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10-10-2022 Regular Meeting
MEDINA CITY COUNCIL Monday, October 10, 2022 5:00 PM – REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina. 1 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, October 10, 2022 – 5:00 PM AGENDA MAYOR | Jessica Rossman DEPUTY MAYOR | Randy Reeves COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston, Bob Zook CITY MANAGER | Stephen R. Burns CITY ATTORNEY | Scott Missall CITY CLERK | Aimee Kellerman Virtual Meeting Participation The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals who are participating online and wish to speak live must register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the October 10 Council meeting. Please reference Public Comments for October 10 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. The city will also accept written comments. Any written comments must be submitted by 2 PM on the day of the October 10 Council meeting to the City Clerk at akellerman@medina-wa.gov. Join Zoom Meeting Meeting ID: 832 5227 3105 Passcode: 589036 One tap mobile +12532158782,,83252273105# US (Tacoma) 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook 2. APPROVAL OF MEETING AGENDA 3. PUBLIC COMMENT PERIOD Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina- wa.gov and leave a message before 2PM on the day of the October 10 Council meeting. 2 Please reference Public Comments for October 10 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. 4. PRESENTATIONS 4.1 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Time Estimate: 10 minutes 4.2 Introduction of New City Employees by Chief Jeff Sass and Ryan Wagner, Finance Director Time Estimate: 10 minutes 5. CITY MANAGER'S REPORT Time Estimate: 15 minutes Police, Development Services, Finance, Central Services, Public Works, City Attorney 5.1a CM Monthly Report 5.1b Police Monthly Report 5.1c DS Monthly Report 5.1d Finance Monthly Report 5.1e CS Monthly Report 5.1f PW Monthly Report 6. CONSENT AGENDA Time Estimate: 5 minutes Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. 6.1 September 2022, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Finance Director 6.2 Approved Park Board Meeting Minutes of: a) May 16, 2022; and b) June 20, 2022. 3 Recommendation: Receive and file. Staff Contact: Dawn Nations, Deputy City Clerk 6.3 Approved Planning Commission Meeting Minutes of June 21, 2022 Recommendation: Receive and file. Staff Contact: Rebecca Bennett, Development Services Coordinator 6.4 Draft City Council Meeting Minutes of: a) September 12, 2022; and b) September 26, 2022. Recommendation: Adopt minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.5 Contract with CompuLink Management Center, Inc. dba Laserfiche for Technology Solution Recommendation: Approve. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.6 Domestic Violence Awareness Month 2022 Proclamation Recommendation: Approve. Staff Contact: Stephen R. Burns, City Manager 6.7 Rescission of Medina Proclamation of Local Emergency Recommendation: Approve. Staff Contact: Stephen R. Burns, City Manager 6.8 NE 7TH ST Improvements Change Order Recommendation: Approve. Staff Contact: Ryan Osada, Public Works Director 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING 8.1 2023 Preliminary Budget Recommendation: Discussion and direction. Staff Contact: Ryan Wagner, Finance Director Time Estimate: 20 minutes 9. CITY BUSINESS 9.1 Gas Leaf Blower Discussion Recommendation: Discussion and direction. Staff Contact: Stephen R. Burns, City Manager and Ryan Osada, Public Works Director Time Limit: 60 minutes 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 4 11. PUBLIC COMMENT Comment period is limited to 10 minutes. Speaker comments limited to one minute per person. 12. ADJOURNMENT Next regular City Council Meeting: October 24, 2022 at 5 PM. 5 ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Monday, October 24, 2022 - City Council Meeting (5:00 PM) Monday, November 14, 2022 - City Council Meeting (5:00 PM) Thursday, November 24, 2022 - Thanksgiving Holiday - City Hall Closed Friday, November 25, 2022 - Day After Thanksgiving Holiday - City Hall Closed Monday, November 28, 2022 - City Council Meeting (5:00 PM) Monday, December 12, 2022 - City Council Meeting (5:00 PM) Monday, December 26, 2022 - Day After Christmas Holiday - City Hall Closed Tuesday, December 27, 2022 - City Council Meeting (5:00 PM) CERTIFICATION OF POSTING AGENDA The agenda for Monday, October 10, 2022 Regular Meeting of the Medina City Council was posted and available for review on Friday, October 7, 2022 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov. 6 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 10, 2022 To: Honorable Mayor and City Council From: Stephen R. Burns, City Manager Subject: City Manager Report – September 2022 1. State Route 520 Expansion Joint – University of Washington (UW) is reviewing the data they received from their durability tests over the summer. The molded chevrons they installed they are holding up much better so are confident they will help reduce noise. They will continue to evaluate the durability and report back their results. 2. Medina Council Retreat Update – The Medina Council Retreat will be held at the second October Council Meeting on October 24 from 5pm to 9pm. Based on Council member feedback, it will be a half retreat as we focus on a Council workplan for City staff for the remainder of 2022 and 2023. The facilitator for the retreat will be Ms. Una McAlinden from Creative Strategy Solutions, who was interviewed by Mayor Rossman, Deputy Mayor Reeves, City Clerk Aimee Kellerman, and me. Information on Ms. Una McAlinden can be found at https://www.creativestrategysolutions.com/. 3. Bellevue Fire Report – Bellevue Fire Department is providing a list of calls they respond to in the City of Medina. Attached is the list of the types of incidents and the number of times they responded to Medina in September 2022. 7 AGENDA ITEM 5.1a 20180807 - Contract Cities Incident Types Date: Monday, October 3, 2022 Time: 11:18:12 AM Incident Date between 2022-09-01 and 2022-10-01 City equal to Medina Incident Type Group Incident Count EMS 15 EMS Cancelled 2 False Alarm 3 Good Intent 2 HAZMAT 1 Service Call 3 Page 1. ATTACHMENT 8 AGENDA ITEM 5.1a MEDINA POLICE DEPARTMENT DATE: October 10, 2022 TO: City Manager Stephen R. Burns FROM: Chief Jeffrey R. Sass RE: Police Department Update – September 2022 The following is a summary highlighting some of the Medina Police Department activity in September 2022. Follow up: Nothing to report. Welcoming Officers Hadland & Scott: Medina Police’s newest police officers successfully graduated the Washington State Basic Law Enforcement Academy on September 8th and were officially sworn in as Medina Police Officers on September 12th. Officers Roman Scott and Chris Hadland received numerous accolades for their accomplishments throughout the Academy and are an outstanding addition to the Medina Police team. Officers Hadland and Scott begin their three-month field training program where they build upon their knowledge gained throughout the Academy by training with experienced Medina Police officers in the field. 9 AGENDA ITEM 5.1b Medina Police Department September 2022 Promotion of Sergeant Anderson: The Medina Police Department conducted a rigorous and thorough promotional process that three of the five eligible officers underwent to test for the one available Sergeant position. Sergeant Eric Anderson earned the highest scores of the three candidates and was officially promoted to Sergeant on September 1st. Sergeant Anderson has been with the Medina Police Department since January 2019 and has previous law enforcement experience with the Clyde Hill Police Department and King County Sheriff’s Office. Medina Schools Safety: Representatives from the Medina Police Department have now met with all three Medina area elementary schools to discuss safety planning, emergency response and security protocols. Periodic meetings and training will continue with all three schools to incorporate nuances and updates to the overall safety plans as they develop throughout each school year and into the summer break months. Marine Patrol: From Marine Patrol Sergeant, Chad Schumacher - Mercer Island Police Department: With school being back in session and weather turning cooler, we’ve seen a dramatic decrease in boat traffic. The smoke has also not helped with boaters wanting to be out on the water. Fishing vessels have picked up, but they usually do not cause concerns. We’d like to remind residents that the fishermen are allowed to come in close proximity to shore and docks. However, they are not allowed to moor or stand on private docks to fish, without permission. If residents have concerns, please feel free to reach out to us. The Marine Patrol’s “boating season” ends at the end of September and Sergeant Schumacher will be the only one full time in the unit starting October 1st. I will be working Monday through Thursday 0800-1800. Our vessels are always able to respond to emergencies but are typically not out on active patrol unless we are conducting training. 10 AGENDA ITEM 5.1b Medina Police Department September 2022 Residents are encouraged to call the non-emergency line for Police to report issues on the water that are not emergent or call our desk line at 206-275-7953. Save the Date: The second event of 2022 for Shredder/Drug Take Back and Electronics Recycling will be held on Saturday, October 29th at Medina Park. Community publications will be sent out prior to the event. 11 AGENDA ITEM 5.1b MEDINA POLICE DEPARTMENT Jeff Sass, Chief of Police MONTHLY SUMMARY SEPTEMBER 2022 FELONY CRIMES Motor Vehicle Theft 2022-00003556 09/07/2022 A Police Officer was dispatched to the 2200 block of 79th Ave NE for a report of a stolen truck. The vehicle was located and recovered later that same day. Fraud 2022-00003615 09/14/2022 A resident contacted the Police Department for a fraud report. The resident advised that there were fraudulent attempted purchases on their credit card. There was no monetary loss. No suspects at this time. Fraud 2022-00003640 09/16/2022 The Police Department was contacted for a report of a fraudulent wire transfer during the process of purchasing property. No suspects at this time. Fraud 2022-00003740 09/22/2022 The Police Department was contacted for a report of identity theft. The reporting party advised that new debit cards had been issued fraudulently. Unknown if any monetary loss at this time. No suspects at this time. Burglary 2022-00003915 09/30/2022 A Police Officer was dispatched to the 600 block of Evergreen Point Road for a report of a suspicious subject. The subject had attempted to gain entry into the home through the windows. Officers immediately responded to the scene and the subject was taken into custody and booked into jail. MISDEMEANOR CRIMES Trespass 2022-00003589 09/10/2022 A Police Officer was dispatched to the 1800 block of 73rd Ave NE for a report of a subject trespassing on their property. The subject was contacted, and a Notice of Trespass was issued to the subject. OTHER Mental 2022-00003803 09/25/2022 A Police Officer responded to the 800 block of 82nd Ave NE for a report of a mental/emotional subject that had been observed running through several backyards. The subject was taken into protective custody and transported to the hospital for medical evaluation and treatment. 12 AGENDA ITEM 5.1b CRIMES Current Month YTD 2022 YTD 2021 Year-End 2021 Burglary 18913 Vehicle Prowl 0 4 11 13 Vehicle Theft 1602 Theft (mail & all other)0 7 10 15 ID Theft/Fraud 514711 Malicious Mischief (Vandalism)0516 Domestic Violence/Violation of No Contact Order 05510 Disturbance, Harassment & Non-DV Assault 1 121317 TOTAL CRIMES 8 61 56 87 COMMUNITY POLICING Current Month YTD 2022 YTD 2021 Year-End 2021 Drug Violations - Referrals to Treatment 0101 Community Assists 13 102 75 116 House Watch Checks 72 450 432 548 School Zone 44 170 198 304 Mental Health 0 333149 TOTAL ENFORCEMENT 129 756 736 1018 TRAFFIC Current Month YTD 2022 YTD 2021 Year-End 2021 Collisions Injury0200 Non-Injury 0 5 10 18 Non-Reportable 0 0 N/A N/A Traffic Stops Citations/Infractions/Parking 10 225 128 171 Warnings 82 1052 1450 1808 Directed Patrol 3 88 476 488 TOTAL TRAFFIC 95 1372 2064 2485 CALLS FOR SERVICE Current Month YTD 2022 YTD 2021 Year-End 2021 Animal Complaints 4 432733 Residential Alarms 11 182 183 242 Missing Person 1479 Suspicious Activity/Area Check 12 177 235 304 Medical Call/Assist Fire Department 2 253047 Juvenile (underage party, substance use, etc.)06811 TOTAL SERVICE 30 437 490 646 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police City of Medina September 2022 - Monthly Report 13 AGENDA ITEM 5.1b MEDINA POLICE DEPARTMENT Jeff Sass, Chief of Police MONTHLY SUMMARY SEPTEMBER 2022 FELONY CRIMES Fraud 2022-00003599 09/12/2022 A Police Officer was dispatched to the 3000 block of Fairweather Place for a fraud report. The resident reported that their identity had been used to open a fraudulent account. No monetary loss. Under investigation. MISDEMEANOR CRIMES Nothing to report. 14 AGENDA ITEM 5.1b CRIMES Current Month YTD 2022 YTD 2021 Year-End 2021 Burglary 0011 Vehicle Prowl 0011 Vehicle Theft 0022 Theft (mail & all other)0323 ID Theft/Fraud 1211 Malicious Mischief (Vandalism)0212 Domestic Violence/Violation of No Contact Order 0122 Disturbance, Harassment & Non-DV Assault 0311 TOTAL CRIMES 1 11 11 13 COMMUNITY POLICING Current Month YTD 2022 YTD 2021 Year-End 2021 Drug Violations - Referrals to Treatment 0000 Community Assists 110811 House Watch Checks 4 425666 Mental Health 0105 5 TOTAL ENFORCEMENT 5 62 69 82 TRAFFIC Current Month YTD 2022 YTD 2021 Year-End 2021 Collisions Injury0000 Non-Injury1111 Non-Reportable0000 Traffic Stops Citations/Infractions/Parking 9 63 19 28 Warnings 28 167 149 187 Directed Patrol 0 243538 TOTAL TRAFFIC 38 255 204 254 CALLS FOR SERVICE Current Month YTD 2022 YTD 2021 Year-End 2021 Animal Complaints 1315 Residential Alarms 0 231924 Missing Person 0000 Suspicious Activity/Area Check 1 142633 Medical Call/Assist Fire Department 0422 Juvenile (underage party, substance use, etc.)0011 TOTAL SERVICE 2 44 49 65 *This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of general calls for service within the specified reporting period. MEDINA POLICE DEPARTMENT Jeffrey R. Sass, Chief of Police Town of Hunts Point September 2022 - Monthly Report 15 AGENDA ITEM 5.1b 2022 Burglaries & Vehicle Prowls Medina & Hunts Point Prior Month(s) Burglaries Current Month Vehicle Prowls 16 AGENDA ITEM 5.1b 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 10, 2022 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Steven R. Wilcox. Development Services Department Director Subject: Development Services Department Monthly Report Permit Activity Please see the permit activity reports provided. Building permit issuance for September is down significantly compared to September last year and also down compared year to date from 2021. This trend of lower permit valuation has been consistent throughout 2022. Comparative building permit volume is actually slightly above last year indicating that residents are building smaller projects. The building permit applications (submittals) report shows receipt of three new houses during September. The valuations for each of the three shown in the report are initial estimates. Actual permit valuation is calculated using adopted tables during plan review. Planning Commission By Stephanie Keyser, Planning Manager In September, Planning Commission began working on their yearly minor code amendments. The proposal includes housekeeping items, a clean-up of repealed sections, and amendments that will make the code compliant with recent and not-so-recent legislation. Planning Commission will continue discussing the amendments in October and will hold a public hearing during their November 15th Special Meeting. It is anticipated that Council will hold a public hearing and adoption in December. Tree Management Code Enforcement Please see the two reports regarding tree activity in Medina during September. The reports are from our Tree Code Consultant who is involved in new development projects, and from our arborist who is involved in hazardous tree evaluations, requests for private property tree removals, right of way tree management, and tree code enforcement. In September our arborist toured Medina with our Public Works Supervisor to perform an annual inspection of right of way trees. The purpose of this annual inspection is to identify city owned trees which may be a hazard, and to generally stay current with the health of the city’s public tree inventory. We are working on formatting the reports and will adjust this over time to make them easier to read. 17 AGENDA ITEM 5.1c 2 Construction Activity and General Medina Municipal Code Enforcement Our September Code Enforcement Report highlights nine formal actions including the issuance of one Stop Work Order. The Stop Work Order listed in the report was regarding a development project with repeated construction parking violations. 2021 Washington State Building Code The state has been holding hearings regarding the potential adoption of the 2021 Washington State Building Code which includes the Washington State Energy Code (WSEC). Hearings on the Residential WSEC were held on September 29th in Yakima. A hearing on all other state mandated code adoptions was held in Yakima on September 30th and a second hearing will be held on October 14th in Olympia. The new WSEC proposal has several changes which will further energy conservation and climate matters. In recent years WSEC iterations have had significant impact on Medina construction. Large homes that we often see in Medina are subject to more energy conservation restrictions than smaller homes. Within the proposed 2021 WSEC there is a provision which will prohibit the installation of certain natural gas appliances in new homes. If the 2021 WSEC is adopted in its current form then both gas heat pumps, and gas water heaters will no longer be allowed in new home construction. This proposal was referred to at the hearing as the most ambitious environmental action regarding homes in the nation. Please see the Standard Energy Code Proposal Form provided with this report for a complete description of the code amendment proposal. The state often uses “placeholder” code amendments which are relatively simple, but later are revisited and expanded. The potential prohibition of the two gas appliances will be the basis in the WSEC for the state to work from for additional restrictions on gas appliances in future code adoptions. If the state adopts the 2021 building (including energy) codes, they will most likely become effective on July 1, 2022. Medina City Council will have opportunity to discuss the new codes prior to what will be a mandated adoption. King County Pump Station Maintenance In August we met with several representatives from the King County Department of Natural Resources. King County will be performing significant maintenance to the sewage pump station located at 633 81st Ave. NE. Existing pumps will be replaced among other associated maintenance work. Permit submittals should come to us early in 2023 with work starting in Spring of 2023. The maintenance work is currently estimated at a value of $2,500,000. The work is necessary to assure that the pump station continues to operate as required. We have started discussions with King County regarding their proposal for construction mitigations. A Construction Activity Permit will be required for this project, but due to proposals for work outside of what is allowed by our Municipal Code, additional mitigations 18 AGENDA ITEM 5.1c 3 will be needed. The necessary construction mitigations have yet to be decided, but work hours and noise are known issues. King County is proposing work that may have significant impacts on neighbors of the pump station including: Work at night while disconnecting and re-connecting permanent and temporary pipes Trucking at night during the disconnecting and re-connecting of temporary and permanent pipes Placement of temporary pumps outside of the building Placement of temporary automatic standby generators outside of the building Please see the “Outreach Plan Medina Pump Station Upgrades” provided with this report. This Outreach Plan is an initial proposal by King County. The work that King County is proposing will need to conform to our Medina Municipal Code. It is likely that there will be requests for noise and work hours exemptions. 19 AGENDA ITEM 5.1c Permit Type Submitted Date Permit Number Total Valuation Address B-ADD/ALT 09/19/2022 B-22-111 $11,100.00 3233 EVERGREEN POINT RD B-ADD/ALT 09/19/2022 B-22-112 $11,100.00 3235 EVERGREEN POINT RD B-ADD/ALT 09/30/2022 B-22-115 $2,000.00 8029 NE 28TH ST TOTAL B-ADD/ALT:3 $24,200.00 B-DEM 09/15/2022 D-22-017 2439 78TH AVE NE B-DEM 09/19/2022 D-22-018 2420 76TH AVE NE TOTAL B-DEM:2 $0.00 B-FENCE 09/20/2022 B-22-113 $10,000.00 2511 MEDINA CIR B-FENCE 09/28/2022 B-22-114 $30,000.00 850 80TH AVE NE TOTAL B-FENCE:2 $40,000.00 B-GAS 09/08/2022 G-22-026 2221 78TH AVE NE B-GAS 09/19/2022 G-22-027 3430 Ne Evergreen Point Road B-GAS 09/19/2022 G-22-028 8208 OVERLAKE DR W B-GAS 09/19/2022 G-22-029 1525 79TH PL NE B-GAS 09/28/2022 G-22-030 619 84TH AVE NE Monthly Applications Submitted 09/01/2022 – 09/30/2022 20 AGENDA ITEM 5.1c TOTAL B-GAS:5 $0.00 B-GATE 09/02/2022 B-22-105 $20,000.00 2019 79TH AVE NE TOTAL B-GATE:1 $20,000.00 B-MECHANICAL 09/02/2022 M-22-087 2564 Medina Cir B-MECHANICAL 09/07/2022 M-22-088 620 86TH AVE NE B-MECHANICAL 09/08/2022 M-22-089 2221 78th Ave NE B-MECHANICAL 09/13/2022 M-22-090 1247 EVERGREEN POINT RD B-MECHANICAL 09/19/2022 M-22-091 8208 OVERLAKE DR W B-MECHANICAL 09/19/2022 M-22-092 3430 Evergreen Point Rd B-MECHANICAL 09/19/2022 M-22-093 1525 79TH PL NE B-MECHANICAL 09/20/2022 M-22-094 7743 Overlake Drive West B-MECHANICAL 09/26/2022 M-22-095 3242 Evergreen Point Rd B-MECHANICAL 09/28/2022 M-22-096 3436 EVERGREEN POINT RD B-MECHANICAL 09/28/2022 M-22-097 619 84th Ave NE TOTAL B-MECHANICAL:11 $0.00 B-PLUMBING 09/10/2022 P-22-048 3242 Evergreen Point Rd 21 AGENDA ITEM 5.1c B-PLUMBING 09/12/2022 P-22-049 2410 Evergreen Point Rd B-PLUMBING 09/12/2022 P-22-050 417 84TH AVE NE B-PLUMBING 09/17/2022 P-22-053 7800 NE 10TH ST B-PLUMBING 09/29/2022 P-22-055 338 OVERLAKE DR E TOTAL B-PLUMBING:5 $0.00 B-ROOF 09/09/2022 B-22-107 8711 NE 11TH ST B-ROOF 09/09/2022 B-22-108 8711 NE 11TH ST TOTAL B-ROOF:2 $0.00 B-SFR 09/08/2022 B-22-106 $850,000.00 2439 78TH AVE NE B-SFR 09/17/2022 B-22-110 $1,000,000.00 3655 EVERGREEN POINT RD B-SFR 09/16/2022 B-22-109 $1,000,000.00 2420 76TH AVE NE TOTAL B-SFR:3 $2,850,000.00 ENG-GRADING/DRAINAGE 09/06/2022 ENG-GD-22-019 $125.00 2036 EVERGREEN POINT RD ENG-GRADING/DRAINAGE 09/16/2022 ENG-GD-22-020 2420 76TH AVE NE TOTAL ENG-GRADING/DRAINAGE:2 $125.00 P-ADMIN SPECIAL USE 09/28/2022 P-22-054 2005 EVERGREEN POINT RD TOTAL P-ADMIN SPECIAL USE:1 $0.00 22 AGENDA ITEM 5.1c P-NON ADMIN SUBSTANTIAL DEV 09/14/2022 P-22-051 3440 Evergreen Point Rd TOTAL P-NON ADMIN SUBSTANTIAL DEV:1 $0.00 P-SEPA THRESHOLD 09/14/2022 P-22-052 3440 Evergreen Point Rd TOTAL P-SEPA THRESHOLD:1 $0.00 PW-RIGHT OF WAY 09/01/2022 PW-ROW-22-081 7619 NE 22nd St PW-RIGHT OF WAY 09/14/2022 PW-ROW-22-082 1645 73RD AVE NE PW-RIGHT OF WAY 09/15/2022 PW-ROW-22-083 8435 MIDLAND RD PW-RIGHT OF WAY 09/19/2022 PW-ROW-22-084 110 84th Ave NE PW-RIGHT OF WAY 09/28/2022 PW-ROW-22-085 8426 OVERLAKE DR W TOTAL PW-RIGHT OF WAY:5 $0.00 TREE-HAZARD EVALUATION 09/21/2022 TREE-22-064 2626 EVERGREEN POINT RD TREE-HAZARD EVALUATION 09/28/2022 TREE-22-065 3217 EVERGREEN POINT RD TOTAL TREE-HAZARD EVALUATION:2 $0.00 TREE-PERFORMANCE 09/28/2022 TREE-22-066 7914 NE 26TH ST TOTAL TREE-PERFORMANCE:1 $0.00 TREE-RESTORATION 09/08/2022 TREE-22-062 1631 RAMBLING LN TOTAL TREE-RESTORATION:1 $0.00 23 AGENDA ITEM 5.1c TREE-WITH BUILDING/DEVELOPMENT 09/16/2022 TREE-22-063 2420 76TH AVE NE TOTAL TREE-WITH BUILDING/DEVELOPMENT:1 $0.00 Total # of Permits 49 $2,934,325.00 24 AGENDA ITEM 5.1c Construction Value: September 2022 September 2021 2022 YTM 2021 YTM Difference Accessory Structure --$70,000.00 -$70,000.00 Addition / Alteration $49,380.45 $398,110.22 $3,202,241.04 $8,212,319.21 ($5,010,078.17) Fence / Wall $32,000.00 $10,000.00 $279,036.00 $444,800.00 ($165,764.00) New Construction -$2,538,167.00 $25,774,845.40 $28,151,425.00 ($2,376,579.60) Repair / Replace ----$0.00 Wireless Comm. Facility --$70,000.00 -$70,000.00 Total Value:$81,380.45 $2,946,277.22 $29,396,122.44 $36,808,544.21 ($7,412,421.77) Permits Issued: September 2022 September 2021 2022 YTM 2021 YTM Difference New Construction -1 14 14 0 Permit Extension 8 1 41 35 6 Accessory Structure --1 -1 Addition / Alteration 1 3 17 29 (12) Construction Activity Permit 1 1 20 23 (3) Demolition --10 17 (7) Fence / Wall 3 1 15 13 2 Grading / Drainage 1 1 17 21 (4) Mechanical 7 5 77 67 10 Other - Moving ----0 Plumbing / Gas 10 8 58 72 (14) Repair / Replace ----0 Reroof ----0 Right of Way Use 8 16 70 75 (5) Tree Mitigation 4 4 43 51 (8) Wireless Comm. Facility --1 -1 Total Permits:43 41 384 417 (33) Inspections: September 2022 September 2021 2022 YTM 2021 YTM Difference Building 93 89 809 772 37 Engineering/Other 16 19 175 222 (47) 6 5 56 50 6 Tree 8 -50 20 30 Total Inspections:123 113 1,090 1,064 26 Monthly Issued Permit Report September, 2022 Page 1 of 1 Report run on: 10/03/2022 07:22 AM 25 AGENDA ITEM 5.1c City of Medina Arborist Monthly Report – Non-Development Activity – 9/1/2022 – 9/30/2022 Date Type Address Tree Replanting 9/1/2022 Tree Performance T-01a 3233 EPR Norway Spruce – 16” No replanting required. Notes: Approved for removal. 9/1/2022 Tree Performance T-01b 2633 EPR 2 x Red Maple – 24”, 24” 6 Notes: Approved for removal. 9/7/2022 Hazard Tree 1631 RAMBLING LN Bitter Cherry – 26” 1 Notes: Site visit and risk assessment. Tree determined to be high risk. 9/7/2022 Permitting question 8233 Overlake Dr W N/A N/A Notes: General permitting question. 9/7/2022 Off-site dead tree. 8629 NE 6th Street 1 White Pine 1 Notes: Off-site dead tree at 8629 NE 6th Street. Tree is high risk. Attempting to contact homeowner. Left card at door. 9/12/2022 Off-site dead tree. 7650 NE 10th St 1 Oak (unknown species) N/A Notes: Off-site dead tree that may fall. Contacted property owner at 7803 NE 12th. Tree to be removed. 9/29/2022 Dead Tree Confirmation 1237 Evergreen Point Road 1 Western Hemlock – 20” N/A Notes: Provided pictures of the tree and a site map. I have confirmed the tree is dead. Per 16.52.040 F exempt from permit. 26 AGENDA ITEM 5.1c Figure 1. 8629 NE 6th Street - Dead/hazard Figure 2. 1237 EPR - Dead Figure 3. 7803 NE 12th - Dead 27 AGENDA ITEM 5.1c September 2022 Development Project Permitted Tree Removal Permit Type Address # Trees Removed Removed Tree Size *Supplemental Required Description TREE-WITH BUILDING/DEVELOPMENT 1041 84th Ave NE 11 5 Tree diameter = 19,18,18,15,13,11,11,10,9,8,6; needs to update TAP and calculations TREE-WITH BUILDING/DEVELOPMENT 3242 EPR 11* 6* *Trees have been removed based on old permit 20-018, reconciling what has been removed, what will be removed, and number of plantings required TREE-WITH BUILDING/DEVELOPMENT 3645 Evergreen Point Road 2 24, 12 6 No protection around retained trees * Size meets minimum standards outlined in 16.52.090.D.4. TREE-WITH BUILDING/DEVELOPMENT 28 AGENDA ITEM 5.1c Case Number Case Type Case Status Assigned To Address Case Text CC-2022-109 GENERAL COMPLETED Rob Kilmer 8232 OVERLAKE DR W _ Description: Report of groundwater issues coming from uphill of the owner's property. Action Taken: Spoke to property owner of 8232 Overlake Drive West and then investigated the area to look for where the water might be originating. See attached note for further details. CC-2022-110 CAP VIOLATION COMPLETED Rob Kilmer 1010 84TH AVE NE _ Description: Observed workers sand-blasting walkways without dust control in place. Action Taken: Spoke to workers and contacted project Agent to require them to use water to prevent dust from leaving jobsite. CC-2022-111 GENERAL COMPLETED Rob Kilmer 8001 NE 8TH ST _ Description: Observed dump-truck trailer parked along Right of Way on shoulder gravel strip. Action Taken: Investigated and determined that the trailer was part of the ongoing public utilities work on NE 10th Street. No further action taken. CC-2022-112 STOP WORK ORDER COMPLETED Rob Kilmer 619 84TH AVE NE _ Description: Construction related vehicles parked partially in right-of-way. Action Taken: This site has had previous informal and formal warnings so a Stop Work Order was issued. Project owners were required to provide written statements agreeing to how they would resolve parking issues moving forward. CC-2022-113 GENERAL COMPLETED Rob Kilmer 8245 NE 8TH ST _ Description: Report of water coming from ground on property. Action Taken: Visited property and investigated the area to determine the water's source. Homeowner was not on site and could not be reached by phone. Left card at the door and emailed City Hall staff to communicate findings. On 9/12/22 homeowners had a repair crew fixing the issue. Cause of groundwater was determined to be an on-site water line rupture. September Code Enforcement Report Report run on: 10/03/2022 12:31 PM Page 1 of 2 29 AGENDA ITEM 5.1c Case Number Case Type Case Status Assigned To Address Case Text CC-2022-114 GENERAL COMPLETED Rob Kilmer 8632 NE 10TH ST CC-2022-115 SIGN VIOLATION COMPLETED Rob Kilmer Various CC-2022-116 SIGN VIOLATION COMPLETED Rob Kilmer 1049 84TH AVE NE CC-2022-117 CAP VIOLATION COMPLETED Rob Kilmer 1525 79TH PL NE _ Description: Received report of improperly completed work in the right of way. Action Taken: Investigated area and determined that the work was related to a side-sewer repair under permit PW- ROW-22-059. The work is not yet completed and a final inspection has not been requested. A final patch and sealing of the saw-cuts will be required before the permit receives a final inspection approval. _ Description: Auction advertising signs displayed in right of ways. Action Taken: Was unable to reach anyone at the listed phone number. Investigated online for further information, but did not find anything relevant. Reached out to the cities of Kirkland, Mercer Island, and Newcastle to find out if they have dealt with this issue. Requested the Police Department to see if they could find out anything. _ Description: Commercial sign displayed in the right of way. Action Taken: Removed sign and notified the business regarding the sign rules within the City. _ Description: Received resident complaint that: Work has been happening on weekends outside of the allowable work hours; Loud music is being played; Workers are parking in the cul-de-sac. Action Taken: Sent warning to project Agent and Manager that a complaint had been received regarding above issues. Spoke to police department so that they may help monitor the issue outside of work hours. September Code Enforcement Report Report run on: 10/03/2022 12:31 PM Page 2 of 2 30 AGENDA ITEM 5.1c 31 AGENDA ITEM 5.1c 32 AGENDA ITEM 5.1c 33 AGENDA ITEM 5.1c 34 AGENDA ITEM 5.1c 35 AGENDA ITEM 5.1c 36 AGENDA ITEM 5.1c 37 AGENDA ITEM 5.1c 38 AGENDA ITEM 5.1c 39 AGENDA ITEM 5.1c 40 AGENDA ITEM 5.1c 41 AGENDA ITEM 5.1c 42 AGENDA ITEM 5.1c 43 AGENDA ITEM 5.1c 44 AGENDA ITEM 5.1c 45 AGENDA ITEM 5.1c 46 AGENDA ITEM 5.1c CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 10th 2022 To: Honorable Mayor and City Council Via: Stephen Burns, City Manager From: Ryan Wagner, Finance & HR Director Subject: September 2022 Financial Reporting The September 2022 Reporting includes: September AP Check Register Activity Detail Updates from Finance Department September Financial Reporting and Cash Position Report Key Items from September 2022: Finance Summary September YTD Financials are included along with the packet, end of year projections by Department will come next week now that all Directors have the most recent data Budget memo and updated 2023 draft included with packet for public hearing discussion 2021 Financial audit underway this week with the State Auditor’s Office REVENUE o $58K in property taxes, (another major deposit expected in Oct/Nov) o $143K in sales tax revenue, $1.37M to date (Slightly under what was budgeted) o $200K in REET Revenue collected in September. o YTD REET $1.11M (Slightly under what was budgeted) o TIB Grant of $36K Received EXPENSES o $340K Payroll, last week of seasonal employees included o $44K for Crack Sealing Project, majority funded by TIB Grant o $15K for July Attorney Fees 47 AGENDA ITEM 5.1d 48 AGENDA ITEM 5.1d Updated Fund Balances s of 9/30/2022 Cash Position Report as of 9/30/2022 49 AGENDA ITEM 5.1d General Fund General Property Taxes 001-000-000-311-10-00-00 General Property Taxes $58,808.28 $2,543,398.84 $4,167,873.00 61.02%$1,624,474.16 $1,228.51 $6,727.58 $0.00 Revenue Starting Account Number: 001-000-000-308-00-01-00 Beginning Fund Balance Account Number Title Total General Property Taxes $58,808.28 $2,543,398.84 $4,167,873.00 61.02%$1,624,474.16 Period Fiscal Budget % of Total Balance Retail Sales and Use Taxes 001-000-000-313-11-00-00 Local Retail Sales & Use Tax $142,717.09 $1,373,160.46 $1,958,050.00 ($6,727.58) 001-000-000-313-71-00-00 Criminal Justice Funding $9,161.46 $76,224.23 $100,283.00 76.01%$24,058.77 001-000-000-313-27-00-00 Affordable & Sup. Housing 70.13%$584,889.54 001-000-000-316-42-00-00 $8,167.87 Gas $0.00 $120,189.77 $121,352.00 $602,220.73 Utility Tax 001-000-000-316-41-00-00 Electric $0.00 99.04%$1,162.23 $196,938.37 $242,731.00 81.13%$45,792.63 Total Retail Sales and Use Taxes $153,107.06 $1,456,112.27 $2,058,333.00 70.74% ($18,673.48) 001-000-000-316-45-00-00 Garbage/Solid Waste 001-000-000-316-43-00-00 Water & Sewer $0.00 $269,054.16 $211,854.00 127.00%($57,200.16) $25,337.79 $40,425.00 81.07%$0.00 $34,983.13 $43,151.00 62.68% 001-000-000-316-46-00-00 Cable-Television $0.00 $98,850.48 $80,177.00 123.29% $15,087.21 Total Excise Taxes $0.00 $3,767.96 $3,042.00 123.86% Excise Taxes 001-000-000-317-20-00-00 Leasehold Excise Tax $0.00 Total Utility Tax $33.12 $745,353.70 $739,690.00 100.77%($5,663.70) $3,767.96 $3,042.00 123.86%($725.96) 001-000-000-316-47-00-00 Telephone $33.12 0.00% ($725.96) 0.00%$198,612.00 $198,612.00 Licenses and Permits 001-000-000-322-10-00-00 Building Permits $0.00 $165.00 $0.00 ($165.00) Total Franchise Fees Franchise Fees 001-000-000-321-91-00-00 Franchise Fees & Royalties $0.00 $0.00 $198,612.00 $0.00 $0.00 $198,612.00 $430.00 001-000-000-322-11-00-00 Building Permit-Technology Fee $0.00 $19.75 $0.00 ($19.75) 001-000-000-322-30-00-00 Animal Licenses $0.00 $210.00 $640.00 32.81% Printed by MEDINA-WA\\tbrady on 10/6/2022 1:25:02 PM City of Medina - Revenue Page 1 of 2 50 AGENDA ITEM 5.1d $14.00 $420.00 $652.00 64.42%$232.00 Total Licenses and Permits $14.00 $814.75 $1,292.00 63.06%$477.25 001-000-000-322-90-00-00 Gun Permits $408.40 001-000-000-333-16-00-00 Dept of Justice -Indirect Federal Grant Intergovernmental 001-000-000-332-92-10-01 Coronavirus Local Fis. Rec. (ARPA)$0.00 $84,000.00 $84,000.00 100.00%$0.00 $500.00 $2,642.79 $4,135.00 0.00%$0.00 $0.00 $500.00 63.91% 001-000-000-336-06-21-00 Mvet-Criminal Justice-Pop.$0.00 $758.60 $1,167.00 65.00% $1,492.21 70.24%$6,401.47 001-000-000-336-06-95-00 Liquor Control Board Profits $5,661.54 $16,986.16 $25,980.00 65.38%$8,993.84 001-000-000-336-06-94-00 001-000-000-336-06-51-00 DUI/Other Criminal Justice $0.00 $238.00 $0.00 ($238.00) Liquor Excise Tax $0.00 $15,109.53 $21,511.00 001-000-000-336-06-26-00 Criminal Justice-Special $0.00 $17,557.92 Charges for Goods and Services 001-000-000-341-99-00-00 Passport & Naturalization Fees $175.00 $175.00 $403,200.00 0.04%$403,025.00 Total Intergovernmental $5,661.54 $119,735.08 $137,293.00 87.21% 48.25%$166,859.80 001-000-000-342-12-00-00 Hunts Point-Add'l Services $26.00 $26.00 $0.00 ($26.00) $0.00 001-000-000-342-11-00-00 Hunts Point Police Contract $0.00 $155,603.20 $322,463.00 001-000-000-345-89-00-00 Other Planning and Development $0.00 $0.00 $0.00 $0.00 001-000-000-345-81-00-00 Zoning and Subdivision $0.00 $0.00 $0.00 Non-Court Fines, Forfeitures and Penalties 001-000-000-359-90-00-00 Misc. Fines, Penalties, Code Enforcement $0.00 $2,165.00 $569,858.80 Fines and Penalties 001-000-000-353-10-00-00 Municipal Court-Traffic Infrac $0.00 ($2,165.00) $2,237.49 $14,383.05 $15,000.00 95.89%$616.95 Total Charges for Goods and Services $201.00 $155,804.20 $725,663.00 21.47% Miscellaneous Revenues 001-000-000-361-11-00-00 Investment Interest Earnings $6,716.40 $30,582.49 46.31%$1,072.19 Total Non-Court Fines, Forfeitures and Penalties $0.00 $2,165.00 $0.00 ($2,165.00) $6,000.00 509.71%($24,582.49) Total Fines and Penalties $2,237.49 $16,548.05 $15,000.00 110.32%($1,548.05) 001-000-000-361-40-00-00 0.00%$100,000.00 001-000-000-362-00-00-20 Post Office Facility Lease $7,375.67 $73,756.70 $88,508.00 Sales Interest $233.21 $924.81 $1,997.00 83.33%$14,751.30 001-000-000-367-11-00-00 Contributions/Donations $0.00 $0.00 $100,000.00 ($191.18) 001-000-000-362-00-00-10 Rents & Leases $0.00 $23,222.88 $23,223.00 100.00%$0.12 001-000-000-369-91-00-00 Other $3,100.00 $18,009.50 $30.00 60,031.67%($17,979.50) 001-000-000-369-30-00-10 Confiscated Property-Auction $0.00 $191.18 $0.00 Other-Reports $4.50 $70.50 $53.00 $235.00 168.47%($160.91) 001-000-000-369-91-00-05 Other-CC Convenience fees $0.00 $0.00 $0.00 001-000-000-369-91-00-15 Other-Fingerprinting $40.00 $240.00 $590.00 $0.00 001-000-000-369-91-00-10 Other-Copies $38.54 $395.91 40.68%$350.00 Non Revenues 001-000-000-382-10-00-01 Refundable Deposits - DS (CMP, PGB)$0.00 $50,000.00 $0.00 $100.00 ($50,000.00) 133.02%($17.50) Total Miscellaneous Revenues $17,518.32 $147,403.97 $220,746.00 66.78%$73,342.03 001-000-000-369-91-00-45 001-000-000-369-91-00-35 Other-Notary $10.00 $10.00 $110.00 9.09% Printed by MEDINA-WA\\tbrady on 10/6/2022 1:25:02 PM City of Medina - Revenue Page 1 of 2 51 AGENDA ITEM 5.1d $0.00 Total Non Revenues $0.00 $50,000.00 $0.00 ($50,000.00) 001-000-000-382-10-00-02 Refundable DS Adv Deposit $0.00 $0.00 $0.00 Disposition of Capital Assets 001-000-000-395-10-00-00 Sale Of Equipment/Property $0.00 $4,075.00 $3,000.00 135.83%($1,075.00) Total General Fund $237,580.81 $5,243,442.82 $8,270,544.00 63.40%$3,027,101.18 ($429.00) Total Disposition of Capital Assets $0.00 $4,504.00 $3,000.00 150.13%($1,504.00) 001-000-000-395-10-00-20 PD Equipment sale/replacement funds $0.00 $429.00 $0.00 City Street Fund Intergovernmental Revenues 101-000-000-334-03-60-00 WA DOE Nat'l Pollution Discharge Elim $0.00 65.53%$1,517.33 $0.00 $50,000.00 0.00%$50,000.00 101-000-000-336-00-87-00 Motor Fuel Tax(unrestricted)$5,391.97 $41,695.12 $64,399.00 64.74%$22,703.88 101-000-000-336-00-71-00 $33,460.58 $301,145.23 $401,527.00 75.00%$100,381.77 Total Intergovernmental Revenues $6,353.44 $44,579.79 $118,801.00 37.52% Multimodal Transportation - Cities $961.47 $2,884.67 $4,402.00 Total Transfers-In $33,460.58 $301,145.23 $401,527.00 75.00% $74,221.21 Transfers-In 101-000-000-397-00-10-00 Transfer to Street from General Fund $100,381.77 Total Tree Fund $0.00 $2,310.00 $3,075.00 75.12% Tree Fund 103-000-000-345-89-00-00 Tree Replacement fees $0.00 $765.00 Total City Street Fund $39,814.02 $345,725.02 $520,328.00 66.44%$174,602.98 $2,310.00 $3,075.00 75.12%$765.00 Levy Stabilization Fund 303-000-000-397-00-00-02 Transfer to Levy Stab. Fund from GF $41,666.67 $375,000.02 $500,000.00 75.00%$124,999.98 $124,999.98 Capital Projects Fund Other Taxes 307-000-000-318-34-00-00 Real Estate Excise Tax 1 $100,207.80 69.31%$247,001.09 $557,848.91 $804,850.00 69.31%$247,001.09 Total Levy Stabilization Fund $41,666.67 $375,000.02 $500,000.00 75.00% Total Other Taxes $200,415.60 $1,115,697.82 $1,609,700.00 69.31%$494,002.18 307-000-000-318-35-00-00 Real Estate Excise Tax 2 $100,207.80 $557,848.91 $804,850.00 307-000-000-332-92-10-01 Coronavirus Local Fis. Rec. (ARPA)$0.00 $375,367.00 $458,919.00 81.79%$83,552.00 Roads Street CIP Improvements $0.00 $192,356.32 $0.00 ($192,356.32) 307-000-000-334-03-80-00 Transp Imp Board Grant-Sidewalks & $36,405.00 $36,405.00 $0.00 Total Road/Street Maintenance & Repair Charges $0.00 $192,356.32 $0.00 ($192,356.32) ($36,405.00) Charges for Goods and Services Transportation Road/Street Maintenance & Repair Charges 307-000-000-344-10-02-00 Printed by MEDINA-WA\\tbrady on 10/6/2022 1:25:02 PM City of Medina - Revenue Page 1 of 2 52 AGENDA ITEM 5.1d Total Transportation $0.00 $192,356.32 $0.00 ($192,356.32) Total Charges for Goods and Services $0.00 $192,356.32 $0.00 ($192,356.32) ($4,083.15) Total Capital Projects Fund $249,100.20 $1,769,782.99 $2,086,619.00 84.82% 307-000-000-361-11-00-00 Investment Interest Earnings $10,074.60 $45,873.70 $18,000.00 254.85%($27,873.70) $316,836.01 307-000-000-382-20-00-00 Retainage Deposits $2,205.00 $4,083.15 $0.00 401-000-000-322-11-00-00 Building Permit - Technology Fee $750.50 $8,958.50 $11,112.00 Development Services Fund 401-000-000-322-10-00-00 Building Permits $24,396.61 80.62%$2,153.50 $484,691.91 $967,444.00 50.10%$482,752.09 $25,000.00 0.00%$20,000.00 401-000-000-345-81-00-00 Zoning and Subdivision $5,400.00 $33,700.00 $81,060.00 41.57%$47,360.00 401-000-000-336-06-51-00 401-000-000-334-03-10-00 DOE Grant, Shoreline Master Program $0.00 $0.00 $25,000.00 0.00% Misc. Fines, Penalties, Code $0.00 $0.00 $20,000.00 $20,528.75 401-000-000-345-89-00-00 Other Planning and Development $7,741.73 $150,012.46 $214,237.00 $10,000.00 $0.00 70.02%$64,224.54 401-000-000-369-91-00-05 Other-CC Convenience Fees $937.29 $12,513.25 $33,042.00 37.87% ($10,000.00) 401-000-000-382-10-00-02 Refundable DS Advance Deposit $8,222.77 ($1,806.46)$0.00 $1,806.46 401-000-000-382-10-00-01 Refundable Deposits - DS (CMP, PGB)$0.00 0.00%$0.00 $0.00 $5,000.00 $5,000.00 401-000-000-397-00-30-00 Transfer from GF to DS Fund $0.00 $1,000,000.00 $1,000,000.00 100.00%$0.00 401-000-000-395-10-00-00 Proceeds from Sales of Capital Assets State Remittances - Emergency And Trauma Services 631-000-000-386-83-08-00 WA ST Emer Med and Trauma Care $115.27 $786.45 $658,825.34 NonRevenue Trust Funds Agency Type Deposits State Remittances - Courts Total Development Services Fund $47,448.90 $1,698,069.66 $2,356,895.00 72.05% $0.00 ($786.45) 631-000-000-386-83-31-00 WA St-Auto Theft Prevention $230.97 $1,576.22 $0.00 ($1,576.22) ($775.79) Total State Remittances - Emergency And Trauma Services $461.96 $3,138.46 $0.00 ($3,138.46) 631-000-000-386-83-32-00 WA St-Traumatic Brain Inj $115.72 $775.79 $0.00 ($7,046.13) 631-000-000-386-92-00-20 WA St-State Gen Fund 50 $593.33 $4,107.86 Total State Remittances - Courts $461.96 $3,138.46 $0.00 ($3,138.46) State Remittances-Courts 631-000-000-386-90-02-00 WA St-State Gen Fund 54 $1.75 $23.21 $0.00 ($23.21) 631-000-000-386-91-00-00 WA St-State Gen Fund 40 $1,024.82 $7,046.13 $0.00 State Remittances - Judicial Information System 631-000-000-386-97-05-00 WA St-Judicial Info Systems $530.91 $3,616.81 $0.00 ($3,616.81) Total State Remittances - Judicial Information System $530.91 $3,616.81 $0.00 ($3,616.81) $0.00 ($4,107.86) Total State Remittances-Courts $2,150.81 $14,843.64 $0.00 ($14,843.64) 631-000-000-386-99-07-00 WA ST Sch Zone Safety $0.00 $49.63 $0.00 ($49.63) Printed by MEDINA-WA\\tbrady on 10/6/2022 1:25:02 PM City of Medina - Revenue Page 1 of 2 53 AGENDA ITEM 5.1d Total Agency Type Deposits $2,612.77 $17,982.10 $0.00 ($17,982.10) $468.00 $0.00 631-000-000-389-30-00-01 WA St-Bldg Code Fee $39.00 $526.75 $0.00 ($526.75) ($468.00) 631-000-000-389-30-00-89 WA ST Patrol-Gun-Fbi ($24)$0.00 $185.50 $0.00 ($185.50) 631-000-000-389-30-00-88 Dept of Lic-Gun Permit-$18/21 $18.00 ($19,251.35) 631-000-000-389-90-52-11 WA St-School Zone $0.00 $89.00 $0.00 Investment Sales $250,000.00 $250,000.00 $0.00 ($250,000.00) ($89.00) Total NonRevenue Trust Funds $2,669.77 $19,251.35 $0.00 Total Nonrevenues $250,000.00 $250,000.00 $0.00 ($250,000.00) Master Investments Revenue Nonrevenues 999-000-000-389-90-00-00 Total Revenue $250,000.00 $250,000.00 $0.00 ($250,000.00) $4,033,879.14 Total Master Investments $250,000.00 $250,000.00 $0.00 ($250,000.00) Grand Totals $868,280.37 $9,703,581.86 $13,737,461.00 70.64% Printed by MEDINA-WA\\tbrady on 10/6/2022 1:25:02 PM City of Medina - Revenue Page 1 of 2 54 AGENDA ITEM 5.1d Printed by MEDINA-WA\\tbrady on 10/6/2022 1:25:02 PM City of Medina - Revenue Page 1 of 2 55 AGENDA ITEM 5.1d Period Fiscal Budget % of Total Balance General Fund Legislative Services 001-000-000-511-60-41-01 Legislative Activities- Regional/Intergovt $0.00 Expenditure Starting Account Number: 001-000-000-508-00-01-00 Ending Fund Balance Account Number Title 108.57%($480.00) 001-000-000-511-60-43-00 Travel & Training $0.00 $0.00 $6,000.00 0.00%$6,000.00 Miscellaneous $0.00 $152.69 $2,000.00 $6,080.00 $5,600.00 7.63%$1,847.31 001-000-000-511-60-49-10 Medina Days $1,130.00 $1,130.00 $26,000.00 4.35%$24,870.00 001-000-000-511-60-49-00 $11,250.00 102.05%($231.01) Total Legislative Services $1,130.00 $7,362.69 $39,600.00 18.59% $4,000.00 $28,000.00 $48,000.00 $32,237.31 Municipal Court 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $1,254.73 $11,481.01 58.33%$20,000.00 Total Municipal Court $5,254.73 $39,481.01 $59,250.00 66.63%$19,768.99 001-000-000-512-50-41-10 Prosecuting Attorney Executive Salaries & Wages 001-000-000-513-10-11-00 Salaries & Wages $16,198.46 $173,181.73 $184,908.00 93.66%$11,726.27 $9,102.97 001-000-000-513-10-11-16 ICMA 457 Plan $1,155.07 $9,823.30 $7,200.00 $52,799.00 35.66%$33,972.65 136.43%($2,623.30) Total Salaries & Wages $17,353.53 $183,005.03 $192,108.00 95.26% Auto Allowance $499.97 $1,499.97 $0.00 Personnel Benefits 001-000-000-513-10-21-00 Personnel Benefits $1,358.65 $18,826.35 35.48%$43,872.04 ($1,499.97) Total Personnel Benefits $1,858.62 $20,326.32 $52,799.00 38.50%$32,472.68 001-000-000-513-10-21-50 Travel & Training $0.00 $285.00 $4,000.00 001-000-000-513-10-41-00 Professional Services $3,000.00 $24,127.96 $68,000.00 7.13%$3,715.00 001-000-000-513-10-49-01 Dues, Subscriptions $0.00 $0.00 $350.00 0.00%$350.00 001-000-000-513-10-43-00 $14,160.55 $168,385.62 $242,004.00 69.58%$73,618.38 Total Executive $22,212.15 $227,744.31 $317,257.00 71.79%$89,512.69 Finance Department 001-000-000-514-20-11-00 Salaries & Wages 001-000-000-514-20-21-00 Personnel Benefits $3,944.39 $38,147.01 $76,171.00 50.08% Opt-Out Of Medical $940.71 $4,690.24 $7,917.00 59.66%$4,719.49 $38,023.99 59.24%$3,226.76 $700.00 001-000-000-514-20-21-17 001-000-000-514-20-11-16 ICMA 457 Plan $750.00 $6,980.51 $11,700.00 001-000-000-514-20-41-01 Professional Services $0.00 $9,600.00 $10,300.00 93.20% Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 56 AGENDA ITEM 5.1d $16,522.60 001-000-000-514-20-43-00 Travel & Training $0.00 $647.98 $2,000.00 32.40%$1,352.02 001-000-000-514-20-42-00 Intergvtml Prof Serv-Auditors 35.62%$0.00 $9,140.40 $25,663.00 001-000-000-514-20-49-00 Misc-Dues,Subscriptions $0.00 $323.00 $250.00 129.20% Miscellaneous $243.76 $3,287.20 $11,000.00 100.36%($633.26) ($73.00) 29.88%$7,712.80 001-000-000-514-40-40-00 Election Services-Voter Regist $0.00 $12,857.33 $12,000.00 107.14%($857.33) 001-000-000-514-20-49-10 $175,301.00 $244,000.00 71.84%$68,699.00 Total Finance Department $20,039.41 $431,034.55 $575,347.00 74.92% 001-000-000-514-20-46-00 Insurance (WCIA)$0.00 $176,975.26 $176,342.00 Special Counsel $665.00 $10,284.00 $60,000.00 $144,312.45 Legal Department 001-000-000-515-41-40-00 City Attorney $40,629.00 17.14%$49,716.00 001-000-000-515-91-40-00 Public Defender $0.00 $2,325.00 $7,200.00 32.29%$4,875.00 001-000-000-515-45-40-00 $24,335.50 $214,403.75 $279,408.00 76.74%$65,004.25 Total Legal Department $41,294.00 $187,910.00 $311,200.00 60.38% Longevity $389.96 $3,470.98 $4,953.00 $123,290.00 Central Services Salaries & Wages 001-000-000-518-10-11-00 Salaries & Wages 70.08%$1,482.02 001-000-000-518-10-11-14 Education $150.01 $1,349.70 $1,200.00 112.48%($149.70) 001-000-000-518-10-11-11 $9,750.86 001-000-000-518-10-11-17 Opt-Out Medical $766.45 $6,893.25 $9,215.00 74.80%$2,321.75 001-000-000-518-10-11-16 ICMA 457 Plan Total Salaries & Wages $25,891.90 $228,366.82 $306,776.00 74.44% 18.74%$249.98 $2,249.14 $12,000.00 $78,409.18 Personnel Benefits 001-000-000-518-10-21-00 Personnel Benefits $9,141.46 $81,019.42 $107,947.00 75.05%$26,927.58 ($1,624.00) 001-000-000-518-10-42-00 Postage/Telephone $20.00 $1,374.29 $9,000.00 49.38%$5,567.83 $1,841.83 $19,007.64 $27,000.00 70.40%$7,992.36 Total Personnel Benefits $9,141.46 $81,019.42 $107,947.00 75.05% Total Office and Operating Supplies $1,841.83 $19,007.64 $27,000.00 70.40% $26,927.58 Office and Operating Supplies 001-000-000-518-10-31-00 Office And Operating Supplies $7,992.36 ($4,726.93) 001-000-000-518-10-43-00 $12,321.67 001-000-000-518-10-48-00 Repairs & Maint-Equipment $0.00 $0.00 $500.00 0.00%$500.00 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Other Services 001-000-000-518-10-41-00 Professional Services $637.32 $15,394.98 $129,520.00 11.89%$114,125.02 15.27%$7,625.71 001-000-000-518-10-41-90 Prof Serv-Imaging $0.00 $1,624.00 $0.00 Travel & Training $647.08 $5,432.17 $11,000.00 58.93%$2,663.99 $17,678.33 $30,000.00 001-000-000-518-10-49-20 Dues, Subscriptions $0.00 $415.00 $600.00 69.17% Postcard, Public information $147.40 $6,509.59 $4,000.00 85.61% 001-000-000-518-10-44-00 Advertising $0.00 $9,726.93 $5,000.00 194.54% $215.88 $185.00 162.74%($2,509.59) 001-000-000-518-10-49-40 Photocopies $38.54 $318.82 $500.00 63.76%$181.18 001-000-000-518-10-49-30 Total Other Services $4,649.33 $59,758.23 $191,620.00 31.19% 001-000-000-518-10-49-10 Miscellaneous $495.00 $1,284.12 $1,500.00 $131,861.77 Building Maintenance Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 57 AGENDA ITEM 5.1d $947.00 $5,142.26 $10,500.00 48.97%$5,357.74 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $8,065.76 $58,870.05 $115,000.00 001-000-000-518-30-45-00 Facility Rental 283.95%($2,759.28) 51.19%$56,129.95 Total Building Maintenance $9,012.76 $64,012.31 $125,500.00 51.01%$61,487.69 Technical Services, Software Services $20,234.58 $127,859.05 $237,772.00 001-000-000-518-80-31-00 IT HW, SW, Operating Supplies $0.00 $4,259.28 $1,500.00 53.77%$109,912.95 001-000-000-518-80-48-00 Repairs & Maint., Annual Software Maint.$0.00 $2,868.11 $14,500.00 19.78%$11,631.89 001-000-000-518-80-41-50 $99,534.29 $849,362.27 $1,195,655.00 71.04%$346,292.73 Total Central Services $70,771.86 $587,150.86 $1,012,615.00 57.98% Longevity $1,803.73 $15,783.76 $22,481.00 $425,464.14 Police Operations Salaries & Wages 001-000-000-521-20-11-00 Salaries & Wages 70.21%$6,697.24 001-000-000-521-20-11-14 Education $149.98 $9,144.32 $600.00 1,524.05%($8,544.32) 001-000-000-521-20-11-11 55.20%$19,465.13 001-000-000-521-20-11-16 ICMA 457 Plan $3,676.47 $30,340.05 $56,285.00 $1,000.35 $6,385.01 $15,204.00 53.90%$25,944.95 001-000-000-521-20-11-17 Opt-Out Of Medical $2,754.58 $23,983.87 $43,449.00 42.00%$8,818.99 001-000-000-521-20-11-19 2% Physical Fitness Incentive $696.29 $6,242.99 $0.00 ($6,242.99) 001-000-000-521-20-11-18 Night Shift Differential $28,797.39 001-000-000-521-20-12-01 Merit Pay $0.00 $75,510.26 $74,632.00 101.18%($878.26) 001-000-000-521-20-12-00 Overtime 001-000-000-521-20-13-00 Holiday Pay $0.00 $0.00 $51,522.00 76.00%$8,655.82 $91,202.61 $120,000.00 Total Salaries & Wages $118,271.51 $1,107,955.14 $1,579,828.00 70.13%$471,872.86 $286,394.58 $430,469.00 66.53%$144,074.42 0.00%$51,522.00 001-000-000-521-20-21-10 Personnel Benefits-Retirees $1,843.58 $17,211.96 $51,118.00 Personnel Benefits 001-000-000-521-20-21-00 Personnel Benefits $32,513.05 001-000-000-521-20-22-00 Uniforms $5,267.91 $18,140.64 $7,000.00 259.15% DOJ Bullet Proof Vest Program $0.00 $0.00 $1,600.00 33.67%$33,906.04 ($11,140.64) 0.00%$1,600.00 001-000-000-521-20-23-00 Tuition $0.00 $3,017.02 $7,000.00 43.10%$3,982.98 001-000-000-521-20-22-01 $6,693.56 $11,000.00 60.85%$4,306.44 Total Personnel Benefits $39,624.54 $324,764.20 $497,187.00 65.32% IT HW,SW Off Equip <$5K $7,584.23 $7,724.13 $7,000.00 $172,422.80 Supplies 001-000-000-521-20-31-00 Office Supplies $856.70 110.34%($724.13) 001-000-000-521-20-31-40 Police Operating Supplies $336.91 $4,699.40 $6,500.00 72.30%$1,800.60 001-000-000-521-20-31-01 120.48%($5,324.30) 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)$0.00 $4,933.73 $9,000.00 $0.00 $609.49 $1,500.00 54.82%$4,066.27 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $95.54 $31,324.30 $26,000.00 40.63%$890.51 Total Supplies $8,873.38 $55,984.61 $61,000.00 91.78%$5,015.39 001-000-000-521-20-35-20 Firearms (Purchase & Repair) Other Services & Charges 001-000-000-521-20-41-00 Professional Services $305.57 $3,063.37 $4,000.00 76.58%$936.63 $0.24 001-000-000-521-20-41-20 Dispatch-EPSCA $495.39 $4,533.51 $6,500.00 69.75%$1,966.49 001-000-000-521-20-41-15 Dispatch Services-Norcom Trans 001-000-000-521-20-41-40 Marine Patrol Services $0.00 $0.00 $90,000.00 100.00%$16,383.19 $65,532.76 $65,533.00 001-000-000-521-20-41-41 Bellevue CARE program $0.00 $0.00 $28,000.00 0.00% 0.00%$90,000.00 $28,000.00 Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 58 AGENDA ITEM 5.1d Recruitment-Background $1,565.75 $4,469.85 $2,500.00 178.79%($1,969.85) 001-000-000-521-20-41-55 Jail Service-Prisoner Board $0.00 $541.04 $15,000.00 3.61%$14,458.96 001-000-000-521-20-41-50 $500.00 001-000-000-521-20-41-80 Domestic Violence-Kirkland $0.00 $0.00 $1,000.00 0.00%$1,000.00 001-000-000-521-20-41-60 Prisoner Transport 001-000-000-521-20-42-00 Communications (phone,Pagers)$1,363.25 $11,319.73 $15,000.00 0.00%$0.00 $0.00 $500.00 001-000-000-521-20-43-00 Travel & Training $0.00 $16,020.90 $10,000.00 160.21% Equipment-Lease & Rentals $0.00 $1,096.49 $2,500.00 75.46%$3,680.27 ($6,020.90) 43.86%$1,403.51 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW $413.98 $12,440.51 $28,000.00 44.43%$15,559.49 001-000-000-521-20-45-00 ($582.41) 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras $1,629.48 $9,993.59 $30,000.00 33.31%$20,006.41 001-000-000-521-20-48-10 Repairs & Maint-Automobiles 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $0.00 $4,072.83 $5,000.00 106.85%$1,266.15 $9,082.41 $8,500.00 001-000-000-521-20-49-41 Lexipol Manuals $0.00 $605.55 $6,000.00 10.09% Crime Prevention/Public Educ $0.00 $4,198.39 $5,500.00 81.46%$927.17 $5,394.45 $825,873.12 76.33%$1,301.61 Total Other Services & Charges $23,422.76 $146,970.93 $323,533.00 45.43%$176,562.07 001-000-000-521-20-49-60 $383,228.35 $756,837.00 50.64%$373,608.65 Total Police Operations $190,192.19 $1,635,674.88 $2,461,548.00 66.45% Total Fire & Medical Aid Department $0.00 $383,228.35 $756,837.00 50.64% Fire & Medical Aid Department 001-000-000-522-20-41-00 Fire Control Services $0.00 $373,608.65 Public Housing Services- ARCH 001-000-000-551-10-40-00 Public Housing Services - ARCH $0.00 $6,650.00 $32,109.00 20.71%$25,459.00 $0.00 $0.00 $4,000.00 0.00%$4,000.00 Total Public Housing Services- ARCH $0.00 $6,650.00 $32,109.00 20.71% 001-000-000-553-70-40-00 Pollution Prevention - Puget Sound Clean $0.00 $9,582.00 $9,582.00 $25,459.00 Environmental Services 001-000-000-553-10-40-00 Land & Water Conservation Resources- Total Environmental Services $0.00 $9,582.00 $13,582.00 70.55%$4,000.00 $0.00 $0.00 $0.00 $0.00 100.00%$0.00 Total Salaries & Wages $0.00 $0.00 $0.00 $0.00 Development Services Dept Salaries & Wages 001-000-000-558-60-11-00 Salaries & Wages Supplies 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint $0.00 $38.78 $0.00 ($38.78) $45.97 $0.00 ($45.97) Total Supplies $0.00 $38.78 $0.00 ($38.78) Total Other Services & Charges $0.00 $45.97 $0.00 ($45.97) Other Services & Charges 001-000-000-558-60-42-00 Communications $0.00 Total Development Services Dept $0.00 $84.75 $0.00 ($84.75) Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 59 AGENDA ITEM 5.1d $674.78 $1,000.00 67.48%$325.22 Total Mental Health Services - King County $207.76 $674.78 $1,000.00 67.48% Mental Health Services - King County 001-000-000-564-60-40-00 Mental Health Services-KC Substance $207.76 $325.22 Recreational Services 001-000-000-571-00-10-00 Salaries & Wages - Lifeguards $2,428.50 $28,713.54 $35,000.00 82.04%$6,286.46 $737.34 001-000-000-571-00-30-00 Uniforms - Lifeguards $0.00 $1,468.12 $2,000.00 73.41%$531.88 001-000-000-571-00-20-00 Personnel Benefits - Lifeguards 001-000-000-571-00-32-00 Miscellaneous - Lifeguards $403.47 $3,747.02 $7,300.00 82.44%$291.68 $3,462.66 $4,200.00 Total Recreational Services $3,123.65 $37,391.34 $48,500.00 77.10%$11,108.66 $223,759.37 $292,185.00 76.58%$68,425.63 51.33%$3,552.98 Longevity $521.01 $4,637.71 $6,269.00 Parks Department Salary & Wages 001-000-000-576-80-11-00 Salaries & Wages $24,011.97 73.98%$1,631.29 001-000-000-576-80-11-14 Education $270.01 $2,429.50 $3,840.00 63.27%$1,410.50 001-000-000-576-80-11-11 $2,703.60 001-000-000-576-80-11-17 Opt-Out Of Medical $848.30 $11,679.10 $16,323.00 71.55%$4,643.90 001-000-000-576-80-11-16 ICMA 457 Plan 001-000-000-576-80-12-00 Overtime $324.24 $8,757.19 $6,472.00 74.97%$899.99 $8,096.40 $10,800.00 Total Salary & Wages $26,875.52 $259,359.27 $335,889.00 77.22%$76,529.73 $77,844.58 $89,103.00 87.36%$11,258.42 135.31%($2,285.19) 001-000-000-576-80-22-00 Uniforms $0.00 $1,327.64 $2,000.00 Personnel Benefits 001-000-000-576-80-21-00 Personnel Benefits $6,951.89 Total Personnel Benefits $6,951.89 $79,172.22 $91,103.00 86.90%$11,930.78 $14,005.83 $37,000.00 37.85%$22,994.17 66.38%$672.36 001-000-000-576-80-32-00 Vehicle Fuel & Lube $520.83 $2,146.44 $5,000.00 Supplies 001-000-000-576-80-31-00 Operating Supplies $3,015.57 Total Supplies $3,536.40 $16,152.27 $42,000.00 38.46%$25,847.73 $10,175.02 $15,000.00 67.83%$4,824.98 42.93%$2,853.56 001-000-000-576-80-41-04 Professional Services-Misc $0.00 $3,968.29 $3,000.00 Other Services & Charges 001-000-000-576-80-41-00 Professional Services $471.71 001-000-000-576-80-42-00 Telephone/postage $831.47 $4,964.87 $6,500.00 76.38% Travel & Training $0.00 $2,524.19 $3,000.00 132.28%($968.29) $1,535.13 84.14%$475.81 001-000-000-576-80-47-00 Utilities $8,243.72 $17,787.27 $22,000.00 80.85%$4,212.73 001-000-000-576-80-43-00 0.00%$600.00 001-000-000-576-80-48-00 Repair & Maint Equipment $0.00 $2,965.32 $7,000.00 $0.00 $339.47 $300.00 42.36%$4,034.68 001-000-000-576-80-49-00 Miscellaneous, annual lease $0.00 $0.00 $600.00 113.16%($39.47) Total Other Services & Charges $9,546.90 $42,724.43 $57,400.00 74.43%$14,675.57 001-000-000-576-80-49-01 Misc-Property Tax Total Parks Department $46,910.71 $397,408.19 $526,392.00 75.50%$128,983.81 Nonexpenditures 001-000-000-582-10-00-01 Refund of Deposits - Dev. Srvs.$0.00 $10,000.00 $0.00 ($10,000.00) Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 60 AGENDA ITEM 5.1d $103,430.00 50.82%$50,871.87 Total Nonexpenditures $0.00 $10,000.00 $0.00 ($10,000.00) Police HW/SW Equipment >$5K Capital $0.00 $0.00 $424,500.00 Capital Expenditures 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay $0.00 $52,558.13 0.00%$424,500.00 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost $4,575.39 $46,806.96 $89,556.00 52.27%$42,749.04 001-000-000-594-21-64-10 $7,000.00 0.00%$7,000.00 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost $1,158.94 $10,963.09 $0.00 Total Capital Expenditures $5,734.33 $110,328.18 $624,486.00 17.67% ($10,963.09) 001-000-000-594-76-30-00 Parks Improvements $0.00 $0.00 $514,157.82 General Operating Transfers 001-000-000-597-00-00-02 Transfer from GF to Levy Stabl. Fund $41,666.67 $375,000.02 $500,000.00 75.00%$124,999.98 $100,381.77 001-000-000-597-00-30-04 Trans from GF to Dev. Serv. Fund $0.00 $1,000,000.00 $1,000,000.00 100.00%$0.00 001-000-000-597-00-00-03 Transfer from General to Street Total General Operating Transfers $75,127.25 $1,676,145.25 $1,901,527.00 88.15% 75.00%$33,460.58 $301,145.23 $401,527.00 Total General Fund $480,251.85 $5,746,104.95 $8,681,250.00 66.19%$2,935,145.05 $151,995.43 $194,791.00 78.03%$42,795.57 $225,381.75 Longevity $347.35 $3,091.88 $4,179.00 City Street Fund Salaries & Wages 101-000-000-542-30-11-00 Salaries & Wages $16,007.99 73.99%$1,087.12 101-000-000-542-30-11-14 Education $179.92 $1,619.45 $2,560.00 63.26%$940.55 101-000-000-542-30-11-11 $1,802.21 101-000-000-542-30-11-17 Opt-Out Of Medical $565.54 $7,785.84 $10,882.00 71.55%$3,096.16 101-000-000-542-30-11-16 ICMA 457 Plan 101-000-000-542-30-12-00 Overtime $216.16 $5,837.73 $4,314.00 74.97%$600.10 $5,397.79 $7,200.00 87.96%$7,153.46 135.32%($1,523.73) Total Salaries & Wages $17,917.06 $175,728.12 $223,926.00 78.48%$48,197.88 $0.00 $891.36 $2,000.00 Personnel Benefits 101-000-000-542-30-21-00 Personnel Benefits $4,634.48 $52,248.54 $59,402.00 44.57%$1,108.64 Total Personnel Benefits $4,634.48 $53,139.90 $61,402.00 86.54%$8,262.10 101-000-000-542-30-22-00 Uniforms Supplies 101-000-000-542-30-31-00 Operating & Maintenance Supplies $0.00 $3,494.84 $5,000.00 69.90%$1,505.16 $3,214.41 101-000-000-542-30-35-00 Small Tools/minor Equipment $846.66 $2,290.75 $4,000.00 $54,000.00 115.08%($8,141.91) 57.27%$1,709.25 Total Supplies $846.66 $5,785.59 $9,000.00 64.28% 101-000-000-542-30-41-03 NPDES Grant $0.00 $12,583.86 $50,000.00 101-000-000-542-30-41-00 Professional Services $34,658.63 $62,141.91 101-000-000-542-30-41-10 Road & Street Maintenance $0.00 $10,800.88 $10,000.00 108.01% Machine/Facility Rental $0.00 $0.00 $2,000.00 25.17%$37,416.14 ($800.88) 0.00%$2,000.00 101-000-000-542-30-47-00 Utility Services $143.19 $665.14 $1,000.00 66.51%$334.86 101-000-000-542-30-45-00 $6,946.22 101-000-000-542-40-41-00 Storm Drain Maintenance $0.00 $10,842.41 $15,000.00 72.28%$4,157.59 101-000-000-542-30-48-00 Equipment Maintenance Traffic And Pedestrian Services 0.77%$0.00 $53.78 $7,000.00 Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 61 AGENDA ITEM 5.1d 101-000-000-542-63-41-00 Street Light Utilities $5,755.35 $19,109.90 $22,000.00 86.86%$2,890.10 101-000-000-542-64-41-00 Traffic Control Devices $0.00 $1,154.14 $10,000.00 11.54%$8,845.86 $884.84 101-000-000-542-67-41-00 Street Cleaning $0.00 $2,223.19 $25,000.00 8.89%$22,776.81 101-000-000-542-66-41-00 Snow & Ice Removal Total Traffic And Pedestrian Services $5,755.35 $22,602.39 $58,000.00 38.97% 11.52%$0.00 $115.16 $1,000.00 $35,397.61 Roadside 101-000-000-542-70-40-00 Street Irrigation Utilities $4,178.55 $5,912.59 $23,000.00 25.71%$17,087.41 $3,590.34 $8,529.21 $6,000.00 142.15%($2,529.21) Total Roadside $4,178.55 $5,912.59 $23,000.00 25.71% Total Capital Expenditures $3,590.34 $8,529.21 $6,000.00 142.15% $17,087.41 Capital Expenditures 101-000-000-594-42-64-00 Street Capital Equipment Total City Street Fund $71,724.26 $368,785.78 $520,328.00 70.88%$151,542.22 $1,761.60 $10,000.00 17.62%$8,238.40 ($2,529.21) 103-000-000-558-60-49-10 Miscellaneous-Tree Replacement $0.00 $5,978.16 $30,000.00 Tree Fund 103-000-000-558-60-41-50 Professional Services/Landscape $0.00 $0.00 ($1,878.15) 19.93%$24,021.84 Total Tree Fund $0.00 $7,739.76 $40,000.00 19.35%$32,260.24 Building Improvements $0.00 $15,392.64 $20,000.00 Capital Projects Fund 307-000-000-582-20-00-00 Refund of Retainage Deposits $0.00 $1,878.15 76.96%$4,607.36 307-000-000-594-76-63-20 Park Improvements $0.00 $109,879.76 $100,000.00 109.88%($9,879.76) 307-000-000-594-18-60-00 $648,914.77 307-000-000-595-30-63-01 Street Improvements, Overlays $53,351.58 $216,120.54 $0.00 $0.00 $6,236.86 $390,000.00 ($216,120.54) 307-000-000-595-30-63-02 Storm Sewer Improvements $852.95 $351,085.23 $1,000,000.00 35.11% 1.60%$383,763.14 Total Capital Projects Fund $54,204.53 $700,593.18 $1,510,000.00 46.40%$809,406.82 307-000-000-595-30-63-10 Sidewalk Improvements Development Services Fund 401-000-000-514-20-46-00 Insurance Allocation (WCIA)$0.00 $32,611.74 $32,495.00 100.36%($116.74) $50,790.50 401-000-000-518-80-41-50 Technical Services, Software Services $1,956.94 $17,612.46 $20,228.00 87.07%$2,615.54 401-000-000-515-41-40-00 City Attorney, Dev. Serv. 401-000-000-558-60-11-00 Salaries & Wages $37,444.98 $326,412.95 $429,065.00 8.84%$0.00 $4,927.50 $55,718.00 401-000-000-558-60-11-14 Education $300.01 $2,699.86 $2,700.00 99.99% ICMA 457 Plan $1,395.53 $12,537.77 $18,000.00 76.08%$102,652.05 $0.14 69.65%$5,462.23 401-000-000-558-60-11-17 Opt-Out of Medical $420.73 $3,786.39 $5,061.00 74.82%$1,274.61 401-000-000-558-60-11-16 $34,828.23 401-000-000-558-60-31-00 Operating Supplies $0.00 $636.54 $4,000.00 15.91%$3,363.46 401-000-000-558-60-21-00 Personnel Benefits 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint. $18.00 $3,262.74 $3,000.00 75.86%$12,386.52 $109,454.77 $144,283.00 401-000-000-558-60-41-00 Professional Services $110.00 $37,730.00 $90,000.00 41.92% Planning Consultant $2,745.00 $42,745.00 $70,000.00 108.76%($262.74) $52,270.00 61.06%$27,255.00 401-000-000-558-60-41-02 Hearing Examiner $0.00 $16,020.00 $3,500.00 457.71%($12,520.00) 401-000-000-558-60-41-01 $7,000.00 401-000-000-558-60-41-07 Engineering Consultant $5,356.68 $61,148.03 $100,000.00 61.15%$38,851.97 401-000-000-558-60-41-06 Building Inspector Contract 0.00%$0.00 $0.00 $7,000.00 Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 62 AGENDA ITEM 5.1d 401-000-000-558-60-41-08 Sound Testing Consultant $885.53 $15,281.47 $11,000.00 401-000-000-558-60-41-50 Landscape Consultant $7,036.25 $72,890.69 $60,000.00 121.48% Shoreline Consultant $315.00 $1,203.75 $5,000.00 138.92%($4,281.47) ($12,890.69) 24.08%$3,796.25 401-000-000-558-60-42-00 Communications $0.00 $1,940.10 $3,000.00 64.67%$1,059.90 401-000-000-558-60-41-55 $8,947.72 401-000-000-558-60-49-00 Dues, Subscriptions, Memberships $71.48 $2,923.95 $1,300.00 224.92%($1,623.95) 401-000-000-558-60-43-00 Travel & Training 401-000-000-558-60-49-10 Miscellaneous $1,895.61 $15,355.79 $33,042.00 18.66%$0.00 $2,052.28 $11,000.00 401-000-000-582-10-00-01 Refund of PGB/CMP Deposits (DS)$12,206.79 $9,121.79 $0.00 ($9,121.79) DS- IT HW/SW >$5K Capital Outlay $0.00 $18,334.37 $30,334.00 46.47%$17,686.21 60.44%$11,999.63 401-000-000-594-60-64-05 Vehicle $0.00 $0.00 $40,000.00 0.00%$40,000.00 401-000-000-594-60-64-00 $369,036.06 NonRevenue Trust Funds Expenditure Non-Expenditures Total Development Services Fund $84,545.05 $810,689.94 $1,179,726.00 68.72% $0.00 ($137.50) 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit $18.00 $540.00 $0.00 Total Non-Expenditures $18.00 $677.50 $0.00 ($677.50) ($540.00) 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi $0.00 $137.50 ($677.50) Total Expenditure $18.00 $677.50 $0.00 ($677.50) Investment Purchases $180,946.25 $4,544,569.90 $0.00 ($4,544,569.90) Total NonRevenue Trust Funds $18.00 $677.50 $0.00 Total Nonexpenditures $180,946.25 $4,544,569.90 $0.00 ($4,544,569.90) Master Investments Expenditure Nonexpenditures 999-000-000-589-90-00-00 Total Expenditure $180,946.25 $4,544,569.90 $0.00 ($4,544,569.90) ($247,857.01) Total Master Investments $180,946.25 $4,544,569.90 $0.00 ($4,544,569.90) Grand Totals $871,689.94 $12,179,161.01 $11,931,304.00 102.08% Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 63 AGENDA ITEM 5.1d Printed by MEDINA-WA\\tbrady on 10/6/2022 1:28:22 PM City of Medina - Expenditure Page 1 of 2 64 AGENDA ITEM 5.1d CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 10, 2022 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report OCTOBER AND NOVEMBER PUBLIC MEETINGS AND EVENTS Event Date Time Location Emergency Preparedness Meeting Oct 12 4:00 pm In-Person/Online Park Board Meeting Oct 17 5:00 pm In-Person/Online Planning Commission Meeting Oct 25 6:00 pm In-Person/Online Shredder/Drug-Take Back/E-cycling Day Oct 29 9:00 am – 12:00 pm Medina Park Parking Lot Veterans Day – City Hall Closed Nov 11 City Council Meeting Nov 14 5:00 pm In-Person/Online Planning Commission Special Meeting Nov 15 6:00 pm In-Person/Online Park Board Meeting Nov 21 5:00 pm In-Person/Online Thanksgiving Holiday – City Hall Closed Nov 24 Day After Thanksgiving Holiday – City Hall Closed Nov 25 Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of September, the City issued 18 bulletins amounting to a total of 64,845 bulletins delivered to subscribers; approximately 18.2% were opened. See Attachment 1. As of September 30, the city had 13,304 subscribers (change in total subscribers -16), with a combined total of 119,526 subscriptions (change in total subscriptions -5,188). RECORDS REQUESTS As of September 30, 15 public records requests have been received by Central Services. See Attachment 2. 65 AGENDA ITEM 5.1e Bulletins Developed Total Recipients Total Delivered Unique Email Opens Unique Email Open Wireless Recipients September, 2022 18 71,635 64,845 8,554 18.20%21,385 August, 2022 13 65,817 60,494 8,916 19.90%18,579 July, 2022 17 66,926 61,741 8,809 18,5%16,757 June, 2022 38 170,001 156,176 17,192 15.00%48,346 May, 2022 21 93,246 86,088 9,650 14,8%24,298 April, 2022 31 166,938 154,946 17,108 14.70%45,327 March, 2022 21 108,426 100,766 11,437 15.00%28,354 February, 2022 17 48,354 44,691 4,260 11.80%10,350 January, 2022 25 101,589 94,429 10,651 14.20%23,288 December, 2021 32 193,448 180,037 18,165 13.10%49,149 November, 2021 27 100,179 93,226 7,593 10.20%22,569 October, 2021 37 124,366 118,068 9,230 8.60%21,579 September, 2021 25 86,280 80,364 6,546 10.10%18,846 August, 2021 21 98,271 92,022 9,193 12.40%21,013 Date Sent Top 10 Most Read Bulletins During September Emails Opened Email Open Rate 09/04/2022 02:43 PM PDT 1,188 34% 09/13/2022 12:56 PM PDT 1,125 31% 09/13/2022 04:07 PM PDT 1399 18% 09/14/2022 03:45 PM PDT 1,716 18% 09/15/2022 09:55 AM PDT 730 10% 09/20/2022 03:56 PM PDT 901 30% 09/22/2022 01:00 PM PDT 1,189 17% 09/27/2022 08:53 AM PDT 1,291 16% 09/27/2022 01:38 PM PDT 928 30% 09/29/2022 08:54 AM PDT 1,756 19% Invitation To Bid - License Plate Recognition System Comparisons: Community Bulletin - Collision on 84th Avenue NE at SR-520 Community Bulletin - SAVE THE DATE Saturday, October 29, 2022 Shredder Day Proclamation - National Recovery Month September 2022 E-lert - SAVE THE DATE - Shredder Day Saturday, October 29th, 9-12 Noon at Medina Park (NE 12th St) Medina Emergency Preparedness Committee Meeting (Virtual) Wednesday, October 12, at 4:00 pm Proclamation - Childhood Cancer Awareness Week September 25 - October 1, 2022 Notice of Public Hearing - 2023 Preliminary Annual Budget October 10, 2022 Community Bulletin - Coffee with a Cop! Community Bulletin - SR-520 Weekend Closure - Both Directions ATTACHMENT 1 66 AGENDA ITEM 5.1e A ATTACHMENT 2 AT 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov DATE: October 10, 2022 TO: Mayor and City Council From: Aimee Kellerman, City Clerk Subject: September 2022, Public Records Request Tracking In September 2022, Central Services staff received 15 new public records requests. These requests required approximately 11 hours of Central Services staff time and 0 hours of consulting time with the City Attorney. The overall September cost, which includes staff hourly rate plus benefits and City Attorney fees is approximately $775. In addition, the police department receives public records requests specific to police business that require records research and information distribution. In September 2022, the Police Department received 14 new records requests. These requests required approximately 2 hours of staff time and 0 hours of consulting time with the City Attorney. The overall September cost, which includes staff hourly rate plus benefits is approximately $140. The requests are from outside law enforcement agencies, insurance carriers, the public and persons involved in the incidents. 67 AGENDA ITEM 5.1e Assigned Dept Request Type Required Completion Date Summary Public Record Desired Assigned Staff Central Services Public Records Request 10/6/2022 Public Records Request I'd like to know the construction parking violations, fines, and addresses of job sites from Jan 2022 - Aug 2022. Aimee Kellerman Central Services Public Records Request 9/15/2022 Public Records Request Plans and permits for Trendwell Residence 550 Overlake Drive East Dawn Nations Central Services Public Records Request 9/19/2022 Public Records Request Site address: 550 Overlake Drive East, Medina View any current open building/development applications and/or active permits for property, including dock/boathouse. Review electronically &/or physical documents (if not all available electronically). Thanks! Dawn Nations Central Services Public Records Request 9/19/2022 Public Records Request We are planning to remodel the house located at 1028 84th Ave NE 980369 and the house was built in 2007. We would like to see if you have the record of the house blueprint like the permit drawing or the as-built drawing set. Thank you . Rich Zhu Dawn Nations Central Services Public Records Request 9/21/2022 Public Records Request Requesting a report of all issued and pending building permits for residential & commercial properties from 8/1/2022 to 8/31/2022. Report to include if possible: permit number, issue date, site addresses, valuation of project, description of work, contractor information and owner name. If a report is unavailable, then copies of the original permits would be more than adequate. Dawn Nations Central Services Public Records Request 9/21/2022 Public Records Request REQUESTING UNDERGROUND MEDINA WATER MAPS FOR 3227 EVERGREEN POINT RD, MEDINA. THIS IS FOR SURVEY/DESIGN PURPOSES ONLY (NO DIGGING) BEYLER/MARK HOLMES Dawn NationsOffice Administrator Jodi Burbank Public Works Braden Mineer Building 9/12/2022 P002510-091222 9/12/2022 P002509-091222 9/2/2022 P002502-090222 Rich Zhu Building Dana Oliver Building 9/8/2022 P002507-090822 9/8/2022 P002506-090822 Create Date Reference No Customer Full Name PRR - Type of Records Requested Nancy Parker Building Kevin Dosch Development Services 9/6/2022 P002503-090622 September 2022 Monthly PRR Report Run Date: 10/04/2022 9:03 AM ATTACHMENT 2 68 AGENDA ITEM 5.1e Central Services Public Records Request 9/23/2022 Public Records Request Full permit packages (plans and associated attachments and documents) for KURUVILLA BASEMENT REMODEL. The permit number on the plan set is B20-014 approved by Steve Wilcox. We have been told that there are qty. 2 permits? We have a plan set but none of the other documents or the OTHER permit. We want to inspect it to be able to start the project soon. THANK YOU. Dawn Nations Central Services Public Records Request 9/23/2022 Public Records Request 8425 Ridge Rd / B-20-084 2616 Evergreen Pt Rd / B-21- 077 Thanks! David Assessments Dawn Nations Central Services Public Records Request 9/26/2022 Public Records Request Original building plans and documents for property: 201 Overlake Drive E, Medina I believe the house was built in 1986. Dawn Nations Central Services Public Records Request 10/3/2022 Public Records Request Can I please have any records that are available for the properties at 444, 446, and 450 Overlake Drive E., Medina for the period 1920-1990? This maybe records regarding "Building" and "Development Services". Thank you! Regards, Susan Sullivan P.S. What are "Central Services"? Dawn Nations Central Services Public Records Request 10/5/2022 Public Records Request Survey for 7615 NE 12th Street Medina, WA 98039 Dawn Nations Central Services Public Records Request 10/5/2022 Public Records Request Site Map & Tree Survey - 850 80th Ave NE Craig Fischer Central Services Public Records Request 10/7/2022 Public Records Request We would like to request the architectural plans, permit set, and any other renderings for the new construction house being built at 8297 Overlake Dr W, Medina, WA 98039. Thank you. Dawn Nations9/26/2022 P002524-092622 9/26/2022 P002523-092622 Craig Fischer Building James Welker Building Susan Sullivan Building 9/26/2022 P002522-092622 9/22/2022 P002521-092222 Baogang Yao Building Realtor Grant Gibbs Building David McCourt Building 9/14/2022 P002516-091422 Homeowner Aju Kuruvilla Building 9/14/2022 P002515-091422 9/14/2022 P002514-091422 ATTACHMENT 2 69 AGENDA ITEM 5.1e Central Services Public Records Request 10/13/2022 Public Records Request I am seeking information regarding your law enforcement department for a wage and compensation survey I will be doing. I appreciate any help you can offer in obtaining the below data by returning the following information by email. If you do not have this information I would be grateful for any assistance you could offer in directing me to the department that might. a. The current collective bargaining agreement(s) (CBA) for Officers, Corporals, Detectives & Sergeants. b. The 2022 & 2023 pay scales for your law enforcement department (unless contained within the CBAs). c. How many Officers, Corporals, Detectives & Sergeants are in your agency? d. The 2022 health care information- Including their deductible amounts, and the amount paid by employee/employer? If there is more than one plan offered, please make note of which one is the most popular plan. Aimee Kellerman Central Services Public Records Request 10/10/2022 Public Records Request Looking for plat map, and permit information for a property at 720 Overlake Dr E, Medina, WA 98039 Parcel # 383550.1912 Permit number is 3978 Dawn NationsSurveyor Nathan McCammant Building9/29/2022 P002530-092922 Julie Reed Human Resources 9/28/2022 P002528-092822 ATTACHMENT 2 70 AGENDA ITEM 5.1e CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 10, 2022 To: Honorable Mayor and City Council Via: Stephen R. Burns, City Manager From: Ryan Osada, Public Works Director Subject: Public Works Monthly Report 1. PRIVATE STORMWATER INSPECTIONS – 2022 will be the third year since starting the private stormwater facility inspection program which is required by Ecology’s stormwater permit. The city has struggled to achieve 80% compliance over the last couple years. This year we have mailed three notice letters and started physically knocking on all the non-responsive homes. Our goal is to complete at least 90% of the inspections for 2022. 71 AGENDA ITEM 5.1f 2. OVERLAKE DRIVE BRIDGES – Every two years the city contracts with King County Road Services to perform inspections for the Overlake Drive bridges. The inspections are required by the Federal Highway Administration (FHWA) and is managed by Washington State Department of Transportation. We are currently reviewing the 2022 inspection report. In addition, by the end of 2022, the city will be required to perform load rating calculations and post legal ratings based on AASHTO standards. 72 AGENDA ITEM 5.1f 3. NE 7TH STREET IMPROVEMENTS – Kamins Construction completed the stormwater improvements along the NE 7th Street corridor. This project added 13 new catch basins and increased the pipe diameter from an 8” mainline to a 12” line. These improvements will mitigate wet areas along the roadway and manage stormwater flow to Lake Washington. We are scheduled to grind and overlay the entire roadway starting October 12th. 73 AGENDA ITEM 5.1f 4. MAINTENANCE - Due to extremely dry weather, the Public Works crew is still having to water the street trees and plantings. In addition to the regular park maintenance duties, they were able to dress-up the five corners landscaping. Overgrown vegetation is a constant issue around the city and poses safety concerns. We were able to trim several problem areas over the last month and continue to send trimming notices to property owners. 74 AGENDA ITEM 5.1f 5. PROJECT UPDATES - 2015 Medina Park Stormwater Pond Imp. – We are looking into alternate ways to dredge the stormwater ponds. Overlake Golf & Country Club is applying for a permit to dredge the northern ponds. Depending on the outcome, the city may use the same method. 2017 Medina Beach Park Tree Replanting – Phase III tree planting. Medina Park Playground Improvements – completed Post Office Floor Replacement – Our public works staff will evaluate the subfloor structure and recommended replacement scope. Citywide Stormwater System Mapping & Evaluation – G&O has completed most of the mapping. We are currently working on scoping and mapping the storm infrastructure that is located on several private properties. 2022 Hazardous Tree Removal – in review NE 12th Street Sidewalk Improvements & Undergrounding – Finalizing 90% construction drawings. Still waiting for final drawings for luminaire locations. First round of notices was sent to residents along the corridor. Revised construction schedule Summer 2023. 77th Ave NE Stormwater Repair – completed TIB_NE 7th Street Overlay – 84th Ave NE to Overlake Dr – Grind and overlay 2nd week in October 77th Ave NE Storm Repair Phase 2 & Phase 3 – completed 2022 Localized Repair_Stormwater – site added on Overlake Dr E 2022 City Hall Repairs – Miscellaneous – in review 77TH AVE NE SIDEWALK & CURB RAMP IMPROVEMENTS – added 75 AGENDA ITEM 5.1f Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Hall, Chris ENG-GD-22-018 Permit Refund $2,080.35 64055 9/9/2022 401-000-000-582-10-00-01 Refund of PGB/CMP Deposits (DS) $2,080.35 Heilman, Tori M-22-051 Permit Refund $126.44 64053 9/9/2022 401-000-000-582-10-00-01 Refund of PGB/CMP Deposits (DS) $126.44 Hill, Brady Permit No. PW-ROW-22-047 Refund of Right of Way Permit Bond $10,000.00 64054 9/9/2022 401-000-000-582-10-00-01 Refund of PGB/CMP Deposits (DS) $10,000.00 8X8, Inc.Invoice - #3534380 CH Phones $915.81 64032 9/8/2022 001-000-000-518-80-41-50 Technical Services, Software Services $915.81 911 Supply Inc Invoice - #INV-2-21026 Hadland Uniform $1,443.75 64033 9/8/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21194 Gidlof Pants Hem $35.23 64033 9/8/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21195 PD Badges $170.66 64033 9/8/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21197 Pants-Gidlof $165.13 64033 9/8/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21027 Scott Uniform $1,742.90 64033 9/8/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21196 Badge Holder $5.46 64033 9/8/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21676 PD Uniform Scott $361.13 64056 9/20/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21665 PD Supplies $135.45 64056 9/20/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21622 PD Uniform Gidlof $166.24 64056 9/20/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21869 PD Uniform Belt Sass $25.88 64056 9/20/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21935 PD Uniform Anderson $53.37 64056 9/20/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21677 PD Uniform Hadland $361.13 64056 9/20/2022 001-000-000-521-20-22-00 Uniforms 911 Supply Inc Invoice - #INV-2-21495 PD Uniform Anderson $330.80 64056 9/20/2022 001-000-000-521-20-22-00 Uniforms $4,997.13 Alliance Technology LLC 37812 2005 Storm Mapping $852.95 64011 9/2/2022 307-000-000-595-30-63-02 Storm Sewer Improvements $852.95 AM Test Inc Invoice - #128956 Water Testing Analysis $50.00 64034 9/8/2022 001-000-000-571-00-32-00 Miscellaneous - Lifeguards AM Test Inc Invoice - #128955 Water Testing Analysis $100.00 64034 9/8/2022 001-000-000-571-00-32-00 Miscellaneous - Lifeguards AM Test Inc Invoice - #129022 Water Testing Analysis $150.00 64057 9/20/2022 001-000-000-571-00-32-00 Miscellaneous - Lifeguards $300.00 AT&T Mobility Invoice - #287287975246X08272022 Patrol Car Connection $1,113.97 64090 9/20/2022 001-000-000-521-20-42-00 Communications (phone,Pagers) AT&T Mobility Invoice - #287290254494X08132022 PW Cell Phones $553.68 64090 9/20/2022 001-000-000-576-80-42-00 Telephone/postage $1,667.65 Bellevue City Treasurer - Water JUN22-JUL22 05065006 CH Utilities $1,191.90 64012 9/2/2022 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Bellevue City Treasurer - Water For services from June 14 to August 3, Beach PK Irrigation $927.88 64091 9/20/2022 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water For services from June 14 to August 10, Medina PK Irrigation $5,652.72 64091 9/20/2022 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water For services from June 7 to August 3, 2022 Fairweather Park Irrigation $134.62 64091 9/20/2022 001-000-000-576-80-47-00 Utilities Bellevue City Treasurer - Water MAY22-JUL22 90108897 Street Irrigation $68.93 64012 9/2/2022 101-000-000-542-70-40-00 Street Irrigation Utilities Bellevue City Treasurer - Water For services from May 31 to July 28, 2022 84th/24th Irrigation $4,109.62 64091 9/20/2022 101-000-000-542-70-40-00 Street Irrigation Utilities $12,085.67 Blueline Group LLC, The Invoice - #24385 Building Permit Zoning Review $280.00 64035 9/8/2022 401-000-000-558-60-41-01 Planning Consultant Blueline Group LLC, The Invoice - #24414 Housing Action Plan $2,465.00 64092 9/20/2022 401-000-000-558-60-41-01 Planning Consultant $2,745.00 BRC Acoustics & Audiovisual Design Invoice - #26849 Sound Test Services $885.53 64093 9/20/2022 401-000-000-558-60-41-08 Sound Testing Consultant $885.53 Brightly Software, Inc. (Formerly Dude Solutions, Inc.) Invoice - #INV-121935 Asset Essentials Subscription $3,590.34 64062 9/20/2022 101-000-000-594-42-64-00 Street Capital Equipment $3,590.34 Buenavista Services, Inc 9911 Park Restroom Janitorial Srvs $1,158.62 64013 9/2/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc 9912 CH and PO Janitorial Srvs $2,037.75 64013 9/2/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc Invoice - #9997 CH and PO Janitorial Services $2,037.75 64063 9/20/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Buenavista Services, Inc Invoice - #9996 Parks Restrooms Janitorial Services $1,158.62 64063 9/20/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $6,392.74 Car Wash Enterprises July 2022 Acct 59 PD Car Washes $12.00 64014 9/2/2022 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $12.00 Central Paving, LLC 3887 Retention Deposit ($2,205.00)64064 9/20/2022 307-000-000-382-20-00-00 Retainage Deposits Central Paving, LLC 3887 TIB - Crack sealing 2206 $44,100.00 64064 9/20/2022 307-000-000-595-30-63-01 Street Improvements, Overlays $41,895.00 Centurylink From August 17 to September 17, 2022 PD Phone/Fax $249.28 64036 9/8/2022 001-000-000-521-20-42-00 Communications (phone,Pagers) Centurylink For services from August 8 to September 8, PW Shop Alarm/Fire Line $131.43 64065 9/20/2022 001-000-000-576-80-42-00 Telephone/postage $380.71 CIvicPlus, LLC Invoice - #236590 MMC Update $420.00 64037 9/8/2022 001-000-000-518-10-41-00 Professional Services $420.00 Comcast August 16, 2022 to September 15, 2022 NE 24th St Camera $500.72 64038 9/8/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast From August 16, 2022 to September 15, 2022 NE 12th St Camera $500.72 64038 9/8/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras 76 AGENDA ITEM 6.1 Comcast From September 7 to October 6, 2022 (1000 Lake Wash Blvd NE) 1000 Lake Wash Blvd NE Camera $245.36 64066 9/20/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast From September 7 to October 6, 2022 (700 Lake Wash Blvd NE) 700 Lake Wash Blvd NE Camera $250.87 64066 9/20/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Comcast From August 25 to September 24, 2022 (1000 80th Ave NE) PW Internet Services $146.36 64066 9/20/2022 001-000-000-576-80-42-00 Telephone/postage $1,644.03 Crystal And Sierra Springs-Admin Invoice - #11037150 091022 CH Drinking Water $376.11 64067 9/20/2022 001-000-000-518-10-31-00 Office And Operating Supplies $376.11 Crystal And Sierra Springs-PW 5291929 081322 PW Drinking Water $145.41 64015 9/2/2022 001-000-000-576-80-31-00 Operating Supplies $145.41 CWA Consultants Invoice - #22-392 Building Permit Review Services $110.00 64068 9/20/2022 401-000-000-558-60-41-00 Professional Services $110.00 Eastside Public Safety Communications Invoice - #10901 September Radio Access Fees $495.39 64069 9/20/2022 001-000-000-521-20-41-20 Dispatch-EPSCA $495.39 FCI - Custom Police Vehicles Invoice - #14571 Lease MPD Car #29 $1,007.79 64039 9/8/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles Invoice - #14558 Interim Vehicle Lease $1,233.49 64039 9/8/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles Invoice - #14569 Lease MPD Car #27 $709.91 64039 9/8/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles Invoice - #14570 Lease MPD Car #28 $831.71 64039 9/8/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles Invoice - #14572 Lease MPD Car #26 $792.49 64039 9/8/2022 001-000-000-594-21-70-00 Police Vehicle Lease, Principal Cost FCI - Custom Police Vehicles Invoice - #14558 Interest PD Vehicle $117.96 64039 9/8/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles Invoice - #14569 Interest PD Vehicle $229.21 64039 9/8/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles Invoice - #14572 Interest PD Vehicle $201.23 64039 9/8/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles Invoice - #14571 Interest PD Vehicle $361.17 64039 9/8/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost FCI - Custom Police Vehicles Invoice - #14570 Interest PD Vehicle $249.37 64039 9/8/2022 001-000-000-594-21-80-00 Police Vehicle Lease, Interest Cost $5,734.33 Granicus, LLC Invoice - #155841 Gov QA-Invoicing/Redaction Licenses $8,445.29 64070 9/20/2022 001-000-000-518-80-41-50 Technical Services, Software Services $8,445.29 Gray & Osborne, Inc.Invoice - #10 and Project Number 20425.25 Grading and Drainage Services $339.76 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #10 and Project Number 21427.11 Grading and Drainage Services $66.21 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #9 and Project Number 22427.00 Grading and Drainage Services $463.47 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #5 and Project Number 19412.37 Grading and Drainage Services $254.20 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #14 and Project Number 20425.10 Grading and Drainage Services $66.21 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #7 and Project Number 21427.14 Grading and Drainage Services $808.22 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #8 and Project Number 21427.09 Grading and Drainage Services $206.07 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #2 and Project Number 22427.06 Grading and Drainage Services $595.89 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #15 and Project Number 19412.34 Grading and Drainage Services $339.76 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #2 and Project Number 22427.17 Grading and Drainage Services $264.84 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #2 and Project Number 22427.02 Grading and Drainage Services $264.84 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #4 and Project Number 22427.05 Grading and Drainage Services $132.42 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #10 and Project Number 21427.19 Grading and Drainage Services $713.23 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant Gray & Osborne, Inc.Invoice - #17 and Project Number 20425.16 Grading and Drainage Services $841.56 64071 9/20/2022 401-000-000-558-60-41-07 Engineering Consultant $5,356.68 Home Depot Credit Services August 2022 Safety and Irrigation Supplies Safety and Irrigation Supplies $159.19 64040 9/8/2022 001-000-000-576-80-31-00 Operating Supplies Home Depot Credit Services August 2022 Irrigation and Plumbing Tool Irrigation and Plumbing Tool $439.30 64040 9/8/2022 101-000-000-542-30-35-00 Small Tools/minor Equipment $598.49 Honey Bucket 0552946829 Porta Potty for Medina Days $565.00 64016 9/2/2022 001-000-000-511-60-49-10 Medina Days Honey Bucket 0552938290 Porta Potty for Seafair $565.00 64016 9/2/2022 001-000-000-511-60-49-10 Medina Days $1,130.00 Horizon 3M448571 Irrigation Supplies $38.67 64017 9/2/2022 001-000-000-576-80-31-00 Operating Supplies 77 AGENDA ITEM 6.1 Horizon 3M447803 Irrigation Parts $926.11 64017 9/2/2022 001-000-000-576-80-31-00 Operating Supplies Horizon 3M448155 Irrigation Supplies $471.71 64017 9/2/2022 001-000-000-576-80-41-00 Professional Services Horizon 3M448153 Straight Shaft Trimmer $407.36 64017 9/2/2022 101-000-000-542-30-35-00 Small Tools/minor Equipment $1,843.85 Horticultural Elements, Inc.6696 84th Ave NE Median Maintenance $4,490.00 64018 9/2/2022 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc.6770 84th Ave NE Median Enhancement $385.00 64018 9/2/2022 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc.Invoice - #6696 84th Ave NE Median Maintenance August $453.49 64072 9/20/2022 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc.Invoice - #6857 84th Ave NE Median Maintenance September $4,943.49 64072 9/20/2022 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc.Invoice - #6867 84th Ave NE Median Maintenance Sales Tax 2017-2022 $24,347.76 64072 9/20/2022 101-000-000-542-30-41-00 Professional Services Horticultural Elements, Inc.Invoice - #6770 84th Ave NE Median Enhancement $38.89 64072 9/20/2022 101-000-000-542-30-41-00 Professional Services $34,658.63 King County Treasury Invoice - #2143953 Second Quarter Excise & Liquor Tax Passthrough $207.76 64073 9/20/2022 001-000-000-564-60-40-00 Mental Health Services-KC Substance Abuse King County Treasury 119603-119603 TIB 84th Ave NE Overlay $1,665.98 64019 9/2/2022 307-000-000-595-30-63-01 Street Improvements, Overlays King County Treasury 119700-119700 TIB 84th Ave NE Overlay $5,940.40 64019 9/2/2022 307-000-000-595-30-63-01 Street Improvements, Overlays $7,814.14 Kirkland Municipal Court AUG22MED August Filing Fees $1,254.73 64020 9/2/2022 001-000-000-512-50-40-10 Municipal Court-Traffic/NonTrf $1,254.73 Konica Minolta Premier Finance September 2022 Konica Minolta Payment PW and CH Copier Charges $110.10 001-000-000-518-10-31-00 Office And Operating Supplies $110.10 Kustom Signals, Inc.Invoice - #596462 Repairs/Equipment $192.93 64074 9/20/2022 001-000-000-521-20-31-40 Police Operating Supplies $192.93 Lakeside Industries, Inc, LB#1086 1137469 TIB 84th Overlay $1,645.20 64021 9/2/2022 307-000-000-595-30-63-01 Street Improvements, Overlays $1,645.20 LexisNexis Risk Management - Account 1011660 1011660-20220731 Investigating Tool $116.81 64022 9/2/2022 001-000-000-521-20-41-00 Professional Services $116.81 Marxer, Barbara 5 Gallon Water Expense Reimbursement Form Water for Lifeguards Summer Season $20.97 64075 9/20/2022 001-000-000-571-00-32-00 Miscellaneous - Lifeguards Marxer, Barbara AM Test Laboratories Expense Reimbursement Form Water Test for Fecal Levels Lake WA $82.50 64075 9/20/2022 001-000-000-571-00-32-00 Miscellaneous - Lifeguards $103.47 Message Watcher, LLC Invoice - #49411 Email, Website, SM Archiving $240.20 64076 9/20/2022 001-000-000-518-80-41-50 Technical Services, Software Services $240.20 Moberly & Roberts, PLLC Invoice - #1055 City Prosecutor $4,000.00 64041 9/8/2022 001-000-000-512-50-41-10 Prosecuting Attorney $4,000.00 Navia Benefit Solutions Invoice - #10507955 Monthly Benefits Fee $50.00 64042 9/8/2022 001-000-000-514-20-49-10 Miscellaneous Navia Benefit Solutions Invoice - #10478958 June Flex Fees $50.00 64077 9/20/2022 001-000-000-514-20-49-10 Miscellaneous $100.00 Norcom 0001331 Dispatch Service $16,383.19 64023 9/2/2022 001-000-000-521-20-41-15 Dispatch Services-Norcom Trans $16,383.19 Ogden Murphy Wallace JUL22 Legal Services July Attorney Fees $15,259.50 64024 9/2/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace Invoice - #867182 City Attorney $1,352.50 64078 9/20/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace Invoice - #867180 City Attorney $3,584.50 64078 9/20/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace Invoice - #867179 City Attorney $260.00 64078 9/20/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace Invoice - #867183 City Attorney $17,007.50 64078 9/20/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace Invoice - #867184 $2,955.00 64078 9/20/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace Invoice - #867185 City Attorney $112.50 64078 9/20/2022 001-000-000-515-41-40-00 City Attorney Ogden Murphy Wallace Invoice - #867178 City Attorney $97.50 64078 9/20/2022 001-000-000-515-41-40-00 City Attorney $40,629.00 Pacific Power Group, LLC 912810-00 CH Generator Repair $1,580.18 64025 9/2/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $1,580.18 Petty Cash September 2022 Replenish Petty Cash (Card) Replenish Petty Cash for Office Supplies $8.75 64079 9/20/2022 001-000-000-518-10-31-00 Office And Operating Supplies Petty Cash September 2022 Replenish Petty Cash (Folder Tabs) Replenish Petty Cash for Office Supplies $23.72 64079 9/20/2022 001-000-000-518-10-31-00 Office And Operating Supplies Petty Cash September 2022 Replenish Petty Cash (Paper) Replenish Petty Cash for Office Supplies $14.29 64079 9/20/2022 001-000-000-518-10-31-00 Office And Operating Supplies Petty Cash September 2022 Replenish Petty Cash (Priority Mail USPS Lease Renewal) Replenish Petty Cash for Postage $7.35 64079 9/20/2022 001-000-000-518-10-42-00 Postage/Telephone 78 AGENDA ITEM 6.1 Petty Cash September 2022 Replenish Petty Cash (Postage Stamps) Replenish Petty Cash for Postage $12.65 64079 9/20/2022 001-000-000-518-10-42-00 Postage/Telephone $66.76 Pro-shred Invoice - #56078 CH Shredding Service $55.66 64043 9/8/2022 001-000-000-518-10-41-00 Professional Services Pro-shred Invoice - #56507 CH Shredding Service $55.66 64043 9/8/2022 001-000-000-518-10-41-00 Professional Services Pro-shred Invoice - #49633 CH Shredding Service $53.00 64080 9/20/2022 001-000-000-518-10-41-00 Professional Services Pro-shred Invoice - #49482 CH Shredding Service $53.00 64080 9/20/2022 001-000-000-518-10-41-00 Professional Services $217.32 Public Safety Testing, Inc.Invoice - #PSTAC22-72 PD Promotion Testing $1,515.00 64044 9/8/2022 001-000-000-521-20-41-50 Recruitment-Background $1,515.00 Puget Sound Energy AUG22 200018418620 501 Evergreen Pt Rd $1,472.09 64026 9/2/2022 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste Puget Sound Energy AUG22 200004844698 8670 NE 10th St $33.86 64026 9/2/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy AUG22 2000004850133 NE 24th St Camera $26.17 64026 9/2/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy AUG22 200004844904 740 Overlake Dr $37.47 64026 9/2/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy AUG22 200024956076 1050 82nd Ave NE $34.31 64026 9/2/2022 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras Puget Sound Energy JUL22 200012316424 1000 80th AVE NE $477.05 64026 9/2/2022 001-000-000-576-80-47-00 Utilities Puget Sound Energy JUL22 200004844466 84th AVE NE $14.96 64026 9/2/2022 001-000-000-576-80-47-00 Utilities Puget Sound Energy For services from July 21 to August 19, 2022 (1000 80th Ave NE) Medina PK and Shop Power $1,006.22 64081 9/20/2022 001-000-000-576-80-47-00 Utilities Puget Sound Energy For services from July 21 to August 22, 2022 (84th Ave NE #PKNG) View Pt PK Power $30.27 64081 9/20/2022 001-000-000-576-80-47-00 Utilities Puget Sound Energy JUL22 220013672732 515 Evergreen Pt Rd $29.23 64026 9/2/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy JUL22 220014371912 TIB LED Conversion $1,739.56 64026 9/2/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy JUL22 220013665165 80th AVE NE & NE 10th $12.38 64026 9/2/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy JUL22 300000000087 Street Light Power $47.34 64026 9/2/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy JUL22 22014371946 77th Ave NE & 79th Ave NE Takeover $105.72 64026 9/2/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For services from August 2 to August 31, 2022 (77th Ave NE & 79th Ave NE) $211.44 64081 9/20/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For services from August 2 to August 31, 2022 (515 Evergreen Point Rd) $58.46 64081 9/20/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For servies from August 2 to August 31, 2022 (TIB Led Conversion) $3,479.12 64081 9/20/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For services from August 2 to August 31, 2022 (88th Ave NE & LK WA Blvd) Street Light Power $47.34 64081 9/20/2022 101-000-000-542-63-41-00 Street Light Utilities Puget Sound Energy For services from August 2 to August 31, 2022 (80th Ave NE & NE 10th St) $24.76 64081 9/20/2022 101-000-000-542-63-41-00 Street Light Utilities $8,887.75 Sound View Strategies, LLC Invoice - #2736 SR520 Consultant $3,000.00 64045 9/8/2022 001-000-000-513-10-41-00 Professional Services $3,000.00 Spot-On Print & Design Invoice - #57331 Business Cards for Passport Services $52.41 64082 9/20/2022 001-000-000-518-10-31-00 Office And Operating Supplies Spot-On Print & Design 56683 Stormwater Mailing $147.40 64027 9/2/2022 001-000-000-518-10-49-30 Postcard, Public information $199.81 Staples Business Advantage Invoice - #3515372484 PD Office Supplies $80.79 64046 9/8/2022 001-000-000-521-20-31-00 Office Supplies Staples Business Advantage Invoice - #3515372485 PD Office Supplies $161.44 64046 9/8/2022 001-000-000-521-20-31-00 Office Supplies Staples Business Advantage Invoice - #3517030827 PD Office Supplies $115.52 64083 9/20/2022 001-000-000-521-20-31-00 Office Supplies $357.75 Summit Law Group Invoice - #139183 Special Council $665.00 64047 9/8/2022 001-000-000-515-45-40-00 Special Counsel $665.00 TIG Technology Integration Group Invoice - #22443 IT Managed Services $10,619.78 64048 9/8/2022 001-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group Invoice - #5473332 $13.21 64084 9/20/2022 001-000-000-518-80-41-50 Technical Services, Software Services TIG Technology Integration Group 5470897 PD IT Equipment $3,206.11 64028 9/2/2022 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K TIG Technology Integration Group Invoice - #5472780 IT Supplies and Equipment/Update $413.98 64084 9/20/2022 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW TIG Technology Integration Group Invoice - #22443 IT Services $1,956.94 64048 9/8/2022 401-000-000-518-80-41-50 Technical Services, Software Services $16,210.02 Tiki Car Wash 2216 July Car Wash $83.54 64029 9/2/2022 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $83.54 Tree Solutions, Inc. Invoice - #35116 Tree Code Consulting $320.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35111 Tree Code Consulting $560.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35114 Tree Code Consulting $160.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant 79 AGENDA ITEM 6.1 Tree Solutions, Inc. Invoice - #35107 Tree Code Consulting $120.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35106 Tree Code Consulting $5,196.25 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35115 Tree Code Consulting $40.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35108 Tree Code Consulting $80.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35109 Tree Code Consulting $120.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35112 Tree Code Consulting $120.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35113 Tree Code Consulting $80.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant Tree Solutions, Inc. Invoice - #35110 Tree Code Consulting $240.00 64049 9/8/2022 401-000-000-558-60-41-50 Landscape Consultant $7,036.25 Tuscan Enterprises, Inc.Invoice - #441103 PD Unit Graphics $1,266.15 64050 9/8/2022 001-000-000-521-20-48-10 Repairs & Maint-Automobiles $1,266.15 US Bank September 2022 JE #1999 Bank Fees September 2022 Bank Fees $143.76 001-000-000-514-20-49-10 Miscellaneous US Bank September 2022 JE #1999 Bank Fees September 2022 Bank Fees $1,895.61 401-000-000-558-60-49-10 Miscellaneous US Bank Nations CC Statement September 2022 Ice for Medina Days and Plant for Employee $37.01 001-000-000-518-10-31-00 Office And Operating Supplies US Bank Nations CC Statement September 2022 Name Plate - Employee Brady $53.40 001-000-000-518-10-31-00 Office And Operating Supplies US Bank Kellerman CC Statement September 2022 Replacement Office Chair - Fischer $1,134.02 001-000-000-518-10-31-00 Office And Operating Supplies US Bank Nations CC Statement September 2022 Adapter for Chambers Audio $25.40 001-000-000-518-10-31-00 Office And Operating Supplies US Bank Nations CC Statement September 2022 Adapter for Chambers Audio $6.62 001-000-000-518-10-31-00 Office And Operating Supplies US Bank Nations CC Statement September 2022 WAPRO Training - Fischer $200.00 001-000-000-518-10-43-00 Travel & Training US Bank Nations CC Statement September 2022 Books for Clerks Training $22.08 001-000-000-518-10-43-00 Travel & Training US Bank Nations CC Statement September 2022 WAPRO Training - Nations $225.00 001-000-000-518-10-43-00 Travel & Training US Bank Kellerman CC Statement September 2022 Public Records Conference - CC $200.00 001-000-000-518-10-43-00 Travel & Training US Bank Kellerman CC Statement September 2022 MuniPro Code Search Annual Subscription - CC $495.00 001-000-000-518-10-49-10 Miscellaneous US Bank Kellerman CC Statement September 2022 Public Storage $947.00 001-000-000-518-30-45-00 Facility Rental US Bank Kellerman CC Statement September 2022 Web Services for Internet Logs $0.29 001-000-000-518-80-41-50 Technical Services, Software Services US Bank Wilcox CC Statement September 2022 Wash Development Services Vehicle $18.00 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint. US Bank Wilcox CC Statement September 2022 2021 International Property Management Code (IPMC) $77.90 401-000-000-558-60-49-00 Dues, Subscriptions, Memberships US Bank Wilcox CC Statement September 2022 Credit for Overpayment of 2021 IPMC Reference Document ($6.42)401-000-000-558-60-49-00 Dues, Subscriptions, Memberships Gidloff CC Statement Sept. 2022 $5,480.59 001-000-000-521-xx-xx-00 PD Charges $1,746.19 001-000-000-576-xx-xx-00 Public Works Charges $10,662.08 Utilities Underground Location Ctr 2070182 Utility Locate Service $61.92 64030 9/2/2022 101-000-000-542-30-47-00 Utility Services Utilities Underground Location Ctr Invoice - #2080182 Utilities Locate Services $81.27 64085 9/20/2022 101-000-000-542-30-47-00 Utility Services $143.19 Vimly Benefit Solutions, Inc JE # 1997 Benefits ADJ Cor. Benefits Correction TY Brady $115.80 20100962-September 2022 Vimly Benefit Solutions 9/30/2022 001-000-000-514-20-21-00 Personnel Benefits Vimly Benefit Solutions, Inc JE # 1997 Benefits ADJ Cor. Benefits Correction D Stifler ($2,019.50)20100962-September 2022 Vimly Benefit Solutions 9/30/2022 001-000-000-576-80-21-00 Personnel Benefits Vimly Benefit Solutions, Inc JE # 1997 Benefits ADJ Cor. Benefits Correction D Stifler ($1,346.34)20100962-September 2022 Vimly Benefit Solutions 9/30/2022 101-000-000-542-30-21-00 Personnel Benefits ($3,250.04) WA ST Dept of Licensing September 2022 CPL Receipts September 2022 CPL Receipts $18.00 20100962-September 2022 CPL Receipts 9/30/2022 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit $18.00 WA ST Dept of Transportation Invoice - #FB91017002231 PW Vehicles $520.83 64086 9/20/2022 001-000-000-576-80-32-00 Vehicle Fuel & Lube $520.83 Washington State Patrol MED301 July Background Checks $39.75 64031 9/2/2022 001-000-000-521-20-41-50 Recruitment-Background Washington State Patrol Invoice - #I23001159 Employee Background Check $11.00 64087 9/20/2022 001-000-000-521-20-41-50 Recruitment-Background $50.75 Watershed Company, The Invoice - #2022-2283 Shoreline Master Program User Guide $315.00 64051 9/8/2022 401-000-000-558-60-41-55 Shoreline Consultant $315.00 Wide Format Company, The Invoice - #137741 PRA Copies $38.54 64088 9/20/2022 001-000-000-518-10-49-40 Photocopies $38.54 80 AGENDA ITEM 6.1 Willard's Pest Control Invoice - #390119 PO Rodent Services $92.84 64089 9/20/2022 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg $92.84 $274,191.39 AP Total Payroll September 2022 Payroll Payroll $19,212.15 Total 9/30/2022 001-000-000-513-10-11-00 Salaries, Wages & Benefits Payroll September 2022 Payroll Payroll $19,679.85 Total 9/30/2022 001-000-000-514-20-11-00 Salaries, Wages & Benefits Payroll September 2022 Payroll Payroll $35,033.36 Total 9/30/2022 001-000-000-518-10-11-00 Salaries, Wages & Benefits Payroll September 2022 Payroll Payroll $152,628.14 Total 9/30/2022 001-000-000-521-20-11-00 Salaries, Wages & Benefits Payroll September 2022 Payroll Payroll $2,720.18 Total 9/30/2022 001-000-000-571-00-10-00 Salaries, Wages & Benefits Payroll September 2022 Payroll Payroll $35,846.91 Total 9/30/2022 001-000-000-576-80-11-00 Salaries, Wages & Benefits Payroll September 2022 Payroll Payroll $23,897.88 Total 9/30/2022 101-000-000-542-30-11-00 Salaries, Wages & Benefits Payroll September 2022 Payroll Payroll $51,947.77 Total 9/30/2022 001-000-000-558-60-11-00 Salaries, Wages & Benefits $340,966.24 Payroll Total $615,157.63 Grand Total 81 AGENDA ITEM 6.1 MEDINA, WASHINGTON PARK BOARD MEETING Virtual/Online Monday, May 16, 2022 – 5:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL Meeting called to order at 5:01pm by Chair Sarah Gray and roll call taken by Deputy City Clerk Dawn Nations. PRESENT Chair Sarah Gray Vice Chair Barbara Moe Board Member Gretchen Stengel Board Member Katie Surbeck (on-line 5:02 PM) Board Member India Fitting-Koh Emeritus Member Penny Martin (on-line 5:03 PM) ABSENT Board Member Rebecca Johnston Board Member Collette McMullen Youth Advisor Ben Johnston STAFF PRESENT Ryan Osada, Steve Burns, Pat Crickmore, Connor Bell, Aimee Kellerman, Dawn Nations 2. ANNOUNCEMENTS Chair Sarah Gray discussed changing the meeting time and date change of no meeting in August instead of July. The board discussed and decided on meeting in July and not August to align with other boards and commissions. The meeting time for June and July will be 6pm as a Special meeting. 3. APPROVAL OF PARK BOARD MINUTES 3.1 Park Board Meeting Minutes of March 21, 2022 Recommendation: Adopt Minutes. Staff Contact: Dawn Nations, Deputy City Clerk ACTION: Motion by Stengel, Second by Moe. Carried 5-0 4. PUBLIC COMMENT None. 82 AGENDA ITEM 6.2 5. PARK BOARD BUSINESS 5.1 Introduce New Park Board Member, Position 5 - India Fitting-Koh Chair Sarah Gray introduced new Park Board member India Fitting-Koh. India Fitting- Koh spoke to the board members. 5.2 Medina Park Playground Project Update a) Project Update -completion date proposed for June 2, 2022 b) Grand Opening Ceremony - June 4, 2022, at 10am Recommendation: Update, discussion, and direction. Staff Contact: Ryan Osada, Public Works Director Ryan Osada updated the board members on the playground project and final details of when the playground will be opening. The Park Board members discussed the project details and details for the Grand Opening ceremony. The board will make a sign with the Park Board meeting dates and ways to get involved with the board. This will be displayed at the Grand Opening event. 5.3 Park Use Permit Update Recommendation: Update. Staff Contact: Stephen R. Burns, Interim City Manager Interim City Manager Steve Burns gave a brief update on the Park Use Permit status the proposal and recommendations will be brought back to the Park Board in June or July. 5.4 Easter Egg Hunt Recap Chair Sarah Gray gave a brief recap of the Easter Egg Hunt and reported there was a huge turnout. The board discussed ways to improve the event. It was determined that having staggering start times for younger age groups would be great to help eliminate future issues and they discussed asking for more donations for next year. 5.5 Arbor Day Recap Chair Sarah Gray gave a brief update on the Arbor Day event. The board discussed and reported it was a fabulous event. The kids and teachers from Medina Elementary were very excited to participate in the event. 5.6 Medina Park - Willow Tree Update Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director Ryan Osada reported the Willow tree fall on its own and had to be removed. It was discussed that the tree will be replaced in the future. Pat Crickmore gave an update on the process of how the tree will be planted to have a successful planting. 83 AGENDA ITEM 6.2 6. OTHER BUSINESS Chair Sarah Gray discussed the importance of Board members attendance at the Park Board Meetings. Board member asked about meeting format for future meetings. It discussed that the in- person hybrid meeting format logistics are still being worked out. An email will be sent out as information becomes available. At this time the meetings will still be held via teleconference (Zoom Meeting). 7. PARK REPORTS • Fairweather & Lid – Gray reported it has been weeded and looks great. Stengel reported the bulbs look great and reported residence are very thankful. Fitting- Koh reported the entrance has blackberries into the path. • Indian Trail - Moe reported looks good. • Lake Lane - Martin reported looks good and asked about the branch that is hanging over the path. Public works reported the whole light may need to be replaced but they are working on it. • Medina Beach Park - Gray reported looks good. Moe reported light out in restroom. Public works will look • Medina Park - All members reported looks great. • Viewpoint Park – All reported it looks great. Public works reported the mulching as been started. • Public Works reported all the fountains will be turned back on for spring/summer. • Gray reported there are dog owners that are in violation of the dog rules at the park. Officer Bell reported the patrols are increasing in the park. • Gray asked public works to change the location of the dog rules sign by the tennis courts. Public works will look into this matter. 8. ADJOURNMENT Meeting adjourned at 6:02 PM. Minutes taken by: Dawn Nations, Deputy City Clerk 84 AGENDA ITEM 6.2 MEDINA, WASHINGTON PARK BOARD SPECIAL MEETING Virtual/Online Monday, June 20, 2022 – 6:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL Meeting called to order at 6:00 PM by Vice-Chair Barbara Moe and roll call taken by Deputy City Clerk Dawn Nations. PRESENT Vice Chair Barbara Moe Board Member India Fitting-Koh Board Member Collette McMullen Board Member Rebecca Johnston Board Member Gretchen Stengel Board Member Katie Surbeck Emeritus Member Penny Martin Youth Advisor Ben Johnston ABSENT Chair Sarah Gray STAFF PRESENT Ryan Osada, Pat Crickmore, Steve Burns, Aimee Kellerman, Dawn Nations 2. ANNOUNCEMENTS Vice Chair Barbara Moe on behalf of the park board thanked Ben Johnston for his service on the board this past year and wished him well. Ben Johnston spoke to the board and thanked them for the opportunity. 3. APPROVAL OF PARK BOARD MINUTES None. 4. PUBLIC COMMENT None. 5. PARK BOARD BUSINESS 5.1 Park Board Meeting Time Change Recommendation: Approve. Staff Contact: Dawn Nations, Deputy City Clerk 85 AGENDA ITEM 6.2 Vice Chair Barbara Moe read the Agenda Bill outlining the proposed time change from the May 16, 2022, meeting and the board members discussed. Action: Motion by McMullen and second Stengel. The motion was amended by Stengel Second Johnston. With further discussion the motions were withdrawn by Stengel McMullen. New Motion by McMullen to postpone the meeting start time discussion and vote until the July Park Board meeting. Second by Stengel by consensus the discussion was postponed to July. 5.2 Medina Park Playground Opening Recap Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director Ryan Osada, Public Works Director gave a brief update on opening and explained the opening delay of one week was due to the wood chips delivery. The event went well. Osada and the Park Board members thanked the Public Works department for all their hard work. Osada thanked the board for all their input and work on this project as well. 5.3 Medina Park - Willow Tree Update Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director Pat Crickmore, Public Works Supervisor gave a brief update the large new willow tree was installed, and installation went well. Ryan Osada gave an update on the size of tree and cost of the replacement. Steve Burns, Interim City Manager gave a brief update regarding funding as well. 5.4 Medina Park – Off Leash Dogs Update Recommendation: Update. Staff Contact: Stephen R. Burns, Interim City Manager Park Board members asked the police department about more patrolling in the park for off leash dogs in on-leash area. Interim City Manager Steve Burns gave a brief update regarding the Police department doing targeted patrols in the park and informed the board that the staffing in the police department is down. He asked members to let the police department know specific times that violations are being seen. This will help in the targeted patrols timeframe. The board members asked questions and staff responded. 5.5 Medina Beach Park a) Umbrellas b) Lifeguard Start Date Recommendation: Update. Staff Contact: Ryan Osada, Public Works Director Steve Burns announced the lifeguard season will be June 27 thru August 28, 2022. The program will be fully staffed with 12 guards, 7 days of week. He thanked Barbara Marxer, Police Office Manager for all her work on getting the program fully staffed. Ryan Osada, Public Works Director and Pat Crickmore, Public Works Supervisor announced 86 AGENDA ITEM 6.2 that the umbrellas will be put up on June 21, 2022, and the buoys and swim rope will be installed the week of June 27th. 6. OTHER BUSINESS The board asked about the Park Use permit status. Interim City Manager informed the board details would be discussed at a future meeting. The board members asked questions and staff responded. The board asked about the tree code and the board was informed the Planning Commission was working on it and will take to City Council this year. Steve Burns encouraged members to attend the Tree Code Open House June 30, 2022. 7. PARK REPORTS • Fairweather & Lid- McMullen thanked public works department for weeding in the park. She reported the dogwoods are beautiful. Public Works reported the stumps will be removed in the future. Fitting-Koh reported on the invasive plant species. Public Works will be working with the board to address these issues. • Indian Trail – Moe and Johnston reported looks good. • Lake Lane - Martin reported looks great and asked about the tree branch. Public Works reported the branch is on the homeowner’s property and the City cannot remove it. • Medina Beach Park - Moe reported looks good and the light fixed. • Medina Park - Moe asked about the water fountain issue and Public Works reported they are working on the fountains. • Viewpoint Park - Public works reported the park needs some work done but they are working on it. • Public Works acknowledged the overgrown ROW areas. City Staff is addressing these issues. Board members asked questions and staff responded. 8. ADJOURNMENT The meeting was adjourned at 6:50 PM. Minutes were taken by: Dawn Nations, Deputy City Clerk 87 AGENDA ITEM 6.2 MEDINA, WASHINGTON PLANNING COMMISSION SPECIAL MEETING Virtual/Online Tuesday, June 21, 2022 – 4:00 PM MINUTES COMMISSION CHAIR | Laurel Preston COMMISSION VICE-CHAIR | Shawn Schubring COMMISSIONERS | Laura Bustamante, Li-Tan Hsu, David Langworthy, Mark Nelson, Mike Raskin PLANNING MANAGER | Stephanie Keyser 1. CALL TO ORDER / ROLL CALL Chair Preston called the meeting to order at 4:02pm. PRESENT Chair Laurel Preston Vice Chair Shawn Schubring Commissioner Laura Bustamante Commissioner David Langworthy Commissioner Mark Nelson ABSENT Commissioner Mike Raskin STAFF Bennett, Burns, Kellerman, Keyser, Miner, Wilcox 2. APPROVAL OF MEETING AGENDA By consensus, Planning Commission approved the meeting agenda as presented. 3. APPROVAL OF MINUTES 3.1 Planning Commission Minutes of May 24, 2022 Recommendation: Approve Minutes Staff Contact: Rebecca Bennett, Development Services Coordinator Motion made by Vice Chair Schubring, Seconded by Commissioner Nelson. Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante, Commissioner Langworthy, Commissioner Nelson 88 AGENDA ITEM 6.3 4. ANNOUNCEMENTS 4.1 Staff/Commissioners Keyser announced that we are having an open house for the tree code updates. The tree code will go to council for another public meeting. 5. PUBLIC HEARING Jay Pathy and Michael Troyer spoke about their concerns regarding original grade. 5.1 Alternatives to Original Grade Recommendation: Approve Staff Contact(s): Stephanie Keyser, Planning Manager Keyser discussed alternatives to original grade. Commissioners discussed and asked questions. Staff responded accordingly. 6. ADJOURNMENT ACTION: Motion to adjourn. Motion made by Commissioner Nelson, Seconded by Vice Chair Schubring. Voting Yea: Chair Preston, Vice Chair Schubring, Commissioner Bustamante, Commissioner Langworthy, Commissioner Nelson Meeting adjourned at 5:59pm. 89 AGENDA ITEM 6.3 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, September 12, 2022 – 5:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting to order in the Medina Council Chambers at 5:00 p.m. PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves Councilmember Jennifer Garone Councilmember Harini Gokul (via phone from 5:14 p.m. to 6:12 p.m.) Councilmember Mac Johnston Councilmember Bob Zook ABSENT Councilmember Cynthia Adkins STAFF PRESENT Steve Burns, Scott Missall, Ryan Osada, Steve Wilcox, Austin Gidlof, Ryan Wagner, Stephanie Keyser, Aimee Kellerman, Dawn Nations 2. APPROVAL OF MEETING AGENDA ACTION: By consensus, the meeting agenda was approved as presented. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comment was closed. 4. PRESENTATIONS 4.1 King County Solid Waste Presentation by Patty Liu, Program Manager King County Solid Waste Program Manager, Patty Liu gave a presentation on the RE+ (Zero Waste) program. The plan is King County’s roadmap for a healthy environment and economy by reinventing their system of waste management. 90 AGENDA ITEM 6.4 4.2 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. None. 5. CITY MANAGER'S REPORT Police, Development Services, Finance, Central Services, Public Works, City Attorney Police Captain Austin Gidlof gave an update on activities in the police department. Director of Public Works Ryan Osada gave an update on projects in the city. City Manager Steve Burns reported that Osada is researching grants for undergrounding utilities based off emails and resources sent to city staff from resident David Yee. Director of Development Services Steve Wilcox gave an update on activities in Development Services. Director of Finance and HR Ryan Wagner a gave brief summary of the city's financials. City Manager Steve Burns gave a summary of his report. The Medina Days Committee is looking for a new Committee Chair. The City Council Retreat is tentatively scheduled for Monday, October 24 at 5:00 pm. 6. CONSENT AGENDA ACTION: Motion Reeves second Zook and carried by a 5:0 (Adkins and Gokul absent) vote; Council approved the Consent Agenda. 6.1 July 2022, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Finance Director 6.2 August 2022, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Finance Director 6.3 Draft City Council Meeting Minutes of: a) June 27, 2022; and b) July 11, 2022 Recommendation: Adopt minutes. Staff Contact: Aimee Kellerman, CMC, City Clerk 6.4 T- Mobile Telecommunications Franchise Recommendation: Adopt Ordinance No. 1013. Staff Contact(s): Emily Miner, Assistant City Attorney; Ryan Osada, Public Works Director; Steve Wilcox, Development Services Director 6.5 September 2022 National Recovery Month Proclamation Recommendation: Approve. Staff Contact: Aimee Kellerman, CMC, City Clerk 91 AGENDA ITEM 6.4 6.6 Childhood Cancer Awareness Week September 25-October 1, 2022 Proclamation Recommendation: Approve. Staff Contact: Aimee Kellerman, CMC, City Clerk 7. LEGISLATIVE HEARING None. 8. PUBLIC HEARING 8.1 2023 Preliminary Budget Recommendation: Discussion item only. Staff Contact: Ryan Wagner, Finance Director Director of Finance and HR, Ryan Wagner gave a presentation on the 2023 Preliminary Budget. Council asked questions and staff responded. Mayor Rossman opened the public hearing. There were no speakers. Subsequently, the public hearing was closed. ACTION: Discussion item only; no action taken. 9. CITY BUSINESS None. 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE 10.1 Gas-Powered Lawn Equipment Discussion Mayor Rossman provided options for discussion of gas-powered lawn equipment. ACTION: Motion Johnston to add to first City Council meeting in October. Seconded by Zook. Motion carried by a 4:1:2 (Garone dissented) (Adkins and Gokul absent) vote. 11. PUBLIC COMMENT Mayor Rossman opened the public comment period. There were no speakers. Subsquently, public comment was closed. 12. EXECUTIVE SESSION Council moved into executive session for an estimated time of 30 minutes at 7:20 p.m. RCW 42.30.110(1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. 92 AGENDA ITEM 6.4 Council adjourned the executive session back into the regular meeting at 7:32 p.m. ACTION: No action was taken following the executive session. 13. ADJOURNMENT By consensus, Council adjourned the regular meeting at 7:33 p.m. ______________________ Jessica Rossman, Mayor Attest: __________________________ Aimee Kellerman, City Clerk 93 AGENDA ITEM 6.4 MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid - Virtual/In-Person Monday, September 26, 2022 – 5:00 PM MINUTES 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting to order in the Medina Council Chambers at 5:02 p.m. 2. APPROVAL OF MEETING AGENDA ACTION: By consensus, the meeting agenda was approved as presented. 3. PUBLIC COMMENT PERIOD Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comment was closed. 4. PRESENTATIONS None. 5. CONSENT AGENDA ACTION: Motion Johnston second Zook and carried by a 7:0 vote; Council approved the Consent Agenda. 5.1 2024 Periodic Comprehensive Plan Update Recommendation: Approval Staff Contact: Steven R. Wilcox, Development Services Director 6. LEGISLATIVE HEARING None. 7. PUBLIC HEARING None. 8. CITY BUSINESS 94 AGENDA ITEM 6.4 8.1 2023 Preliminary Budget Study Session Recommendation: Discussion and direction. Staff Contact: Ryan Wagner, Finance Director Director of Finance and HR Ryan Wagner gave an overview of the proposed 2023 budget. Council asked questions and staff responded. ACTION: Council directed staff to provide a 2023 budget memo for the public that includes the following: Detailed summary of each department's spend Summary of revenue predictions Overview of Levy and progress towards hitting goals promised to the public - Provide September YTD financials with end of year estimates given by each director; and - Update the visuals on the budget template to include a comparison with 2022 and 2023 9. CITY MANAGER'S REPORT None. 10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE None. 11. PUBLIC COMMENT Mayor Rossman opened the public comment period. There were no speakers. Subsequently, public comment was closed. 12. ADJOURNMENT Motion Johnston second Gokul and carried by a 7:0 vote; Council adjourned the regular meeting at 6:55 p.m. ______________________ Jessica Rossman, Mayor Attest: __________________________ Aimee Kellerman, City Clerk 95 AGENDA ITEM 6.4 MEDINA, WASHINGTON AGENDA BILL Monday, October 10, 2022 Subject: Contract with CompuLink Management Center, Inc. dba Laserfiche for Technology Solution Category: Consent Staff Contact: Aimee Kellerman, CMC, City Clerk Summary In 2021, Central Services began a phased approach of streamlining processes and condensing technology software within the city. The first phase staff introduced Municode (now CivicPlus) to integrate the city’s website, agenda management, and municipal code into one platform saving the city approximately $3,600 a year. This second phase is to integrate Laserfiche technology to allow for better efficiencies for staff by automating everyday tasks, quickly route tasks and data with digitized forms and speed up approvals to better serve the citizens. Staff will be able to create records, collaborate on documents, and search records in one system. With Laserfiche, we will also have a forward-facing portal making more records publicly accessible and streamline our public records requests. Laserfiche integration will allow staff to reduce expenditures of other software subscriptions currently in use by the city such as GovQA and Asset Essentials Management. Annual savings after the first year of integration and implementation will be approximately $17,000. The cost savings includes moving away from the city’s public storage unit in Bellevue. Attachment CompuLink Management Center, Inc. dba Laserfiche contract Budget/Fiscal Impact: *Annual Cost Savings after Year 1 implementation is approximately $17,000/year plus staff efficiencies. Year 1 Year 2 Year 3 Year 4 Total Software $64,846.90 - - - Total Maintenance $12,957.10 $12,957.10 $12,957.10 $12,957.10 Total Services $37,600.00 $ .00 $ .00 $ .00 *TOTAL *Tax not included $115,404.00 $12,957.10 $12,957.10 $12,957.10 Recommendation: Approve. City Manager Approval: Proposed Council Motion: “I move to approve the contract with CompuLink Management Center, Inc. dba Laserfiche for Technology Solution and authorize the City Manager to sign the contact.” 96 AGENDA ITEM 6.5 AGENCY NAME: City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 1 of 24 TECHNOLOGY SOLUTION CONTRACT BETWEEN THE CITY OF MEDINA AND COMPULINK MANAGEMENT CENTER, INC. D/B/A LASERFICHE CONTRACT NUMBER 2022-034-WA033 This agreement, hereinafter referred to as “Technology Solution Contract”, is made and entered into by and between hereinafter referred to as “Agency” City of Medina, 501 Evergreen Point Road, Medina WA 98039 and the below named firm, hereinafter referred to as “Contractor.” Contractor Name: Compulink Management Center, Inc., a California corporation d/b/a Laserfiche Address: 3545 Long Beach Blvd. City, State ZIP: Long Beach, CA 90405 Phone: (800) 985.8533 Email: notices@laserfiche.com WHEREAS, Agency and Contractor desire to enter into a Technology Solution Contract for an Enterprise Content Management (ECM) solution; and, WHEREAS, Agency has determined that entering into this Technology Solution Contract with Contractor shall meet Agency’s needs, be in the state of Washington’s best interest; and, IN CONSIDERATION of mutual promises as hereinafter set forth and incorporated herein, subject to Washington State Department of Enterprise Services Master Contract No. 07814-001 and subsequent amendment(s) hereinafter referred to as “Master Contract” which shall be incorporated herein by this reference, and as Agency and Contractor agree as follows: 1. Term The term for this Technology Solution Contract shall be three (3) years from the execution date of this Technology Solution Contract. Agency shall have the sole discretion and option to extend this Technology Solution Contract. Agency reserves the right to purchase additional products within the scope of this Technology Solution Contract which will be appropriately documented by amendment, signed by authorized representatives of the parties and attached and incorporated into this Technology Solution Contract. 2. Price Schedule and Fees Total compensation payable to Contractor for products purchased shall not exceed $127,059.80 dollars (one hundred twenty-seven thousand, fifty-nine dollars and eighty cents) including sales tax as shown in schedule A. The Contractor’s Quote No. 624309v.4 dated 09/19/2022 shall be attached and incorporated herein as Schedule A. A mutually agreed upon Statement of Work for services shall be created specifying tasks, acceptance criteria, timelines, and all other associated costs and shall be attached and incorporated herein as Schedule B. 97 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 2 of 24 (note: the total cost of product/software/maintenance and implementation services should equal the total “not to exceed” amount. Additional products, software, maintenance, and services should be purchase with an amendment to this Technology Solution Contract and increase the total “not to exceed” amount of this contract.) 3. Contract Management The Contract Manager for each of the parties shall be the contact person for all communications and billings regarding the performance of this Technology Solution Contract. Contractor Contract Manager Information Agency Contract Manager Compulink Management Center, Inc. d/b/a Laserfiche 3545 Long Beach Blvd Phone : 800-985-8533 Email Address: sales@laserfiche.com City of Medina 501 Evergreen Point Road Medina WA 98039 Email address: akellerman@medina-wa.gov 4. Billing The Contractor shall submit properly itemized invoices to the Agency Contract Manager. Invoices shall contain at a minimum the information listed below: 1. Technology Solution Contract Number 2. Contractor Name, address and telephone number 3. Contractor Federal Identification Number (FIN) 4. Dates 5. Description of Deliverable (If hourly, include the number of hours worked, hourly rate, total amount per line item.) 6. Total Milestone Payment Amount 7. Total dollar amount per line item 9. Net Invoice 10. Applicable taxes 11. Payment terms including any available discounts Incorrect or incomplete invoices will be returned to Contractor for correction and reissuance. The Contractor shall submit a monthly invoice to the Agency for services performed in the previous calendar month in a format acceptable to the Agency. The Contractor shall maintain time and expense records and provide them to the Agency upon request. Invoices for Fixed- Fee Engagement Based on Completion of Milestones shall be submitted as provided for in the payment plan described in Schedule B. The Agency will pay timely submitted and approved invoice received before the 20th of each month within thirty (30) days of receipt. 5. Assurances Agency and Contractor agree that all activity pursuant to this Technology Solution Contract will be in accordance with all the applicable current federal, state and local laws, rules, and regulations. 98 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 3 of 24 6. Modifications Agency and Contractor agree that all activity pursuant to this Technology Solution Contract will be in accordance with all the applicable current federal, state and local laws, rules, and regulations. ORDER OF PRECEDENCE Each schedule and exhibit listed below is by this reference hereby incorporated into this Technology Solution Contract as though fully set forth herein. In the event of an inconsistency within this Technology Solution Contract, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable federal and state of Washington statutes and regulations 2. Special terms and conditions as contained in this basic Technology Solution Contract instrument 3. Terms and conditions as contained in the Master Contract incorporated by reference 4. Schedule A – Contractor Quotes 5. Schedule B – Statement of Work No. 1 6. Exhibit A – Software License Agreements (all current applicable software license/use agreements – it is the responsibility of each agency to ensure these agreements are substantially the same as the initial agreements attached in the Master Contract.) 7. Any other provision, term or material incorporated herein by reference or otherwise incorporated ENTIRE AGREEMENT This Technology Solution Contract, including referenced Exhibits and Schedules, represents all the terms and conditions agreed upon by the parties. No other statements or representations, written or oral, shall be deemed a part hereof. CONFORMANCE If any provision of this Technology Solution Contract violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. VENUE The venue for any action to enforce or interpret this Agreement shall lie in the Supe rior Court of Washington for King County, Washington. APPROVAL This Technology Solution Contract shall be subject to the written approval of Agency’s authorized representative and shall not be binding until so approved. The Technology Solution Contract may be altered, amended, or waived only by a written amendment executed by both parties. ALL OTHER TERMS AND CONDITIONS OF THE MASTER CONTRACT AND ITS SUBSEQUENT AMENDMENTS SHALL REMAIN IN FULL FORCE AND EFFECT. 99 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 4 of 24 IN WITNESSS WHEREOF, THIS TECHNOLOGY SOLUTION CONTRACT is executed by the persons signing below, who warrant they have the authority to execute the Technology Solution Contract. City of Medina Compulink Management Center, Inc. d/b/a Laserfiche Signature Signature Peter Wayman Name Name Vice President Title Date Title Date 100 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 5 of 24 SCHEDULE A CONTRACTOR QUOTES **DES CONTRACT#: 07814-001 ***TSC CONTRACT #: 2022-034-WA033 101 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 6 of 24 SCHEDULE B STATEMENT OF WORK STATEMENT OF WORK NO. 1 TO CITY OF MEDINA TECHNOLOGY SOLUTION CONTRACT NUMBER 2022-034-WA033 This Statement of Work No. 1 (SOW) to Technology Solution Contract No. 2022-034- WA033 (Contract) is entered into by and between City of Medina (Agency) and Compulink Management Center, Inc. d/b/a Laserfiche (Contractor). Contractor agrees to provide to Agency the services set forth in this SOW, in accordance with the terms of this SOW and the Technology Solution Contract, for the fees set forth in SOW and the Contract. Specific resources to be provided and deliverables will be mutually agreed upon and documented in writing as set forth herein. 1 LOCATION AND PEAVANTED OF PERFORMANCE 1.1 Per a mutually agreed upon schedule, Contractor staff shall perform all work at the following location (or online via Teams): City of Medina 1.2 The performance for work identified in this SOW shall begin on __11/1/22____ through __2/14/22__. 1.3 The Agency reserves the right to amend or extend this SOW by mutual agreement. PROJECT SCOPE AND OBJECTIVES Agency seeks to implement a Laserfiche software solution in order to implement a paperless records management system with automation. The following workstreams are included in the Services. Workstream Major Activities 1. Installation 1.1 Install Laserfiche Rio 11.x and the following software components: Laserfiche Records Management Edition Laserfiche Workflow Laserfiche Audit Trail Laserfiche Forms Laserfiche Forms Portal Laserfiche Public Portal Infrastructure 102 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 7 of 24 2. Installation / Implementation Documents 2.1 Design and implement a document capture approach 2.2 Design and implement a public document portal 2.3 Design and implement WA State records management and retention PROJECT APPROACH: MAJOR ACTIVITIES AND TASKS To complete this project, Laserfiche will employ a five-Phase implementation approach, as shown in the diagram below. Each Phase includes ongoing project governance, project management, and weekly status reporting. As part of project governance activities, Agency’s acceptance of deliverables for each Phase is required before starting the next Phase. The remainder of this document includes the major activities and deliverables for each Phase. Phase 1. Requirements and Design Major Activities This Phase consists of the establishment of project practices and templates, as well as the creation, review, and approval of a Requirements and Design document. Specific major activities/tasks for this Phase include: 1. Conduct a project kick-off meeting with Agency and its key personnel. 2. Develop a project plan for the engagement. 3. Conduct three to five workshops and interviews over a one to two-week period with the project executive sponsor, IT administrators, and subject matter experts (e.g., Department Record Coordinators) to confirm requirements. As part of this task, Laserfiche will leverage the demo provided to Agency. 4. Draft a Requirements and Design document by using information gathered in the workshops and interviews. The document will include: – A plan to install Laserfiche Rio and the following software components in the Agency’s network: Laserfiche Records Management Edition Laserfiche Workflow 2. Development 3. Testing 4. Deployment 5. Transition to Agency 1. Requirements and Design Ongoing Project Governance, Management and Status Reporting 2. Development 3. Testing 4. Deployment 5. Transition to Agency 1. Requirements and Design 103 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 8 of 24 Laserfiche Audit Trail Laserfiche Forms Laserfiche Public Portal Infrastructure – A repository file plan that includes: Folder structure to support the routing and storage of up to 20 document types. Metadata to appropriately index up to 20 document types. High-level security to help control access and rights for up to 20 document types. – A capture plan that includes: Capture of city council minutes and other paper documents. Capture of electronic documents in PDF format. – Electronic workflows that include: Routing of Agency documents (e.g., for approval). 5. Review the Requirements and Design document and make updates based on Agency feedback. Major Deliverables Deliverables for Requirements and Design will include: Requirements and Design Document: An Agency Requirements and Design document for the installation and configuration of the system. This will include the Hardware specifications; Interface specifications; Installation Architecture specifications and Site Customization documents. Project Plan: A project plan that contains tasks and the estimated hours and duration for each task. Status Report Template: A template that summarizes completed activities for the project; planned activities; project-related issues that could impact scope, budget and timing; and other information. This template captures key decisions with Agency on scope areas. Project Status reports to be provided to the city on mutually agreed milestones and time frames. Phase 2. Development Major Activities This Phase consists of implementing the solution in accordance with the Requirements and Design document created in Phase 1. Specific major activities/tasks for this Phase include: 1. Coordinate with Agency to obtain VPN access to the network. 2. Install all licensed Laserfiche software required by the Services. 2. Development 3. Testing 4. Deployment 5. Transition to Agency 1. Requirements and Design 104 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 9 of 24 3. Develop and configure the solution per the specifications set forth in the Requirements and Design document. 4. Provide periodic solution demonstrations to Agency to obtain feedback. 5. Develop a Test Plan to conduct testing in the next Phase. Major Deliverables Deliverables for Development will include: Deployed System: Laserfiche system is deployed in Agency’s Test environment per the Requirements and Design document and solution demonstrations. Data Conversion Plans: Document the data conversion plans for legacy records into the new Laserfiche product. Test Plan: Test scripts to be used by Laserfiche and Agency to test system functionality. Test as needed for interfaces identified and implemented pe r Requirements and Design phase. Configuration and Certification: Complete work as needed in order to be able to run System Configuration Reports and get completed Installation Certificates. Phase 3. Testing Major Activities This Phase consists of a coordinated effort between Laserfiche and Agency to test the system. Specific major activities/tasks for this Phase include: 1. Test the system using the Test Plan and remediate issues as necessary. 2. Coordinate with Agency to onboard users. 3. Provide guidance to Agency personnel who will perform User Acceptance Testing (“UAT”). – Address issues identified during UAT that are in scope for the Services. – New or modified requirements will be addressed in a separate SOW to minimize impacting the project timelines for the Services. 4. Create Deployment and Data Validation Plan. 5. Prepare for training and go-live. Major Deliverables Deliverables for Testing will include: Deployment-Ready Solution: Laserfiche solution that is tested for functionality by both Laserfiche and Agency, which will be ready for promotion to the Production environment. 2. Development 3. Testing 4. Deployment 5. Transition to Agency 1. Requirements and Design 105 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 10 of 24 Deployment and Data Validation Plans: The Deployment Plan details how the developed solution will be promoted from the Test to Production environment. The companion Data Validation Plan is specific to solutions that require such a procedure (e.g., database migrations from legacy systems to Laserfiche). The Data Validation Plan contains a list of user inputs for the actions, steps on how to perform the actions, and expected results. The Agency will carry out the plan and verify the outputs. Agency’s acceptance of the Deployment and Data Validation Plans will constitute approval to close out the project 20 business days after the plan has been executed and the data has been validated. Phase 4. Deployment Major Activities This Phase consists of deploying the upgraded and updated system to the Production environment. Specific major activities/tasks for this Phase include: 1. Provide a train-the-trainer approach to train end-users and administrators on the developed solution. 2. Promote the solution to Agency’s Production environment. Specifically: – Promote Laserfiche environment from Test to Production. – Promote the form, workflows, and Quick Fields sessions to the Production environment. – Promote folder structure, security, and metadata to the Production environment. 3. Address production-specific issues that occur. 4. Inform Agency that the system is available and in a production state for end-users to use the system. Major Deliverables Deliverables for Deployment will include: User Training: A User Training Plan that Agency can use to train end-users and administrators. Assist the city as needed with staff training. Deployed System: Laserfiche system deployed to the Production environment per the Go-Live and Stabilization Plan documents. System Documentation: Project documentation on the administrative aspects of the system. 2. Development 3. Testing 4. Deployment 5. Transition to Agency 1. Requirements and Design 106 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 11 of 24 Phase 5. Transition to Agency Major Activities This Phase consists of transitioning the system to Agency system administrators and providing knowledge transfer. Specific major activities/tasks for this Phase include: 1. Perform post-deployment support activities. – Provide guidance to Agency on monitoring and documenting issues that may arise. – Coordinate with Agency administrators for up to 10 business days to help diagnose and resolve identified issues. 2. Transfer day-to-day system maintenance to Agency. 3. Walk Agency through the System documentation created in the Deployment Phase. 4. Introduce methods for accessing Support services for Laserfiche from VAR to Agency’s post-project support team via an email. Major Deliverables Deliverables for Transition to Support will include: Closeout Notification: An email that contains a high-level summary of deliverables provided by Laserfiche to Agency. After “closeout,” all new Services work not expressly covered by the LSAP will be considered a new billable project. Operations Manual: System Operations manual to be provided to the city per the system requirements and implementation along with Template Tools for Documenting Business Processes. PRICING AND PAYMENT TERMS Professional Services Pricing The table below sets forth the estimated level of effort required for this project, including both onsite and offsite Professional Services work. This project will be billed on a fixed-price. Project management will be billed as part of the Services. Reasonable out-of-pocket expenses (e.g., airfare, lodging, meals, and ground transportation) will be billed as incurred, and will be consistent with Washington state requirements. 2. Development 3. Testing 4. Deployment 5. Transition to Agency 1. Requirements and Design 107 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 12 of 24 Phase Description Rate Est. Hours Estimated Cost 1 Installation $188 Non-billable 2 Project Management $188 37 $6,956.00 3 Consulting $188 20 $3,760.00 4 Configuration $188 129 $24,252.00 6 Training $188 14 $2,632.00 Total 200 $37,600.00 SALES TAX $3,797.60 TOTAL $41,397.60 Payment Plan for Fixed-Fee Engagement Based on Completion of Milestones All Services will be performed in accordance with this mutually accepted SOW. To provide initial funding for the project and simplify billing, an initial payment of 20% of the cost of the SOW will be billed upon executio n of the document. 55% of the cost of the SOW will be billed upon acceptance and completion of the Requirements and Design (Phase 1). 15% of the cost will be billed upon acceptance and completion of the Deployment-ready Solution deliverable of Phase 3. 10% of the cost of the SOW will be billed upon closeout. Invoices are due 30-days upon receipt. If and when changes to project scope or effort required to complete specific work items occur due to unforeseen complications or issues outside of Laserfiche’s control, Laserfiche will prepare a change order for approval by Agency. ADDITIONAL TERMS AND CONDITIONS Subcontractors Contractor has advised Agency that Contractor intends to subcontract a portion of the Services to Cities Digital located at 192 Nickerson St. Suite 201, Seattle, WA 98109 (“Subcontractor”). Agency hereby approves Contractor’s delegation of the responsibility to Subcontractor to perform a portion of the Services required by this SOW. Agency Responsibilities Agency will be responsible for the following: 1. Agency will make available, and provide timely access to (e.g. within two to three business days), necessary personnel to ensure project success, including: a. A designated project manager to help schedule meetings, facilitate project governance, coordinate document requests, and other tasks. 108 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 13 of 24 b. IT personnel such as system administrators, database administrators, and help desk. c. Subject matter specialists to provide information on Agency’s system and file plan. d. Personnel to execute the test scripts and document results for User Acceptance Testing (“UAT”). Personnel will be made available per the project schedule and plan. Any delays in UAT may involve additional hours or fees. Resource List Project Team Purchaser Team Andrew Albers Aimee Kellerman Michael Mathys Craig Fischer Mike Richardson Steve Burns Kyle Knebel 2. Agency will work with Laserfiche to provide any necessary technical resources and support. This includes: a. Providing timely access and user credential to Agency network, applications, database and related resources, including remote access. b. Providing configured Test environment that closely mirrors the Production environment. c. Providing only test data and not production data to Laserfiche. d. Configuring Kerberos, Active Directory and security policies as required for the implementation. e. Performing and testing backups of the Laserfiche configuration, database and other systems as needed. f. Completing any testing (e.g., system, integration, user acceptance testing) as needed. 3. Agency will provide requested documentation and acceptance of key deliverables within two to three business days. If Agency does not respond in writing to Laserfiche’s request for acceptance within five business days of Laserfiche’s request, or Agency does not reasonably refuse such approval within the five-day period, Agency will be deemed to have accepted. If Agency decides not to deploy after acceptance of the Deployment -ready Solution deliverable of Phase 3 (Testing), Laserfiche may close out this project. After “closeout,” all new Services work not expressly covered by the LSAP will be considered a new billable project. 4. Agency will be responsible for licensing all software components necessary for completing Services. 109 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 14 of 24 Key Assumptions The following are key assumptions for delivery of the Services: 1. The scope of the engagement will include the Services specifically described in this SOW. Any additional scope requests will be provided in a separate SOW or change order. a. Please see the project plan draft below for details to be included in the SOW SCHEDULE TO BE UPDATED BEFORE CONTRACT SIGNATURE Task Name Hours Estimate Duration WBS Start Finish Predecessors Resource Names Implement Laserfiche Solution 80 76 days 1 Tue 1/2/18 Tue 4/17/18 Stage I - Planning & Installation 7 10 days 1.1 Tue 1/9/18 Mon 1/22/18 Project Management 7 43 days 1.1.1 Tue 1/9/18 Thu 3/8/18 Conduct Project Kickoff Meeting 1 1 day 1.1.1.1 Tue 1/9/18 Tue 1/9/18 CD Project Manager,Client Implementation Team Draft Project Plan 1 5 days 1.1.1.2 Wed 1/10/18 Tue 1/16/18 4 CD Project Manager Approve Project Plan 0 3 days 1.1.1.3 Wed 1/17/18 Fri 1/19/18 5 Client Implementation Team Conduct Ongoing PM Tasks 5 34 days 1.1.1.4 Mon 1/22/18 Thu 3/8/18 6 CD Project Manager Install Laserfiche 0 8.5 days 1.1.2 Wed 1/10/18 Mon 1/22/18 Plan Installation 0 6.5 days 1.1.2.1 Wed 1/10/18 Thu 1/18/18 Conduct Support Installation Meeting 0 0.5 days 1.1.2.1.1 Wed 1/10/18 Wed 1/10/18 4 CD Installation Contact,Client IT Contact Prepare System Architecture 0 5 days 1.1.2.1.2 Wed 1/10/18 Wed 1/17/18 10 Client IT Contact Download Software 0 1 day 1.1.2.1.3 Wed 1/17/18 Thu 1/18/18 11 Client IT Contact Conduct Installations 0 3 days 1.1.2.2 Wed 1/17/18 Mon 1/22/18 Install & Test Server Components 0 2 days 1.1.2.2.1 Wed 1/17/18 Fri 1/19/18 11 CD Installation Contact Install & Test Workstations 0 1 day 1.1.2.2.2 Fri 1/19/18 Mon 1/22/18 14 Client IT Contact Stage II - Training & Evaluation 11 2.25 days 1.2 Mon 1/22/18 Wed 1/24/18 Project Team Training 11 2.25 days 1.2.1 Mon 1/22/18 Wed 1/24/18 Pre-training 1.5 0.25 days 1.2.1.8 Mon 1/22/18 Mon 1/22/18 13 Overview Training 1 0.25 days 1.2.1.8.1 Mon 1/22/18 Mon 1/22/18 CD Trainer,Client Implementation Team LF Resource 0.5 0.25 days 1.2.1.8.2 Mon 1/22/18 Mon 1/22/18 CD Trainer,Client Implementation Team Session 1: 6 1 day 1.2.1.1 Mon 1/22/18 Tue 1/23/18 18 LF Client Or Web Client Training 1.5 0.2 days 1.2.1.1.1 Mon 1/22/18 Mon 1/22/18 CD Trainer,Client Implementation Team LF Scanning Training 0.5 0.2 days 1.2.1.1.5 Mon 1/22/18 Mon 1/22/18 CD Trainer,Client Implementation Team Administration Console Training 1 0.2 days 1.2.1.1.2 Mon 1/22/18 Mon 1/22/18 CD Trainer,Client Implementation Team 110 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 15 of 24 Records Management Training 2 1 day 1.2.1.1.6 Mon 1/22/18 Tue 1/23/18 CD Trainer,Client Implementation Team LF Security Training 1 0.2 days 1.2.1.1.3 Mon 1/22/18 Mon 1/22/18 CD Trainer,Client Implementation Team Session 2: 3.5 1 day 1.2.1.2 Tue 1/23/18 Wed 1/24/18 21 Workflow Designer Training 1.5 1 day 1.2.1.2.1 Tue 1/23/18 Wed 1/24/18 CD Trainer,Client Implementation Team LF Forms Training - Level 1 1 1 day 1.2.1.2.2 Tue 1/23/18 Wed 1/24/18 CD Trainer,Client Implementation Team LF Forms Training - Level 2 1 1 day 1.2.1.2.4 Tue 1/23/18 Wed 1/24/18 CD Trainer,Client Implementation Team Stage III - System Configuration 21 17 days 1.3 Wed 1/24/18 Fri 2/16/18 Laserfiche Configuration of TRM 21 17 days 1.3.1 Wed 1/24/18 Fri 2/16/18 Design 5 10 days 1.3.1.1 Wed 1/24/18 Wed 2/7/18 17 CD System Architect,Client Implementation Team Development 12 5 days 1.3.1.2 Wed 2/7/18 Wed 2/14/18 33 CD System Architect Testing 2 1 day 1.3.1.3 Wed 2/14/18 Thu 2/15/18 34 CD System Architect,Client Implementation Team Deployment 2 1 day 1.3.1.4 Thu 2/15/18 Fri 2/16/18 35 CD System Architect,Client Implementation Team Close Out 1 4 days 1.4 Fri 2/16/18 Thu 2/22/18 31 Transition to Support 0 1 day 1.4.3 Fri 2/16/18 Mon 2/19/18 CD System Architect,Client IT Contact Distribute Project Close Out Form 1 1 day 1.4.1 Fri 2/16/18 Mon 2/19/18 31 CD Project Manager Sign & Return Project Close Out Form 0 3 days 1.4.2 Mon 2/19/18 Thu 2/22/18 39 Client Implementation Team b. Other than basic installation activities, the scope does not include configuring Workflow, Forms and other Laserfiche software components except for those components when tied to the deliverables identified in this and subsequent SOW documents. c. Any onsite work will be performed as needed at Agency’s offices in City of Medina, Washington. All other work will be performed remotely. 2. The project is estimated at 200 hours over a 14 week period. Any delays and additional hours incurred because of Agency’s failure to fulfill its responsibilities will be billed to Agency. 3. If Agency does not either reasonably refuse or contest Laserfiche’s request that Agency accept the hours incurred and billed within five business days of Laserfiche’s request, Agency will be deemed to have accepted it. 4. All Laserfiche Software Products, Professional Services and Support are sold subject to the terms and conditions of Laserfiche's Software License Agreement (EULA), which accompanies the software. 5. By signing this SOW, Agency accepts all of these terms and conditions, which will not be varied except in writing signed by both parties. C 111 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 16 of 24 Approval This SOW is subject to the written approval of Agency’s authorized representative and will not be binding until so approved. ALL OTHER TERMS AND CONDITIONS OF THE TECHNOLOGY SOLUTION CONTRACT, ITS AMENDMENTS, RELATED STATEMENT OF WORKS, AND THE MASTER CONTRACT REMAIN IN FULL FORCE AND EFFECT. In Witness Whereof, this Statement of Work is executed by the persons below, who warrant that they are authorized by their respective parties to execute this Statement of Work. City of Medina, Washington (Agency) Compulink Management Center, Inc. d/b/a Laserfiche (Contractor) Signature Signature Print or Type Name Date Print or Type Name Date Title Title VAR Cities Digital, INC. (Subcontractor) Signature Print or Type Name Date Title 112 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 17 of 24 Exhibit A LASERFICHE SOFTWARE LICENSE AGREEMENT or “EULA” This Software License Agreement ("License Agreement") is made between Compulink Management Center, Inc., a California corporation doing business as Laserfiche and whose principal place of business is in Long Beach, California ("Laserfiche"), and the party (referred to as the "Licensee"), who has lawfully acquired the Software. PLEASE READ THIS LICENSE AGREEMENT CAREFULLY. BY INSTALLING, COPYING OR USING THE SOFTWARE OR THE DOCUMENTATION THAT ACCOMPANIES THIS LICENSE AGREEMENT, YOU AGREE TO THE TERMS OF THIS LICENSE AGREEMENT. IF YOU DO NOT AGREE, DO NOT INSTALL, COPY OR USE THE SOFTWARE OR THE DOCUMENTATION AND, IF APPLICABLE, RETURN IT TO YOUR SUPPLIER FOR A FULL REFUND. RECITALS A. Laserfiche has developed certain document imaging and management software programs which it markets under the trademark Laserfiche® ("Software"). B. The Software constitutes valuable proprietary products and trade secrets of Laserfiche embodying substantial creative efforts and confidential information, ideas, and expressions. Laserfiche has invested large amounts of capital and time to develop and promote the Software. Laserfiche claims copyrights and proprietary trade secrets in the Software. C. Licensee understands that the Software is compatible only with certain types of computers and operating systems and that Licensee is responsible for assuring the compatibility between its computer systems, its software solutions, if any, and the Software. THEREFORE, in consideration of the premises and covenants contained this License Agreement, Laserfiche and Licensee agree as follows: Terms of License Agreement 1. Grant of License. A. Description. Laserfiche grants Licensee a limited, non-exclusive, non- transferable license to use all of the Software described on the purchase order accompanying the Software, subject to the terms and conditions of this License Agreement and the Licensing File which accompanies the Software. The Software includes, without limitation express or implied, some or all of the following types of software: (a) "Server Software" that provides document management services to other programs, and "Client Software" that allows a 113 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 18 of 24 computer or workstation to access or utilize the services provided by the Server Software; (b) "Stand-alone Software" that operates on a single computer; and (c) "Plug-in Software Modules" that can be added to the previously mentioned Software packages. B. Limitations and Requirements. i. The Licensing File accompanying the Software or associated with the Licensing Key accompanying the Software defines the scope and limitations of the Software license for this product. You may only use the License File issued by Laserfiche to fulfill the license purchase described on the purchase order accompanying the Software. ii. Licensee may install one copy of the Server Software on a single physical or a single virtual operating system environment (the instance of the running Server Software shall be referred to as the "Server"), unless the licensee is acquiring a license to the Laserfiche Avante product. If Laserfiche Avante is being licensed, Licensee may install up to the maximum number copies of the Server Software listed in the License File (labeled as "instances") to multiple physical or virtual operating system environments so long as those installations have continuous network access to a running instance of the included License Manager program. Licensee may install only one copy of the License Manager program on a single physical or a single virtual operating system environment. iii. The Server Software may only be operated with the database system(s) (Microsoft SQL or Oracle) listed in the Licensing File. If no datab ase system is listed in the License File, then the Server Software may only be operated with Microsoft SQL Express. iv. The Server Software may only host the number of repositories listed in the Licensing File (labeled as "databases"), unless the Licensee is a cquiring a license to the Laserfiche Avante product. If Laserfiche Avante is being licensed, each running copy of the Server Software may host up to the number of repositories listed in the Licensing File. v. Named user connections are allocated to specific individuals or devices at the choice of the Licensee. When a named user connection is allocated to a specific individual person's Laserfiche or external directory account, that individual may not share the use of that named user connection by sharing the use of their account with others. When a named user connection is allocated to a device, the connection may only be used from that device and vaAvanteus individuals may share the use of that device so long as only one individual is accessing the Server Softw are from that device at a time. There are two types of named user connections – named user connections capable of modifying a repository governed by the Server (referred to as "Named Full User" 114 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 19 of 24 connections and listed in the License File as "named read-write objects") and named user connections capable of only read-only access (referred to as "Named Retrieval" connections and listed in the License File as "named read-only objects"). Only the maximum number of each type of named user connection listed in the License File may be allocated to individuals or devices. Named user connections may not be routinely reallocated for the purpose of lessening the number of named user connections required. vi. Concurrent user connections are shared among individuals. There are two types of concurrent user connections – concurrent user connections capable of modifying a repository governed by the Server (referred to as "Full User" connections and listed in the License File as "read -write users") and concurrent user connections capable of only read-only access (referred to as "Retrieval" connections and listed in the License File as "read-only users"). Once the maximum number of read-write or read-only concurrent user connections specified in the License File is reached, no additional user connections of that type may be made, until some user connections of that type are closed. Individuals who require write access in the course of their work must use a Full User connection at all times; thus, individuals assigned to use a Full User connection may not use a Retrieval connection to perform read-only tasks which do not require a Full User connection. Hardware or software may not be used to reduce the number of concurrent user connections required for individuals to access or otherwise utilize Server services (sometimes called "multiplexing"). vii. Public Portal connections allow read-only access to the Server Software only using a Laserfiche application known as WebLink. If the license file lists a maximum number of Public Portal connections (listed as "read- only public portals"), then once the maximum number of Public Portal connections specified in the License File is reached, no additional Public Portal connections may be made, until some Public Portal connections are closed. If the license file lists a maximum number of CPU sockets that may be utilized to support Public Portal access (listed as "read-only CPU limit"), then Public Portal connections may be made only if the physical or virtual machine on which the Server Software is runnin g has the listed number of CPUs or fewer. If neither a maximum number of Public Portal connections nor a maximum number of CPUs for Public Portal access is listed in the License File, then no Public Portal connections may be made. viii. Licensee may not install a version of the Server Software later that the version listed in the License File. ix. If the License File lists an expiration date, the Server Software may not be run after that date. x. If the License File specifies one or more languages, then the Laserfiche u ser 115 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 20 of 24 interface may only be run in those languages. xi. Add-ons and additional features that the Server Software can support may only be used when listed in the License File. xii. If Licensee desires to upgrade or enhance the capabilities of the Software or the numbers of users, connections or other features, Licensee must acquire the appropriate license(s) from Laserfiche to do so by updating the License File. xiii. The Software may only be used as intended, according to the capabilities made available through its vaAvanteus user interfaces and according to the documentation accompanying the Software. xiv. Licensee shall be solely responsible for customizing the Software and the data repository to restrict access only to those particular persons and entities to whom Licensee agrees to make its documentation and information available. Licensee waives all liability, claims, damages and suits against Laserfiche, and all of its employees, officers, directors and contractors, in any way related to the unauthorized disclosure of, or access to, information or documentation in the data repository, whether or not due to a defect in the Software. Licensee acknowledges that this License Agreement contains other limited warranties and limitations and waivers of damages and claims, and that Licensee's waiver of liability in this section shall be in addition to, and not in lieu of, Licensee's other waivers set forth elsewhere in this License Agreement. 2. Ownership of Software. Laserfiche shall retain ownership of, and title to, the Software and Documentation (including all adaptations or copies). Licensee is acquiring the license under the terms described in this License Agreement, and the Licensee acquires no other rights. 3. Protection of Software. During the term of this License Agreement and for seven years following termination of this License Agreement, Licensee shall not directly or indirectly, alone or in conjunction with any other person or company, (a) attempt to write or develop software in order to discover the source code and/or the trade secrets contained in the source code; or (b) utilize the Software, Documentation, or Laserfiche's trade secrets or confidential information, either directly or indirectly, to sell, market or distribute any software product which competes with the Software; or (c) utilize the Software, Documentation, or Laserfiche's trade secrets or confidential information, directly or indirectly, to assist, advise or consult with any other person or company in selling, marketing or distributing any software product which competes with the Software; or (d) utilize the Software, Documentation, or Laserfiche's trade secrets or confidential information, directly or indirectly, to convert, or to assist, advise or consult with any other person or company to convert, any end user of the Software to a software product which competes with the Software; or (e)seek to discover Laserfiche's trade secrets or confidential information by reverse engineering, decompiling, disassembling, 116 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 21 of 24 copying or any other technique. Licensee shall not directly or indirectly attempt to challenge the validity of the copyrights, trademarks, and trade secrets in the Software claimed by Laserfiche. The software source code and the trade secrets therein are not licensed to Licensee, and all modifications, additions, or deletions are strictly prohibited. 4. Other Restrictions on Use. Except as expressly authorized in this License Agreement, Licensee shall not rent, lease, sublicense, distribute, transfer, copy, reproduce, display, modify, or timeshare with any other person the Software or Documentation or any right granted by this License. All other uses of the Licensed Software, including, without limitation, use in the business of an Application Service Provider (ASP), or transferring, copying or other dissemination of the Licensed Software, are strictly prohibited. 5. Term and Termination. This License Agreement shall commence and terminate as follows: A. The term of this Agreement shall commence upon Licensee's acceptance of this License Agreement and continue until terminated as provided in this License Agreement. Laserfiche may terminate this License Agreement for cause immediately following a breach of this License. Laserfiche may also terminat e this License Agreement if (i) Licensee violates, infringes or compromises any trademark, copyright, patent or Trade Secret of Laserfiche, or interferes with any relationship between Laserfiche and any of its other Licensees or End Users of the Software; or (ii) Licensee's license to use its Software has been terminated. B. Upon termination of this License Agreement, Licensee shall immediately cease all use of the Software and the Documentation and return to Laserfiche all versions and copies of the Software and the Documentation. Licensee shall remove and uninstall all such programs and materials from all hard drives and other devices on which the Software or the Documentation may be found. C. The termination of this License Agreement shall not termin ate Licensee's obligations under this License Agreement, nor shall it release Licensee from the obligation to pay any monies that it may owe Laserfiche or operate to discharge any liability that Licensee incurs before termination. 6. LIMITED WARRANTY; DISCLAIMER. THE MEDIA (NOT SOFTWARE) IS WARRANTED TO THE ORIGINAL LICENSEE AGAINST DEFECTS IN MATERIALS AND WORKMANSHIP FOR A PEAVANTED OF THREE (3) MONTHS FROM THE DATE OF ORIGINAL ACQUISITION. DEFECTIVE MEDIA WILL BE REPLACED WHEN IT IS RETURNED POSTAGE PREPAID WITH A COPY OF THE RECEIPT TO LASERFICHE. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, LASERFICHE LICENSES THE SOFTWARE TO LICENSEE "AS IS" AND WITH ALL FAULTS. LASERFICHE EXPRESSLY DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF 117 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 22 of 24 MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. LASERFICHE DOES NOT WARRANT THAT THE SOFTWARE WILL SATISFY THE REQUIREMENTS OF LICENSEE OR THAT IT IS WITHOUT DEFECT OR ERROR, OR THAT IT WILL OPERATE WITHOUT INTERRUPTION. 7. NO CONSEQUENTIAL DAMAGES. UNDER NO CIRCUMSTANCES SHALL LASERFICHE OR ITS AFFILIATES, RESELLERS, AGENTS, EMPLOYEES, CONSULTANTS, OR SUPPLIERS (COLLECTIVELY, "REPRESENTATIVES") BE LIABLE TO LICENSEE OR ANY THIRD PARTIES FOR ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES (INCLUDING, WITHOUT LIMITATION, LOST PROFITS, LOSSES FROM BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION OR DATA, COSTS OF RECREATING LOST DATA, OR THE COST OF SUBSTITUTE EQUIPMENT OR PROGRAMS SUSTAINED BY LICENSEE OR CLAIMS BY ANY PARTY OTHER THAN LICENSEE, OR ANY OTHER PECUNIARY LOSS), REGARDLESS OF WHETHER LASERFICHE OR ITS REPRESENTATIVES HAVE BEEN WARNED OF SUCH DAMAGES OR CLAIMS. NO SUIT, CLAIM OR CAUSE OF ACTION MAY BE BROUGHT AGAINST LASERFICHE OR ITS REPRESENTATIVES UNDER THIS LICENSE AGREEMENT MORE THAN ONE YEAR AFTER LICENSEE FIRST DISCOVERED OR SHOULD HAVE DISCOVERED ANY OF THE MATERIAL FACTS WHICH GAVE RISE TO THE SUIT, CLAIM OR CAUSE OF ACTION. 8. LIMITATION ON DAMAGES. ANY AND ALL DAMAGES SUFFERED BY LICENSEE FOR WHICH LASERFICHE IS LIABLE, WHETHER BASED ON A BREACH OF CONTRACT, BREACH OF WARRANTY, OR CLAIM OF NEGLIGENCE, MISREPRESENTATION OR OTHER TORT, OR ON ANY OTHER LEGAL OR EQUITABLE THEORY, SHALL BE LIMITED TO THE ACTUAL AMOUNT LICENSEE PAID FOR THE DEFECTIVE SOFTWARE WITHIN THE 12-MONTH PEAVANTED IMMEDIATELY PRECEDING THE DATE THAT LICENSEE FILES SUIT OR OTHERWISE NOTIFIES LASERFICHE OF A CLAIM AGAINST LASERFICHE, WHICHEVER OCCURS FIRST. 9. Copyright. The Software and the Documentation are owned by Laserfiche and are protected by United States copyright laws and international treaty provisions. Licensee must treat the Software and Documentation like any other copyrighted material except Licensee may install the Software and the Documentation as expressly authorized by this License Agreement and may retain the original solely for backup or archival purposes. Licensee may not copy the Documentation. 10. No Waiver. No failure to exercise or delay in exercising any right, power, or privilege under this License Agreement on the part of either party shall operate as a waiver of any right, power, or privilege under this License Agreement. No single or partial exercise of any right, power, or privilege under this License Agreement shall preclude further exercise thereof. 11. Severability. If any part of this License Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, that part shall be severed from 118 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 23 of 24 this License Agreement and shall be deemed to have never been a part of this License Agreement and shall not affect the validity of the remainder of this License Agreement. 12. Governing Law. This License Agreement shall be deemed to have been made in, and shall be construed pursuant to the laws of, the State of California, as if all parties were resident in California and the License Agreement were to be wholly performed within the State of California. 13. Jurisdiction and Venue. Each party consents to the jurisdiction of the California SupeAvanter Court and United States District Court for the Central District of California. All judicial actions and proceedings shall be conducted only in, and each party consents to exclusive venue in, Los Angeles County, California. This paragraph shall not apply to the federal government or to any state, county or municipal government or any department or agency of any such governmental body. 14. Entire Agreement. This License Agreement, including the Licensing File, the Readme file, and the documentation which accompanies the Software and the installation, constitute the complete and exclusive statement of the mutual understanding of the parties, and supersede and cancel all previous written and oral agreements, representations, warranties, statements and other communications relating to the subject matter of this License Agreement. No course of performance, course of dealing, or usage of trade shall override the written terms of this License Agreement. 15. Limitation on Actions. No action or proceeding based on this License Agreement or arising out of its performance or breach shall be instituted by Licensee more than one year after Licensee first discovers, or should have discovered, any of the material facts upon which the cause of action is based. Licensee waives the benefit of any statute of limitations which specifies a peAvanted longer than one year for filing an action. 16. U.S. Government Restricted Rights Notice. All software products provided to the United States Government pursuant to solicitations issued pAvanter to December 1, 1995, are subject to restrictions as set forth in FAR, 48 CFR 52.227-14 (June 1987) or FAR, 48 CFR 252.227-7013 (October 1988), as applicable. All software products provided to the United States Government pursuant to solicitations issued on or after December 1, 1995 are provided with the commercial rights and restrictions described in this License Agreement. The Contractor/ Manufacturer is Laserfiche, a division of Compulink Management Center, Inc., 3545 Long Beach Blvd., Long Beach, California 90807. 17. Export Restrictions. The Software is subject to United States export jurisdiction. Licensee shall comply with all applicable federal and international laws and regulations, including U.S. Export Administration Regulations, as well as end-user, end-use and destination restrictions issued by the United States and other governments. 119 AGENDA ITEM 6.5 City of Medina TECHNOLOGY SOLUTION CONTRACT NO. 2022-034-WA033 Page 24 of 24 18. Captions. The captions used on this License Agreement are for convenience only and shall not be a part of this License Agreement. Should you have any questions concerning this Agreement, or if you desire to contact Laserfiche for any reason, please write: Laserfiche, 3545 Long Beach Blvd., Long Beach, CA 90807, U.S.A. © Compulink Management Center, Inc. 2009 120 AGENDA ITEM 6.5 City of Medina, Washington PROCLAMATION Domestic Violence Awareness Month WHEREAS, Domestic violence is a serious crime that affects one in four women and one in seven men during their lifetime; and WHEREAS, Domestic violence is widespread and has a devastating impact on survivors, children, families and our community; and WHEREAS, Domestic violence does not discriminate and crosses all economic, racial, gender, educational, religious and societal barriers, and is sustained by indifference; and WHEREAS, Ending the cycle of this vicious crime requires the courage of survivors and the support of the larger community; and WHEREAS, Education, prevention and intervention efforts to end the cycle of domestic violence are imperative to not only protect survivors but also to increase public awareness of the severity and extent of domestic violence. Now, therefore, I, Jessica Rossman, Mayor of Medina, Washington, and on behalf of its County Council do hereby proclaim the month of October 2022 as: DOMESTIC VIOLENCE ACTION MONTH in Medina. I urge all citizens to speak out against domestic violence and support efforts to prevent and end domestic abuse in our communities and increase public awareness of, and action on, this issue. Ending violence in the home is a national imperative that requires vigilance and dedication from every sector of our society. We must continue to stand alongside advocates, service providers, law enforcement and our criminal justice system as they hold offenders accountable and provide care and support to survivors. But our efforts must extend beyond the criminal justice system to include housing and economic advocacy for survivors. We must work with young people to stop violence before it starts. We must also reach out to friends and loved ones who have suffered from domestic violence, and we must tell them they are not alone. We encourage survivors, their loved ones, and concerned citizens to learn more by visiting the Washington State Department of Health website at https://doh.wa.gov/. This October, let us honor DOMESTIC VIOLENCE ACTION MONTH by promoting peace in our own families, homes and communities. Let us renew our commitment to end domestic violence and its brutal and destructive effects - in every city, every town, and every corner of America. _____________________ Jessica Rossman, Mayor 121 AGENDA ITEM 6.6 MEDINA, WASHINGTON AGENDA BILL Monday, October 10, 2022 Subject: Rescission of Medina Proclamation of Local Emergency Category: Consent Staff Contact: Stephen R. Burns, City Manager Summary On March 9, 2020, the Medina City Council ratified the Proclamation of Local Emergency for the Coronavirus/COVID-19. On September 8, 2022, Governor Jay Inslee announced the rescission of all COVID-19 emergency proclamations and the underlying state of emergency by October 31, 2022. Medina has routinely followed the guidance of King County and the State of Washington. The termination of the Medina Proclamation of Local Emergency would be consistent with other jurisdictions. Attachment: Rescission of Medina Proclamation of Local Emergency Budget/Fiscal Impact: None Recommendation: Approve. City Manager Approval: Proposed Council Motion: “I move to rescind the Medina Proclamation of Local Emergency from March 9, 2020.” 122 AGENDA ITEM 6.7 RESCISSION OF CITY OF MEDINA PROCLAMATION OF LOCAL EMERGENCY Coronavirus/COVID-19 October 10, 2022 WHEREAS, on March 9, 2020, the City of Medina issued Proclamation of Local Emergency to prepare for and respond to the Coronavirus/COVID-19 emergency; and WHEREAS, on March 9, 2020, the City Council of the City of Medina ratified and adopted the Proclamation; and WHEREAS, the Proclamation was authorized until rescinded by City Council action; and WHEREAS, on September 8, 2022, Governor Jay Inslee announced the rescission of all COVID-19 emergency proclamations and the underlying state of emergency by October 31, 2022; and WHEREAS, it is the judgment of the City Council that the extraordinary measures taken to protect public health, safety, and welfare of city residents, businesses, visitors, and personnel are no longer required, and the powers granted by the Proclamation are no longer necessary; and WHEREAS, the City of Medina has consistently followed the orders and proclamations of the Governor of the State of Washington; and WHEREAS, the City Council desires to rescind the Proclamation to coincide with the termination of the State Proclamation of Emergency on October 31, 2022. Now, therefore, I, Jessica Rossman, Mayor of Medina, proclaim, declare, and order as follows: The October 20, 2020, Proclamation of Local Emergency is hereby rescinded effective October 31, 2022, at 11:59 p.m. Dated this 10th day of October 2022. __________________________ Mayor Jessica Rossman Attest: _____________________________ Aimee Kellerman, CMC, City Clerk RATIFIED By the Medina City Council in an open public meeting on the 10th day of October 2022. 123 AGENDA ITEM 6.7 MEDINA, WASHINGTON AGENDA BILL Monday, October 10, 2022 Subject: NE 7TH ST Improvements Change Order Category: CONSENT Staff Contact: Ryan Osada, Public Works Director Summary During last year’s 77th Ave NE Storm and sidewalk project, Public Works decided to remove the ADA Sidewalk improvements at 2030 77th AVE NE. This portion of the project was removed because of the concrete strike. I would like to add this as a change order to the existing contract with Kamins Construction due to the urgency of this update. The sidewalk transition does not meet current ADA standards and requires a ramp and railing. Attachment(s) Sidewalk Plan Picture of current conditions Budget/Fiscal Impact: ~$90,000.00 Staff Recommendation: Approve. City Manager Approval: Proposed Council Motion: I move to authorize the City Manager to negotiate and approve the change order agreement with Kamins Construction for the NE 7th Street Improvements project. 124 AGENDA ITEM 6.8 x x x x x x x x x x x x x x x x x x x x x x G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G S S S S S S S S S S S S S S S S S S S S S S W W W W W W W W W W W W W W W W W W W W W W TTTTTTT T T T T T T T W W W W W W S S S D D D D D D D D D D D D D D D D 0.1% 4+00 4 8. 1 % 8. 1 % 1%1% 1.6% 1. 5 % 1. 5 % x x x x x x x x x x x x x x x x x x x x x x F F F F F F F 0. 6 % 1.6% 3.4% 2.2% 0. 6 % 2. 0 % 2. 0 % 4 6 6 4 4 8 8 7 3 1 9 4 21 3 6 5 10 11 141312 9 7 8 5 5 5 5 2 0% 0.4% SIDEWALK/RAMP TABLE 1 2 3 4 5 6 7 NUMBER STATION OFFSET FLOWLINE ELEVATION TYPE MATCH MATCH RPB RPB RPT RPT MATCH SE MATCH RPT RPT MATCH RPB RPB * * 107.02 107.04 110.29 110.37 * 110.30 * 110.38 110.46 * 110.34 110.42 8 9 10 11 12 13 14 4+52.28 19.17 RT 4+47.28 19.18 RT 4+47.29 23.29 RT 4+52.29 23.28 RT 4+52.31 29.28 RT 4+47.31 29.29 RT 4+52.43 69.28 RT 4+47.43 69.29 RT 4+47.78 74.29 RT 4+52.42 74.28 RT 4+37.79 23.32 RT 4+37.80 28.32 RT 4+44.28 19.18 RT 4+47.30 28.29 RT SI D E W A L K R A M P P L A N 00 5'10'2.5'5' SCALE:1"=5' 1 CONSTRUCTION NOTES 1.TRIM EXISTING VEGETATION AS NEEDED TO INSTALL IMPROVEMENTS . 2.PROTECT EXISTING UTILITY DURING CONSTRUCTION. 3.PROTECT EXISTING DRIVEWAY, FENCE, CURB, GUTTER, AND/OR SIDEWALK DURING CONSTRUCTION. 4.SAWCUT EXISTING CURB, GUTTER, DRIVEWAY AND/OR SIDEWALK TO NEAREST FULL JOINT AND PROVIDE CLEAN EDGE. 5.REMOVE AND WASTEHAUL EXISTING CONCRETE WALL, CURB, GUTTER, AND/OR SIDEWALK PER THE SPECIFICATIONS. 6.SAWCUT EXISTING PAVEMENT AND PROVIDE A CLEAN EDGE. 7.CONSTRUCT CONCRETE WALL PER DETAIL THIS SHEET. 8.INSTALL PEDESTRIAN RAILING PER DETAIL THIS SHEET. 9.REMOVE, PROTECT AND REINSTALL EXISTING WOOD FENCE. 77TH AVENUE NE ABBREVIATION TABLE RPB RAMP BOTTOM RPT RAMP TOP SE SPOT ELEVATION 5' 5' NOTE: ELEVATIONS WITH " * " CONTRACTOR SHALL MATCH EXISTING ELEVATIONS AT EXISTING SIDEWALK TIE-INS. INSTALL 2" COMPACTED DEPTH TOPSOIL AND 2" BARK MULCH INSTALL 2" COMPACTED DEPTH TOPSOIL AND 2" BARK MULCH. INSTALL 6" COMPACTED DEPTH TOPSOIL AND 2" BARK MULCH. PLANTER/DRIVEWAY 8" CONCRETE WALL W/#4 @ 18" O.C. VERT (TYP) 12" HE I G H T V A R I E S 12 " 2-#4 CONT TOP & BOT LONGITUDINAL (TYP) #4 @ 18" O.C. TRANSVERSE 1-#4 CONT 2-#4 CONT TOP & BOT 4" 6" TYP. CEMENT CONCRETE RETAINING WALL NTS PAVEMENT REPAIR: 3" COMPACTED DEPTH HMA 3" COMPACTED DEPTH CSTC REESTABLISH WATER BAR AND/OR WEDGE CURB 4" THICK CEMENT CONCRETE SIDEWALK 4" COMPACTED DEPTH CSTC 6" COMPACTED DEPTH CSTC SEE NOTES 3 AND 4 6' BEGIN WALL: 4+52.95, 19.16' RT TOP OF WALL: 110.75 BASE OF WALL: 108.95 TOP OF WALL: 110.79 BASE OF WALL: 107.10 TOP OF WALL: 110.70 BASE OF WALL: 106.60 END WALL: 4+53.07, 59.16 RT TOP OF WALL: 108.07 BASE OF WALL: 105.45 TOP OF WALL BASE OF WALL 12 " SUITABLE NATIVE MATERIAL OR GRAVEL BORROW POTHOLE GAS MAIN PROTECT DURING CONSTRUCTION PEDESTRIAN RAILING DETAIL NTS TOP OF WALL CEMENT CONCRETE RETAINING WALL 36 " NOTES: 1.1 1/4" ROUND ALUMINUM PIPE WITH MIN. WALL THICKNESS OF 0.14" 2.WELDED WITH SMOOTH SURFACE AND JOINTS 3.FOR POSTS ON RETAINING WALL, ANCHOR DIRECTLY TO TOP OF WALL WITH BASE PLATE OR EMBED IN THE RETAINING WALL (12" MIN.). CUT REBAR, AS NEEDED, TO ACCOMMODATE POSTS. 4.FOR POSTS ADJACENT TO RAMP, EMBED IN CONCRETE, 8" DIA. MIN., 12" DEEP MIN. 12" TYP. 6' MAX. TOP OF WALL REMOVE AND REPLACE EX. CURB. MATCH EX. DIMENSIONS. DRIVEWAY REPAIR: 6" THICK CONCRETE (4000 PSI) 3" COMPACTED DEPTH CSTC MATCH EX. CONC. SURFACE TEXTURE ● CI T Y OF M E D I N A 77 T H A V E N E S T O R M R E P A I R - P H A S E 2 1 CO N S U L T I N G E N G I N E E R S RIGHT-OF-WAY DISCLAIMERBURIED UTILITIES IN AREA CALL BEFORE YOU DIG 1-811 125 AGENDA ITEM 6.8 126 AGENDA ITEM 6.8 1 Presented by Ryan Wagner, Finance Director City of Medina 2023 Preliminary Budget 127 AGENDA ITEM 8.1 2 Presented by Ryan Wagner, Finance Director To the Community and Council of the City of Medina, staff is proud to present the 2023 preliminary budget. Included with the proposed budget, is the below memo to give an overview of the 2019 passed property tax levy lid lift, along with what to expect for 2023 and beyond at the department level. 2019 Property Tax Levy Lid Lift The promises that were made to the voters, if they passed the measure, are the foundation this budget was built on. Why did we go to the ballot? The City was at a financial crossroads. Rising costs were making it difficult for the City to provide the level of services our community has come to expect. Until 2019, the City had been able to balance the budget through aggressive cost-savings measures, identifying additional revenue sources and dipping into reserves. But in looking long-term, the City determined it could no longer find efficiencies without impacting service delivery. The 1% rule: While property values continue to rise, the City’s tax revenues don’t rise in tandem. This is because the City’s tax revenues are not based on a percentage of Medina property value; instead, the City is authorized to collect a predetermined amount of property tax each year, and each homeowner pays a proportional share of that predetermined amount. Since 2001, local governments (like Medina) are not allowed to raise their portion of the property tax levy beyond one percent (1%) a year without a vote of the public. For context: In 2019, the City’s total 2019 property tax income was set by state law at $2.8 million in total, and a 1% increase would only yield an additional $28,000 for the City in 2020, not nearly enough to cover the rising cost of services. (Fire services alone increased by nearly double that amount in 2019.) Asking the voters to decide: In the fall of 2019, the question of how to maintain Medina went to voters. Because the levy lid lift was approved, the City has funds to continue current service levels without significant cuts. 99% of all Medina’s General Fund & Street Operations spending is for services that are state- mandated or essential support functions to the mandated services. However, the state doesn’t dictate the level of services to be provided. For example, a city must provide law enforcement, but the state doesn’t dictate staffing levels, how often patrols are scheduled, or whether lifeguards are required for public beaches. After nearly 20 years of budget trimming, Medina was facing the need to cut into service levels that would be noticeable in every area, including public safety. In 2018, City Council and staff started a 2-year process of long-term financial planning, exploring options and public engagement surrounding a levy lid lift measure. These promises were born from those conversations and must be kept: 128 AGENDA ITEM 8.1 3 Presented by Ryan Wagner, Finance Director -Maintain the same LEVEL of services as before the levy lid lift. Remember, these were already trimmed service levels. This dictates a service level, status-quo budget. So, no additions or reductions from the promises made in 2019. -Restore the City’s measures of financial health: Start each new year with the full General Fund required balance to cover first quarter expenses. This is something the State Auditor looks for, as well as creditors. It allows us to continue to pay the bills while waiting for our major source of funding (property taxes) that only get paid to the City in portions every 6 months. Engaged Finance Committee. Continual long-term financial planning, always looking ahead 10 years. Contingency Fund rebuilt. *Develop community friendly financial statements. -Make the “bump” from the 6-year levy last at least 10-years. Levy year 1 (2020) filled the gap and allowed services to continue without reduction. Years 2-6 (2021-25) will have budgeted transfers to a Levy Stabilization Fund in amounts that will build a minimum operating reserve of $2M to draw on for at least another 4 years. 2023’s budget reflects a $500K transfer into this fund. See illustration below. SPECIFICS ABOUT THE LEVY The levy’s structure was designed to have an initial increase of no more than $0.20 per $1000 assessed value (example $2M AV home = additional $400/year). In 2020 this gave the City an additional 12% of revenue towards General Fund and Street Operations, $941,572. For the next five years (2021-2025) the City will be allowed to increase this amount by 5%, see 129 AGENDA ITEM 8.1 4 Presented by Ryan Wagner, Finance Director projected table below. In 2026 the previous year’s levy total will roll into the regular property taxes, which is limited to an annual increase of no more than 1%. 2023 Preliminary Budget, By Fund General Fund and Street Fund ($8,403,011), 79.7% of Total City Budget General Fund revenue makes up a large portion of what the city brings in each year, and with the good majority of city departments falling within the fund, most of Medina’s expenditures as well. The general fund includes the Police Department, Central Services, Finance, Parks and more (green tabs on excel budget sheet). Please note while the Street Fund is separate on the accounting side, it has been included here as over 75% of its revenue consists of transfers from the General Fund. Revenue Notes: -Property tax revenue increase of 5% per the Levy Lid lift and legacy portions -Sales tax is budgeted at a 5% decline looking at rolling YTD numbers and expecting a drop-off of construction-oriented sales tax collection and some post-COVID return to the mall to shop, reducing destination-based internet sales taxes -Intergovernmental income is predicted to decrease by MRSC with the decrease in Medina’s population over the years -Passport Services will return to normal, the predicted one-time revenue and expenditure here for 2022 did not occur -With interest rates steadily rising, interest earning income in 2023 is predicted to surpass 2022 helping to offset the conservative revenue numbers elsewhere 130 AGENDA ITEM 8.1 5 Presented by Ryan Wagner, Finance Director Expenditure Notes: -51% ($4.28M) of General Fund and Street Operations spending is on labor from direct staff members. Completed salary schedule detailed by position, will be included alongside the final budget presented to Council at the first November meeting. Please note that our current City Manager Steve Burns, alongside former City Manager Mike Sauerwein and Finance Director Julie Ketter worked diligently to negotiate fair labor agreements during a challenging time. Direct staff’s COLA adjustments are based on the following: Police Guild Contract (8 FTEs), 5%-- contract expiring 12/31/2026. New contract includes a physical fitness incentive of 2% which can be trained for and passed by each officer. Teamsters Clerical Contract (6 FTEs), 4%-- contract expired 12/31/2024. Teamsters Public Works Contract (4 FTEs), 4%-- contract expired 12/31/2024. Unrepresented Employees, including City Manager (7.7 FTEs), based on June 30 th CPI-W (Seattle-Tacoma-Bellevue) of 10.1%, capped at a 4% increase. Department Specific Notes -Legislative nominal spend in 2022, Finance Committee recommended an increase of funds with the return of Medina Days for the city to help cover fireworks. 131 AGENDA ITEM 8.1 6 Presented by Ryan Wagner, Finance Director -Executive 2023 is reduced from 2022’s project actual due to new City Manager and removal of Finance Director Consultant. -Finance reflects a 24% increase in insurance expense from $208K to $259K, despite an overall rate decrease of 1.6%, due to new Finance staff and removal of overlapping Director salaries from Q1 2022. -Legal’s 5% increase in fees associated with increased attorney rates and usage. -Central Services expenses are budgeted to increase 12.8% due to the following -Comp Plan -Increased IT Services -Replacement of PD and City Staff Computers and Electronics -Police’s 3% increase is mainly due inflationary rates for necessary expenditures such as NORCOM, Marine Patrol, Ammo, and Gasoline -Fire Services 9% (From $757K to $828K) increase from 2022 as Bellevue Fire returns to pre- Covid fees, also pays its employees CPI which was 10.1% June to June 2022. -Public Housing reflects additional amounts collected in Sales Tax that must pass through to fund affordable housing (ARCH). -Recreational Services (lifeguard program) Same as 2022. -General Fund Transfers Out Transfers include $500K to the Levy Stabilization Fund as promised to the Voters during the 2019 vote. $440K transferred to the Street Fund to counter expenditures. -Street Fund 23% increase ($520K to $641K) due to inclusion of another .5 FTE as the Deputy Building Inspector is now split between Development Services and the Street Fund. $19K increase to the Capital Outlay section for Asset Essentials Licensing. 132 AGENDA ITEM 8.1 7 Presented by Ryan Wagner, Finance Director Tree Fund ($40,000), 0.4% of Total City Budget Revenues to this fund come from fees collected under the tree code and can only be used on certain tree planting or canopy restoration. Each year the City anticipates minor fee collection but occasionally receives a single, large amount which keeps enough of a fund balance to support a larger project. 2023 anticipates $3,075 in revenues and plans to use part of $75K fund balance towards $40K of hazardous tree removal and replanting. Development Services Fund ($1,011,407), 9.6% of Total City Budget 2022 was the first year of the Development Services Department’s enterprise fund. Development Services is a State Mandated program which funds itself through fees and occasional grants. $400K was allocated from the General Fund at the beginning of 2022 to start the fund. Revenues look like they will fall well below what was budgeted for in 2022, therefore 2023 shows much more conservative predictions based on trends and contractor feedback. With the decrease in revenue, staff has done a good job limiting unnecessary spending to make sure to carry a positive fund balance into 2023. 57% of Development Services Fund spending is on direct staff labor and benefits. Another 32% of the total budget is spent on contracted labor. Capital Fund ($1,090,000), 10.3% of Total City Budget Capital Fund revenues come from five sources, each coming with restrictions of what it can be used for: Real Estate Excise Tax -REET ($1,133,065 or 90.4% of total) is generated from the selling of real estate within the community. It is the most restrictive source as it can only be used for large capital improvement projects. The State strictly defines those projects and its use is audited thoroughly each year. Since the real estate market goes through boom-to-bust cycles over time, this revenue source mirrors it. Medina has been enjoying a robust local real estate period for a number of years but more recently, while still active, it has been heavily weighted towards small, older homes often on larger lots. 2023’s anticipated REET revenue of $1.13M has been budgeted conservatively. It assumes there is a finite amount of developable inventory within the city as well as available local industry and customers with an appetite to take on the types of homes that we have seen built. Grant Funds/Intergovernmental (0% of total) Grants can come from a variety of sources. In Medina they typically come from the State Transportation Improvement Board. While nothing is expected from TIB in 2023, city staff will continue to look at options for federal funding going forward. 133 AGENDA ITEM 8.1 8 Presented by Ryan Wagner, Finance Director King County Parks Levy ($50,000 or 4% of total) is the voter approved levy to improve parks county-wide. Medina’s allocation from that levy that will be received each year, 2020-2025; none was recognized in 2022 but instead is being rolled over into 2023. Investment Earnings ($70,200 or 5.6% of total) from the balance kept in this fund. The capital fund is projected to start 2023 with a fund balance of almost $5.2M. This balance has been built over the recent real estate boom in order to continue with needed projects once the market cools and REET receipts decline. Donations from the community for capital projects, especially park improvements are the fifth source of funding. The community has been generous over the years but this is not a source we include in budget planning. Year End Carryover Balances As is the case with a lot of smaller organizations, Medina does not use accrual accounting methods, instead it operates on a cash basis. Accrual accounting means revenue and expenses are recognized and recorded when they occur, while cash basis accounting means these line items aren't documented until cash exchanges hands. A result of this is that known future expense obligations are not reflected on financial reports. This distinction is important when it comes to viewing the City’s year end carryover balances. Fund balances remaining at the end of each year, especially in the General Fund can be mistakenly assumed to be discretionary “reserves”. In reality, it is similar to a personal checkbook balance that is needed to pay bills that will come due before you get paid again. Since the majority of Medina’s funding for general day-to-day operations doesn’t come in until the spring it is our policy, based on auditor & financial advisory organizations recommendations, that we start each year with a 25% carryover balance to cover those 1st quarter expenses. When unexpected General Fund revenues or cost savings happen, it will be staff’s recommendation to Council--based on Finance Committee’s set policy--to direct that amount into rebuilding the City’s drained Contingency Fund. The first transfer of this kind was made in 2021 from 2020’s ending fund balance carryover excess. For additional information including the detail version of the 2023 budget, please visit our website: https://www.medina-wa.gov/finance 134 AGENDA ITEM 8.1 9 Presented by Ryan Wagner, Finance Director 135 AGENDA ITEM 8.1 Year 2021 2022 2023 MISCELLANEOUS REVENUES 1.78%3.04%2.36% INTERGOVERNMENTAL 4.60%5.89%5.44% UTILITY TAX & FRANCHISE FEES 12.77%12.13%11.54% RETAIL/USE TAX AND CRIMINAL JUSTICE FUNDING 26.98%25.23%25.13% PROPERTY TAXES 53.86%53.71%55.53% PROPERTY TAXES 3,991,757.97$ 4,167,873.00$ 4,351,259.41$ RETAIL/USE TAX AND CRIMINAL JUSTICE FUNDING 2,103,371.72$ 2,058,332.82$ 1,969,566.84$ UTILITY TAX & FRANCHISE FEES 946,373.35$ 941,344.54$ 904,226.34$ INTERGOVERNMENTAL 341,170.42$ 457,167.25$ 426,048.00$ MISCELLANEOUS REVENUES 132,335.44$ 235,744.92$ 184,918.54$ Year 2021 2022 2023 OTHER EXPENDITURES 7%6%6% LEGAL DEPARTMENT 5%4%4% FINANCE DEPARTMENT 8%7%7% PARKS DEPARTMENT 7%6%8% FIRE & MEDICAL DEPT 12%9%11% CENTRAL SERVICES 13%14%16% OPERATING TRANSFERS 17%23%13% POLICE DEPARTMENT 31%30%34% OTHER EXPENDITURES 460,287.20$ 511,298.12$ 504,243.00$ LEGAL DEPARTMENT 328,289.88$ 311,200.00$ 327,200.00$ FINANCE DEPARTMENT 530,792.96$ 575,346.03$ 565,964.73$ PARKS DEPARTMENT 497,547.67$ 526,392.27$ 603,349.23$ FIRE & MEDICAL DEPT 807,954.00$ 756,837.00$ 827,788.00$ CENTRAL SERVICES 919,973.65$ 1,116,045.00$ 1,259,015.00$ OPERATING TRANSFERS 1,127,132.00$ 1,901,527.19$ 940,000.00$ POLICE DEPARTMENT 2,223,208.19$ 2,555,604.47$ 2,663,512.25$ 1.78% 4.60% 12.77% 26.98% 53.86% 3.04% 5.89% 12.13% 25.23% 53.71% 2.36% 5.44% 11.54% 25.13% 55.53% MISCELLANEOUS REVENUES INTERGOVERNMENTAL UTILITY TAX & FRANCHISE FEES RETAIL/USE TAX AND CRIMINAL JUSTICE FUNDING PROPERTY TAXES 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 2023 GENERAL FUND REVENUE -$7,836,019 2021 2022 2023 7% 5% 8%7% 12% 13% 17% 31% 6% 4% 7%6% 9% 14% 23% 30% 6% 4% 7%8% 11% 16% 13% 34% OTHER EXPENDITURES LEGAL DEPARTMENT FINANCE DEPARTMENT PARKS DEPARTMENT FIRE & MEDICAL DEPT CENTRAL SERVICES OPERATING TRANSFERS POLICE DEPARTMENT 0% 5% 10% 15% 20% 25% 30% 35% 40% GENERAL FUND EXPENDITURES -$7,761,917 2021 2022 2023 $132K -> $236K -> $185K $341K -> $457K -> $426K $946K -> $941K -> 904K $2.10M -> 2.05M -> $1.96M $3.99M -> $4.16M -> $4.35M $460K -> $511K -> 504K $328K -> $311K -> 327K $530K -> $575K -> 566K $497K -> $526K -> $603K $808K -> $757K -> $828K $920K -> $1.11M -> $1.26M $1.13M -> $1.90M -> $940K $2.22M -> $2.56M ->$2.66M 136 AGENDA ITEM 8.1 2021 2021 2022 2023 2019 2020 Adopted Year-end Adopted Prelimiary ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Comments from prior year, please update as needed: GENERAL FUND - REVENUES PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 2,833,287 3,779,430 3,986,413 3,991,758 4,167,873 4,351,259 ▲4.40%Includes 1% all'd increase + new constrct/improvmnts +levy lid lift portion at +5%, Waiting on KC worksheet 001 000 000 313 11 00 00 Local Retail Sales & Use Tax 1,374,390 1,587,383 1,522,354 1,999,429 1,958,050 1,870,785 ▼4.46%2% to 2022.07 ytd rolling 12 mos (+ passthru ARCH cont. from SHB1406, COM ord 985, $13,633 est) 001 000 000 313 71 00 00 Criminal Justice Funding 101,857 93,472 90,080 103,943 100,283 98,782 ▼1.50%Flat to 2022.07 ytd rolling 12 mos TOTAL PROPERTY & SALES TAX 4,309,534 5,460,285 5,598,847 6,095,130 6,226,206 6,320,826 ▲1.52% BUSINESS & OCCUPATION-UTILITY TAX Util Tax 6% and Franchise Fees 4% 001 000 000 316 41 00 00 Electric - Puget Sound Energy 219,411 229,958 227,336 219,596 242,731 232,783 ▼4.10% 001 000 000 316 42 00 00 Gas - Puget Sound Energy 99,667 113,383 112,257 142,197 121,352 125,000 ▲3.01% 001 000 000 316 43 00 00 Water & Sewer 171,163 192,893 197,360 310,018 211,854 200,000 ▼5.60% 001 000 000 316 45 00 00 Garbage, Solid Waste 72,272 41,986 42,158 43,156 43,151 40,000 ▼7.30% 001 000 000 316 46 00 00 Cable - Comcast 109,071 80,749 82,115 90,778 80,177 82,000 ▲2.27% 001 000 000 316 47 00 00 Telephone - Mobile & landline 54,286 42,519 42,888 33,333 40,425 37,854 ▼6.36% 001 000 000 317 20 00 00 Leasehold Excise Tax 860 885 800 911 3,042 6,589 ▲116.61% BUSINESS LICENSE/PERMITS-FRANCHISE FEES 001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comcast 164,591 200,316 186,410 106,384 198,612 180,000 ▼9.37%Assumes 4% Franchise Fee per Ord 895 of 11/30/2012 , applied as above TOTAL UTILITY TAX & FRANCHISE FEES 891,321 902,688 891,325 946,373 941,345 904,226 ▼3.94% LICENSES & PERMITS 001 000 000 322 30 00 00 Animal Licenses 470 515 699 790 640 400 ▼37.50%Based on 2022.07 ytd annualized 001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits)651 407 353 682 652 650 ▼0.31%Based on 2022.07 ytd annualized 001 000 000 322 91 00 00 Special Permits-Events, Other 150 207 355 - - Based on 2022.07 ytd annualized TOTAL LICENSES & PERMITS 1,271 1,129 $1,407 1,472 1,292 1,050 ▼18.73% INTERGOVERNMENTAL 001 000 000 332 92 10 00 COVID-19 Non-Grant Assistane (CARE)146,025 001 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA)84,000 56,000 ▼33.33%Allocate $28K x 3 yrs to COB CARES program, see PD expense. Remaining ARPA in Capital. 001 000 000 333 16 00 00 Dept of Justice- Federal Grant 557 492 407 500 ▼100.00%Based on one budgeted vest replacement, see PD exp S/B in street Multimodal Transportation - Cities 4,492 4,424 4,422 - XX 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 21 00 MVET-Criminal Justice-Pop.1,000 1,025 1,089 1,055 1,167 1,049 ▼10.11%2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 26 00 Criminal Justice-Special 3,500 3,638 3,861 3,739 4,135 3,702 ▼10.47%2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 51 00 DUI/Other Criminal Justice 452 472 523 001 000 000 336 06 94 00 Liquor Excise Tax 17,742 14,743 18,678 22,311 21,511 19,997 ▼7.04%2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 00 Liquor Control Board Profits 21,162 25,406 26,070 20,858 25,980 22,300 ▼14.16%2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 336 06 95 01 Liquor Control Board Profits-Public Safety Portion 5,290 6,352 5,215 2022: MRSC estimated distribution of State Shared Revenue, available late July 001 000 000 342 11 00 00 Hunts Point Police Contract- Add'l Police Serv 283,222 294,073 304,113 287,063 319,874 323,000 ▲0.98%Based on 13.1% avg previous years of expense subtotal line TOTAL INTERGOVERNMENTAL 337,417 496,649 358,233 341,170 457,167 426,048 ▼6.81% CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 17,641 4,132 7,083 - 403,200 5,000 ▼98.76%Passport Revenue From 2022 was overstated, plan was to have full time temp team to handle overflow TOTAL CHGS FOR GOODS/SERVICES 17,641 4,132 312,057 - 403,200 5,000 ▼98.76% FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 9,649 15,231 11,250 12,661 15,000 18,000 ▲20.00%Hx ratio of court costs (75%) to revenue TOTAL FINES & FORFEITURES 9,649 15,231 31,250 12,661 15,000 18,000 ▲20.00% MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 15,416 7,562 10,274 5,853 6,000 46,800 ▲680.00%Assumes LGIP and Bond Investments Interest, allocated between General Fund (40%) & Capital (60%)--- 2022.07 ytd annualized 001 000 000 361 40 00 00 Sales Interest 2,496 1,997 2,496 1,200 1,997 1,200 ▼39.90%Based on 2021 actual 001 000 000 362 00 00 10 Wireless Commun. Facility Leases 21,890 22,546 22,546 23,223 23,223 23,223 ▲0.00%2023 American Towers Corp. flat to 2022 001 000 000 362 00 00 20 Post Office Facility Lease 91,520 80,374 88,508 88,508 88,508 88,508 ▼0.00%Lease of $7375.67/mo 001 000 000 367 11 00 00 Contributions/Donations 14,050 8,850 - 100,000 ▼100.00%In 2023 we are not planning on asking for Community Donations 001 000 000 369 30 00 10 Confiscated Property-Auction 1,371 - 200 - 001 000 000 369 91 00 00 Other 30 - 30 152 30 150 ▲403.02%Based on 2022 Budget Based on 2022.07 ytd rolling 12 mos, +2% tmp71F2.tmp 137 AGENDA ITEM 8.1 2021 2021 2022 2023 2019 2020 Adopted Year-end Adopted Prelimiary ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Comments from prior year, please update as needed: 001 000 000 369 91 00 10 Other-Copies 235 102 200 253 235 235 ▲0.00%Based on 2022 Budget 001 000 000 369 91 00 15 Other-Fingerprinting 590 72 590 430 590 590 ▲0.00%Based on 2022 Budget 001 000 000 369 91 00 35 Other-Notary 110 - 110 - 110 110 ▲0.00%Based on 2022 Budget 001 000 000 369 91 00 45 Other-Reports 53 44 53 51 53 53 ▲0.00%Based on 2022 Budget TOTAL MISCELLANEOUS REVENUES 147,761 121,547 128,007 119,669 220,745 160,869 ▼27.12% DEBT PROCEEDS GENERAL OBLIGATION 001 000 000 391 10 00 00 Debt Proceeds General Obligation TOTAL DEBT PROCEEDS GENERAL OBLIGATION - - - - REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET) 001 000 000 382 20 00 00 Refundable Retainage - - DISPOSITION OF CAPITAL ASSETS 001 000 000 395 10 00 00 Proceeds From Sales of Capital Assets 60 12,776 3,000 13,650 3,000 ▼100.00% TOTAL DISPOSITION OF CAPITAL ASSETS 599 25,192 3,000 54,871 3,000 - ▼100.00% OPERATING TRANSFERS 001 000 000 397 00 10 00 From Capital Projects Fund 001 000 000 397 00 40 00 From Reserves Fund TOTAL OPERATING TRANSFERS 267,365 - - - - TOTAL GENERAL FUND REVENUE 5,982,558 7,026,854 7,909,764$ 7,571,346 8,267,955$ 7,836,019$ ▼5.22% tmp71F2.tmp 138 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: GENERAL FUND - EXPENDITURES LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 41 01 Legislative Activities-Regional Intergovt 5,521 4,337 5,600 4,831 5,600 6,500 ▲16.07%AWC ($1900), PSRC ($700), Eastside Transp.(?), Sound Cities ($2,001) 001 000 000 511 60 43 00 Travel & Training 225 6,615 6,000 6,991 6,000 10,000 ▲66.67%AWC training, conferences, meals, and travel + CC retreat 001 000 000 511 60 49 00 Miscellaneous 3,993 1,079 2,000 255 2,000 2,000 ▲0.00%Park Board, Planning Comm, Council misc meeting expenses 001 000 000 511 60 49 10 Medina Days 12,070 - 26,000 343 26,000 52,000 ▲100.00%$40,000 Fireworks+ $10,000 barge, $2,000 sani-cans (Finance Committee reccomendation, promissed with Levy Lift) TOTAL LEGISLATIVE SERVICES 21,809 12,031 39,600 12,421 39,600 70,500 ▲78.03% tmp71F2.tmp 139 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 52,000 44,000 48,000 52,000 48,000 48,000 ▲0.00%$4K per month x 12 months 001 000 000 512 50 40 10 Municipal Court-Traffic/NonTrf 5,508 2,575 9,000 6,889 11,250 14,000 ▲24.44%Required Service/Expenditure - Offset by Court Revenue TOTAL MUNICIPAL COURT 57,508 46,575 57,000 58,889 59,250 62,000 ▲4.64% tmp71F2.tmp 140 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: EXECUTIVE FTE's: 1 SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 165,086 171,163 172,675 214,438 184,908 187,200 ▲1.24%CPI-W=4% COLA-- See Salary Model for addl details 001 000 000 513 10 21 50 Auto Allowance 6,000 001 000 000 513 10 Medical Opt Out 13,139 001 000 000 513 10 11 16 ICMA 457 Plan 7,179 7,157 7,200 7,153 7,200 13,861 ▲92.51% TOTAL SALARIES & WAGES 172,265 178,320 179,875 221,591 192,108 220,200 ▲14.62% PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 51,785 53,097 54,594 53,394 52,799 20,635 ▼60.92%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 51,785 53,097 54,594 53,394 52,799 20,635 ▼60.92% OTHER SERVICES AND CHARGES 001 000 000 513 10 41 00 Professional Services 72,093 36,000 36,000 56,161 68,000 36,000 ▼47.06%SR520 Consultant 001 000 000 513 10 43 00 Travel & Training - 121 4,000 743 4,000 4,000 ▲0.00%WCIA and other training 001 000 000 513 10 49 01 Dues, Subscr.383 315 350 315 350 350 ▲0.00% TOTAL OTHER SERVICES & CHARGES 72,476 36,436 40,350 57,219 72,350 40,350 ▼44.23% TOTAL EXECUTIVE DEPARTMENT 296,527 267,853 274,819 332,204 317,257 281,185 ▼11.37% tmp71F2.tmp 141 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FINANCE DEPARTMENT FTE's: 1.7 SALARIES & WAGES 001 000 000 514 20 11 00 Salaries & Wages 168,418 191,234 199,948 199,977 242,004 190,000 ▼21.49%CPI-W=4% COLA---see salary model notes 001 000 000 514 20 11 16 ICMA 457 Plan 8,973 9,835 10,200 10,123 11,700 9,000 ▼23.08%Assumes full participation TOTAL SALARIES & WAGES 177,391 201,069 210,148 210,100 253,704 199,000 ▼21.56% PERSONNEL BENEFITS 001 000 000 514 20 21 00 Personnel Benefits 40,383 47,039 50,279 54,508 76,171 50,790 ▼33.32%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 514 20 21 17 Opt-Out Of Medical 13,289 14,579 16,022 12,409 7,917 11,289 ▲42.59% TOTAL PERSONNEL BENEFITS 53,672 61,617 66,301 66,918 84,088 62,079 ▼26.17% OTHER SERVICES & CHARGES 001 000 000 514 20 41 01 Professional Services 7,000 7,350 10,300 7,570 10,300 30,000 ▲191.26%Vision PS, Finance/Financial System Support + HR updates and new software, etc 001 000 000 514 20 42 00 Intergvtml Prof Serv-Auditors 14,543 19,554 23,000 8,234 25,663 25,000 ▼2.58%Hybrid model utilized, $128 per hour but will save on travel expenses 001 000 000 514 20 43 00 Travel & Training 233 311 2,000 348 2,000 3,000 ▲50.00%PSFOA, Budgeting Workshop for DFD 001 000 000 514 20 46 00 Insurance (WCIA)181,234 176,720 185,734 186,167 176,342 218,886 ▲24.13% Liability rate increase per 7/25 WCIA notice. Property 13%; B&M 5-10%, Crime 5-10% & Auto 9% pending Oct BOD vote notice less 15.56% alloc to DS 001 000 000 514 20 49 00 Misc-Dues,Subscriptions 75 35 500 849 250 1,000 ▲300.00%WFOA, PSFOA, GFOA (Dues, Memberships), 001 000 000 514 20 49 10 Miscellaneous 11,246 10,044 15,000 40,753 11,000 15,000 ▲36.36%Non DS Merchant credit card fees (offset by Revenue), Flex Spend Admin, Microflex, Tax/AP Forms, L&I, 001 000 000 514 40 40 00 Elections Serv-Voter Reg Costs 8,633 7,959 12,000 9,855 12,000 12,000 ▲0.00%Election year costs (every other year is higher), 2023 keep to prior yr budget d/t potential for less KC cost share TOTAL OTHER SERVICES & CHARGES 222,963 221,973 248,534 253,776 237,554 304,886 ▲28.34% TOTAL FINANCE DEPARTMENT 454,026 484,659 524,983 530,793 575,346 565,965 ▼1.63% tmp71F2.tmp 142 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: LEGAL DEPARTMENT FTE's: NA, contracted 4XX 000 000 515 41 40 00 City Attorney, Dev. Serv.New Fund allocation ($56K) 001 000 000 515 41 40 00 City Attorney 256,837 456,288 300,000 304,723 244,000 300,000 ▲22.95%Per SM, hx avg of "routine legal service", "excluding itigation or highly contentious events"= $250K. SB added $75K for "contentious", less $25K to DS budget 001 000 000 515 45 40 00 Special Counsel 16,173 7,956 60,000 19,542 60,000 20,000 ▼66.67%Reduction as all three labor contracts signed in 2022 001 000 000 515 91 40 00 Public Defender 6,600 5,750 7,200 4,025 7,200 7,200 ▲0.00%Required Service/Expenditure TOTAL LEGAL DEPARTMENT 279,610 469,994 367,200 328,290 311,200 327,200 ▲5.14% tmp71F2.tmp 143 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: CENTRAL SERVICES FTE's: 3 SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 242,335 252,693 257,765 257,629 279,408 302,965 ▲8.43%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 3 employees--see salary model notes for details 001 000 000 518 10 11 11 Longevity 4,365 4,452 4,544 4,451 4,953 6,489 ▲31.01% 001 000 000 518 10 11 14 Education 1,200 1,199 1,200 3,148 1,200 1,800 ▲50.00% 001 000 000 518 10 11 16 ICMA 457 Plan 5,997 5,992 12,000 4,494 12,000 12,000 ▲0.00%Assumes participation full participation 001 000 000 518 10 11 17 Opt-Out of Medical 10,155 8,778 12,418 9,275 9,215 9,215 ▲0.00%1 Employee participating in Opt-Out, same as 2022 001 000 000 518 10 12 00 Overtime - TOTAL SALARIES & WAGES 264,051 273,113 287,927 278,996 306,776 332,469 ▲8.38% PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 103,020 105,586 108,461 103,887 107,947 113,146 ▲4.82%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes TOTAL PERSONNEL BENEFITS 103,020 105,586 108,461 103,887 107,947 113,146 ▲4.82% 001 000 000 518 10 31 00 Office and Operating Supplies 10,768 21,817 22,000 14,492 27,000 30,000 ▲11.11%City Hall Office and Operating Expenses, Konica Copier, Pitney Bowes 001 000 000 518 10 41 00 Professional Services 15,654 14,833 17,500 10,680 129,520 145,500 ▲12.34%Proshred, Municode, Scanning services, Avidex Chambers Support, $70,000 Comp Plan, $58,000 LaserFiche Consulting 001 000 000 518 10 42 00 Postage/Telephone 11,978 10,651 11,000 6,060 9,000 13,000 ▲44.44%Postage (City Hall printing/mailing services); fax & credit card lines 001 000 000 518 10 43 00 Travel & Training 813 1,481 11,000 1,942 11,000 11,000 ▲0.00%Training for clerk, Deputy Clerk/Admin Asst, ISC 001 000 000 518 10 44 00 Advertising 8,757 10,411 5,000 12,134 5,000 7,500 ▲50.00%DS, CS legal advertisements 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 21,453 20,830 21,000 21,643 30,000 32,000 ▲6.67%Calculated using 8/16/21 - 8/16/22 rolling 12 mos + 4% increase 001 000 000 518 10 48 00 Repairs & Maint-Equipment - - 500 800 500 500 ▲0.00%office equipment repairs - Printer Svcs-Budget 001 000 000 518 10 49 10 Miscellaneous 7,145 790 2,800 4,936 1,500 3,200 ▲113.33%City Staff and Volunteers Polo Shirts $2,200 001 000 000 518 10 49 20 Dues, Subscriptions 730 674 600 585 600 600 ▲0.00%City Clerk and Deputy Clerk 001 000 000 518 10 49 30 Postcard, public information 13,505 6,048 4,000 5,667 4,000 10,500 ▲162.50%Community mailings placeholder, monthly postcard discontinued 001 000 000 518 10 49 40 Photocopies 338 26 1,000 50 500 500 ▲0.00%Most expenditures reflect pass through costs related to public records TOTAL OTHER SERVICES & CHARGES 91,140 87,561 96,400 78,987 218,620 254,300 ▲16.32% BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 7,734 9,129 9,408 7,262 10,500 12,000 ▲14.29%1 Public Storage Unit - Going away completely in first quarter 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 49,331 64,980 65,225 100,713 115,000 97,500 ▼15.22% $40k City Hall & PO cleaning Maint. $5k Beach/Park Bathroom cleaning, $10k HVAC Maint., Alarm/Fire Monitoring $2,500, fire inspt, misc cleaning, bug service etc. $40k CH interior painting TOTAL BUILDING MAINTENANCE 57,065 74,109 74,633 107,975 125,500 109,500 ▼12.75% 001 000 000 518 61 40 00 Judgements, settlements & jobbing - 116,420 001 000 000 518 80 31 00 IT HW, SW, Operating Supplies 5,343 41,991 1,500 29,900 1,500 2,500 ▲66.67%Replacement mouse, keyboards, Data Center replacement battery, etc 001 000 000 518 80 41 50 Technical Services, Software Services 178,226 169,911 149,020 151,851 237,772 275,100 ▲15.70% IT Placeholder $185,100 (less 15.56%= $25,207 for TIG DS allocation) for Maint, monitoring, helpdesk, incident support; $90K EmailSocial Media archive, GoGov CRM/Communications, GovDelivery, Municode Website hosting and Agenda Management, King County INET, DUO Access, Azure Storage, O365 Licenses, MS Teams Audio, Zoom Meetings, GovQA PRR/Redactions/Invoicing Software, 8X8 Phone System, Blue Beam Electronic Plan Review, Dude Solutions Asset Management, Laserfiche, Bang the Table Engagement Platform 001 000 000 518 80 48 00 Repairs & Maint: Annual Software Maint.12,187 11,201 40,991 6,993 14,500 15,000 ▲3.45%VEEAM, NetApp, Cisco SmartNet, Avidex, Domain Name Renewal, Vision Application Suite, Cisco FirePower, Cisco Umbrella TOTAL INFORMATION TECHNOLOGY 195,756 223,102 191,511 188,743 253,772 292,600 ▲15.30% SUBTOTAL CENTRAL SERVICES 711,033 996,313 758,932 758,589 1,012,615 1,102,015 ▲8.83% DEBT SERVICE 001 000 000 591 18 71 00 LTGO Bond Loan Repayment - Principal 49,330 Post Office Year 3 Principal payment due 12/1/2019, per 1/2017 revised amtz schedule 001 000 000 592 18 83 00 LTGO Bond Loan Repayment - Interest 153 Post Office Year 3 Interest payment due 12/1/2019, per 1/2017 revised amtz schedule TOTAL DEBT SERVICE 49,482 - - - - - CAPITAL EXPENDITURES 001 000 000 594 14 64 00 City Hall - IT HW/SW >$5K Capital Outlay 70,713 63,048 197,592 161,384 103,430 157,000 ▲51.79% HW Computer Replacements MPD Patrol Car Computers (13) $80,000, CH/PW Computer Replacements (8) $32,000, Dell R450 Server (1) $10,000, SW Electronic Signature Software $20,000, Windows Servers 2022 Upgrade 16 CORE (3) $15,000 TOTAL CAPITAL EXPENDITURES 70,713 63,048 197,592 161,384 103,430 157,000 ▲51.79% TOTAL CENTRAL SERVICES 831,228 1,059,361 956,524 919,974 1,116,045 1,259,015 ▲12.81% tmp71F2.tmp 144 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: POLICE DEPARTMENT FTE: 11 SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 1,103,178 1,129,182 1,185,251 1,158,403 1,195,655 1,242,191 ▲3.89%CPI-W=4% COLA 2 non-rep employee; 4% CBA Clerical; 5% CBA PD est ceiling COLA 7 employees 001 000 000 521 20 11 11 Longevity 12,345 16,000 23,025 20,031 22,481 25,026 ▲11.32% 001 000 000 521 20 11 14 Education 600 600 600 600 600 1,800 ▲200.00% 001 000 000 521 20 11 16 ICMA 457 Plan 52,240 48,120 55,506 48,415 56,285 50,000 ▼11.17% 001-000-000-521-20-11-17 Opt Out Medical 20,322 37,294 40,977 38,686 43,449 35,000 ▼19.45% 001 000 000 521 20 11 18 Night Shift Differential 10,118 10,735 14,868 11,119 15,204 16,378 ▲7.72%Based on "average" week of coverage provided by Sergeant 001 000 000 521 20 11 19 Physical Fitness Incentive 15,800 All officers utilizing 001 000 000 521 20 12 00 Overtime 64,777 98,680 70,000 98,836 120,000 120,000 ▲0.00%Training, vacation leave, non-funded special events (Medina Days/SeaFair/Shredder Day, etc.)+ summer emphasis patrols 001 000 000 521 20 12 01 Merit Pay 52,710 61,732 54,140 56,031 74,632 75,000 ▲0.49%Paid Q1 of 2023 on 2022 earnings (reg + OT). Captain Gidlof will receive for 6 months 001 000 000 521 20 13 00 Holiday Pay 36,187 37,498 50,200 38,497 51,522 52,000 ▲0.93% TOTAL SALARIES & WAGES 1,352,478 1,439,840 1,494,567 1,470,617 1,579,828 1,633,195 ▲3.38% PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 433,003 386,595 404,813 394,478 430,469 432,000 ▲0.36%Payroll taxes, Medical, Dental benefits,etc, less DRS/ICMA replacement above. 001 000 000 521 20 21 10 Personnel Benefits-Retirees 50,024 39,023 43,852 54,501 51,118 24,750 ▼51.58%LEOFF 1 Medical plus Unum (+4%) + 12 mos rolling reimb(+10%) 001 000 000 521 20 22 00 Uniforms 4,433 14,023 7,000 7,458 7,000 8,500 ▲21.43%Uniform replacement 001 000 000 521 20 22 01 DOJ Bullet Proof Vest Program 1,307 - 900 813 1,600 4,000 ▲150.00%Three vest replacements - external vest and covers during 2023 001 000 000 521 20 23 00 Tuition - 451 3,000 565 7,000 8,000 ▲14.29%One officer collecting on tuition reimbursement TOTAL PERSONNEL BENEFITS 488,767 440,092 459,565 457,816 497,187 477,250 ▼4.01% SUPPLIES 001 000 000 521 20 31 00 Office Supplies 4,900 16,033 9,000 9,688 11,000 15,000 ▲36.36%Includes $3,000 for Emergency Preparedness 001 000 000 521 20 31 01 Off Equip, IT HW, SW <$5K 754 324 10,000 5,641 7,000 7,000 ▲0.00%Upgrades, normal operating costs 001 000 000 521 20 31 40 Police Operating Supplies 4,528 21,117 6,500 3,819 6,500 15,000 ▲130.77%Taser cartridges, evidence processing equip, radio batteries, etc.; NARCAN replacement (deployment of new radio system) 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.)6,839 12,743 8,500 4,039 9,000 12,000 ▲33.33%Per ofc. contract and for training/firearms qualifications - ammo costs continue to increase 001 000 000 521 20 32 00 Vehicle Expenses-gas, car wash 23,134 17,063 26,000 22,810 26,000 30,000 ▲15.38%Includes bridge tolls,significant fuel cost increase 001 000 000 521 20 35 20 Firearms (purchase & repair)1,937 1,360 1,500 15,514 1,500 2,000 ▲33.33% TOTAL SUPPLIES 42,092 68,641 61,500 61,510 61,000 81,000 ▲32.79% OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 3,190 3,672 5,000 1,661 4,000 4,000 ▲0.00% 001 000 000 521 20 41 50 Recruitment-Background 790 3,382 2,000 4,710 2,500 5,000 ▲100.00%PST fees 001 000 000 521 20 42 00 Communications (Phone,Pagers)13,163 12,902 17,500 14,931 15,000 16,000 ▲6.67%Cell phones and service, computer modems in patrol car, KC INET service. 001 000 000 521 20 43 00 Travel & Training 8,901 3,896 10,000 5,849 10,000 14,000 ▲40.00% Ongoing training requirements, large mandatory CJTC training requirements increase, 2 new officers/new sergeant/new captain 001 000 000 521 20 45 00 Equipment-Lease & Rentals 3,030 1,521 2,500 380 2,500 2,000 ▼20.00%Copy machine 001 000 000 521 20 48 00 Repairs & Maint-Equipment 3,790 1,580 8,000 4,626 28,000 18,000 ▼35.71% $8,000 for maintain serviceable fire extinguishers, radar, property room software yearly maintenance fee of $2500, copier quarterly maintenance, 10k for cooling system 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 13,149 6,446 8,500 5,120 8,500 8,500 ▲0.00% 001 000 000 521 20 48 20 Repairs & Maint- SW, HW Maint 26,418 20,185 30,000 25,041 30,000 30,000 ▲0.00%Server Maintenance License, camera monthly fees, camera maintenance, IT maintenance cameras, electrical to each intersection 001 000 000 521 20 49 30 Animal Control - - 500 - 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 3,174 5,124 4,500 5,326 5,000 7,000 ▲40.00%WSPC, IACP Professional Memberships 001 000 000 521 20 49 41 Lexipol Manuals 7,374 - 4,200 8,163 6,000 8,000 ▲33.33%Yearly maintenance agreement per contract to Lexipol. PowerDMS needed for WASPC Accredidation Requirements 001 000 000 521 20 49 60 Crime Prevention/Public Educ 2,725 990 5,000 3,523 5,500 6,500 ▲18.18%Increased Shredder Day costs, victim resource & crime prevention brochures, school resource materials. 001 000 000 521 20 49 90 Misc-Investigative Fund - TOTAL OTHER SERVICES & CHARGES 85,704 59,698 97,700 79,329 117,000 119,000 ▲1.71% INTERGOVERNMENTAL SERVICES 001 000 000 521 20 41 15 Dispatch Services-Norcom Trans 60,295 66,960 61,225 58,902 65,533 81,567 ▲24.47%NORCOM - Projected cost for 2023 001 000 000 521 20 41 20 Dispatch-EPSCA 5,066 5,252 6,500 5,887 6,500 6,500 ▲0.00%Per contract - cost to maintain 800 Mhz police radio connectivity 001 000 000 521 20 41 40 Marine Patrol Services 66,000 70,000 70,000 4,975 90,000 97,000 ▲7.78%Anticipated contract with Mercer Island 001 000 000 521 20 41 41 Bellevue CARE program 4,710 28,000 28,000 ▲0.00%2022-2024 program offset by ARPA, $28K/yr 001 000 000 521 20 41 55 Jail Service-Prisoner Board 19,435 4,430 17,500 127 15,000 14,000 ▼6.67%King County Jail/SCORE/Kirkland Jail 001 000 000 521 20 41 60 Prisoner Transport - - 500 - 500 500 ▲0.00%Cost to shuttle prisoners from jail to court and back to jail 001 000 000 521 20 41 80 Domestic Violence-Kirkland 215 - 1,000 - 1,000 1,000 ▲0.00%Mandated by court as resource to DV victims TOTAL INTERGOVERNMENTAL SERV.151,011 146,642 156,725 74,600 206,533 228,567 ▲10.67% SUBTOTAL POLICE 2,120,051 2,154,913 2,270,057 2,143,872 2,461,548 2,539,012 ▲3.15% tmp71F2.tmp 145 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: CAPITAL OUTLAY 001 000 000 594 21 64 10 Surveillance Cameras - 30,000 420,000 30,000 ▼92.86%$30K allocated for additional Maintanance of New Cameras System 001 000 000 594 21 64 10 Police HW/SW, Equip >$5K Capital 4,040 53,767 3,500 2,809 4,500 4,500 ▲0.00%Mandated mobile platform requirements 001 000 000 594 21 70 00 Police Vehicle Leasing, Princ. Cost 30,024 34,532 77,000 61,006 89,556 90,000 ▲0.50%Vehicle leasing costs - 6 vehicles 001 000 000 594 21 80 00 Police Vehicle Leasing, Int. Cost 7,322 7,718 15,521 TOTAL CAPITAL OUTLAY 41,386 96,017 110,500 79,337 514,056 124,500 ▼75.78% tmp71F2.tmp 146 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 41 00 Fire Control Services 811,588 817,367 777,954 807,954 726,837 797,788 ▲9.76% 001 000 000 522 20 41 00 Fire Control Services (LEOFF1 Liab.)31,654 30,000 30,000 30,000 ▲0.00% TOTAL INTERGOVERNMENTAL 843,242 817,367 807,954 807,954 756,837 827,788 ▲9.37% TOTAL FIRE & MEDICAL DEPT 843,242 817,367 807,954 807,954 756,837 827,788 ▲9.37% Updated 7/29/22 with COB notice received. LEOFF1 contract obligation tmp71F2.tmp 147 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: SOCIAL & ENVIRONMENTAL SERVICES SOCIAL SERVICES 001 000 000 551 10 40 00 Public Housing Services - ARCH 16,561 18,376 18,476 18,476 32,109 27,476 ▼14.43%Same as prior year + pass-thru of "Affordable & Supp Housing" sales tax ($9,000 est) TOTAL SOCIAL SERVICES 16,561 18,376 18,476 18,476 32,109 27,476 ▼14.43% ENVIRONMENTAL SERVICES 001 000 000 553 10 40 00 Land & Water Conservation Resources-King County - 1,925 - 4,000 4,000 ▲0.00% 001 000 000 553 70 40 00 Pollution Prevention-Puget Sound Clean Air Agency 9,835 9,964 9,953 9,953 9,582 9,582 ▲0.00% TOTAL ENVIRONMENTAL SERVICES 9,835 9,964 11,878 9,953 13,582 13,582 ▲0.00% MENTAL HEALTH SERVICES 001 000 000 564 60 40 00 Mental Health Services-KC Substance Abuse Fees 884 932 884 952 1,000 1,000 ▲0.00% TOTAL SOCIAL & ENVIRONMENTAL SVCS 27,280 29,272 31,238 29,381 46,691 42,058 ▼9.92% tmp71F2.tmp 148 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: Kept Same Budget as we are under in 2022 RECREATION SERVICES (LIFEGUARDS AND BOYS & GIRLS CLUB) SALARIES & WAGES 001 000 000 571 00 10 00 Salaries & Wages 22,511 20,545 30,000 19,503 35,000 35,000 ▲0.00% 001 000 000 571 00 11 00 Overtime - - 500 - TOTAL SALARIES & WAGES 22,511 20,545 30,500 19,503 35,000 35,000 ▲0.00% PERSONNEL BENEFITS 001 000 000 571 00 20 00 Personnel Benefits 2,955 2,562 4,720 2,383 4,200 4,200 ▲0.00% 001 000 000 571 00 30 00 Uniforms 1,555 1,339 2,000 1,238 2,000 2,000 ▲0.00% TOTAL PERSONNEL BENEFITS 4,510 3,901 6,720 3,621 6,200 6,200 ▲0.00% SUPPLIES 001 000 000 571 00 31 00 Operating Supplies 1,207 4,303 001 000 000 571 00 32 00 Miscellaneous Lifeguard Expense 677 2,586 7,300 1,726 7,300 7,300 ▲0.00% TOTAL SUPPLIES 1,884 6,888 7,300 1,726 7,300 7,300 ▲0.00% OTHER SERVICES & CHARGES 001 000 000 571 00 40 00 Travel & Training 168 300 2,544 001 000 000 571 00 41 00 Recreation - Boys & Girls Club - TOTAL OTHER SERVICES & CHARGES 168 - 300 2,544 - - TOTAL RECREATION-LIFEGUARDS 29,073 31,335 44,820 27,393 48,500 48,500 ▲0.00% tmp71F2.tmp 149 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FTE: 3 of 5 total allocated PARKS DEPARTMENT Public Works are split 60% Parks and 40% Streets SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 249,689 254,246 265,275 265,197 271,732 296,997 ▲9.30%CPI-W=4% COLA 1 non-rep employee; 4% CBA est COLA 4 employees ---see salary model notes for details 001 000 000 576 80 11 11 Longevity 10,776 9,282 8,798 6,427 6,269 6,502 ▲3.72% 001 000 000 576 80 11 14 Education 3,238 3,835 4,680 3,497 3,840 3,240 ▼15.63% 001 000 000 576 80 11 16 ICMA 457 Plan 10,789 10,182 10,800 10,481 10,800 10,800 ▲0.00%Assumes full participation 001 000 000 576 80 11 17 Opt-Out of Medical 13,240 9,935 11,034 12,819 16,323 10,180 ▼37.64% 001 000 000 576 80 11 00 Salaries & Wages, SEASONAL WORKERS 19,658 20,453 20,453 20,453 ▼0.00%Unlikely to exceed 2022 budget 001 000 000 576 80 12 00 Overtime 4,679 2,998 3,236 6,080 6,472 8,000 ▲23.61%Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan TOTAL SALARIES & WAGES 312,069 290,478 324,276 304,502 335,889 356,172 ▲6.04%6% PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 99,480 106,385 103,805 95,045 89,103 109,977 ▲23.43%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 001 000 000 576 80 22 00 Uniforms 1,956 1,854 2,000 1,953 2,000 2,300 ▲15.00% TOTAL PERSONNEL BENEFITS 101,436 108,239 105,805 96,998 91,103 112,277 ▲23.24%23% SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 20,836 30,592 19,000 18,960 37,000 37,000 ▲0.00% Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer, light bulbs, paint, mower blades, irrigation parts, tennis court nets, gloves, ear plugs, eye protection. 001 000 000 576 80 32 00 Vehicle Fuel & Lube 4,689 3,093 5,000 6,907 5,000 5,000 ▲0.00%Public Works equipment & vehicles TOTAL SUPPLIES 25,525 33,685 24,000 25,867 42,000 42,000 ▲0.00%0% OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 7,362 9,117 5,000 17,699 15,000 15,000 ▲0.00%Arborist, irrigation repairs, engineeringBack-flow device testing, hazardous material disposal, fertilizing and spraying, $5K added 9/22 d/t WCIA audit compliance (electrician) 001 000 000 576 80 41 04 Professional Services-Misc 349 514 4,000 - 3,000 5,000 ▲66.67%Debris disposal 001 000 000 576 80 42 00 Telephone/Postage 5,313 6,737 6,500 6,046 6,500 7,000 ▲7.69%mobile phones, alarm/fire monitoring line, internet 001 000 000 576 80 43 00 Travel & Training 1,322 284 5,000 308 3,000 3,000 ▲0.00%Pesticide training, flagger training, certifications, licenses, conferences, qtrly safety meetings, AE Training 001 000 000 576 80 47 00 Utilities 20,283 16,446 22,000 31,248 22,000 22,000 ▲0.00%Utilities for public works shop and park restrooms, irrigation water, pond power 001 000 000 576 80 48 00 Repair & Maint Equipment 5,625 4,313 7,000 8,462 7,000 7,000 ▲0.00%Backhoe, mowers,workman 001 000 000 576 80 49 00 Miscellaneous, annual lease 511 500 1,000 500 600 600 ▲0.00%yearly lease for Shop Yard 001 000 000 576 80 49 01 Misc-Property Tax 192 324 200 265 300 300 ▲0.00%KC Real Estate Tax (Noxious Weeds) TOTAL OTHER SERVICES & CHARGES 40,957 38,237 50,700 64,527 57,400 59,900 ▲4.36%4% CAPITAL OUTLAY 001 000 000 594 76 30 00 Park Improvements 10,516 7,000 - *** see capital projects; Park Benches, Tables, Tennis Court Nets, Flags 001 000 000 594 76 00 00 Furniture and Equipment: Replacement - - - - 001 000 000 594 76 64 00 Parks Capital Outlay >$5K - 8,268 5,654 33,000 TOTAL CAPITAL OUTLAY 10,516 8,268 7,000 5,654 - 33,000 4 TOTAL PARKS DEPARTMENT 490,504 478,907 511,781 497,548 526,392 603,349 ▲14.62% tmp71F2.tmp 150 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: OPERATING TRANSFERS From General Fund to: 001 000 000 597 00 30 00 Levy Stabilization Fund 500,000$ 500,000 500,000$ 500,000$ ▲0.00% 001 000 000 597 00 00 03 Street Fund 40,000 370,000 377,132$ 377,132 401,527$ 440,000$ ▲9.58% 001 000 000 597 00 01 00 Contingency Fund 250,000 001 000 000 597 00 30 04 Dev. Services 1,000,000 - ▼100.00%Starting Fund Balance, inlcuding $600K of cust deposits TOTAL TRANSFERS FROM GENERAL FUND 40,000 370,000 877,132 1,127,132 1,901,527 940,000 ▼50.57% From Contingency Fund to: 302 000 000 597 00 01 02 Street Fund TOTAL TRANSFERS FROM CAP RESERVE FUND - - - - - From Capital Projects Fund to: 307 000 000 597 00 00 10 General Fund 307 000 000 597 00 00 30 Street Fund 347,000 - - 75,000 TOTAL TRANSFERS FROM CAPITAL FUND 347,000 - - - - 75,000 TOTAL OPERATING TRANSFERS 387,000 370,000 877,132 1,127,132 1,901,527 1,015,000 ▼46.62% tmp71F2.tmp 151 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: DEVELOPMENT SERV. ENT. FUND, EST 2022 Transfer from Gen. Rev tab: 401 000 000 322 10 00 00 Building Permits 800,891 703,523 $577,164 958,296 967,444$ 621,128$ ▼35.80%Similar activity to 2022 anticipated 401 000 000 322 11 00 00 Building Permit - Technology Fee 10,131 9,324 $8,473 10,626 11,112$ 11,065$ ▼0.42%Similar activity to 2022 anticipated 401 000 000 334 03 10 00 DOE Grant. Shoreline Master Program 7,973 13,171 25,000$ 135,550$ ▲442.20%Comp. Plan update, Housing Action Plan, SMP User Guide, SMP Monitoring 401 000 000 332 92 10 01 Zoning & Subdivision Fees 75,184 45,010 $101,818 96,227 81,060$ 38,243$ ▼52.82%Similar activity to 2022 anticipated 401 000 000 333 16 00 00 Other Planning & Development Fees 183,150 136,998 $203,156 261,084 214,237$ 180,921$ ▼15.55%Similar activity to 2022 anticipated 401 000 000 336 06 51 00 Misc. Fine, Penalties, Code 20,965 58,788 20,000 400 20,000 5,000$ ▼75.00%Estimate 401 000 000 369 91 00 05 Other-CC Convenience Fees 3,043 3,224 3,000 27,880 33,042 15,631 ▼52.69%Similar activity to 2022 anticipated 401 000 000 395 10 00 00 Proceeds From Sales of Capital Assets 60 12,776 3,000 13,650 5,000$ ▼100.00% REVENUES 1,356,895$ 1,007,538$ ▼25.75% OPERATING TRANSFERS 401 000 000 397 00 30 00 From General Fund (001)1,000,000 ▼100.00% TOTAL TRANSFER REVENUE - - - - 1,000,000 - ▼100.00%Adv dep & other deposits thru 8/31 = $600K TOTAL DEV. SERV. ENT. FUND - - - - 2,356,895 1,007,538 ▼57.25% REFUNDABLE DEPOSITS (NOT REFLECTED IN BUDGET) 401 000 000 382 10 00 01 Refundable Deposits - DS (CMP, PGB) 401 000 000 382 10 00 02 Refundable DS Adv Deposit tmp71F2.tmp 152 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: DEVELOPMENT SERVICES DEPT FTE's: 3.5 Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW) SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada 401 000 000 558 60 11 00 Salaries & Wages 342,525 347,165 403,613 383,540 429,065 414,095 ▼3.49%CPI-W=4% COLA 2 non-rep employees; 4% CBA est COLA 2 employees-----see salary model notes for step increase info 401 000 000 558 60 12 00 Overtime 1,300 401 000 000 558 60 11 11 Longevity 1,459 361 - - 2,468 401 000 000 558 60 11 14 Education - 766 1,200 2,011 2,700 3,000 ▲11.11% 401 000 000 558 60 11 16 ICMA 457 Plan 11,964 14,283 18,000 15,501 18,000 16,500 ▼8.33%Assumes full participation 401 000 000 558 60 11 17 Opt-Out of Medical 12,194 2,183 - 6,906 5,061 5,061 ▲0.00% TOTAL SALARIES & WAGES 368,142 364,758 422,813 407,958 454,826 442,424 ▼2.73% PERSONNEL BENEFITS 401 000 000 558 60 21 00 Personnel Benefits 128,802 129,014 145,629 132,721 144,283 136,855 ▼5.15%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 401 000 000 558 60 23 00 Tuition Reimbursement - - TOTAL PERSONNEL BENEFITS 128,802 129,014 145,629 132,721 144,283 136,855 ▼5.15% SUPPLIES 401 000 000 558 60 31 00 Operating Supplies 1,902 2 3,000 205 4,000 2,500 ▼37.50%Tree removal site signs, development site signs, business cards 401 000 000 558 60 32 00 Vehicle Expenses - Gas, Oil, Maint. 327 420 2,000 1,978 3,000 3,500 ▲16.67%Two aging vehicles. May require increasing repairs in addition to regular maintenance. TOTAL SUPPLIES 2,229 422 5,000 2,183 7,000 6,000 ▼14.29% OTHER SERVICES & CHARGES 401 000 000 514 20 46 00 Insurance (WCIA)32,495 40,335 ▲24.13% Liability rate increase per 7/31 WCIA notice. Property 4%; B&M 5-10%, Crime 5-10% & Auto 3% pending Oct BOD vote notice, allocated 15.56% from Finance 401 000 000 515 41 40 00 City Attorney, Dev. Serv.55,718 25,000 ▼55.13%Estimate based upon 2022 activity. Considers hourly rate increase. 401 000 000 518 80 41 50 Technical Services, Software Services 20,228 25,207 ▲24.61%IT - TIG DS allocation of 15.56% of total from CS for Maint, monitoring, helpdesk, incident support 401 000 000 558 60 41 00 Professional Services 79,192 48,062 80,000 102,935 90,000 40,000 ▼55.56%Building plan review consultant with activity similar to 2022 401 000 000 558 60 41 01 Planning Consultant 52,377 - 50,000 19,176 70,000 50,000 ▼28.57%Planning Manager support. New services contract possible which will have an effect on the budget 401 000 000 558 60 41 02 Hearing Examiner 26,803 16,243 20,000 12,928 3,500 25,000 ▲614.29%Activity similar to 2022. New services contract will have an effect on the budget. Approx. 90% of budget recovered through fees 401 000 000 558 60 41 06 Building Inspector Contract 34,625 26,513 7,000 1,200 7,000 6,000 ▼14.29%Deputy Building Official performs inspections. $6,000 is contingency, vacations, medical leave, etc. 401 000 000 558 60 41 07 Engineering Consultant 93,971 80,077 98,000 120,730 100,000 75,000 ▼25.00%Grading & drainage permit reviews, and inspections. Approx. 60% of the budgeted amount is recovered through Advance Deposit 401 000 000 558 60 41 08 Sound Testing Consultant $10,973 7,965 4,000 19,611 11,000 18,000 ▲63.64%Most of this expense is recovered through fees. New contract and potential revised fees effect budget 401 000 000 558 60 41 50 Landscape Consultant 78,666 86,621 60,000 55,665 60,000 60,000 ▲0.00%Tree Code consultant, and Arborist. Approx. 50% of the budgeted amount is recovered through Advance Deposit 401 000 000 558 60 41 55 Shoreline Consultant 3,975 - 5,000 - 5,000 3,000 ▼40.00%Consulting shorelines specialist. Budget based upon 2022 activity 401 000 000 558 60 42 00 Communications 3,034 184 3,000 3,000 ▲0.00%Estimate based upon 2022 401 000 000 558 60 43 00 Travel & Training 4,478 1,393 12,000 1,607 11,000 5,000 ▼54.55%Four DS staff. Budget considers minimum staff training requirements, updated state building code adoption 401 000 000 558 60 49 00 Dues, Subscriptions, Memberships 900 1,200 1,488 1,300 7,000 ▲438.46%APA, AICP, WABO, ICC, WSPT, AWC Director. Estimated cost increase included. 2021 Bldg Code costs 401 000 000 558 60 49 10 Miscellaneous 33,042 15,631 ▼52.69%Bank fees (offset with customer fees) 401 000 000 582 10 00 01 Refund of PGB/CMP Deposits (DS)41,865 Non-budget item 401 000 000 582 10 00 02 Refund of DS Adv Deposits 13,355 Non-budget item TOTAL OTHER SERVICES & CHARGES 441,180 269,907 337,200 335,524 503,283 398,173 ▼20.88% CAPITAL OUTLAY 401 000 000 594 XX 64 00 Furniture & Equipment 4,950 401 000 000 594 60 64 05 Vehicle 40,000 ▼100.00% 401 000 000 594 60 64 00 DS- IT HW/SW >$5K Capital Outlay $30,334 $27,955 ▼7.84%Dude solutions (E-permitting, public portal); BlueBeam (License, Maintenance) Computer replacement for DSC $4023 TOTAL CAPITAL OUTLAY - 4,950 - - 70,334 27,955 ▼60.25% TOTAL DEVELOPMENT SERVICES 940,353 769,051 910,642 878,386 1,179,726 1,011,407 ▼14.27% tmp71F2.tmp 153 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: CITY STREET FUND REVENUE INTERGOVERNMENTAL REVENUE DOE Sweeping Grant 19,000 101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim 19,610 12,368 50,000 63,919 50,000 75,000 ▲50.00%NPDES DOE Grant 101 000 000 336 00 71 00 Multimodal Transportation - Cities 4,290 4,402 3,790 ▼13.90% 101 000 000 336 00 87 00 Motor Fuel Tax and MVA Transpo 68,413 59,775 70,092 60,722 64,399 56,376 ▼12.46%2022: MRSC estimated distribution of State Shared Revenue, available late July TOTAL INTERGOVERNMENTAL 88,024 72,143 139,092 128,931 118,801 135,166 ▲13.78% OPERATING TRANSFERS 101 000 000 397 00 20 00 From Capital Reserves (302) 101 000 000 397 00 10 00 From General Fund (001)- 370,000 377,132 377,132 505,928 440,000 ▼13.03% 101 000 000 397 00 30 00 From Capital Projects Fund (307)347,000 - - 75,000 Transfer from Capital Fund to Street Fund or REET1 eligible or unrestricted Capital TOTAL OPERATING TRANSFERS 347,000 370,000 377,132 377,132 505,928 515,000 ▲1.79% TOTAL CITY STREET FUND 435,024 442,143 516,224 506,063 624,729 650,166 ▲4.07% tmp71F2.tmp 154 AGENDA ITEM 8.1 2021 2021 2022 2023 2019 2020 Adopted Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: FTE: 2 of 5 total allocated, .5 From DS CITY STREET FUND Public Works are split 60% Parks and 40% Streets Rob Salary and Benefits will be allocated 50/50 to DS and Street Fund (PW) SALARIES & WAGES Rob does Right of Way Permitting and Department of Ecology work for Ryan Osada 101 000 000 542 30 11 00 Salaries & Wages 166,459 169,496 176,850 176,799 181,155 250,963 ▲38.54%CPI-W=4% COLA 1 non-rep employee; 3.5% CBA est COLA employees---see salary model notes for remaining staff 101 000 000 542 30 11 11 Longevity 7,184 6,188 5,865 4,285 4,179 4,335 ▲3.72% 101 000 000 542 30 11 14 Education 2,159 2,557 3,120 2,331 2,560 2,760 ▲7.81% 101 000 000 542 30 11 16 ICMA 457 Plan 7,192 6,789 7,200 6,987 7,200 8,700 ▲20.83%Assumes full participation 101 000 000 542 30 11 17 Opt-Out of Medical 8,826 6,163 7,080 8,547 10,882 6,786 ▼37.64% 101 000 000 542 30 11 00 Salaries & Wages (Seasonal Workers)13,106 1,999 13,636 13,636 13,636 ▼0.00%Unlikely to exceed 2022 101 000 000 542 30 12 00 Overtime 3,119 2,157 4,053 4,314 5,000 ▲15.90%Special Events:Medina Days, Seafair, Parkboard--# provided by Ryan TOTAL SALARIES & WAGES 208,045 193,191 215,908 203,002 223,926 292,180 ▲30.48% PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 66,342 70,809 69,204 63,258 59,402 88,614 ▲49.18%AWC Medical, Vision, DRS, Empl Security and L&I, Payroll Taxes 101 000 000 542 30 22 00 Uniforms 1,563 1,562 2,000 2,137 2,000 2,300 ▲15.00% TOTAL PERSONNEL BENEFITS 67,905 72,371 71,204 65,395 61,402 90,914 ▲48.06% ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating & Maintenance Supplies 6,258 4,275 5,000 6,332 5,000 5,000 ▲0.00%Storm drain pipe, catch basin grates, marking paint, gravel, cement, bark, roadside plantings REET1 eligible 101 000 000 542 30 35 00 Small Tools/Minor Equipment 4,686 4,377 4,000 5,000 4,000 6,000 ▲50.00%power tools, mower parts, Pole Saw, Weedeater 101 000 000 542 30 41 00 Professional Services 49,441 51,430 54,000 49,036 54,000 54,000 ▲0.00%84th Median & 24th Roadside Maint, 24th traffic Signal (shared Clydehill # netted), WRIA $2941 (7/27 notice) REET1 eligible 101 000 000 542 30 41 03 Prof Svcs- NPDES Grant 33,993 49,875 50,000 25,319 50,000 50,000 ▲0.00%NPDES Requirements Grant $50k 101 000 000 542 30 41 10 Road & Street Maintenance 124 8,161 10,000 5,832 10,000 11,000 ▲10.00%Pavement patching, pavement markings, sidewalk maintenance, curb repairs REET1 eligible 101 000 000 542 30 45 00 Machine Rental 603 90 1,000 840 2,000 4,000 ▲100.00%ditch witch, compactor, compressor, manlift 101 000 000 542 30 47 00 Utility Services 857 622 1,000 1,044 1,000 ▼100.00%Utility locates 101 000 000 542 30 48 00 Equipment Maintenance 7,285 6,579 7,000 5,497 7,000 7,000 ▲0.00%PW vehicle and power equip repairs 101 000 000 542 40 41 00 Storm Drain Maintenance 37,326 5,256 15,000 5,985 15,000 15,000 ▲0.00%Catch Basin Vactoring, Storm Line jetting, root cutting, camera 101 000 000 542 63 41 00 Street Light Utilities 21,755 21,471 22,000 21,460 22,000 22,000 ▲0.00%PSE street light Power, REET1 eligible 101 000 000 542 64 41 00 Traffic Control Devices 3,849 10,916 10,000 8,736 10,000 10,000 ▲0.00%Posts, reflective signs(Fed Req), barricades, cones 101 000 000 542 66 41 00 Snow & Ice Removal 160 680 1,000 584 1,000 1,000 ▲0.00%Sand, ice melt 101 000 000 542 67 41 00 Street Cleaning 15,320 14,517 25,000 23,937 25,000 25,000 ▲0.00%Street sweeping 101 000 000 542 70 40 00 Street Irrigation Utilities 18,854 7,235 23,000 10,466 23,000 23,000 ▲0.00% TOTAL ROAD & ST MAINTENANCE 200,511 185,484 228,000 170,069 229,000 233,000 ▲1.75% CAPITAL OUTLAY 101 000 000 594 42 64 00 >$5,000 Equipment, HW & SW - 6,000 6,000 25,000 ▲316.67% Asset Essentials Licensing (2021 didn't make it into rollup) TOTAL CITY STREET FUND 476,461 451,045 515,112 438,465 520,328 641,094 ▲23.21% tmp71F2.tmp 155 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: TREE FUND REVENUE MISCELLANEOUS REVENUE 103 000 000 345 89 00 00 Other -Tree Replacement 3,075 3,075 - 3,075 3,075 ▲0.00%Expecting only minimum fines 103 000 000 382 20 00 00 Refundable Retainage Deposits 875 TOTAL MISCELLANEOUS REVENUE 3,950 - 3,075 - 3,075 3,075 ▲0.00% TOTAL TREE FUND 3,950 - 3,075 - 3,075 3,075 ▲0.00% tmp71F2.tmp 156 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: TREE FUND OTHER SERVICES & CHARGES 103 000 000 558 60 41 50 Professional Services 6,496 8,000 18,816 10,000 10,000 ▲0.00%Consultant Arborist 103 000 000 558 60 49 10 Miscellaneous-Tree Replacement 23,572 4,332 30,000 5,224 30,000 30,000 ▲0.00%Tree Plantings, Hazardous Tree Program TOTAL OTHER SERVICES & CHARGES 30,067 4,332 38,000 24,040 40,000 40,000 ▲0.00% TOTAL TREE FUND 30,067 4,332 38,000 24,040 40,000 40,000 ▲0.00% tmp71F2.tmp 157 AGENDA ITEM 8.1 Comparative Summary by Fund 2018 Budget 2021 2021 2022 2023 2019 2020 Adopted Year-end Prelimiary Prelimiary ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget CONTINGENCY FUND 302 000 000 397 00 01 00 From General Fund 250,000 250,000 302 000 000 361 11 00 00 Investment Interest Earnings - Total Capital Reserve Revenue - - 250,000 250,000 - - TOTAL RESERVE FUND - - 250,000 250,000 - - 158 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actuals Budget Final Budget Budget Notes: LEVY STABLIZATION FUND OPERATING TRANSFERS 303 000 000 397 00 30 00 From General Fund (001)- - 500,000 500,000 500,000 500,000 ▲0.00%New Fund, must have min. fund balance of $2M by 12/31/2025 TOTAL TRANSFER REVENUE - - 500,000 500,000 500,000 500,000 ▲0.00% TOTAL LEVY STABILZATION FUND - - 500,000 500,000 500,000 500,000 ▲0.00% tmp71F2.tmp 159 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actual Budget Final Budget Budget Notes: CAPITAL PROJECTS FUND REVENUE TAXES 307 000 000 318 34 00 00 Real Estate Excise Tax 1 559,082 768,854 388,968 962,071 804,850 566,532 ▼29.61%2022- YTD Annualized Through AUG22, minus 25% per predicted market cool down 307 000 000 318 35 00 00 Real Estate Excise Tax 2 559,082 768,854 388,968 962,071 804,850 566,532 ▼29.61% TOTAL TAXES 1,118,165 1,537,708 777,936 1,924,142 1,609,699 1,133,065 ▼29.61% 307 000 000 332 92 10 01 Coronavirus Local Fis. Rec. (ARPA)459,368 458,919 ▼100.00% 307 000 000 334 03 80 00 State Transp Improv Board Grant - Sidewalks 203,932 241,000 307 000 000 334 06 91 02 Property II Levy 26,964 49,965 50,000 50,291 50,000 KC Parks Levy, Nov 2019 went to ballot for renewal, passed, updated to reflect notice rec'd from KC of COM annual portion, deferredg 2022 amt to 2023 for next segment of playground updating project 307 000 000 334 06 91 05 TIB-LED Streetlight Conversion Grants TOTAL INTERGOVERNMENTAL 230,896 290,965 50,000 509,659 458,919 50,000 ▼89.10% 307 000 000 344 10 02 00 Roads Street CIP Improvements 20,000 - 266,000 - TOTAL TRANSPORTATION 20,000 - 266,000 - - 307 000 000 361 11 00 00 Investment Interest Earnings 46,249 14,044 19,080 8,780 18,000 70,200 ▲290.00%Assumes LGIP and Bond Investments Interest, allocated between General Fund (40%) & Capital (60%)--- 2022.07 ytd annualized 307 000 000 367 00 00 00 Capital Project Donations - Non-Gov 5,145 564 307 000 000 382 20 00 00 Refundable Retainage Deposits 18,258 OPERATING TRANSFERS - IN 307 000 000 397 00 10 00 From General Fund to Capital - 307 000 000 397 00 04 00 From Custodial (relcass 2019 only)14,231 - 307 000 000 397 00 40 00 From Capital Reserve Fund to Capital - - - - - TOTAL TRANSFERS - - - - - - TOTAL CAPITAL PROJECTS FUND 1,452,943 1,842,717 1,113,016 2,443,145 2,086,618 1,253,265 ▼39.94% tmp71F2.tmp 160 AGENDA ITEM 8.1 2021 2022 2023 2019 2020 2021 Year-end Adopted Preliminary Comments from prior year, please update as needed: ACCOUNT NUMBER DESCRIPTION Actuals Actual Budget Final Budget Budget Notes: CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 594 18 60 00 Building Improvements 79,484 17,132 20,000 18,402 20,000 200,000 ▲900.00%Rail and balcony replacement, Siding etc. 307 000 000 594 76 63 20 Park Improvements 79,489 81,823 150,000 118,699 100,000 50,000 ▼50.00% 307 000 000 595 30 63 01 Street Improvement - Overlays 515,098 152,160 340,000 258,979 120,000 307.000 000 595 30 63 02 Storm Drainage Improvements 45 36,493 50,000 209,746 1,000,000 200,000 ▼80.00%~$200k is carry over from 2022 ARPA Funds 307 000 000 595 30 63 10 Sidewalk Improvements 279,899 380,898 280,000 45,841 390,000 520,000 ▲33.33%NE 12th ST ADA & Sidewalk Repairs *$390K carry over from 2022 + UG *PSE partially funds UG - amount TBD Retired account codes: 307 000 000 595 30 05 00 Overlake Drive East 307 000 000 595 30 60 00 Poplar Tree Removal/Replacement 307 000 000 595 30 63 12 Walkable Medina Project 307 000 000 595 30 63 18 Medina Park Ponds 307 000 000 595 90 11 00 Allocation of PW Director salary for project oversight TOTAL IMPROVEMENTS 954,015 668,505 840,000 651,667 1,510,000 1,090,000 ▼27.81% TOTAL CAPITAL PROJECTS 954,015 668,505 840,000 651,667 1,510,000 1,090,000 ▼27.81% Active Accounts, use category code for project # tmp71F2.tmp 161 AGENDA ITEM 8.1 1 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov Date: October 10, 2022 To: Honorable Mayor and City Council From: Stephen R. Burns, City Manager Subject: Gas-Powered Leaf Blower Discussion At the September 12, 2022, Medina Council Meeting, staff was given direction to research options regarding gas-powered leaf blowers. This memo is just a starting point for Council discussion since there are many ways to address this issue. Below is a brief recap of previous City actions regarding gas-powered leaf blowers and lawn equipment. In October 2020, the Medina Council amended Chapter 8.06 of the Medina Municipal Code: Limited sounds created by powered equipment when used by a resident or by the Overlake Golf & Country Club to: o Weekdays: 7:00 AM – 7:00 PM o Saturdays: 9:00 AM – 7:00 PM o Sundays: 9:00 AM – 7:00 PM Limited professional yard maintenance and landscaping in the city to the same hours as commercial construction and development activities: o Weekdays: 7:00 AM – 7:00 PM o Saturdays: 9:00 AM – 5:00 PM o Sundays: No work allowed o Legal Holidays: No work allowed In June 2021, then-City Manager Michael Sauerwein held a virtual community forum on gas-powered lawn equipment. The purpose of the forum was to collect citizen input regarding the impacts of yard maintenance and landscaping. (Virtual Community Forum) 162 AGENDA ITEM 9.1 2 October 11, 2021, City Manager Sauerwein gave presentation to City Council on “Gas-Powered Lawn Equipment for Yard Maintenance & Landscaping.” His goal was to “Establish a set of clear, concise, and easily enforced rules for yard maintenance & landscaping that balance citizen’s need to maintain their property with the need to maintain Medina’s unique character.” (October 11 Meeting) In December 2021, the City Council tabled discussion of gas-powered lawn equipment due to the City Manager transition. At the September 12, 2022, Medina Council Meeting, staff was given direction to research options regarding gas-powered leaf blowers. This direction is specific to gas-powered leaf blowers and not gas-powered lawn equipment. For the October 10, 2022, Medina Council Meeting - This memo is attempting to identify complaints, comments, and concerns regarding leaf blowers that have come up regarding this topic. This is a starting point in discussion on how to address gas-powered leaf blowers. Discussion Point – Council could delay discussion to see if either King County or the State of Washington will pass legislation banning gas-powered leaf blowers. Council could table discussion and potential decisions to see if this option occurs. Council could take proactive steps to recommend that King County and/or the State of Washington pass legislation restricting gas-powered leaf blowers. Discussion Point – Council could refer, reprioritize the Planning Commission Workplan and provide specific guidance to the Planning Commission to review and to provide recommendations regarding gas-powered leaf blowers. Discussion Point - Council to provide staff direction for any of the following: Ask staff to get community feedback through another community forum, Engage Medina, mailers, City webpage, etc. This would allow Council to gain a level of interest from residents. Direct staff to include information regarding gas-powered leaf blowers in future City Newsletters, create topic page in Engage Medina (with options for surveys), and add information to the webpage. Recommend or require Medina City Public Works to replace gas-powered leaf blowers with electric or battery operated – either immediately or when phasing out old equipment. Encourage residents to voluntarily replace gas-powered equipment with electric or battery operated. Discussion Point – Council could direct staff to prepare a resolution which could include any of the items discussed. 163 AGENDA ITEM 9.1 3 Discussion Point – Council could address increase noise issues in the community. Review all ordinances pertaining to noise. Research other issues pertaining to noise – power washing, etc. Discussion Point – Council could pass an ordinance to ban gas-powered leaf blowers – see examples from other jurisdictions. Existing Medina Code Sections As a reference, the current MMC language regarding landscaping hours for professional and residential use. 8.06.160. - Work hours for commercial construction and development activities and professional yard maintenance and landscaping. A. General. Commercial construction and development activities and professional yard maintenance and landscaping may take place only between 7:00 a.m. and 7:00 p.m. on weekdays. On Saturdays, commercial construction and development activities may occur between 8:00 a.m. and 5:00 p.m. and professional yard maintenance and landscaping may occur between 9:00 a.m. and 5:00 p.m. No such work is allowed on Sundays or legal holidays set forth in RCW 1.16.050(1). 8.06.140. - Exemptions—Sounds exempt during daylight hours. The following sounds are exempt from this chapter between 7:00 a.m. and 10:00 p.m. on weekdays, and between 9:00 a.m. and 10:00 p.m. on weekends, unless different hours are specified: A. Sounds created by bells, chimes, or carillons not operating for mo re than five minutes during any one-hour time frame; B. Sounds created by blasting, provided their operations are between 8:00 a.m. and 4:30 p.m. on weekdays, and between 9:00 a.m. and 2:00 p.m. on Saturday. C. Sounds originating from lawful pickets, marches, pa rades, rallies, and other similar public events. D. Sounds created by powered equipment when used by a resident or by the Overlake Golf and Country Club for the temporary or periodic maintenance or repair of their property or its appurtenances, including lawn mowers, leaf blowers, powered hand tools, and snow-removal equipment, provided such use is between 7:00 a.m. and 7:00 p.m. on weekdays and between 9:00 a.m. and 7:00 p.m. on weekends. E. Sounds originating from the required testing of emergency equipment such as generators. 164 AGENDA ITEM 9.1 165 AGENDA ITEM 9.1 166 AGENDA ITEM 9.1 167 AGENDA ITEM 9.1 168 AGENDA ITEM 9.1 169 AGENDA ITEM 9.1 170 AGENDA ITEM 9.1 171 AGENDA ITEM 9.1 172 AGENDA ITEM 9.1