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Ordinance No. 0573
CITYOFMEDINAORDINANCENO573ANORDINANCEPROVIDINGFORINDEMNIFICATIONOFEMPLOYEESANDOFFICIALSTHECITYCOUNCILOFTHECITYOFMEDINAORDAINSASFOLLOWSSECTION1DEFINITIONSUnlessthecontextindicatesotherwisethewordsandphrasesusedinthisordinanceshallhavethefollowingmeaningsAEmployeemeansanypersonwhoisorhasbeenemployedbythecityConsultantsshallnotbeincludedwithinthemeaningofthewordemployeeunlesstheyareemployedonafulltimesalariedbasisBOfficialmeansanypersonwhoisservingorhasservedasanelectedcityofficialandanypersonwhoisservingorhasservedasanappointedmemberofanycityboardcommissioncommitteeorotherappointedpositionwiththecityCInsuranceshallincludeanyprogramorselfinsuranceDInsurancepolicyshallincludeanydocumentsoragreementsprovidingfororpertainingtoanyplanofselfinsuranceSECTION2LEGALREPRESENTATIONAAsaconditionofserviceoremploymentthecityshallprovidetoanofficialoremployeesubjecttotheconditionsandrequirementsofthisordinanceandnotwithstandingthefactthatsuchofficialoremployeemayhaveconcludedserviceoremploymentwiththecitysuchlegalrepresentationasmaybereasonablynecessarytodefendaclaimorlawsuitfiledagainstsuchofficialoremployeeresultingfromanyconductactoromissionofsuchofficialoremployeeperformedoromittedonbehalfofthecityintheircapacityasacityofficialoremployeewhichactoromissioniswithinthescopeoftheirserviceoremploymentwiththecity1 BThelegalservicesshallbeprovidedbytheofficeofthecityattorneyunless1Anyprovisionofanapplicablepolicyofinsuranceprovidesotherwise2Aconflictofinterestorethicalbarexistswithrespecttusaidrepresentationor3ThecityattorneydeterminesthatoutsidecounselshouldberetainedCIntheeventthatoutsidecounselisretainedundersubsectionBofthissectionthecityshallindemnifytheemployeefromthereasonablecostsofdefenseSECTION3EXCLUSIONSAInnoeventshallprotectionbeofferedunderthisordinancebythecityfor1Anydishonestfraudulentmaliciousactorcourseofconductoremployeecriminalorofanofficial2Anyactorcourseofconductofanofficialoremployeewhichisnotperformedonbehalfofthecity3Anyactorcourseofconductwhichisoutsidethescopeofanofficialsoremployeesserviceoremploymentwiththecityandor4AnylawsuitbroughtagainstanofficialoremployeebyoronbehalfofthecityBNothinghereinshallbeconstruedtowaiveorimpairtherightofthecitytoinstitutesuitorcounterclaimagainstanyofficialoremployeenortolimittheabilitytodisciplineorterminateanemployeeCTheprovisionsofthisordinanceshallhavenoforceoreffectwithrespecttoanyaccidentoccurrenceorcircumstanceforwhichthecityortheofficialoremployeeisinsuredagainst10ssordamagesprovidedthecityshallunderthetermsofthisordinanceprovideprotectionsubjecttoitstermsandlimitationsaboveanylosslimitofsuchpolicyTheprovisionsofthisordinanceareintendedtobe secondarytoanycontractorpolicyofinsuranceownedorapplicabletoanyofficialoremployeeThecityshallhavetherighttorequireanemployeetoutilizeanysuchpolicyprotectionpriortorequestingtheprotectionaffordedbythisordinanceSECTION4DETERMINATIONOFEXCLUSIONThedeterminationofwhetheranofficialoremployeeshallbeaffordedadefensebythecityunderthetermsofthisordinanceshallbemadebythecitymanagerThedeterminationofwhetherthecitymanagershallbeaffordedadefensebythecityunderthetermsofthisordinanceshallbemadebythecitycouncilSECTION5REPRESENTATIONANDPAYMENTOFCLAIMSCONDITIONSTheprovisionsofthisordinanceshallapplyonlywhenthefollowingconditionsaremetAIntheeventofanyincidentorcourseofconductpotentiallygivingrisetoaclaimfordamageorthecommencementofasuittheofficialoremployeeinvolvedshallassoonaspracticablegivethecitywrittennoticethereofidentifyingtheofficialoremployeeinvolvedallinformationknowntotheofficialoremployeewithrespecttothedatetimeplaceandcircumstancessurroundingtheincidentorconductgivingrisetotheclaimorlawsuitaswellasthenamesandaddressesofallpersonsallegedlyinjuredorotherwisedamagedtherebyandthenamesandaddressesofallwitnessesBUponreceiptthereoftheofficialoremployeeshallforthwithdeliveranyclaimdemandnoticeorsummonsorotherprocessrelatingtoanysuchincidentorconducttothecityandshallcooperatewiththecityattorneyoranattorneydesignatedbythecityanduponrequestassistinthedefenseorsettlementofanysuitandinenforcinganyclaimforanyrightofsubrogationagainstanypersonsororganizationsthatmaybeliabletothecitybecauseofanydamageorclaimoflossarisingfromsaidincidentorcourseofconductincludingbutnotlimitedtorightsOfrecoveryforcostsandattorneysfeesarisingoutofstateorfederalstatuteupondeterminationthatthesuitbroughtisfrivolousinnatureCSuchofficialoremployeeshallattendinterviews3 depositionshearingsandtrialsandshallassistinsecuringandgivingevidenceandobtainingattendanceofwitnessesallwithoutanyadditionalcompensationtotheofficialoremployeeandintheeventthatanemployeehaslefttheemployofthecitynofeesorcompensationshallbeprovidedDSuchofficialoremployeeshallnotacceptnorvoluntarilymakeanypaymentassumeanyobligationorincuranyexpenserelatingtosaidclaimorsuitotherthanforfirstaidtoothersatthetimeofanyincidentorcourseofconductgivingrisetoanysuchclaimlossordamageSECTION6EFFECTOFCOMPLIANCEWITHCONDITIONSIflegalrepresentationofanofficialoremployeeisundertakenbythecityattorneyoranotherattorneyretainedbythecityalloftheconditionsofrepresentationaremetandaJudgmentisenteredagainsttheofficialoremployeeorasettlementmadethecityshallpaysuchjudgmentorsettlementprovidedthatthecitymayatitsdiscretionappealsuchjudgmentSECTION7FAILURETOCOMPLYWITHCONDITIONSIntheeventthatanyofficialoremployeefailsorrefusestocomplywithanyoftheconditionsofthisordinanceorelectstoprovidehisherownrepresentationwithrespecttoanysuchclaimorlitigationthenalloftheprovisionsofthisordinanceshallbeinapplicableandhavenoforceoreffectwithrespecttoanysuchclaimorlitigationandthecityshallhavenoliabilityinconnectionwithsuchclaimsagainsttheemployeeorofficialandshallhavenoliabilityforpaymentofattorneysfeesSECTION8REIMBURSEMENTOFINCURREDEXPENSESAIfthecitydeterminesthatanofficialoremployeedoesnotcomewithintheprovisionsofthisordinanceandacourtofcompetentjurisdictionlaterdeterminesthatsuchclaimdoescomewithintheprovisionsofthisordinancethenthecityshallpayanyjudgmentrenderedagainsttheofficialoremployeeandreasonableattorneysfeesincurredindefendingagainsttheclaimThecityshallpayanycostsandreasonableattorneysfeesincurredinobtainingthedeterminationthatsuchclaimiscoveredbytheprovisionsofthisordinanceprovidedifacourtofcompetentjurisdictiondeterminesthatsuchclaimdoesnotcomewithintheprovisionsofthisordinancethentheofficialoremployeeshallpaythecityscostsandreasonableattorneysfeesincurredin4 obtainingthedeterminationthatsuchundertheprovisionsofthisordinanceclaimisnotcoveredBIfthecitydeterminesthataclaimagainstacityofficialoremployeedoescomewithintheprovisionsofthisordinanceandacourtofcompetentjurisdictionlaterfindsthatsuchclaimdoesnotcomewithintheprovisionsofthisordinancethenthecityshallbereimbursedforcostsorexpensesincurredinobtainingthedeterminationthatsuchclaimisnotcoveredbytheprovisionsofthisordinancebysuchcityofficialoremployeeSECTION9CONFLICTWITHPROVISIONSOFINSURANCEPOLICIESTheindemnificationprovisionsofthistitledonotconstituteapolicyofinsuranceandnothingcontainedinthisordinanceshallbeconstruedtomodifyoramendanyprovisionofanypolicyofinsurancewhereanycityofficialoremployeethereofisaninsuredIntheeventofanyconflictbetweenthisordinanceandtheprovisionsofanysuchpolicyofinsurancethepolicyprovisionsshallbecontrollingprovidedhoweverthatnothingcontainedinthissectionshallbedeemedtolimitorrestrictanyemployeesorofficialsrighttofullcoveragepursuanttothisordinanceitbeingtheintentofthisordinanceandsectiontoprovidethecoveragedetailedinthisordinanceonlyoutsideandbeyondinsurancepolicieswhichmaybeineffectwhilenotcompromisingthetermsandconditionsofsuchpoliciesbyanyconflictingprovisioncontainedinthisordinanceSECTION10PENDINGCLAIMSTheprovisionsofthisordinanceshallapplytoanypendingclaimorlawsuitagainstanyofficialoremployeeoranysuchclaimorlawsuithereafterfiledwithoutregardtothedateofeventsorcircumstanceswhicharethebasisofsuchclaimorlawsuitSECTION11REPEALORMODIFICATIONThisordinanceissubjecttorepealormodificationatthesolediscretionofthecitycouncilprovidedthatsuchrepealormodificationshallapplyprospectivelyonlyandshallhavenoeffectupontheobligationtoindemnifyandordefendagainstanyclaimwhichisbasedinwholeorinpartuponanyactoromissionofanofficialoccurringpriortotheeffectivedateoftherepealormodification SECTION12EFFECTIVEDATEThisordinanceshalltakeeffectfive5daysafteritspublicationorthepublicationofasummaryofitsintentandcontentsPASSEDBYTHECITYCOUNCILONTHISlDAYOFO01993ANDSIGNEDINAUTHENTICATIONOFITSPASSAGETHELDAYOFOCO1993ApprOvedastofromKirkRWinesCityAttorneyAttestyCnnlatchel6