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Ordinance No. 0786
CITYOFMEDINAORDINANCENO786ANORDINANCEREGULATINGSPECIALEVENTSREQUIRINGAPERMITTHEREFOREANDPAYMENTOFAFEEESTABLISHINGPROCEDURESFORREVIEWOFAPPLICATIONSANDPRESCRIBINGPENALTIESFORVIOLATIONSOFITSPROVISIONSNOWTHEREFORETHECITYCOUNCILOFTHECITYOFMEDINAWASHINGTONDOORDAINASFOLLOWSSECTION1ANEWCHAPTERMMC940ISADOPTEDMedinaMunicipalCodeSection940isaddedtoreadasfollowsMEDINAMUNICIPALCODECHAPTER940SPECIALEVENTSSECTION940010DefinitionsForthepurposeofthisOrdinancethefollowingtermsphraseswordsandtheirderivationsshallhavethemeaninggivenhereinWhennotinconsistentwiththecontextwordsusedinthepresenttenseincludethefuturewordsinthepluralnumberincludethesingularnumberandwordsinthesingularnumberincludethepluralnumberThewordshallisalwaysmandatoryandnotmerelydirectory1SpecialEventmeansaatemporaryorongoingactivityorganizedbyanyindividualororganizationthataffectstheordinaryuseofparkspublicstreetsrightofwayssidewalkstrafficetcandwillgenerateorinviteconsiderablepublicparticipationandorspectatorsbaneventthatisreasonablyexpectedtocauseorresultinmorethanfifty50peoplegatheringinaparkorotherpublicplaceorcaneventthatisreasonablyexpectedtohaveasubstantialimpactonaparkorotherpublicplace2Parademeansamarchorprocessionofanykind3Publicmeetingorassemblymeansaplannedororganizedgatheringofagroupofpersonsoranyceremonydemonstrationshowexhibitiondanceorpageantwhichmayreasonablybeexpectedtoresultinthegatheringofagroupofpersonsuponanypublicstreetparkorotherpublicgrounds4SpecialExpressiveEventmeansaSpecialEventorganizedprimarilytoconveyideasopinionsorthoughtsthroughwordsorconductExamplesofspecialexpressiveeventsincludepoliticaldemonstrationsandorralliespicketingandsimilartypesofspeechorconducttypicallygivenahigherlevelofconstitutionalprotectionthancommercialspeechORD7861 5CityshallrefertotheCityofMedina6CityOperatedEventmeansapubliceventwhichisdirectlyrelatedtoarecognizedgovernmentalorproprietarycityfunctionandwhichisinmajorpartinitiatedfinancedandexecutedbytheCityofMedina7CosponsoredEventmeansaneventinwhichtheCityofMedinaismerelylistedasacosponsorbutdoesnotcarryamajorshareoftheburdenofinitiatingfinancingandexecutingtheevent8NonprofitEventmeansaneventwhichisdirectlyrelatedtoanonprofitorganizationandwhichisinmajorpartinitiatedfinancedandexecutedbythenonprofitorganization9ForprofitEventmeansaneventwhichisoperatedbyforprofitsponsorswhicharebeneficialtotheCityandthepublic10CommercialFilmingmeanstheprocessofvideoorfilmproductionofanylocationandoractivitywhichisintendedforuseaspublicentertainmentdocumentaryoreducationalpurposes11SubstantialImpactmeanscreatinganunusualneedforCityprovidedemergencyorprotectiveservicessuchaspolicefireormedicalaidandornecessitatingspecialtrafficcontrolmeasuressuchasbarricadestrafficdirectionbypoliceorsimilarmeasuresSECTION940020SpecialEventPermitItshallbeunlawfulforanypersontoconductorsponsoranySpecialEventasdefinedinthischapterunlessanduntilapermittoconductsuchSpecialEventhasbeenobtainedincompliancewiththeprovisionsofthischapterexceptashereinprovidedSECTION940030ExemptionsfromPermitsThefollowingSpecialEventsshallbeexemptfromtherequirementtoobtainapermitAFuneralprocessionsBAgovernmentalagencyactingwithinthescopeofitsfunctionsCDancesandotherSpecialEventsconductedbyschoolsorchurchesDStudentsgoingtoandfromschoolclassesorparticipatingineducationalactivitiesprovidedthatsuchSpecialEventisauthorizedbytheschooldistrictandisundertheimmediatedirectionandsupervisionoftheschoolORD7862 authoritiesauthorizedbytheschooldistricttoapproveandsupervisesuchSpecialEventandEGaragesalesandrummagesaleswhenconductedentirelyuponprivatepropertySECTION940040ApplicationFormRequiredInformationAnypersondesiringtoapplyforaSpecialEventpermitshalldosobyfilingawrittenapplicationthereforewiththeCityClerkTheapplicationshallbemadeonformsprovidedbytheCityandshallincludeataminimumthefollowinginformationAThenameaddressandtelephonenumberoftheapplicantBThenameaddressandtelephonenumberofthepersonwhowillbedirectlyinchargeofandresponsiblefortheSpecialEventCAfullandcompletedescriptionoftheSpecialEventsoughttobeheldandthedurationofsuchSpecialEventDTheproposedlocationoftheSpecialEventandthedimensionsandplansforanystructuretobeerectedorconstructedinconnectionwiththeSpecialEventEWhethertheSpecialEventwillrequiretheuseofanycitystreetorrightofwayandifsothelocationanddimensionsoftheproposedusetogetherwithastatementastothedimensionsofremainingunobstructedstreetorrightofwayFTheapproximatenumberofspectatorsandpersonswhowillorareexpectedtoparticipateintheSpecialEventandthenumberandkindofvehiclesequipmentandanimalswhichwillbeusedGIfthepermitsoughtisfortheuseofacitystreetnotconnectedwithaSpecialEventafullandcompletedescriptionoftheusesoughttobemadeofthestreetbytheapplicantandthedurationofsuchuseHPlansfortheassemblyanddispersaloftheSpecialEventincludingtimesandlocationsthereofincludingsetuptakedowntimesandIAnyadditionalinformationwhichthecitymanagerorcitymanagersdesigneeshallfindreasonablynecessarytoadeterminationofthefindingsrequiredbySection940060SECTION940050SpecialEventPermitFeesORD7863 AllapplicationsshallbeaccompaniedbyanonrefundableapplicationfeeassetforthintheCityfeescheduleSpecialEventpermitfeesshallnotbeimposedwhenallofthefollowingconditionsaremetATheactivitiesareconductedbyanonprofitorganizationBTheactivitiesareopentothepublicwithoutdiscriminationCTheactivitieswillbenefitthepublichealthsafetyorwelfareandDThereisnochargeforadmissionparticipationoravendorfeeexceptforpledgesforeventssuchasawalkathonSECTION940060FindinqsRequiredAAllpermitsissuedunderthispolicyshallbeissuedbythecitymanagerorcitymanagersdesigneeApermitmaybeissuedtotheapplicantonlyifallofthefollowingcriteriaandconditionsforissuancearemet1TheproposedSpecialEventwillnotunreasonablyendangertheparticipantsspectatorsorthepublic2TheproposedSpecialEventwillnotunreasonablyinterferewithvehicularorpedestriantrafficflowattheproposedlocationTheconcentrationofpersonsspectatorsanimalsandvehicleswillnotundulyinterferewithproperfireandpoliceprotectionoforambulanceservicetoareaswheretheSpecialEventwilltakeplaceorareascontiguoustosuchareaTheconductofsuchSpecialEventwillnotundulyinterferewiththemovementsofemergencyresponseequipmentenroutetoacallforserviceSuchSpecialEventisnottobeheldforthesolepurposeofadvertisingthegoodswaresormerchandiseofaparticularbusinessestablishmentorvendor6AdequateplansforparkingexisttomeettheneedgeneratedbytheproposedSpecialEventProperarrangementshavebeenmadeforsetuptakedownandcleanupfollowingtheSpecialEventORD7864 TheproposedSpecialEventorproposeduseofthestreetwillnotintrudeontooroveranyportionofapublicrightofwayopentovehicleorpedestriantravelinsuchamannerastocreatealikelihoodofendangeringvehiclesorpedestriansInadditionintheeventtherequestedpermitinvolvesencroachmentorpartialobstructionofasidewalkorotherwalkwayopentothepublicaminimumof3feetofunobstructedsidewalkorotherwalkwayshallbemaintainedatalltimesIftheSpecialEventoruseofthestreetinvolvesanobstructionofaportionofapublicsidewalkorotherwalkwaythecitymanagershallestablishthespecificperiodofthepermit10InthecaseofSpecialEventssuchasfunrunsmarathonsetcorinthecaseofanystreetusewhichrequirestheclosureofanypublicstreetorwalkwaytheproposedeventorusewillnotrequireclosureforaperiodlongerthanthatestablishedbythecitymanager11WhenevertherequestedpermitisforanactionwhichwillrequiretheuseofanycitystreetorothercitypropertywhetherornotsuchuseisconnectedwithaSpecialEventtheapplicantmustagreetoindemnifydefendandholdtheCityharmlessfromanyandallclaimsforbodilyinjuryorpropertydamagethatmayariseoutoforinconnectionwiththeapplicantspermittedSpecialEventoruse12WhenevertherequestedpermitisforanactionwhichwillrequiretheuseofanystreetorothercitypropertywhetherornotsuchuseisconnectedwithaSpecialEventtheapplicantmustsecureandmaintaininfullforceandeffectthroughoutthedurationofthepermitcomprehensivegeneralliabilityinsuranceforbodilyinjuryandpropertydamageinsuchamountsasthecitymanagerdeemsnecessaryandshallhavetheCityofMedinanamedasanadditionalnamedinsuredonthepolicyofinsurancewhichshallincludeaprovisionprohibitingcancellationofsaidpolicyexceptupon30dayspriorwrittennoticetotheCity13WheneveranySpecialEventorotheruserequiresprovisionofadditionalcityservicesincludingbutnotlimitedtotheemploymentofpoliceofficerstodirectorblockpedestrianorvehiculartrafficortheprovisionsofstandbyaidcarorfireprotectionservicestheapplicantshallagreetoreimbursetheCityforthesameand14SuchotherandfurtherconditionsasthecitymanagerdeemsnecessarytoreasonablyensurethattheproposedSpecialEventdoesnotinanywaycreatealikelihoodofendangeringthosewhomayparticipateorbespectatorsBIfanyoftheabovecriteriaarenotmetbytheproposalthecitymanagershalldenythepermitormayissuethepermitwithsuchconditionsasthecityORD7865 managerdeemsnecessaryfortheapplicationtomeetallofthecriteriasetforthaboveCAllconditionsofthepermitshallbesubscribedonorattachedtothepermitDNotwithstandinganyprovisionsinthisChapter940theCitymayonlyimposeconstitutionallypermissibletimeplaceandmannerrestrictionsonSpecialExpressiveEventsasarenecessarytoprotectthepublichealthsafetyandwelfareSECTION940070ConditionstoPermitThecitymanagerorcitymanagersdesigneemayprescribeconditionstotheissuanceofapermitincludingbutinnowaylimitedtothefollowingAExecutionofanagreementtoindemnifyandholdtheCityharmlessfromandonanyclaimthatmaybemadeorbroughtagainsttheCityforlossinjuryordamagetoanypersonsorpropertyarisingoutoforinconnectionwiththeSpecialEventBEntryformsforSpecialEventparticipantsthatrequireeachindividualparticipanttoreleasetheCityfromliabilitythatmightbeoccasionedonaccountofanyinjurytotheparticipantordamagetotheparticipantspropertyexceptthosewhichoccurduetotheCityssolenegligenceIftheSpecialEventwillinvolveminorssaidentryformshallprovideforareleaseofsuchliabilityonbehalfoftheminorbytheminorandtheminorsparentsorguardianCRequirementsforthepromptandorderlyremovalofanysignsboothsbarricadesandanyotherarticlesoritemserectedorusedinconnectionwiththeSpecialEventandanytrashordebrisoccasionedbytheSpecialEventDReimbursementuponpresentmentoftheCitysstatementforallreasonablecostsincurredbytheCityforexpenditureoffundsmanpowerorequipmenttoensurethesafeandorderlyconductofSpecialEventordisassemblyorremovalofanyarticleserectedorusedinconnectionwiththeSpecialEventorcollectionoftrashordebrisoccasionedbytheSpecialEventThecitymanagermaywaivesuchreimbursementifsuchwaiverdoesnotconstituteagiftofpublicfundsandintheopinionofthecitymanagertheimpositionofsuchfeewillcreateanunduehardshipfortheapplicantEProvisionofaperformancebondorcashdepositinanamounttobesetbythecitymanagerorcitymanagersdesigneetoensurethatallofthefindingsandconditionstothepermitexistandorhavebeenmetduringthecontinuationoforaftertheSpecialEventincludingwithoutlimitationtoensurethattheexpensesofcleaningupwillbepaidbythesponsoringORD7866 organizationThecitymanagerorcitymanagersdesigneeshalldeterminethebondamountbysuchfactorsastypeofeventprojectednumberofparticipantsandspectatorsandthesponsorsexperienceSECTION940080PriorApplicationIfapriorpermitapplicationshallhavebeenmadeforaSpecialEventproposedtobeheldatthesametimeorplacethecitymanagerorcitymanagersdesigneemayrefuseapprovalofthelaterapplicationIncaseofsuchrefusalwrittennoticeshallbesenttotheapplicantwiththeopportunitytoapplyforanalternatetimedateandorplaceSECTION940090NoticeofIssuanceorDenialThecitymanagerorcitymanagersdesigneeshallactuponthepermitapplicationwithintenbusinessdaysofthefilingthereofIfthepermitapplicationisdeniedawrittennoticeofthedecisionincludingreasonsforthedecisionshallbemailedtotheapplicantnolaterthanfivebusinessdaysafterthedecisionhasbeenmadeSECTION940100AppealProcedureAlldecisionsofthecitymanagerwithrespecttoissuancedenialrevocationorsuspensionofanypermitunderthispolicyshallbefinalunlessappealedbyanyaggrievedpartytotheCityCouncilAnoticeofappealshallbefiledwiththeCityClerkwithintwobusinessdaysafterreceiptofnoticeofdenialordateofpostingofthenoticeofdecisionTheCityCouncilshallactupontheappealatitsnextregularlyscheduledmeetingfollowingreceiptofthenoticeofappealSECTION940110ContentsofPermitConditionstotheissuanceofanypermitshallbesetforthinthepermitSECTION940120DutyofPermitteeAApermitteehereundershallcomplywithalltermsandconditionsofsaidpermitandwithallapplicablelawsandordinancesBThewrittenpermitobtainedpursuanttothispolicyshallbecarriedonsiteattheSpecialEventatalltimesduringtheSpecialEventbythepersonheadingorleadingtheSpecialEventforwhichthepermitwasissuedSECTION940130RevocationorSuspensionofPermitAAllpermitsissuedpursuanttothispolicyshallbetemporaryshallvestnopermanentrightsintheapplicantandmayberevokedbythecitymanagerorcitymanagersdesigneeasfollowsORD7867 1ThepermitmaybeimmediatelyrevokedbythecitymanagerorcitymanagersdesigneeintheeventofaviolationofanyofthetermsorconditionsofthepermitoranyprovisionoftheMedinaMunicipalCodeor2ThepermitmaybeimmediatelyrevokedbythecitymanagerorcitymanagersdesigneeintheeventthepermittedSpecialEventorstreetuseshallbecomeforanyreasondangeroustopersonorpropertyorifanystructureorobstructionpermittedbecomesinsecureorunsafeor3Thepermitmayberevokedbythecitymanagerorcitymanagersdesigneeupon30daysnoticeifthepermitwasnotforaspecifiedperiodoftimeandisnotcoveredbyeitheroftheprecedingsubsectionsBIfanyeventuseoroccupancyforwhichthepermithasbeenrevokedisnotimmediatelydiscontinuedthecitymanagerorcitymanagersdesigneemayremoveanystructureorobstructionorcausetobemadewithoutobligationtodososuchrepairsuponthestructureorobstructionasmaybenecessarytorenderthesamesecureandsafeoradjournanySpecialEventThecostandexpenseofsuchremovalrepairoradjournmentshallbeassessedagainstthepermitteeincludingallprofessionalfeesassociatedwithenforcementofthecollectionofthesameSECTION940140PublicConductDurinqaSpecialEventsActivityAItisunlawfulforanypersontounreasonablyobstructimpedeorinterferewithanySpecialEventorwithanypersonvehicleoranimalparticipatinginsuchSpecialEventforwhichapermithasbeengrantedinaccordancewiththeprovisionsofthispolicyBThecitymanagerorcitymanagersdesigneeshallhavetheauthoritywhenreasonablynecessarytoprohibitorrestricttheparkingofvehiclesalongastreethighwayroadwayoralleywayorpartthereofconstitutingpartoftherouteoftheSpecialEventSECTION940150ViolationPenaltyAnypersonconvictedofaviolationofthispolicyshallbepunishedbyafinenottoexceedonethousanddollarsorbyimprisonmentinjailforaperiodnottoexceedsixmonthsorbothsuchfineandimprisonmentInadditioneachandeverydayduringwhichanyviolationofanyprovisionofthispolicyiscommittedcontinuedorpermittedbyanypersonororganizationconstitutesaseparateoffenseSECTION940160SeverabilityIfanysectionsentenceclauseorphraseofthisChapter940shouldbeheldtobeinvalidorunconstitutionalbyacourtofcompetentjurisdictionsuchinvalidityorunconstitutionalityshallnotaffectthevalidityorconstitutionalityofanyothersectionsentenceclauseorphraseofthisChapter940ORD7868 SECTION2EFFECTIVEDATEThisordinanceshalltakeeffectfivedaysafteritspublicationorthepublicationofasummaryofitsintentandcontentsPASSEDBYTHECITYCOUNCILONTHIS10thDAYOFOctober2005ANDSIGNEDINAUTHENTICATIONOFITSPASSAGETHEDAYOFb2005ApprovedastoformWayneDnakaCityAttorneLAttestRatdyCiCCTityClerkPassedOctober102005FiledOctober102005PublishedAEffectiveDategzfAORD7869 SUMMARYOFORDINANCENO786oftheCityofMedinaWashingtonOnOctober102005theCityCounciloftheCityofMedinaWashingtonpassedOrdinanceNo786themainpointsofwhicharesummarizedbyitstitleasfollowsandapprovedthissummaryANORDINANCEREGULATINGSPECIALEVENTSREQUIRINGAPERMITTHEREFOREANDPAYMENTOFAFEEESTABLISHINGPROCEDURESFORREVIEWOFAPPLICATIONSANDPRESCRIBINGPENALTIESFORVIOLATIONSOFITSPROVISIONSThefulltextofthisordinancewillbemaileduponrequestRadyPCICityClerkORD78610