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Home My WebLink About06-10-2013 - MinutesMEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, June 10, 2013 CALL TO ORDER Mayor Luis called the June 10, 2013 Regular Meeting of the Medina City Council to order at 6:30 pm and led members of the audience, council members, and staff in the Pledge of Allegiance. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, Janie Lee, Michael Luis, and Katie Phelps Council Members Present: David Lee City Staff Present: Donna Hanson, City Manager; Kari Sand, City Attorney, Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; and Rachel Baker, City Clerk Council member Boyd motioned and council member Decker seconded motion to excuse absence of council member David Lee. Motion carried 6-0 at 6:30 pm. APPROVAL OF MEETING AGENDA Council member Phelps motioned to add a resolution to agenda proposing to close city hall on July 5, 2013. Council member Decker seconded motion and motion carried 6-0 (D. Lee absent) at 6:31 pm. Council member Phelps motioned to approve agenda as amended and council member Decker seconded motion and motion passed (6-0, D. Lee absent) at 6:32 pm. PRESENTATIONS Lifeguard Program (6:32 pm) Police records manager, Linda Crum, provided a presentation on the city's lifeguard program. She announced this year's season is expected to begin June 19 and conclude August 23, with hours from noon to 7 pm each day. Ms. Crum was recognized by the city manager for her work above and beyond her role as records manager, including her community service -oriented work such as boater safety classes, shredder and drug take back days, collection drives for domestic violence families and management of the lifeguard program. PUBLIC COMMENT Mayor read guidelines for public comment period and opened floor at 6:51 pm. Park board chair Miles Adam made a plea to the council on behalf of the board to include $50,000 discretionary funding in the upcoming budget in order to attend to maintenance of parks and park equipment. He also asked council to consider whether it would like the fitness circuit in Medina Park to be refurbished or removed and expressed thanks for installation of duck crossing signs. Suzanne Cohen spoke on behalf of the owners' group, Medina Neighbors on the Waterfront (Medina Now), regarding Department of Ecology's conditional approval of Medina's Shoreline Master Program and expressed the group's support for the city's work plan and motions before council this evening. She commended development services director's work on the project and conveyed her hope the council will rule in favor of the motions this evening. Being no further comments, mayor closed comment period at 6:57 pm. REPORTS AND ANNOUNCEMENTS Mayor said he has been busy discussing upcoming elections with potential and now current candidates for city council, and he is happy to continue to do so. City manager summarized her report and announced another free boater safety class will be held at city hall on June 22 and reservations are required. She said volunteers are still needed for city boards and commissions. Council requested discussion of Medina Days fireworks contract at June 24 study session. Council member Phelps requested an announcement to residents about spring/summer clean up in rights of way and asked public works director to estimate costs beside park board chair's request for funding in order to establish priorities. Public works director said residents have been notified of sidewalk project on Evergreen Point Road and parking will be available again in about two weeks. Development services director said notice has not been posted yet on eastbound SR 520 ramp closure and mitigation plan but revision plans have been submitted. City Council Minutes June 10, 2013 Page 2 CONSENT AGENDA MOTION DICHARRY AND SECOND DECKER TO ADOPT CONSENT AGENDA AS PRESENTED AND MOTION CARRIED 6-0 (D. LEE ABSENT) AT 7:07 PM. - Approval of May 13, 2013 City Council Special and Regular Meeting Minutes - Approval of May, 2013 Check Register Claim check numbers 54101 through 54194 in the amount of $486,347.32, payroll check numbers 3597 through 3613 in the amount of $238,304.99, voided payroll check number 3605 and reissued, and voided payroll check number 3612 - Proclamation Recognizing Childhood Cancer Awareness Week, June 23 - 29th, 2013 - Adoption of 2012 State Building Codes - Acceptance of ALPR Camera Project - Confirmation of Appointment to Medina Park Board - Receipt of Approved April 1, 2013 Planning Commission Meeting Minutes - Receipt of Approved April 23, 2013 Planning Commission Meeting Minutes - Receipt of Approved February 21, 2013 Civil Service Commission Meeting Minutes - Receipt of Approved April 15, 2013 Park Board Meeting Minutes PUBLIC HEARING Comprehensive Zoning Code Update (7:07 pm) Development services director provided presentation on proposed comprehensive zoning code update. Mayor opened hearing to public comment at 7:24 pm. No comments were brought forward and the hearing was subsequently closed. OTHER BUSINESS Ordinance Adopting Comprehensive Zoning Code Updates & Setting an Effective Date (7:24 pm) Development services director showed presentation, responded to questions from council and council discussion occurred. Following discussion, council requested amendment to proposed ordinance to allow rebuilding in Zone R-16 to original footprint. A revised ordinance is scheduled to return to council business on July 8. PUBLIC HEARING Six -Year CIP/TIP (2014-2019) (7:39 pm) Public works director provided overview of proposed plan. Mayor opened hearing to public comment at 7:42 pm. No comments were presented and mayor subsequently closed hearing. City Council Minutes June 10, 2013 Page 3 Council action is scheduled for July 8. OTHER BUSINESS Authorization to Go To Bid for Public Works Shop Rennodel (7:42 pm) Public works director described proposed plan and answered questions about project. MOTION PHELPS AND SECOND DECKER TO APPROVE THE CALL FOR BIDS FOR THE PUBLIC WORKS SHOP FACILITY IMPROVEMENT PROJECT. MOTION CARRIED 6-0 (D. LEE ABSENT) AT 7:47 PM. Department of Ecology Conditional Approval of Medina's SMP (7:47 pm) Development services director provided overview of matter and responded to inquiries from council members. MOTION BOYD AND SECOND DICHARRY TO AUTHORIZE THE DIRECTOR OF DEVELOPMENT SERVICES TO SEND A LETTER TO THE DEPARTMENT OF ECOLOGY REQUESTING ADDITIONAL TIME TO RESPOND TO THE DEPARTMENT OF ECOLOGY'S CONDITIONAL APPROVAL OF MEDINA'S SHORELINE MASTER PROGRAM, ADDITIONALLY, TO PROVIDE DIRECTION TO STAFF TO ACCEPT THE REQUIRED CHANGES IN ITEMS 1, 2, 4, 6, 7, 28, 33, 42, 44, 45, AND 46 FROM THE DEPARTMENT OF ECOLOGY'S CONDITIONAL APPROVAL OF MEDINA'S SHORELINE MASTER PROGRAM, AND TO SET A PUBLIC HEARING FOR JULY 8, 2013, WITH THE PURPOSE OF GATHERING PUBLIC COMMENTS CONCERNING THE DEPARTMENT OF ECOLOGY'S CONDITIONAL APPROVAL OF MEDINA'S SHORELINE MASTER PROGRAM. MOTION CARRIED 6-0 (D. LEE ABSENT) AT 7:57 PM. City Hall Closure Resolution (7:58 pm) Council member Phelps proposed resolution declaring city hall closed on Friday, July 5, 2013. Council member Dicharry suggested holiday closures should be a policy decision and Phelps suggested it be included in upcoming budget discussion. MOTION PHELPS AND SECOND DECKER TO PASS RESOLUTION NUMBER 363 GRANTING FRIDAY, JULY 5, 2013, A HOLIDAY FOR THE CITY OF MEDINA. MOTION CARRIED 4-2 (BOYD AND J. LEE OPPOSED AND D. LEE ABSENT) AT 8:02 PM. City Council Agenda Calendar (8:02 pm) Additions to calendar include: public hearing to gather public comment concerning the Department of Ecology's Conditional Approval of Medina's Shoreline Master Program, Approval of Six -Year CIP/TIP, and Adoption of Proposed Ordinance Approving Comprehensive Zoning Code update on July 8, and discussion of fireworks contract at City Council Minutes June 10, 2013 Page 4 City Council Agenda Calendar (8:02 pm) Additions to calendar include: public hearing to gather public comment concerning the Department of Ecology's Conditional Approval of Medina's Shoreline Master Program, Approval of Six -Year CIP/TIP, P, and Adoption of Proposed Ordinance Approving Comprehensive Zoning Code update on July 8, and discussion of fireworks contract at study session on June 24. Study session planned for July 22 to include a 2014 budget planning discussion. PUBLIC COMMENT Mayor opened public comment period at 8:05 pm. Resident Mark Nelson jokingly requested a deer crossing sign in light of the deer he saw in Medina Park recently. Mayor closed floor at 8:06 pm. ADJOURNMENT MOTION PHELPS AND SECOND BOYD TO ADJOURN THE JUNE 10, 2013 MEETING OF THE MEDINA CITY COUNCIL AND MOTION CARRIED 6-0 (D. LEE ABSENT) AT 8:06 PM. The June 10, 2013 Regular Meeting of the Medina City Council adjourned 8:06 pm. The Medina City Council will hold its next regular meeting on Monday, July 8, 2013, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. Michael Luis, Mayor Attest: R hel Baker, City Clerk City Council Minutes June 10, 2013 Page 5