HomeMy WebLinkAboutResolution No. 334RESOLUTION NO. 334
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON,
DECLARING THAT MAINTENANCE OF AN INDEX IDENTIFYING CERTAIN PUBLIC
INFORMATION AND RECORDS HELD BY THE CITY WOULD BE UNDULY
BURDENSOME AND PROVIDING THAT SUCH AN INDEX WILL NOT BE
MAINTAINED
WHEREAS, The City Council of the City of Medina has determined maintaining an index
of records as directed by RCW 42.56.070 (3) would create an unreasonable and undue
burden on the City and would substantially interfere with the operations of the City
because of the time necessary to index the multitude of records, and
WHEREAS, RCW 42.56.070 requires every public agency to maintain and make
available for public inspection and copying a current index providing identifying
information as to certain public records, except where maintaining such an index would
be unduly burdensome or would interfere with agency operations, and
WHEREAS, The City's business is not limited to a single function. Its departments are
indicative of the breadth of the City's official business. The departments include Central
Services, Finance, Human Resources, Information Services, Development Services,
Police and Public Works, and
WHEREAS The records to be indexed are varied and maintained by individual
departments at different worksites within the City. To inventory, categorize and maintain
a central index of each of the records identified in RCW 42.56.070(3) would require the
addition of staff and storage resources, creating an additional taxpayer expense.
Indexing each document at the department level would place undue burden on
administrative staff and reduce the efficiency with which the public's business is
conducted, now therefore
BE IT RESOLVED, that:
Section 1. Index Not to be Maintained. Pursuant to RCW 42.56.070(4), the City
Council of the City of Medina hereby declares that the indexing and maintaining an
index of all public records obtained by the City would be unduly burdensome and would
interfere with the operations of the city. A current index as described in RCW 42.56.070
will therefore not be maintained by the city.
Section 2. Duties of City Clerk. The City Clerk shall continue to make available
for public inspection and copying all existing public records, not otherwise exempt, and
indexes maintained for use by the City of Medina.
PASSED BY THE CITY COUNCIL THIS 91h DAY OF JUNE, 2008, AND SIGNED IN
AUTHENTICATION OF ITS PASSAGE ON THE 91h DAY OF JUNE, 2008.
APPROVED TO AS FORM:
Way e naka, City Attorney
ATTEST/AUTHENTICATED:
Racl}el Baker, City Clerk
Filed with the City Clerk:
Passed by the City Council
Date Published:
Resolution Number:
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APPROVED:
Mark L. Nelson, Mayor