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CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 411
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, ADOPTING A NEW CITY MANAGER EVALUATION AND
CITY GOAL SETTING PROCESS AND ANNUAL SCHEDULE
WHEREAS, the City Council desires to update its procedures relating to the annual
evaluation of the City Manager; and
WHEREAS, the City Council desires to coordinate and integrate that process with the
Council’s annual retreat and the City’s annual process for developing and implementing City
goals; and
WHEREAS, the City Manager Evaluation and City Goal Setting Process and Annual
Schedule, attached and incorporated as Exhibit A (hereinafter Schedule and Process), will
facilitate and enhance the City Council’s timely annual review of the City Manager’s
performance, will facilitate the concurrent development and implementation of annual City goals,
and will establish an integrated process furthering the City’s interest in efficient management
and effective government; and
WHEREAS, the current City of Medina Personnel Manual, Section 8.04 (City Manager
Review), may be referenced and applied in conjunction with the Schedule and Process,
provided that the Schedule and Process shall supersede all inconsistent portions of Section
8.04; and
WHEREAS, the Schedule and Process assigns tasks to the City Council’s Personnel
Committee, the City Council itself, and City Manager that should be timely and cooperatively
performed to achieve the benefits of Schedule and Process; and
WHEREAS, it is the City Council’s intent that the Schedule and Process adopted herein
be used by the City until further changes may be authorized by the City Council; and
WHEREAS, the City Council and City Manager should evaluate the utility of the
Schedule and Process after two years to determine its effectiveness and need for further
changes, and thereafter as they deem appropriate;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
RESOLVES AS FOLLOWS:
Section 1. Schedule and Process Adopted. The Schedule and Process attached
at Exhibit A is adopted for the purposes stated herein and shall be implemented until further
action of the City Council.
Section 2. Periodic Review of Schedule and Process. The City Council and City
Manager shall evaluate the utility of the Schedule and Process after two years to determine its
effectiveness and need for further changes, and thereafter as they deem appropriate.
Section 3. Effective Date. This Resolution shall be effective upon its adoption by
the City Council.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON JULY 13, 2020 AND
SIGNED IN AUTHENTICATION OF ITS PASSAGE ON JULY 13, 2020.
Resolution No. 411 Page 2 of 3
FILED WITH THE CITY CLERK:7/15/2020
PASSED BY THE CITY COUNCIL:7/13/2020
RESOLUTION NO. 411
Resolution No. 411 Page 3 of 3
EXHIBIT A
City Manager Evaluation and City Goal Setting
Process and Annual Schedule
Adopted July 13, 2020
This new City Manager Evaluation and City Goal Setting Process and Annual Schedule
(Schedule and Process) is adopted to facilitate and enhance the City Council’s timely
annual review of the City Manager’s performance, to facilitate the concurrent
development and application of annual City goals, and to establish an integrated
process furthering the City’s interest in efficient management and effective government.
The current City of Medina Personnel Manual, Section 8.04 (City Manager Review), may
be referenced and applied in conjunction with this Schedule and Process, but the
Schedule and Process shall supersede all inconsistent portions of the Section 8.04.
The Schedule and Process assigns tasks to the City Council’s Personnel Committee
(PC), City Council (CC), and City Manager (CM) using those descriptors below. "Mtg #"
refers to the first or second regular monthly meeting of the City Council. City Council
retreat is integrated with concurrent development of City Council and City Manager
annual goals.
Current Year City Manager Evaluation by Council
Sep--Oct: PC initiates CM review, assembly of materials, and analysis; PC conducts
meeting with and solicits contributions from CM; PC prepares preliminary
report to CC
Oct Mtg #2: PC presents preliminary report to CC for discussion and review (open
and/or ex. session as may applicable)
Nov Mtg #1: Confidential CC discussion and review in ex. session; CC discussion with
CM in ex. session; CC provides direction to PC to prepare draft final
evaluation
Nov. Mtg #2: CC considers PC draft final evaluation in ex. session; CC discussion with
CM in ex. session; CC provides direction to PC to prepare final evaluation
Dec Mtg #1: CC takes final action on CM evaluation and sets next year compensation in
open session
Council and Manager Goal Setting for Upcoming Year
All City Council meetings are open session.
Mid-Dec: CM delivers proposed City and CM goals for upcoming year to CC
Jan Mtg #1: CC discussion of City and CM proposed goals
Jan Mtg #2: CC discussion and direction to CM to prepare final recommendation for
goals
Feb 1st Sat: CC retreat; Finalize City and CM goals for current year
Feb Mtg #2: CC takes final action on City and CM goals