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Ordinance No. 0250
CITYOFMEDINAORDINANCENO250ANORDINANCEestablishingarevolvingfundforadvancepaymentoftravelexpensestoofftclalsandemployeesoftheCityofPiedineTHECITYCOUNCILOFTHECITYOFPEDINADOORDAINASFOLLOWSSectionIPursuanttoChapter174Lawsof1969andinordertoprovidereasonableaiowancesinadvanceofexpenditureforexpensestobeincurredbyelectedorappointedofficialsandemployeesoftheCityfornecessarytravelthereisherebyestablishedarevolvingfundtobeknownasthedvanceTravelExpenseRevolvingFundsuchfundtobecreatedsolelyforthepurposeofmakingadvancepaymentsofsuchtravelexpensesSuchadvancesshallbemadeundertheprovisionsofsuchChapterandthisOrdinanceandundertherulesandregulationsprescribedbytheStateAuditorSection2ThecustodianofthisfundshallbetheCityTreasurerandthefundshallbeestablishedbyaCityTreasurerscheckinthesumofS800O0whichshallbedepositedinaspecialcheckingaccountinalocalbankinthenameoftheCityandentitleddvanceTravelExpenseAccountRichardWPearsonCustodianAdvancesfortraveexpensesshel1bemadebytheissuanceofchecksdrawnonsuchacclntpayabletotheapplicantAcheckregisterwillbemaintainedinwhichalltransactionsofthefundwillberecordedSection3RequestsforadvancesshallbereasonableestimatesofthetravelexpenserequirementsoftheapplicantandincludethefollowinginformationDateofrequestNameofapplicantDestinationPurposeoftravelAnticipateddepartureandreturndatesAmountrequestedSignatureofapplicantOfficialapprovaloftripChecknumberamountanddatetobeprovidedbythecustodianwhenadvanceismadeApprovedrequestswillberetainedinthefilesofthecustodiantosupportsuchadvamcesuntilfinalsettlementismadeandclaimforreimbursementhasbeensubmittedSection4OnorbeforethetenthdayfollowingthecloseoftheauthorizedtravelperiodforwhichexpenseshavebeenadvancedtoanyofficeroremployeeheshallsubmittotheappropriateofficialafullyitemizedtravelexpensevoucherforallreimbursableitemslegallyexpendedaccompaniedbytheunexpendedportionofsuchadvanceifanyAnyadvancemadeforthispurposeoranyportionthereofnotrepaidoraccountedforinthetimeandmannerspecifiedhereinshallbearinterestattherateoflOperannumfromthedateofdefaultuntilpaid SectionToprotecttheCityfromanylossesonaccountofadvancesmadeasprovidedherelntheCityshallhaveapriorlienagainstandarighttowithholdanyandallfundspayableortobecpayablebytheCitytoanofficeroremployeetowhomsuchadvancehasbeengivenuptotheamountofsuchadvanceandinterestattherateof10perannumuntilsuchtimeasrepaymntorjustificationhasbeenmadeNoadvanceofanykindshallbemadetoanyofficeroremployeeatanytimewhenheisdelinquentinaccountingfororrepayingaprioradvanceSection6AnyadvancemadeundertheauthorityofthisOrdinanceshallbeconsideredashavingbeenmadetotheofficeroremployeetobeexpandedbyhimasanagentoftheCityfortheCityIspurposesonlyandspecificallytodefraynecessarycostswhileperforminghisofflclaldutiesNosuchadvanceshallbeconsideredasapersonalloantosuchofficeroremployeeandanyexpenditurethereofotherthanforofficialbusinesspurposesmshallbeconsideredamisappropriationofpublicfundsSection7CodeReferenceSectionIhereofshellconstituteSection22026oftheHedlnaCodeandallothersectionsshallbeconsideredoftemporaryorspecialeffectSection8ThisOrdinanceshallbepublishedimmediatelyandbecomeeffectiveJanuary191970PASSEDbytheCityCouncilonthe12thdayofJanuary1970andsignedinauthenticatlonofitspassagethesamedayApprovedastoormStephenFChadwickJrCityAttorneyATTESTBerniceSowdenCityClerk