000 255 2,000 2,000 Park Board, Planning Comm, Council misc meeting expenses 001 000 000 511 60 49 10 Medina Days 12,070 - 26,000 343 26,000 52,000 $40,000 Fireworks+ $10,000 barge, $2,000 sani-cans (Finance Committee reccomendation, promissed with Levy Lift) TOTAL LEGISLATIVE SERVICES 21,809 12,031 39,600 12,421 39,600 70,500 tmp4457.tmp 56 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 52,000 44,000 48,000 52,000 48,000 48,000 $4K per month x 12 months 001 000 000 512 50 40 10 Municipal Court-Traffic/NonTrf 5,508 2,575 9,000 6,889 11,250 14,000 Required Service/Expenditure - Offset by Court Revenue TOTAL MUNICIPAL COURT 57,508 46,575 57,000 58,889 59,250 62,000 tmp4457.tmp 57 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: EXECUTIVE FTE's: 1 SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 165,086 171,163 172,675 214,438 184,908 187,200 CPI-W=4% COLA-- See Salary Model for addl details 001 000 000 513 10 21 50 Auto Allowance 6,000 001 000 000 513 10 Medical Opt Out 13,139 001 000 000 513 10 11 16 ICMA 457 Plan 7,179 7,157 7,200 7,153 7,200 13,861 TOTAL SALARIES & WAGES 172,265 178,320 179,875 221,591 192,108 220,200 15% PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 51,785 53,097 54,594 53,394 52,799 20,367 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 51,785 53,097 54,594 53,394 52,799 20,367 -61% OTHER SERVICES AND CHARGES 001 000 000 513 10 41 00 Professional Services 72,093 36,000 36,000 56,161 68,000 32,000 SR520 Consultant, $22K Prothman for DOF recruitment 001 000 000 513 10 43 00 Travel & Training - 121 4,000 743 4,000 4,000 WCIA and other training 001 000 000 513 10 49 01 Dues, Subscr.383 315 350 315 350 350 TOTAL OTHER SERVICES & CHARGES 72,476 36,436 40,350 57,219 72,350 36,350 -50% TOTAL EXECUTIVE DEPARTMENT 296,527 267,853 274,819 332,204 317,257 276,917 tmp4457.tmp 58 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FINANCE DEPARTMENT FTE's: 1.7 SALARIES & WAGES 001 000 000 514 20 11 00 Salaries & Wages 168,418 191,234 199,948 199,977 242,004 190,000 CPI-W=4% COLA---see salary model notes 001 000 000 514 20 11 16 ICMA 457 Plan 8,973 9,835 10,200 10,123 11,700 9,000 Assumes full participation TOTAL SALARIES & WAGES 177,391 201,069 210,148 210,100 253,704 199,000 -22% PERSONNEL BENEFITS 001 000 000 514 20 21 00 Personnel Benefits 40,383 47,039 50,279 54,508 76,171 55,000 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 514 20 21 17 Opt-Out Of Medical 13,289 14,579 16,022 12,409 7,917 6,600 TOTAL PERSONNEL BENEFITS 53,672 61,617 66,301 66,918 84,088 61,600 -27% OTHER SERVICES & CHARGES 001 000 000 514 20 41 01 Professional Services 7,000 7,350 10,300 7,570 10,300 30,000 Vision PS, Finance/Financial System Support + HR updates and new software, etc 001 000 000 514 20 42 00 Intergvtml Prof Serv-Auditors 14,543 19,554 23,000 8,234 25,663 25,000 Hybrid model utilized, $128 per hour but will save on travel expenses 001 000 000 514 20 43 00 Travel & Training 233 311 2,000 348 2,000 3,000 PSFOA, Budgeting Workshop for DFD 001 000 000 514 20 46 00 Insurance (WCIA)181,234 176,720 185,734 186,167 176,342 218,886 Liability rate increase per 7/25 WCIA notice. Property 13%; B&M 5-10%, Crime 5-10% & Auto 9% pending Oct BOD vote notice less 15.56% alloc to DS 001 000 000 514 20 49 00 Misc-Dues,Subscriptions 75 35 500 849 250 1,000 WFOA, PSFOA, GFOA (Dues, Memberships), 001 000 000 514 20 49 10 Miscellaneous 11,246 10,044 15,000 40,753 11,000 15,000 Non DS Merchant credit card fees (offset by Revenue), Flex Spend Admin, Microflex, Tax/AP Forms, L&I, 001 000 000 514 40 40 00 Elections Serv-Voter Reg Costs 8,633 7,959 12,000 9,855 12,000 12,000 Election year costs (every other year is higher), 2023 keep to prior yr budget d/t potential for less KC cost share TOTAL OTHER SERVICES & CHARGES 222,963 221,973 248,534 253,776 237,554 304,886 28% TOTAL FINANCE DEPARTMENT 454,026 484,659 524,983 530,793 575,346 565,486 tmp4457.tmp 59 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: LEGAL DEPARTMENT FTE's: NA, contracted 4XX 000 000 515 41 40 00 City Attorney, Dev. Serv.New Fund allocation ($56K) 001 000 000 515 41 40 00 City Attorney 256,837 456,288 300,000 304,723 244,000 300,000 Per SM, hx avg of "routine legal service", "excluding itigation or highly contentious events"= $250K. SB added $75K for "contentious", less $25K to DS budget 001 000 000 515 45 40 00 Special Counsel 16,173 7,956 60,000 19,542 60,000 20,000 Reduction as all three labor contracts signed in 2022 001 000 000 515 91 40 00 Public Defender 6,600 5,750 7,200 4,025 7,200 7,200 Required Service/Expenditure TOTAL LEGAL DEPARTMENT 279,610 469,994 367,200 328,290 311,200 327,200 tmp4457.tmp 60 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: CENTRAL SERVICES FTE's: 3 SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 242,335 252,693 257,765 257,629 279,408 302,965 CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 3 employees--see salary model notes for details 001 000 000 518 10 11 11 Longevity 4,365 4,452 4,544 4,451 4,953 6,489 001 000 000 518 10 11 14 Education 1,200 1,199 1,200 3,148 1,200 1,800 001 000 000 518 10 11 16 ICMA 457 Plan 5,997 5,992 12,000 4,494 12,000 12,000 Assumes participation full participation 001 000 000 518 10 11 17 Opt-Out of Medical 10,155 8,778 12,418 9,275 9,215 9,215 1 Employee participating in Opt-Out, same as 2022 001 000 000 518 10 12 00 Overtime - TOTAL SALARIES & WAGES 264,051 273,113 287,927 278,996 306,776 332,469 8% PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 103,020 105,586 108,461 103,887 107,947 113,146 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 103,020 105,586 108,461 103,887 107,947 113,146 5% 001 000 000 518 10 31 00 Office and Operating Supplies 10,768 21,817 22,000 14,492 27,000 30,000 City Hall Office and Operating Expenses, Konica Copier, Pitney Bowes 001 000 000 518 10 41 00 Professional Services 15,654 14,833 17,500 10,680 129,520 145,500 Proshred, Municode, Scanning services, Avidex Chambers Support, $70,000 Comp Plan, $58,000 LaserFiche Consulting 001 000 000 518 10 42 00 Postage/Telephone 11,978 10,651 11,000 6,060 9,000 13,000 Postage (City Hall printing/mailing services); fax & credit card lines 001 000 000 518 10 43 00 Travel & Training 813 1,481 11,000 1,942 11,000 11,000 Training for clerk, Deputy Clerk/Admin Asst, ISC 001 000 000 518 10 44 00 Advertising 8,757 10,411 5,000 12,134 5,000 7,500 DS, CS legal advertisements 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 21,453 20,830 21,000 21,643 30,000 32,000 Calculated using 8/16/21 - 8/16/22 rolling 12 mos + 4% increase 001 000 000 518 10 48 00 Repairs & Maint-Equipment - - 500 800 500 500 office equipment repairs - Printer Svcs-Budget 001 000 000 518 10 49 10 Miscellaneous 7,145 790 2,800 4,936 1,500 3,200 City Staff and Volunteers Polo Shirts $2,200 001 000 000 518 10 49 20 Dues, Subscriptions 730 674 600 585 600 600 City Clerk and Deputy Clerk 001 000 000 518 10 49 30 Postcard, public information 13,505 6,048 4,000 5,667 4,000 10,500 Community mailings placeholder, monthly postcard discontinued 001 000 000 518 10 49 40 Photocopies 338 26 1,000 50 500 500 Most expenditures reflect pass through costs related to public records TOTAL OTHER SERVICES & CHARGES 91,140 87,561 96,400 78,987 218,620 254,300 16% BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 7,734 9,129 9,408 7,262 10,500 12,000 1 Public Storage Unit - Going away completely in first quarter 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 49,331 64,980 65,225 100,713 115,000 97,500 $40k City Hall & PO cleaning Maint. $5k Beach/Park Bathroom cleaning, $10k HVAC Maint., Alarm/Fire Monitoring $2,500, fire inspt, misc cleaning, bug service etc. $40k CH interior painting TOTAL BUILDING MAINTENANCE 57,065 74,109 74,633 107,975 125,500 109,500 -13% 001 000 000 518 61 40 00 Judgements, settlements & jobbing - 116,420 001 000 000 518 80 31 00 IT HW, SW, Operating Supplies 5,343 41,991 1,500 29,900 1,500 2,500 Replacement mouse, keyboards, Data Center replacement battery, etc 001 000 000 518 80 41 50 Technical Services, Software Services 178,226 169,911 149,020 151,851 237,772 275,100 IT Placeholder $185,100 (less 15.56%= $25,207 for TIG DS allocation) for Maint, monitoring, helpdesk, incident support; $90K EmailSocial Media archive, GoGov CRM/Communications, GovDelivery, Municode Website hosting and Agenda Management, King County INET, DUO Access, Azure Storage, O365 Licenses, MS Teams Audio, Zoom Meetings, GovQA PRR/Redactions/Invoicing Software, 8X8 Phone System, Blue Beam Electronic Plan Review, Dude Solutions Asset Management, Laserfiche, Bang the Table Engagement Platform 001 000 000 518 80 48 00 Repairs & Maint: Annual Software Maint.12,187 11,201 40,991 6,993 14,500 15,000 VEEAM, NetApp, Cisco SmartNet, Avidex, Domain Name Renewal, Vision Application Suite, Cisco FirePower, Cisco Umbrella TOTAL INFORMATION TECHNOLOGY 195,756 223,102 191,511 188,743 253,772 292,600 15% SUBTOTAL CENTRAL SERVICES 711,033 996,313 758,932 758,589 1,012,615 1,102,015 DEBT SERVICE 001 000 000 591 18 71 00 LTGO Bond Loan Repayment - Principal 49,330 Post Office Year 3 Principal payment due 12/1/2019, per 1/2017 revised amtz schedule 001 000 000 592 18 83 00 LTGO Bond Loan Repayment - Interest 153 Post Office Year 3 Interest payment due 12/1/2019, per 1/2017 revised amtz schedule TOTAL DEBT SERVICE 49,482 - - - - - CAPITAL EXPENDITURES 001 000 000 594 14 64 00 City Hall - IT HW/SW >$5K Capital Outlay 70,713 63,048 197,592 161,384 103,430 157,000 HW Computer Replacements MPD Patrol Car Computers (13) $80,000, CH/PW Computer Replacements (8) $32,000, Dell R450 Server (1) $10,000, SW Electronic Signature Software $20,000, Windows Servers 2022 Upgrade 16 CORE (3) $15,000 TOTAL CAPITAL EXPENDITURES 70,713 63,048 197,592 161,384 103,430 157,000 52% TOTAL CENTRAL SERVICES 831,228 1,059,361 956,524 919,974 1,116,045 1,259,015 tmp4457.tmp 61 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: POLICE DEPARTMENT FTE: 11 SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 1,103,178 1,129,182 1,185,251 1,158,403 1,195,655 1,235,701 CPI-W=4% COLA 2 non-rep employee; 4% CBA Clerical; 5% CBA PD est ceiling COLA 7 employees 001 000 000 521 20 11 11 Longevity 12,345 16,000 23,025 20,031 22,481 25,000 001 000 000 521 20 11 14 Education 600 600 600 600 600 1,800 001 000 000 521 20 11 16 ICMA 457 Plan 52,240 48,120 55,506 48,415 56,285 50,000 001-000-000-521-20-11-17 Opt Out Medical 20,322 37,294 40,977 38,686 43,449 35,000 001 000 000 521 20 11 18 Night Shift Differential 10,118 10,735 14,868 11,119 15,204 16,378 Based on "average" week of coverage provided by Sergeant 001 000 000 521 20 11 19 Physical Fitness Incentive 15,000 All officers utilizing 001 000 000 521 20 12 00 Overtime 64,777 98,680 70,000 98,836 120,000 120,000 Training, vacation leave, non-funded special events (Medina Days/SeaFair/Shredder Day, etc.)+ summer emphasis patrols 001 000 000 521 20 12 01 Merit Pay 52,710 61,732 54,140 56,031 74,632 75,000 Paid Q1 of 2023 on 2022 earnings (reg + OT). Captain Gidlof will receive for 6 months 001 000 000 521 20 13 00 Holiday Pay 36,187 37,498 50,200 38,497 51,522 52,000 TOTAL SALARIES & WAGES 1,352,478 1,439,840 1,494,567 1,470,617 1,579,828 1,625,880 3% PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 433,003 386,595 404,813 394,478 430,469 450,000 Payroll taxes, Medical, Dental benefits,etc, less DRS/ICMA replacement above. 001 000 000 521 20 21 10 Personnel Benefits-Retirees 50,024 39,023 43,852 54,501 51,118 24,750 LEOFF 1 Medical plus Unum (+4%) + 12 mos rolling reimb(+10%) 001 000 000 521 20 22 00 Uniforms 4,433 14,023 7,000 7,458 7,000 8,500 Uniform replacement 001 000 000 521 20 22 01 DOJ Bullet Proof Vest Program 1,307 - 900 813 1,600 4,000 Three vest replacements - external vest and covers during 2023 001 000 000 521 20 23 00 Tuition - 451 3,000 565 7,000 8,000 One officer collecting on tuition reimbursement TOTAL PERSONNEL BENEFITS 488,767 440,092 459,565 457,816 497,187 495,250 0% SUPPLIES 001 000 000 521 20 31 00 Office Supplies 4,900 16,033 9,000 9,688 11,000 15,000 Includes $3,000 for Emergency Preparedness 001 000 000 521 20 31 01 Off Equip, IT HW, SW <$5K 754 324 10,000 5,641 7,000 7,000 Upgrades, normal operating costs 001 000 000 521 20 31 40 Police Operating Supplies 4,528 21,117 6,500 3,819 6,500 15,000 Taser cartridges, evidence processing equip, radio batteries, etc.; NARCAN replacement (deployment of new radio system) 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.)6,839 12,743 8,500 4,039 9,000 12,000 Per ofc. contract and for training/firearms qualifications - ammo costs continue to increase 001 000 000 521 20 32 00 Vehicle Expenses-gas, car wash 23,134 17,063 26,000 22,810 26,000 30,000 Includes bridge tolls,significant fuel cost increase 001 000 000 521 20 35 20 Firearms (purchase & repair)1,937 1,360 1,500 15,514 1,500 2,000 TOTAL SUPPLIES 42,092 68,641 61,500 61,510 61,000 81,000 33% OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 3,190 3,672 5,000 1,661 4,000 4,000 001 000 000 521 20 41 50 Recruitment-Background 790 3,382 2,000 4,710 2,500 5,000 PST fees 001 000 000 521 20 42 00 Communications (Phone,Pagers)13,163 12,902 17,500 14,931 15,000 16,000 Cell phones and service, computer modems in patrol car, KC INET service. 001 000 000 521 20 43 00 Travel & Training 8,901 3,896 10,000 5,849 10,000 14,000 Ongoing training requirements, large mandatory CJTC training requirements increase, 2 new officers/new sergeant/new captain 001 000 000 521 20 45 00 Equipment-Lease & Rentals 3,030 1,521 2,500 380 2,500 2,000 Copy machine 001 000 000 521 20 48 00 Repairs & Maint-Equipment 3,790 1,580 8,000 4,626 28,000 18,000 $8,000 for maintain serviceable fire extinguishers, radar, property room software yearly maintenance fee of $2500, copier quarterly maintenance, 10k for cooling system 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 13,149 6,446 8,500 5,120 8,500 8,500 001 000 000 521 20 48 20 Repairs & Maint- SW, HW Maint 26,418 20,185 30,000 25,041 30,000 30,000 Server Maintenance License, camera monthly fees, camera maintenance, IT maintenance cameras, electrical to each intersection 001 000 000 521 20 49 30 Animal Control - - 500 - 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 3,174 5,124 4,500 5,326 5,000 7,000 WSPC, IACP Professional Memberships 001 000 000 521 20 49 41 Lexipol Manuals 7,374 - 4,200 8,163 6,000 8,000 Yearly maintenance agreement per contract to Lexipol. PowerDMS needed for WASPC Accredidation Requirements 001 000 000 521 20 49 60 Crime Prevention/Public Educ 2,725 990 5,000 3,523 5,500 6,500 Increased Shredder Day costs, victim resource & crime prevention brochures, school resource materials. 001 000 000 521 20 49 90 Misc-Investigative Fund - TOTAL OTHER SERVICES & CHARGES 85,704 59,698 97,700 79,329 117,000 119,000 2% INTERGOVERNMENTAL SERVICES 001 000 000 521 20 41 15 Dispatch Services-Norcom Trans 60,295 66,960 61,225 58,902 65,533 81,567 NORCOM - Projected cost for 2023 001 000 000 521 20 41 20 Dispatch-EPSCA 5,066 5,252 6,500 5,887 6,500 6,500 Per contract - cost to maintain 800 Mhz police radio connectivity 001 000 000 521 20 41 40 Marine Patrol Services 66,000 70,000 70,000 4,975 90,000 97,000 Anticipated contract with Mercer Island 001 000 000 521 20 41 41 Bellevue CARE program 4,710 28,000 28,000 2022-2024 program offset by ARPA, $28K/yr 001 000 000 521 20 41 55 Jail Service-Prisoner Board 19,435 4,430 17,500 127 15,000 14,000 King County Jail/SCORE/Kirkland Jail 001 000 000 521 20 41 60 Prisoner Transport - - 500 - 500 500 Cost to shuttle prisoners from jail to court and back to jail 001 000 000 521 20 41 80 Domestic Violence-Kirkland 215 - 1,000 - 1,000 1,000 Mandated by court as resource to DV victims tmp4457.tmp 62 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: TOTAL INTERGOVERNMENTAL SERV.151,011 146,642 156,725 74,600 206,533 228,567 11% SUBTOTAL POLICE 2,120,051 2,154,913 2,270,057 2,143,872 2,461,548 2,549,697 4% CAPITAL OUTLAY 001 000 000 594 21 64 10 Surveillance Cameras - 30,000 420,000 30,000 $30K allocated for additional Maintanance of New Cameras System 001 000 000 594 21 64 10 Police HW/SW, Equip >$5K Capital 4,040 53,767 3,500 2,809 4,500 4,500 Mandated mobile platform requirements 001 000 000 594 21 70 00 Police Vehicle Leasing, Princ. Cost 30,024 34,532 77,000 61,006 89,556 90,000 Vehicle leasing costs - 6 vehicles 001 000 000 594 21 80 00 Police Vehicle Leasing, Int. Cost 7,322 7,718 15,521 TOTAL CAPITAL OUTLAY 41,386 96,017 110,500 79,337 514,056 124,500 -76% tmp4457.tmp 63 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 41 00 Fire Control Services 811,588 817,367 777,954 807,954 726,837 797,788 001 000 000 522 20 41 00 Fire Control Services (LEOFF1 Liab.)31,654 30,000 30,000 30,000 30,000 TOTAL INTERGOVERNMENTAL 843,242 817,367 807,954 837,954 756,837 827,788 TOTAL FIRE & MEDICAL DEPT 843,242 817,367 807,954 837,954 756,837 827,788 9.4% Updated 7/29/22 with COB notice received. LEOFF1 contract obligation tmp4457.tmp 64 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: SOCIAL & ENVIRONMENTAL SERVICES SOCIAL SERVICES 001 000 000 551 10 40 00 Public Housing Services - ARCH 16,561 18,376 18,476 18,476 32,109 27,476 Same as prior year + pass-thru of "Affordable & Supp Housing" sales tax ($9,000 est) TOTAL SOCIAL SERVICES 16,561 18,376 18,476 18,476 32,109 27,476 ENVIRONMENTAL SERVICES 001 000 000 553 10 40 00 Land & Water Conservation Resources-King County - 1,925 - 4,000 4,000 001 000 000 553 70 40 00 Pollution Prevention-Puget Sound Clean Air Agency 9,835 9,964 9,953 9,953 9,582 9,582 TOTAL ENVIRONMENTAL SERVICES 9,835 9,964 11,878 9,953 13,582 13,582 MENTAL HEALTH SERVICES 001 000 000 564 60 40 00 Mental Health Services-KC Substance Abuse Fees 884 932 884 952 1,000 1,000 TOTAL SOCIAL & ENVIRONMENTAL SVCS 27,280 29,272 31,238 29,381 46,691 42,058 -10% tmp4457.tmp 65 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: Kept Same Budget as we are under in 2022 RECREATION SERVICES (LIFEGUARDS AND BOYS & GIRLS CLUB) SALARIES & WAGES 001 000 000 571 00 10 00 Salaries & Wages 22,511 20,545 30,000 19,503 35,000 35,000 001 000 000 571 00 11 00 Overtime - - 500 - TOTAL SALARIES & WAGES 22,511 20,545 30,500 19,503 35,000 35,000 0% PERSONNEL BENEFITS 001 000 000 571 00 20 00 Personnel Benefits 2,955 2,562 4,720 2,383 4,200 4,200 001 000 000 571 00 30 00 Uniforms 1,555 1,339 2,000 1,238 2,000 2,000 TOTAL PERSONNEL BENEFITS 4,510 3,901 6,720 3,621 6,200 6,200 0% SUPPLIES 001 000 000 571 00 31 00 Operating Supplies 1,207 4,303 001 000 000 571 00 32 00 Miscellaneous Lifeguard Expense 677 2,586 7,300 1,726 7,300 7,300 TOTAL SUPPLIES 1,884 6,888 7,300 1,726 7,300 7,300 0% OTHER SERVICES & CHARGES 001 000 000 571 00 40 00 Travel & Training 168 300 2,544 001 000 000 571 00 41 00 Recreation - Boys & Girls Club - TOTAL OTHER SERVICES & CHARGES 168 - 300 2,544 - - TOTAL RECREATION-LIFEGUARDS 29,073 31,335 44,820 27,393 48,500 48,500 tmp4457.tmp 66 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FTE: 3 of 5 total allocated PARKS DEPARTMENT Public Works are split 60% Parks and 40% Streets SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 249,689 254,246 265,275 265,197 271,732 296,997 CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 4 employees ---see salary model notes for details 001 000 000 576 80 11 11 Longevity 10,776 9,282 8,798 6,427 6,269 6,502 001 000 000 576 80 11 14 Education 3,238 3,835 4,680 3,497 3,840 3,240 001 000 000 576 80 11 16 ICMA 457 Plan 10,789 10,182 10,800 10,481 10,800 10,800 Assumes full participation 001 000 000 576 80 11 17 Opt-Out of Medical 13,240 9,935 11,034 12,819 16,323 17,474 001 000 000 576 80 11 00 Salaries & Wages, SEASONAL WORKERS 19,658 20,453 20,453 20,453 Unlikely to exceed 2022 budget 001 000 000 576 80 12 00 Overtime 4,679 2,998 3,236 6,080 6,472 8,000 Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan TOTAL SALARIES & WAGES 312,069 290,478 324,276 304,502 335,889 363,466 8% PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 99,480 106,385 103,805 95,045 89,103 92,590 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 576 80 22 00 Uniforms 1,956 1,854 2,000 1,953 2,000 2,300 TOTAL PERSONNEL BENEFITS 101,436 108,239 105,805 96,998 91,103 94,890 4% SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 20,836 30,592 19,000 18,960 37,000 37,000 Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer, light bulbs, paint, mower blades, irrigation parts, tennis court nets, gloves, ear plugs, eye protection. 001 000 000 576 80 32 00 Vehicle Fuel & Lube 4,689 3,093 5,000 6,907 5,000 5,000 Public Works equipment & vehicles TOTAL SUPPLIES 25,525 33,685 24,000 25,867 42,000 42,000 0% OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 7,362 9,117 5,000 17,699 15,000 15,000 Arborist, irrigation repairs, engineeringBack-flow device testing, hazardous material disposal, fertilizing and spraying, $5K added 9/22 d/t WCIA audit compliance (electrician) 001 000 000 576 80 41 04 Professional Services-Misc 349 514 4,000 - 3,000 5,000 Debris disposal 001 000 000 576 80 42 00 Telephone/Postage 5,313 6,737 6,500 6,046 6,500 7,000 mobile phones, alarm/fire monitoring line, internet 001 000 000 576 80 43 00 Travel & Training 1,322 284 5,000 308 3,000 3,000 Pesticide training, flagger training, certifications, licenses, conferences, qtrly safety meetings, AE Training 001 000 000 576 80 47 00 Utilities 20,283 16,446 22,000 31,248 22,000 22,000 Utilities for public works shop and park restrooms, irrigation water, pond power 001 000 000 576 80 48 00 Repair & Maint Equipment 5,625 4,313 7,000 8,462 7,000 7,000 Backhoe, mowers,workman 001 000 000 576 80 49 00 Miscellaneous, annual lease 511 500 1,000 500 600 600 yearly lease for Shop Yard 001 000 000 576 80 49 01 Misc-Property Tax 192 324 200 265 300 300 KC Real Estate Tax (Noxious Weeds) TOTAL OTHER SERVICES & CHARGES 40,957 38,237 50,700 64,527 57,400 59,900 4% CAPITAL OUTLAY 001 000 000 594 76 30 00 Park Improvements 10,516 7,000 - *** see capital projects; Park Benches, Tables, Tennis Court Nets, Flags 001 000 000 594 76 00 00 Furniture and Equipment: Replacement - - - - 001 000 000 594 76 64 00 Parks Capital Outlay >$5K - 8,268 5,654 33,000 TOTAL CAPITAL OUTLAY 10,516 8,268 7,000 5,654 - 33,000 4 TOTAL PARKS DEPARTMENT 490,504 478,907 511,781 497,548 526,392 593,256 tmp4457.tmp 67 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: OPERATING TRANSFERS From General Fund to: 001 000 000 597 00 30 00 Levy Stabilization Fund 500,000$ 500,000 500,000$ 500,000$ 001 000 000 597 00 00 03 Street Fund 40,000 370,000 377,132$ 377,132 401,527$ 440,000$ 001 000 000 597 00 01 00 Contingency Fund 250,000 001 000 000 597 00 30 04 Dev. Services 1,000,000 - Starting Fund Balance, inlcuding $600K of cust deposits TOTAL TRANSFERS FROM GENERAL FUND 40,000 370,000 877,132 1,127,132 1,901,527 940,000 From Contingency Fund to: 302 000 000 597 00 01 02 Street Fund TOTAL TRANSFERS FROM CAP RESERVE FUND - - - - - From Capital Projects Fund to: 307 000 000 597 00 00 10 General Fund 307 000 000 597 00 00 30 Street Fund 347,000 - - 75,000 TOTAL TRANSFERS FROM CAPITAL FUND 347,000 - - - - 75,000 TOTAL OPERATING TRANSFERS 387,000 370,000 877,132 1,127,132 1,901,527 1,015,000 tmp4457.tmp 68 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: DEVELOPMENT SERV. ENT. FUND, EST 2022 Transfer from Gen. Rev tab: 401 000 000 322 10 00 00 Building Permits 800,891 703,523 $577,164 958,296 967,444$ 621,128$ Similar activity to 2022 anticipated 401 000 000 322 11 00 00 Building Permit - Technology Fee 10,131 9,324 $8,473 10,626 11,112$ 11,065$ Similar activity to 2022 anticipated 401 000 000 334 03 10 00 DOE Grant. Shoreline Master Program 7,973 13,171 25,000$ 135,550$ Comp. Plan update, Housing Action Plan, SMP User Guide, SMP Monitoring 401 000 000 332 92 10 01 Zoning & Subdivision Fees 75,184 45,010 $101,818 96,227 81,060$ 38,243$ Similar activity to 2022 anticipated 401 000 000 333 16 00 00 Other Planning & Development Fees 183,150 136,998 $203,156 261,084 214,237$ 180,921$ Similar activity to 2022 anticipated 401 000 000 336 06 51 00 Misc. Fine, Penalties, Code 20,965 58,788 20,000 400 20,000 5,000$ Estimate 401 000 000 369 91 00 05 Other-CC Convenience Fees 3,043 3,224 3,000 27,880 33,042 15,631 Similar activity to 2022 anticipated 401 000 000 395 10 00 00 Proceeds From Sales of Capital Assets 60 12,776 3,000 13,650 5,000$ REVENUES 1,356,895$ 1,007,538$ OPERATING TRANSFERS 401 000 000 397 00 30 00 From General Fund (001)1,000,000 TOTAL TRANSFER REVENUE - - - - 1,000,000 - Adv dep & other deposits thru 8/31 = $600K TOTAL DEV. SERV. ENT. FUND - - - - 2,356,895 1,007,538 REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET) 401 000 000 382 10 00 01 Refundable Deposits - DS (CMP, PGB) 401 000 000 382 10 00 02 Refundable DS Adv Deposit tmp4457.tmp 69 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: DEVELOPMENT SERVICES DEPT FTE's: 4 Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW) SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada 401 000 000 558 60 11 00 Salaries & Wages 342,525 347,165 403,613 383,540 429,065 414,095 CPI-W=4% COLA 2 non-rep employees; 4% CBA est COLA 2 employees-----see salary model notes for step increase info 401 000 000 558 60 11 11 Longevity 1,459 361 - - 2,468 401 000 000 558 60 11 14 Education - 766 1,200 2,011 2,700 3,000 401 000 000 558 60 11 16 ICMA 457 Plan 11,964 14,283 18,000 15,501 18,000 16,500 Assumes full participation 401 000 000 558 60 11 17 Opt-Out of Medical 12,194 2,183 - 6,906 5,061 5,061 TOTAL SALARIES & WAGES 368,142 364,758 422,813 407,958 454,826 441,124 -3% PERSONNEL BENEFITS 401 000 000 558 60 21 00 Personnel Benefits 128,802 129,014 145,629 132,721 144,283 136,855 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 401 000 000 558 60 23 00 Tuition Reimbursement - - TOTAL PERSONNEL BENEFITS 128,802 129,014 145,629 132,721 144,283 136,855 -5% SUPPLIES 401 000 000 558 60 31 00 Operating Supplies 1,902 2 3,000 205 4,000 2,500 Tree removal site signs, development site signs, business cards 401 000 000 558 60 32 00 Vehicle Expenses - Gas, Oil, Maint. 327 420 2,000 1,978 3,000 3,500 Two aging vehicles. May require increasing repairs in addition to regular maintenance. TOTAL SUPPLIES 2,229 422 5,000 2,183 7,000 6,000 -14% OTHER SERVICES & CHARGES 401 000 000 514 20 46 00 Insurance (WCIA)32,495 40,335 Liability rate increase per 7/31 WCIA notice. Property 4%; B&M 5-10%, Crime 5-10% & Auto 3% pending Oct BOD vote notice, allocated 15.56% from Finance 401 000 000 515 41 40 00 City Attorney, Dev. Serv.55,718 25,000 Estimate based upon 2022 activity. Considers hourly rate increase. 401 000 000 518 80 41 50 Technical Services, Software Services 20,228 25,207 IT - TIG DS allocation of 15.56% of total from CS for Maint, monitoring, helpdesk, incident support 401 000 000 558 60 41 00 Professional Services 79,192 48,062 80,000 102,935 90,000 40,000 Building plan review consultant with activity similar to 2022 401 000 000 558 60 41 01 Planning Consultant 52,377 - 50,000 19,176 70,000 50,000 Planning Manager support. New services contract possible which will have an effect on the budget 401 000 000 558 60 41 02 Hearing Examiner 26,803 16,243 20,000 12,928 3,500 25,000 Activity similar to 2022. New services contract will have an effect on the budget. Approx. 90% of budget recovered through fees 401 000 000 558 60 41 06 Building Inspector Contract 34,625 26,513 7,000 1,200 7,000 6,000 Deputy Building Official performs inspections. $6,000 is contingency, vacations, medical leave, etc. 401 000 000 558 60 41 07 Engineering Consultant 93,971 80,077 98,000 120,730 100,000 75,000 Grading & drainage permit reviews, and inspections. Approx. 60% of the budgeted amount is recovered through Advance Deposit 401 000 000 558 60 41 08 Sound Testing Consultant $10,973 7,965 4,000 19,611 11,000 18,000 Most of this expense is recovered through fees. New contract and potential revised fees effect budget 401 000 000 558 60 41 50 Landscape Consultant 78,666 86,621 60,000 55,665 60,000 60,000 Tree Code consultant, and Arborist. Approx. 50% of the budgeted amount is recovered through Advance Deposit 401 000 000 558 60 41 55 Shoreline Consultant 3,975 - 5,000 - 5,000 3,000 Consulting shorelines specialist. Budget based upon 2022 activity 401 000 000 558 60 42 00 Communications 3,034 184 3,000 3,000 Estimate based upon 2022 401 000 000 558 60 43 00 Travel & Training 4,478 1,393 12,000 1,607 11,000 5,000 Four DS staff. Budget considers minimum staff training requirements, updated state building code adoption 401 000 000 558 60 49 00 Dues, Subscriptions, Memberships 900 1,200 1,488 1,300 7,000 APA, AICP, WABO, ICC, WSPT, AWC Director. Estimated cost increase included. 2021 Bldg Code costs 401 000 000 558 60 49 10 Miscellaneous 33,042 15,631 Bank fees (offset with customer fees) 401 000 000 582 10 00 01 Refund of PGB/CMP Deposits (DS)41,865 Non-budget item 401 000 000 582 10 00 02 Refund of DS Adv Deposits 13,355 Non-budget item TOTAL OTHER SERVICES & CHARGES 441,180 269,907 337,200 335,524 503,283 398,173 -21% CAPITAL OUTLAY 401 000 000 594 XX 64 00 Furniture & Equipment 4,950 401 000 000 594 60 64 05 Vehicle 40,000 401 000 000 594 60 64 00 DS- IT HW/SW >$5K Capital Outlay $30,334 $27,955 Dude solutions (E-permitting, public portal); BlueBeam (License, Maintenance) Computer replacement for DSC $4023 TOTAL CAPITAL OUTLAY - 4,950 - - 70,334 27,955 TOTAL DEVELOPMENT SERVICES 940,353 769,051 910,642 878,386 1,179,726 1,010,107 tmp4457.tmp 70 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: CITY STREET FUND REVENUE INTERGOVERNMENTAL REVENUE DOE Sweeping Grant 19,000 101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim 19,610 12,368 50,000 63,919 50,000 75,000 NPDES DOE Grant 101 000 000 336 00 71 00 Multimodal Transportation - Cities 4,290 4,402 3,790 101 000 000 336 00 87 00 Motor Fuel Tax and MVA Transpo 68,413 59,775 70,092 60,722 64,399 56,376 2022: MRSC estimated distribution of State Shared Revenue, available late July TOTAL INTERGOVERNMENTAL 88,024 72,143 139,092 128,931 118,801 135,166 14% OPERATING TRANSFERS 101 000 000 397 00 20 00 From Capital Reserves (302) 101 000 000 397 00 10 00 From General Fund (001)- 370,000 377,132 377,132 499,199 440,000 101 000 000 397 00 30 00 From Capital Projects Fund (307)347,000 - - 75,000 Transfer from Capital Fund to Street Fund or REET1 eligible or unrestricted Capital TOTAL OPERATING TRANSFERS 347,000 370,000 377,132 377,132 499,199 515,000 3% TOTAL CITY STREET FUND 435,024 442,143 516,224 506,063 618,000 650,166 5% tmp4457.tmp 71 AGENDA ITEM 8.1 2021 2021 2022 2023 2019 2020 Adopted Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FTE: 2 of 5 total allocated CITY STREET FUND Public Works are split 60% Parks and 40% Streets Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW) SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada 101 000 000 542 30 11 00 Salaries & Wages 166,459 169,496 176,850 176,799 181,155 250,963 CPI-W=4% COLA 1 non-rep employee; 3.5% CBA est COLA employees---see salary model notes for remaining staff 101 000 000 542 30 11 11 Longevity 7,184 6,188 5,865 4,285 4,179 4,335 101 000 000 542 30 11 14 Education 2,159 2,557 3,120 2,331 2,560 2,760 101 000 000 542 30 11 16 ICMA 457 Plan 7,192 6,789 7,200 6,987 7,200 8,700 Assumes full participation 101 000 000 542 30 11 17 Opt-Out of Medical 8,826 6,163 7,080 8,547 10,882 11,649 101 000 000 542 30 11 00 Salaries & Wages (Seasonal Workers)13,106 1,999 13,636 13,636 13,636 Unlikely to exceed 2022 101 000 000 542 30 12 00 Overtime 3,119 2,157 4,053 4,314 5,000 Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan TOTAL SALARIES & WAGES 208,045 193,191 215,908 203,002 223,926 297,043 33% PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 66,342 70,809 69,204 63,258 59,402 77,022 AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 101 000 000 542 30 22 00 Uniforms 1,563 1,562 2,000 2,137 2,000 2,300 TOTAL PERSONNEL BENEFITS 67,905 72,371 71,204 65,395 61,402 79,322 29% ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating & Maintenance Supplies 6,258 4,275 5,000 6,332 5,000 5,000 Storm drain pipe, catch basin grates, marking paint, gravel, cement, bark, roadside plantings REET1 eligible 101 000 000 542 30 35 00 Small Tools/Minor Equipment 4,686 4,377 4,000 5,000 4,000 6,000 power tools, mower parts, Pole Saw, Weedeater 101 000 000 542 30 41 00 Professional Services 49,441 51,430 54,000 49,036 54,000 54,000 84th Median & 24th Roadside Maint, 24th traffic Signal (shared Clydehill # netted), WRIA $2941 (7/27 notice) REET1 eligible 101 000 000 542 30 41 03 Prof Svcs- NPDES Grant 33,993 49,875 50,000 25,319 50,000 50,000 NPDES Requirements Grant $50k 101 000 000 542 30 41 10 Road & Street Maintenance 124 8,161 10,000 5,832 10,000 11,000 Pavement patching, pavement markings, sidewalk maintenance, curb repairs REET1 eligible 101 000 000 542 30 45 00 Machine Rental 603 90 1,000 840 2,000 4,000 ditch witch, compactor, compressor, manlift 101 000 000 542 30 47 00 Utility Services 857 622 1,000 1,044 1,000 Utility locates 101 000 000 542 30 48 00 Equipment Maintenance 7,285 6,579 7,000 5,497 7,000 7,000 PW vehicle and power equip repairs 101 000 000 542 40 41 00 Storm Drain Maintenance 37,326 5,256 15,000 5,985 15,000 15,000 Catch Basin Vactoring, Storm Line jetting, root cutting, camera 101 000 000 542 63 41 00 Street Light Utilities 21,755 21,471 22,000 21,460 22,000 22,000 PSE street light Power, REET1 eligible 101 000 000 542 64 41 00 Traffic Control Devices 3,849 10,916 10,000 8,736 10,000 10,000 Posts, reflective signs(Fed Req), barricades, cones 101 000 000 542 66 41 00 Snow & Ice Removal 160 680 1,000 584 1,000 1,000 Sand, ice melt 101 000 000 542 67 41 00 Street Cleaning 15,320 14,517 25,000 23,937 25,000 25,000 Street sweeping 101 000 000 542 70 40 00 Street Irrigation Utilities 18,854 7,235 23,000 10,466 23,000 23,000 TOTAL ROAD & ST MAINTENANCE 200,511 185,484 228,000 170,069 229,000 233,000 2% CAPITAL OUTLAY 101 000 000 594 42 64 00 >$5,000 Equipment, HW & SW - 6,000 6,000 25,000 Asset Essentials Licensing (2021 didn't make it into rollup) TOTAL CITY STREET FUND 476,461 451,045 515,112 438,465 520,328 634,365 22% tmp4457.tmp 72 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: TREE FUND REVENUE MISCELLANEOUS REVENUE 103 000 000 345 89 00 00 Other -Tree Replacement 3,075 3,075 - 3,075 3,075 Expecting only minimum fines 103 000 000 382 20 00 00 Refundable Retainage Deposits 875 TOTAL MISCELLANEOUS REVENUE 3,950 - 3,075 - 3,075 3,075 TOTAL TREE FUND 3,950 - 3,075 - 3,075 3,075 tmp4457.tmp 73 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: TREE FUND OTHER SERVICES & CHARGES 103 000 000 558 60 41 50 Professional Services 6,496 8,000 18,816 10,000 10,000 Consultant Arborist 103 000 000 558 60 49 10 Miscellaneous-Tree Replacement 23,572 4,332 30,000 5,224 30,000 30,000 Tree Plantings, Hazardous Tree Program TOTAL OTHER SERVICES & CHARGES 30,067 4,332 38,000 24,040 40,000 40,000 TOTAL TREE FUND 30,067 4,332 38,000 24,040 40,000 40,000 tmp4457.tmp 74 AGENDA ITEM 8.1 Comparative Summary by Fund 2018 Budget 2021 2021 2022 2023 2019 2020 Adopted Year-end Prelimiary Prelimiary ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget CONTINGENCY FUND 302 000 000 397 00 01 00 From General Fund 250,000 250,000 302 000 000 361 11 00 00 Investment Interest Earnings - Total Capital Reserve Revenue - - 250,000 250,000 - - TOTAL RESERVE FUND - - 250,000 250,000 - - 75 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: LEVY STABLIZATION FUND OPERATING TRANSFERS 303 000 000 397 00 30 00 From General Fund (001)- - 500,000 500,000 500,000 500,000 New Fund, must have min. fund balance of $2M by 12/31/2025 TOTAL TRANSFER REVENUE - - 500,000 500,000 500,000 500,000 TOTAL LEVY STABILZATION FUND - - 500,000 500,000 500,000 500,000 tmp4457.tmp 76 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actual Budget Final Budget Budget Notes: CAPITAL PROJECTS FUND REVENUE TAXES 307 000 000 318 34 00 00 Real Estate Excise Tax 1 559,082 768,854 388,968 962,071 804,850 566,532 2022- YTD Annualized Through AUG22, minus 25% per predicted market cool down 307 000 000 318 35 00 00 Real Estate Excise Tax 2 559,082 768,854 388,968 962,071 804,850 566,532 TOTAL TAXES 1,118,165 1,537,708 777,936 1,924,142 1,609,699 1,133,065 -30% 307 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA)459,368 458,919 307 000 000 334 03 80 00 State Transp Improv Board Grant - Sidewalks 203,932 241,000 307 000 000 334 06 91 02 Property II Levy 26,964 49,965 50,000 50,291 50,000 KC Parks Levy, Nov 2019 went to ballot for renewal, passed, updated to reflect notice rec'd from KC of COM annual portion, deferredg 2022 amt to 2023 for next segment of playground updating project 307 000 000 334 06 91 05 TIB-LED Streetlight Conversion Grants TOTAL INTERGOVERNMENTAL 230,896 290,965 50,000 509,659 458,919 50,000 -89% 307 000 000 344 10 02 00 Roads Street CIP Improvements 20,000 - 266,000 - TOTAL TRANSPORTATION 20,000 - 266,000 - - 307 000 000 361 11 00 00 Investment Interest Earnings 46,249 14,044 19,080 8,780 18,000 70,200 Assumes LGIP and Bond Investments Interest, allocated between General Fund (40%) & Capital (60%)--- 2022.07 ytd annualized 307 000 000 367 00 00 00 Capital Project Donations - Non-Gov 5,145 564 307 000 000 382 20 00 00 Refundable Retainage Deposits 18,258 OPERATING TRANSFERS - IN 307 000 000 397 00 10 00 From General Fund to Capital - 307 000 000 397 00 04 00 From Custodial (relcass 2019 only)14,231 - 307 000 000 397 00 40 00 From Capital Reserve Fund to Capital - - - - - TOTAL TRANSFERS - - - - - - TOTAL CAPITAL PROJECTS FUND 1,452,943 1,842,717 1,113,016 2,443,145 2,086,618 1,253,265 tmp4457.tmp 77 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actual Budget Final Budget Budget Notes: CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 594 18 60 00 Building Improvements 79,484 17,132 20,000 18,402 20,000 200,000 Rail and balcony replacement, Siding etc. 307 000 000 594 76 63 20 Park Improvements 79,489 81,823 150,000 118,699 100,000 50,000 307 000 000 595 30 63 01 Street Improvement - Overlays 515,098 152,160 340,000 258,979 120,000 307.000 000 595 30 63 02 Storm Drainage Improvements 45 36,493 50,000 209,746 1,000,000 200,000 ~$200k is carry over from 2022 ARPA Funds 307 000 000 595 30 63 10 Sidewalk Improvements 279,899 380,898 280,000 45,841 390,000 520,000 NE 12th ST ADA & Sidewalk Repairs *$390K carry over from 2022 + UG *PSE partially funds UG - amount TBD Retired account codes: 307 000 000 595 30 05 00 Overlake Drive East 307 000 000 595 30 60 00 Poplar Tree Removal/Replacement 307 000 000 595 30 63 12 Walkable Medina Project 307 000 000 595 30 63 18 Medina Park Ponds 307 000 000 595 90 11 00 Allocation of PW Director salary for project oversight TOTAL IMPROVEMENTS 954,015 668,505 840,000 651,667 1,510,000 1,090,000 TOTAL CAPITAL PROJECTS 954,015 668,505 840,000 651,667 1,510,000 1,090,000 Active Accounts, use category code for project # tmp4457.tmp 78 AGENDA ITEM 8.1