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HomeMy WebLinkAboutResolution No. 334RESOLUTION NO. 334 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DECLARING THAT MAINTENANCE OF AN INDEX IDENTIFYING CERTAIN PUBLIC INFORMATION AND RECORDS HELD BY THE CITY WOULD BE UNDULY BURDENSOME AND PROVIDING THAT SUCH AN INDEX WILL NOT BE MAINTAINED WHEREAS, The City Council of the City of Medina has determined maintaining an index of records as directed by RCW 42.56.070 (3) would create an unreasonable and undue burden on the City and would substantially interfere with the operations of the City because of the time necessary to index the multitude of records, and WHEREAS, RCW 42.56.070 requires every public agency to maintain and make available for public inspection and copying a current index providing identifying information as to certain public records, except where maintaining such an index would be unduly burdensome or would interfere with agency operations, and WHEREAS, The City's business is not limited to a single function. Its departments are indicative of the breadth of the City's official business. The departments include Central Services, Finance, Human Resources, Information Services, Development Services, Police and Public Works, and WHEREAS The records to be indexed are varied and maintained by individual departments at different worksites within the City. To inventory, categorize and maintain a central index of each of the records identified in RCW 42.56.070(3) would require the addition of staff and storage resources, creating an additional taxpayer expense. Indexing each document at the department level would place undue burden on administrative staff and reduce the efficiency with which the public's business is conducted, now therefore BE IT RESOLVED, that: Section 1. Index Not to be Maintained. Pursuant to RCW 42.56.070(4), the City Council of the City of Medina hereby declares that the indexing and maintaining an index of all public records obtained by the City would be unduly burdensome and would interfere with the operations of the city. A current index as described in RCW 42.56.070 will therefore not be maintained by the city. Section 2. Duties of City Clerk. The City Clerk shall continue to make available for public inspection and copying all existing public records, not otherwise exempt, and indexes maintained for use by the City of Medina. PASSED BY THE CITY COUNCIL THIS 91h DAY OF JUNE, 2008, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE 91h DAY OF JUNE, 2008. APPROVED TO AS FORM: Way e naka, City Attorney ATTEST/AUTHENTICATED: Racl}el Baker, City Clerk Filed with the City Clerk: Passed by the City Council Date Published: Resolution Number: C--�a lC g l�� '3* APPROVED: Mark L. Nelson, Mayor