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HomeMy WebLinkAboutResolution No. 430CITY OF MEDINA, WASHINGTOZ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, ADOPTING A PUBLIC PARTICIPATION PLAN FOR THE 2024 PERIODIC COMPREHENSIVE PLAN UPDATE WHEREAS, Chapter 36.70A RCW, the Washington State Growth Management Act (GMA) requires local governments to adopt and periodically review comprehensive plans; and WHEREAS, the last periodic review of the Medina Comprehensive Plan was adopted by Ordinance 924 on October 12, 2015; and WHEREAS, the next periodic review of the Medina Comprehensive Plan must be completed by December 31, 2024; and WHEREAS, the City has begun the process of reviewing its comprehensive plan-, and WHEREAS, RCW 36.70A. 140 requires local governments planning under the GMA to establish and broadly disseminate to the public a public participation program identifying procedures for early and continuous public participation in the development and amendment of the comprehensive plan; and WHEREAS, a public participation plan (Attachment A hereto) should be used to guide the ongoing review and update of the City' s comprehensive plan; and WHEREAS, the public participation plan includes a proposed general schedule to complete the needed revisions to the Comprehensive Plan by December 31, 2024. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, RESOLVES AS FOLLOWS: Approval and Effective Date. This Resolution is hereby adopted and shall be effective as of the date of adoption by the City Council set forth below. PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON FEBRUARY 13,2023 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON FEBRUARY 13,2023. 7 /116ssica Rosman, Mayor Approved as to form: Attest: Ogden Murphy Wallace, PLLC coff-M. Missall, City Attorney Aimee Kellerman, City Clerk Attachment A: City of Medina Comprehensive Plan 2024 Public Participation Program FILED WITH THE CITY CLERK: 2 1 140-01�2 PASSED BY THE CITY COUNCIL:�-lj RESOLUTION NO, 430 Resolution No. 430 Page 1 of 1 Y Medina 2024 Comprehensive is Periodic Update Publicrt ip ti " Program The City of Medina is undertaking a periodic review of its Comprehensive Plan (Update) that must he completed by December 2024, as required by the Wash- ington State Growth Management ement act (G ).,As part of this Update, the GNIA requires Racal governments to create and broadly disseminate a Public Partici- pation Program (Program). This document outlines the Program and describes how the City of Medina will meet the requirements for early and continuous public participation during the Update The overall goals of the Program are to Set expectations for the process early to avoid surprise Provide opportunities for all stakeholdesrs to contribute their ideas and provide feedback throughout all pleases of the Update Make the update accessible, relevant, and engaging to diverse partici- pants with differing levels of interest by using variety of rnedia„ plain language, and easy -to --understand materials Generate general awareness, understanding, and support for the Update by providing information to Bella the public understand the laws and reg- ulations that shape Conipre hens ive planning and the update process Ensure elected and appointed officials along with staff are mare of and understand community viewpoints and concerned that relate to the Up- date Comprehensive plan Update; Public Particpation Plall Public Participation Plan Objectives • Aleet the public participation requirements of the Generate awareness, understanding, and support Growth Management Act for thc! Comprehensive Plan • offer engaging, ongoing, opportunities for all Present information in easy to understand, plain community members to participate language in a variety of media • Set expectations for the Comprehensive Plan Make the update accessible, relevant, and engag- Update ing to all C011-11TILArlitV members 'rhe plan is developed in collaboration with the community, elected and ap- pointed officials, City staff, and other interested stakeholders. Public partici- pation is an integral part of the planning process and this Update will include multiple opportunities for interested community members to meet with the project team, connect with neighbors, and share ideas about the future. Early and continuous pubic participation though a variety of methods brings different viewpoints and values into the decision making process and enables the City to make more informed decisions. These collaborative efforts build nun— teal understanding and trust between the City and the public they serve. ROLE OF CITY COUNCIL AND PLANNING COMMISSION CITY COUNCIL The Medina City Council will provide policy guidance and is the final decision maker for the Comprehensive Plan Update. Council niembers will be notified of all public activities Comprehensive Plan Update: Public Particpatiou Plan 3 -v-Rlll_ and events. All public workshops, hearings, and other activities with the City Council will be noticed appropriately. The City Council will receive monthly briefings throughout the Update and will review Planning Commission's rec- ommendations. City Council will hold a public hearing on the final draft of the updated Comprehensive Plan prior to taking action. PLANNING COMMISSION The Medina Planning Commission will provide policy recommendations for the Update and will assist in assuring the public is involved throughout the process. Planning Commission members will be notified of all community ac- tivities and events. All public workshops, hearings, and other activities with the Planning Commission will be noticed appropriately. The Planning Commis- sion will review the drafts of the Comprehensive Plan on a section by section basis, providing opportunities for public comments, and will provide feedback and recommendations to City staff. The Planning Commission will hold a public hearing on the draft Comprehensive Plan before forwarding its final recommen- dation to the City Council. ROLE OF CITY STAFF DEVELOPMENT SERVICES DEPARTMENT The City of Medina's Development Services staff will oversee the consultants on the Update. Staff will facilitate public meetings; coordinate events and activ- ities; and present draft materials to the Planning Commission and City Coun- cil for review. They will revise documents based on Planning Commission and Council direction and will make accessible all materials to the public, Planning Commission, and City Council, in a timely manner. Comprehensive Plan Update: Public Particpation Plan 4 Benefits of Community Participation* Fosters a Sense Of COMMUnity air([ trust in ov- - Enhances the tlualil:y of planning by incorpuratirr et`aartaertt a wide variety Of information and perspectives Allows craraaToUnitles to make decisions based on Engages citizens in tite ownership of local land rt a shared values challenges and solutions Supports swift andefficient project intplenaeaata_ Ensures good plans remain relevant over tittle (ion DepartmeOt of Commerce ROLE OF THE COMMUNIrff Comprehensive plan Update should be drivers by the community and guided by City Council. It is important to retain the public's interest by making cornmuni- ty participation as ;accessible as possible throughout the entire Update. Adopting an inclusive and robust Program ensures that the Update will be a relfection of Medina's core values and ideas. By adopting this Program, the City can en- sure a variety of community outreach tools will be used to receive engagement throughout the process. The City of Medina will provide several opportunities for the public to partici- pate, provide comment, and learn about the Update Public participation meth- ods and tools may vary by phase. This Program may continue to be reviewed and refined throughout the Update, if needed. While traditional methods (meet- ings, workshops, presentations, etc.) will remain an important role in public ezlgagerren., the City will also use alternative participation tools more exten- sively to make it easier for the public to participate. The following websites Comprehensive Plan Update: Public Particlaatiora Pan Attachment A and social media will be used to share information about the Update: Websites (medina-wa.gov; engagemendina.com) Email Listsery (GovDelivery) Facebook Twitter NextDoor The City will use at least two surveys to collect feedback from the community during the Update. WRITTEN COMMENTS Written comments will be accepted by mail or email throughout the Update pro- cess to Medina2024@medina-wa.gov. There will be a minimum of two specified comment periods prior to public hearings being held with the Planning Com- mission and the City Council. The specified comment periods will be noticed as required by the Medina Municipal Code. OPEN IN -PERSON FORUMS (WORKSHOP AND OPEN HOUSE) The City will hold open forums where the public can participate in activities, learn about the Update, gather information and provide comments and feed- back. At least one Workshop early in the Update process will be scheduled for the VIsioning Process and one in -person Open House that presents the entire draft document will be scheduled in spring or early fall 2024 and will precede public hearings. Comprehensive Plan Update: Public Particpation Plan 6 Attachment A PLANNING COMMISSION MEETINGS The Medina Planning Commission will discuss the Update during their meet- ings. Regu-lar meetings are held on the fourth Tuesday of every month at 6:oo PM in person in the Council Chambers at City Hall (501 Evergreen Point Road). A virtual/hybrid participation option is available for every meeting. Planning Commission meetings may be scheduled for additional times as needed during the Update. All Planning Commission meetings are open to the public and the agenda, including the virtual/hybrid link, is available by 4:00 PM on the Friday prior to the meeting. CITY COUNCIL MEETINGS The Medina City Council will hold regular study sessions on the information that has been gathered and the work being done on the Update. The public may contact the Medina City Council directly through email, or by commenting during regular City Council meetings which are held on the second and fourth Monday of the month at 5:00 PM in the Council Chambers at City Hall (5o1 Ev- ergreen Point Road). A virtual/hybrid participation option is available for every meeting. All City Council meetings are open to the public and the agenda, in- cluding the virtual/hybrid link, is available by 4:00 PM on the Friday prior to the meeting. PUBLIC HEARINGS The City will hold a minimum of two public hearings during the Update: one with the Planning Commission and one with the City Council. Oral and written comments will be accepted at both hearings. The dates and times of the public hearings will be noticed early and continuously to ensure participation. Comprehensive Plan Update: Public Particpation Plan Attachment A The City will use a variety of methods and tools to conduct public outreach on the Update to ensure a broad and diverse population has been informed of the process and their opportunity to participate. WEBSITES The City will maintain a page dedicated to the; Comprehensive plan update on its website medina-wa. o) and link the project page on Engage Medi- na (AT.engage me ndi na. com) . Draft documents, FAQs, maps, scope of work meeting times and locations, staff contact information, and information on hove to submit comments will be available throughout the Update. FAQs Staff will maintain FAQs that provides a simple overview of the process and Update that will be on the vvebsite and placed throughout the community during key milestones SOCIAL MEDIA A minimum of one post related to the Update will be shared per week on social media.. The number of posts will increase leading rip to open houses, work- shops, public hearings, pulic comment periods, and survey deadlines. NOTICE BOARDS AND NEWSPAPER NOTICING All public notices identifying public hearing times and locations, as well as in- formation on how to provide comments will be posted as required by the Medi- na na Municipal Code (MMC .l o). Additional information, including QR codes Comprehensive hensivPlan Update: Public Particpation Plan 8 Attachment A for surveys, will be noticed throughout the update on notice boards located at the Medina post Office, ;Medina Park, and. City Mall, COMMUNITY EVENTS Staff will attend community events that occur during the Update to try and reach more residents to solict feedback and educate themon the Comprehensive Plan.DIRECT MAILINGS The City understands that there are varying preferences within the community for how city news and information is disseminated. To offer as manor residents as possible an opportunity to participate, direct mailings that identify leer dates, public bearings, and surveys will be sent to every household, EMOMMEEMENINNEENEEMM The Public Participation Programs will be implemented based upon the goals, strategies, and tools described below`: PHASE : outreach Goals: Provide education on the Comprehensive Plan Update Set expectations for the process and male it clear how the public can par- ticipate Build awareness and interest in the update Comprehensive Plan Update: Public Particpatiou Plan Attachment A Audiences: • Internal City stakeholders including the Medina City Council and Planning Commission • Residents and property owners • General public Strategies and Tools: • Information on project websites • Social Media posts • Workshop: • Visioning - January 2023 • Summary of results online by end of February • Survey (direct mailing, public posting boards, website, social media) • Medina Today (thoughts, likes, dislikes) December 2022-January 2023 • Medina Tomorrow (future growth scenario) February 2023-March ma • Preferred growth strategy - June 2023 • Online engagement for results • Comments via mail and email • Attend Medina Days and promote Update • Monthly updates to City Council • Planning Commission review of Comprehensive Plan elements and de- veloment regulations for GMA Compliance Comprehensive Plan Update: Public Particpation Plan 10 Attachment A PHASE 2: DRAFTING COMPREHENSIVE PLAN ELEMENTS, DE- VELOPMENT REGULATIONS, AND SEPA (September 2023-March 2024) Outreach Goals: • Build awareness of draft elements and regulations as they become avail- able • Help the public understand what's included in the Draft and how they can comment Solicit robust feedback and clearly explain how comments re- ceived will be considered • Outline the next steps for the process and how people can stay engaged Audiences: • Internal City stakeholders, including the Medina City Council and Plan- ning Commission • Residents and property owners • General public Strategies and Tools: • Information on project websites • Clearly identify where the public can view the draft of the chapter that is currently being worked on and when the comment period is for that chapter • Social media posts • Direct mailings • Comments via mail and email • Monthly updates on drafting progress to City Council • Planning Commission topics on each chapter and develoment Comprehensive Plan Update: Public Particpation Plan 11 Attachment A PHASE 3: FULL DRAFT COMPREHENSIVE PLAN AND DEVELOP— MENT REGULATIONS (April 2024— SEPTEMBER 2024) Outreach Goals: • Build awareness of availability of full Comprehensive Plan and Develop- ment Regulation drafts • Help the public understand what's included in the Draft and explain how the public input has shaped the Drafts • Solicit robust feedback and clearly explain how comments received will be considered • outline the next steps for the process and how people can stay engaged Audiences: • Internal City stakeholders, including the Medina City Council and Plan- ning Commission • Residents and property owners • General public Strategies and Tools: • Open House for full draft • Set expectations for the process and make it clear how the public can par- ticipate • Information on project websites • Social media posts • Direct mailings • Comments via mail and email • Monthly updates on drafting progress to City Council Comprehensive Plan Update: Public Particpation Plan 12 Attachment A PHASE 4: 6o-DAY NOTICE TO COMMERCE AND COUNCIL ADOP- TION (AUGUST 2024-December 2024) Outreach Goals; Build awareness of adoption timeline and support of the plan Develop strategies for addressing and responding to evolving issues outline the next steps for the process and how people can stay engaged Audiences: Internal City stakeholders, including the Medina City Council and Plan- ning Commission Residents and Property owners General public Strategies and Tools: • Public Hearings • regal Mice, notice boards • information on project websites • Social media posts • Direct mailings • Comments aria nail and email This Program may be updated as conditions change or additional resources to support outreach activities becorne available. Comprehensive i�Ian Update: Public P rticp tion Floe 13