HomeMy WebLinkAboutSite Plan Review.pdfThis packet may be submitted for the following:
• When site plan review is required pursuant to MMC 16.72.040
• When requesting deviations from setbacks to preserve a significant tree 24 -inch DBH and larger and the lot is
less than 16,000 square feet
A. A complete application is required at the time of submittal. Please answer all questions on the
application clearly and completely.
B. The City's application form must be used, however, the project narrative and answers to the criteria
questions may be submitted on a separate sheet of paper.
C. A Notice of Complete Application or Notice of Incomplete Application will be issued within twenty-
eight (28) days of application submittal.
D. A Site Plan Review requires a hearing in front of the Medina Planning Commission.
APPLICATION
NOTE: Deviations from an approved site plan review at the time of applying for a building permit
may result in the request being returned to the Planning Commission for further review and
consideration and delay of the project.
A. Please submit the items listed above and any other information which may be required by the City
at the time the application is filed. A complete application will include:
1. Completed Site Plan Review Checklist, Site Plan Review Application and Declaration of Agency
form
2. Proof of ownership (copy of deed)
3. Site Plan with the following:
a. Scale and north arrow
b. Property lines including corner stakes
c. Lot dimensions
d. Proposed location of new structure(s) or addition(s)
e. Dimensions of existing and new structures
f. Setback dimensions from property lines
g. All public/private roads
h. All easements
i. All other structures on the property
j. Location of structures abutting the property
k. Significant natural features including but not limited to all trees that are at least 24 inches
diameter breast height, with species included
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I. Structural calculations, including maximum structural coverage and impervious surface
m. Approximate location of critical area with distances delineated (if applicable)
B. Site analysis addressing site opportunities and constraints, the use of all adjacent buildings, and
the zoning of the site and adjacent properties.
C. Preliminary building floor plans.
D. Photos showing the facades of adjacent development, trees on site, general streetscape character
and territorial or other view from the site (if any).
E. A graphical depiction of the property's zoning envelope — the three-dimensional space confined by
the maximum building height and all applicable setback requirements from the zoning code.
F. A description of the proponent's objectives with regard to site development.
G. Architectural renderings of the proposed primary residence from the perspective of each home on
an abutting property coupled with photographs of existing conditions supporting these same
perspectives.
H. A word document formatted to Avery address labels containing the names of property owners and
their mailing addresses for all properties within 300 feet or three parcels, whichever distance is
greater but not to exceed 1,000 feet. See mailing labels information bulletin for further information.
1. Vicinity map showing the property with the 300' minimum buffer of property owners who will be
notified of the application.
Any other perspective drawings, renderings, studies, or information the applicant feels is relevant
to support the site plan review request.
II. SITE PLAN REVIEW PROCESS
A. Please submit the items listed above and any other information which may be required by the City
at the time the application is filed.
B. MODIFICATIONS: Changes to an application that has already been submitted and noticed to
surrounding property owners may trigger a re -noticing to neighbors depending upon the
extent of the modifications.
C. Following receipt of the site plan review application, the City will review the application for
completeness and either issue a Notice of Application which includes a public commenting period
outlined in MMC 16.80.110(B)(7) or a Notice of Incomplete Application, listing the additional required
documentation. Any comments that are received by the public will be forwarded to the applicant for
response. A hearing will be schedule with the Medina Planning Commission and a Notice of Hearing
will be posted, mailed, and published according to the general notice requirements in MMC
16.80.140 at least fifteen (15) days before the hearing date.
D. STAFF REPORT AND MEETING AGENDA: A staff report and meeting agenda will be emailed to
the applicant to review a week before the scheduled hearing.
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III. PUBLIC HEARING
A. The Planning Commission will base their decision on the information provided in the application and
testimony given at the public hearing. Information provided to the applicant by City staff or
consultants regarding previous actions shall in no way be construed to indicate what the Planning
Commission's decision will be on a given application.
B. At the public hearing all evidence for or against the application will be heard in the following order:
1. The Planning Commission Chair will introduce the requested application.
2. Testimony will be heard as follows:
a. Staff
b. Applicant and/or their representatives.
c. Audience in attendance.
3. Correspondence applicable to the case will be provided to the Planning Commission.
C. Testimony must be related to the case being considered.
IV. DISPOSITION OF CASES
A. The Planning Commission will make a final determination on the case following the conclusion of
the hearing or may continue the matter if sufficient reason for such action is found.
B. Before any site plan review may be granted, the Planning Commission shall find that all of the
following conditions exist in each case of an application for a site plan review:
1. Placement of the proposed development on the property minimizes the visibility of buildings
from the perspective of the adjacent lots;
2. Placement of the proposed development does not create significant privacy impacts for adjacent
property owners;
3. The existing landscape is preserved consistent with the following:
a. The natural topography of the building site is not substantially altered;
b. Existing trees 24 inches in diameter breast height and larger and other natural landscaping
on the property are preserved to a reasonable extent;
4. If applicable, site placement measures are incorporated to accommodate large gatherings and
mitigate impacts including, but not limited to, traffic, parking, noise, and exterior lighting on the
neighborhood;
5. If applicable, measures to accommodate people such as domestic employees and
groundskeepers and mitigate impacts including, but not limited to, traffic, parking, and noise;
and
6. Comply with all other applicable development requirements.
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C. A written decision shall be issued by the Planning Commission within fourteen (14) days after the
conclusion of the hearing, unless a longer period is mutually agreed to between the applicant and
the city, and the decision shall constitute the final decision. Notices of Decision will be mailed to
applicants and other interested parties as soon as possible.
V. APPEALS
A. Appeals may be submitted by the applicant or by a person adversely affected by the decision.
Appeals shall be in writing and contain at minimum the criteria in MMC 16.80.220(4). Appeals must
be filed with the City Clerk within fourteen (14) days of the issuance of the decision and findings.
Appeals shall be heard by the Hearing Examiner at an open record hearing. Notice of hearing shall
be given as outlined in MMC 16.80.120. Notice shall also be given to all persons who submitted
comments to the Director or Designee.
B. The decision of the Hearing Examiner will be issued to City staff ten (10) working days from the
public hearing. The decision is effective upon the date of decision. Notices of Decision will be mailed
to applicants and other interested parties as soon as possible.
VI. EXPIRATION
A. An approved site plan shall expire two (2) years after the later of the date the site plan review was
approved or the date a decision on an appeal becomes final, unless a complete building permit
application is submitted prior to the later of the two dates specified herein; and
B. Expiration of the site plan review is automatic and notice is not required; and
C. The Director may grant extensions if:
a. The applicant makes such a request in writing prior to the expiration date and can show good
cause for granting the extension;
b. The Director determines there have been no significant changes to any aspect of the project
setting that was the basis of the site plan review.
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This checklist contains the minimum submission requirements for a site plan review application that are due at
the time of submittal. Please note that not all items listed may apply to your submittal.
IMENEEPOMPLETE APPLICATION
❑
Site Plan Review Checklist
Complete Site Plan Review Application:
❑ Application form
❑ Signature of applicant/agent
❑ All questions answered in full
❑
Declaration of Agency form
❑
Proof of Ownership (copy of deed)
Site Plan showing topography of the site and location of structures and prominent landscape elements
❑
on or abutting the site (including but not limited to all trees that are at least 24 inches diameter breast
height, with species indicated)
❑
A site analysis addressing site opportunities and constraints, the use of all adjacent buildings, and the
zoning of the site and adjacent properties
❑
Preliminary building floor plans
❑
Photos showing the facades of adjacent development, trees on site, general streetscape character and
territorial or other view from the site, if any
❑
A graphical depiction of the property's zoning envelope — the three-dimensional space confined by the
maximum building height and all applicable setback requirements from the zoning code
❑
A description of the proponent's objectives with regard to site development
❑
Architectural renderings of the proposed primary residence from the perspective of each home on an
abutting ro ert coupled with photographs of existing conditions supporting these same perspectives
Mailing labels — Word doc formatted to Avery address labels
❑ Mailing labels containing the names of property owners and their mailing addresses for all properties
within 300 feet or three (3) parcels depth, whichever distance is greater but not to exceed 1,000 feet.
❑ Vicinity map showing the site with the 300' or three (3) parcels depth minimum buffer of property
owners who will be notified of the application.
Rev. 11/2021
Complete this form for the following:
• When site plan review is required pursuant to MMC 16.72.040
• When requesting deviations from setbacks to preserve a significant tree 24 -inch DBH and larger and the lot is
less than 16,000 square feet
Owner Name:
Property Address:
Legal Description:
Tax Parcel Number:
Lot Size:
Critical area(s) located on the property (Ch. 16.50 MMC)?
❑ YES ❑ NO
Check the reason for the Site Plan Review Application: The lot is:
❑ 80,000 square feet and larger
❑ At least 40,000 square feet and 50 percent larger than the
average lot size of lots touching the site
❑ At least 40,000 square feet and twice the size of the smallest
residential lot touching the site
❑ Less than 16,000 square feet and the request is to deviate from
setbacks to preserve a significant tree at least 24 inches DBH
❑ Check this box if requesting a waiver from a site plan
❑ Check this box if this is a revision to an approved site plan
review pursuant to MMC 16.72.040(D)(3)
review
Name:
Email:
Contact Phone:
Alternative Phone:
Mailing Address:
City: State: Zip:
Please describe any known nonconforming conditions:
Please provide a complete description of the proposed project (attach additional pages if necessary):
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The following is a list of the approval criteria. Please respond to each item by providing as much detailed information as possible to
support your request. Attach more pages if necessary.
1. Placement of the proposed development on the property minimizes the visibility of buildings from the perspective of the
adjacent lots.
2. Placement of the proposed development does not create significant privacy impacts for adjacent property owners.
3. The existing landscape is preserved consistent with the following:
a. The natural topography of the building site is not substantially altered.
b. Existing trees 24 inches in diameter breast height and larger and other natural landscaping on the property are
preserved to a reasonable extent.
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.. .
4. If applicable, site placement measures are incorporated to accommodate large gatherings and mitigate impacts including,
but not limited to, traffic, parking, noise, and exterior lighting on the neighborhood.
5. If applicable, measures to accommodate people such as domestic employees and groundskeepers and mitigate impacts
including, but not limited to, traffic, parking, and noise.
6. Comply with all other applicable development requirements.
I certify under the penalty of perjury that I am the owner of the above property or the duly authorized agent of
the owner(s) acting on behalf of the owner(s) and that all information furnished in support of this application is
true and correct.
Signature
Signature
Owner ❑ Agent ❑ Date
Owner ❑ Agent ❑ Date
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