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Ordinance No. 0711
CITYOFMEDINAORDINANCENO711ANORDINANCEADOPTINGASYSTEMFORTHEISSUANCEUSEANDCONTROLOFCREDITCARDSBYCITYOFFICIALSANDEMPLOYEESANDDIRECTINGTHEFINANCEOFFICERTOADOPTRULESANDPROCEDURESTOIMPLEMENTSUCHSYSTEMWHEREASfieCityManagerandFinanceOfficerfindtheuseofcreditcardstobeanpriateandusefulmeansofmakingpaymentforavadetyoftypesofpumhasesincludingemergencypurchasespurchasesofsmellitemsonetimepurchasesfromvendorsintemetpurdisesandtravelexpensesandWHEREASRCW43092855providesthatanycitywhichcontractsfortheissuanceanduseofcreditcardsmustadoptasystemforthedistributionauthorizationcreditlimitspaymentandconlTolofsuchcreditcardsTHECITYCOUNCILOFTHECITYOFMEDINAWASHINGTONDOORDAINASFOLLOWSSECTION1SYSTEMFORISSUANCEUSEANDCONTROLOFCREDITCARDSTheCityCouncilherabyadoptsthefollowingsystemfortheissuanceuseandcontrolofcreditcardsbyCityofficialsandemployeesTheFinanceOfficershallimplementthefollowingsystemforthedistributionathorizationandcontrolcreditlimitsandpaymentofbillsrelatedtotheuseofcreditcardsbyCityofficialsandemployees1DistributionCreditcardsmaybedistributedtothoseCityofficialsandemployeeswhointheopinionoftheFinanceOfficerhavejobraspensibilitieswhichwouldbefacilitatedbytheuseofacreditcardandthecreditcardusewouldbenefitthecity2AuthorizationandControlTheCityManagershalldevelopandimplementguidelinesandaccountingcontrolstoensuretheproperusageofcreditcardsandcreditcardfunds3CreditLimitsTheFinanceOfficershallsetcreditlimitsoneachcreditcardissuedThecreditlimitshallnotexceed2500withoutwrittenapprovalofthecitymenager4PaymentofBillsTheFinanceOfficershallestablishandimplementawrittenpmceduraforthepaymentofallcreditcardbills5UnauthorizedChartiesAnyemployeeusingacityissuedcreditcardfornoncitybusinessshallbebilledforallchargesonthecreditcardandthecitymenagerorhisherdesigneeisdirectedandauthorizedtotakeallnecessarylegalactionstorecoveranyunauthorizedcharges6CashAdvancesNocityissuedcreditcardshallbeusedtoobtainacashadvanceBTheFinanceOfficerisauthodzadtoadoptanyadditionalproceduresorpoliciesnecessarytoimplementtheprovisionsofthissection SECTION2EFFECTIVEDATEThisordinanceshalltakeeffectfivedaysafteritspublicationorthepublicationofasummaryofitsintentandcontentspASSEDBYTHECITYCOUNCILONTHIS12DAYOFMarch2001ANDSIGNEDINAUTHENTICATIONOFITSPASSAGETHE12OFMarch2001DAYDieckerMayorAppmvedastoformAttestCaroilPWedlundCityClenkPassed03122001Filed02282001EflctiveDateCarollPWedlunlelallalllaa SUMMARYOFORDINANCENO711oftheCityofMedinaWashingtonANORDINANCEADOPTINGASYSTEMFORTHEISSUANCEUSEANDCONTROLOFCREDITCARDSBYCITYOFFICIALSANDEMPLOYEESANDDIRECTINGTHEFINANCEOFFICERTOADOPTRULESANDPROCEDURESTOIMPLEMENTSUCHSYSTEMThefulltextofthisordinancewillbemaileduponrequestApPROVEDbytheCityCouncilattheirmeetingofZtch12CaroilPWedlundCityClerk2001