HomeMy WebLinkAbout04-14-2025 - Agenda Packet
MEDINA CITY COUNCIL
Monday, April 14, 2025
5:00 PM – REGULAR MEETING
AGENDA
VISION STATEMENT
Medina is a family-friendly, diverse and inclusive community on the shores
of Lake Washington. With parks and open spaces, Medina is a quiet and
safe small city, with active and highly-engaged residents. Medina honors its
heritage while preserving its natural environment and resources for current
and future generations.
MISSION STATEMENT
Ensure efficient delivery of quality public services, act as responsible
stewards of Medina's financial and natural resources, celebrate diversity,
leverage local talent, and promote the safety, health, and quality of life of
those who live, work, and play in Medina.
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MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid - Virtual/In-Person
Medina City Hall – Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, April 14, 2025 – 5:00 PM
AGENDA
MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Joseph Brazen, Harini Gokul, Mac Johnston, Michael Luis, Heija Nunn
ACTING CITY MANAGER | Ryan Osada
CITY ATTORNEY | Jennifer S. Robertson
DEPUTY CITY CLERK | Dawn Nations
Hybrid Meeting Participation
The Medina City Council has moved to hybrid meetings, offering both in-person and online
meeting participation. Medina City Council welcomes and encourages in-person public
comments. To participate in person, please fill out a comment card upon arrival at City Hall and
turn it in to the Deputy City Clerk. To participate online, please register your request with the
Deputy City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message
before 2PM on the day of the Council meeting; please reference Public Comments for the Council
meeting on your correspondence. The Deputy City Clerk will call you by name or telephone
number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be
asked to stop when you reach the 3-minute limit. The city will also accept written comments to
Council@medina-wa.gov at any time.
Join Zoom Meeting
https://medina-
wa.zoom.us/j/81961696176?pwd=WjRuK3ErVy9jdmttelAvek1VeHkzUT09
Meeting ID: 819 6169 6176
Passcode: 689036
One tap mobile
+1 253 205 0468, 81961696176# US
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Brazen, Gokul, Luis, Johnston, Nunn, Reeves, Rossman
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2. APPROVAL OF MEETING AGENDA
3. PUBLIC COMMENT PERIOD
Individuals wishing to speak live during the Virtual City Council meeting may register their
request with the Deputy City Clerk at 425.233.6410 or email dnations@medina-
wa.gov and leave a message before 2PM on the day of the Council meeting. Please
reference Public Comments for the Council Meeting on your correspondence. The Deputy
City Clerk will call on you by name or telephone number when it is your turn to speak. You
will be allotted 3 minutes for your comment and will be asked to stop when you reach the
3-minute limit.
4. PRESENTATIONS
4.1 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Time Estimate: 10 minutes
5. CITY MANAGER'S REPORT
Time Estimate: 45 minutes
Police, Development Services, Finance, Central Services, Public Works, City Attorney
5.1a City Manager Monthly Report
5.1b Police Monthly Report
5.1c Development Services Monthly Report
5.1d Finance Monthly Report
5.1e Central Services Monthly Report
5.1f Public Works Monthly Report
6. CONSENT AGENDA
Time Estimate: 5 minutes
Consent agenda items are considered to be routine and will be considered for adoption
by one motion. There will be no separate discussion of these items unless a
Councilmember or City staff requests the Council to remove an item from the consent
agenda.
6.1 March 2025 Check Register
Recommendation: Approve.
Staff Contact: Ryan Wagner, HR/Finance Director
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6.2 Park Board Meeting Minutes of January 21, 2025
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
6.3 Planning Commission Meeting Minutes of January 28, 2025
Recommendation: Receive and file.
Staff Contact: Dawn Nations, Deputy City Clerk
6.4 Draft City Council Meeting Minutes of:
a) February 24, 2025; and
b) March 10, 2025.
Recommendation: Adopt minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
6.5 2025 Proclamation: Sexual Assault Awareness and Prevention Month
Recommendation: Adopt Proclamation.
Staff Contact: Stephen R. Burns, City Manager
6.6 Proclamation: 56th Annual Professional Municipal Clerks Week May 4-May 10, 2025
Recommendation: Adopt Proclamation.
Staff Contact: Aimee Kellerman, CMC, City Clerk
7. LEGISLATIVE HEARING
None.
8. PUBLIC HEARING
None.
9. CITY BUSINESS
9.1 City Manager Recruitment
Recommendation: Discussion and direction.
Staff Contacts: Ryan Wagner, Finance/HR Director and Charlotte Archer, Assistant City
Attorney
Time Estimate: 15 minutes
9.2 NE 12th Street Landscape Update
Recommendation: Discussion and direction.
Staff Contact: Ryan Osada, Public Works Director
Time Estimate: 20 minutes
9.3 Medina Park Donation Update
Recommendation: Discussion and direction
Staff Contact: Ryan Osada, Public Works Director
Time Estimate: 10 minutes
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10. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
a) Requests for future agenda items.
b) Council round table.
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments are limited to one minute
per person.
12. EXECUTIVE SESSION
Time Estimate: 45 minutes
RCW 42.30.110 (1)(i)
To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an
official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
13. ADJOURNMENT
Next regular City Council Meeting: April 28, 2025, at 5 PM.
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ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public
inspection at the time the documents are distributed to the Council. Documents are available for
inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or
Fridays prior to the Regular City Council Meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification
or accommodation, including auxiliary aids or services, to participate in this meeting, please
contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
UPCOMING MEETINGS AND EVENTS
Saturday, April 12, 2025 - Annual Easter Egg Hunt - Medina Park (10AM)
Monday, April 21, 2025 - City Council Meeting (5:00PM)
Friday, April 28, 2025 - Arbor Day - Medina Park (10AM)
Monday, May 12, 2025 - City Council Meeting (5:00PM)
Monday, May 26, 2025 - Memorial Day - City Hall Closed
Tuesday, May 27, 2025 - City Council Meeting (5:00PM)
Monday, June 9, 2025 - City Council Meeting (5:00PM)
Thursday, June 19, 2025 - Juneteenth - City Hall Closed
Monday, June 23, 2025 - City Council Meeting (5:00PM)
Friday, July 4, 2025 - Independence Day - City Hall Closed
Monday, July 14, 2025 - City Council Meeting (5:00PM)
Monday, July 28, 2025 - City Council Meeting (5:00PM)
Monday, August 11, 2025 - City Council Meeting - Dark No Meeting
Monday, August 25, 2025 - City Council Meeting - Dark No Meeting
Monday, September 1, 2025 - Labor Day - City Hall Closed
Monday, September 8, 2025 - City Council Meeting (5:00PM)
Monday, September 22, 2025 - City Council Meeting (5:00PM)
Monday, October 13, 2025 - City Council Meeting (5:00PM)
Monday, October 27, 2025 - City Council Meeting (5:00PM)
Monday, November 10, 2025 - City Council Meeting (5:00PM)
Tuesday, November 11, 2025 - Veterans Day - City Hall Closed
Monday, November 24, 2025 - City Council Meeting (5:00PM)
Thursday, November 27, 2025 - Thanksgiving Holiday - City Hall Closed
Friday, November 28, 2025 - Day After Thanksgiving Holiday - City Hall Closed
Monday, December 8, 2025 - City Council Meeting (5:00PM)
Monday, December 22, 2025 - City Council Meeting (5:00PM)
Thursday, December 25, 2025 - Christmas Day - City Hall Closed
CERTIFICATION OF POSTING AGENDA
The agenda for Monday, April 14, 2025, Regular Meeting of the Medina City Council was posted
and available for review on Thursday, April 10, 2025, at City Hall of the City of Medina, 501
Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at
www.medina-wa.gov.
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: April 14, 2025
To: Honorable Mayor and City Council
From: Stephen R. Burns, City Manager
Subject: City Manager Report
The Medina City Council is planning a strategic retreat in 2025, bringing together council
members and key staff for focused discussions on city priorities, goals, and initiatives. To
ensure a productive and engaging session, the council and staff are in the process of
selecting an experienced facilitator to guide the retreat. Details regarding the date and
location are still being finalized.
The City of Medina has been actively working with WSDOT and the state legislature to
address ongoing noise concerns caused by the SR 520 expansion joints—an issue that
has affected residents since the new bridge opened in 2016.
To secure funding for noise reduction improvements, the City has partnered with Sound
View Strategies to advocate for legislative approval. Sound View has been working to get
the next phase of testing funded. See Attachment 1 - Sound View Strategies Work Plan
At the March 25, 2024 Council Meeting, the Council approved the 2024/2025 Council
Work Plan. The plan lays out Council priorities and projects through 2025 and provides
staff direction to ensure these get met. Council was provided with an update at January
27, 2025, Council Meeting. See Attachment 2 for current project status.
2025 City Council Calendar – see Attachment 3.
Bellevue Fire Report – see Attachment 4.
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AGENDA ITEM 5.1a
Points Communities Government Relations 2025 Workplan
Legislative Session Activities (January-May)
Proposed Housing Legislation
o Work to include an amendment in any Transit Oriented Development
legislation to mitigate impacts on Points Communities
o Work to change any provisions in proposed legislation regarding lot -
splitting or parking that negatively impacts Points Communities
Coordinate conversations with the Department of Commerce to discuss concerns
related to interpretations of previous legislation on middle housing and accessory
dwelling units
Expansion Joint Noise Study
o Submit funding request
o Meet with Chair Fey & Chair Liias regarding the funding request
o Check-in with WSDOT to determine if they are expressing any concerns
with the funding request
SR 520 Maintenance Funding
o Support SR 520 tolling discussions that include lid maintenance funding
Schedule virtual check-ins with Points Mayors on a recurring basis during the
legislation session
Distribute weekly legislative update
After Legislative Session (May-December)
Provide End of Legislative Session Report
Schedule in-person meeting with Mayors to discuss interim activities and
legislative priorities
Meet with legislators from the 48th and 41st legislative delegations
Meet with relevant legislators based on 2026 legislative priorities
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AGENDA ITEM 5.1a
CITY MANAGER
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Right-of-Way Policies (ROW)Street Vacation Code Update
12/11/2023 - Regular Meeting
Council directed staff to prepare a workplan as to issues and options for
right-of-way management for future Council review and discussion and
prepare a final workplan for review and adoption prior to April 23, 2024.
Council directed staff to take into consideration comments from resident
Rosalie Gann. (12/11/23 minutes). "On a process level, she suggested that
the City Council create requirements to increase transparency and timely
communications with neighbors. Residents should not have to submit a
public records request to find out about an issue that has the potential to
to construction proposals that are sent out via direct mail and placards
Medina-owned land, that Council seriously and meticulously anticipate
adverse, long-term, and unintended consequences of the city's sale of
collective land."
updated Council on moratorium.
Council directed staff to prepare a workplan and set the public hearing for
April 8.
Public Hearing and Workplan scheduled for April 8 Council Meeting.
April 8, 2024 City Council Meeting: Council extended moratorium to
October 8.
5/13/2024 - Work Plan
7/8/2024 - Work Plan Follow-up
9/9/2024 - Consent
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*SR-520 Lid: Discussions with
WSDOT SR-520 Lid Maintenance
Points Communities have retained Jack McCullough as our representative
in discussions between McCullough and WSDOT.
Mediation likely to occur in May 2023, considering mediator availability.
maintenance requirements and process. A charette will be held between
the WSDOT and Points Communities representatives on June 27. Another
mediation date is trying to be set up in July.
Council updated on 3/11/24
Council updated on 5/13/24 - ES
SR-520 Joints Noise Mitigation
3/13/23 - Regular Meeting
Project update by UW prof Per Reinhall and WSDOT engineer Evan Grimm.
Positive technical progress reported.
State legislature did not fund continuation of joint noise mitigation study.
Project suspended pending funding source.
Washington Phase 3 testing. Washington State 2024 Transportation
Budget did not include this funding. Staff is continuing to work with
lobbyists to identify other funding possibilities.
Council updated on 3/11/24
City Lobbyists from Soundview Stategies will give Council Updates
Quarterly.
6/10/2024 - Council approved the SR-520 Communication and staff will
send out communications quarterly.
Lobbyist Update
Medina City Council 2024/2025 Work
Plan
* indicates task is over 1 year old
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AGENDA ITEM 5.1a
Communication
2/10/24 - City Council Retreat
Develop a plan on how to keep the community informed of status.
CM to coordinate with lobbyist on city communication plan.
6/10/2024 - Council approved the SR-520 Communication and staff will
send out communications quarterly.
6/10/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Solid Waste Weekly Recycling and Compost
Pick-ups
11/13/23 - Regular Meeting
City Manager Steve Burns gave an update on moving to weekly recycling,
including composting. Staff will invite Wendy Weiker from Republic
Services to give a presentation to Council as well as work on a survey to
send out to the community the first quarter of 2024.
residents. A survey to go out to receive input from residents to gage the
level of importance for adding the service.
Survey set for April 1 through April 28, 2024
5/13/24 CC Meeting: Item is tabled and staff will conduct another survey
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Annual City Manager Review Wrap-Up of 2023 Review
accelerate his learning of city management policy and process, we ask
Steve to create a learning plan that reflects this feedback and share it with
Council." (S Burns Annual Review, 11/14/23) "The Personnel Committee
will schedule some time to review this with you (Burns)."
Rossman expected to finalize and close out 2023 process
City Clerk is working with Personnel Committee to set wrap-up of 2023 CM
Review for May 2024. (3/25/24)
Council on 6/10/24 in ES.6/10/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Resident Welcome Packet
Goals: to help new residents have comfortable transition to Medina; to
emergency preparedness; to market Medina's high quality residential
character and attract people drawn to it
Potential inclusions: # to call before cutting down a tree, garbage bin
rules, noise code quiet hours, construction and landscaping work times,
parking, housewatch program, emergency preparedness
committee/resources, etc.
2/10/24 - City Council Retreat
Council directed staff to look at Resident Welcome Packet and come to
Council with a plan.
resource box to include # to call before cutting down a tree, garbage bin
rules, noise code quiet hours, construction and landscaping work times,
parking, housewatch program, emergency preparedness
committee/resources, etc. New resident webpage went live August
Staff is preparing a letter from the City addressing Medina specific issues to
be aware of as well as contact resources. First Review for Council will be in
June 2024.
6/24/2024 - City staff has developed a draft and will be sending to Council
for review and feedback TENTATIVELY on Friday, June 28, 2024.
9/9/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Council Goals & Work Plan
Visible and Trackable Online,
including status, current
calendar expectations, and
links to relevant staff work
Tabled until Work Plan is adopted.
3/25/24 City Council Meeting - Work Plan accepted as presented and
leadership staff will track on monthly basis.
City staff is working on a City Council Work Plan page for the 2024/2025
City Council Work Plan under the City Council webpage and will update
after every meeting where changes are made.
January 2025 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
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AGENDA ITEM 5.1a
Short-term Rentals
10/23/23 - Regular Meeting
Council requested that the City Attorney and staff look at… business
licenses for short term rentals. Council will continue their independent
research including in more detail the city of Leavenworth code as it
pertains to short term rentals."
Re vacant homes and issues regarding lack of maintenance and inability to
the City Attorney and staff look at current code, specifically right of way
cost recovery and the city's existing nuisance code…
There was also significant discussion regarding whether/how City could
require registration of an agent or other contact if a home is to be left
unoccupied for some period of time, in response to issues raised by Chief
Sass.
Businesses Licenses moved to Finance/HR added at July 8, 2024
Presentation. (3/25/24 Meeting)
Initial conversation to take place in Middle Housing during Joint CC/PC
meeting on January 8, 2025.
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Vacant Houses
10/23/23 - Regular Meeting
Vacant homes and issues regarding lack of maintenance and inability to
the City Attorney and staff look at current code, specifically right of way
cost recovery and the city's existing nuisance code…
There was also significant discussion regarding whether/how City could
require registration of an agent or other contact if a home is to be left
unoccupied for some period of time, in response to issues raised by Chief
Sass.
Initial conversation to take place in Middle Housing during Joint CC/PC
meeting on January 8, 2025.
DEVELOPMENT
SERVICES
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Comprehensive Plan Community Design Element Council First Review on 11/27/23 Ready for PSRC and Commerce review.Council - 11/12/2024 Public
Hearring and possible Council Adopted 11/25/2024
Housing Element Council First Review on 1/22/24
Commerce for Review.
3/25/2024 CC Meeting: Council forwarded to PC's 4/3/2024 Meeting for
their review and comments.
4/23/24 PC Meeting: Planning Commission Second Review and approved
amendments and forwarded to City Attorney and Council Review.
Council - 11/12/2024 Public
Hearring and possible Council
approval Adopted 11/25/2024
Utilities 3/11/2024 CC Meeting: Council approved to send to PSRC and DOC for Council - 11/12/2024 Public Adopted 11/25/2024
Land Use Council - 11/12/2024 Public
Hearring and possible Council Adopted 11/25/2024
Natural Environment (with Shoreline
Sub-Element)Council - 11/12/2024 Public
Hearring and possible Council Adopted 11/25/2024
Transportation & Circulation Council - 11/12/2024 Public
Hearring and possible Council Adopted 11/25/2024
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AGENDA ITEM 5.1a
Parks and Open Spaces
Reviewed by Park Board on 4/15/2024
4/22/2024 CC Meeting: Council pulled for futher changes and discussion.
5/2/2024 DSC Meeting: DSC reviewed and forwarded to Council.
Council - 11/12/2024 Public
Hearring and possible Council
approval Adopted 11/25/2024
Capital Facilities their review.Council - 11/12/2024 Public Adopted 11/25/2024
Stormwater Management
Council & Planning Commission have been asked to consider implications
of increased impervious surface area as a result of development [Staff to
DSC]
priority at the November 2024 CC Meeting. Presented at 11/25/2024
Meeting. To be brought back to Council at the 12/9/2024 Council Meeting.
TBD
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Zoning Comp Plan
As part of the Comprehensive Plan update, Council directed staff to work
with Planning Commission to look at reconfiguring parts of R-16, creating a
smaller zoning district and applying it to lots that more appropriately fit
that standard, allowing the City greater nuance with zoning controls in the
future.
DSC discussed and agreed on possible approach based on common
understandings within the city, which also included adjustments to
Workplan to be presented to Council at the November 2024 Council
Meeting.
Council and staff to wait until the completion of Comp Plan to determine if
additional action or direction is needed. (3/25/24 Meeting)
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Lot Coverage
5/22/23 - Regular Meeting
Council also directed staff to work with Planning Commission to look at
decreasing impervious surface and structural coverage per staff
recommendation
Workplan to be presented at the November 25, 2024 Medina Council
Meeting. Presented at 11/25/2024 Meeting. To be brought back to
Counicl at the 12/9/2024 Council Meeting.
Discussions will be part of the Middle Housing and Planning Commission
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Grant Funding
9/11/23 - Regular Meeting
Council approved staff to apply for the middle housing grant in the amount
of $35,000 with help of Mayor & staff as needed.
on April 8 at City Manager/Department Directors Report.
6/10/2024 - As part of the Middle Housing Engagement Plan Council
Adopted Resolution No. 444 with the first deliverables going to Commerce
by June 30, 2024.
6/10/2024 - City Business
6/10/2024
Council Consideration of Hiring
Specialized Experts
11/13/23 - Regular Meeting
Council directed staff to come back to Council at the December meeting
with… potential options, in addition of hiring a planner, to include the cost
savings or increase for use of a land use attorney and consultants.
Hired new City Attorney, Jennifer Robertson
Hired new Planning Consultants, LDC
Completed
Initial planning discussions expected at DSC Q1 of 2024.6/10/2024
Frontage Fees and Impact Fees
Council directed staff to add Undergrounding Utilities (frontage fees and
impact fees) to Middle Housing Work Plan. (2/10/24 Retreat)impact fees as a subpart of HB1110. (3/25/24 meeting)
Middle Housing Public Engagement
and Communication Plan Adopted Resolution No. 444 with the first deliverables going to Commerce 6/10/2024
Middle Housing Consultant 9/13/2024
Implementation of HB 1110
Middle Housing and HB 1337
ADU/DADU
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AGENDA ITEM 5.1a
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Wireless Facility Regulations
In Spring 2023, Council discussions relating to T-Mobile proposal that was
unacceptable to community raised questions about whether current
wireless facility code is sufficiently protective of community interests and
character. When code was adopted, Council was assured that it was as
protective as could be within limitations of federal law. That's no longer
clear, given T-Mobile experience. Interest expressed in updating and
strengthening code with this experience in mind, to prevent recurrence as
best possible.
rate of $12,350. They will prepare and deliver the Small Wireless Facilities
policy and Permit Application Form. Not included in 2024 budget - can
include in 2025 budget. Budget option for 2024 - use City Attorney
funding. Staff to present to Council for discussion and direction.
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Nonadministrative Variances
Policy
2/10/24 - City Council Retreat
policy.
Follow-up in March 2024.
4/22/24 CC Meeting - Council forwarded proposed revisions to Planning
Commission for review and processing.
On Planning Commission Agenda for Discussion in September 2024
10/14/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
CAP Minor Code Amendment
Amendment to Construction Activity Permit to require sign for project
down private lane be visible to public, as consistent with sign's notice
purpose.
Commission for review and processing.
On Planning Commission Agenda for Discussion in September 2024
TBD
10/14/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Violations Section
trees in the draft ordinance.
9/11/23 - Regular Meeting
Staff will send the proposed changes to the Department of Commerce for
review.
Following the Department of Commerce review, staff will bring an
ordinance to the Council at a future meeting for discussion, direction and
DSC for review and discussion at a future DSC Meeting.
Placed on the September Planning Commisssion Meeting for discussion
and approval.
12/9/2024
Updates
1/23/23 - Regular Meeting
amendments to the Medina Municipal Code Chapter 16.52 Tree
Management Code according to the six (6) "Short-term Solutions" bullet
points as presented at the 1/23/23 meeting by our tree code consultants.
This was seconded by Zook and carried by a 6:1 (Garone dissented) vote.
Motion Reeves to direct staff to prepare for Council consideration a plan
for a comprehensive review of the Medina Municipal Code Chapter 16.52
Tree Management Code. This was seconded by Johnston and carried by a
6:1 (Garone dissented) vote.
City Managers/Department Directors Report.
4/8/2024
FINANCE/HR
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Tree Code
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AGENDA ITEM 5.1a
Property Tax Levy Planning Future Planning
stability through at least 2029. According to the 2024 adopted budget
stabilization amount predicted to supplement the general fund until at
least 2031."
2/10/24 - City Council Retreat
Council moved Property Tax Levy Planning to the Budget Retreat in June of
Meeting.
Ongoing to be readdressed at the June 23, 2025 Budget Retreat.
June 23, 2025
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
HR Lifecycle and Personnel
Manual Updates HR System Implement a full HR system that covers employee lifecycle" was identified
March 11 Council Meeting.
Personnel Committee will discuss at their Mar 26, 2024 Meeting
12/9/2024 - Consent 12/9/2024
Revised & Updated Personnel
Manual
personnel policy manual, while keeping existing Medina-specific policies
intact. Council to review and approve new product after staff work
Council Meeting.
Will go to Personnel Committee for review in July 2024.
12/9/2024 - Consent 12/9/2024
Adopt process for manual & HR
policy revisions that includes City
Manager and Council
Council Meeting.12/9/2024 - Consent 12/9/2024
Updated City Job Descriptions taken on this item.9/9/2024
Clear Process for Staff Departure
and Related Expectations
up Meeting. (Exit Interview???)
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Business License Business License
forward with Business Licenses at 9/23/24 Council Meeting - Wagner to
work with DOR to set up and bring back to Council in 2025.
9/23/2024 CC Meeting
Mayor Rossman gave a quick introduction of the Business License
discussion, highlighting that Council would need to make a decision tonight
on whether to proceed with implementing a business license program for
the city that would begin in the summer of 2025. She noted that further
decisions, including coverage parameters and the fee structure model, will
be addressed in spring 2025.
Director of Finance and HR Ryan Wagner reiterated three main points: 1. Is
process? 2. Who should be included under the program? 3. Should we
impose fees, and if so, how much?
PUBLIC WORKS
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
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AGENDA ITEM 5.1a
*Right of Way Policies Privately Maintained ROW
12/11/23 - Regular Meeting
Council directed "staff to prepare a workplan as to issues and options for
right-of-way management for future Council review and discussion and
prepare a final workplan for review and adoption prior to April 23, 2024.
Attorney propose to make this Phase 2 in handling the ROW polices. Phase
1 would be to address the Street Vacation Code Update in 2024 and then
handle Phase 2 of Privately Maintained ROW and City ROW Policies in
2025.
City ROW Policy
Create Street ROW Policy to include large lots
Add clarity to "Allowable Parking" to ROW Policy
on discussion at the February 26 Council Meeting, Staff and City Attorney
propose to make this Phase 2 in handling the ROW polices. Phase 1 would
be to address the Street Vacation Code Update in 2024 and then handle
Phase 2 of Privately Maintained ROW and City ROW Policies in 2025.
Hedge Reimbursement
Trimming Policy" in September 2019 with the recommendation to create a
Council Action - Council directed staff to work with residents by providing
the city will trim and bill the resident for cost recovery.
the City to be reimbursed for the cost of performing the work to clear the
right-of-way, either by Public Works or hiring an independent vendor to
perform the work.
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
*Stormwater Management Infrastructure
3/28/22 - Regular Meeting
Council directed staff to create a roadmap with priorities tentatively by the
end of the year that will include maintenance as well as Capital projects.
Public Works will work in tandem with Development Services on major
construction projects to determine any impact fees or any up front
requirements for approvals.
11/14/22 - Regular Meeting
Council directed staff to include for future presentations and agenda items
to include… discussion of storm drainage….
projects are broadly listed. The Public Works Project List provides specific
projects for the current calendar year. Costs and details are covered during
the January Council Meeting. Storm water
projects are covered specifically in the Project List and are presented to
included in Public Works Director monthly report.
annually: January and June
6/10/2024 - CIP/TIP/Non-TIP
Adoption
Funding Council directed staff to move forward with funding stormwater
2024. 2024 budget and 6-year CIP/TIP/non-TIP plans call for stormwater
infrastructure funding from REET.11/13/2023 Budget Adoption
Housing - See Comp Plan under DS
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
77th Ave NE
10/10/22 - Regular Meeting
Council removed a construction plan & contract for the north end of the
77th sidewalk from the consent agenda and "directed staff to come back
with alternative new design options.
At January 2024 meeting, Council discussed new driveway and plantings
apparently permitted by city at the end of the paved sidewalk in the same
location. Council discussion tabled to future meeting after staff has had
further opportunity to consult & consider.
77th sidewalk at the March 25 Council Meeting.
Council directed staff to proceed with Option 2 from the March 25, 2024
City Council meeting. (3/25/24 CC Meeting)
9/30/2024
15
AGENDA ITEM 5.1a
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Buildings/Facilities
Management Planning
3/13/23 - Regular Meeting
Council directed staff to report back to Council with a list of improvements
priority order and noted where in the budget they are funded.
addressing the priority list of improvements - this cover the two sections
below for City Hall and Post Office.3/11/2024
City Hall
Council also requested that staff add a future agenda item to discuss City
Hall and how we are currently using the building and how we see using the
building in the future as a public resource.
Improvements per CIP/TIP:
2024: Repaint exterior, excluding trim
2025: Repaint interior
2026: Reroof building
Hall and how we are currently using the building and how we see using the
building in the future as a public resource.
7/8/2024 - Council directed staff to move to revisit the topic at the end of
2025.
Post Office
2024: Repaint exterior
2025: Repaint interior
2027: Reroof building
Improvements expected per 2024 Capital Fund Preliminary Project List:
addressing the priority list of improvements - this cover the two sections
below for City Hall and Post Office.
3/11/2024
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Park Memorials Policy Park Memorial Policy
Expected request from Department of Parks & Public Works for simple
policy to govern memorials in Medina Park (who can request, is there a
limit on how many we want in park, how long staff will be expected to
maintain plaques, etc.).
2/10/23 - City Council Retreat
Council referred to Park Board
On Park Board Agenda for discussion at their March 18, 2024 Meeting.
Osada to prepare draft policy to present at Park Board meeting on May 20,
2024
Added to Park Board Work Plan.
10/14/2024
This was seconded by Johnston and carried by a 5:1 (Gokul dissented) vote.
ACTION: Motion Gokul to schedule joint visioning and planning session
with the Park Board to determine prioritization and success metrics for the
proposed plan. This was seconded by Reeves carried by a 5:1 (Johnston
dissented) vote.
Additionally, Council further directed staff that prior to setting up any joint
meeting with the Park Board to return to Council in order to establish goals
for the joint meeting.
1/27/2025 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Parks Management Tennis Courts
7/10/23 - Regular Meeting
Council directed staff to keep status quo, not to add pickleball striping on
existing tennis courts except to extent already done (at Fairweather), & not
to spend more time discussing.
REMOVE AS COMPLETED UPON CONFIRMATION that pickleball conversion
is no longer in CIP/TIP/non-TIP, city budget, or other workplan
and Non-TIP in July.7/8/2024 - CIP/TIP/Non-TIP
6/10/2024
16
AGENDA ITEM 5.1a
Points Loop Trail
7/10/23 - Regular Meeting
Replacement signs in budget (2024 Capital Fund Preliminary Project List);
consistency; Council wants updated map & make available on website.
signs. 12/9/2024 - Director Report
1/13/205 - Director Report
Park Board
2/10/24 - City Council Retreat
off-leash and on-leash areas.
be provided to Council at the July Council Meeting. Revised plan to be
reviewed and possible adopted at September Park Board Meeting. Park
Board approved draft work plan at the September 16 Park Board Meeting -
staff will be presenting it at the October 14 Council Meeting.
10/14/2024
ACTION: Motion Reeves to approve the Park Board Work Plan as
presented. This was seconded by Johnston and carried by a 5:1 (Gokul
dissented) vote.
ACTION: Motion Gokul to schedule joint visioning and planning session
with the Park Board to determine prioritization and success metrics for the
proposed plan. This was seconded by Reeves carried by a 5:1 (Johnston
dissented) vote.
Additionally, Council further directed staff that prior to setting up any joint
meeting with the Park Board to return to Council in order to establish goals
for the joint meeting.
1/27/2025 - City Business
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
Undergrounding Power Lines
4/24/23 - Regular Meeting
Council requested that staff create an informational page on the city's
website with updated FAQs.
Direction followed presentation demonstrating costs of city-wide
undergrounding, including to individual homeowners with older homes.
Council discussed desires to inform residents and empower individual
neighborhoods to understand what undergrounding would entail for them
and consider Local Improvement Districts if desired.
Consider wrap-up report to confirm what action has been taken to comply
with Council's direction
wa.gov/publicworks/page/faq-utility-undergrounding-medina
12/1/2023
CENTRAL
SERVICES
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
POLICE
TASK:SUBPARTS:Council Meeting Date and Notes/Direction:Status:Council Calendar:Completion Date:
17
AGENDA ITEM 5.1a
JANUARY 13, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Police Officer Roman Scott -
Professional Excellence Award - 15
Sass N/A
Wilcox N/A
Kellerman/Nations
Osada
Burns
Bargaining - 20 Minutes
RCW 42.30.110(1)(g) Employee
Burns
JANUARY 27, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
MEDINA CITY COUNCIL
Meetings scheduled for 5:00 pm, online (unless noticed otherwise).
18
AGENDA ITEM 5.1a
Public Hearing None.
City Business Middle Housing - 60 minutes Kesler
City Business
City Council Work Plan Review and
Update - 45 minutes Burns/Kellerman
Burns/Osada
Burns
FEBRUARY 10, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Burns N/A
Kellerman Adopt.
Bargaining
Burns/Wagner N/A
FEBRUARY 24, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
19
AGENDA ITEM 5.1a
Study Session Middle Housing Subdivisions - 2 Hours Kesler
Consent Agenda None.
Legislative Hearing None.
Public Hearing None.
City Business City Manager Recruitment Update Robertson
City Business SCJ Contract Funding Update Kesler/Wilcox
Executive Session
RCW 42.30.140(4)(a) - Collective
Bargaining - 20 minutes Burns
MARCH 10, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Burns
Wagner
Middle Housing Update - 30 minutes Kesler
Wagner
Executive Session Roberston
Osada
MARCH 24, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Kesler/Robertson
20
AGENDA ITEM 5.1a
Legislative Hearing
Public Hearing
City Business
City Business
Middle Housing Ordinance and
Subdivision Lot - 45 minutes Robertson/Kesler
APRIL 14, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Kellerman
Burns
Kellerman
Osada
Osada Discussion
APRIL 28, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Wagner
21
AGENDA ITEM 5.1a
MAY 12, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda April 2025, Check Register Wagner
Consent Agenda
Consent Agenda
Consent Agenda
DRAFT 04/14/2025 & 04/28/2025 CC
Minutes Kellerman
Kesler
Kesler
Sass
MAY 27 (TUESDAY), City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
22
AGENDA ITEM 5.1a
City Business
Executive Session Exit Interview Burns
JUNE 9, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda May 2025, Check Register Wagner
Consent Agenda
Consent Agenda
Consent Agenda
DRAFT 05/12/2025 & 05/27/2025 CC
Minutes Kellerman
Sass/Burns
JUNE 23, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
JULY 14, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
23
AGENDA ITEM 5.1a
Presentation
Consent Agenda June 2025, Check Register Wagner
Consent Agenda
Consent Agenda
Consent Agenda
DRAFT 06/09/2025 & 06/23/2025 CC
Minutes Nations/Kellerman
JULY 28, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
AUGUST 11, City Council DARK
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
AUGUST 25, City Council DARK
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
24
AGENDA ITEM 5.1a
SEPTEMBER 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda July/August 2025, Check Register Wagner
Consent Agenda
Consent Agenda
Consent Agenda
DRAFT 07/14/2025 & 07/28/2025 CC
Minutes Kellerman
SEPTEMBER 22, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
OCTOBER 13, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
25
AGENDA ITEM 5.1a
Consent Agenda
Consent Agenda
DRAFT 09/08/2025 & 09/22/2025 CC
Minutes Kellerman
OCTOBER 27, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
NOVEMBER 10, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Kellerman
26
AGENDA ITEM 5.1a
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing 2026 Final Budget and Salary Schedule Wagner
Public Hearing 2026 Property Tax Resolution Wagner
City Business
City Business
City Business
City Business
City Business
Executive Session
NOVEMBER 24, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
DECEMBER 8, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda November 2025, Check Register Wagner
Consent Agenda
Consent Agenda
Consent Agenda DRAFT 11/10/2025 CC Minutes Kellerman
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
27
AGENDA ITEM 5.1a
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
City Business
City Business
Executive Session
DECEMBER 22, City Council Regular Meeting, 5:00 pm
Item Type Topic Staff Contact Recommendation Council Action Legal Notice
Presentation
Consent Agenda
Consent Agenda
Legislative Hearing
Public Hearing
City Business
City Business
City Business
28
AGENDA ITEM 5.1a
Contract City Incident Summary (Medina)Apr 7, 2025 10:50:28 AM
Filter statement
Filters
1/2
Alarm Date Range Last Month Is Locked true Is Active true Location City MEDINA, Medina
Fire and EMS
Summary
Count of Total Incidents
Percentage of Incident Type (with count)
300 - Rescue & EMS300 - Rescue & EMS99300 - Rescue & EMS9
400 - Hazardous Condition400 - Hazardous Condition11400 - Hazardous Condition1
500 - Service Call500 - Service Call22500 - Service Call2
600 - Good Intent Call600 - Good Intent Call22600 - Good Intent Call2
700 - False Alarm700 - False Alarm33700 - False Alarm3
53%
6%
12%
12%
18%
29
AGENDA ITEM 5.1a
Contract City Incident Summary (Medina)Apr 7, 2025 10:50:28 AM
Filter statement
Filters
2/2
Alarm Date Range Last Month Is Locked true Is Active true Location City MEDINA, Medina
Count of Incidents by Type
Incident Type Group Incident Type Type Code Count
300 - Rescue & EMS Emergency medical service incident, other 320 1
EMS Call, Cancelled at Scene 3117 1
EMS Call, Medical 3211 6
EMS Call, Other Accident/Trauma 3210 1
300 - Rescue & EMS Total 9
400 - Hazardous Condition Gasoline or other flammable liquid spill 411 1
500 - Service Call CARES 200 Series Units 5532 2
600 - Good Intent Call Dispatched & canceled en route 611 2
700 - False Alarm Alarm system sounded due to malfunction 735 1
Smoke detector activation, no fire - unintentional 743 2
700 - False Alarm Total 3
Count 17
30
AGENDA ITEM 5.1a
MEDINA POLICE DEPARTMENT
DATE: April 14th, 2025
TO: Stephen R. Burns, City Manager
FROM: Jeffrey R. Sass, Chief of Police
RE: Police Department Update – March, 2025
The following is a summary highlighting some of the Medina Police Department activity in March, 2025.
Follow up:
Nothing to report.
Washington Association of Sheriffs and Police Chiefs (WASPC) Reaccreditation:
The Medina Police Department successfully passed a rigorous audit of 146 standards set by the Washington
Association of Sheriffs and Police Chiefs. The WASPC Accreditation program’s purpose is to professionalize
the law enforcement industry by setting standards of best practices as determined by law or a universal practice
within the profession. WASPC Accreditation sets standards for department goals and objectives, role and
authority, use of force, management/staffing/organization and utilization of personnel, records management,
information technology, health and safety, fiscal management, recruitment, training, performance evaluation,
code of conduct, internal affairs, patrol and investigative functions, and evidence and property control to name a
few.
The Medina Police Department has successfully passed the WASPC Accreditation program since 2013.
Marine Patrol:
Nothing to report.
Upcoming Events:
The Shredder Day, Drug Takeback and Electronics Recycling event is on April 19th.
31
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY SUMMARY
MARCH, 2025
FELONY CRIMES
Possession of Stolen Vehicle/Eluding 2025-00001276 03/01/2025
The nightshift officer attempted to stop a vehicle for speeding when the vehicle attempted to elude him. The
vehicle drove down a dead-end street, which allowed the officer to place spike strips on the roadway. The
vehicle drove over the spike strips, continued onto westbound SR-520 and crashed into a barrier. After a short
foot pursuit, the officer arrested the occupants and booked them into jail on multiple felony charges. The stolen
vehicle was recovered as well and impounded pending the owner’s retrieval.
Fraud 2025-00001702 03/21/2025
Officers were dispatched to the 8800 block of NE 2nd Place for a report of fraud. The victim stated they received
text messages from someone claiming to be their employer asking the victim to purchase $800 in gift cards and
send them the card number and security codes. The text messages turned out to be a scam. No investigatory
leads are available. Report taken.
Theft 2025-00001834 03/28/2025
Officers were dispatched to the 8400 block of NE 9th Street for a report of a theft. The homeowner stated
several thousand dollars of currency from multiple countries was taken from their wallet. The homeowner
recently moved into their residence in Medina and noticed the currency missing from the wallet that was inside
one of the moving boxes. Further investigation to follow.
Burglary 2025-00001895 03/31/2025
Officers were dispatched to the 200 block of Overlake Drive East for a report of a burglary of a home under
construction that had occurred overnight. Multiple construction tools were taken from the garage. No
investigatory leads are available. Report taken.
MISDEMEANOR CRIMES
OTHER
Missing Adult 2025-00001527 03/12/2025
Officers were dispatched to the 8000 block of NE 28th Street for a report of a missing adult. The adult moved
out of their parents’ residence in August of 2024 and the parents of an adult had not heard from him since
December of 2024. The missing adult is known to stay at shelters in Seattle. The shelter the individual was
known to frequent was contacted but refused to provide information on whether the individual in question was
staying there. Report taken.
Warrant Arrest 2025-00001897 03/31/2025
Officers were dispatched to the 1000 block of Evergreen Point Road for a report of a suspicious individual in
the area. Officers contacted the individual and determined that he was in possession of a stolen e-bike from
Bellevue and had a warrant for his arrest. The individual was taken into custody and booked into jail for their
outstanding warrant. 32
AGENDA ITEM 5.1b
CRIMES Current Month YTD 2025 YTD 2024 Year-End 2024
Burglary 1 1 0 6
Vehicle Prowl 0 0 8 17
Vehicle Theft 0 0 0 1
Theft (mail & all other)1 1 11 31
ID Theft/Fraud 1 1 1 14
Malicious Mischief (Vandalism)0 1 6 9
Domestic Violence 0 0 1 15
Disturbance, Harassment & Non-DV Assault 0 1 4 15
TOTAL 3 5 31 108
COMMUNITY POLICING Current Month YTD 2025 YTD 2024 Year-End 2024
Drug Violations 0 0 0 1
Community Assists 78 241 90 474
Marine 1 2 0 10
House Watch Checks 83 251 189 955
School Zone 40 88 102 258
Behavioral Health 0 0 2 13
TOTAL 202 582 383 1711
TRAFFIC Current Month YTD 2025 YTD 2024 Year-End 2024
Collisions
Injury 0 0 1 2
Non-Injury 0 0 0 5
Non-Reportable 0 0 0 3
TOTAL 0 0 1 10
Traffic Enforcement
Criminal Citations 4 9 9 28
Infractions 21 55 74 418
Warnings 218 576 507 2175
TOTAL 243 640 590 2621
LICENSE PLATE READER EVENTS Current Month YTD 2025 YTD 2024 Year-End 2024
LPR alerts that were recovered 1 2 3 13
LPR alerts that were not located 3 22 12 77
LPR alerts that were located, not apprehended 0 0 2 4
TOTAL 4 24 17 94
CALLS FOR SERVICE Current Month YTD 2025 YTD 2024 Year-End 2024
Animal 5 8 6 29
Residential Alarms 16 50 53 221
Missing Person 1 2 0 3
Suspicious Activity/Area Checks 52 159 175 639
TOTAL 74 219 234 892
ADMINISTRATIVE Current Month YTD 2025 YTD 2024 Year-End 2024
Public Disclosure Requests Received 3 17 9 72
Concealed Pistol License Applications Processed 0 5 11 25
TOTAL 3 22 20 97
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY REPORT
MARCH, 2025
33
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY SUMMARY
MARCH, 2025
FELONY CRIMES
Fraud 2025-00001619 03/17/2025
Officers were dispatched to the 4300 block of Hunts Point Road for a report of a check being fraudulently
written in the amount of $190. The check was written to an associate of the victim, but the associate is not
suspected by the victim to be involved. Further investigation to follow.
MISDEMEANOR CRIMES
OTHER
Marine Incident 2025-00001798 03/27/2025
Officers were dispatched to the 3100 block of Fairweather Place for a report of an unoccupied jet ski seen
floating in the water. Mercer Island Marine Patrol were notified of the incident and responded to retrieve the jet
ski.
34
AGENDA ITEM 5.1b
CRIMES Current Month YTD 2025 YTD 2024 Year-End 2024
Burglary 0 0 0 0
Vehicle Prowl 0 0 1 2
Vehicle Theft 0 0 0 1
Theft (mail & all other)0 0 0 2
ID Theft/Fraud 1 1 1 3
Malicious Mischief (Vandalism)0 0 0 3
Domestic Violence 0 0 1 11
Disturbance, Harassment & Non-DV Assault 0 0 1 5
TOTAL 1 1 4 27
Drug Violations 0 0 0 0
Community Assists 15 40 9 76
Marine 1 2 0 1
House Watch Checks 5 31 8 65
Behavioral Health 0 0 1 1
TOTAL 21 73 18 143
Collisions
Injury 0 0 0 0
Non-Injury 0 0 0 1
Non-Reportable 0 0 0 1
TOTAL 0 0 0 2
Traffic Enforcement
Citations 0 0 4 9
Infractions 9 20 14 73
Warnings 41 112 128 467
TOTAL 50 132 146 549
LPR alerts that were recovered 0 0 0 1
LPR alerts that were not located 3 5 0 5
LPR alerts that were located, not apprehended 0 1 0 1
TOTAL 3 6 0 7
Animal 0 0 4 13
Residential Alarms 2 10 9 61
Missing Person 0 0 1 2
Suspicious Activity/Area Checks 7 19 23 82
TOTAL 9 29 37 158
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an overview of
general calls for service within the specified reporting period.
MEDINA POLICE DEPARTMENT
Jeffrey R. Sass, Chief of Police
MONTHLY REPORT
MARCH, 2025
35
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
BURGLARY & MOTOR VEHICLE PROWL
INCIDENT MAP
MARCH YEAR-TO-DATE
BURGLARIES
VEHICLE PROWLS
36
AGENDA ITEM 5.1b
MEDINA POLICE DEPARTMENT
MONTHLY REPORTING STANDARDS
Burglary Includes:
• Burglary (all degrees)
•
• Motor vehicle theft
• Taking a motor vehicle without permission
•
• Possession of stolen property
• Theft (all degrees)
•
• Identity theft
•
• Arson
•
• DV Assault (all degrees)
• Violation of Domestic Violence Court Order
• DV Harassment (all degrees)
• Custodial Interference
• Order Service
•
/Non-DV Assault • Disturbance
• Telephonic Harassment
• Harassment (all degrees)
• Assault (all degrees)
• Adult Protective Services (APS) investigations
• Child Protective Services (CPS) investigations
• Abuse investigations
• Extortion
• Kidnapping
• Non-DV Rape & Sex Offenses
•
• Civil matters
• Community Policing
•
37
AGENDA ITEM 5.1b
• Assisting the Fire Department/EMS
• Found Child
• Found Property
•
episode. The call may have resulted in anything ranging from no police action
• Injury collisions involve medical treatment to at least one of the involved
parties, either by on-scene EMS evaluation/treatment and/or
transportation to a medical facility for treatment. These collisions require
a police case report by law.
• Non-injury collisions involve a collision in which there is property
damage amounting to at least $1,000 but no involved parties were injured.
These collisions require a police case report by law.
• Non-reportable collisions involve a collision under any of the following
circumstances:
o Collision on private property with no injuries.
o Collision on public right of way with no injuries and any property
• Any criminal traffic citation, to include Driving With Suspended License,
Reckless Driving, DUI, etc.
Infractions:
• Any non-criminal traffic stop that resulted in the issuance of a civil
infraction (ticket) to the driver.
Warnings:
•
(LPR) Events
Stolen license plates/vehicles that alerted the LPR system and were not located.
Stolen license plates/vehicles that alerted the LPR system and were located but
• Found animal call for service
• Lost animal call for service
• Welfare check involving an animal
•
response. These calls for service do not include alarm calls that become a
enforcement is requested to search for a missing person. These calls include
38
AGENDA ITEM 5.1b
Suspicious Activity/Area
Checks • Noise complaints
• Suspicious person/activity reports
• Field contacts made by officers on patrol
• Loud party calls, juveniles
• Reports of dangerous driving
• Weapons Complaints
• Soliciting
• Welfare Check
•
*This report does not include all calls for service handled by Medina Police Officers. It is meant to be an
overview of general calls for service within the specified reporting period.
39
AGENDA ITEM 5.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: April 14, 2025
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Steven R. Wilcox. Development Services Department Director
Subject: Development Services Department Monthly Report
Permit Activity
With our Development Services Coordinator Rebecca Bennett on maternity leave we
continue to have trouble getting reports from our permit tracking system. I do not have
reports for you this month, but I will try to get the issues we are having resolved by May’s
reporting.
Planning Manager Report
Jonathan G. Kesler, AICP, Planning Manager
The Middle Housing Ordinances were sent to Commerce for its mandatory 60-day review
on March 25th. The SEPA Determination of Non-Significance (DNS) was issued the same
day. With a Council-directed 30-day review period, the deadline to comment is Thursday,
April 24th. The Planning Commission (PC) Public Hearing for the Ordinances will be held
on Tuesday, April 22nd. They will then return to Council for hearings at the meetings of May
12th and 27th.
I met with other King Co. Planning Managers/Planning Directors in person at Kirkland City
Hall on March 27th. We heard from Prof. Joe Tovar of WWU, who is tracking the progress
of all the housing-related bills for the American Planning Assoc. – Washington Chapter
(APA-WA). He gave us in-depth info on each and noted that all are still active and could
pass. We will have a clear idea about the fate of these bills in the next two weeks, since the
legislature must wrap up its session by April 27th. We will update Council once we know
what has passed and is set to become law.
Permits of Interest
Here is an update on three projects which Council has been advised about.
American Tower Company (ATC)
We have an application from ATC that we have been processing. The application is for an
upgrade to ten existing poles and involves a proposal to add electric meters on new posts
in the right of way. We worked with our telecommunications consultant Telecom on the
matter of the proposed meters and got back with ATC. Currently, we are waiting for ATC
40
AGENDA ITEM 5.1c
2
to provide us with additional documentation from PSE who is apparently requiring the
electric meter locations.
Provided for additional background is Exhibit 1 which shows an elevation, or side view of
one of the existing poles (“nodes”). Exhibit 1 shows the proposed location of the electric
meter on post.
Exhibit 2 is a small-scale map showing the locations of the existing 10-nodes. The pages
following the cover sheet are photos of each node in order as listed on the provided table.
There are no addresses for the nodes.
T-Mobile Tower with Monopine proposal
Exhibit 3 is provided in the staff report for the T-Mobile proposal hearing. The hearing is
scheduled for Wednesday April 16, 2025, at 10:00 am via Zoom with an in-person at City
Hall option. The City Hall option is for anyone who may not have access to a computer and
would like to participate using facilities in the Council Chambers. The staff report reflects
opposition to the monopine concealment proposal and leaves the decision of either stealth
or non-stealth antenna concealment to the hearing examiner. The staff report explains the
position, but I am happy to answer your questions on this.
A copy of the hearing examiner packet is on our Medina website at https://www.medina-
wa.gov/bc-he/page/hearing-examiner-23
Overlake Golf and Country Club 50’ Driving Range Protection Fence Proposal
The staff report for the OGCC 50’ fence proposal is nearly complete. The staff report is
anticipated to be released on Tuesday April 15th. The hearing is scheduled for May 15,
2025.
Adult Family Home
The Adult Family Home at 1899 77th Ave NE I previously mentioned starting last Fall
has now been inspected and approved. The state had required that Medina inspect the
premises based on a specific checklist we were given. Our first inspection found that
there were upgrades needed to make the building compliant with the state checklist.
The applicant made the needed changes for state compliance, and we were then able
to approve. With Medina’s inspection approval the owner can complete their license
with the state.
Tree Canopy study
A study of Medina’s tree canopy is now underway. This project was approved under
our 2025 budget. Facet is a company in Kirkland formerly known as Watershed. Facet
is performing the study as a direct comparison to the same study they did for us in 2014.
I expect a preliminary report in June and at that time we will decide, with your input,
when the finalized study should be presented to Council. Facet will be presenting the
study results.
41
AGENDA ITEM 5.1c
3
Tree Inventory
The public tree inventory approved under 2025 budget is now underway. Our arborist
and his assistant are inventorying parks trees first. The next step will be other city trees
not within the right of way.
Next year I anticipate asking Council to fund the second half of this inventory which
would involve all trees along our city streets in the public right of way.
These inventories are for public trees only and do not involve any private trees.
Following the adoption of state mandates we have been working on I expect there will
be ideas on how to amend our tree management code based on private trees.
The second page of this month’s arborist report has additional information.
Critical Area Ordinance Update
The State of Washington has required that jurisdictions update their Critical Area’s
ordinances. Medina has until the end of 2025 to complete the update.
The CAO update will result in the need to amend our CAO map which will be a 2026
budget request item. In case you may be interested, I am including a copy of the current
2014 version of our CAP map. I can email you this map as well if you would like because
that format will be more clear.
The state has required that our CAO be updated every 8 years, but that recently
changed to every 10 years. The last CAO update that Medina completed was in 2015
and was performed by our planner/Director and the Watershed company which is now
Facet.
Last year prior to budgeting we had a decision that our internal staff would perform the
CAO update as that was a task that our Planning Manager wanted and said he is
experienced with. I did not add a budget request to do the CAO update in 2025. The
workload and complexities of 2025 have caused some reconsideration of the approach
to the CAO update causing me to ask Facet for their estimate to do the work with our
staff as administrative support and with our attorney’s legal oversight of document
drafts. The cost of Facet to do the work is about $100,000.
At this moment our City Manager and I are considering options. Planning costs overall
and comprehensively for 2025 appear they may become considerably over budget. I
have not yet made an estimate of where the planning costs will be this year. Adding
another $100,000 of unbudgeted money is not something we want to ask Council to do.
It is possible that our Planning Manager will need to do the entire CAO update and that
there will be limited, or no consultant support other than legal reviews.
Affordable Housing
Our Planning Manager Jonathan Kesler has been assigned to lead our efforts in
conforming to state mandates regarding affordable housing legislation.
42
AGENDA ITEM 5.1c
4
At this time, I do not have detailed inform ation for you, but Jonathan will be preparing a
comprehensive presentation for Council on the approach to this project.
Legislation
Our Building Official Rob Kilmer participates in the Washington State Building Officials
Government Relations Committee meetings where their lobbyist provides updates. It
appears that SHB 1935 could clarify recently enacted rules regarding permit process
timing. Medina followed state mandate last year and revised our permit timing through
Council approved ordinance amendments.
Clarification may mean that the reduced permit process timing only applies to planning
project timing, not building permits. The effect on Medina would be some degree of
relief in the administration required to track building permits under the tight state rules.
We will watch and see where this goes.
43
AGENDA ITEM 5.1c
Case Number Case Type Assigned To Address Case Text Fine
Amount
CC-2025-030 SIGN VIOLATION Rob Kilmer 1201 EVERGREEN
POINT RD
Description: Observed commercial advertising
sign (Tree Removal) displayed along right-of-
way.
Action Taken: Removed sign and spoke with
business owner to educate them regarding
sign rules in Medina.
N/A
CC-2025-020 STOP WORK
ORDER
Rob Kilmer 2409 EVERGREEN
POINT ROAD
Description: Bellevue Fire Permit for the
driveway replacement project at this location is
being re-reviewed.
Action Taken: Pending re-approval of the
Bellevue Fire permit, the City of Medina project
permits have been placed on hold and this
Stop Work Order is being issued.
N/A
CC-2025-021 GENERAL Rob Kilmer 8426 OVERLAKE DR
W
Description: Observed worker vehicle parked
on paved shoulder.
Action Taken: Spoke with occupant of vehicle
and determined that they were not in violation.
Directed them to turn on flashers while they
were waiting.
N/A
CC-2025-022 GENERAL Rob Kilmer 8000 NE 12th St Description: Received concern regarding work
vehicles parked west of allowed construction
parking signed area.
Action Taken: Spent time in the morning
speaking with workers parking along 12th to
ensure they understood where the signs
marked out the allowed parking limits.
N/A
CC-2025-023 GENERAL Rob Kilmer 7816 NE 12TH ST Description: Observed two pickup trucks
parked along right-of-way outside jobsite
Action Taken: Investigated and determined
both belonged to property owners in the area.
No further action taken.
N/A
CC-2025-024 GENERAL Rob Kilmer 3309 Evergreen Point
Road
Description: Construction visibility barrier
screening and site identification sign not in
place at construction site.
ction Taken: Spoke with project manager and
directed them to get the screen and sign put
back in place by end of following day.
N/A
CC-2025-025 TREE
INVESTIGATION
Rob Kilmer 3444 EVERGREEN
POINT RD
Description: Received concern regarding
possibly hazardous tree.
Action Taken: Spoken with City Arborist and
provided property owner's contact information.
N/A
CC-2025-026 GENERAL Rob Kilmer 611 EVERGREEN
POINT RD
Description: Observed work vehicle parked
along right-of-way.
Action Taken: Checked back after 15 minutes
and observed that vehicle was gone. No
further action taken.
N/A
March 2025 Code Enforcement Report
Page 1 March Code Enforcement Report 44
AGENDA ITEM 5.1c
CC-2025-027 INITIAL WARNING Rob Kilmer 610 EVERGREEN
POINT RD
Description: Observed work vehicle parked
across street from work site.
Action Taken: Spoke with project Agent and
provided initial warning.
N/A
CC-2025-028 GENERAL Rob Kilmer 3339 EVERGREEN
POINT RD
Description: Received concern regarding traffic
control signs left along shoulder of right-of-way.
Action Taken: Investigated to determine owner
of the signs. Provided this information to the
Public Works Department.
_
N/A
CC-2025-029 SIGN VIOLATION Rob Kilmer 8398 NE 12TH ST Description: Observed commercial advertising
sign (Driveway Pressure Washing Medina)
displayed along right-of-way.
Action Taken: Removed sign and spoke with
business owner to educate them regarding the
sign rules in the City.
N/A
CC-2025-031 GENERAL Rob Kilmer 7816 NE 12TH ST Description: Observed truck parked along right-
of-way near worksite.
Action Taken: Investigated and determined
that the vehicle belonged to the property
owner. No further action taken.
N/A
Case Number(s) Case Type Assigned To Address Case Text Fine
Amoun
CC-2023-152 NOTICE OF
VIOLATION
Rob Kilmer 7838 NE 8TH ST Description: During an inspection at a
neighboring property, a structure was observed
to have been built within the rear-yard
setbacks of 7838 NE 8th Street. The structure
appears to require both an approved variance
and building permit.
Action Taken: Issued a Notice of Violation
Estimated Penalty: Structure must be removed
or approved variance and building permit(s)
must be obtained. Financial penalties will apply
if required actions are not initiated by 11/2/23.
Status: Working through variance process
.
To be
determined
based upon
compliance
CC-2023-152 NOTICE OF
VIOLATION
Rob Kilmer 7838 NE 8TH ST Description: During an inspection at a
neighboring property, a structure was observed
to have been built within the rear-yard
setbacks of 7838 NE 8th Street. The structure
appears to require both an approved variance
and building permit.
Action Taken: Issued a Notice of Violation
Estimated Penalty: Structure must be removed
or approved variance and building permit(s)
must be obtained. Financial penalties will apply
if required actions are not initiated by 11/2/23.
Status: Working through variance process
To be
determined
based upon
compliance
Past Code Enforcement Cases Still Open
Page 2 March Code Enforcement Report 45
AGENDA ITEM 5.1c
CC-2024-067
CC-2024-075
STOP WORK
ORDER
NOTICE OF
VIOLATION
Rob Kilmer 1636 73rd Ave NE Description: Clearing, grading, and
construction occurring on site within a steep
slope critical area.
Action Taken: Stop Work Order issued and
project owner instructed to set up an
application meeting. Work can only resume
once required permits are approved and
issued.
Estimated Penalty: Doubling of building permit
fees per 16.40.070. - Work commencing
before permit issuance. To be reviewed for
Notice of Violation penalty per MMC 1.15.200. -
Notice of violation.
Status: Working through permitting process.
To be
determined
based upon
compliance
CC-2024-070
CC-2024-072
CC-2024-080
STOP WORK
ORDER
NOTICE OF
VIOLATION
NOTICE OF FINAL
ORDER
Rob Kilmer 8711 Ridge Road Description: Observed stairway structure being
erected on roof of garage up to roof of second
story.
Action Taken: Issued Stop Work Order and
required a permit pre-application meeting to be
scheduled.
Estimated Penalty: Doubling of permit fees per
MMC 16.40.070. - Work commencing before
permit issuance. To be reviewed for Notice of
Violation penalty per MMC 1.15.200. - Notice
of violation.
Status: Pending Resolution
To be
determined
based upon
compliance
CC-2024-101
CC-2024-114
GENERAL
NOTICE OF
VIOLATION
Rob Kilmer 7664 NE 14TH ST Description: Met onsite with homeowner to
discuss a sport court that had been installed.
Action Taken: Directed homeowner that
permits are required for a sport court.
Status: Working through zoning process
To be
determined
based upon
compliance
CC-2024-128
CC-2024-129
STOP WORK
ORDER
NOTICE OF
VIOLATION
Rob Kilmer 7620 NE 24th Street Description: Observed construction work
occurring without required permits.
Action Taken: Issued Stop Work Order.
Status: Working through permitting process
Doubling of
Permit Fees
Page 3 March Code Enforcement Report 46
AGENDA ITEM 5.1c
Tree Permit Activity Report
March 2025
By Andy Crossett
New Non-Development Tree Permit Activity Table
Picture
# Permit Type Address
# Trees
Proposed to be
Removed
Removed
Tree
(Size)
Supplemental
Required Description
N/A
TREE-RESTORATION
TREE-25-016
7800 NE 28TH ST 4 Black
cottonwood
40”, 13”,
63”, 20” 4
Hazard trees. Not
yet fully reviewed.
N/A
TREE-RESTORATION
TREE-25-018
3438 EVERGREEN
POINT RD
1 Western
redcedar 58” 1
Hazard tree. Not
yet fully reviewed.
N/A
TREE-PERFORMANCE
TREE-25-020
609 Evergreen
Point Rd
1 Cottonwood,
1 Pine 22”, 16” N/A
Not yet fully
reviewed.
N/A
TREE-PERFORMANCE
TREE-25-021
2795 EPR 1 Silver Maple 35” N/A
Not yet fully
reviewed.
Issued Non-Development Tree Permit Activity Table
Picture
# Permit Type Address # Trees
Removed
Removed
Tree
(Size)
Supplemental
Required Description
1
TREE-PERFORMANCE
TREE-25-011
7808 NE 10th
Street
1 Deodar cedar,
1 Spruce 37”, 12” 6 Not a legacy or
landmark species.
2
TREE-PERFORMANCE
TREE-25-019 8005 NE 28th St 1 Douglas fir 24” N/A
The site exceeds
minimum TU
requirements.
3
TREE-PERFORMANCE
TREE-25-012
3316 76TH AVE
NE
1 Douglas fir, 1
Pine 15”, 20” N/A
The site exceeds
minimum TU
requirements.
47
AGENDA ITEM 5.1c
Issued Development Tree Permit Activity Table
Picture
# Permit Type Address # Trees
Removed
Removed
Tree
(Size)
Supplemental
Required Description
N/A
REVISION - TREE-WITH
BUILDING/DEVELOPMENT
TREE-23-006
2438 78th Ave NE 1 Flowering
cherry 6” 4
Revised permit
to remove 1
additional tree.
N/A
TREE-WITH
BUILDING/DEVELOPMENT
TREE-25-013
1829 EVERGREEN
POINT RD
3 Birch, 1
Flowering
cherry
9”, 8”,
6”, 9” 7
New Development Tree Permit Activity Table
Picture
# Permit Type Address
# Trees
Proposed to
be Removed
Removed
Tree
(Size)
Supplemental
Required Description
N/A
TREE-WITH
BUILDING/DEVELOPMENT
TREE-25-014
2227 EVERGREEN
POINT RD
1 Hawthorn,
1 Cherry, 1
Dawn
redwood, 1
Bigleaf Maple
13”, 12”,
14”, 30” Unknown Not yet
reviewed.
N/A
TREE-WITH
BUILDING/DEVELOPMENT
TREE-25-015
7838 NE 14th ST 2 ‘Deciduous’ 6”, 6” Unknown Not yet
reviewed.
N/A
TREE-WITH
BUILDING/DEVELOPMENT
TREE-25-017
2431 76TH AVE NE
1 crabapple,
1 Douglas fir,
1 Austrian
Pine, 3 WRC
9”, 18”,
24”, 36”,
34”, 31”
Unknown
Lots of
corrections for
this one. Not yet
fully reviewed.
Tree Inventory Update:
We are currently working our way through Medina Park and expect to have the park itself completed this week. After
that, we will begin work on the City of Medina–owned green space parcels located south of the park.
48
AGENDA ITEM 5.1c
Picture 1. 7808 NE 10th Street – Deodar cedar
49
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Picture 2. 8005 NE 28th St – Douglas fir
50
AGENDA ITEM 5.1c
Picture 2. 3316 76TH AVE NE – Pine & Douglas fir
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MedinaPark
Tributary
Evergreen Point Road Stream
Fairwe
ather
BayTributary
Mey
denbauer
Bay
Tributary
Medina
(Fairweather)
Creek
Lake Washington
Meydenbauer
Bay
Fairweather
Bay Cozy Cove
Town of
Clyde Hill
Town of
Hunts Point
City of
Bellevue
¬«520
NOTES:
All features depicted on this map are approximates. They have
not been formally delineated or surveyed and are intended for
planning purposes only. A site-specific evaluation is required to
confirm/ verify the presence of critical areas on a property. No
warranty is expressed or implied.
DATE : 6/24/2014
DATA SOURCE: City of Medina, King County GIS, National Wetlands
Inventory (NWI), Puget Sound Lidar Consortium, Washington Department of
Fish and Wildlife (WDFW), Washington Department of Natural Resources
(WADNR), The Watershed Company.
1 Data derived from City surface water maps/data of 1985 and 2013, and
stream typing maps of 1999.
2 NWI wetlands are derived from aerial imagery and have not been verified on
site.
3 Wetlands were delineated in1992 and 2000.4 Data provided by WDFW.
5 Data provided by King County GIS Center.
6 Data provided by WADNR Divison of Geology and Earth Sciences, 2010.
CITY OF MEDINA CRITICAL AREAS MAP
°
0 0.250.125
Miles
MAP LEGEND
CAO Stream 1
Surface stream
Underground piped
NWI Wetland (potential) 2
Delineated Wetland 3
Great Blue Heron 4
Bald Eagle Nest Buffer 4
Urban Natural Open Space 4
Erosion Hazard Area 5
Moderate to High Liquefaction Susceptibility6
City Boundary
)LJXUH&ULWLFDO$UHDV0DS
42
92
AGENDA ITEM 5.1c
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: April 14th, 2025
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Wagner, Finance & HR Director
Subject: 2025 March Financial Report
The 2025 report includes:
March Key Revenue and Expenditures:
Potential 2025 Budget Amendment Items
March Cash Statement
March Financial Summary
March 2025 AP Check Register Activity Detail
March Key Revenue
- $319K Property Taxes
- $154K Local Sales and Use Tax
- $51K REET – Retail Excise Tax (February Sales)
- $40K Investment Earnings
- $28K Building Permit Revenue
- $15K Utility and Franchise Fees/Taxes
March Key Expenditures
- $28K Inslee Best – February Attorney Services
- $25K SCJ Alliance – February Middle Housing Consulting
- $21K TIG – February IT Services and Projects
- $17K Gray Osborne – February Invoices
- $7K GMP Consultants – Cit Manager Recruitment
93
AGENDA ITEM 5.1d
2025 Potential Budget Amendment Items
1) City Manager Recruitment - $25K Estimate
In January of this year, City Manager Burns announced his retirement after over 10 years working
for the City of Medina. The City has signed a contract with the recruiting firm GMP Consultants,
totaling $19,500. With assumed additional costs associated with the recruiting/hiring process, the
estimate has been increased by $5,500.
2) City Manager Cashout - $45K Estimate
Per Medina policy, found within the Employee Handbook, the City Manager is eligible for a cashout
of all unused vacation time upon departure. After 10 years of service with the City, the City
Manager is also eligible for a cashout of 25% of all accrued sick time up to 180 hours as well.
3) Teamsters CBA Contract - $25K Estimate
The Teamsters collective bargaining agreements for the Clerical and Public Works Unions are on
consent for the March 10th meeting. The estimated cost increase over the 2025 budget is $25K.
While the negotiated increase to salary and longevity are set, the “estimate” comes from potential
budget impacts to overtime and on call rates.
4) Critical Area Review - $100K Estimate
Will be discussed in Agenda Item 9.3, Staff Contact Steve Wilcox.
2025 Cash Position and Investment Summary
94
AGENDA ITEM 5.1d
March 2025 Financial Summary
95
AGENDA ITEM 5.1d
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: April 14, 2025
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
APRIL AND MAY PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Spring Shredder/E-cycling and Drug Take Back Day Apr 19 9:00 am –
12:00 pm
Medina Park –
8301 NE 12th St.
Planning Commission Meeting Apr 22 6:00 pm In-Person/Online
City Council Meeting Apr 28 5:00 pm In-Person/Online
City Council Meeting May 12 5:00 pm In-Person/Online
Park Board Meeting May 19 5:00 pm In-Person/Online
Memorial Day – City Hall Closed
City Council Meeting – Tuesday May 27 5:00 pm In-Person/Online
Planning Commission Meeting May 28 6:00 pm In-Person/Online
Meetings are publicly noticed on the City’s three official notice boards, City website, and via GovDelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of March, the City issued 19 bulletins amounting to a total of
108,177 bulletins delivered to subscribers; approximately 14.8% were opened. See Attachment 1.
As of March 31, the city had 20,693 subscribers (change in total subscribers -58), with a combined total
of 188,126 subscriptions (change in total subscriptions +124).
RECORDS REQUESTS
During the month of March, 9 public records requests were received by Central Services. See
Attachment 2.
96
AGENDA ITEM 5.1e
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
March, 2025 19 122,516 108,177 11,151 14.80%40,332
February, 2025 20 257,214 228,450 21,848 15.00%99,834
January, 2025 25 242,268 214,852 20,893 14.90%90,903
December, 2024 32 350,956 311,634 29,373 14.70%134,905
November, 2024 24 187,537 167,321 16,364 14.50%65,730
October, 2024 30 282,844 252,380 24,188 14.50%102,850
September, 2024 21 188,362 167,673 15,322 13.80%68,343
August, 2024 25 212,439 189,942 18,274 14.30%59,517
July, 2024 13 94,658 84,329 8,360 14.50%32,234
June, 2024 13 114,839 102,709 9,751 14.20%40,902
May, 2024 19 160,753 143,855 13,815 14.20%56,413
April, 2024 33 272,560 244,326 22,981 14.00%97,242
March, 2024 26 155,690 136,634 15,275 16.30%52,425
February, 2024 20 95,632 84,205 9,221 15.80%31,340
Date Sent Top 10 Most Read Bulletins During March Emails Opened Rate
03/03/2025 04:13 PM PDT
03/13/2025 11:31 AM PDT
03/13/2025 12:29 PM PDT
03/26/2025 04:11 PM PDT
03/31/2025 10:00 AM PDT 1,929 15%Community Bulletin - Rules Regarding the Medina Park
April 1, 2025
035, P-24-034
ATTACHMENT 1
97
AGENDA ITEM 5.1e
A ATTACHMENT 2
AT
501 EVERGREEN POINT ROAD P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 FAX (425) 451-8197 www.medina-wa.gov
DATE: April 14, 2025
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: March 2025, Public Records Request Tracking
In March 2025, Central Services staff received 9 new public records requests. These
requests required approximately 7 hours of Central Services staff time and
.3 hour of consulting time with the City Attorney. The overall March cost, which includes
staff hourly rate plus benefits and City Attorney fees, is approximately $600.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In March 2025, the
Police Department received 3 new records requests. These requests required
approximately 1 hours of staff time and .3 hour of consulting time with the City
Attorney. The overall March cost, which includes staff hourly rate plus benefits, is
approximately $170. The requests are from outside law enforcement agencies,
insurance carriers, the public and persons involved in the incidents.
98
AGENDA ITEM 5.1e
Ref. #Public Records Request
Requester
Name
Request
Date Dept.
25-57
Hello, The Architectural Set approved 1/18/2024 for 2213 Evergreen
Point Road, Medina Wa. lists 4 mechanical sheets on the cover page:
M1Crawl Space Mechanical Plan M2 Main Floor West M3 Main Floor
East Mechanical Plan M4 Upper Floor Mechanical Plan Are these Chelsea Development
25-56
Good morning, I am requesting the fire department's file on project 24-
his address as 76th Avenue NE) is asking to the City to modify his
driveway. I represent one of the negatively affected neighbors. p.s. I
made a similar request to the building department. Thank you kindly! Robert M.
25-55
Hello, I would like the City's file on the driveway project at 2409
Evergreen Pt. Road. The house is also listed by the county assessor at
2403 76th Avenue NE 98039. The name of the applicant who applied
for the permit to modify his driveway is Steven Schiro. For what it is
worth, I represent one of his neighbors who is negatively affected by his
project. p.s. I am making a second request to the fire department on a Robert M. Development
25-54
Hello, Please provide mechanical drawings related to 2213 Evergreen Chelsea Development
To whom it may concern: I'd like to request copies of all comments
and/or correspondence received by and/or sent by City councilmembers,
employees, and/or staff in connection with the Overlake Golf & Country
Club's Nonadministrative Variance Application (P-24-079) after the close R Charles Development
March 2025 Monthly PRR Report ATTACHMENT 2
99
AGENDA ITEM 5.1e
25-52
possession detailing your discussions about [1] Women’s History Month
as an event that (i) was first nationally celebrated in 1981
when Congress passed Pub. L. 97 – 28, which authorized and
requested the President to proclaim the week beginning March 07th
1982 as ‘Women’s History Week;’ (ii) that celebrates the contributions
and achievements women have made over the course of American
history in a variety of fields; [2] the manner in which your local/state
government has commemorated Women’s History Month in the past; [3]
CBS as a news media outlet, which has on (or around) November 12th
2023 published a sexist article wherein it argued that America is in the
midst of a “masculinity crisis” because (i) women are doing academically
better than men in high-school; (ii) women are attending American
colleges and universities at a higher-rate than men after having done
better than men in high-school; (iii) women are graduating with Bachelor
Degrees from American colleges and universities at a higher-rate than
men; [4] the decision of Internet Search Engines (ISE) such as AOL,
Bing/MSN, Google and Yahoo not to filter and distort the sexist
November 12th 2023 article published by CBS, which explicitly argued
that the enactment of Title IX of the Education Amendments Act of 1972
has led to “America’s masculinity crisis;” [5] Michael A. Ayele (a.k.a) W
as a Black Bachelor of Arts (B.A) Degree graduate of Westminster
College (Fulton, Missouri) who is thoroughly convinced that (i) America
doesn’t have a “masculinity crisis” problem, but rather a very huge
sexism problem; (ii) America has declared an unofficial war against
meritocracy even though the Department of Homeland Security (DHS)
recognized in the month March 2022 that America does not have a
“masculinity crisis” problem, but rather a very huge sexism problem that
Michael A.
Ayele Human
Requesting a report of all issued and pending building permits for
residential & commercial properties from 2/1/2025 to 2/28/2025. Report
to include if possible: permit number, issue date, site addresses,
valuation of project, description of work, contractor information and
owner name. If a report is unavailable, then copies of the original Braden
ATTACHMENT 2
100
AGENDA ITEM 5.1e
25-50
Please provide all documents, including any transcripts or recordings
related to the proceedings at the Medina City Council meeting of Stephen
ATTACHMENT 2
101
AGENDA ITEM 5.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: April 14, 2025
To: Honorable Mayor and City Council
Via: Stephen R. Burns, City Manager
From: Ryan Osada, Public Works Director
Subject: Public Works Monthly Report
1. BELLEVUE WATER AC MAIN REPLACEMENT – The City of Bellevue Water Department has
planned watermain replacements scheduled throughout Medina. View Point Park had been
scheduled for 2024, however due to delays Bellevue postponed the project to 2025. The park
was closed to vehicular traffic with limited pedestrian access for the last few weeks. Bellevue
has completed the watermain replacement and is planning to overlay the roadway April 11th
and 14th.
102
AGENDA ITEM 5.1f
2. STORMWATER IMPROVEMENTS – Late last year, the stormwater improvements on NE 25th
Street stalled due to a gas service line conflict. Public Works has been working closely with
PSE to relocate the two gas lines, so the contractor is able to complete the storm connections.
On March 24th, PSE’s field crew mobilized and adjusted the gas service lines to accommodate
the city’s request per the franchise agreement. Currently Kamins is scheduled to complete the
stormwater project at the end of April.
103
AGENDA ITEM 5.1f
3. CITY HALL BEACH PARK RESTROOMS – The restrooms at Medina Beach Park have been closed
since the end of summer due to major plumbing issues. Apparently both bathroom facilities
were leaking for several years causing damage to the interior walls. Public Works is working
with a plumbing contractor to correct the defects from the original remodel. Due to the non-
standard nature of the installation, custom accommodations are being made to mount new
washroom fixtures. Public Works is planning to have both restrooms operational by May.
104
AGENDA ITEM 5.1f
4. PUBLIC WORKS MAINTENANCE – Last month, Public Works employee David Stifler announced
his retirement. He has been an integral part of the department for an astonishing 32 years. His
service and dedication to maintaining our beautiful parks has been apparent. We will miss him
and wish him the best in the next phase of his life. Last month the department also listed the
open Maintenance Worker position and have received nearly 40 applications. We will be
narrowing down the field in the coming weeks.
105
AGENDA ITEM 5.1f
5. PROJECT UPDATES -
Medina Beach Park Tree Replanting – Phase III tree planting
2024 Localized Stormwater Imp_NE 2nd Pl, 78th PL NE, 82nd Ave NE, PO – 82nd Gas lines have been
relocated and storm is scheduled to complete this month. 78th Pl NE is still waiting for gas
relocation.
SROF_Medina Park Stormwater Pond Imp. – permitting
Citywide Stormwater System Mapping & Evaluation – Drainage easements analysis
City Hall Deck Repair – rail painting needs to be completed
City Hall & Post Office Exterior Painting – reviewing bids
2025 Hazardous Tree Removal – as needed
Points Loop Trail Signs – in progress
87th Ave NE_86th Ave NE to NE 10th St Overlay – design
Evergreen Point Rd Sidewalk Improvements_NE 12th to NE 16th St – postponed
Tennis Court Resurfacing – reviewing bids
Fairweather Nature Preserve Goats – scheduled August 17th – 31st
2025 Stormwater Improvements – design
City Hall Interior Painting – reviewing bids
Public Works Carport Canopy – design
106
AGENDA ITEM 5.1f
2025 PROPOSED PROJECT LIST START DATE DURATION GRANT FUNDS TOTAL COST CITY COST
STREETS:
87th Ave NE - 86th Ave NE to NE 10th ST May-25 1 week -$ 100,000.00$ 100,000.00$
SIDEWALK:
Resurface Gravel Sidewalk OLDr & Points Loop Trail May-25 2 weeks -$ 50,000.00$ 50,000.00$
PARKS:
Medina Park & Fairweather Tennis Court Resurfacing May-25 2 weeks 50,000.00$ 50,000.00$ 50,000.00$
Fairweather Invasive Species Removal - Goats Aug-25 3 weeks 15,000.00$ 15,000.00$
Medina Beach Park Tree Planting Apr-23 2 days -$ 5,000.00$ 5,000.00$
STORMWATER:
2025 Localized Improvements Apr-25 3 weeks -$ 250,000.00$ 250,000.00$
2025 Medina Park North Pond Vegetation Removal Sep-25 4 weeks 200,000.00$ 200,000.00$ -$
Citywide Stormwater System Mapping & Evaluation 2025 TBD 50,000.00$ 50,000.00$ 50,000.00$
BUILDING:
City Hall Interior Painting May-25 2 weeks -$ 50,000.00$ 50,000.00$
Public Works Canopy / Carport Apr-25 2 weeks -$ 50,000.00$ 50,000.00$
City Hall & Post Office Exterior Painting May-25 3 weeks -$ 50,000.00$ 50,000.00$
OTHER:
Points Loop Trail Sign 2024 NA -$ 10,000.00$ 10,000.00$
2025 Hazardous Tree Removal Program 2025 NA -$ 25,000.00$ 25,000.00$
*UPDATED 4/8/2025
TOTALS 300,000.00$ 905,000.00$ 705,000.00$
107
AGENDA ITEM 5.1f
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description Fiscal Description
8X8, Inc. 4878576 CH Phones $923.12 66573 3/24/2025 001-000-000-518-80-41-50 Technical Services, Software Services 2025 - March - Second Run
$923.12
911 Supply Inc INV-2-46088 Uniform-Robles $157.91 66539 3/5/2025 001-000-000-521-20-22-00 Uniforms 2025 - March - First Run
911 Supply Inc INV-2-45944 Vest-McKenney $1,960.46 66539 3/5/2025 001-000-000-521-20-22-01 DOJ Bullet Proof Vest Program 2025 - March - First Run
$2,118.37
ADP, Inc. JE# 2251 ADP Fees March 2025 JE# 2251 ADP Fees March 2025 $2,445.09 20101059 3/31/2025 001-000-000-514-20-41-01 Professional Services 2025 - March - Manual Run
$2,445.09
Alexander Gow Fire Equipment Co. 12661795 PD Fire Extinguisher Inspection $752.55 66540 3/5/2025 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2025 - March - First Run
$752.55
Amazon Capital Services 1G3Y-MFXJ-Y1JV PD Office Supplies $16.35 66541 3/5/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - First Run
Amazon Capital Services 1NJH-QWGD-DRDR PD Office Supplies $41.84 66541 3/5/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - First Run
Amazon Capital Services 1KNR-WPG1-3MFX PD Office Supplies $16.97 66541 3/5/2025 001-000-000-521-20-31-40 Police Operating Supplies 2025 - March - First Run
Amazon Capital Services 13TK-TQMN-LLMT PD Office Supplies $42.94 66574 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Amazon Capital Services 1F9G-NN6T-K3JX Property Room Vise Clamps $29.73 66574 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Amazon Capital Services 149Y-JW3X-FWHG Outside Property Room Fridge Thermometer $44.65 66574 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Amazon Capital Services 14QQ-6CVC-JYKG PD Office Supplies $113.12 66574 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Amazon Capital Services 11NL-XH3V-K14R PD Supplies- Property Room $11.01 66574 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Amazon Capital Services IPJR-7Y76-7NLV Training Supplies $131.68 66574 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Amazon Capital Services 16MV-XWKC-9Y1H Property Room Fridge Thermometer $44.65 66574 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Amazon Capital Services 1HPQ-XFT6-CF3N PD Ear Phone Connection $50.34 66574 3/24/2025 001-000-000-521-20-31-40 Police Operating Supplies 2025 - March - Second Run
Amazon Capital Services 1T7Y-1FPT-4Y1D Taser Trainers $190.07 66574 3/24/2025 001-000-000-521-20-31-40 Police Operating Supplies 2025 - March - Second Run
Amazon Capital Services 11RY-J97F-LXMJ Flammable Cabinet $331.70 66574 3/24/2025 001-000-000-521-20-31-40 Police Operating Supplies 2025 - March - Second Run
Amazon Capital Services 1V3T-G7DG-9K1K Training Supplies $72.67 66574 3/24/2025 001-000-000-521-20-43-00 Travel & Training 2025 - March - Second Run
Amazon Capital Services 1PNC-9377-9FDK Training gloves-Martin/Scott $171.84 66574 3/24/2025 001-000-000-521-20-43-00 Travel & Training 2025 - March - Second Run
$1,309.56
Asphalt Patch Systems Inc 55064 & 55140 Asphalt Patch Retention Payout $1,788.50 66542 3/5/2025 307-000-000-582-20-00-00 Refund of Retainage Deposits 2025 - March - First Run
$1,788.50
AT&T Mobility 287287975246X02272025 PD Patrol Cars $990.33 66543 3/5/2025 001-000-000-521-20-42-00 Communications (phone,Pagers) 2025 - March - First Run
AT&T MOBILITY 287290584494X02132025 PW Cell Phones $358.16 66544 3/5/2025 001-000-000-576-80-42-00 Telephone/postage 2025 - March - First Run
$1,348.49
Bellevue City Treasurer - Water Services from 11/15/24-1/14/25 1078 Lake Washington Blvd Street Irrigation $77.62 66545 3/5/2025 101-000-000-542-70-40-00 Street Irrigation Utilities 2025 - March - First Run
Bellevue City Treasurer - Water Service from 11/27/24-1/26/25 501 Evergreen Point Rd CH Utilities/Water $731.70 66575 3/24/2025 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 2025 - March - Second Run
Bellevue City Treasurer - Water Services from 10/24/24- 2/11/25 8401 Overlake Dr W View Point Park Irrigation $157.20 66575 3/24/2025 001-000-000-576-80-47-00 Utilities 2025 - March - Second Run
$966.52
Buenavista Services, Inc 12326 Janitorial Services @ CH and Post Office $1,852.50 66546 3/5/2025 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2025 - March - First Run
Buenavista Services, Inc 12325 Janitorial Services @ Parks $1,053.29 66546 3/5/2025 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2025 - March - First Run
$2,905.79
Car Wash Enterprises Jan25-59 PD Car Washes $18.00 66547 3/5/2025 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2025 - March - First Run
$18.00
Centurylink Services from 2/18/25-3/17/25 425-637-3933 PD/CH Emergency Lines $210.26 66548 3/5/2025 001-000-000-521-20-42-00 Communications (phone,Pagers) 2025 - March - First Run
Centurylink Services from 3/6/25-4/7/25 425-451-7838 CC Terminal $198.26 66576 3/24/2025 001-000-000-518-10-42-00 Postage/Telephone 2025 - March - Second Run
$408.52
CivicPlus, LLC 329855 Mass Communications Software $6,003.80 66577 3/24/2025 001-000-000-518-80-41-60 Software Services 2025 - March - Second Run
$6,003.80
Comcast Services from 2/25-3/24/25 PW Internet $146.37 66549 3/5/2025 001-000-000-576-80-42-00 Telephone/postage 2025 - March - First Run
$146.37
Department of Licensing JE#2251 Gun Permit Fees JE#2251 Gun Permit Fees $18.00 20101060 3/31/2025 631-000-000-589-30-01-00 Dept Of Lic-Gun Permit 2025 - March - Manual Run
$18.00
Esri Inc 94924792 GIS Annual License Renewal $2,686.68 66578 3/24/2025 001-000-000-518-80-41-50 Technical Services, Software Services 2025 - March - Second Run
$2,686.68
Farallon Consulting 55563 Critical Area Review $2,048.40 66579 3/24/2025 401-000-000-558-50-41-55 Shoreline Consultant 2025 - March - Second Run
$2,048.40
FCI - Custom Police Vehicles 16476 Lease MPD Car 29 $1,141.63 66580 3/24/2025 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16477 Lease MPD Cars 30 & 31 $2,070.72 66580 3/24/2025 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16475 Lease MPD Car 28 $946.13 66580 3/24/2025 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16478 Lease MPD Car 32 $565.44 66580 3/24/2025 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16479 Lease MPD Car 33 $807.45 66580 3/24/2025 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16479 Interest PD Veh $555.68 66580 3/24/2025 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16478 Interest PD Veh $396.19 66580 3/24/2025 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16475 Interest PD Veh $134.95 66580 3/24/2025 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16477 Interest PD Veh $634.08 66580 3/24/2025 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost 2025 - March - Second Run
FCI - Custom Police Vehicles 16476 Interest PD Veh $227.28 66580 3/24/2025 001-000-000-594-21-80-00 Police Lease Repayment, Interest Cost 2025 - March - Second Run
$7,479.55
Federal Licensing, Inc. Renewal Federal Licensing Fee-Radio Emergency
Preparedness
$135.00 66581 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
$135.00
GMP Consultants LLC 25-063 CM Recruitment $6,666.66 66550 3/5/2025 001-000-000-513-10-41-00 Professional Services 2025 - March - First Run
$6,666.66
Gray & Osborne, Inc. Project No: 25439.00 Invoice No: 1 Check updated storm base map/prep of updated
curb comp map
$2,122.10 66551 3/5/2025 101-000-000-542-30-41-00 Professional Services 2025 - March - First Run
March 2025 Register
108
AGENDA ITEM 6.1
Gray & Osborne, Inc. Project No: 25421.00 Invoice No: 1 NPDES Assistance $995.63 66551 3/5/2025 101-000-000-542-30-41-03 NPDES Grant 2025 - March - First Run
Gray & Osborne, Inc. Project No: 20487.00 Invoice No: 21 Storm system insecition & mapping $9,176.95 66551 3/5/2025 307-000-000-595-30-63-02 Storm Sewer Improvements 2025 - March - First Run
Gray & Osborne, Inc. Project No: 21441.00 Invoice No: 44 NE 12th St Ped Improvements $1,421.28 66551 3/5/2025 307-000-000-595-30-63-10 Sidewalk Improvements 2025 - March - First Run
Gray & Osborne, Inc. Project No: 24541.00 Invoice No: 3 Medina Park n Pond Dredging $62.92 66551 3/5/2025 307-000-000-595-30-63-18 Medina Park Ponds 2025 - March - First Run
Gray & Osborne, Inc. Project No: 22427.29 Invoice No: 12 Project No: 22427.29 Invoice No: 12 $78.96 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
Gray & Osborne, Inc. Project No: 24427.08 Invoice No: 4 Project No: 24427.08 Invoice No: 4 $204.86 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
Gray & Osborne, Inc. Project No: 24427.12 Invoice No: 3 Project No: 24427.12 Invoice No: 3 $332.64 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
Gray & Osborne, Inc. Project No: 22427.30 Invoice No: 6 Project No: 22427.30 Invoice No: 6 $332.64 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
Gray & Osborne, Inc. Project No: 20425.23 Invoice No: 15 Project No: 20425.23 Invoice No: 15 $251.68 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
Gray & Osborne, Inc. Project No: 25427.04 Invoice No: 1 Project No: 25427.04 Invoice No: 1 $236.88 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
Gray & Osborne, Inc. Project No: 25427.00 Invoice No: 2 Project No: 25427.00 Invoice No: 2 $1,054.84 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
Gray & Osborne, Inc. Project No: 20425.10 Invoice No: 21 Project No: 20425.10 Invoice No: 21 $253.68 66582 3/24/2025 401-000-000-558-50-41-07 Engineering Consultant 2025 - March - Second Run
$16,525.06
Home Depot Credit Services 2/24/25 Bleach & sprayer for CH Bathrooms Bleach and sprayer for CH Bathrooms $19.77 EFT Payment 3/24/2025 12:25:48
PM - 1
3/24/2025 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2025 - March - Second Run
Home Depot Credit Services 2/24/25 Shop Supplies Shop Supplies $134.55 EFT Payment 3/24/2025 12:25:48
PM - 1
3/24/2025 101-000-000-542-30-31-00 Operating & Maintenance Supplies 2025 - March - Second Run
Home Depot Credit Services Order # WM98683067 Electric Chainsaw & Hedger $638.06 EFT Payment 3/24/2025 12:25:48
PM - 1
3/24/2025 101-000-000-542-30-35-00 Small Tools/minor Equipment 2025 - March - Second Run
Home Depot Credit Services 2/24/25 Laser Level 2/24/25 Laser Level $110.17 EFT Payment 3/24/2025 12:25:48
PM - 1
3/24/2025 101-000-000-542-30-35-00 Small Tools/minor Equipment 2025 - March - Second Run
$902.55
Horticultural Elements, Inc. 9627 84/24th & 84th Median Maintenance $4,490.00 66552 3/5/2025 101-000-000-542-30-41-00 Professional Services 2025 - March - First Run
$4,490.00
Inslee Best Doezie & Ryder, P.S. 433632 City Attorney $28,116.70 66583 3/24/2025 001-000-000-515-41-40-00 City Attorney 2025 - March - Second Run
$28,116.70
Kamins Construction Inc 8479 Excavate Ditch for Storm Flow $5,510.00 66553 3/5/2025 307-000-000-595-30-63-02 Storm Sewer Improvements 2025 - March - First Run
$5,510.00
KC Office of Finance 11015611 KC Inet $375.00 66585 3/24/2025 001-000-000-518-80-41-50 Technical Services, Software Services 2025 - March - Second Run
KC Office of Finance 140170-140170 Upland Rd Overlay $5,215.93 66584 3/24/2025 307-000-000-595-30-63-01 Street Improvements, Overlays 2025 - March - Second Run
$5,590.93
Kirkland Municipal Court FEB25MED Filing Fees $2,967.50 66554 3/5/2025 001-000-000-512-52-40-10 Municipal Court-Traffic/NonTrf 2025 - March - First Run
$2,967.50
Kirkland, City of KPD2025-015 Inmate Housing $858.00 66586 3/24/2025 001-000-000-521-20-41-55 Jail Service-Prisoner Board 2025 - March - Second Run
$858.00
Konica Minolta Premier Finance 589618450 PD Copier $79.87 EFT Payment 3/24/2025 12:17:52
PM - 1
3/24/2025 001-000-000-521-20-45-00 Equipment-Lease & Rentals 2025 - March - Second Run
Konica Minolta Premier Finance 589618450 PD Copier $161.29 EFT Payment 3/24/2025 12:17:52
PM - 1
3/24/2025 001-000-000-594-21-70-00 Police Lease Repayment, Principal Cost 2025 - March - Second Run
$241.16
LexisNexis Risk Management -
Account 1011660
1100084867 Investigative Tool $127.75 66555 3/5/2025 001-000-000-521-20-41-00 Professional Services 2025 - March - First Run
$127.75
MG Consulting Services LLC 25013 LF/RM Consulting $1,350.00 66556 3/5/2025 001-000-000-518-10-41-00 Professional Services 2025 - March - First Run
$1,350.00
Michael's Fine Dry Cleaning 291 PD Dry Cleaning $278.44 66587 3/24/2025 001-000-000-521-20-22-00 Uniforms 2025 - March - Second Run
$278.44
Moberly & Roberts, PLLC 1227 Prosecuting Attorney $4,000.00 66557 3/5/2025 001-000-000-515-93-40-10 Prosecuting Attorney 2025 - March - First Run
$4,000.00
Navia Benefit Solutions 10938998 Navia Fees $200.00 66558 3/5/2025 001-000-000-514-20-49-10 Miscellaneous 2025 - March - First Run
$200.00
Ogden Murphy Wallace 903967 City Attorney $1,713.00 66588 3/24/2025 001-000-000-515-41-40-00 City Attorney 2025 - March - Second Run
$1,713.00
Olbrechts and Associates, PLLC Feb 2025 Hearing Examiner Services Hearing Examiner $2,881.38 66589 3/24/2025 401-000-000-558-60-41-02 Hearing Examiner 2025 - March - Second Run
$2,881.38
PlanIT Geo, Inc. QB INV-24176 Row tree inventory & website $5,000.00 66559 3/5/2025 001-000-000-558-60-41-02 Hearing Examiner 2025 - March - First Run
$5,000.00
Pro-shred 82815 CH Shredding Services $58.10 66560 3/5/2025 001-000-000-518-10-41-00 Professional Services 2025 - March - First Run
Pro-shred 83282 CH Shredding Services $58.10 66590 3/24/2025 001-000-000-518-10-41-00 Professional Services 2025 - March - Second Run
$116.20
Pro-Vac LLC 221427931 Hydro Excavate 77th & 24th Pts Loop Trail Ditch $5,344.71 66561 3/5/2025 101-000-000-542-30-41-00 Professional Services 2025 - March - First Run
$5,344.71
Puget Sound Energy Services from 1/22/25-2/19/25 1000 80th Ave NE Medina Park Power $1,085.74 66562 3/5/2025 001-000-000-576-80-47-00 Utilities 2025 - March - First Run
Puget Sound Energy Services from 1/23/25-2/20/25 84th Ave NE View Point Park $17.87 66562 3/5/2025 001-000-000-576-80-47-00 Utilities 2025 - March - First Run
Puget Sound Energy Invoice - 3/5/2025 10:18:21 AM $0.00 66562 3/5/2025 001-000-000-576-80-47-00 Utilities 2025 - March - First Run
Puget Sound Energy Services from 1/22/25-2/19/25 1050 82nd Ave NE Street Lights 10th/82nd $38.34 66562 3/5/2025 101-000-000-542-63-41-00 Street Light Utilities 2025 - March - First Run
Puget Sound Energy Invoice - 3/5/2025 10:18:21 AM $0.00 66562 3/5/2025 101-000-000-542-63-41-00 Street Light Utilities 2025 - March - First Run
Puget Sound Energy Services from 1/22/25-2/19/25 501 Evergreen Point Rd CH Utilities $2,274.86 EFT Payment 3/24/2025 12:17:44
PM - 1
3/24/2025 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 2025 - March - Second Run
Puget Sound Energy Services from 1/31/25-2/28/25 TIB LED Conversion Street light power $1,386.84 66606 3/24/2025 101-000-000-542-63-41-00 Street Light Utilities 2025 - March - Second Run
Puget Sound Energy Services from 12/1/25-3/3/25 77th Ave NE & 79th Ave NE Street light power 77th & 79th $163.34 66606 3/24/2025 101-000-000-542-63-41-00 Street Light Utilities 2025 - March - Second Run
Puget Sound Energy Services from 2/1/25-3/3/25 88th Ave NE & Lk Wa Blvd Street light power $37.48 66606 3/24/2025 101-000-000-542-63-41-00 Street Light Utilities 2025 - March - Second Run
Puget Sound Energy Services from 2/1/25-3/3/25 515 Evergreen Point Rd Street lights- 525 EPR $41.39 66606 3/24/2025 101-000-000-542-63-41-00 Street Light Utilities 2025 - March - Second Run
Puget Sound Energy Services from 2/1/25-3/3/25 80th Ave NE & NE 10th St Street light power 80th & 10th $12.15 66606 3/24/2025 101-000-000-542-63-41-00 Street Light Utilities 2025 - March - Second Run
$5,058.01
Ramp Mar 2025 Ramp Credit Card Mar 2025 Ramp Credit Card $82.65 20101062 3/31/2025 001-000-000-521-20-22-00 Uniforms 2025 - March - Manual Run
Ramp Mar 2025 Ramp Credit Card Mar 2025 Ramp Credit Card $915.28 20101062 3/31/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Manual Run
Ramp Mar 2025 Ramp Credit Card Mar 2025 Ramp Credit Card $829.08 20101062 3/31/2025 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2025 - March - Manual Run
Ramp Mar 2025 Ramp Credit Card Mar 2025 Ramp Credit Card $1,355.42 20101062 3/31/2025 001-000-000-521-20-43-00 Travel & Training 2025 - March - Manual Run
Ramp Mar 2025 Ramp Credit Card Mar 2025 Ramp Credit Card $275.49 20101062 3/31/2025 001-000-000-594-18-64-00 City Hall Capital >$5K 2025 - March - Manual Run
109
AGENDA ITEM 6.1
$3,457.92
Republic Services, Inc. dba Rabanco,
Ltd.
0172-009883353 PW Debris Removal $15.96 66592 3/24/2025 001-000-000-576-80-41-04 Professional Services-Misc 2025 - March - Second Run
$15.96
Ricoh USA, Inc. 1102736407 Repair to main floor printer $214.83 66563 3/5/2025 001-000-000-518-10-48-00 Repairs & Maint-Equipment 2025 - March - First Run
$214.83
Robert Half International Inc. dba
Office Team
64688684 Temp Staff $1,595.00 66564 3/5/2025 401-000-000-558-60-11-00 Salaries & Wages 2025 - March - First Run
Robert Half International Inc. dba
Office Team
64714272 Temp Staff $2,158.75 66564 3/5/2025 401-000-000-558-60-11-00 Salaries & Wages 2025 - March - First Run
Robert Half International Inc. dba
Office Team
64741049 Temp Staff $1,732.50 66593 3/24/2025 401-000-000-558-60-11-00 Salaries & Wages 2025 - March - Second Run
$5,486.25
SCJ Alliance Consulting Services 80161 Middle Housing Consultant $25,265.10 66565 3/5/2025 001-000-000-518-10-41-00 Professional Services 2025 - March - First Run
$25,265.10
SCORE 8473 Inmate Housing $1,145.85 66594 3/24/2025 001-000-000-521-20-41-55 Jail Service-Prisoner Board 2025 - March - Second Run
$1,145.85
Seattle Times, The 68133 Legal Notices $366.30 66595 3/24/2025 401-000-000-558-60-42-00 Communications 2025 - March - Second Run
$366.30
Sound Uniform Solutions 41-3 balance Uniform-Halverson $49.59 66567 3/5/2025 001-000-000-521-20-22-00 Uniforms 2025 - March - First Run
$49.59
Sound View Strategies, LLC 3463 Lobbyist $3,000.00 66596 3/24/2025 001-000-000-513-10-41-00 Professional Services 2025 - March - Second Run
$3,000.00
Spot-On Print & Design 61364 Business Cards-Gidlof $81.11 66597 3/24/2025 001-000-000-521-20-41-00 Professional Services 2025 - March - Second Run
$81.11
Staples Business Advantage 6024436246 PD Office Supplies $16.07 66568 3/5/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - First Run
Staples Business Advantage 6024436245 PD Office Supplies $114.08 66568 3/5/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - First Run
Staples Business Advantage 6025955761 CH Office Supplies $20.05 66598 3/24/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Second Run
Staples Business Advantage 6026840747 PD Office Supplies $150.78 66598 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
Staples Business Advantage 6026840748 PD Office Supplies $55.29 66598 3/24/2025 001-000-000-521-20-31-00 Office Supplies 2025 - March - Second Run
$356.27
Statewide Security 220425 Backup communication for fire alarm $435.27 66605 3/24/2025 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2025 - March - Second Run
$435.27
Summit Law Group 161245 Labor attorney $4,446.00 66569 3/5/2025 001-000-000-515-45-40-00 Special Counsel 2025 - March - First Run
$4,446.00
Supply Source Inc., The 2500680 Janitorial Supplies $321.95 66599 3/24/2025 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2025 - March - Second Run
$321.95
TIG Technology Integration Group 5592525 Dell Server Replacement Project $3,866.64 66570 3/5/2025 001-000-000-518-80-41-50 Technical Services, Software Services 2025 - March - First Run
TIG Technology Integration Group 5592188 Meraki Renewal $1,155.47 66570 3/5/2025 001-000-000-518-80-41-60 Software Services 2025 - March - First Run
TIG Technology Integration Group 5593662 $920.17 66570 3/5/2025 001-000-000-518-80-41-60 Software Services 2025 - March - First Run
TIG Technology Integration Group 68694 IT Services $12,922.62 66600 3/24/2025 001-000-000-518-80-41-50 Technical Services, Software Services 2025 - March - Second Run
TIG Technology Integration Group 5594591 Duo Subscription- Feb 2025 $72.73 66600 3/24/2025 001-000-000-518-80-41-60 Software Services 2025 - March - Second Run
TIG Technology Integration Group 68694 IT Services $2,381.29 66600 3/24/2025 401-000-000-558-50-05-00 Technical Services, Software Services 2025 - March - Second Run
$21,318.92
Tiki Car Wash 2336 PD Car Washes $166.42 66601 3/24/2025 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2025 - March - Second Run
$166.42
Tree Frog LLC 2051 Arborist Services $3,787.50 66602 3/24/2025 401-000-000-558-50-41-50 Arborist 2025 - March - Second Run
$3,787.50
US Bank JE# 2251 US Bank Fees JE# 2251 US Bank Fees $164.43 20101061 3/31/2025 001-000-000-514-20-49-10 Miscellaneous 2025 - March - Manual Run
US Bank JE# 2251 US Bank Fees JE# 2251 US Bank Fees $1,238.93 20101061 3/31/2025 401-000-000-558-60-49-10 Miscellaneous 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Office supplies-dish towels for CH kitchen $36.17 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Office supplies-coffee storage unit, mat for
counter
$220.99 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Office supplies-new coffee maker $165.74 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Amazon credit ($44.14) EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Office supplies-headset, Fiscer pens-Kellerman $75.42 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Office supplies-coffee grinder for kitchen $57.76 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Office supplies-new coffee maker $96.64 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-31-00 Office And Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card Postage for DS Certified Mailing $23.48 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-42-00 Postage/Telephone 2025 - March - Manual Run
US Bank Mar 2025 Nations Credit Card WAPRO-membership Nations $25.00 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-10-49-20 Dues, Subscriptions 2025 - March - Manual Run
US Bank Mar 2025 Kellerman Credit Card Public Storage $413.00 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-30-45-00 Facility Rental 2025 - March - Manual Run
US Bank Mar 2025 Kellerman Credit Card Zoom US $78.34 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-80-41-50 Technical Services, Software Services 2025 - March - Manual Run
US Bank Mar 2025 Kellerman Credit Card Zoom US $40.00 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-518-80-41-50 Technical Services, Software Services 2025 - March - Manual Run
US Bank Mar 2025 Anderson Credit Card Remarkable $3.29 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-521-20-31-40 Police Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Gidlof Credit Card Police Operating Supplies $549.90 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships 2025 - March - Manual Run
US Bank Mar 2025 Crickmore Credit Card Equipment Supplies & parts $243.39 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 001-000-000-576-80-31-00 Operating Supplies 2025 - March - Manual Run
US Bank Mar 2025 Crickmore Credit Card Leaf shredder/vacuum & brush blade attachment $490.93 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 101-000-000-542-30-31-00 Operating & Maintenance Supplies 2025 - March - Manual Run
US Bank Mar 2025 Wilcox Credit Card USPS Code Enforcement Notice Mailing $5.58 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 401-000-000-558-60-42-00 Communications 2025 - March - Manual Run
US Bank Mar 2025 Wilcox Credit Card WABO Plan Examiner Training $424.00 EFT Payment 4/1/2025 10:03:24
AM - 1
3/31/2025 401-000-000-558-60-43-00 Travel & Training 2025 - March - Manual Run
$4,308.85
Utilities Underground Location Ctr 5010183 Utility Locate Services $82.35 66571 3/5/2025 101-000-000-542-30-47-00 Utility Services 2025 - March - First Run
$82.35
Viva Capital Funding, LLC F/B/O
Cascade Engineering Services, Inc.
ML-25031524403 PD Vehicle Calibrations $900.00 66603 3/24/2025 001-000-000-521-20-48-10 Repairs & Maint-Automobiles 2025 - March - Second Run
$900.00
Voyager Systems 8693624262510 PD Fuel $1,464.52 EFT Payment 3/24/2025 12:13:48
PM - 1
3/24/2025 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2025 - March - Second Run
$1,464.52
110
AGENDA ITEM 6.1
WA ST Dept of Transportation RE *FB91017008251 PW Fuel $91.02 66604 3/24/2025 001-000-000-576-80-32-00 Vehicle Fuel & Lube 2025 - March - Second Run
WA ST Dept of Transportation RE *FB91017008251 Inspection Vehicle Fuel $39.24 66604 3/24/2025 401-000-000-558-60-32-00 Vehicle Expenses - Gas, Oil, Maint. 2025 - March - Second Run
$130.26
Washington State Patrol I254526 CPL Background $12.00 66572 3/5/2025 631-000-000-589-30-02-00 WA ST Patrol-Gun-Fbi 2025 - March - First Run
$12.00
$208,253.58 AP Total
Payroll Mar 2025 Payroll Payroll $22,406.49 3/31/2025 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll Mar 2025 Payroll Payroll $25,227.35 3/31/2025 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll Mar 2025 Payroll Payroll $43,775.58 3/31/2025 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll Mar 2025 Payroll Payroll $173,514.20 3/31/2025 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll Mar 2025 Payroll Payroll $7,049.55 3/31/2025 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll Mar 2025 Payroll Payroll $45,931.02 3/31/2025 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Payroll Mar 2025 Payroll Payroll $30,620.66 3/31/2025 101-000-000-542-30-11-00 Salaries, Wages & Benefits
Payroll Mar 2025 Payroll Payroll $42,632.11 3/31/2025 401-000-000-558-60-11-00 Salaries, Wages & Benefits
$391,156.96 Payroll Total
$599,410.54 Grand Total
111
AGENDA ITEM 6.1
MEDINA, WASHINGTON
PARK BOARD MEETING
Hybrid - Virtual/In-Person
Medina City Hall - Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Tuesday, January 21, 2025 – 5:00 PM
MINUTES
1. CALL TO ORDER / ROLL CALL
The Park Board meeting was called to order by Dawn Nations, Deputy City Clerk at
5:01pm.
PRESENT
Board Member Barbara Moe
Board Member Katie Surbeck
Board Member Collette McMullen
Board Member Gretchen Stengel (on-line)
Board Alternate Mary Nelson
Emeritus Member Penny Martin
ABSENT
Board Member Dana Brekke
Board Member India Fitting-Koh
Board Member Michelle Lei
STAFF
Osada, Crickmore, Nations, Burns, Sass
Deputy City Clerk, Nations briefly went over a few housekeeping items to assist the
board with efficient and productive meetings.
The board members were asked to arrive at least 10 minutes early to confirm a quorum
and assign the alternate board member to a voting position if voting members are
absent.
Reminder to follow Roberts Rules and one person speaking at a time, no sidebar
conversations.
2. ELECTIONS
2.1 Elections of Officers:
a) Chair
b) Vice Chair
The Deputy City Clerk Nations opened the nominations for the Chair position.
ACTION: Board member Moe nominated Collette McMullen, Second Surbeck.
Collette McMullen spoke to her nomination and is excited to lead the Park Board. There
112
AGENDA ITEM 6.2
were no other nominations for the position of chair. Deputy City Clerk Nations called for
the vote. Vote carried 5-0 to elect Collette McMullen as the Chair.
Nations congratulated McMullen and turned the meeting over to her.
Chair McMullen opened the nominations for the Vice Chair position.
ACTION: Board member Surbeck nominated Barbara Moe, Second Stengel.
Barbara Moe spoke to her nomination and is excited to continue with on the leadership
team. There were no other nominations for the vice-chair position. Chair McMullen
called for the vote. Vote carried 5-0 to elect Barbara Moe as the Vice-Chair.
Chair McMullen congratulated Moe on her position.
3. ANNOUNCEMENTS
Steve Burns, City Manager addressed the board and announced his retirement this
June. He thanked the board for their service and expressed his enjoyment of working
with them.
4. APPROVAL OF PARK BOARD MINUTES
4.1 Adopt Minutes of November 18, 2024
Recommendation: Adopt minutes.
Staff Contact: Dawn Nations, Deputy City Clerk
ACTION: Motion Surbeck second Moe and carried by a 5:0 (Brekke, Koh, Lei absent)
vote; the Board adopted the November 18, 2024, meeting Minutes.
5. PUBLIC COMMENT
None.
6. PARK BOARD BUSINESS
6.1 Christmas Ships Event Recap by Barbara Moe
Vice-Chair Moe gave a brief recap of the Christmas Ships event. She reported
attendance was good and the weather held out. She thanked public works for their
assistance. She reported Medina Kitchen and Market participated with a nice treat and
everyone appreciated it. It was decided the music playing was a nice added feature.
She has already contacted Argosy Cruises to put in the request to have a Saturday date
for 2025.
6.2 2025 Meeting Calendar and Event Planning Discussion
1) Easter Egg Hunt Event
a) Saturday, April 12, 2025; or
b) Saturday, April 19, 2025.
2) Egg Stuffing Event - Date TBD
3) Friday, April 25, 2025 (10 AM)
4) Spring Clean-up Event - Date TBD
5) Medina Days Event - Pet Parade - Date TBD
6) Fall Bulb Planting Event - Date TBD
7) Christmas Ships Event - December Date TBD
113
AGENDA ITEM 6.2
The board decided on Saturday, April 12, 2025 for the annual Easter Egg Hunt and April
8, 2025 for the egg stuffing event at 10am at City Hall. Noticing about this event will be
done differently and will focus on informing Medina residents. The board decided on
sending postcards to Medina residents only.
Arbor Day event will be on Friday, April 25, 2025, at 10 AM. Location TBD
The other event dates will be discussed at future meetings.
6.3 Park Projects Update by Ryan Osada, Public Works Director
Ryan Osada, Public Works Director, gave a brief overview of the upcoming Park
Projects for 2025. He reported that the goats will return to Fairweather Park in July 2025,
the tennis courts will be resurfaced with the same design, the pond improvements at
Medina Park are still being vetted out with permits with different required agencies.
6.4 Park Report Assignments
Park Board Member
Fairweather & Lid Collette McMullen and Gretchen Stengel
Points Loop Trail Katie Surbeck and Barbara Moe
Lake Lane Gretchen Stengel and India Fitting-Koh
Medina Beach Park Michelle Lei and India Fitting-Koh
Medina Park Mary Nelson and Barbara Moe
Viewpoint Park Dana Brekke and Michelle Lei
7. PARK BOARD ROUNDTABLE
7.1 Questions or Concerns of the Board
Emeritus Member Martin asked about the timeline for the ponds at Medina Park. Public
Works Director gave an update. Chief Sass gave a brief update on happenings in the
police department. He invited the board to the Community Forum on February 5 at 6pm
and Coffee with the Chief on February 19th at 7am.
8. PARK REPORTS
Fairweather & Lid- McMullen reported the ivy removal by the goats was a great success.
PW reported trees were removed.
Points Loop Trail – Moe reported looks great. PW works reported the new trail signage is
being completed.
Lake Lane- Moe reported part of the dock is missing and showed PW a picture. PW
reported they will repair it.
Medina Beach Park- McMullen reported looks good. PW reported that the grass is torn
up due to animals digging for grubs, but it will be in better shape come spring.
Medina Park- Nelson reported looks great.
Viewpoint Park- Reported the path has some damage.
9. ADJOURNMENT
The meeting was adjourned at 6:06 PM.
Meeting minutes taken by Dawn Nations, Deputy City Clerk
114
AGENDA ITEM 6.2
MEDINA, WASHINGTON
PLANNING COMMISSION MEETING
Hybrid-Virtual/In Person
Tuesday, January 28, 2025 – 6:00 PM
MINUTES
1. CALL TO ORDER / ROLL CALL
Planning Commission Chair Laura Bustamante called to order the meeting of the Medina
Planning Commission in the Council Chambers at 6:00pm
PRESENT
Commission Chair Laura Bustamante
Commission Vice-Chair Shawn Schubring
Commissioner Julie Barrett
Commissioner Li-Tan Hsu
Commissioner Evonne Lai
Commissioner Mark Nelson
ABSENT
Commissioner Brian Pao
STAFF
Abdulsalam, Bennett, Kesler, Peterson, Robertson, Wilcox
2. APPROVAL OF MEETING AGENDA
Without objections, the meeting agenda was approved as presented.
3. APPROVAL OF MINUTES
3.1 Planning Commission Special Meeting Minutes of January 16, 2025
Recommendation: Adopt minutes.
Staff Contact: Rebecca Bennett, Development Services Coordinator
ACTION: Motion to approve minutes. (Approved 6-0)
Motion made by Commissioner Nelson, Seconded by Commissioner Barrett.
Voting Yea: Commission Chair Bustamante, Commission Vice-Chair Schubring,
Commissioner Barrett, Commissioner Hsu, Commissioner Lai, Commissioner Nelson
4. ANNOUNCEMENTS
4.1 Staff/Commissioners
Chair Bustamante announcement that this will be Bennett's last Planning Commission
Meeting until she returns from maternity leave. Commissioner Nelson spoke about the
City Council meeting from the previous night and mentioned the changes that they made
to the Middle Housing Review code change draft. Chair Bustamante announced that City
115
AGENDA ITEM 6.3
Council approved the submission of the code change draft to the Department of
Commerce.
5. PUBLIC COMMENT PERIOD
There was no public comment.
6. DISCUSSION
6.1 Concerns of the Commission
Discussion about council meeting from night before. Jonathan spoke, Peterson spoke,
Robertson spoke
6.2 Middle Housing Review
Recommendation: Discussion
Staff Contacts: Jonathan Kesler, AICP, Planning Manager; Kirsten Petersen, Senior
Project Manager, SCJ Alliance
Time Estimate: 30 minutes
Peterson spoke about the Middle Housing Review. Commissioners discussed and asked
questions.
6.3 Proposed Unit Lot Subdivision/Zero Lot Line Ordinance
Recommendation: Discussion
Staff Contacts: Jennifer S. Robertson, Esq., Inslee Best, Attorneys at Law
Time Estimate: 30 minutes
Robertson spoke about the Proposed Unit Lot Subdivision/Zero Lot Line Ordinance.
Commissioners discussed and asked questions.
6.4 Upcoming Topics in 2025
Recommendation: Discussion
Staff Contact: Jonathan Kesler, AICP, Planning Manager
Time Estimate: 30 minutes
Kesler gave a PowerPoint presentation on Upcoming Topics in 2025. Commissioners
discussed and asked questions.
7. ADJOURNMENT
The next meeting is the Regular Meeting on Tuesday, February 25, 2025, at 6:00
pm.
Meeting adjourned at 7:57pm.
ACTION: Motion to adjourn. (Approved 6-0)
Motion made by Commissioner Hsu, Seconded by Commissioner Barrett.
Voting Yea: Commission Chair Bustamante, Commission Vice-Chair Schubring,
Commissioner Barrett, Commissioner Hsu, Commissioner Lai, Commissioner Nelson
Meeting Minutes taken by Rebecca Bennett, Development Services Coordinator
116
AGENDA ITEM 6.3
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid – Virtual/In-Person
Medina City Hall – Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, February 24, 2025 – 5:00 PM
MINUTES
Mayor Rossman called the study session to order in the Medina Council Chambers at 5:00 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Joseph Brazen
Councilmember Mac Johnston (online 5:00 p.m. to 6:07 p.m.)
Councilmember Michael Luis
Councilmember Heija Nunn
Councilmember Harini Gokul
ABSENT
None
STAFF
Burns, Robertson, Osada, Wilcox, Wagner, and Kellerman
1. STUDY SESSION
Mayor Rossman introduced the study session topics. Council asked questions and staff
responded.
1.1 Proposed Unit Lot Subdivision/Zero Lot Line Ordinance
Recommendation: Discussion and direction.
Staff Contacts: Jennifer Robertson, City Attorney, Jonathan Kesler, AICP, Planning
Manager
1.2 Middle Housing Summary
Recommendation: Discussion.
Staff Contact(s): Jonathan G. Kesler, AICP, Planning Manager and Kirsten Peterson,
Senior Project Manager, SCJ Alliance
ACTION: Discussion only; no action taken.
117
AGENDA ITEM 6.4
2. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order in the Medina Council Chambers at
7:11 p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Joseph Brazen
Councilmember Michael Luis
Councilmember Heija Nunn
Councilmember Harini Gokul
ABSENT
Councilmember Mac Johnston
STAFF
Burns, Robertson, Osada, Wilcox, Wagner, Kesler, Peterson (Planning Consultant), and
Kellerman
3. APPROVAL OF MEETING AGENDA
ACTION: By consensus, the meeting agenda was approved as presented.
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. There were no speakers.
Subsequently, public comments was closed.
6. CITY MANAGER'S REPORT
None.
7. CONSENT AGENDA
None.
8. LEGISLATIVE HEARING
None.
9. PUBLIC HEARING
None.
118
AGENDA ITEM 6.4
10. CITY BUSINESS
10.1 Middle Housing Update
Recommendation: Discussion only; no action needed.
Staff Contact(s): Jonathan G. Kesler, AICP – Planning Manager and Kirsten Peterson,
Senior Project Manager, SCJ Alliance
Planning Manager Jonathan Kesler introduced Kirsten Peterson, Senior Project Manager
with SCJ Alliance, who presented a summary of the recent middle housing survey results
to Council. Peterson highlighted key community concerns, including traffic congestion,
infrastructure capacity, and housing affordability.
Specific areas identified for potential traffic improvements included Evergreen Point Road,
NE 24th Street, 84th Avenue NE, and NE 12th Street.
Council discussed the feasibility of incorporating additional topics into the middle housing
ordinance ahead of the June 30 deadline. Councilmembers asked questions and staff
responded.
ACTION: Council directed staff to continue progressing with the draft model ordinance
and to establish a "parking lot" of additional issues for further exploration, including:
Cottage housing
Affordable housing and added density
Dark sky considerations
Impact fees
Stormwater management incentives
10.2 City Manager Recruitment
Recommendation: Discussion and direction.
Staff Contacts: Ryan Wagner, Finance/HR Director and Charlotte Archer, Assistant City
Attorney
Director of Finance and HR Ryan Wagner introduced Debbie Tarry of GMP Consultants,
who is leading the City Manager recruitment process on behalf of the City.
Tarry provided a brief introduction and outlined the recruitment timeline, which includes
stakeholder meetings, the development of a candidate profile, and the interview process.
The goal is to finalize the selection by the week of May 12. Councilmembers asked
questions, and Tarry responded.
ACTION: Deputy Mayor Reeves moved to direct the Personnel Committee to facilitate the
preparation and approval of the advertisement material. The motion was seconded by
Councilmember Gokul and passed with a 6-0 vote (Councilmember Johnston absent).
11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
Council agreed to hold a one-hour study session at the March 10 City Council meeting
and push the regular meeting to begin at 6:00 p.m.
119
AGENDA ITEM 6.4
12. PUBLIC COMMENT
Mayor Rossman opened the public comment period. The following individual addressed
the Council:
Mark Nelson suggested that the Council consider utilizing the Development Services
Committee to address several of the issues discussed earlier in the meeting. He also
reminded the Council that Mercer Island refers to its middle housing regulations as an
"interim code," which provides greater flexibility during implementation.
With no further comments, public comments was closed.
13. EXECUTIVE SESSION
Council moved into Executive Session for an estimated time of 20 minutes at 8:54 p.m. to
discuss the following:
RCW 42.30.140(4)(a)
Collective bargaining sessions with employee organizations, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or
application of a labor agreement; or (b) that portion of a meeting during which the
governing body is planning or adopting the strategy or position to be taken by the
governing body during the course of any collective bargaining, professional negotiations,
or grievance or mediation proceedings, or reviewing the proposals made in the
negotiations or proceedings while in progress.
ACTION: No action was taken following the executive session.
Council moved back into the regular meeting and announced they would be moving into
a second executive session under the following RCW for an estimated time of 15
minutes.
RCW 42.30.110(1)(b)
To consider the selection of a site or the acquisition of real estate by lease or purchase
when public knowledge regarding such consideration would cause a likelihood of
increased price.
ACTION: No action was taken following the executive session.
14. ADJOURNMENT
Without objections, Council adjourned the regular meeting at 9:32 p.m.
120
AGENDA ITEM 6.4
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING
Hybrid – Virtual/In-Person
Medina City Hall – Council Chambers
501 Evergreen Point Road, Medina, WA 98039
Monday, March 10, 2025 – 5:00 PM
MINUTES
1. STUDY SESSION
Mayor Rossman called the study session to order in the Medina Council Chambers at 5:03
p.m.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Harini Gokul
Councilmember Mac Johnston
Councilmember Michael Luis
Councilmember Heija Nunn
ABSENT
Councilmember Joseph Brazen
STAFF
Burns, Robertson, Kesler, Sass, Osada, Wilcox, Wagner, Kellerman
1.1 City Council Retreat Planning
Contacts: Mayor Jessica Rossman, Councilmembers Joseph Brazen, Councilmember
Heija Nunn, City Manager Steve Burns and City Clerk Aimee Kellerman
Councilmember Nunn provided a summary of the three retreat facilitators interviewed
and shared her recommendation for the facilitator she believed would be the best fit for
the City Council's upcoming retreat. The Council then discussed her recommendations.
ACTION: Council directed staff to engage the third facilitator for services starting at $0
and to present service options. The Council intends to facilitate its own retreat but requires
a neutral party to meet individually with Councilmembers. This facilitator will help align
perspectives and establish a foundation for a productive group discussion. Additionally,
once staff receives a new proposal, it will be distributed to Council for review and feedback
before the next Council meeting for discussion.
121
AGENDA ITEM 6.4
2. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Rossman called the regular meeting to order in the Medina Council Chambers at
6:00 PM.
PRESENT
Mayor Jessica Rossman
Deputy Mayor Randy Reeves
Councilmember Harini Gokul
Councilmember Mac Johnston
Councilmember Michael Luis
Councilmember Heija Nunn
ABSENT
Councilmember Joseph Brazen
STAFF
Burns, Robertson, Kesler, Sass, Osada, Wilcox, Wagner, Kellerman
3. APPROVAL OF MEETING AGENDA
ACTION: By consensus, Council approved the meeting agenda as presented.
4. PUBLIC COMMENT PERIOD
Mayor Rossman opened the public comment period. The following individuals addressed
the Council:
1. Alex Tsimertman commented on the City of Bellevue's trespass policy.
2. Cindy Spengler voiced concerns about the NE 12th Street landscaping project,
citing issues with communication, lack of community input, and irrigation costs.
3. Jeff Spengler raised concerns about the contractor selection process, the
disappearance of a contractor, Blackfish, and questioned the cost of a grant related
to middle housing.
4. Wady Milner expressed concerns about a private road construction project and the
city's public records request process, which she felt caused delays in accessing
permit applications.
With no further comments, public comments was closed.
122
AGENDA ITEM 6.4
5. PRESENTATIONS
5.1 Reports and announcements from Park Board, Planning Commission, Emergency
Preparedness, and City Council.
Park Board Chair Collette McMullen shared updates on upcoming events, including the
Easter Egg Hunt and Arbor Day celebration.
Planning Commission Chair Laura Bustamante reported that the Medina Planning
Commission's February meeting was canceled due to power outages from the storm. She
also emphasized the need for a clear strategy on affordable housing.
Emergency Preparedness Chair Rosalie Gann shared the committee’s insights on the
February storm, highlighting key lessons learned and best practices for future
preparedness. To ensure residents without internet access received updates, the Police
Chief arranged for E-lerts to be printed and posted at Medina Park. Gann noted that during
her visit to the park, she observed someone reading and photographing the posted
notices, reinforcing the effectiveness of this approach as a key lesson learned for future
emergency communication efforts.
Mayor Jessica Rossman reported that Eastside Transportation is updating its agreement,
which is included on the Consent Agenda for Council’s consideration and approval.
6. CITY MANAGER'S REPORT
Given the heavy agenda, department directors submitted written reports for Council
review. Councilmembers had the opportunity to ask questions which staff addressed.
ACTION: Councilmember Nunn moved to direct the staff to create a clearly marked and
easy to find section on the website for public notices, first prioritizing hearing examiner
activity. The motion was seconded by Councilmember Johnston and carried by a vote of
6-0.
7. CONSENT AGENDA
ACTION: Councilmember Johnston moved to approve the Consent Agenda. The motion
was seconded by Councilmember Nunn and carried by a vote of 6-0.
7.1 February 2025, Check Register
Recommendation: Approve.
Staff Contact: Ryan Wagner, Finance/HR Director
7.2 Draft City Council Meeting Minutes of February 10, 2025
Recommendation: Adopt minutes.
Staff Contact: Aimee Kellerman, CMC, City Clerk
7.3 Collective Bargaining Agreement – City of Medina and Teamsters
Recommendation: Approve.
Staff Contacts: Stephen R. Burns, City Manager and Finance/HR Director Ryan
Wagner
123
AGENDA ITEM 6.4
7.4 Updated Eastside Transportation Partnership Agreement
Recommendation: Approve.
Staff Contact: Stephen R. Burns, City Manager
7.5 City Manager Recruitment
Recommendation: Approve.
Staff Contacts: Ryan Wagner, Finance/HR Director and Charlotte Archer, Assistant City
Attorney
8. LEGISLATIVE HEARING
None.
9. PUBLIC HEARING
None.
10. CITY BUSINESS
10.1 Middle Housing Update
Recommendation: Discussion only; no action needed.
Staff Contacts: Jonathan G. Kesler, AICP – Planning Manager and Kirsten Peterson,
Senior Project Manager, SCJ Alliance
Planning Manager Jonathan Kesler gave an update on the Middle Housing project
proposed timeline. Council asked questions and staff responded.
ACTION: Discussion only; no action taken. Council directed staff to move public hearing
from the May 27 City Council meeting to the May 12 City Council meeting.
10.2 Business License Discussion
Recommendation: Discussion and approval.
Staff Contact: Ryan Wagner, Finance & HR Director
Director of Finance and HR, Ryan Wagner, provided an introduction and a brief overview
of the business license initiative. He outlined two potential “go live” dates for
implementation: either in the fourth quarter of 2025 or in March 2026. Council discussed,
asked questions, and staff responded.
ACTION: Deputy Mayor Reeves moved that the city officially launch businesses at some
point in the fourth quarter of 2025 and secondly, that the Finance Committee collaborate
with city staff and the Department of Revenue to draft and finalize the business
requirements necessary for implementing business licenses in Medina. Councilmember
Gokul seconded the motion and carried by a vote of 6-0.
124
AGENDA ITEM 6.4
10.3 Proposed Donation for Medina Park – Timber Framed Pavilion
Recommendation: Discussion and direction.
Staff Contacts: Ryan Osada, Director of Public Works and Stephen R. Burns, City
Manager
Director of Public Works Ryan Osada gave a presentation on a proposed timber-framed
pavilion, a generous donation offered by a Medina resident in memory of a recently passed
loved one, to be placed in Medina Park. Council discussed, asked questions, and staff
responded.
ACTION: Council directed the Medina Parks and Recreation Board to consider this
donation and also to consider it as part of the parks process going forward, and then come
back to Council with recommendations.
11. REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE
None.
12. PUBLIC COMMENT
Mayor Rossman opened the public comment period. The following individual addressed
the Council:
Mark Nelson commented on Council’s discussion regarding the second public hearing for
Middle Housing and encouraged Councilmembers to attend the first public hearing at the
Planning Commission. He suggested that doing so could help generate ideas that may
inform potential changes or additions to the code.
In addition, he expressed support for Council’s recommendation to refer the proposed
timber-framed pavilion donation to the Park Board for review and input. He also
recommended inviting the City’s arborist to that meeting, noting that their expertise could
provide insight into how the pavilion’s placement might impact nearby trees.
With no further comments, the public comment period was closed.
13. EXECUTIVE SESSION
ACTION: Mayor Rossman amended the agenda to reorder the Executive Session items.
By consensus, the amended agenda was approved.
The Council entered Executive Session for an estimated duration of 15 minutes pursuant
to RCW 42.30.110(1)(b).
ACTION: No action was taken following the Executive Session.
The Council reconvened the regular meeting and announced they would enter a second
Executive Session, estimated to last 25 minutes, pursuant to RCW 42.30.110(1)(i). No
action will be taken, and the meeting will adjourn directly from Executive Session.
125
AGENDA ITEM 6.4
14. ADJOURNMENT
Council adjourned from the Executive Session at 9:15 p.m.
126
AGENDA ITEM 6.4
City of Medina, Washington
PROCLAMATION
SEXUAL ASSAULT AWARENESS & PREVENTION MONTH 2025
Together We Act, United We Change
Whereas: Sexual assault is pervasive: Every 68 seconds, someone is sexually assaulted in the
United States; and
Whereas: Sexual violence impacts everyone. Anyone can be a victim of sexual violence, and
people who commit sexual abuse, assault, and harassment exist in all of our communities. This
underscores why it's important for all of us to care about sexual violence and take steps to
promote the safety and well-being of others; and
Whereas: Black, Indigenous and other people of color, people living in poverty, LGBTQ+
people, elders, people with disabilities and others who have been historically oppressed are
disproportionately affected by sexual violence in significant and complex ways; and
Whereas: Sexual assault is among the most underreported crimes for many reasons, but survivors
who are already most marginalized face additional barriers to reporting, such as language,
immigration status or disability; and
Whereas: Ending sexual violence requires us to address racism, sexism, and all forms of
oppression that contribute to the perpetration of sexual assault; and
Whereas: Sexual violence exists on a continuum of behavior that includes racist, sexist,
transphobic, homophobic, ableist or other hate speech. This ranges from rape jokes to verbal
harassment to physical assaults; and
Whereas: Survivors of sexual assault may never forget their victimization, but they can heal
with support from family, friends and their communities. Sexual assault programs across King
County and Washington state offer free and confidential support, advocacy, information and
resources to survivors; and
Whereas: By working together as a community, we can alleviate the trauma of sexual violence
by ensuring supportive resources are available to all survivors, while standing up to and actively
disrupting harmful attitudes and behaviors that contribute to sexual violence.
Now, therefore, I/WE, City of Medina join advocates and communities throughout King County
in taking action to prevent sexual violence by standing with survivors and proclaiming April 2025
SEXUAL ASSAULT AWARENESS & PREVENTION MONTH.
Together, we commit to a safer future for all children, young people, adults, and families in our
community.
_____________________________
Jessica Rossman, Mayor
127
AGENDA ITEM 6.5
City of Medina, Washington
PROCLAMATION
56th ANNUAL PROFESSIONAL MUNICIPAL CLERKS WEEK
May 4 - May 10, 2025
WHEREAS, The Office of the Professional Municipal Clerk, a time honored and vital part of local
government exists throughout the world; and
WHEREAS, The Office of the Professional Municipal Clerk is the oldest among public servants; and
WHEREAS, The Office of the Professional Municipal Clerk provides the professional link between the
citizens, the local governing bodies and agencies of government at other levels; and
WHEREAS, Professional Municipal Clerks have pledged to be ever mindful of their neutrality and
impartiality, rendering equal service to all; and
WHEREAS, The Professional Municipal Clerk serves as the information center on functions of local
government and community; and
WHEREAS, Professional Municipal Clerks continually strive to improve the administration of the
affairs of the Office of the Professional Municipal Clerk through participation in education
programs, seminars, workshops and the annual meetings of their state, provincial, county
and international professional organizations; and
WHEREAS, It is most appropriate that we recognize the accomplishments of the Office of the
Professional Municipal Clerk.
NOW, THEREFORE, I, Jessica Rossman, Mayor of City of Medina, Washington, and o n behalf of the City
Council, do recognize the week of May 4 through May 10, 2025, as Professional Municipal Clerks
Week, and further extend appreciation to our
Professional Municipal Clerks, Aimee Kellerman, CMC and Dawn Nations
and to all Professional Municipal Clerks for the vital services they perform and their exemplary
dedication to the communities they represent.
_______________________
Jessica Rossman, Mayor
128
AGENDA ITEM 6.6
MEDINA, WASHINGTON
AGENDA BILL
Monday, April 14th, 2025
Subject: City Manager Recruitment
Category: City Council Business
Staff Contacts: Ryan Wagner, Finance/HR Director and Charlotte Archer, Assistant City
Attorney
Summary
In Medina, the City Council selects a City Manager to serve as the chief executive officer of the City to
implement policies and serve as the City’s professional administrator. Due to the City Manager’s impending
retirement, the City Council is spearheading the recruitment process for a new City Manager. The Personnel
Committee, aided by the HR Director and Legal, has been tasked with identifying a recruitment firm from
the roster of qualified consultants through MRSC, reviewing and updating the City Manager job description
for the recruitment effort, and reporting to the Council on progress.
The Personnel Committee is working with GMP Consultants for this recruitment process. The job was
posted on the 17th of March, and the first review will be on the 13th of April. GMP Consultants will interview
the first round of candidates during the week of the 14th of April.
As of April 7th, the city has received 18 applications for the open position.
The City Manager Recruitment meets and supports Council’s priorit y 1.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachments: N/A
Budget/Fiscal Impact: Both the Finance Committee and Personnel Committee are evaluating the
compensation range for this position to ensure the city is competitive for candidates.
Recommendation: Discussion and direction.
City Manager Approval:
Proposed Council Motion “I propose to approve the updated job description for the City Manager position”.
Time Estimate: 15 minutes
129
AGENDA ITEM 9.1
MEDINA, WASHINGTON
AGENDA BILL
April 14, 2025
Subject: NE 12th Street Landscape Update
Category: City Business
Staff Contact(s): Ryan Osada, Public Works Director
Summary
At the March 10th meeting, City Council directed staff to bring back updated costs for irrigation
and option #2 landscape plantings. The irrigation costs would include an option for connection to
private supply lines for the adjacent planter strip. In addition, City Council directed staff to present
costs to maintain NE 12th ST and NE 24th ST along with outsourcing watering during the summer.
This project meets and supports Council’s priorities 1, 2 & 5:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character
Attachment(s)
Irrigation Plans and Cost
Landscape Plans and Cost
NE 12th ST Maintenance Cost
NE 24th ST Maintenance Cost
Budget/Fiscal Impact: see attached estimates
Recommendation: Discussion and direction.
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 20 minutes
130
AGENDA ITEM 9.2
7826
NE 12TH STREET
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1200 7608 NE
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7648 7652 7658 7808 7816 7830 80
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L1.0A L1.0C L1.1A L1.1B L1.1C
L2.0A L2.0B L2.1A L2.1B L2.1C
L1.0B
Sheet Title
Sheet Number
DRAWN BY:
DESIGNED BY:
BID SET
CITY OF MEDINA
NE 12TH STREET
DJ, EH
KP, SR
DescriptionDateRev
Issue Title
Issue Date
04.10.2025
K E N N E T H P H I L P
LANDSCAPE ARCHITECTS PS
K P
L A
2 288 W CO M MO DORE W A Y STE 10 5
S E A T T L E , W A 9 8 1 9 9
t e l 2 0 6 -7 8 3 -5 8 4 0
w w w .k e n n e t h p h i l p .c o m
CALL 2 DAYS
BEFORE YOU DIG
1-800-424-5555
PERMIT APPROVAL STAMPS
MEDINA, WA 98039
SCALE:
0
1" = 50'
25'50'100'
NORTH L0.0
COVER SHEET
SITE MAP
INDEX
L0.0 - COVER SHEET
L1.0 - IRRIGATION PLAN, NOTES, & SCHEDULE
L1.1 - IRRIGATION PLAN
L2.0 - PLANTING PLAN
L2.1 - PLANTING PLAN
L2.2 - PLANT SCHEDULE, NOTES, & DETAILS
LEGAL NOTE:
CONTRACTOR/OWNER SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN
OR VERBAL, FOR WHICH THE LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY
WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY LANDSCAPE ARCHITECT
PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR/OWNER.
FAILURE OF CONTRACTOR/OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE
TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN DEVIATION FROM INDUSTRY
STANDARDS, RELEASES LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID
WORK.
SURVEY NOTE:
ALL SITE INFORMATION IS BASED ON SURVEY INFORMATION PROVIDED BY OWNER OR
ARCHITECT. ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN FIELD PRIOR TO
THE COMMENCEMENT OF CONSTRUCTION. ANY DISCREPANCIES FOUND ARE TO BE
BROUGHT TO THE IMMEDIATE ATTENTION OF THE PROJECT LANDSCAPE ARCHITECT BEFORE
PROCEEDING WITH WORK.
GENERAL NOTES:
1.CONTRACTOR AND/OR OWNER RESPONSIBLE FOR OBTAINING ALL NECESSARY PERMITS AND SCHEDULING ALL REQUIRED
INSPECTIONS.
2.ALL WORK INCLUDING BUT NOT LIMITED TO ITEMS SUCH AS TRENCH EXCAVATION AND BACKFILL, PIPE BENDING, PIPE INSTALLATION,
CLEANING AND TESTING, ROADWAY REPAIR, ETC. SHALL CONFORM TO MUNICIPAL REQUIREMENTS AND STANDARD SPECIFICATIONS. A
COPY OF THESE DOCUMENTS SHALL BE ON SITE DURING CONSTRUCTION.
3.A COPY OF THE APPROVED PLAN MUST BE ON SITE WHENEVER CONSTRUCTION IS IN PROCESS.
4.PRIOR TO CONSTRUCTION ACTIVITY, THE CONTRACTOR SHALL SCHEDULE AND ATTEND A PRECONSTRUCTION CONFERENCE WITH THE
MUNICIPALITY, ARCHITECT, AND OWNER WITH NOTIFICATION OF TIME AND LOCATION.
5.THE CONTRACTOR SHALL NOTIFY MUNICIPALITY, ARCHITECT, AND OWNER TWENTY-FOUR (24) HOURS IN ADVANCE OF ALL WATER
SERVICE INTERRUPTIONS, HYDRANT SHUT-OFFS, AND STREET CLOSURES OR OTHER ACCESS BLOCKAGE.
6.ALL LOCATIONS OF EXISTING UTILITIES SHOWN HEREIN HAVE BEEN ESTABLISHED BY FIELD SURVEY OR OBTAINED FROM AVAILABLE
RECORDS AND SHOULD THEREFORE BE CONSIDERED APPROXIMATE ONLY AND NOT NECESSARILY COMPLETE. IT IS THE SOLE
RESPONSIBILITY OF THE CONTRACTOR TO INDEPENDENTLY VERIFY THE ACCURACY OF ALL UTILITY LOCATIONS SHOWN, AND TO
FURTHER DISCOVER AND AVOID ANY OTHER UTILITIES NOT SHOWN HEREIN WHICH MAY BE EFFECTED BY THE IMPLEMENTATION OF
THIS PLAN.
7.CONTRACTOR SHALL CONTACT AN UNDERGROUND LOCATING SERVICE AT LEAST FORTY-EIGHT (48) HOURS PRIOR TO CONSTRUCTION
(800-424-5555) AND LOCATE AND PROTECT ALL CASTINGS AND UTILITIES DURING CONSTRUCTION.
8.UTILITY SERVICE CONNECTIONS ARE TO BE MAINTAINED PRIVATELY, NOT BY THE MUNICIPALITY. THE CONTRACTOR SHALL PROVIDE
FOR ALL TESTS REQUIRED BY THE STREET USE INSPECTOR.
9.THE CONTRACTOR SHALL PROVIDE AND MAINTAIN TEMPORARY SEDIMENTATION COLLECTION FACILITIES TO INSURE THAT
SEDIMENT-LADEN WATER DOES NOT ENTER THE NATURAL OR PUBLIC DRAINAGE SYSTEM. AS CONSTRUCTION PROGRESSES AND
UNEXPECTED (SEASONAL) CONDITIONS DICTATE, MORE SILTATION CONTROL FACILITIES MAY BE REQUIRED TO INSURE COMPLETE
SILTATION CONTROL OF THE PROJECT. THEREFORE, IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ADDRESS ANY NEW
CONDITIONS THAT MAY BE CREATED BY HIS OR HER ACTIVITIES AND TO PROVIDE ADDITIONAL FACILITIES THAT MAY BE NEEDED TO
PROTECT ADJACENT PROPERTIES.
10.THE CONTRACTOR SHALL KEEP OFF-SITE STREETS CLEAN AT ALL TIMES BY SWEEPING. WASHING OF THESE STREETS WITH WATER
WILL NOT BE ALLOWED WITHOUT PRIOR APPROVAL OF THE MUNICIPALITY WITH JURISDICTION.
11.ALL WORK REQUIRED TO BE PERFORMED AS A MUNICIPAL SERVICE CONCERNING THE REMOVAL OR RELOCATION OF UTILITIES SHALL
BE DONE AT THE CONTRACTORS EXPENSE.
12.CONTRACTOR TO MAKE SURE DRAIN LINES AND INFILTRATION TRENCHES DO NOT CONFLICT WITH THE FOOTINGS FOR STRUCTURES.
ALL FOOTINGS SHALL BE MARKED AND STAKED FOR APPROVAL PRIOR TO CONSTRUCTION.
13.CONTRACTOR SHALL TAKE EXTRA CARE NOT TO DISTURB OR INCONVENIENCE SURROUNDING NEIGHBORHOOD DURING
CONSTRUCTION.
131
AGENDA ITEM 9.2
NE 12TH STREET
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6" PRO-SPRAY POP UP TYP.
EX. SLEEVE 4" PVC PIPE TYP.
LOCATION TO BE VERIFIED IN FIELD
LATERAL SCH40
1-1/2" MAINLINE SCH40
PGV-151 VALVE
RRL
L
RR
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LL L
EX. TAP METER EX. TAP METER
7648
7652 7658
NE 12TH STREET
L1
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L1
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L1
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6" PRO-SPRAY POP UP TYP.
LATERAL SCH40
PGV-151 VALVE PGV-151 VALVE
RR L
LL
L
RR
RRRR
RR
RR
LL
LRRL
L RR
RRRR
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L
L L
EX.TAP IRRIGATION
EX. TAP METER
HOMEOWNER TO
HAND WATER
NE
1
4
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L1
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L1
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1-1/2" MAINLINE SCH40
NE 12TH STREET
EX. TAP IRRIGATION
EX. TAP IRRIGATION
MASTER IRRIGATION SCHEDULE
SYMBOL QTY TYPE MANUFACTURER
11 PGV-151 VALVE HUNTER
1-1/2" DVCA DOUBLE CHECK VALVE ASSEMBLE HUNTER
CONTROLLER (BATTERY)HUNTER
BACKFLOW PREVENTER COVER TBD
76 6" PRO-SPRAY POP UP HUNTER
LATERAL SCH40
1-1/2" MAINLINE SCH40
EX. SLEEVE 4" PVC PIPE
SLEEVE 4" PVC PIPE
Sheet Title
Sheet Number
DRAWN BY:
DESIGNED BY:
BID SET
CITY OF MEDINA
NE 12TH STREET
DJ, EH
KP, SR
DescriptionDateRev
Issue Title
Issue Date
04.10.2025
K E N N E T H P H I L P
LANDSCAPE ARCHITECTS PS
K P
L A
2 288 W CO M MO DORE W A Y STE 10 5
S E A T T L E , W A 9 8 1 9 9
t e l 2 0 6 -7 8 3 -5 8 4 0
w w w .k e n n e t h p h i l p .c o m
CALL 2 DAYS
BEFORE YOU DIG
1-800-424-5555
PERMIT APPROVAL STAMPS
MEDINA, WA 98039
SCALE:
0
1" = 10'
5'10'20'
NORTH
NOTES:
1.OWNER / CONTRACTOR TO OBTAIN ALL NECESSARY PERMITS AND SCHEDULE ALL NECESSARY INSPECTIONS.
2.LOCATE ALL UTILITIES PRIOR TO CONSTRUCTION.
3.ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN THE FIELD PRIOR TO THE COMMENCEMENT OF CONSTRUCTION.
4.ALL WORK SHALL CONFORM TO MUNICIPAL REQUIREMENTS AND STANDARD SPECIFICIATIONS.
5.CONTRACTOR IS TO NOTIFY AND RECEIVE APPROVAL FROM OWNER / LANDSCAPE ARCHITECT CONCERNING ANY CHANGES OR
DEVIATIONS MADE TO LAYOUT, DETAILS, OR INDUSTRY STANDARDS PRIOR TO CONSTRUCTION.
6.CONTRACTOR / OWNER IS SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN OR VERBAL, FOR WHICH THE
LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY
LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR / OWNER. FAILURE OF
CONTRACTOR / OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN
DEVIATION FROM INDUSTRY STANDARDS, RELEASES THE LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID WORK.
L1.0
IRRIGATION PLAN,
NOTES & SCHEDULE
L1.0A
L1.0C
LEGAL NOTE:
CONTRACTOR/OWNER SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN
OR VERBAL, FOR WHICH THE LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY
WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY LANDSCAPE ARCHITECT
PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR/OWNER.
FAILURE OF CONTRACTOR/OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE
TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN DEVIATION FROM INDUSTRY
STANDARDS, RELEASES LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID
WORK.
SURVEY NOTE:
ALL SITE INFORMATION IS BASED ON SURVEY INFORMATION PROVIDED BY OWNER OR
ARCHITECT. ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN FIELD PRIOR TO
THE COMMENCEMENT OF CONSTRUCTION. ANY DISCREPANCIES FOUND ARE TO BE
BROUGHT TO THE IMMEDIATE ATTENTION OF THE PROJECT LANDSCAPE ARCHITECT BEFORE
PROCEEDING WITH WORK.
NOTE:
·EXACT NUMBER OF HEADS, PLACEMENT, AND ZONE BACKFLOW PREVENTER COVER, CONFIGURATION T.B.D. IN THE FIELD BY
LICENSED IRRIGATION CONTRACTOR.
·ALL LATERAL AND MAIN LINES TO BE SCH40
·ESTIMATED 8 ZONES FOR PGV-151 VALVE, PLACE IN CENTER OF PLANTER AS APPROPRIATE
·BACK FLOW PREVENTER PER THE CITY OF MEDINA CODE
L1.0B
IRRIGATION NOTES:
1.IRRIGATION CONTRACTOR SHALL PROVIDE PROTECTION OF ALL PROPERTY, PERSONS, WORK IN PROGRESS,
STRUCTURES, UTILITIES, WALKS, CURBS, PAVED SURFACES AND EXISTING LANDSCAPE AND IRRIGATION TO REMAIN
DURING THE INSTALLATION OF LANDSCAPE AND IRRIGATION WORK VERIFY LOCATIONS OF ALL UNDERGROUND UTILITIES
PRIOR TO COMMENCEMENT OF WORK AND PROTECT SAID UTILITIES.
2.IRRIGATION CONTRACTOR SHALL OBTAIN AND PAY FOR ALL NECESSARY PERMITS AND FEES AS REQUIRED BY
APPLICABLE CODES AND ORDINANCES FOR THIS WORK. ALL WORK TO BE INSTALLED PER LOCAL CODE REQUIREMENTS
AND MANUFACTURER'S SPECIFICATIONS.
3.CONTRACTOR TO VERIFY INSTALLATION CONDITIONS AS SATISFACTORY TO RECEIVE WORK. DO NOT INSTALL ANY SITE
ELEMENTS UNTIL UNSATISFACTORY CONDITIONS ARE CORRECTED. NOTIFY LANDSCAPE ARCHITECT IMMEDIATELY OF
ANY VARIANCE BETWEEN PLANS AND ACTUAL SITE. BEGINNING OF WORK CONSTITUTES ACCEPTANCE OF CONDITIONS
AS SATISFACTORY. LAYOUT OF VALVE BOXES IS ESPECIALLY IMPORTANT FOR VISUAL AND MAINTENANCE NEEDS.
4.IRRIGATION PLAN IS DRAWN FOR GRAPHIC CLARITY. ADJUST PIPE, VALVES AND SPRINKLER HEADS ACCORDING TO
FIELD CONDITIONS AND PLANT LOCATIONS. LOCATIONS OF VALVE BOXES TO BE COORDINATED WITH OWNER. NO MORE
THAN TWO AUTOMATIC VALVES INSTALLED PER VALVE BOX.
5.CONTRACTOR SHALL VERIFY ALL DIMENSIONS, QUANTITIES, AVAILABLE WATER PRESSURE AND VOLUME, LOCATIONS,
SLEEVING AND CONDITIONS PRIOR TO BIDDING AND START OF INSTALLATION. DURING LAYOUT, CONSULT WITH
LANDSCAPE ARCHITECT TO VERIFY PROPER PLACEMENT AND MAKE RECOMMENDATIONS WHERE REVISIONS ARE
ADVISABLE.
IRRIGATION DESIGN ASSUMES 50 psi MIN. AVAILABLE WATER PRESSURE AND A 1" MIN. SERVICE LINE.
6.SYSTEM SHALL PROVIDE FULL COVERAGE ON ALL PLANTING AREAS. IT IS ASSUMED THAT THE CONTRACTOR WILL
EXERCISE PROFESSIONAL JUDGMENT IN LOCATION, HEIGHT, AND SLOPE OF SPRINKLER HEADS. SYSTEM IS NOT TO BE
OPERATED DURING PERIODS OF HIGH WIND.
7.PARALLEL PIPING MAY BE INSTALLED IN COMMON TRENCH.
8.FOR VEHICULAR PAVED AREAS ALL SLEEVING AND PIPING SHALL BE BURIED A MINIMUM DEPTH OF 24" BELOW FINISH
GRADE. FOR ALL OTHER AREAS, MAINLINE PVC PIPE SHALL BE BURIED AT A MINIMUM DEPTH OF 18". LATERAL PVC PIPE
SHALL BE BURIED AT A MINIMUM DEPTH OF 12".
9.ALL VALVE EQUIPMENT SHALL BE PLACED IN VALVE BOXES. ALL BOXES TO BE HELD 2' MIN. FROM PAVING AND LAWN
EDGES TO ALLOW FOR PLANTING.
10.INSTALL A WIRELESS RAIN-CLIK RAIN SENSOR.
11.SLEEVING SHALL EXTEND 6" PAST THE EDGE OF ALL PAVING AND WALLS.
12.SPRINKLER HEADS SHALL BE TWO INCHES (2") FROM EDGE OF WALKS AND TWELVE INCHES (12") FROM WALLS.
13.SPRAY HEADS IN LAWN AREAS WILL HAVE A 4" POP-UP. SPRAY HEADS IN ALL OTHER PLANTING AREAS WILL HAVE 6" AND
12" POP-UPS AS REQUIRED FOR MAXIMUM EFFICIENCY.
14.SYSTEM IS DESIGNED FOR WINTERIZATION WITH COMPRESSED AIR. INSTALL MANUAL DRAIN VALVES ON MAINLINE IN
LOW POINTS TO FACILITATE DRAINAGE AND REPAIRS. DO NOT USE AUTOMATIC DRAIN VALVES. DRAINS SHALL EMPTY
INTO GRAVEL SUMPS (MIN. 3 C.F.) AT A 45 DEGREE ANGLE.
15.PRIOR TO BACKFILLING, PRESSURIZE THE MAINLINE TO 150 PSI FOR A PERIOD OF ONE HOUR. CHECK ALL JOINTS AND
CONNECTIONS FOR LEAKS AND REPAIR AS REQUIRED. PROVIDE WRITTEN DOCUMENTATION THAT A PRESSURE TEST
HAS BEEN COMPLETED WITH NO MORE THAN 5 PSI LOSS DURING AN ONE HOUR TEST. COORDINATE TESTING
OPERATIONS WITH LANDSCAPE ARCHITECT.
16.UPON COMPLETION OF IRRIGATION WORK, A COVERAGE TEST MUST BE CONDUCTED IN THE PRESENCE OF THE
LANDSCAPE ARCHITECT. ADJUST AS NEEDED.
17.GUARANTEE ALL MATERIALS AND WORKMANSHIP FOR A PERIOD OF ONE YEAR COMMENCING AT THE TIME OF FINAL
ACCEPTANCE AS DOCUMENTED BY A SIGNED AND DATED COPY OF ACCEPTANCE FROM THE LANDSCAPE ARCHITECT.
THE WARRANTY SHALL INCLUDE: FILLING AND REPAIRING SETTLED SOIL IN TRENCHES AND REPAIRING ANY DAMAGE TO
PLANTINGS CAUSED BY SUCH. THIS GUARANTEE DOES NOT APPLY TO WORK OR DAMAGE DONE TO THE IRRIGATION
SYSTEM BY OTHERS AFTER FINAL ACCEPTANCE. BID SHALL INCLUDE ONE WINTERIZATION AND ACTIVATION
ADJUSTMENT.
18.PRIOR TO FINAL ACCEPTANCE PROVIDE THE OWNER WITH ONE (1) SET OF CLEARLY DRAWN REPRODUCIBLE RECORD
DRAWINGS SHOWING ACTUAL LOCATION AND TYPE OF IRRIGATION ELEMENTS INSTALLED, AS WELL AS TWO (2) 3-RING
BINDERS OF ALL CATALOG CUTS, MANUFACTURER'S INSTRUCTION, MAINTENANCE AND OPERATION INFORMATION. IN
ADDITION, ALSO PROVIDE THE OWNER TWO (2) SETS OF ALL TOOLS AND KEYS, AND PROVIDE EXTRA STOCK SPRINKLER
HEADS, PER SPECIFICATIONS.
132
AGENDA ITEM 9.2
RR
7808 7816 7826
NE 12TH STREET
BEHIND WELLS MEDINA NURSERY
7830L1
.
1
A
L1
.
0
C
L1
.
1
B
L1
.
1
A
6" PRO-SPRAY POP UP TYP.
LATERAL SCH40
EX. SLEEVE 4" PVC PIPE TYP.
LOCATION TO BE VERIFIED IN FIELD
1-1/2" MAINLINE SCH40
PGV-151 VALVE
L
L L
L
RR
RRRRL
LL
L
RR
RRRR
RR
RR
LL
L
L L
L
RRL
L
RR
L
L
L L
LL
LRRL
LL
L
RR
RRRR
EX. TAP METER
EX. TAP METER
EX. TAP METER
TAP IRRIGATION
RR
80
T
H
P
L
N
E
NE 12TH STREET
7830 L1
.
1
B
L1
.
1
A
L1
.
1
B
6" PRO-SPRAY POP UP TYP.
LATERAL SCH40
EX. SLEEVE 4" PVC PIPE TYP.
LOCATION TO BE VERIFIED IN FIELD
1-1/2" DVCA DOUBLE CHECK VALVE ASSEMBLE
HUNTER BATTERY CONTROLLERS AS NEEDED
BACKFLOW PREVENTER COVER TBD
BACKFLOW PREVENTER & ASSOCIATED COPPER FITTINGS
LOCATION TBD
L
L L
L
RR
RR RR L
L L
L
L RR
RR
RR RR
RR
RR
RRL
LL
L
L
RRL
L
L
RR
RR
RR
RR RRL
L L
L
RR
RR
RR
L
L
L
EX. TAP METER
EX. TAP IRRIGATION
SLEEVE HORIZONTAL DRILLING REQUIRED AT ALL
EX. HARDSCAPE FOR NEW MAIN LINE
MEDINA PARK
L1
.
1
C
L1
.
1
C
RRL
L L
L
RR
RRRR
L
L
L L
PUBLIC WORKS WILL HAND WATER
Sheet Title
Sheet Number
DRAWN BY:
DESIGNED BY:
BID SET
CITY OF MEDINA
NE 12TH STREET
DJ, EH
KP, SR
DescriptionDateRev
Issue Title
Issue Date
04.10.2025
K E N N E T H P H I L P
LANDSCAPE ARCHITECTS PS
K P
L A
2 288 W CO M MO DORE W A Y STE 10 5
S E A T T L E , W A 9 8 1 9 9
t e l 2 0 6 -7 8 3 -5 8 4 0
w w w .k e n n e t h p h i l p .c o m
CALL 2 DAYS
BEFORE YOU DIG
1-800-424-5555
PERMIT APPROVAL STAMPS
MEDINA, WA 98039
SCALE:
0
1" = 10'
5'10'20'
NORTH L1.1
IRRIGATION PLAN
L1.1A
L1.1B L1.1C
NOTES:
1.OWNER / CONTRACTOR TO OBTAIN ALL NECESSARY PERMITS AND SCHEDULE ALL NECESSARY INSPECTIONS.
2.LOCATE ALL UTILITIES PRIOR TO CONSTRUCTION.
3.ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN THE FIELD PRIOR TO THE COMMENCEMENT OF CONSTRUCTION.
4.ALL WORK SHALL CONFORM TO MUNICIPAL REQUIREMENTS AND STANDARD SPECIFICIATIONS.
5.CONTRACTOR IS TO NOTIFY AND RECEIVE APPROVAL FROM OWNER / LANDSCAPE ARCHITECT CONCERNING ANY CHANGES OR
DEVIATIONS MADE TO LAYOUT, DETAILS, OR INDUSTRY STANDARDS PRIOR TO CONSTRUCTION.
6.CONTRACTOR / OWNER IS SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN OR VERBAL, FOR WHICH THE
LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY
LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR / OWNER. FAILURE OF
CONTRACTOR / OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN
DEVIATION FROM INDUSTRY STANDARDS, RELEASES THE LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID WORK.
LEGAL NOTE:
CONTRACTOR/OWNER SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN
OR VERBAL, FOR WHICH THE LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY
WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY LANDSCAPE ARCHITECT
PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR/OWNER.
FAILURE OF CONTRACTOR/OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE
TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN DEVIATION FROM INDUSTRY
STANDARDS, RELEASES LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID
WORK.
SURVEY NOTE:
ALL SITE INFORMATION IS BASED ON SURVEY INFORMATION PROVIDED BY OWNER OR
ARCHITECT. ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN FIELD PRIOR TO
THE COMMENCEMENT OF CONSTRUCTION. ANY DISCREPANCIES FOUND ARE TO BE
BROUGHT TO THE IMMEDIATE ATTENTION OF THE PROJECT LANDSCAPE ARCHITECT BEFORE
PROCEEDING WITH WORK.
133
AGENDA ITEM 9.2
Rough Order of Magnitude Pricing
Project:City of Medina 12th St Irrigation
Date:4/10/2025
Phase:Irrigation
1 Irrigation System 100,000.00$ 110,000.00$
.
ROM does not include sales tax, which is additional
We submit the following Rough Order of Magnitude for landscape construction for the City
of Medina, per provided KPLA Schematic Design drawing sheets and documents dated 3-12-
25.
RANGE
F. First year winterization.
B. Installing Hunter battery operated irrigation controller,
account set-up, and owner training.
Included in this item:
A. Providing and installing design/build, in-ground, fully
automated, 24-volt irrigation system to provide complete
coverage to all new planting and planter areas. Basis of design
assumes (11) separate irrigation zones.
C. Providing and installing (11) 1" Febco 850 DCVA backflow
preventer and brass quick-coupling valve at domestic water
source for irrigation.
D. Digital as-built plans and one-year warranty.
E. Horizontal direction drilling under driveways, including
utility locates.
134
AGENDA ITEM 9.2
APRIL 10, 2025MEDINA, WA
CITY OF MEDINA • NE 12TH STREET SCHEMATIC PLANTING PLAN OPTION B, PLANT PALETTE, & MODEL IMAGES
ARCTOSTAPHYLOS UVA-URSI LAVANDULA ‘HIDCOTE SUPERIOR’
SCALE:
0
1" = 10'-0"
5'10'20'
NORTH
MODEL PERSPECTIVES
SITE PLAN
RHODODENDRON ‘RAMAPO’POLYSTICHUM MUNITUMCALLUNA VULGARIS ‘SPRING CREAM’
135
AGENDA ITEM 9.2
7826
NE 12TH STREET
EV
E
R
G
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E
E
N
P
O
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N
T
R
O
A
D
1200 7608 NE
1
4
T
H
P
L
NE
1
4
T
H
P
L
7648 7652 7658 7808 7816 7830 80
T
H
P
L
N
E
L1.0A L1.0C L1.1A L1.1B L1.1C
L2.0A L2.0B L2.1A L2.1B L2.1C
L1.0B
Sheet Title
Sheet Number
DRAWN BY:
DESIGNED BY:
BID SET
CITY OF MEDINA
NE 12TH STREET
DJ, EH
KP, SR
DescriptionDateRev
Issue Title
Issue Date
04.10.2025
K E N N E T H P H I L P
LANDSCAPE ARCHITECTS PS
K P
L A
2 288 W CO M MO DORE W A Y STE 10 5
S E A T T L E , W A 9 8 1 9 9
t e l 2 0 6 -7 8 3 -5 8 4 0
w w w .k e n n e t h p h i l p .c o m
CALL 2 DAYS
BEFORE YOU DIG
1-800-424-5555
PERMIT APPROVAL STAMPS
MEDINA, WA 98039
SCALE:
0
1" = 50'
25'50'100'
NORTH L0.0
COVER SHEET
SITE MAP
INDEX
L0.0 - COVER SHEET
L1.0 - IRRIGATION PLAN, NOTES, & SCHEDULE
L1.1 - IRRIGATION PLAN
L2.0 - PLANTING PLAN
L2.1 - PLANTING PLAN
L2.2 - PLANT SCHEDULE, NOTES, & DETAILS
LEGAL NOTE:
CONTRACTOR/OWNER SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN
OR VERBAL, FOR WHICH THE LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY
WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY LANDSCAPE ARCHITECT
PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR/OWNER.
FAILURE OF CONTRACTOR/OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE
TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN DEVIATION FROM INDUSTRY
STANDARDS, RELEASES LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID
WORK.
SURVEY NOTE:
ALL SITE INFORMATION IS BASED ON SURVEY INFORMATION PROVIDED BY OWNER OR
ARCHITECT. ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN FIELD PRIOR TO
THE COMMENCEMENT OF CONSTRUCTION. ANY DISCREPANCIES FOUND ARE TO BE
BROUGHT TO THE IMMEDIATE ATTENTION OF THE PROJECT LANDSCAPE ARCHITECT BEFORE
PROCEEDING WITH WORK.
GENERAL NOTES:
1.CONTRACTOR AND/OR OWNER RESPONSIBLE FOR OBTAINING ALL NECESSARY PERMITS AND SCHEDULING ALL REQUIRED
INSPECTIONS.
2.ALL WORK INCLUDING BUT NOT LIMITED TO ITEMS SUCH AS TRENCH EXCAVATION AND BACKFILL, PIPE BENDING, PIPE INSTALLATION,
CLEANING AND TESTING, ROADWAY REPAIR, ETC. SHALL CONFORM TO MUNICIPAL REQUIREMENTS AND STANDARD SPECIFICATIONS. A
COPY OF THESE DOCUMENTS SHALL BE ON SITE DURING CONSTRUCTION.
3.A COPY OF THE APPROVED PLAN MUST BE ON SITE WHENEVER CONSTRUCTION IS IN PROCESS.
4.PRIOR TO CONSTRUCTION ACTIVITY, THE CONTRACTOR SHALL SCHEDULE AND ATTEND A PRECONSTRUCTION CONFERENCE WITH THE
MUNICIPALITY, ARCHITECT, AND OWNER WITH NOTIFICATION OF TIME AND LOCATION.
5.THE CONTRACTOR SHALL NOTIFY MUNICIPALITY, ARCHITECT, AND OWNER TWENTY-FOUR (24) HOURS IN ADVANCE OF ALL WATER
SERVICE INTERRUPTIONS, HYDRANT SHUT-OFFS, AND STREET CLOSURES OR OTHER ACCESS BLOCKAGE.
6.ALL LOCATIONS OF EXISTING UTILITIES SHOWN HEREIN HAVE BEEN ESTABLISHED BY FIELD SURVEY OR OBTAINED FROM AVAILABLE
RECORDS AND SHOULD THEREFORE BE CONSIDERED APPROXIMATE ONLY AND NOT NECESSARILY COMPLETE. IT IS THE SOLE
RESPONSIBILITY OF THE CONTRACTOR TO INDEPENDENTLY VERIFY THE ACCURACY OF ALL UTILITY LOCATIONS SHOWN, AND TO
FURTHER DISCOVER AND AVOID ANY OTHER UTILITIES NOT SHOWN HEREIN WHICH MAY BE EFFECTED BY THE IMPLEMENTATION OF
THIS PLAN.
7.CONTRACTOR SHALL CONTACT AN UNDERGROUND LOCATING SERVICE AT LEAST FORTY-EIGHT (48) HOURS PRIOR TO CONSTRUCTION
(800-424-5555) AND LOCATE AND PROTECT ALL CASTINGS AND UTILITIES DURING CONSTRUCTION.
8.UTILITY SERVICE CONNECTIONS ARE TO BE MAINTAINED PRIVATELY, NOT BY THE MUNICIPALITY. THE CONTRACTOR SHALL PROVIDE
FOR ALL TESTS REQUIRED BY THE STREET USE INSPECTOR.
9.THE CONTRACTOR SHALL PROVIDE AND MAINTAIN TEMPORARY SEDIMENTATION COLLECTION FACILITIES TO INSURE THAT
SEDIMENT-LADEN WATER DOES NOT ENTER THE NATURAL OR PUBLIC DRAINAGE SYSTEM. AS CONSTRUCTION PROGRESSES AND
UNEXPECTED (SEASONAL) CONDITIONS DICTATE, MORE SILTATION CONTROL FACILITIES MAY BE REQUIRED TO INSURE COMPLETE
SILTATION CONTROL OF THE PROJECT. THEREFORE, IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ADDRESS ANY NEW
CONDITIONS THAT MAY BE CREATED BY HIS OR HER ACTIVITIES AND TO PROVIDE ADDITIONAL FACILITIES THAT MAY BE NEEDED TO
PROTECT ADJACENT PROPERTIES.
10.THE CONTRACTOR SHALL KEEP OFF-SITE STREETS CLEAN AT ALL TIMES BY SWEEPING. WASHING OF THESE STREETS WITH WATER
WILL NOT BE ALLOWED WITHOUT PRIOR APPROVAL OF THE MUNICIPALITY WITH JURISDICTION.
11.ALL WORK REQUIRED TO BE PERFORMED AS A MUNICIPAL SERVICE CONCERNING THE REMOVAL OR RELOCATION OF UTILITIES SHALL
BE DONE AT THE CONTRACTORS EXPENSE.
12.CONTRACTOR TO MAKE SURE DRAIN LINES AND INFILTRATION TRENCHES DO NOT CONFLICT WITH THE FOOTINGS FOR STRUCTURES.
ALL FOOTINGS SHALL BE MARKED AND STAKED FOR APPROVAL PRIOR TO CONSTRUCTION.
13.CONTRACTOR SHALL TAKE EXTRA CARE NOT TO DISTURB OR INCONVENIENCE SURROUNDING NEIGHBORHOOD DURING
CONSTRUCTION.
136
AGENDA ITEM 9.2
NE 12TH STREET
EV
E
R
G
R
E
E
N
P
O
I
N
T
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O
A
D
1200 7608
L2
.
0
A
RRL
L
RR
L
L
L LRR
LL L
ARCTOSTAPHYLOS UVA-URSI
KINNIKINNICK
RHODODENDRON 'RAMAPO'
RAMAPO RHODODENDRON
LAVANDULA ANGUSTIFOLIA 'HIDCOTE'
HIDCOTE LAVENDER
CALLUNA VULGARIS 'SPRING CREAM'
SPRING CREAM HEATHER
7648
7652 7658
NE 12TH STREET
L2
.
0
B
L2
.
1
A
L2
.
0
B
RR L
LL
L
RR
RRRR
RR
RR
LL
LRRL
L RR
RRRR
L
L
L L
ARCTOSTAPHYLOS UVA-URSI
KINNIKINNICK
RHODODENDRON 'RAMAPO'
RAMAPO RHODODENDRON
POLYSTICHUM MUNITUM
SWORD FERN
LAVANDULA ANGUSTIFOLIA 'HIDCOTE'
HIDCOTE LAVENDER
CALLUNA VULGARIS 'SPRING CREAM'
SPRING CREAM HEATHER
Sheet Title
Sheet Number
DRAWN BY:
DESIGNED BY:
BID SET
CITY OF MEDINA
NE 12TH STREET
DJ, EH
KP, SR
DescriptionDateRev
Issue Title
Issue Date
04.10.2025
K E N N E T H P H I L P
LANDSCAPE ARCHITECTS PS
K P
L A
2 288 W CO M MO DORE W A Y STE 10 5
S E A T T L E , W A 9 8 1 9 9
t e l 2 0 6 -7 8 3 -5 8 4 0
w w w .k e n n e t h p h i l p .c o m
CALL 2 DAYS
BEFORE YOU DIG
1-800-424-5555
PERMIT APPROVAL STAMPS
MEDINA, WA 98039
SCALE:
0
1" = 10'
5'10'20'
NORTH L2.0
PLANTING PLAN
L2.0A
L2.0B
NOTES:
1.OWNER / CONTRACTOR TO OBTAIN ALL NECESSARY PERMITS AND SCHEDULE ALL NECESSARY INSPECTIONS.
2.LOCATE ALL UTILITIES PRIOR TO CONSTRUCTION.
3.ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN THE FIELD PRIOR TO THE COMMENCEMENT OF CONSTRUCTION.
4.ALL WORK SHALL CONFORM TO MUNICIPAL REQUIREMENTS AND STANDARD SPECIFICIATIONS.
5.CONTRACTOR IS TO NOTIFY AND RECEIVE APPROVAL FROM OWNER / LANDSCAPE ARCHITECT CONCERNING ANY CHANGES OR
DEVIATIONS MADE TO LAYOUT, DETAILS, OR INDUSTRY STANDARDS PRIOR TO CONSTRUCTION.
6.CONTRACTOR / OWNER IS SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN OR VERBAL, FOR WHICH THE
LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY
LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR / OWNER. FAILURE OF
CONTRACTOR / OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN
DEVIATION FROM INDUSTRY STANDARDS, RELEASES THE LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID WORK.
NOTE:
ALL NEW LANDSCAPE HAVE BEEN PREPPED WITH 3-WAY TOPSOIL AND
MULCH. INSTALLATION OF PLANTS MAY REQUIRE SHIFTING AND REMOVAL OF
EXISTING TOPSOIL AND MULCH.
INSTALL NEW MULCH AROUND DISTURBED AREAS.
137
AGENDA ITEM 9.2
RR
7808 7816 7826
NE 12TH STREET
7830
L2
.
1
A
L2
.
0
B
L2
.
1
B
L2
.
1
A
LAVANDULA ANGUSTIFOLIA 'HIDCOTE'
HIDCOTE LAVENDER
L
L L
L
RR
RR
LAVANDULA ANGUSTIFOLIA 'HIDCOTE'
HIDCOTE LAVENDER
CALLUNA VULGARIS 'SPRING CREAM'
SPRING CREAM HEATHER
RR L
LL
L
RR
RRRR
RR
RR
LL
L
L L
L
RRL
L
RR
L
L
L L
LL
LRRL
LL
L
RR
RRRR
ARCTOSTAPHYLOS UVA-URSI
KINNIKINNICK
RHODODENDRON 'RAMAPO'
RAMAPO RHODODENDRON
POLYSTICHUM MUNITUM
SWORD FERN
LAVANDULA ANGUSTIFOLIA 'HIDCOTE'
HIDCOTE LAVENDER
CALLUNA VULGARIS 'SPRING CREAM'
SPRING CREAM HEATHER
RR
80
T
H
P
L
N
E
NE 12TH STREET
7830
L2
.
1
B
L2
.
1
A
L2
.
1
B
ARCTOSTAPHYLOS UVA-URSI
KINNIKINNICK
L
L L
L
RR
RR RR L
L L
L
L RR
RR
RR RR
RR
RR
RRL
LL
L
L
RRL
L
L
RR
RR
RHODODENDRON 'RAMAPO'
RAMAPO RHODODENDRON
POLYSTICHUM MUNITUM
SWORD FERN
LAVANDULA ANGUSTIFOLIA 'HIDCOTE'
HIDCOTE LAVENDER
CALLUNA VULGARIS 'SPRING CREAM'
SPRING CREAM HEATHER
RR
RR RRL
L L
L
RR
RR
RR
L
L
L
MEDINA PARK
L2
.
1
C
L2
.
1
C
RRL
L L
L
RR
RRRR
L
L
L L
ARCTOSTAPHYLOS UVA-URSI
KINNIKINNICK
RHODODENDRON 'RAMAPO'
RAMAPO RHODODENDRON
POLYSTICHUM MUNITUM
SWORD FERN
LAVANDULA ANGUSTIFOLIA 'HIDCOTE'
HIDCOTE LAVENDER
CALLUNA VULGARIS 'SPRING CREAM'
SPRING CREAM HEATHER
Sheet Title
Sheet Number
DRAWN BY:
DESIGNED BY:
BID SET
CITY OF MEDINA
NE 12TH STREET
DJ, EH
KP, SR
DescriptionDateRev
Issue Title
Issue Date
04.10.2025
K E N N E T H P H I L P
LANDSCAPE ARCHITECTS PS
K P
L A
2 288 W CO M MO DORE W A Y STE 10 5
S E A T T L E , W A 9 8 1 9 9
t e l 2 0 6 -7 8 3 -5 8 4 0
w w w .k e n n e t h p h i l p .c o m
CALL 2 DAYS
BEFORE YOU DIG
1-800-424-5555
PERMIT APPROVAL STAMPS
MEDINA, WA 98039
SCALE:
0
1" = 10'
5'10'20'
NORTH L2.1
PLANTING PLAN
L2.1A
L2.1B L2.1C
NOTES:
1.OWNER / CONTRACTOR TO OBTAIN ALL NECESSARY PERMITS AND SCHEDULE ALL NECESSARY INSPECTIONS.
2.LOCATE ALL UTILITIES PRIOR TO CONSTRUCTION.
3.ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN THE FIELD PRIOR TO THE COMMENCEMENT OF CONSTRUCTION.
4.ALL WORK SHALL CONFORM TO MUNICIPAL REQUIREMENTS AND STANDARD SPECIFICIATIONS.
5.CONTRACTOR IS TO NOTIFY AND RECEIVE APPROVAL FROM OWNER / LANDSCAPE ARCHITECT CONCERNING ANY CHANGES OR
DEVIATIONS MADE TO LAYOUT, DETAILS, OR INDUSTRY STANDARDS PRIOR TO CONSTRUCTION.
6.CONTRACTOR / OWNER IS SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN OR VERBAL, FOR WHICH THE
LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY
LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR / OWNER. FAILURE OF
CONTRACTOR / OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN
DEVIATION FROM INDUSTRY STANDARDS, RELEASES THE LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID WORK.
NOTE:
ALL NEW LANDSCAPE HAVE BEEN PREPPED WITH 3-WAY TOPSOIL AND
MULCH. INSTALLATION OF PLANTS MAY REQUIRE SHIFTING AND REMOVAL OF
EXISTING TOPSOIL AND MULCH.
INSTALL NEW MULCH AROUND DISTURBED AREAS.
138
AGENDA ITEM 9.2
PLANT SCHEDULE
QTY BOTANICAL NAME COMMON NAME SIZE / SPACING NOTES
SHRUBS
45 RHODODENDRON 'RAMAPO'RAMAPO RHODODENDRON 5 GAL/36" O.C.FULL, WELL ROOTED
PERENNIALS & GROUNDCOVERS
223 ARCTOSTAPHYLOS UVA-URSI KINNIKINNIK 1 GAL/24" O.C." "
109 CALLUNA VULGARIS 'SPRING CREAM'SPRING CREAM HEATHER 1 GAL/24" O.C." "
73 LAVANDULA ANGUSTIFOLIA 'HIDCOTE'HIDCOTE LAVENDER 1 GAL/30" O.C." "
36 POLYSTICHUM MUNITUM SWORD FERN 1 GAL/36" O.C." "
L
RR
Sheet Title
Sheet Number
DRAWN BY:
DESIGNED BY:
BID SET
CITY OF MEDINA
NE 12TH STREET
DJ, EH
KP, SR
DescriptionDateRev
Issue Title
Issue Date
04.10.2025
K E N N E T H P H I L P
LANDSCAPE ARCHITECTS PS
K P
L A
2 288 W CO M MO DORE W A Y STE 10 5
S E A T T L E , W A 9 8 1 9 9
t e l 2 0 6 -7 8 3 -5 8 4 0
w w w .k e n n e t h p h i l p .c o m
CALL 2 DAYS
BEFORE YOU DIG
1-800-424-5555
PERMIT APPROVAL STAMPS
MEDINA, WA 98039
L2.2
PLANT SCHEDULE
NOTES & DETAILS
NOTES:
1.OWNER / CONTRACTOR TO OBTAIN ALL NECESSARY PERMITS AND SCHEDULE ALL NECESSARY INSPECTIONS.
2.LOCATE ALL UTILITIES PRIOR TO CONSTRUCTION.
3.ALL EXISTING CONDITIONS AND LAYOUT ARE TO BE VERIFIED IN THE FIELD PRIOR TO THE COMMENCEMENT OF CONSTRUCTION.
4.ALL WORK SHALL CONFORM TO MUNICIPAL REQUIREMENTS AND STANDARD SPECIFICIATIONS.
5.CONTRACTOR IS TO NOTIFY AND RECEIVE APPROVAL FROM OWNER / LANDSCAPE ARCHITECT CONCERNING ANY CHANGES OR
DEVIATIONS MADE TO LAYOUT, DETAILS, OR INDUSTRY STANDARDS PRIOR TO CONSTRUCTION.
6.CONTRACTOR / OWNER IS SOLELY LIABLE FOR ALL WORK NOT COVERED IN CONTRACT, WRITTEN OR VERBAL, FOR WHICH THE
LANDSCAPE ARCHITECT WAS RETAINED. FAILURE OF ANY WORK OR PRODUCT NOT COVERED IN CONTRACT, OR APPROVED BY
LANDSCAPE ARCHITECT PRIOR TO CONSTRUCTION, IS SOLELY THE RESPONSIBILITY OF THE CONTRACTOR / OWNER. FAILURE OF
CONTRACTOR / OWNER TO NOTIFY LANDSCAPE ARCHITECT OF CHANGES MADE TO PLANS OR DETAILS, OR ANY CHANGE RESULTING IN
DEVIATION FROM INDUSTRY STANDARDS, RELEASES THE LANDSCAPE ARCHITECT FROM ASSOCIATED LIABILITY FOR SAID WORK.
2'
-
0
'
'
2-STRANDS #10 GAUGE
NON-GALVANIZED WIRE W/ NEW
VINYL HOSE OR CINCH TIES
2 - 2" DIAMETER WOODEN STAKES
FINISH GRADE 3'
-
0
"
3'
M
I
N
.
REMOVE UNTREATED BURLAP FROM TOP 1/3 OF
ROOT BALL, REMOVE TREATED BURLAP OR WIRE
BASKETS COMPLETELY
PROVIDE WATER SAUCER WHERE
ROOM ALLOWS VERIFY WITH
LANDSCAPE ARCHITECT
2" DEPTH OF SPECIFIED MULCH
BACKFILL PLANTING PIT WITH
SPECIFIED MIX OF NATIVE AND
IMPORTED SOIL
MOUND CENTER OF PLANTING PIT
COMPACT TO SUBGRADE DENSITYPLANTING PIT SHALL BE
TWICE SIZE OF ROOTBALL
INSTALL FERTILIZER PER
SPECIFICATIONS & MFR.
INSTRUCTIONS
DEPENDING ON EXISTING SOIL
CONDITIONS, A PERFORATED PIPE OR
TRENCH DRAIN MAY BE REQUIRED TO
DRAIN WATER FROM THE TREE PIT.
FILL TRENCH WITH SPECIFIED TOPSOIL.
1.5 D
ROOTBALL
DIAMETER
(D)
REMOVE UNTREATED
BURLAP FROM TOP 1/3 OF
ROOTBALL. REMOVE
TREATED BURLAP AND
WIRE BASKETS
COMPLETELY. CONTAINER
PLANTS-SCORE ROOT
BALLS IN 3 PLACES TO 1/2"
DEPTH.
TOP DRESSING
FERTILIZER PER
SPECIFICATIONS.
FINISH GRADE
OF SOIL
PROVIDE WATER
SAUCER
INSTALL FERTILIZER PER
SPECIFICATIONS AND
MANUFACTURER'S
RECOMMENDATIONS
INSTALL 1" ABOVE
CONTAINER DEPTH
BACKFILL PLANTING
PIT WITH SPECIFIED
MIX OF NATIVE AND
IMPORTED SOIL
MOUND CENTER OF
PLANTING PIT
COMPACT TO
SUBGRADE DENSITY
PLACE 2" LAYER OF
SPECIFIED MULCH
OVER PLANTING
AREAS
1/2 D
2D
D
IN SHORELINE AREA, PROVIDE BIODEGRADABLE
JUTE NETTING. LAY JUTE NETTING & MULCH THEN
CUT CROSS OVER PLANTING HOLE, FOLD MAT
DOWN AND ANCHOR TO SIDES OF PLANTING HOLE.
PLANTING FERTILIZER
AROUND ROOTBALL
BACKFILL W/ APPROVED
TOPSOIL.
SCORE ROOTBALL 3
PLACES TO 1/2" DEPTH
INSTALL 1" ABOVE
CONTAINER DEPTH
1 DECIDUOUS TREE PLANTING
1
2"=1'-0"
2 SHRUB PLANTING
1
2"=1'-0"
3 GROUNDCOVER PLANTING
1"=1'-0"
PLANT TOXICITY DISCLAIMER:
NO PLANTS ON THIS PLAN ARE INTENDED FOR INGESTION UNLESS SPECIFICALLY CALLED OUT. SOME PLANTS
INCLUDED IN THIS PLAN MAY BE POISONOUS IF INGESTED OR IRRITATING TO SKIN AND EYES. OWNER SHOULD
VERIFY WHAT PLANTS ARE EDIBLE BEFORE INGESTING. LANDSCAPE ARCHITECT NOT RESPONSIBLE FOR HARM
OCCURRING FROM PLANT TOXICITY OR ALLERGIES. SOME PLANT SPECIES MAY ALSO POSE TOXICITY ISSUES TO
PETS.
PLANTING NOTES:
1.INSTALL PLANTING SOIL AS FOLLOWS TO RETURN SOIL LEVELS TO ORIGINAL GRADES. PLANTING SOILS
SHOULD NOT CONTAIN EXCESSIVE CLAY AND SHOULD CONSIST OF 40% COMPOST & 60% MINERAL SOIL.
TILL FIRST 3” LIFT OF TOPSOIL INTO EXISTING SOIL. INSTALL REMAINING TOPSOIL IN 3” LIFTS, LIGHTLY
COMPACT EACH LIFT WITH ROLLER AS IT IS INSTALLED.
2.UPON RESTORATION OF ORIGINAL GRADE, AMEND THE ENTIRE PLANTING AREA WITH 3 INCHES OF
COMPOST AND TILL TO A DEPTH OF 8"
3.AFTER PLANTING: APPLY 2 TO 4 INCHES OF COMPOST MULCH TO PLANTING BEDS
4.ALL PLANTING AREAS TO BE IRRIGATION BY AUTOMATIC UNDERGROUND SYSTEM.
5.NO GRADING SHALL OCCUR IN THE DRIPLINE OF EXISTING TREES.
6.INSTALLATION OF ALL PLANT MATERIAL ON STEEP SLOPES OR WITHIN DRIPLINE OF EXISTING TREES SHALL
BE PIT PLANTED. LANDSCAPE ARCHITECT IS TO BE NOTIFIED OF ANY ROOT MASS DISCOVERED DURING
EXCAVATION, AND CONSULTED PRIOR TO CONTINUED WORK IN THE AREA.
7.RELOCATION, PRUNING, AND REMOVAL OF EXISTING PLANT MATERIAL SHALL BE COORDINATED ON SITE
BY PROJECT LANDSCAPE ARCHITECT.
8.FINAL PLANT LAYOUT TO BE APPROVED ON SITE BY PROJECT LANDSCAPE ARCHITECT PRIOR TO PLANTING.
9.ALL MIN. SLOPED PLANTING AREAS TO BE CLEARED, GRUBBED, AND ROTOVATED PRIOR TO SOIL PREP.
10.PLANTING BEDS TO BE PREPARED WITH 12" MIN. TOPSOIL MIX USING (4) 3" LIFTS, PER LANDSCAPE
SPECIFICATIONS.
11.LAWN AREAS TO BE PREPARED WITH 6" MIN. REFER TO SPECIFICATIONS FOR SOIL RATIOS.
12.LOCATE ALL PRIVATE & PUBLIC UTILITIES 48 HOURS PRIOR TO START OF WORK, CONTRACTOR
RESPONSIBLE FOR MAINTAINING MARKS.
13.EROSION CONTROL TO BE INSTALLED PER MANUFACTURERS & PROJECT SPECIFICATIONS ON ALL SLOPES
OF 3:1 OR STEEPER.
14.ALL PLANTS MUST MEET A.S.N.S., CONTRACTOR RESPONSIBLE FOR REPLACEMENT OF STOCK NOT
MEETING THESE STANDARDS.
139
AGENDA ITEM 9.2
Rough Order of Magnitude Pricing
Project:City of Medina 12th St Planting
Date:4/10/2025
Phase:Planting
1 Planting 38,000.00$ 43,000.00$
We submit the following Rough Order of Magnitude for landscape planting to be completed
for the City of Medina, per provided KPLA Design drawing dated 3-12-2025.
RANGE
ROM does not include sales tax, which is additional
Included in this item:
A. Providing and installing all new plant material as shown on L
0.0, L-2.0, L-2.1, L2.2 planting plan dated 3-12, 2025.
140
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
Horticultural Elements Inc.
CARBON NITROGEN OXYGEN HYDROGEN
701 John St. Seattle, WA 98109 206.604.7969 horticulturalelements.com
City Of Medina NE 12th St
Landscape Maintenance Agreement
April 8, 2025
1) Services: The Contractor shall perform landscape management services according
to the following documents hereby incorporated into this agreement:
Client: City of Medina
Contact name and title: Ryan Osada / Public Works Director
Office: 425.233.6439
Mobile: 206.423.3278
Fax: 425.451.8197
Email: rosada@medina-wa.gov
Site names: City of Medina NE 12th St.
Site Location(s): NE 12th St from 84th Ave NE to Evergreen Points Rd
2) Start Date: This Agreement commences on TBD
3) Consideration/Payment: In consideration for the contractor's performance described
herin, Owner agrees to pay contractor annual sum of approved selected services.
• Annual Maintenance $4,200.00 yr. / $350.00 mo.
* This will be billed in (12) Twelve equal monthly installments
* WA Sales Tax to be added to each invoice
141
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
4) Agreement Exhibit(s):
* Exhibit 1 / Services & Frequency Calendar
* Exhibit 2 / Specifications
5) Additional Services: Services preformed and/or materials delivered, which are not
specifically mentioned herein, but requested and authorized by the Owner shall be
deemed 'additional services'. Additional services shall be proposed and billed separately
from the amounts due in this agreement with payments due net 30 days upon receipt.
The performance of and the payments for additional services are subject to the terms
and conditions of this agreement.
6) Materials, Supplies, and Equipment: Contractors shall furnish materials, labor
supplies, and equipment necessary to perform the services specified.
7) Payments: Contract Maintenance invoices shall be sent on or about the 1st day of
each month for current month's services and payments shall be due upon issue. Extra
one-time services will be invoices at completion. A late charge of 15% per month shall
be charged on amounts 30 days past due. WA Sales Tax will be added to all invoices.
8) Contract Terms: This Agreement shall remain in effect for 12 months. This
agreement will automatically renew each year on the first day of each thirteenth month
following the start date with a 3.5% annual increase applied monthly.
9) Notices: Notice to Contractor shall be sufficient if made or addressed to contractors
address and to Owner at the principal place of business stated herein.
10) Law: The laws of Washington State shall govern this Agreement.
11) Attorney's Fees: In the event of suit or action commenced to enforce the terms of
the Agreement, the prevailing party shall be entitled to attorney's fees and costs,
including appeal.
12) Subcontractor: Horticultural Elements INC. may subcontract any portion of this
agreement to a qualified third party, which shall be bound by the terms and conditions of
this agreement.
13) Termination: A written notification of termination to this contract by either party must
be performed to take effect. Termination will take effect 30 days from the start of next
billing cycle (1st of each month). Contractor may immediately suspend services without
termination notice if Owner refuses or fails to pay Contractor according to the terms of
this Agreement. Horticultural Elements shall be compensated “In Full” for its work
performed through the date of cancellation, including any past due invoices for regular
monthly maintenance and/or Additional Service work completed.
14) Liability: Contractor is an independent contractor. The Owner assumes no liability
for injury to the Contractor or the Contractor's agents or employees, unless the Owner,
the Owner's agents, servants, or employees cause such injury to negligence or
142
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
intentional acts. The Contractor is liable only for the damage that is caused by the
negligence of the Contractor, its agents, or employees. Neither party shall be liable to
the other for any incidental or consequential damages arising from this agreement.
15) Insurance: Throughout the term of this agreement, Contractor shall obtain and
maintain insurance for the coverage and amounts of coverage not less than those set
forth in the schedule of Insurance outlined below and shall provide to Owner/Agent
and/or Manager before services are provided under this agreement. Certificates issued
by or on behalf of insurance companies satisfactory of the Owner/Agent and/or
Manager, admitted to do business in the state in which the services are to be performed.
Contractor will name the Owner and/or Management Co. as additional insured as
required
Contractor, during its performance of this Agreement shall maintain in effect with
insurers no less coverage than the types, amounts and limits indicated below:
a) Worker’s Compensation /Employers’ Liability: Statutory Worker’s
Compensation Insurance. Employers’ Liability with limits no less than
$1,000,000.00 per accident for Bodily Injury and $1,000,000.00. Per
employee/aggregate for disease
b) Commercial General Liability:
$2,000,000.00 per occurrence
$1,000,000.0 Damage to rented premises (each occurrence)
$10,000.00 Med Exp (Any one person)
$2,000,000.00 Personal & Adv Injury
$4,000,000.00 General aggregate
$4,000,000.00 Products – Comp/Op aggregate
c) Washington Stop Gap: $ 1,000,000.00
143
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
Exhibit 1 / Frequency Calendar
JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL
4 4 5 4 4 5 4 4 5 4 4 5 52
HARD SURFACE BLOWING 1 2 3 4 4 5 4 4 5 3 2 1 38
BED LITTER PATROL AND REMOVAL 1 2 3 4 4 5 4 4 5 3 2 1 38
HAND WEED 1 2 3 4 4 5 4 4 5 3 2 1 38
IVY TRIMMING 1 1
RHODODENDRON DEADHEADING 1 1
HEDGE TRIMMING 1 1 2
HYDRANGEA CUT BACKS 1 1
PERENNIAL CUTBACKS 1 1
FERTILIZE SHRUB 1 1
LEAF REMOVAL 1 3 2 1 7
144
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
Exhibit 2 / Specifications
BED SERVICES
Litter Patrol / Removal / Hard-surface Blowing:
- All litter and reasonable landscape debris is to be picked up from the bed areas
as shown on Exhibit 1 (Service Frequency Calendar).
- A general clean up program will be performed that shall include a policing of
all maintained areas for the removal of paper, cans, bottles, sticks, trash and
other debris
- All debris shall be removed and disposed of off site.
- Debris shall not be blown into or remain in fountains, ponds, patios, entryways
or doorways.
- Debris deposited by typical weather occurrences will be cleaned up on the next
scheduled service day unless requested at an additional cost.
- Hard surface blowing shall be performed to a frequency as shown on Exhibit 1
(Service Frequency Calendar)
- Hard surface blowing will be used to clean sidewalks, curbs, and streets of
organic material caused by mowing, edging, and general car traffic.
- Hard surface blowing to be performed with energy efficient equipment, either
gas, electric or propane powered.
WEED CONTROL:
- Weeding of plant beds shall be performed to a frequency as shown on Exhibit
1 (Service Frequency Calendar)
- Weeding will be performed to control weed population.
- Weed control will be performed as necessary to eliminate weeds in open beds,
ornamental plants, and joints in walks, decks, curbs, drives, and drainage
areas.
- Weed control will be performed using the appropriate manual and or chemical
control methods;
including, but not limited to applying a pre-emergent to bed areas prior to
mulching.
TRIMMING AND PRUNING:
- Hedges & shrubs shall be performed as shown on Exhibit 1 (Service
Frequency Calendar)
- Hedging shall be performed with energy efficient equipment, either gas, electric
or propane powered
- Hedges and shrubs with heights less than twelve (12) feet are to be pruned to
prevent growth from spreading over walkways, curbs, patios, air conditioning
units and parking areas.
- All shrubs shall be hand pruned to remove dead and damaged wood to allow
for natural development of plant material, and to create the natural effect.
- Hedges, Shrubs & Ground covers will be pruned, trimmed, or sheared as
145
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
necessary to maintain the desired character and design
- The trimming shall be performed by persons sufficiently knowledgeable of the
correct method of pruning according to particular plant culture.
- Hedges and shrubs are to be maintained at least eighteen (18) inches away
from buildings, fences, and other structures. (Woody ornamentals previously
planted within 24” of structures are omitted)
- All required ordinances or preferences regarding height of plants by windows,
doors, lights, etc. must be provided by property management / owner
- Shrubs shall be maintained (up to 12’) in a natural shape and condition unless
directed other wise by the managing agent / owner
- Deep hand pruning and/or structural pruning should be performed once (1X) a
year during the dormant months on suitable plant material.
- Structure pruning shall be defined as using hand pruners, handsaws, and/or
loppers to prune old wood and prune behind multiple breaks to maintain proper
proportions, promote interior growth, and an aesthetically pleasing appearance.
Removal of up to 50% of the height and foliage of plants may take place during
this type of pruning.
- All trimmings and clippings will be collected and removed from the site.
TREE MAINTENANCE
- Pruning of any required trees to be performed as shown on Exhibit 1 (Service
Frequency Calendar)
- Contractor shall be responsible for maintaining all trees such that no
branches/limbs overhang on sidewalks, patios, walkways, parking areas,
drives, fences, pools and recreation areas lower than eight feet (8’) from the
ground. Lower branching on trees shall be pruned as needed to keep them
elevated to a uniform height. Maximum height for this pruning shall be no more
than fifteen feet (15’)
- Trees located in natural areas shall be pruned only when their growth habit
affects formal maintenance areas.
- All fallen limbs and branches are to be removed from formal landscaped areas
- All sucker growth from trunk and base of trees shall be removed weekly or as
required up to fifteen feet (15’) from the ground to maintain a clean
appearance.
- Trees will NOT be sheared
- Trees over fifteen feet (15’) in height will not require cutting back from the top
- Contractor shall check any existing staking ties and wires to ensure they are
secure, and remove any ties and wires that are girdling the tree
- Trees that need to be re-staked after original tree stakes have been removed
shall be done at a mutually agreed upon price, submitted in writing for review
and approval.
PERENNIAL / ORNIMENTAL GRASS CARE:
- All perennial beds are to be serviced as shown on Exhibit 1 (Service
Frequency Calendar)
- Service shall include the removal of spent blooms, flower stalks, and dying
foliage
- Fall perennial cutbacks are to be performed once the plants have declined for
the season
- Cutting back of ornamental grasses will occur in early spring before any new
growth begins
146
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
- Any separation / dividing / transplanting is not included in the base contract and
will be billed separately
SHRUB FERTILIZATION:
- Contractor shall fertilize as shown Exhibit 1 (Service Frequency Calendar)
- Planted trees that are still staked and guyed, planted trees with a caliper of 9”
or less, ornamental trees, shrubs, perennials, and ground covers will be
fertilized (Existing mature trees do not apply)
- Soil samples are to be taken and apply any minor nutrients that might be
necessary
- Contractor will notify Agent / Owner and make recommendations that trees
may need supplemental fertilization.
SHRUB INSECT AND DISEASE CONTROL (IPM):
Insect and disease problems will be on an IPM (Integrated Pest
Management) program and is not included in the base contract and proposed
as additional billable services as needed.
- Contractor shall be responsible for weekly inspections of the entire property
and identify and potential issues.
- Effective control of leaf spot on Photinia is expressly excluded from this
contract.
- This contract does not include reasonable preventive measures for insect and
disease control on items where it has been established that there is no effective
control.
FALL LEAF REMOVAL
- Leaf removal will occur as shown on Exhibit 1 (Service Frequency Calendar)
- Services will occur during normal scheduled visits
- Contractor will disburse leaves from focal areas, bed, and turf areas to prevent
heavy build-up and damage to plant material by smothering
- Accumulated leaves will be raked and/or blown from turf, plants, and high
maintenance bed areas
- All debris shall be removed and disposed of off site unless otherwise directed
IRRIGATION SPRING START-UP:
- A qualified irrigation technician shall open the main valve(s), inspect and
adjust all sprinkler heads, re-program and check battery back up in controller,
and troubleshoot the entire system as show on Exhibit 1 (Service Frequency
Calendar)
- Location of any needed repairs shall be made clear on written reports and by
flagging all repair sites along with pricing
- Any required repairs will be submitted for approval prior to performing
IRRIGATION CHECKS:
- Once per month, as shown on Exhibit 1 (Service Frequency Calendar) a
qualified irrigation technician shall inspect entire irrigation system.
- Irrigation inspections shall include the following:
* Activation of each zone to inspect for valve function, lateral breaks,
damaged heads, coverage or anything else that would indicate any
malfunction of the irrigation system
* Adjust irrigation heads for proper coverage
147
AGENDA ITEM 9.2
City Of Medina / NE 12th St. Maintenance Agreement / 04.08.2025
* Adjust automatic controller to establish frequency and length of watering
periods for seasonal requirements and water restrictions
IRRIGATION WINTERIZATION:
- A qualified irrigation technician shall completely drain the sprinkler system
(Blow-Out) to prevent freeze damage to underground pipes and sprinkler
heads as shown on Exhibit 1 (Service Frequency Calendar)
- Close all valves and shut down the controller(s) for the winter
16) Acceptance: This Agreement incorporates the terms and conditions included
herein and are hereby mutually agreed to be a fully integrated Agreement. By signing
and returning one copy within 30 days.
Horticultural Elements INC.
701 John Street
Seattle, WA 98109
City Of Medina NE 12th St:
Representative:
Signature:
Date:
148
AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
Horticultural Elements Inc.
CARBON NITROGEN OXYGEN HYDROGEN
701 John St. Seattle, WA 98109 206.604.7969 horticulturalelements.com
City Of Medina NE 24th St
Landscape Maintenance Agreement
April 8, 2025
1) Services: The Contractor shall perform landscape management services according
to the following documents hereby incorporated into this agreement:
Client: City of Medina
Contact name and title: Ryan Osada / Public Works Director
Office: 425.233.6439
Mobile: 206.423.3278
Fax: 425.451.8197
Email: rosada@medina-wa.gov
Site names: City of Medina NE 24th St.
Site Location(s): NE 24th St from 84th Ave NE to Evergreen Points Rd
2) Start Date: This Agreement commences on January 1, 2022
3) Consideration/Payment: In consideration for the contractor's performance described
herin, Owner agrees to pay contractor annual sum of approved selected services.
• Annual Maintenance $4,800.00 yr. / $400.00 mo.
* This will be billed in (12) Twelve equal monthly installments
* WA Sales Tax to be added to each invoice
149
AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
4) Agreement Exhibit(s):
* Exhibit 1 / Services & Frequency Calendar
* Exhibit 2 / Specifications
5) Additional Services: Services preformed and/or materials delivered, which are not
specifically mentioned herein, but requested and authorized by the Owner shall be
deemed 'additional services'. Additional services shall be proposed and billed separately
from the amounts due in this agreement with payments due net 30 days upon receipt.
The performance of and the payments for additional services are subject to the terms
and conditions of this agreement.
6) Materials, Supplies, and Equipment: Contractors shall furnish materials, labor
supplies, and equipment necessary to perform the services specified.
7) Payments: Contract Maintenance invoices shall be sent on or about the 1st day of
each month for current month's services and payments shall be due upon issue. Extra
one-time services will be invoices at completion. A late charge of 15% per month shall
be charged on amounts 30 days past due. WA Sales Tax will be added to all invoices.
8) Contract Terms: This Agreement shall remain in effect for 12 months. This
agreement will automatically renew each year on the first day of each thirteenth month
following the start date with a 3.5% annual increase applied monthly.
9) Notices: Notice to Contractor shall be sufficient if made or addressed to contractors
address and to Owner at the principal place of business stated herein.
10) Law: The laws of Washington State shall govern this Agreement.
11) Attorney's Fees: In the event of suit or action commenced to enforce the terms of
the Agreement, the prevailing party shall be entitled to attorney's fees and costs,
including appeal.
12) Subcontractor: Horticultural Elements INC. may subcontract any portion of this
agreement to a qualified third party, which shall be bound by the terms and conditions of
this agreement.
13) Termination: A written notification of termination to this contract by either party must
be performed to take effect. Termination will take effect 30 days from the start of next
billing cycle (1st of each month). Contractor may immediately suspend services without
termination notice if Owner refuses or fails to pay Contractor according to the terms of
this Agreement. Horticultural Elements shall be compensated “In Full” for its work
performed through the date of cancellation, including any past due invoices for regular
monthly maintenance and/or Additional Service work completed.
14) Liability: Contractor is an independent contractor. The Owner assumes no liability
for injury to the Contractor or the Contractor's agents or employees, unless the Owner,
the Owner's agents, servants, or employees cause such injury to negligence or
intentional acts. The Contractor is liable only for the damage that is caused by the
negligence of the Contractor, its agents, or employees. Neither party shall be liable to
the other for any incidental or consequential damages arising from this agreement.
150
AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
15) Insurance: Throughout the term of this agreement, Contractor shall obtain and
maintain insurance for the coverage and amounts of coverage not less than those set
forth in the schedule of Insurance outlined below and shall provide to Owner/Agent
and/or Manager before services are provided under this agreement. Certificates issued
by or on behalf of insurance companies satisfactory of the Owner/Agent and/or
Manager, admitted to do business in the state in which the services are to be performed.
Contractor will name the Owner and/or Management Co. as additional insured as
required
Contractor, during its performance of this Agreement shall maintain in effect with
insurers no less coverage than the types, amounts and limits indicated below:
a) Worker’s Compensation /Employers’ Liability: Statutory Worker’s
Compensation Insurance. Employers’ Liability with limits no less than
$1,000,000.00 per accident for Bodily Injury and $1,000,000.00. Per
employee/aggregate for disease
b) Commercial General Liability:
$2,000,000.00 per occurrence
$1,000,000.0 Damage to rented premises (each occurrence)
$10,000.00 Med Exp (Any one person)
$2,000,000.00 Personal & Adv Injury
$4,000,000.00 General aggregate
$4,000,000.00 Products – Comp/Op aggregate
c) Washington Stop Gap: $ 1,000,000.00
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AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
Exhibit 1 / Frequency Calendar
JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL
4 4 5 4 4 5 4 4 5 4 4 5 52
HARD SURFACE BLOWING 1 2 3 4 4 5 4 4 5 3 2 1 38
BED LITTER PATROL AND REMOVAL 1 2 3 4 4 5 4 4 5 3 2 1 38
HAND WEED 1 2 3 4 4 5 4 4 5 3 2 1 38
IVY TRIMMING 1 1
RHODODENDRON DEADHEADING 1 1
HEDGE TRIMMING 1 1 2
HYDRANGEA CUT BACKS 1 1
PERENNIAL CUTBACKS 1 1
FERTILIZE SHRUB 1 1
LEAF REMOVAL 1 3 2 1 7
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AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
Exhibit 2 / Specifications
BED SERVICES
Litter Patrol / Removal / Hard-surface Blowing:
- All litter and reasonable landscape debris is to be picked up from the bed areas
as shown on Exhibit 1 (Service Frequency Calendar).
- A general clean up program will be performed that shall include a policing of
all maintained areas for the removal of paper, cans, bottles, sticks, trash and
other debris
- All debris shall be removed and disposed of off site.
- Debris shall not be blown into or remain in fountains, ponds, patios, entryways
or doorways.
- Debris deposited by typical weather occurrences will be cleaned up on the next
scheduled service day unless requested at an additional cost.
- Hard surface blowing shall be performed to a frequency as shown on Exhibit 1
(Service Frequency Calendar)
- Hard surface blowing will be used to clean sidewalks, curbs, and streets of
organic material caused by mowing, edging, and general car traffic.
- Hard surface blowing to be performed with energy efficient equipment, either
gas, electric or propane powered.
WEED CONTROL:
- Weeding of plant beds shall be performed to a frequency as shown on Exhibit
1 (Service Frequency Calendar)
- Weeding will be performed to control weed population.
- Weed control will be performed as necessary to eliminate weeds in open beds,
ornamental plants, and joints in walks, decks, curbs, drives, and drainage
areas.
- Weed control will be performed using the appropriate manual and or chemical
control methods;
including, but not limited to applying a pre-emergent to bed areas prior to
mulching.
TRIMMING AND PRUNING:
- Hedges & shrubs shall be performed as shown on Exhibit 1 (Service
Frequency Calendar)
- Hedging shall be performed with energy efficient equipment, either gas, electric
or propane powered
- Hedges and shrubs with heights less than twelve (12) feet are to be pruned to
prevent growth from spreading over walkways, curbs, patios, air conditioning
units and parking areas.
- All shrubs shall be hand pruned to remove dead and damaged wood to allow
for natural development of plant material, and to create the natural effect.
- Hedges, Shrubs & Ground covers will be pruned, trimmed, or sheared as
necessary to maintain the desired character and design
- The trimming shall be performed by persons sufficiently knowledgeable of the
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AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
correct method of pruning according to particular plant culture.
- Hedges and shrubs are to be maintained at least eighteen (18) inches away
from buildings, fences, and other structures. (Woody ornamentals previously
planted within 24” of structures are omitted)
- All required ordinances or preferences regarding height of plants by windows,
doors, lights, etc. must be provided by property management / owner
- Shrubs shall be maintained (up to 12’) in a natural shape and condition unless
directed other wise by the managing agent / owner
- Deep hand pruning and/or structural pruning should be performed once (1X) a
year during the dormant months on suitable plant material.
- Structure pruning shall be defined as using hand pruners, handsaws, and/or
loppers to prune old wood and prune behind multiple breaks to maintain proper
proportions, promote interior growth, and an aesthetically pleasing appearance.
Removal of up to 50% of the height and foliage of plants may take place during
this type of pruning.
- All trimmings and clippings will be collected and removed from the site.
TREE MAINTENANCE
- Pruning of any required trees to be performed as shown on Exhibit 1 (Service
Frequency Calendar)
- Contractor shall be responsible for maintaining all trees such that no
branches/limbs overhang on sidewalks, patios, walkways, parking areas,
drives, fences, pools and recreation areas lower than eight feet (8’) from the
ground. Lower branching on trees shall be pruned as needed to keep them
elevated to a uniform height. Maximum height for this pruning shall be no more
than fifteen feet (15’)
- Trees located in natural areas shall be pruned only when their growth habit
affects formal maintenance areas.
- All fallen limbs and branches are to be removed from formal landscaped areas
- All sucker growth from trunk and base of trees shall be removed weekly or as
required up to fifteen feet (15’) from the ground to maintain a clean
appearance.
- Trees will NOT be sheared
- Trees over fifteen feet (15’) in height will not require cutting back from the top
- Contractor shall check any existing staking ties and wires to ensure they are
secure, and remove any ties and wires that are girdling the tree
- Trees that need to be re-staked after original tree stakes have been removed
shall be done at a mutually agreed upon price, submitted in writing for review
and approval.
PERENNIAL / ORNIMENTAL GRASS CARE:
- All perennial beds are to be serviced as shown on Exhibit 1 (Service
Frequency Calendar)
- Service shall include the removal of spent blooms, flower stalks, and dying
foliage
- Fall perennial cutbacks are to be performed once the plants have declined for
the season
- Cutting back of ornamental grasses will occur in early spring before any new
growth begins
- Any separation / dividing / transplanting is not included in the base contract and
will be billed separately
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AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
SHRUB FERTILIZATION:
- Contractor shall fertilize as shown Exhibit 1 (Service Frequency Calendar)
- Planted trees that are still staked and guyed, planted trees with a caliper of 9”
or less, ornamental trees, shrubs, perennials, and ground covers will be
fertilized (Existing mature trees do not apply)
- Soil samples are to be taken and apply any minor nutrients that might be
necessary
- Contractor will notify Agent / Owner and make recommendations that trees
may need supplemental fertilization.
SHRUB INSECT AND DISEASE CONTROL (IPM):
Insect and disease problems will be on an IPM (Integrated Pest
Management) program and is not included in the base contract and proposed
as additional billable services as needed.
- Contractor shall be responsible for weekly inspections of the entire property
and identify and potential issues.
- Effective control of leaf spot on Photinia is expressly excluded from this
contract.
- This contract does not include reasonable preventive measures for insect and
disease control on items where it has been established that there is no effective
control.
FALL LEAF REMOVAL
- Leaf removal will occur as shown on Exhibit 1 (Service Frequency Calendar)
- Services will occur during normal scheduled visits
- Contractor will disburse leaves from focal areas, bed, and turf areas to prevent
heavy build-up and damage to plant material by smothering
- Accumulated leaves will be raked and/or blown from turf, plants, and high
maintenance bed areas
- All debris shall be removed and disposed of off site unless otherwise directed
IRRIGATION SPRING START-UP:
- A qualified irrigation technician shall open the main valve(s), inspect and
adjust all sprinkler heads, re-program and check battery back up in controller,
and troubleshoot the entire system as show on Exhibit 1 (Service Frequency
Calendar)
- Location of any needed repairs shall be made clear on written reports and by
flagging all repair sites along with pricing
- Any required repairs will be submitted for approval prior to performing
IRRIGATION CHECKS:
- Once per month, as shown on Exhibit 1 (Service Frequency Calendar) a
qualified irrigation technician shall inspect entire irrigation system.
- Irrigation inspections shall include the following:
* Activation of each zone to inspect for valve function, lateral breaks,
damaged heads, coverage or anything else that would indicate any
malfunction of the irrigation system
* Adjust irrigation heads for proper coverage
* Adjust automatic controller to establish frequency and length of watering
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AGENDA ITEM 9.2
City Of Medina / NE 24th St. Maintenance Agreement / 04.08.2025
periods for seasonal requirements and water restrictions
IRRIGATION WINTERIZATION:
- A qualified irrigation technician shall completely drain the sprinkler system
(Blow-Out) to prevent freeze damage to underground pipes and sprinkler
heads as shown on Exhibit 1 (Service Frequency Calendar)
- Close all valves and shut down the controller(s) for the winter
16) Acceptance: This Agreement incorporates the terms and conditions included
herein and are hereby mutually agreed to be a fully integrated Agreement. By signing
and returning one copy within 30 days.
Horticultural Elements INC.
701 John Street
Seattle, WA 98109
City Of Medina NE 24th St:
Representative:
Signature:
Date:
156
AGENDA ITEM 9.2
MEDINA, WASHINGTON
AGENDA BILL
April 14, 2025
Subject: Medina Park Donation Update
Category: City Council Business – Discussion
Staff Contacts: Ryan Osada, Public Works Director
Summary
City Council directed staff to discuss the proposed donation with the Park Board and receive
feedback. After discussing the donation with the Park Board, they felt this was a sensitive topic
and agreed with City Council that a detailed policy would need to be in place prior to accepting
future donations. Placing a pause on all park-related donations seems prudent and reasonable to
allow staff, with Park Board input, to draft a Park Donation Policy.
“Medina Park Donation Update” meets and supports Council’s priority 5.
Council Priorities:
1. Financial Stability and Accountability
2. Quality Infrastructure
3. Efficient and Effective Government
4. Public Safety and Health
5. Neighborhood Character and Community Building
Attachment
None.
Budget/Fiscal Impact: TBD
Recommendation: Discussion and direction.
City Manager Approval:
Proposed Council Motion: N/A
Time Estimate: 10 minutes
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AGENDA ITEM 9.3