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Home My WebLink About12-08-2014 - Agenda PacketMEDINA CITY COUNCIL MEETING Monday, December 8, 2014 5:30 PM - EXECUTIVE SESSION 6:30 PM - REGULAR MEETING AGENDA Patrick Boyd, Council Member Jay Decker, Council Member David Lee, Council Member Michael Luis, Council Member John Maffei, Council Member Alex Morcos, Council Member Curt Pryde, Council Member MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING AGENDA Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, December 8, 2014 5:30 PM MAYOR PATRICK BOYD DEPUTY MAYOR DAVID LEE COUNCIL MEMBERS JAY DECKER MICHAEL LUIS JOHN MAFFEI ALEX MORCOS CURT PRYDE AGENDA CITY MANAGER MICHAEL SAUERWEIN CITY ATTORNEY KART SAND CITY CLERK AIMEE KELLERMAN Council Members Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde ES -1: RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence of the agency. Council will adjourn the Executive Session to the Regular meeting in the Medina Council Chambers. Council Members Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde None. At this time, citizens may address the City Council regarding any issue related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be limited to three minutes per person, per meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution. Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone's time, Council Members will not be able to engage in dialogue with individual members of the audience. 5.1 Mayor and Council Member Reports. 5.2 Commissions, Boards, and Advisory Committee Reports. 6.1 Department Directors: Police, Development Services, Finance, and Public Works. 6.2 City Manager. These items will be acted upon as a whole unless called upon by a council member. 7.1 Subject: September 23, 2014 Approved Planning Commission Meeting Minutes Recommendation: Receive and file. Staff Contact: Donna Goodman, Development Services Coordinator 7.2 Subject: October 14, 2014 Approved Park Board Meeting Minutes Recommendation: Receive and file. Staff Contact: Kristin McKenna, Deputy City Clerk 7.3 Subject: November 10, 2014 Special and Regular Meeting Minutes Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, City Clerk 7.4 Subject: November, 2014 Check Register Recommendation: Approve. Staff Contact: Nancy Adams, Finance Director 7.5 Subject: 2015 Fee Schedule Recommendation: Approve. Result of Recommended Action: Approval will adopt updates to the fee schedule for 2015. Staff Contact: Robert Grumbach, Development Services Director 8.1 Subject: Limit on the Renting of Multiple Rooms Ordinance (Boardinghouse) Recommendation: Adopt Ordinance No. 916 Result of Recommended Action: Adoption of this ordinance will limit the renting of rooms in a single-family dwelling. Staff Contact: Robert Grumbach, Development Services Director 9.1 Subject: 2014 Budget Amendment Recommendation: Adopt Ordinance No. 917. Result of Recommended Action: Adoption of this ordinance will amend Ordinance No. 904 amending the 2014 budget. Staff Contact: Nancy Adams, Finance Director 9.2 Subject: Discussion on View and Sunlight Recommendation: Discussion item only; no action needed. Staff Contact: Robert Grumbach, Development Services Director 9.3 Subject: Ordinance Amending Ordinance No. 914 Adopted by the City Council on December 1, 2014 Authorizing the Issuance and Sale of a Limited Tax General Obligation Bond of the City in the Principal Amount of Not to Exceed $1,350,000 Recommendation: Adopt Ordinance No. 915. Result of Recommended Action: Adoption of this ordinance will amend Ordinance No. 914. Staff Contact: Michael Sauerwein, City Manager 9.4 Subject: City Council Calendar Recommendation: Discussion item only; no action needed. Result of Recommended Action: Council and staff will review upcoming meetings and make necessary changes as needed. Staff Contact: Michael Sauerwein, City Manager Comment period limited to 10 minutes. Speaker comments limited to one minute per person. Council will adjourn Regular meeting to Executive Session. Council Members Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde ES -1: RCW 42.30.110 (1)(g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City's website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. UPCOMING MEETINGS I Thursday. December 25. 2014 I Christmas Day Holiday- CITY HALL CLOSED I Thursday, January 1, 2015 New Year's Day Holiday - CITY HALL CLOSED Monday, January 12, 2015 City Council Regular Meeting — (6:30 PM) Monday, January 19, 2015 Martin Luther King Jr. Birthday - CITY HALL CLOSED Monday, February 9, 2015 City Council Regular Meeting —(6:30 PM) Monday, February 16, 2015 President's Day Holiday -CITY HALL CLOSED In compliance with the Americans with Disabilities Act, if you need a disability -related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk's Office at (425) 233-6410 at least 48 hours prior to the meeting. I, Aimee Kellerman, City Clerk for the City of Medina, declare that the foregoing agenda for the Monday, December 8, 2014 Special and Regular Meeting of the Medina City Council was posted and available for review on Friday, December 5, 2014 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov. Signed Friday, December 5, 2014 at Medina, Washington. Aimee Kellerman, City Clerk AGENDA ITEM 6.2a CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov December 8, 2014 To: Mayor and City Council From: Michael Sauerwein, City Manager Subject: December 2014 City Manager's Report City Council Committees — This is a follow-up to last month's City Council Retreat. As we discussed, the City Council would like to transition from Study Sessions to bi-monthly meetings of the Finance, Personnel, and Facilities & Land Use Committees. Two City Council Members and the Mayor will sit on each Committee. Committee assignments will be made each year at the January City Council Meeting. City Staff proposes the following schedule: • Finance Committee — 2nd Thursday of Odd Numbered Months at 10:00 AM. City Staff Lead — Finance Director Nancy Adams. • Personnel Committee — 2nd Thursday of Even Numbered Months at 10:00 AM. City Staff Lead — City Clerk Aimee Kellerman. • Facilities & Land Use Committee — 3nd Thursday Even Numbered Months at 10:00 AM. City Staff Leads — Public Works Director Joe Willis and Development Services Director Robert Grumbach. City Council Retreat — On Saturday, November 1, 2014 the City Council held a '/2 day Retreat at the Overlake Golf and Country Club. Major topics of discussion included City Council Communications, New City Initiatives, and the Process for Taking Ideas from Decision to Action. A Summary of the Retreat prepared by our facilitator John Howell is attached. Holiday Giving Tree to Benefit Childhaven — Just a quick reminder... there is still time to donate Christmas presents to children in our community. Presents need to be returned to City Hall by December 12, 2014. WSIGN UP FOR MEDINA E -NOTICES. RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E -Notice Program. Summary Medina City Council Retreat November 1, 2014 The following provides a summary of the major points of agreement, actions, or outstanding issues from the City Council retreat. COUNCIL COMMUNICATION CITY COUNCIL GUIDELINES There was agreement on the following: • Council members expect the Guidelines to serve as the rules for how the Council will function • Each member agreed to read and review the Guidelines and suggest any possible changes to Mike S. Mike will collect all ideas from Council members, and also suggest possible changes from the staff perspective, and bring all ideas forward to the Council for consideration. COMMUNICATION WITH ONE ANOTHER There was considerable discussion about the Tree Committee and how that process evolved. At the conclusion of the discussion there was agreement on the following: • When an Ad Hoc committee is created by the Council the charge, expectations, timeline and role for that committee should be clearly spelled out. The Guidelines should be amended to define the process for creating an Ad Hoc committee. Ad Hoc committees should provide status reports monthly to the Council. • The Council should make more use of the standing committee structure that it has in place. The three committees (Finance, Facilities, and Human Resources) should meet every other month. The expectation is that greater use of these committees will result in fewer full Council study sessions. Committee reports should be included on full Council agendas. • Council members will use email to forward "Public Concerns" to their Council colleagues. This is meant to help all members understand what others may be hearing from the public. Council members should not use "Public Concern" emails as a forum for exchanging views about a topic. It is not anticipated that Council members will pass along all comments (electronic or verbal) from the public. COMMUNICATION WITH THE PUBLIC • The Human Resources Committee will explore how the city communicates with its citizens. They will look at the current Facebook page and determine if changes are needed in how that page functions, or if there is another method of communication. • A desire was expressed to have a place where citizens can find information about the city in a quick, easy to understand location. The City web site is being redesigned. UPDATES ON NEW CITY INITIATIVES There was agreement that the priorities established at the March retreat should continue to be priorities for the Council for the coming year. One new area of focus was added (Condition and Appearance of Public Spaces). The Council reviewed the actions identified in March and agreed upon the following goals/actions for the coming year. WALKABLE MEDINA • Develop a conceptual plan for enhancing walking opportunities for Medina residents, include connections between parks and trails. • Facilities committee will review a draft scope and schedule for a potential consultant contract to create a conceptual plan. • Issue an RFQ or RFP to hire a consulting firm. • Add a new element to this topic: Consider undergrounding options • Staff will prepare a summary of potential options for Council review, which would allow the Council to have a discussion about the overall approach and strategy with respect to undergrounding. • When the Council is briefed on options they will make a Go/No Go decision about whether the City should pursue undergrounding, and if so, how to proceed. CITY BUDGET PROCESS • There was general agreement that based on the experience all Council members had in reviewing the 2014 budget, that developing a zero based budgeting approach is not the best use of time. • However, Council members would like to hear from staff if there are opportunities to reduce expenses or conduct services differently, that should be considered as part of the budget process. The Finance Committee should have that discussion at the beginning of the year (January/Feb) in order to give staff and the Council time to consider options well in advance of budget deliberations in the Fall. • Several specific issues were identified as topics that could be discussed as part of the process to develop the budget: contracting out maintenance services, review legal services contract, and review tax support for the library system. COMMUNICATION • Members agreed to hold two town hall meetings in the coming year. One would be in the Feb/March time frame. The other would be in the September/October time frame (prior to Council action on the annual budget). • The City Manager will prepare three newsletters during the year. POST OFFICE • The Council will continue to do work in Executive Session on this topic. CONDITION AND APPEARANCE OF PUBLIC SPACES (NEW TOPIC) • It was suggested and agreed that the Council should look at how public spaces (i.e. street ends, rights of way, empty lots, etc.) are maintained. There is a concern about the appearance of some public spaces. • The Facilities Committee should look at current practices and make a recommendation regarding whether there should be any changes to those practices or budget resources used for this purpose. THE PROCESS FOR TAKING IDEAS/ISSUES TO DECISION AND ACTION Most of the discussion was about the Council's role and relationship with the Planning Commission. Council members agreed to the following actions: • When the Council asks the Planning Commission to work on an issue, the charge to the Commission, including setting timelines for expected recommendations, should be clearly spelled out. • At the start of each year city staff (Robert) can present to the Council a list of the Planning Commissions priorities and/or expected work plan for the coming year. This will help the Council understand what the Commission will be working on. Someone from the Planning Commission should be invited to attend Council meetings when the agenda topic overlaps with the work of the Commission. AGENDA ITEM 6.2b MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police Monthly Activity Report City of Medina 2014 Felony Crimes November YTD YTD Year End 2014 2014 2013 2013 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 3 6 6 6 Drug Violations 0 0 0 0 Fraud (ID Theft) 1 33 15 18 Vehicle Prowl 0 4 1 1 Theft (over $750) 1 3 8 8 Malicious Mischief 0 1 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 1 3 1 2 Poss Stolen Property 1 6 2 2 Other 0 0 0 0 TOTAL 7 56 33 37 Misdeameanor November YTD YTD Year End Crimes 2014 2014 2013 2013 Assault, Simple 0 1 3 3 Malicious Mischief 0 0 17 17 Vehicle Prowl 0 5 34 35 Theft (Under $750) 2 15 10 10 Domestic Violence 0 0 1 1 Minor in Possession 0 0 0 0 Drug Violations 0 1 3 3 Poss Stolen Property 0 0 1 1 ***Other 0 7 5 5 Total 2 29 74 75 ***Order Violation; Telephone Harassment; ; Trespass Page 1 AGENDA ITEM 6.2b MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2014 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt; 2 1 0 0 0 0 0 0 0 0 3 6 Drug Violations 0 0 0 0 0 0 0 0 0 0 0 0 Fraud (ID Theft) 2 2 9 3 3 1 2 5 1 4 1 33 Vehicle Prowl 0 0 1 0 0 0 0 0 1 2 0 4 Theft (over $750) 0 0 0 0 0 0 1 0 0 1 1 3 Malicious Mischief 1 0 0 0 0 0 0 0 0 0 0 1 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 0 1 1 1 3 Poss Stolen Property 0 0 1 2 0 0 1 0 1 0 1 6 Other 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL 5 3 11 5 3 1 4 5 4 8 7 0 56 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 1 0 0 0 1 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 0 Vehicle Prowl 1 2 0 0 0 0 0 1 1 0 0 5 Theft (Under $750) 0 1 0 1 3 1 3 1 1 2 2 15 Domestic Violence 0 0 0 0 0 0 0 0 0 0 0 0 Minor in Possession 0 0 0 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 0 0 0 0 0 1 0 1 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 1 3 0 2 1 0 7 Total 1 3 0 1 3 2 6 3 4 4 2 0 29 Page 2 AGENDA ITEM 6.2b • MEDINA POLICE DEPARTMENT • Steve Burns, Chief of Police Monthly Activity Report City of Medina 2014 Traffic November YTD YTD Year End ACCIDENTS 2014 2014 2013 2013 Injury 1 2 1 1 Non -Injury 2 18 8 8 TOTAL 3 20 9 9 Traffic November YTD YTD Year End CITATIONS 2014 2014 2013 2013 Driving Under Influence 1 4 10 11 *Other 3 33 24 27 Total 4 37 34 38 Traffic November YTD YTD Year End INFRACTIONS 2014 2014 2013 2013 Speeding 7 119 130 139 Parking 4 72 50 55 **Other 6 134 141 149 Total 17 325 321 343 November YTD YTD Year End WARNINGS 2014 2014 2013 2013 Total 124 1365 1185 1374 November YTD YTD Year End CALLS FOR SERVICE 2014 2014 2013 2013 House Watch 27 311 396 447 False Alarms 23 314 313 334 Assists 31 445 412 457 Suspicious Circumstances 13 143 123 130 Property-Found/Lost 4 29 21 21 Animal Complaints 5 37 24 30 Missing Person 0 1 4 5 Warrant Arrests 2 20 11 11 ***Other 2 12 3 3 Total 107 1312 1307 1438 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Civil Dispute; Disturbance; Death Investigations; Suicide Attempt; Trespass Page 3 AGENDA ITEM 6.2b MEDINA POLICE DEPARTMENT • Steve Burns, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2014 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 1 1 2 Non -Injury 1 1 4 0 2 1 4 2 1 0 2 18 TOTAL 1 1 4 0 2 1 4 2 1 1 3 0 20 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 0 0 0 0 1 0 0 2 0 0 1 4 Other 4 0 3 2 5 1 5 1 5 4 3 33 Total 4 0 3 2 6 1 5 3 5 4 4 0 37 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 2 6 5 20 12 19 12 19 9 8 7 119 Parking 4 6 0 6 7 10 8 10 8 9 4 72 Other 3 4 8 7 9 13 53 12 11 8 6 134 Total 9 16 13 33 28 42 73 41 28 25 17 0 325 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 114 110 115 122 163 165 151 86 103 112 124 1365 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 33 47 27 23 22 21 36 28 23 24 27 311 False Alarms 17 22 24 32 39 30 28 32 23 44 23 314 Assists 28 18 33 33 47 55 48 42 61 49 31 445 Suspicious Circumstances 13 3 9 6 13 17 16 20 18 15 13 143 Property-Found/Lost 3 0 0 3 3 1 1 7 4 3 4 29 Animal Complaints 1 3 2 1 6 1 6 6 3 3 5 37 Missing Person 0 0 0 1 0 0 0 0 0 0 0 1 Warrant Arrests 2 3 2 2 1 1 1 3 2 1 2 20 ***Other 1 1 2 0 3 0 2 0 0 1 2 12 Total 98 97 99 101 134 126 138 138 134 140 107 0 1312 Page 4 AGENDA ITEM 6.2b MEDINA POLICE DEPARTMENT Town of Steve Burns, Chief of Police Hunts Point Monthly Activity Report Town of Hunts Point 2014 Felony Crimes November YTD YTD Year End 2014 2014 2013 2013 Burglary 1 1 2 2 Forgery (Identity Theft) 0 5 4 4 Vehicle Prowl 0 0 0 0 Theft (over $750) 0 0 2 2 Possession Stolen Prop 0 0 0 0 Malicious Mischief 0 0 0 0 Auto/Boat Theft 0 1 0 0 TOTAL 1 7 8 8 Misdeameanor November YTD YTD Year End Crimes 2014 2014 2013 2013 Assault, Simple 0 0 0 0 Malicious Mischief 0 1 0 0 Vehicle Prowl 0 0 3 3 Theft (Under $750) 0 0 0 0 Possession Stolen Prop 0 0 0 0 Domestic Violence 0 0 0 0 Minor in Possession 0 0 0 0 Drug Violations 0 0 0 0 ***Other 0 0 0 0 Total 0 1 3 3 ***Order Violation; Telephone Harassment; ; Trespass Page 5 AGENDA ITEM 6.2b MEDINA POLICE DEPARTMENT Town of Steve Burns, Chief of Police Hunts Point Yearly Activity Report •��✓L� Town of Hunts Point 2014 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 0 0 1 1 Forgery (Identity) 0 0 0 2 0 0 0 2 0 1 0 5 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 0 Theft (over $750) 0 0 0 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 1 0 0 0 0 0 1 TOTAL 0 0 0 2 0 1 0 2 0 1 1 0 7 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 1 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 0 Theft (Under $750) 0 0 0 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0 0 0 Domestic Violence 0 0 0 0 0 0 0 0 0 0 0 0 Minor in Possession 0 0 0 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 0 0 0 0 0 0 0 0 ***Other 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 1 0 0 0 0 1 Page 6 AGENDA ITEM 6.2b MEDINA POLICE DEPARTMENT Town of Steve Burns, Chief of Police Hunts Point Monthly Activity Report Hunts Point 2014 Traffic November YTD YTD Year End CITATIONS 2014 2014 2013 2013 Driving Under Influence 0 0 0 1 Accidents 0 2 0 0 *Other 0 4 4 4 Total 0 6 4 5 Traffic November YTD YTD Year End INFRACTIONS 2014 2014 2013 2013 Speeding 1 44 50 52 Parking 0 2 10 10 **Other 1 21 36 37 Total 2 67 96 99 November YTD YTD Year End WARNINGS 2014 2014 2013 2013 Total 8 167 153 171 November YTD YTD Year End CALLS FOR SERVICE 2014 2014 2013 2013 House Watch 3 34 44 50 False Alarms 5 59 66 85 Assists 2 41 42 44 Suspicious Circumstances 1 16 20 21 Property-Lost/Found 0 0 0 0 Animal Complaints 0 3 5 5 Missing Person 0 1 1 1 Warrant Arrests 0 1 0 0 ***Other 0 1 0 0 Total 11 156 178 206 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Civil Dispute; Disturbance; Death Investigations; Trespass Page 7 AGENDA ITEM 6.2b Town of Hunts Point Traffic Citations Driving Under Influence Accidents Other Total Traffic Infractions Speeding Parking Other Total Warnings Total Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Missing Person Warrant Arrests ***Other Total MEDINA POLICE DEPARTMENT Steve Burns, Chief of Police YEARLY ACTIVITY REPORT HUNTS POINT 2014 Jan Feb Mar Apr May Jun 0 0 0 0 0 0 0 0 0 0 0 0 1 0 2 0 0 0 1 0 2 0 0 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 0 0 0 0 0 0 0 0 2 0 0 2 0 0 1 0 0 4 0 0 3 0 0 0 6 Jul Aug Sep Oct Nov Dec Total 1 3 7 6 19 3 1 2 1 0 1 44 0 2 0 0 0 0 0 0 00 0 2 1 2 3 0 1 4 6 1 1 1 1 21 2 7 10 6 20 7 7 3 2 1 2 0 67 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 27 15 20 19 28 22 9 4 11 4 8 167 Jan Feb Mar Apr May Jun 4 4 1 0 1 4 2 5 7 8 8 8 6 1 3 1 3 4 1 0 2 1 1 1 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 14 10 14 10 13 17 Jul Aug Sep Oct Nov Dec Total 3 5 5 4 3 34 1 5 6 4 5 59 6 7 7 1 2 41 1 3 2 3 1 16 0 0 00 0 0 0 1 0 0 0 3 0 0 0 1 0 1 0 0 1 0 0 1 0 1 0 0 0 1 11 22 21 13 11 0 156 Page 8 AGENDA ITEM 6.2b MEDINA POLICE DEPARTMENT STEVE BURNS, Chief of Police MONTHLY SUMMARY NOVEMBER, 2014 FELONY CRIMES Burglary 2014-0004432 11/03/14 Between November 3 and November 4, 2014 from 3:30 pm to 7:05 am, person(s) unknown broke the lock of a trailer and removed several tools. The suspect(s) also entered the residence which is under construction. Nothing appears to be missing from the residence. Burglary 2014-0004459 11/06/14 Around 9:13 am Medina officers responded to a report of a burglary that occurred between 11/04/14 at 2:30 pm and 9:00 am on 11/06/14. Person(s) unknown broke the side door of the residence and stole two (2) televisions. Nothing else appeared to have been taken and no further damage. Suspects have been arrested. Stolen Vehicle 2014-0004561 11/13/14 E-Lert #14-17 Sometime between 6pm and 9pm Thursday November 13th a vehicle was stolen from the 2500 block of 82nd Ave NE. The vehicle was parked in front of the homeowner's house. Medina Police are continuing to investigate. Theft (Mail)/ 2014-0004608 Possession Stolen Vehicle E-Lert #14-18 11/18/14 Around 2:00am this morning a Medina Officer contacted an individual sitting in a parked vehicle in the 8600 block of NE 7th. Upon shining his light into the vehicle, the officer discovered several grocery bags full of unopened mail. The officer also noticed the vehicle was parked in front of a locked mailbox that had been pried open. Further investigation revealed the vehicle the subject was in had just been stolen out of Bellevue and not yet reported. The suspect was then immediately taken into custody by the Medina Officer. The mail recovered was stolen from Medina, Clyde Hill and Bellevue neighborhoods. Fraud (ID Theft) Victim reported an underwriter for a bank called referencing a recent loan application. The victim denied there was a loan application initiated and reported the activity to Medina Police. 2014-0004621 11/19/14 Burglary 2014-0004660 11/23/14 A family member of the homeowner called to report a burglary that had occurred sometime between 11-07-2014 and 11-23-2014. There was no sign of forced entry and at this time there appears to be nothing missing. Some items in the home appeared to have been tampered with and moved around and lights were left on. AGENDA ITEM 6.2b MISDEMEANOR CRIMES Theft (Mail) 2014-0004502 11/09/14 At approximately 1:00 pm on 11/9/14, Medina officer found mail in the bushes at the 800 block of Evergreen Point Road belonging to a resident on Overlake Drive W. The mail was returned to the owner. Theft 2014-0004615 11/18/14 An employee at Medina Chevron reported a juvenile stole items from the store without paying. The employee chased the suspect and recovered the items after the suspect threw them into the bushes. AGENDA ITEM 6.2b TOWN OF HUNTS POINT STEVE BURNS, Chief of Police MONTHLY SUMMARY NOVEMBER, 2014 FELONY CRIMES Burglary 2014-0004511 11/10/14 Medina Officers responded to a report of a burglary that occurred on 11/10/14 between 11:20 and 12:40 pm where person(s) unknown gained entry to the residence. There was no sign of force on the doors and the front door may have been unlocked. Once inside, the suspect(s) took numerous items of jewelry. Suspect has been arrested. MISDEMEANOR CRIMES No Misdemeanor incidents occurred during the month of November. AGENDA ITEM 6.2d CITY OF MEDINA December 8, 2014 To: Mayor and City Council From: Nancy Adams, Director of Finance Re: November 2014 Financial Reporting The November 2014 Reporting includes: • IT Support & Services Options • November 2014 AP Check Register Activity Detail • November YTD 2014 Revenue & Expense Summary • Outlook- Comparative Summary 2014 Budget Amendment and 2014 View Key Items as of November YTD include: GENERAL FUND: Revenue: • Property Tax is at $2.5M as of November. Property Tax is deposited into our account during the April/May and November/November timeframes. • Sales Tax Revenues are $1.1 M as of November YTD. Sales Tax Revenues are forecasted to be $200K favorable for the Year. • Building Permit Revenue is slightly low for November YTD, at ($30K) under the annual trend for permits. • Planning and Development Revenue is at $289K as of November, slightly lower than YTD Budget. • We have received $30K related to the Independent Towers Facility Lease in November. The $15K Budgeted as a placeholder for a City Hall Flagpole facility lease will not be realized this year. Expense: • Finance paid the 2014 annual WCIA Insurance Liability premium in January of $129K. IT Equipment and Services for City Hall is trending $1 OK higher than budget as a result of replacement of old (crashing) computer equipment, server monitoring/maintenance/backup and a data recovery project (City Clerk's Office). IT Equipment of $23K (incremental) was moved from the 2015 Budget to 2014. • Legal expenses for Special Counsel are at $40K as of November YTD, which are trending $60K under budget for 2014. City Attorney expenses are forecasted to exceed the 2014 Budget by $30K. • Police expenses are favorable by $213K as of November YTD. This is due to Police salary savings of 4 months compared to Budget, one Police Officer vacancy, lower jail services expense and timing of Police capital outlay. • Development Expense is slightly lower than 2014 Budget by $33K for November YTD. AGENDA ITEM 6.2d CAPITAL FUND: Revenue: • Real Estate Excise Tax Revenues (REET) are $1.1 M as of November YTD, and are trending $355K over the YTD Budget. December REET deposits are anticipated to be $115K, bring the total REET for the year to $1.2M. King County Capital Grant Revenue is falling behind by $55K. Expense: Capital project expenditures are $766K as of November YTD and are comprised of $419K for the Public Works Shop Project, $266K for Road Construction, $23K for Crack Sealing and $56K for sidewalks. Public Works Shop: $ 516,000 Total Shop Project Adopted in 2014 $ 10,000 Change Order for Fire Service: New Shop Total $526,000 ($ 71,005) 2013 Budget used ($ 344,000) 2014 Budget used $ 110,995 Carryover from 2013 into 2014* *$110,995 is the amount of the 2014 Budget Amendment that is included in the November City Council Packet. 2015 Budaet-Prooerty Tax reoortina Item: • City Council Adopted the King County Property Tax Levy in the amount of $2,623,149 for 2015. We were requested by King County Assessor's Office to allocate the assessment on their Ordinance 2152 to break apart "refunds" from the total taxes requested. Refunds are reported as $1,421 and Expense Funds are reported as $2,621,728, totaling $2,623,149 adopted in the levy. (No change in the tax, just reporting the refund separately). IT Services and Support: We have included a two page overview related to IT Services and Support. • 2015 Current Budget for IT Services: Sustainment Only o This overview reports the current cost of maintaining our current state for IT. • 2015 City of Kirkland Proposal o This overview is based on the City of Kirkland Proposal for IT Services which was provided to the Finance Committee. Cost and benefits are provided. Comparative Summary by Fund: Provides a summary view of the 2014 November YTD Forecast as of 11/30/2014 and provides an update for what the ending fund balances will look like after the 2014 Budget Amendment (Agenda Item OB 9.1). City of Medina Revenue & Expense Summary November 2014 AGENDA ITEM 6.2d REVENUE: November ACTUAL November YTD ACTUAL 2014 November YTD BUDGET 2014 ANNUAL BUDGET % of Budget Total BUDGET REMAINING General Fund Property Tax $273,094 $2,512,780 $2,547,429 $2,547,429 98.64% $34,649 Sales Tax $106,904 $1,118,668 $843,333 $920,000 121.59% ($198,668) Criminal Justice $6,541 $65,106 $58,667 $64,000 101.73% ($1,106) B & O Tax: Utility & Franchise Fee $2,441 $486,751 $454,044 $455,244 106.92% ($31,507) Leasehold Excise Tax $0 $2,000 $3,640 $3,640 0.00% $1,640 Licenses & Permits $31,214 $444,962 $476,581 $519,906 85.59% $74,944 Intergovernmental $0 $224,842 $281,129 $326,323 68.90% $101,481 Planning & Development, Passport $39,631 $289,422 $319,000 $348,000 83.17% $58,578 Fines, Penalties, Traffic Infr. $3,027 $33,729 $55,000 $60,000 56.21% $26,271 Misc. Invest. Facility Leases $31,491 $60,187 $59,233 $74,733 80.54% $14,546 Other Revenue $3,968 $9,891 $2,292 $2,500 0.00% ($7,391) General Fund Total $498,311 $5,248,336 $5,100,348 $5,321,775 98.62% $73,439 Street Fund $5,264 $57,616 $84,750 $113,000 50.99% $55,384 Street Fund Transfers In $22,500 $247,500 $247,500 $270,000 91.67% $22,500 Tree Fund $5,200 $7,400 $0 $0 0.00% ($7,400) Capital Fund $160,464 $1,120,567 $611,380 $815,173 137.46% ($305,394) Total (All Funds) $669,238 $6,433,919 $5,796,477 $6,249,948 102.94% ($183,971) Total (All Funds) Transfers In $22,500 $247,500 $247,500 $270,000 91.67% $22,500 EXPENDITURES: November ACTUAL November YTD ACTUAL 2014 November YTD BUDGET 2014 ANNUAL BUDGET %of Budget Total BUDGET REMAINING General Fund Legislative $2,223 $29,672 $30,892 $33,700 88.05% $4,028 Municipal Court $4,145 $57,470 $71,500 $78,000 73.68% $20,530 Executive $15,331 $264,734 $261,299 $277,314 95.46% $12,580 Finance $55,940 $497,720 $463,026 $492,060 101.15% ($5,660) Legal $26,595 $152,570 $174,167 $190,000 80.30% $37,430 Central Services $27,236 $280,430 $264,299 $288,326 97.26% $7,896 Intergovernmental $0 $25,659 $24,084 $26,273 97.66% $614 Police Operations $145,505 $1,468,263 $1,681,109 $1,978,186 74.22% $509,923 Fire & Medical Aid $0 $651,304 $651,304 $651,304 100.00% $0 Emergency Prep. $3,112 $38,116 $39,371 $42,950 88.75% $4,834 Development & Planning $74,752 $690,963 $723,228 $788,976 87.58% $98,013 Recreational Services $0 $23,721 $33,950 $33,950 69.87% $10,229 Parks $37,341 $391,820 $391,597 $427,197 91.72% $35,377 General Fund Total $392,179 $4,572,443 $4,809,824 $5,308,237 86.14% $735,794 Street Fund $42,803 $311,899 $311,312 $339,613 91.84% $27,714 Tree Fund $0 $0 $0 $0 0.00% $0 Capital Fund $37,527 $766,976 $877,409 $957,173 80.13% $190,197 Capital Fund Transfers Out $22,500 $247,500 $247,500 $270,000 91.67% $22,500 Total (All Funds) $472,509 $5,651,318 $5,998,545 $6,605,025 85.56% $953,707 Total (All Funds) Transfers Out $22,500 $247,500 $247,500 $270,000 91.67% $22,500 TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS Beginning Year: 1/1/2014 Period Ending: 11/30/2014 WA ST INV POOL $ 4,766,829 WA ST INV POOL $ 5,204,631 CHECKING 828,813 CHECKING 1,198,306 $ 5,595,642 $ 6,402,937 AGENDA ITEM 6.2d 2015 Current Budget for IT Services and Support: Sustainment Only of Hours spent Current Employee 2015 Employee Labor: on IT 2015 Direct Labor $ Sergeant John Kane 25% $ 38,377 Nancy Adams 8% $ 12,521 Craig Fischer 15% $ 16,766 Employee Labor (current state) $ 67,664 2015 IT Support Vendor Expense: Rate per Hour Current Vendor 2015 Labor Budget $ Datanode - current vendor City Hall Police $150 / Hour 260 Hours 200 Hours $ $ 39,100 30,000 Datanode - Sustainment Budget Only (current state) @ 460 Hours $ 69,100 Average Datanode Labor Overage 2013 & 2014: (Budget not included) $ 8,800 2015 Total IT Labor Budget: Employee & Vendor $ 145,564 Cost: Sustainment Only •It is important to note that the $67,664 in Staff Labor Cost takes time away from other projects. For 2013 & 2014 has resulted in staff members who have worked weekends, evenings and holidays without pay. •Datanode is a "For Profit" Vendor who Outsources our City IT Tech Support to a 3rd Party. The 3rd Party Consultant has changed three times in the past couple of years. Hourly charges are $150 per hour. Datanode IT Support quotes are consistently underestimated and result in cost overages. Benefit: Sustainment Only •Datanode has some historical knowledge of our systems. The most recent Consultant has supported the City for @ 10 months. •Includes Helpdesk, Incident Support, Maintenance and Monitoring AGENDA ITEM 6.2d 2015 City of Kirkland Proposal IT Support Services 2-5 Year Plan 2015 Labor Hours 2015 Labor and Project Cost Rate: $102/Hour 2015 Proposal - Base 1,040 Hours 1,040 $ 106,423 2015 Proposal - Project Labor Hours 310-515 $ 35,095 2015 Proposal - Direct Costs & Hardware 255-425 $ 33,500 Total Hours and Projected Cost (Less) Security Audit Labor Hours Revised Proposal for 2015: Cost: City of Kirkland 1605-1980 $ 175,018 (30-50) ($20,000) 1575-1930 $ 155,018 •2015 & 2016 Costs will be initially high for 2-5 Year Plan Implementation. Costs are anticipated to drop in the 3rd Year. •City of Kirkland Proposal includes labor and support services that are not included in the Datanode (current state)IT services, such as: Equipment & Licensing Standardization and Compliance, Implementation of Security Best Practices, safe decommision of old equipment, labor for replacement of old network equipment and old servers, backup strategy and restore capability and a 2-5 year "best practices" plan. •During 2015, the City of Medina will continue to incur Staff time hours during the transition. As we move forward, the goal is to phase the current 3 employees out of IT roles and move towards managerial & support roles. Benefit: City of Kirkland •The City of Kirkland will receive "$0" Financial Gain for providing IT Services to the City of Medina. The Proposal includes the estimated costs the City of Kirkland will need in order to cover their costs and break even. •The City of Medina will benefit from being able to utilize the highly technical IT skills and talent already in place at Kirkland. Kirkland has experts who specialize in different IT areas. It has been hard for Medina to find the broad level of talent needed to support our city in just one person. •The City of Medina and City of Kirkland both partner with NorCom. Kirkland IT is aware of, and has provided solutions for IT changes that will be imposed by NorCom, and they are equipped to seamlessly support our needs. Kirkland IT has partnered with the City of Medina in the past and have provided excellent IT Services. They are familiar with our City and Police IT systems and have a strong, positive relationship with the City of Medina Police Department. •Includes Helpdesk, Incident Support, Maintenance and Monitoring, PLUS additional services not provided by Datanode (see proposal list above under "cost" for 2-5 year plan) •Includes 1,040 "Base Hours", which is 20 Hours per week, plus 500-900 Project & Hardware Hours. Datanode provides @ 8-9 Hours per week. Kirkland IT: 1575-1930 Hours/Year vs. Datanode 460 Hours/Year AGENDA ITEM 6.2d 2015 Comparative Summary by Fund Final Budget Includes 2014 Budget Amendment Includes 2014 Forecast as of 11/30/2014 2014 2015 2012 2013 Adopted 2014 Preliminary DESCRIPTION Actual Actual Budget Forecast Budget GENERAL FUND BEGINNING FUND BALANCE $ 1,771,945 $ 2,061,921 $ 2,736,012 $ 2,736,012 $ 2,782,605 REVENUES 5,345,499 5,708,443 5,321,775 5,478,853 5,412,228 OPERATING TRANSFERS -IN - - - - - 4,965,523 5,071,863 5,668,126 5,432,259 5,509,895 EXPENDITURES OPERATING TRANSFERS -OUT 90,000 - - - - $ 2,061,921 $ 2,736,012 $ 2,749,549 $ 2,782,605 $ 2,684,938 ENDING FUND BALANCE STREET FUND BEGINNING FUND BALANCE $ 88,334 $ 99,483 $ 47,129 $ 47,129 $ 72,051 REVENUES 90,447 190,536 113,000 110,780 60,095 OPERATING TRANSFERS -IN 290,000 110,000 270,000 270,000 250,000 369,298 352,890 355,448 355,858 346,490 EXPENDITURES OPERATING TRANSFERS -OUT - - - - - $ 99,483 $ 47,129 $ 90,516 $ 72,051 $ 35,655 ENDING FUND BALANCE TREE FUND BEGINNING FUND BALANCE $ 27,456 $ 35,856 $ 69,356 $ 69,356 $ 127,556 REVENUES 8,400 33,500 - 58,200 - OPERATING TRANSFERS -IN - - - - - - - - - 50,000 EXPENDITURES OPERATING TRANSFERS -OUT - - - - - OTHER NON -EXPENDITURES ENDING FUND BALANCE $ 35,856 $ 69,356 $ 69,356 $ 127,556 $ 77,556 CAPITAL PROJECTS FUND BEGINNING FUND BALANCE $ 404,028 $ 146,232 $ 731,297 $ 731,297 $ 893,445 REVENUES 574,488 951,106 815,173 1,236,260 886,799 OPERATING TRANSFERS -IN - 200,000 - - - 632,284 456,041 1,068,173 804,112 754,899 EXPENDITURES OPERATING TRANSFERS -OUT 200,000 110,000 270,000 270,000 250,000 $ 146,232 $ 731,297 $ 319,297 $ 893,445 $ 775,345 ENDING FUND BALANCE CAPITAL FUND RESERVE BEGINNING FUND BALANCE $ 2,076,380 $ 2,076,380 $ 1,878,602 $ 1,878,602 $ 1,880,824 REVENUES $ 2,222 $ 2,222 $ 2,200 OPERATING TRANSFERS -IN $ - $ - $ - $ - OPERATING TRANSFERS -OUT $ - $ 200,000 $ - $ - $ 2,076,380 $ 1,878,602 $ 1,878,602 $ 1,880,824 $ 1,883,024 ENDING FUND BALANCE TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE $ 4,368,143 $ 4,419,872 $ 5,462,396 $ 5,462,396 $ 5,756,481 REVENUES 6,018,834 6,984,643 6,249,948 6,886,315 6,361,322 OPERATING TRANSFERS -IN 290,000 310,000 270,000 270,000 250,000 5,967,105 5,942,120 6,605,025 6,592,229 6,661,284 EXPENDITURES OPERATING TRANSFERS -OUT 290,000 310,000 270,000 270,000 250,000 $ 4,419,872 $ 5,462,396 $ 5,107,319 $ 5,756,481 $ 5,456,519 ENDING FUND BALANCE 12/8/2014 CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov December 8, 2014 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report DECEMBER AND JANUARY PUBLIC MEETINGS AND EVENTS Event Date Time Location Christmas Day — CITY HALL CLOSED New Year's Day — CITY HALL CLOSED December 25 January 1 City Council Meeting January 12 6:30 pm Medina City Hall Emergency Preparedness Meeting City Council Study Session January 20 January 26 7:00 pm 6:30 pm Medina City Hall Medina City Hall Meetings are publicly noticed on the City's three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City's website. COMMUNICATION TO OUR COMMUNITY E -Notice Program: During the month of November, the City issued 25 bulletins amounting to a total of 12,035 bulletins delivered to subscribers; approximately 21.6% were opened. See Attachment 1. As of November 30, the City had 2,982 subscribers (change in total subscribers +25), with a combined total of 22,093 subscriptions (change in total subscriptions ). Website Hits: The attached report identifies popular hits on the City's website pages during the month of November. See Attachment 2. RECORDS REQUESTS As of November 30, 197 public records requests have been received by central services. See Attachment 3. PASSPORTS During the month of November, 9 passport applications were processed at City Hall, totaling 143 for the year. The City accepts applications by appointment only between 9 am and 3:30 pm daily. 1►� GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E -NOTICES. RECEIVE THE CITY UPDATES YOU WANT, DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E -Notice Program. ATTACHMENT 1 11/01/2014 - 11/30/2014 Comparisons: November, 2014 Bulletins Total Total Unique Developed Recipients Delivered Email Opens 25 12,195 12,035 1,897 Unique Email Open 21.60% Wireless Recipients 2,436 October, 2014 32 15,987 15,783 2,675 24.30% 3,886 September, 2014 25 11,625 11,420 1,891 24.10% 2,929 August, 2014 17 13,546 13,367 2,430 24.70% 2,921 July, 2014 27 15,934 15,616 2,900 24.80% 3,223 June, 2014 34 21,914 21,494 3,222 21.00% 5,351 May, 2014 22 16,518 16,165 2,769 23.00% 3,553 April, 2014 30 16,404 16,108 2,690 22.70% 3,503 March, 2014 35 19,949 19,246 3,554 24.70% 3,977 February, 2014 25 16,963 16,629 3,010 24.00% 3,491 January, 2014 22 12,228 11,963 2,221 24.30% 2,320 December, 2013 11 7,057 6,942 1,278 23.60% 1,243 November, 2013 26 11,322 11,149 2,040 23.30% 1,821 October, 2013 29 15,779 15,504 2,776 22.60% 2,558 September, 2013 22 11,671 11,143 1,916 22.10% 2,051 August, 2013 17 8,563 8,212 1,620 23.30% 934 July, 2013 32 13,584 13,110 2,435 22.20% 1,554 June, 2013 37 11,705 11,452 1,925 20.40% 1,380 May, 2013 34 15,114 14,806 2,729 22.00% 1,604 April, 2013 30 12,668 12,456 2,325 22.10% 1,271 March, 2013 35 18,594 18,194 3,483 22.50% 1,835 Date Sent Top 10 Most Read Bulletins During November Emails Opened Email Open Rate 11/03/2014 01:24 PM PDT City Council Meeting, November 10, 2014 254 20% 11/06/2014 07:03 PM PDT November 10, 2014 City Council Agenda Packet 208 28% 11/12/2014 09:40 AM PDT Annual Holiday Giving Tree to Benefit Childhaven 413 22% 11/13/2014 10:05 AM PDT 11/17/2014 Park Board Agenda Packet 92 22% 11/19/2014 01:14 PM PDT Medina City Council Notice of Hearing - Renting of Mulitple Rooms (Boarding Houses) 12/8/14 74 21% 11/21/2014 08:02 AM PDT REMINDER: Annual Holiday Giving Tree to Benefit Childhaven 341 20% 11/25/2014 04:04 PM PDT Holiday Closure - Medina City Hall 255 19% 11/26/2014 09:00 AM PDT 12/02/2014 Medina Planning Commission Agenda Packet 86 18% 11/26/2014 10:46 AM PDT Holiday Giving Tree to Benefit Childhaven at City Hall 247 16% 11/26/2014 10:51 AM PDT December 1, 2014 City Council Agenda Packet 221 24% ATTACHMENT 2 website stats 11/01/2014 - 11/30/2014 Top 20 Page Views by Section Top 20 Unique IPs by Section Page Percent of Unique Percent of Section Views Total Section IPs Total IPs Default Home Page 5041 38.57 Default Home Page 2131 36.14 Marine Patrol Services 677 5.18 Police 272 4.61 Police 456 3.49 Development Services 195 3.31 Development Services 409 3.13 Employment 185 3.14 Parks 387 2.96 City Council 146 2.48 Employment 351 2.69 Services Directory 143 2.42 FAQs 280 2.14 History 122 2.07 Services Directory 279 2.13 FAQs 122 2.07 History 255 1.95 City Departments 119 2.02 City Council 232 1.78 Search Results 116 1.97 Search Results 215 1.64 Parks 114 1.93 Employment 189 1.45 Employment 101 1.71 Capital and Transportation City Departments 186 1.42 Improvement Plans 92 1.56 Helpful Links 174 1.33 Documents 89 1.51 Documents 162 1.24 Helpful Links 85 1.44 Public Works 160 1.22 Traffic Safety 83 1.41 Alarm System Registration 137 1.05 Parks and Recreation Board 70 1.19 Capital and Transportation Improvement Plans 134 1.03 Housewatch Request 65 1.1 Traffic Safety 133 1.02 Public Works 64 1.09 Feedback Form 132 1.01 City Manager's Office 57 0.97 Total Page Views During Total Unique Views During Period 9,989 Period 4,371 ATTACHMENT 3 CITY OF MEDINA PENDING PUBLIC RECORDS REQUEST LOG Mioa Zhang 2014-1 2014-2 1/2/20 14 Paul Silva rl/8/2014 Grade determination and construction plans for: 2457 78th Ave NE; 2058 78th Ave NE; 7620 NE 32nd St Recently issued Building Permits 1/9/14 plans sent to Wide Format N/A 1/14/14 requestor picked up his copy. PRR Completed. 1/8/201 ATTACHMENT 3 Allan Bakalian (1) All files, correspondence, plans/permits sent to 1/22/14-requestor emails, reports, permits, wideformat for coping picked up copies and variances, approvals, paid. Complete. authorizations, orders, or any related occupation, use or zoning determinations since the City's incorporation for property addressed 816 Evergreen Point Road (2) All reports, proposals, correspondence (including emails) by or for the City which discuss, recommend, propose or evaluate the past, current and future zoning and zoning map revisions for the 816 Evergreen Point Road (Post Offic) property since 2012 2014-3 1/6/2014 Carrion, Hugo (Rhodes Our client recently purchased this Architecture + Light property. The house was built on 1962. I would like to access the permit documents: permit drawings and permit files, and all permit records pertinent to the existing residence. Property Addressed: 625 84th Ave 1/10/14-emailed NE requestor/1 /16/14 2014-4 1/9/2014 10 pages copied complete Chris Koh South retaining wall of Orlovski 1/10/14 - requestor project: 2633 78th Ave NE, was a walkin-plans abutting property line viewed -request 2014-5 1/10/2014 N/A complete. Jim Sander Storm Drain plan and tie in @ Evergreen Pt Rd: Property 1/21 storage 2014-6 1/21/2014 Address: 2611 Evergreen Pt Rd 1 page search.1/24 complete Kitty Ballard Recently issued Building Permits Will return 1/23 to 2014-7 1/22/2014 43 pages pay/pick up. Complete Richard Euerle Recently issued Building Permits 2014-8 1/22/2014 N/A Completed ATTACHMENT 3 Sathya Venkatapathy Info or plans on drain lines and 1/21/14 request for sewer for property at 619 84th storage search. 1/28 Ave NE emailed requestor. 2014-9 1/24/2014 1/29/14 - Complete Paul Silva Recently issued Building Permits 2014-10 2/4/2014 N/A Completed Hwa Park Any property records for 8901 Groat Pt Dr 2/5/14 Requested storage search.2/5 sent requestor email.2/10 called requestor-they forgot -said they would be in 2/10 or 2/11. 2014-11 2/4/2014 N/A 2/24/14 - completed Bruce Blyton Building, Clearing, Grading, Land 2/7/14 requested us Permits for property address storage search.2/1 1 2403 EPR requestor came in - there maybe more records -pending. 2/13 requestor came in & reviewed records - 2014 -12 2/7/20 N/A completed. Brian Hughes Narrative for 8650 NE 7th St & 2014-13 2/18/2014 7635 NE 12th St N/A Emailed-complete Sam Biddle Any property records for 450 & 456 Overlake Dr E, Medina storage search -2/19/14 called requestor-he said he would be in soon to review. 2/26/14 completed. - 2014-15 2/19/2014 Steve Kern Documents for 2403 EPR N/A Reviewed -complete Paul Silva Recently issued Building Permits 14-16 2/19/2014 N/A Reviewed -complete 2014-17 2/18/2014 Rob Nichelson4 Records for 2841 EPR Maps -24x36 Completed ATTACHMENT 3 Weining Wen Architecture, structure and civil 2/26/14 - nothing on drawings for 822 Evergreen Point site-PW making off site Rd check. 3/3 requestor reviewed documents and requested copies - sent to wide formate.3/4-emailed requestor copies ready for pick up.3/4 2014-18 2/25/2014 complete. Kristine Cole Certified payroll reports from Rod McConkey Construction LLC and Christensen Inc General Contractor for Maintenance Building Addition project- Contract 2014-19 2/27/2014 #E512. Completed Alan Hammons Copy of Notice & SEPA Checklist 2014-20 3/4/2014 Checklist/Notice Completed Trish May Building Permit & Plans for 3640 3/4/14 - Reviewed EPR building permits but plans not here -made request for off site storage search. 3/7 - Plans located w/builder. Called requestor.312 - 2014-21 3/4/2014 complete. Paul Silva Recently issued Building Permits 2014-22 3/5/2014 Completed Emma Williams All building records for 8106 Overlake Dr W 3/12/14 - asked public works to check off sight storgae.3/13/14-Files found at storage. Called requestor and left vm to let her know. 2014-23 3/11/2013 Plans Complete 2014-24 3/10/2014 Joe & Alice Meisenheimer Completed ATTACHMENT 3 Bruce Blyton3 Building permit records, geotechnical reports, critical area reports for 2611 Evergreen Point 2014-25 3/7/2014 Rd Mark Batson Permits & Pains for 3225 Evergreen Pt Rd 2014-26 3/13/2014 Completed records found at off site storage -called requestor.3/19/14 reviewed & complete. 3/17/14 - records found at City Hall-emailed requestor.3/19/14 - called, Ivm. 3/27 - called, requestor said no longer needed to 2014-27 3/14/2014 Samuel Meyler Permits for 2633 78th Ave NE review. 2014-28 3/13/2014 Jeffrey Chen Kathy Swan - Pacific NW 2014-29 3/13/2014 Regional Council of Carpenters review and copy any documents in Dan Yourkoski's personnel file from 1/2009 to 4/2010 which has Jeff Chen as the aurthor of any documetns within his personnel file. Specifically looking for letter of reprimand on/about jan/feb 2010. Also require the meta data on that memo/letter of reprimand. Maintenance Building Addition: E 512: Rod McConkey Construction - Payroll records for dates from 12/2/13 thru 3/7/14. Include with the records any applicable 4 10 agreements No Records Found 13 Records of Certified Payroll records provided by Rod McConkey Construction. Emailed Requestor March 31. Complete 4/17/2014 via email ATTACHMENT 3 All Police Department staff meeting Minutes that Linda Crum prepared, wrote, recorded, scribed on legal yellow paper and or then transcribed Memos for 2014-30 3/19/2014 Jeffrey Chen Chief Chen from 2004 - 2010. 2014-31 3/20/2014 Paul Silva Recently issued Building Permits 2014-32 3/17/2014 Douglas Obie File for 605 Evergreen Pt Rd Plans & Structural Calculations for 2014-33 3/24/2014 Joseph Wu 826 84th Ave NE Blue prints, survey, design, soil 2014-34 3/26/2014 Hong Xu grade for 3317 Evergreen Pt RD Storm Design for SFR 511 82nd 2014-35 3/31/2014 Ken Khorarni Ave NE Property survey and building 2014-36 4/1/2014 Barbara Hulit records for 8826 2nd PI Plans reviewed - file copied by requestor - 3/31/14 sent requestor all available Minutes and Agendas in orginal form which includes the Metadata per email request on 3/26/14 complete reviewed -complete. 3/19/14 - offsite storage request -file received -complete 3/24/14 - complete 3/28/14 - complete 3/31/14 - complete 4/1/14-PW to check off site storage. 4/4-I called michell to let her know they are still searching for records off site. 4/7/14 1 called michelle to let her know that records were found and she can come in to review.4/14/14- reviewed-copies made.complete. ATTACHMENT 3 4/3/14 -asked PW to check off site storage. Records were found. 4/4/14-emailed requestor letting them know records were available to v i ew.4/ 18/ 14 -record s reviewed, copies Finding Fact made. Emailed Conclusions, Hydraulic requstor that copies Permits,Army corps of ready. 4/23/14 -called engineers requestor-Ift vm that correspondences, copies are ready for 2009 Permit - 2033 Evergreen Pt endgared species act p/u.4/24/14-paid- 2014-37 3 -Apr Marin-Exteriorscapes Rd, Medina checklist, plans. complete. ___________ PW searched of site W4/9/2014 storage -records were found. Called requester. He said he Records for 2615 Evergreen Pt would be in 4/10/14 to Brendan Cronin Rd, Medina review. Complete. 4/15/14 -one file found at City Hall -also asked PW to check storage.4/17/14- reviewed.copies requested-4/18/14- requestor wanted to see if PW finds anything in storage.4/18 files found in storage -called Survey, inspection notes Aug requestor-he will be in 2013 to end of year for property plans, revisions, Friday 4/25 to 2014-39 4/15/2014 Chris Koh address 2633 78th Ave NE correspondences. review.Complete /3/2014 Paul Silva Recently issued Building Permits mplete 2014-41 4/16/2014 Paul Silva Recently issued Building Permits Completed ATTACHMENT 3 2014-42 2014-43 2014-44 4/16/2014 Manging Li 4/17/2014 Kent Ackerman Construction Records for 3317 Evergreen Pt Rd GEO & any & all reports on file for 2841 Evergreen Pt All building permit records issued Tim Graham - Hanson Baker to Collin & Letricia Carpenter- all building permits & 4/16/2014 Ludlow 1432 Evegreen Pt Rd correspondences 4/16/14 No records at City Hal -asked PW to check off site storage.4/17/14files found at storage. called requestor. She said she would be in 4/18 or 4/21 to review. 4/23/14 - called requestor-says she no longer needs to review the file. complete 4/17/14 -no reords at City Hall. Asked PW to check off site storage. 4/18 -records found- requestor will be in 4/23 to review.f 4/23 requestor came in - wanted the whole file copied -several hundred pages -sent to wideformate for coping.4/24/14 paid and complete. Records found at City Hall - Also asked PW to check off site.Requestor came in 4/21 and reviewed files. Copies made. 4/21/14 Ift vm for requestor advising copies ready and total due is $15.60. 5/5/14 paid & complete. ATTACHMENT 3 All documents associated with Medina Internal Affairs Investigation 10-01 against Dan 4/21/2014 - no records 2014-45 4/21/2014 Jeffrey Chen Yourkoski None exist - complete Permit on gate being built at 8400 4/21/14 -no records 2014-46 4/21/2014 Tobey Bryant Ridge Rd None found -complete 4/21/14 -no file at City Hall-aksed PW to check off site storage. 4/24/14 -file found. Called requestor. She will come in 4/24/14 to review.5/5/14 called requestor again. She says she will be in today, 5/5 to Site plan/Elevations for 904 88th review.5/5/14 - 2014-47 4/18/2014 Robin Parsons Ave NE Complete. Building Permits & Survey documentations for 8400 Ridge 2014-48 4/23/2014 Mark Hume Rd permit 4/24/14 - complete 4/23/14 -no records at City Hall. Requested PW to search off site storage. 4/24/14 -files Site plan including lot coverage & found in storage. impervious surface calculations Requestor reviewed. 2014-49 4/23/2014 Mark Nelson for 515 Upland Complete. 4/28/14 Asked PW to check off site storgae. 5/2 records found off site storage -sent requestor email. 5/5/14 called requestor-left vm Permits/Variance from 1976 thru that records were here. 1979 for 405 84th Ave NE, 5/7/14 - requestor 2014-50 4/28/2014 Li-Whei Palevich Medina Plans reviewed -complete. ATTACHMENT 3 2014-51 2014-52 4/29/2014 Jim Bergstrom Copy of Site Plan for 830 84th Ave NE 4/28/2014 Nori - norir @ caprenos.com permit at 8751 Overlake Dr W Amanda Butler-Coldwell Banker Floor Plans for 8847 NE 2nd PI, 2014-53 4/29/2014 Bain Medina Tree Removal Plan for 7808 NE 2014-54 4/29/2014 Cindy Spengler 12th St 2014-55 4/30/2014 Paul Silva Recently issued Building Permits 2014-56 5/2/2014 Richard Euerle Recently issued Building Permits Documents associated with the Independent Tower application for 2014-57 5/5/2014 Pat Boyd - via email Fairweather 2014 Commissioned (Police) & Non Commissioned (Support), email rate sheets and plan summaries on all medical, dental & vision for these EE groups. Also provide life ins payout and mo 2014-58 5/6/2014 Susan Burnett, Cline Law Firm premium for each. Geo Tech Survey for 2841 2014-59 5/1/2014 Rob Nicholson Evergreen Pt Rd 2014-60 5/6/2014 Cindy Spengler Fairweather Communication 2014-61 5/6/2014 Ken Fisher Tower file review 4 pages of plans plans 4/29/14 Applicant borrowed copy of site plan he submitted for PL -14-013 and returned. Complete. 4/28/14 Requestor left vm-dg responed via email. complete. 4/29/14 Requestor wanted 4 pages of the plans copied -sent to wideformat.5/2 complete. Completed Completed Completed 5/6/14 -Complete 5/8/14 - KM Emailed records to requestor Complete. Geo Tech Reports 5/6/14 - Complete Consultant Correspondences to property owner, mmc on tree code Completed Completed ATTACHMENT 3 2014-62 5/2/2014 Donghoon Lee 2014-63 5/7/2014 Sven Larsen 2014-64 5/13/2014 Paul Silva 2014-65 5/13/2014 Cameron Braithwaite 2014-66 5/14/2014 Roslyn Comley Construction Plans for 8035 NE 25th St Permit Plans - 2841 EPR Recently issued Building Permits All building records for 3257 Evergreen RD Any and all records including but not limited to any permits, droawins, requests for permits, 5/16/14 plans/permits etc for property address 3241 sent to wideformat for 78th PI NE coping Site Plan, Civil & architectural 5/21/14 various sheets for property address 3317 pages/permits sent to 2014-67 5/15/2014 Jim Dwyer EPR wideformate for coping 2014-68 5/14/2015 Cory Benson Issued ROW Permit for 8411 NE 1 permit 2014-69 5/20/2014 Cynthia Adkins 2014-70 5/21/2014 James Kwon 2014-71 5/22/2014 Greg Rauch Fairweather Communication Tower file review Permits/Plans 1634 77th Pier Permit for 1031 Evergreen Pt Rd, Medina 5/2/14 No records at City Hall. Asked PW check storage.5/7/14 no records found at storage. Called requestor and left message that no records were found. Complete. 5/12/14 - Requestor reviewed -complete. 5/13/14 - complete. 5/15/14 - called requestor-he said he would be in today to review. Viewed and complete. 5/15/14 - requestor will be in today (5/15/14) to view.5/20/14 paid and complete. 5/15/14 -no records at City Hall -asked PW to check storage. 5/21/14. requstor wanted copies made. 5/27/14 - paid/pickeup-complete. Completed 5/20/14 Reviewed and complete. 5/21/14 complete. 5/22/14 -request to PW to check off site storage. 5/27/14 -file found of site storage. Emailed requestor. 5/29/14 -complete. ATTACHMENT 3 2014-72 2014-73 5/27/2014 Chunfang Xu 5/20/2014 Thomas Cusick name of designer of the house at 8477 Rdige Road All building records for 3448 78th PI & 3318 Evergreen Pt Rd Records reviewed - complete. No records at city hall. Records found at off site storage for 3448 but no records for 3318. 5/24/14 Called requestor to let him know.5/28/14 complete ATTACHMENT 3 2014-74 5/21/2014 Jeffrey Chen 2014-75 5/28/2014 Eric Hokanson While employed with the city of Medina in and around January and February 2010 I had access to a desktop city computer. I am requesting a comprehensive forensic electronic search of that computer hard drive to locate the following document: A memo created by Jeff Chen to File regarding Dan Yourkoski after January 22, 2010. This memo closed an internal affairs issue against Dan Yourkoski for an insubordinate act. Please provide me with the metadata of this electronic document. If the computer hard drive is no longer in the city's possession but the city has knowledge of where the hard drive is now located, I ask the city to make efforts to retrieve a copy for this public records request. I am also aware the city possessed a computer server at that time. Please search that server too. All records of fuel purchases made by the City in any department under City Manager Mike Sauerwein. No Records Found Emailed Requestor on June 30 - Complete List of all fuel purchases Emailed - Ready for from January 2014 to pick-up on 6/6/2014 - current Complete ATTACHMENT 3 2014-76 5/28/2014 Eric Hokanson All records of fuel purchases by the Medina Police since Daniel Yourkoski begin as Interim Police Chief until now. List of all fuel purchases Emailed - Ready for from September 2013 to pick-up on 6/6/2014 - current Complete All communication between Mike Sauerwein and the company or Emailed - Requestor companies hired to recruit a picked up documents 2014-77 5/28/2014 Eric Hokanson police chief. Emails on 7/2/14. Complete. Dan Yourkoski's W2 statements Denied Per RCW for years 2011, 2012 and 2013. 42.56.230 (4)(b); RWC 42.56.070; and 26 Emailed Requestor 2014-78 5/28/2014 Eric Hokanson U.S.C Sec 6103(a) on 6/6/14 - Complete John Kane's W2 statements for Denied Per RCW years 2011, 2012 and 2013. 42.56.230 (4)(b); RWC 42.56.070; and 26 Emailed Requestor 2014-79 5/28/2014 Eric Hokanson U.S.C Sec 6103(a) on 6/6/14 - Complete Brady Halverson's W2 statements Denied Per RCW for years 2011, 2012 and 2013. 42.56.230 (4)(b); RWC 42.56.070; and 26 Emailed Requestor 2014-80 5/28/2014 Eric Hokanson U.S.C Sec 6103(a) on 6/6/14 - Complete Austin Gidlof's W2 statements for Denied Per RCW years 2011, 2012 and 2013. 42.56.230 (4)(b); RWC 42.56.070; and 26 Emailed Requestor 2014-81 5/28/2014 Eric Hokanson U.S.C Sec 6103(a) on 6/6/14 - Complete Mike Sauerwein's employment 2014-82 5/28/2014 Eric Hokanson contract. Employment Contract Emailed. Complete Mike Girias W2 statements for Denied Per RCW years 2011, 2012 and 2013. 42.56.230 (4)(b); RWC 42.56.070; and 26 Emailed Requestor 2014-83 5/28/2014 Eric Hokanson U.S.C Sec 6103(a) on 6/6/14 - Complete Emmett Knott's W2 statements Denied Per RCW for years 2011, 2012 and 2013. 42.56.230 (4)(b); RWC 42.56.070; and 26 Emailed Requestor 2014-84 5/28/2014 Eric Hokanson U.S.C Sec 6103(a) on 6/6/14 - Complete ATTACHMENT 3 2014-85 5/28/2014 Eric Hokanson James Martin's W2 statements for years 2011, 2012 and 2013. All records of or pertaining Medina Police Officers having received training at Thunder Ranch. Examples including but not limited to certificates contained in personnel files, travel expenses, receipts, requests for permission to attend. Include current and past 2014-86 5/28/2014 Eric Hokanson employees. Recently issued Building Permits 2014-87 5/28/2014 Paul Silva Any and all records on 520 Evegreen Pt Rd and the lot to the - 5/28/2014 Ross Worthington North 2014-89 5/28/2014 Chaohua Chanq Permit plans - 8477 Ridge Rd Storm Drainage, AS-Builts, Building applications, easments 5/29/2014 Mike Jacobsen for 836 83rd Ave NE Denied Per RCW 42.56.230 (4)(b); RWC 42.56.070; and 26 Emailed Requestor U.S.C Sec 6103(a) on 6/6/14 - Complete Certificates for Emmet Knott and Jeff Chen, travel expenses and receipts 6/19/2014 -KM emailed requestor advising records found and at City Hall to review. Requestor picked up file on 7/2 - Complete 5/28/14 -complete 5/28/14 - asked PW to check offsite storage.5/30/14-file found at off site storage. Called requestor. He said he would be in 5/30 or 6/2 to review. 5/28/14 -file at city hall. Called requestor and left message.5/29/14 - complete. 5/29/14 -asked PW to check off site storage. 5/30/14 -file found at off site storage. Called requestor and left message.6/2/14 complete. ATTACHMENT 3 Land use ordinances, site development, other materials related to 3223 evergreen point 2014-91 6/2/2014 Bob Canaan rd medina wa 98039 2014-92 6/5/2014 Bob Canaan 2014-93 6/3/2014 Trish May 2014-94 /9/2014 Cynthia Adkins Property File for 3225 EPR Topo survey & correspondence for 3640 EP Cell tower file (independent tower) 6/11/14 - Reviewed. Copies made. Complete. 6/4/14 complete 6/9/14 comple 2014-95 6/10/2014 Paul Silva Recently issued Building Permits 6/10/14 complete ATTACHMENT 3 1. A list of all subcontractors Know to have worked on this project for your agency: 2. Photocopy of all of the intent to Pay Prevailing Wage and Affidavit of Wages Paid forms filed to -date: 3. Photocopy of the prime contractor's Performance Bond: 4. Amount of retainage being held on the project: 5. Lien filed against the bond or retainage including the amount(s) and who it was filed by: 6. If filed, photocopies of certified payroll records submitted by the violator, if received: 7. Photocopies of any information your agency may have kept regarding the job duties performed, number/names of workers and days and/or hours of work by this firm on the above - stated project (i.e., project manager/inspector daily/weekly logs, manpower reports, etc.) 8. The date the project was completed (if the job is substantially completed) 9. The acceptance date of the project of the anticipated acceptance date if 2014-96 2014-97 that has not yet officially taken place. ("Acceptance" has been 6/12/14 - KM Emailed Melissa Grondahl - Dept of L & defined as the date the requested documents 6/10/2014 I contracting agency has deemed to requester -Complete Contracts or agreements that your city or court has with any and all jail facilities for the total 6/12/14 - KM Emailed confinement, partial confinement requested documents 6/11/2014 George Bianchi or work release of individuals, to requester -Complete ATTACHMENT 3 Information of original grade determination for the address of 2014-98 6/12/2014 Joseph Wu 2444 80th Ave NE 2006 Building application, CMP & 2014-99 6/3/2014 Patti Blevins SEPA for 3304 78th PI NE CMP, Apps, drawings 2014-100 Recording of hearing, Hearing Examiners Decision, Minutes from CMP 12-015/3640 Evergreen Pt 6/18/2014 Craig Stillwell/Kerry Fitterer Rd Richard Stephens of Groen, 2014-101 6/18/2014 Stephens & Klinge Records pertaining to the Fairweather Nature Preserve ("Fairweather Park") located at Evergreen Point Road & NE 32nd St in Medina, WA: 1)All records regarding the permitting of any tower or telecommunication structures in Fairweather Park; 2)All records regarding the leasing of any space in Fairweather Park by Independent Towers LLC; and 3)All records regarding the development, consideration and adoption of Ordinance 900 in 2013. 6/12/14 This file is with consulant Ngo. Emailed and asked that she scan the document and send to me. 6/13/14 -scanned document received. Emailed to requestor. Complete. Files at off site storage. 6/13/14 files reviewed, copies made. Complete. 6/18/14 - All requested documents were emailed to requestor CD was made of the audio -complete 7/1/14- re: 1)&2) Requestor reviewed files. Copies made of various temporay permits and lease. Requstor may need other copies and will let me know. 3) Emailed requestor paper file availabe to review & city clerk will follow up regarding electronic files, etc. ATTACHMENT 3 2014-103 6/16/2014 Jeffrey Chen = 6/23/2014 David Yee - 6/23/2014 Paul Silva review a document otherwise known as the Medina Police internal affairs control log which describes all internal affairs complaints lodged and/or investigated against all Medina police department employee from 2006-2013. I also request a copy of any document detailing - 1KM Emaited1 requestor that the destruction or disposition of files are ready to all internal affair files during that review. 6/20/14 time frame. Complete. 1 File PL -13-032 Variance 6/23/14 - Complete Recently issued Building Permits 6/23/14 - Complete 7/1/14 - Requestor reviewed files. Copies • All staff reports regarding made of various staff requested variances within the reports & hearing City of Medina from June 2004 examiner decisions. through June 2014: and There is still a pending • All decisions granting, denying or staff report that is not otherwise addressing a variance completed. Dir of Dev from June 2004 through June Srvs will complete Richard Stephens of Groen, 2014. within a week and 2014-105 6/19/2014 Stephens & Klinge provide to requestor 6/26/14 - called requestor that file is here and ready to view. Documents associated with He says he will be in determination of original grade for 6/27/14. 6/27/14 - 6/26/2014 Joseph Wu the project site at 8650 NE 7th St Grade/Drainage packet Complete. ATTACHMENT 3 6/30/14 - KM called requestor and let her know there are no records here at City Hall and will have off site storage Anthing that shows floor plans or checked.This address elevations of structure property is actually Clyde Hill - 2014 -107 6/30/2014 Anne Fisher Addressed: 8962 NE 14th St Not Medina. 7/1/14 - No files found at City Hall. Asked PW to check off site storage.7/7/14-files found at storage - Permitting records for property, emailed specifically for a dock address: requestor.7/8/14 2014-108 7/1/2014 Waterfront Construction 3621 EPR complete. If they exist: Public Works & Parks current salary schedule(s), health & welfare premiums -paid by both the employer & employee, vacation accural rate; sick leave 7/7/14 -sent pdf of the accural; holiday; funeral leave; current salary schedule longevity pay; premium stipends; and pdf of Public Doug Henderson: Teamsters job descriptions and labor Works union 2014-109 7/7/2014 Local 763 agreement. contract. Complete. 7/7/14 -Documents are with consultant Jenny Ngo. I sent her an email.7/7/14-Jenny will bring files to me 7/9/14. 7/9/14 files now at City Hall-emailed May 2014 Permit submittal, all requestor.7/15/14- drawings & supporting documents emailed wideformat for for property address at 2409 pickup & copy of plans. 2014-110 7/7/2014 Kerry Fitterer Evergreen Pt Rd Plans 7/21/14 -complete ATTACHMENT 3 2014-111 7/2/2014 Cynthia Adkins 2014-112 7/7/2014 Ellen Merrifield Tere Foster,Megan Blommer: 2014-113 7/8/2014 Windermere 2014-114 7/8/2014 Marcus King Fairweather Communication Tower file review Demo date for address of 8809 NE 2nd PI Boxes of records related to Overlake GCC special use permit process in 1992. Specifically traffic study. various documents 7/2/14 -complete Permit is not complete yet so City can not comfirm a date. Complete. 7/8/14 - No file at City Hall -Asked PW to check storage. 7/9/14 emailed requestor files found at storage. 7/10/14-requestor came in -documents snt to wideformat for copying. 7/14/14 - complete. 7/8/14 -Asked PW to check storage. 7/9/14- emailed requestor. He said he would be in 7/10 to reivew.Complete. ATTACHMENT 3 A COPY of all records provided to or by the Medina Hearing Examiner in connection with PL - 13 -031 (SUP), PL -13-032 (Variance), and PL -13-033 (SEPA), with a priority on the Hearing Examiner Packet when it becomes available. 2. To REVIEW the following public records: All records related to PL -13-031 (SUP), PL -13-032 (Variance), and PL -13-033 (SEPA). All records related to wireless communications facilities in the City of Medina (whether or not in 7/18/14-1) will be avail any WSDOT right-of-way), with a on line Friday -I will priority on SUP, Variance and email her the link. SEPA applications, hearing 2)Emailed requestor- examiner packets, and approvals physical files here to or denials, for T -Mobile, Verizon, review-3)emailed AT&T and Nextel. requestor will respond 2014-115 7/8/2014 Cynthia Adkins by sept 12 7/18/14-Emailed REVIEW the following public requestor-physical files records: here to review -City All records related to PL -12-026 clerk will respond by (TUP — Independent sept 12 regarding all Towers/Fairweather) - Priority email 2014-116 7/8/2014 Cynthia Adkins correspondences. 2014-117 Copies of As Built provided by Jwillis. PW checking storage for file -7/9/14 KM called As built drawings for 836 82nd requestor and updated 7/8/2014 Mike Jacobsen Ave NE him. Complete. ATTACHMENT 3 Chris Ruiz PDF'd this Design plans & drainage report for report to me. I detention system on 836 82nd fowarded to requstor. 2014-118 7/9/2014 Nick Bossoff Ave NE & 847 83rd Ave NE Complete. Hearing Examiner packet for Hearing Examiner 7/9/14 - requestor 2014-119 7/8/2014 Cynthia Adkins Independent Towers Packet picked up -complete. __________Review Plans for: B-13-090; B-13- 7/10/14 - all plans 011; B-12-087; B-12-058; B-13- pulled-emailed 082; B -14-002;B-13-053; B-13- requestor. She will be Elizabeth Shirer - King Co, Dept 020; B-13-042; B-12-090; B-13- in 7/14/15 to 2014-120 7/10/2014 of Assessments 068. view. Complete. Records of certificate of title, insurance, registration and original purchase invoice for the Title, insurance, City of Medina Public works registration, original Emailed requestor on 2014-121 7/14/2014 Eric Hokanson "Tiger Truck" purchase invoice 7/18. Complete. Any recording of the meeting taking place between me and Mark Sauerwein and Kirk Pryde today, whether the recording Emailed requestor on 2014-122 7/14/2014 Eric Hokanson was made by either person. No Records Exist 7/18. Complete. All records of policy for Medina Police working off duty security since January 1, 2006 such that if the policy has changed during the period of this request, each Three Updated Police Emailed requestor on 2014-123 7/14/2014 Eric Hokanson policy is provided. Policies 7/18. Complete. ATTACHMENT 3 Overtime and time sheet records for Dan Yourkoski for years 2011, 2012, 2013 and 2014. Overtime and time sheet records for John Kane for years 2011, 2012, 2013 and 2014. Overtime and time sheet records for Brady Halverson for years 2011, 2012, 2013 and 2014. Overtime and time sheet records for Austin Gidlof for years 2011, 2012, 2013 and 2014. Emailed requestor on Overtime and time sheet records 7/18 with an estimated for Mike Girias for years 2011, response date of 8/1. 2012, 2013 and 2014. Emailed requestor on Overtime and time sheet records 7/17 to clarify overtime - for Emmett Knott for years 2011, requestor omitted the 2012, 2013 and 2014. words "Overtime" and Overtime and time sheet records "and" from his request. for James Martin for years 2011, Emailed requestor 8/1 2012, 2013 and 2014. records are ready for 2014-124 7/14/2014 Eric Hokanson Time Sheet Records pick up. Complete ATTACHMENT 3 2014-125 2014--126 2014-127 All records pertaining to any and all records of off duty police work and or security work for Honorary Medina Police Officer Bruce McCaw since January 1, 2000. This request includes records that would be for Honarary Police Officer Bruce McCaw, Bruce McCaw, and any company that could be considered related to Bruce McCaw directly or indirectly. (Of note so that the Medina Police patronize the Old Bellevue Chevron and since about September 2006 have excluded any patronage of the Chevron in their own City of Medina with the exception of Police Chief Mark Thomas) (this request may show evidence of a crime, currently under direction of Medina City Emailed requestor on 7/14/2014 Eric Hokanson Manager Michael Sauerwein) No Records Exist 7/18. Complete. Any records discussing or relating to disclosure of the Medina Police boycott against the Medina gas station Police Chief Candidates including but not limited to the new Medina Police Chief Steve Emailed requestor on 7/14/2014 Eric Hokanson Burns. No Records Exist 7/18. Complete. Any records relating to and or demonstrating corrective action regarding the Medina Police boycott against the Medina gas station by Medina City Manager Emailed requestor on 7/14/2014 Eric Hokanson Michael Sauerwein No Records Exist 7/18. Complete. ATTACHMENT 3 Permit # B-14-020 1564 77th PI NE B-13-013 1634 77th Ave NE B-12-041 1818 77th Ave NE B-13-046 2603 78th Ave NE B-12-085 2633 78th Ave NE I do not have a permit number in our system yet, the address is Elizabeth Shirer - King Co, Dept 7635 NE 12th 2014-128 7/15/2014 of Assessments 2014-129 7/15/2014 Paul Silva Recently issued Building Permits Official Map reflecting the 2014-130 7/15/2014 George Bianchi boundaries for the City of Medina Any records pertaining to this home/address: 1000 82nd Ave 2014-131 7/16/2014 Howard Willson NE File & Documents related to right of way tree removal application 2014-132 7/18/2014 Rush Riese #tree 14-011 2014-133 7/15/2014 Johnson Chen Site Plans for 3248 78th PI NE Site Plans 7/15/14-emailed requestor that all is ready to review. Requestor will come to City Hall 7/16/14 to view. Complete. Reviewed & Complete. Emailed Joe & Robert re:do we have a map I can send. 7/16/14 Joe emailed a map to requestor-complete. 7/16/14 - One record found at City Hall. Asked Public Works to check off site storage.7/17/14-called requestor, LM files found & at City Hall. Complete. Complete File at storage-7/17/14- requestor reviewed. Sent plans to wideformat for copying .7/21/14 paid/complete. ATTACHMENT 3 P:\Central Services\Public Records\2014\Public records request 2 corrected version - 2014-134 7/21/2014 Cynthia Adkins Adkins.docx I would like a pdf emailed to me of my application packet from July, 2006, including all letters of 7/23/14 - AK emailed recommendation. Thank you so requestor documents. 2014-135 7/22/2014 Pamela Greytak much!! Complete. Any Permitting info on a dock at Requestor reviewed 2014-136 7/22/2014 Waterfront Construction 3621 Evergreen Pt Rd permits -Complete All emails and letters from Medina residents to any member of the City Council, any member of the Planning Commission, City Manager, or Director of Development beginning January 1, 2014 through today regarding proposed changes to the city's Tree Code. Property Addressed: 2014-137 6/12/2014 Doug Dicharry PRR Logs for 2010, 2011, 2012, 2013 & 2014. Would especailly 7/31/14 - KM emailed like to see logs reflecting any requestor excel prr 2014-138 7/30/2014 Heija Nunn reasons for denial. logs. Complete. ATTACHMENT 3 B-1 3-010: Addition & remodel of existing sfr, (Reviewed Aug 20 2013 JDAR) M-13-076: Mechanical for addition/ alteration, B-1 3-064: New sfr on vacant lot, B-1 3-019: New sfr on vacant lot, B-12-080 , D-12-011 covered beach, dock, and mechanical for NEW RES? (replaced the one that was barged to Canada?) Parcel 242504-9125 3655 Evergreen Pt Rd... .new residence? MDF619618: City of Medina letter: Demo of improvement and construction of new single family dwelling B-14-028: Addition of 543 sf addition over garage, B051310- 2768: Construction of a new approximately 15,000 sq ft single family residence. B-13-004: New sfr, B-14-018 Ceremonial teahouse B-13-01 New Res B-14-012 2nd floor add B-12-049 New Res B-12-081 Beach house B-12-076 New Res Jill Schmieder, Department of 2014-139 7/31/2014 Assessments Reviewed & Complete. ATTACHMENT 3 1. Purchase order number or equivalent 2. Purchase order date 3. Line item details 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and Danick Baron SmartProcure, email address 2014-140 7/29/2014 LLC 2014-141 7/28/2014 Paul Silva Recently issued Building Permits Complete 7/30/14 - reviewed plans with chris ruiz. 2014-142 7/29/2014 David Leisy Drainage: 2444 80th Ave NE Complete House plans for 1000 82nd Ave 2014-143 7/22/2014 Megan Bloomer - Foster Realty NE Plans Complete 2014-144 7/18/2014 Ela Scheglow/Alex Blizuyuk Plans & Bld File - 3224 EPR Plans Complete 2014-145 8/8/2014 Rush Riese Tree Removal Permit #14-011 Complete 2014-146 8/11/2014 Nan Lau Fence at 8400 Ridge Rd Complete 2014-147 8/11/2014 Paul Silva Recently issued Building Permits Complete 8/11/14 - Emailed MPD they do not issue such Medina Oversized Vehicle Permit permits. 8/11/14 - Application; Medina Overweight Emailed RG- 8/12/14 - Vehicle Application; Fees sent requestor links via 2014-148 8/11/2014 Mayra Herrera pertinent to cost of the permits email. Complete. 8/12/14 - emailed Name of builder and/or architect requestor information. 2014-149 8/12/2014 Susan Grove for 8117 Overlake Dr W Complete. Documents & design plans for stormwater drainage on 2444 80th 2014-150 8/15/2014 Poineer Engineering, Inc. Ave NE Complete Building plans, survey, 2014-151 8/19/2015 Jim Dwyer topography, site plan: 3315 EPR Complete ATTACHMENT 3 2014-152 8/19/2014 Casey Cabalquinto 2014-153 8/20/2014 Alan Chin 2014-154 8/21/2014 Dan Nunes 2014-155 8/25/2014 Paul Silva Gary Abrahams - GMA 2014-156 8/28/2014 Networks All electronic correspondence between employees of the Medina Police Department and Security Industry Specialists, a private security contractor doing business in WA; All electronic correspondence between employees of the Medina Police Department and specific representatives of Security Industry Specialists: John Spesak, Thomas Seltz & Wayne North; and Any statements of economic interest or the like that employees of the Medina Police Dept must file to report any gratuities from Security Industry Specialists and that companys representatives. Retaining wall construction: 3222 78th PI NE Aerial storm map for: 8035 NE 25th St No Records Found Recently issued Building Permits ALL files regarding Independent Towers everything All emails to/from Pat Boyd and city staff and other city councilmembers between June 1, 1st Installment provided 2014-157 9/2/2014 Jennifer Garone 2014 & September 1, 2014 on 10/24 2014-158 9/3/2014 Jennifer Garone 2014-159 9/5/2014 Laura Taheny Responses to and summary of Responses to and the community tree survey done summary of the by the city in 2014 community tree survey Asbestos & lead survey from addition to house in 1997: 2443 80th Ave NE 9/26/14 Complete Complete Complete Complete Complete 9/4/14 - emailed documents to requestor - complete. 9/5/14 - asked PW Dept to check off site storage. No file found.Complete ATTACHMENT 3 2014-160 9/5/2014 Yi Zhoa 2014-161 2014-162 2014-163 F 2014-164 2014-165 2014-166 2014-167 2014-168 2014-169 2014-171 9/8/2014 Paul Silva 9/3/2014 Di Di 9/9/2014 Miles Adam 9/9/2014 Tammy Bose 9/16/2014 John Grant 9/18/2014 Ian Morrison Reveiew Records: 909 82nd Ave NE N/A Review recently issued building permits Reveiew Records: 909 82nd Ave NE - Floor Plans, Elevation, and Building Sections Surface Calculations for 7635 NE 12th Street Consultant Charges owed by Evergreen Point Properties, LLC- 2434 EPR App form for Tobin P:\Central Services\Public Records\2014\lndependent Towers PRR 2014-166 N/A N/A Information sent via email on 9/9/2014 • Information sent via email on 9/9/2014 Information sent via email on 9/16/2014 Installments Complete Complete Complete Complete Complete Complete Case Report and 911 recording for Lisa Hammon incident at the MPD incident report and 9/3/2014 Eric Hokanson Medina Chevron copy of 911 recording Complete Building Plans for 1859 Evergreen 9/23/2014 Ty Bartley Point Road N/A Complete Request an audio copy of the hearing held on September 17, Gary Abrahams - GMA 2014 for project no. PL -13-031 9/23/2014 Networks and PL -13-032. Audio not available Complete Federal Lawsuite against City of I Medina filed by Independent Electronic Copy sent on 9/26/2014 Cynthia Adkins Towers 9/30 Complete Building permits/plans for 8645 9/30/2014 Deanna Clypool NE 7th Street N/A Complete 1. Purchase order number or equivalent 2. Purchase order date 3. Line item details 4. Line item quantity 5. Line item price 6. Vendor ID number, name, Danick Baron SmartProcure, address, contact person and Information sent 2014-172 9/27/2014 LLC email address electronically Complete ATTACHMENT 3 2014-173 10/6/2014 Paul Silva 1014- 10/6/2014 Sonja Richey 2014-175 10/6/2014 Chunfang Xu 2014-176 W/9/2014 Geoff Kenway 2014-177 10/13/2014 Brent Jackson Recently issued Building Permits N/A All building Records for 1864 77th Ave NE N/A Records 834 84th Ave N/A Plans for pool at 830 84th Ave NE Pool Plans Remodel/Development Plans for 7643 NE 14th Street - Specifically anything having to do with storm water retention and/or drainage mitigation. N/A P:\Central Services\Public Complete Complete Complete Ermple�te Complete Records\2014\Hokanson PRR 1st Installment due 2014-178 10/17/2014 Eric Hokanson 2014-178 11/24 from PD Latest Special Use Permit Issued 2014-179 10/21/2014 Todd Tressler to School by City Permit Complete Record drawings, site drawings, survey for 3317 Evergreen Point 2014-180 10/23/2014 Studio 19 Architects File Complete Bld Permit Approved Plans at 2014-181 10/22/2014 Mark Nelson 7640 NE 12th File Complete 2014-182 10/23/2014 Joe Liu Tree Permit - 3245 78th Aw/A Complete 2014-183 10/27/2014 David Lin Building Permit - 3225 EVP Road N/A Complete 014-18 11/4/2014 Paul Silva Recently issued Building Permits N/A Complete Non -Administrative Tree Permit - 2014-185 11/5/2014 Parker Worthington 8335 Overlake Dr. W Permit Complete Permit applications, surveys, approved permits, revisions: 2633 2014-186 11/5/2014 Samuel Meyler 78th Ave NE File Complete 2014-187 11/5/2014 Travis Kassebaum Plans for 511 82nd Ave NE File Complete Permit History between 1970 - 2014-188 11/5/2014 Vanver Brown 1972 for 3621 Evergreen PT Rd N/A Complete Construction plans & other development information for 8809 2014-189 11/12/2014 Doyle Douglas NE 2nd PI N/A Complete CMP-012 File and file for 3304 2014-190 11/12/2014 Jon Wood 78th File Complete ATTACHMENT 3 2014-191 11/13/2014 David Yee 2014-192 11/14/2014 Susan Capriotti 2014-193 11/17/2014 Paul Silva 2014-194 11/19/2014 Thomas Cusick 2014-195 11/19/2014 Ed Horner 2014-196 11/24/2014 David Yee 2014-197 11/21/2014 Heija Nunn Permits for 3215 EVP Road File Documentation verifying address changes Recently issued Building Permits Plans for: 2038 78th St; 2039 79th St; 515 Upland File Mailing labels for PL -14-016 Email between Bellevue Fire Department and Robert Grumbach regarding 3215/3217 EPR written sometime between 11/08/2014 and 11/22/2014. Emails Letter from Seller to City regarding purchase of Medina Post Office -electronic & paper copy Complete Complete Complete Complete Complete Complete Complete AGENDA ITEM 6.2f CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov December 8, 2014 To: Mayor and City Council Via: Michael Sauerwein, City Manager From: Joe Willis Sr., Director of Public Works Subject: November 2014 Public Works Report 1. The Public Works crew continued to clean up after the October wind storm, they removed trees, fallen branches and debris from the roadways and spent most of the first week of November cleaning up the City streets. Street sweepers were called in and all of the City streets were swept just in time to prevent flooding from the heavy rain that followed. As of November, the City has spent $22,400 for public right-of-way tree maintenance services. Tree from Indian Trail fell into Neighbors Yard Public Works crew has completed a number of small works improvement projects in the parks. Including repairing signs, replacing dog stations and park maps, preparations to install new benches on the public docks, and refurbishment of the seating bench in Viewpoint Triangle Park. AGENDA ITEM 6.2f Refurbished Seating Bench at Viewpoint Triangle Park An electric powered park maintenance vehicle and a replacement mower have been ordered and should be delivered by the end of December. 2. Eastside Corridor Constructors (ECC) completed the Points Loop Trail pedestrian bridge at the end of NE 28th Street. The trail linking NE 28th Street to 84th Ave NE is now open. Points Loop Trail Pedestrian Bridge ECC continues to work on the seating wall and stairs connection from the Evergreen lid to Fairweather Park that is located north of the freeway lid. SR 520 Terrace Wall to Fairweather Park 3. Transpo Group (traffic engineers) presented the after the "Roundabout" Traffic Study of 84th Ave NE south of SR 520 to the Council on November 10th. The study confirmed that SR 520 westbound on -ramp metering rates of 5 seconds or more causes traffic delays and backup on the local streets. 4. All City Fence Company started the field fabrication of the new handrails for the Fairweather playfield stairs. The handrails are being galvanized and will be installed by mid -December. Fabrication of the Fairweather Park Stair Handrails SIGN UP FOR MEDINA E -NOTICES. RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E -Notice Program. AGENDA ITEM 7.1 CITY OF MEDINA Planning Commission Meeting September 23, 2014 Medina City Hall Council Chambers 6:00 p.m. 501 Evergreen Point Road CALL TO ORDER The Planning Commission meeting of September 23, 2014, was called to order at 5:56 PM by Chair Nunn. ROLL CALL Present: Ahcent- Staff Present: Chair Heija Nunn, Jeanne Carlson, Peter May, Mark Nelson, Peter Papano, Randy Reeves and Shawn Schubring Robert Grumbach, Development Services Director Donna Goodman, Development Services Coordinator Cristina Haworth, Planning Consultant ELECTION (5:57 PM) Chair Nunn explained the procedure for election of vice -chair and opened the floor to nominations. May nominated Schubring. Papano nominated May. May stated that he would prefer not to be elected. There were no further nominations and Chair Nunn closed the floor. MOTION TO ELECT SCHUBRING AS VICE CHAIR APPROVED 6 - 1, PAPANO OPPOSED. (558 PM) ANNOUNCEMENTS (5:59 PM) Grumbach made the following announcements: • Introduced Cristina Haworth, new Planning Consultant, and Keith Bates, Construction Mitigation Plan Field Compliance Consultant, both with Otak. • Shredder Day will be Saturday, September 27tH • There will be a City Council study session on the budget September 29tH • Michael Luis resigned as mayor and Pat Boyd was elected the new mayor. Chair Nunn announced the community will host a coffee gathering next week for new police chief, Steve Burns. AGENDA ITEM 7.1 Nelson asked if it would be possible for the Planning Commission to assign a commissioner to speak at each council meeting and outline what was accomplished at the previous Planning Commission meeting. Chair Nunn explained that this had been done in the past and that during her meeting with the new mayor and city manager, they indicated that is something that they will initiate again. Discussion followed on making sure that the person who speaks for the Planning Commission is authorized to speak for the entire group. APPROVAL OF MINUTES (6:03 PM) MOTION MAY / SECOND NELSON TO APPROVE THE MINUTES FOR THE AUGUST 12, 2014, SPECIAL PLANNING COMMISSION MEETING AS WRITTEN. APPROVED 7-0. (6.04 PM) AUDIENCE PARTICIPATION (6:04 PM) There were no comments from the audience. Grumbach apologized for hearing notices that announced the meeting start time at 5:30 pm rather than the correct time of 6:00 PM. PUBLIC HEARING (6:05 PM) QUASI-JUDICIAL: 1. Level 2 Tailored Construction Mitigation Plan. File No. CMP-14-005. Site Address: 2409 Evergreen Point Road. Proposal: Construct a new single-family home, install a new tram and install a new boatlift to an existing pier. Work will occur within geologically hazardous areas. Chair Nunn asked commissioners about disclosures related to the Appearance of Fairness Doctrine. Chair Nunn disclosed her acquaintance with the applicant. No other disclosures were made. Chair Nunn asked if there were any challenges to commissioners participating in the decision -making. There were no challenges. Chair Nunn explained the hearing procedures. Consultant Bates was given the oath. He introduced an additional exhibit for the record and made a short presentation on the proposal. He stated only one public comment was received. Bates announced that staff recommended approval of the tailored construction mitigation plan subject to the conditions in the staff report. Commissioners asked questions regarding the tram and erosion control, and about the long-term stability of the site. Grumbach responded that a geotechnical report was prepared that was peered -review by the city's geotechnical engineering consultant. Planning Commission Minutes Page 2 September 23, 2014 AGENDA ITEM 7.1 Nelson suggested adding a condition that would address the concerns of the neighbor, explaining that the neighbor had been inundated with construction activities in the area for the last few years and that all the neighbors are concerned about vehicle speed. Grumbach responded that the police can provide enforcement for speeders. There was also discussion regarding the use of flaggers for some activities. Commissioners discussed the nearby school bus stop at Evergreen Point Road and NE 24th Street and the prohibition of trucking during school pick up and drop off times, the use of barging, and a request that trucks be turned off when not in use. Steve Schiro (applicant) was given the oath. He provided additional information and answered commissioners' questions. Contractor Tom Jergens was given the oath. He discussed arrival and start times and explained they would do what they could to minimize speeding and dirt control. He added that they may not remove as much soil as had been specified and expected only three to four days of trucking. There were no comments from the audience Discussion followed on truck covers and arrival and work hours. MOTION MAY / SECOND SCHUBRING TO AMEND THE CONDITIONS IN THE STAFF REPORT TO SPECIFY AN ARRIVAL TIME NO EARLIER THAN 7:00 AM AND START TIME NO EARLIER THAN 7:30 AM. APPROVED 7-0. (6:31 PM). MOTION NELSON / SECOND SCHUBRING TO AMEND THE CONDITIONS IN THE STAFF REPORT TO SPECIFY THAT TRUCKS BE REQUIRED TO BE COVERED ON DRY DAYS. APPROVED 6-1, NUNN OPPOSED. (6:34 PM). MOTION MAY / SECOND SCHUBRING TO APPROVE TAILORED CONSTRUCTION MITIGATION PLAN, CMP-14-005, WITH THE CONDITIONS IN THE STAFF REPORT AND THE TWO ADDITIONAL CONDITIONS. APPROVED 7 - 0. (6:34 PM). 2. Level 2 Tailored Construction Mitigation Plan. File No. CMP-14-006. Site Address: 625 84th Ave. NE Proposal: Redevelopment of a residential property, to include demolition of the existing single-family dwelling and construction of a new residence and other site improvements. Still under oath, Bates made a brief presentation on the proposal. He reviewed the conditions in the staff report and recommended approval of the CMP with the noted conditions. Commissioners discussed the parking arrangement and the traffic in that area during school drop off and pick up times. Planning Commission Minutes Page 3 September 23, 2014 AGENDA ITEM 7.1 Chair Nunn opened the hearing to public comment. Dave Sanford expressed concern that there was no environmental impact statement for the site because he had seen wildlife and birds on the site. Grumbach responded that the site is not a protected area and no environmental impact statement is required. Sanford then asked about the path shown through the western portion of the property and expressed concern with run-off at the slope. Grumbach explained that the applicant was required to obtain a grading/drainage permit and plans that would address storm water runoff that meet the city's regulations. Sanford inquired about the amount of soil to be removed and any fumes that might be produced, as well as tile cutting and sealing that might occur. Robert Brog, who stated that he lived above the property, expressed concern with three large deformed fir trees on the subject property and indicated that he hoped they would be removed. He also requested a 7:30 am start time instead of 7:00 am. Tim Rhodes, architect of record, was given the oath. He explained site conditions and described the project. He indicated that 84th Ave NE was designated for most of the trucking. Rhodes shared that there will be a rain garden to help with storm water, which he noted is a preferred method for dealing with runoff. Additional storm water will be tight -lined and removed from the site. Rhodes stated that the lower third of the site is a low marshy area and that the desire was to retain this area as a wildlife preserve; however there will be a gravel or wood chip pathway for the children to plan on. Two berms are planned to raise the areas slightly so they will not need to haul off all the excavated soil. He confirmed that the three previously topped trees mentioned by Brog would be removed but most of the trees on the site would be retained. Nelson applauded the owner and architect for incorporating sustainable features into the project and for retaining so many of the trees. MOTION MAY / SECOND NELSON TO APPROVE TAILORED CONSTRUCTION MITIGATION PLAN, CMP-14-006, WITH THE CONDITIONS IN THE STAFF REPORT. Discussion by the commissioners followed. May expressed concern with the window prohibiting trucking during school pick-up and drop-off times and suggested a broader window that would take into consideration the traffic on 84th Ave NE. Grumbach conveyed that twenty minutes before and after bus drop off and pick up has been a standard and that there is no data to support the traffic issue. MOTION MAY / SECOND SCHUBRING TO ADJUST THE PROHIBITION ON TRUCKING TO 30 MINUTES BEFORE AND 15 MINUTES AFTER THE SCHOOLS' START AND STOP TIMES. APPROVED 5 - 0, NELSON & PAPANO OPPOSED. (7:25 PM) MOTION TO APPROVE TAILORED CONSTRUCTION MITIGATION PLAN, CMP-14-006 AS AMENDED APPROVED 7-0. (7:26 PM). Planning Commission Minutes Page 4 September 23, 2014 AGENDA ITEM 7.1 OTHER BUSINESS Grumbach introduced the City's new planning consultant, Cristina Haworth, who spoke briefly about her education and experience. 1. Discussion of September 22, 2014, joint City Council and Planning Commission meeting. (7:29 PM) Schubring summarized the outcome of the joint meeting with council on tree code updates. He suggested as a starting point to separate the regulations into two categories — development and landscape, landscape referring to situations where property owners are merely maintaining their lots. Carlson raised concern with the timeline that had been specified by the council, noting that the Planning Commission had been out of the loop due to council appointing the tree committee. Now the commission needs to look at how to effectively approach it. Discussion followed on the timeline, the need to act efficiently, the upcoming holidays and when meetings will occur. Grumbach clarified that the tree committee was created as more of a study group rather than being tasked with defining the new code and agreed that what is needed is a framework for approaching the task at hand. Chair Nunn suggested a hybrid approach and proposed asking members of the tree committee to participate with the Planning Commission. Discussion followed. Grumbach conveyed that the production of the written code is time consuming and, since he is working with the council also, his biggest concern would be with producing material quickly enough to present to the tree committee before presenting to the commission. Further discussion followed on the performance approach, philosophical issues to be determined, identifying the key issues and how the process should proceed. Grumbach suggested walking through the material he had presented and determining the overall goal and general principles before getting into the particulars. May proposed to continue with the tree committee and use them as consultants to the planning commission and council. He suggested that the commission could ask them to address particular issues, such as creative ideas on how to treat Medina Heights, heritage trees and the extent they should be protected, and ideas regarding non-residential existing properties such as the golf course. Nelson pointed out that before they can look at how to solve the issues they need to agree on a purpose and to determine the overall goals. Chair Nunn proposed that for the next meeting commissioners review the current code and make notes to be able to compare what is being presented. Grumbach suggested that they start the discussion with the slides he had prepared. Planning Commission Minutes Page 5 September 23, 2014 AGENDA ITEM 7.1 Mayor Boyd briefly addressed the Planning Commission, suggesting that they move beyond the expectations of the tree committee and take this issue on themselves as much as possible. Nelson distributed a proposal from Medina resident Kay Koelemay and asked that it be required reading for discussion next time. He also suggested that the policies will need to incorporate flexibility for property owners while protecting the tree canopy. Reeves commented that the canopy approach may not protect heritage trees. Chair Nunn proposed that at the next meeting the discussion center around philosophy and policy. ADJOURNMENT MOTION MAY! SECOND SCHUBRING TO ADJOURN THE SEPTEMBER 23, 2014, PLANNING COMMISSION MEETING. APPROVED 7- 0. (8:43 PM) The next Planning Commission meeting is scheduled for Tuesday, October 28, 2014, at 6:00 PM. Minutes taken by: Donna Goodman Development Services Coordinator Planning Commission Minutes Page 6 September 23, 2014 AGENDA ITEM 7.2 CITY OF MEDINA Park Board Meeting Minutes Tuesday, October 14, 2014 Medina City Hall I Council Chambers CALL TO ORDER Chair Adam called the October 14, 2014, Medina Park Board meeting to order at 4:57 p.m. ROLL CALL Present: Drew Blazey, Susan Loren -Taylor, Collette McMullen, Penny Martin, Vice -Chair Susan Flagg and Chair Miles Adam. Absent: Gabriele Dickmann Staff Present: Pat Crickmore, Supervisor of Public Works; Michael Sauerwein, City Manager; Kristin McKenna, Deputy City Clerk. ANNOUNCEMENTS (4:58 pm) Chair Adam informed the Board that the Cell Tower's request for reconsideration had been denied. Chair Adam updated the Board on the 2015 Budget as follows: $25,000 for Bocce Court and Dog Agility Course. $6,000 for Indian Trail gravel. $10,000 for temporary summer help. $22,000 for water services such as repairing drinking fountain, restrooms, etc. $100,000 in Capital project line item for dredging Medina Park ponds and installing a fountain in the north pond. Boardwalk and/or expanded playground postponed until 2016. $24,000 for this year's budget will roll over to next years to finish pending projects. APPROVAL OF MINUTES MOTION MARTIN/SECOND LOREN-TAYLOR TO APPROVE THE SEPTEMBER 15, 2014 PARK BOARD MEETING MINUTES. MOTION CARRIED 6-0 AT 5:03 PM. PUBLIC COMMENT (5:03 pm) No public comment at this time. Park Board Minutes Page 1 October 14, 2014 AGENDA ITEM 7.2 NEW BUSINESS (5:04 pm) Planting Trees in Medina Park along 12th Street (5:04 pm) Chair Adam asked the Board for their input. After discussion a motion was made. MOTION ADAM/SECOND MARTIN THAT THE MEDINA PARK BOARD REQUESTS THAT MIKE SAUERWEIN AND/OR JOE WILLIS REQUEST THAT THE CITY COUNCIL ALLOCATE $35,000 OF THE $50,000 THAT IS BEING TRANSFERRED FROM THE TREE FUND RESERVE TO THE 2015 OPERATING BUDGET TO PURCHASE AND PLANT APPROXIMATELY 15 TREES ALONG NE 12TH STREET FROM NEAR THE EAST END OF THE SMALL BRIDGE TO NEAR THE BEGINNING OF THE BED AT 5 CORNERS. MOTION CARRIED 6-0 AT 5:07 PM. Bocce Court Location: (5:08 pm) Board member Susan Flagg presented additional options of where the Bocce Court could be located that meet the requirements of a flat area, big enough and away from neighbors. Option 1: The area near where the Par Course used to be located, south of 12th St. parking lot. Public Works Supervisor Pat Crickmore explained to the Board that he would be concerned because of irrigation. Crickmore said this area is the wettest part of the park and gets very swampy. Option 2: The area that is near the soccer practice fields, east of the north bridge. Crickmore confirmed this is a firm area of the park. Gravel had been placed there many years ago. Option 3: The area east of 12th St parking lot and west of the north bridge. This would also be a good location for some sort of storage locker for the equipment. Crickmore confirmed this area could work but a dogwood tree would need to be removed and there would be concerns of fir needles. MOTION FLAGG/SECOND MARTIN TO LOCATE A 10 x 60 RECREATION BOCCE COURT IN MEDINA PARK IN THE FLAT OPEN AREA DIRECTLY OFF 12TH ACROSS FROM ST. THOMAS. IN ADDITION, STORAGE WILL BE BUILT AND LOCATED NEAR THE 12TH ST KIOSK FOR 2 BOCCE SETS. AN ADDITIONAL 2 BOCCE SETS WILL BE PURCHASED AND STORED AT CITY HALL. ADDITIONAL SUPPORTING EQUIPMENT WILL ALSO BE PURCHASED. IF FUNDS ARE AVAILABLE, AT LEAST 2 BENCHES WILL BE PLACED CLOSE TO THE BOCCE COURT. MOTION CARRIED 6-0 AT 5:29 PM. Public Works Supervisor Pat Crickmore confirms with the Board that the City received a quote from All City Fence for the railings at Fairweather Park. Crickmore also confirmed that the Public Works Department has the wood for the bench at View Point Park and it should be done in the next 3 weeks. At this point, 5:33 pm, Chair Adam allowed public comment from resident Sam Eastern who had missed the scheduled public comment period. Mr. Eastern asked the Board to replace the balance beam portion of the Par Course. He said it was an important part of his work out. Chair Adam stated to Mr. Eastern that in the last two years the Park Board had many discussions about the Par Course and the decision was made that all but 2 structures would be removed due Park Board Meeting Minutes Page 2 October 14, 2014 AGENDA ITEM 7.2 to lack of use and rising maintenance costs. Chair Adam confirmed that the balance beam is no longer apart of the course and would not be replaced. Dog Agility Course Equipment Layout: (5:36 pm) City Manager Michael Sauerwein stated that he and Public Works Director Joe Willis walked Medina Park and there should be no issues with the dog agility equipment fitting in the area SW of the 82 St. parking lot, where the old Par Course Sit Up Station was located. Dog Agility Course 3 Piece Equipment Selection: (5:37 pm) Board member Susan Loren -Taylor led the discussion on the equipment choices. Loren -Taylor had handouts for the Board showing the various choices. The Board discussed the equipment pieces and color choices. MOTION LOREN-TAYLOR/SECOND BLAZEY TO PURCHASE 3 PIECES OF DOG AGILITY EQUIPMENT. THE WEAVE POSTS, THE ROVER JUMP OVER FOR BIG DOGS AND THE SMALL HOOP JUMP FOR SMALL DOGS. TO BE FUNDED USING MONEY FROM THE PARK BOARD BUDGET, APPROXIMATELY $2000.00 BEFORE TAX AND SHIPPING. TO BE INSTALLED SOUTH OF THE 82ND ST PARKING LOT, CLOSE TO THE DOG WATER FOUNTAIN. THE WEAVE POSTS WILL BE A NATURAL COLOR, THE ROVER JUMP OVER WILL BE GREEN AND THE SMALL HOOP JUMP WILL BE GREEN. MOTION CARRIED 6-0 AT 5:44 PM. Recommending Name for the 520 Lid: (5:45 pm) The Board had a question on who the actual owner is of the property on the 520 Lid. City Manager Michael Sauerwein stated that the actual owner is the Washington State Department of Transportation but the maintenance of the Lid is the responsibility of the City. After discussion a motion was made. MOTION ADAM/SECOND LOREN-TAYLOR THE PARK BOARD RECOMMENDS TO THE CITY COUNCIL THAT ALL FUTURE REFERENCES TO THE NEW LID ON EVERGREEN POINT ROAD BE REFERRED TO AS THE EVERGREEN POINT LID. MOTION CARRIED 6-0 AT 5:56 PM. Meeting Administration: (5:58 pm) Board member Susan Loren -Taylor talked about meeting structure and long discussions. She indicated that past practice was that if a Park Board meeting was going to last longer than 1 hour that a motion was made to extend the meeting in 15 minute increments. MOTION LOREN-TAYLOR/SECOND MARTIN TO LIMIT PARK BOARD MEETINGS TO ONE HOUR AND IF THE MEETING RUNS OVER ONE HOUR A MOTION NEEDS TO BE MADE TO EXTEND THE MEETING IN 15 MINUTE INCREMENTS. AFTER DISCUSSION; MOTION BLAZEY/SECOND MCMULLEN TO TABLE THE ORIGINAL MOTION. MOTION CARRIED 6- 0AT6:07 PM. Park Board Meeting Minutes Page 3 October 14, 2014 AGENDA ITEM 7.2 OTHER BUSINESS (6:07 pm) No Other Business on the Agenda PARK REPORTS (6:07 pm) Viewpoint — Board member Loren -Taylor had nothing new. Chair Adam reported there was a locked gate that led to a ramp and he believed the lock should be removed. Public Works Supervisor confirmed that the ramp was an access ramp for their vehicles. Adam also commented on the grass and weeds in the gravel walk and that the Cedar and the Willow by the dock needs to be trimmed. Medina Park — Board member McMullen reported the park looked great. Loren -Taylor also said the park looked great. She commented on the few holes before the bridges that need to be filled with gravel. Medina Beach Park — Chair Adam said the new flag pole looks great. Adam also commented that there is a lot of overgrowth on the gravel walks that needs weeding and a big up -cropping of weeds on the stones right next to the dock. Both beaches need a little bit of pickup. Adam asked Public Works Supervisor Pat Crickmore why we are down to only 1 barbeque at Medina Beach Park. Crickmore explained that most parks have pulled out their grills unless they have a dedicated shelter. He said Public Works Director Joe Willis made the determination that as the grills wear out they will be removed and not replaced. Lake Lane — Board member Martin said the park looked fabulous. She did comment that there is a bush that needs to be pruning near the trial. Member Flagg had nothing new. Indian Trail — Board member Martin said everything looks fine. Member Blazey had nothing new. Fairweather— Board member McMullen thanked Public Works for the railing. Blazey said the park looks great. Martin commented on the blackberry bushes on Evergreen Point Road right off the road. ADJOURNMENT The October 14, 2014 meeting of the Medina Park Board adjourned at 6:30 pm. Minutes taken by: /hZAz% /IC74-& Kristin McKenna, Deputy City Clerk Park Board Meeting Minutes Page 4 October 14, 2014 AGENDA ITEM 7.3 MAYOR PATRICK BOYD DEPUTY MAYOR DAVID LEE COUNCIL MEMBERS JAY DECKER MICHAEL LUIS JOHN MAFFEI ALEX MORCOS CURT PRYDE MEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, NOVEMBER 10, 2014 5:30 PM MINUTES CITY MANAGER MICHAEL SAUERWEIN CITY ATTORNEY KART SAND CITY CLERK AIMEE KELLERMAN Mayor Boyd called the Executive Session to order in the Medina Council Chambers at 5:30 p.m. for an estimated time of one hour. Council Members Present: Decker, Lee, Luis, Maffei, Morcos, Pryde, and Mayor Boyd Council Members Absent: None Staff Present: Sauerwein, Sand, Grumbach, Burns, and Kellerman ES -1: RCW 42.30.140 (4) To review the progress of collective bargaining negotiations; ES -2: RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence of the agency; and AGENDA ITEM 7.3 ES -3: RCW 42.30.110 (b) To consider the minimum price at which real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. ACTION: No action was taken in Executive Session. Mayor Boyd adjourned the Executive Session to the Regular meeting in the Medina Council Chambers at 6:27 p.m. Mayor Boyd called the regular meeting to order in the Medina Council Chambers at 6:30 p.m. Council Members Present: Decker, Lee, Luis, Maffei, Morcos, Pryde, and Mayor Boyd Council Members Absent: None Staff Present: Sauerwein, Sand, Grumbach, Adams, Burns, and Kellerman, Willis, and Ketter -... ACTION: Motion by Maffei second by Luis and carried by a 7:0 vote; Council approved the meeting agenda as presented. 3.1 Mayor's Proclamation on Competitive Environments. Mayor Boyd read a proclamation on Competitive Environments. 3.2 Washington State Department of Transportation Director of the 520 Bridge Replacement Project, Julie Meredith will present on the 520 project. Denise Cieri, Deputy Program Director of the SR -520 Project and Dave Becher, Floating Bridge and Landings Manager, provided updates on the SR -520 Project. Discussions included: Eastside transit stops, Evergreen Point Road lid, metering on the 84th Avenue on -ramp, and phased implementation of the SR -520 improvements. The construction update included the floating bridge and landings projects, which are tentatively scheduled to open in the spring of 2016, and upcoming navigation changes due to SR -520 construction scheduled in early 2015 through late 2016. 3.3 State Representative Cyrus Habib will address the Council. Council Member Luis introduced Senator Elect Cyrus Habib. AGENDA ITEM 7.3 Senator Elect Cyrus Habib gave a summary of the recent election outcome and answered questions from Council about the state budget, state transportation plans, and the SR 520 project. 3.4 State Representative Ross Hunter will address the Council. Mayor Boyd introduced State Representative Ross Hunter. State Representative Ross Hunter commented on his roots here in Medina and on negotiations to close out the SR -520 project. Council members asked questions and gave feedback on the earlier presentation about the 84th Avenue on -ramp metering. Representative Hunter offered to help facilitate a meeting with Julie Meredith regarding the SR -520 project and the metering. Mayor Boyd opened the public comment period at 7:19 p.m. The following individuals addressed the Council: • Bob Rudolph commented on previous assurances from Julie Meredith, WSDOT Director of the 520 Bridge Replacement Project on 84th Street roundabout. • Art Dietrich complimented the Medina Police department for their excellent services at his home. Mayor Boyd closed the public comment period at 7:25 p.m. 5.1 Mayor and Council Member Reports. Deputy Mayor David Lee reported to Council that he attended the KGMOT meeting last Tuesday and he also attended the Eastside Transportation in October and will be attending their meeting this Friday, November 14. Lee also attended the Sound Cities Association dinner on October 22, 2014. 5.2 Commissions, Boards, and Advisory Committee Reports. None. 6.1 Department Directors: Police, Development Services, Finance, and Public Works. Police Chief Burns reported on September police report and the Emergency Preparedness Committee meeting he attended, which included a discussion on communication during a disaster. AGENDA ITEM 7.3 Development Services Director Robert Grumbach reported that Development Services Coordinator Donna Goodman is retiring in December and recruitment has begun to fill that position. Grumbach also reported that FCC (Federal Communication Commission) came out with new rules on wireless communication facilities that will affect the City. Finance Director Nancy Adams reported on the year to date finance report. The budget will be approximately $400,000 over due to sales tax revenues being healthy. Adams commented on the Finance Committee meetings and scheduling one prior to the December City Council meeting as there will be an item on the agenda for Council to discuss. Public Works Director Joe Willis reported on Public Works activities in the month of October that included windstorm tree cleanup and street sweeping. He also commented on the completion of the Public Work's shop. 6.2 City Manager. City Manager Michael Sauerwein thanked Council for participating in a half day retreat on November 1. He also commented that the Annual Holiday Giving Tree to benefit Childhaven has begun at City Hall and gifts need to be brought in by Friday, December 12. These items will be acted upon as a whole unless called upon by a council member. ACTION: Motion Luis second Decker and carried by a 7:0 vote; Council approved the Consent Agenda. 7.1 Subject: Approved September 15, 2014 Park Board Meeting Minutes Recommendation: Receive and file. Staff Contact: Kristin McKenna, Deputy City Clerk 7.2 Subject: October 13, 2014 City Council Special and Regular Meeting Minutes Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, City Clerk 7.3 Subject: October 2014, Check Register Recommendation: Approve. Staff Contact: Nancy Adams, Finance Director 7.4 Subject: Acceptance of the 2014 Asphalt Pavement Overlay and Evergreen Point Road Sidewalk Improvement Projects Recommendation: Approve. Result of Recommended Action: Approval will accept the 2014 Asphalt Pavement Overlays and Evergreen Point Road Sidewalk Improvement Projects and authorize the Director of Public Works to close out the projects. Staff Contact: Joe Willis, Public Works Director AGENDA ITEM 7.3 7.5 Subject: Renting Multiple Rooms in (Boardinghouses) Recommendation: Approve. a Single -Family Dwelling to Unrelated Individuals Result of Recommended Action: Approval will authorize staff to schedule a public hearing on December 8, 2014, and to consider a proposed ordinance on the renting multiple rooms in a single-family dwelling. Staff Contact: Robert Grumbach, Development Services Director 7.6 Subject: Approval of Teamsters Bargaining Unit Contracts Recommendation: Approve. Result of Recommended Action: Action on this item will approve the changes in the Office and Clerical and the Public Works bargaining unit contracts for a three year term, beginning January 1, 2015 through December 31, 2017. Staff Contact: Michael Sauerwein, City Manager 8.1 Subject: 2015 Property Tax Levy Resolution Recommendation: Adopt Resolution No. 373. Result of Recommended Action: Action on this item will set forth the estimated levy amount for 2015. Staff Contact: Nancy Adams, Finance Director Finance Director Nancy Adams gave a short presentation on the 2015 Property Tax Levy. Mayor Boyd opened the Public Hearing period at 8:27 p.m. There were no speakers. Mayor Boyd closed the Public Hearing period at 8:28 p.m. 8.2 Subject: 2015 Final Budget Recommendation: Adopt Ordinance No. 913. Result of Recommended Action: Adoption of this ordinance will approve the 2015 Budget for the City of Medina setting forth the summary of estimated revenues and expenditures for each fund and the 2015 salary schedule. Staff Contact: Nancy Adams, Finance Director Finance Director Nancy Adams gave a short presentation on the 2014 Forecast General Fund Balance, 2014 Forecast Capital Projects Fund, and the 2015 Final Budget. Mayor Boyd opened the Public Hearing period at 8:50 p.m. There were no speakers. Mayor Boyd closed the Public Hearing period at 8:50 p.m. AGENDA ITEM 7.3 9.1 Subject: Adoption of 2015 Property Tax Levy and Resolution Recommendation: Adopt Resolution No. 373. Result of Recommended Action: Action on this item will set forth the levy amount for 2015. Staff Contact: Nancy Adams, Finance Director ACTION: Motion by Maffei second by Luis and carried by a 7:0 vote; Council adopted Resolution No. 373. 9.2 Subject: Adoption of the 2015 Annual Budget, Ordinance, and Salary Schedule Recommendation: Adopt Ordinance No. 913. Result of Recommended Action: Adoption of this ordinance will approve the 2015 budget for the City of Medina setting forth the summary of estimated revenues and expenditures for each fund and the 2015 salary schedule. Staff Contact: Nancy Adams, Finance Director ACTION: Motion Lee second Morcos and carried by a 7:0 vote; Council adopted Ordinance No. 913 adopting the 2015 Annual Budget, and Salary Schedule. 9.3 Subject: 84th Street NE (to NE 28th Street) Traffic Study Recommendation: Receive Traffic Study. Result of Recommended Action: Council will receive the traffic study report and give direction if needed to staff. Staff Contact: Joe Willis, Public Works Director Public Works Director Joe Willis and John Pascal, Principal at Transpo gave a presentation to Council regarding the 84th Street traffic study. 9.4 Subject: Council Agenda Calendar Recommendation: Discussion item only; no action needed. Result of Recommended Action: Council and staff will review upcoming meetings and make necessary changes as needed. Staff Contact: Michael Sauerwein, City Manager ACTION: No changes were made to the calendar. Mayor Boyd opened the Public Comment period at 9:16 p.m. There were no speakers. Mayor Boyd closed the Public Comment period at 9:16 p.m. AGENDA ITEM 7.3 Motion by Luis second by Pryde; Council adjourned the regular meeting at 9:16 p.m. Patrick Boyd, Mayor Attest: Aimee Kellerman, City Clerk AP b 2014 AGENDA ITEM 7.4 November 2014 Transaction Check Invoice Number Vendor Name Account Number Account Description Check Date Detail Amount Number Transaction Notes 7124 AVrent.com 001-000-000-511-60-49-00 Miscellaneous 11/10/2014 $1,368.75 55853 Off site Audio Recording Svc. - CC Mtg $1,368.75 55853 Total 0017475 -IN B & M Datanode LLC 001-000-000-514-10-41-00 IT Tech, SW Services- City Hall 11/10/2014 $138.08 55854 Monitoring, VIP - Nov. 2014- CH, PD 0017476 -IN B & M Datanode LLC 001-000-000-514-10-41-00 IT Tech, SW Services- City Hall 11/10/2014 $208.05 55854 Maintenance - Nov. 2014- CH, PD 0017476 -IN B & M Datanode LLC 001-000-000-521-20-41-0S IT Services 11/10/2014 $312.08 55854 Maintenance- Nov. 2014- CH, PD 0017473 -IN B & M Datanode LLC 001-000-000-514-10-31-00 IT HW SW Oper Supplies -City Hall 11/10/2014 $492.75 55854 Upgrade OS of Firewalls 0017475 -IN B & M Datanode LLC 001-000-000-521-20-41-00 Professional Services 11/10/2014 $573.67 55854 Monitoring, VIP - Nov. 2014- CH, PD 0017472 -IN B & M Datanode LLC 001-000-000-514-10-31-00 IT HW SW Oper Supplies -City Hall 11/10/2014 $1,149.75 55854 Server Build 0017473 -IN B & M Datanode LLC 001 -000 -000 -521 -20 -41 -OS IT Services 11/10/2014 $1,314.00 55854 Upgrade OS of Firewalls $4,188.38 55854 Total 07522006 8/11/14-10/14/14 Bellevue City Treasurer 001-000-000-576-80-47-00 Utilities 11/10/2014 $76.88 55855 Water- FairWeather 05066001 8/11/14-10/8/14 Bellevue City Treasurer 001-000-000-576-80-47-00 Utilities 11/10/2014 $613.21 55855 Irrigation - Beach Park 05065006 8/11/14-10/8/14 Bellevue City Treasurer 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 11/10/2014 $713.13 55855 Water - CH 05172008 8/14/14-10/16/14 Bellevue City Treasurer 001-000-000-576-80-47-00 Utilities 11/10/2014 $3,879.82 55855 Water - PW Shop, Irrigation Medina Park $5,283.04 55855 Total 2483241 Cellhire USA, LLC 001-000-000-525-60-31-00 Supplies 11/10/2014 $43.47 55856 Sat Radio Rental - EP $43.47 55856 Total 6373989759B 10/17/14-11/17/14 Centurylink 001-000-000-521-20-42-00 Communications (phone,Pagers) 11/10/2014 $162.16 55857 PD Fax w tolls, Alarm lines $162.16 55857 Total 42750541 Chevron (Police) 001-000-000-521-20-48-10 Repairs & Maint-Automobiles 11/10/2014 $74.50 55858 Fleet Fuel, Maint. - PD 42750541 Chevron (Police) 001-000-000-521-20-32-00 Vehicle Expenses -Gas, Car Wash 11/10/2014 $1,943.72 55858 Fleet Fuel, Maint. - PD $2,018.22 55858 Total 47981 Code Publishing Co. 001-000-000-518-10-41-00 Professional Services 11/10/2014 $467.78 55859 MMC Update $467.78 55859 Total 8498330130193587 10/25/14-11/24/14 Comcast 001-000-000-576-80-42-00 Telephone/postage 11/10/2014 $99.08 55860 Internet - PW Shop 8498330130197935 11/7/14-12/6/14 Comcast 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras 11/10/2014 $190.80 55860 Camera - 1000 Lk Wa Blvd 8498330081741723 11/7/14-12/6/14 Comcast 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras 11/10/2014 $200.80 55860 Camera - 700 Lk Wa Blvd $490.68 55860 Total 62495430 CompuCom 001-000-000-521-20-31-01 IT HW,SW Off Equip <$SK 11/10/2014 $324.18 55861 Svr OS & License 62495430 CompuCom 001-000-000-514-10-31-00 IT HW SW Oper Supplies -City Hall 11/10/2014 $324.19 55861 Svr OS & License 62496979 CompuCom 001-000-000-521-20-31-01 IT HW,SW Off Equip <$SK 11/10/2014 $648.41 55861 SW License - PD 62494940 CompuCom 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K 11/10/2014 $2,902.36 55861 MS Ofc 2013 Licensing CH, PD 62494940 CompuCom 001-000-000-514-10-31-00 IT HW SW Oper Supplies -City Hall 11/10/2014 $3,430.07 55861 MS Ofc 2013 Licensing CH, PD $7,629.21 55861 Total 5296969101814 Crystal And Sierra Springs -Police 001-000-000-521-20-31-00 Office Supplies 11/10/2014 $96.42 55862 Drinking Water - PD $96.42 55862 Total 5291929101814 Crystal And Sierra Springs-PW 001-000-000-576-80-31-00 Operating Supplies 11/10/2014 $43.41 55863 Drinking Water - PW Shop $43.41 55863 Total 1273102714 db Secure Shred 001-000-000-518-10-41-00 Professional Services 11/10/2014 $39.04 55864 Secure Shredding Svc. $39.04 55864 Total XJK7K8X85 Dell Marketing LP 001-000-000-521-20-31-00 Office Supplies 11/10/2014 $187.89 55865 Replacement Monitor - PD $187.89 55865 Total 73889 Everson's Econo-Vac, Inc. 101-000-000-542-67-41-00 Street Cleaning 11/10/2014 $2,726.55 55866 Street Sweeping after wind storm $2,726.55 55866 Total 4817 Fileonq, Inc 001-000-000-521-20-31-01 IT HW,SW Off Equip <$SK 11/10/2014 $460.00 55867 Replacement evidence scanner - PD $460.00 55867 Total 10007358 Flex -Plan Services, Inc. 001-000-000-514-10-49-10 Miscellaneous 11/10/2014 $51.10 55868 Oct 2014 Admin Fee $51.10 55868 Total 1020347797 Gempler's Inc. 001-000-000-576-80-31-01 Maintenance Supplies 11/10/2014 $14.50 55869 Headwear - PW $14.50 55869 Total 669030 Goodsell Power Equipment,lnc 001-000-000-576-80-48-00 Repair & Maint Equipment 11/10/2014 $155.25 55870 Repair Stihl Hedger 669028 Goodsell Power Equipment,lnc 001-000-000-576-80-48-00 Repair & Maint Equipment 11/10/2014 $222.92 55870 Repair Stihl Chainsaw 669029 Goodsell Power Equipment,lnc 001-000-000-576-80-48-00 Repair & Maint Equipment 11/10/2014 $228.44 55870 Repair Stihl Auger 669032 Goodsell Power Equipment,lnc 101-000-000-542-30-35-00 Small Tools/minor Equipment 11/10/2014 $586.88 55870 Stihl Pole Pruner $1,193.49 55870 Total 6024641 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 11/10/2014 $35.86 55871 PW Shop Supplies 2016098 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 11/10/2014 $38.42 55871 Screws - Viewpoint Bench Assembly 7580835 Home Depot Credit Services 101-000-000-542-30-31-00 Operating Supplies 11/10/2014 $62.32 55871 Rakes -Street Cleaning 6024644 Home Depot Credit Services 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 11/10/2014 $93.51 55871 Stakes - PD Parking Stops $230.11 55871 Total Page 1 of 5 AP Check Register November 2014 AGENDA ITEM 7.4 Transaction Check Invoice Number Vendor Name Account Number Account Description Check Date Detail Amount Number Transaction Notes 3M138697 Horizon 001-000-000-576-80-31-01 Maintenance Supplies 11/10/2014 $180.14 55872 Muck Boots, rainwear, landscape rake 3M138549 Horizon 101-000-000-542-30-35-00 Small Tools/minor Equipment 11/10/2014 $536.54 55872 New Blower $716.68 55872 Total BAY - Refund Bond - 11/7/14 Jason Bay 631-000-000-589-00-10-27 TempOccup B-13-09 Release Jason Bay 11/10/2014 $10,000.00 55873 Refund Perf. Bond for TCO $10,000.00 55873 Total 11002773 KC Office of Finance 001-000-000-514-10-41-00 IT Tech, SW Services- City Hall 11/10/2014 $241.00 55874 I -Net Svcs - CH, PD 11002773 KC Office of Finance 001-000-000-521-20-42-00 Communications (phone,Pagers) 11/10/2014 $241.00 55874 I -Net Svcs - CH, PD $482.00 55874 Total KPD2014-034 Kirkland, City of 001-000-000-521-20-51-50 Jail Service -Prisoner Board 11/10/2014 $2,000.00 55875 Jail Housing- Q3 2014 $2,000.00 55875 Total 97834145 McAfee 001-000-000-514-10-41-00 IT Tech, SW Services- City Hall 11/10/2014 $251.85 55876 Email Defense Svcs. - Nov. 2014 $251.85 55876 Total 484 Moberly & Roberts, PLLC 001-000-000-512-50-41-10 Prosecuting Attorney 11/10/2014 $4,000.00 55877 prosecutir - Oct. 2014 $4,000.00 55877 Total 500889899 Modular Space Corporation 101-000-000-542-30-41-00 Professional Services 11/10/2014 $122.90 55878 Equip. Storage - PW $122.90 55878 Total 501132 Pacific Topsoils, Inc. 001-000-000-576-80-31-00 Operating Supplies 11/10/2014 $52.28 55879 Mulch for Landscape Beds 580423 Pacific Topsoils, Inc. 001-000-000-576-80-41-04 Professional Services-Misc 11/10/2014 $108.00 55879 Dump Street Sweepings for Hunts Pt 581131 Pacific Topsoils, Inc. 001-000-000-576-80-41-04 Professional Services-Misc 11/10/2014 $108.00 55879 Dump Street Sweepings 580658 Pacific Topsoils, Inc. 001-000-000-576-80-41-04 Professional Services-Misc 11/10/2014 $108.00 55879 Dump Street Sweepings 580445 Pacific Topsoils, Inc. 001-000-000-576-80-41-04 Professional Services-Misc 11/10/2014 $108.00 55879 Dump Street Sweepings 581281 Pacific Topsoils, Inc. 001-000-000-576-80-41-04 Professional Services-Misc 11/10/2014 $108.00 55879 Dump Street Sweepings 580271 Pacific Topsoils, Inc. 001-000-000-576-80-41-04 Professional Services-Misc 11/10/2014 $108.00 55879 Dump Street Sweepings $700.28 55879 Total P6011 PCI Waste and Recycling Equipment 101-000-000-542-30-48-00 Equipment Maintenance 11/10/2014 $71.11 55880 Bandit Chipper Parts $71.11 55880 Total 220003949835 10/2/14-10/30/14 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 11/10/2014 $27.16 55881 Street Light 200004844698 9/23/14-10/21/14 Puget Sound Energy 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras 11/10/2014 $33.61 55881 Camera - NE 10th St 200004844904 9/23/14-10/21/14 Puget Sound Energy 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras 11/10/2014 $33.92 55881 Camera - 740 ODE 200004844466 9/23/14-10/21/14 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 11/10/2014 $35.40 55881 Street Lights 200024956076 9/20/14-10/20/14 Puget Sound Energy 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras 11/10/2014 $45.78 55881 Camera - 82nd Ave NE 200012316424 9/20/14-10/20/14 Puget Sound Energy 001-000-000-576-80-47-00 Utilities 11/10/2014 $108.16 55881 Power- PW Shop 200018418620 9/20/14-10/20/14 Puget Sound Energy 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 11/10/2014 $1,140.66 55881 Power - CH $1,424.69 55881 Total SAUERWEIN- Reimb. 10/28/14 Sauerwein, Michael 001-000-000-513-10-42-00 Communications 11/10/2014 $70.85 55882 Lunch Mtg for CC Retreat $70.85 55882 Total 483188 Seattle Times, The 001-000-000-518-10-44-00 Advertising 11/10/2014 $36.72 55883 Legal Ad 487515 Seattle Times, The 001-000-000-518-10-44-00 Advertising 11/10/2014 $51.61 55883 483190 Seattle Times, The 001-000-000-518-10-44-00 Advertising 11/10/2014 $64.67 55883 Legal Ad 485738 Seattle Times, The 001-000-000-518-10-44-00 Advertising 11/10/2014 $82.62 55883 Legal Ad $235.62 55883 Total 83188 Stroz Friedberg, LLC 001-000-000-514-10-41-00 IT Tech, SW Services- City Hall 11/10/2014 $325.00 55884 PRR Search Response $325.00 55884 Total T -MOBILE 9/21/14-10/20/14 T -Mobile 001-000-000-576-80-42-00 Telephone/postage 11/10/2014 $112.92 55885 Cellphones - PD, PW T -MOBILE 9/21/14-10/20/14 T -Mobile 001-000-000-521-20-42-00 Communications (phone,Pagers) 11/10/2014 $192.91 55885 Cellphones - PD, PW $305.83 55885 Total 580423 10/30/14 Tuscan Enterprises, Inc. 001-000-000-521-20-41-00 Professional Services 11/10/2014 $695.33 55886 Graphics - Car #16 $695.33 55886 Total 20114201 WA ST Criminal Justice 001-000-000-521-20-43-00 Travel & Training 11/10/2014 $75.00 55887 Training- Ofc. Gidlof $75.00 55887 Total E984375 TIHON WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit -$18/21 11/10/2014 $18.00 55888 Orig. Lic. Fee - Tihon E984386 LUTZ, B WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit -$18/21 11/10/2014 $21.00 55888 Late Renewal Lic. Fee - Lutz, B. E984376 MOORE JR WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit -$18/21 11/10/2014 $21.00 55888 Late Renewal Lic. Fee - Moore Jr. E984385 LUTZ, H WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit -$18/21 11/10/2014 $21.00 55888 Late Renewal Lic. Fee - Lutz, H. $81.00 55888 Total *FB91017114151 WA ST Dept of Transportation 001-000-000-576-80-32-00 Vehicle Fuel & Lube 11/10/2014 $438.10 55889 Fleet Fuel - PW $438.10 55889 Total WILLIS-Auto-11/2014 Willis, Joe 001-000-000-576-80-43-00 Travel & Training 11/10/2014 $285.00 55890 Auto Allowance - Nov. 2014 $285.00 55890 Total Page 2 of 5 AP Check Register November 2014 AGENDA ITEM 7.4 Invoice Number 172881 1011660-20141031 4308206398 4309271315 1051224 2872586545X11122014 KELLERMAN 11/15/14 KELLERMAN 11/15/14 KELLERMAN 11/15/14 KELLERMAN 11/15/14 SAUERWEIN 11/15/14 KELLERMAN 11/15/14 GRUMBACH 11/15/14 SAUERWEIN 11/15/14 KELLERMAN 11/15/14 KELLERMAN 11/15/14 KELLERMAN 11/15/14 CRICKMORE 11/15/14 KELLERMAN 11/15/14 KELLERMAN 11/15/14 ADAMS 11/15/14 CRICKMORE 11/15/14 KELLERMAN 11/15/14 Vendor Name Zumar Industries, Inc. Accurint - Account 1011660 Apple, Inc. Apple, Inc. Association of Bay Area Government AT&T Mobility Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card 90107027 9/3/14-10/29/14 Bellevue City Treasurer 02623004 9/3/14-10/29/14 Bellevue City Treasurer 92213 Blumenthal Uniforms & Equipment 22350 Cedar River Group 45420953848 11/8/14-12/8/14 Centurylink 45481830708 11/8/14-12/8/14 Centurylink 45178380496 11/7/14-12/7/14 Centurylink 13143 CNR, Inc 64547 CNR, Inc 2014-076-01 Combined Construction, Inc. 8498330130193587 11/25/14-12/24/14 Comcast 8498330130193264 11/16/14-12/15/14 Comcast 8498330130193223 11/16/14-12/15/14 Comcast CRUM Reimb. - 11/17/14 Crum, Linda 11037150111514 Crystal And Sierra Springs-Admin 5291929111514 Crystal And Sierra Springs-PW 31731 11/13/14 Datec Incorporated 373744 Day Wireless Systems 370295 Day Wireless Systems Account Number 101-000-000-542-64-41-00 001-000-000-521-20-41-00 001-000-000-514-10-31-00 001-000-000-514-10-31-00 001-000-000-521-20-43-00 001-000-000-521-20-42-00 Account Description Traffic Control Devices Professional Services IT HW SW Oper Supplies -City Hall IT HW SW Oper Supplies -City Hall Travel & Training Communications (phone,Pagers) 001-000-000-518-10-43-00 Travel & Training 001-000-000-518-10-43-00 Travel & Training 001-000-000-511-60-49-00 Miscellaneous 001-000-000-511-60-49-00 Miscellaneous 001-000-000-513-10-41-00 Professional Services 001-000-000-511-60-43-00 Travel & Training 001-000-000-558-60-31-00 Operating Supplies 001-000-000-511-60-43-00 Travel & Training 001-000-000-518-10-49-10 Miscellaneous 001-000-000-511-60-49-00 Miscellaneous 001-000-000-518-10-43-00 Travel & Training 001-000-000-576-80-48-00 Repair & Maint Equipment 001-000-000-518-10-49-10 Miscellaneous 001-000-000-518-30-45-00 Facility Rental 001-000-000-514-10-43-00 Travel & Training 001-000-000-576-80-31-01 Maintenance Supplies 001-000-000-518-30-45-00 Facility Rental 001-000-000-576-80-47-00 001-000-000-576-80-47-00 001-000-000-521-20-22-00 001-000-000-513-10-41-00 001-000-000-525-60-42-00 001-000-000-576-80-42-00 001-000-000-518-10-42-00 001-000-000-514-10-48-00 001-000-000-514-10-31-00 307-000-000-595-30-63-10 001-000-000-576-80-42-00 001-000-000-521-20-48-20 001-000-000-521-20-48-20 001-000-000-521-20-31-00 001-000-000-518-10-31-00 001-000-000-576-80-31-00 001-000-000-594-21-64-50 001-000-000-521-20-48-00 001-000-000-521-20-48-00 Utilities Utilities Uniforms Professional Services Communications/Data Telephone/postage Postage/Telephone Repairs & Maint-Annual Software Maint IT HW SW Oper Supplies -City Hall Sidewalk -82nd Ave/NE 8th ST Telephone/postage Repairs & Maint- HW/SW Maint Cameras Repairs & Maint- HW/SW Maint Cameras Office Supplies Office And Operating Supplies Operating Supplies Police Vehicle/Equip >$5K Capital Outlay Repairs & Maint-Equip & Evidence SW Repairs & Maint-Equip & Evidence SW Transaction Check Check Date Detail Amount Number Transaction Notes 11/10/2014 $929.71 55891 Thermo Parking Symbols $929.71 55891 Total 11/25/2014 $54.75 55892 Investigative Tool - PD $54.75 55892 Total 11/25/2014 $3,055.06 55893 iPad Air 2 (5), 2yr AppleCare 11/25/2014 $6,055.35 55893 iPad Air 2 (10), 2yr AppleCare $9,110.41 55893 Total 11/25/2014 $303.75 55894 Training- PD Staff $303.75 55894 Total 11/25/2014 $207.89 55895 Cars Connection to NORCOM - PD $207.89 55895 Total 11/25/2014 $10.00 55896 Parking- PRR Training - CC 11/25/2014 $10.00 55896 Parking- PRR Training - DC 11/25/2014 $28.77 55896 Refreshments - CC Mtg 11/25/2014 $38.66 55896 Refreshments - CC Mtg 11/25/2014 $39.22 55896 Mtg w/ Consultant for Retreat 11/25/2014 $50.00 55896 Sound Cities Dinner - DM 11/25/2014 $67.19 55896 Rubber Stamp 11/25/2014 $69.82 55896 City Council Retreat 11/25/2014 $86.51 55896 Case - Work iPad 11/25/2014 $116.74 55896 Refreshments, Supplies - CC Mtg 11/25/2014 $139.00 55896 NAGARA E -Records Forum 11/25/2014 $145.64 55896 Plexiglass for Toro Workman door 11/25/2014 $150.00 55896 Wellness Activity Gift Card 11/25/2014 $196.00 55896 Records Storage - Unit 1367 11/25/2014 $278.00 55896 NAGARA Conf Adams/Fischer 11/25/2014 $365.92 55896 Flags for CH Flagpole 11/25/2014 $450.00 55896 Records Storage - Unit 1410 $2,241.47 55896 Total 11/25/2014 $46.65 55897 Water- ViewPoint Dock 11/25/2014 $95.20 55897 Water- ViewPoint Park $141.85 55897 Total 11/25/2014 $253.33 55898 Uniform- Chief Burns $253.33 55898 Total 11/25/2014 $682.90 55899 Council Retreat Facilitator $682.90 55899 Total 11/25/2014 $81.26 55900 Emerg. Prep. Info. Line 11/25/2014 $92.39 55900 Alarm Lines - PW Shop 11/25/2014 $109.57 55900 CC Lines, Fax Line w/ tolls - CH $283.22 55900 Total 11/25/2014 $198.48 55901 Mitel SW maint. - Nov. 2014 11/25/2014 $234.21 55901 5324 IP Telephone $432.69 55901 Total 11/25/2014 $37,526.80 55902 EPR Sidewalk Project 2014 $37,526.80 55902 Total 11/25/2014 $99.08 55903 Internet - PW Shop 11/25/2014 $194.08 55903 Camera - NE 12th St. 11/25/2014 $194.08 55903 Camera - NE 24th St. $487.24 55903 Total 11/25/2014 $28.21 55904 Officer Flashlight Batteries $28.21 55904 Total 11/25/2014 $49.67 55905 Drinking Water - CH $49.67 55905 Total 11/25/2014 $33.39 55906 Drinking Water - PW Shop $33.39 55906 Total 11/25/2014 $21,011.21 55907 Vehicle Computers, Antennas, Warranty (4) - PD $21,011.21 55907 Total 11/25/2014 $537.10 55908 Radio Repairs 11/25/2014 $578.16 55908 Radio Repairs $1,115.26 55908 Total Page 3 of 5 AP b 2014 AGENDA ITEM 7.4 November 2014 Transaction Check Invoice Number Vendor Name Account Number Account Description Check Date Detail Amount Number Transaction Notes 7969 Eastside Public Safety Communicat'n 001-000-000-521-20-51-20 Dispatch-EPSCA 11/25/2014 $693.21 55909 Radio Dispatch - Nov. 2014 $693.21 55909 Total 420324 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers) 11/25/2014 $93.48 55910 Court Courier Svc. $93.48 55910 Total FINNIGAN - EPC - 11/18/14 Finnigan, Janet Kristen 001-000-000-525-60-43-00 Travel & Training 11/25/2014 $100.00 55911 EPC Svcs. FINNIGAN - EPC- 11/18/14 Finnigan, Janet Kristen 001-000-000-525-60-41-00 Prof Serv-EP Coordinator 11/25/2014 $2,800.00 55911 EPC Svcs. $2,900.00 55911 Total FISCHER - Reimb. 11/14/14 Fischer, Craig T 001-000-000-514-10-43-00 Travel & Training 11/25/2014 $21.56 55912 NAGARA E -Records Forum $21.56 55912 Total GovD - 12/18/14-12/17/15 GovDelivery, Inc. 001-000-000-514-10-41-00 IT Tech, SW Services- City Hall 11/25/2014 $2,592.00 55913 Cloud Communications Svcs. Renewal $2,592.00 55913 Total 1173982 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 11/25/2014 ($65.67) 55914 Refund - Returned Charger to Store 5084566 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 11/25/2014 $3.80 55914 Water Line Insulation 5022383 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 11/25/2014 $12.15 55914 Shims - ViewPoint Bench 7011510 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 11/25/2014 $40.16 55914 Screws, Wood - ViewPoint Bench Refurbish 7132953 Home Depot Credit Services 101-000-000-542-30-41-10 Road & Street Maintenance 11/25/2014 $43.58 55914 Plants - EPR Islands @ ODW 1563500 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 11/25/2014 $114.88 55914 Trickle Chargers (3) - PW Vehicles 1563455 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 11/25/2014 $121.41 55914 Trickle Chargers (2) - PW Vehicles $270.31 55914 Total 182296 Kenyon Disend, Pic 001-000-000-515-30-41-10 City Attorney 11/25/2014 $9,333.97 55915 City Attorney - T -Mobile v. COM 182295 Kenyon Disend, Pic 001-000-000-515-30-41-10 City Attorney 11/25/2014 $11,510.14 55915 City Attorney - Oct. 2014 $20,844.11 55915 Total 231271681 Konica Minolta Business Solutions 001-000-000-521-20-45-00 Equipment -Lease & Rentals 11/25/2014 $187.14 55916 Copier Lease - PD - Oct. 2014 $187.14 55916 Total Medina -004/01 Law, Lyman, Daniel, Kamerrer & Bogdanovich 001-000-000-515-30-41-60 Special Counsel 11/25/2014 $329.95 55917 Hokanson PRR $329.95 55917 Total MIKE'S TREE CARE - 11/6/14 Mike's Tree Care, Inc 001-000-000-576-80-41-04 Professional Services-Misc 11/25/2014 $985.50 55918 Remove fallen tree from wind storm $985.50 55918 Total MINER- Reimb. 11/19/14 Miner, Joseph 101-000-000-542-30-41-00 Professional Services 11/25/2014 $71.18 55919 Repair Irrigation - Sidewalk Project $71.18 55919 Total 91893317 Mitel Business Systems, Inc. 001-000-000-514-10-31-00 IT HW SW Oper Supplies -City Hall 11/25/2014 $2,527.92 55920 New Phone System Server $2,527.92 55920 Total 50091336 Modular Space Corporation 101-000-000-542-30-41-00 Professional Services 11/25/2014 $122.90 55921 Equip Storage - PW $122.90 55921 Total 101472e Reissue Northwest Cleaning & Maintenance 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 11/25/2014 $1,908.80 55922 repl ck 55831 janitorial svcs Oct 2014 $1,908.80 55922 Total 43820 O'Brien, Barton, Joe & Hopkins, PLLP 001-000-000-512-50-41-20 Public Defender 11/25/2014 $145.00 55923 Public Defender - Oct. 2014 $145.00 55923 Total 715325 Ogden Murphy Wallace 001-000-000-515-30-41-60 Special Counsel 11/25/2014 $5,420.95 55924 Skinner v. COM $5,420.95 55924 Total 101400190 Otak 001-000-000-558-60-41-00 Prof Services 11/25/2014 $2,967.50 55925 Tree Code Update OTAK - CMP - 10/4/14-11/7/14 Otak 001-000-000-558-60-41-07 Engineering Consultant 11/25/2014 $4,566.00 55925 CMP Svcs. OTAK - TREE - 10/4/14-11/7/14 Otak 001-000-000-558-60-41-50 Landscape Consultant 11/25/2014 $4,921.00 55925 Tree Code Svcs. OTAK - CMP - 9/6/14-10/3/14 Otak 001-000-000-558-60-41-07 Engineering Consultant 11/25/2014 $6,029.25 55925 CMP Svcs. OTAK - PLANNING - 10/4/14-11/7/14 Otak 001-000-000-558-60-41-01 Planning Consultant 11/25/2014 $11,700.00 55925 Planning Svcs. $30,183.75 55925 Total CC Retreat - 11/1/14 Overlake Golf & Country Club 001-000-000-511-60-43-00 Travel & Training 11/25/2014 $550.35 55926 Breakfast, Snacks - CC Retreat $550.35 55926 Total 2168 Paladin Data System 001-000-000-514-10-48-00 Repairs & Maint-Annual Software Maint 11/25/2014 $11,390.19 55927 Annual SW Maint. & Support Svcs. $11,390.19 55927 Total 200004850133 10/16/14-11/13/14 Puget Sound Energy 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras 11/25/2014 $24.96 55928 Camera - NE 24th St 400000830085 10/9/14-10/8/15 Puget Sound Energy 101-000-000-542-30-45-00 Machine/Facility Rental 11/25/2014 $500.00 55928 Limited Use Permit 200018418620 10/21/14-11/18/14 Puget Sound Energy 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 11/25/2014 $1,161.65 55928 Power - CH 300000000087 10/2/14-10/30/14 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 11/25/2014 $2,006.70 55928 Street Lights $3,693.31 55928 Total 491585 Seattle Times, The 001-000-000-518-10-44-00 Advertising 11/25/2014 $53.52 55929 Legal Ad 491992 Seattle Times, The 001-000-000-518-10-44-00 Advertising 11/25/2014 $87.21 55929 Legal Ad $140.73 55929 Total 1662 Sound Law Center 001-000-000-558-60-41-02 Hearing Examiner 11/25/2014 $6,205.50 55930 HEX Svcs. $6,205.50 55930 Total Page 4 of 5 AP Check Register November 2014 AGENDA ITEM 7.4 Transaction Check Invoice Number Vendor Name Account Number Account Description Check Date Detail Amount Number Transaction Notes STANTEC-9/26/14 Stantec Consulting Services Inc. 001-000-000-558-60-41-07 Engineering Consultant 11/25/2014 $5,315.17 55931 Engineering Svcs. $5,315.17 55931 Total 3247616833 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $25.28 55932 DVD/RW - 25 Ct. 3247616827 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 11/25/2014 $58.35 55932 Blue Evidence Tags - PD 3247616820 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $60.40 55932 Binders, glue, stenos, post -its 3247616816 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $63.17 55932 File Pockets 3247616828 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 11/25/2014 $63.61 55932 Yellow Evidence Tags - PD 3247616829 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 11/25/2014 $66.57 55932 Green Evidence Tags - PD 3247616834 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $82.77 55932 Ink for Postage Meter 3247616837 Staples Advantage 001-000-000-525-60-31-00 Supplies 11/25/2014 $87.53 55932 Ink cartridges - EPC 3247616831 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $108.38 55932 Paper 3247616836 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 11/25/2014 $138.85 55932 Post -Its, paper, pens, plates, napkins, cups, wipes - PD 3247616832 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $148.68 55932 Pins, calculator,tape,legal fldrs 3247616825 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 11/25/2014 $148.82 55932 Paper, batteries, spoons, Kleenex, wipes - PD 3248772975 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $492.74 55932 Office Chair 3248772974 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $1,248.28 55932 Office Chairs (2) 3247616821 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $1,324.93 55932 Office Chairs (2) 3248772973 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 11/25/2014 $1,987.39 55932 Office Chairs (3) $6,105.75 55932 Total 16809 Transpo Group Inc, The 101-000-000-542-30-41-01 Prof Svcs- GCA 6496 SR 520 11/25/2014 $15,834.88 55933 84th Ave Traffic Study $15,834.88 55933 Total 4100155 Utilities Underground Location Ctr 101-000-000-542-30-47-00 Utility Services 11/25/2014 $64.34 55934 utility Services $64.34 55934 Total 401376/2 Vibrant Plants Inc 101-000-000-542-30-41-10 Road & Street Maintenance 11/25/2014 $222.08 55935 Plants for EPR Island at ODW $222.08 55935 Total 29206 WA Assoc of Building Officials 001-000-000-518-10-44-00 Advertising 11/25/2014 $50.00 55936 Job Posting - WABO Site $50.00 55936 Total L105564 WA ST Auditor's Office 001-000-000-514-10-51-00 Intergvtml Prof Sew -Auditors 11/25/2014 $334.40 55937 2013 Audit Fees $334.40 55937 Total E984383 BOZARTH WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit -$18/21 11/25/2014 $18.00 55938 Renewal Lic. - Bozarth $18.00 55938 Total 115003144 WA ST Patrol 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit -$18/21 11/25/2014 $16.50 55939 CPL Check $16.50 55939 Total 68345 Wells Medina Nursery,lnc 101-000-000-542-30-41-10 Road & Street Maintenance 11/25/2014 $160.64 55940 Plants - EPR Island at ODW $160.64 55940 Total 77715 Wide Format Company, The 001-000-000-518-10-49-40 Photocopies 11/25/2014 $25.40 55941 PRR Copies 77597 Wide Format Company, The 001-000-000-518-10-49-40 Photocopies 11/25/2014 $34.11 55941 PRR Copies $59.51 55941 Total $243,328.30 Grand Total Page 5 of 5 Medina City Council Regular Meeting Monday, December 8, 2014 AGENDA BILL Subject: 2015 Fee Schedule AGENDA ITEM 7.5 Category: ® Consent ❑ Ordinance ❑ Public Hearing g ❑ City Council Business ❑ Resolution ❑ Other — Discussion Prepared Bar: Robert J. Grumbach AICP Summary: Prudent fiscal policy requires that the City annually review fees charged for services and make adjustments to ensure proper cost recovery for those services and where applicable ensuring fees are consistent with state law. The City's current fee schedule was approved in November 2013. Overall, current fees are generally adequate to recover the cost of providing services. A few modifications are necessary and are summarized as follows and shown as strikethrough/ underlines in the fee schedule: • Add a fee for appeals of a notice of violation (currently we use the administrative appeal fee) and allow this fee to be refunded if the appellant prevails with their appeal. • Increase the hearing examiner fee to recover costs more fully. • Increase the administrative appeal fee to recover costs more fully. • Cap the valuation upon which building permit fees are charged. • Update building official hourly rate to include benefits. Attachments: 1. Resolution No. 375 2. Fee Schedule Budget/Fiscal Impact: _ To be determined Staff Recommendation Approve --- _. _City Manager Approval "I move to approve Resolution No. 375 approving Proposed Council Motion: modifications to the fee schedule." CITY OF MEDINA, WASHINGTON RESOLUTION NO. 375 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, APPROVING MODIFICATIONS TO THE FEE SCHEDULE WHEREAS, Medina Municipal Code (MMC) 3.64.010 and 20.14.040(B) delegates to the City Manager or designee the authority to establish, increase or decrease fees for services provided by the city; and WHEREAS, MMC 20.14.040(C) requires the fee schedule and any modifications thereto to be submitted to the City Council for consideration and the City Council may approve, reject or modify the proposed fee schedule or any modifications thereto; and WHEREAS, the City Council approved Resolution No. 366 establishing a fee schedule effective on January 1, 2014; and WHEREAS, the Director of Development Services, as the City Manager designee, has prepared and submitted modifications to the fee schedule to the City Council at their regular meeting of December 8, 2014; and WHEREAS, pursuant to WAC 197-11-800(19), adoption of or modification to a fee schedule contains no substantive standards respecting use or modification of the environment and is categorically exempt from the State Environmental Policy Act; THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES RESOLVE THAT THE MODIFICATIONS TO THE SCHEDULE OF FEES ATTACHED HERETO AS EXHIBIT "A" ARE APPROVED AND SHALL GO INTO EFFECT JANUARY 1ST 2015. PASSED BY THE CITY COUNCIL AT A REGULAR MEETING ON THEREOF ON THE 8th DAY OF DECEMBER 2014. Mayor Patrick Boyd Approved as to form: Kari Sand, City Attorney Kenyon Disend, PLLC Attest: Aimee Kellerman, City Clerk Resolution No. 375 Page 1 of 1 EXHIBIT A CITY OF MEDINA FEE SCHEDULE Resolution Number 366375 Effective Date: January 1, 2015 • • Chapter 1.15 Appeal of a Notice of Violation $1,000.00, refundable if NOV Section 1.15.220 reversed by hearing examiner Chapter 2.48 Audio Duplications First CD: No Charge Subsequent CD's: $5.00 each Section 2.48.100 Construction Blueprints and Actual Vendor Cost Section 2.48.100 Plan Copies Copies $0.15 per page Section 2.48.100 City Maps $5.00 Section 2.48.100 Black & White 18 X 38 City Maps $20.00 Section 2.48.100 Color 18 X 38 Ordinances, Resolutions & First Copy Free; Subsequent Copies Section 2.48.100 Notices of Decision $0.15 per page Paper Copies Scanned to $0.15 per page Section 2.48.100 Electronic Format (ref. WAC 44-14-07003) Chapter 2.78 Hearing Examiner Fee $1,700.00$2,000.00 Section 2.78.120 Reconsideration of a Hearing $500.00 plus hourly fee for hearing Section 2.78.090 Examiner Decision examiner Chapter 3.64 Accident Reports/ $0.15/page Section 3.64.010 Incident Reports $0.15/page Fingerprinting — Resident $15.00 first card and $5.00 for each Section 3.64.010 additional card Fingerprinting — Non-resident $20.00 first card and $10.00 for each Section 3.64.010 additional card Chapter 4.01 Case Filing $31.00 per case Section 4.01.120 Certifying any document on file $5.00 per document, plus $0.10 per Section 4.01.120 page for copies Day Detention $10.00 per day, unless another Section 4.01.120 amount is set by Court order Duplication of part or all of the $10.00 per tape Section 4.01.120 electronic tape of a proceeding EXHIBIT A • • $25.00 set-up, plus $105.00 per Electronic Home Detention week, unless another amount is set Section 4.01.120 by Court order Failure to Respond $25.00 for parking cases $52.00 for infraction cases Section 4.01.120 Juror Service Fee $10.00 per day, plus mileage in the Section 4.01 amount set by RCW 43.03.060 .110 Non -Sufficient Funds Fee for $25.00 per check Section 4.01.120 Returned Checks Preparing the record of a case for $40.00 per case, plus Superior Court Section 4.01.120 appeal to Superior Court Filing Fee Probation Fee $50.00 per month Section 4.01.120 Proof of Insurance $25.00 per case Section 4.01.120 Card/Administrative Dismissal Stop Payment Fee for Court $25.00 per check Section 4.01.120 Issued Checks Transcript of Judgment $6.00 per judgment Section 4.01.120 Vehicle Impound Hearing Fee $31.00 per case Section 4.01.120 $10.00 per day, plus mileage in the amount set by RCW 43.03.060. Witness Fee Expert witnesses may be paid in Section 4.01.100 excess of this amount only upon prior agreement between the City and the Expert Witness. $25.00 set-up, plus $20.00 per day, Work Release unless another amount is set by Section 4.01.120 Court order Chapter 5.04 Cable Franchise Negotiated with Franchisee Section 5.08.060 Chapter 6.04 Animal Impound and Redemption Fees as adopted by King County Section 6.04.030 Fees Code Title 11 Cat License (Lifetime) $20.00 Section 6.04.040 spaed/neutered y Cat License (Lifetime) $36.00 Section 6.04.040 unspayed/unneutered Senior Citizen: Cat License (Lifetime) $12.00 Section 6.04.040 spayed/neutered Senior Citizen: Cat License (Lifetime) $25.00 Section 6.04.040 unspayed/unneutered Dog License (Lifetime) $30.00 Section 6.04.040 spayed/neutered Dog License (Lifetime) $60.00 Section 6.04.040 unspayed/unnueutered EXHIBIT A '[s1IJI• Senior Citizen: Dog License (Lifetime) $20.00 Section 6.04.040 spayed/neutered Senior Citizen: Dog License (Lifetime) $40.00 Section 6.04.040 unspayed/unneutered Replacement Tag $5.00 Section 6.04.040 Service Animal License No Charge Section 6.04.040 Failure to Obtain License $25.00 Section 6.04.040 Chapter 8.06 Temporary Noise Variance $200.00 Section 8.06.010 Technical Noise Variance $200.00 plus consultant fee Section 8.06.010 Economic Noise Variance $200.00 plus consultant fee Section 8.06.010 Chapter 8.12 1st response — Free 2nd response - $50.00 False Alarm Response Fee 3rd response - $100.00 4 response - $150.00 Section 8.12.030 5th response - $200.00 6th & subseq - $250.00 Home Security System No charge Section 8.12.030 Registration Chapter 8.16 Pyrotechnics Display License No charge Section 8.16.045 Chapter 9.40 $50.00 non-refundable, plus cost for Special Event Permit city personnel based on hourly rate Section 9.40.050 (wages and benefits) Chapter 10.40 Parking Permit for Designated No charge for residents Section 10.40.060 Parking Areas $75.00 for non-residents Temporary Construction Parking $150.00 Section 10.72.040 Permit Chapter 10.72 Construction Vehicle Parking See Temporary Construction Parking Section 10.72.030 Permit Permit Oversized Vehicle Permit $500.00 Section 10.72.010 Overweight Vehicle Permit $500.00 Section 10.72.010 Tracked, spiked, cleated, lugged $750.00 Section 10.72.020 vehicle permit Chapter 12.06 Excavation/Trench Cut Right -of- $270.00 plus consultant fee Section 12.06.040 way Permit Chapter 12.08 Right-of-way Use Permit $270.00 plus consultant fee Section 12.08.010 EXHIBIT A • Chapter 12.10 • Building Moving Permit See Table A Chapter 12.10 Chapter 12.28 Hazardous Tree Evaluation $360.00 per tree Section 12.28 Administrative Tree Removal/ Trimming Permit $500.00 plus consultant fee when associated with development $100.00 plus consultant fee when not associated with development Section 12.28 Non -Administrative Tree Removal/ Trimming Permit $1,500.00 plus consultant fee Section 12.28 Chapter 12.36 Garage Sale Permit No charge Section 12.36.010 Chapter 13.12 Blanket Utility Permit $500.00, plus consultant fees Section 13.12.040 Chapter 18.04 Environmental Exemption (SEPA) $100.00 Section 18.04.010 Environmental Threshold Determination (SEPA) $700.00 plus consultant fee Section 18.04.010 Environmental Impact Statement Staff hourly fee, plus consultant fee Chapter X18.04.010 Chapter 18.12 Critical Areas Review $135.00 plus consultant costs Chapter 18.12 Public Agency and Utility Exception $2,000.00 plus consultant fee Section 18.12.120 Reasonable Use Exception $2,000.00 plus consultant fee Section 18.12.130 Title 19 Telecommunication ROW Use Authorization $500.00 at submittal plus $2,500 if accepted for negotiations Section 19.04.020 Telecommunication Franchise Agreement $500.00 at submittal plus $2,500 if accepted for negotiations Section 19.06.020 Facilities Lease $500.00 at submittal plus $2,500 if accepted for negotiations Section 19.08.020 Title 20 Construction Permits Building Permits See Table A Section 20.40.040 Mechanical Permits See Table B Section 20.40.040 Grading & Drainage Permits See Table C Section 20.40.040 Assignment of Building Address $250.00 Section 20.42.010 Re -Roof Permit $175.00 Temporary Occupancy Permit $2Q0 -G@$400.00 plus consultant fees Section 20.40.100 EXHIBIT A '[s1uII• Construction Mitigation Plans Code of Conduct None Sections 20.70.030 & 15.20.010 Tailored Construction Mitigation $370.00 plus consultant fees Sections 20.71.040 & Plan — Level 1 15.20.010 Tailored Construction Mitigation $1,800 plus consultant fees Sections 20. x.02072.080 & Plan — Level 2 15.20.010 $370.00 plus consultant fees if Tailored Construction Mitigation revision is staff approved; plus Section 15.20.060 Plan - Revision $780 if revision is planning commission approved Zoning Permits Zoning Code Interpretation $750.00 Section 20.10.050 Accessory Dwelling Unit $175.00, plus consulting fees Section 20.70.070 Registration Fee Temporary Use Permit $500.00 plus consultant fee Section 20.70.060 & Chapter 20.35 House Trailer Occupancy Permit $10.00 Section 20.31.030 Adult Family Home Permit No charge Family Day Care Permit No charge Minor Deviations $750.00 plus consultant fees Section 20.71.010 Administrative Variance Permit $750.00 plus consultant fees Section 20.71.020 Administrative Special Use $750.00 plus consultant fees Section 20.71.030 Permit Non -administrative Conditional $2,000.00 plus consultant fee Section 20.72.010 Use Permit Non -administrative Special Use $2,000.00 plus consultant fee Section 20.72.010 Permit Historical Use Permit & $2,000.00 plus consultant fees Section 20.72.020 & Amendments Chapter 20.33 Non -administrative Variance $2,000.00 plus consultant fee Section 20.72.030 Site Plan Review $1,150.00 plus consultant fees Section 20.72.040 $750.00 plus consultant fees if Site Plan Review Exemption exemption approved; $1,150 plus consultant fees if site Section 20.72.040 plan review is required Revision of Site Plan $500.00, plus consultant fees Section 20.72.040 Reclassification of Zoning District $2,200.00 plus consultant fees Section 20.72.050 Divisions of Land Lot Line Adjustment $775.00 plus consultant fee Section 20.73.060 EXHIBIT A '[s1uII• Short Subdivision/ Revision to an $2,100.00 plus consultant fee Section 20.73.060 approved Short Subdivision Preliminary Subdivision/ Revision $5,520 + 100 per lot plus consultant Section 20.73.060 to an approved Subdivision fee Final Subdivision $1,400 plus consultant fee Section 20.73.060 Shoreline Permits Substantial Development Permit $2,200.00 plus consultant fee Section 20.72.110 Shoreline Conditional Use Permit $2,200.00 plus consultant fee Section 20.72.120 Shoreline Variance $2,200.00 plus consultant fee Section 20.72.130 Revision to a Shoreline Permit $500.00 plus consultant fee Section 20.72.110 Shoreline Exemption $200.00 Chapter 20.80 Shoreline Master Program $750.00 Chapter 20.80 Interpretation Appeals Administrative Appeal ]_$750.00$1 200.00 Section 20.80.230 Legislative Comprehensive Plan Amendment $4,000.00 Section 20.83.070 Fee Zoning Ordinance Amendment $4,000.00 Other $55.25 Original Concealed Weapon Permit $32.00 Renewal $42.00 Late Renewal ROW 9.41.070 $10.00 Replacement Criminal History Request — $20.00 Certified Letter Notary Service $10.00 per notarial act/stamp WAC-308-30-020 Passport Acceptance Fee $25.00 per application 22 USC 214 Permit Replacement $100.00 Section 3.64.010 Sign Impound Fee $25.00 Section 3.64.010 Sign Permit See Building Permit Fees and Conditional Use Permit Fees Permit Technology Fee for $19.75 per each permit Software Credit Card Fee (applicable when credit card used to pay development 3 percent of total charge Section 3.64.010 fees) EXHIBIT A TABLE A - BUILDING PERMIT FEES • • $1.00 TO $500.00 $33.50 $501.00 TO $2,000.00 $33.50 for the first $500.00, plus $4.25 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 TO $25,000.00 $97.25 for the first $2,000.00 plus $19.55 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 $25,001.00 TO $50,000.00 $546.90 for the first $25,000.00 plus $14.60 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 TO $100,000.00 $911.90 for the first $50,000.00 plus $9.94 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $1,408.90 for the first $100,000.00 plus $7.95 for each $100,001.00 TO $500,000.00 additional $1,000.00 or fraction thereof, to and including $500,000.00 $4,588.90 for the first $500,000.00 plus $6.63 for each $500,001.00 TO $1,000,000.00 additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,001.00 AID--everto $7,903.90 for the first $1,000,000.00 plus $4.44 for each $5,000,000.00 additional $1,000.00 or fraction thereof $5,000,001.00 AND over $25,663.90 DEMOLITION OF EXISTING $133.00 PLUS BUILDING STRUCTURE .......................................OFFICIAL OFFICIAL HOURLY FEE PERMIT EXTENSION PRIOR TO $75.00 PER WRITTEN REQUEST ISSUANCE................................... RELOCATE/ MOVE A BUILDING INTO $133.00 PLUS BUILDING CITY .................................... OFFICIAL HOURLY FEE INITIAL PLAN 65% OF PERMIT FEE REVIEW................................................................. ADDITIONAL REVIEW OF CORRECTIONS, BUILDING OFFICIAL HOURLY REVISIONS ........................ FEE REVIEW OF DEFERRED BUILDING OFFICIAL HOURLY ITEMS ........................................................ FEE ONE INSPECTION & ONE RE- INCLUDED IN PERMIT FEE INSPECTION.................................... ADDITIONAL RE -INSPECTIONS FOR CONSULTANT AND/ OR COMPLIANCE ........................ BUILDING OFFICIAL HOURLY FEE WORK NOT READY FOR INSPECTION WHEN CONSULTANT AND/ OR SCHEDULED ............. BUILDING OFFICIAL HOURLY FEE INSPECTIONS FOR WHICH NO FEE IS CONSULTANT AND/ OR SPECIFIED .......................... BUILDING OFFICIAL HOURLY FEE WORK STARTED WITHOUT A FEE IN THE AMOUNT OF PERMIT ...........................................PERMIT PERMIT FEE, BUT NOT LESS THAN $133.00 BUILDING OFFICIAL HOURLY $57.1-569.76 RATE.............................................. STATE SURCHARGE $4.50 PER PERMIT FEE............................................................ A DEPOSIT FOR CONSULTANT COSTS MAY BE To Be Determined REQUIRED PER CHAPTER 20.14 MMC......................... EXHIBIT A TABLE B - MECHANICAL PERMIT FEES • BASE FEE Issuance of each permit $43.00 Issuance of supplemental permit, for which original permit expired Same as new Land use site review fee (where applicable) $100.00 UNIT FEE SCHEDULE Includes Installation and Relocation Furnace/ Central Heating System 150,000 BTU or less Forced air system $30.00 each 150,000 BTU or less re -circulating hot water system (including vents and flues) $55.50 each Greater than 150,000 BTU See Table A Hot Water Heating System $ 30.00 each Heat Pump/ Air conditioning $55.50 each Suspended, recessed wall or floor -mounted heater unit/ fireplace, log lighter $30.00 each Boilers and any other single unit or system with an input in excess of 150,000 BTU See Table A Exhaust fan or appliance vent $30.00 each Solar, geothermal, wind and similar mechanical systems See Table A Other appliances, piece of equipment or system which is regulated by this code but not set forth in this schedule , or for which no other fee is listed $30.00 each OTHER FEES Plan review See Table A Additional re -inspections $30.00 per inspection Additional review of corrections, revisions, or additions Building Official hourly fee Work not ready for inspection when scheduled $45.00 Fees above include final inspection and one final re -inspection EXHIBIT A TABLE C - GRADING & DRAINAGE PERMIT • -* 25 TO 100 cubic yards $250.00 plus consultant costs $250.00 for the first 100 yards and $24.50 for each additional 101 TO 2,000 cubic yards 100 cubic yards or fraction thereof, to and including 2,000 cubic yards; plus consultant costs $715.50 for the first 2,000 cubic yards and $25.00 for each 2,001 cubic yards and up additional 100 cubic yards or fraction thereof; plus consultant costs FEES ABOVE INCLUDE FINAL INSPECTION AND ONE FINAL RE -INSPECTION ADDITIONAL INSPECTIONS, INCLUDING WET SEASON TESC INSPECTIONS, ARE CHARGED AT THE CONSULTANT COSTS INSPECTIONS FOR WHICH NO FEE IS SPECIFICALLY INDICATED ARE CHARGED AT THE CONSULTANT COSTS A DEPOSIT FOR CONSULTANT COSTS IS REQUIRED PER CHAPTER 20.14 MMC Medina City Council Regular Meeting AGENDA ITEM 8.1 Monday, December 8, 2014 AGENDA BILL RENTING MULTIPLE ROOMS IN A SINGLE-FAMILY DWELLING TO Subject: UNRELATED INDIVIDUALS (BOARDING HOUSES) Category: ❑ Consent 9 ❑ City Council Business ❑ Resolution ❑ Other — Discussion Prepared By: RobertJ. Grumbach, AICP, Director of Development Services ® Ordinance ® Public Hearing Summary: Back at the October 2013 council meeting, Jim Clark, a Medina resident, raised concerns about a home in his neighborhood renting multiple rooms to different tenants, and whether this was a boardinghouse prohibited by the zoning code. Boarding houses are a type of residential use where rooms are rented to lodgers, sometimes for short periods and sometimes for extended periods. However, typical boardinghouse use does not necessarily fit the situation Mr. Clark raised where a property owner is renting a few rooms to tenants in their single-family dwelling. Although property owners have a protected right to rent rooms within their home, the City has authority to limit this activity by having restrictions that serve to protect the single-family character of the community. The City Council reviewed draft amendments to the Unified Development Code in February 2014 relating to this topic and provided direction to have the Planning Commission review the code amendments and make a recommendation. The Planning Commission reviewed the code amendments at their March 2014, meeting and forwarded a recommendation to approve the code amendments. These code amendments have been incorporated into a draft ordinance. If adopted, the code amendments would: 1. Amend the definition of family to reflect current federal definitions; 2. Amend the definition of single-family dwelling to place a limit on renting rooms to non - family member adults, excluding living arrangements where application of this rule would violate housing discrimination laws; 3. Add a new definition for detached single-family dwelling that retains the accessory uses cited in the original definition of single-family dwelling; 4. Add a new definition for "housekeeping unit" to support the definition of family. Attachment: 1. Ordinance No. 916 BudgeUFiscallmpact:• None Staff Recommendation Approve --- City Manager Approval "I move to adopt Ordinance Proposed Council Motion: Municipal Code relating to the a single familydwelling_"_ No. 916 of the Medina renting of multiple rooms in Ordinance No. 916 CITY OF MEDINA AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON; AMENDING SECTIONS 20.12.070, 20.12.090, AND 20.12.200 OF THE MEDINA MUNICIPAL CODE RELATING TO THE RENTING OF MULTIPLE ROOMS IN A SINGLE-FAMILY DWELLING TO UNRELATED INDIVIDUALS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Medina is classified as a non -charter code city under Title 35A RCW; and WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A RCW, the City Council has adopted the City of Medina Comprehensive Plan, as last amended by Ordinance No. 783, passed March 14, 2005; and WHEREAS, the City Council adopted Ordinance No. 900 on July 8, 2013, creating a Unified Development Code, last amended by Ordinance No. 911 on October 13, 2014; and WHEREAS, the City is a developed community that consists almost exclusively of detached single-family homes on individual lots, and Goal LU-G1 of the Medina Comprehensive Plan provides that the City's first land use planning goal is: "To maintain Medina's high -quality residential setting and character; and WHEREAS, Goal H -G1 of the Medina Comprehensive Plan provides that "The City shall preserve and foster housing development consistent with Medina's high -quality residential setting; and WHEREAS, Housing Policy H -P9 states that "The City shall not discriminate between a residential structure occupied by persons with handicaps and similar residential structure occupied by a family or other unrelated individuals; and WHEREAS, the City Council heard concerns from residents about the rental of multiple rooms in single-family dwellings to unrelated individuals under separate lease agreements, and the impact of such rentals of rooms; and WHEREAS, the concerns and impacts identified by residents including a loss of single- family neighborhood character, increased density and increased on -street parking, traffic and noise; and WHEREAS, according to the 2010 United States Census, the average household size of an owner -occupied housing unit in Medina is 2.81 persons; and WHEREAS, the City Council at their October 23 and December 9, 2013 meeting, and at their February 10 and March 10, 2014 meetings, discussed amending the code regarding the renting of multiple rooms in single-family dwellings; and WHEREAS, the City Council desires to amend the Unified Development Code to protect the single-family neighborhood character from the potential impacts of property owners renting Ordinance No. 916 Page 1 of 5 multiple rooms to unrelated individuals under separate lease agreements not including persons with handicaps within the meaning of Title 42 of the United State Code, Section 3602(h); and WHEREAS, pursuant to ROW 36.70A.106(3)(b), a notice of intent to adopt was transmitted to the Washington State Department of Commerce on November 3, 2014, requesting Expedited Review, which was granted on November 17, 2014, (material ID# 20773); and WHEREAS, the Planning Commission reviewed the code amendments at their March 25, 2014, meeting and after considering the proposal, voted to recommend the City Council adopt the code amendments; and WHEREAS, after providing notice, the City Council held a public hearing on December 8, 2014, to receive public testimony concerning the proposed code amendments and voted to approve adopting the code amendments; and WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Non - significance (DNS) for the proposed code amendments was issued on November 19, 2014, pursuant to WAC 197-11-340(1); and WHEREAS, the City Council adopts the foregoing recitals as findings of fact in support of this ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Amend Section 20.12.070. Section 20.12.070 of the Medina Municipal Code is hereby amended to read as follows: A. "Family" means ((the immediate kindred made up of)) one or more ((a)) persons ((and spouse, their parents, grandparents, children and the spouses thereof, and grandchildren and the spouses and children thereof)). living together as a single housekeeping unit in a dwelling unit. Section 2. Amend Section 20.12.090. Section 20.12.090 of the Medina Municipal Code is hereby amended to read as follows: F. "Household staff' means individuals who spend more than 50 percent of their working time employed at the residence site and in no event work less than 20 hours per week, including caregivers. ((For the purpose of thi��apter "household staff" includes the spouse and children of m chapter, "household the employee.)) ((I))G. "Housekeeping unit" means one or more persons living together sharing household responsibilities and activities, which may include sharing expenses, chores, eating evening meals together and participating in recreational activities and having close social, economic and psychological commitments to each other. A housekeeping unit does Ordinance No. 916 Page 2 of 5 not include larger institutional group living situations such as dormitories, fraternities, sororities, and similar groups where the common living arranaement or basis for the establishment of the housekeeoina unit is temporary. H. "Horticulture" means the occupation of cultivating plants, especially flowers, fruit, and vegetables. G))I. "Hot tub" means a hydro -massage pool, or tub for recreational or therapeutic use designed for immersion of users, and usually having a filter, heater, and motor -driven blower. Section 3. Amend Section 20.12.200. Section 20.12.200 of the Medina Municipal Code is hereby amended to read as follows: N. "Single-family dwelling" means ((a detached dwelling house that is limited in d�esiyrvn_to the accommodation of one family, household staff and guests. A single family dwelling may have accessory recreational �. which have v rccr rlur buildings to a detach -red garage which may include abeach and/or playhouse having no more than�000m�plus a bathroom and otherwise not designed for habitation A single family wellinry may be occupied by the members of one family alone�guests and household staff;provided, however, that is net a violation of this title f therenter or owner of any dwelling to provide lodging for persons not attached to the renter's or owner's family se long as such use is incidental to the use of the dwelling for residence purposes)) a dwelling unit which is occupied as, or designed or intended for occupancy as, a residence by one family and may include family guests and/or household staff. The owner of the single-family dwelling may provide lodging to persons who are not guests and who are not part of a family provided the total number of persons, including non -family persons living in the dwelling, does not exceed four, excluding children with familial status within the meaning of Title 42 United States Code, Section 3602(k). The limitation on the number of non -family persons living in the dwelling shall not apply to adult family homes, family day-care providers' home facilities as prescribed by ROW 35A.63.215, and other living arrangements which would violate Title 42 United States Code. Section 3604. O. "Single-family dwelling, detached" means a separate unconnected single- family dwelling surrounded by open space and yards and which contains one dwelling unit and up to one accessory dwelling unit. A detached single-family dwelling may have detached accessory buildings including, but not limited to garages, accessory recreational facilities, cabanas and similar residential accessories having no more than one room plus a bathroom and otherwise not desianed as an independent residence. Ordinance No. 916 Page 3 of 5 ((Q))P. Spa. See definition under "hot tub." ((P))Q. "Sport court" means an area of ground defined by permanent surfacing, equipment and/or fencing for the purpose of playing tennis, badminton, basketball and similar social games. ((Q))R. "State Environmental Policy Act (SEPA)" means environmental review procedures required under Chapter 43.21C RCW, Chapter 197-11 WAC, and Chapter 18.04 MMC. ((R))S. "Story" means that portion of a building included between the upper surface of any floor and the upper surface of the floor next above, except that the topmost story shall be that portion of a building included between the upper surface of the topmost floor and the ceiling or roof. ((S))I. "Street" means a right-of-way, opened or unopened, that is intended for motor vehicle travel or for motor vehicle access to abutting property. "Street" includes all the area within the right-of-way, such as roadways, parking strips, and sidewalks. For the purposes of the zoning code, "street" shall not include private lanes. ((V))U. "Street frontage" means the property line abutting streets. ((JJ))V. "Structural coverage" means the area of a lot covered by structures. (See MMC 20.23.030.) ((V))W. "Structure" means that which is erected, built or constructed, including an edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner. ((W))X. "Subdivision" means the division or redivision of land into five or more lots, tracts, parcels, sites, or divisions for the purpose of sale, lease, or transfer of ownership. ((X))Y. "Subdivision, accumulative short" means multiple short subdivisions of contiguous existing lots held under common ownership, which would result in the creation of five or more lots within a five-year period of the initial short subdivision approval. "Ownership" for the purpose of this definition means ownership as established at the date of the initial short subdivision approval. ((-Y))Z. "Subdivision, short" means the division or redivision of land into four or fewer lots, tracts, parcels, sites, or divisions for the purpose of sale, lease, or transfer of ownership. ((Z))AA. "Substantial destruction" means to remove more than 60 percent of the existing exterior wall framing of a structure, as measured by the horizontal linear length of all existing exterior walls. Any partial removal of existing framing shall count towards the measurement of horizontal linear length the same as if the entire framing within that horizontal linear length was removed, except partial removal shall not include replacement of Ordinance No. 916 Page 4 of 5 windows or doors when no beams or struts are removed. For the purpose of substantial destruction, existing exterior walls shall exclude exterior walls built less than 18 months prior to submittal of a building permit application. The calculation of the 18 months shall include to the time after the date the last permit involving construction of a new exterior wall was finalized by the city. ((AA))BB. "Substantially" means significant in the size or amount and has a noticeable impact on the current situation to a degree that would satisfy a reasonable person as significant. ((BB))CC. "Support structures" means the structure to which antennas and other necessary associated hardware are mounted, including, but not limited to, lattice towers, monopoles, utility support structures, and existing nonresidential buildings. ((GG))DD. "Swimming pool" means any artificially constructed water -holding device that has a minimum depth of 42 inches and is of sufficient size for swimming, wading, immersion, or therapeutic purposes. Section 4. Severability. Should any section, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or federal law or regulation, such decision or pre-emption shall not affect the validity of the remaining portions of this ordinance or its application to other persons or circumstances. Section 5. Effective Date. A summary of this ordinance shall be published in the official newspaper of the City, and the ordinance shall take effect and be in full force five (5) days after the date of publication. ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 8TH DAY OF DECEMBER 2014. Patrick Boyd, Mayor Approved as to form: Kari Sand, City Attorney Kenyon Disend, PLLC Attest: Aimee Kellerman, City Clerk Ordinance No. 916 Page 5 of 5 Medina City Council Meeting AGENDA ITEM 9.1 Monday, December 8, 2014 AGENDA BILL Subject: 2014 Budget Amendment Category: ❑ Consent Z Ordinance ❑ Public Hearing Z City Council Business ❑ Resolution ❑ Other — Discussion Prepared .By: Nancy Adams _Finance Director BACKGROUND/SUMMARY: The primary reason for recommending a 2014 Budget Amendment is to document budget changes that have occurred during 2014. The 2014 Budget is adopted at the Fund level, not by individual Departments, however it is important for Council to see Department level shifts to understand where dollars are being spent and to provide historical documentation of what changes occurred during a given budget year. The Budget Amendment Ordinance items are for new items that occurred during 2014 that were not included in the 2014 Budget, and for 2013 Capital Budget carryover (unspent Capital Budget in 2013) related to the Public Works Shop Project. 2014 General Fund Expenditures: $359,889 1. Finance: $61,011 IT Hardware, Software, Tech/SW Services, Software Maintenance. 2. Emergency Preparedness: $7,000 Emer. Prep. (Grant) Radios (2015 Reimbursement). 3. Development: $90,000 Prof Serv., Planning Consultant, Hearing Examiner, Building Insp. 4. Parks: $15,878 Removal of Hazardous Trees. 5. General Fund Capital Outlay: a. Central Capital Outlay: $80,000 Post Office —Earnest, Closing, Escrow, Survey b. Police Capital Outlay: $65,000 (5) Vehicle Computer Equip, Chief Vehicle c. Parks Capital Outlay: $41,000 Electric Vehicle $18K, Mower $23K 2014 Street Fund Expenditures: $15,835 1. WA DOT 520 Project: $15,835 Traffic Study (2015 Reimbursement by WA DOT) 2014 Capital Projects Fund Expenditures: $111,000 1. Capital Projects: Public Works Shop: $111,000 (Carryover from 2013 to 2014) Attachment(s): 1. Ordinance No. 917 - Budget Amendment which amends Ordinance 904 $ 359,889 General Fund Expenditure increase $ 15,835 Street Fund Expenditure increase Budget/Fiscal Impact: $11 1 000 Capital Projects Fund Expenditure increase Staff Recommendation: _ Ap rove City Manager Approval: "I move to adopt Ordinance No. 917 amending the 2014 Proposed Council Motion: Budget "- CITY OF MEDINA ORDINANCE NO. AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE NO. 904 2014 BUDGET WHEREAS, the Medina City Council enacted Ordinance 904 on November 12, 2013 approving the budget for 2014; and WHEREAS, it is necessary to increase General Fund Revenues and Expenditures and Street Fund and Capital Fund Expenditures; and WHEREAS, this ordinance has been approved at least five days after its introduction as required by RCW 35A.33.090. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Ordinance No. 904 is hereby amended as summarized below: FUND BUDGET DESCRIPTION 2014 EXPENDITURES 2014 Adopted Budget Ord. 904 2014 GENERAL FUND $5,308,237 Amended to Include: Expenditure Revisions: 001.514.10.31.00 $ 37,591 IT H/W, S/W 001 .514.10.41 .00 $ 17,420 Tech Services, SW Services 001.514.10.48.00 $ 6,000 Maintenance — Software (SW) 001 .525.60.31 .02 $ 7,000 E15-161 Grant Emergency Prep 001 .558.60.41 .00 $ 46,000 Prof. Services 001 .558.60.41 .01 $ 13,000 Planning Consultant 001 .558.60.41 .02 $ 21,000 Hearing Examiner 001 .558.60.41 .06 $ 10,000 Building Inspector 001 .576.80.41 .00 $ 15,878 Prof Svcs- Haz. Tree Removal 001.594.18.62.00 $ 80,000 Post Office -Closing, Escrow 001.594.21.64.50 $ 65,000 Vehicle, Computer Equipment 001.594.76.00.00 $ 41,000 Parks Vehicle, Parks Mower Total Gen. Expenditure Revision: $ 359,889 Gen. Fund Expenditure Increase AMENDED EXPENSE TOTAL: $5,668,126 Adopted Budget as of 12/08/14 2014 AdoDted Budget 2014 STREET FUND $ 339.613 Ord. 904 Amended to Include: Expenditure Revisions: 101.542.30.41.01 $ 15,835 Traffic Study (2015 Reimbursement) AMENDED EXPENSE TOTAL: $ 355,448 Adopted Budget as of 12/08/14 2014 AdoDted Budget 2014 CAPITAL FUND $ 957.173 Ord. 904 Amended to Include: 307.594.18.62.01 $ 111,000 Public Works Shop (2013 carryover) AMENDED EXPENSE TOTAL: $1,068,173 Adopted Budget as of 12/08/14 Page 1 of 2 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. SECTION 3. The effective date of this ordinance shall be (5) days after its publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 8TH DAY OF DECEMBER, 2014, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 8TH DAY DECEMBER 2014. Patrick Boyd, Mayor Approved as to form: Attest: Kari Sand, City Attorney Aimee Kellerman, City Clerk Page 2 of 2 STAFF REPORT NOT INCLUDED. Medina City Council Regular Meeting Monday, December 8, 2014 AGENDA BILL IWe i _1fl 'ifl ORDINANCE AMENDING ORDINANCE NO. 914 ADOPTED BY THE CITY COUNCIL ON DECEMBER 1, 2014 AUTHORIZING THE ISSUANCE AND SALE OF A LIMITED TAX GENERAL OBLIGATION BOND OF THE CITY IN Subject: THE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,350,000 Category: ❑ Consent ® Ordinance ❑ Public Hearing 9 City Council Business ❑ Resolution ❑ Other— Discussion Prepared By: Michael Sauerwein, City Manager and Kari Sand, City Attorney Summary: City Attorney Kari Sand will walk through the proposed ordinance to amend Ordinance No. 914 previously adopted at the December 1, 2014 City Council Special meeting regarding the issuance of a limited tax general obligation bond of the City to acquire real property. Attachment: 1. Ordinance No. 915 Budget/FlsealImpact_ None Staff Recommendation: Approve ---- 6ityManager Approval: "I move to adopt Ordinance No. 915 to amend Ordinance No. 914 which authorized the issuance and sale of a Proposed Council Motion: limited tax general obligation bond of the City in the amount of not to exceed $1,350,000 to acquire the post office property," CITY OF MEDINA, WASHINGTON ORDINANCE NO. 915 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, AMENDING ORDINANCE NO. 914 ADOPTED BY THE CITY COUNCIL ON DECEMBER 1, 2014 AUTHORIZING THE ISSUANCE AND SALE OF A LIMITED TAX GENERAL OBLIGATION BOND OF THE CITY IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,350,000 AND CERTAIN MATTERS RELATED THERETO. Passed December 8, 2014 PREPARED BY: PACIFICA LAW GROUP LLP Seattle, Washington CITY OF MEDINA ORDINANCE NO. 915 TABLE OF CONTENTS* Page Section 1. Definitions and Interpretation of Terms...................................................................1 Section 2. Amendments to Ordinance No. 914.........................................................................1 Section 3. Ratification and Confirmation.................................................................................3 Section 4. Effective Date of Ordinance....................................................................................3 * This Table of Contents is provided for convenience only and is not a part of this ordinance. CITY OF MEDINA, WASHINGTON ORDINANCE NO. 915 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, AMENDING ORDINANCE NO. 914 ADOPTED BY THE CITY COUNCIL ON DECEMBER 1, 2014 AUTHORIZING THE ISSUANCE AND SALE OF A LIMITED TAX GENERAL OBLIGATION BOND OF THE CITY IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,350,000 AND CERTAIN MATTERS RELATED THERETO. WHEREAS, the City Council (the "Council") of the City of Medina, Washington (the "City"), adopted Ordinance No. 914 on December 1, 2014 authorizing the issuance and sale of the City's Limited Tax General Obligation Bond, 2014 (Taxable) (the "Bond") in the aggregate principal amount of not to exceed $1,350,000 subject to certain conditions and parameters set forth therein; and WHEREAS, the City had received a preliminary offer from U.S. Bank National Association (the "Bank") to purchase the Bond which included a number of optional terms for the Bond, including but not limited to the amortization period and interest rate; and WHEREAS, the final terms of the Bond have now been determined and the Council now desires to amend Ordinance No. 914 to reflect such terms as set forth herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Definitions and Interpretation of Terms. Terms not otherwise defined herein, including in the recitals and in Section 2(a) of this ordinance, shall have the meanings set forth in Ordinance No. 914. Section 2. Amendments to Ordinance No. 914. (a) Section 1 (Definitions and Interpretation of Terms). The following definitions in Section 1(a) (Definitions and Interpretation of Terms) of Ordinance No. 914 are hereby amended to read as follows: Interest Rate means the fixed rate of interest of 3.60% per annum, as it may be adjusted pursuant to this ordinance and the Proposal. Reset Date means the initial maturity date for the Bond and each five year anniversary thereafter. (b) Section 3 (Authorization of the Bond). Section 3 (Authorization of the Bond) of Ordinance No. 914 is hereby amended as follows (deletions are sin, additions are double underlined): Section 3. Authorization of the Bond. For the purpose of financing costs of the Project and paying costs of issuance for the Bond, the City hereby authorizes the issuance and sale of its limited tax general obligation bond in the principal amount of net to d $1,350,000. The bond shall be designated the "City of Medina, Washington, Limited Tax General Obligation Bond, 2014 (Taxable)," or other such designation as set forth in the Bond and approved by the Finance Director. The Bond shall be dated as of its date of delivery, shall be fully registered as to both principal and interest, shall be in one denomination, and shall mature approximately five years from its dated date as provided in the Bond; provided, however, principal shall be amortized over a period of not to exceed 20 years, as ed by the Finance Director and set forth in the Bond. The Bond shall bear interest from its dated date or the most recent date to which interest has been paid at the Interest Rate, as the same may be adjusted pursuant to the Proposal and set forth herein. Interest on the principal amount of the Bond shall be calculated per annum on a 30/360 basis, or as otherwise provided in the Bond. Principal of and interest on the Bond shall be payable annually as set forth in the payment schedule attached to the Bond. At the option of the Bank and with the consent of the City Council, the term of the Bond may be extended on each Reset Date five year annivera of its dated date (each "Reset Date") for an additional five year term. Under the terms of the Proposal, the Bank is required to provide the City notice of its intent to extend the term of the Bond at least 120 days' prior to each Reset Date. If the Bank offers to extend the term of the Bond, and the City Council determines that it is in the best interest of the City to approve such extension, the City Council shall authorize the extension by the adoption of a new ordinance or an amendatory ordinance establishing the terms and conditions, including any adjustment to the Interest Rate, for such extension. If the Bank has not offered to extend the term of the Bond, or if the City has determined that it is in the best interest of the City to prepay and redeem the Bond as provided in Section 9 hereof, all principal on the Bond, plus accrued interest, shall become due and payable on the Reset Date. (c) Section 9 (Right of Prepayment). Section 9 (Right of Prepayment) of Ordinance No. 914 is hereby amended as follows (deletions are stricken, additions are double underlined): Section 9. Right of Prepayment. The Bond may be prepaid, in whole or in part, on any Bank business day Reset Date without prepayment penalty or fee, upon three days prior notice from the City to the Bank. If the Bond is prepaid in accordance with this Section 9, interest shall cease to accrue on the date the Bank receives such prepayment. -2- (d) Section 10 (Sale of the Bond). Section 10 (Sale of the Bond) of Ordinance No. 914 is hereby replaced in its entirety with the following: Section 10. Sale of the Bond. The City hereby accepts the Bank's Proposal in substantially the form on file with the City and in accordance with the terms contained in this ordinance. The Finance Director and other appropriate City officials are hereby authorized and directed to do everything necessary for the prompt issuance, execution and delivery of the Bond and for the proper application and use of the proceeds thereof. The Finance Director is hereby further authorized to execute any documents and to agree to any other terms, conditions and covenants with the Bank that are in the best interest of the City and in accordance with the Proposal. In the event that there are any conflicts or discrepancies between any such documents and this ordinance, this ordinance shall control. Section 3. Ratification and Confirmation. Except as hereby amended, the remaining terms and conditions of Ordinance No. 914 are hereby ratified and confirmed in all respects. All acts taken pursuant to the authority granted in this ordinance but prior to its effective date are hereby ratified and confirmed. Section 4. Effective Date of Ordinance. This ordinance shall be effective five days after its passage and publication as provided by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, ON THIS 8TH DAY OF DECEMBER, 2014. CITY OF MEDINA, WASHINGTON Patrick Boyd, Mayor ATTEST/AUTHENTICATED: Aimee Kellerman, City Clerk Approved as to form: Deanna Gregory, Bond Counsel Pacifica Law Group LLP Ordinance No.: 91' Date of Publication: Effective Date: -3- CERTIFICATE I, the undersigned, the Clerk of the City Council (the "City Council") of the City of Medina, Washington (herein called the "City"), DO HEREBY CERTIFY: 1. That the attached ordinance No. 915 (herein called the "Ordinance") is a true and correct copy of an ordinance of the City, as finally adopted at a special meeting of the City Council held on the 8th day of December, 2014, and duly recorded in my office. 2. That the meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given; that a quorum of the City Council was present throughout the meeting and a legally sufficient number of members of the City Council voted in the proper manner for the passage of said Ordinance; that all other requirements and proceedings incident to the proper adoption of said Ordinance have been duly fulfilled, carried out and otherwise observed, and that I am authorized to execute this certificate. IN WITNESS WHEREOF, I have hereunto set my hand this 8th day of December, 2014. City Clerk AGENDA ITEM 9.4 �`,�yoiMFo�y9 MEDINA CITY COUNCIL 2014 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). JANUARY 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(i) Sand Done Presentation Election of Mayor and Deputy Mayor Done Consent Agenda Approval of 12/9 Minutes Approved Consent Agenda Approval of December, 2013 Check Register Approved Approval of Evergreen Point Road Sidewalk Consent Agenda Improvement and 80th Avenue Overlay Willis Approved Public Hearing None Grumbach/ Other Business Presentation on SR -520 Projects Tharp, Fred - WSDOT Done Other Business Appointment of Committees Mayor To be continued City Council Calendar & Discussion of 2014 Other Business Study Session Schedule Sauerwein Done Study Session Discussion Shoreline Master Program Update Grumbach Done JANUARY 27 City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion NCFI I FP FEBRUARY 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(c) Lease Sand Done. Presentation King County Council Member Jane Hague Done. Mike Painter, WA Association of Sheriffs and Presentation Police Chiefs Sauerwein Reschuled to March Consent Agenda Approval of 1/13 S&R Minutes Approved. Approval of December, 2013 and January, Consent Agenda 2014 Check Register Approved. Approval of 2014 Planning Commission and Consent Agenda Work Program Grumbach Approved. Approval of 2014 Park Board and Work Consent Agenda Program Willis Approved. Consent Agenda Appointment of David Lee to ETP Sauerwein Approved. Other Business Boardinghouse Discussion Grumbach Done. Other Business Ecology SMP Conditions Grumbach Done. Other Business City Council Calendar Done. FEBRUARY 24, City Council Study Session, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(c) Lease Sand Done. Mike Painter, WA Association of Sheriffs and Discussion Police Chiefs Sauerwein Done. AGENDA ITEM 9.4 Discussion Quarterly Newsletter Discussion Sauerwein Done. Training Public Records Disclosure Training Ramsey Ramerman Done. MARCH 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(g) Employment Sand Done. Presentation Small Cell Bill in Legislature Bacha Done. Presentation ARCH Presentation Sauerwein Done. Presentation WSDOT 520 Sauerwein Done. Consent Agenda Receipt of January 21 PB Minutes Done. Consent Agenda Receipt of January 28 PC Minutes Done. Consent Agenda Receipt of CSC 2013 Annual Report Done. Consent Agenda Approval of 2/10/14 S&R Minutes Approved. Consent Agenda Approval of February, 2014 Check Register Approved. Consent Agenda Resolution Approving ARCH Sauerwein Approved. Receive PC Comprehensive Zoning Map Consent Agenda Update Recommendation Grumbach Consent Agenda SCORE Contract Yourkoski Approved. Other Business Boardinghouse Discussion Grumbach Done. Other Business City Council Calendar Done. March 22, City Council Retreat, TBD Item Type Topic Presenter Council Action Discussion Council Goals and Priorities John Howell Done. March 24, City Council Study Session, 5:30 PM Item Type Topic Presenter Council Action Tour of Proposed Evergreen Point Road Other Business Sidewalk Project Sauerwein Done. Emergency Preparedness Presentation (30 Discussion min) Kris Finnigan Done. APRIL 14, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.140(4) Labor Relations Sauerwein Done. Consent Agenda March, 2014 Check Register Adams Done. Consent Agenda SMP Ordinance Grumbach Approved. Consent Agenda Confirm Penny Martin to Park Board Kellerman Approved. Consent Agenda Confirm Jeanne Carlson to PC Kellerman Approved. Resolution Adopting the City Council 2014 Consent Agenda Retreat Major Action Item Sauerwein Not Adopted. Change Order #1 Maintenance Building Consent Agenda Addition Sauerwein Approved. Public Hearing Comprehensive Zoning Map Grumbach Continued to May 12 Other Business Call for Bids 2014 Street Projects Willis Done. Other Business Tree Code Grumbach Done. Other Business City Council Calendar Sauerwein Done. APRIL 28, City Council Study Session, CANCELLED Item Type Topic Presenter Council Action Di n Comp Pftin TENTATIVE AGENDA ITEM 9.4 MAY 12, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.140 (4) Labor Relations Sand Done. Executive Session RCW 42.30.110 (b) Property Acquisition Sand Done. Presentation Tree Code - Tina Cohen City Arborist Grumbach Done. Consent Agenda 03/17/14 PB Meeting Minutes Done. Consent Agenda 03/25/14 PC Meeting Minutes Done. Consent Agenda 04/14/14 CC Meeting Minutes Approved. Consent Agenda April Check Register Adams Approved. Consent Agenda Appoint Collette McMullen to PB Kellerman Approved. Consent Agenda Employee Wellness Program Resolution Sauerwein Approved. Public Hearing Medina Tree Code Grumbach Public Hearing R-30 Maximum Impervious Surface Grumbach Approved. Other Business Draft six -year CIP Willis Done. Other Business City Council Calendar Done. May 27, City Council Study Session, TBD (CANCELLED) Item Type Topic Presenter Council Action Discussion JUNE 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda 04/21/14 PB Minutes Consent Agenda 04/14/2014 S & R Meeting Minutes Consent Agenda May Check Register Adams Consent Agenda LGIP Resolution Adams Consent Agenda Award of 2014 Street Projects Willis Public Hearing 2015-2020 Six -Year CIP/TIP Willis Other Business Tree Code Grumbach Other Business Marijuana Ordinance Discussion Grumbach Other Business Comp Plan Discussion and Schedule PH Grumbach Other Business City Council Calendar JUNE 23, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion Tour of Fairweather Park Cell Tower Site Sauerwein/Grumbach Discussion WSDOT Presentation Overlook Park Discussion Fairweather Park Cell Tower Lease Sauerwein/Grumbach Discussion Tree Code Committee Update Morcos/Pryde/Lee JULY 14, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda 05/19/2014 Approved PB Minutes Consent Agenda 05/27/2014 Approved PC Minutes Consent Agenda June Check Register Adams Consent Agenda Adopt 2015-2020 Six -Year CIP/TIP Willis Points Cities Interlocal Agreement - Consent Agenda Channelization and re -striping Sauerwein Consent Agenda ARCH Trust Fund Application Sauerwein Consent Agenda The Connections Group Contract Sauerwein Consent Agenda PC Appointment Confirmation - Reeves Kellerman Consent Agenda PC Appointment Confirmation - Garone Kellerman Public Hearing None AGENDA ITEM 9.4 Other Business Marijuana Ordinance - Continued from 6/9 Grumbach Other Business Special Events Permits Ordinance Sauerwein Other Business City Council Calendar JULY 28, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion City Government Finance 101 Adams Discussion Evergreen Point Road/Walkable Medina Luis AUGUST 11, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action RCW 42.30.110 (i) Potential Litigation Executive Session RCW 42.30.140 (4) Labor Relations Sand Consent Agenda 06/16/2014 Approved PB Minutes 06/09/2014 S & R Meeting Minutes; 06/23/2014 Special Meeting Minutes; 07/14/2014 Regular Meeting Minutes; Consent Agenda 07/28/2014 Special Meeting Minutes Consent Agenda July 2014, Check Register Public Hearing Early Public Input 2015 Budget Adams Other Business Points Cities Interlocal Agreement Sauerwein Other Business Phase 2 Tree Code Discussion Grumbach Other Business City Council Calendar August 25, City Council Study Session CANCELLED Item Type Topic Presenter Council Action SEPTEMBER 8, City Council Regular Meeting 6:30 pm Item Type Topic Presenter Council Action RCW 42.30.110 (i) Potential Litigation Executive Session RCW 42.30.140 (4) Labor Relations Sand Presentation Swearing in of New Police Chief Consent Agenda National Recovery Month Proclamation Consent Agenda 08/11/2014 S & R Meeting Minutes Consent Agenda 07/21/2014 PB Approved Minutes Consent Agenda 06/24/2014 PC Approved Minutes Consent Agenda August 2014, Check Register Consent Agenda Marijuana Ordinance Grumbach Consent Agenda BHC Consultants Contract Grumbach Consent Agenda Civil Service Commission Appointments Kellerman Public Hearing Draft 2015 Preliminary Budget Adams Other Business Phase 2 Tree Code Grumbach Other Business City Council Calendar SEPTEMBER 18, Open House / Town Hall 5:30 pm Item Type Topic Presenter Council Action Discussion Tree Code Grumbach SEPTEMBER 22, Joint City Council and Planning Commission Study Session 6:30 pm Item Type Topic Presenter Council Action Discussion Phase 2 Tree Code Grumbach SEPTEMBER 29, City Council Study Session, 6:30 pm AGENDA ITEM 9.4 Item Type Topic Presenter Council Action Discussion 2015 Operating Budget Adams OCTOBER 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action RCW 42.30.140 (4) Labor Relations and Executive Session RCW 42.30.110 (b) Real Estate Consent Agenda 04/28/2014 CSC Meeting Minutes Consent Agenda 09/08/2014 S&R Meeting Minutes Consent Agenda September 2014, Check Register Consent Agenda Hazard Mitigation Plan Finnigan Consent Agenda Watershed Company Contract Grumbach Public Hearing Draft 2015 Preliminary Budget Adams Public Hearing Utility Tax Public Hearing Marijuana Ordinance Grumbach Other Business iCompass Electronic Agena Rollout Kellerman Other Business City Council Calendar October 27, City Council Study Session 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(g) Employment Sauerwein Executive Session RCW 42.30.110 (1)(i) Potential Litigation Sand Discussion Airport Noise Consultant Update Alyson Jackson Discussion Marine Patrol Annual Report Sgt. Kevin Haistings Discussion Overlake Dr. East Bridge Railing Replacement Willis NOVEMBER 1, (Saturday) City Council Half Day Retreat 8:00 a.m. to 12:00 Noon Item Type Topic Presenter Council Action Discussion Follow-up from Spring Retreat John Howell NOVEMBER 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.140 (4) Labor Relations Presentations WSDOT - 520 Project Presentation Julie Meredith Presentations State Representative Ross Hunter Presentations State Representative Cyrus Habib Consent Agenda 10/13 & 10/27 Meeting Minutes Consent Agenda Approved PB Minutes Consent Agenda Approved PC Minutes Consent Agenda October Check Register Consent Agenda Acceptance 2014 Street Projects Consent Agenda Boardinghouse to Schedule a Public Hearing Grumbach Consent Agenda Teamsters Bargaining Units Contracts Sauerwein Public Hearing Property Tax Levy Adams Adoption of 2015 Annual Budget, Ordinance Other Business and Salary Schedule Adams Other Business 84th Street NE Traffic Study Willis Other Business City Council Calendar November 24, City Council Study Session - CANCELLED Item Type Topic Presenter Council Action AGENDA ITEM 9.4 DECEMBER 8 City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Evaluation Executive Session RCW 42.30.140 (4) Labor Relations Sand Consent Agenda 09/23/14 Approved PC Minutes 11/1/14 Council Retreat Minutes Consent Agenda 11/10/14 S&R Meeting Minutes Consent Agenda November Check Register Consent Agenda Fee Schedule Grumbach Public Hearing Boardinghouse Ordinance Grumbach Other Business 2014 Budget Amendment - City Shop Willis Other Business Kirkland IT Business Sauerwein Medina Heights 101- View and Sunlight Other Business Ordinances Grumbach Other Business City Council Calendar AGENDA ITEM 9.4 �`,�yoiMFo�y9 MEDINA CITY COUNCIL 2015 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). JANUARY 12, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Presentation Medina Police Department Burns Consent Agenda Kirkland IT Interlocal Agreement Sauerwein Consent Agenda JANUARY 26 City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion FEBRUARY 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Presentation Presentation Consent Agenda Consent Agenda Other Business Other Business Other Business FEBRUARY 23, City Council Study Session, TBD Item Type Topic Presenter Council Action Executive Session Discussion Building Department Processes Grumbach Discussion MARCH 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Presentation 2015 Park Board Projects Miles Adam Presentation Presentation Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Other Business Other Business March 23, City Council Study Session, TBD AGENDA ITEM 9.4 Item Type Topic Presenter Council Action APRIL 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Consent Agenda Consent Agenda Consent Agenda Other Business Other Business Other Business APRIL 27, City Council Study Session, TBD Item Type Topic Presenter Council Action MAY 11, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Executive Session Presentation Consent Agenda Consent Agenda Other Business Other Business May 26, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion JUNE 8, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Public Hearing Other Business Other Business Other Business Other Business JUNE 22, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion Discussion Discussion Discussion AGENDA ITEM 9.4 JULY 13, City Council Regular Meeting, 6:30 pm Item Tvpe Topic Presenter Council Action Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Public Hearing Other Business Other Business Other Business JULY 27, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion Discussion AUGUST 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Consent Agenda Consent Agenda Consent Agenda Public Hearing Other Business Other Business Other Business August 24, City Council Study Session, TBD Item Type Topic Presenter Council Action SEPTEMBER 14, City Council Regular Meeting 6:30 pm Item Tvpe Topic Presenter Council Action Executive Session Presentation Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Consent Agenda Public Hearing Other Business Other Business SEPTEMBER 28, City Council Study Session, TBD Item Tvpe Topic Presenter Council Action Discussion OCTOBER 12, City Council Regular Meeting, 6:30 pm AGENDA ITEM 9.4 Item Type Topic Presenter Council Action Executive Session Consent Agenda Consent Agenda Consent Agenda Public Hearing Public Hearing Public Hearing Other Business Other Business October 26, City Council Study Session 6:30 pm Item Type Topic Presenter Council Action Executive Session Executive Session Discussion Discussion Discussion NOVEMBER 9, City Council Regular Meeting, 6:30 pm Item Tvpe Topic Presenter Council Action Executive Session Presentations Presentations Consent Agenda Consent Agenda Public Hearing Other Business Other Business November 23, City Council Study Session - TBD Item Type Topic Presenter Council Action DECEMBER 7 City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Consent Agenda Consent Agenda Public Hearing Other Business Other Business