HomeMy WebLinkAbout10-24-2022 Special Meeting RetreatMEDINA CITY COUNCIL
Monday, October 24, 2022
5:00 PM – SPECIAL MEETING - RETREAT
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL MEETING - RETREAT
Hybrid - Virtual/In-Person Medina City Hall - Council
Chambers
Monday, October 24, 2022 – 5:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston, Bob
Zook
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman
Virtual Meeting Participation
The Medina City Council has moved to hybrid meetings, offering both in-person and online
meeting participation. In accordance with the direction from Governor Inslee, masking and social
distancing will be optional for those participating in person. Individuals who are participating online
and wish to speak live must register their request with the City Clerk at 425.233.6411 or email
akellerman@medina-wa.gov and leave a message before 2PM on the day of the October 24
Council meeting. Please reference Public Comments for October 24 Council Meeting on your
correspondence. The City Clerk will call on you by name or telephone number when it is your turn
to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you
reach the 3 minute limit. The city will also accept written comments. Any written comments must
be submitted by 2 PM on the day of the October 24 Council meeting to the City Clerk at
akellerman@medina-wa.gov.
Join Zoom Meeting
Meeting ID: 832 5227 3105
Passcode: 589036
One tap mobile
+12532158782,,83252273105# US (Tacoma)
1.SPECIAL MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook
2.COUNCIL RETREAT AGENDA
2.1 Council Retreat Agenda
3.ADJOURNMENT
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Next Regular Meeting: Monday, November 14, 2022 at 5:00 PM.
UPCOMING MEETINGS
Monday, November 14, 2022 - City Council Meeting (5:00 PM)
Thursday, November 24, 2022 - Thanksgiving Holiday - City Hall Closed
Friday, November 25, 2022 - Day After Thanksgiving Holiday - City Hall Closed
Monday, November 28, 2022 - City Council Meeting (5:00 PM)
Monday, December 12, 2022 - City Council Meeting (5:00 PM)
Monday, December 26, 2022 - Day After Christmas Holiday - City Hall Closed
Tuesday, December 27, 2022 - City Council Meeting (5:00 PM)
CERTIFICATION OF POSTING AGENDA
The agenda for the Monday, October 24, 2022 Special Meeting of the Medina City Council was
posted and available for review on Friday, October 21, 2022 at City Hall of the City of Medina,
501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website
at www.medina-wa.gov.
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City Council Retreat Overview
Monday, October 24th, 2022
5:00-9:00 pm
Focus:Identifying our Priority Accomplishments for 2023
Goals:Council will identify shared concrete priorities for 2023; feel confident about alignment around criteria.
Pre-Work:Come with thoughts and ideas on what success looks like for each priority area.
Time Segment Description
5:00- 5:15 Opening &
Overview of the
Process
Group introductions, agenda review, and brief walk through of the work ahead.
5:15- 7:30
approx
Part 1: What will
our specific,
measurable
accomplishments
be in 2023?
• Financial Sustainability
and Accountability
• Quality Infrastructure
• Efficient and Effective
City Government
• Public Safety and
Health
• Neighborhood
Character
Taking each Priority Arena of Focus, the group will determine what needs to be
accomplished*during the year ahead:
1) Current Reality:First, we undertake a quick but thorough capture of what’s
going for us/what’s in place/what’s missing, etc that establishes the starting point
for the work.
2) Success Indicators:What will be the evidence of our efforts? How will we
know we’ve been successful here? What changes will we see?
3) Concrete Accomplishments:Drawing guidance from the success indicators,
the group identifies & agrees on a selection of potential 2023 accomplishments.
Accomplishments can include:
●Programs
●Projects
●Initiatives
●Events
●Activities
●Plans
●Enterprises
●Ventures
●Systems
●Models
Breaks as needed during Part 1
7:30-8:15 Part 2: Criteria &
Screening
Participants will identify shared criteria for filtering accomplishments and will
review the potential accomplishments through these lenses and criteria such as:
What’s top priority? What’s most doable? What’s going to have the highest
impact? What will the community be most happy to see?
The group will refine the options into a finite number of discrete programs/
projects/ accomplishments that everyone agrees on.
8:15-8:50 Part 3:
Coordination &
Resolve
The group will review the shortlist of accomplishments to ensure alignment with
the priority areas; discuss timing and interplay across departments; consider
capacity and resources; agree on support structures and communication,
tracking, monitoring, and reporting.
8:50-
9:00
Closing & Next
Steps
Closing reflection.
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AGENDA ITEM 2.1